2015 Exhibit Space Application and Contract
Contents
1. 5 INTERNATIONAL WIRELESS COMMUNICATIONS EXPO 2015 Exhibit Space Application and Contract March 18 19 2015 North Hall Las Vegas Convention Center Las Vegas NV www iwceexpo com In Partnership With IWCE s URGEN MMUNICATIONS SOCIAL MEDIA We want to follow you Please provide us with your usernames Facebook Twitter FOR SHOW MANAGEMENT USE ONLY Date Received Accepted by Booth Assigned Size Sq Ft MAIL OR FAX WITH PAYMENT TO IWCE 2015 c o Penton 24657 Network Place Chicago IL 60673 Companies A K Stephanie McCall P 913 981 6146 F 913 514 6339 P 203 358 3715 F 913 514 3694 Stephanie McCall penton com Cathi Obrien penton com Company Name Website Address City State Zip Country Phone Fax Please include city and country codes Primary Contact Name Title Email Phone Secondary Contact Name Title Email Phone Il BOOTH SPACE REQUIREMENTS PRICING Minimum Booth Size 10x10 100 sq ft 3 05m x 3 05m 9 3m approx Inline 10x10 Space Preferences 1st 2nd 3rd Prefer Not To Be Located By Products To Be Exhibited Desired Booth Size US per sq ft 28 00 x Companies L Z Cathi O Brien 2 800 10x20 5 600 10x30 8 400 Corner 10x10 3 100 10x20 5 900 10x30 8 700 X 7 sq ft total sq ft PerSqFt 28 00 Corner Charges 2nd inline corner fee 300 No corner char2. Each ad allows for 50 words of text including headline and URL Banner 468W x 60H or 180W x 150H Tower 160W x 600H or 120W x 600H Top Banner 750 per insertion Top Tower 750 per insertion E Middle Banner 500 per insertion E Middle Tower 500 per insertion Bottom Banner 250 per insertion Bottom Tower 250 per insertion UC DEALER INSIGHTS Technology evolves at warp speed blink and the landscape changes often dramatically Dealers and resellers continually encounter a plethora of new opportunities and challenges to meet the needs of their rapidly evolving customers IWCE s Urgent Communications has launched a new monthly e newsletter called IWCE s UC Dealer Insights to help navigate this unpredictable landscape Delivered to 10 000 opt in subscribers Cost per month for a 300W x 250H ad E POSITION 1 1500 E POSITION 3 1000 E POSITION 2 1250 E POSITION 4 750 CUSTOM E NEWSLETTERS IWCE s Urgent Communications custom e newsletters are a joint effort between the sponsor and our editorial staff and cover the gambit of subjects affecting the communications technology industry Each custom e newsletter is sponsored by one company giving you the opportunity to capture the market exclusively Rate 5 500 per email OTHER FEATURED ADVERTISING CUSTOM E POSTCARDS ePostcards are the perfect way to reach targeted prospects via email Direct email is a quick and straightforward way to promote your message to co
3. IWCE 2015 For your security credit card payments must be Exhibits Plus Mail Completed contract and checkto made online at www iwceexpo com payments Sponsorships S Penton once you receive your invoice You will receive 24657 Network Place detailed instructions and a password along with your Total Cost Chicago IL 60673 invoice via e mail Your deposit is due immediately upon receipt of your invoice Please contact your sales AMOUNT PAID DUE a E i manager for more information V EXHIBIT SPACE TERMS By signing below agree to the Contract Terms and Conditions on back 25 of totalamount Required Deposit must accompany all contracts upon signing 50 oftotalamount Due August 29 2014 must accompany all contracts submitted on or before December 5 2014 100 of total amount Due December 5 2014 must accompany all contracts submitted on or after Decemeber 4 2014 Please read the Cancellation Reduction in space policy see 7 on page 2 of this contract before signing Authorized Signature Date Name please print Title Acceptance of this application by Penton constitutes a contract Applicant agrees to abide by the Contract Terms and Conditions for WCE 2015 CONTRACT TERMS AND CONDITIONS IWCE 2015 March 18 19 2015 Las Vegas Nevada U S A IWCE 2015 is produced by Penton IWCE 2015 is sponsored by IWCE s Urgent Communications a Penton property Penton and the sponsoring proper
4. identification furnished by the exposition Such badges will be supplied upon presentation of the list of personnel by the exhibitor or by application made at the Exhibitors Registration Desk Each exhibitor will place on file in the Show Management Office the name of the representative including hotel or local phone number who has primary responsibility on the floor for the exhibitor s display and who is authorized to make decisions for the exhibitor as requested by Show Management on site or in the case of an emergency Note Supplying Exhibitor personnel badges to current or prospective customers by exhibitors is expressly forbidden If such use of exhibitors badges is made and this is recognized individuals wearing said badges will be removed from the premises and badges will be confiscated Show Management will upply Guest Passes which the Exhibitor may distribute to said customers for purpose of attendee registration The Exhibitor personnel registration is to be used solely for employees or agents of the Exhibitor 1 Displays and Construction Show Management has arranged for a standard uniform booth background including header sign 7 x 44 with exhibitor s name and booth number Equipment must be spotted within the confines of the exhibit space and allow sufficient space for exhibitor personnel to conduct business within the space All demonstrations must be within the confines of the exhibit space Aisles must not be o
5. must be policed by each exhibitor so that disruption or noise level from any demonstration or sound system is kept to a minimum and does not interfere with others Remember the use of sound systems or equipment producing sound is an exception to the rule not a right Show Management reserves the exclusive right to determine at what point a disruption or sound level constitutes interference with other exhibits and must be discontinued xhibitors may be asked to discontinue any demonstrations indoors during show hours if surrounding exhibitors lodge complaints of excessive noise or other disruptions acing lights flashing lights and strobe lights are considered offensive to neighboring booths and are not permitted unless it is part of the product demonstration xhibitors may take photos or videos of their display however they are not permitted to directly take pictures of any other display or instruct others to take such pictures without written permission by Show Management and the exhibitor whose display is being photographed xhibitors must respect the privacy of other exhibitors and not intrude or disrupt another exhibitor while they are conducting business on the show floor 15 Other Exhibits The Exhibitor agrees that neither they their agents nor their distributors will distribute publications or conduct any other display or exhibit any equipment bearing their trademark within a three mile radius of the exposition covered by this contract o
6. space It is the policy of Penton to limit the use of exhibit spaces to firms whose products or services contribute to the purposes of IWCE NO CASH SALES WILL BE PERMITTED 7 Payment Schedule Cancellation or Reduction of Space Exhibits Plus The payment schedule is listed on the face of the contract and below Cancellation of this contract or reduction of space exhibits plus must be in writing and by mutual consent of the applicant and Management except that Management may unilaterally cancel this contract for non payment of any balance due by the date specified If cancellation or reduction of space exhibits plus is agreed to applicant will be liable for payment based on the following schedule Cancellation or Reduction of Space Exhibits Plus Penalty Space Exhibits Plus cancelled or reduced on or before August 28 2014 will be charged a 25 service charge on the net cost of the original space Space Exhibits Plus cancelled or reduced between August 28 2014 and December 5 2014 will incur a 75 service charge on the net cost of the original space exhibits plus The full contract price is due and payable and non refundable for any space cancelled or reduced on or after December 5 2014 8 Space Assignment Space assignment will be indicated on the accepted contract However should conditions or situations warrant Show Manage ment has the unqualified right to reassign space for the best interest of the exposition Exhibitors must rent sufficient spa
7. bstructed at any time by exhibitor personnel or attendees Show Management reserves the right to unilaterally determine if a demonstration interferes with adjacent exhibit spaces and may if necessary order its discontinuation Note Please refer to the exhibitor manual for specific booth dimension instructions 12 Contractors Services All services such as furniture carpeting labor cleaning storage of boxes and crates shipping and other special services must be arranged through the Official Exhibit Services Contractor An Exhibitor Service Manual will be provided with proper forms for ordering such services Forms should be carefully prepared and returned by the deadlines noted to avoid late charges Independent Contractors Notification to use an independent contractor to install dismantle exhibits must be received forty five 45 days prior to the first day of the show If an exhibitor elects to use any contractor other than the official contractors designated by IWCE IWCE is not in a position to intercede in disputes on behalf of the exhibitor See rules in Exhibitor Service Manual for other requirements Notification to use independent contractor s must go to both show management and the Official Exhibit Services Contractor 13 Character of Exhibits It is the desire of Show Management that each exhibitor design and create an exhibit of an attractive nature which will enhance the overall appearance of the exposition and be a credit to the i
8. ce to contain their exhibit completely within the confines of booth lines Equipment may not extend into the aisles over the aisles or across the exhibitor s purchased booth line Heights and Depths addressed in the Exhibitor Kit must be observed Wait List Exhibitors have an opportunity to be placed on a Wait List for an alternative location on the show floor upon request Exhibitors must have space reserved and appropriate payment received to be moved per the Wait List request see Section 7 Payment Schedule Cancellation or Reduction of Space 9 Sharing Subletting Space No exhibitor shall assign sublet or apportion the whole or any part of the space allotted or have representatives equipment or materials from other than their own firm in the said space Show Management policy prohibits subcontracting of exhibit space Should an exhibitor decide to cancel exhibit space reverts back to Show Manage ment 10 Exhibitor Personnel Each exhibitor will furnish Show Management in advance the names of those persons who will staff the booth on the Exhibi tor Personnel Form furnished by IWCE in the Exhibitor Service Manual Personnel will be admitted to the show floor at 8 00 am each day In the event earlier admission is required special permission must be obtained from Show Management Exhibitor s representatives manning the exhibit will be owners employees or agents of exhibiting companies and such representatives will wear proper badge
9. each of their respective officers directors employees contractors and agents all of the foregoing the Indemnified Parties from and against any and all third party claims losses costs and other liabilities including reasonable attorney s fees Losses that are caused by arise from or grow out of or otherwise in connection with Exhibitor s use of its booth space and or Exhibitor s attendance at or participation in any aspect of the event in each case except to the extent such Loss is caused by the gross negligence or willful misconduct of such Indemnified Party Without limiting any other provision hereof the exhibitor is charged with knowledge of all applicable laws ordinances and regulations pertaining to business licenses health fire prevention and public safety affecting his participation in the exposition Compliance with such laws is mandatory for all exhibitors and is the sole responsibility of the exhibitor If unusual equipment is to be installed the exhibitor must communicate with Show Management for information concerning the facility or applicable regulations Show Management will not be liable for the fulfillment of this contract as to the delivery of space if non delivery is due to any of the following causes By reason of the building being destroyed or substantially damaged by fire act of God public enemy strikes authority of law or any other cause beyond the reasonable control of Show Management In the ev
10. ent of not being able to hold the exposition for any of these reasons Show Management will refund to each exhibitor the amount they paid for their space less a prorated share of all the expenses incurred for the exposition up to the date of required cancella tion and will have no further liability to exhibitor 20 Damage Exhibitors will be liable for any damage caused by fastening fixtures to the floors walls columns or ceilings of the exhibit building and for any damage to equipment furnished by Show Management or service suppliers designated by them 21 Violation Any violation by the exhibitor of any of the terms or conditions herein shall subject exhibitor to cancellation of its contract to occupy booth space and to forfeiture of any monies paid on account thereof Upon written notice of such cancellation Show Management shall have the right to take possession of the exhibitor s space remove all persons and properties of the exhibitor and hold the exhibitor accountable for all risks and expenses incurred in such removal 22 Social Functions Special Events Any social function or special event during IWCE in the host city is reserved for exhibiting companies and must be approved by Show Management 23 Show Rules In the event that unforeseen events make it necessary Show Management will have the right to amend these rules and regulations or make additions thereto and all such amendments or additions shall be made known promptly to each
11. exhibitor Show rules are promulgated separately and are tailored to the individual exhibit hall MMUNICATIONS OPPORTUNITIES WEBSITE ADVERTISING IWCE s Urgent Communications website is the leading source for critical and timely news trends products and commentary on key industry topics Our robust suite of online offerings positions your brand shortens sales cycles measures results and drives ROI Choose from a variety of digital advertising options to create an integrated marketing program with immediate responses IWCE s URG N ADVERTISING 7 S URGENTCOMM COM 73 000 average monthly page views 32 000 monthly unique visitors Top Leaderboard 728W x 90H Rate 41 net CPM E Bottom Boombox 300W x 250H Rate 32 net CPM E Bottom Leaderboard 728W x 90H Rate 25 net CPM E Top Mini Boombox 300W x 100H Rate 38 net CPM E Top Boombox 300W x 250H Rate 50 net CPM E Bottom Mini Boombox 300W x 100H Rate 38 net CPM IWCE S URGENT COMMUNICATIONS NEWSLETTER ADVERTISING Leverage the IWCE s Urgent Communications brand to build your brand drive traffic and accelerate sales IWCE S UC TODAY Timely coverage and analysis of the communications technology industry across five key market segments government military public safety utility transportation amp business enterprise Deploys on Tuesdays and Thursdays and there are six advertising opportunities in each issue Delivered to over 18 000 opt in subscribers
12. exhibitor and any other list or information gathered by Penton or its contractors Exhibitors that publish industry publications may distribute their publications outside their booths only to the other exhibitors and only during show hours Show sponsors that produce industry publications may distribute their publications to exhibitors at times designated by Show Management 17 Flammable Materials Flammable fluids substances or material of any nature are prohibited in the booth and in the storage area behind the booth All decorative materials must be flame proofed before being taken into the exhibit hall and must comply with local fire regulations Transferring of flammable liquids while in the exhibit hall is expressly prohibited Electrical equipment and wiring must meet all safety codes 18 Beverages and Foods Food and or beverages may be supplied by the exhibitor with the prior written consent of Show Management and the Facility Alcoholic beverages are limited to beer and wine in the exhibition Note Corkage fees to the Facility may be required 19 Liability Neither Show Management its affiliates the official service contractors exhibit hall management Penton s security service nor any of the officers directors agents or employees of the above will be responsible for the safety of property of exhibitors from theft strikes damage by fire water storm or vandalism or other causes Show Management will take reasonable precau
13. ge for islands Total Price see chart to the left III MARKETING OPPORTUNITIES Td Exhibits Plus Option csssssssssssssssssssssesssssssesssseeses 1295 Contact Me With Additional Information On Company logo with your listing in the IWCE Show Directory given onsite to all IWCE attendees and available to view electronically on the IWCE website Registered attendees can view the m 2014 Post Show Eblast digital version of the show directory prior to arriving to IWCE 2015 Deadlines apply m IWCE s Virtual Show E Mobile App Enhanced online listing on www iwceexpo com to include company logo and ability to E IWCE s Online Advertising upload additional documents including press releases or product sales sheet E IWCE s Urgent Communications Advertising IWCE Post Show Attendee List Name Title amp Company Name only IWCE Post Show Mailing distributed through a 3rd party mail house NEW Logo and URL posted to IWCE 2015 section of IWCE s Urgent Communications website NEW Mobile App Logo on your listing in the mobile app video link and unlimited PDF uploads Post Show metrics are available NEW Video Exhibitor may upload an existing video on their IWCE online listing highlighting their company s products and services and pique interest of WCE attendees and prospects IV PAYMENT INFORMATION Exhibit Space Cd Check enclosed d Credit Card ee Payable in U S funds to
14. mmunications technology professionals This personalized single sponsored message is sent in a brand recognizable templated format that is easy to digest With high impact messaging it provides exceptional ROI by driving impressive click throughs and encourages audiences Rate 4 500 per email WEBINARS Webinars are a great way to set you apart from your competitors Stand out as an industry and thought leader as you leverage the strength of the trusted IWCE s Urgent Communications brand Along with the 1 hour sponsored event you will receive an integrated marketing campaign to promote the webinar Rate 8 000 WHITE PAPERS Share your knowledge and distribute educational white papers industry research articles or case studies IWCE s Urgent Communications will generate leads via our customizable registration forms Rate 4 000 TRAINING amp CERTIFICATION Receive training and certification from IWCE s Urgent Communications Rate Contact Your Sales Rep For More Information Melissa Biermann e Sales Representative e 216 931 9244 e Melissa Biermann penton com Stephanie McCall e Brand Director e 913 981 6146 Stephanie McCall penton com
15. ndustry We request that all exhibitors respect applicable clauses of the American with Disabilities Act Show Management reserves the right to approve the character of the display and to prohibit any display which because of noise or other objectionable features detracts from the general character of the exposition Exhibits must be in good taste as determined by Show Management It is the exhibitors re sponsibility to create an attractive display area The exhibitor is required to provide carpet to cover the area contracted including under carpet equipment Provided with the booth space rental by Show Management for a standard booth is the 8 cloth backdrop 36 side cloth dividers 7 x 44 identification sign see order form in Exhibit Service Manual Any part of an exhibit space which does not complement the purpose of the exhibition must be corrected at the exhibitor s expense Show Management reserves the unilateral right to correct any unsightly exhibit and the exhibitor agrees to pay Show Management for expenses incurred in making the necessary alterations 14 Gadgets Gimmicks Demonstrations Music and Sound Side show tactics scantily clad individuals or other undignified promotional methods will not be permitted Exhibitors are asked to observe the good neighbor policy at all times Exhibits should be conducted in a manner not to be objectionable or offensive to neighboring booths The use of photographers musicians en
16. ose of the exposition on the final show day Goods and materials used in any display shall not be removed from the exhibit hall until the exposition has officially been closed Any exception to this rule must have the written approval of Show Management Dismantling must be completed and all exhibit materials removed by the final moveout date and hour shown NOTE Exhibitors are advised to remove small portable items immediately upon conclusion of the exposition 3 Storage Boxes and Packing Crates Exhibitors will not be permitted to store boxes or packing crates in or behind exhibit booths Prior to 8 00 am of the first show day all boxes and crates will be placed in storage provided they are properly labeled for storage Those not so labeled will be removed and destroyed as refuse NOTE Storage labels will be provided at the Official Exhibit Services Contractor s Desk 4 Minors and Children Persons under 18 years of age will not be permitted in the exhibit area 5 Floor Plan The floor plan for this exhibit will be maintained as originally presented wherever possible However Show Management reserves the unqualified right to modify said plan to the extent necessary for the best interests of the exhibit the exhibitors and the industry 6 Applications for Space Conditions Reservations must be made on the Space Application form which must contain complete information Show Management reserves the right to reject applications for
17. r its officially designated hotel prop erties during the dates of said exposition This limitation does not apply to participation in other trade association exhibitions which may coincidentally be ongoing in the same city or to exhibitor s regular place of business or show room Violation of this provision by an exhibitor will constitute a breach of the contract and Show Management may in its sole discretion cancel this contract and exhibitor will remove their display and any equipment contained in the exhibit hall and forfeit all payments to Penton pursuant to this contract 16 Soliciting Access to Lists Samples amp Prizes No exhibiting firm organization or trade publication regardless of its product or service is permit ted to sell product off the show floor No exhibiting firm organization or trade publication regardless of its product or service is permitted to sell product off the show floor No soliciting of registrants shall be permitted in the aisles or in other exhibitors booths Samples catalogues pamphlets publications souvenirs etc may be distributed by exhibitors and their representatives including hosts and hostesses only within their own booths No exhibitor will be permitted to conduct any prize drawings awards for signing of names and addresses etc without prior written approval of Show Management Signs showing the price of items must not be displayed Penton reserves the right to limit access to attendee
18. tertainers loud speakers sound system equipment and noise making devices are restricted to within the exhibitor s booth Show Management reserves the right to determine when such items become objectionable Show Management requires exhibitors to obtain music licenses through ASCAP and BMI if they intend to use Copyrighted music in their booths Show Management is not responsible for the music used by exhibitors and Exhibitor hereby agrees to indemnify defend and hold harmless Show Management its affiliates and each of their respective officers directors employees and agents from and against any and all losses claims costs or damages including attorneys fees arising out of or related to any actual or alleged infringement of any third party intellectual property or proprietary right s in connection with the event including without limitation Exhibitor s use of any music in its booth alloons horns odors or congestion in Exhibitors booths are not permitted Give aways demonstrations and or entertaining the attendees in booths must be arranged so that attendees coming into the exhibit do not block aisles or overlap into neighboring exhibits he operation of equipment indoors will not be permitted on a continuous basis Operation of equipment may be approved for demonstration purposes for short periods approximately one to five minutes provided Show Management is notified in writing 30 days prior to the first day of the show ooths
19. ties are hereinafter referred to as Show Management 1 Contract for Space The contract for space the formal notification of space assignment and full payment of fees together constitute a contract between the exhibiting organization hereinafter known as the Exhibitor and Penton hereinafter known as Show Management for the right to use space for IWCE The contract is based upon the plan of exhibit rates shown thereon and general information contained in the exposition prospectus and sales kit all of which are to be considered along with details on all pages of this form as part of the contract All measurements shown on the floor plan are approximate and Show Management reserves the right to make such modifications as may be deemed to be necessary making equitable adjustment with any exhibitor or exhibitors thereby affected Show Management also reserves the right to adjust the floor plan to meet the needs of the exposition 2 Installation and Dismantling of Exhibits Delivery of freight installation of exhibits and completion of erection of exhibits will take place on the dates hereinafter shown The exhibits must be ready for inspection no later than 8 00 am of the first show day Should an exhibit not be set by 8 00 am of the first show day Show Management reserves the right to have the Official Exhibit Services Contractor install the exhibit or remove unopened freight at the expense of the exhibitor Dismantling may not begin until the cl
20. tions through the employment of security personnel to protect exhibits from such loss All property of the exhibitor is understood to remain in the exhibitor s custody and control in transit to or from or within the confines of the exhibit hall and subject to the rules and regulations for the exposition Note Exhibitors are to carry insurance to cover exhibit materials against damage and loss and public liability insurance against injury to the person and property of others By executing the Contract for Exhibit Space Exhibitor warrants that there is in effect said insurance policy covering the Exhibitor with coverage remaining current through Exhibitor s occupancy of IWCE and the Convention Center Exhibitor must comply with all applicable laws statutes regulations rules and ordinances and exposition facilities safety regulations Corrections will be made at Exhibitor s expense If corrections cannot be made exhibit shall be removed at Exhibitor s cost with no liability accruing to Show Management Under no circumstances may the weight of any exhibit material exceed the specified maximum floor load of the exhibit hall Exhibitor accepts full and sole responsibility for any injury or damage to persons or property resulting from failure to distribute the placement of his exhibit material to conform with the floor loading specifications Indemnity Exhibitor agrees to indemnify defend and hold harmless Show Management its affiliates and
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