EXHIBIT KIT
Contents
1. NAME OF SHOW DIABETIC FOOT CONFERENCE GRAND HYATT DISCOUNT PRICE DEADLINE DATE NOVEMBER 20 2015 INCLUDE THE FREEMAN METHOD OF PAYMENT FORM WITH YOUR ORDER DEC 4 5 2015 COMPANY NAME BOOTH CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 210 554 2021 to speak with one of our experts For fast easy ordering go to www freemanco com store ELECTRICAL OUTLETS Double Price for 24 Hour Service Power includes delivery of the service to one location at the rear of the booth in peninsula and inline booths Please see Electrical Labor Order Form for rates and instructions if you require outlets in other locations have lights or electrical items to hang or erect have orders for power of 208v or higher or have other electrical requirements 110 120 VOLT QTY QTY Discount Standard Show _24Hr Price Price TOTAL 500 Watts 5 amps 89 00 133 50 1000 Watts 10 amps 120 00 180 00 2000 Watts 20 amps 164 00 246 00 208 VOLT SINGLE PHASE Labor Required for Connection 20 Amps 265 00 397 50 30 Amps 315 00 472 50 60 Amps 501 00 751 50 100 Amps 747 00 1120 50 200 Amps 1417 00 2125 50 208 VOLT THREE PHASE Labor Required for Connection 20 Amps 343 00 514 50 30 Amps 417 00 625 50 60 Amps 688 00 1032 00 100 Amps 957 00 1435 50 200 Amps 1400 00 2100 00 400 Amps 2100 00 3150 00 Transformer to Boost 208V to Approx 230V 4 00 per Amp2. DATE CARDHOLDER NAME PRINT SIGNATURE CARDHOLDER BILLING ADDRESS CITY STATE ZIP ENTER TOTALS HERE FURNISHINGS amp CARPET CLEANING PORTER RENTAL EXHIBITS SIGNS INSTALLATION DISMANTLE ACCESSORIES SHAMPOOING SERVICE amp ACCESSORIES LABOR LABOR MATERIAL RIGGING RIGGING EXHIBIT HANGING UTILITIES GRAND HANDLING INSTALLATION DISMANTLE TRANSPORTATION SIGNS TOTAL a a a a d e Remember to order in advance to save time and money You may place your order by phone fax mail or use our online ordering service at www freemanco com store e Orders received without payment or after the discount price deadline date will be charged at the standard price e Copies of invoices may be picked up from the Service Desk prior to show closing e If you have questions or need assistance with any items not listed please call and ask for your Exhibitor Services Representative TELL US WHAT YOU THINK Freeman is committed to providing great customer service To help us serve you more effectively in the future please visit the URL address below upon the completion of your show to provide feedback Your input will provide the insight needed to ensure that our customer service is in line with your expectations http feedback freemanco com 426433 02 12 426433 FREEMAN method of payment FREEMAN 3323 IH 35 North Ste 120 San Antonio Texas 78219 Ph 210 554 2021 Fax 469 621 5611 FreemanSanAntonioES freemanco com
3. 20 Amp Min Qty Amps BPECIAL LIGHTING Price Includes Power amp Labor for Installation Single Light Stand 101 00 151 50 Double Light Stand 107 00 160 50 Arm Light 119 00 178 50 May require labor and or lift at additional charge Please contact SanAntonioUtilities freemanco com for estimated charges For single or double light stand price includes installation along the side rails of an inline booth Placement elsewhere will require additional labor and materials Extension cords and power strips are available for rental at the Freeman Service Desk 426433 SAFY 16H ADDITIONAL INFORMATION FOR ADVANCE PAYMENT PRICE Your order with full payment along with a floor plan indicating main power location and distribution points if applicable must be received prior to DEADLINE DATE OF LATE DATE MULTIPLE OUTLET LOCATIONS ISLAND BOOTHS Ascaled floor plan is required for orders with multiple outlet locations and or island booths Detailed examples are provided on the following page Ifa power location or main drop in an island booth is not provided prior to show move in a location will be determined by Freeman in order to maintain delivery schedules Relocation of the service will be charged on a time and material basis ISLAND BOOTHS For island booths with no labor ordered there is a 1 2 hour minimum installation charge and a 1 2 hour minimum dismantle charge INLINE AND PENINSULA BOOTHS Power
4. DIABETIC FOOT CONFERENCE GRANDHYATT DEC 4 5 2015 COMPANY NAME BOOTH CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 210 554 2021 to speak with one of our experts For fast easy ordering go to www freemanco com store ELECTRICAL LABOR LABOR RATES amp SCHEDULE Straight Time Monday Friday 8 00 am 4 30 pm Excluding Holidays Overtime Monday Friday 4 30 pm 8 00 am All day Saturday Sunday and Holidays Advance Show Site Description Price Price Electrician ST 121 50 Electrician OT j 3 241 00 Condor W Crew ST esvcssices seccisivsaewesaevaucaisd santevevensissaiea osuasovatcasee sais easacuaneandneesrodisavsnrenaunestest 439 50 615 25 Condor w Crew OV ev srei kaia anti cased taraa Ea iiaa R EEEE EE a 478 75 670 25 Forklift w operator ST A 168 00 Forklift w operator lt OT ic ceciccceciieecccss ces etea sc vsentectucs satetnsveassesdecas saoxeseesaeseensceveieanecyeavensiels 161 00 225 50 Man Cage eisrean a arae AE EE EDAT EENEN a renee anes neuer 46 00 46 00 Dismantle labor will be charged at 50 of the total install time rounded to the next half hour Show site price applies to all labor orders placed at show site Start time guaranteed only at start of working day Review the list of work below to determine if electrical labor is required in your booth None of the following services may be performed by other Unions or I amp
5. if different than contact s email METHOD OF PAYMENT BY SUBMITTING THIS FORM OR ORDERING MATERIALS OR SERVICES FROM FREEMAN YOU AGREE TO BE BOUND BY ALL TERMS amp CONDITIONS INCLUDED IN YOUR SERVICE MANUAL COMPANY CHECK BANK TRANSFER Please make check payable to Freeman Bank transfer to Bank of America N A Dallas TX Checks must be in U S funds drawn on a U S or Canadian Wire Transfer bank U S FUNDS MUST BE PRE PRINTED on Canadian checks ABA 026009593ACCT 1252039192Freeman International Wire Transfer Please reference 426433 on your remittance Swift Code BOFAUS3N ACCT 1252039192 Freeman CREDIT DEBIT CARD 7 ere ACH Direct Deposit For your convenience we will use this authorization to charge your credit debit card account for your advance ABA 111000012 ACCT 1252039192 Freeman orders and any additional amounts incurred as a result of Please reference Name of Show amp Booth Number so we can show site orders placed by your representative These roperly credit your account charges may include all Freeman companies or any propery y charges which Freeman may be obligated to pay on behalf Note Customers are responsible for any bank processing fees of Exhibitor including without limitation any shipping charges Please complete the information requested below C AMERICAN EXPRESS C MASTER CARD VISA FREEMAN NOW ACCEPTS DEBIT CARDS ACCOUNT NO EXP
6. CELL PHONE Special Instructions 426433 SAFY 16H Page 1 of 2 FREEMAN electrical labor EXHIBITOR SERVICES ORDER FORM PoOAV PRESENTATION SERVICES Please complete the requested information below Exhibit Booth Info Program Grand Hyatt San Antonio 600 E Market Street Set up Date Set up Time San Antonio TX 78205 PSAV Office 210 451 6185 End Date End Time Fax 866 312 8834 On Site Pre Event i COMPANY INFORMATION Computer Display Equipment Rate Rate B amp W Laser Jet Printer 255 00 Additional Toner 150 00 EXHIBITOR COMPANY NAME 40 Plasma w Floor Stand 890 00 64 Plasma w Floor Stand 1 280 00 ON SITE CONTACT NAME PC Laptop Computer 285 00 i Remote PowerPoint Slide Advancer E mail Address tt Video Equipment Other i dares 24 LCD Monitor XGA 230 00 285 00 DVD VHS Player 90 00 130 00 i City State Zip LCD Projector 2600 4000 Lumens 455 00 555 00 i 42 AV Cart w Skirt 30 00 55 00 i Telephone Number 6x6 Tripod Screen 95 00 145 00 Booth Fax Number iscellaneous Equipment Laptop Speakers DID Telephone Line Long distance charges will apply call for details Full payment including sales tax is due in advance Purchase orders are not accepted Cancellations less than 24 hours prior ito exhibit load in will be charged a one day rate Wired High S
7. D houses as it falls under electrical jurisdiction Time and material charges will apply Please visit the Freeman Service Desk to confirm that you are ready for service Note For more information and an example of a completed floor plan please see the following page Floor work is the distribution of electrical under carpet and Booth work is any of the following Please check all that apply flooring Distribution of electrical overhead more than one drop OK TO PROCEED WITHOUT EXHIBITOR PRESENT location in your booth Distribution of electrical through booth structure Complete Before Date Time L Mounting of plasmas LCD monitors and lights Connection or hard wiring of all exhibitor equipment Work is completed prior to your arrival Freeman must receive Lighting used as spot or flood lights detailed blue prints floor plans for power distribution under carpet Assembly and installation of all lighting from truss or beams including assembly and hanging of truss Wiring of overhead signs PRINT NAME c eea Installation of electrical headers and or light boxes AUTHORIZED SIGNATURE Other Labor Request EXHIBITOR SUPERVISION DO NOT PROCEED Date Time Est Hours Electrician Daten Ume ae OPE ICIS Date Time Est Hours Electrician NAME OF ON SITE CONTACT Date Time Est Hours Lift Type CELL PHONE NAME OF ON SITE CONTACT Special Instructions
8. EXHIBIT KIT DIABETIC TPMA Diabetic Foot Update December 4 6 2015 San Antonio TX Exhibit Hall Texas B C 4 Floor Exhibit Hours Thursday December 3 2015 5 00pm 8 00pm Exhibitor Check in and Set up Friday December 4 2015 7 00am 4 00pm Exhibit Hall Open Saturday December 5 2015 7 30am 4 30pm Exhibit Hall Open 4 30pm 5 30pm Exhibitor Tear Down Hotel Grand Hyatt San Antonio 600 East Market Street San Antonio TX 78205 TPMA room rate 194 Cut off date November 12 2015 Reservations 888 421 1442 or 800 233 1234 https aws passkey com g 50348406 E E gt Grand Hyatt San Antonio ae Package Shipping Instructions PREPARING YOUR SHIPMENT FedEx Office is committed to providing you with an outstanding experience during your stay All guest and event packages being shipped to the hotel must follow the address label standards illustrated below to prevent package routing delays Please schedule your shipment s to arrive 3 4 days prior to the event start date to avoid additional storage fees Use the name of the recipient who will be on site to receive and sign for the package s Please do not ship any items to the attention of the Hospitality Manager or Catering amp Conference Manager unless the items are specifically for their use i e hotel specifications rooming lists signed documents this includes any room drops or deliveries to any other area of Grand Hyatt San Antonio Shipments are held f
9. Y WITHIN THE HOTEL In most cases FedEx Office will complete delivery or pickup of packages within the conference and meeting rooms lobby area and guest suites of Grand Hyatt San Antonio but please check with the business center for specific delivery limitations that may exist In cases where a drayage company or decorator is used FedEx Office team members will release any drayage directly to the decora tor if they are onsite when the shipments arrive If any drayage or parcels require overnight storage FedEx Office will request han dling fees be collected from the decorator If you are using a drayage company or decorator for exhibitor packages these packages must be shipped directly to the drayage company or decorator specified address Please note that FedEx Office team members can not lend out any moving equipment to a guest which includes pallet jacks dollies and flatbed carts PACKAGE DELIVERY TO GUEST SUITES In most cases FedEx Office will complete delivery or pickup of packages to guest suites at Grand Hyatt San Antonio but please check with the business center for specific delivery limitations that may exist FedEx Office is not authorized to leave packages in guest suites that are not occupied A guest with authorization to sign for the delivery and approve any charges for handling and delivery fees must be present in the suite E gt Grand Hyatt San Antonio aaa Package Shipping Instructions UPON YOUR ARRIVAL Packages will
10. al laws including those governing packing marking labeling and shipping OBTAIN FIRE CASUALTY AND ALL OTHER INSURANCE ON PACKAGE CONTENTS PRIOR TO SHIPPING Neither the Hotel nor FedEx Office and Print Services Inc provide such insurance Neither the Hotel nor FedEx Office and Print Services Inc nor the employees agents or contractors of either firm will be liable for any damages whether direct or indirect damages relating to or arising out of any loss or damage to any package or its contents unless a package is lost after receipt at the Hotel in which case such liability shall be limited to the lesser of 100 or the liability of the carrier indicated above By sending your package to the Hotel you agree to be bound by any additional terms and conditions that the Hotel or FedEx Office and Print Services Inc may establish from time to time for receiving and delivering of packages v052015_STD DISCOUNT PRICE F R E E M A N DEADLINE DATE 3323 I H 35 North Ste 120 NOVEMBER 20 2015 San Antonio TX 78219 freemansanantonioes freemanco com NAME OF sHow DIABETIC FOOT CONFERENCE GRAND HYATT DEC 4 5 2015 COMPANY NAME BOOTH ADDRESS BOOTH SIZE X CITY STATE ZIP PHONE EXT FAX SIGNATURE PRINT NAME CONTACT S E MAIL E MAIL FOR INVOICE Check if you are a new Freeman customer Invoices will be sent by e mail please provide e mail address of the person who reconciles your invoices
11. be available for pickup inside the FedEx Office business center receiving fee will apply Pallets crates display cases and other heavier items may be scheduled for delivery by contacting our staff at the number located on the previous page delivery fee will apply Package deliveries should only be scheduled after the recipient has checked into the hotel In order to maintain the proper chain of custody FedEx Office requires the package recipient s signature before a package can be released from FedEx Office Release signatures are captured at the time of package pickup or package delivery to the recipient UPON YOUR DEPARTURE All outbound packages must have a completed carrier airbill affixed to each package Packaging supplies boxes tapes and etc are available for purchase within the FedEx Office business center FedEx Office offers pack and ship services in the business center while packaging supplies are also available for purchase FedEx Express shipping boxes and airbill forms are available and complimentary Outbound packages to be picked up by a third party courier should be coordinated in advance with a FedEx Office team member Outbound handling fees will be applied to all packages regardless of carrier in addition to shipping transportation fees PACKAGE HANDLING AND STORAGE FEES Flat Envelopes No Charge 5 00 0 0 1 0 Ibs 2 00 5 00 1 1 10 0 Ibs 10 00 15 00 10 1 20 0 Ibs 15 00 20 00 Flat Envelopes No Charg
12. e 0 0 10 0 Ibs 5 00 11 0 30 0 Ibs 10 00 31 0 60 0 Ibs 15 00 Over 60 0 Ibs 25 00 Pallets amp Crates 50 00 Over 6 5 in Size 25 00 20 1 30 0 Ibs 20 00 30 00 30 1 40 0 Ibs 25 00 40 00 40 1 50 0 Ibs 25 00 50 00 50 1 60 0 Ibs 25 00 50 00 A one time package storage fee will apply to Over 60 0 Ibs 25 00 70 00 each package received and stored for more Pallets amp Crates 150 00 150 00 than five 5 calendar days Items measuring over 6 5 feet in size are considered oversize For inbound outbound pallets or crates the receiving and delivery charges are consolidated into a and will be assessed an additional oversize single fee of 150 00 which is applied to each pallet crate handled A labor fee of 70 00 per hour fee if stored for more than five 5 calendar will apply for breaking down pallets building pallets or excessive package handling moving due to a days customer s request The labor fee can be charged in 15 minute increments No handling fees will be charged for outbound packages weighing 0 1 pound that are brought to the FedEx Office Business center by a guest TERMS AND CONDITIONS Receiving delivery and storage charges are payable at the time of delivery Recipient may be required to present government issued photo identification and sign for delivery Shipper must comply with all applicable local state and feder
13. or a limited number of days If a package has not been picked up and no contact information is provided the package will be returned to the sender who will be responsible for all additional shipping fees For more information on package retention the Return to Sender process or to schedule package deliveries please contact the FedEx Office Business Center at 210 212 7133 Package deliveries should only be scheduled after the recipient has checked into the hotel PACKAGE LABELING STANDARDS AND FEDEX OFFICE CONTACT Hold For Guest Guest Name Guest Cell Number FedEx Office Business Center clo FedEx Office at Grand Hyatt San Antonio Grand Hyatt San Antonio 600 East Market St 600 East Market St San Antonio TX 78205 San Antonio TX 78205 Operating Hours Convention Conference Group Event Name Phone 210 212 7133 Mon Fri 7 00am 7 00pm Fax 210 212 7103 Saturday 10 00am 5 00pm Box of Email usa5046 fedex com Sunday 10 00am 5 00pm SHIPPING AND RECEIVING INSTRUCTIONS Meeting organizers and participants are encouraged to contact FedEx Office in advance of shipping their items to Grand Hyatt San Antonio with any specific questions If you have any special needs such as refrigeration requirements after hours delivery requests or changes to your meeting dates or rooms please work directly with your Event Services Manager who will communicate these needs to FedEx Office in advance of your event PACKAGE DELIVER
14. peed Internet Single User Access 540 00 720 00 PreEvent OnSite ay 45 00 75 00 x 185 00 185 00 x Wireless High Speed Internet Single User Access 135 00 225 00 ary e Weekly rates for equipment available after 4 days T1 or better connection Lighting amp Rigging Services Vinyl Banner Hanging Per Banner On Airwall Only under 32 ft The equipment requested in this order is being rented for the specified period of time only 150 00 300 00 TOTAL H Any equipment rented is for use in the exhibit booth only i Equipment may not be removed without the written permission of PSAV please call 210 451 6185 for quote equipment must be returned to PSAV in the same condition as it was in at the time of delivery normal wear and tear excluded fExhibitor agrees to be billed for any damages or loss of equipment while in exhibitors care or control FAX 866 312 8834 For specialty equipment not listed including special lighting amp RIGGING requesis TOTAL COST EE Equipment Total Visa Amex__ Event Technology Support ADD 23 Master Card ___ Discover ___ SUBTOTAL Ation Date 8 250 Sales Tax will be added to every order GRAND TOTAL Onsite Contact Telephone Number PSAV Exhibit Services Grand Hyatt San Antonio
15. will be placed in the back of the booth unless otherwise specified 24 HOUR SERVICES If an uninterrupted power supply is required for the full duration of the show please order 24 hour power Electricity is turned on 30 minutes prior to show opening and turned off 30 minutes after show closes on show days Power will be turned off immediately after final show closing If you require power outside actual show hours special arrangements should be made in advance Additional charges may apply SEPARATE OUTLETS Separate outlets should be ordered for each piece of equipment and or each power location HANGING SIGNS Show site prices will apply if your hanging sign is not received in advance at the warehouse prior to the warehouse shipping deadline date CANCELLATION A 50 refund will be applied to electrical services cancelled after installation Refunds will not be issued for materials and or labor charges related to the installation OVERHEAD POWER If you require your power from overhead additional materials and labor may be incurred Please contact SanAntonioUtilities freemanco com TOTAL COST Outlet s Lighting Tax 8 25 GRAND TOTAL Page 1 of 2 FREEMAN electrical FREEMAN DISCOUNT PRICE DEADLINE DATE 3323 IH 35 North Ste 120 San Antonio Texas 78219 NOVEMBER se edt Ph 210 554 2021 Fax 469 621 5611 INCLUDE THE FREEMAN METHOD OF FreemanSanAntonioES freemanco com PAYMENT FORM WITH YOUR ORDER NAME OF SHOW
Download Pdf Manuals
Related Search