Document
Contents
1. Half Yearly i ii ii iv Measurement of Insulation resistance for both HT and LT Panels cables and Busbars Earth continuity test of all the panels which are placed for AMC Measurement of Neutral to Earth Voltage of the secondary side of the Transformers and taking corrective action Overhauling servicing cleaning demoisturing of Cubicle of HT Panel cleaning of bus bar chamber of insulator bushing spout separator current transformers checking tightness of connection interconnection replacement of damage insulation brass nut bolt connector gasket etc as required Draw out of HT VCB 11 Kv grade 400A from the housing overhauling servicing lubrication of moving parts switching tripping mechanism with automatic shuttering system necessary brazing turnig polishing of main and auxiliary contact demoisturing of insulator to improve IR value refitting the same and put it into service condition etc as required Overhauling and cleaning of bus bars and Oil Circuit Breakers De hydration of Transformers Testing of tripping performance of HT OCB VCB by primary amp secondary high current injection testing of CT ratio and polarity Spot calibration of Amp Meter insulation resistance by high voltage megger earth continuity electrical interlock with transformers safety equipment etc with necessary adjustment etc as required Calibration performance testing and necessary adjustment of over current earth fau2. Mains for different feeding points ii Essential Panel Connected with output of Auto Mains Failure Panel of Diesel Generator Set along with outgoing Mains for different feeding points d Auto power factor correction pf Banks 02 Nos e Earth Pits 08 Nos i for LT Panels 02 Nos ii for HT Panels 02 Nos iii for Power Transformers 02 Nos each X 2 04 Nos f Feeder Cables Busbars with Busducts i between HT Switch Gear to Power Transformers 02 Nos ii between LT Panel to Auto pf correction Panels 02 Nos iii between Power Transformers to LT Panels 02 Nos All switches MCCBs etc installed on LT Panels as well as on the Auto pf correction Panels are of L amp T make Scope of Works Quarterly i Maintenance and verification of contacts Bus Insulators functions of safety devices and controls in HT Panel comprising of 11kV VCB etc ii Maintenance and verification of LT Panels proper functioning of auto pf correction Panels etc iii Maintenance and verification of Feeder cables connected between HT Switchgear and Power Transformers and LT Panel to auto pf correction Panels iv Maintenance and verification of the Power Transformers including filling of Transformer Oil drying replacement of the silica gel checking of the maximum temperature with maximum load etc v Maintenance and verification of the Earth Pits and taking corrective action as and when required Page 10
3. EAST BLOCK DN SECTOR V SLAT LAKE KOLKATA WEST BENGAL 700 091 INDIA TO ALL INTERESTED BIDDERS INVITATION OF TENDER Sealed Tenders are hereby invited by the Director Electronics Regional Test Laboratory East Kolkata for and on behalf of the President of India from interested and eligible Bidders for the Items under the terms and conditions and as per specifications mentioned in the following Tender Document in the manner prescribed Bidders are requested to kindly use if required for specific documentation the formats prescribed for a Bid Covering Letter in Firm s letterhead b Price Bid Form in Firm s letterhead c Manufacturer s Authorization Letter d Bank Guarantee for EMD furnishing e Form for submitting Bank Account Information and f Letter of Authority for Attending Bid Opening which are enclosed herewith Chapter I Instructions to Bidders 1 Definitions In this Document unless otherwise specified a Purchaser or End User or Consignee shall mean this Laboratory or any of it s Subordinate Establishment or Project Office e Bidder shall mean a person or a body of persons duly registered with up to date validation whenever renewal is required with the appropriate authorities wherever such registration is required for pursuing the profession vocation trade commerce manufacturing etc and having good track records of paying various Sales Service Value Ad
4. from the tender in any respect within the period of validity of this tender 2 If the tenderer having been notified of the acceptance of his tender by the Purchaser during the period of its validity a If the tenderer fails to furnish the Performance Security for the due performance of the contract b Fails or refuses to accept execute the contract WE undertake to pay the Purchaser up to the above amount upon receipt of its first written demand without the Purchaser having to substantiate its demand provided that in its demand the Purchaser will note that the amount claimed by it is due to it owing to the occurrence of one or both the two conditions specifying the occurred condition or conditions This guarantee will remain in force upto and including 45 days after the period of tender validity and any demand in respect thereof should reach the Bank not later than the above date Seal name amp address of the Bank and address of the Branch 119 Use Firm s Letterhead ANNEXURE III PRICE BID FOR TENDER NO DATED ITEM S N Item Name Basic Price Basis Discount s Amount amp Amount Packing Freight Installation Operator s Insur Any Total with Cost indicate for offered age Rate with age and Charges Erection Training ance Other Price Description Domestic indicate of applicable Rate of Forwarding if any amp Commi Cost Cost
5. later should be allowed as Warranty Period Preference may be given at the discretion of the Purchaser to bids offering a longer warranty coverage The Purchaser will not bear the cost of the item s which may come as Replacement of the original stores or spares as a result of faults noticed at the time of Inspection or during the currency of the warranty period The Seller Local Agent is required to eliminate the fault s occurring during the Warranty period without delay by improvement or replacement as may be necessary at their own cost Cost for Extended Warranty beyond normal warranty period or for any Post Warranty Annual Maintenance Contract Services if any available may be indicated subject to our consideration and acceptance However this will not form a part of our mandatory requirement unless so mentioned Page 8 22 Operation Service Manuals The Bidder shall have to make available along with the consignment the Operating amp Service Manual and valid Calibration Certificate if any in English Language 23 Inspection Testing and Acceptance Goods delivered will be inspected at the Purchaser s office and will be rejected if they do not conform to the standards specifications and drawings prescribed On Site inspection may be allowed in deserving cases particularly for job s proposed to be undertaken Inspection of the goods or demonstration test trial run of the Equipment shall be done by the Purchaser at his end St
6. CHNICAL BID should contain details of at least following information documents contents excluding price and it s break up to be submitted in Firms Letterhead in a Sealed cover only beside all other things gt Name amp Address and Particulars of the Applicant Firm Company Society Agency attach copy of currently valid Company Registration Trade License document gt Original manufacturer s authorization certificate from the foreign principal when an Indian agent with other documents see Clause 2 above gt DGS amp D Other Registration document s where required gt Proof of past supplies to govt departments in the form of attested copies of Contract letters entered with the Govt Departments etc and a complete list of clients serviced during the last 3 years year wise may be provided along wit h the value of contracts executed gt Proof of Financial capability for the last 3 years attested copies of the audited accounts for the period and IT Returns filed and the IT Clearance Certificate gt Attested copies of Sales Tax VAT Service Tax GST Registration Professional Licenses etc ESI EPF Registration PAN Card Income Tax Deposit proofs Returns gt Detailed Technical Specification with literature of the product s offered along with a Compliance statement gt Undertaking Declaration to accept payments if selected through Electronic Fund Transfer method along with specific scheduled commercial Bank Ac
7. Envelope EMD Bid Security b Sealed Envelope ll Technical Bid c Sealed Envelope lll Price Financial Bid ANNEXURE II To The Director Electronics Regional Test Laboratory East STQC Dte DIT MCIT Govt of India Block DN Sector V Salt Lake Kolkata 700 091 MODEL BANK GUARANTEE FORMAT FOR FURNISHING EMD WOT Stk th ok oe Gene eng ate hh eters ee ee le he digest ou re GM a ah Ginna tS econ cites hereinafter called the tenderer has submitted their offer lt davedii lt dcdssiccsey lanes eey eenaw ua eas wearers f r the SUP Ply OF vseen a Oi a rae eaa Gane cas ewabivin Se vs eae ea ERO NGONaG STON Saas hereinafter called the tender against the purchaser s tender enquiry NOwc seivsnserateseneiderepreg ves eaten tyeue dannees KNOW ALL MEN by these presents that WE 2 0 0 cece ec ee ee eeeeee ee eaee ease eens OL ty einen aleenecuh waa E AEE iene ANES having our registered office at EEEE SEEE ead uRIAG RG oS ba Sieg DRED TA Aa E are bound unto 6068 hereinafter called the Purchaser IP THES UI Of aer Aar one lacey setae he epee ped EET E R Bapataad EE EE E OETAN ETA for which payment will and truly to be made to the said Purchaser the Bank binds itself its successors and assigns by these presents Sealed with the Common Seal of the said Bank this day OF aisinas QUO aces THE CONDITIONS OF THIS OBLIGATION ARE 1 Ifthe tenderer withdraws or amends impairs or derogates
8. IONAL TEST LABORATORY EAST ELECTRONICS REGIONAL TEST Ministry of Communications and Information Technology Department of Information Technology STQC Directorate ELECTRONICS REGIONAL TEST LABORATORY EAST Block DN Sector V Salt Lake Kolkata 700 091 Phone 2367 3662 2367 6577 2367 7543 Fax 91 33 2367 9472 91 33 2367 8974 Government of India E mail ertle ertleast org TENDER DOCUMENT Category Item Name Tender No Issue Date Pre Bid Date Closing Date Bidding Open From Estimated Cost EMD Amount Tender Fee Opening Due on LABORATORY EAST ELECTRONICS REGIONAL TEST For LIMITED TWO BID TENDER Annual Maintenance Contract for 11KV Switch Gear including Vacuum Circuit Breakers HT Transformers LT Panel and Auto Power Factor Correction Banks etc ERTL E Tech SSD O 03 NIT 16 2012 13 10 Apr 12 Not Applicable 14 May 12 11 04 2012 UP TO 14 05 2012 Rs 200000 Rs 10000 No Cost 15 05 2012 if a holiday the immediate next working day for details see Tender Document G Biswas Deputy Director For and On behalf of the President of India LABORATORY EAST ELECTRONICS REGIONAL TEST LABORATORY EAST ELECTRONICS REGIONAL TEST LABORATORY EAST ELECTRONIC S REGION ELECTRONICS REGIONAL TEST LABORATORY EAST ELectr Page 1 GOVERNMENT OF INDIA MIN OF COMMN AND INFORMATION TECHNOLOGY DEPTT OF INFORMATION TECHNOLOGY STQC DIRECTORATE ELECTRONICS REGIONAL TEST LABORATORY
9. Maintenance and verification of the Power Transformers including filling of Transformer Oil drying replacement of the silica gel checking of the maximum temperature with maximum load etc Maintenance and verification of the Earth Pits and taking corrective action as and when required Half Yearly i ii iii iv Measurement of Insulation resistance for both HT and LT Panels cables and Busbars Earth continuity test of all the panels which are placed for AMC Measurement of Neutral to Earth Voltage of the secondary side of the Transformers and taking corrective action Overhauling servicing cleaning demoisturing of Cubicle of HT Panel cleaning of bus bar chamber of insulator bushing spout separator current transformers checking tightness of connection interconnection replacement of damage insulation brass nut bolt connector SONNE etc as required Aa v Draw out of HT VCB 11 Kv grade 400A from the housing overhauling servicing lubrication of moving parts switching tripping mechanism with automatic shuttering system necessary brazing turnig polishing of main and auxiliary contact demoisturing of insulator to improve IR value refitting the same and put it into service condition ete as required Overhauling and cleaning of bus bars and Oil Circuit Breakers De hydration of Transformers Testing of tripping performance of HT OCB VCB by primary amp secondary high current injection testing
10. ages will however be restricted as per Govt rules if levied 17 Recoveries from Payments due The Purchaser shall have full right to recover any such amount as may be due from it by the govt Income Tax etc as may be due under extant rules may also be deducted at source from your bills if due and payable upon selection and order 18 Assured Properties The properties of the stores quality of the services offered should fairly match with the required ones The bids should clearly contain the Physical Electrical Climatic Requirements or configurations for goods services offered and indicate the specific information if any on features of the stores relating to Energy saving Durability Echo friendliness The offers should also assure the suitability and or durability of the stores services in the climatic conditions of India If selected and ordered Goods must be manufactured Services must be provided in strict compliance of the prevalent enactments regulations guidelines of the govt Other statutory authorities 19 Availability of Spares Bidders should preferably specify the details about the availability of the spares or repair maintenance services of the Stores in India and or abroad 20 Guarantee Warranty Clauses The Offer should contain specific Guarantee and or Warranty clause s 21 Warranty Terms Minimum 12 twelve months from the date of installation or 15 months from the date of shipment whichever is
11. chaser Performance Bank Guarantee must be made valid till the end of the 2 second month beyond the expiry of the all contractual obligations including the Warranty obligations calculated from the date of installation for supplies and or services or till the end of the 4 month beyond the expiry of the all contractual obligations including the Warranty obligations calculated from the date of shipment for supplies only whichever is later In deserving cases including cases where an advance payment has been required by a selected vendor the ceiling of Bank Guarantee may be higher than ten percent of order value A general model Format may be made available when the Order is issued 16 Penalty Damages The Purchaser may in deserving cases fix charge rate of penalty damages to be recovered in addition to forfeiture of invoking of Performance Security from the successful Bidder when the failure of the Bidder to comply with the order for supplying goods providing services is likely to has actually caused material substantial losses to the Purchaser due to delayed mismatched supply of stores inconsistent negligent services Depending on the nature and value of the goods to be ordered and the urgency of the requirement a specific percentage like 0 5 per week of the delivered price of the delayed goods or delayed services for each week or part thereof delay may be incorporated in the contract Order such recovery of liquidated dam
12. cost items Ex fixed or Central applicable Charges if Also ssioning also Works FOR tile Excise Duty VAT Sales any Landing Charges if indicate Delivery at rates Customs Tax GST and any Agency Site and for Duty for Service Tax Clearing Commi Imported imported etc with Charges ssion if Items as CIP goods cess es for any CIF FOB Import Duty imported Ex Works with cess es goods A B C D E F G H I J K L M N 1 2 NOTE a Specify the percentages of CED or Customs Duty Cess and ST CST VAT payable by the ERTL East Kolkata in clear terms in percentages and as well as in rupee values b The freight charges quoted by the firm from their Works to the premises of the ERTL East Kolkata should be firm and fixed No change revision in the freight charges will be accepted under any circumstances during the currency of the contract c Itis the responsibility of the supplier to unload the material in the premises of ERTL East Kolkata at the place indicated by the authorised representative of the Purchaser and no extra charges will be paid for the same in any manner d Itis certified that the Basic Price Excise Duty Cess Sales Tax CST VAT Freight have been individually quoted in the Price Bid and requirements at the rates mentioned above I We have understood the instructions terms and conditions stipulated in the tender schedule and my our offer is to supply the material strictly in accordance with th
13. count Information viz Bank Name Branch Address Account Number I FS Code for NEFT RTGS SWIFT Code for FE Payments MI CR Code as well as PAN No using the prescribed format gt Payment Terms Preferred terms will be FOB for Imported Items exchange rate for foreign currency offer if any shall be based on the selling exch rate s of RBI as on the Closing Date and Delivery at Site for domestic supplies see Clause 7 below gt Payment method see Clause 8 below gt Delivery Time required see Clause 10 below gt Country of Origin cost of certificate if any should be mentioned in Price Bid see Clause 11 below gt Delivery Terms and Port of Shipment generally Part shipment is not accepted for imports Port of Shipment should be indicated see Clause 12 below gt Mode of Transport amp Carrier see Clause 13 amp 14 below gt Insurance Coverage see Clause 15 below Y VVV vV VVY gt Page 4 Offer Validity see Clause 17 below Performance Security Submission upon award of contract see Clause 20 below Confirmation for Penalty Liquidated Damages Recoveries from Payments due see Clause 21 amp 22 below Assured Properties Spares Furnishing Operation Service Manuals see Clause 23 24 amp 27 below Guarantee and Warranty see Clause 25 amp 26 below Inspection amp Testing Installation Erection and Commissioning see Clause 28 amp 29 below Quantity Tole
14. ded Taxes Excise Customs Duties etc to the appropriate authorities for a period to the satisfaction of the purchaser A Bidder must have proven ability for supply of the stores undertaking the services as the case may be f Stores or Services shall mean the goods services listed in the schedule below and any inclusion exclusion value addition shall be considered only with respect to the original specifications requirements g Bid or Tender or Offer or Quotation shall mean a physical signed documented submission or response by the interested Bidder in the prescribed manner against the specified Tender Enquiry Notice or Request for Quotation floated by the Purchaser whether by direct invitation letter or by authentic e mail website or newspaper publicity subject to the restrictions as may be delineated hereunder 2 Eligibility Criteria The firm should be a private proprietary joint partnership limited company PSU or wholly owned govt agency either When a non govt enterprise it should also have a valid current Trade License Company Registration other Registration from the respective local statutory authority A bidder must have proven track record in supplying the specified item s either as a Manufacturer or Authorized Representative Agent Dealer in India either of an Indigenous or Foreign Manufacturer Principal and should be financially sound and preferably having expertise as far as t
15. e incoming and two outgoings Make Kirloskar b 750 kVA 11K v 440Volts Power Transformers Make GEC 02 Nos c LT Panels 02 Nos i MV Panel Feeding from two above mentioned Transformers secondary side with Bus coupling arrangement and outgoing Mains for different feeding points ii Essential Panel Connected with output of Auto Mains Failure Panel of Diesel Generator Set along with outgoing Mains for different feeding points d Auto power factor correction pf Banks 02 Nos e Earth Pits 08 Nos i for LT Panels 02 Nos ii for HT Panels 02 Nos iii for Power Transformers 02 Nos each X 2 04 Nos f Feeder Cables Busbars with Busducts i between HT Switch Gear to Power Transformers 02 Nos ii between LT Panel to Auto pf correction Panels 02 Nos iii between Power Transformers to LT Panels 02 Nos All switches MCCBs etc installed on LT Panels as well as on the Auto pf correction Panels are of L amp T make Cc a L AN AN amp n BOO Vv A r A Scope of Works Quarterly i v Maintenance and verification of contacts Bus Insulators functions of safety devices and controls in HT Panel comprising of 11kV VCB etc Maintenance and verification of LT Panels proper functioning of auto pf correction Panels etc Maintenance and verification of Feeder cables connected between HT Switchgear and Power Transformers and LT Panel to auto pf correction Panels
16. e remitted to the said account by Electronic Fund Transfer by you through your Bank We further confirm that any instance of payment remitted by your bank on your behalf to our account shall be deemed a receipt of payment by us for the amount remitted We also declare that we shall be bound to make refund of any amount which may be remitted by you in the aforesaid manner and subsequently found as an excess not due unclaimed payment Account Holder s Name amp Address Account Name Account No Type of Account enclose a readable cancelled cheque leaf copy Bank Name Bank Branch with Address amp Code Bank IFS Code For NEFT For RTGS Bank SWIFT Code Bank MICR Code Signature of the Authorized Person of the Firm Company Please note that if cancelled cheque leaf copy is not available this form must be countersigned by the concerned Bank officials with proper seal Certified that the above information is true and correct and verified from our records This Bank has the facility to accept remittances through electronic fund transfer method to the above account and has no objection to process such transactions on behalf of the said Account holder Signature of the Bank Officials with seal Annexure I Scope of Works for Annual Maintenance of 11kV Switch Gear HT Transformers Lt Panel amp Auto p f correction Banks ITEMS DESCRIPTION a 11kV Switch Gear including panels and Vacuum Circuit Breakers On
17. e same form or It appears that the documentation of the bidder s is are insufficient to establish their integrity or reliability or It contravenes in any manner to any of the stipulations conditions or provisions of the documents or notices of the Purchaser Page 5 Provided further that the Purchaser may at it s discretion at any stage before or after the evaluation of the offers as may be received choose to cancel the present tender process or extend or alter the closing and opening schedule or proceed to re tender without assigning any reason whatsoever 4 Closing Date Duly completed Tenders should reach the address mentioned below on or before 1800 Hours on the Closing Date as mentioned in this document and in the event of the date being declared as a Closed Holiday for the Purchaser s Office the due date for closing of the Tender will be the following working day at the prescribed time 5 Opening of Bids Tenders shall be opened at 11 00 hours on the Date following the Last Date of Submission of Bids Closing Date in presence of the bidders or their authorized representative s who may choose to attend on the specified date and time at the premises of the Purchaser with proper authorization letter and Identity proofs The venue date and time may be changed at the discretion of the Purchaser EMDs shall be scrutinized on opening of the Tenders where prescribed Technical Bids will be opened first subject to fulfilling EMD
18. e specifications Signatures of bidder or Officer authorized to sign the bid Documents on behalf of the bidder ANNEXURE V Letter of Authority for attending a Bid Opening to be produced in original in Bidder s Letterhead To The Director Electronics Regional Test Laboratory East STQC Dte DIT MCIT Govt of India Block DN Sector V Salt Lake Kolkata West Bengal 700 091 India Subject Authorization for attending bid opening on date in the Tender No for Sir Following persons are hereby authorized to attend the bid opening for the tender mentioned above on behalf of Bidder s name in order of preference given below Order of Preference Name Specimen Signatures Signatures of bidder or Officer authorized to sign the bid Documents on behalf of the bidder Note 1 Maximum of two representatives will be permitted to attend bid opening In cases where it is restricted to one first preference will be allowed 2 Permission for entry to the hall where bids are opened will be refused in case authorization as prescribed above is not produced Annexure V Use Firm s own Letterhead Declaration for Receiving Payment through Electronic Fund Transfer in Bank Account We do hereby declare and confirm that the following Account is maintained by the Bank mentioned in detail below and payment as may become due to us against our selection and successful accepted deliveries of goods and or services to you may b
19. ed Item No Item Name with Description Basic Cost Discount s offered indicate fixed or tile rates Amount amp age Rate of applicable Central Excise Duty with cess es Amount with age Rate of applicable VAT Sales Tax GST Service Tax etc with cess es Packing and Forwarding Charges if any Freight Charges if any Installation Erection amp Commissioning Charges if any Operator s Training Cost if any Insurance Cost Any other Cost Total Price Provided that a Tender will be liable to rejection by the Purchaser if It is not accompanied by the requisite amount of Bid Security Earnest Money Deposit in the prescribed manner if any for the respective Tenders as may be specified in the Tender Document or It does not match with the minimum required features or it becomes impossible to ascertain the quality standard of the stores services offered due to absence and or inadequacy of descriptive technical literatures or It is not submitted in a Two Bid system when Two Bid System has been specifically mentioned in the Tender Document or It is not submitted within the due date and time or It is not submitted in a properly issued Tender Form except that where different models variants of the stores of a single nomenclature are to be quoted suitable technical commercial offers should be attached with proper reference in the Tender Form or It is noticed that stores of different nomenclatures are quoted using th
20. ered by the bidders in their offers if it follows a full conformity with the prescribed basic technical specifications and does not affect the rankings of the responsive bidders anyway The Purchaser shall also have full right to distribute quantities to be ordered among equally ranked bidders The Purchaser may at it s discretion proceed to negotiate with a bidder in deserving cases as may be permitted under the rules of the Government of India 14 Confirmation Of Order Purchase Work Order if any issued by the Purchaser to the successful bidder must be confirmed by the seller service provider within 7 seven days from the date of receipt or 10 ten days from the date of issue of the Order whichever is earlier The Confirmation must be accompanied by the requisite Performance Bank Guarantee if prescribed any in the due manner The Order shall come into force immediately after the Purchaser receives the confirmation in the aforesaid manner Failure to confirm an Order when issued in conformity with the Bidder s offer may be deemed to be a violation of the bid and may lead to the forfeiture of the Bid security Page 7 15 Performance Security The successful bidder awarded with the Order shall have to submit either by itself or by the local Indian agent a Performance Security Bank Guarantee 10 ten per cent of the Gross Order Value in equivalent Indian Rupee along with the Letter of Confirmation of the Order to the Pur
21. he technical aspects of the Item s are concerned if they are not the Manufacturer of the Item s The bidders may at the discretion of the Purchaser be required to submit the Balance Sheet Profit amp Loss Account at a subsequent time if required For Services the Bidder must have proven capability and expertise and financial strength to provide such services as may be required in the Tender Document Page 2 Provided that the bidders and or their local Indian representatives dealers shall have to submit proofs of their valid registration license with all the concerned Government Statutory Local Bodies in India or the country where the goods are manufactured and or shipped on board Provided further that the Bidders should have due registration in the name of their firm s with the concerned govt authorities for Sales Tax VAT Service Tax GST Income Tax TIN etc and also furnish proofs of such documents along with proofs of clearing Income Tax Sales Tax Excise Duty Other taxes and duties due to the Government The Bidders must have valid PAN TAN Registration No in their firm s name with the Income Tax authorities Provided also that the Bidder s must not have any record of failure to bear the fiscal or technical responsibilities commitments undertaken contracted by them on any previous occasion with the Purchaser or any other Establishment or a Banking or Financial Institution 3 Submission of Bids This Tender Documen
22. lt earth leakage IDMT relay by secondary current injection test including testing of pickup current time setting multiplier current setting multiplier delay time auto resetting time etc for successful operation at the time of fault occurrence etc as required Breakdown Service To attain any number of breakdown calls within 6 hours as and when required However th vii viii e scope covers as follows Maintenance service for 11kV Switchgears VCBs and Panels are only on labour and without supply of materials Maintenance service for Power Transformers includes labour as well as supply of materials like insulators replacement of Silica gel nuts bolts insulating tape etc and without the supply of Transformer Oil Maintenance service for LT Panels and Capacitor Bank Panels includes all necessary minor materials like cable gland insulating tape etc and without the supply of Main Switches Circuit Breakers and Capacitor Banks Maintenance service for Cables covers maintenance checking replacement of cables if required but without the supply of materials The Vendor may visit the site before quote The Vendor shall have to start execution of contract within 7 days from the date of Work Order received The validity of Offer must be of 03 months from closing date of Tender The Vendor shall have to handover the whole system in good condition to the Authority on expiry of contract Detailed General amp Commercial term
23. of CT ratio and polarity Spot calibration of Amp Meter insulation resistance by high voltage megger earth continuity electrical interlock with transformers safety equipment etc with necessary adjustment etc as required Calibration performance testing and necessary adjustment of over current earth fault earth leakage IDMT relay by secondary current injection test including testing of pickup current time setting multiplier current setting multiplier delay time auto resetting time etc for successful operation at the time of fault occurrence etc as required Breakdown Service To attain any number of breakdown calls within 6 hours as and when roquired However the scope covers as follows i Maintenance service for 11kV Switchgears VCBs and Panels are only on labour and without supply of materials Cry Bor ii iii iv v vi vii Maintenance service for Power Transformers includes labour as well as supply of materials like insulators replacement of Silica gel nuts bolts insulating tape etc and without the supply of Transformer Oil Maintenance service for LT Panels and Capacitor Bank Panels includes all necessary minor materials like cable gland insulating tape etc and without the supply of Main Switches Circuit Breakers and Capacitor Banks Maintenance service for Cables covers maintenance checking replacement of cables if required but without the supply of materials The Vend
24. on in this regard However the Purchaser is exempt from paying Central Excise Duty for which the Exemption certificate will be made available with the Purchase Order Central Sales Tax VAT GST will be paid at the applicable rate at the time of payment but not before the actual delivery and satisfactory acceptance installation of the stores VAT may be paid when applicable against proper VAT registration of the supplier On Site inspection may be allowed in deserving cases particularly for job s proposed to be undertaken Page 6 8 Payment Terms For goods supplied services rendered the Purchaser End User will prefer in the following sequences to pay the seller i After actual delivery against pre receipted Invoice Bills submitted in triplicate along with proof of delivery and Certificate of Acceptance and or satisfactory Installation ii Advance Payment against Pro forma Invoice not exceeding thirty per cent of the order value for payment beyond thirty per cent of order value equal Bank Guarantee will have to be deposited by the vendor only in exceptional cases The Purchaser however prefers the option at i above and except in special cases payment will not be made in the manner indicated at ii Also for payment under ii above preference may be given for part payment claims 9 Measurement Units The Accounting Technical measurement units used in the offer should be only in recognized Indian or Internati
25. onal Format In the event of the Seller s practice of different measurement standards the equivalence information should also be given 10 Period of Delivery To be specifically mentioned by the Bidder If the bidder fails to supply the stores perform job s within the guaranteed date the Purchaser reserves the right to cancel the entire Order or part thereof without any reference or to place order to another bidder for the same and identical stores job s of equal quantity volume or a part thereof before or after cancellation of the Order or to forfeit the amount guaranteed through the execution of the Performance Bank Guarantee if any 11 Mode of Despatch For indigenous goods by Rail Road or in special cases by Post as may be suitable Normally Trans shipment and Part Shipment will not be acceptable exceptions being subject to purchaser s discretion Delivery shall always be preferred at Door i e ERTL East Kolkata premises 12 Validity of Offer For Indigenous goods for Three months from the date of Closing of tenders which may be extended at the request of the Purchaser Validity offered for a lesser period than above may render the tender rejected 13 Deviations and Negotiations There may be a Quantity Tolerance not exceeding a percentile rate of 15 which may be applied for increase decrease of the requirement when quantity exceeds 20 units The Purchaser may choose to accept a value addition as off
26. or may visit the site before quote The Vendor shall have to start execution of contract within 7 days from the date of Work Order received The validity of Offer must be of 03 months from closing date of Tender vili The Vendor shall have to handover the whole system in good condition to the Authority on expiry of contract lt oe PENA a T ep i
27. ores rejected on inspection test will have to be replaced by the seller free of cost and on any such occasion if arises all the charges for packing forwarding handling shipping transportation Banking and also the charges for collection of documents delivery at the Purchaser s premises if any plus all other charges as may be payable must be borne by the Seller and or their Local Representative 24 Selection of the Bidder Selection of the Bidder will be done in accordance with the prescribed norms and rules of the Government of India Canvassing in any manner will render a bidder disqualified for consideration at any stage in the process of tender evaluation The Purchaser however reserves the right to seek clarifications on any aspect from the Bidder s if required The Purchaser however also reserves the right to reject cancel any bid without assigning any reason therefor 25 Interpretation amp Powers to Relax For any interpretation or clarification if required the Purchaser may be contacted For any relaxation of the provisions envisaged herein whether requested or not by a prospective bidder the Purchaser will be the authority to relax 26 Arbitration For arbitration of differences if required in case of consignments in India the Director General STQC Directorate Department of Information Technology Ministry of Communications amp Information Technology Government of India New Delhi shall be the Authorit
28. orfeited in such case Please note that the Purchaser shall not take any responsibility if a tendered Bid is not submitted dropped with the above identifying information duly super scribed on the envelopes thus rendering it difficult to open the tender in time The Purchaser also shall not be liable for any pre disclosure of such un identified bids The E Mail address of the Purchaser mentioned in this Tender Document is only for general communication purpose and Tenders should not be sent to this address Bids sent by E Mail to this address if any may therefore not be considered The Purchaser will have no liability for accepting any such e mail tenders or for being pre disclosed Bids shall comprise of the followings i Covering Letter in the Firm s Letterhead for participation in Tender clearly mentioning the Tender Reference ii Sealed Cover containing EMD Bid Security Sealed Envelope iii Sealed Cover containing the Technical Bid and Sealed Envelope iv Sealed Cover containing the Price Financial Bid Sealed Envelope 11 as spelt out hereunder all kept together in a bigger sealed cover super scribed as above A COVERING LETTER in Firm s Letter head should be prepared using the format given below Annexure B EARNEST MONEY DEPOSIT or BID SECURITY as may be required herein below or any valid certificate of exemption when the bidder intends to avail of exemption from EMD submission should be separa
29. rance Clause 15 shall apply for increase decrease of qty when quantity exceeds 20 units Confirmation to our specific terms for dispute resolution mechanism applicable law and any other important condition having significant bearing on the cost utility performance of the required goods Any Other Commercial Terms Please note that for any of the above clauses if not otherwise expressly opted mentioned in your quotation our terms amp conditions shall be deemed to be accepted by you The Purchaser may at it s discretion opt to seek clarification on any of the above points from the bidders D PRICE BID should be submitted duly in the firm s letterhead etc covered in a SEALED ENVELOPE Ill _addressed to the DIRECTOR ELECTRONICS REGIONAL TEST LABORATORY EAST BLOCK DN SCETOR V SALT LAKE CITY KOLKATA 700 091 WEST BENGAL INDIA duly superscribed as PRICE BLD with Tender Reference Particulars along with mentioning as clearly as possible the details of the Price with necessary break ups and taxes and duties levies etc as applicable for all the options offered in the letterhead of the firm s when required All the charges tax components and payment of other statutory dues should be separately indicated item wise as hereunder using the PRICE BID Format appended below this document Annexure lI1 Separate forms should be used for alternative item proposals reflecting the followings VVVVVVVVVVVVY m Serialis
30. requirements if any 6 Evaluation of Bids Price Bids of those bidders will be evaluated later only whose compliance of Technical parameters as well as General and Commercial Terms through Technical Bid evaluation is established The Purchaser shall have full right to seek clarifications from the participating vendors at any stage after or before the opening of the Price bids For the purpose of evaluation the final price s will be derived after adding all price tax duty Cess Surcharge or like components quoted applicable and applying the discounts offered if any including Price Preferences if applicable Chapter II Conditions of Contract 7 Price Determination The price should be the nett value comprising Ex Works price Packing amp Handling charges on door delivery basis Delivery of goods from station s within the Greater Kolkata Metropolitan Area should generally be free up to the Purchaser s premises Freight Transportation cost up to the destination if dispatched from a station outside the Greater Kolkata Metropolitan Area may be if necessary included in the bid price preferably quoted in FCP CIP value or otherwise in C amp F or FOR value Insurance charges if required may be quoted separately The Bidder must indicate the applicable rate of Central State Excise Duty Service Tax for the item s offered and these will be paid only if quoted separately in the offer and the vendor has proper tax registrati
31. s and conditions are stated hereinbefore Chapter V Price Schedule 30 Estimated Price Page 11 Tender No Nomenclature of Stores Estimated Bid Security 5 of Services Tender Value Est Tender Value in Rs in Rs T 16 2012 13 Annual Maintenance of 11kV Rs 200000 Rs 10000 Switch Gear HT Transformers Lt Panel amp Auto p f correction Banks ANNEXURE I Tender Covering Letter In Duplicate in Firm s Letterhead To The Director Electronics Regional Test Laboratory East STQC Dte DIT MCIT Govt of India Block DN Sector V Salt Lake Kolkata West Bengal 700 091 India Ref Your Tender Notice No cc cece cece eee c eee cee eee eee eceeeveee seat sean eeneeneeaenaas We the undersigned have examined the above mentioned tender enquiry document including amendment No dated if any the receipt of which is hereby confirmed We now submit our offer to Supply and deliver 0 ceeccccceccceescecceeeeeeeeeneceeeeeeeseesneeeeeeeessessneeeeeeesesssneeeee ees description of goods and services in conformity with your stipulated terms and conditions and neutral specifications as in the attached Technical Bid for the sum as shown in the schedule s of Price Bid attached herewith and made part of this tender along with the requisite EMD Bid Security enclosed If our tender is accepted we undertake to supply the goods and perform the services as mentioned abo
32. t is Free of Cost unless otherwise mentioned and can be used downloaded from the website of the STQC Directorate Department of Information Technology MCIT Government of India New Delhi www stqc gov in and also from the Central Public Procurement Portal at www eprocure gov in Bidders must submit their Sealed Offers bid s through TWO BID SYSTEM as detailed below Bids Documents must be ink signed and sent and deposited either by Post Courier or by Fax when by Fax a clear legible signed and original copy must reach before closing date or dropped in the Tender Box available at the Purchaser s office and unless physically delivered in either of the aforesaid manners no submission will be deemed to be a valid bid for this purpose Superscriptions like Quotation for Tender NoO cccseeeeens Dated ais p Closing Date asss NOT TO BE OPENED BEFORE must be mentioned on the envelope prominently and for separate Tender item s separate bids should be submitted in separate covers In the offered Bids any changes alterations made before submission must be countersigned attested by the Vendor Any modification resubmission withdrawal of offers bids by a participating vendor must be made by a dated ink signed letter in the firm s letterhead and submitted within the Last Date of Tender Any modification of Tender Offer terms after due date will be ignored and make the bidder ineligible EMD if any will also be f
33. tely packed in a Sealed Envelope I duly super scribed as EARNEST MONEY DEPOSIT with Tender Reference Details Wherever prescribed the Bank Draft towards cost of the Tender Documents if any should be also kept in this cover The Bidders except those registered with the CPO DGS amp D NSIC Department must pay the Bid Security Earnest Money Deposit 5 of the Estimated Tender Value of the respective Tender as determined by the Purchaser and mentioned by the Purchaser in this document through Account Payee Bank Draft Banker s Cheque duly drawn by any scheduled Commercial Bank of India in favour of Director Electronics Regional Test Page 3 Laboratory East Kolkata or through a duly executed Bank Guarantee Annexure I in favour of the Laboratory both of which should remain valid for at least six months or till the expiry of the forty fifth day from the final bid validity period whichever is later failing which their Bid s may not be accepted by the Purchaser The Bid Security Earnest Money Deposit so referred to above should be readily available with the bids in a separate Packet at the time of the opening the Tenders on the stipulated date Provided that the Bid Security Earnest Money Deposit will be liable to be forfeited if the Bidder subsequently fails or appears to be unable to comply with the offer submitted or withdraws or amends or impairs or derogates from the tender in any respect within the period of validi
34. ty of the tender or within the period of validity of the Purchase Work Order if placed in due conformity of the said tender Provided further that the Bid Security EMD will also be forfeited if the bidder after being issued with the Order fails to furnish the requisite Performance Bank Guarantee Security in the manner prescribed within the due date mentioned in the Order The Bid Security Earnest Money of all the unsuccessful tenders will be returned after expiry of the final bid validity and award of the contract or at an early date as may be deemed fit by the Purchaser The Earnest Money of the successful bidder shall be returned only after the requisite Performance Bank Guarantee Security is furnished in appropriate manner or if no PBG is required after full compliance of the order including the warranty period No Interest will however be paid on the Earnest Money Deposit C TECHNICAL BIDS must be submitted in Duplicate Technical Commercial of the firm together with the Specifications amp Descriptive Literature etc in a separate SEALED ENVELOPE II addressed to the DIRECTOR ELECTRONICS REGIONAL TEST LABORATORY EAST BLOCK DN SCETOR V SALT LAKE CITY KOLKATA 700 091 WEST BENGAL INDIA duly super scribed as TECHNICAL BID with Tender Reference Particulars This part is to contain the relevant technical specifications and allied commercial term details as required in terms of the tender enquiry documents TE
35. ve in accordance with the mutually agreed delivery schedule as may be specified in your Order Contract We further confirm that if our tender is accepted we will provide you with a performance security of the required amount in an acceptable form in terms of your Tender read with modification s if any for due performance of the contract We agree to keep our tender valid for acceptance for a period up to aS required in the Clause 17 read with modification if any as may be specified in the Special Terms or for subsequently extended period if any agreed to by us We also accordingly confirm to abide by this tender up to the aforesaid period and this tender may be accepted any time before the expiry of the aforesaid period and also that our EMD Bid Security shall be liable to be forfieted if we withdraw from the tender or fail to abide by the contract terms in due manner if selected subsequently and within the above bid validity period We further confirm that until a formal contract is executed with or Order is awarded on us this tender read with your written letter of intent or acceptance thereof within the aforesaid period will constitute a binding contract between us We further understand that you are not bound to accept the lowest or any tender you may receive against your above referred tender enquiry Date this day of For and on behalf of Signature of Authorised person with Company Seal and Date Enclosure a Sealed
36. y for Arbitration 27 Settlement of Disputes Disputes if any as may be emanated from this bidding process resultant contract shall be interpreted only under the relevant Laws of the Union of India and Jurisdiction for settlement of dispute if arises any shall be KOLKATA West Bengal I ndia Chapter III Schedule of Requirements 28 Requirements Bids are required for the following items under this Tender s S N Nomenclature of Stores Services Qty Tender No Closing Date 1 Annual Maintenance of 11kV Switch Gear HT One NIT 16 2012 14 05 2012 Transformers Lt Panel amp Auto p f correction Banks Whole 13 Job Page 9 29 Specifications The offer should comply with the neutral technical specification s and or drawings as indicated in this Document S N Specification of Stores Services Qty 1 Annual Maintenance of 11kV Switch Gear HT Transformers Lt Panel amp Auto p f One correction Banks Whole Job Scope of Works for Annual Maintenance of 11kV Switch Gear HT Transformers Lt Panel amp Auto p f correction Banks ITEMS DESCRIPTION a 11kV Switch Gear including panels and Vacuum Circuit Breakers One incoming and two outgoings Make Kirloskar b 750 kVA 11Kv 440Volts Power Transformers Make GEC 02 Nos c LT Panels 02 Nos i MV Panel Feeding from two above mentioned Transformers secondary side with Bus coupling arrangement and outgoing
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