exhibitor service kit - nj - Florida Council of Independent Schools
Contents
1. sssssssemm October 30 2015 Electrical ServibB iiieiieseere trennen October 23 2015 Exhibitor Appointed Contractor EAC October 5 2015 N A Freight Worksheet sssssssssseee N A Exhibitor Services Contact Information Jessie Wilson Office 407 438 7480 jwilson teamwork inc com TEAMWORK NOVEMBER 5 6 2015 TEAMWORK CREDIT CARD AUTHORIZATION 7500 Exchange Drive z UE 4074387481 Discount Deadline Friday October 30 2015 BOOTH NUMBER ORDERS WILL NOT BE ACCEPTED UNLESS A CREDIT CARD IS ON FILE ALL ACCOUNTS MUST BE SETTLED AT OUR SERVICE DESK PRIOR TO THE CLOSE OF THE SHOW An Invoice will be prepared at the show for signature and payment For your convenience in addition to cash or company check no personal checks we accept MasterCard Visa and American Express At the close of the show exhibitor freight will not be released for shipment until all unpaid invoices have been settled at the Teamwork Service Desk Please notify your company representative who will be at show site of our payment policy A purchase order is not considered payment If your company has any unpaid balances for previous services payment in full will be required before new orders will be or can be accepted Note that we do not accept Discover Credit Cards The exhibiting firm is ultimately responsible for payment of all costs incurred on its behalf See Third Party Payment Policy form Intern2. TEAMWORK event specialists FCIS FLORIDA COUNCIL OF INDEPENDENT SCHOOLS CARPET TEAMWORK 7500 Exchange Drive Orlando FL 32809 P 407 438 7480 F 407 438 7481 STANDARD CARPET QTY DISC STANDARD TOTAL RATE RATE No guarantee of color match when ordering multiple carpets Circle color Blue Burgundy Gray Red Hunter Green Black 6 x 10 138 00 183 00 6 x 20 270 00 360 00 6 x 30 414 00 549 00 6 x 40 552 00 732 00 DISC STANDARD TOTAL CUSTOM CARPETING RATE RATE per sq ft per sq ft Circle color Blue Burgundy Gray Red Hunter Green Black HYATT REGENCY HOTEL OIA NOVEMBER 5 6 2015 Discount Deadline Friday October 30 2015 BOOTH NUMBER PAYMENT POLICY Payment in full of rental charges including applicable tax must accompany advance order and must be received by the deadline date in order to qualify for discount rates All orders placed at the Service Desk will be charged at standard rates No telephone orders are accepted BOOTH SIZE Full payment must accompany order ft x ft sq ft 4 60 0 00 Total items ordered and enter on recap sheet 100 sq ft minimum payment form CARPET PADDING E scd dos CANCELLATION POLICY Items cancelled prior to move in will be refunded 100 Items cancelled after move in begins will be charged
3. SPECIAL SIGNS TEAMWORK 7500 Exchange Drive Orlando FL 32809 P 407 438 7480 F 407 438 748 1 Discount Deadline Friday October 30 2015 BOOTH NUMBER PRICE LIST amp INFORMATION SIZE 10 WORDS OR LESS 1 Copy exceeding 10 words will be charged the rate of 75 per word 7 x 11 39 25 2 Cardboard easel backs 2 25 each 11 x 14 45 25 14 x 22 55 00 3 Sales Tax will be added where applicable 22 x28 75 00 28 x 44 109 25 4 When a card is to be done with special care such as color card and paint glitter trademarks or logos duplicated an additional charge will be made Advance quotations will be sent upon request For all other sizes please call for quote 5 Signs ordered after deadline date see payment policy below or at Show Site are subject to Overtime Charge of 7596 INDICATE SIGN COPY BELOW SIZE VERTICAL HORIZONTAL ICARD COLOR LETTERING COLOR EASEL BACK Sub Total TOTAL PAYMENT POLICY Carry this Total to Order Recap Page Payment in full of charges including applicable tax must accompany advance order and must be received by the deadline date to qualify for discount rates All orders placed at the service desk will be charged at standard rates All balances must be settled at the Service Desk prior to show closing All charges are payable in Checks Cash Money Orders Traveler s Checks Visa MasterCard and American Express are accepted
4. Special Handling Uncrated Materials Crated shipments requiring special handling include shipments that are loaded and or packed in such a manner as to require additional handling such as ground loading side door unloading constricted space unloading designated piece unloading or stacked shipments Also included are shipments mixed on truck multi shipment delivery areas and shipments without delivery receipts Rates are based on incoming weight only All weights are rounded off to the next cwt Each shipment received is considered separately Freight handling charges are the responsibility of the Exhibitor Exhibitors are urged to carry all risk floater insurance covering their materials against damage loss and all other hazards from the time shipment is made prior to the show until shipments are received back after the show This can generally be done by adding riders to existing insurance policies often at no additional cost Empty container labels will be available at the Service Desk Affixing the labels is the sole responsibility of the Exhibitor or his representative Teamwork assumes no responsibility for removal of containers with old empty labels mislabeled or valuables stored inside containers while containers are in storage Outbound shipping labels and Bills of Lading will be available at the Service Desk The Exhibitor or his representative must pack and label their exhibit material and turn in a Bill of Lading for each shipmen
5. 100 of original price BOOTH SIZE to cover labor involved ft x ft sq ft 1 50 2 15 100 sq ft minimum VISQUEEN DISC STANDARD TOTAL poly covering RATE RATE SubTotal BOOTH SIZE TOTAL ft x ft sq ft 1 30 1 55 Carry this Total to Order Recap Page 100 sq ft minimum Please print or type information below Contact Name Email Telephone Fax Exhibiting Company Name Booth No Please Note A credit card must be on file to ensure payment for your order No goods or services will be rendered without a credit card accompanying this order Your preferred method of payment will be used if other than the credit card on file to complete this order at the close of the show Please visit the Teamwork Service Desk to finalize your invoice No adjustment will be made after the close of the show 10 FCIS FLORIDA COUNCIL OF INDEPENDENT SCHOOLS HYATT REGENCY HOTEL OIA NOVEMBER 5 6 2015 TEAMWORK TEAMWORK CARPET CLEANING amp PORTER SERVICE 7500 Exchange Drive Orlando FL 32809 P 407 438 7480 F 407 438 7481 Discount Deadline Friday October 30 2015 BOOTH NUMBER ALL VACUUMING GENERAL CLEANING AND SHAMPOOING ORDERS ARE COMPUTED BASED ON THE GROSS SQUARE FOOTAGE OF YOUR BOOTH Discount INDICATE YOUR REQUIREMENTS persq Standard foot per sq foo PAYMENT POLICY Payment in full of rental charges Daily Vacuuming 0 30 0 32 including applicable tax must ac
6. 7481 Dear Exhibitor Our team at Teamwork Event Specialists is pleased to have been chosen to serve as your Official Service Contractor for the Florida Council of Independent Schools We have enclosed the necessary show services order forms to assist in your show planning In order to guarantee the availability of the desired items we encourage you to order early To qualify for discount prices full payment must be included with your order and received by Friday October 30 2015 or as otherwise indicated Orders without payment will be processed at the Standard Price as listed on the enclosed forms A credit card must be on file to ensure payment for your order No goods or services will be rendered without a credit card accompanying this order Your preferred method of payment will be used if other than the credit card on file to complete this order at the close of the show Please visit the Teamwork Service Desk to finalize your invoice No adjustments will be made after the close of the show If you need assistance or additional information please contact our Exhibitor Services Department at 407 438 7480 Thank you and we look forward to working with you Sincerely Exhibitor Service Department Teamwork Event Specialists FCIS FLORIDA COUNCIL OF INDEPENDENT SCHOOLS HYATT REGENCY HOTEL OIA TEAMWORK NOVEMBER 5 6 2015 TEAMWORK GENERAL INFORMATION 7500 Exchange Drive Orlando FL 32809 P 407 438 748
7. Specialists to exhibitor will be checked at time of actual pick up from the booth and corrections made where discrepancies occur 4 Teamwork Event Specialists shall not be responsible for any loss damage or delay due to fire Acts of God strikes lockouts or work stoppages of any kind or to any causes beyond its control 5 Teamwork Event Specialists liability shall be limited to the physical loss or damage to the specific article that is lost or damaged In any event Teamwork Event Specialist s maximum liability shall be limited to 30 per pound per article with a maximum liability of 50 00 per item or 1 000 00 per shipment whichever is less 6 Teamwork Event Specialists shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs which may result from any loss or damage to an exhibitor s materials which may make it impossible or impractical to exhibit same 7 The consignment or delivery of a shipment to Teamwork Event Specialists by an exhibitor or by any shipper to or on behalf of the exhibitor shall be construed as an acceptance by such exhibitor and or other shipper of the terms and conditions set forth PROTECTION OF ALL MATERIALS BELONGING TO THE EXHIBITOR IS THE SOLE RESPONSIBILITY OF THE EXHIBITOR REMEMBER TO INSURE YOUR EXHIBIT AND ALL COLLATERAL MATERIAL FROM THE TIME IT LEAVES YOUR FIRM UNTIL THEY ARE RETURNED AFTER THE SHOW A RI
8. The psychological deterrent makes it more difficult for people to handle merchandise Criminals often look for the easy mark first gt Business tools such as laptop computers recorders calculators and give away items are the things most often stolen They should be guarded and stored safely at night Thieves will also take personal items such as purses suit coats and toolboxes Do not leave personal items unprotected in your booth gt Never store items in containers marked Empty Show management provides a 24 hour security system to prevent entry to the exhibit area by anyone not authorized This security service does not guarantee exhibitors against loss Nor does it imply an assumption of liability for an exhibitor s property by Teamwork Event Specialists Show Management or their agents gt INSURE YOUR BOOTH Your exhibit materials should be insured from the time they leave your facility until the time they return Consult with your insurance agency about adding a rider to your existing policy 25 FCIS FLORIDA COUNCIL OF INDEPENDENT SCHOOLS HYATT REGENCY HOTEL OIA NOVEMBER 5 6 2015 TEAMWORK TEAMWORK RULES amp REGULATIONS 7500 Exchange Drive Orlando FL 32809 P 407 438 7480 F 407 438 7481 Please follow the guidelines listed below as they will help you plan for you upcoming exhibit Union Labor is required for certain aspects of exhibit handling Reading the following rules will assist you in y
9. check payable to Teamwork Event Specialists 3 Mail your check and all applicable forms to Teamwork Event Specialists 23 Norfolk Ave South Easton MA 02375 CALCULATION OF ORDERS total from each Teamwork Event Specialists order form STANDARD FURNISHINGS ORDER FORM CARPET ORDER FORM CARPET CLEANING ORDER FORM SPECIAL SIGNS ORDER FORM LABOR ORDER FORM FREIGHT WORKSHEET eee eene ELECTRICAL ORDER FORM Sub Total TOTAL DUE TO TEAMWORK EVENT SPECIALISTS PAYMENT METHOD L Credit Card Visa MasreERCanRD AMERICAN EXPRESS Check Dated in the amount of Please print or type information below Contact Name Email Telephone Fax Exhibiting Company Name Booth No Please Note A Credit Card must be on file to ensure payment for your order No Goods or services will be rendered without a credit card accompanying this order Your preferred method of payment will be used if other than the credit card on file to complete this order at the close of the show Please visit the Teamwork Service Desk to finalize your invoice No adjustment will be made after the close of the show 2 FCIS FLORIDA COUNCIL OF INDEPENDENT SCHOOLS HYATT REGENCY HOTEL OIA NOVEMBER 5 6 2015 TEAMWORK TEAMWORK 7500 Exchange Drive EXHIBITOR APPOINTED CONTRACTOR Orlando FL 32809 P 407 438 7480 F 407 438 7481 PLEASE COMPLETE THE I
10. dock freight door areas TIPPING Teamwork Event Specialists company policies prohibit the solicitation and or acceptance of any tips by our employees Our employees receive excellent hourly wages denoting a professional status and tipping of any form is not allowed Should you as an exhibitor be solicited in any way for a gratuity you should report such activity immediately to our Teamwork Service Desk 26 FCIS FLORIDA COUNCIL OF INDEPENDENT SCHOOLS HYATT REGENCY HOTEL OIA TEAMWORK NOVEMBER 5 6 2015 TEAMWORK MOVE OUT INFORMATION 7500 Exchange Drive Orlando FL 32809 P 407 438 7480 F 407 438 7481 To increase the efficiency of exhibitor move out Teamwork Event Specialists has instituted the following Move Out Schedule for this show Friday November 6 2015 from 4 00PM 5 30PM Exhibitor Move Out officially begins Exhibitors may begin to dismantle their booths at this time Immediately after the close of the show we will begin removing aisle carpet and returning empty containers You can help us with this process by keeping the aisles clear during this time If you have ordered labor to dismantle your booth be sure to confirm the start time of your workers by checking with the Teamwork Service Center Friday November 6 2015 at 5 30PM Deadline for driver check in Exhibitors who wish to ship materials by any carrier other than the official carriers should advise their carrier s to be checked in wit
11. following conditions are met 1 The payment record of the third party is acceptable to Teamwork 2 This completed form is to be signed by BOTH PARTIES and returned to Teamwork at least 14 days prior to show opening This form is to be accompanied by a completed credit card authorization form from EACH PARTY 3 Teamwork s prepayment policy is adhered to i e order must be received with payment deadline dates 4 If there is any doubt which party is to be invoiced for a service the exhibiting firm accepts responsibility for payment upon presentation of invoices at show site 5 The exhibiting firm is ultimately responsible for payment of all charges by show conclusion Please indicate below which items services are to be invoiced to the third party L ALL SERVICES L Labor l amp D Forklift Sign Hanging Cleaning Material Handling Round Trip Furniture Carpet Electrical We understand and agree that we the exhibiting firm are ultimately responsible for payment of charges incurred In the event the named third party does not make payment upon presentation of invoice at show site such charges will be presented to the exhibiting firm for payment before the close of the show Please print or type information below Exhibitor 3 Party CHARGE TO check one CHARGE TO check one jVISA LIVISA IMASTERCARD IMASTERCARD JAMERICAN EXPRESS JAMERICAN EXPRESS Account Number Account Number
12. 0 F 407 438 7481 LOCATION amp DATES Show Location s Hyatt Regency Hotel OIA 9300 Jeff Fuqua Blvd Orlando FL 32827 Show Dates November 5 6 2015 EXHIBITOR MOVE IN Exhibitors may begin moving in according to the following date s and time s Wednesday November 4 2015 6 00 PM 8 00 PM Thursday November 5 2015 6 30 AM 7 15 AM SHOW HOURS The Exposition Hall will be open during the following date s and time s Thursday November 5 2015 7 30 AM 4 00 PM Friday November 6 2015 7 30 AM 4 00 PM EXHIBITOR MOVE OUT Exhibitors may begin moving out according to the following date s and time s Friday November 6 2015 4 00 PM 5 30 PM Outside carriers must be checked in by 5 30 PM on Friday November 6 2015 Please see the Move Out Information sheet in this manual for more details STANDARD BOOTH EQUIPMENT Each 8 x 10 pipe and drape booth includes the following standard equipment 8 High Backwall Color s Navy Blue amp Silver 3 High Siderails Color Silver 1 6 ft Table Silver 2 Side chairs Wastebasket 1 Booth ID Sign Please note The ballroom carpet is a multi color pattern TEAMWORK event specialists TEAMWORK GENERAL INFORMATION 7500 Exchange Drive Orlando FL 32809 P 407 438 7480 F 407 438 7481 ADVANCE SHIPPING Advance shipping begins Monday October 5 2015 at 8 00
13. AM and ends on Thursday October 30 2015 at 3 30PM Advance shipping address Teamwork Warehouse Exhibitor Name amp Exhibitor Booth C O Teamwork FCIS 2015 7500 Exchange Drive Orlando FL 32809 Contact Exhibitor Services Phone 407 438 7480 DIRECT SHIPPING Direct shipping is not permitted for this show since The Hyatt Regency has limited storage space for materials Please call exhibitor services in order to make arrangements ADVANCE ORDER DISCOUNT DEADLINE Discount prices apply to those orders received with payment in full no later than Friday October 30 2015 For additional information please contact our Exhibitor Service Department at 407 438 7480 FCIS FLORIDA COUNCIL OF INDEPENDENT SCHOOLS HYATT REGENCY HOTEL OIA NOVEMBER 5 6 2015 FCIS FLORIDA COUNCIL OF INDEPENDENT SCHOOLS HYATT REGENCY HOTEL OIA NOVEMBER 5 6 2015 TEAMWORK TEAMWORK 7500 Exchange Drive ORDERING PROCEDURES amp HELPFUL HINTS Orlando FL 32809 P 407 438 7480 F 407 438 7481 The Order Form for services provided by Teamwork Event Specialists consists of several forms Please complete the parts of each section that apply to your order and return the completed pages to Teamwork Event Specialists for processing It is not necessary to return pages for services you did not order A check list of order forms is provided on the next page to assist you with your order PAYMENT PO
14. DER TO AN EXISTING INSURANCE POLICY CAN USUALLY DO THIS Exhibit Services The expertise of AAM anda Roadway YRC is ready to customize transportation solutions for any exhibit shipment any size load With increased reliability quality and speed YRC gives you the freedom to choose the level and speed of service most appropriate for your shipment YRC offers Guaranteed Precision Expedited Precision and Sealed Exhibit security Specialized Solutions and caravan services deliver efficient transportation from show to show Shipment visibility provides additional peace of mind Enjoy the transportation management tools on my yrc com and gain online control of your shipment from start to finish Be Confident It s a YRC Delivery The show must go on And so will your business with the confidence to focus on your customers not the whereabouts of your tradeshow booth YRC is the first and only provider to offer customers a free inbound guarantee Be confident your booth will arrive on time with YRC Gain the on site advantage Move in set up and move out It s simple when you work with the exhibit experts YRC professionals are at the big trade shows ensuring your materials arrive on time and depart quickly so you don t miss the next tradeshow deadline Secure success YRC guarantees safe delivery with our patented Sealed Exhibit protection and security solution Pay for only t
15. DER RECAP AND CONFIRMATION The Order Recap Form gives you the opportunity to double check your order proactive planning can save you valuable time and money on the show floor Our Exhibitor Service Representatives will gladly confirm your order be sure to complete the Order Confirmation Request Form and return it to Teamwork Event Specialists along with your order TEAMWORK TEAMWORK 7500 Exchange Drive ExHIBITOR CHECKLIST FORM Orlando FL 32809 P 407 438 7480 F 407 438 7481 FCIS FLORIDA COUNCIL OF INDEPENDENT SCHOOLS HYATT REGENCY HOTEL OIA NOVEMBER 5 6 2015 Please do not submit this form with your order This form has been provided for your reference Teamwork recommends that you retain the page for your records Save time and money and be sure to submit your orders before the Advance Order Discount Date CHECKLIST OF ORDER FORMS Advanced Order Date Order Form Name Discount Data Order Total Credit Card Authorization ccccceececeeneeeenes Mandatory N A Third Party Payment Agreement ssssss October 30 2015 N A Standard Furnishings 0 0ccecceeeeeeteeseeeseeneeeaes October 30 2015 e cglm P October 30 2015 Carpet Cleaning amp Porter Service ssussss October 30 2015 Special Signs ssssssssseeeeene October 30 2015 Booth Labor I amp D
16. Exchange Drive Orlando FL 32809 EXHIBITOR SAFETY amp SECURITY P 407 438 7480 F 407 438 7481 EXHIBITOR SAFETY Standing on chairs tables or other rental furniture is prohibited This furniture is not engineered to support your standing weight Teamwork Event Specialists cannot be responsible for injuries falls or damage caused by the improper use of rental furniture or equipment If assistance is required in assembling your booth please order labor on the Teamwork Order Form and the necessary ladders and tools will be provided Please assist in our efforts to provide a SAFE WORKING ENVIRONMENT for everyone All exhibitors must set up their displays within their booth boundaries Booths extending into the aisle are subject to Fire Marshal Jurisdiction and an exhibitor may be fined for aisle encroachment The booth sizes stated are outside measurements Allow a six inch leeway when installing hard wall displays Any person involved in moving equipment supplies or goods into or out of the facility is prohibited from consuming alcohol or being under the influence of alcohol Booth construction must conform to applicable building codes including electrical plumbing etc All work carried out on booths on site must conform to facility regulations Please contact the event s On Site Safety Representative through your Show Manager for further information In the event of an emergency evacuation security staff will help dire
17. Expiration Date Expiration Date Card Holders Name Card Holders Name Card Holders Signature Card Holders Signature Please print or type information below Card Holders Name Card Holders Name Card Billing Address Card Billing Address City State ZIP City State ZIP Telephone Fax Telephone Fax Exhibiting Company Name Booth No Exhibiting Company Name Booth No Email Email TEAMWORK event specialists FCIS FLORIDA COUNCIL OF INDEPENDENT SCHOOLS HYATT REGENCY HOTEL OIA NOVEMBER 5 6 2015 STANDARD FURNISHINGS TEAMWORK 7500 Exchange Drive Orlando FL 32809 P 407 438 7480 F 407 438 7481 Discount Deadline Friday October 30 2015 BOOTH NUMBER T ABLES QTY DISC STANDARD TOTAL RENTAL PRICE INCLUDES DELIVERY amp RATE RATE REMOVAL FROM BOOTH FOR WHOLE SHOW DRAPED DISPLAY TABLES Draping includes white vinyl top amp 3 sides SEATING QTY DISC STD TOTAL choose table size amp color RATE RATE Upholstered Arm Chair 50 00 80 00 30 High Side chair 45 00 62 00 Circle color Blue Black Burgundy Hunter Green Gray Red White Padded Stool C og 75 00 96 25 2 x 4 x 30 78 00 90 00 2 x 6 x 30 110 00 155 00 2 x 8 x 30 C 3 128 00 169 50 ACCESSORIES QTY DISC STD TOTAL 4th side of table draped 41 00 53 00 RATE RATE C
18. FCIS FLORIDA COUNCIL OF INDEPENDENT SCHOOLS HYATT REGENCY HOTEL OIA NOVEMBER 5 6 2015 ie TABLE OF CONTENTS Orlando FL 32809 P 407 438 7480 F 407 438 7481 TEAMWORK EVENT SPECIALISTS Introduction Letter From Teamwork Event Specialists General Information Move In Show Hours and Move Out Information Ordering Procedures amp Helpful Hints Discount Deadline Friday October 30 2015 Teamwork Services Order Forms e Checklist Credit Card Authorization ALL EXHIBITORS MUST COMPLETE THIS FORM Third Party Payment Agreement Standard Furnishings Carpet Carpet Cleaning amp Porter Service Special Signs Labor Freight Rates and Shipping Instructions Freight Worksheet Freight FAQs amp Handling Hints Advance Direct Shipping Labels Electrical Service Discount Deadline Friday October 23 2015 Exhibitor Appointed Contractor Form Deadline for Submission Monday October 5 2015 Order Form Order Recap and Confirmation Exhibitor Manual Survey Exhibitor Safety amp Security 99 9 9 9 9 9 9 o 9 9 IMPORTANT INFORMATION ABOUT LABOR MATERIAL HANDLING amp SHIPPING Rules amp Regulations Move Out Information Limits of Liability YRC Flyer for air amp ground shipments FCIS FLORIDA COUNCIL OF INDEPENDENT SCHOOLS HYATT REGENCY HOTEL OIA TEAMWORK NOVEMBER 5 6 2015 TEAMWORK EXPOSITION 7500 Exchange Drive Orlando FL 32809 P 407 438 7480 F 407 438
19. IGHT RATES AND SHIPPING INSTRUCTIONS TEAMWORK event specialists TEAMWORK 7500 Exchange Drive Orlando FL 32809 P 407 438 7480 F 407 438 7481 BOOTH NUMBER Description Carrier of Price per CWT Total Price CWTs TOTAL Please print or type information below Contact Name Email Telephone Fax Exhibiting Company Name Booth No Please Note A credit card must be on file to ensure payment for your order No goods or services will be rendered without a credit card accompanying this order Your preferred method of payment will be used if other than the credit card on file to complete this order at the close of the show Please visit the Teamwork Service Desk to finalize your invoice No adjustment will be made after the close of the show 17 FCIS FLORIDA COUNCIL OF INDEPENDENT SCHOOLS HYATT REGENCY HOTEL OIA NOVEMBER 5 6 2015 TEAMWORK event specialists TEAMWORK FREIGHT FAQS amp HANDLING HINTS 7500 Exchange Drive Orlando FL 32809 P 407 438 7480 F 407 438 7481 Delivery of your Bills of Lading to Teamwork Event Specialists does not signify that Teamwork Event Specialists has assumed responsibility for your shipments Whenever possible a member of your staff should remain with your shipment until it is actually picked up for removal from the loading dock at which time the trucker assumes responsibility for your merchandise I
20. LICIES AND CREDIT CARD AUTHORIZATION All Exhibitors or third parties responsible for payment for services ordered must complete this section A credit card authorization must be on file with Teamwork Event Specialists prior to move in to cover any additional charges incurred at show site Orders will not be processed without this information Early order discounts are available to all exhibitors who place their orders prior to the discount deadline shown on the order form Orders cancelled prior to move in will be refunded at 100 unless otherwise specified Cancellations after move in begins are invoiced at 100 of original price No adjustments will be made after the close of the show BOOTH FURNISHINGS AND SERVICES Rental items not ordered yet found in booths are invoiced at Standard Floor pricing All prices are in U S dollars All rental items are subject to applicable taxes All rental items remain the property of TEAMWORK Convention Service Contractors MATERIAL HANDLING AND LABOR Exhibitors are required to follow local labor jurisdictions Most trade show labor is unionized and therefore Teamwork is required to go through the local unions for labor used for show set up and dismantle Drayage or material handling is the movement of show materials from the shipping dock to your booth for show set up and from your booth back to dock for return shipment at the end of the show OR
21. NFORMATION REQUESTED BELOW CONTACT NAME COMPANY NAME TELEPHONE NUMBER ___ FAXNUMBER s EMAIL ADDRESS PLEASE CHECK THE BOX INDICATING HOW YOU WOULD LIKE YOUR ORDER CONFIRMED _ BY TELEPHONE _ BY FAX _ BY EMAIL FAX CONFIRMATION WE HAVE RECEIVED THE FOLLOWING ORDERS FOR YOUR BOOTH PAYMENT INFORMATION O FREIGHT WORKSHEET O STANDARD FURNISHINGS ELECTRICAL SERVICE L CARPET CLEANING EXHIBITOR APPOINTED CONTRACTOR SPECIAL SIGNS L LABOR O ADDITIONAL INFORMATION NEEDED TO PROCESS YOUR ORDER Exhibitor Services Contact Information Jessie Wilson Office 407 438 7480 jwilson teamwork inc com 22 FCIS FLORIDA COUNCIL OF INDEPENDENT SCHOOLS HYATT REGENCY HOTEL OIA NOVEMBER 5 6 2015 TEAMWORK TEAMWORK 7500 Exchange Drive Orlando FL 32809 P 407 438 7480 F 407 438 7481 EXHIBITOR APPOINTED CONTRACTOR The unpacking erection assembling dismantling and packing of displays and equipment must be done by the correct type of Union labor Teamwork Event Specialists the official contractor will have skilled craftsmen available to assist Exhibitors Arrangement for labor should be made through Teamwork Event Specialists in advance whenever possible Official labor forms are included in this Exhibitor Service Manual Exceptions to the foregoing will be considered only in cases where permission has been requested in writing by the Exhibitor and received by Teamwork Event Spe
22. Please print or type information below Contact Name Email Telephone Fax Exhibiting Company Name Booth No Please Note A credit card must be on file to ensure payment for your order No goods or services will be rendered without a credit card accompanying this order Your preferred method of payment will be used if other than the credit card on file to complete this order at the close of the show Please visit the Teamwork Service Desk to finalize your invoice No adjustment will be made after the close of the show 12 FCIS FLORIDA COUNCIL OF INDEPENDENT SCHOOLS HYATT REGENCY HOTEL OIA NOVEMBER 5 6 2015 TEAMWORK event specialists TEAMWORK LABOR amp FREIGHT INFORMATION 7500 Exchange Drive Orlando FL 32809 Discount Deadline Friday October 30 2015 P 407 438 7480 F 407 438 7481 BOOTH NUMBER LABOR RATES FOR INSTALLATION amp DISMANTLING OF EXHIBITS EXHIBITOR MUST COME TO SERVICE DESK TO SIGN IN AND OUT FOR LABOR REQUIRED Installation amp Dismantle Labor Straight Time 8 00 AM to 4 30 PM Monday thru Friday 85 00 Per Hour Per Person Overtime Before 8 00 AM and after 4 30 PM Monday thru Friday all day Saturday amp Sunday 132 00 Per Hour Per Person One hour minimum per worker thereafter 1 2 hour increments Teamwork shall not be responsible for
23. Teamwork Event Specialists has been designated as the official drayage contractor with the responsibility for the unloading delivery reloading and processing of all Exhibitors freight shipments ALL SHIPMENTS MUST BE SENT PREPAID and all shipments must have a Bill of Lading showing number of pieces weight and description of merchandise For trucks without a Bill of Lading or documented weight estimated weights will prevail Estimated weights will be binding on both parties WHERE TO SHIP Advance Shipments Direct Shipments Teamwork Warehouse Direct shipping is not permitted for this Exhibitor Name amp Exhibitor Booth show since The Hyatt Regency has C O Teamwork FCIS 2015 limited storage space for materials 7500 Exchange Drive Please call exhibitor services in order to Orlando FL 32809 make arrangements Rates quoted below are based upon straight time move in and move out All charges are based upon inbound weight certificates and are quoted on a round trip basis whether services are utilized completely or not All charges are per cwt 100 Ibs rounded up to the next 100 Ibs Teamwork will receive advance crated shipments at the warehouse and will provide up to 30 days storage prior to the show Teamwork will receive direct shipments on scheduled move in day s The rates listed below include receiving shipments delivery to booth storage of empty packing materials and return outbound shipments to
24. access and the show schedule to name just a few Teamwork Event Specialists use Union labor to move freight These rates can vary from city to city Tips on how you can save money Read the Freight Handling section of your service kit carefully Be aware of any surcharges that may be assessed for special handling or late shipments Pay special attention to deadline dates If you ship in advance to our warehouse and your shipment arrives after the published deadline date you may be assessed a surcharge Crated materials are the easiest to unload therefore have the least expensive drayage charge Loose pad wrapped and uncrated materials require more labor time and therefore may be assessed a special handling fee It may be cost effective for you to build crates for any portion of your exhibit that is not crated How is the weight of my shipment determined All drivers should attain certified weight tickets for materials prior to arriving at the dock either at the warehouse or at show site Teamwork Event Specialists reserves the right to determine weights for all shipments for which weight tickets are not provided at the time of delivery In cases where Teamwork Event Specialists weighs the shipment the exhibitor will be charged for double handling Small shipments versus large shipments Most Service Contractors have a minimum of 200 Ibs per shipment It is best to send your freight as one large shipment versus several small shipments Fo
25. ational exhibitors must prepay balances prior to show closing in U S funds drawn on U S Banks Please complete the information requested below and return this form with your orders Your preferred method of payment will be used if other than the credit card on file to complete this order at the close of the show Any show site balances or charges for outbound labor freight or miscellaneous items not paid before the show closing will be charged to your credit card IMPORTANT TO OBTAIN THE DISCOUNT PRICING FULL PAYMENT MUST BE INCLUDED WITH YOUR ORDER Please print or type information below CHARGE TO check one VISA MASTERCARD JAMERICAN EXPRESS Account Number Expiration Date Card Holders Name Card Holders Signature Please print or type information below Card Holders Name Email Card Billing Address City Country State ZIP Telephone Fax Exhibiting Company Name Booth No FCIS FLORIDA COUNCIL OF INDEPENDENT SCHOOLS HYATT REGENCY HOTEL OIA FCIS FLORIDA COUNCIL OF INDEPENDENT SCHOOLS HYATT REGENCY HOTEL OIA NOVEMBER 5 6 2015 TEAMWORK event specialists TEAMWORK Third Party Agreement 7500 Exchange Drive Orlando FL 32809 Discount Deadline Friday October 30 2015 P 407 438 7480 F 407 438 7481 BOOTH NUMBER Teamwork will present show site invoices to third parties for payment of services rendered to exhibitors provided the
26. cialists no later than Monday October 5 2015 An exception will not be granted if it is inconsistent with the commitments made and obligations assumed by Management in any contract with service contractors of its lease with Hyatt Regency Hotel OIA For services such as electrical plumbing telephone drayage rigging and booth cleaning no exception will be made and the contractor designated by Management will be used All agents representing the Exhibitor must be fully identified by the official Management badge All agents or representatives who are performing services other than the Exhibitor s own employees must provide Teamwork Event Specialists with Certificates of Insurance naming Teamwork Event Specialists Florida Council of Independent Schools Hyatt Regency Hotel OIA additional insured s at the time that a request for an exception is made These Certificates of Insurance must include public liability and property damage insurance for at least 1 000 000 and workmen s compensation insurance in accordance with local law Exhibitors wishing to use a contractor other than Teamwork Event Specialists to set up and dismantle their exhibits must fill out this form and return to us no later than the date shown above If this form and the original certificate of insurance from the non official contractor are not received by Monday October 5 2015 your non official contractor will be allowed to supervise only All labor must then be hired from Tea
27. company advance order and must be One time only before show opening 0 37 0 39 received by the deadline date in order to qualify for discount rates Shampoo available upon request All orders placed at the service desk will be charged at standard rates All balances must be settled at the service desk prior to Show closing All charges BOOTH SIZE are payable in U S funds only Check Cash Traveler s Checks Visa ftX ft _ TotalSquare Footage MasterCard and American Express are accepted Total Sq Ft X Rate X of Days TOTAL Carry this Total to Order Recap Page CANCELLATION POLICY Items cancelled prior to move in will be refunded 100 Items cancelled after move in begins will be charged 100 of the original price to cover labor involved Please print or type information below Contact Name Email Telephone Fax Exhibiting Company Name Booth No Please Note A credit card must be on file to ensure payment for your order No goods or services will be rendered without a credit card accompanying this order Your preferred method of payment will be used if other than the credit card on file to complete this order at the close of the show Please visit the Teamwork Service Desk to finalize your invoice No adjustment will be made after the close of the show 11 FCIS FLORIDA COUNCIL OF INDEPENDENT SCHOOLS HYATT REGENCY HOTEL OIA NOVEMBER 5 6 2015 TEAMWORK event specialists
28. ct you to the nearest emergency exit so be sure to familiarize yourself with the layout of the facility Use extreme caution if you are in show areas where forklifts and vehicle traffic are operating during move in and move out EXHIBITOR SECURITY gt Do not assume the exhibit hall is secure Each exhibitor must take responsibility for the security of all the items in his or her booth Teamwork Event Specialist Show Management facility personnel and the security contractor try to guard against theft and damage but the ultimate burden falls on the exhibitor Move in and move out are particularly vulnerable times Be sure to carefully safeguard your exhibit materials gt Do not list the contents of crates and cartons on your shipping labels A label that reads 27 color monitor is an open invitation for thieves gt Never display one of a kind items or irreplaceable samples unless someone is present at all times to keep an eye on them For example plasma screens are a high theft item Teamwork strongly recommends that you insure plasma screens as NO liability for theft is assumed by show management the facility or Teamwork Event Specialists We also recommend that the shipping containers are not marked PLASMA SCREEN gt Do not leave your booth unattended during the hectic and heavily populated move in and move out times gt Consider covering your exhibit with some sort of cloth at the close of each day
29. damage loss or theft of displays installed and or dismantled under our supervision Teamwork shall not be responsible for loss theft or disappearance of materials before they 2 Carpenters required before Apprentice work can be requested are picked up from exhibitor s booth for reloading after the show Date Start Time No of People X a eens ER Total Hours Q Hourly Rate uius Total Installation Labor x x x Teamwork Supervision Tax 0 0 N A Dismantle Labor x x x Teamwork Supervision Tax 0 0 N A Total Please check service required Teamwork Event Specialists Supervision Exhibitor Supervision Hourly rate plus 30 Supervision Charge Minimum 45 00 All work performed must be under the supervision of the exhibitor Name of Carrier Crates Cartons Skids Shipped to Warehouse L Show site L1Teamwork Rental Carpet Display Includes Carpet DISMANTLE DISCLAIMER NON TEAMWORK PRODUCTS Please be advised that Teamwork Event Specialists will not be responsible for dismantle of any non Teamwork material this includes ALL electronic equipment such as computers television audio visual components etc In the instance that Teamwork Event Specialists is requested to dismantle non Teamwork material Teamwork Event Specialists will not be held responsible for any damage or improper dismantle of said material Since this equipment is not our standard product there may be additional charges if more time i
30. h the Teamwork Dock Supervisor by 5 30PM Drivers are placed in line for loading on a first come first serve basis provided the exhibitor is completely packed and a Bill of Lading has been turned in to the Teamwork Service Center Drivers whose Bills of Lading have not been turned in will be placed in a holding queue until the booth is packed and the Bill of Lading is turned in Should your carrier fail to check in at the loading dock by 6 00PM Teamwork Event Specialists reserves the right to re route the shipment via the official show carrier as necessary Neither Teamwork nor Show Management assumes any liability as a result of such re routing Friday November 6 2015 at 5 30PM Exhibits packed and Bills of Lading turned in to TEAMWORK All Bills of Lading must be turned in to the Teamwork Service Center to be validated Do not leave Bill of Lading in your booth and do not turn in your Bill of Lading until your shipment is packed and ready to be loaded Bills of Lading and additional labels will be available at the Teamwork Service Center at your convenience No Bills of Lading will be issued until your balance is paid in full Delivery of your Bills of Lading to Teamwork Event Specialists does not signify that Teamwork Event Specialists has assumed responsibility for your shipments Whenever possible a member of your staff should remain with your shipment until it is actually picked up for removal from the loading dock at which time the trucke
31. he space your shipment occupies Your exhibit is sealed behind a locked partition and is protected from pickup through delivery to the show site Subject to applicable tariffs and Rules and Conditions publications yrc com 800 610 6500 Copyright 2009 YRC Inc Printed in U S A YRC 014 2 09
32. ired 120 Volt 20 Amps 85 00 130 00 1 1 2 Hours Install Required for 208 Volt Services amp Island Booths 130 00 200 00 1 Hour Dismantle Required for 208 Volt Services amp Island Booths 85 00 130 00 Miscellaneous Extension Cords 30 00 NA Surge Protectors Power Strip 40 00 NA Sub total Total Please print or type information below Contact Name Email Telephone Fax Exhibiting Company Name Booth No Please Note A credit card must be on file to ensure payment for your order No goods or services will be rendered without a credit card accompanying this order Your preferred method of payment will be used if other than the credit card on file to complete this order at the close of the show Please visit the Teamwork Service Desk to finalize your invoice No adjustment will be made after the close of the show 20 FCIS FLORIDA COUNCIL OF INDEPENDENT SCHOOLS HYATT REGENCY HOTEL OIA NOVEMBER 5 6 2015 TEAMWORK TEAMWORK ORDER RECAP amp CONFIRMATION 7500 Exchange Drive Orlando FL 32809 P 407 438 7480 F 407 438 7481 BOOTH NUMBER Please complete the information requested and return payment in full with this form and your order 2 You may choose to pay by credit card or check All exhibitors must fill out and return the credit card authorization form in this Manual regardless of payment method If you are paying by check please make
33. is Check with your insurance carrier for details Two of the most expensive mistakes made by exhibitors are 1 shipping materials in several shipments or 2 shipping via UPS or similar carriers that split a single shipment into several deliveries to our dock Both can be very costly Remember each delivery incurs a minimum charge Always be aware of freight receiving deadlines You will be assessed a late charge if your shipment arrives after the deadline date Inform your shipper that all items must arrive prior to a specific date Always ship your materials crated Loose or pad wrapped items are assessed special handling fees Make sure all materials are labeled properly to avoid any delivery delays All pieces should have the recipient s name and address the show name your company name and your booth number Remove old labels after every show to avoid any future confusion If you are shipping multiple pieces label them as such 1 of 4 2 of 4 3 of 4 4 of 4 etc We hope this helps you in budgeting for your material handling costs 18 ADVANCE SHIPPING LABEL ADVANCE SHIPPING LABEL FROM FROM TO TO EXHIBITING COMPANY EXHIBITING COMPANY FCIS 2015 FCIS 2015 NAME OF EXHIBITION NAME OF EXHIBITION BOOTH NUMBER BOOTH NUMBER Teamwork Warehouse Teamwork Warehouse 7500 Exchange Drive 7500 Exchange Drive Orlando FL 32809 Orlando FL 32809 Numbe
34. limited to 30 per pound per article with a maximum liability of 50 00 per item or 1 000 00 per shipment whichever is less Teamwork Event Specialists shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs which may result from any loss or damage to any exhibitor s materials which may make it impossible or impractical to exhibit same The consignment or delivery of a shipment to Teamwork Event Specialists by an exhibitor or by any shipper to or on behalf of the exhibitor shall be construed as an acceptance by such exhibitor and or other shipper of the terms and conditions set forth Surcharges Inbound Overtime Additional 3096 to the above rate for shipments received before 8 00 AM and or after 4 30 PM Monday Friday Saturday Sunday and union observed holidays Applied to each occurrence Outbound Overtime Additional 3096 to the above rate for shipments received before 8 00 AM and or after 4 30 PM Monday Friday Saturday Sunday and union observed holidays Applied to each occurrence Off Target Additional 3096 to the above rate for shipments received after the deadline and or scheduled move in date Freight left in booth Additional 7 00 per CWT for freight left in booth after the close of the show Spotting Fee 250 00 per vehicle 16 FCIS FLORIDA COUNCIL OF INDEPENDENT SCHOOLS HYATT REGENCY HOTEL OIA NOVEMBER 5 6 2015 FRE
35. mwork Event Specialists for installation and dismantling of the exhibit There are NO exceptions after the deadline date We urge that you require your EAC to send their certificate of insurance certified by Priority Mail Federal Express UPS etc to obtain proof of delivery ORIGINAL CERTIFICATES ONLY PHOTOSTATS OR FACSIMILES WILL NOT BE ACCEPTED Please print or type information below Event or Show Exhibiting Company Name Contracting Company Booth Contracting Company Address City State ZIP Telephone Fax Estimated Arrival to Show of Workers Authorized By Title 23 FCIS FLORIDA COUNCIL OF INDEPENDENT SCHOOLS HYATT REGENCY HOTEL OIA NOVEMBER 5 6 2015 TEAMWORK TEAMWORK 7500 Exchange Drive EXHIBITOR SURVEY Orlando FL 32809 P 407 438 7480 F 407 438 7481 POOR SATISFACTORY EXCELLENT OVERALL APPEARANCE OF MANUAL 1 2 3 4 5 ORGANIZATION OF MANUAL 1 2 3 4 5 COMPLETENESS OF INFORMATION 1 2 3 4 5 CLARITY OF INFORMATION 1 2 3 4 5 QUALITY OF MATERIALS 1 2 3 4 5 OVERALL USEFULNESS 1 2 3 4 5 DID YOU RECEIVE YOUR MANUAL IN A TIMELY MANNER YES No Suggestions to improve the Exhibitor Manual Your Company Name Booth Your Name Date 24 FCIS FLORIDA COUNCIL OF INDEPENDENT SCHOOLS HYATT REGENCY HOTEL OIA NOVEMBER 5 6 2015 TEAMWORK event specialists TEAMWORK 7500
36. n every case be sure to turn in your Bills of Lading to the Exhibitor Service Desk Do not leave Bills of Lading in your booth The information below is an outline of the most commonly asked questions regarding freight handling often referred to as drayage This can be the most costly part of exhibiting at conventions We will try to explain what drayage is and how rates are established which will help you save money by avoiding unnecessary surcharges What is Freight Handling Drayage The term drayage is the moving of exhibit materials from one location to another Whether you ship to Teamwork s warehouse or directly to show site your materials still need to get to your booth location Drayage services include the accepting of your material either at our warehouse or on show site delivery to your booth storage of empty containers during the show returning empty containers at the close of the show picking up your packaged materials returning them to the dock and loading on the carrier of your choice Can I carry my own materials to my booth Any exhibitor may bring in his own materials providing that they can be hand carried by one person in one trip without the use of dollies hand trucks or any other equipment If you choose to hand carry your exhibit you would not be permitted access to the loading dock area How are rates determined Drayage charges are based on a number of factors including Union labor rates facility dock
37. ocktail Table 42 H 149 00 193 00 42 High Round Pedestal 30 H 90 00 124 75 2 x 4 x 42 97 25 114 75 Wastebasket 17 00 22 00 2 x 6 x 42 121 00 160 00 Easel 28 00 39 00 2 x 8 x 42 134 00 180 00 8 Stanchion C 19 00 23 50 4th side of table draped 48 00 62 00 Crossbar 19 00 23 50 Chrome Sign Frame 22 x28 75 00 90 00 UNDRAPED DISPLAY TABLES 5 Pocket Literature Stand 145 00 196 25 30 High Bag Rack 75 00 98 00 2 x 4 x 30 69 00 86 25 Sub Total 2 x 6 x 30 79 00 99 50 2 x8 x30 89 00 111 50 TOTAL Carry this Total to Order Recap Page 42 High 2 x 4 x 42 72 00 90 50 PAYMENT POLICY Payment in full for rental charges including 2 x 6 x 42 93 00 112 80 applicable tax must accompany advance order and must 2 x 8 x 42 100 00 121 00 be received by deadline date In order to qualify for discount rates All orders placed at the Service Desk will be charged at standard RISERS white vinyl rates 4 One Step 29 50 36 75 6 One Step 35 75 44 75 CANCELLATION POLICY Items cancelled prior to move in will be Please print or type information below refunded 100 Items cancelled after move in begins will be charged 100 of original price to cover labor involved Contact Name Email Telephone Fax Exhibiting Company Name Booth No
38. our planning for the event EXHIBIT INSTALLATION amp DISMANTLE Teamwork Event Specialists is the designated contractor for the erection touch up dismantling and repair of all exhibits when work is done by persons other than your full time company personnel If full time company personnel are utilized to set an exhibit they must carry company identification such as a medical identification card or a payroll stub The utilization of workers hired from a non union agency or company is prohibited To secure labor please complete the labor forms located within this service manual MATERIAL HANDLING Teamwork Event Specialists is responsible for the loading and unloading of all trucks trailers and common and contract carriers as well as the handling of empty containers and the operation of material handling equipment It also has the responsibility for the unloading uncrating un skidding leveling painting and assembly of machinery and equipment as well as the reverse process Teamwork Event Specialists has the responsibility to manage docks and schedule vehicles for the smooth and efficient move in move out of the trade show Teamwork Event Specialists will not be responsible for any material it does not handle Exhibitors may hand carry material provided they do not use material handling equipment to assist them When exhibitors choose to hand carry material they may not be permitted access to the loading
39. r assumes responsibility for your merchandise In every case be sure to turn in your Bills of Lading to the Exhibitor Service Desk Do not leave Bills of Lading in your booth Final Payments For your convenience any show site balances or charges for outbound labor freight or miscellaneous items not paid before show closing will be charged to your credit card at the close of the show Be sure to pick up and review your statement of charges at the Teamwork Service Center prior to move out Adjustments to your account will NOT be made beyond 45 days after show closing Friday November 6 2015 at 6 00PM Final clean up Exhibitor Move Out ends 27 FCIS FLORIDA COUNCIL OF INDEPENDENT SCHOOLS HYATT REGENCY HOTEL OIA NOVEMBER 5 6 2015 TEAMWORK vont specialists TEAMWORK LIMITS OF LIABILITY 7500 Exchange Drive Orlando FL 32809 P 407 438 7480 F 407 438 7481 1 Teamwork Event Specialists shall not be responsible for damage to uncrated materials material improperly packed or concealed damage 2 Teamwork Event Specialists shall not be responsible for loss theft or disappearance of exhibitor s material after same has been delivered to exhibitor s booth 3 Teamwork Event Specialists shall not be responsible for loss theft or disappearance of materials before they are picked up from exhibitor s booth for reloading after the Show Bills of Lading covering outgoing shipments which are furnished by Teamwork Event
40. r instance if you send one 45 Ib and one 55 Ib package separately you are charged the minimum on each shipment If you are planning to ship items from various locations you may want to ship them all to a central location then forward them to the Service Contractor s warehouse and or show site If you ship your materials in one shipment and the carrier makes multiple deliveries to Teamwork you will be charged for each delivery to our dock regardless of whether or not the materials were shipped together as one shipment Advance shipments versus show site shipments In general it is best to ship your materials in advance to the advance shipment address The charge for this may be slightly higher than shipping direct to show site but the benefit far outweighs the cost You can and should confirm that we have received your materials well in advance of the show installation If there is a problem it can be solved prior to the show When shipping direct if there is a problem there is seldom time to solve the problem prior to show opening Another advantage to advance shipments is that your materials will be in your booth when you arrive and you can begin installation immediately thus saving you time and frustration at show site Should I insure my exhibit The answer is YES It is your responsibility to make sure your freight is insured from the time that it leaves your office until it returns A rider to your existing policy can usually do th
41. r of pieces Number of pieces E ADVANCE SHIPPING LABEL ADVANCE SHIPPING LABEL FROM FROM TO TO EXHIBITING COMPANY EXHIBITING COMPANY FCIS 2015 FCIS 2015 NAME OF EXHIBITION NAME OF EXHIBITION BOOTH NUMBER BOOTH NUMBER Teamwork Warehouse Teamwork Warehouse 7500 Exchange Drive 7500 Exchange Drive Orlando FL 32809 Orlando FL 32809 Number of pieces TEAMWORK Number of pieces 19 FCIS FLORIDA COUNCIL OF INDEPENDENT SCHOOLS HYATT REGENCY HOTEL OIA NOVEMBER 5 6 2015 TEAMWORK ELECTRICAL SERVICE TEAMWORK 7500 Exchange Drive Orlando FL 32809 P 407 438 7480 F 407 438 7481 Discount Deadline Friday October 23 2015 BOOTH NUMBER QTY Description Discount Standard Total Price Price Electrical Outlets 120 Volts 5 Amps 0 500 Watts 120 00 140 00 10 Amps 501 1000 Watts 175 00 225 00 20 Amps 1501 2000 Watts Labor Required See Below 225 00 295 00 Electrical Service Connections 208 Volts 20 Amps Single Phase Labor Required See Below 440 00 555 00 30 Amps Single Phase Labor Required See Below 485 00 665 00 20 Amps Three Phase Labor Required See Below 525 00 750 00 30 Amps Three Phase Labor Required See Below 585 00 895 00 Compressed Air and Water Forms available upon request Labor Minimum 1 1 2 Hour Labor Requ
42. s needed in the set up or takedown than originally estimated e Please complete this form and return it to Teamwork Event Specialists if your display is to be set up and or dismantled by Teamwork Event Specialists and there will not be a supervisor present 13 FCIS FLORIDA COUNCIL OF INDEPENDENT SCHOOLS HYATT REGENCY HOTEL OIA NOVEMBER 5 6 2015 TEAMWORK event specialists TEAMWORK LABOR amp FREIGHT INFORMATION 7500 Exchange Drive Orlando FL 32809 A 5 D Deadline F tober 30 2015 P 407 438 7480 F 407 438 7481 IScOUDT DeR Hn idan PICROEROHA BOOTH NUMBER INBOUND SHIPPING INFORMATION Carrier Carrier Phone Shipped to Warehouse Show Site Date Shipped From city amp state Total Number of Crates O Cartons O Cases O Other SET UP INFORMATION A photo sketch of my exhibit is enclosed with my order L Yes No A photo sketch of my exhibit is packed inside my display case LlYes No Special set up instructions are provided with my order LlYes No Special set up instructions are packed inside my display case LlYes L No Carpet With Exhibit L Rented from Teamwork Color Size Electrical Placement Drawing Attached J Drawing with Exhibit Installed under carpet Yes No My exhibit has a key Yes No If Yes the key is located in Comments In case of emergency please call At OUTBOUND SHIPPING INFORMATION At show close please ship m
43. t at the Service Desk before leaving the Show Teamwork will route all shipments unless a designated carrier has been assigned If the designated carrier fails to pick up by the removal date of the Show Teamwork reserves the right to route exhibit material by an alternate carrier As a result of re routing or handling no liability will be assumed by Teamwork LIMITS OF LIABILITY AND RESPONSIBILITY Teamwork Event Specialists shall not be responsible for damage to uncrated materials material improperly packed or concealed damage Teamwork Event Specialists shall not be responsible for loss theft or disappearance of exhibitor s materials after same has been delivered to exhibitor s booth Teamwork Event Specialists shall not be responsible for loss theft or disappearance of materials before they are picked up from exhibitor s booth for reloading after the Show Bill of lading covering outgoing shipments which are furnished by Teamwork Event Specialists to exhibitor will be checked at time of actual pick up from booth and corrections made where discrepancies occur Teamwork Event Specialists shall not be responsible for any loss damage or delay due to fire Acts of God strikes lockouts or work stoppages of any kind or to any causes beyond its control Teamwork Event Specialists shall be limited to the physical loss or damage to the specific article which is lost or damaged and in any event Teamwork Event Specialists maximum liability shall be
44. the loading dock Partial service will not be discounted All shipments must be accompanied by certified weight tickets Advance Shipments to Warehouse 200 Lb Minimum charge per shipment e Shipments must arrive on or after Monday October 5 at 8 00AM and no later than Friday October 30 at 3 30 PM If freight arrives to warehouse after advanced cutoff date shipment will be asessed a late fee of 30 Crated Materials sueeeessee nem Weight cwt x 80 00 per 100 Ibs Uncrated Special Handling esses Weight cwt x 104 00 per 100 Ibs Total Estimated Material Handling Charges cssssssee mH SMALL PACKAGES 25lb maximum Rate 30 00 First Small Package received Rate 15 00 Each additional small package received on the same shipment 15 FCIS FLORIDA COUNCIL OF INDEPENDENT SCHOOLS HYATT REGENCY HOTEL OIA NOVEMBER 5 6 2015 FREIGHT RATES AND SHIPPING INSTRUCTIONS TEAMWORK event specialists TEAMWORK 7500 Exchange Drive Orlando FL 32809 P 407 438 7480 F 407 438 7481 BOOTH NUMBER Small Package Cartons and envelopes received without documentation will be delivered without guarantee of piece count or condition Maximum weight is 25 lbs per shipment per delivery and includes UPS Federal Express and Airborne All shipments received via air carrier that do not fall into the small package category may be subject to a special handling fee
45. y exhibit to NAME PHONE STREET CITY STATE ZIP IF SHOW CARRIER LIAIR OVERNIGHT LAIR 2 DAY L AIR DEFERRED L GROUND SHIPPING CHARGES LICOLLECT LI PREPAID IF EXHIBITOR DESIGNATED CARRIER PROVIDE NAME amp PHONE DATE amp TIME pick up scheduled IF CARRIER FAILS TO SHOW UP SHOULD WE NOTE EXHIBITOR IS RESPONSIBLE FOR CONTACTING L RE ROUTE ON A SIMILAR CARRIER OR ANY CARRIER EXCEPT THOSE RECOMMENDED IN THIS L RETURN SHIPMENT TO THE WAREHOUSE AT YOUR COMPANY S MANUAL TEAMWORK WILL NOT BE RESPONSIBLE FOR EXPENSE LITERATURE PRODUCT NOT PROPERLY PACKED AND LABELED BY EXHIBIT PERSONNEL Please print or type information below Contact Name Email Telephone Fax Exhibiting Company Name Booth No Please Note A Credit Card must be on file to ensure payment for your order No Goods or services will be rendered without a credit card accompanying this order Your preferred method of payment will be used if other than the credit card on file to complete this order at the close of the show Please visit the Teamwork Service Desk to finalize your invoice No adjustment will be made after the close of the show 14 FCIS FLORIDA COUNCIL OF INDEPENDENT SCHOOLS HYATT REGENCY HOTEL OIA NOVEMBER 5 6 2015 FREIGHT RATES AND SHIPPING INSTRUCTIONS TEAMWORK event specialists TEAMWORK 7500 Exchange Drive Orlando FL 32809 P 407 438 7480 F 407 438 7481 BOOTH NUMBER
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