Exhibitor Manual (EN) - BB China 2016
Contents
1. Contractor amp Exhibitor Move In Raw Space amp Shell Scheme Shanghai World Expo Exhibition amp Convention Center Hall 3 2 Floor SWEECC 08 30 18 30 8 30 am 6 30 pm 07 30 20 30 7 30 am 8 30 pm Wednesday 16 March 2016 Evening Cocktail Reception amp Networking Wednesday 16 March 2016 Thursday 17 March 2016 Exhibition amp Conference Sessions Shanghai World Expo Exhibition amp Convention Center Hall 3 2 Floor SWEECC 10 00 17 30 10 00 am 5 30 pm 10 00 16 00 10 00 am 4 00 pm Thursday 17 March 2015 Contractor amp Exhibitor Breakdown Shanghai World Expo Exhibition amp Convention Center Hall 3 2 Floor SWEECC 17 00 21 30 5 00 pm 9 30 pm The following exhibitor manual contains a Deadlines amp Checklist document to ensure you are submitting all mandatory and relevant information in a timely manner Kindly keep this information readily available to avoid missing submission dates At any time should you need additional assistance our exhibition team is here to assist you A list of our team members follows this welcome letter We look forward to working with you over the next few months and seeing you soon in Shanghai China Best regards Gary Tang Sales Manager Asia Middle East India Breakbulk Events amp Media China Ltd Mira Jones Event Operations Manag2. Exhibition amp Conference Sessions SWEECC Hall 3 2016938 16 178 6 17 MARCH 2016 2016553 914 178 14 17 March 2016 E SHELL SCHEME STAND INFORMATION Pico IES Group Ltd is the official stand contractor for standard shell scheme construction and electricity supply Pico IES Group China Co Ltd 99 Cao An Roda Lane4499 Anting Town Jiading District Shanghai 201804 China Contact Ms Sherry Li Phone 86 21 6010 8968 sherry li cn pico com www pico com STANDARD SHELL STAND PACKAGE NOT TO SCALE Number of panels depends on dimensions of stand 1m W per panel 9 sqm sample below is an inline booth 18 sqm sample below is an inline booth V S Ss Sample z z ay Gp ae ina D mea O ee CI C KZ Round Table Information Counter D F a Hoo ae cs OW Spotignt ce carseat pa 100W Spotlight Power Socket X i BeA G c o ar nee hee C Folding Chair Wastepaper Basket if 27 sqm sample below is an inline booth 36 sqm sample below is an inline booth E 5 TE _ 4 A d O F d 4 FP EA Samples Sample L K O Barse L Since ee ee Remora hn con E tws ligh HE LO Le A LKAJ 4 bb pene heres a 2 ight Power Socket o zj E Ramee if neu Kaa i l I ji z Brog EnA Please refer to the table below for your allocation of items for your Shell Scheme package
3. Stand Area in sqm 9 18 27 36 45 All Shell Scheme Packages include stand walls needle punch carpet fascia with stand number and company name and inner booth clearing 100W Spotlight SL004 2 4 6 8 10 13A 220V Socket Square Pin 1 2 3 4 5 Information Counter PF01 1 2 3 4 5 Folding Chair EC08 4 8 12 16 20 Round Table ET06 1 2 3 4 5 Waste Paper Basket EW01 1 2 3 4 5 Please be reminded that the above items cannot be interchanged with other items If exhibitors do not require any of the items no refund will be given 20163A 14 156 EWER LEHOHRAA 14 15 MARCH 2016 Educational Workshops InterContinental Shanghai Expo Hotel prea bu 20169638168 BABS HEWER A ORR RAW Re SEsRaraenne ESAE 20163 14 178 14 17 Mach 201 20163A 16 178 MRS PSHORKEI Sie hanghai Warki Expo Exhibition amp Convention Center ISWEECC Hall 3 Shanghai China 16 17 MARCH 2016 Exhibition amp Conference Sessions SWEECC Hall 3 16 MARCH 2016 Cocktail Reception on Exhibition Floor SWEECC Hall 3 F STAND CONSTRUCTION AND MANAGEMENT When an exhibitor appoints an outside contractor to build their stand or an exhibitor builds their stand by themselves if an exhibitor is building their own stand they are considered an outside contractor during the move in out period both the exhibitor and contractor must fully understand the following information and regulations Exhibitors and contractors are expected to comply with an
4. MARCH 2016 Educational Workshops InterContinental Shanghai Expo Hotel PROJECT ORGO HEAVYUFT amp RORO LOOSTICS gE 20163A 160 BATS Ste kw3ee Ome RAH Re atm mite es 16 MARCH 2016 Cocktail Reception on Exhibition Floor SWEECC Hall 3 Y ESAE see 2016839 14 178 14 17 March 2016 20163A 16 178 MRR Re SHORE Sie hanghai Warki Expo Exhibition amp Convention Center ISWEECC Hall 3 Shanghai China 6 17 MARCH 2016 Exhibition amp Conference Sessions SWEECC Hall 3 This is required by all shell scheme booths Ms Sherry Li Pico IES Group China Co Ltd Form 8AB T 86 21 6010 8968 Sherry li cn pico com Order Stand Furnishings Wednesday 3 Furniture Floral February This is optional for exhibitors and is at the exhibitors own cost Ms Sherry Li Pico IES Group China Co Ltd Form 8AB T 86 21 6010 8968 Sherry li cn pico com Wednesday 3 Order Internet Broadband February Free Wi Fi is not offered by the SWEECC If internet is required please purchase directly from Form 8AB This is optional for exhibitors and is at the exhibitors own cost Ms Sherry Li Pico IES Group China Co Ltd Form 8AB T 86 21 6010 8968 Sherry li cn pico com Wednesday 3 Order Inner Booth Cleaning February Inner booth cleaning is not included with raw space stands If this is required please purchase directly from Form 8AB This is optional for raw space exhibitors and is at thes
5. please refer to Form 8AB FURNISHINGS UTILITIES INTERNET amp CLEANING RENTAL All disposals of waste materials etc during the move in period are the responsibility of the individual stand contractors concerned Disposal of contractor s waste materials by the Organisers will result in the contractor s deposit being forfeited In the case of ready stand exhibitors bring in shelving and stand fittings these cannot be left behind at the close of the show It is the exhibitor s responsibilities to dismantle all stand fixtures built or brought in by them and remove all waste materials from the Centre at the end of the show Failure to comply will result in a charge for the labor and trucking required to dispose of the material CONTRACTOR DAMAGE amp PERFORMANCE DEPOSIT A contractor damage amp performance deposit must be paid to the Official Stand Contractor Pico on behalf of the Organisers against damages and rubbish disposal along with breaches of guideline on safe working practices and stand building Please refer to Form 3AB STAND CONTRACTOR REGISTRATION HALL MANAGEMENT FEE INSURANCE and the SWEECC site Access to the site will not be permitted until this deposit has been paid AIR COMPRESSORS PRESSURIZED CONTAINERS No Exhibitor may use their own air compressor or pressurized containers within the exhibition hall For hiring of air compressors please contact the Official S
6. provided The electric circuits and light boxes and other important positions in wooden exhibition units must be treated by more than three coat fireproof paint 9 Easily hot electric equipment and high temperature lamps can be used only after approval no inflammables combustibles or other objects should be placed around high temperature lamps within one meter Outdoor electric lighting equipment should be moisture proof and moisture proof and other safety measures should be implemented 10 Itis strictly prohibited to use surface iodine tungsten lamps halogen tungsten lamps and neon lamps in the pavilion 11 All units and people using the pavilion facilities should strictly abide by the above regulations for any violations the facility management side will hold the exhibitor amp contractors accountable akw STAND DESIGN DRAWINGS WITH DIMENSIONS Special Design Raw Space Stands with Dimensions When Exhibitors sign an Exhibition Space Contract they agree to abide by all the Rules amp Regulations and those set out in this Manual and to ensure that their Contractors abide by them in order to avoid any dispute you must submit the layout of your stand to the Organisers for review and approval All design proposals must conform to all statutory requirements and those set out in this Manual and must include the following Plan view showing clearly all dimensions walling and major exhibits Elevation views
7. showing clearly all dimensions graphics etc Structural calculations drawings proving structural stability weight loadings etc Details of materials and fire protection All drawings should be in a recognized scale not less than 1 50 All plans are to be emailed before Wednesday 3 February 2016 in jpg or PDF format to Mr Evan Gong 86 13817069203 bbchinaops breakbulk com The design of stands must be such that they can be erected and safely dismantled within move in out time available Contractors should include a Risk Assessment in the design proposal please see Form 5AB 20163A 14 156 Gari Lgtininae CHINA Fea 14 15 MARCH 2016 Educational Workshops InterContinental Shanghai Expo Hotel PROIECT CARGO HEAVYAIFY amp RORO LOGSTICS BE 20163A 160 BATS HEWER A Che RA RR 16 MARCH 2016 Cocktail Reception on Exhibition Floor SWEECC Hall 3 Shktrereteaes fa itt ARE 3 2016839 14 178 14 17 Mach 201 20163A 16 178 RRRRRHe SHOR kessia hanghai Worki Expo Exhibition amp Convention Cen WEECC Hall 3 Shanghai China 16 17 MARCH 2016 Exhibition amp Conference Sessions SWEECC Hall 3 STAND DESIGN DRAWINGS APPROVAL PROCEDURE Please find below stand approval procedures for your easy reference Please note that contractor badges will only be made available before move in upon the stand design drawings approval procedures being completed Action Quick Reminder Step The Or
8. 20168635 14 158 14 15 MARCH 2016 Cues LHW Educational Workshops InterContinental Shanghal Expo Hotel 20169638168 16 MARCH 2016 BABS StORKw3ISH Cocktail Reception on Exhibition Floor SWEECC Hall 3 REN RS PSOE Sie Exhibition amp Conference Sessions SWEECC Hall 3 Break tk Oe mA RR SEsRaraenne 201 seth 6 db hanghai Warki Expo Exhibition amp Coevention Center SWEECC Hall 3 Shanghai China 17 MARCH BREAKBULK CHINA 2016 Shanghai World Expo Exhibition amp Convention Center SWEECC Shanghai China Welcome to Breakbulk China 2016 Thank you for exhibiting with us for this special event At Breakbulk we strive to provide you with the best exhibiting experience We help you get organized by creating an all inclusive exhibitor s service manual Everything you need to plan your exhibit is contained within this manual We encourage you to thoroughly read the Breakbulk Exhibitor Manual along with the separate Rules amp Regulations and Deadlines amp Checklist form to help you disseminate information to your staff colleagues and customers Please make note of these important dates Dates Action Location Time Monday 14 March 2016 Tuesday 15 March 2016 Educational Workshops InterContinental Shanghai Expo Hotel 3 Floor Registration opens at 08 00 8 00 am Monday 14 March 2016 Contractor Only Move In Raw Space Only Tuesday 15 March 2016
9. CT OARSO HEAVYUFT amp BORO LOGENS gE 20163A 160 BATS HSWHIRARIS A ORR RAH RR Zk RReRRES Gt SR tes StE 2016 3 14 16 MARCH 2016 Cocktail Reception on Exhibition Floor SWEECC Hall 3 4 17 Masch 201 20163A 16 178 MERE PSHGRKEs Sta ha 16 17 MARCH 2016 Exhibition amp Conference Sessions SWEECC Hall 3 D VENUE SPECIFICATIONS Shanghai World Expo Exhibition amp Convention Center Hall 3 No 850 Bo Cheng Road Shanghai 200126 China Phone 86 21 2089 3600 2089 3638 Fax 86 21 2089 3615 www shexpocenter com Technical Specification Hall 3 Area Of The Hall 90mW 185 2mL Floor Type Solid Concrete Floor Bearing 1500kg n Number of Column Distance 9 Columns with width 80cm Distance is 18m 4 Cargo lifts of 5 tons 4 Cargo lifts of 3 tons Elevator Size of 3 Tons 2 7 x 1 50 x 2 75m LxWxH Size of 5 Tons 3 7 x 2 10 x 2 75m LxWxH Power Supply 3 Phase 5 Line 380V 220V 50Hz Power To be confirmed Lighting 300Lux CLEAR HEIGHT 9 0m Standard height of shell scheme is 2 5m a For structures exceeding 2 5m approval must be obtained from the Organisers The maximum permitted stand height is 4 5m This is for space only stands only If any part of a stand is built above 2 5m this must not adversely affect the adjacent exhibitors any decoration including wordings logos company names etc must be set back at least 1m from adjacent stands Wall panels
10. Chinese only Submit Safety Commitment Form Mr Evan Gong Breakbulk Events amp Media China Ltd For Erecting Building Scars Form 4A T 86 21 6140 0106 Contractor y bbchinaops breakbulk com This is required by all contractors and to be submitted with Form 3AB Submit Safety Commitment Form Wednesday Mr Evan Gong Breakbulk Events amp Media China Ltd For Transporting Contractor 3 Februar Form 4B TEF 2101400106 P 8 y bbchinaops breakbulk com This is required by all contractors and to be submitted with Form 3AB Submit Stand Rendering with Wednesday Form 5A B r A e are Events amp Media China Ltd Dimensions amp Risk Assessment 3 February Tee i bbchinaops breakbulk com This is required for raw space exhibitors only Height cannot exceed 4 5m H for raw space stands Line drawing with dimensions will be required prior to accessing hall Submit Fascia Name Wednesday 3 February Form 6 Ms Sherry Li Pico IES Group China Co Ltd T 86 21 6010 8968 Sherry li cn pico com This is required for all shell scheme booths If both English and Chinese text is required please submit translation Pico will not provide translations Submit Stand Fittings Location Form Wednesday 3 February Form 7 Ms Sherry Li Pico IES Group China Co Ltd T 86 21 6010 8968 Sherry li cn pico com 20163A 14 156 EWER LEHOHRAA CHINA Fez 14 15
11. Continental Shanghai Expo Hotel Brea a IOR LOOSS bull 2016963168 BAES SMORKw3ISH Ome BAT RR 16 MARCH 2016 Cocktail Reception on Exhibition Floor SWEECC Hall 3 genre O16SE3M14 Te 20163A 16 178 MER MRe PSHiOReE3I Sia shai Worki Expo Ext s ston Cen si 3 Shanahai China 16 17 MARCH 2016 Exhibition amp Conference Sessions SWEECC Hall 3 B EXHIBITOR SCHEDULE IMPORTANT DATES amp TIMES Contractor Only Move in Period for Raw Space only stands Monday 14 March 2016 08 30 18 30 8 30 am 6 30 pm Tuesday 15 March 2016 07 30 20 30 7 30 am 8 30 pm Main construction work must be finished by 12 00 on Tuesday 15 March 2016 Contractors are strictly required to work within these move in periods If contractors wish to work beyond these hours they should contact the Organiser Exhibitor Move in Period for Shell Scheme stands Tuesday 15 March 2016 07 30 20 30 7 30 am 8 30 pm Exhibition amp Conference Dates amp Times Exhibitor Access Only Exhibition Open to all visitors Wednesday 16 March 2016 09 00 17 00 9 00 am 5 00 pm 10 00 17 00 10 00 am 5 00 pm Thursday 17 March 2016 09 00 16 00 9 00 am 4 00 pm 10 00 16 00 10 00 am 4 00 pm O actor amp oliko ove Q Note Contractor and Forwarder access for stand Thursday 17 March 2016 17 00 21 30 5 00 pm 9 30 pm break down amp dismantling of electrical installati
12. R SURFACES OF STANDS Contractors must have any exposed stand surfaces neatly finished unless the surface is facing the outer wall of the exhibition centre The Organisers reserve the right to order modification of any exposed surface and the contractor shall be responsible for the cost Exhibitors contractors are not allowed to put advertising logos signs etc on any rear surface of their stand when this faces or is adjacent to other exhibitor s stand STORAGE Fire regulations prohibit storage of cartons and literature behind stands and these will be disposed of without prior notice The Official Freight Forwarder provides a storage service for empty cartons wooden crates etc For more information please contact WES below Ms Danielle Potter at mailuk wes group com MOVE OUT INSTRUCTIONS Neither exhibitors nor appointed contractors are permitted to dismantle any part of their exhibit before the official closing time of 16 00 4 00 pm on Thursday 17 March 2016 Empty crates boxes and cartons that have been stored with the Official Freight Forwarder will be delivered to your stand at the close of the show Freight entrances will only be opened after the show has been officially closed Packing bringing in carton boxes trolleys etc to the show are NOT permitted before 16 00 under any circumstances The Organisers strongly request that all exhibitors comply with and respect this regul
13. ation so as not to prejudice either the sales activities of other exhibitors or the safety of attendees in the show All move out must be completed by 21 30 2016831 Suis LOMAS Brea 14 15 MARCH 2016 Educational Workshops InterContinental Shanghal Expo Hotel PROIECT CARGO HEAVVUFT amp RORO LOGISTICS BE 20163A 160 BATS LHSWORARIS A Ome RAR Re 05 0S DP se Me 9 Oe ee 16 MARCH 2016 Cocktail Reception on Exhibition Floor SWEECC Hall 3 PI HAES Ste 20163 14 176 14 17 March 2016 20163A 16 17 MER Rie OSHIRSA amp Corre Center ISWEEI Shane 6 17 MARCH 2016 Exhibition amp Conference Sessions SWEECC Hall 3 G Health amp Safety Emergencies EMERGENCY PROCEDURES Emergency Number Call the SWEECC Customer Service Centre 20893660 This number should be called first in the case of an emergency The venue staff will immediately engage local fire ambulance and police services as required and will escort emergency vehicles through the venue Useful Telephone Numbers Ambulance 0086 21 120 Police 0086 21 110 Fire 0086 21 119 Use these numbers ONLY when the Emergency Number is busy or is not answered within six 6 rings Emergency Exits All emergency exits are marked with green exit signage Medical In the case of an accident injury please take following measures 1 Call the Emergency Number immediately giving the exact location and details of the accident injury 2 If p
14. ced in the cable trench or exhibition unit in the pavilion and the cable trench cover should not be opened arbitrarily It is strictly forbidden to put the distribution boxes on a distinct position in the corridor passage and booth The electric circuits laid in a hidden place should be protected in a metal tube or flame retardant PVC pipe and safe distance should be ensured between lamps and inflammables more than 0 5 m Electric circuits must be equipped with a shunt switch and protected in trunk casing in case of extending across the corridor It is strictly prohibited to place inflammables a water dispenser and the like around the distribution box It is strictly forbidden to use without authorization the fixed electricity box facilities in the pavilion All of the electric circuit capacity should be allocated evenly and the circuits should be laid overhead or by taking effective protection measures load equipment should have a good grounding device 6 Wires to be laid should be sheathed wires and must be connected by using dedicated connectors No flexible wires should be adopted except used as fixture wires 7 Illumination lamps should be kept away from flammable items by more than 50 cm Rectifiers for fluorescent lamps high pressure mercury vapor lamps and other illumination lamps should not be installed on inflammables or combustibles 8 In case of installing enclosed light boxes vents for sufficient heat dissipation should be
15. e exhibitors own cost Ms Sherry Li Pico IES Group China Co Ltd Form 9 T 86 21 6010 8968 Sherry li cn pico com Order Utilities Electrical Air Wednesday 3 Water February This is optional for exhibitors and is at the exhibitors own cost Mr Hruy Cui Shanghai Tonggao Information Service System Co Ltd T 86 21 5013 1308 cj tonggaoinfo com Friday Hire Temporary Staff Hostesses 04 March Form 10 This is an additional optional purchase Costs are the exhibitors responsibility Mr Kerwin Bao Zhisheng Conference and Exhibition ahead Friday Service Order Audio Visual AV 04 March Form 11 T 86 138 1833 0853 13818330853 126 com This is an additional optional purchase Costs are the exhibitors responsibility Mr Richard Song Gusto Catering SWEECC Form 12 T 86 137 95314611 minghui 0222 126 com Wednesday 3 Order Catering February This is an additional optional purchase Costs are the exhibitors responsibility Ms Danielle Potter WES Group Shipping Information T 44 0 208 508 2224 mailuk wes group com Please refer to Order Shipping Services manual Please contact WES for any shipping requirements to Breakbulk China Please read freight deadline information carefully 20163A 14 156 Gait bgtiHinae CHINA Fez 14 15 MARCH 2016 Educational Workshops InterContinental Shanghal Expo Hotel PROJE
16. edia China LTD Room 617 No 3 Lane 900 Qu Yang Road Hongkou District Shanghai Please Note If an address is required for your Certificate of Insurance COI Form please use the one above Event Operations amp Management Exhibitor Operations or Technical Assistance Exhibitor COI Stand Rendering amp Risk Assessments Ms Mira Jones Event Operations Manager Phone 1 908 723 8176 mjones breakbulk com Mr Evan Gong Event Operations Manager China Phone 86 13817069203 Bbchinaops breakbulk com For exhibitor questions and or services please contact our official stand builder contractor Pico IES Group China Co Ltd Ms Sherry Li sherry li cn pico com 86 21 6010 8968 Registration amp Customer Service outside China Registration Assistance in China Ms Joanna Lenck Event Registration amp Customer Service Manager Phone 1 973 220 4827 events breakbulk com Ms Isabella Zou Marketing Manager Phone 86 21 61400106 izou breakbulk com Event Guide Listing Company Bio Sponsor Logo amp Event Guide Ad if applicable Visa Letter of Invitations Ms Dee Cariglino Content Traffic Manager Phone 1 251 459 0246 USA CST content breakbulk com To receive a Visa Letter of Invitation each delegate must have a Breakbulk China 2016 registration confirmation Please contact events breakbulk com for more information Sales amp Spons
17. er Breakbulk Events amp Media China Ltd Evan Gong Event Operations Manager China Breakbulk Events amp Media China Ltd SURE LHS Brea 14 2016 Educational Workshops InterContinental Shanghal Expo Hotel PROJECT CARGO A ORO LOGSNGS BE 20163A 168 BASS HESHORAHIS A PRRI SAK BR OnE RMS Cocktail Reception on Exhibition Floor SWEECC Hall 3 PE _bAptiemate sare 2016 3 0 14 178 14 17 March 2016 BER Ries DSO Rs Ste E ana Exhibition amp Conference Sessions SWEECC Hall 3 shanghai Work Expo Exhibition amp Cormention Center SWE Hall 3 Shanghai SUMMARY TABLE OF CONTENTS A Contact Details for Organiser Page 03 B Exhibitor Schedule Important Dates amp Times Page 04 C Exhibitor Reminder amp Deadline Checklist Page 05 D Venue Specifications Page 07 E Shell Scheme Stand Information Page 08 F Stand Construction and Management Page 09 12 G Health amp Safety Emergency Procedures Page 13 B CHINA oreak ARRI BAK BR Om Si Pe MM ee Gt SR esate 2016 3 14 16 2016763 14 158 14 15 MARCH 2016 2016738168 16 MARCH 2016 20163A 16 178 17 MARCH 2016 CURE LARA Educational Workshops InterContinental Shanghal Expo Hotel BABS SMOR KISH Cocktail Reception on Exhibition Floor SWEECC Hall 3 RER Ree Steet sia Exhibition amp Conference Sessions SWEECC Hall 3 A Contact Details for Organiser Breakbulk Events amp M
18. facing adjacent stands built over Height ABOVE AS AN 2 5m must be white plain The Organisers have the right to authorize dismantling or rebuilding of any stand which does not meet this regulation Drawings must be submitted to the Organiser for approval The maximum permitted stand height is 4 5m This is for space only stands only aa No towers arches are allowed to be built across the aisles aea No double deck stands are allowed at this event Water Supply 24 outlets each outlet at 25mm D Drainage 60 outlets each outlet at 25mm D Hang Points No ceiling rigging in Hall 3 Hang points from the ceiling are not available Compressed Air Normal Pressure 8 5KG Unloading Pressure 10KG Fire Protection Detection and Alarm System Hydrant Large Space Sprinkler Central monitoring system Width of Hydrant 22cm Air Conditioning Central Air Conditioning Ventilation Available Security System 24 hours security patrol central video surveillance and sensor alarm system Broadcasting System Available Emergency lighting Available Toilet 4 Men s and 4 Women s 4 toilet for the disabled SURE LOHNER Educational Workshops InterContinental Shanghal Expo Hotel BAES HStORKR3SH 20169637 14 155 14 15 MARCH 2016 2016738168 16 MARCH 2016 CHINA Break uik FRR BAF Be Shhh temes Cocktail Reception on Exhibition Floor SWEECC Hall 3 RERRS PStORKEI Sie
19. ganisers initiate communication for stand design as soon as Stand drawing submission deadline 1 possible Wednesday 3 February 2016 Drawings may be forwarded to the Safety Officer for further vetting along with your returned SAFETY COMMITMENT OF THE ERECTION Form 4A Form 4B amp Form 5AB as CONTRACTOR FORM SAFETY COMMITMENT OF THE submission deadline Wednesday 3 TRANSPORT CONTRACTOR FORM and Form 5AB RISK February 2016 ASSESSMENT Contractors should take the initiative to submit Performance Bond Deposit Form Step 1 Contractor Performance Bond Deposit to Official Stand 3AB Contractor Insurance deadline Contractor 3 2 Contractor Insurance Policy to the Organisers before Neanesday 3 reorua ZUS Refer to Form 2A for details Wednesday 3 February 2016 If the Safety Officer requires no further revisions and provided that the Step Contractor has settled the contractor performance bond and present the 4 contractor insurance policy the Organisers will send out details on collection of contractor badges CLEANING amp GARBAGE DISPOSAL The Organisers will arrange for the general cleaning of the exhibition hall and standard deluxe showcase stands prior to the opening of the exhibition and daily thereafter For raw space upgrade stands exhibitors must arrange daily cleaning of their stand please arrange with your stand contractor or order this service from Pico
20. l used Failure to do so will result in the automatic forfeit of the total deposit In addition the contractor involved will not be permitted to work on future events Where a Special Design stand is located adjacent to Shell Scheme stand the wall of the Shell Scheme stand is considered rented by that exhibitor and may not be utilized by the Special Design stand 20163A 14 156 Gait bgtiHinae 14 15 MARCH 2016 Educational Workshops InterContinental Shanghai Expo Hotel prear bu 20163A 160A BASS HSWWRAAIS A he RAR Re ui att a et em es 16 MARCH 2016 Cocktail Reception on Exhibition Floor SWEECC Hall 3 y fg tt BALE SSG 201683 914 178 14 17 March 2016 20163 16 170 MERRIES PSHOReEs Sta hanghai Warkd Expo Exhibition amp Corrrention Center SWEECC Hall 3 Shanghai China 16 17 MARCH 2016 Exhibition amp Conference Sessions SWEECC Hall 3 ELECTRICAL INSTALLATIONS 1 The installation of electric circuits and electric equipment must be conducted by the persons with a valid electrician operation certificate and illegal operation is strictly prohibited All electrical operations must comply with the relevant national electric specifications In cases where there is electrical failure or issues to the circuit the contractor will bear all financial and operational responsibilities to their booth surrounding booths venue and organizers 2 The distribution boxes for booths must be pla
21. nglish amp Chinese translations via the online form Submit Insurance Liability Declaration Form amp Certificate of Insurance Wednesday 3 February Form 2A Mr Evan Gong Breakbulk Events amp Media China Ltd T 86 21 6140 0106 bbchinaops breakbulk com This is required to be submitted by all participating exhibitors Please submit Form 2A with your Exhibitor Insurance Certificate Documentation Order Insurance Applicable if you do not have insurance already Wednesday 3 February Form 2B Miss Le Shanghai Renxin Insurance Broker Co Ltd T 86 21 5108 7550 1007 1x9791 163 com All exhibitors are required to have insurance If you do not have insurance Breakbulk suggests contacting Shanghai Renxin Insurance Broker Co Ltd Submit Stand Contractor Registration Wednesday 3 February Form 3AB Mr Evan Gong Breakbulk Events amp Media China Ltd T 86 21 6140 0106 bbchinaops breakbulk com All contractors are required to register with Organizers amp SWEECC pre arrival After submitting Form 2B please pay relevant fees see Purchase Stand Contractor Registration Purchase Stand Contractor Registration Monday 29 February SWEECC Site Mr Evan Gong Breakbulk Events amp Media China Ltd T 86 21 6140 0106 bbchinaops breakbulk com Please contact Evan Gong for any questions This SWEECC contractor pass registration site is offered in
22. ons amp removal of heavy exhibits B CHINA oreak slic Bit m inte es Che RA BR 2016763 14 158 14 15 MARCH 2016 2016738168 16 MARCH 2016 2016838 16 178 16 17 MARCH 2016 CURE LHtMOHRAS Educational Workshops InterContinental Shanghal Expo Hotel BAES StOR KISH Cocktail Reception on Exhibition Floor SWEECC Hall 3 RER Ree Stee Sia Exhibition amp Conference Sessions SWEECC Hall 3 C EXHIBITOR REMINDER amp DEADLINE CHECKLIST TASK DUE DATE LINK CONTACT INFORMATION InterContinental Shanghai Expo Hotel Book Your Hotel Sleeping Based on InterContinental Hotel T 86 21 3858 1188 Rooms availability expo interconti com Hotels are based on availability For availability please check the hotels directly via the Breakbulk China website Register your Exhibition Staff Immediate Registration Link Ms Joanna Lenck Breakbulk Events amp Media T 1 201 653 0957 EST events breakbulk com This includes any temporary staff assisting during the event Each delegate must register separately for his or her own badge pass Submit Company Profile for Event Guide Monday 18 January Event Guide Company Profile Online Form Ms Dee Cariglino Breakbulk Events amp Media T 1 251 459 0246 CST content breakbulk com This is required to be submitted by all participating exhibitors and sponsors It s advised to submit both E
23. orship Mr Gary Tang Asia Manager Phone 852 2132 9698 GMT 8 gtang breakbulk com Mr Colin Ho Sales Manager Southeast Asia Phone 603 7842 9863 x 8186 GMT 8 colin ho ite ap com Mr Jitender Sharma Sales Manager India Phone 91 11 4082 8203 GMT 5 30 jitender sharma itei in Ms Kathleen Pinson Sales Manager Breakbulk Magazine Phone 1 678 954 0552 kpinson breakbulk com Mr Hamoud Morshed Sales Manager Middle East Phone 973 1727 2827 or 966 59 863 6383 GMT 3 hamoud breakbulk com Mr Mohammed Riyad Sales Director Middle East Phone 973 1727 2827 or 973 3900 1399 GMT 3 mohammed breakbulk com Mr Kingsley Ekweariri Sales Manager West East North Africa Phone 353 89 952 4754 GMT 1 kekweariri breakbulk com Ms Jodi Haigh Sales Manager South Africa Mobile 27837109788 or Phone 27113936262 GMT 2 jodi breakbulk com Ms Monika Brzoska Sales Manager Poland Phone 48 61 662 7244 GMT 2 monika breakbulk com Mr Vladislav Pisklov Sales Manager Russia Phone 7 495 935 73 50 x 4142 GMT 3 vladislav breakbulk com Ms Sandra Teixeira Sales Manager South America Phone 55 11 5083 6947 GMT 3 sandra breakbulk com Ms Christian Thompson Sales Director America amp South America Phone 1 713 857 7821 CST cthompson breakbulk com 2016635 14 155 Gabi bigtime 14 15 MARCH 2016 Educational Workshops Inter
24. ossible help treat comfort the injured party until qualified help arrives Fires The venue is equipped with a fire sprinkler and alarm system Portable hand held fire extinguishers are also located at each gate inside the halls If you detect fire or smoke 1 Activate the nearest fire alarm if possible and safe to do so 2 Call the Emergency Number immediately giving the exact location and details of the fire 3 Leave the exhibition hall immediately by the nearest exit 4 Close doors behind you If you hear a fire alarm 1 Remain calm and alert prepare at once to leave Shanghai World Expo Exhibition amp Convention Centre Evacuation If you hear a fire alarm evacuation announcement or instruction 1 Leave the Shanghai World Expo Exhibition amp Convention Centre by the nearest safe exit 2 Follow announcements over the public address system or instructions by Shanghai World Expo Exhibition amp Convention Centre staff and or fire police officials 3 Once outside the Shanghai World Expo Exhibition amp Convention Centre stay clear of the venue do not return until it is declared safe to do so by Shanghai World Expo Exhibition amp Convention Centre management or fire police officials
25. tand Contractor Pico directly for quotation NAILING DRILLING PAINTING No nailing drilling painting or fixtures of any kind are allowed on the partitions floor ceiling or any hall structure Exhibitors will be liable for any damage to their stands fixtures amp fittings and the exhibition venue PERSONAL PROTECTIVE EQUIPMENT PPE Correct footwear protecting against nails debris and etc are required for exhibitors contractors working in the exhibition center during build up and dismantling Reflective safety vests are mandatory for all personnel including exhibitors during stand construction period Safety helmets are required for working at height Contractors are required to have any other PPE which are needed for their work such as gloves goggles masks and earplugs Dlaaca rafar ta Haalth 2 Qafatu Cartiann far fill dataile CHINA 201688353 14 15E GURE LSNARAA Fea 14 15 MARCH 2016 Educational Workshops InterContinental Shanghal Expo Hotel PROJECT CARGO HEAVVUFT amp RORO LOGISTICS BE 20163A 160A BATS Stews FRR BAK Be Sak RReeAeR eS Lage AR EHE 2016353 9 14 178 14 17 March 2016 20163A 16 178 MRS PSHOREEI Sia hanghai Warid Expo Exhibition amp Corrrention Center SWEECC Hall 3 Shanghai China 6 17 MARCH 2016 Exhibition amp Conference Sessions SWEECC Hall 3 16 MARCH 2016 Cocktail Reception on Exhibition Floor SWEECC Hall 3 REA
26. the entire move in out and show period Individual Stand Contractors are required to present the certificate to the Organisers prior move in The Organisers reserve the right to refuse access to Stand Contractors that fail to do so For details please refer to Form 2A STAND BUILDING HEIGHT Standard height allowance for shell scheme is 2 5m The maximum height of a raw space space only booth is 4 5m SPECIAL DESIGN RAW SPACE EXHIBITORS Special Design Space Only exhibitors are responsible for appointing their own contractors for stand design and construction It is the raw space exhibitor s responsibility to carpet and furnish their licensed space All carpets and floor coverings can be affixed with double sided tape The use of paint or glue on the floor of the exhibition hall is strictly forbidden Should any damage occur it is the exhibitors appointed contractor s responsibility to meet the costs involved All exposed rear surfaces of designs and structures must be decorated unless facing the actual walls of the Exhibition Hall Please refer to the Technical Booth Information for more details Please refer to the Exhibitor Deadlines amp Checklist sheet for information regarding required forms for ALL Raw Space Space Only stands The exhibitor or their appointed contractor is also responsible for the dismantling of the stand at the end of the show and removing all materia
27. y building regulations laid down by the Organiser Fire Prevention Regulations The Stand Contractors exhibitors and other sub licensees and their contractors sub contractors agents and employees shall be in compliance with all local city and state regulations covering fire and safety e On site contractors shall be fully responsible for construction quality They shall mitigate the possibility of accidents such as the collapse of stands injury or damage of exhibiting facilities caused by faulty design or construction e All carpet used in the booth must be flame retardant The venue will require the contractor to provide the flame retardant license and check the entire carpet before move in The carpet will not be permitted to enter the venue if the contractor cannot provide the flame retardant license e Wooden structural booths must have fireproof treatment light boxes and other heating equipment must be set up with air vents It is strictly prohibited to have private wires e Heating equipment is not allowed to be used during set up Welding equipment or other smoke substances are prohibited Paint cannot be used in the exhibition hall e Fire alarms extinguishers fire hydrants fire hoses emergency exits etc shall be kept clear at all times CONTRACTOR INSURANCE Each Individual Stand Contractor must have valid insurance coverage for minimum RMB 5 million against public liability for
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