EXHIBITOR INFORMATION PACKAGE
Contents
1. offer exhibitors the latest technology in lead retrieval systems It offers an affordable and technologically advanced bar coding system to enable exhibitors to accurately and effectively collect attendee lead information with the click of a button Cost associated will be provided in mid October Drive traffic to your booth with this BINGO lottery inspired game Attendees must obtain a stamp at each participating exhibitor s booth to be eligible to win prizes This program is a proven method of increasing your traffic and exposure at the EXPO and will provide a one on one opportunity for greeting Customers and prospecting for additional business partners from your booth The program is held during show days and hours Cost associated will be provided at registration How it works e All Attendees will receive an EXPO Passport at registration e The passport will list 25 participating exhibitors and their booth numbers Attendees will then visit the participating exhibitors booths to have their passport stamped e Attendees must collect all 25 stamps on the passport to enter the drawing held during EXPO hours e A draw box will be positioned with promotional signage at the EXPO Entrance next to the Information Booth e The cost of the participating fee will cover your passport advertisement space production printing and a stamp By signing on as an EXPO Passport Participant you ll receive these benefits e Exhibiting companies partici2. with activities in neighboring booths A maximum of 85d B will be maintained on the show floor at all times Exhibitors may not exceed a maximum sound level of 85dB measured at a distance of ten 10 feet from the source If an exhibitor exceeds an acceptable sound level and Show Management s request to lower said levels goes unheeded Show Management has the option to disconnect the electrical power to that booth All fees to be incurred by reinstating the electrical power will be the responsibility of the exhibitor in violation US Lacrosse Marks No logo or trademark logo may be used in conjunction with the US Lacrosse logo without written approval of US Lacrosse Appearance of Exhibits Any part of the exhibit or display which does not lend itself to an attractive appearance such as unfinished side or end panels must be draped at the Exhibitor s expense US Lacrosse reserves the right to have such finishing done billing the Exhibitor for charges incurred Construction of Exhibits Exhibitor Exhibits and displays shall be constructed and arranged so that they do not obstruct the general view or hide the exhibits or displays of others No sidewall higher than 36 inches may extend forward from the back wall more than four feet Nothing shall be displayed above the back of the booth Exhibitors wishing to use other than standard booth equipment shall submit two copies of a detailed sketch of the proposed layout at least 60 days before the Conve
3. year Don t miss this chance for maximum visibility as well as optimal retail opportunities with direct access to this captive audience of lacrosse decision makers WHO WILL VISIT MY COMPANY S BOOTH The US Lacrosse National Convention Exhibitors reach an excellent demographic of national lacrosse coaches officials and fans In all over 7 000 lacrosse enthusiasts will be on hand to experience this premier event WHAT ARE THE SHOW DATES Friday January 10 amp Saturday January 11 2014 WANT TO BECOME AN EXHIBITOR WHAT ARE MY NEXT STEPS 1 Thoroughly read and understand the Exhibitors Information Packet located on the Exhibitors Website 2 Check availability of your staff to work your booth during the EXPO dates and times 3 Prepare your budget including travel meals freight shipping labor wages and other pertinent needs 4 REGISTER amp PAYMENT 5 Receive a Freeman Exposition Service Kit from Freeman 6 Contact Freeman to reserve labor and or arrange for reduced rate cart service 7 Complete any necessary labor electrical telecommunications and other forms provided in kit 8 Arrive in Philadelphia and set up during installation hours 9 Set up your Exhibitor Account at the on site Freeman Exposition Services counter 10 Network sell and have fun WHAT IS INCLUDED IN THE BOOTH PACKAGES Standard booths include in addition to the contracted space a 6 skirted table two 2 chairs a standard print
4. Exhibitor exhibits displays and activity shall not e Be offensive or discriminatory on the basis of age citizenship color creed handicap national origin political affiliation race religion sex or sexual orientation e Depict sexual violent or drug overtones Depict illegal actions e Depict females or males in a demeaning way including the objectification of women and the projection of negative gender stereotypes or dressed in a sexually subjective manner e Promote women s lacrosse as an overly violent aggressive sport e Promote unsportsmanlike behavior inappropriate use of equipment or display unsafe practices e US Lacrosse reserves the right to require the immediate removal and withdrawal of any Exhibitor exhibit or display which US Lacrosse determines in its sole discretion is objectionable or detrimental in any manner whatsoever to any other Exhibitor exhibits or displays or the Convention In the event of such determination US Lacrosse shall not be liable for any refund of rental fees or any other exhibit related expense Direct Sales All sales of any kind that involve the exchange of currency for goods received during the Convention must be conducted within the confines of the Exhibitor soace so designated and are restricted All companies making cash sales must comply with local licensing and tax regulations Companies should provide a sales receipt for purchasers to show on demand as a safeguard against theft Restricti
5. LACROSSE NATIONAL fy N ATIO N AL ja CONVENTION f CONVENTION AE EXHIBITOR INFORMATION PACKAGE January 10 8 20A Philadelphia Pennsylvania Pennsylvania Convention Center EXHIBITOR INFORMATION SHEET 2014 US Lacrosse National Convention LOCATION EXHIBITOR REGISTRATION CONTACT Pennsylvania Convention Center Shannon Minter Event Associate 1101 Arch Street 113 W University Pkwy Philadelphia PA 19107 Baltimore MD 21210 Phone 215 418 4700 Phone 410 235 6882 x172 www paconvention com Fax 410 889 0744 Email sminter uslacrosse org Each 10x10 Booth Package Includes Booth Placement Policy A Companies whose online registrations are completed prior to A 8 high back drape and 3 high side drape December 1 2013 with payment in full will be placed according to sponsorship level space size their longevity of exhibiting at US Seale tenes en om Lacrosse National Conventions and payment in combination with C 1 6 long table with skirt the date and time that the application is received by US Lacrosse D 2 Standard chairs B The process of finalizing floor plans will begin once registration opens on September 1 2013 and exhibitors will be notified of E Standard Booth Black Carpeting placement according to when payment is received F 4 Exhibitor credentials per 10 x 10 space C US Lacrosse reserves the right to make changes to the floor plan at any time EXHIBITOR SCHEDULE Subject to change I
6. XTRA STAFF AND CLIENTS For every 10 x 10 space you will receive a maximum of four 4 complimentary credentials i e purchase a 10 x 30 space 12 credentials If you wish to purchase additional credentials you may do so at the time of registration The cost to purchase additional credentials in advance is 20 per credential These credentials are only valid for the EXPO floor not education sessions If you wait and need to purchase credentials after registration has closed the price on site will be 40 per credential IS THERE A SPECIAL BOOTH RATE FOR NON PROFIT ORGANIZATIONS YES There is a special rate for non profit organizations Please be advised that no other discounts apply to this rate Please contact Shannon Minter at sminter uslacrosse org or 410 235 6882 ext 172 for more information about securing your non profit organization s booth space HOW CAN BEST PROMOTE MY PRODUCTS AND SERVICES Note your booth number and the show dates and location on your website in your e mail signature on your voicemail greeting and in your advertising Purchase additional credentials and send to all your clients and encourage them to attend the US Lacrosse National Convention as an attendee must be current US Lacrosse member to do so Promote a product demonstration to take place in your booth at your show If your product or service is endorsed by an expert or other celebrity ask for the opportunity to feature that person at your booth and pr
7. e show rather than renting them at the show This is a cost effective solution for items like power strips extension cords fake plants wastebaskets etc Consider the cost of rental displays and booth furnishing versus shipping and material handling charges for your display Avoid additional surcharges on shipping by meeting freight target times if applicable For larger booths ship hanging signs in advance to allow for straight time installation when possible ON WHAT COSTS MIGHT I INCUR IN ADDITION TO MY BOOTH SPACE FEE Most exhibitors will incur or need material handling drayage charges and shipping charges Some exhibitors may incur or need electronic connection internet connection phone service or additional booth furniture display racks etc Prices will be available in the Freeman Exhibitor Services Kit e mailed to you in mid October 2013 EXHIBITOR REGISTRATION OPENS SEPTEMBER 1 2013 WHAT EXHIBITOR SERVICES ARE AVAILABLE Exhibitors can contract for carpet electricity and lighting internet service drayage and other services using the Freeman Exhibitor Services Kit which will be provided via e mail after a completed Exhibitor Registration and payment is submitted IS WIRELESS INTERNET SERVICE PROVIDED IN THE EXHIBIT HALL NO You must contract for a connection and complete the appropriate forms provided in the Freeman Exhibitor Services Kit to order all internet needs CAN I HAVE EXTRA CREDENTIALS TO PROVIDE TO E
8. ed company show sign and carpet Other benefits include web exposure and a listing in the e blast mailing sent to over 100 000 targeted coaches and officials throughout the country and the on site Exhibitor Directory if your contract and payment are received before the related deadlines CAN I MOVE MY OWN STUFF INTO MY BOOTH YES If you drive your personally owned vehicle POV to the loading dock area you will be allowed to load unload your stuff and bring to your booth An Exhibitor may not unload a commercially registered vehicle company vehicles or rented vehicles You may use your own equipment to load unload your booth including but not limited to carts dollies luggage carriers and 2 4 wheel hand trucks no motorized or hydraulic devices will be allowed Even if you re in an oversized booth over 300 square feet you may still load unload from your POV EXHIBITOR REGISTRATION OPENS SEPTEMBER 1 2013 CAN I BUILD MY BOOTH MYSELF YES AND NO In any booth 300 square feet or smaller smaller than a p 20 x 30 you may set up and tear down your booth You have the right 4 to use hand tools but may not use battery powered or electrically powered tools nor may you use any ladders If your booth space is larger than 300 square feet 20 x 30 or larger you MUST set your booth Performance Apparel of US Lacrosse up through Freeman Exposition Services ARE THERE OTHER BENEFITS AVAILABLE FOR EXHIBITORS YES Additi
9. ervices inconsistent with the purpose of the show without liability for any refunds or other exhibit expenses incurred In the event the exhibitor violates any rules or regulations of the show the US Lacrosse has at all times the right to regain the immediate possession of any space and all payments shall be forfeited The following steps will be taken to handle any violations Ist Violation Verbal Warning and or written warning from Show Management 2nd Violation Verbal warning and written warning from Show Management 3rd Violation Removal from booth space LOCATION EXHIBITOR REGISTRATION CONTACT Pennsylvania Convention Center Shannon Minter Event Associate 1101 Arch Street 113 W University Pkwy Philadelphia PA 19107 Baltimore MD 21210 Phone 215 418 4700 Phone 410 235 6882 ext 172 www paconvention com Fax 410 889 0744 Email sminter uslacrosse org EXHIBITOR REGISTRATION OPENS SEPTEMBER 1 2013
10. ibitor all of which shall be the sole responsibility of each Exhibitor US Lacrosse does not assume any obligation or responsibility to safeguard any Exhibitor s personal property while such personal property is at the Convention and each Exhibitor acknowledges that the Exhibitor shall be solely responsible for the protection of all such Exhibitor s personal property while at the Convention Each Exhibitor acknowledges that US Lacrosse has no duty whatsoever with respect to the protection of the property of the Exhibitors which shall at all times remain in the sole possession and custody of each Exhibitor and be the sole responsibility of each Exhibitor Protection of US Lacrosse Each Exhibitor is responsible for obtaining and maintaining in full force and effect during the entire period of occupancy of any rental space including the period of installation and removal of the Exhibitor exhibit or display commercial liability insurance that provides protection against damage to property and injury to persons with reasonable limits and coverage US Lacrosse shall at its request be named as an additional insured on any such commercial liability insurance The Exhibitor agrees to indemnify defend and hold US Lacrosse its directors officers employees agents and contractors together with the Pennsylvania Convention Center its agents servants or employees collectively Indemnified Parties harmless from and against any claims demands liabilitie
11. is payment before the credential will be issued Acceptable forms of payment include cash company check or credit card Visa Mastercard American Express and Discover Exhibitor Appointed Contractors EAC will be able to pick up temporary work credentials for access onto the show floor for installation dismantle purposes If contractors require access to the show on show dates exhibitors must register them as exhibitor personnel Altering of Credentials Any imprinting defacing or alteration of the convention registration credentials is prohibited Credentials for the 2014 US Lacrosse National Convention are non transferable and non refundable Show Hours All exhibitors shall abide by the show hours No exhibitors shall be allowed to dismantle their booth prior to the closing of the show January 11 2014 at 5 00 p m This includes any type of packing such as the packing of brochures taking down signs etc If an exhibitor is found dismantling their booth measures deemed necessary by Show Management will be taken in order to stop the process EXHIBITOR REGISTRATION OPENS SEPTEMBER 1 2013 6 Violations US Lacrosse reserves the right to restrict exhibits which because of noise method of operation materials or any other reason become objectionable US Lacrosse will prohibit or remove any exhibit which in the sole opinion of the US Lacrosse may detract from the general character of the show as a whole or consists of products and or s
12. nd chairs and or additional draping carpeting accessories signs electrical outlets or other facilities are the sole responsibility of the Exhibitor and subject to the prior approval of US Lacrosse P Cancellation of Exhibitor Contract A Failure to Occupy Space Space not occupied by the close of the Exhibitor installation period as specified in the accompanying material will be forfeited by the Exhibitor and this soace may be resold reassigned or used by US Lacrosse for any purpose If the Exhibitor is on hand US Lacrosse reserves the right to assign labor to set up any display that is not in the process of being erected by the stated deadline and to instruct that the Exhibitor be billed for all charges incurred to set up the Exhibitor s display EXHIBITOR REGISTRATION OPENS SEPTEMBER 1 2013 3 Construction Installation and Use of Exhibitor Facilities A Acceptability of Exhibits and Displays All Exhibitor exhibits and displays are intended to serve the interests of the Convention and Convention attendees and shall be operated in an acceptable manner that will not detract in any manner whatsoever from other Exhibitor exhibits and displays or the Convention as a whole Acceptability includes without limitation persons things conduct printed matter or anything of a character which US Lacrosse determines is objectionable or detrimental in any manner to the Convention as determined by US Lacrosse in its sole discretion
13. nstallation subject to change Thursday January 9 2014 ssissssissesisssisssssss 12pm 5pm Friday January T0 2014 sressrsseesres 8am 12pm Exhibitor Registration subject to change Thursday January 9 2014 ssiisisisssisisiiisees 5pm 9pm Friday January 10 2014 siseses 8am 12pm All booths MUST be set by 12pm to allow cleaning time removal of crates and a show management walk through Exhibition Hours subject to change Friday January 10 2014 sisca lpm 6 30pm Saturday January 11 2014 scssi 10am 5pm All booths MUST remain open until the show closes Dismantle subject to change Saturday January 11 2014 wees 5pm 9om EXHIBITOR BOOTH PRICES by location and booth size SPACE SIZE scsssssssssssissecesstsssss FRONT BOOTH MIDDLE BOOTH BACK BOOTH QO KO asied seesaesas s 3 950 00 3 600 00 3 150 00 WO SO sirien 2 700 00 2 450 00 2 150 00 WOK 20 E 2 050 00 1 900 00 1 650 00 VOX NO sssusa 1 300 00 1 200 00 1 050 00 10x20 end cap booths will be an additonal 150 from current booth price FREQUENTLY ASKED QUESTIONS 2014 US Lacrosse National Convention Here are answers to some of the most common questions asked by exhibitors WHY SHOULD I SPEND MONEY FOR A BOOTH SPACE Your booth will be a part of the largest educational opportunity for the sport of lacrosse Last year s EXPO was a complete sell out with record numbers of exhibitors and attendees we anticipate another record crowd this
14. ntion or before construction is ordered and receive written approval from US Lacrosse Note All booths and displays shall be open i e no Covered tops canopies unless prior approval by the State Fire Marshal has been given Installation and Dismantling of Exhibits The Exhibitor expressly agrees to do all installation and dismantling of exhibits or displays during the time indicated in the accompanying exhibit information No exhibit or display may be erected after the Convention opens nor be dismantled before the official closing time It is the responsibility of the Exhibitor to see that all materials are delivered to the Exhibit Hall and removed from the Exhibit Hall by the specified deadline Should the Exhibitor fail to remove the exhibit or display arrangements will be made by US Lacrosse for the removal of the exhibit or display at the expense of the Exhibitor Labor Exhibitors shall employ only accredited labor personnel for all work other than that properly handled by their own personnel in accordance with local labor regulations and all arrangements for credited labor personnel shall be made by Exhibitor through the US Lacrosse approved Convention General Contractor Information regarding special regulations which are applicable may be obtained from the US Lacrosse approved Convention General Contractor Display personnel painters carpenters electricians and other skilled labor can be arranged through US Lacrosse Convention General C
15. omote the occasion to attendees and advertise it on the US Lacrosse Fan Fest flyer DOES US LACROSSE PROVIDE AN ATTENDEE LIST TO EXHIBITORS NO US Lacrosse will not provide exhibitors with an attendee list pre show However exhibitors can purchase the Lead Retrieval Services to capture attendee information for any promotions follow ups post show IS THE EXPO FLOOR OPEN TO THE GENERAL PUBLIC YES US Lacrosse will provide an opportunity for the public to access the largest lacrosse EXPO in the country On Saturday January 11 2014 non registered lacrosse fans will have a special opportunity to view the EXPO and Live Field during the FAN FEST at a reduced entry fee Registered attendees may continue to access the EXPO and Live Field during this time as well as throughout the convention weekend EXHIBITOR REGISTRATION OPENS SEPTEMBER 1 2013 SPONSOR OPPORTUNITIES To learn more on how you can market your company to well over 7 000 coaches program administrators officials and fans from around world by sponsoring one of the highly visible and valuable programs available at the 2014 US Lacrosse National Convention please contact Sponsorship Manager Rob Scherr at 410 235 6882 ext 152 or rscherr uslacrosse org EXPO HALL PROSPECTING OPPORTUNITIES At the time of registration we will present you with information on two 2 of the hottest services available only to 2014 US Lacrosse National Convention Exhibitors This service
16. onal benefits such as prime booth placement event sponsor listing in the event program and web exposure are available when you become a sponsor There are a wide range of benefit packages available Please contact Sponsorship Manager Rob Scherr at 410 235 6882 x152 IS LUNCH INCLUDED FOR EXHIBITORS YES Lunch tickets will be distributed per exhibitor credential for Friday and Saturday Tickets will be good for items at the various Convention Center concession stands Only one 1 lunch ticket per valid credential will be given CAN EXHIBITORS ATTEND THE CONVENTION EDUCATIONAL SESSIONS NO Convention Registration is not included in the booth fees Exhibitors who would like to attend the education sessions must register and pay for them separately and be a current US Lacrosse member CAN EXHIBITORS ATTEND THE FRIDAY NIGHT KEYNOTE SPEAKER YES Exhibitors can pay 10 per person to attend the Keynote Speaker on Friday January 10th Please contact Shannon Minter at sminter uslacrosse org or 410 235 6882 ext 172 WHAT IS YOUR REFUND POLICY There will be no refunds or credits for booths should you no longer are able to attend HOW DO I WORK WITH A TIGHT BUDGET 1 Order services before the discounted deadlines 2 Consolidate freight and shrink wrap to avoid additional material handling charges 3 Bring back up supplies so you don t have to rent them at a premium rate on site 4 Consider items you can bring with you or ship to th
17. ons on Use of Space No Exhibitor shall sublet assign or share any part of the space allocated without written consent of US Lacrosse in its sole discretion Solicitations or demonstrations by Exhibitors must be confined within the bounds of their own respective booths Aisle space shall not be used for exhibit purposes display signs solicitation or distribution of promotional material Exhibits signs and displays are also prohibited in any of the meeting facilities or in the guest rooms or hallways of the hotels Operation of sound devices is allowed if the Exhibitor complies with the restrictions on loud volume No firm or organization not assigned space will be permitted to solicit business at the Convention Distribution of Literature and Promotional Items Exhibitor personnel including models hostesses and any other hired help are not allowed to distribute literature or promotional items of any kind outside the confines of the contracted space This restriction includes convention center lobby space other booths sidewalks outside the convention center as well as hotel locations in conjunction with the event The distribution of any item that interferes with the activities in or obstructs access to neighboring booths of that impedes the flow of traffic in the aisles is prohibited All sales literature representing NON EXHIBITING companies will be excluded from distribution at the Convention Companies or persons doing so will be excluded from e
18. ontractor at established rates Fire and Safety Regulations All local regulations will be strictly enforced and the Exhibitor assumes all responsibility for compliance with such regulations All decorations and exhibit or display equipment must be fireproofed and electrical wiring must meet the safety requirements of the official service contractor Affidavits attesting to flameproof compliance with Fire Department Regulations must be submitted when requested No combustible material shall be stored in or around the exhibit or display areas Damage to Exhibit Facilities The Exhibitor must surrender rental space in the same condition it was in at commencement of occupation The Exhibitor shall not cause any damage whatsoever to the rental space or any portion thereof including without limitation the walls columns or floors included as part of the Exhibitor rental space In the event of any such damage the Exhibitor shall be responsible for the payment of all costs and expenses necessary to repair any such damage and restore the Exhibitor rental area to the condition existing at the commencement of occupation of such Exhibitor rental space EXHIBITOR REGISTRATION OPENS SEPTEMBER 1 2013 4 Disclaimer of Liability and Indemnification A No Liability for Loss or Damage US Lacrosse does not assume any responsibility whatsoever for any loss or damage suffered or incurred by any Exhibitor with respect to any personal property of any Exh
19. pating in the EXPO Passport program will be listed inside the passport including their booth numbers and company logo e Signage will be positioned strategically in the registration areas noting the EXPO Passport program including the 25 participating exhibiting companies EXHIBITOR REGISTRATION OPENS SEPTEMBER 1 2013 EXHIBITOR RULES AND REGULATIONS 2014 US Lacrosse National Convention Yes this is the fine print that we KINDLY make you read and be aware of the following information After you understand this document there should be NO SURPRISES for you on site Thank you in advance for your cooperation PLEASE READ CAREFULLY All Exhibitors Are Subject to the Following Rules FREEMAN EXPOSITION SERVICES DECORATOR amp UNION LABOR US Lacrosse is excited to have Freeman Exposition Services on board as our contracted decorator We believe that Freeman s streamlined electronic approach and top notch customer service will provide you with a seamless and enjoyable vending experience Once you have been assigned your booth number Freeman will contact you via email with information regarding your Exhibitor Service Manual At this time you may place additional exhibitor services i e internet electric furniture orders shipping information union labor needs and loading details Each 10 x 10 Exhibitor space will be dressed standard enclosed by pipe and drape and includes carpet company sign one 6 table and two chair
20. s In accordance with the Pennsylvania Convention Center and the City of Philadelphia PA all labor preformed inside the Pennsylvania Convention Center that requires the use of machinery moving equipment or any tool used for booth installation MUST be contracted through the designated labor union assigned to the US Lacrosse event Labor may be contracted through Freeman Exposition Services For further details on rules and regulations please refer to the Freeman Exposition Services exhibitor service manual or contact their customer service department Space Rental A Standard Rental This contract for use of space provides a pipe and drape enclosure for the exhibitor space a six 6 foot table and two 2 chairs a standard booth sign carrying the Exhibitor s name and booth number and general overhead illumination B Floor Plan All dimensions and locations shown on the official floor plan are believed but not warranted to be accurate US Lacrosse reserves the right to make such modifications as may be necessary to meet the needs of the Exhibitors and the exhibit program at any time C Cancellation of Show In the event of circumstances rendering the Exhibitor area unfit or unavailable for use or causing the Convention to be cancelled payments on account of Exhibitor booth space purchase will be refunded and US Lacrosse shall not have any further liability to the Exhibitor D Furnishings Additional furniture such as tables a
21. s damages judgments costs and expenses including without limitation reasonable attorneys fees suffered or incurred by any Indemnified Party as a result of or in connection with a the use and occupancy by the Exhibitor of the rental soace provided to the Exhibitor pursuant to this Exhibitor Contract o any violation of any applicable law statute ordinance or regulation by the Exhibitor c any breach by the Exhibitor of any provision of this Exhibitor Contract including without limitation any breach by the Exhibitor of any of the Exhibitor Contract Terms and Conditions and or the Pennsylvania Convention Center Guidelines or d the negligent or tortuous acts or omissions of the Exhibitor its agents servants or employees The indemnification obligation of the Exhibitor that is set forth herein shall survive the termination of the rental by the Exhibitor of the exhibit and display space that is the subject of this Exhibitor Contract Exhibitor Credentials A Allotment Each 10x10 booth is allotted 4 exhibitor credentials total The exhibitor credential allows access to the exhibit floor during set up tear down and one hour before regular show hours Credentials must be visibly worn at all times while on the exhibit hall floor Companies will be assessed a 40 00 per credential charge for any additional badges requested on site or for any changes which requires issuing credential s at the convention The US Lacrosse cashier must receive th
22. xhibiting at future conventions and their literature will be removed immediately Demonstrations and Promotional Activities As a matter of safety and courtesy to others exhibitors must conduct sales presentations and product demonstrations in a manner which assures all exhibitor personnel and attendees are within the contracted exhibit soace and not encroaching on the aisle or neighboring exhibits It is the responsibility of each exhibitor to arrange display product presentation and demonstration areas to ensure compliance Booth displays and equipment shall not extend into the aisles This includes all signs banners etc Exhibitor representatives wearing distinctive costumes or carrying banners or signs separately or as part of their attire must remain in their contracted exhibit space Show Management may stop all further demonstrations and promotional activities including participatory led generation activities or traffic builders by the exhibitor until the exhibitor has taken appropriate action to ensure there will be no further violations EXHIBITOR REGISTRATION OPENS SEPTEMBER 1 2013 Sound Music Exhibitors may use sound equipment in their booths so long as the noise level does not disrupt the activities of neighboring exhibitors Speakers and other sound devices should be positioned so as to direct sound into the booth rather than into the aisle Show Management reserves the right to restrict sounds from any source that interferes
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