MCoE 2014 - Federal Business Council, Inc.
Contents
1. THIRD PARTY AUTHORIZED REPRESENTATIVE SIGNATURE THIRD PARTY AUTHORIZED REPRESENTATIVE PRINT NAME Fax 703 518 4729 e E Mail Kathy ttgevents com Mail P O Box 4668 Alexandria VA 22303 22 The Tradeshow Group MCoE 2014 Innovators Who Listen McGinnis Wickam Hall September 8 10 2014 Services amp Equipment Order Summary Deadline for Pre Show Pricing August 22 2014 Order Form Checklist Use this checklist to make sure your order is complete when submitted All applicable forms including this page should be completed and returned to The Tradeshow Group via Fax E Mail or Mail Please note that mandatory forms are in red C Advanced Payment Authorization C Forklift Labor Ll Furniture amp Accessories Rental L Specialty Items amp Services Carpet Rental amp Booth Cleaning C Vehicle Rolling Stock Notification Audio Visual Rental C Inbound Shipment Notification LI Tent Rental Outbound Material Handling Agreement L Electrical Services LI Exhibitor Appointed Contractor L Floral LI Third Party Payment Authorization L Display Labor L CTFS Bill of Lading Estimated Totals When estimating costs be mindful of special pricing and ordering deadlines TTG will not honor Pre Show Pricing on orders received after August 22 2014 or on orders received without payment rw so _ j mana _ F j rnan Eur e x X X gt X gt Wl EXHIBITING COMPANY NAME Bo2. GA 31905 RUSH EXHIBIT MATERIAL CANNOT ARRIVE BEFORE SEPTEMBER 6 AT 8 00 AM PIECE OF 19 The Tradeshow Group MCoE 2014 Innovators Who Listen McGinnis Wickam Hall September 8 10 2014 Outbound Material Handling Agreement Material Handling forms will be available for pick up at the TTG Service Desk All exhibitors shipping materials out of the show must complete a Material Handling form regardless of carrier Once your shipment is packed and ready to be picked up please return your completed MH Form to TTG Shipments without a MH Form turned in to TTG will be returned to our warehouse in Virginia at a considerable cost to the exhibitor TTG does not accept responsibility for any exhibitor property left on the show floor unattended If you are using the Official Freight Carrier CTFS Inc TTG will provide pre printed shipping labels at the close of the show Please indicate the number of labels below CTFS SHIPMENT INFORMATION SELECT METHOD NExT DAY SECOND DAY LJ DEFERRED 3 5 DAY LJ GROUND EN VAN LINE EN COMPANY VEHICLE OTHER DESTINATION INFORMATION COMPANY NAME oF LABELS BooTH NUMBER STREET ADDRESS City STATE Zip ATTENTION PHONE E MAIL ADDRESS Fax OTHER ATTACH SEPARATE SHEET FOR MULTIPLE SHIPMENTS IF NECESSARY OUTSIDE CARRIER SHIPMENTS SELECT METHOD LJ AIR FREIGHT GROUND FREIGHT Outside carriers must check in by 9 00 PM on Wednesday September 10 2014 NAME OF OUTSIDE CARR
3. whichever is less TTG shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs which may result from any loss or damage to an Exhibitor s materials which may make it impossible or impractical to exhibit same It is understood that it is the Exhibitor s responsibility to ensure that all materials are insured from the time they leave your firm until they are returned after the show A rider to an existing policy can usually do this The consignment or delivery of a shipment to TTG by an Exhibitor or by any shipper to or on behalf of the exhibitor shall be construed as an acceptance by such Exhibitor and or other shipper of the terms and conditions set forth Empty container labels will be available at the TTG Service Desk Affixing the labels is the sole responsibility of the exhibitor and or his representatives All previous labels should be removed TTG assumes no responsibility for con tainers with incorrect labels All containers must be empty when stored TTG assumes no liability for material or equipment left inside a container marked as empty TTG s liability shall be limited to any loss or damage which results solely from TTG s negligence in the actual physi cal handling of items comprising our shipments and not for any other types of loss or damage TTG will provide its services as the exhibitor s agent and not as bailee or shipper If an
4. Alexandria VA 22303 4 ie The Tradeshow Group MCoE 2014 Innovators Who Listen McGinnis Wickam Hall September 8 10 2014 Furniture amp Accessories Rental Form Deadline for Pre Show Pricing August 22 2014 PRE SHOW SHOW ITEM QTY ITEM DESCRIPTION COLOR PRICE PRICE TOTAL Drapeg Table x20 high Tf asso x Je drapes Table x a2 hien fs asi c a E raped Table x 42 high fs vem x a CC l E IET E NN Uv vr For additional items please see the Specialty Items Order Form TOTAL DUE Ur H Ur Available drape colors are black white silver blue red Show color for table drape will be black If no color is selected show color will prevail No refunds are made to orders canceled exchanged once move in begins No credits or adjustments to invoices will be made after the close of the show Insurance for the full market value of this rental equipment or any costs for repair replacement due to neglect loss is the responsibility of the customer ExHiBITING COMPANY NAME BOOTH NUMBER Fax 703 518 4729 e E Mail Kathy ttgevents com Mail P O Box 4666 Alexandria VA 22303 5 The Tradeshow Group MCoE 2014 Innovators Who Listen McGinnis Wickam Hall September 8 10 2014 Carpet Rental amp Booth Cleaning Form Deadline for Pre Show Pricing August 22 2014 Carpet amp Padding Rental PRE SHOW SHOW ITEM QTY CARPET amp
5. PADDING SIZE COLOR PRICE PRICE TOTAL Tio sooth eadeing uso s 1 amp oo s x ea 20 Booth Padding 210 00 324 00 TITRE Available carpet colors are black grey blue red Show color for carpet will be black If no color is selected show color will prevail 30 Booth Padding vr Carpet prices based on standard booth dimensions 8 x10 For custom carpeting please see the Specialty Items Order Form Booth Cleaning All rates are based on the total square footage of the booth There is a 100 sq foot minimum DAILY Vacuum and empty wastebasket PER So OF BOOTH SIZE nee j ESTIMATED COST before initial opening and daily thereafter Foor DAYS So Fr BCTTITTITRENN NFL a FREI RN omneo s x gt I 1 ONCE Vacuum and empty wastebasket PER SQ OF BOOTH SIZE nee ESTIMATED COST once before initial opening Foor Days So Fr WE s s PL d oormonrssonser e of 3 L j j No refunds are made to orders canceled exchanged once move in begins No credits or adjustments to invoices will be made after the close of the show Insurance for the full market value of this rental equipment or any costs for repair replacement due to neglect loss is the responsibility of the customer EXHIBITING COMPANY NAME BOOTH NUMBER Fax 703 518 4729 e E Mail Kathy ttgevents com Mail P O Box 4668 Alexandria VA 22303 6 The Tradeshow Group MCoE 2014 Innovators
6. ROLLING STOCK ESTIMATED COST VEHICLE PIECES All vehicles rolling stock must arrive during assigned move in time Off 650 00 target or unscheduled deliveries will be assessed a 50 surcharge VEHICLE ROLLING STOCK DETAILS SPECIAL INSTRUCTIONS Rules Regarding Vehicles e Battery leads must be disconnected and ends taped e Gasoline powered vehicles must contain less than 1 gallon of gas per vehicle e Fueltanks must have locking gas caps e Refueling or removal of fuel from vehicles while on the premises is prohibited e Vehicles inside the convention center cannot be turned on operated or moved during show hours e All spotting service orders are subject to TTG Inc s Payment Policy and Limits of Liability ExHiBITING COMPANY NAME BOOTH NUMBER Fax 703 518 4729 e E Mail Kathy ttgevents com Mail P O Box 4666 Alexandria VA 22303 16 The Tradeshow Group MCoE 2014 Innovators Who Listen McGinnis Wickam Hall September 8 10 2014 Inbound Shipment Notification Form Shipments will be received and handled in accordance with the information set forth in the enclosed shipping instructions and material handling information CTFS Inc is the Official Show Carrier for Air and Ground Freight INBOUND SHIPMENT INFORMATION SHIPPER NAME ORIGIN CITY SELECT CARRIER EN CTFS OFFICIAL EN OTHER PRO SELECT METHOD NEXT DAY SECOND DAY DEFERRED 3 5 DAY GROUND a VAN LINE COMPANY VEH
7. have proper identification during the installation and dismantling of the show Anyone without proper ID will be asked to leave the show floor The EAC must notify TTG of the names of all exhibiting compa nies for whom they have orders and the names of all employees working for them on the show Al exhibitor service firms must provide insurance certificates to TTG and the sponsor of the ex hibition EACs will not be allowed access to the show floor with out a certificate of insurance on file with TTG BOOTH NUMBER CONTACT NAME ZIP CODE CITY STATE PHONE Fax 703 518 4729 e E Mail Kathy ttgevents com Mail P O Box 4668 Alexandria VA 22303 21 The Tradeshow Group MCoE 2014 Innovators Who Listen McGinnis Wickam Hall September 8 10 2014 Third Party Payment Authorization Form Deadline for Pre Show Pricing August 22 2014 Please select a Method of Payment Check Enclosed C American Express MasterCard visa TTG Payment Policy Payment in full must accompany your order Purchase orders are not considered payment For your convenience we accept payment by company check U S Dollars drawn on a U S bank Visa MasterCard and American Express EVEN IF YOU ARE PAYING BY CHECK a credit card must be on file prior to processing any orders Any show site charges for outbound labor freight or miscellaneous items not paid before the close of the show will be billed to your credit card BE SURE TO PICK UP AND
8. 3 518 4729 e E Mail Kathy ttgevents com Mail P O Box 4668 Alexandria VA 22303 14 The Tradeshow Group MCoE 2014 Innovators Who Listen McGinnis Wickam Hall September 8 10 2014 Material Handling Information Material Handling is a service provided by TTG that includes storage of your materials at the warehouse receiving shipments at show site removal storage and return of empty containers and loading freight on the outbound These charges are separate from your shipping charges Material Handling is priced per deliv ery with a 200 Ib minimum Rates are based on the inbound weight of the shipment per 100 Ibs CWT and are rounded up For Example 238 lbs is 3 CWT All warehouse freight will be delivered to show site on OVERTIME and will be billed as outlined below MATERIAL HANDLING DEFINITIONS amp RATES All shipments that can be unloaded with no additional handling and arrive on straight time by the warehouse deadline date or during official show move in CRATED BOXED AND OR warehou al sa ipi SKIDDED SHIPMENTS Warehouse Delivery per 100 Ibs 154 00 Show Site Delivery per 100 Ibs 158 00 Uncrated double stacked and mixed shipments or shipments that require additional han dling or equipment that arrive on straight time during official Show move in Shipments SPECIAL HANDLING arriving without certified weight tickets will be weighed on show site and charged special SHIPMENTS handling Show Si
9. BILLING ADDRESS Priority O Standard 2 Day i Deferred 3 5 Day Special Pickup Special Delivery Li El AMU PM AM PM NO OF PCS DESCRIPTION OF PIECES NATURE OF CONTENTS CO CHECK OK FC C O D TOTAL MARKS AND NO S CERTIFIED CHECK ONLY D C C O D Sp ____ CARTONS OR BOXES ____ VINYL CASES OR TRUNKS ____ WOODEN CRATES ____ FLAT PIECES OR TUBES SKIDS OR PALLETS _ OTHER WEIGHT RATE SCALE WT ACTUAL WEIGHT SPECIAL INSTRUCTIONS INSURANCE INS Show Opens Date Time SPECIAL SPEC L Show Closes Date Time mE SERVICES FUEL CTFS Will be Returning Shipment at Close of the Show Yes No SURCHG r BUSINESS HOURS PICK UP DATE M erede E REMIT PAYMENT TO ADDL responsibility for the performance of any acts not clearly specified herein The invoice for shipment by CTFS Inc is due and payable upon receipt If not paid within 10 ten days of receipt the account will be deemed overdue and acknowledging H the fact that damage to the CTFS Inc is difficult to ascertain a late payment fee computed at the rate of 112 of the ship Convention and Tradeshow SUB per s outstanding balance or 20 month whichever is greater shall be charged for each month or part thereof that the H H account remains outstanding If t
10. ICLE OTHER STATE SHIPPING DATE NUMBER OF PIECES SHIPMENT WEIGHT LBS DIMENSIONS OF LARGEST PIECE X X HEIGHT WIDTH LENGTH WEIGHT LBS WILL YOU REQUIRE A FORKLIFT WITH OVER 4 000 LBs OF CAPACITY YES No WILL YOUR FREIGHT BE SHIPPED TO THE ADVANCED WAREHOUSE YES No COMMENTS SPECIAL HANDLING REQUIREMENTS ATTACH SEPARATE SHEET FOR MULTIPLE SHIPMENTS IF NECESSARY EXHIBITING COMPANY NAME BOOTH NUMBER Fax 703 518 4729 e E Mail Kathy ttgevents com Mail P O Box 4668 Alexandria VA 22303 17 ADVANCE SHIPMENT TO EXHIBITING COMPANY NAME HOLD For MCoE 2014 The Tradeshow Group Inc c o RAC Logistics 4145 Thurman Road Conley GA 30288 RUSH EXHIBIT MATERIAL Must ARRIVE By AUGUST 29 AT 3 30 PM PIECE OF ADVANCE SHIPMENT TO EXHIBITING COMPANY NAME HOLD For MCoE 2014 The Tradeshow Group Inc c o RAC Logistics 4145 Thurman Road Conley GA 30288 RUSH EXHIBIT MATERIAL MUST ARRIVE By AUGUST 29 AT 3 30 PM PIECE OF 18 DIRECT SHIPMENT TO EXHIBITING COMPANY NAME HOLD For MCoE 2014 c o The Tradeshow Group Inc McGinnis Wickam Hall Building 4 York Field 1 Karker Street Ft Benning GA 31905 RUSH EXHIBIT MATERIAL CANNOT ARRIVE BEFORE SEPTEMBER 6 AT 8 00 AM PIECE OF DIRECT SHIPMENT TO EXHIBITING COMPANY NAME HOLD For MCoE 2014 c o The Tradeshow Group Inc McGinnis Wickam Hall Building 4 York Field 1 Karker Street Ft Benning
11. IER EXHIBITOR SIGNATURE DATE EXHIBITING COMPANY NAME BooTH NUMBER Fax 703 518 4729 e E Mail Kathy ttgevents com Mail P O Box 4668 Alexandria VA 22303 The Tradeshow Group Innovators Who Listen 20 MCoE 2014 McGinnis Wickam Hall September 8 10 2014 Exhibitor Appointed Contractor Form Deadline for EAC Notification September 5 2014 Exhibitors who plan to have an exhibit service firm other than the Official Labor Contractor supervise labor unpack erect assemble dismantle and pack displays or equipment must abide by the following The Exhibitor must notify Show Management and The Trade show Group Inc TTG in writing no later than 7 working days prior to show installation The Exhibitor must ensure their contractor provide TTG witha certificate of insurance proving a minimum of 1 000 000 liabil ity coverage with respect to injuries to any one person in any one occurrence 2 000 000 with respect to injuries to more than one person in any one occurrence and 500 000 with respect to damage of property at least 7 working days prior to show installation This certificate must name TTG and Show Management as additionally insured The Exhibitor is ultimately responsible for all services in connec tion with his exhibit including freight drayage rentals labor etc The EAC must have all business licenses permits and Workers Compensation insurance required by the State and or City gov e
12. REVIEW YOUR STATEMENT OF CHARGES at the TTG Service Area prior to move out No credits or adjustments to invoices will be made after the close of the show While every effort is made to have all charges posted to exhibitors accounts at show close accounts are subject to final audit CARDHOLDER NAME CARDHOLDER SIGNATURE BILLING ADDRESS CITY STATE ZIP CODE E MAIL ADDRESS PHONE Please indicate which services will be ordered and paid for by Third Party LI All Services L Audio Visual Rental L Floral L Furniture Rental Carpet Rental Display Labor Booth Cleaning LJ Material Handling LJ other Third Party Billing Agreement In the event that an exhibitor arranges for Third Party billing both parties must sign below indicating their agree ment to abide by these conditions Forms received without both signatures are invalid Both the exhibitor and the third party understand and agree that the exhibitor is ultimately responsible for payment of all charges Further both parties agree to be bound by all terms and conditions as described on the payment forms in this manual In the event that the named Third Party does not discharge payment prior to the last day of the show charges will revert back to the exhibitor Both parties regardless of how they choose to pay must place a credit card on file with TTG Inc prior to exhibitor move in EXHIBITOR AUTHORIZED REPRESENTATIVE SIGNATURE EXHIBITOR AUTHORIZED REPRESENTATIVE PRINT NAME
13. The Tradeshow Group Innovators Who Listen MCoE 2014 Exhibitor Service Manual September 8 10 2014 McGinnis Wickam Hall Building 4 York Field 1 Karker Street Ft Benning GA 31905 2 The Tradeshow Group MCoE 2014 Innovators Who Listen McGinnis Wickam Hall September 8 10 2014 Standard Booth Specifications Booth Size 8 x 10 1 One line Booth ID sign 7 x 44 Backwall Drape Black and Silver Sidewall Drape Black The exhibit hall is not carpeted Important Deadlines Pre Show Pricing Orders Must be completed and received by TTG no later than August 22 Rolling Stock Notification Must be completed and received by TTG no later than August 22 Advance Warehouse Deliveries Must be delivered to warehouse by August 29 EAC Notification Form Must be completed and received by TTG no later than September 5 Exhibitor Move In Friday September 5 1200 1400 Outdoor Vehicles Only 1400 1600 Vehicles Inside Tent Saturday September 6 0800 1600 All Exhibitors Sunday September 7 0800 1700 All Exhibitors Monday September 8 0800 1000 All Exhibitors Exhibit Hours Monday September 8 1200 1600 Tuesday September 9 0800 1700 Wednesday September 10 0800 1500 Exhibitor Move Out Wednesday September 10 1500 2100 Please read the Exhibitor Services Manual in its entirety Pay close attention to deadlines in order to receive the best pricing and avoid additional charges Fax 703 518 4729 e E Mail Kathy ttgevent
14. Who Listen McGinnis Wickam Hall September 8 10 2014 Audio Visual Rental Form Deadline for Pre Show Pricing August 22 2014 PRICE PRICE TOTAL O pome omes imo is comoara e oaos anos C rio comser vonr s emo s ass OO rreman fe oos mos OO remeras Je soos sos OT imo jm id mms anos G No refunds are made to orders canceled exchanged once move in begins No credits or adjustments to invoices will be made after the close of the show Insurance for the full market value of this rental equipment or any costs for repair replacement due to neglect loss is the responsibility of the customer For additional equipment please see the Specialty Items Order Form EXHIBITING COMPANY NAME BooTH NUMBER Fax 703 518 4729 e E Mail Kathy ttgevents com e Mail P O Box 4668 Alexandria VA 22303 7 The Tradeshow Group MCoE 2014 Innovators Who Listen McGinnis Wickam Hall September 8 10 2014 Tent Rental Form Deadline for Pre Show Pricing August 22 2014 PRICE PRICE TOTAL O poen e e fs C pe croeas e oaos oos O rooe dos soos rear corens fe soos sos O wowe fe rool anos e pomemp sans Cirno NENNEN aie Tent orders cancelled by August 22 2014 will be refunded 50 of the original price orders cancelled afte
15. ady been installed or booth furnishings that have been set up will incur an additional labor charge at the exhibitor s expense e Outside exhibits that cannot run off of the main generator must contact TTG for a quote an Brenan PRE SHOW SHOW ITEM j PRICE PRICE TOTAL C _ o7a20 vei 30 AVP one outlet s suos 623 1 For additional equipment or non standard services please see the Specialty Items Order Form TOTAL DUE No refunds are made to orders canceled exchanged once move in begins No credits or adjustments to invoices will be made after the close of the show Insurance for the full market value of this rental equipment or any costs for repair replacement due to neglect loss is the responsibility of the customer EXHIBITING COMPANY NAME BooTH NUMBER Fax 703 518 4729 e E Mail Kathy ttgevents com Mail P O Box 4668 Alexandria VA 22303 9 The Tradeshow Group MCoE 2014 Innovators Who Listen McGinnis Wickam Hall September 8 10 2014 Floral Order Form Deadline for Pre Show Pricing August 22 2014 Floral Information e Rental price includes container top dressing maintenance delivery and pick up All live green material is provided on a rental basis only e Rental items missing from booth upon dismantling are the responsibility of the exhibitor PRE SHOW SHOW ITEM ARRANGEMENT OPTIONS COLOR PRICE PRICE TOTAL mnm CC umn oom e cem sss o eee e meo s ans maana as f
16. e cem m e s eese e sess enam TC enem e me mes eno TC Lema E es No refunds are made to orders canceled exchanged once move in begins No credits or adjustments to invoices will be made after the close of the show Insurance for the full market value of this rental equipment or any costs for repair replacement due to neglect loss is the responsibility of the customer For additional items please see the Specialty Items Order Form EXHIBITING COMPANY NAME BOOTH NUMBER Fax 703 518 4729 e E Mail Kathy ttgevents com Mail P O Box 4666 Alexandria VA 22303 10 The Tradeshow Group MCoE 2014 Innovators Who Listen McGinnis Wickam Hall September 8 10 2014 Display Labor Order Form Deadline for Pre Show Pricing August 22 2014 The following guidelines apply to Installation and Dismantle Labor e Supervisor must check in at the TTG Service Desk to pick up laborers Upon completion of work supervisor must return to the TTG Service Desk to release laborers e Start time is guaranteed only where labor is requested for the start of the working day 8 00 am unless the official move in move out begins later in the day e All labor is billed in hour increments with a 1 hour minimum per laborer per order No credits or adjustments will be made to billing after the close of the show e Minimum charges will be assessed for labor orders which are cancelled within 24 hours of sch
17. eduled labor HOURLY RATES RATE GUIDELINES AO due per man hr per man hr Straight Time 8 00 am to 3 30 pm Monday through Friday 102 00 123 25 Overtime 3 30 pm to 8 00 am Monday through Friday ALL DAY Saturday and Sunday S 146 00 175 00 TTG Supervision ADD 30 to total labor charge 30 00 minimum L Exhibitor Supervised O TTG Supervised NUMBER APPROX TOTAL DATE TIME HOURLY RATE ESTIMATED COST OF PEOPLE Hours Hours When scheduling dismantle labor be sure to allow sufficient time for empty containers to be returned to the booth after the close of the show TTG SUPERVISION S ESTIMATED TOTAL For TTG Supervised Labor orders please select one of the following L Installation instructions are attached Installation instructions are with display materials Crate or Description EXHIBITING COMPANY NAME BooTH NUMBER Fax 703 518 4729 e E Mail Kathy ttgevents com e Mail P O Box 4668 Alexandria VA 22303 11 The Tradeshow Group MCoE 2014 Innovators Who Listen McGinnis Wickam Hall September 8 10 2014 Forklift Labor Order Form Deadline for Pre Show Pricing August 22 2014 The following guidelines apply to Installation and Dismantle Forklift Labor e Rates include 1 forklift and 1 operator If additional equipment or spotters are needed for safety reasons the exhibitor will be charged accordingly e The Exhibitor must check in at the TTG Service Desk t
18. ely 20 25 trade shows per year CTFS has been our carrier of choice for over 15 years Their reliability resourcefulness and dependability are unsurpassed We have never had Ifa a request they couldn t fulfil Jett Porter VT Miltope just wanted to thank you again for all of the industry advice and help you provide You really do go the extra mile for us and appreciate the GREAT service always get from CTFS Kim Wetsel TSSI CTFS Inc 1325 Wilkes Street Alexandria VA 22314 Phone 703 518 4720 Fax 703 518 4729 E mail sales ctfshows com www ctfshows com BEAR DOWN AND PRINT ALL LETTERS THIS IS A 4 PLY FORM BILLED AT AIRBILL NUMBER Convention and Tradeshow Freight Specialists Inc DC A t a World Express PLEASE REFER TO ENTIRE NUMBER Mailing Address Airport Office P O Box 4668 1325 B Wilkes Street DATE ORIGIN CODE DEST CODE VIA Alexandria VA 22303 Alexandria VA 22314 703 518 4720 FAX 703 518 4729 703 518 4720 www ctfshows com SHIPPER COMPANY SHIPPING TO PICK UP ADDRESS ADDRESS CITY STATE ZIP PERSON TO CONTACT PHONE NAME OF SHOW PHONE NAME OF SHOW COMPANY EXHIBITING BOOTH DRAYAGE CONTRACTOR COMPANY EXHIBITING BOOTH PERSON AT SHOW CELL PHONE PERSON TO CONTACT PERSON AT SHOW CELL PHONE CREDIT CARD NUMBER EXP CCV REQUESTED DELIVERY DATE NAME ON CREDIT CARD DIMENSIONAL WEIGHT DIMENSIONAL WEIGHT DIMENSIONAL WEIGHT
19. he account is not paid within 30 thirty days of its due date then CTFS Inc shall assign Freight Specialists Inc TOTAL said account for collection and in addition to the amounts above set forth the undersigned agrees to pay such additional charges as CTFS Inc may incur including collection agency fees court costs and attorney fees Any claims for damage to a shipment shortages or late delivery does not constitute cause for non payment This contract shall be deemed to have P n O BOX 4668 been executed in Alexandria Virginia If any legal action is taken to enforce any provision of the agreement it shall be commenced and maintained in Alexandria Virginia By execution hereof the undersigned directly or through his signing ALEXAN DR IA VA 22303 agents agrees to the above terms as well as those stated on the reverse side hereof X X BILLED AT AIRBILL NUMBER DATE TIME A M DCA X X J P M
20. o indicate they are ready for the forklift labor e Start time is guaranteed only where forklift labor is requested for the start of the working day 8 00 am unless the official move in move out begins later in the day e All forklift labor is billed in 2 hour increments with a 1 hour minimum per labor order No credits or adjustments will be made to billing after the close of the show e Minimum charges will be assessed for forklift labor orders which are cancelled within 24 hours of scheduled labor HOURLY RATES PRE SHOW PRICE SHOW PRICE RATE Hoa e per lift per hr per lift per hr Straight Time 8 00 am to 3 30 pm Monday through Friday 361 50 433 75 Overtime 3 30 pm to 8 00 am Monday through Friday ALL DAY Saturday and Sunday S 504 25 604 75 FoRKLIFT LABOR NUMBER APPROX TOTAL DATE TIME HOURLY RATE ESTIMATED COST OF PEOPLE Hours Hours When scheduling dismantle forklift labor be sure to allow sufficient time for the aisle carpet to be removed after the close of the show EXHIBITING COMPANY NAME BOOTH NUMBER Fax 703 518 4729 e E Mail Kathy ttgevents com Mail P O Box 4668 Alexandria VA 22303 12 The Tradeshow Group MCoE 2014 Innovators Who Listen McGinnis Wickam Hall September 8 10 2014 Specialty Items amp Services Order Form If your exhibit space requires an item or service that was not included in the manual please use this form to place your order The foll
21. oTH NUMBER Fax 703 518 4729 e E Mail Kathy ttgevents com e Mail P O Box 4668 Alexandria VA 22303 23 The Tradeshow Group MCoE 2014 Innovators Who Listen McGinnis Wickam Hall September 8 10 2014 TTG Limits of Liability THE TRADESHOW GROUP INC TTG shall not be responsible for damage to uncrated materials materials improp erly packed glass breakage or concealed damage TTG will also not be responsible for damage to shipments that are received without a proper bill of lading to note damage or piece count on incoming shipment TTG shall not be responsible for loss theft or disappearance of exhibitor s materials after they have been delivered to Exhibitor s booth TTG shall not be responsible for loss theft or disappearance of exhibitor s materials before they are picked up from Exhibitor s booth for reloading after the show Bills of lading covering outgoing shipments will be checked at time of actual pickup from the booth and correction made where discrepancies occur TTG shall not be responsible for any loss damage or delay due to fire Acts of God strikes lockouts or work stop pages of any kind or to any cause beyond TTG s control TTG liability shall be limited to the physical loss or damage to the specific article which is lost or damaged and in any event TTG s maximum liability shall be limited to 0 30 per pound per article with a maximum liability of 50 00 per item or 1 000 00 per shipment
22. owing guidelines apply to Specialty Items e The Exhibitor must contact Marion Moon to receive a written quote for specialty items or services e No refunds will be made to specialty orders once move in begins Cancellations made prior to move in will be charged 50 of the order price e No credits or adjustments to invoices will be made after the close of the show Insurance for the full market value of rental equipment or any costs for repair replacement due to neglect loss is the responsibility of the customer e By submitting this form the Exhibitor accepts the price s quoted by The Tradeshow Group and will be billed accordingly DESCRIPTION OF ITEM OR SERVICE DATE QUOTED QUOTED PRICE a U a x F x F Ordered by EXHIBITOR AUTHORIZED REPRESENTATIVE SIGNATURE EXHIBITOR AUTHORIZED REPRESENTATIVE PRINT NAME EXHIBITING COMPANY NAME BOOTH NUMBER Fax 703 518 4729 e E Mail Kathy ttgevents com e Mail P O Box 4668 Alexandria VA 22303 13 The Tradeshow Group MCoE 2014 Innovators Who Listen McGinnis Wickam Hall September 8 10 2014 Shipping Information amp Instructions Instructions for Shipping Advance Warehouse Deliveries Must be delivered to warehouse by August 29 Show Site Deliveries Must NOT arrive before September 6 e Label every piece in your shipment with your Company Name and Booth Number e Number individual pieces in shipments Example 1 of 4 2 of 4 etc e Any additional paperwork such a
23. r August 22 are nonrefundable For additional equipment please see the Specialty Items Order Form No refunds are made to orders canceled exchanged once move in begins No credits or adjustments to invoices will be made after the close of the show Insurance for the full market value of this rental equipment or any costs for repair replacement due to neglect loss is the responsibility of the customer ExHiBITING COMPANY NAME BOOTH NUMBER Fax 703 518 4729 e E Mail Kathy ttgevents com Mail P O Box 4666 Alexandria VA 22303 8 The Tradeshow Group MCoE 2014 Innovators Who Listen McGinnis Wickam Hall September 8 10 2014 Electrical Services Order Form Deadline for Pre Show Pricing August 22 2014 The following guidelines apply to Electrical Services e Submit any information or diagrams which will assist our staff e Electrical power will be turned on one 1 hour prior to show opening and turned off at the close of the show daily e All equipment regardless of power must comply with local and federal safety codes e Prices indicated are for the entire length of the show e Each outlet is considered one actual plug in e All outlets ordered for in line or peninsula booths will be installed at the back center of the drape line All outlets ordered for island booths will be brought to one location only within the booth e Any electrical orders which require the removal of carpet which has alre
24. rnments and the facility management prior to beginning work Contractor shall provide evidence of compliance upon request The EAC shall share with TTG all reasonable costs related to its operation including overtime pay for stewards restoration of exhibit space to its initial condition etc The EAC must provide TTG and Show Management with the names of all personnel who will be working on the show floor All personnel are required to wear identification badges at all times EXHIBITING COMPANY NAME SERVICE FIRM NAME EAC STREET ADDRESS E MAIL ADDRESS The EAC may not under any circumstances solicit business on the show floor The EAC must confine its operations to the exhibit area of its clients No Service Desk storage areas or other work facilities shall be located within the building Show aisles and public space are not part of the booth area Upon request the EAC shall provide evidence that it possesses applicable and current labor contracts and must comply with all labor agreements and regulations The Official Contractor has total control of all areas of the exhibit hall i e aisles loading docks storage areas etc The EAC must coordinate all of its activities with TTG The Official Contractor has total control over such services as electrical plumbing telephone cleaning drayage etc Exhibitors shall provide only the material they own and is to be used in their exhibit space All EAC personnel must
25. s a carrier s bill of lading should indicate the piece count and a description of the freight Example 2 boxes 1 crate 4 fiber cases e Shipments must be sent with freight charges prepaid Collect shipments cannot be accepted e Remove any old shipping labels from your freight e For your convenience shipping labels are provided in the Exhibitor Service Manual ADVANCED WAREHOUSE DELIVERIES TTG as the exclusive drayage contractor will receive crated To Company Name and Booth boxed or skidded materials at the warehouse up to 30 days prior Hold For MCoE 2014 to show move in Uncrated and loose materials cannot be The Tradeshow Group Inc received at the warehouse c o RAC Logistics 4145 Thurman Road Conley GA 30288 Warehouse hours are Monday through Friday from 8 00 am to 3 30 pm All warehouse freight will be delivered to show site on Shipping Labels OVERTIME and will be billed as outlined on the Material Handling pages in this manual SHOW SITE DELIVERIES To Company Name and Booth Shipments must not arrive before September 6 2014 Shipments Show MCoE 2014 that do not arrive during official move in periods will incur an additional charge Please refer to the posted times in this manual c o The Tradeshow Group Inc McGinnis Wickam Hall It is the responsibility of the exhibitor to make appropriate Building 4 York Field arrangements 1 Karker Street Ft Benning GA 31905 Shipping Labels Fax 70
26. s com Mail P O Box 4668 Alexandria VA 22303 The Tradeshow Group MCoE 2014 Innovators Who Listen McGinnis Wickam Hall September 8 10 2014 Advanced Payment Authorization Form Deadline for Pre Show Pricing August 22 2014 Please select a Method of Payment Check Enclosed C American Express MasterCard visa TTG Payment Policy Payment in full must accompany your order Purchase orders are not considered payment For your convenience we accept payment by company check U S Dollars drawn on a U S bank Visa MasterCard and American Express EVEN IF YOU ARE PAYING BY CHECK a credit card must be on file prior to processing any orders Any show site charges for outbound labor freight or miscellaneous items not paid before the close of the show will be billed to your credit card BE SURE TO PICK UP AND REVIEW YOUR STATEMENT OF CHARGES at the TTG Service Area prior to move out No credits or adjustments to invoices will be made after the close of the show While every effort is made to have all charges posted to exhibitors accounts at show close accounts are subject to final audit CARDHOLDER NAME CARDHOLDER SIGNATURE BILLING ADDRESS CITY STATE ZIP CODE E MAIL ADDRESS PHONE EXHIBITING COMPANY INFORMATION EXHIBITING COMPANY NAME BooTH NUMBER STREET ADDRESS PRIMARY CONTACT E MAIL ADDRESS FAX OTHER ON SITE CONTACT MOBILE Fax 703 518 4729 e E Mail Kathy ttgevents com Mail P O Box 4666
27. te Delivery per 100 Ibs 165 00 All freight received at the warehouse or show site that must be moved into or out of a booth before 8 00 am or after 3 30 pm weekdays anytime on weekends and holidays This rate will also apply to shipments received after the warehouse deadline or outside of official move in periods These rates are charged per occurrence per CWT based on the inbound weight Inbound per 100 Ibs 33 15 Outbound per 100 Ibs 33 15 Use this table to calculate your estimated Material Handling cost RATE PER DELIVERY ES WEIGHT CWT D ESTIMATED COST 200 LB MINIMUM OVERTIME OFF TARGET SHIPMENTS EXHIBITING COMPANY NAME BOOTH NUMBER Fax 703 518 4729 e E Mail Kathy ttgevents com Mail P O Box 4668 Alexandria VA 22303 15 The Tradeshow Group MCoE 2014 Innovators Who Listen McGinnis Wickam Hall September 8 10 2014 Vehicle Rolling Stock Information Vehicle Rolling Stock Notification Deadline August 22 2014 Exhibitors with vehicles or other rolling stock self propelled or pushed scheduled for display must notify TTG Inc in writing no later than Friday August 22 2014 All vehicles trailers and other types of rolling stock will be subject to spotting fees Spotting is the placement and removal of a vehicle trailer etc on the show floor including the outdoor display areas Vehicles and other rolling stock must be sent with freight charges prepaid CosT PER NUMBER OF VEHICLES
28. y TTG employ shall sign a delivery receipt bill of lading or other documents TTG is doing so as an agent only In order to expedite removal of materials and equipment TTG has the authority to change exhibitor designated car riers if such carriers fail to pick up in time to vacate the building In the even such actions are necessary no liability of any nature shall attach to TTG or Show Management Exhibit materials remaining after move out hours without forwarding instructions will be sent to the permanent address of the exhibitor or of its agent In any event TTG will not be liable for exhibit materials abandoned at the exhibit site Fax 703 518 4729 e E Mail Kathy ttgevents com Mail P O Box 4668 Alexandria VA 22303 CTFS is a full service air freight forwarding company A woman owned company with more than 30 years of experience we offer pre show planning local distribution amp 24 7 phone support warehousing on site representation online booking amp tracking local regional amp national pre printed labels forwarding door to door service Shipping Solutions to and from all trade shows s same day for time sensitive deliveries next day next business day second day delivery by 5 00 pm the second business day 3 5 day deferred optimized savings for standard delivery Some restrictions apply Hear what customers say about us VT Miltope participates in approxi mat
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