PRIVATE CONFERENCE ROOM CONTRACT
Contents
1. space in the ISSA Meeting Hub is designed for privacy with a lockable door and 8 foot high sound absorbent fabric interior walls A sign will reflect the lessee s company name 9 ISSA MEETING HUB MEETING ROOM MATERIALS All meeting space in the ISSA Meeting Hub decorative materials or signs must be of flame retardant material or treated with an approved flame retardant solution Electrical wiring and equipment must comply with all federal state and municipal fire codes and regulations All packing containers wrapping and waste paper must be removed from meeting space Paint lacquer adhesive or any other coating shall not be applied to the meeting space walls or carpeting Meeting space holder shall not injure mar or otherwise deface any part of the exhibit hall nor make any alterations or improvements to the ISSA meeting space 10 CONTRACTORS The General Contractor GES will install and dismantle the ISSA Meeting Hub Room package of your choice Any additional furnishings or services can be rented from the contractors as listed in the Exhibitor Service Manual 11 FOOD SERVICE Arrangements for refreshments food service can be made through the exclusive food service contractor at the convention center Lessee may serve food and beverages including alcoholic beverages during exhibit hours only if it has written authorization from ISSA and a written agreement with the official caterer of the Exhibit Facility Lessee serving alcoholic bevera2. 4 GENERAL PURPOSE The purpose of meeting space in the ISSA Meeting Hub is to offer the lessee exhibitor an accessible area on the show floor to conduct meetings with customers in an environment away from the busy product display booth area THE ISSA MEETING HUB ASSIGNMENT MAY NOT BE USED FOR PRODUCT DISPLAY 5 REGISTRATION AND BADGES All ISSA meeting space Lessees are required to officially register and pay the appropriate tradeshow registration fees The official badge must be worn at all times when on the show floor and when occupying meeting space in the ISSA Meeting Hub Lessee shall register only their employees Manufacturer Representatives are required to register under their company name and abide by the registration procedures as established by the Association 6 OPEN HOURS Personnel of an ISSA Meeting Hub meeting room may access the convention floor during the following hours rentals begin after keynote speakers each day Wednesday October 21 9 00 a m 5 00 p m Thursday October 22 9 00 a m 5 00 p m Friday October 23 9 00 a m 1 00 p m 7 INSTALLATION AND DISMANTLING SCHEDULE Installation of meeting space in the ISSA Meeting Hub will be completed by the start of show on Wednesday October 21 At the close of the show the General Contractor will begin to dismantle the booth Arrangements must be made to remove any supplies or office equipment that may have been shipped in or rented 8 DESIGN CONSTRUCTION Meeting
3. 6 Card Number ISSA INTERCLEAN Meeting Hub Exp Date Name on Card Signature ACH EFT Instructions Domestic Wire Information Foreign Wire Information JP Morgan Chase N A JP Morgan Chase N A J P Morgan Chase N A 10 South Dearborn St 10 South Dearborn St 10 South Dearborn St Chicago IL 60603 Chicago IL 60603 Chicago IL 60603 ABA 071000013 ABA 021000021 Telex 420120 Credit to ISSA Credit to ISSA ABA 021000021 Account 237248 Acount 237248 Credit to ISSA Account 237248 ISSA USE ONLY Date Received ID Amount of Deposit Total Rental Room Size Room Number CONTRACT RULES amp REGULATIONS The following Rules and Regulations are part of the Contract between the meeting space Lessee herein referred to as Lessee and the International Sanitary Supply Association Inc herein referred to as ISSA Failure to comply therewith shall subject the Exhibitor to the sanctions and penalties set forth 1 ELIGIBILITY Any member or non member exhibitor firm and Distributor Members may reserve meeting space in the ISSA Meeting Hub Assignment for use during the tradeshow 2 ASSIGNMENT Upon receipt of the completed Contract the ISSA will assign meeting space in the ISSA Meeting Hub based on the size requested and availability 3 SUBLEASING ISSA MEETING HUB ASSIGNMENT Lessee may not assign sublet or apportion the whole or any part of their meeting space in the ISSA Meeting Hub to another company
4. ISSA MEETING HUB INTERCLEAN Available October 21 23 Las Vegas Convention Center Central Hall Email completed form to mandy issa com Deadline October 1 2015 CONTACT INFORMATION Company Name Street Address City State Province Zip Postal Code Country Phone Number Fax Number On site Contact Cell Phone On site Contact Email PACKAGE OPTIONS please select one Package A Package B Max 6 persons Max 12 Persons 10 x 10 10 x 20 3 Day Rental Fee 3 000 3 Day Rental Fee 4 500 Daily Rental Fee 1 500 Daily Rental Fee 2 750 2 Hour Rental Fee 350 2 Hour Rental Fee 550 Meeting Date Requested Time Requested applies to hourly rental only The ISSA Meeting Hub is available October 21 23 PACKAGE DETAILS Package A Package B 8 high sound 8 high sound absorbent fabric walls absorbent fabric walls Carpeting Carpeting Ten 10 arm chairs Identification sign Two 2 8 draped tables Electricity Four 4 arm chairs Identification sign One 1 40 diameter table Electricity 1 000 w Note Custom furniture and additional services should space allow for the rooms can be rented from GES or other service contractors listed in the Exhibitor Service Manual Refreshments and food can be ordered from the Food Service Contractor All space must return to default room s
5. amage to any property in storage while in transit to or from the exhibit building or while in the exhibit building All property of the Lessee shall be deemed to remain under the Lessee s custody and control in storage in transit to and from and within the confines of the exhibit hall even though it may at any time be under the temporary control or direction of ISSA or its service contractors 15 INSURANCE Lessee agrees to maintain comprehensive general liability insurance against claims for personal injury death or property damage incidents arising out of or in any way connected with the Lessee s participation in the exhibition in an amount not less than one million dollars 1 000 000 per occurrence three million dollars 3 000 000 aggregate for personal injury death or property damage in any one occurrence and be prepared to furnish a certificate of insurance to the ISSA if requested Such insurance should include coverage of the indemnification obligations of the Lessee under the Rules and Regulations and should cover ISSA as an additional named insured Each Lessee is responsible for obtaining for its protection and entirely at its own expense such insurance for its exhibit and display materials Such insurance should cover all risks liability fire theft damage etc from place of shipment to exhibition facility and return including the period which the exhibit materials remain in the exhibition All policies shall contain an ex
6. d enforce all provisions of these Rules and Regulations and make such amendments and such further Rules and Regulations as it shall consider necessary or advisable for the proper conduct of the Exhibition Lessee agrees to observe all of these Rules and Regulations as promulgated and revised from time to time and is charged with knowledge of all local laws state laws ordinances and regulations pertaining to health fire prevention and public safety while participating in the Exhibition Failure to comply with the above will result in one or more of several sanctions including but not limited to the following prohibition exclusion and or removal of any exhibit and or Lessee their employees or ISSA Meeting Hub Assignment personnel closing of a ISSA Meeting Hub Assignment forfeiture of any further right to exhibit in the current Exhibition and forfeiture of all fees and rentals paid censure by the ISSA Board loss of membership in ISSA 4
7. e space was initially occupied The Lessee is responsible for all damage to the exhibit hall and for the defense and payment of any and all claims demands and suits on account of any alleged injury or death to individuals or damage to property occurring in the ISSA Meeting Hub space or elsewhere because of the acts or omissions of the Lessee its officers employees agents licensees invitees or contractors and Lessee agrees to indemnify and hold harmless the ISSA and exhibit facility from and against any and all liability costs expenses claims and demands which may arise from or be asserted in connection with the foregoing undertakings and responsibilities of the Lessee Neither the ISSA its service contractors nor the owners of the Exhibit Facility their agents contractors or employees are liable for injuries to any person or for damage to property owned or controlled by the Lessee which damages or injuries may be claimed to be incident to or arising from or in any way be connected with the Lessee s occupation of display space or the acts or omissions of Lessee s officers employees agents contractors licensees or invitees except for claims for damages or injuries caused by or resulting from the willful or wanton misconduct of the ISSA or the owners of exhibit facility and their respective officers agents and employees Neither the exhibit facility ISSA nor any of the service contractors will be responsible for the loss of or d
8. et for next room reservation Additional fees may be incurred Each Company is allowed an identification sign to hang outside of their meeting space in the ISSA Meeting Hub Please state what you would like this sign to read below ISSA Meeting Hub Room ISSA staff will assign meeting room location based on size and availability Payment Terms 100 due with application Balance payable by August 1 2015 Failure to pay in full by August 1 2015 may result in cancellation of ISSA Meeting Hub Room Please remit by company check in U S funds Cancellation Policy 50 of amount paid will be refunded if ISSA is notified of cancellation by August 1 2015 No refunds after August 1 2015 We understand that the meeting space in the ISSA Meeting Hub may not be used for product display and we acknowledge that we have read the Rules and Regulations contained on reverse side of this application and agree to abide by them By Title Print Name Signature Date PAYMENT INFORMATION Please include invoice and or company name with payment The total cost for the ISSA Meeting Hub Room is Please remit by company check or wire transfer in U S funds O Check Enclosed Remit in U S funds made payable to L Credit Card payment ISSA VISA o MasterCard o American Express o Discover 3300 Dundee Road Automatically charge my credit card annually Northbrook IL 600
9. ges must provide ISSA with proof of insurance consistent with paragraph 21 including host liquor liability coverage naming ISSA as an additional insured Lessee and its employees and agents shall not serve alcoholic beverages to anyone less than 21 years of age or to anyone regardless of age who is obviously visibly intoxicated Lessee agrees to indemnify and hold ISSA harmless with respect to any and all claims losses damages liabilities judgments or 3 settlements including reasonable attorney s fees costs and other expenses incurred by ISSA on account of any alcohol served at Lessee s meeting space 12 MUSIC PHOTOGRAPHS AND OTHER COPYRIGHTED MATERIAL Lessee is responsible for obtaining all necessary licenses and permits to use music photographs or other copyrighted material The Lessee shall remain liable for and shall indemnify and hold the ISSA their agents and employees harmless from all loss cost claims causes of action suits damages liability expenses and costs including reasonable attorney s fees arising from or out of any violation or infringement or claimed violation or infringement by Lessee Lessee s agents or employees of any patent copyright or trade secret rights or privileges 13 SMOKING Smoking is prohibited in the exhibit facility 14 LIABILITY AND INDEMNIFICATION At the conclusion of the tradeshow the Lessee must surrender space occupied by it in the same condition as it was at the time th
10. press waiver by the lessee s insurance company of any right to subrogation as to any claims against ISSA its officers directors agents or employees 16 FORCE MAJEURE The Exhibition is subject to acts of God acts of war terrorism government regulation disaster fire strikes civil disorder curtailment of transportation facilities preventing or unreasonably delaying attendees and guests from appearing at ISSA INTERCLEAN or other similar cause beyond the control of ISSA making it inadvisable illegal or impossible to hold the Exhibition This Contract may be terminated without penalty for any one or more of such reasons by written notice from ISSA to the Exhibitor If the contract is so terminated by ISSA all amounts paid by Exhibitor shall be refunded less any amount necessary to cover expenses incurred by ISSA in connection with the Exhibition 17 SECURITY Each Lessee is responsible for safeguarding its materials at all times Guard service will be provided by ISSA on a 24 hour basis beginning with move in through move out Although reasonable precautions are taken to protect property neither ISSA nor the guard service is responsible for any loss or damage to property or persons 18 UNOCCUPIED SPACE Any space not claimed or occupied during the pre paid reserved time without notice to ISSA may be resold or reassigned by ISSA without any obligation for refund of amount paid 19 VIOLATIONS ISSA shall have full power to interpret an
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