2016 EXHIBIT FLOOR APPLICATION
Contents
1. CES All communications hereunder shall be in writing and shall be sent by mail facsimile or e mail to the addresses listed herein provided however at the Conference such communications must be delivered by hand to Exhibitor or NATPE at the Fontainebleau Resort Miami 17 MISCELLANEOUS This Agreement is the sole and exclusive binding agreement between the parties hereto shall replace all other written or oral agreements between the parties with respect to the subject matter hereof and may not be modified except in a writing signed by both parties hereto This Agreement shall be construed under the laws of the State of California applicable to agreements entered into and to be wholly performed therein The captions included herein are for convenience only and shall have no substantive effect Any actions or proceedings of whatsoever kind or nature with respect to or arising out of this Agreement shall if brought by either party hereto be instituted and tried only in the federal or state courts located within the State of California and each party hereto waives any right to cause such action or proceedings to be instituted or tried elsewhere In any such action or proceeding service of process upon either party hereto may be accomplished by sending such process in the manner specified herein for the giving of notice to such party and such party shall be considered as having consented and submitted to the jurisdiction of the court in which such action or proc2. This is not a registration form Fontainebleau Eden Roc F CONTENT IRST You will receive 2016 EXHIBIT FLOOR APPLICATION sete te 53rd Annual NATPE Market amp Conference January 19 21 2016 Tuesday Thursday Company Information COMPANY HEADQUARTERS OR MAIN ADDRESS CITY POST CODE COUNTRY MEMBER EXHIBITION CONTACT NAME CITY POST CODE STATE COUNTRY Type of Company Please indicate up to three company types 1 being the primary area of your business Company Name 1 MARKET FLOOR OPTIONS AND FEES 2016 Corporate Membership is complimentary as part of your exhibit fee All exhibit space includes three 3 complimentary registrations per 100 sq ft 9 sq meters Maximum of 50 C COMPLETE BOOTH PACKAGE RATES Complete 100 sq ft 9 sq meters minimum 10 x 10 unit This package consists of 10 x 10 units and includes booth furniture material handling up to Booth Packages 600 Ibs per 100 sq ft header sign etc Standard positioning 69 50 PSF 1a ft Frontage X ft Depth Total Sq Ft Cl Premiu positioning 1b Total Sq Ft X Rate TOTAL EXHIBIT FEE 73 00 PSF C STANDARD EXHIBIT SPACE RATES Standard 100 sq ft 9 sq meters minimum 10x10 FLOOR SPACE ONLY Exhibit Space 1e ft Frontage X ft Depth Total Sq Ft _ Standard positioning 51 50 PSF 1d Total Sq Ft X Rate TOTAL EXHIBIT FEE C Premium positioning 54 00 PSF Premi
3. be prohibited NATPE shall have the right to prohibit sample distribution or other activities which in NATPE s judgement interfere with the Conference 12 FAILURE TO HOLD CONFERENCE Should any act of God or other contingency prevent NATPE from holding the Conference NATPE shall refund the Exhibition Fee theretofore paid by Exhibitor provided that NATPE shall be entitled to retain such part of said fee as shall be required to recompense NATPE for expenses incurred prior to cancellation and NATPE shall have no other liability to exhibitor 13 INSURANCE COVERAGE It is the essence hereof that the Exhibitor will at its own expense procure and maintain in force during the term of installation exhibition dismantling and use of the Conference exhibition area the following primary insurance coverage a Workman s Compensation and Employer s Liability insurance required by the laws of the State of Florida the State of Hire and any other applicable law The limits under the Employees Liability Section shall be in the amount of 1 000 000 per accident b Commercial General Liability insurance and Contractual Liability insurance insuring and specifically referring to Exhibitor s contractual liability as set forth herein with limits in no event less than 1 000 000 each occurrence Combined Single Limit for bodily injury and property damage and including coverage for personal injury operation of mobile equipment products and liquor liability Exhi
4. bitor will cause each of its contractors including any independent labor contractors engaged in performance of work at the Convention to procure and throughout the period during which such contractor continues to be so engaged to maintain in full force and effect insurance as specified above in this subparagraph b c If applicable Automobile Liability insurance with limits not less than 1 000 000 each occurrence Combined Single Limit for bodily injury and property damage including coverage for owned non owned and hired vehicle including loading and unloading d Exhibitor will include NATPE Freeman and the Fontainebleau Miami Beach and their respective members consultants agents directors employees licensees and assigns as additional insured in all insurance policies referred to in this paragraph 13 All such policies shall specify that coverage may not be terminated except upon sixty 60 days prior written notice to NATPE and to Operator and shall also provide the Exhibitor and insurer shall have no right of recovery or subrogation All such policies shall be placed with carriers with a rating of A or better by A M Best amp Co e Not later than December 25 2015 Exhibitor shall provide NATPE with certificates of insurance in duplicate which certify that the required insurance coverage specified herein has been obtained and is fully paid With limiting NATPE s remedies hereunder in the event that Exhibitor has failed to pr
5. eeding shall have been instituted 18 MUSIC LICENSING AND USE OF COPYRIGHTED OR TRADEMARKED WORKS Exhibitor will be responsible for securing any and all necessary licenses or consents for a any performances displays or other uses of copyrighted works trademarks or patented inventions or designs and b any use of any name likeness signature voice or other impression or other intellectual property owned by others at the Show Exhibitor or its agent s agree not to allow any musical work protected by copyright to be staged produced or otherwise performed via either live or mechanical means by or on behalf of Exhibitor at Show related activity unless Exhibitor or agent s has previously obtained written permission from the copyright owner or the copyright owner s designee e g ASCAP BMI or SESAC for this use Exhibitor accepts full and complete responsibility for the performance of all obligations under any agreement permitting the use of the music including but not limited to all obligations to report data and to pay royalty fees Exhibitor agrees to indemnify defend and hold harmless NATPE the Fontainebleau Resort and their respective directors officers employees agents and representatives from and against any claim of liability and any incident or resulting loss cost or damage including but not limited to reasonable attorney and expert witness fees and all other associated costs of lawsuits for failure or alleged failure to obtain
6. fund due NATPE will retain a 1 000 USD administrative fee PLEASE SELECT YOUR METHOD OF PAYMENT cueck WIRE TRANSFER Please make payable to NATPE in U S dollars drawn on a U S bank e Must include a 45 00 processing fee in addition to exhibition fees There will be a 45 00 fee for all returned checks e Your banking institution must use the same Company name listed on your Exhibition Contract as the Originator name on your wire crepit carn M f you select this option we will email wiring instructions to you upon approval A link will be emailed to you to securely process your credit card payment P 9 YOU upon app __ SEND INVOICE Please note Checks and wire transfers must be received by Friday December 18 2015 After that date only Credit Cards or Cashier s Checks will be accepted Please send completed contract and payment if by check to NATPE 5757 Wilshire Blvd Penthouse 10 Los Angeles CA 90036 or Fax 310 453 5258 or email PSilverman NATPE org Please accept this application for membership and exhibit space at the 53rd Annual NATPE Market amp Conference EXHIBITOR HAS READ AND FULLY UNDERSTANDS THAT THIS FORM SHALL BECOME A BINDING CONTRACT UPON NATPE S ACCEPTANCE AND SHALL BE SUBJECT TO ALL TERMS AND CONDITIONS SET FORTH HEREIN EXHIBITOR ALSO ACKNOWLEDGES RECEIPT OF TERMS AND CONDITIONS OF CONTRACT BY THE AFFIXED SIGNATURE Pease enter your full legal name in the space below alon
7. g with today s date to represent your legally binding digital signature DATE SIGNATURE NATPE Terms and Conditions of Contract 1 PAYMENTS AND CANCELLATIONS Exhibitor s full and timely compliance with the payment schedule set forth is of the essence NATPE will honor Exhibitor s request for cancellation only if in writing and will refund monies paid by Exhibitor to NATPE at the time of NATPE s receipt of such cancellation request received on or before November 6 2015 In the event of cancellation NATPE will retain a 1 000 administrative fee No refunds after November 6 2015 If contract is received after November 6 2015 and space is cancelled there will be no refund 2 ELIGIBILITY ASSIGNMENT OF SPACE NATPE shall have the sole right to determine the eligibility of any Exhibitor conference attendee exhibition or material for inclusion at the Conference in accordance with its rules and regulations Exhibitor acknowledges that while NATPE will attempt to comply with all exhibitor s preferences the location and dimensions of Exhibitor s exhibit space shall be determined by NATPE in its sole good faith discretion and such space shall be assigned on an as available basis 3 DELIVERY SET UP EXHIBITION TEAR DOWN Hours and dates for access to the Fontainebleau Resort and for delivery set up exhibition and tear down shall be specified by NATPE Exhibitor shall be liable for all storage and handling charges resulting from failure t
8. not be unsightly Signs or displays used by the Exhibitor must not exceed 8 in height Exhibitors are not allowed to hang graphics on back walls that extend above the booth they back Exhibitor shall not conduct any activities in aisles or in space other than Exhibitor s exhibit space Exhibitor s representatives wearing distinctive costumes or carrying banners or signs separately as part of their apparel must remain in Exhibitor s exhibit space The operation by Exhibitor of games of chance or lottery devices or the actual or similar pursuit of any recreational pastimes is permitted only upon written consent of NATPE which may be withheld for any reason All sound amplification devices and other sound producing equipment and activities of Exhibitor shall be limited to reasonable volume levels which shall not project beyond the boundaries of Exhibitor s exhibit space or otherwise interfere with Conference activities NATPE shall have the right to ban or eject Exhibitor from the Conference and or close Exhibitor s exhibit for failure to comply with any provisions of this Agreement 10 BOOTH REPRESENTATIVE Exhibitor s booth representatives shall be restricted to Exhibitor s employees Booth representatives shall at all times wear badges and or identification by NATPE 11 SAMPLES SOUVENIRS SALES Exhibitor may distribute samples souvenirs brochures etc only from within Exhibitor s exhibit space Sales of such items or any other materials shall
9. o remove exhibit material as and when required NATPE will provide Exhibitor with a more open detailed schedule with respect to delivery set up exhibition and tear down prior to the start of the Conference 4 LIMITATION OF LIABILITY Exhibitor hereby expressly releases NATPE and its consultants agents directors employees licensees and assigns from any claims for the loss theft or damage to Exhibitor s property arising out of the Conference including loss theft or damage arising out of the negligence of NATPE or its consultants agents directors employees licensees and assigns In no event shall NATPE or its consultants agents directors employees licensees or assigns be liable to Exhibitor for any consequential commercial damages arising out of any aspect of this Agreement or the Conference Exhibitor acknowledges that NATPE its consultants agents directors employees licensees and assigns and the operators of the Fontainebleau Resort collectively Operator do not maintain insurance covering Exhibitor s property and that it is the sole responsibility of Exhibitor to obtain business interruption and property damage insurance covering such losses by Exhibitor 5 SECURITY NATPE will retain a qualified protection agency to provide security services in the exhibition areas of the Fontainebleau Resort during the Conference NATPE assumes no liability or other responsibility in connection with the provision of security services by such p
10. ovide NATPE with any such certificates of insurance on or before such date NATPE shall have the right but not the obligation to obtain such additional insurance coverage on Exhibitor s behalf and to require Exhibitor to pay an amount equal to NATPE s additional costs including any additional premiums and a reasonable administration charge in connection with obtaining such coverage Higher limits of insurance coverage may be required upon review of booth specifications f An insurance company authorized to transact business in the State of Florida must issue the insurance coverage required 14 OTHER MATTERS Any matters not specifically covered in the Agreement shall be resolved by NATPE in its sole good faith discretion 15 APPLICABLE LAWS RULES AND REGULATIONS Exhibitor shall comply with all applicable laws rules and regulations of governing authorities including without limitation all applicable fire regulations as well as any and all present and future rules regulations and schedules of which it has notice promulgated by NATPE and or Operator regarding the planning construction maintenance and removal of exhibitions and the occupance of exhibition areas at the Conference including the Rules and Regulations as set forth in the Exhibitor s Service Manual and periodical updates Such rules regulations and schedules may be amended from time to time by NATPE or Operator and Exhibitor shall comply with any and all such amendments 16 NOTI
11. rotection agency or any services furnished by Operator or any third party 6 DEFAULT IN OCCUPANCY Failure by Exhibitor to occupy its exhibition space shall not relieve Exhibitor of its obligations hereunder If such space is not occupied by the time set for completion of installation of exhibits such space may be occupied and or used by NATPE for such purposes as it may deem advisable 7 SUB LEASING SHARING Exhibitor shall not sublet assign or share its exhibit space or any portion thereof without the prior written approval of NATPE which it may withhold in its sole discretion 8 EXHIBITOR S RESPONSIBILITY Exhibitor assumes entire responsibility for and hereby agrees to protect indemnify defend and save NATPE and Operator and their respective consultants agents directors employees licensees and assigns harmless from and against all claims losses and damages to persons or property governmental charges of fines and attorney s fees arising out of or caused by Exhibitor s installation removal maintenance occupancy or the use of the Fontainebleau Resort or part thereof negligently or otherwise excluding any such liability caused by the sole negligence of Operator or its employees and agents 9 DISPLAY SPECIFICATIONS AND ACTIVITIES No pipe and drape is allowed All in line exhibit spaces must be enclosed on three sides with 8 walls All wall surfaces that face the aisles and are exposed to view must enhance Exhibitor s display and shall
12. these licenses or consents or for infringements of copyright patent or the unauthorized use of a registered trademark or service mark or other violations of the property or proprietary rights or the rights of privacy or publicity of any third party 19 ADA COMPLIANCE The Exhibitor shall have the sole responsibility for ensuring that its exhibit space is in full compliance with the Americans with Disabilities Act and any regulations under the Act The Exhibitor will ensure the accessibility of its exhibit space and agrees to hold harmless defend and indemnify NATPE and its directors officers employees agents and representatives against any claims damages loss or exposure including reasonable attorney s fees and costs arising out of or related to any ADA violation or alleged ADA violation For more information visit www NATPE com Tel 310 857 1619 E mail PSilverman natpe org
13. um Positioning Exhibit space located at the Market Floor entrance and around Market Floor Lounge TOTAL FEE SUMM ARY Poolside cabanas are available to all confirmed exhibitors Contact your NATPE sales representative for booking information For details and information contact your account representative Suzanne Gutierrez Maria Moscowitz Evie Silvers Gary Mitchell Vice President USA Canada USA Europe Business Development Latin America 1 310 857 1650 44 79 6220 3037 USA 1 310 857 1611 Evie natpe org Gary Mitchell ntlworld com 1 310 857 1612 MMoscow natpe org Suzanne natpe org aa General Inquiries to Murtuza Kagalwala Mingfen Lee Pamela Silverman India Asia Africa Australia Middle East 91 99 2093 5152 33 6 3370 4078 1 810 857 1619 murtuza contentino in mingfen natpe org_ PSilverman natpe org Company Name Exhibit Fees 2a Exhibit fees total EE 2b 50 Deposit due with SIGNED contract received by November 6 2015 100 is due for contracts received after November 6 2015 FULL BALANCE DUE NOVEMBER 6 2015 5096 ot 22 SPECIAL ADVERTISING DISCOUNT Optional Only available with submission of signed exhibition space contract 2C L Full Page 4 color Ad in NATPE Daily Standard Rate 4 000 3 500 For other sponsorship opportunities please check PIS www NATPE com or contact your NATPE sales representative No refunds after November 6 2015 In the event of cancellation with a re
Download Pdf Manuals
Related Search