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Dear ARCHIVES/CHICAGO 2007 Exhibitor: Congratulations on your

1. 26 SAMPLE COPY Certificate of Liability Insurance 27 L 4 Notice of Intent to Use Exhibitor Appointed Contractor 28 H 3 Booth Layout Form sss 29 J 1 Cleaning Order Form 30 Vendor Services Electrical Telephone amp Audio 31 SAVE TIME WITH GES ONLINE AT Wwww ges com IX 71 0708 02580 Click Here to View Information Brochure 103106 GES Show Information Society of American Archivists 71st Annual Meeting Fairmont Hotel at Illinois Center August 30 31 2007 Official Service Contractor GES Exposition Services Phone in USA 800 475 2098 International Calls 702 515 5970 7050 Lindell Road FAX in USA 866 329 1437 International Faxes 702 263 1520 Las Vegas NV 89118 4702 Contact us Online www ges com contact Show Information Backwall Drape Blue White White Blue Sidewall Drape Blue Exhibit Hall Carpet Color Multi Colored Aisle Carpet Color Blue Booth Package Booth Size 8 x 10 1 6 Blue Draped Table 1 Wastebasket 2 Plastic Contour Chairs 1 One line ID sign 7 x44 provided automatically Existing Ballroom Carpeting Important Dates Be sure to check all order forms for additional deadlines Thu August 9 Discount Deadline for orders received with payment Tue July 31 Advance Shipments may begin arriving at Warehouse
2. appointed Contactor sna provide D 4 Order services required from GES and the Exhibit Hall in advance t i iti lat anco agree no see rsimamadsdeys POTAE Snow Ordering labor or services onsite which contractors may not be pre opening Pd _ pared to provide immediately may delay the set up of your booth or 6 The non official contractor will share with the official contractor all rea force your set up into overtime sonable costs related to its operation including overtime pay for stew AT ards restoration of exhibit space to its initial condition etc Where s 22 applicable one hour minimum labor charge will be charged at the Mace BE appropriate steward rate of pay per day per union to either the EAC Please stay out of adjacent booths during set up exhibitor depending upon the billing arrangement set up with GES 4 Label empty cartons and crates for storage as soon as they are ready Electrical Plumbing Booth Cleaning Decorator Labor Telephone Drayage Rigging Millwright Work Based upon EAC not number of booths Holding back on empties only adds congestion to the aisles 7 non official contractor will not be permitted on the exhibit floor 5 not store empty cartons inside of empty crates Cartons re during the show days unless provided a proper registration badge by turned from storage first so exhibitors
3. Video Equipment Daily Rate Audio Equipment powered speaker Handheld microphone Lavaliere Microphone ms Lav Microphone Wireless Hand Held Microp Electrical Power Must be ordered with all AV Computer and Data Monitors W 6 VGA Cable IBM Mac 20v 20 wA quad p 27 77 On site order of above 100 150 225 300 31 Data Monitor 350 350 600 1500w 208v drop 3000w 208v Electrical not subject to 20 service charge or 6 tax electrical is a one time only charge LCD Projector and Flat Panels XGA LCD Projector w 6 Screen 750 Equipment Totals 15 Flatscreen LCD Monitor 250 20 Service Charge 20 Flatscreen LCD Monitor 42 Plasma Monitor 900 1 300 50 Plasma Monitor Slide Projection Lo 1 d 475 ll pd PENNE Eon 100 Caramate W Timer Videowalls Please call for pricing Updated Jan 05 50 ALL ON SITE ORDERS ARE SUBJECT TO AN ADDITIONAL 20 SERVICE CHARGE PLEASE FAX ALL ORDERS TO PRESENTATION SERVICES AT 312 565 4935 32
4. Society of American Archivists 527 South Wells Street 5th Floor Chicago IL 60607 3922 312 9220140 Fax 312 347 1452 Info archivists org www archivists org ARCHIVES CHICAGO 2007 International Archives amp Information Technology Exposition August 30 31 2007 Fairmont Chicago Chicago Illinois HALL ONLY REGISTRATION As outlined in the original ARCHIVES CHICAGO 2007 Exhibitor Agreement SAA will provide up to two name badges for individuals working in your booth that will allow access ONLY to the Exhibit Hall This is in addition to the two complimentary meeting registrations that you will receive as an Exhibitor If you need these additional badges to accommodate your ARCHIVES CHICAGO 2007 exhibit staff please provide the names of the two additional representatives below Company Booth 8 Expo Hall Only Badge 1 Name Expo Hall Only Badge 2 Name PLEASE RETURN THIS VIA FAX TO Carlos Salgado SAA Registrar at 312 347 1452 If you have any questions please contact the SAA 2007 Conference Office at 410 571 0590 or via email at SAA2007 gomeeting com We look forward to welcoming you to Sweet Home Chicago ARCHIVE CHICAGO Archivists 2 7 Exhibitor Sponsor Registration Society ot American Archivists Annual Meeting A Chicago IL August 28 September 1 2007 Expo August 31 2007 1 COMPLIMENTARY REGISTRANT 1 One registrant per form P
5. VISA American Express V Code is either on the back or front of your card H Diners Club CARDHOLDER S NAME PLEASE PRINT PROVIDE EXPIRATION DATE PROVIDE V CODE FRONT American Express 423 EM MasterCard VISA Discover CARDHOLDER S BILLING ADDRESS CITY COUNTRY PLEASE X SIGN CARDHOLDER S SIGNATURE DATE Calculation of Orders Exhibit System Rental TOTAL Furniture amp Accessories Carpet Hanging Sign amp Truss Cleaning Labor Material Handling GES Electrical Other GES Services Specify 1 Total of All Above Items Al AL ALT AIL 9 9 6 2 Add Petroleum Surcharge Assessment 2 3 FULL PAYMENT in U S funds drawn on a U S Bank GES Exposition Services Inc Federal ID 59 1008863 GES is exempt from backup withholding tax To simplify payment send a check payable to GES Exposition Inc for your entire order or note the amount to be charged to your credit card Charge my credit card in the amount of Enclosed is a check in the amount of GES requires the highest standards of integrity from all employees Please call our confidential Always Honest hotline at 866 225 8230 to report fraudulent or unethical behavior 71 0708 02580 3 Party Billing Request EZ RETURN TO GES Exposition Services 7050 Lindell Road Las Vegas NV 89118 FAX 866
6. GES RETURN TO GES Exposition Services 7050 Lindell Road Las Vegas NV 89118 4702 Phone 800 475 2098 FAX 866 329 1437 International Exhibitors Only Phone 702 515 5970 FAX 702 263 1520 Contact us Online www ges com contact orders governed by the GES Payment Policy GES Terms amp Conditions of Contract as specified this Exhibitor Manual Society of American Archivists FORM DEADLINE DATE 71st Annual Meeting Thursday August 9 2007 Fairmont Hotel at Illinois Center August 30 31 2007 COMPANY NAME EMAIL ADDRESS BOOTH NUMBER This grid must be attached to the following order forms to ensure proper placement of items in your booth Please photocopy as needed LJ Electrical Forms For Non standard Distribution Form E 1 L Hanging Signs Form H 1 L Show Cases Form 1 Pegboard Tackboard Form 1 Special Colored Drape Form 1 L Standard Exhibit Systems If exhibit size is smaller than booth size Form D 1 Pad and Carpet If you are not carpeting your entire booth Form C 1 To use this grid Use bold lines to indicate the outline of your booth Indicate the scale of the grid i e 1 square 1 foot or indicate the dimensions of your booth Mark the adjacent booth numbers or aisle numbers BACK OF BOOTH Indicate Adjacent Booth or Aisle Number indicate egal Tc MES Adjacent Adj
7. 5594 30 Brushed Blue Black Base 169 50 254 25 5538 BOCC Stage Chair Camel Slipcover 150 00 225 00 5595 BWTK 30 Maple Tulip Chrome Base 221 25 332 00 5539 BOCY Stage Chair Onyx Slipcover 150 00 225 00 5596 BWTP 36 Maple Tulip Chrome Base 260 75 391 25 5540 BOCZ Stage Chair Beige Slipcover 150 00 225 00 5597 BwWTJ 30 Graphite Nebula Chrome Base 221 25 332 00 3 5541 BSCR Panton Side Chair Orange 156 25 234 50 5598 BWTN 36 Graphite Nebula Chrome Base 260 75 391 25 050806 Specialty Furniture Order Form 9 2 2 GES RETURN TO GES Exposition Services 7050 Lindell Road Las Vegas NV 89118 4702 Phone 800 475 2098 FAX 866 329 1437 International Exhibitors Only Phone 702 515 5970 FAX 702 263 1520 Contact us Online www ges com contact orders governed by the GES Payment Policy GES Terms amp Conditions of Contract specified this Exhibitor Manual Society of American Archivists DISCOUNT DEADLINE DATE 71st Annual Meeting Thursday August 9 2007 Fairmont Hotel at Illinois Center August 30 31 2007 COMPANY NAME EMAIL ADDRESS BOOTH NUMBER Price List DISCOUNT REGULAR DISCOUNT REGULAR ITEM tt DESCRIPTION PRICE PRICE ITEM DESCRIPTION PRICE PRICE TABLES BAR Continued TABLES END TABLES Continued 5699 BWTM 36 Grey Nebula Chrome Base 260 75 39125 5636 Geo Square Glass Black 155 00
8. 5650 BPDE Pedestal Grey Nebula 24x24x36 285 75 428 75 5613 BCD3 8 Grey Nebula 432 75 649 25 5651 BPDF Pedestal Graphite Nebula 24x24x36 285 75 428 75 5614 BCA2 6 Rectangle Brandy 293 50 44025 5652 BPDG Pedestal Grey Nebula 24x24x42 301 25 452 00 5615 BCA3 8 Rectangle Brandy 364 50 546 75 5653 BPDH Pedestal Graphite Nebula 24x24x42 301 25 452 00 5616 4 10 Rectangle Brandy 451 75 677 75 5654 BPDJ Pedestal Grey Nebula 30x30x42 325 50 488 25 5617 BCC2 6 Rectangle Maple 294 75 442 25 5655 BPDK Pedestal Graphite Nebula 30x30x42 325 50 488 25 5618 BCC3 8 Rectangle Maple 366 00 549 00 OFFICE amp UTILITY FURNITURE 5619 4 10 Rectangle Maple 447 75 671 75 5656 BJDI1 Executive Desk Maple 367 25 551 00 5620 BCB1 42 Round Graphite Nebula 260 75 39125 5657 BJD2 Executive Desk Brandy 347 75 521 75 5621 BCD1 42 Round Grey Nebula 261 75 392 75 5658 BCR1 Storage Credenza Maple 384 25 576 50 5622 BCA1 42 Round Brandy 255 25 383 00 5659 BCR2 Storage Credenza Brandy 349 75 524 75 5623 BCC1 42 Round Maple 258 25 387 50 5660 BL21 Lateral File Maple 306 75 46025 TABLES COCKTAIL 5661 BL22 Lateral File Brandy 285 75 428 75 5624 BC1E 36 Round Silverado 204 75 307 25 5662 BPO1 Lecturn Podium Cherry 216 50 324 75 5625 BC1D Soho Steel Base Chocolate Top 268 75 403 25 5663 BPO2 Podium
9. Please Sign 16 AUTHORIZED NAME PLEASE PRINT 71 0708 02580 BOOTH NUMBER DATE ee FURNITURE amp ACCESSORIES A 1 c A Furniture amp Accessories Order Form RETURN TO GES Exposition Services 7050 Lindell Road Las Vegas NV 89118 4702 Phone 800 475 2098 FAX 866 329 1437 p International Exhibitors Only Phone 702 515 5970 FAX 702 263 1520 Contact us Online www ges com contact Td She All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Manual Society of American Archivists DISCOUNT DEADLINE DATE 715 Meeting Thursday August 9 2007 Accessories Fairmont Hotel at Illinois Center August 30 31 2007 EMAIL ADDRESS BOOTH NUMBER Brochure COMPANY NAME Price List REGULAR PRICE DISCOUNT PRICE DISCOUNT PRICE REGULAR ITEM DESCRIPTION ITEM DESCRIPTION PRICE CHAIRS DISPLAY FURNITURE Continued 5401 Plastic Contour Chair 32x18x18 5 48 00 72 00 5653 BPDH Pedestal Graphite Nebula 24x24x42 301 25 452 00 5402 Contemporary Chair 31x23x18 75 50 113 25 5654 BPDJ Pedestal Grey Nebula 30x30x42 325 50 488 25 5403 Contemporary Arm Chair 31x23x18 82 00 123 00 5655 BPDK Pedestal Graphite Nebula 30x30x42 325 50 488 25 5404 Contemporary Stool 48x17x18 88 25 132 50 5643 BET1 Etagere Silver Finish 228 75 343
10. SOCIETY BF Dear ARCHIVES CHICAGO 2007 Exhibitor Congratulations on your decision to exhibit your services products at ARCHIVES CHICAGO 2007 the 71 Annual Meeting of the Society of American Archivists We look forward to welcoming you to SAA s own Sweet Home in August As expected our registration numbers are growing rapidly seems like everyone likes the idea of this opportunity to THINK BIG The enclosed Exhibitor Kit from GES Exposition Services our show contractor provides all the specific instructions that you will need for your booth set up Please take a moment to review the Kit as deadlines are approaching rapidly If you have any questions or concerns about the Kit please contact Denene Kinney with GES directly at 301 583 5060 or dkinney ges com Included with your booth purchase are two complimentary meeting registrations per 8x10 booth purchase and two additional Expo Hall Only passes To ensure that your representatives have name badges and are able to attend the entire conference we ask that you complete and return a registration form for each individual Don t forget to indicate attendance at social events In this packet you will find two complimentary meeting registration forms and one form on which we ask that you indicate up to two individuals to receive Expo Hall Only passes Please complete and return all registration forms via fax to SAA Registrar Carlos Salgado at 312 347 1452 no later
11. The Fairmont Chicago i CORPORATE SPONSORSHIP OPPORTUNITIES August 30 31 A Corporate Sponsorship offers major contributors a special opportunity for continued recognition before during and after ARCHIVES CHICAGO 2007 You ll gain great visibility and have the chance to mingle with SAA s leaders staff speakers and supporters Gold Sponsor conference registrations a 4 000 value Two 8 x 10 premium location Exhibit Hall spaces a 1 900 value Your company name on all meeting signage displayed outside all meeting rooms and public hallways An individual event of your choice up to 15 000 Corporate Gold Sponsor listing and logo in Preliminary and Onsite programs e Full page ads in Preliminary and Onsite programs a 1 000 value Full page ad in a pre meeting issue of Archival Outlook a 510 value Listing on the SAA website with a direct link to your site Multi media recognition at the Plenary sessions e Special acknowledgment by the Plenary session chairs e Ten invitations to the President s Reception Your company s promotional material inserted free in all attendee registration bags Silver Sponsor Five conference registrations a 2 000 value e One 8 x 10 premium location Exhibit Hall space a 1 050 value Sponsorship of a take away of your choice up to 10 000 Corporate Silver Sponsor listing and logo in Preliminary and Onsite program
12. l l discount deadline date Use for booth wipedown ice removal etc Hourly rates are listed Regular Rate Rate applies to orders placed after the above discount above The minimum charge for labor is four 4 hours per worker per deadline date but before the first day of exhibitor move in day Labor thereafter is charged in half 72 hour increments Show Site Rate applies to orders placed at show site Please Indicate Service Place Order Here ITEM DESCRIPTION TOTAL SQFT X PRICE SQ FT X NO OF DAYS TOTAL PRICE gt 9070 Vacuuming Duration 246 _ idt x Lengt uare Feet _ 9071 Vacuuming Per Day 21 21 gt Would you like us to call you and give you a quote for hourly porter service cc AS Ue Oe CO Yes No 9072 Vacuuming Before Show Only gt Please list dates Vacuuming Per Day Periodic Porter 9073 Shampooing Before Show Only Service is needed 9074 Mop Wax Before Show Only ITEM DESCRIPTION PRICE X NO OF DAYS TOTAL PRICE Periodic Porter Service 1 Total All Items Ordered To avoid any misunderstanding regarding these services accepted GES Payment Policy and please bring any discrepancies to our attention at the GES TB TERRIER TERN 2 Payment Enclosed Servicenter GES will be unable to adjust invoices after tho mam close of the show Authorized Signature Please Sign SAVE TIME WITH GES ONLINE AT
13. 2001 08 PRODUCER Insurance Agent Broker who issues certificate 6 CERTIFICATE HOLDER Must be GES Expositions Services Inc NAME OF INSURED Must be the legal name of contracting party 7 POLICY EFFECTIVE DATE Must be prior to or coincidental with TYPES OF INSURANCE Must include types required by contract E Say O E OA MOVE IN See Official Contractors Information form L 3 in this exhibitor 8 POLICY EXPIRATION DATE Must be on or after the last day of manual exhibitor move out FORM OF COVERAGE Must be occurrence form of coverage 9 LIMITS OF INSURANCE Must be the same or greater than NAME ADDITIONAL INSURED GES Expositions Services Inc 2 Official Contractors Information form L 3 Show Contractor Conference amp Logistics Consultants Show Management Fairmont Hotel at Illinois Center Facility and 10 NOTICE OF CANCELLATION 30 days notice must be provided Society of American Archivists 71st Annual Meeting Show must be M i 11 AUTHORIZED REPRESENTATIVE Must be signed not stamped named as additional insureds by an authorized representative of Producer 050806 Notice of Intent to Use Exhibitor Appointed Contractor GES RETURN TO GES Exposition Services 7050 Lindell Road Las Vegas NV 89118 4702 Phone 800 475 2098 FAX 866 329 1437 International Exhibitors Only Phone 702 515 5970 FAX 702 263 1520 Contact us Online www ges com contact orders governed by the G
14. All shipments must have a bill of lading or delivery slip showing the number of pieces weight and type of merchandise Certified weight tickets must accompany all shipments Take the time to ensure that your display and products are packed neatly and securely f you are shipping your carpet and or lighting trusses make sure it is loaded last so it can be unloaded first Freight Carriers Select a carrier with experience in handling exhibition materials Make sure to give your carrier explicit information as to where and when to check in Delivery and pick up times are often out of the range of normal delivery hours make sure your carrier is committed to meeting your target dates and times While making shipping plans to the Show also plan for the return shipment Tracking Shipments Confirm your delivery date and time with your carrier and have all pertinent shipping information in the hands of your representative at show site You may also want to review the return of your goods at the end of the show Estimating Material Handling Charges Handling charges are based on the weight of the freight Shipments are billed by the hundred weight and rounded up to the nearest hundred Minimum per Shipment may apply see enclosed Material Handling Order Form for details Please prepay all shipping charges GES cannot accept or be responsible for collect shipments Crated and uncrated shipments must be separated and c
15. Excess declared value is not available for on overtime either into the show or out of the show items listed on form G 7 e Use OT OT rate if freight will be handled on overtime into the show and out of Check here if requesting excess declared value 1 00 per 100 00 of excess the show valuation will be assessed 50 00 minimum charge Calculation Of Material Handling Charges For Standard Rates Only Use Form R 8b For Transportation Plus Rates July 31 2007 Advance shipments may begin arriving at warehouse GES Terms amp Conditions August 27 2007 Last day for crated shipments to arrive at advance warehouse without surcharge A 30 30 00 minimum late arrival surcharge based on the above rates will apply to each shipment received at the advance warehouse after this last date Authorized Signature Direct Dates AUTHORIZED NAME PLEASE PRINT DATE August 30 2007 Direct shipments may begin arriving at the exhibit site August 30 2007 Last day for shipments to arrive at the exhibit site 71 0708 02 SAVE TIME WITH GES ONLINE AT WWW ges com 11 4 Excess Declared Value Our shipment will be sent to Exhibit Site Warehouse on date via Total pieces Total Weight 200 Ib minimum per shipment 100 x Rate Small package cartons will be sent to Exhibit Site L Warehouse on date via Total cartons hdi 2 is i an Rud Invoicing will be done f
16. Mon August 27 Last day for Advance Shipments to arrive at Warehouse without surcharges Thu August 30 Direct Shipments may begin arriving at Exhibit Site Thu August 30 Last day for Direct Shipments to arrive at Exhibit Site Thu August 30 Installation 1 00pm 5 00pm Thu August 30 Show Hours 5 45pm 7 45pm Private Appointments Fri August 31 7 00am 8 00am Fri August 31 9 00am 4 30pm Fri August 31 Dismantle 4 30pm 7 00pm Fri August 31 Carriers must be checked in by 5 30pm Fri August 31 All exhibitor materials must be removed by 7 00pm Shipping Addresses Advance Shipments c o GES Exposition Services Shipments should arrive on or before to Warehouse 2350 South Wood Street August 27 2007 Chicago IL 60608 Direct Shipments c o GES Exposition Services Shipments will be accepted beginning to Exhibit Site Fairmont Hotel at Illinois Center August 30 2007 200 North Columbus Drive Chicago IL 60601 GES Servicenter Show Management GES is here to take care of your on site needs All contractors and production personnel will be available along with any services you Conference amp Logistics Consultants might desire such as Furniture Cleaning and Material Handling Nicole Unger Thu August 30 1 00pm 7 00pm 31 Old Solomons Island Road Annapolis MD 21401 Fri August 31 7 00am 7 00pm 410 571 0590 SAVE TIME WITH GES ONLINE AT Wwww ges com 1 71 0708 02580 050806 GES Trade Show Tips Society of American Archiv
17. PLEASE READ THIS FORM CAREFULLY e Display Labor is required for all installation and dismantling of exhibits including signs and floor covering installation e Exhibitor may unpack and place merchandise Important Information amp Rates All exhibitors requesting labor must go to labor dispatch to confirm labor requests All labor and equipment requests should be confirmed by 2 00 pm the day prior with the exception of the first day of move in Requested starting times cannot be guaranteed however every effort is made to meet all requests GES reserves the right to dispatch all labor calls based upon availability of labor crews and the order that the requests are confirmed Upon completion of work an exhibitor representative must return to labor dispatch to sign the completed work ticket and confirm accuracy of the work order No adjustments will be made after the fact Equipment and labor cancelled without a 24 hour notice will be charged a one 1 hour cancellation fee per worker and equipment ordered If the labor and equipment is not used at the time confirmed there will be a one 1 hour no show fee charged per worker and equipment ordered The minimum charge for labor is one 1 hour per worker All labor is charged in one half 72 hour increments per worker GRATUITIES IN ANY FORM INCLUDING CASH GIFTS OR LABOR HOURS FOR WORK NOT ACTUALLY PERFORMED ARE PROHIBITED BY GES GES requires the highest standards of integrity from all employe
18. SAA ARMA Reciprocal Rate LINo LJ Yes LAST NAME FIRST NAME NICKNAME FOR BADGE ARMA ID ee eee Check here if you have any special needs EXHIBITING COMPANY NAME BOOTH 2 in order to participate fully in this event The conference staff will contact you STREET OR PO BOX Guest Registration Designed especially for spouses and children of conference attendees Guest registration allows the guest CU OUeM HM to attend the Opening and Closing Plenary CITY STATE PROVINCE ZIP POSTAL CODE COUNTRY Sessions the Opening Reception and the Exhibit Hall Guest registrations must accom pany the conference attendee s registration PHONE DAYTIME PHONE WITH AREA CODE FAX WITH AREA CODE When registering a guest Please be sure to provide full names to the left E MAIL ADDRESS Please check appropriate box Members Nonmembers GUISE 1 99 C 129 GUEST NAME IF REGISTERED VII 3 PRE CONFERENCE PROGRAM FEES Members Earl O801 0802 0803 0804 0805 0806 0807 0809 0810 0812 Train the Trainer 8 26 Oral Histories Publications Exhibits Internet 8 26 Describing Archives A Content Standard 8 26 Understanding Archives 8 26 8 27 Managing Digital University Desktop 8 27 Project Management for Archivists 8 27 Copyright The Archivist amp the Law 8 27 8 28 Planning New amp Remodeled Archival Facilities 8 27 8 28
19. Style Sheets for EAD Finding Aids on Web 8 27 8 28 User Studies Applicability to Practice 8 28 Advanced Electronic Records Management 8 28 Digitization Matters Symposium 8 29 Subtotal Pre Conference Fees The Early Bird deadline is July 26 Regular rates apply after that date Regular Nonmembers Early Regular O 195 235 Q 250 285 185 235 235 285 185 235 O 235 285 Q 285 335 O 365 415 185 235 O 235 285 Q 185 235 O 235 285 Q 285 335 O 365 415 Q 285 335 O 365 415 325 375 O 405 455 185 235 O 235 285 Q 185 235 235 285 40 60 60 80 4 TICKETED SPECIAL EVENTS Please indicate if you plan to attend even if the event is free to registrants so that we may provide you with a ticket and have an accurate estimate of attendance SAA Student Mixer 8 29 ACA Annual Business Meeting and Member Reception 8 30 All Attendee Reception 8 31 Guest Ticket to All Attendee Reception 8 31 Closing Party 9 1 Subtotal Special Event Fees Tickets ADULT CHILD Free to registrants Free to ACA Members Free to registrants 35 Adult 10 Children 12 and under Please place a check on the line to the left if you wish to be notified when plans for this event are complete 5 METHOD OF PAYMENT All payments must be made in U S funds SAA accepts checks
20. Www ges com 30 71 0708 02580 PSV CHICAGO PRESENTATION SERVICES Exhibitor Order Form CONFERENCE NAME COMPANY BOOTH DATE REQUESTED TO Please indicate the number of phone lines requested Laptop Computer 215 00 DVD VHS Player 115 00 Direct Dial Line 175 00 42 Plasma Screen 750 00 High Speed Internet 650 00 19 LCD Monitor 150 00 Each Additional IP PC 250 00 Wireless Internet Available upon Request Please call for pricing options 20 amp Electrical 125 00 Charges are per day Service Charge of 20 applies to all equipment Does not apply to phone internet or electrical services If charges are to be applied to a Credit Card please fill out all the information listed below for authorization Name Print Credit Card Type Please Cirlce VISA Mastercard American Express PERSONAL or CORPORATE Card Expiration Date oignature E mail Address BILLING ADDRESS Business Address for Corporate Cards CITY STATE ZIP PHONE NUMBER Please return to the following Presentation Services at The Fairmont Hotel 200 North Columbus Drive Chicago IL 60601 Phone 312 565 1101 Fax 312 565 4935 31 Presentation Services Fairmont Hotel Chicago 200 North Columbus Drive Chicago 60601 Phone 312 565 1101 Fax 312 565 4935 ADVANCE PAYMENT REQUIRED AND RENTAL CONTRACT MUST BE COMPLETE TO RESERVE EQUIPMENT
21. 25 TABLES 5644 BET2 Etagere Black 228 75 343 25 5407 Square Table 24x24x30 79 00 118 50 5818 4 Full View Display Case 439 75 659 75 5408 Rectangular Table 24x36x30 85 25 128 00 5819 5 Full View Display Case 452 50 678 75 5409 Round Starbase Table 40x30h 171 75 257 75 5820 6 Full View Display Case 465 50 698 25 5412 Round Starbase Table 30x40h 171 75 257 75 5821 4 Half View Display Case 439 75 659 75 SKIRTED TABLES 5822 5 Half View Display Case 452 50 678 75 Skirting for Tables White Vinyl Top and Pleated Skirt on 3 Sides 5823 6 Half View Display Case 465 50 698 25 5804 Skirted 4 Table Skirted 4 Sides 24 30 114 25 171 50 5824 4 Quarter View Display Case 43975 659 75 5805 Skirted 6 Table 24x30 12775 191 75 5825 5 Quarter View Display Case 452 50 678 75 5806 Skirted 8 Table 24x30 141 25 212 00 5826 6 Quarter View Display Case 465 50 698 25 5807 4th Side Skirted Optional 35 75 53 75 5827 4 Corner View Display Case 452 50 678 75 SKIRTED COUNTERS 5828 7 Vertical Display Case 608 225 5 912 50 Skirting for Counters White Vinyl and Pleated Skirt on Sides ACCESSORIES 5808 Skirted 4 Counter Skirted 4 Sides 24x42 134 50 201 75 5801 Pegboard White 1 4 Hole 135 25 203 00 5809 Skirted 6 Counter 24x42 155 00 232 50 5816 Tackboard Gray 142 50 213 75 5810 Skirted 8 Counter 24x42 175 25 5 263 00 5730 Be
22. 329 1437 or 702 263 1520 for international exhibitors Contact us Online www ges com contact Phone 800 475 2098 or 702 515 5970 for international exhibitors GES orders governed by the GES Payment Policy GES Terms amp Conditions of Contract specified this Exhibitor Manual Society of American Archivists 71st Annual Meeting Fairmont Hotel at Illinois Center August 30 31 2007 EMAIL ADDRESS FORM DEADLINE DATE Thursday August 9 2007 COMPANY NAME BOOTH NUMBER You may arrange for a third party to handle your display and be billed for services GES will agree to this arrangement if the third party has a satisfactory payment record with us Both Firms must complete this form including Third Party Credit Card Charge Authorization below Return form by the deadline date GES reserves the right to deny any Third Party Billing Request that is not complete or received by the deadline date It is understood and agreed that the exhibiting firm is ultimately responsible for payment of charges If your named third party does not pay the invoice before the last day of the show charges will revert to you the exhibiting firm All invoices are due and payable upon 050806 receipt GES Terms amp Conditions of Contract apply to both the Exhibiting Firm and Third Party Representative EXHIBITING FIRM STREET ADDRESS CITY STATE ZIP PHONE FAX The items checked below are to be invoiced to the Exhibit
23. 50 231 75 5501 BCOD Newport Corner Charcoal Leather 388 00 582 00 5570 BSC8 Flex Side Wheel Chair 117 00 175 50 5513 BCHC Lisbon Chair Black Leather 391 50 587 25 TABLES CAFE 5515 BCHG Florence Chair Cream 351 75 527 75 5571 BZTK 30 Maple Black Base 16275 244 25 5510 Rio Chair Blue Suede Chrome Leg 374 00 561 00 5572 BzTP 36 Maple Black Base 190 00 285 00 5522 BOCH Barcelona Chair Black 570 25 855 50 5573 30 Graphite Nebula Black 162 75 244 25 5521 BOCB Tub Chair Black 275 00 412 50 5574 BZTN 36 Graphite Nebula Black 190 00 285 00 5518 Chair Camouflage 344 50 516 75 5575 BZTM 36 Grey Nebula Black Base 190 00 285 00 SEATING OTTOMANS 5576 BZTF 30 Metallic Silver Black Base 210 50 315 75 5505 BOTS South Beach Ottoman Platinum 179 00 268 50 5577 BZTB 30 Brushed Red Black Base 162 75 244 25 5523 Square Ottoman White Leather 249 75 374 75 5578 BZTC 30 Brushed Blue Black Base 162 75 244 25 5524 BOTN Bench Ottoman White Leather 299 50 449 25 5579 BXTK 30 Maple Tulip Chrome Base 217 00 325 50 5525 BOTP Square Ottoman Black Leather 249 75 374 75 5580 BXTP 36 Maple Tulip Chrome Base 257 75 386 75 5526 BOTM Bench Ottoman Black Leather 299 50 449 25 5581 BxTJ 30 Graphite Nebula Chrome Base 217 00 325 50 5527 BOTH Cube Ottoman
24. Electricians Responsible for assembly installation and dismantle of anything that uses electricity as a source of power This includes electrical wiring hook ups interconnections etc Plumbers Handle all plumbing work such as compressed air water drain or natural gas Helpful Hints Exhibitors may perform the following functions as long as they are a full time employee of the exhibiting company e Hand carry small items and pop up displays No hand trucks or carts are permitted e Install and dismantle displays within a 100 sq ft or less booth space if one person can accomplish the task in 1 2 hour or less without the use of tools e Install graphics and small signs and logos and graphics that are attached with pre cut velcro strips Make technical electrical connections and interwire equipment for computers providing the cables do not exceed 10 in length e Perform simple electrical requirements such as installing light bulbs If you encounter any difficulty with any laborer or if you are not satisfied with the work performed please bring this to the attention of GES Exposition Services Please refrain from voicing complaints directly to labor Our work rules prohibit the SOLICITATION OR ACCEPTANCE of tips in cash product or gifts in kind by any employee union or non union Our employees are paid appropriate wages denoting professional status therefore tipping of any kind is not allowed Always Honest Hotline GES requir
25. Management Fairmont Hotel at Illinois Center Facility and Society of American Archivists 71st Annual Meeting Show as additional insureds See attached example c Will share with GES Exposition Services all reasonable costs related to its operation including but not limited to overtime pay for stewards restoration of exhibit space to its initial condition d Must furnish Show Management and GES Exposition Services with the names of all on site employees who will be working on the exposition floor and see that they have and wear at all times necessary identification badges as determined by Show Management e Shall be prepared to show evidence that it has a valid authorization from the Exhibitor for services The Exhibitor Appointed Contractor may not solicit business on the exhibit floor f Must confine its operations to the exhibit area of its clients No service desks storage areas or other work facilities will be located anywhere in the building The show aisles and public space are not a part of the Exhibitor s booth space and must be kept clear g Shall provide if requested evidence to GES Exposition Services that it possesses applicable and current labor contracts and must comply with all labor agreements and practices The Exhibitor Appointed Contractor must not commit or allow to be com mitted by persons in its employment any acts that could lead to work stoppages strikes or labor problems h Must coordinate all of its act
26. VISA MasterCard and American Express Please make checks payable to SAA Do not send cash Total O Check O VISA MasterCard American Express CREDIT CARD NAME ON CARD PLEASE PRINT CARDHOLDER S SIGNATURE EXPIRATION DATE viii For faster service Register online at www archivists org Or submit via fax with credit card information to 312 347 1452 Or send completed form with payment to ARCHIVES CHICAGO 2007 Registrar Society of American Archivists 527 South Wells Street 5th Floor Chicago IL 60607 3922 Questions 312 922 0140 Please do not submit registration via more than one method 060205 GES Exhibitor Services Manual Table of Contents Society of American Archivists 71st Annual Meeting Fairmont Hotel at Illinois Center August 30 31 2007 Welcome Letter Sponsorship Opportunities Expo Hall Registration Exhibitor Sponsor Registration General Information G 1 Show Information 1 G 10 Trade Show 0 2 G 4 Petroleum Surcharge Information 3 G 2 Payment amp Credit Card Charge Authorization 4 G 3 3 Party Billing 5 G 5 Safety 2 2 2 2 24222411 6 G 6 Show Site Work Rules 7 G 7 GES Terms amp Condi
27. for labor etc for cancellation fees All orders cancelled by the Exhibitor or due to the cancellation of an event or their non participation may be subject to cancellation fees equal to 5096 100 of the total order based upon the status of move in work performed and or GES set up costs or expenses A minimum non refundable deposit of 25 00 will be applied towards the invoice unless there is a cancellation of your order Additionally GES retains the right to implement assess a fuel or energy surcharge on all services as necessary based upon market conditions f you wish to purchase coverage for excess declared value please see Material Handling Form R 2 Bank wire transfer payment information Beneficiary GES Exposition Services c o Bank of America 1655 Grant Street Concord CA 94520 USA Telephone 800 227 3337 Account 7188 1 01819 ABA Routing 0260 0959 3 SWIFT Address BOFAUS3N CHIPS Address 0959 If requested following is the physical address for routing identifiers 100 West 33rd Street New York NY 10001 USA To properly credit your account send the following information to the GES address listed on the order forms exhibiting company name show name show facility and booth number date and amount of wire transfer bank and country where transfer originated f you have any questions regarding our payment policy please call GES National Servicenter at 800 475 2098 or visit the GES Servic
28. may begin packing their prod the exhibiting company uct 8 show aisles and public spaces not part of the exhibitors 6 Keep No Freight Aisles clear at all times If GES is required to rear booth Therefore the non official contractor is required to confine all range any material situated in a clearly identified No Freight Aisle activities to the exhibit space of the exhibitor who has given the valid you or your client depending upon your billing arrangements with GES order for services will be charged a one hour minimum for forklift rental and labor 9 Solicitation on the exhibit floor is prohibited Any or Non official 7 Turn in outbound freight bills to the service desk on a timely basis contractor engaged in any solicitation on the exhibit floor including Holding freight bills until late in the day or turning in large amounts of the distribution of official company literature will be removed from the freight bills to the service desk at one time may delay outbound truck exhibit floor unless pre approved in writing by show management or scheduling and subsequently force your loading out into overtime GES management 10 During show hours only exhibit badges will be permitted on the exhibit floor No installation and dismantling crew members will be permitted on the exhibit floor during show hours without the proper Conven SAVE TIME WITH GES ONLINE AT WWW ges com 28 71 0708 02580 060305 Booth Layout Form HS
29. requires that you provide a credit card authorization with your initial order For your convenience we will use this authorization to charge your account for services which may include labor material handling or any applicable fuel or energy surcharge Discount Prices To qualify for discount pricing orders must be received with payment on or before the discount price deadline s Method of Payment GES Exposition Services accepts MasterCard Visa Discover Diners Club American Express check and bank wire transfer Purchase orders are not considered payment All payments must be made in U S funds drawn ona U S Bank Exhibitors will be charged a 25 00 fee for returned NSF checks Third Party Billing Each exhibiting firm is ultimately responsible for all charges incurred on its behalf GES Exposition Services reserves the right to institute collection action against the exhibitor if the authorized third party does not pay See Third Party Billing Request form Tax Exempt If you are tax exempt in the state in which you will be exhibiting you must provide a Sales Tax Exemption Certificate for that state Please send the above information to the GES office for this show Taxes vary by location and will be added to your invoice if you do not submit your tax exempt certificate prior to the deadline Adjustments and Cancellations No adjustments to invoices will be made after the close of the show Please refer to the individual forms
30. than July 31 It s not too late to sponsor an event You can enhance your exposure before during and after the conference by sponsoring an event or take away The enclosed brochure lists lots of opportunities and we re happy to work with you to create a sponsorship that meets your needs Contact Nicole Unger or Michele Dodson at 410 571 0590 or me at 312 922 0140 to talk about your marketing goals and how an ARCHIVES CHICAGO 2007 sponsorship might help you meet them ARCHIVES CHICAGO 2007 is approaching quickly and we look forward to working with you to ensure that the International Archives and Information Technology Expo gives you the opportunity to meet your marketing goals to interact with current and future customers and to THINK BIG Best regards Nancy P Beaumont Executive Director Enclosures Exhibitor Kit Exhibitor Registration Forms Michele Dodson Conference amp Logistics Consultants Nicole Unger Conference amp Logistics Consultants Carlos Salgado SAA Registrar 927 SOUTH WELLS STREET 5 FLOOR CHICAGO IL 60607 3922 USA TEL 312 922 0140 rax 312 347 1452 info archivists org wes www archivists org ce ci c N er nyc SPONSORSHIP OPPORTUNITIES 7154 Annual Meeting of the Sociely of American Archivists THINK BIG ARCHIVES CHICAGO 2007 is your best opportunity all year to make ARCHIVES CHICAGO 2007 the most of your marketing dollars SOCIETY OF d
31. to your booth handling of empty containers to and from storage and removal of your materials from your booth for reloading onto your outbound carrier This is not to be confused with the cost to transport your exhibit material to and from the event Benefits of Advance Shipping the GES Warehouse e Storage of materials for up to 30 days prior to your show Delivery of Shipments to your booth by 8 00 a m on your first day of move in schedule permitting e Some convention centers and hotels do not have facilities for receiving or storing freight e Saves valuable set up time How ship Advance the GES Warehouse Remove all old shipping and empty storage labels Fill out and attach enclosed Advance Shipping labels Complete the enclosed Material Handling Order Form Remember to confirm receipt of your shipment prior to leaving for the show All shipments must have bill of lading or delivery slip showing the number of pieces weight and type of merchandise e Certified weight tickets must accompany all shipments e Take the time to ensure that your display and products are packed neatly and securely Do not ship uncrated materials to warehouse How to Ship to Exhibit Site Consign all shipments c o GES Exposition Services Remove all old shipping and empty storage labels Fill out and attach enclosed Direct Shipping labels Complete the enclosed Material Handling Information Sheet
32. 00 5513 BCHC Chair Black Leather 391 50 587 25 5556 BBST Banana Barstool White Chrome 115 75 173 75 SEATING COLLECTIONS FLORENCE 5557 BBSS Banana Barstool Black Chrome 115 75 173 75 5514 BSOG Sofa Cream 433 25 650 00 5558 BBSD Oslo Barstool Blue 21175 317 75 5515 BCHG Chair Cream 351 75 527 75 5559 BBSC Oslo Barstool White 211 75 317 75 SEATING COLLECTIONS CAPPUCCINO 5560 BBSL Gin Barstool Maple Chrome 149 25 9 224 00 5516 BOCL Occasional Chair Chocolate 271 50 407 25 5561 BBSN Jetson Barstool Black 191 75 287 75 SEATING COLLECTIONS MONACO SEATING OFFICE amp UTILITY SEATING 5517 BSOL Sofa Gold Suede 507 25 761 00 5562 BSC5 Tilt Executive Arm Chair Black 201 25 302 00 5518 BOCK Chair Camouflage 344 50 516 75 5563 BXC2 Luxor Mid Back Executive Black 268 75 403 25 SEATING COLLECTIONS KEY WEST 5564 BXC1 Luxor High Back Executive Black 295 00 442 50 5519 BSOM Sofa Black 400 50 600 75 5565 BXC5 Altura Mid Back Executive Black 251 00 376 50 5520 BLSM Loveseat Black 357 00 535 50 5566 Bxc4 Altura High Back Executive Black 262 50 393 75 5521 BOCB Tub Chair Black 275 00 412 50 5567 1 Tablet Chair Flip 108 75 163 25 SEATING CLUB CHAIRS 5568 BSY1 Altura Task Chair Black Crepe 106 25 159 50 5503 BCHD Newport Armless Chair Charcoal 334 50 501 75 5569 BDF1 Altura Drafting Stool Black Crepe 154
33. 00P98298 AI1 01 01 03 01 01 04 2 27 amp 1 000 000 regate 3 000 000 DESCRIPTION OF OPERATIONS LOCATIONS VEHICLES EXCLUSIONS ADDED BY ENDORSEMENT SPECIAL PROVISIONS GES Exposition Services Inc Official Contractor Conference amp Logistics Consultants Show Management Fairmont Hotel at Illinois Center Facility and Society of American Archivists 71st Annual Meeting Show are hereby named as additional insured except for Workers Compensation GES Exposition Services Inc and or the consignor are included as Loss Payee The insurance provided for the benefit of GES Exposition Services Inc shall be primary insurance as respects any claim loss or liability arising out of the Named Insured s operations for which the Named Insured is liable Any other insurance maintained by GES shall be excess and non contributory Show date s are August 30 31 2007 at city of Chicago CERTIFICATE HOLDER ADDITIONAL INSURED INSURER LETTER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE z 1 0 gt GES Exposition Services Inc EXPIRATION DATE THEREOF THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT BUT Exhibitor Services FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE 5248 South Cicero Avenue INSURER ITS AGENTS OF REPRESENTATIONS AUTHORIZED REPRESENTATIVE Chicago IL 60638 John 696 John Smith CIC ACORD 25
34. 140 nbeaumont archivists org or Nicole Unger Conference amp Logistics Consultants 410 571 0590 saa2007 gomeeting com 71st Annual Meeting of Society of American Archivists CHICAGO gt O O 7 Sponsorship Agreement This sponsorship agreement is between the Society of American Archivists SAA and Company name Which agrees to sponsor the following item s or event s at ARCHIVES CHICAGO 2007 to be held August 29 September 1 2007 in Chicago SAA agrees to provide recognition to Company name at ARCHIVES CHICAGO 2007 as detailed on the accompanying Sponsorship Opportunities form which is considered a part of this agreement Please indicate your selections s from the following options ITEM OR EVENT FEE 12122221 1 35 000 ni 20 000 15 000 THINK BIG Happy Hour the Exhibit 15 000 o op E m M 10 000 Lh ARCHIVES CHICAGO 2007 Tote Bags sms 10 000 Chicago Blues Brunch in the Exhibit Hall ttti ttt cccnso 10 000 BE Badge Wallets 111115 trn ttttsttttttstttsstttrsosesaccosaaocosaasaoaao sao 5 000 A
35. 232 50 5600 BWTF 30 Metallic Silver Chrome 273 50 410 25 5637 1 Geo Square Glass Chrome 160 75 24125 5601 BWTB 30 Brushed Red Chrome 221 25 332 00 5638 BEIM Visions Cherry 149 25 224 00 5602 BWTC 30 Brushed Blue Chrome Base 221 25 332 00 5639 BE1H West Indies 179 00 268 50 TABLES BAR 5640 11 Chestnut Graphite 174 50 261 75 5603 1 Bar Counter 855 00 1282 50 PRODUCT DISPLAY 5604 BBRC pc Bar Counter Circle 2274 25 3411 50 5641 BBC1 Bookcase Maple 24200 363 00 TABLES CONFERENCE 5642 BBC2 Bookcase Brandy 24175 36275 5605 BCE2 Geo Rectangle Glass Chrome 316 50 474 75 5643 BET1 Etagere Silver Finish 22875 343 25 5606 BCF2 Geo Rectangle Glass Black 316 50 474 75 5644 BET2 Etagere Black 228 75 343 25 5607 BCE1 Geo Square Glass Chrome 207 75 311 75 5645 BPDL Pedestal w Locking Door Black 338 00 507 00 5608 BCF1 Geo Square Glass Black 196 00 294 00 5646 BPDA Pedestal Grey Nebula 12x12x42 167 75 251 75 5609 BCG1 Manhattan Glass Black 237 25 356 00 5647 BPDB Pedestal Graphite Nebula 12x12x42 167 75 251 75 5610 2 6 Graphite Nebula 351 50 527 25 5648 BPDC Pedestal Grey Nebula 18x18x30 226 75 340 25 5611 BCB3 8 Graphite Nebula 432 75 649 25 5649 BPDD Pedestal Graphite Nebula 18x18x30 226 75 340 25 5612 BCD2 6 Grey Nebula 351 50 527 25
36. 34 50 5502 BSED pc Sectional Charcoal Leather 1117 50 1676 25 5543 5 1 NY Chair Onyx Maple Back Chrome 147 50 221 25 5503 BCHD Armless Chair Charcoal Leather 334 50 501 75 5544 BSC4 Jetson Chair Black 14325 215 00 SEATING COLLECTIONS SOUTH BEACH 5545 BSC6 Manhattan Chair Oyster 173 75 260 75 5504 BSO2 pc Sectional Platinum Suede 1030 00 1545 00 5546 BSC3 Brewer Chair Onyx Black 108 50 162 75 5505 BOTS Wedge Ottoman Platinum Suede 179 00 268 50 5547 BSC2 Brewer Chair Grey Chrome 108 50 162 75 5506 BSO1 Sofa Platinum Suede 468 25 702 50 5548 BCo4 Iso Mesh Chair Black 227 00 340 50 5507 BOCA T Vac Chair Translucent Chrome 222 00 333 00 5549 6 Altura Guest Chair Black Crepe 216 50 324 75 5508 BSC9 Panton Side Chair White 5 156 25 234 50 5550 BXC3 Luxor Guest Chair Black Leather 239 00 358 50 SEATING COLLECTIONS RIO 5551 BCS2 Stacking Chair Red 97 25 146 00 5509 BSOK Sofa Blue Suede Chrome Leg 48200 723 00 5552 BCS1 Stacking Chair Blue 97 25 146 00 5510 Chair Blue Suede Chrome Leg 374 00 561 00 SEATING BARSTOOLS SEATING COLLECTIONS LISBON 5553 BBS1 Ohio Barstool Red Chrome 166 00 249 00 5511 BSOC Sofa Black Leather 56275 844 25 5554 BBS2 Ohio Barstool Black Chrome 166 00 249 00 5512 BLSC Loveseat Black Leather 515 00 772 50 5555 BBS3 Ohio Barstool Grey Chrome 166 00 249
37. AT www ges com 15 71 0708 02580 050806 Carpet Package Order Form GES RETURN TO GES Exposition Services 7050 Lindell Road Las Vegas NV 89118 4702 Phone 800 475 2098 FAX 866 329 1437 International Exhibitors Only Phone 702 515 5970 FAX 702 263 1520 Contact us Online www ges com contact 2 orders governed by the GES Payment Policy GES Terms amp Conditions of Contract specified this Exhibitor Manual Society of American Archivists 71st Annual Meeting DISCOUNT DEADLINE DATE Thursday August 9 2007 Fairmont Hotel at Illinois Center August 30 31 2007 COMPANY NAME GES Carpet Packages offer significant savings EMAIL ADDRESS Rent any carpet package and save 10 off the regular price if these items were rented separately Carpet Packages must be received 14 days prior to move in to guarantee delivery and color selection 16 oz carpet is included with all Standard Exhibit Systems except 5101 and Hardwall 26 oz Plush and 50 oz Ultra Plush are available with all exhibit system rentals as upgrades SAVE All Carpet Packages include Padding Visqueen and Cleaning Prices include delivery installation rental and removal Cancellation Policy Custom Size Booth Carpet cancelled after being cut will be charged 100 All other carpet cancelled will be charged 5096 of original price after move in begins and 100 of original price after installation
38. Adjustable Height 450 25 675 50 5626 BC1G 20 Round Paris Bunching 122 25 183 50 5664 BPO3 Kiosk Black Maple 344 25 516 50 5627 Inspiration 232 75 349 25 5665 BCP3 Training Table Privacy Panel Grey 222 00 333 00 5628 BC1F Geo Rectangle Glass Black 173 00 259 50 5666 BCP5 Computer Table Graphite Nebula 228 50 342 75 5629 Geo Rectangle Glass Chrome 178 00 267 00 5667 BWD2 Writing Desk Graphite 228 00 342 00 5630 Visions Cherry 167 75 251 75 LAMPS 5631 West Indies 22075 331 25 5668 BLAF Lumalight Lamp Red 228 00 342 00 5632 BC1L Chestnut Graphite 199 25 299 00 5669 BLAD Lumalight Lamp White 228 00 342 00 TABLES END TABLES 5670 Lumalight Lamp Orange 228 00 342 00 5633 BEIE 24 Round Silverado 192 50 288 75 5671 BLA1 Floor Lamp Pewter 113 25 170 00 5634 BEID Soho Steel Base Chocolate Top 232 75 349 25 5672 BLA2 Parisian Lamp Pewter 111 50 167 25 5635 1 Inspiration 220 75 331 25 5673 BLA3 Lamp Ruby 111 50 167 25 ITEM DESCRIPTION PRICE QTY TOTAL PRICE Prices include delivery installation rental and removal 1 Total All Items Ordered agree in placing this order that have 544 2 6 Rental Tax Orders received after the discount deadline date are GES Terms amp Conditions of Contract subject to availability and or substi
39. Black Leather 78 25 5 117 50 5582 BXTN 36 Graphite Nebula Chrome Base 257 75 386 75 5528 BOTE Cube Ottoman Raspberry 78 25 117 50 5583 36 Grey Nebula Chrome Base 257 75 386 75 5529 BOTB Cube Ottoman Natural 78 25 9 117 50 5584 30 Metallic Silver Chrome Base 264 50 396 75 5530 BOTC Cube Ottoman Lemon 78 25 117 50 5585 BXTB 30 Brushed Red Chrome Base 217 00 325 50 5531 BOTD Cube Ottoman Blueberry 78 25 117 50 5586 30 Brushed Blue Chrome Base 217 00 325 50 5532 BOTF Cube Ottoman Chocolate Brown 78 25 117 50 TABLES BAR 5533 BOTG Cube Ottoman Russet 78 25 117 50 5587 BVTK 30 Maple Black Base 169 50 254 25 5534 BOTL Half Round Ottoman White 298 50 447 75 5588 36 Maple Black Base 208 50 312 75 5535 BOTK Half Round Ottoman Black 298 50 447 75 5589 30 Graphite Nebula Black 169 50 254 25 SEATING CHAIRS 5590 BVTN 36 Graphite Nebula Black Base 208 50 312 75 5507 BOCA T Vac Chair Translucent Chrome 222 00 333 00 5591 36 Grey Nebula Black Base 20850 312 75 5536 BOCX Tub Occasional Chair Black 203 75 305 75 5592 30 Metallic Silver Black Base 221 25 332 00 5516 BOCL Cappuccino Chair Chocolate 271 50 407 25 5593 BVTB 30 Brushed Red Black Base 169 50 25425 5537 BOCR Stage Chair Red Slipcover 150 00 225 00
40. CEL i 5 000 dent s BecepLlioh nrtett hee thereto ce bete HR tiae 3 000 Lh New Member First Timer Breakfast ettet 3 000 Closing Party Band 3 000 East Chance Exhibit Hall Break 00 33000200020 3 000 Food Station at All Attendee Reception 2 000 O Reception IFAMSDOFCALION ssssecessseesovseecsosorsbssvusssosoronsonsoessonsnonsessnsosecenvatuessesesseseessecesesevaneetvesccesrenuesessensosentsunssesovonasbessesconssannssoosecenen 500 per bus O Other Sponsor 3 2 0027092 002 040 Describe here For those not able to sponsor the entire event partial sponsorships are available The Undersigned parties agree to the above Nancy P Beaumont SAA Executive Director CA The Society of American Archivists Company Representative Name Please Print Title Please Print Signature Date Signed Company Name Please Print Date Signed
41. ES Payment Policy GES Terms amp Conditions of Contract specified this Exhibitor Manual Society of American Archivists FORM DEADLINE DATE 71st Annual Meeting Thursday August 9 2007 Fairmont Hotel at Illinois Center August 30 31 2007 COMPANY NAME EMAIL ADDRESS BOOTH NUMBER A non Official Contractor is a company other than the general or official service provider on the show or third party service provider designated by show management in the exhibitor manual as the provider of a specific service and requires access to your booth during installation and dismantling The non official contractor may only provide services in the venue which are not designated by the venue as exclusive to a venue provider or by show management in a contract as an exclusive service for the official or general contractor or other third party If a non official contractor attempts to provide services designated to another party as exclusive or is caught soliciting on the show floor or otherwise does not comply with the rules the company may be removed from the show floor and the exhibitor will not be able to use that company for the remainder of the event Due to the necessity of coordinating all activities during the move in and for security purposes exhibitors who choose to use these contractors must complete this form comply with all rules and regulations listed below and supply GES Exposition Services with all necessary information
42. HER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BEISSUED OR MAY PERTAIN THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN HAVE BEEN REDUCED BY PAID CLAIMS 9 S n m 7 GENERAL LIABILITY 000 99298 1 01 01 03 01 01 04 EACH OCCURENCE 1 000 000 V COMMERCIAL GENERAL LIABILITY FIRE DAMAGE Any onefire 50 000 CLAIMS MADE OCCUR MED EXP Any one person 5 000 PERSONAL amp INJURY 1 000 000 GENERAL AGGRREGATE 2 000 000 GENERAL AGGREGATE LIMIT APPLIES PER PRODUCTS COMP OP AGG 2 000 000 L1 O LOC AUTOMOBILE LIABILITY SKLS 029499S M Vy 01 01 04 COMBINED SINGLE LIMIT 2 000 000 ANY AUTO Ea accident ALL OWNED AUTOS BODILY INJURY SCHEDULED AUTOS Per person o V HIRED AUTOS BODILY INJURY V NON OWNED AUTOS b Per accident BEEN U n PROPERTY DAMAGE I d v EE GARAGE LIABILITY i AUTO ONLY EA ACCIDENT 1 000 000 ANY AUTO OTHER THAN EXCESS LIABILITY X1 1934567 b 01 01 01 04 EACH OCCURRENCE 1 000 000 OCCUR CLAIMS MADE AGGREGATE 1 000 000 ERE S ee A4145 SS PJ37 01 01 03 01 01 04 0ER E L EACH ACCIDENT 1 000 000 1 000 000 E L DISEASE POLICY LIMIT 1 000 000 OTHER Professional Liability 0
43. HS ASSHL ASN CARPET Click Here to View Carpet Brochure 050806 Carpet Order Form C 1 RETURN TO GES Exposition Services 7050 Lindell Road Las Vegas NV 89118 4702 Phone 800 475 2098 FAX 866 329 1437 International Exhibitors Only Phone 702 515 5970 FAX 702 263 1520 Contact us Online www ges com contact orders governed by the GES Payment Policy GES Terms amp Conditions of Contract specified this Exhibitor Manual Society of American Archivists 71st Annual Meeting Fairmont Hotel at Illinois Center August 30 31 2007 DISCOUNT DEADLINE DATE Thursday August 9 2007 COMPANY NAME EMAIL ADDRESS BOOTH NUMBER Price List DISCOUNT PRICE REGULAR ITEM DESCRIPTION PRICE STANDARD CARPET Custom cut carpet is required for all booths larger than 30 or for booths configured as island or peninsula 5304 10 10 16 oz Standard Booth Carpet 126 25 189 50 5305 10 x20 16 oz Standard Booth Carpet 253 75 380 75 5306 10 x30 16 oz Standard Booth Carpet 381 25 572 00 VISQUEEN PLASTIC COVERING FOR PROTECTION Includes installation and removal 5312 Plastic Covering price sq ft 0 49 0 73 PADDING GES Offers the finest padding used in the industry a 5 8 double netted rebond pad We guarantee your Satisfaction 5313 Padding price sq ft 1 07 1 60 Please Indicate Choice DISCO
44. ILISIHX 1 NOILISIHX subig Buiddius 7 Buiddius e H 996 el pepeeu sjeqe euonippe JI ejqejdeo2oe sjeqe Asay JO Seido ONITONVH 3 llaadX3 TIIM A3H L SV S TH8V 1l ONiddIHS 3S3HL ASN 10 JequinN SHD SLNAWdIHS TIV JYV SLAMOIL LHOI3M Q3lalLe32 7002 og 1snBny A INO GINOHS LNAWdIHS soooeld 10 JequinN SAD eh ote SLNAWdIHS T1V GAYINOAY JYV SLAMOIL LHOI3M Q3lalLe32 7002 og 1snBny GINOHS LNAWdIHS 0909 1I O9VOIHO AAIYC SnsiNn 102 HLYON 002 3 LN3O SIONITII LV LNOIASIVA S3OlAe3S NOILISOdX3 SAD eHgWriN HLOOS 0909 1l O9VOIHO AAIYC SNENN 10D HLYON 002 3 LN3O SIONITII LV T3 LOH LNOIASIVA S3OlAe3S NOILISOdX3 SAD e1HgWriN HLOOS NOLLISIHX3 AWVN NOLLISIHX3 AWVN ursepy 157 SISIAIu2Jy Jo jor os ursepy 157 SISUN Jo 1391205 ANVdNOO ONILIGIHX4 ANVdNOO ONILIGIHX4A OL OL WOds WOds lHOlde 4d NOILISIHX NOILIISIHX pepeeu s eqe J ejqejdeooe sjeqe jo seido ONITaNVH 3 1Id3dX3 SV S138V1 ONIddI
45. Materials Requiring Special Handling Uncrated Materials Transportation Transportation Transportation Plus Saving Rates SONUS Plus Saving Rates nates Plus Saving Rates ST ST 118 00 cwt 106 20 cwt 153 40 cwt 138 06 cwt 188 80 cwt 169 92 cwt ST OT 153 40 cwt 138 06 cwt 199 40 cwt 179 46 cwt 245 40 cwt 220 86 cwt OT OT 188 80 cwt 169 92 cwt 245 40 cwt 220 86 cwt 302 10 cwt 271 89 cwt SMALL PACKAGE Cartons and envelopes received without documentation will be delivered without guarantee of piece count or condition Maximum weight is 50 Ibs per shipment per delivery Includes UPS and Federal Express First Carton shipments All shipments received via air carrier that do not fall in to the small package category may be subject to Each Additional Carton special handling charges e Straight Time Monday through Friday 8 00 am to 4 30 pm Trucks signing EXCESS DECLARED VALUE OPTION in after 2 00 pm may be charged at the overtime rate Note 1 Liability is limited to 0 50 per pound per package 100 00 per package Overtime All other times Saturdays Sundays Holidays or 1 500 00 per occurrence whichever is less unless a higher value is Use ST ST rate if freight will be handled on straight time into the show and out declared of the show Note 2 Declared value Excess declared value available Use ST OT rate if freight will be handled one way on straight time and one way from GES up to 100 000 00
46. N MATERIAL HANDLING GES Logistics turns an exhibiting necessity into an added show value with GES Transportation Plus You count onreliable service and great rates when you ship with GES Now with our GES Transportation Plus service you save money on material handling when you order round trip shipping Another reason it pays to use GES Online Tracking Shipment information 1s seconds away on the GES website Track and trace your shipment any time of the day or night Just one more example of GES continued commitment to our customers Your Shipping Partner GES Logistics gives you reliable service and great rates on air and ground shipping You can also save 1096 on round trip shipping with GES Roundtrip Plus Count on GES as your shipping partner Smooth Integration Our integrated services mean less hassle From shipping and material handling to installing and dismantling we make sure you have a smooth show experience For more info call 888 454 4437 or visit us online at www ges com Logistics GES Exposition Services Exhibits amp Design Graphics Logistics Logistics Electrical Installing amp Dismantling Technology Event Services shipping made easy 888 454 4437 www ges com SPECIAL HANDLING Transportation Plus amp Material Handling Form LIS mm GES RETURN TO GES Exposition Services 7050 Lindell Road Las Vegas NV 89118 4702 Phone 800 475 2098 FAX 866 329 1437 International Exhib
47. Please Indicate Choice gt 16 oz Standard Custom Cut Carpet Color Item 5301 ONLY Gray will be provided if no color is indicated below Black Burgundy Gray Ll Blue Emerald Green Red gt 26 oz Plush Custom Cut Carpet Color Item 5302 ONLY Dove will be provided if no color is indicated below Cement Lava Rock LI Royal Blue Charcoal Navy Silky Beige LI Cobalt Onyx Silver Dove L Red Snow gt 50 oz Ultra Plush Custom Cut Carpet Color Item 5303 ONLY Iceberg will be provided if no color is indicated below Bisque Graphite Seascape Black Iceberg Sterling Cabernet Midnight LI Teal gt Electrical Under Carpet Yes LI No gt Calculate Total Square Footage Width x Length Square Feet SAVE TIME WITH GES ONLINE AT www ges com Price List DISCOUNT REGULAR ITEM DESCRIPTION PRICE PRICE 5301 16 oz Standard Custom price sqft 3 66 5 51 5302 26 oz Plush Custom price sqft 4 37 6 57 5303 50 oz Ultra Plush Custom price sqft 4 93 7 40 A minimum of 80 square feet is required for carpet package orders Place Order Here DESCRIPTION TOTAL SQ FT XPRICE SQ FT TOTAL PRICE 1 Total All Items Ordered 9 l agree in placing this order that have CT 2 6 Rental Tax GES Terms amp Conditions of Contract 3 Payment Enclosed Authorized Signature
48. RICE gt Background Color Item s 5905 5915 ONLY White will 1 Total All Items Ordered agree in placing this order that have M MIT 2 9 Sales Tax GES Terms amp Conditions of Contract be provided if no color is indicated below Black Green L White Ll Blue O Red Yellow gt Copy Color Item s 5905 5915 ONLY Black will be provided if no color is indicated below Black Green O White L Blue O Red O Yellow gt Indicate Physical Alignment Item s 5905 5915 ONLY Horizontal Vertical 3 Payment Enclosed Authorized Signature Please Sign COMPLETE Please Print Attach a layout to this form if necessary SAVE TIME WITH GES ONLINE AT WWW ges com 22 71 0708 02580 083005 Digital File Submission Guide Society of American Archivists 71st Annual Meeting Fairmont Hotel at Illinois Center August 30 31 2007 Sending your graphic and image files to the GES Creative Services Department We want your graphics and images to look their absolute best We are committed to partnering with you in order to provide the most comprehensive and effective solutions in the trade show industry The graphic print and production industry is con tinuously evolving In order to insure the best quality graphics and images from your digital files and to make file transfers as seamless as possible we
49. TOTAL PRICE LJ Black LJ Gold Red agree in placing this order that have 1 Total All Items Ordered i i i ae s 2 6 Rental Tax GES Terms amp Conditions of Contract 9 9 3 Payment Enclosed Authorized Signature Please Sign 2 4 AUTHORIZED NAME PLEASE PRINT DATE SAVE TIME WITH GES ONLINE AT www ges com 18 71 0708 02580 V SPECIALTY 5 FURNITURE Specialty Furniture Order Form s RETURN TO GES Exposition Services 7050 Lindell Road Las Vegas NV 89118 4702 Phone 800 475 2098 FAX 866 329 1437 g p International Exhibitors Only Phone 702 515 5970 FAX 702 263 1520 Contact us Online www ges com contact All orders governed by the GES Payment Policy GES Terms amp Conditions of Contract specified this Exhibitor Manual 3 Society of American Archivists DISCOUNT DEADLINE DATE Specialty 71st Annual Meeting Thursday August 9 2007 Furniture Fairmont Hotel at Illinois Center August 30 31 2007 Brochure Price List DISCOUNT REGULAR DISCOUNT REGULAR ITEM DESCRIPTION PRICE PRICE ITEM DESCRIPTION PRICE PRICE SEATING COLLECTIONS NEWPORT SEATING CHAIRS Continued 5500 BLSD Loveseat Charcoal Leather 564 50 846 75 5542 BSCY Panton Side Chair Yellow 156 25 234 50 5501 BCOD Corner Charcoal Leather 388 00 582 00 5508 BSC9 Panton Side Chair White 156 25 2
50. UNT PRICE REGULAR PRICE ITEM DESCRIPTION CUSTOM CUT CARPET Guaranteed to be high quality carpet and includes visqueen plastic covering All custom orders must be received 14 days prior to move in to guarantee delivery and color selection 5309 16 oz Standard Custom price sqft 2 13 3 20 5310 26 oz Plush Custom 2 92 4 38 5311 50 oz Ultra Plush Custom price sq ft 3 54 5 30 Custom Cut Carpet can be custom dyed and we offer discounts for orders exceeding 2 000 square feet Please call for a quote Custom dye orders require 30 days to process A minimum of 80 square feet is required for custom cut carpet orders Prices include delivery rental and removal Labor to install carpet is included when the carpet is installed on a flat floor space prior to exhibit installation Labor will be charged at published rates when installation is required for stairs platforms risers meeting rooms or other installations post exhibit installation Cancellation Policy Custom Size Booth Carpet cancelled after being cut will be charged 100 All other carpet cancelled will be charged 50 of original price after move in begins and 100 of original price after installation Place Order Here DESCRIPTION PRICE QUANTITY TOTAL PRICE gt 16 oz Standard Booth Carpet Color Item s 5304 5306 5304 10 x10 1602 Standard Carpet 1 ONLY Gray will be provided if no color is indicated belo
51. a certified weight certificate a 15 00 fee will be charged per shipment Advance Shipments to GES Warehouse 200 pound minimum per shipment GES will receive uncrated carpet and pad at the warehouse A special handling charge will apply on these shipments Rates include unloading crated freight the warehouse cannot receive uncrated shipments storing at warehouse for up to 30 days any materials stored beyond 30 days will incur additional costs applied to your invoice reloading onto trucks and delivery to the exhibit site unloading freight and delivery to your booth picking up storing and returning empty shipping containers and reloading freight for return to your specified destination from exhibit site Crated Materials Materials Requiring Special Handling Transportation Transportation Standard Rates Plus Saving Rates Standard Rates Plus Saving Rates ST ST 108 00 cwt 97 20 cwt 135 00 cwt 121 50 cwt ST OT 140 40 cwt 126 36 cwt 175 50 cwt 157 95 cwt OT OT 172 80 cwt 155 52 cwt 216 00 cwt 194 40 cwt Direct Shipments to Exhibit Site 200 pound minimum shipment Rates include unloading freight and delivery to your booth picking up storing and returning empty shipping containers and reloading freight for return to your specified destination from exhibit site However any materials shipped back to warehouse from exhibit site will incur additional costs applied to your invoice Crated Materials
52. acent Booth or Booth or Aisle Number Aisle Number FRONT OF BOOTH Indicate Adjacent Booth or Aisle Number SAVE TIME WITH GES ONLINE AT WWW ges com 29 71 0708 02580 050806 J 1 Cleaning Order Form GES RETURN TO GES Exposition Services 7050 Lindell Road Las Vegas NV 89118 4702 Phone 800 475 2098 FAX 866 329 1437 International Exhibitors Only Phone 702 515 5970 FAX 702 263 1520 Contact us Online www ges com contact orders governed by the GES Payment Policy GES Terms amp Conditions of Contract specified this Exhibitor Manual Society of American Archivists DISCOUNT DEADLINE DATE 71st Annual Meeting Thursday August 9 2007 Fairmont Hotel at Illinois Center August 30 31 2007 COMPANY NAME EMAIL ADDRESS BOOTH NUMBER To ensure your booth is show ready specify your requirements below Please call us if you have a special need GES is the exclusive cleaning contractor for your show and will handle all cleaning services on the exhibit floor Cost of vacuuming shampooing mopping and waxing will be invoiced on the total area of your booth 100 square feet minimum Price List DISCOUNT REGULAR ITEM DESCRIPTION PRICE PRICE VACUUMING Includes emptying your wastebasket nightly 9070 Vacuuming for Duration of SNOW ccccccccccceeeeeceeeeeeceeeeeeeeeseeeeeeeeeeeeeesanes price per square foot per of show 0 29 0 44 90717 Vacu ming Per DAY AERE price pe
53. amage to property that occurs during the show the Customer may do so by declaring a value in the space provided on the GES services order form s and also on the Material Handling Order Form and paying by the appropriate additional charge in advance of the commence ment of services by GES Maximum liability for damages resulting from GES negligence shall then be increased to the amount of declared but in no case shall it exceed the depreciated value of the Goods or repair costs whichever is less In case of partial loss or damage the maximum liability shall be prorated based on weight Excess Declared Value is not for plasma screens or other fragile electronic equipment original art and prototypes The Declared Value may never exceed 100 000 for the purpose of this provision and GES liability in all circumstances shall be limited to the amount of this cap No Insurance GES is not an insurance company and does not offer or provide insurance It is the obligation of Customer to ensure Goods are insured at all times Loss or theft of the Goods in storage or in transit to and from the show and or while on the show floor is the sole responsibility of Customer unless it is shown that GES performed in a manner that constitutes gross negligence in the performance of its services for Customer Notice of loss or damage In order to have a valid claim notice of loss or damage to Goods must be given to GES or its agent within 24 hours of occurrence or d
54. are pleased to provide you with guidelines for submission of your art to GES If you are unable to provide digital artwork for your signage needs GES is capable of providing you with layout services Additional fees will apply Contact your GES representative for details Acceptable Media CD ROM CD R or CD RW Email attachment limited to maximum size of 2mb DVD ROM DVD R only FTP mandatory zip or sit compression When sending disks label them as follows Exhibitor Name Show Show Date City of event Name your files appropriately for easy identification Do not send files that will not be used for output Failure to follow these instructions may result in delays in order processing and final production Optimal File Types and Resolution VECTOR This is the preferred file type Vector based artwork is resolution independent and can be enlarged or reduced without loss of quality See the table below for authoring software capable of creating this type of file BITMAP This type of file is resolution dependent and will reproduce poorly if the appropriate file resolution is not supplied If you supply bitmap art it is best to save your artwork in a 1 to 1 full size output ratio at 72 dpi Lower resolutions will result in reduced image quality AVOIDING ADDITIONAL COSTS Files obtained from the internet jpg or gif or artwork created in MS Office applications Word Excel PowerPoint etc are often not suitable for hi
55. as identified a exhibitor appointed contractor EAC must insure that the EAC has a current Certificate of Insurance on file with GES or Show Management evidencing the correct coverage at least 10 days prior to the first date of move in for the show or the EAC will not be able to have access to the facility to perform any work 3 exposition floor aisles loading docks service and storage areas will be under the control of the Official Service Contractor GES Exposition Services 4 For services such as electrical plumbing telephone cleaning and drayage no contractor other than the Official Service Contractors will be approved This regulation is necessary of licensing insurance and work done on equipment and facilities owned by parties other than the Exhibitor Exhibitors shall provide only the material and equipment they own and is to be used in their exhibit space 5 The Exhibitor Appointed Contractor a Must agree to abide by all rules and regulations of the show as outlined in this exhibitor manual including all union rules and regulations b Must have all business licenses permits and Worker s Compensation Insurance required by the State and City governments and the convention facility management prior to commencing work and shall provide Show Management with evidence of compliance All Certificates of Insurance shall name GES Exposition Services Inc Official Contractor Conference amp Logistics Consultants Show
56. by the deadline date indicated above Contract Display House Street Address City State Zip Phone area code 0 Fax areacode 0 Contact Description of Proposed Service for Exhibitor This form will only be accepted if filled out by an authorized representative of the exhibiting company Below are the Rules and Regulations regarding Non Official Contractors Everyone must abide by these rules which are accepted industry rules that were drafted by the International Association for Exposition Managers Rules amp Regulations tion name badge supplied by the exhibiting company These badges 1 All non official contractors must comply with show rules and regula should be ordered through the complimentary allotment of registration tions and accept appropriate liability for any negligent actions forms sent to each exhibiting company 2 The non official contractors shall be prepared to show evidence to the For Insurance and safety reasons the official contractor desig official that it possesses applicable and current contracts nated in this service manual must be used for services such as 3 The non official contractors shall be prepared to show evidence it has authorization from the contractor 4 The exhibitor agrees that he is ultimately responsible for all services in connection with his exhibit including freight drayage rentals and No exceptions will be made T m T Tips to Exhibitor Appointed Contractors EACs
57. can affect your exhibit and products GES has published GES Terms amp Conditions of Contract that are in your exhibitor service manual Please read them carefully It is recommended that your goods be insured GES Limits of Liability amp Excess Declared Value Liability GES is liable for loss or damage to your goods only if the loss or damage was caused by GES negligence Measure of Damage If GES was negligent and the negligence caused either loss or damage to your goods then the measure of that damage will be determined by the following a Measure of damages in all situations including b amp c below will be limited by the Depreciated Value of the goods or repair costs whichever is less b The lesser of 0 50 per pound per package 100 per package or 1500 per occurrence c Damages will be limited to a declared value if you fill in a Declared Value Amount check the box requesting Excess Declared Value and pay the appropriate charges for Excess Declared Value Maximum allowed declared value 100 000 Cost Excess declared value available from GES for 1 00 per 100 of excess valuation 50 00 minimum charge per request Not Insurance Excess declared value is not insurance GES does not offer or sell insurance GES is not liable and will not owe for loss or damage to your goods if the damage or loss was not caused by GES negligence 71 0708 02580 GET GES TRANSPORTATION PLUS SAVE 10 O
58. ces 7050 Lindell Road Las Vegas NV 89118 4702 Phone 800 475 2098 FAX 866 329 1437 International Exhibitors Only Phone 702 515 5970 FAX 702 263 1520 Contact us Online www ges com contact orders governed by the GES Payment Policy GES Terms amp Conditions of Contract as specified this Exhibitor Manual Society of American Archivists 71st Annual Meeting Fairmont Hotel at Illinois Center August 30 31 2007 EMAIL ADDRESS FORM DEADLINE DATE Thursday August 9 2007 COMPANY NAME BOOTH NUMBER 050806 Inbound Freight Information Carrier Shipped By Number of Pieces Weight Target Date Loose Display Shipped To Check One Warehouse Showsite Set up Information for GES Installation Ll Set Up Drawings Attached L Set Up Drawings With Exhibit L Case Crate Number Number of Workers required for set up LJ Forklift Ordered Hrs Time Did You Order Electrical Yes No Electrical Drawings Ll Attached Booth Cleaning Yes No Furniture Yes No AN Furniture Yes No Telephone Yes No Outbound Freight Information Outbound Freight Charges Prepaid J Collect 1 Bill To L GES Storage Method GES Logistics Common Carrier 1 AirFreight Carrier if known Contact Emergency Contact Information Showsite Contact Name Telephone Other Means of Contacting This Person Arrival L No Contact s Hotel Purchasing Authori
59. ctivities during the show If you see something unsafe or that presents a hazard please bring it to the attention of a GES Exposition Services supervisor By reporting unsafe or hazardous conditions you will help make the show safer and more enjoyable for yourself and your Society of American Archivists 71st Annual Meeting Fairmont Hotel at Illinois Center August 30 31 2007 fellow exhibitors Below you will find a list of Loss Prevention Guidelines that we request you follow while at show site These Guidelines will enhance the overall safety of the show and help to prevent injuries to you our employees and other exhibitors Exhibitor loss prevention guidelines at show site Exhibitors should treat the show areas during move in and move out as they would a construction site when work is on going Wearing of appropriate attire includes footwear with hard soles that protects against potential injuries from site debris and limits potential for slip and falls Heels flip flops open toed shoes are inappropriate and violate safety standards Smoking is prohibited except in designated areas Please be sure all cigarettes are fully extinguished Standing on chairs tables and other furniture is PROHIBITED The furniture is not designed to support your standing weight Please use a ladder or ask GES personnel for assistance GES forklifts and carts are to be used by authorized GES personnel only Please do not operate this equip
60. e if requesting excess declared value 1 00 per 100 00 of excess valuation will be assessed 50 00 minimum charge 71 0708 02580 12 SAD J9lIJJE2 sKepijoH Aepuns Aepunjes wdge Z pasoj udoe z 00 8 Aepu epuo A 51 Durana 0 00 2 Aq xoeuo jsnu SJOAUG SIN3MWdIHS TIY Q33In03 3 33V 5131211 LHOI3M G3l3lLH39 2002 Zz 1snBny pue 2002 Le Ajnr N33AML38 NO GINOHS LN3IIdIHS SAD sKepijoH 8 Aepuns Aepunjes wdge Z pasoj udoe z uJeoo 9 Aepu epuo A 51 Durana 0 00 2 Aq ul 9 SNW SjeAug SLNAIWdIHS GAYINOAY 5133211 LHOI3M GalalL32 2002 Zz 1snBny pue 2002 Le Ajnr N33AML38 NO GINOHS LN3IMdIHS 80909 1I O9VOIHO 199415 GOOM HLNOS 0S C S3OlAe3S NOILISOdX3 SAD eHgWriN HLOOS 80909 1I O9VOIHO 199415 GOOM HLNOS 0S C S3OlAe3S NOILISOdX3 SAD e1HgWriN HLOOS NOLLISIHX3 AWVN NOLLISIHX3 AWVN ursepy 157 SISIAIu2Jy Jo jor os ursepy 157 SISUN Jo 1391205 ANVdNOO ONILIGIHX4 OL ANVdNOO 9NILISIHX 3 OL LCLNANdIHS FO bv JANG bd BEEN fa Te he FO bv JANG bd WOds WOds lH9Olde 4d NO
61. easy theft targets Notify a GES representative of any safety issues or concerns SAVE TIME WITH GES ONLINE AT WWW ges com 6 71 0708 02580 050806 GES Show Site Work Rules Society of American Archivists 71st Annual Meeting Fairmont Hotel at Illinois Center August 30 31 2007 Union Information To assist you in planning your participation at your Chicago area show we are certain you will appreciate knowing in advance that union labor will be required for certain aspects of your exhibit handling There are six major unions which have jurisdiction over trade shows The following guidelines will help you in preparing your exhibit to conform to union jurisdiction Adherence to these guidelines can save you a substantial amount of money Teamsters Handle all material in and out of the hall Exhibitors are permitted to carry small packages into the hall without the use of wheeled carts and or dollies Riggers Uncrating unskidding positioning and leveling of all machinery and reskidding of all machinery Carpenters Uncrating of exhibits and display materials installation and dismantle of exhibits including cabinets fixtures shelving units furniture etc laying of floor tile carpet recrating of exhibits and closing of machinery crates Installation and dismantling of scaffolding bleachers and binding of chairs Decorators Hanging all non electrical signs drape and cloth installation and tacked fabric panels
62. elivery of Goods whichever is later Filing of claim Any claim for loss or damage to Goods must be in writing containing facts suf ficient to identify the Goods asserting liability for alleged loss or damage and making claim for the payment of a specified or determinable amount of money Such claim must be filed with the appropriate party within the time limits specified below Damage Reports incident reports inspection reports notations of shortage or damage on freight bills or other documents do not constitute filing of a claim Claims for Goods alleged to be lost stolen or damaged at the Show Site must be received in writing by GES within sixty 60 days after the close of the show Claims for Goods alleged to be lost or damaged during transit must be received by the respon sible party within nine 9 months of date of delivery of Goods GES Logistics subcontracts the movement of Goods to third party carriers Claims for damage in transit should be made directly with the Customer s carrier as shown on the Material Handling form Bill of Lading In the event of a dispute with GES Customer will not withhold payment or any amount due GES for Services as an offset against the amount of the alleged loss or damage Customer agrees to pay GES prior to the close of the show for all such charges and further agrees that any claim Customer may have against GES shall be pursued independently by Customer as a separate action to be resolved on its own m
63. elled will be charged 50 of original price after 5652 BPDG Pedestal Grey Nebula 24x24x42 301 25 452 00 move in begins and 100 of original price after installation Please Indicate Choice Place Order Here ITEM DESCRIPTION PRICE QTY TOTAL PRICE gt Table Counter Skirt Color Item 5 0501 0502 5804 5811 ONLY Gray will be provided if no color is indicated below Beige LI Forest Green Purple L Black Gold LI Red LI Blue L Gray LI Teal Burgundy Mauve L White gt Optional 4th Side Table Skirt Item 5 5805 5806 ONLY O Table 18 Table gt Optional 4th Side Counter Skirt Item 5 5809 5810 ONLY 16 Table 18 Table 1 Total All Items Ordered gt Tackboard Pegboard Physical Alignment Item s 5801 amp Tar ELEN 5816 ONLY accepted GES Payment Policy and 2 6 Rental Tax I iHomzontal L Vertical GES Terms amp Conditions of Contract 3 P Payment Enclosed Please include Booth Layout form H 3 for placement of items Authorized Signature Please Sign X AUTHORIZED NAME PLEASE PRINT 71 0708 02580 Orders received after the discount deadline date are subject to availability and or substitutions SAVE TIME WITH GES ONLINE AT Www ges com DATE 050806 17 050806 Furniture Package Order Form A 2 GES RETURN TO GES Exposition Services 7050 Lindell Road Las Vegas NV 89118 4702 Phone 800 475 2098 FAX 866 329 1437 Internat
64. enter at the show Please complete the information and return payment in full with this form and your orders You may choose to pay by credit card check or bank wire transfer however we require your credit card charge authorization to be on file with GES You agree to late fees up to 1 596 per month on any balance not paid at the conclusion of the event or balance left without appropriate credit card on file For your convenience we will use this authorization to charge your credit card for any additional amounts ordered by your representative or services rendered to your company for this event agree placing this order that have accepted GES Payment Policy and GES Terms amp Conditions of Contract X AUTHORIZED SIGNATURE AUTHORIZED NAME PLEASE PRINT DATE SAVE TIME WITH GES ONLINE AT www ges com EMAIL ADDRESS SHOWSITE CONTACT EMERGENCY BOOTH NUMBER STATE ZIP COUNTRY PURCHASE ORDER NUMBER CONTACT S HOTEL OPTIONAL Credit Card Charge Authorization All information must be provided Your order will not be processed if any information is missing i e Expiration Date Verification Code Account Number Contact Information Type of Card and Signature We require your credit card charge authorization to be on file with GES even if you are paying by check or bank wire transfer Account Number VERIFICATION CODE EXPIRATION DATE Corporate MasterCard LJ Discover Personal
65. er on the Order for Material Handling Services Straight Bill of Lading Failure to select one of the provided options will result in re routing at GES discretion and at Customer s expense assuming the Goods are labeled for return GES retains the right to dispose of Goods left on the show floor without liability if left unattended left without labels or not correctly labeled Concealed Damage GES shall not be liable for concealed loss or damage uncrated Goods or improperly packaged or labeled Goods Unattended Booth GES shall not be liable for any loss or damage occurring while Goods are unattended in Customers booth at any time including but not limited to the time the Goods are delivered to the dock until the time the Goods are received by Customers chosen carrier All Ma terial Handling Forms and or Straight Bills of Lading covering outgoing Goods submitted to GES will be checked at the time of pickup from the booth and corrections to the count or condition will be documented where discrepancies exist Measure of damage GES liability shall be limited to the lesser of 1 the depreciated value of Goods 2 repair cost or 3 the limitation of liability The limitation of liability shall be 50 fifty cents per pound per piece 100 00 one hundred dollars per package or 1 500 00 one thousand five hundred dollars per occurrence Excess Declared Value If Customer wishes a higher limitation of liability than stated above for loss or d
66. erits GES retains the right to pursue collection on amounts owed after show close without regard to any amount alleged to be owed for damage or loss Filing of suit Any action at law regarding loss or damage to Goods must be filed within two years of the date of declination of any part of a claim VII Jurisdiction Choice of forum This Agreement shall be governed by and construed in accor dance with the applicable laws of the United States or alternatively and depending on jurisdiction the laws of the State of Nevada The parties hereby submit to jurisdiction and venue in the United States Federal District Court of Nevada or as applicable depending upon jurisdiction the County Circuit Court in Clark County Nevada Vill Advanced Warehousing Temporary Storage Long Term Storage All terms and conditions relative to Advanced Warehousing Temporary Storage Long Terms Stor age are contained in the separate agreement entitled Storage Agreement In the event that Storage Agreement is not executed between the parties the following shall apply with respect to GES liability for Customer s Goods The responsibility of GES with respect to Exhibit Material is limited to the exercise of ordinary care and diligence in handling and storing of Customer s Goods GES shall be liable only for loss or damage to Goods caused by GES sole negligence GES liability is limited to sixty cents per pound 60 of the actual cash value per article I
67. es Please call our confidential Always Honest hotline at 866 225 8230 to report fraudulent or unethical behavior All rates are subject to change if necessitated by increased labor and material costs LABOR RATES ARE AS FOLLOWS e Straight Time Monday through Friday 8 00 AM to 4 30 PM Worker Per Hour Discount Regular Show Site S Overtime All day on Saturdays Straight Time 95 00 118 75 142 50 e Double Time All other times Sundays amp Holidays Overtime 142 50 178 25 213 75 Double Time 5 190 00 237 50 285 00 Discount Rate Rate applies to orders placed or before the above discount deadline date If an individual laborer has worked for eight straight hours between 8 00 AM Regular Rate Rate applies to orders placed after the above discount and 4 30 PM Monday through Friday excluding holidays the overtime rate deadline date but before the first day of exhibitor move in will apply during the hours of 4 30 PM through 8 30 PM on that same day for Show Site Rate applies to orders placed at show site that laborer Please Indicate Service Place Order Here SCHEDULE SCHEDULE SCHEDULE TOTAL OF TOTAL OF LABOR C GES SUPERVISED OK TO PROCEED DATE S START TIME END TIME HOURS WORKERS RATE TOTAL Please complete Key Information form L 2 2 GES will supervise labor to e Unpack and install display before exhibitor arrival at s
68. es the highest standards of integrity from all employees Please call our confidential Always Honest Hotline at 866 225 8230 to report fraudulent or unethical behavior SAVE TIME WITH GES ONLINE AT Wwww ges com 7 71 0708 02580 051004 GES Society of American Archivists 71st Annual Meeting GES Terms amp Conditions of Contract GES TERMS AND CONDITIONS ARE SUBJECT TO CHANGE AT GES SOLE DISCRETION WITHOUT NOTICE TO ANY PARTIES Fairmont Hotel at Illinois Center August 30 31 2007 Definitions GES GES Exposition Services Inc d b a GES and or GES Logistics and or Trade Show Electrical a k a TSE and or Trade Show Rigging a k a TSR and their employees Agents GES agents sub contractors carriers and the agents of each Customer Exhibitor or other party requesting Services from GES Carrier Motor carrier van line air carrier or air or surface carrier freight forwarder Shipper Party who tenders Goods to Carrier for transportation Goods Exhibits property and commodities of any type for which GES is requested to perform Services Cold Storage Holding of Goods in a climate controlled area Accessible Storage Holding of Goods in an area from which Goods may be removed during shows Services Warehousing transportation drayage un supervised labor supervised labor and or related services Show Site The venue or place where an exposition or event takes place Supervised Labor Union labor tha
69. g will be provided if no color is indicated E EGTE 2 6 Rental Tax below GES Terms amp Conditions of Contract Bisque Graphite Seascape 3 Payment Enclosed is 2 2 Authorized Signature Please Sign 12 4 9 AUTHORIZED NAME PLEASE PRINT DATE gt Electrical Under Carpet Yes gt Colored signs are available at additional cost so please email Calculate Total Square Footage CUSTOM gesgraphics ges com for a quote EPS Vector format file with all Width x Length Square Feet 8 fonts converted to outline and hard copy must be received with this order to receive a Custom ID Sign Please review 1 2 Digital File Submission Guide within this manual for additional information and instructions Signs will be black text on white background If Custom ID is not required please indicate ID copy Print or type STANDARD ID SIGN COPY For Additional Custom Graphics please send a request to email address gesgraphics ges com For Custom Exhibits please send a request to email address exhibitdesign ges com 21 71 0708 02580 050806 SAVE TIME WITH GES ONLINE AT WwWW ges com 050806 Graphics amp Signage Order Form ELE GES RETURN TO GES Exposition Services 7050 Lindell Road Las Vegas NV 89118 4702 Phone 800 475 2098 FAX 866 329 1437 International Exhibitors Only Phone 702 515 5970 FAX 702 263 1520 Contact us Online www ges com contact orders gove
70. gh quality output and often require additional hourly charges To avoid additional costs associated with these file types please supply files in accordance with the defined herein Acceptable Software Program Version File Extension Description Special Considerations Adobe Acrobat 7 0 pdf Portable Document Convert to pdf using appropriate high quality output settings Adobe Illustrator CS2 12 0 eps Vector Drawing Avoid embedding bitmap images Adobe InDesign CS2 3 0 indd Page Layout Include appropriate links fonts images Adobe Photoshop CS2 8 0 tif eps Bitmap Editing File should be in CMYK color space CorelDraw 12 0 cdr Vector Drawing Avoid embedding bitmap images QuarkExpress 6 5 qxd Page Layout Include appropriate links fonts images Page Artwork Dimensions Documents should be created at 100 the actual finished size If your software application has restrictions on page sizes create your document in a reduced scale 10 reduction increments Please indicate the scale used on all files which are scaled Bleeds are not necessary Failure to supply documents at exact final sizes will result in additional charges Color Specifications amp Proofs Supplied bitmap files should be in the CMYK color space All colors in Vector and Page Layout applications should be specified using the Pantone Matching System PMS GES will not be responsible for color variations or matching colors on final output if the
71. how site PM PM e Dismantle pack and arrange to ship display after show closing AM AM e Subject to terms and conditions of all GES policies including PM PM terms and conditions of contract including but not limited to sub AM AM paragraph VI Labor PM PM A 25 50 00 minimum surcharge will be added to the labor 4 Total Labor Ordered rates above for this professional supervision agree in placing this order that I have 2 25 50 00 GES 8 5 accepted GES Payment Policy and i EXHIBITOR SUPERVISED DO NOT PROCEED GES tenis amp Conditions of Contract DoD Exhibitor will supervise 3 Payment Enclosed e Indicate workers needed for installation and dismantling GES will not be responsible for any loss or damage arising from Authorized Signature the installation unpacking dismantlement or packing of exhibi AUTHORIZED NAME PLEASE PRINT DATE gt DES IS rESpOnSIDIS ype of booth Please estimate the number of workers and hours per worker needed for installation L Pop up Two Story L Custom O Other and dismantling above Invoice will be calculated according to actual hours worked relative to the original estimate and based upon the date received Additional labor required will be calculated and invoiced at the show site rate 050806 SAVE TIME WITH GES ONLINE AT wwW ges com 24 71 0708 02580 Key Information L 2 RETURN TO GES Exposition Servi
72. ing Firm 1I amp D Labor L Booth Cleaning Signs O Rental Furniture Transportation Charges Electrical O Material Handling In amp Out Plumbing Other Please Specify agree placing this order that have accepted GES Third Party THIRD PARTY STREET ADDRESS CITY STATE ZIP PHONE FAX The items checked below are to be invoiced to the Third Party 1 All Services L Booth Cleaning 1I amp D Labor O Rental Furniture Signs Electrical Transportation Charges Plumbing O Material Handling In amp Out Other Please Specify agree placing this order that have accepted GES Payment Policy and GES Terms amp Conditions of Contract X AUTHORIZED NAME PLEASE PRINT DATE AUTHORIZED SIGNATURE Payment Policy and GES Terms amp Conditions of Contract X AUTHORIZED SIGNATURE AUTHORIZED NAME PLEASE PRINT DATE Exhibiting Firm Credit Card Charge Authorization All information must be provided Your order will not be processed if information is missing i e Expiration Date Verification Code Account Number Contact Information Type of Card and Signature We require your credit card charge authorization to be on file with GES even if you are paying by check or bank wire transfer Account Number PROVIDE PROVIDE EXPIRATION DATE EXPIRATION DATE Corporate x L MasterCard Discover Personal iconem VISA Ame
73. ional Exhibitors Only Phone 702 515 5970 FAX 702 263 1520 Contact us Online www ges com contact orders governed by the GES Payment Policy GES Terms amp Conditions of Contract specified this Exhibitor Manual Society of American Archivists DISCOUNT DEADLINE DATE 71st Annual Meeting Thursday August 9 2007 Fairmont Hotel at Illinois Center August 30 31 2007 COMPANY NAME EMAIL ADDRESS BOOTH NUMBER GES Furniture Packages offer significant savings Rent any furniture package and save 10 off the regular price if these items were rented separately Price List DISCOUNT REGULAR DISCOUNT REGULAR ITEM DESCRIPTION PRICE PRICE ITEM DESCRIPTION PRICE PRICE 5410 Furniture Package 1 215 33 323 10 5411 Furniture Package 2 463 73 695 70 Includes 1 6 Skirted Table 2 Plastic Contour Chairs 1 Includes 1 Starbase Table 4 Contemporary Arm Chairs 1 Wastebasket Wastebasket Cancellation Policy Furniture Package items cancelled will be charged 50 of Prices include delivery installation rental and removal original price after move in begins and 100 of original price after installation Please Indicate Choice Place Order Here ITEM DESCRIPTION PRICE gt Table Skirt Color Item 5410 ONLY Gray will be provided 5410 Furniture Package 1 ERBEN if no color is indicated below Beige Forest Green Furniture 2 GERENS QTY
74. ists 71st Annual Meeting Fairmont Hotel at Illinois Center August 30 31 2007 As your tradeshow partner our goal is to provide you with hassle free service so you can get on with your show Even if you use an Exhibitor Appointed Contractor EAC you should have a basic working knowledge of the Exhibitor Service Manual contents and information By following the information below you will enjoy a smooth trade show experience Ordering Trade Show Services Please include your complete customer information on each order form including address with zip code phone and fax numbers e mail addresses contact name and most importantly booth number If you have multiple booth locations please complete separate order forms for each location booth meeting room etc Please ensure that the credit card information is complete and correct including the expiration date When ordering carpet draped tables or counters remember to select the colors you desire Please make sure that the size of the carpet you order is appropriate for your booth space e g do not order a 9 x 20 carpet for a 10 x 10 booth Keep the total square footage of your booth space in mind when you order your decorating items don t order more than will comfortably fit in your booth and still allow you to do business Inbound Confirm your furnishings orders with the GES National Servicenter You should receive a confirmation of you
75. itors Only Phone 702 515 5970 FAX 702 263 1520 Contact us Online www ges com contact ma 1 _ orders governed by the GES Payment Policy GES Terms amp Conditions of Contract specified this Exhibitor Manual 2 Society of American Archivists FORM DEADLINE DATE Handling 71st Annual Meeting Thursday August 9 2007 Brochure Fairmont Hotel at Illinois Center August 30 31 2007 COMPANY NAME EMAIL ADDRESS BOOTH NUMBER SHIP WITH GES LOGISTICS TO RECEIVE A 10 SAVINGS ON MATERIAL HANDLING WITH TRANSPORTATION PLUS To set up your saving with Transportation Plus please call 888 454 4437 or complete the GES Logistics Material Handling amp Shipping Form R 8b included in this exhibitor services manual and fax it to 702 515 5972 or email us at logistics ges com Call 888 454 4437 for a quote for any shipments that are under 10 000 Ibs Transportation Plus does not apply to shipments that are considered Small Package Local or shipments over 10 000 Ibs Round Trip shipping is required to qualify for Transportation Plus rates CERTIFIED WEIGHT TICKETS ARE REQUIRED FOR ALL SHIPMENTS Drivers with inbound shipments must check in at the GES warehouse or exhibit site by 2 00pm to be guaranteed same day unloading Warehouse receiving hours are Monday Friday 8 00am 2 30pm Closed 11 30am 12 30pm Saturdays Sundays amp Holidays In the event of weight discrepancies or shipments received without
76. ivities with GES Exposition Services Must comply with all reasonable rules and regulations of the venue Show Management and or Official Services Contractor in order to create a safe work environment A failure to do so can result in a delay or termination of your right to continue if the condition cannot be corrected 6 All information must be received in the GES Exposition Services office no later than 10 days prior to the show SAVE TIME WITH GES ONLINE AT WWW ges com 26 71 0708 02580 DATE MWDD YY ACORD CERTIFICATE OF LIABILITY INSURANCE PRODUCER ABC Insurance Agency Fax 212 555 6100 1234 Broker Lane AMEND EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW hd b d INSUREERS AFFORDIN VERAGE Atin Joe Agent 212 555 6102 1234 Bacon ine INSURERA Hartford Insurance Company of Illinois 1234 Corporate Lane INSURERB Aetna Casualty amp Surety Company THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS CERTIFICATE DOES NOT New York NY 10895 INSURERC Travelers Insurance Company uer Attn Joe Smith INSURERD Royal Insurance Company gum d E Phone 212 555 5349 212 555 9819 COVERAGES m 8 3 THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMEN TERM OF CONDITION OF ANY CONTRACT OR OT
77. learly identified on separate bills of lading with separate weight tickets otherwise GES will invoice the entire load at the Uncrated rate e Crated Material that is skidded or is any type of shipping container that can be unloaded at the dock with no additional handling required Uncrated Material that is shipped loose or pad wrapped and or unskidded machinery without proper lifting bars or hooks Special Handling Defined as shipments that are loaded by cubic space and or packed in such a manner as to require special handling such as ground loading side door loading constricted space loading and designated piece loading or stacked shipments Also included are mixed shipments and shipments without proper delivery receipts SAVE TIME WITH GES ONLINE AT WWW ges com Overtime Surcharges Shows that move in or move out on weekends or late in the day may be subject to overtime surcharges See enclosed Material Handling Order Form for details Late Surcharges A surcharge will apply if advance freight is received after the published deadline date for shipments to arrive at the warehouse See enclosed Material Handling Order Form for details Shipment Surcharges A surcharge will apply if shipments are received with incomplete information on shipping labels identifying company name and booth number and or shipments that are left on the show floor at the end of the show with no labels and no bill of lading turned in S
78. lease type or print clearly SAA Individual Member Cite Regular Institutional Member No LJ Yes SAA ARMA Reciprocal Rate LINo LJ Yes LAST NAME FIRST NAME NICKNAME FOR BADGE ARMA ID ee eee Check here if you have any special needs EXHIBITING COMPANY NAME BOOTH 2 in order to participate fully in this event The conference staff will contact you STREET OR PO BOX Guest Registration Designed especially for spouses and children of conference attendees Guest registration allows the guest CU OUeM HM to attend the Opening and Closing Plenary CITY STATE PROVINCE ZIP POSTAL CODE COUNTRY Sessions the Opening Reception and the Exhibit Hall Guest registrations must accom pany the conference attendee s registration PHONE DAYTIME PHONE WITH AREA CODE FAX WITH AREA CODE When registering a guest Please be sure to provide full names to the left E MAIL ADDRESS Please check appropriate box Members Nonmembers GUISE 1 99 C 129 GUEST NAME IF REGISTERED ARCHIVE CHICAGO Archivists 2 7 Exhibitor Sponsor Registration Society ot American Archivists Annual Meeting A Chicago IL August 28 September 1 2007 Expo August 31 2007 1 COMPLIMENTARY REGISTRANT 2 One registrant per form Please type or print clearly SAA Individual Member Cite Regular Institutional Member No LJ Yes
79. ll Base Sign Holder 63 50 95 25 5811 4th Side Skirted Optional 35 75 53 75 5731 Chrome Sign Holder 63 50 95 25 RISERS 5732 Aluminum Easel 50 75 76 25 5812 4 Single Tier 7 or 157 8 w 31 25 47 00 5733 Clothes Tree 70 00 105 00 5813 6 Single Tier 7 or 15 h 8 w 44 00 66 00 5734 Bag Stand 70 00 105 00 5814 4 Double Tier 7 and 15 h 8 w 44 00 66 00 5735 Garment Rack 70 00 105 00 5815 6 Double Tier 7 and 15 h 8 w 57 00 85 50 5736 Waterfall Stand 70 00 105 00 CUSTOM BOOTH DRAPE 5737 Literature Rack 118 25 177 50 0501 8 h Back Drape 4 minimum Price Ft 15 50 23 25 5741 Refrigerator 277 50 416 25 0502 3 h Side Drape 4 minimum Price Ft 12 75 19 25 5738 Aisle Stanchion w o Chain 37 50 56 25 DISPLAY FURNITURE 5739 Plastic Chain Price Ft 4 00 6 00 5645 BPDL Pedestal w Locking Door Black 338 00 507 00 5740 Ticket Tumbler 109 00 163 50 5646 Pedestal Grey Nebula 12x12x42 167 75 251 75 5817 Wastebasket 15 50 23 25 5647 BPDB Pedestal Graphite Nebula 12x12x42 167 75 251 75 5648 BPDC Pedestal Grey Nebula 18 18 30 226 75 340 25 5649 BPDD Pedestal Graphite Nebula 18x18x30 226 75 340 25 E 5650 BPDE Pedestal Grey Nebula 24x24x36 285 75 428 75 Prices include delivery installation rental and removal 5651 BPDF Pedestal Graphite Nebula 24x24x36 285 75 428 75 Cancellation Policy Items canc
80. ment Bicycles skateboards skates etc are prohibited on the show floor unless approved by the facility in advance If you are authorized to use your own cart please be sure to register it with the facility They should also provide you with a safe operating procedure If they do not a GES representative at the Exhibitor Service Desk can provide it to you Be aware of the forklifts moving throughout the aisles and docks Please stay clear of them especially when they are carrying a crate or load Keep the aisles free and open at all times Please utilize your booth space to store and work in while preparing your booth Never run in the exhibit hall Please walk Watch your step in the aisles and stay away from the loading docks Electrical wires and cords can be hazardous if frayed or stretched over a walkway Please check all cords for damage Notify a GES supervisor if you need assistance repairing or removing a damaged cord Do not overload outlets or plugs Please keep fire exits clear Report any fires immediately or pull the nearest fire alarm If you spill something or notice a spill clean it up or report it immediately Please do not walk away from a spill Use good housekeeping Dispose of waste properly and keep materials stacked securely Keep aisles free and clear of any and all debris Protect your valuables while on the show floor Please keep all expensive or valuable items secured Unattended items in booths are
81. n case of partial loss or damage the maximum liability shall be prorated based on weight GES is not responsible for any loss or damage to Goods caused by but not limited to fire theft the elements vandalism moisture vermin mechanical breakdown or failure freezing or changes in temperature as well as any other causes beyond GES immediate control GES is not responsible for the marring scratching or breakage of glass or other fragile items GES is not liable for the mechanical functions of instruments or appliances even if such articles are packed or unpacked by GES In no event shall GES be liable for special incidental indirect or consequential damages including business loss of any kind resulting from any damage to or loss of the Goods or from any act or failure to act Customer pays storage fees if any or costs for advance warehousing for use of the space only There is no guarantee of security or representations made by GES as to appropriateness of the conditions for Exhibitors Material The risk of loss remains the Customers alone and GES recommends the Customer carry and maintain insurance in amounts sufficient to cover its risk 71 0708 02580 SHIPPING Click Here to View Shipping Brochure 050806 GES Material Handling Information Society of American Archivists 71st Annual Meeting Fairmont Hotel at Illinois Center August 30 31 2007 Material Handling is the unloading of your exhibit materials delivery
82. nify Customer from and against any claims lawsuits demands liability costs and expenses including reasonable attorney s fees and court costs resulting from any injury to or death of persons or damage to property other than Goods GES assumes liability for bodily injury resulting from Customer s presence in areas which have been marked as off limits to exhibitors and during hours and days when exhibitors are present in the facility prior to the start of and after the conclusion of their space lease with show management V No liability for consequential damages UNDER NO CIRCUMSTANCES WILL ANY PARTY BE LIABLE FOR SPECIAL INCIDENTAL CONSEQUENTIAL OR PUNITIVE DAMAGES INCLUDING BUT NOT LIMITED TO LOSS OF PROFITS OR INCOME VI GES Liability for Loss or Damage to Goods Negligence standard GES shall be liable subject to the limitations contained herein for loss or damage to Goods only if such loss or damage is caused by the direct negligence or willful misconduct of GES Condition of Goods GES shall not be liable for damage loss or delay to uncrated freight freight improperly packed glass breakage or concealed damage GES shall not be liable for ordinary wear and tear in handling of Goods or for damage to shrink wrapped Goods All Goods should be able to withstand handling by heavy equipment including but not limited to forklifts cranes or dollies It is the Customers responsibility to ensure that Goods are packaged correctly
83. ns and drink tickets that carry your company name and logo And we ll provide a public thank you ARCHIVES CHICAGO 2007 Tote Bags 10 000 How many tote bags does anyone need Well based on the clamoring for bags every year we can only assume that the answer is never enough Imagine your company name and logo displayed all week long as more than 1 500 attendees carry their tote bags around the meeting facility around Chicago and back home They ll remember your company s generosity for years to come Chicago Blues Brunch in the Exhibit 10 000 Yes the feeding frenzy continues Our attendees love to eat and you re sure to receive their thanks and recognition for providing a delectable Chicago Blues Brunch complete with all the trimmings This 2 hour event will feature food station signage and a banner highlighting your company s name and logo and a public thank you for your generosity Attendee Badge Wallets 5 000 Attendees are required to wear their badges just about everywhere and your company name and logo will travel with them during the conference and beyond Let s see 1 500 attendees x President s 3 000 Select groups are invited to attend the President s Private Reception Heres yo
84. ns or claims arising out of its negligent supervision If Customer elects to use unsupervised labor then Customer assumes all liability for the actions or claims that arise out of such work and shall provide GES and show management with an indemnity including defense costs for any SAVE TIME WITH GES ONLINE AT Www ges com claims that result from Customers supervision or failure to supervise assigned labor Empty Storage GES assumes no liability for loss or damage to Goods or crates or the contents therein while containers in storage It is Customer s sole responsibility to affix the appropriate labels available at the GES Service Desk for empty container storage Damage that is the direct result of GES negligence shall be subject to the limitations of liability set forth in this document Forced Freight GES shall not be liable for Goods not picked up by Customer s chosen carrier by the show deadline It is Customer s responsibility to complete accurate paperwork for shipping and insure its Goods are appropriately labeled Customer acknowledges that it is a lessee of space and as such has an obligation to remove its Goods on or before the targeted time If Goods remain on the floor after this point GES has the right to remove them in order to restore the premises to its original condition for show management pursuant to the venue s lease with show management In such cases GES is authorized to proceed in the manner chosen by Custom
85. prior to shipment or movement on or off the Show floor Receipt of Goods GES shall not be liable for Goods received without receipts freight bills or specified unit counts on receipts or freight bills Such Goods shall be delivered to booth without the guarantee of piece count or condition Force Majeure GES shall not be liable for loss or damage that results from Acts of God weather conditions act or default of Customer shipper or the owner of the Goods inherent nature of the Goods public enemy public authority labor disputes and acts of terrorism or war Cold Storage Goods requiring cold storage are stored at Customer s own risk GES assumes no liability or responsibility for Cold Storage Accessible Storage GES assumes no liability for loss or damage to Goods while in Accessible Storage Storage charges are for the use of space and are not a form of insurance or a guarantee of security Unattended Goods GES assumes no liability for loss or damage to unattended Goods received at Show Site at any time from the point of receipt of inbound Goods until the loading of the outbound Goods including the entire term of the respective show or exhibition Customer is responsible for insuring its own Goods for any all risk of loss Labor GES assumes no liability for loss damage or bodily injury arising out of Customer s supervi sion of GES provided union labor If GES supervises labor for a fee GES shall be liable only for actio
86. r order within 3 5 days of placement Confirm target dates with GES and communicate them to your carrier Refer to the Special Handling brochure enclosed to ensure that you do not incur special handling charges You may want to share this brochure with your carrier Keep the phone number of your carrier with you including weekend contact Have your hotel information available including phone number address etc After emptying crates place empty labels on all sides of your crates and cases Remember to remove old empty labels Additionally empty labels are sometimes color coded so make sure you get the correct color and be sure your number is on each label Put together a trade show survival kit to include in your freight or carry with you including Small Tool Kit Staples Scissors Tape Pens amp Markers for labels First Aid Kit Bottled Water Outbound out Keep in mind the return of empty containers can take from 2 to 12 hours depending on the size of the show so coordinate your outbound flight to accommodate this SAVE TIME WITH GES ONLINE AT www ges com 2 71 0708 02580 EZ GES Petroleum Surcharge Information Society of American Archivists 71st Annual Meeting Fairmont Hotel at Illinois Center August 30 31 2007 ATTENTION PETROLEUM SURCHARGE INFORMATION In order to offset the effects of increasing fuel costs being felt by every citizen and industry in North America GES Exposition se
87. r square foot per day 0 39 0 58 9072 Vacuuming Before Show Open 2002 00 0 00 00000000 price sq ft 0 41 0 62 SHAMPOOING 9073 Shampooing Before Show Open Only 00 2100001000000000 price sq ft 0 47 0 71 MOPPING amp WAXING 9074 Mopping amp Waxing Before Show Open price sq ft 0 24 0 35 PERIODIC PORTER SERVICE GES will empty wastebaskets amp wipe down counters at two hour intervals show hours only for the duration of the show Vacuuming not included Calculate by your booth size 9075 75 60 113 40 Suri Eu IP ODE perday 228 90 343 35 W7 su mc QN NEN uu perday 275 63 413 44 9078 3001 sq ft and ria cie deii a c ER er ERR 323 14 484 71 PORTER SERVICE LABOR RATES ARE AS FOLLOWS e Straight Time Monday through Friday 8 00 AM to 4 30 PM Overtime All other times Monday through Friday and all day on Straight Time 3410 4275 51 25 Saturdays Sundays and Holidays Overtime 5970 74 75 89 50 Discount Rate Rate applies to orders placed or before the above
88. rdwall Only 1807 00 2710 50 SMOOTHWALL GRID ACCESSORIES 5008 10x10 Inline White Hardwall Only 1261 75 1892 75 5018 Waterfall 7 Ball 24 00 36 00 5009 10x10 Inline White Hardwall Only 1684 50 2526 75 5019 Hook 4 6 or 8 5 50 8 25 5101 6 Tabletop Display 1290 25 1935 50 5020 7 Meter 57 75 86 75 5102 10x10 Inline 1368 00 2052 00 5021 2 Meter 12975 19475 5103 10x10 Inline 2580 50 3870 75 Delivery installation rental and dismantling are included in package price Cancellation Policy Due to material and labor costs orders cancelled before move in begins will be charged 50 of original price Similarly orders cancelled after move in will be charged 100 Place Order Here Please Indicate Choice ITEM DESCRIPTION PRICE QTY TOTAL PRICE gt 16 oz Standard Custom Cut Carpet Color Item 5301 ONLY Gray will be provided if no color is indicated below Black Burgundy Gray Blue LI Emerald Green Red gt 26 oz Plush Custom Cut Carpet Color Item 5302 ONLY Dove will be provided if no color is indicated below L Cement Lava Rock Royal Blue Charcoal L Navy LI Silky Beige LJ Cobalt Onyx LJ Silver Dove Red LI Snow gt 50 oz Ultra Plush Custom Cut Carpet Color Item 5303 1 Total Items Ordered agree placing this order that have ONLY Iceber
89. re a Supervision may be provided by the Exhibitor b The Exhibitor may appoint an exhibit installation contractor or display builder In both such instances GES shall have no liability to any party for damage or injuries caused by exhibitor or its third party agents EXHIBITOR APPOINTED CONTRACTORS Exhibitors may employ the service of independent contractors to install and dismantle their display providing the Exhibitor and the instal lation and dismantling contractor comply with the following requirements 1 The Exhibitor must notify Show Management in writing and GES Exposition Services of the intention to utilize an independent con tractor no later than 30 days prior to the first move in day furnishing the name address and telephone number of the firm 2 The Exhibitor shall provide evidence that the Exhibitor Appointed Contractor has proper certificates of insurance with at least the minimum as described below unless show management requires more a Comprehensive General Liability not less than 1 000 000 with respect to injuries to any one person in an occurrence b 2 000 000 with respect to injuries to more than one person in any occurrence c Workers Compensation Insurance including employee liability coverage in a minimum amount not less than 1 000 000 of individual and or aggregate coverage and or statutory limitation d GES Exposition Services and Show Management must be named as additional insureds Any exhibitor who h
90. rican Express V Code is either on the back or front of your card Diners Club FRONT American Express HHH HH HE CARDHOLDER S NAME PLEASE PRINT CARDHOLDER S BILLING ADDRESS CITY STATE ZIP COUNTRY PLEASE X SIGN CARDHOLDER S SIGNATURE DATE SAVE TIME WITH GES ONLINE AT wWW ges com Third Party Credit Charge Authorization All information must be provided Your order will not be processed if any information is missing i e Expiration Date Verification Code Account Number Contact Information Type of Card and Signature We require your credit card charge authorization to be on file with GES even if you are paying by check or bank wire transfer Account Number PROVIDE PROVIDE EXPIRATION DATE EXPIRATION DATE MasterCard LJ Discover VISA American Express V Code is either on the back or front of your card H Diners Club FRONT Corporate O Personal asterCar iscover American Express HHH HHH HEHE CARDHOLDER S NAME PLEASE PRINT CARDHOLDER S BILLING ADDRESS COUNTRY X CARDHOLDER S SIGNATURE DATE 71 0708 02580 071406 GES Safety First Safety is very important for everyone working in the exhibit hall especially you GES Exposition Services is committed to safety throughout our company and in the work that we do We request that you make safety a part of your a
91. rice per shipment Deferred Shipments 0 100 Ibs Shipments 101 Ibs and Dim weight or actual weight which ever is greater will apply Subject to applicable surcharges to Next Day and 2nd Day Weight amp Dimensions Final Rate Subject Correct Weight amp Dimensions Mark X in the H M column to designate hazardous materials as defined in Department of Transportation Regulations LIST EACH PIECE H M DIMENSIONS IN INCHES EST WEIGHT LIST EACH PIECE H M DIMENSIONS IN INCHES EST WEIGHT Lx W x H Lx W x H Lx W x H Lx W x H Lx W x H Lx W x H Lx W x H Lx W x H Lx W x H Lx W x H Our shipment will be sent to L Exhibit Site L Warehouse on date via Total pieces Total Weight 200 Ib minimum per shipment 100 x Rate Small package cartons will be sent to Exhibit Site L Warehouse on date via Total cartons Hazardous Materials Contact Number 1 Total Estimated Charges agree in placing this order that have 2 30 Late Arrival Surcharge accepted GES Payment Policy and GES ARRIVAL DATES AND SURCHARGES FOR SHIPMENTS Terms amp Conditions of Contract 3 Excess Declared Value Advance Date mE 4 Payment Enclosed July 31 2007 Advance shipments may begin arriving at ware house ignature ign August 27 2007 Last day for crated shipments to arrive at ad Authorized 5 gnature ease 5 g X vance warehouse
92. rned by the GES Payment Policy GES Terms amp Conditions of Contract specified this Exhibitor Manual Society of American Archivists DISCOUNT DEADLINE DATE 71st Annual Meeting Thursday August 9 2007 Fairmont Hotel at Illinois Center August 30 31 2007 COMPANY NAME EMAIL ADDRESS BOOTH NUMBER Price List ITEM DESCRIPTION de REAR All standard signs are digitally produced on white foamcore Standard 5005 TxA Sign 2400 3600 215 Eee text copy placement in a color specified herein 5906 7 x 44 Sign 3450 51 75 2 5907 11 14 Sign 24 00 36 00 ton ea maintains fully equipped graphics shops that 5908 14 x 22 Sign 34 50 51 75 offer 5909 14 x 44 m 69 00 103 50 SENS Graphic Design Large Format Printing 5910 22 x 28 Sign 69 00 103 50 Desktop Publishing POP Displays 5911 28 x 44 Sign 138 00 207 00 Backlit Graphics Lamination 5912 10 x 60 Sign 67 50 101 25 Vinyl Graphics Logo Reproduction 5913 20 x 60 Sign 134 50 201 75 Graphics Presentation Vinyl Banners 5914 40 x 60 Sign 268 75 403 25 5915 48 x 96 Sign 516 25 774 50 For custom pue us at 5931 Easel Back 7 50 11 25 gesgrap ges File submission requirements and guidelines for custom signage are contained within the page titled Digital File Submission Guide Please Indicate Choice Place Order Here ITEM DESCRIPTION PRICE QTY TOTAL P
93. rom 1 Total Estimated Charges e actual weight Adjustments will be made accordingly ARRIVAL DATES SURCHARGES FOR order that accepted 280 ae Advance Date cS 3 30 Late Arrival Surcharge 5 Payment Enclosed 020107 5 Logistics Material Handling amp Shipping Form RETURN TO GES Exposition Services 7050 Lindell Road Las Vegas NV 89118 4702 Phone 888 454 4437 FAX 702 515 5972 International Exhibitors Only Phone 702 515 5970 FAX 702 515 5972 orders governed by the GES Payment Policy GES Terms amp Conditions of Contract specified this Exhibitor Manual FORM DEADLINE DATE Thursday August 9 2007 Society of American Archivists 71st Annual Meeting Fairmont Hotel at Illinois Center August 30 31 2007 COMPANY NAME EMAIL ADDRESS BOOTH NUMBER Pick Up Information DATE SHIPPING RECEIVING HOURS 4 HOUR WINDOW REQUIRED ADDRESS STREET CITY STATE ZIP COUNTRY PICK UP CONTACT PHONE NUMBER FAX NUMBER SPECIAL INSTRUCTIONS ADDITIONAL CHARGES MY APPLY WEEKEND L Pick Up LJ Delivery Delivery Information DATE RECEIVING HOURS DESTINATION EXHIBITOR NAME SHOW NAME BOOTH ADDRESS STREET CITY STATE ZIP COUNTRY SHOW CONTRACTOR CONTACT PHONE NUMBER Method Of Shipment Ground LILTL Air Day Special Instructions Truck Load 2 Day Additional charges may apply Rates p
94. rvices has enacted a Petroleum Surcharge Program The Petroleum Surcharge will result in a 2 increase on all services published in the exhibitor service manual with the exception of GES Logistics which already has a fuel surcharge built into the rates These charges will be shown as a separate line item on your GES invoice Increased petroleum costs have impacted every facet of our business from the cost of carpeting which is essentially processed petroleum to plastics visqueens propane fuel and diesel fuel GES thanks you for your continued support and patience during this critical time SAVE TIME WITH GES ONLINE AT WWW ges com 3 71 0708 02580 103106 Payment amp Credit Card Charge Authorization RETURN TO GES Exposition Services 7050 Lindell Road Las Vegas NV 89118 FAX 866 329 1437 or 702 263 1520 for international exhibitors Phone 800 475 2098 or 702 515 5970 for international exhibitors Contact us Online www ges com contact orders governed by the GES Payment Policy GES Terms amp Conditions of Contract specified this Exhibitor Manual Society of American Archivists 71st Annual Meeting FORM DEADLINE DATE Thursday August 9 2007 Fairmont Hotel at Illinois Center August 30 31 2007 COMPANY NAME STREET ADDRESS CITY PHONE FAX SHOWSITE CONTACT Payment Policy Payment for Services GES requires payment in full at the time services are ordered Further GES
95. s e Full page ads in Preliminary and Onsite programs a 1 000 value Full page ad in a pre meeting issue of Archival Outlook a 510 value Listing on the SAA website with a direct link to your site e Five invitations to the President s Reception Your company s promotional material inserted free in all attendee registration bags Bronze Sponsor Two conference registrations a 798 value e One 8 x 10 Exhibit Hall booth Sponsorship of attendee badge wallets Half page ads in Preliminary and Onsite programs a 700 value Corporate Bronze Sponsor listing and logo in Preliminary and Onsite programs Listing on the SAA website with a direct link to your site ue c American s AEAT SprCIFIC SPONSORSHIP OPPORTUNITIES Pere I OF Ore If you d prefer you may sponsor individual events or take away items that are sure to be memorable for meeting attendees Following are lots of options to help you meet your marketing goals within your budget All sponsors will be listed in the Onsite Program and on the SAA website just as soon as sponsorship is confirmed Confirm early tor additional exposure THINK BIG Happy Hour in the Exhibit Hall 15 000 Here s your chance to showcase your company in the Exhibit Hall where your current and prospective clients have direct access to you We ll highlight your generosity on a large thank you banner signage at all food statio
96. s the right to require prepayment or guarantee of the charges at the time of request for Services A failure to pay timely will result in Customer having to pay in cash in advance for future services If a credit card is provided to GES GES is authorized to bill to such credit card any unpaid charges for services provided to Customer including charges for return shipping Any charges not paid within 30 days of delivery will be subject to interest at 1 per month until paid IV Mutual Obligations Indemnification Customer to GES Except to the extent of GES s own negligence and or willful misconduct Customer shall defend hold harmless and indemnify GES from and against any claims lawsuits demands liability costs and expenses including reasonable attorney s fees and court costs resulting from any injury to or death of persons or damage to property relating to or arising from performance under this Agreement Customer agrees to indemnify and hold GES harmless for any and all acts of its representatives and agents including but not limited to Customer Appointed Contractors and Installation and Dis mantle Companies any subtenant or other user of its space or any agents or employees engaged in business on its behalf of Customer or present at Customers invitation GES to Customer To the extent of GES own negligence and or willful misconduct and subject to the limitations of liability below GES shall defend hold harmless and indem
97. se requirements not met Always send 100 accurate proofs color laser prints with your disk Typefaces Fonts Convert all fonts to outlines before saving your file for transfer If you do not convert your fonts to outlines font substitution will occur resulting in unexpected output Remember that once fonts are converted to outlines they are no longer editable Still Have Questions If you still have questions or concerns about your artwork or method of delivery please contact us at gesgraphics ges com please indicate what city your event is being held in SAVE TIME WITH GES ONLINE AT WWW ges com 23 71 0708 02580 I amp D SERVICES Installation amp Dismantling Order Form GES RETURN TO GES Exposition Services 7050 Lindell Road Las Vegas NV 89118 4702 Phone 800 475 2098 FAX 866 329 1437 m International Exhibitors Only Phone 702 515 5970 FAX 702 263 1520 Contact us Online www ges com contact orders governed by the GES Payment Policy GES Terms amp Conditions of Contract specified this Exhibitor Manual i hr pe id Society of American Archivists DISCOUNT DEADLINE DATE Installation amp 71st Annual Meeting Thursday August 9 2007 Dismantling Fairmont Hotel at Illinois Center August 30 31 2007 Brochure COMPANY NAME EMAIL ADDRESS BOOTH NUMBER PLEASE COMPLETE THIS FORM FOR ALL DISPLAY LABOR NEEDED TO DETERMINE IF YOU NEED DISPLAY LABOR
98. t is provided to a Customer to install or dismantle a booth or exhibit space and is supervised and or directed by GES Un Supervised Labor Union labor that is provided to a Customer to install or dismantle a booth or exhibit space and per Customer s election is not supervised and or directed by GES Customer assumes the responsibility for the work of union labor when Customer elects to use unsupervised labor ll Scope These Terms and Conditions shall be binding upon Customer GES and their respective Agents and representatives including but not limited to Customer contracted labor such as Customer Appointed Contractors and Installation and Dismantle Companies and any other party with an interest in the Goods Each shall have the benefit of and be bound by all provisions stated herein including but not limited to time limits and limitations of liability By acceptance of services of GES or Agents Customer and any other party with an interest in the Goods agree to these Terms and Conditions lll Customer Obligations Payment for services Customer shall be liable for all unpaid charges for services performed by GES or Agents Customer authorizes GES to charge its credit card directly for services rendered on its behalf after departure by placing an order on line via fax phone or through a work order on site Credit Terms All charges are due before Services are performed unless other arrangements have been made in advance GES ha
99. tion Counter 2 Meter 426 50 639 75 5105 20x20 Island 8435 00 12652 50 5108 Information Counter 1 Meter Curved 615 75 923 75 10 X 20 EXHIBITS 5109 Shelf 1 Meter x 10 52 00 78 00 1206 10 20 Inline White Hardwall Only 5660 00 8490 00 5110 Slatwall 1 Meter x 8 39025 585 50 1209 10x20 Inline 7846 25 11769 50 5112 Arm Light Black or White 66 25 99 50 1210 10x20 Inline White Hardwall Only 5660 00 8490 00 5113 Wirewall Panel Black or White 38125 572 00 1215 10x20 Inline 10582 25 15873 50 5114 Tackboard 4 x 8 44600 669 00 1216 10 20 Inline 11333 00 16999 50 5115 Light Box Small Graphics Not Included 276 25 414 50 5104 10x20 Inline 5673 00 8509 50 5116 Light Box Medium Graphics Not Included 447 25 671 00 10 X 10 EXHIBITS 5117 Light Box Large Graphics Not Included 566 75 850 25 1101 10x10 Inline 5150 50 7725 75 SLATWALL ACCESSORIES 1107 10x10 Corner 5477 25 8216 00 5012 Shelf 1 Meter x 10 57 50 86 25 1114 10x10 Inline 4095 00 6142 50 5013 Waterfall 7 Ball 24 00 36 00 1118 10 10 Inline 4117 00 6175 50 5014 Waterfall Hooks 24 00 36 00 1119 10x10 Inline 4084 50 6126 75 5015 Hook 4 6 or 8 5 50 8 25 5004 10x10 Inline White Hardwall Only 1752 75 2629 25 5016 Hangbar 1 Meter 57 75 86 75 5006 10x10 Inline White Hardwall Only 1773 25 2660 00 5017 2 Meter 129 75 194 75 5007 10x10 Inline White Ha
100. tions of 8 Material Handling R 1 Material Handling Information 9 Save 10 on Material 10 R 2c Transportation Plus amp Material Handling Form 11 R 8b GES Logistics Material Handling amp Shipping 12 R 5 Advance Shipping 13 R 6 Direct Shipping Labels 14 Decorating Services C 1 Carpet Order 2 15 C 2 Carpet Package Order 16 1 Furniture amp Accessories Order 17 2 Furniture Package Order Form 18 B 1 Specialty Furniture Order 19 B 2 Specialty Furniture Order 20 D 1 Standard Exhibit System Order Form 21 l 1 Graphics amp Signage Order 22 l 2 Digital File Submission 23 Labor L 1 Installation amp Dismantling Order Form 24 L 2 Key 25 L 3 Official Contractors Information
101. toring Empty Containers Properly labeled empty shipping cartons will be picked up stored and returned after the show Labels are available at the GES Servicenter or from your GES Service Executive and are for empty storage only Depending on the size of the show it can take from two to twelve hours to return empty crates Do not store any items in crates marked empty Outgoing Shipments An OMHF Outbound Material Handling Form Bill of Lading must accompany all outgoing shipments Shipping information outbound forms and labels will be available at the GES Servicenter Exhibitors selecting non official carriers will need to make their own arrangements for pickup Make sure that someone from your company will be on site to oversee the outbound shipment of your display and product Machinery Labor Equipment Labor and equipment for uncrating unskidding positioning leveling dismantling recrating and reskidding machinery and or equipment must be ordered separately Place your order for this labor using the In Booth Forklift amp Labor Order Form If your material requires specialized rigging equipment please notify us promptly so that we can make arrangements When possible supply your own rigging equipment with shipments and pre rig your material All of your goods should be insured by your own insurance policy Although we do our best to handle your goods as our own there are many variables in shipping and handling that
102. tutions Custom orders are available Please call for quote Authorized Signature Please Sign X Cancellation Policy Items cancelled will be charged 100 of DATE original price after move in begins SAVE TIME WITH GES ONLINE AT www ges com 20 71 0708 02580 9 9 9 Al 3 Payment Enclosed LJ E H STANDARD EXHIBITS T Standard Exhibit System Order Form EN RETURN TO GES Exposition Services 7050 Lindell Road Las Vegas NV 89118 4702 Phone 800 475 2098 FAX 866 329 1437 International Exhibitors Only Phone 702 515 5970 FAX 702 263 1520 4 Brochure Contact us Online www ges com contact All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Manual COMPANY NAME EMAIL ADDRESS Price List Society of American Archivists DISCOUNT DEADLINE DATE 71st Annual Meeting Thursday August 9 2007 Exhibits Fairmont Hotel at Illinois Center August 30 31 2007 BOOTH NUMBER ITEM DESCRIPTION 20 X 20 EXHIBITS DISCOUNT PRICE REGULAR PRICE ITEM DISCOUNT DESCRIPTION ACCESSORIES PRICE REGULAR PRICE 2202 20x20 Island Peninsula 11718 00 17577 00 5011 Hardwall Arm Light Black or White 57 75 86 75 2211 20x20 Island Peninsula 18409 25 27614 00 5106 Information Counter 1 Meter 31125 467 00 2216 20x20 Island 18486 75 27730 25 5107 Informa
103. ur opportunity to place your company s name before past present and future leaders of SAA You ll receive personal thanks from the President and signage at the door New Member First Timer Breakfast 3 000 More and more come every year as SAA membership continues to grow If you re looking for new leads and contacts what better place to make an important first impression than at this special function just for new members and first time attendees Here s your chance to develop strong partnerships with the future of the profession Sponsorship includes signage and a public thank you Last Chance Exhibit Hall Break 2 000 No matter how well attendees plan they always seem to find themselves in the Exhibit Hall for that one last visit before the hall closes You can take advantage of this heavily trafficked time to leave a lasting impression Sponsorship includes snack station signage and a public thank you Closing Party Band Entertainment 3 000 You ll leave a lasting impression at this last official event of ARCHIVES CHICAGO 2007 Archivists love to rock and our hired entertainers will make sure they dance the night away thanks to you For complete information about these sponsorship opportunities or to begin customizing your own sponsorship please contact Nancy Beaumont SAA Executive Director 312 922 0
104. w kane 4 4 le Black Emerald Green O Red 5305 10 x20 160z Standard Carpet 1 Blue Gray Stone Blue 5306 10 x30 160z Standard Carpet 1 LJ Burgundy Purple ITEM DESCRIPTION TOTAL SQ XPRICE SQ FT TOTAL PRICE gt 46 oz Standard Custom Cut Carpet Color Item 5309 ONLY Gray will be provided if no color is indicated below L Black L Burgundy Gray Blue Emerald Green LI Red gt 26 oz Plush Custom Cut Carpet Color Item 5310 ONLY Dove will be provided if no color is indicated below Cement Lava Rock Royal Blue Charcoal Navy Silky Beige Cobalt Onyx LJ Silver Dove Red Snow gt 50 oz Ultra Plush Custom Cut Carpet Color Item 5311 ONLY Iceberg will be provided if no color is indicated below L Bisque Graphite Seascape Black Iceberg LJ Sterling Cabernet Midnight Teal gt Electrical Under Carpet Yes No 1 Total Items Ordered agree in placing this order that have gt Calculate Total Square Footage 2 6 Rental Tax Width x Length Square Feet GES Terms amp Conditions of Contract 3 Payment Enclosed Authorized Signature Please Sign 2 4 SAVE TIME WITH GES ONLINE
105. without surcharge A 30 30 00 minimum AUTHORIZED NAME PLEASE PRINT DATE late arrival surcharge based on the above rates will apply to each shipment received at the advance warehouse after this last date EXCESS DECLARED VALUE OPTION 050806 Direct Dates Note 1 STOP You must read form G 7 before going any further have read the Terms amp Conditions set forth August 30 2007 Direct shipments may begin arriving at the on form G 7 and understand the contents thereof have the authority to bind the below referenced exhibit site exhibiting company which hereby accepts the terms and conditions set forth on this form and the G 7 August 30 2007 Last day for shipments to arrive at the exhibit form P site Note 2 Liability is limited to 0 50 Per pound per package 100 00 per package or 1 500 00 per occurrence whichever is less unless a higher value is declared RECEIVED subject to individually determined rates or contracts Note 3 Declared value Excess declared value available from GES up to 100 000 00 that have been agreed upon in writing between GES and shipper if applicable otherwise to the rates classifications and rules that have been established GES and are available to the shipper on request By signing this order form shipper agrees to be bound by all its terms and conditions SAVE TIME WITH GES ONLINE AT WWW ges com Excess declared value is not available for items listed on form G 7 Check her
106. zation LJ Yes SAVE TIME WITH GES ONLINE AT www ges com C Sent to the Official Electrical Contractor Date Pro Number Crated Display Rental Carpet Color Own Carpet Color Padding Approximate time for set up Special Equipment Required Yes L No With the Exhibit Electrical Under Carpet Other Items Consigned To Address City State Zip Second Consignee Address City State Zip Vanline J Other Phone Title Departure 71 0708 02580 25 020405 L 3 GES Official Contractors Information Society of American Archivists 71st Annual Meeting Fairmont Hotel at Illinois Center August 30 31 2007 OFFICIAL SERVICE CONTRACTORS Show Management acting on behalf of all Exhibitors and in the best interest of the exposition has appointed Official Service Contractors to perform and provide necessary services and equipment Official Service Contractors are appointed to e Insure the orderly and efficient installation and removal of the overall exposition e Assure the distribution of labor to all Exhibitors according to need e Provide sufficient labor to satisfy the requirements of Exhibitors and for the exposition itself e that the proper type and limits of insurance are in force and e Avoid any conflict with local union and or exhibit hall regulations and requirements The Official Service Contractors will provide all usual trade show services including labor Exceptions a

Dear ARCHIVES/CHICAGO 2007 Exhibitor: Congratulations on your

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