27TH ANNUAL CONFERENCE
Contents
1. CONFERENCE SPONSORSHIP OPPORTUNITIES Below is a detailed list of the sponsorship opportunities for the NAGAP 2014 Annual Conference Sponsorships are accepted on a first come first served basis and sponsorship of some events 1 2 3 4 and 11 are partial sponsorships and will be noted as such in the publications If you are interested in sponsoring the full event please contact the NAGAP Executive Office at info nagap org to discuss options We appreciate your continued support of the 2014 Annual Conference and NAGAP Previous conference sponsors included Gold Sponsor GradSchools com PlattForm Oracle IDP Platinum Sponsor Hobsons Silver Sponsors ETS Bronze Sponsors IELTS QS Platinum Level 20 000 One Preferred Exhibit Booth Two additional conference registrations Full page ad in the conference program and a page ad in the Summer issue of Perspectives newsletter Complimentary pre and post registration mailing list emailed approximately April 11 Promotional flyer insert in tote bag pre approved by NAGAP Verbal acknowledgement at the conference as well as extensive recognition on the NAGAP website event signage and printed publications Sponsor luncheon with NAGAP Board Exclusive Underwriting Items Events for Platinum Sponsors 1 Wednesday Evening Welcome Reception Host 20 000 2 Thursday Evening Networking Party Host 20 000 Gold Level 15 000 One Exhibit Bo2. San Diego Taxi San Diego Trolley San Diego taxi service is available on a first come first serve basis Simply cross the street to catch the convenient San Diego from the lower level curb of all terminals at San Diego International Trolley offering budget friendly San Diego transportation Airport Approximate cost from SAN International to Manchester to Tijuana Mexico Fashion Valley Mission Valley shopping Grand Hyatt San Diego is 10 to 15 centers Old Town Qualcom Stadium throughout downtown San Diego and into East County San Diego Airport Shuttle Service NAGAP is pleased to partner with Super Shuttle to provide NAGAP Conference attendees a special discount of 1 one way and 2 round trip Area Activities include Seaport Village San Diego Zoo SeaWorld San Diego Balboa Park sailing on San Diego Bay Gaslamp District Coronado Island and the USS Midway just to name a few Amtrak Train Station Located only five blocks from Manchester Grand Hyatt San Diego For scheduled service call 800 872 7245 or visit 12 EXHIBITOR PROSPECTUS April 30 May 3 2014 Manchester Grand Hyatt San Diego CA 10 11 Security Guard service will be provided by exh exhibitor should ma placed in the boo responsible for loss or damage due to a he Exhibit Booth Construction Exhibits shall be arranged so as not Exhibit Representatives NAGAP POLICIES AND PROCEDURES 12 Exhibitor Installation Representative Each exhibitor wil
3. as NAGAP wraps up the Annual Conference In addition to featuring a slide show recapping the events of the conference attendees are drawn to the brunch to compete for the exciting door prizes Attendees could win a free conference or Professional Development Institute PDI registration a free hotel stay at the 2015 Annual Conference host hotel or a free airline ticket not to exceed 500 to next year s conference This event is well attended and usually features a closing speaker who is another big draw Bronze Level 8 000 13 Conference App 8 000 NAGAP has gone mobile At last year s conference attendees were given the opportunity to download a conference app to their smartphones The app is free to attendees and includes the conference schedule maps exhibitors Twitter feeds and more Well over half of NAGAP attendees downloaded the app last year and used it an average of six times a day We anticipate even more activity this year As the sponsor of the app you will have a graphic banner at the bottom of the screen as well as your logo on all promotional materials and posters 14 Plenary Speakers two available 8 000 NAGAP s Conference and Education Committees seek leaders of the higher education community to speak at plenary sessions on both Friday and Saturday morning Through the Annual Confer ence NAGAP encourages professional excellence facilitates net working among the membership provides both practical a
4. dpi JGP or a TIF file 8 EXHIBITOR PROSPECTUS April 30 May 3 2014 Manchester Grand Hyatt San Diego CA 27 ANNUAL CONFERENCE The Leader in Graduate Enrollment Management EXHIBIT HOURS AND FLOOR PLAN Wednesday April 30 2014 Exhibit Hall Move In 9 00 a m 4 00 p m Welcome Reception in Exhibit Hall 6 00 p m 8 00 p m Thursday May 1 2014 Exhibit Hall Hours 8 00 a m 4 00 p m Closed for lunch 304 Refreshment Breaks in Exhibit Hall 10 00 a m 10 30 a m 3 30 p m 4 00 p m Friday May 2 2014 Exhibit Hall Hours 8 30 a m 3 30 p m Refreshment Break in Exhibit Hall 10 10 00 a m 10 30 a m We LAI LAI LA Booth Dismantle ENTRANCE 3 30 p m 6 30 p m P Preferred Space Above times are subject to change Continental breakfast and break times subject to change The Exhibit Hall will be closed during lunch The Welcome Reception will be held in the Exhibit Hall This will be an opportunity for food fun and networking 9 EXHIBITOR PROSPECTUS April 30 May 3 2014 Manchester Grand Hyatt San Diego CA 27 ANNUAL CONFERENCE The Leader in Graduate Enrollment Management RECENT EXHIBITORS FROM NAGAP ANNUAL CONFERENCES AACRAO InterviewStream SpanTran Educational Services Access Group Inc IREX Spark451 ACREVS Inc Josef Silny and Associates Inc Stama
5. 4 One time use Post Conference electronic mailing iStone tena Pee eee ad 300 emailed approximately May 23 2014 Amount STEP FIVE Total Fees Total Due Deposit 500 00 Total Balance Due TOTAL PAYMENT ENCLOSED Balance is due with the full registration form no later than February 20 2014 STEP SIX Method of Payment All funds MUST be submitted from a U S bank in U S funds NAGAP does not accept purchase orders or invoice for services NAGAP Tax ID 118362047 Check made payable to NAGAP check Charge payment to the following credit card American Express VISA I MasterCard I Discover Credit Card Number Expiration Date Name as it appears on card Signature Date STEP SEVEN Submitting your Registration Fax Fax completed form and credit card payment information to 913 895 4652 Mail Mail completed registration form and appropriate fees to NAGAP Executive Office Overnight P O Box 14605 18000 W 105th St Lenexa KS 66285 4605 Olathe KS 66061 Questions Contact Debbie Jennings at djennings goAMP com or 913 895 4719 11 EXHIBITOR PROSPECTUS April 30 May 3 2014 Manchester Grand Hyatt San Diego CA Managing Change in Graduate Enrollment ry EN AG AP Management Navigating Uncharted Territory pa Leader in Graduate Enrollment Management HOTEL amp TRANSPORTATION INFORMATION Experience the largest waterfront urban resort on the West
6. Coast when you visit Manchester Grand Hyatt San Diego This luxury waterfront San Diego hotel combines the convenience of downtown with the comfort of Hyatt s inviting guestrooms and is home to the NAGAP 27 Annual Conference You can easily explore the San Diego area from this ideal location in the heart of San Diego The hotel offers a wide variety of amenities such as FedEx business center 24 hour StayFit fitness center full service Kin Spa and Salon outdoor pools hot tubs Hertz Rental Car and exclusive Hyatt services including Fast Board and PDA Check in help to make your stay even more enjoyable The newly renovated luxurious guest rooms feature Hyatt Grand Beds with luxurious linens and down duvet hairdryer iron ironing board 24 hour room service coffee maker 46 flat screen high definition TV Cable satellite TV channels Video on demand iHome alarm clock radio voicemail wired and wireless high speed Internet access complementary for NAGAP attendees only dataport individual heat control individual air conditioning control windows that open and in room safe Hotel Parking Self Parking is available on site for 28 per 24 hours and valet parking is available for 38 per 24 hours Hotel Reservation To book your hotel reservations at the special NAGAP conference rate of 259 single double occupancy plus taxes please visit The special confer ence rate does include Internet access in your guestroom
7. E DATE The due date to reserve exhibit booth space is February 20 2014 After this date exhibit applications will only be accepted if there is space availability OFFICIAL SERVICE CONTRACTOR Viper Tradeshows is the official service contractor for the 2014 NAGAP Annual Conference Once your exhibitor agreement has been received the information will be sent to Viper Tradeshows and an exhibitor packet will be sent to you All shipments are to be sent through Viper Tradeshows ABSOLUTELY NO SHIPMENTS SHOULD BE SENT TO THE HOTEL IF YOU SEND YOUR MATERIALS DIRECTLY TO THE HOTEL THIS COST WILL BE ADDED TO YOUR BILLING BY VIPER TRADESHOWS PLEASE NOTE Without exception exhibitors may not dismantle their booths earlier than the close of the show Exhibitors who make earlier flight plans must arrange for another party to dismantle their booth There are NO EXCEPTIONS to this policy Allow adequate time for dismantling and packing your booth when scheduling your airline reservations Description of Products and Services Due no later than February 20 2014 A description of the products or services you will be exhibiting will be included in the NAGAP Program Book Email your description 50 words or less and your company logo to the NAGAP Executive Office at info nagap org Please include your contact information i e address phone email website this will not count toward your 50 word limit Please submit your company logo in a 300
8. The Leader in Graduate Enrollment Management a Th i aed i lt j i BE 3 Managing Change in Graduate Enrollment ry RE AG AP Management Navigating Uncharted Territory pe Leader in Graduate Enrollment Management Managing Change in Graduate Enrollment Management Navigating Uncharted Territory Percentage of Attendees Graduate enrollment management professionals educational administrators faculty student affairs professionals enrollment management decision makers and others interested in the pursuit of qualified graduate students No other conference attracts as many graduate enrollment management professionals The NAGAP 2014 Annual Conference is an excellent opportunity to promote your organization s products and services BB Percentage of Attendees Dean W Assistant Dean ME Enrollment Management Professional W Vice President W Admission Recruite Educational Administrator BEE Assistant Director Graduate Admissions Manager _ Admissions Coordinato Admissions Counselo Student Affairs Professional iil Exhibitors Sponsors _ Director Graduate Admissions Managing Change in Graduate Enrollment ry Ni AG A gt Management Navigating Uncharted Territory pq Leader in Graduate Enrollment Management MARKETING AT A GLANCE NAGAP offers a variety of cost effective opportunities to increase your organization s visibility and attendee awareness NAGAP conference advertisin
9. act Telephone Company Name Street Address City State Country Province Zip Telephone Fax Company Website Address Authorized Signature and Date Exhibit Staff Registration Names are due by March 30 2014 You will receive a form to submit your exhibit booth staff names by March 7 2014 and it will be due by March 30 STEP TWO Conference Sponsorship Levels Platinum 20 000 O Silver 10 000 Gold 15 000 LI Bronze 8 000 Level of Support Number of the activity s you wish to support see assigned under sponsorship levels on page 5 Amount STEP THREE Exhibit Space Selection NAGAP will make its best effort to accommodate your wishes ___ 10 x 10 Booth s 1 400 each ___ 10 x 10 Preferred Booth s 1 800 each List any potential exhibitors you DO NOT wish to be near List any potential exhibitors you wish to be near STEP FOUR Total Fees Ad Selection and Price Book size is 5 5 X 8 5 Back coveka ostane sod toeveavace at EEE we Mae E a ote dhe SOLD Inside front COVEr 1 cece eens SOLD Inside back COVEr 1 i cece eee eee 450 color ad Fall page 24 c2 d Maree Shoe angela ede ed pened 350 b w ad Mar DAC tet i apanda a A ia E cave gene 250 b w ad One time use Pre Registration electronic Mailinglist eneeisseni snie eetiees PAa hon edie s iia a 300 emailed approximately April 11 201
10. al 15 000 The audio visual A V capabilities for the conference consistently receive top marks from NAGAP presenters and attendees The A V sponsor makes sure that NAGAP is able to maintain the high standards to which the presenters and attendees have become accustomed With its logo displayed on the screen in all concurrent session rooms immediately before and after each session this sponsor will get widespread recognition for its support 7 WiFi for Exhibit Hall 15 000 Like many people these days most NAGAP conference attendees do not want to lose their Internet connection to the outside world simply because they are confined to a hotel By providing a WIFI connection in the Exhibit Hall this much appreciated sponsor will help our attendees quickly and easily receive presentations keep up with email check the scores of the game or any of those other online activities to which we have become addicted Silver Level 10 000 8 Photo Booth 10 000 This sponsor would provide attendees access to a Photo Booth in the Exhibit Hall for the duration of the conference starting with the Welcome Reception Attendees will flock to have their pictures taken to remember this event This is a unique opportunity to reach out and attract attendees and leave them with a lasting impression A picture paints a thousand words 9 Conference Tote Bags 10 000 With so much material to carry around the conference tote bag has become an
11. bit management n This reservation includes ings conduct printed matter or anything exhib e In the event of such restriction or eviction crowds collected will be with nt with written approval of exhibit management o time and place or nt shall have the right withou ity for compliance w and codes of duly authorized local state an fire safety health together with the rules and he exhibit is held ire department and u Wiring must comply with Diego Applied Mea not be f the exhibi nt will not be liab from bit space by the exhibitor armless exhibit management from all soever if the exhibitor s material fails to arrive for all amounts due hereunder The exhi for losses damages and claims arising out of inj e for da or his assigns and t s displays equipment and other property brought upon the premises of the Manchester d harmless th S osses damages and claims t San Diego and shall indemnify and ho d loss and public liability insurance against injury 18 Cancellation or Termination of Exposition 19 In the event that the premises where the exposition is to be become unfit or unavai determinati a 0 tD E3 paid by all connection connection Managem Exhibit management reserves the right as it deems hall be substantially inter act of war terrorism act o agency or by reason of any her occurrence beyond an
12. cel or terminate the exposition xhibitor waives any and a for damages or expenses and agrees to accep claims against exhibit management on of exhibit managemen ered with by reason of picketing municipal state or federal he control of exhibi In the exhibitor might have in complete claims exhibitors less all cos with the exposition in therewith ent s an proper to assure the success of the exposition y refund of any amount paid hereunder No display ma unfinished surface to neighboring booths will be permitted Demonstrations in the exhibitor s space and e or conduct any outside activity d at or in conjunction with its exhibit for writ ails to comply in any respect with the terms of this agreement exh notice to the exhibitor to offer said space any other manner This shall not be construed bitor to pay the full amount specified responsible for any loss or his or her employees or representa mage or injury to persons or any cause whatsoever by reason of iability which m bitor assumes the entire responsibili management judges to be exhibit management is no erial exposing an must be so locking aisle g by exhibi not b writin pproved in including that are in con or away from o the exhi ibi to by the ith all pertinent ordinances d federal governing bodies regulations of the operators Cloth decorations must be nderwri
13. cument that many attendees take home and refer to in the days months and even years after the conference The Conference Program includes meeting timetables exhibitor descriptions and other essential information The Conference Program is 5 x 8 in size with a glossy cover and matte text pages Cover ads are color and inside ads are black and white Both should be provided in a press quality PDF to info nagap org by February 20 2014 Conference Program Advertising and Prices BACK COVET TENT Rar A S cena Var Ayana S SOLD MSE ONECOVC E E E E E SOLD Inside back cover aar 450 color ad FUlIOAG Eire meh eee nme voce me ney 350 b w ad E ears ee Meee ree T EEEE N 250 b w ad Advertisement Sizes Cover Ads Full color and full bleed 5 5 w x 8 25 h with 125 bleed and no vital information on 625 of left side for inside front and back cover and 625 of right side of inside back cover to allow for spiral binding Full Page 4 625 w x 7 875 h Y2 Page 4 625 w x 3 875 h OR 2 125 w x 7 875 h Registration Mailing Lists Registration lists will contain those attendees who have opted to accept marketing mailings from sponsors exhibitors Lists include attendee name institution organization mailing address as well as email All lists are available for one time use only and are sent electronically By purchasing a mailing list you must adhere to NAGAP s Mailing List Policy Click here to review that policy Violations of
14. e Pre Registration of 1000 2 representatives ailing Lis Complimentar Bronze Level Discounted price of Bue Discounted price 8 000 Booth N A 100 for page Te ul on of 1000 2 representatives Promotional flyer insert must be pre approved by NAGAP Exhibit Booth 1 400 Booth 1 800 Preferred Booth Your exhibit booth fee includes two conference registrations and security during the hours the Exhibit Hall is not open The exhibit space is a 10 x 10 area to display and or demonstrate your company s products and services Pipe and drape will be provided All other items e g table chairs should be ordered through Viper Tradeshows See page 8 for more information Additional Booth Representatives 350 each Includes the Welcome Reception continental breakfast in the Exhibit Hall each morning lunch on Thursday and Friday Thursday evening networking party and refreshment breaks in the Exhibit Hall Please note that the Exhibit Hall will be closed for lunch 3 EXHIBITOR PROSPECTUS April 30 May 3 2014 Manchester Grand Hyatt San Diego CA 27 ANNUAL CONFERENCE The Leader in Graduate Enrollment Management MARKETING AT A GLANCE ADVERTISING OPPORTUNITIES Conference Program The NAGAP Conference Program is distributed to all individuals registered for the conference more than 800 annually It is not only an indispensable part of every attendee s on site conference materials but also a historical do
15. erested in securing one of these items in addition to your conference sponsorship please contact Dana VanMeerhaeghe at info nagap org or 913 895 4616 Platinum Level 20 000 1 Wednesday Night Welcome Reception Host 20 000 As is tradition the conference will launch with the Wednesday Night Welcome Reception This kick off event provides attendees an invaluable opportunity to reconnect with old friends make new introductions and have engaging conversations all around within the setting of the Exhibit Hall The event provides hors d oeuvres beverages and entertainment for NAGAP attendees and exhibitors while they mingle and view the latest innovations in the field 2 Thursday Evening Networking Party Host 20 000 When not sitting in sessions NAGAP conference attendees like to have fun and no activity demonstrates this better than the Thursday Evening Networking Party The sponsor of this year s party will certainly be remembered for bringing the music and good times to the attendees aboard the USS Midway This year s event will feature two complimentary beverages hors d oeuvres and entertainment Gold Level 15 000 3 Business Meeting Awards Lunch Host 15 000 At the Business Meeting Awards Lunch attendees hear from NAGAP leaders regarding the state of the association and the ongoing activities of the Governing Board and various committees Colleagues also have the opportunity to recognize and honor the achievement
16. essential apparel item for each of the 800 attendees From the time they pick up their registration packets until they depart for the airport attendees are rarely seen at the conference without their tote bags in tow each emblazoned with both the sponsor s and NAGAP s logos Your exposure as the sponsor continues long after the conference is over as attendees continue to use their bags during recruitment travel to other universities as well as at their home institutions and other local establishments NAGAP produces the tote bag sponsor logo needed 6 EXHIBITOR PROSPECTUS April 30 May 3 2014 Manchester Grand Hyatt San Diego CA 27 ANNUAL CONFERENCE The Leader in Graduate Enrollment Management Silver Level 10 000 continued 10 Continental Breakfast two available 10 000 each Attendees get energized for Thursday and Friday s sessions by starting the day off with a cup of coffee protein fruit and breakfast breads and informative chats with the exhibitors This event draws the attendees into the Exhibit Hall first thing in the morning and is enjoyed by all 11 Hotel Keycards 10 000 This sponsorship provides continual exposure to all attendees throughout the Annual Conference as the sponsor s logo and the conference logo are placed on two keys per guest room NAGAP produces the hotel keycards sponsor logo needed 12 Saturday Brunch Host 10 000 Attendees enjoy one last meal with fellow colleagues
17. g sponsorship event marketing and exhibiting are some of the best priced branding opportunities in the industry Review the different levels of sponsorship and conference marketing options and select the combination that maximizes your exposure and effectively builds your brand The NAGAP conference staff is eager to assist you in your selection as most opportunities are available on a first come first served basis Conference sponsorship is the most effective way to show your potential and current customers that you support NAGAP Many different levels of sponsorship with various levels of recognition are offered All sponsors receive verbal acknowledgement at the conference as well as extensive recognition on the NAGAP website event signage and printed materials See pages 5 7 for more information F Additional Advertisement rere Sponsorhip Complementary Registration Promotional Flyer Sponsor Luncheon Levels Exhibit Booth Conran ine on Ai iele Mailing List Insert in Tote Bags with NAGAP Board Registrations Book Full Page in Program and Complimentary anata Preferred Booth 2 Y Page in Summer issue of Pre amp Post Registration Complimentary 2 representatives 20 000 Perspectives newsletter ailing Lis Gold Level Compitnentany Booth l Full Page Pre Registration Complimentar 2 representatives 15 000 3 i fe a P Complimentary alae Discounted price Booth N A y2 Pag
18. ip of the event Please note that if this sponsorship is not sold we will not be able to offer it to NAGAP attendees 7 EXHIBITOR PROSPECTUS April 30 May 3 2014 Manchester Grand Hyatt San Diego CA 27 ANNUAL CONFERENCE The Leader in Graduate Enrollment Management EXHIBITOR OPPORTUNITIES BOOTH SIZE 10 x 10 BOOTH FEE 1 400 1 800 Preferred Booth OFFICIAL SERVICE CONTRACTOR Viper Tradeshows 816 220 4774 BOOTH RESERVATION DUE DATE Friday February 20 2014 Each 10 x 10 booth includes pipe drape and a one line identification sign All other materials including electricity booth furnishings and freight handling must be ordered through Viper Tradeshows the official decorating company for the conference Exhibit booth pipe and drape will be Red and White The exhibit hall is carpeted Additional carpet and booth furnishing can be ordered through Viper Tradeshow Services Preferred Booth space is indicated on the Exhibit Floor Plan with the symbol P This symbol indicates booth space that is preferable because of its location These locations are expected to have high exhibit traffic due to the placement of continental breakfast and refreshment breaks nearby Please note that booth assignments will not be made until after the DUE DATE Booths will be assigned after March 1 2014 with conference sponsors receiving first priority then on a first come first serve basis EXHIBIT APPLICATION DU
19. l be entitled to two representatives per booth These representa tives will automatically be registered for the conference See exhibit application for fees for additiona representatives NAGAP recommends two staff members due to long exhibit hours Representatives who choose to attend education sessions should refrain from promoting their products services Sessions are for educational purposes only Assignment of Space be assigned after the due date upon a first pa Booths wi sponsorship levels id first served basis and based on Every effort will be made to respect the exhibitors space choices whenever possible but NAGAP hereafter known as exhibit management decisi ons shall be final Exhibit manage ment reserves the right to transfer assignments when such action is deemed to be in the best interests of the total exhibit effort Payment Full payment made payable to NAGAP is required wi h this contract Mail to NAGAP P O Box 14605 Lenexa KS 66285 USA Inquiries can be made via phone fax 913 895 4787 Fax 913 895 4652 International funds must be submitted in US equivalents and drawn on a US bank Eligible Exhibits Exhibit management reserves the right to determi uct for inclusion in the exposition Refund for Cancellation ne the eligibility of any company or prod Should the exhibitor be unable to occupy and use the exhibit space contracted for he or she shall promptly no
20. ld a hotel excep Company Exhibitor will submit to exhibit management 60 days prior date any program exhibitor intends to ho approval as Responsibility If the exhibi manageme another exhibitor or to use said space in g the responsibility of the exhi as affectin contract Compliance The exhibitor assumes all responsibi regulations concerning and or owners of the property wherein flameproof Liability NAGAP property o manageme term of the exhi and hold h cause wha responsible and liability Grand Hya and employees from any and all such Exhibitors are advised to carry special insurance to cover damage an others horized itor shall be responsible 2014 Restrictions management reserves the right to restrict exh hod of operation or any o o rac ionab iable for an jocated that or neighboring exhibits Contests of any kind must first be a anchester Grand Hyatt San its agents or employees sha of this agreement must name at least one person to be his or h e installation operation and removal of the exhi to enter into such service contracts as may ames for representa noise glaring or flashing lights me prohibit or evict any exhibit which from the general character of the exhibitior in the opin ibi ef representative in connec bit Such representative shall be necessary and for which ives must be submitted by s which are objectionable her reason ion of exhi
21. mation he exhibitors exhibit manageme de various services to the time they are removed NAGAP wi ny cause Do not leave laptop computers or othe unattended exhibit management will not be respon sums paid by the exhibitor less a service refunded prior to March 1 2014 No refund or cancellation will booth consisting of polished aluminized tele Hall IS CARPETED t has selected certain y or with authorized contractors emp instructions and schedu electrical work furniture cleaning the exhibit f bitors sions to safeguard his or her goods the exhibitors It is agreed comply with rules and regulations concerning local uni firms ons are 8 high Side dividers are 3 high A 7 ibi 0 nat loyed e of prices regardi c will ce Manual to be forwarded after exhibit booth space has ice Center will be maintained on ilitate service requests from exhi oor u ion is ordered he balance of the area is 3 except for eeds this height re Closing Time hat it space or fai ors agree not to assign or sublet any space allotted to them without written ibit management nor to display or advertise goods other than those manu r carried by them in the regular course of business persons firm or organization not having contracted with exhibit manage e occupancy of space in the exhibit will be permitted to display or demonstrate i ucts processes or services distribute ad
22. mplimentary pre registration mailing list emailed approximately April 11 Promotional flyer insert in tote bag at discounted price of 1 000 pre approved by NAGAP Verbal acknowledgement at the conference as well as extensive recognition on the NAGAP website event signage and printed publications Sponsor luncheon with NAGAP Board Exclusive Underwriting Items Events for Bronze Sponsors 13 Conference App for Smart phones 8 000 14 Plenary Speakers two available 8 000 15 Meeting Signage 8 000 All meeting room signs will contain your logo and company name 16 Namebadge Holder Lanyard 8 000 17 Refreshment Breaks four available 8 000 18 Twitter Board 8 000 Additional A la Carte Item 19 Commemorative Item 2 000 More descriptive details about each of the sponsorship opportunities are located on the next three pages 5 EXHIBITOR PROSPECTUS April 30 May 3 2014 Manchester Grand Hyatt San Diego CA 27 ANNUAL CONFERENCE The Leader in Graduate Enrollment Management DETAILED LIST OF SPONSORSHIP OPPORTUNITIES Below is a detailed list of the opportunities available for conference sponsors to underwrite Sponsorship of the following items events only is granted to conference sponsors Assignment priority is based on sponsorship level and the date requested NAGAP will attempt to meet your first choice however we cannot guarantee it will be available If you are int
23. nd problem solving sessions and helps to define the future direc tion of graduate admissions The members leaders in graduate enrollment management greatly benefit from their expertise and perspective on the current and future state of undergradu ate and graduate education 15 Meeting Signage 8 000 Signage at the conference is key for making sure attendees get where they need to go The meeting signage sponsor makes sure that we are able to maintain the high standards to which the attendees have become accustomed With its logo displayed on the signs located outside all concurrent session rooms for the duration of the conference this sponsor will get widespread recognition for its support 16 Namebadge Holder Lanyard 8 000 If you are looking for maximum exposure during the Annual Conference these high quality lanyards are a sure bet as every attendee will be wearing them with their name badge The sponsor s logo will be on one side and NAGAP s logo on the other NAGAP produces the lanyards sponsor logo needed 17 Refreshment Breaks four available 8 000 Providing sustenance for attendees is an essential part of making sure they are able to stay alert and get the most out of this professional development opportunity Sponsors can choose from four break times two morning breaks and two afternoon breaks The refreshment breaks located in the Exhibit Hall feature coffee soda snacks etc for attendees and are an
24. oth One additional conference registration Full page ad in the conference program Complimentary pre registration mailing list emailed approximately April 11 Promotional flyer insert in tote bag pre approved by NAGAP Verbal acknowledgement at the conference as well as extensive recognition on the NAGAP website event signage and printed publications Sponsor luncheon with NAGAP Board Exclusive Underwriting Items Events for Gold Sponsors 3 Business Meeting Awards Lunch Host 15 000 4 Networking Lunch Host 15 000 5 Keynote Speaker 15 000 6 Audio Visual 15 000 7 WiFi for Exhibit Hall 15 000 Silver Level 10 000 One Exhibit Booth Half page ad in the conference program Complimentary pre registration mailing list emailed approximately April 11 Promotional flyer insert in tote bag at discounted price of 1 000 pre approved by NAGAP Verbal acknowledgement at the conference as well as extensive recognition on the NAGAP website event signage and printed publications Sponsor luncheon with NAGAP Board Exclusive Underwriting Items Events for Silver Sponsors 8 Photo Booth 10 000 9 Conference Tote Bags 10 000 10 Continental Breakfast two available 10 000 11 Hotel Keycards 10 000 12 Saturday Brunch Host 10 000 Bronze Level 8 000 One Exhibit Booth Half page ad in the conference program at discounted price of 100 Co
25. other dedicated time for them to chat with the exhibitors 18 Twitter Board 8 000 Tweet along with us NAGAP will have Twitter Boards stationed in the Exhibit Hall at Registration and in the General Session room so attendees could follow live tweets from the conference Attendees post about exciting sessions or events great quotes tips and NAGAP trivia which would pop up instantly on the screens at the conference This sponsor has its logo prominently displayed on the Twitter Feed screen and an additional screen in the Exhibit Hall will be located near its booth Additional A la Carte Item 19 Commemorative Item 2 000 After picking up their registration materials first up on attendees minds is to check out what goodies are in their tote bags What better way to get your name out there than to provide something that everyone will be sure to use both at the conference and in the days after returning home Commemorative items available for sponsorship include highlighters promotional flyers pens pencils post it notes and notepads Sponsor provides the item and it must be pre approved by NAGAP Please note Sponsorship for events 1 2 3 4 and 12 above includes cocktail napkins with sponsor s logo and sponsor s logo displayed prominently at event Sponsorship of the above referenced events is a partial sponsorship and will be noted as such in publications Please contact the Executive Office for details on a full sponsorsh
26. s of some of NAGAP s outstanding members through the announcement of the 2014 award winners The event provides lunch to attendees and includes the sponsor s logo in the PowerPoint presentation 4 Networking Lunch Host 15 000 Building on the previous year s success NAGAP will again offer a lunch intended to facilitate connecting members with others in similar professional settings The opportunity to network is consistently ranked among the top benefits of attending the Annual Conference and this lunch is certain to attract maximum capacity crowds seeking to mix and mingle with colleagues old and new to exchange conversation about issues and trends common to their roles and institutional settings The sponsor of this event helps facilitate NAGAP s educational efforts by further enticing attendees with a lunch 5 Keynote Speaker 15 000 Through the Annual Conference NAGAP encourages professional excellence facilitates networking among the membership provides both practical and problem solving sessions and helps to define the future direction of graduate admissions and enrollment management NAGAP s Conference and Education Committees seek leaders of the higher education community to serve in this role each year as a kick off to the conference NAGAP members leaders in graduate enrollment management greatly benefit from their expertise and perspective on the current and future state of higher education 6 Audio Visu
27. ters rules surement Professionals Inc heft or damage to the ives Further exhibit property during the he use or occupanc ibitor shall indemni ight ensue from an the exhibitor is nevertheless y 1 y he exh y y ury or damage to exhibitor e hotel agents servan exhibit material against to the person or property of held shall in the sole able for occupancy or strike embargo injunction God fire or state of emergency declared by any government aw or regula management exhibit management may he event of such cancellation or termination the ion or by reason of any against exhibi settlement an management d discharge of he exhibitor s prorated share of the total amount d expenses incurred by exhibit management in cluding a reserve for future c aims and expenses in o interpret amend and enforce these regulations
28. the policy will be handled accordingly Pre conference Registration Mailing List One time use electronic mailing list of pre registered attendees 300 List will be emailed approximately April 11 2014 Post conference Registration Mailing List One time use electronic mailing list of all registered attendees 300 List will be emailed approximately May 23 2014 Vendor Presentation Guidelines NAGAP offers opportunities for exhibitors and sponsors to conduct presentations for the explicit purpose of promoting your services and products These Vendor Presentations are intended to supplement participation in the Exhibit Hall A Vendor Presentation costs 3 000 for exhibitors and 5 000 for non exhibitors Vendor Presentation proposals will be accepted during the month of October 2013 Click here for more details on the Vendor Presentations IMPORTANT DATES February 20 Deadline to Submit Exhibit Sponsor Advertising Application and Payment Deadline to Submit Company Logo Deadline to Submit 50 Word Description of Products and Services Deadline to Submit Print or Press Quality PDF Ad March 1 Deadline for Exhibit Cancellation March 30 Deadline to Submit Names of Booth Representatives April 1 Deadline to Make Hotel Reservations 4 EXHIBITOR PROSPECTUS April 30 May 3 2014 Manchester Grand Hyatt San Diego CA 27 ANNUAL CONFERENCE The Leader in Graduate Enrollment Management
29. tify exhibit management Al charge of 50 percent will be be made on or after March Booth Equipment and Se ollowing an 10 with flameproof fabrics Bac indicating boo ncludes the scopic frames x 44 ID sign 2014 rvices x 10 deluxe U ors Show colors are Red a n the best interest of serve as official contractors he exhibitor will abide by a having agreement with drayage labor for erecti included in the Exhibitors been confirmed An Exh the opening of the Exhibit H However each time they are valuable equipment in sible for loss or damage others Plans for specially bu ted to exhibit management before construc y built bac of 8 The maximum booth height of 8 may ion of the display i and equipment on display which in itse Regular and special back wal Height limita No Dismantling will be P It is expressly agreed by the exhibitor products in his or her exhib exhibi any pac Use of Exhibit Space ibi exh O he exposition faci show management Complete i ng and ibitors management shall have the righ ibi o provi nd it ormation smantling e In di ervi Servi o faci all ita ibi e provi h unti Hal and Arrangement 0 obs ilt displays not i wal fexc ermitted Befo drops h number and company name will be provided for all exh d White The Exhibit Contractor Service Infor
30. ts Inc Action Without Borders Idealist org KIC Univassist Student Source Capture Higher Ed Michigan State University Program in Symplicity Corporation CareerEco Virtual Fairs Public Health TargetX Carnegie Communications Noel Levitz Terra Dotta College Bound Network Ologie The Admissions Guy CollegeNet Inc Oracle US Department of State EducationUSA Collegesubmissions com Parchment VisionPoint Marketing Returntoschool com Pearson Waybetter Marketing Inc Council on International Education Pearson Test of English Academic World Education Services Exchange CIEE Peterson s YouVsit Direct DEvesp men Inc Plattform ZAP Solutions Educational Credential Evaluators Inc Public Identity Inc Zinch A Chegg Service Educational Perspectives Qs eLearners com website of Education Dynamics ELS Educational Services Inc EMAS Pro Enrollment Builders Enrollment RX LLC Envision Enrollment ETS GradSchools com Graduateguide com Graduate School Guide Grad Works Online by BYU Hobsons Hotcourses ICEF IELTS International International Education Research Foundation 10 EXHIBITOR PROSPECTUS April 30 May 3 2014 Manchester Grand Hyatt San Diego CA The Leader in Graduate Enrollment Management FINAGAP NAGAP 2014 MARKETING SPONSORSHIP amp EXHIBIT SELECTIONS APPLICATION e STEP ONE Contact Information Please legibly complete all information below for use in the conference program book Primary Contact Cont
31. vertising materials in the halls or corridors or in any her way occupy or use the facilities for purposes inconsistent with these regulations 13 EXHIBITOR PROSPECTUS April 30 May 3 2014 Manchester Grand Hyatt San Diego CA in the event he or she fails to install h s to pay the space rental at the time specified to take possession of said space and lease part thereof to such parties and upon such terms and conditions as it may dee o exhibitor shall have the right prior to closing of exposition to pack or remove articles exhibit There are NO exceptions to this policy Allow adequate time for disman ing your booth when scheduling your departure not ruct the general view nor hide the exhibits of accordance with regulations are to be sub s including signs may not exceed an overall height extend out half the depth of the booth from prod iS or ment by g be ntil t management during the hours the show is closed rom the b 1 OD he uct ner same or proper ing and consent actured for s prod 13 14 15 16 17 Each exhibitor tion with th be au the exhib March 30 Exhibi because and also may de persons th objec 0 manageme Exhibitor Activities Company Exhibitor agrees not to schedu not limited to receptions seminars symposiums and hospitality suites with the official program of NAGAP whether such activities are he
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