M A T eriA l hAND liNG & r A T e S
Contents
1. Sunday Holidays will be applied based on the Advance Shipment Rate for each 100 Ibs or fraction thereof per shipment Additionally when warehouse freight must be moved into the exhibit site on overtime due to scheduling conflicts beyond the control of AGS Expo Services overtime charges will be applied This charge will be invoiced in addition to those rates on all shipments subject to overtime charges The surcharge applicable to overtime shipments is 60 81 with a 200 Ib minimum N lt J zZ O Z q I l z aa lt Off Target Charges on Advance amp Direct Shipments Shipments unloaded after the Advance Receiving Deadline Date or prior to Direct Receiving for exhibitor move in will be subject a 30 off targert service charge based on the Advance or Direct Shipment Rate which ever applies for each 100 Ibs or fraction thereof per shipment unless the shipment was handled by the official carrier Charges for off target delivery methods may also apply Such off target shipments cannot be guaranteed advance delivery to the show site Direct Shipments to Exhibit Site Services amp Rates Shipments for direct delivery to the exhibit site should be scheduled to arrive by the date and times set forth in the Shipping Information section of this Exhibitor Service Manual These shipments should be consigned to AGS Expo Services c o Pennsylvania Convention Center and labeled with appropriate show name and booth number Ma2. 5 Fax 407 292 4414 Email eventsenvices ags expo com Web WiWiWiags exporcom AGS 10 4 10 012 C E S The NBM Show Philadelphia 2013 Pennsylvania Convention Center Discount Price Philadelphia PA Arae dino BENS September 1 9 21 f 201 3 eee TEMBER SRD Py AGS EXPO kas Small Package Rates continued The ROUND TRIP RATE applies for small packages per total shipment weighing 30 Ibs or a fraction thereof where the first carton is 55 00 and each subsequent carton is 25 00 If the total weight of the shipment exceeds 30 Ibs the shipment will be charged a 200 Ib minimum at the above Material Handling Rates depending upon time of arrival and other policies surrounding its receipt i e special handling A 15 surcharge will be applied on all items delivered without documentation or by carriers such as FedEx UPS Package and other parcel style carriers with bulk consignment Machinery Handling amp Rates This is a third tier classification of items that includes machines and other such equipment constituting bulk single piece machinery These items are either skidded on wheels or require the use of special material handling equipment These items can ONLY be received direct to the exhibit site and should be scheduled for delivery through AGS Expo Services to ensure that the proper unloading equipment will be present If the Bill of Lading does NOT identify the weights of the various classifications i e machinery di
3. The NBM Show Philadelphia 2013 Pennsylvania Convention Center Discount Price Philadelphia PA chose September 1 9 21 f 201 3 nee TEMBER SRD The following information has been compiled by AGS for use by exhibitors and all third party contractors to inform you of rates and rules regarding proper shipping and handling to and from your event If you require more information regarding specific services or have issues regarding material handling at your event please call our Event Services Department or contact us via email at eventservices ags expo com SHIPPING INFORMATION Basic Tips for Shipping Shipment Pick ups amp Deliveries e Securely pack all items for shipping and remove old shipping labels Drivers will be required to record their shipments at the Exhibit Site Check In Area and then they willbe Fill out and apply shipping labels with appropriate address company name booth number and consign all shipments c o directed to the proper freight door for loading and AGS Expo Services unloading This includes access to any POV ramps Send your Material Handling Order Form to AGS to ensure their Material Handling Order Form arrival Please make sure to submit your Material Handling e Check with AGS as to the receipt of your shipped packages CSE POTM TO AGS TSWE UTE me DIOP e All shipments must have a bill of lading or delivery slip handling of exhibit materials indicating the number of pieces and weight All shipments
4. ated materials are combined in a shipment with materials packed in such a manner as to require special handling see above AGS Expo Services will invoice such shipments at the rates applicable to the classification of the materials PROVIDED the Bill of Lading clearly identifies the weight of the crated materials and the weight of the other materials If the Bill of Lading does NOT identify the weights of the various classifications the entire shipment will be invoiced at the Special Handling Rate and will not be subject to adjustment Small Package Rates Small Package Rates ONLY apply to direct deliveries to the exhibit site and should be scheduled to arrive by the dates and times set forth in the Shipping Information section of this Exhibitor Service Manual These shipments should be consigned AGS Expo Services c o Pennsylvania Convention Center and labeled with appropriate show name and booth number Such items considered small packages are cartons and other non crated items that have a maximum weight of 30 Ibs per shipment per delivery per day by the same carrier This includes FedEx and UPS Package shipments Materials will be unloaded from the dock or trucks at the exhibit site delivered to the exhibitor s booth stored as empty containers during the event picked up at the close of the event moved to the loading area and reloaded on trucks Mail or Fax to AGS Expo Services 4561 SW 34th Street Orlando FL 32811 Phone 407 292 002
5. delivered to either the exhibit site e Certified weight tickets must accompany all shipments or the advanced warehouse require a delivery slip l l showing the number of pieces weight and type e Do not ship loose items to the advanced warehouse All materials should be packaged appropriately of merchandise Surcharges apply to all shipments that arrive without proper piece count and or weight ticket information This includes bulk consignment carriers such as FedEx and UPS Package Drivers will be required to submit a CERTIFIED WEIGHT TICKET when recording their shipment at the Exhibit Site Check In Area AGS Expo Services reserves the right to refuse such shipments until a certified weight ticket is presented NOTE Shipments received without receipts freight bills or specified unit counts on receipts or freight bills e g one lot 800 cu ft etc from carriers such as FedEx or UPS Package will be delivered to the exhibitor s booth without guarantee of piece count or condition No liability will be assumed by AGS Expo Services for such shipments In the event no weight is indicated on the documents presented AGS Expo Services shall estimate the weight and charges will be based on the estimate These charges will not be subject to adjustment Please ensure that copies of all shipping information are sent to the person or company in charge of installing your display This will assist in locating any packages that are missing or fail to a
6. ing shipments AGS Expo Services will have a shipping desk located at the AGS Service Center where labels Bills of Lading and shipping information will be available Forced Freight Policy At the close of the show if carriers fail to pick up or refuse to accept shipments or no disposition is provided by the exhibitor AGS Expo Services reserves the right to re route such shipments or materials may be dreyed back to a warehouse pending instruction from the exhibitor Service fees will be applied AGS is not responsible for the assignment of fees or charges associated with forced freight re routes No liability will be assumed as a result of such re routing or handling N lt J zZ l O Z q r l Ce lt Mail or Fax to AGS Expo Services 4561 SW 34th Street Orlando FL 32811 Phone 407 292 0025 Fax 407 292 4414 Email eventsenvices ags expo com Web WiWiWiags exporcom AGS 10 4 10 012
7. rrive Insurance Be sure your materials are insured from the time they leave your company until they are returned after the event It is suggested that exhibitors arrange all risk coverage This can usually be done by adding riders to existing policies Each event is different As a result certain facilities provide different levels of security for exhibitors and their materials In most cases security is arranged by the association or event management but is not always available during certain times of the event Please take every precaution to secure items in your booth During move out never leave packed materials in your booth unsupervised AGS always requires exhibitor supervision of outbound packages to ensure their safe transfer Mail or Fax to AGS Expo Services 4561 SW 34th Street Orlando FL 32811 Phone 407 292 0025 Fax 407 292 4414 Email eventsenvices ags expo com Web WiWiWiags exporcom AGS 10 4 10 012 C E S S ERV AGS EXPO Ka N lt aa J Z l O Z q r l z Ce lt C E S The NBM Show Philadelphia 2013 Pennsylvania Convention Center Discount Price Philadelphia PA Sae dino BENS September 1 9 21 f 201 3 nee TEMBER SRD my AGS EXPO Shipping Labels All packages must be clearly labeled with the appropriate address booth number and consignment information Please remember to remove all old labels from your shipping containers as this will ensure that there i
8. s no confusion over booth number addresses or other erroneous information not related to this specific event Crates amp Material Packaging Ensure that your containers are properly maintained or replaced to prevent the damage of any internal items during shipping and handling Please understand that all containers associated with shipping are considered protection and are therefore not covered if damaged during shipping and handling These containers are designed to take external forces in order to protect their internal contents Advance Shipments to Warehouse Services amp Rates Advance shipments will be accepted at the AGS Expo Services advance warehouse and allowed up to 30 days storage if delivered by the deadline date provided in this Service Manual These shipments should be consigned AGS Expo Services c o UPS Freight and labeled with the appropriate event and booth number This service includes material unloading at the warehouse storage up to 30 days delivery to the exhibit site unloading and delivery to the exhibitor s booth storage of empty containers during the event pick up at the close of the show handling to the loading area and reloading on outbound truck s The ROUND TRIP RATE of 202 71 with a 200 Ib minimum applies for each 100 Ibs or fraction thereof per shipment Overtime Charges on Advance Shipments An overtime surcharge for shipments unloaded at the warehouse after 4 30 pm on weekdays anytime on Saturday
9. splay etc the entire shipment will be invoiced at the Direct to Show Site rate and will not be subject to adjustment Machinery will be unloaded from moving vans exhibitor s trucks or trucks of other carriers at the exhibit site delivered to the exhibitor s booth stored as empty containers during the event picked up at the close of show moved to the loading area and reloaded on trucks Please see the Machinery Rate section of this Exhibitor Service Manual for the appropriate charges and weight classifications Premium Return Services AGS offers Premium Return Service for material handling storage at this event This service includes all classifications of material handling storage listed in this Material Handling Information amp Rates section This service will provide priority return of stored materials at the close of the event All materials labeled for Premium Return Service will be guaranteed first return This service has limited availability and is based on storage capacity of the event venue This is not an alternative to material handling Material handling services must be established prior to ordering this service The base fee for this premium service to return empty storage containers at the close of show is 195 00 for the first five containers An additional surcharge applies per container thereafter as specified on the Premium Return Service Order Form Outgoing Shipments To assist you in setting up your outgo
10. terials will be unloaded from exhibitor s trucks or trucks of other carriers at the exhibit site delivered to the exhibitor s booth storage of empty containers during the event picked up at the close of the event moved to the loading area and reloaded on trucks The ROUND TRIP RATE of 171 38 with a 200 Ib minimum applies for each 100 Ibs or fraction there of per shipment Mail or Fax to AGS Expo Services 4561 SW 34th Street Orlando FL 32811 Phone 407 292 0025 Fax 407 292 4414 Email eventsenvices ags expo com Web WiWiWiags exporcom AGS 10 4 10 012 C E S The NBM Show Philadelphia 2013 Pennsylvania Convention Center Discount Price Philadelphia PA Sae dino BENS September 1 9 21 f 201 3 nee TEMBER SRD Py AGS EXPO Overtime Surcharges at Exhibit Site Overtime charges on inbound shipments will be in effect if e avehicle checks in at the Exhibit Site Check In Area after 4 30 PM on weekdays or anytime on Saturday Sunday Holidays Overtime charges on outbound shipments will be in effect if 1 Your shipment is loaded after 4 30 PM on the day the exhibit closes 2 Your carrier checks in at the Exhibit Site Check In Area after 4 30 PM on weekdays or anytime on Saturday Sunday Holidays 3 Additionally when freight must be moved out of the exhibit site on overtime due to scheduling conflict beyond the control of AGS Expo Services overtime charges will be applied An overtime surcharge based on the e
11. xhibit site rates for each 100 lbs or fraction thereof per shipment will be invoiced in addition to those rates on all shipments Overtime charges at the exhibit site subject to overtime rates e for each 100 lbs or fraction thereof per shipment the rate is 51 41 with a 200 Ib minimum Special Handling Shipments or Equipment Requiring Special Handling This classification applies to but is not limited to moving van shipments or shipments by any trucks which because of their truck bed height cannot be unloaded at the docks and or the shipment is packed in such a manner as to require special handling i e loose display parts uncrated equipment etc regardless of the kind of carrier or vehicle used and or the description of the shipment is such that the type of materials or equipment cannot be determined e g 1 lot many assorted pieces etc This also includes shipments delivered by carriers such as FedEx UPS Package and other parcel style carriers with bulk consignment Materials will be unloaded from moving vans exhibitor s truck or trucks of other carriers at the exhibit site delivered to the exhibitor s booth stored as empty containers during the event picked up at the close of event moved to the loading area and reloaded on trucks The rate of 231 36 with a 200 Ib minimum applies for each 100 Ibs or fraction thereof per shipment N lt aa J zZ O Z q I l z aa lt NOTE In the event cr
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