EXHIBITOR REGULATIONS
Contents
1. D Counterfeiting An exhibitor may not display any counterfeit products or another manufacturer s products which have been purchased or lifted from a distributor or another manufacturer or any products which are deemed by Event Management in its sole discretion to be deceptively or illegally marketed Exhibitors who display products on the exhibit floor or offer products in their catalogues or other media displayed or accessible at AAPEX that are considered by Event Management in its sole judgment to infringe on another exhibitor s U S intellectual property rights patent trademark trade dress or copyright will face sanctions by Event Management Sanctions are up to the Event Manager and may include closing the booth together with a ban from the event and loss of seniority privileges and other sanctions as deemed appropriate by Event Management The owners of AAPEX the Automotive Aftermarket Suppliers Association AASA and the Automotive Aftermarket Industry Association urge all manufacturers who file complaints about intellectual property and or counterfeiting violations at AAPEX to honor a two week embargo on issuing press releases relating to the complaint s Exhibitors who choose to issue a press release take full respon sibility for the accuracy of all statements and information contained in the press release AAPEX is confident that all of our exhibitors seek to maintain the highest standards o2. The exhibitor agrees to waive the right of subrogation by their insurance carriers to recover loss sustained under the insurance contracts Event Management its staff employees or agents assume no responsibility or liability whatsoever in matters relating to restrictions imposed on any exhibitor by any governmental agency 19 INDEMNITY The exhibitor is responsible for any and all demands on account of any injury or death or damage to property occurring in or upon any portion of the Sands Expo Center Venetian Hotel leased or used by exhibitor which are caused by the acts or omissions of exhibitor or their employees representatives servants agents licensees invitees patrons guests or contractors Exhibitor is also solely responsible for any injuries or damages sustained or caused by it in connection with AAPEX whether or not they occur at the Sands Expo Center This includes but is not limited to booth construction booth set up travel to or from AAPEX activ ities of the Exhibitor s employees or third parties subject to the supervision of Exhibitor or any other activities carried on in connection with AAPEX Exhibitor shall defend indemnify and hold harmless Event Management and The Sands Expo Center Venetian Hotel their officers employees and agents from and against any and all claims demands actions causes of actions penalties judgements and liabilities of every kind and description including court costs and
3. in its sole discretion deems to infringe on another exhibitors U S intellectual property rights including patent trademark trade dress or copyright Please see AAPEX IP addendum attached R BMI Any AAPEX Exhibitor who exhibits at AAPEX warrants and represents that no music literary or artistic work or other property protected by copyright nor the name of any performing individual or group protected by trademark will be performed reproduced or used incident to the Exhibitor s participation in the Event unless the AAPEX Exhibitor has previously thereto obtained written permission from the copyright or trademark holder The AAPEX Exhibitor acknowledges that the AAPEX Exhibitor acts under this Agreement as an independent contrac tor charged with the responsibility in its sole discretion for selec tion performances reproduction and use of such musical liter ary and artistic works and such individual performer or group of performers as it deems appropriate and that it undertakes strict compliance with all laws respecting copyrights and trademarks and the performance reproduction and use of musical literary and artistic works or the use of the name of the performer or per forming individuals or group Exhibitor warrants that in the per formance of this Agreement The AAPEX Exhibitor will not infringe any statutory common law or other right of any person in performing reproducing or otherwise making use of any work or material or
4. or unfinished sides of the exhibit space which may appear unsightly must be covered or Event Management will have them covered at the exhibitor s sole expense Any portion of the exhibit bordering another exhibitor s space must have the backside of that portion finished and not carry any identification signs or other copy that would detract from the adjoining exhibit All booths must be carpeted at the exhibitors expense 0 Display Vehicles Display vehicles must have battery cables disconnected fuel tanks with one gallon of fuel and fuel tank filler caps equipped with locking caps and or sealed with tape Exhibitors who intend to display a vehicle within the confines of their booth must obtain a vehicle display permit from the Clark County Fire Marshal The application for Permit can be found on the Online Exhibitor Guide Failure to notify Event Management and or apply for the permit no later than three 3 weeks prior to move in could result in higher permit fees or non admission of the item service to the exhibit floor P Display Rules Display Rules and Regulations are included as a part of this Agreement and provided to all exhibitors in the Exhibitor Guide and Service Manual Q Exhibitor Guide and Service Manual Activities programs furniture equipment and event services are fully explained in the Exhibitor Guide and Service Manual provided to all exhibitors by Event Management The regulations included in the Exhibit
5. performer or performing group AAPEX Exhibitors agree to pay when due all royalties license fees or other charges accruing or becoming due to any firm person or corporation by reason of any music either live or recorded or other entertain ment of any kind or nature played staged or produced by the AAPEX Exhibitor its agents or employees upon or within the premises covered by this Agreement including but not limited to royalties or licensing fees due to BMI ASCAP or SESAC The AAPEX Exhibitor will indemnify save and hold harmless Event Management and the Facility and their directors officers agents employees and servants from and against all claims costs and expenses including legal fees demands actions and liabilities of every kind and character whatsoever with respect to copyright and trademark rights royalties and fees and the performance reproduction and use of musical literary and artistic works or in the name of a performing individual or group 12 VIOLATIONS The exhibitor shall be bound by the rules and regulations set forth herein and by such additional rules and regulations which may be established by the Sands Expo Center or Event Management Event Management shall have the power to adopt and enforce all Event rules and regulations and their decision on these matters will be final All matters and questions not covered by the regulations shall be subject to the final judgment and decision of Event Management A
6. reasonable attorneys fees for injury to and death of persons and damage to and loss of property which are caused by arise from or grow out of exhibitor s use or occupancy of the premises or from any breach by exhibitor of any condition of this contract or from any act or omission of exhibitor or their employees representatives servants agents invitees patrons guests licensees or contractors The Exhibitor agrees to make no claim for any act or omission of Event Management taken in accordance with or to enforce the Exhibitor Regulations 20 EXHIBITOR REPRESENTATIVE The signer of this Agreement shall be the official representative of the exhibitor and shall have the authority to act on behalf of the exhibitor in all matters relating to the Event 24 ANDY AFTERMARKET PRODUCTS
7. the exhibit areas except from its own allotted exhibit space J Food and Beverages Alcoholic beverages may not be served within an exhibitor s exhibit space without written permission from Event Management Exhibitors receiving permission to serve alcoholic beverages must provide a certificate of insurance for Liquor Liability naming Event Management as additional insured Alcoholic beverages may not be served during exhibit set up or tear down under any conditions Exhibitors must have approval of Event Management before dispensing or distributing any food snacks or beverage items within an exhibitor s exhibit space Any food and or snack and or beverage and or use of food equipment within exhibitor s exhibit space MUST BE PROVID ED BY THE OFFICIAL CATERER SANDS EXPO CENTER CATER ING DEPARTMENT Contact 702 733 5366 Preparation of food within the exhibit areas is prohibited Photography Video Recording No exhibit performance or event presented at the Event shall be photographed videotaped broadcast or recorded for commercial use sale or distribution of any kind without the express written consent of Event Management Attendees shall not photograph or videotape the exhibit or product of any exhibitor Cameras are not permitted other than by press unless a permit is obtained at the Event Management Office and photographs have been authorized by exhibitor Event Management has the right to confiscate film or other me
8. the exhibit building company indicating that the structure is built in compliance with the details and specifications set forth on the drawings Signs must also be posted indicating the maximum number of people the structure will accommodate Exhibitors are cautioned when installing a display with a ceiling or second level to check with the local fire department to ensure that the display meets with necessary fire safety precautions including smoke alarms fire extinguishers sprinkler systems etc L Hanging Signs Hanging identification signs and graphics will be permitted to a maximum height of 24 7 3m provided written approval is received from Event Management at least 60 days prior to the event Hanging signs are only permitted within a Peninsula or Island exhibit Hanging signs are not permitted on the Level 1 Peninsula signs may have nothing on the side facing adjacent exhibits M Installation Exclusions All exhibits must be free standing No bolts screws hooks or nails shall be driven into or otherwise attached to the walls or floor of the exhibit areas No part of the display may be attached to or otherwise secured to the drapery backdrop or side dividers In addition no decals or other adhesive materials shall be applied or affixed to the walls pillars or floor of the exhibit areas Exhibitor shall not post any sign of any descrip tion except within the confines of the exhibit space assigned N Unfinished Areas All open
9. Attn Ted Merich AAPEX c o Freeman Company 6675 West Sunset Road Las Vegas NV 89118 Phone 702 579 1700 or email Ted Merich Freemanco com B Freight Shipments of displays and exhibit materials arriving prior to the first set up day must be sent prepaid to AAPEX Exhibitor Name Booth No Freeman Company 6675 West Sunset Road Las Vegas NV 89118 No shipments will be accepted at the Sands Expo Center prior to Friday October 24 2014 C Display Installation All exhibits must be set and in place by 5 00 pm on Monday November 3 2014 The hall will be closed to all exhibitors 180 companies and exhibit booth person nel at 5 30 pm Monday November 3 2014 so that we can remove all empty crates and cartons clean the aisles lay aisle carpeting etc All plastic used to cover the carpeting in the exhib it booth must be removed by this 5 00 pm deadline Please Note If you have a Saturday November 1 2014 freight move in your freight must be delivered at that time If you have a Saturday November 1 2014 booth set up you may set up on Saturday Sunday and or Monday but must be set up by 5 00 pm on Monday November 3 2014 If exhibit is not set by 5 00 pm on Monday November 3 the exhibiting company will be fined 1 000 00 and loss of seniority for that year and will not be permitted to exhibit at the 2015 AAPEX Show D Late Installation If installation of any crated exhibit has not been completed by 5 00 p m Monday No
10. EX at its option Exhibitor hereby waives any claim against AAPEX and or Event Management for damages or compensation for such termination should the agreement be so terminated Such expenses shall include but not be limited to all expenses incurred by Event Management as a result of contracts with third parties for the provision of services or products incidental to the Event including the Event Management Agreement with the Event Manager all out of pocket expenses incurred by Event Management incidental to the Event and all overhead expenses of Event Management attributable to the production of the Event No monies will be returned should the dates or location of the Event be changed by Event Management but exhibitor will be assigned space which exhibitor agrees to use under these same rules and regulations Event Management shall not be financially liable if the Event is interrupted cancelled moved or dates changed except as provided herein 18 WAIVER OF LIABILITY Event Management shall not be responsible for any damage or injury that may happen to the exhibitor or its agents servants employees or property from any cause whatever except the willful misconduct of Event Management its servants or employees arising out of Event Management duties and responsibilities under the agreement Exhibitor expressly releases Event Management their directors officers agents employees and or servants from any such loss damage or injury
11. EX rules regulations and compliance procedures prior to the event please contact WT Glasgow AAPEX Event Manager at 708 226 1300 During the event please direct any problems concerning possible violations of FMVSS to the Intellectual Property Room at the event office located in room 401 of the Sands Expo Center Please see AAPEX IP addendum attached F Event Seniority Rules Any authorized assignments are subject to the Event Seniority Rules implemented by the Event Operating Committee Companies may earn one seniority point for each year an exhibitor exhibits in AAPEX Transfer of seniority points may occur with the sale of an exhibiting company to a non exhibiting company provided the exhibiting company participated in at least one of the two most recently completed events Sale of an exhibitor to any other exhibitor is the only action which can increase seniority points other than continued participation in AAPEX Exhibiting company sold to another exhibiting company with the two companies continuing to exhibit independently each retains its separate seniority points If at any future time the two companies are combined into one the surviving company retains the higher of the two seniority point amounts but not a combination of the two provided the acquired company partic ipated in at least one of the two most recently completed events G Forfeiture Seniority points are forfeited as follows a Discontinuing operations o
12. TA REDAN AUTOMOTIVE AFTERMARKET PRODUCTS EXPO TUESDAY THURSDAY EXHIBIT DAYS November 4 November 6 2014 Sands Expo Center Las Vegas Nevada USA VISIT OUR WEBSITE www aapexshow com EXHIBITOR REGULATIONS 1 EVENT OBJECTIVE AAPEX is a trade event sponsored by the Automotive Aftermarket Industry Association and Motor amp Equipment Manufacturers Association Automotive Aftermarket Suppliers Association providing a market place for all traditional tools replacement parts equipment supplies chemicals accessories and automo tive related products associated with the aftermarket and to facil itate the exchange of information about new products marketing concepts and techniques It is open to car dealers retailers con venience service chains export management firms importers jobber wholesalers mail order firms rebuilders of engines and parts mass merchandisers service repair specialists and warehouse distributors as well as advertising public relations manufacturers reps non exhibiting manufacturers press and other automotive related firms 2 DEFINITIONS Automotive Aftermarket Industry Association AAIA and Motor amp Equipment Manufacturers Association MEMA Automotive Aftermarket Suppliers Association AASA sponsor AAPEX and William T Glasgow Inc manages AAPEX MEMA AASA AAIA and William T Glasgow Inc are hereinafter referred to as Event Management The exhibit hall parking lots
13. air space and grounds of the Sands Expo Center Venetian Ballroom Venetian Hall D and Venetian Hotel are hereinafter referred to as the Exhibit Areas The term AAPEX shall include the owners of the Event These Exhibitor Regulations shall include and incorporate by reference the General Information sheet The Application and Contract for Exhibit Space and these AAPEX Exhibitor Regulations are hereinafter referred to as the Agreement 3 LOCATION AND DATES A Site The site of 2014 AAPEX is the Sands Expo Center located at 201 E Sands Avenue Las Vegas Nevada 89109 B Setup October 31 November 3 Fri Mon Exhibits Open November 4 November 6 D Tear Down November 6 November 8 Thurs Sat Early Tear Down Exhibitor shall not tear down prior to 5 00 p m Thursday November 6 It is understood that premature tear down detracts from the overall merit of the Event Exhibitors found to be dismantling their booth prior to 5 00 pm on Thursday November 6th 2014 will be prohibited from exhibiting at AAPEX 2015 4 APPLICATION AND FEES A Exhibit Space Application and Contract The Application and Contract for Exhibit Space these regulations exhibitor consent to receive all fax e mail communications sent by or on behalf of Event Management and the Event contractors and service providers and any other regulations adopted by Event Management shall consti tute the agreement between AAPEX and the exhi
14. all hours when you are not in attendance if your material cannot be placed in a safety container or moved into the security room each night The value of your material and the extreme inconvenience experienced when samples are lost make this investment worthwhile Please refer to the Security Order Form found in the Online Exhibitor Guide Do not sell give away or trade merchandise after AAPEX Recrate and return it with your display Help eliminate the carrying of mis cellaneous items through the front door after AAPEX FREIGHT HANDLING Teamsters Local 631 has jurisdiction through a labor agreement with FREEMAN COMPANY for the loading and unloading of all trucks trailers and common and contract carriers as well as the handling of empty crates and the operation of material handling equipment It also has the jurisdiction for the unloading uncrat ing leveling painting and assembly of machinery and equipment as well as the reverse process FREEMAN COMPANY has the responsibility of receiving and han dling all the exhibit materials and empty crates It is Freeman s responsibility to manage docks and schedule vehicles for the smooth and efficient move in move out of the trade event FREEMAN COMPANY will not be responsible for any material it does not handle An exhibitor may hand carry material provided they do not use material handling equipment to assist them When exhibitors choose to hand carry material they may n
15. bitor Submission of an Application for Exhibit Space and or payment for exhibit space does not guarantee that exhibit space will be assigned B Approval No agreement for the rental of exhibit space exists until Event Management provides written acceptance At that time it becomes a legally binding agreement between the exhibitor and Event Management and exhibitor agrees to comply with all rules and regulations including any adopted subsequent to the written agreement Event Management reserves the right to reject applica tions for space or terminate this agreement with or without cause and in its own discretion based on its belief regarding the best inter ests of the Event Fees Exhibit space rental fee is 22 45 per square foot for and or MEMA AASA members 37 45 per square foot for non members The deadline to submit the Exhibit Space Contract to be included in the Space Drawing is March 14 2014 Standard booths are 10 deep x 10 wide Any payment made via direct deposit Either ACH or wire transfer must be remitted by March 14 2014 Final payment on booth space must be remitted by June 6 2014 D Member Rates To qualify for the member rate the exhibitor must be a manufacturer or distributor member of AAIA or MEMA AASA in good standing from the time of contract submission through the conclusion of the event Please call the associations direct for membership information Please note To qualify for the NARSA member
16. d assignments are subject to the Space Assignment Procedure implemented by the Operating Committee 8 ADMISSION REGULATIONS A Badges Admission to the Event is by official AAIW badge one badge admits participants to both events Special badges are distributed for set up and tear down Badge must be worn at all times including set up and tear down Badges are the property of Event Management and are non transferrable B Children Children under 16 years of age will not be allowed anywhere in the Exhibit Areas at any time C Pre Event Hours Entry Exhibitor personnel are allowed to enter the hall at 7 00 a m each exhibit day Any exhibit requiring earlier entry must obtain written permission from Event Management D Exiting the Hall Exhibitors must exit the hall at posted times during set up and tear down and at 5 30 p m on Tuesday November 4 Wednesday November 5 and Thursday November 6 9 SET UP A Freight Target Times Exhibitors are assigned a Freight Target Time for the on time arrival of freight only The time listed on the targeted floor plan doesn t mean that your freight will be unloaded at that time It could possibly be unloaded within 1 to 8 hours of that designated time listed Do not order carpenters or labor until your freight is actually located in your booth Please meet this time in order to avoid a 15 freight handling surcharge To request a change in the assigned freight target time write to
17. d to the event offices at least 60 days prior to the opening of the Event 4 Service Organization In considering the eligibility of an applicant in this category the Event Committee shall deny an application to a company or enterprise which is a multi line distributor The exception to this requirement shall be for such multi line distributors who have such exclusivity aS one or more lines which would qualify them under the provisions of Subparagraph 1 Buying Organizations For purposes of determining exhibitor eligibility buyer organizations shall be classified as distributors and thus are ineligible Franchisors buyer groups as distinct from buyer organizations and the like would fall within this category Institutional Exhibitors For the purposes of determining eligibility of applicants in this category which shall include trade magazines consumer magazines any and all publishers advertising agencies and any whose function might be construed as a service to either a manufacturer or buyer the determinant shall be whether or not the promotion and sales efforts of such applicants are directed toward exhibitors or buyers Where such a function is clearly a dual one the Event Committee shall consider the applicant eligible on condition that he promotes or endeav ors to sell only that part or element of his service as would be of interest to those categorized as buyers at AAPEX Thus as an example a trade magazine publish
18. dia from any type of camera Event Management is authorized to record and use audio visual materials and photographs taken at AAPEX L Authority Event Management is the final authority on all matters relating to operation and conduct M Celebrity Appearances Give Aways You may have a celebrity in your booth signing autographs providing that the line of attendees does not block neighboring exhibitors You must provide security in the aisle to prevent any type of traffic problems and the exhibiting company who has the celebrity is responsible for any and all charges incurred for traffic control in the aisles around their booth This regulation also pertains to any type of give aways being handed out in the booth that may block neighboring exhibitors booths N Product to be displayed is not manufactured by exhibitor but exhibitor has sole and exclusive right to sell the product for the entire United States Exhibitor must provide Event Management documentation to substantiate this criteria Distributors are required to submit a letter of appointment from the manufacturer on the manufacturer s letterhead 0 Product is packaged and marketed under the exhibitor s trade style or brand name and is supported by current cataloging and price sheets P Demonstrations An Exhibitor may not use a competitors product in a demonstration or any type of comparisons Q IP Rights No exhibitor shall display any product that Event Management
19. e amp Service Manual We do not permit EAC s or any type of contractor to solicit our exhibitors or attendees during move in days event days or move out days If found doing so anywhere on the premises they will be escorted off property 16 ACCESS CONTROL General overall 24 hour access control service will be provided during the Event from the beginning of set up to the end of tear down However Event Management shall not be held responsible for the loss of any material by any cause and urge the exhibitor to exercise normal precautions to discourage loss due to theft or any other cause No responsibility is assumed by Event Management for goods delivered to the exhibit areas or for materials left in the exhibit areas at anytime Exhibitors are encouraged to insure exhibit property against loss or theft 17 DISRUPTION OF EVENT In the event the Sands Expo Center or any part thereof shall be destroyed damaged by fire or other cause or become unavailable in whole or in part for a portion or for the entirety of the agree ment period for any reason whatsoever or if any casualty or occurrence shall render the fulfillment of this agreement impos sible or inadvisable including without limitation the requisition ing of the Sands Expo Center by any governmental entity then and thereupon the parties to the agreement shall amend the agreement in a fashion which shall be mutually acceptable or the agreement shall be terminable by AAP
20. e not permitted in or around the exhibit areas unless special permission has been granted by the Fire Marshall Exhibitor shall not allow its display to block the view of or impede access to fire alarm boxes fire hose cabinets fire extinguishers or other safety equipment Smoking is prohibited in the Sands Expo Center during set up and tear down Also no welding C The storage of packing boxes cartons literature or any other material behind an exhibitor s booth is expressly forbidden at any time Exhibitors will be permitted to retain in their booth a limited supply of literature or extra products stored in containers beneath the draped tables Balloons of any kind may not be used Aerosol cans containing either inflammable propellants or products are prohibited in the Sands Expo Center by the ordinance of the City of Las Vegas All other aerosol cans must be labeled as to their content and expellant Empty cans should be used for display purposes when in doubt D Electrical Electrical equipment and wiring require evidence of testing and approval by a nationally recognized testing labora tory All wiring must be three wire and grounded Wiring that touches the floor must be SO cord min 14 gauge 3 wire which is insulated to qualify or extra hard usage Cord wiring above floor level can be SJ which is rated for hard usage The use of open clip sign sockets latex plastic or lamp cord wire in displays or 2 wi
21. er would be forbidden to sell advertising space Export Management Companies shall fall within this cate gory and in view of primary service they provide to manu facturers they therefore would not qualify as exhibitors C Products Displayed Product to be displayed must be auto motive parts accessories equipment or other industry related products or services No exhibitor shall display any product or display or distribute advertisements for a product which is considered by Event Management to infringe on another exhibitor s U S intellectual property rights patent trademark trade dress or copyright Please note Demonstrations An Exhibitor may not use a competitor s product in a demonstration for any type of comparisons Please see AAPEX IP addendum attached Exhibitor agrees to advertise or display only those products that 1 are listed by the exhibitor in a proper category and subcategory on the AAPEX website www aapexshow com in the Exhibitor Product Category Search tab no later than October 1 2014 and 2 are intended for sale and generally used in a manner that conforms to State Federal or other applicable laws or regulations Event Management in its sole judgment will determine the appropriateness of products exhibited and reserves the right to prohibit display or advertisement of products which are in violation of this paragraph or do not meet the event objectives or conform to these regulations
22. exhibit hall Contact AAPEX Event Management for location This could add an expense to your booth display AAPEX AAIA MEMA AASA W T Glasgow Inc Sands Expo Venetian Hotel and Freeman Company are all not responsible for any additional cost to the exhibitor or ECA due to the column or expansion joint adjustments J Island Exhibits Island exhibits minimum 20 x 20 block of exhibit space with aisles on all four sides are permitted a maximum height of 20 on Level 2 Island exhibits on Level 1 are permitted to the height of 14 Because island exhibit is auto matically separated the width of an aisle from all neighboring exhibits full use of the floor space is permitted without any other restrictions K Structural Integrity All multi story exhibits regardless of whether people will occupy the upper area or not exhibits with hanging signs and all exhibit fixtures and components exceeding 14 are required to have drawings available on site for inspection by Event Management the installation and dismantling contractor and governmental authority Only peninsula and island exhibits can exceed 14 in height These should be available from the time the erection of the exhibit is commenced until it is dismantled Drawings must include a signature or stamp of a reviewing struc tural engineer indicating that the structure design is properly engineered for its proposed use Also a signature is required of an authorized official of
23. f compliance with American law and industry standards If you have any questions concerning AAPEX rules reg ulations and compliance procedures on this or any other matter prior to the event please contact WT Glasgow at 708 226 1300 During the event please direct any problems concerning possible intellectual property violations to the Intellectual Property office located in meeting room 401 Level 1 at the Sands Expo Center Please see AAPEX IP addendum attached E Noncompliant Product An exhibitor may not show any products or another manufacturer s products which have been identified by the Department of Transportation National Highway Traffic Safety Administration NHTSA to Event Management as failing to comply with the applicable Federal Motor Vehicle Safety Standards FMVSS Exhibitors who display products on the exhibit floor or offer products in their catalogues displayed at AAPEX that as the result of prior NHTSA testing or in cases where it is readily apparent to NHTSA that a product does not meet FMVSS will face sanctions by Event Management Sanctions are up to the Event Manager and may include closing the booth together with a ban from the event and loss of seniority privileges and other sanctions as deemed appropriate by Event Management If you have any questions concerning compliance with FMVSS please contact the Office of Vehicle Safety Compliance NHTSA at ovsc nhtsa dot gov If you have any questions concerning AAP
24. f the company b Sale of the company and the acquired company does not exhibit under the name of the acquiring company or the acquired company The acquiring company sells or discontinues operations of the acquired company d The sale of a product product line or name does not constitute the sale of a company If the sale causes the exhibiting company to discontinue operations all points are forfeited H Exhibitors can lose all or a portion of their seniority points as the result of exhibit infractions listed below 1 An exhibit that is in violation of event regulations must be corrected when notified by Event Management 2 Any action that is in violation of the Event rules and regulations 3 Sub leasing of exhibit space is not permitted 4 Any behavior of poor character which Event Management considers objectionable to the Event s well being or any thing detrimental to the image of Event Management 5 Seniority points are forfeited if used to acquire exhibit space for a company other than the exhibitor possessing the points Forfeited seniority points are not redeemable The Event Operating Committee Event Management is the final authority on all questions regarding this policy 6 A manufacturer who does not exhibit in two consecutive years loses all seniority 7 A manufacturer who does not exhibit in three of four consecutive years loses all seniority 8 An exhibitor will not lose any seniority if they decide t
25. ibitor Guide and Service Manual Merchandise exit passes will be issued for material removal between the hours of 4 00 and 5 00 p m on Thursday November 6 All display materials must remain in the exhibit hall until 5 00 p m Prior to 8 00 a m Thursday November 6 standard removal rules apply and any personnel removing merchandise must have a pass approved and issued by Event Management B Timely Dismantle Exhibitor agrees to dismantle its display as soon as practical after the end of the Event Exhibitor further agrees to indemnify and save Event Management harmless against any and all claims which may arise by virtue of damage to the premises caused by exhibitor s display or costs paid by Event Management due to holding over by exhibitor past its allotted time of occupancy C Early Tear Down Exhibitor shall not tear down prior to 5 00 p m Thursday November 6 It is understood that premature tear down detracts from the overall merit of the Event Exhibitors found to be dismantling their booth prior to 5 00 p m on Thursday November 6th 2014 will be prohibited from exhibiting at AAPEX 2015 In the event exhibitor begins tear down prior to the above stated time the exhibitor will be subject to a loss of seniority for future shows or jeopardize themselves for exhibiting at future AAPEX Events D First Down Exhibitors targeted as First Down must dismantle exhibits immediately at the close of the Event in order that e
26. ibitor warrants that in the performance of this Agreement the AAPEX Exhibitor will not infringe any statutory common law or other right of any per son in performing reproducing or otherwise making use of any work or material or performer or performing group The AAPEX Exhibitor agrees to pay when due all royalties license fees or other charges accruing or becoming due to any firm person or corporation by reason of any music either live or recorded or other entertainment of any kind or nature played staged or pro duced by the AAPEX Exhibitor its agents or employees upon or within the premises covered by this Agreement including but not limited to royalties or licensing fees due to BMI ASCAP or SESAC Exhibitor will indemnify save and hold harmless Event Management and the Facility and their directors officers agents employees and servants from and against all claims costs and expenses including legal fees demands actions and liabilities of every kind and character whatsoever with respect to copyright and trademark rights royalties and fees and the performance reproduction and use of musical literary and artistic works or in the name of a performing individual or group 15 EXHIBITOR APPOINTED CONTRACTORS EAC An EAC is any contractor not listed in the Exhibitor Guide and Service Manual Any exhibitor using the services of other than the official Event contractors must conform to the regulations located in the Exhibitor Guid
27. ide rails The 8 high draped backdrop will be gray on each side and white will be centered The 33 draped side rails will be gray The aisle carpet color is blue The exhibitor must provide carpet for their booth at their own expense Event Management is not responsible A standard 7 x 44 sign showing company name and booth number will be provided D Remanufacturing Section Booth Equipment All booths will be equipped with an 8 high draped backdrop with 33 draped side rails The 8 high draped backdrop will be gray on each side and white will be centered The 33 draped side rails will be gray The aisle carpet color is green The exhibitor must provide carpet for their booth at their own expense Event Management is not responsible A standard 7 x 44 sign showing company name and booth number will be provided E Dimensions Width of exhibit space shown on the official floor plan is measured from the center of side rails and depth is the overall measurement from the face of the front post to the back of the rear post Exhibit structures must be constructed to allow sufficient tolerance on all sides for drapery side rails and backdrop at least 3 inches and to allow ample room at the back of the booth for access to electrical wiring at least 9 inches i e 10 x 20 space has 9 3 x 196 useable space F Linear Exhibits All standard linear exhibits are confined to a maximum height of 8 3 unless on a perimeter wall For 10 a
28. ient evidence of the relationship between them and their clients Exhibitor will verify authorization for installation and dismantling upon request of the Event Management 6 Be responsible for adherence to all rules of ingress and egress in a timely professional manner and shall complete his installation prior to 5 00 p m on Monday November 3 2014 and not to start dismantling packing prior to 5 00 p m Thursday November 6 2014 7 Prior to starting work furnish Event Management the names of all employees who will be working in the hall as well as names addresses and telephone numbers of key executives for emergency contact 8 Cooperate fully with the official contractor and assist in fulfill ing their responsibilities especially by refraining from placing an undue burden on the service decorator by interfering with the efficient utilization of labor by the official contractor 9 Share with the official contractor all reasonable costs related to his operation including overtime pay for stewards restoration of exhibit space to its initial condition etc SECURITY AND GUARD SERVICE Special guard service may be ordered by completing the order form found in the Online Exhibitor Guide Event Management will by the employment of a reputable guard service exercise due diligence in protecting the property of exhibitors from theft damage by fire etc but does not assume responsibility for such losses by exhibitors Even
29. inistrative fee for any cancellation of exhibit space prior to May 6 2014 After May 6 2014 the following refund schedule will be strictly adhered to When written notification is received from e 6 2014 to July 1 2014 Event Management shall retain 50 of rental cost of each 10 x10 booth space cancelled as liquidated damages e After July 1 2014 Event Management shall retain 100 of rental cost of each 10 x10 booth space cancelled as liquidated damages This includes cutting back on size of booth To be listed on the AAPEX Directional Location Map we must have your company assigned to a booth number by August 1 2014 There shall be no refunds for space cancelled after July 1 2014 for any reason whatsoever including if AAPEX is sold out or the Event is not held due to terrorist acts airline strikes strikes at the Event facility or other matters not fully and solely within the control of Event Management Refunds cannot be allocated towards next year s AAPEX Refunds and liquidated damages are based on full exhibit space rental cost and not the deposit Exhibitors cancelling a portion of the contracted space may not apply deposits for cancelled portion to the remaining contracted space Event Management shall not be liable for interest on any amount refunded 5 ELIGIBILITY A Event management reserves the right to determine eligibility of exhibitor for inclusion in the Event prior to or after execution of The Ag
30. ivately owned vehicle car 1 2 ton pickup SUV or mini van you can unload on Sunday November 2 and Monday November 3 between 8 00 am and 5 00 pm at the unloading area in front of the Sands Expo Level 1 Hall G at no charge If you have more than 1000 Ibs of exhibit freight you can unload at the back of Halls A B C D or G but you will need to pay posted drayage rates Event Management is not liable for changes in union regulations 14 COMPLIANCE WITH LAWS A Exhibitor agrees to comply with and be bound by all laws of the United States and the State of Nevada all ordinances of the City of Las Vegas Clark County State of Nevada and wherever applica ble all rules and regulations of the Metropolitan Police Department and Fire Department and those policies and criteria which have been established by the Sands Expo Center for use of the exhibit areas This includes a Prohibition against displaying any products or advertisements for a product which violate a any Exclusion Orders or b another exhibitors U S intellectual property rights Please see AAPEX IP addendum attached Fire Regulations Fireproofing Codes Exhibitor must conform to all standard fire codes of the City of Las Vegas All display materials must be made of fire retardant materials and subject to fire inspectors approval Crepe paper corrugated paper cardboard or other combustible materials shall be prohibited Combustible materials explosives or welding ar
31. mpty crates may be returned to the hall without delay E Tear Down Security Exhibitor personnel must remain in the exhibit area until the exhibitor s display materials are secured All product should be securely packed before leaving the exhibit Event Management and Freeman Company cannot assume responsibility for any exhibit material left unattended in the hall during tear down In no event shall exhibitor allow display materials to remain in the Exhibit Areas after 12 00 noon Saturday November 8 If display or materials remain after such time Event Management may remove same and exhibitor shall be liable for and agrees to pay all costs for dismantling and stor age Event Management shall not be liable for any damage to the display or materials due to their removal or storage 11 OPERATION AND CONDUCT A Regulation amp Restriction Event Management reserves the right to regulate and or restrict exhibits to a reasonable noise level Use of sound motion pictures and tape recorders will be permitted where appropriate to the display provided sound is maintained at more than 85dB peaks on the weighted scale as measured on a Scott Instrument Lab Type 452 Sound Level Meter ANSI Type 2 on the SLOW meter position in any and all adjacent exhibit areas AAPEX reserves the right to restrict exhibitor s use of sound and other devices which may interfere with the best interest of AAPEX as a whole Event Management is auth
32. nd 20 wide exhibits any sign or display between 4 and 8 in height must be set back at least 5 from the aisle For exhibits 10 x 30 or larger any sign or display between 4 and 8 in height must either a be set back at least 5 from the aisle or b be located at least 10 from any neighboring exhibit Any type of flags banners or structure must not exceed the maximum height of 8 2 44m We do not permit canopies or any part of the booth having any type of flags banners or structure overhang in the aisles G Cross Aisle Displays Cross aisle displays pertaining to Standard In Line booths or Peninsulas are not permitted Only Cross aisle displays are allowed if the exhibitor takes 2 full Island booths exceeding over 2 000 sq ft per Island H Peninsula Exhibits Peninsula exhibits minimum 20 x 20 block of exhibit space with aisles on three sides are permitted a maximum height of 20 on the upper level Peninsula exhibits on the lobby level are permitted to the height of 14 The back wall may be built to a height of 14 20 or applicable but must drop down to a height level of 4 and must remain at 4 height level 5 in from both side aisles Any sign or display between 4 and 18 height must either a be set back at least 5 from the aisle or b be located at least 10 from any neighboring exhibit 1 PLEASE NOTE Please Check Floor Plan for Columns and Expansion Joints There are expansion joints located throughout the
33. ny violation by the exhibitor of any of the terms and conditions herein shall subject exhibitor to sanctions including but not limited to the cancellation of The Agreement to occupy exhibit space and to forfeiture of any monies paid on account thereof Upon due notice of such cancellation Event Management shall have the right to take possession of the exhibitor s space remove all persons and properties of the exhibitor and hold the exhibitor accountable for all risks and expenses incurred in such removal In no event shall there be any obligation on the part of Event Management to return any funds paid by the exhibitor 13 LABOR A Labor Contracts and Agreements The exhibitor agrees to abide by all agreements made between Event Management the unions the official Event service contractor the Sands Expo Center or any of its agents pertaining to using union labor in the exhibit areas B Use of Union Labor In order to conform to union contract rules and regulations it will be necessary that all exhibitors use qualified union personnel for the various services required when installing and dismantling exhibits and for material handling within the event including but not limited to off loading and delivery of exhibit display materials to exhibit space pick up storage and return of empty crates expedition of out bound shipping exhibit display materials set up and tear down and exhibit space cleaning To assist you in planning for
34. o downsize their exhibit space 9 If anon exhibiting manufacturer of AAPEX holds a function at one of the AAIW Hotels they would lose all of their seniority We do not permit non exhibitors of AAPEX to hold meetings functions or rent meeting rooms hospi tality suites 6 EXHIBIT SPACE PROVISIONS A Equipment Furniture Carpet Standard equipment provided by Event Management for all linear 10 deep exhibit space rental includes 8 high drapery backdrop and 3 high drapery side dividers to delineate exhibit spaces and a 7 x 44 identification sign For peninsula exhibits standard equipment provided is 8 high 10 wide drapery backdrop set back 5 from each aisle No drapery is provided to island exhibits All exhibits must be carpeted The cost of carpeting is paid by the exhibiting company Standard Booth Equipment General Section AIA Section AWDA Section and Tool and Equipment Section All booths will be equipped with an 8 high draped backdrop with 33 draped side rails The 8 high draped backdrop will be gray on each side and white will be centered The 33 draped side rails will be gray The aisle carpet color is tuxedo The exhibitor must provide carpet for their booth at their own expense Event Management is not responsible A standard 7 x 44 sign showing company name and booth number will be provided C NARSA Section Booth Equipment All booths will be equipped with an 8 high draped backdrop with 33 draped s
35. or Guide and Service Manual are a part of this Agreement 7 EXHIBIT SPACE ASSIGNMENT A Method The method of determining space assignments shall be established by Event Management and may be changed from time to time without notice to exhibitors in order to accommodate what Event Management perceives as the best interest of the Event B Floor Plan Space assignments shall be as indicated on the exhibit space rental agreement However should conditions or situations warrant Event Management reserves the right to rearrange exhibitors or adjust the floor plan to accommodate the best interest of the Event The floor plan maintained by Event Management shall be the official floor plan Changes may occur at any time to accommodate event needs C Subletting Space Exhibitor shall not assign sublet share or apportion the whole or any part of the space allotted or have representatives products equipment signs or printed materials from other than its own firm in the said exhibit space without the written consent of Event Management D Assignment Transfer The agreement is non assignable by exhibitor except where assignment is in connection with sale or other transfer of the assignor s trade or business to the assignee but such an assignee shall display only products or services manufactured or marketed by the assignor In the event of such an assignment exhibitor must provide written notification to Event Management Any authorize
36. orized and empowered to disconnect the supply of electricity to any Exhibitor who exceeds said Sound Level maximum without any liability to said Exhibitor Event Management also reserves the right to regulate and or restrict exhibits to suitable methods of operation and display of materials These sound restrictions include any product and power equipment in a demonstration that may cause a distraction to neighboring exhibitors who cannot conduct business in their exhibit area because of the noise factor If for any reason an exhib it and or its contents are deemed objectionable by Event Management the exhibit shall be subjected to removal at exhibitors sole expense This reservation includes persons things conduct printed matter signs or any item of poor character which in the sole judgement of Event Management is detrimental to the Event In the event such an amendment or restriction is enforced Event Management shall not be liable for refunding exhibit space rental fees or exhibit equipment rental fees except at their sole discretion Exhibitor hereby expressly waives any right and all claims actions or demands for damage costs and expenses including legal fees against the Sands Expo Center Venetian Palazzo Hotel Valenzia Event Management their directors officers agents employees and or servants for such amendment or removal Please note Demonstrations An Exhibitor may not use a competitors product in a demonstration or an
37. ose designated as official contractors for the 2014 AAPEX who are proposed for the perfor mance of any services within Sands Expo Center Venetian Hotel for an exhibitor at AAPEX and approved by Event Management will 1 Be given the right to provide services requested by an exhibitor in the set up and dismantling of exhibits on the exhibit floor and shall have the right to utilize qualified employees 2 Not conflict with existing labor regulations or contracts and in fulfilling their obligations the independent contractor shall adhere to the regulations set up by hall and Event Management regarding entrance An Exhibitor Appointed Contractor EAC must have a signed contract with the exhibitor to do the exhibit booth construction for set up and teardown 3 Possess a public liability and property damage insurance policy for at least 1 000 000 shall be a signatory and conform with current accepted labor contracts 4 Have a true and valid order for service from an exhibitor in advance of the show move in date and shall not solicit business upon the exhibit floor or during the move in dates 5 Provide adequate notice to Event Management of the exhibitors who have retained them and the services to be performed for each as well as evidence of conformation with the provisions of paragraphs 3 and 4 above which Event Management will keep confidential Event Management will consider this notice from the independent contractor as suffi c
38. ot be permitted access to the loading dock freight door areas GRATUITIES FREEMAN COMPANY requests that exhibitors do not tip its employees by giving money merchandise or other special consideration for services rendered Exhibitors should not give coffee breaks other than mid morning and mid afternoon when union employees have a fifteen minute paid break Any attempts to solicit a gratuity by an employee for any service should be reported immediately to a supervisor of FREEMAN COMPANY FREEMAN COMPANY employee s are paid an excellent wage and tipping is not an accepted company policy IN GENERAL Craftsmen at all levels are instructed to refrain from expressing any grievances or directly challenging the practices of any exhibitor All questions arising with regard to the union s jurisdiction or practices must be directed to a FREEMAN COMPANY management representative Exhibitors are allowed to move their own product in and out to the building with the following restrictions a The drayage contractor has complete control of the loading dock at all times b Exhibitors may not leave vehicles unattended at the loading areas Any unattended vehicles may be towed c Display material must be hand carried Display material which cannot be hand carried must be moved by the drayage contractor Exhibitor owned carts or dollies will not be allowed d If your total exhibit freight amounts to less than 1000 Ibs and is delivered in a pr
39. re clamp on fixtures is prohibited Zip cord or two wire cords are unacceptable at the Sands Expo Center because they are ungrounded and could result in safety hazards Cube taps are prohibited E Inspection All displays will be inspected during the set up days and any exhibitor deviating from the regulations must make modifications to their exhibit at exhibitor s expense prior to the AAPEX Event opening F BMI Any AAPEX Exhibitor who exhibits at AAPEX warrants and represents that no music literary or artistic work or other property protected by copyright nor the name of any performing individual or group protected by trademark will be performed reproduced or used incident to the Exhibitor s participation in the Event unless the AAPEX Exhibitor has previously thereto obtained written permission from the copyright or trademark holder The AAPEX Exhibitor acknowledges that the AAPEX Exhibitor acts under this Agreement as an independent contrac tor charged with the responsibility in its sole discretion for selec tion performances reproduction and use of such musical liter ary and artistic works and such individual performer or group of performers as it deems appropriate and that it undertakes strict compliance with all laws respecting copyrights and trademarks and the performance reproduction and use of musical literary and artistic works or the use of the name of the performer or per forming individuals or group The AAPEX Exh
40. reement B Criteria To exhibit in the Event exhibitor must meet one of these criteria 1 A manufacturer shall be a company who offers a product or products for sale to the trade without regard to whether or not said company is an assembler packager exclusive importer etc so long as such product or products are exclusively proprietary For the purposes of these require ments while an importer may technically be called a distributor the exclusivity shall qualify him as an exhibitor manufacturer by reason of such exclusivity 2 Non domestic manufacturers may participate in their government or trade organization block 3 Manufacturer representative firms are not allowed to exhibit A manufacturers rep firm may work in an exhibit for an exhibiting company The exhibiting company that the manufacturer rep firm is representing must have their com pany name on the exhibit contract and on any other promo tional pieces The manufacturer rep firm may not list their name on the exhibit contract The manufacturer rep firm may only list their company name on the contract for the exhibitor booth space drawing under the authorization section Billing of non domestic or trade organization exhibit space will be based upon the membership status of the individual companies occupying space within the block rather than that of the government or trade organization Names and addresses of all firms assigned space within the block must be furnishe
41. roduct while exhibiting at AAPEX AAPEX is not responsi ble Exhibitor shall be liable for and shall insure against all injuries or damages caused by the acts or omissions of the exhibitor or its employees representatives servants agents licensees invitees patrons guests or contractors Exhibitor agrees to obtain and furnish to Event Management at least thirty 30 days prior to set up a certificate of insurance showing that there is in effect a policy of a minimum of 1 000 000 combined single limit bodily injury and broad form property damage coverage including broad form contractual liability in which Event Management and the Sands Expo Center Interface Group Nevada Inc Interface Group Massachusetts Inc and the Las Vegas Sands Inc and their directors officers and employees as additional insureds and Banc One Mortgage Capital Markets LLC as administrative agent and as collateral agent are each named as additional insureds Exhibitor shall obtain workers compensation insurance and provide proof of same to Event Management for all exhibitor s employees The exhibitor is responsible for any and all demands on account of any injury or death or damage to property occurring in or upon any portion of the Sands Expo Center leased or used by exhibitor which are caused by the acts or omissions of exhibitor or their employees representatives servants agents licensees invitees patrons guests or contractors Exhibitor i
42. s also solely responsible for any injuries or damages sustained or caused by it in connection with AAPEX whether or not they occur at the Sands Expo Center This includes but is not limited to booth construction booth set up travel to or from AAPEX activities of the Exhibitors employees or third parties subject to the super vision of Exhibitor or any other activities carried on in connection with AAPEX Exhibitor shall defend indemnify and hold harmless Event Management and The Sands Expo Center their officers employees and agents from and against any and all claims demands actions causes of actions penalties judge ments and liabilities of every kind and description including court costs and reasonable attorneys fees for injury to and death of persons and damage to and loss of property which are caused by arise from or grow out of exhibitor s use or occupan cy of the premises or from any breach by exhibitor of any condition of this contract or from any act or omission of exhibitor or their employees representatives servants agents invitees patrons guests licensees or contractors The Exhibitor agrees to make no claim for any act or omission of Event Management taken in accordance with the Exhibitor Regulations l Advertising Exhibitor shall not without the consent of Event Management distribute or permit to be distributed any advertising matter literature souvenir items or promotional materials in or about
43. ship rate you can only exhibit in the NARSA Section In order to qualify for the member rate the company listed on the AAPEX space application must join one of the sponsoring orga nizations by October 1 2014 All pavilions must have all of the companies each join to qualify for the member rate For the booth space selection you must join by April 1 2014 to qualify as a member Members select their booth space first before non members do in seniority order If the exhibitor who is listed on the space application is a member of either MEMA AASA or AAIA they will receive the member rate for their exhibit space If the exhibitor listed on the space application has any other companies exhibiting within their assigned booth space that are not members of one of the associations the prima ry exhibiting company will only receive the member rate for the space they occupy and the other exhibit space will be billed at the non member rate E Payment Exhibitor shall submit with the application at least 50 of the total exhibit space cost as deposit to confirm reserva tion of space The remaining unpaid balance must be paid in full and received by Event Management by June 6 2014 Checks must be made payable to AAPEX and mailed to 10070 W 190th Place Mokena IL 60448 PAYMENT IN U S FUNDS ONLY F Cancellations and Refunds Cancellation of all or a portion of any exhibit space must be in writing Event Management shall withhold 350 as an adm
44. t Management has set forth the following procedures to be followed at this year s Event e All persons entering or leaving the exhibit area must wear a badge issued by Event Management All material leaving the exhibit area must be accompanied by a Bill of Lading or a Merchandise Pass During installation and dismantling periods no one will be per mitted in the exhibit area before 7 30 am In an effort to prevent losses of your material once it is inside the exhibit area Event Management offers the following suggestions Insure your material and fixtures from the time they leave your plant until its return List the number of pieces in shipment on the Bill of Lading and carefully identify as to number of crates cartons etc DO NOT IDENTIFY CONTENTS Securely fasten all items to display panels and use dummy prod ucts whenever possible e At the break of AAPEX do not leave your product unattended Hire a security guard that night if you leave the exhibit hall Move your material into the Security Room provided by AAPEX each night before leaving the building if not using safety con tainers or special guards Collapsible safety containers are available on a rental basis to exhibitors throughout the installation Event and dismantling peri ods They deserve your careful consideration Please refer to the Security Order Form found in the Online Exhibitor Guide Consider individual guard service for your exhibit for
45. ty NV hotel suite meeting room or other non official AAIW venue during AAPEX will face sanctions by Event Management Sanctions may include loss of seniority privileges a ban from the event and other sanctions as deemed appropriate by Event Management E Exhibit Obstructions Exhibitors are not allowed to obstruct the view occasion injury or adversely affect the displays of other exhibitors This includes demonstrations F Exhibit Personnel All personnel models demonstrators must be properly clothed and dressed appropriately at all times and must confine their activities to the contracted exhibit space Personnel may not enter the exhibit space of another exhibitor without permission from that exhibitor and at no time may any one enter an exhibit space which is not staffed An exhibitor whose personnel enter the exhibit space of another exhibitor without permission from that exhibitor are subject to penalties for a rules violation including a loss of all or a portion of their seniority points G Use of Carrying Devices Dollies carts and other rolling devices will not be permitted on the exhibit floor during exhibit hours without the written consent of Event Management H Damages and Insurance Exhibitor is responsible for all damage to property caused by exhibitor personnel Should such damage occur exhibitor is liable to the owner of the damaged prop erty Exhibitor must carry insurance for loss of product or dam age of p
46. vember 3 and no arrangements for set up have been made then Event Management shall order the exhibit to be erected and the exhibitor will be billed for and agrees to pay for all charges incurred Event Management shall not be liable for damages that may occur during this exhibit set up In addition there will be a 1 000 fine and loss of seniority for that year and will not be permitted to exhibit in 2015 This doesn t apply to exhibits in the 9200 9300 9400 9500 aisle located on the Level 1 They have until 9 00 p m Monday November 3 2014 to set up in this area Please note the follow ing Late penalties will not be issued to exhibitors in the following exhibit aisles 9200 9300 9400 and 9500 Event management is not responsible for the cost of hotel rooms and airline tickets in case of any delays in setting up or any early set up areas E Space Abandonment Any space not claimed and occupied prior to 5 00 p m Monday November 3 2014 for which no special arrangements have been made may be resold or reassigned by Event Management without obligation on the part of Event Management for any refund whatsoever F Late Set Up Exhibits targeted as late set up can be installed until 9 00 p m Monday evening November 3 2014 10 TEAR DOWN A Removal of Product or Equipment Once brought into the event the removal of product and equipment prior to tear down must conform to the Merchandise Removal regulation stated in the Exh
47. y type of comparisons B No Retail Sales Exhibitors are not permitted to sell products for delivery at the Event Orders may be taken for future delivery only C Prohibited Displays Exhibitor shall not exhibit offer for sale or provide advertising or literature concerning products or ser vices not manufactured represented or exclusively distributed by them No animals reptiles birds rodents or insects may be used as part of any exhibit or display Robots may be used only upon the written consent of Event Management and must be confined to the exhibit space rented No helium balloons are permitted within the exhibit area Exhibitors shall not permit exhibitions raffles donations or other promotional measures that require members or guests to be present at a specified location and time and all unusual promotion plans must be approved by the Event Office no later than August 1 2014 No exhibitor shall foster or conduct any event during the AAPEX Exhibit hours other than a luncheon within the Sands Expo Center Venetian Palazzo Hotel Valenzia not to exceed one and one half hours which would take attendance from the Exhibit floor Exhibitors Non Exhibiting Manufacturers are not authorized to hold functions off site and provide private transportation to those functions and trade events from AAPEX during exhibit hours D Outboarding Suitcasing Prohibited Any company holding an exhibit demonstration or display in a Clark Coun
48. your participation in the Event we are certain you will appreciate knowing in advance that Union labor will be required for certain aspects of your exhibit handling To help you understand the event site work rules we ask that you read the following EXHIBIT LABOR Teamsters Local Union 631 has jurisdiction through a labor agreement with FREEMAN COMPANY for the erection touch up dismantling and repair of all exhibits when this work is done by persons other than your full time company personnel This work is to include wall coverings floor coverings pipe and drape painting hanging of signs and decorative materials from the ceil ing placement of all signs and the erection of platforms used for exhibit purposes Local 631 s jurisdiction does not cover the placement of your products on display the opening of cartons containing your products nor the performance testing maintenance or repairs of your products If full time company personnel are utilized to set an exhibit they should carry positive company identification such as a medical identification card or a payroll stub Also provide a Certificate of Insurance This rule prohibits the utilization of workers hired from a non union agency or company To secure labor please utilize the labor forms contained in the exhibitor guide and service manual AAPEX EVENT RULES AND REGULATIONS FOR OTHER THAN OFFICIAL SERVICE CONTRACTORS Persons or organizations other than th
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