EXHIBITOR SERVICE MANUAL - ISPE Boston Area Chapter
Contents
1. Return to Table of Contents Use these labels only if shipping Direct to Show Site Exhibiting Company Organization Capital Convention Contractors Gillette Stadium 1 Patriot Place Foxborough MA 02035 Show ISPE Booth Carrier Piece RUSH Exhibit Material Use these labels only if shipping Direct to Show Site Exhibiting Company Organization Capital Convention Contractors Gillette Stadium 1 Patriot Place Foxborough MA 02035 Show ISPE Booth Carrier Piece of RUSH Exhibit Material o 5 a amp a 5 Nn Dn co C j 2 gt ie 5 mp S B n ion T B gt a 5 oy e ia e 5 ion lt o lt Q E a gt n a ge H 5 gt a s Pt g x i E loz g n i D gt Q Q 5 n A Q a o n o o Q O ge Pt D Q fo io lt lt n Ss Q 5 o gt lt ZN E ZH le 5 o an S 5 Q m a 5 n a E azi ge e et g er B n o on ue Aq UJ SIOJLNUO UONYUAUO Jede o zuoudrys e Jo ATOAT OP JO JUOWIUSISUOD AL Upg souRINSUT pue rqerT OY MAMAI SLAd ALON FREIGHT Exhibit Services Reliable tradeshow transportation services Return to Table of Contents Trust YRC Freight for tradeshow transportation YRC Freight is ready to customize transportation solutions for any e2. If you have any questions please feel free to contact Exhibitor Services at the number below MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr gt Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com Return to Table of Contents A P T A ISPE Boston Area Chapter Product Show Gillette Stadium convention contractors Foxborough MA 10 Technol Drive Suite 40 Hudson MA 01749 are res ESEIA October 2 2013 877 335 3700 Cartload Service is available for Personally Owned Vehicles POV such as automobiles or vans mini vans only Exhibitors who would like assistance with the unloading and re loading of their show materials at the loading dock may order Cartload Service through Capital at the rates listed below Load Description One way Round Trip Total Rate Rate 1 7 boxes 45 00 90 00 8 15 boxes 75 00 150 00 e Cartload service is provided on a first come first serve basis for non skidded and non pallet items unloaded from and loaded into non commercial vehicles e Cartload service is for carton items only NO MACHINERY e Cartload service is provided from the loading dock to the exhibit booth and back to the loading dock only e Cartloads are not available to assist with booth set up or booth tear down Please order labor separately e Cartload service pricing includes labor and moving equipment PLEASE C
3. MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com Return to Table of Contents C a P ji AN ISPE Boston Area Chapter Product Show Gillette Stadium convention contractors Foxborough MA Ne PAASI NIT October 2 2013 877 335 3700 Labor is available for installation and dismantling of exhibits shrink wrapping and banding of materials RATES O0 Straight Time 59 00 per man hour 8 00 a m to 4 30 p m Monday through Friday One hour minimum O Overtime 88 50 per man hour before 8 00 a m and after 4 30 p m and all hours on Saturday Sunday and observed holidays where applicable One hour minimum TIME TOTAL RATE PER ESTIMATED HOURS MAN HOUR COST INSTALLATION X X DISMANTLE a Xo X a a SOF FINAL COSTS WILL BE CALCULATED AFTER COMPLETION OF SERVICES COSTS ARE BASED ON OPTIONS AND ACTUAL LABOR TIME ON SITE LABOR ORDERS WILL BE CHARGED AN ADDITIONAL 30 Labor Options choose one O Exhibitor Supervised Labor O Capital Supervised Labor All labor is performed under the direction of the exhibitor Exhibitor must meet the scheduled labor at the Capital Service Desk Failure to check in at the scheduled time will result in a one hour minimum charge per person requested Starting times are guaranteed only in those instances where labor is requested for the start of the workday Twen
4. and the arrival of exhibitor or his her representative During this time the materials will be left unattended Capital Convention Contractors will not be responsible or liable for any loss damage theft or disappearance of exhibitor s material after it has been delivered to the exhibitor s booth Capital recommends hiring security services from the facility or Show Management OUTBOUND SHIPMENT S Consistent with trade show industry practices there may be a lapse of time between the completion of packing and actual pick up of materials from the booths for loading onto a carrier During this time the materials will be left unattended Capital Convention Contractors will not be responsible or liable for any loss damage theft or disappearance of exhibitor s material between the time it is packed and when it is picked up and loaded Capital highly recommends hiring security services from facility or Show Management All Material Handling Agreements submitted to Capital by the exhibitor will be checked at the time of pick up from the booth and corrections will be made where discrepancies exist between the quantities of items on the form submitted to Capital and the actual count of such items in the booth at the time of pick up Capital shall not be responsible for loss damage or delay due to fire acts of God strikes lockouts or work stoppages of any kind or for any causes beyond its control If found liable for any loss CAPITAL S sole and exc
5. be considered waived No suit or action shall be brought against Capital or its subcontractors more than one 1 year after the accrual of the cause of action therefore Shipment received without receipts freight bills or specified unit counts on receipts or freight bills such as UPS or van lines will be delivered to the exhibitor s booth without guarantee of piece count or condition No liability will be assumed by Capital for such shipments Empty container labels are available at the service desk Affixing the labels is the sole responsibility of the exhibitor or his her representative All previous labels should be removed or completely covered Capital assumes no responsibility for errors to the aforementioned procedure removal of containers with old empty labels and without Capital s labels improper information on empty labels or valuable stored in containers with empty labels Freight handling charges are the responsibility of the exhibitor to whom the shipments have been consigned Also charges for loading out freight shipments are the responsibility of the exhibitor from whose shipments are made Exhibitors may not assign this responsibility to suppliers or customers The exhibitor agrees in the event of a dispute with Capital relative to any loss or damage to any of their materials or equipment that they will not withhold payment of any amount due to Capital for Drayage or any other service provided by Capital as an offset against the
6. to the enclosed Credit Card provided unless Exhibitor disputes charges in writing Capital is not responsible for any damage or loss of your freight please secure round trip insurance from your company insurance carrier ALL CHARGES All charges costs requested by Exhibitor MUST be PAID IN FULL before services are rendered and any adjustment and or additional charges must be paid by Show Close Such costs will be charged to Exhibitor s credit card provided unless prior arrangements have been made All Checks must be drawn on a US bank and there will be a minimum charge for each NSF check written to Capital Declined credit cards are subject to a 35 00 service fee ADJUSTMENTS Exhibitors are responsible for ensuring services rendered as ordered prior to Show Opening All requests for adjustments must be made on site prior to the Show Closing Capital will not be responsible for adjustments after the Show Closes unless prior arrangements have been made in writing to Capital SALES TAX Applicable city county and state taxes will apply If any Exhibitor is exempt from paying sales tax it is the Exhibitor s responsibility to provide Capital with its tax exempt certificate prior to the Show Opening COLLECTION POLICY In the event this contract is turned over to an attorney for collection or dispute Capital will be entitled to reasonable attorney fees Return to Table of Contents j f P T A ISPE Boston Area Chapter Product Show Gillet
7. 2035 x x PLEASE READ THE LIABILITY AND INSURANCE BULLETIN INCLUDED IN THIS MANUAL TRACKING EST DATE OF EST COST OF PIECES WEIGHT Please provide Pro Number ARRIVAL Of Material Handling 200 Ib min per shipment ADVANCE SHIPMENTS Warehouse DIRECT SHIPMENTS Showsite Exhibit Hall If shipment is greater than 3 000 lbs what is the weight of the single heaviest piece being shipped _ Z Z Please provide contact information for person in charge of your move in that will be on site CONTACT NAME _ PHONE OUTBOUND CAPITAL BILLS OF LADING must be completed and turned in at the Capital Service Desk Any freight left on the show floor without a completed Bill of Lading will result in a service fee equal to 1 2 hour of labor DO NOT LEAVE YOUR BILL OF LADING IN YOUR BOOTH A credit card is required for material handling services Exhibitor is responsible for all shipping charges regardless of carrier Payments must be in US FUNDS Please complete credit card information on the CREDIT CARD Authorization form Drivers MUST check in at the loading dock by 9 00 PM on October 2 2013 or the shipment will be re routed to the show carrier Return to Warehouse Fee Shipments returned to Capital s warehouse will be assessed a 7 00 per cwt or a 50 00 minimum charge whichever is greater CHECK appropriate arrangements Freight arrangements will be handled by Capital Convention Contractors common carrier collect Freig
8. 351 9911 Email help capitalconventions com Return to Table of Contents A P T A ISPE Boston Area Chapter Product Show Gillette Stadium i ntractor convention contractors Foxborough MA 10 Technology Drive Suite 40 Hudson MA 01749 capitalconventions com Fax 508 351 9911 October 2 2013 877 335 3700 Capital Convention Contractors is pleased to have been selected as the Official Service Contractor for the ISPE Boston Area Chapter Product Show being held at the Gillette Stadium in Foxborough MA In our commitment to an enjoyable and smooth running event this Capital Exhibitor Service Manual has been prepared for your use in planning your event Please review the following information carefully and place orders early to save time and money Dear Exhibitor Table Top package Includes free of charge Standard Each standard table top package will be set with one 6 x 24 wide skirted table one 7 x 44 Exhibitor ID sign with booth number and standard electrical 500w 5AMP service Premium and Super Premium Each Premium and Super Premium table top package will be set with one 8 x 30 wide skirted table one 7 x 44 Exhibitor ID sign with booth number and standard electrical 500w 5AMP service Booth package Includes free of charge Each 10 x 10 booth package will be set with an 8 high backwall drape 3 siderail drape one 8 x 30 wide skirted table one 7 x 44 Exhibitor ID sign
9. 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com Return to Table of Contents C a P T N L ISPE Boston Area Chapter Product Show Gillette Stadium convention contractors Foxborough MA AES FAI October 2 2013 877 335 3700 Shipping amp Material Handling Material Handling Definitions Estimated Material Handling Order Form Material Handling Rate Schedule Material Handling Polic Cartload Service Order Form Advance Shipping Labels Direct Shipping Labels Official Show Carrier YRC Freight If you have any questions please feel free to contact Exhibitor Services at the number below MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com Return to Table of Contents C a P T AN ISPE Boston Area Chapter Product Show Gillette Stadium convention contractors Foxborough MA ypbind een October 2 2013 877 335 3700 What is Additional Handling Material delivered in such a manner that it requires additional handling such as but not limited to shipments that are loaded by cubic space ground loading unloading stacked or constricted space loading unloading designated piece loading unloading alternate delivery location loads mixed with pad wrapped material carpet pad multiple shipments pad wrapped shipments uncrated shipments no do
10. EXHIBITOR SERVICE MANUAL ISPE Boston Area Chapter Product Show Gillette Stadium Foxborough MA October 2 2013 CAPITAL convention contractors 10 Technology Drive Suite 40 h Hudson MA 01749 italconventions com F hpi 9911 877 335 3700 TABLE OF CONTENTS Show Information General Information Secure On line Ordering Payment Policies Recap Form Credit Card Authorization Third Party Payment Policy Order Summary Rules amp Regulations Liability amp Insurance Bulletin Labor Guidelines Fire Regulations Booth Labor Booth Labor Order Form Exhibitor Appointed Contractor Shipping amp Material Handling Material Handling Definitions Estimated Material Handling Order Form Material Handling Rate Schedule Material Handling Policy Cartload Service Order Form Advance Shipping Labels Direct Shipping Labels Official Show Carrier YRC Freight CAP i A ISPE Boston Area Chapter Product Show ti falar Gillette Stadium convention contractors Foxborough MA 10 Technology Drive Suite 40 Hudson MA 01749 bead capitalconventions com Fax 508 351 9911 October 2 2013 877 335 3700 Show Information General Information If you have any questions please feel free to contact Exhibitor Services at the number below MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508
11. OMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name _ S Contact Person Booth Address City State Zip Signature Phone Email address If you have any questions please feel free to contact Exhibitor Services at the number below MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com Return to Table of Contents Use these labels only if shipping in advance to warehouse Exhibiting Company Organization Capital Convention Contractors 35 Lyman Street Northborough MA 01532 Show ISPE Booth Carrier Piece RUSH Exhibit Material Use these labels only if shipping in advance to warehouse Exhibiting Company Organization Capital Convention Contractors 35 Lyman Street Northborough MA 01532 Show ISPE Booth Carrier Piece RUSH Exhibit Material Return to Table of Contents E E E a SSS SSeS SSeS SSeS ae SSS SS SSeS ete eeSoe See es See ee eee eee So heel eee ios ee eel eee Seo ee ee oo Sea ee Geet Se ee Show Booth Carrier Piece Use these labels only if shipping in advance to warehouse Exhibiting Company Organization Capital Convention Contractors 35 Lyman Street Northborough MA 01532 ISPE of RUSH Exhi
12. amount of the alleged loss or damage Instead they shall agree to pay Capital at the close of the show for all such charges and they further agree that any claim they may have against Capital shall be pursued independently by them as a completely separate transaction to be resolved on its own merits Where an exhibitor indicates choice of carrier for pickup it is the exhibitor s responsibility to arrange with such carrier for said pickup service If the carrier does not pick up within the time limited for the removal of exhibitor s materials at the Exhibit Hall we reserve the right to forward such materials by the shipping method of our choice or to remove said materials to our warehouse for disposition at an additional charge to the exhibitor in accordance with prevailing rates for the service performed Materials left behind without orders placed at the Service Desk may be classified as abandoned The Service Contractor shall not be responsible for same We are not responsible for any delay of rush shipments We will expedite such rush shipments to the best of our ability but will not assume any financial responsibility for shipments which do not arrive at their destination at a dated time If you have any questions please feel free to contact Exhibitor Services at the number below MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalcon
13. bit Material Show Use these labels only if shipping in advance to warehouse Exhibiting Company Organization Capital Convention Contractors 35 Lyman Street Northborough MA 01532 ISPE Booth Carrier Piece of RUSH Exhibit Material Q 2 3 2 3 Nn NA el LA gt 2 3 gt z Nn z cy a 3 al g 5 oy le ia e 5 ion o i Z Q t 5 Q n a E ge e 5 e 5 oy e a D lt 5 Pt i o gt lt eg E loz S n 5 Ss Q 5 n A o on o n o o Q Q ge er D Q e za lt n Ss O 5 gt lt 5 Er ozi e 5 _ o 2 5 Q At 5 Q n a 5 5 a e 5 x lt 5 r a eF Q ia S n o Qa ue q UJ s1oyoRUOD UOTUdAUOD Jede o zuoudrys e Jo ATOAT OP 10 JUOUIUSISUOD AL Upg souRINsUT pue AjI IGLIT OY MAMAI SLAd ALON Use these labels only if shipping Direct to Show Site From __ Exhibiting Company Organization Capital Convention Contractors Gillette Stadium 1 Patriot Place Foxborough MA 02035 Show ISPE Booth Carrier Piece of RUSH Exhibit Material Use these labels only if shipping Direct to Show Site Exhibiting Company Organization Capital Convention Contractors Gillette Stadium 1 Patriot Place Foxborough MA 02035 Show ISPE Booth Carrier Piece RUSH Exhibit Material
14. ch charges will be presented to the exhibiting firm for payment before the close of the show Company Name Address City State Zip Code Phone Authorized Signature Printed Name Display House 3 party Address City State Zip Code Phone Authorized Signature Printed Name Return to Table of Contents a P T A ISPE Boston Area Chapter Product Show Gillette Stadium convention contractors Foxborough MA 10 Technol Drive Suite 40 Hudson MA 01749 SMANSA Fax 508 351 9911 October 2 2013 877 335 3700 Payment Policy All orders faxed or mailed to Capital must be accompanied by a Credit Card Authorization Form Payment in full is due at show site Absolutely no show site orders will be executed prior to full payment of all customer bills Calculate your order total Service Amount Due Exhibitor Booth Labor Material Handling Miscellaneous MA Tax 6 25 TOTAL ESTIMATED CHARGES indicates nontaxable services RETURN VIA FAX 508 351 9911 PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name Contact Person gt gt S Booth Address City State Zip Code Phone Email address Authorized Signature If you have any questions please feel free to contact Exhibitor Services at the number below MAIL OR FAX FORM TO Capital Conventi
15. charges must be paid in ADVANCE and a valid credit card must be on file with Capital authorizing payment for modified and or additional charges All charges must be paid by the end of the show IMPORTANT PLEASE PROVIDE YOUR BOOTH REPRESENTATIVE WITH A COPY OF THIS CREDIT CARD AUTHORIZATION FORM TO AVOID ANY MISUNDERSTANDING NO SERVICES WILL BE RENDERED UNTIL THIS DOCUMENT IS COMPLETED SIGNED AND RETURNED TO CAPITAL ADVANCE FLOOR ORDERS All orders require advance payment for initial estimate of charges for services AND a VALID CREDIT CARD with proper authorization be provided to Capital You may prepay with a company check but a credit card is required by Capital to ensure any unexpected charges such as additional freight clean up cost etc that are paid at the time the show closes THIRD PARTY ORDERS If you choose to contract work to a Display or Exhibit House company and or require services from Capital the payment information presented above shall apply Capital must be notified in writing from exhibiting company or any other Display or Exhibit Company involved in the set up or dismantle of exhibits DRAYAGE TO WAREHOUSE OR SHOW SITE AND OR LABOR Capital s Payment Policy must be adhered to by exhibitor prior to any freight being shipped to Capital All charges for freight assembling disassembling shipping handling and any other must be prepaid If adjustments or additional charges are required at Show Close they will be charged
16. com 800 531 EXPO Live Chat YRC FREIGHT Copyright 2012 YRC Worldwide Inc Printed in U S A YRC 014 2 12
17. cumentation including weight tickets and inaccurate or missing weights which require shipment to be re weighed on the dock Shipments loaded in this manner require additional time equipment and or labor Courier type companies such as Federal Express UPS and DHL airfreight and local cartage companies POVs amp company trucks are included in this category due to their delivery procedures What is a Cartage Company Freight forwarders as well as other carriers will often outsource the delivery of their freight to third party cartage companies Cartage companies provide local pick up and delivery services to and from the event venue as well as other locations In most cases cartage companies will consolidate shipments from multiple carriers onto a single truck Due to their loading unloading procedures these shipments may fall into the additional handling category What is The Difference Between Crated and Uncrated Shipments Crated shipments are those that are packed in any type of shipping container that can be unloaded at the dock with no additional handling required Such containers include crates fiber cases cartons and properly packed skids An uncrated shipment is material that is shipped loose or pad wrapped and or unskidded without proper lifting bars and hooks What are Stacked Shipments Shipments loaded in a manner that requires pieces to be moved to ground level for delivery to booth Stacked or cubed out shipments and loos
18. dividual and or aggregate coverage and naming Capital Convention Contractors as additional insured Agree to abide by all the rules and regulations of the show Agree to abide by all union rules and regulations Information must be received in the Capital office no later than 30 days prior to the show Identification badges must be worn at all times Temporary labor badges will be provided Badges will be issued only to persons actually used to supervise install dismantle and maintain exhibit related equipment pao For services such as electrical plumbing telephone cleaning and drayage no other contractor other than the official contractor will be approved This regulation is made necessary because work is done on equipment and facilities owned by parties other than the exhibitor The exhibitor shall provide only the material and equipment that he owns and that is to be used in his exhibit space INCOMPLETE OR UNSIGNED FORMS WILL NOT BE ACCEPTED Return this form along with Certificate of Insurance and name and addresses of employees who are working in your booth by September 2 2013 to Capital ACKNOWLEDGED AND AGREED TO Signature of Exhibitor Date Name of Service Contractor Contractor Street Address City State Zip Code Contractor Phone Email address If you have any questions please feel free to contact Exhibitor Services at the number below MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite
19. e 877 335 3700 Fax 508 351 9911 Email help capitalconventions com Return to Table of Contents A P T A ISPE Boston Area Chapter Product Show Gillette Stadium convention contractors Foxborough MA 10 Technology Drive Suite 40 Hudson MA 01749 capitalconventions com Fax 508 351 9911 October 2 20 13 877 335 3700 Payment Policies Order Summary Credit Card Authorization Payment Polic Third Party Payment Polic Order Summary If you have any questions please feel free to contact Exhibitor Services at the number below MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com Return to Table of Contents C f P T N ISPE Boston Area Chapter Product Show Gillette Stadium convention contractors Foxborough MA ao aaa October 2 2013 877 335 3700 Circle One American Express VISA MasterCard Exhibitor Booth Credit Card Billing Address Ciy ZipCode Contact Person Phone Credit Card Number Expiration Date Card Holder Name please print oS Signature Cardholder hereby authorizes Capital to charge credit card described herein for all charges incurred by Exhibitor and has read understands and agrees to all forms in the exhibitor manual and agrees to pay all charges as described in the Cardholder Agreement All estimated
20. e items placed on top of crates and or pallets constitute additional handling What is Ground Loading Unloading Applies to facilities where there is no loading dock and to vehicles that are not dock height and therefore cannot be loaded unloaded at a loading dock Examples are U Hauls flat bed trailers double drop trailers and company vehicles with trailers What are Mixed Shipments Mixed shipments are those that include both crated and uncrated goods Where the percentage of uncrated is minimal and does not warrant the full uncrated rate for the shipment Capital will charge additional handling Capital defines additional handling for mixed loads as more than 30 of the volume uncrated What is Constricted Space Loading Unloading Freight that is loaded high and tight in the trailer and is not easily accessible or freight that is loaded to full capacity of the trailer top to bottom side to side An example of this is freight that is loaded down one side of a trailer that must be bypassed to reach targeted freight What is Designated Piece Loading Unloading Drivers that require loading of specific pieces in a certain order to ensure all items fit on the trailer or having to remove freight from the trailer and then reload to fit on the trailer What is Alternate Delivery Location Shipments that are delivered by a carrier and require pieces to be delivered to different areas levels in the same building or to other venues such as a hote
21. es may set their own exhibits without assistance from Capital Any labor services that may be required beyond what your regular full time employees can provide must be rendered by Capital Labor can be ordered in advance by returning the Labor Order Form or at show site at the service desk Proof of full time employment status may be requested by Capital Non Official Installation and Dismantling Contractors may choose to use Capital Convention Contractors for labor and or supervision or provide their own The following is required should they provide their own e Non Officials must furnish Show Management the names and addresses and telephone numbers of key executives for emergency contact e All personnel must be properly identified with a badge at show site This statement and insurance rider is not required by the exhibitors who plan to set up and dismantle their own booths or equipment with their own employees All Non Officials Installation and Dismantle Contractor supervisors will be allowed on the exhibit floor only during official installation and dismantle hours and must be identified with a temporary work pass either supplied by Show Management or the Official Service Contractor CAPITAL CONVENTION CONTRACTORS requests that exhibitors do not tip our employees They are paid at an excellent wage scale denoting a professional status and we feel that tipping is not necessary This applies to all employees Any request for such should be bro
22. f you have any questions please feel free to contact Exhibitor Services at the number below MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com Return to Table of Contents A ISPE Boston Area Chapter Product Show Gillette Stadium convention contractors Foxborough MA 10 Technology Drive Suite 40 Hudson MA 01749 October 2 2013 capitalconventions com Fax 508 351 9911 877 335 3700 Only Exhibitors hiring Capital to dismantle their booth should complete this form At the close of the show exhibitor freight will be shipped to the following address If your freight is being shipped to another tradeshow be sure to include the show name and your booth number Company Name Booth Address City State Zip Attention SELECT SHIPPING METHOD O Exhibitor Carrier Choice O Official Show Carrier YRC Ground Must arrive by PLEASE NOTE If an exhibitor is using a carrier of his her choice not using the official show freight carrier the exhibitor is responsible for arranging for the carrier to pick up at the close of the show Shipping costs are not included and are the responsibility of the exhibitor Capital cannot guarantee pick up time for exhibitor appointed carriers all shipments are moved out of the exhibit hall at Capital s discretion Bill Shipping Charges to if different from above Sh
23. ht arrangements will be handled by exhibitor NAME OF CARRIER PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Material Handling Rate Schedule as well as the Liability and Insurance Bulletin as stated on the enclosed sheets Company Name m Contact Person _ Booth ______ _ Address City State Zip Signature Phone Fax Email address If you have any questions please feel free to contact Exhibitor Services at the number below MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com Return to Table of Contents T A ISPE Boston Area Chapter Product Show Gillette Stadium CAP convention contractors Foxborough MA 10 Technol Drive Suite 40 Hudson MA 01749 Saidcanniorasan Fax sip October 2 2013 877 335 3700 Rate Classifications mCrated Material that arrives as a single shipment on a dedicated truck that is skidded and or crated or in any type of shipping container that can be unloaded at the dock with no additional handling required Additional Handling Material delivered in such a manner that it requires additional handling such as but not limited to shipments that are loaded by cubic space ground loading unloading stacked or constricted space loading unloading designated piece loading unloading alternate delivery location load
24. ipper signature s Printt Name Freight Charges Billed to Company Name Address City State Zip Attention PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name ____ Contact Person _______ ____________ Booth Address _ OO CCity State Zip__ CCC gnu Phone Email address If you have any questions please feel free to contact Exhibitor Services at the number below MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com Return to Table of Contents A ISPE Boston Area Chapter Product Show Gillette Stadium convention contractors Foxborough MA 10 Technology Drive Suite 40 Hudson MA 01749 October 2 2013 capitalconventions com Fax 508 351 9911 877 335 3700 If your company plans to use a Contractor other than Capital please read complete and submit this form to Capital Convention Contractors Official Service Contractors are appointed to perform and provide necessary services and equipment The Official Service Contractor will provide all usual trade show services including labor Exceptions are e Supervision may be provided by the exhibitor e The exhibitor may appoint the official contractor for supervisio
25. l near an event venue What are Multiple Shipments Any carrier delivering more than 1 one shipment for more than 1 one exhibitor booth location or venue will be charged additional handling due to additional labor that is needed to sort separate and deliver the various shipments What does it Mean if I Have No Documentation Shipments that arrive from a small package carrier including Federal Express UPS and DHL without an individual Bill of Lading requiring additional time labor or equipment to process What about Carpet Pad Only Shipments Shipments that consist solely of carpet and or carpet padding require additional handling due to additional time labor and equipment needed to load unload Return to Table of Contents C f P T AN ISPE Boston Area Chapter Product Show Gillette Stadium convention contractors Foxborough MA paretii e October 2 2013 877 335 3700 ADVANCE SHIPMENTS DIRECT SHIPMENTS Please use enclosed freight labels Please use enclosed freight labels Receiving hours M F 9 00 am to 4 00 pm Received only during exhibitor move in hours Must arrive by September 25 2013 Only on October 2 2013 To Exhibitor Name Booth To Exhibitor Name Booth For ISPE Boston Area Chapter Product Show For ISPE Boston Area Chapter Product Show c o Capital Convention Contractors Gillette Stadium c o Capital Convention Contractors 35 Lyman Street 1 Patriot Place Northborough MA 01532 Foxborough MA 0
26. ll be of a wire UL type approved Fire Department A permit shall be required for the following 1 Display or operate any heater barbecue heat producing or open flame device candles lamps lanterns torches etc 2 Display or operate any electrical mechanical or chemical device which may be deemed hazardous by the fire department 3 Use or storage of inflammable liquids and dangerous chemicals 4 Display any internal combustion engine special requirements available upon request 5 Use of compressed gases Permit available for 32CF bottles 1 2 or less full Obstructions Aisle and exits as designated on approved show plans shall be kept clean clear and free of obstacles Booth construction shall be substantial and fixed in position in specified areas for the duration of the show Easels signs etc shall not be placed beyond the booth area into aisles Firefighting equipment shall be provided and maintained in accessible easily seen locations and may be required to be posted with designating signs Fire Retardant Treatment All decorations drapes signs banners acoustical materials cotton paper hay straw moss split bamboo plastic cloth and similar materials shall be flame retardant to the satisfaction of the Fire Department Booth identification banners and signs shall be flame retardant unless smaller than 1232 square inches 28 x 44 if separated from other combustibles by a minimum of 12 horizo
27. lusive MAXIMUM liability for loss or damage to EXHIBITOR S materials and EXHIBITOR S sole and exclusive remedy is limited to 50 USD per pound per article with a maximum liability of 100 00 USD per item or 1 500 00 USD per shipment whichever is less Capital shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs that may result from any loss or damage to an exhibitor s materials that may make it impossible or impractical to exhibit same The consignment or delivery of a shipment to Capital by an exhibitor or by any shipper on behalf of the exhibitor shall be construed as an acceptance by such exhibitor and or other shipper of the terms and conditions set forth in this bulletin It is suggested that exhibitors insure all shipments from the time that they leave exhibitor s company until they are returned from the show Your insurance carrier can add a rider to your current policy Shipments left on the floor without forwarding instructions will be shipped out or returned to our Warehouse pending re routing No liability will be assumed as a result of such re routing or handling ALL CHARGES ARE THE RESPONSIBILITY OF THE EXHIBITING COMPANY FOR WHOM MATERIALS HAVE BEEN RECEIVED AND HANDLED CAPITAL RESERVES THE RIGHT TO SHIP MATERIALS WITH THE OFFICIAL SHOW CARRIER IF EXHIBITOR CARRIER DOES NOT CHECK IN BY THE APPOINTED DATE AND TIME October 2 2013 9 00 PM
28. n e The exhibitor may appoint a qualified non official contractor Official Service Contractors are appointed to e Ensure the orderly and efficient installation and removal of exhibits Assure the distribution of labor to all exhibitors according to need Provide sufficient labor to satisfy the requirements of exhibitors and for the show itself See that the proper type and limits of insurance are in force Avoid any conflicts with local union regulations and requirements SHOULD THE EXHIBITOR WISH TO EMPLOY THE SERVICES OF A CONTRACTOR OTHER THAN THE OFFICIAL CONTRACTOR THE FOLLOWING CONDITIONS MUST BE MET 1 The exhibitor must inform Capital Convention Contractors of the name and address of the contractor and the work performed This information must be received in writing no later than 30 days prior to the show in Capital s office If this information is not received 30 days prior to the show Capital labor must be used for all work The non official contractor will be permitted to supervise only 2 The non official contractor to be used by the exhibitor must do the following a Provide a certificate of insurance with at least the following limits Comprehensive General Liability not less than 1 000 000 with respect to injuries to any one person in any occurrence and 500 000 with respect to damage of property Workers Compensation Insurance including employee liability coverage in a minimum amount of not less than 1 000 000 of in
29. not be responsible for loss theft or disappearance of exhibitor s materials after same have been delivered to exhibitor s booth Capital and its subcontractors shall not be responsible for loss theft and disappearance of exhibitor s materials before it is picked up from exhibitor s booth for reloading after the close of the show Outbound Bills of Lading are available at the Capital Exhibitor Service Desk Outbound Bills of Lading will be checked at the time of actual pickup of freight from the booth Piece counts will be adjusted and corrections will be made to the Bill of Lading where discrepancies may occur Capital and its subcontractors will not be responsible for ordinary wear and tear in handling of equipment Neither will they be responsible for loss damage or delay of shipments due to fire theft water vandalism acts of God strikes lockouts work stoppages of any kind or any other circumstances beyond their control Capital and its subcontractors liability shall be limited to physical loss or damage to the specific article which is lost or damaged and in any event Capital s maximum liability shall be limited to 30 per pound per article with a maximum liability of 50 00 per item or 1 000 00 per shipment whichever is less If Capital is found negligent for the damage of materials the exhibitor s sole remedy will be to have Capital repair or replace the defective materials with that of like kind and quality In no eve
30. nt shall Capital be liable for incidental or consequential damages which may result or arise out of the damaged materials This shall include those losses or damages which may arise out of the inability of an exhibitor to show their product The consignment for delivery of a shipment to Capital by an exhibitor or by any shipper on behalf of the exhibitor shall be construed as an acceptance by such exhibitor and or other shipper of the terms and conditions set forth in this notice It is understood that Capital and its subcontractors are not insurers Insurance if any shall be based on the value of the material handling services and the scope of liability is unrelated to the value of the Exhibitor s property being handled It is suggested that exhibitors insure all shipments from the time they leave your company until they are returned from the show If a shipment must be re routed due to incorrect or unclear shipping instructions on the Outbound Bill of Lading Capital assumes no liability as a result of such rerouting or handling Capital and its subcontractors shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs which may result from any loss or damage to an Exhibitor s materials which may make it impossible or impractical to exhibit same Loss or damage must be submitted to Capital prior to the close of the show on which the loss or damage occurred or shall
31. ntally and 24 vertically Oil cloth tar paper nylon and certain other plastic materials cannot be made flame retardant and their use is prohibited Combustibles Literature on display shall be limited to reasonable quantities one day supply Reserve supplies shall be kept in closed containers and stored in a neat and compact manner in a location approved by the Fire Department All exhibit and display empty cartons must be stored in an approved drayage area If the show is under a 24 hour approved manned security program automobiles are allowed to retain 1 gallon or less of fuel gas caps must be taped Batteries are to be disconnected and taped STORAGE BEHIND BOOTH BACKWALL IS STRICTLY PROHIBITED If you have any questions please feel free to contact Exhibitor Services at the number below MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com Return to Table of Contents CAP i A ISPE Boston Area Chapter Product Show ti alae Gillette Stadium convention contractors Foxborough MA 10 Technology Drive Suite 40 Hudson MA 01749 capitalconventions com Fax 508 351 9911 October 2 2013 877 335 3700 Booth Labor Booth Labor Order Form Booth Labor Order Form page 2 Exhibitor Appointed Contractor If you have any questions please feel free to contact Exhibitor Services at the number below
32. on Contractors 10 Technology Dr gt Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com Return to Table of Contents CAP i A ISPE Boston Area Chapter Product Show Gillette Stadium convention contractors Foxborough MA 10 Technology Drive Suite 40 Hudson MA 01749 capitalconventions com Fax 508 351 9911 October 2 20 13 877 335 3700 Rules amp Regulations Liability amp Insurance Bulletin Labor Guidelines Fire Regulations If you have any questions please feel free to contact Exhibitor Services at the number below MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com Return to Table of Contents A P T A ISPE Boston Area Chapter Product Show convention contractors 10 Technology Drive Suite 40 Hudson MA 01749 Gillette Stadium Foxborough MA capitalconventions com Fax 508 351 9911 October 2 2013 877 335 3700 Capital Convention Contractor s liability shall be limited to the physical loss or damage to the specific 10 11 12 13 14 Return to Table of Contents article which is lost or damaged as described below Capital Convention Contractors shall not be responsible for damage to uncrated materials materials improperly packed or concealed damage Capital Convention Contractors shall
33. onsolidate shipments when total weight is less than 200 Ibs for example 3 Separate Shipments 1 Consolidated Shipment Sub Total 54 Ibs charged 200 Ibs 216 24 3 pieces 1 shipment 59 Ibs charged 200 Ibs 216 24 185 Ibs 200 lbs 216 24 Total IS 72 lbs charged 200 Ibs 216 24 Total Savings 432 48 Total 185 lbs Total Cost 648 72 PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Material Handling Rate Schedule as well as the Liability and Insurance Bulletin as stated on the enclosed sheets Company Name Contact Person Booth Address City State Zip Signature Phone Email address If you have any questions please feel free to contact Exhibitor Services at the number below MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com Return to Table of Contents C a P T AN ISPE Boston Area Chapter Product Show Gillette Stadium convention contractors Foxborough MA eee can PESETA October 2 2013 877 335 3700 CERTIFIED WEIGHT TICKETS In the event that no weight tickets or inaccurate weight tickets are indicated on the delivery documents presented Capital shall estimate the weight or re weigh and charges shall be based upon the estimates The estimated weight shall be final and binding if actual scale weight figures are not submitted
34. plet evens Sra 19 60 39 20 m Direct Shipments to Show Site 200 lb minimum First Day of Direct Freight Acceptance October 2 2013 TALS nanea KSEE oe eee anid aes wt eS ROS Sac Bln ated cava E E E E N Buti s Rashes gaa RAE ee antes pean 54 00 108 00 Additonal Handini cs aac sd aus dodve rare quate Gesere aebudre Ata AE ace EAA s uae maa tune GNE 67 00 134 00 WrCrat d ia c0c creer deareeienaederndordntas oad ee ocd EE a AEE ererewhaguararedenas 73 00 146 00 Crated Overtime Inbound Outhound soi ccase eens ea edad hoes kde OES Od een Seek eee Ka tees 18 90 37 80 Additional Handling Overtime Inbound Outbound 0 0 00000 000 eee 23 45 46 90 Uncrat d Overtime Inbound Outboutid sissisota wha ba eed aan eos 25 55 51 10 m Additional Surcharges Of Tar cet ee Created s Irori ce Sage a se in E ncn nn are ys eld E E Ge ed ayers wc ma a eas 18 90 37 80 Off Target Fee Additional Handling risse acismn ctanan ndvaanns hens EREDO DETERE ace ares 23 45 46 90 Off Tarset Fee Unrated ueir eesi me aen apip E AEE T E E sare E Gerarangaialsdd EE n Dag 25 55 51 10 Shipments Returned to Warehouse 7 00 per cwt or 50 00 minimum whichever is greater 7 00 per cwt 50 00 minimum First Piece Additional Pieces Small Packages direct shipments only 25 Ibs or less combined received on the same day same shipper same carrier 35 00 20 00 In addition to above charges MONEY SAVING TIPS C
35. prior to the close of the show All shipments received at the warehouse and show site are subject to re weigh OVERTIME An overtime surcharge per cwt for each occurrence will apply if Shipments are received on overtime e Overtime will be applied to all freight received at the warehouse and or show site that must be moved into or out of booth during below listed times e Shipment is moved into or out of show site on overtime due to scheduling beyond Capital s control Overtime is e Monday through Friday before 8 00 a m and after 4 30 p m All day Saturday Sunday and observed union holidays INBOUND SHIPMENT S All charges are based upon inbound weight certificates and are quoted on a round trip basis whether services are utilized completely or not All charges are per cwt 100 lbs rounded up to the next 100 Ibs with a 200 Ib minimum Capital will receive advance crated shipments at the warehouse and will provide up to 30 days free storage prior to the show Capital will receive direct shipments at showsite on scheduled move in day s Capital will provide delivery to booth storage of empty packing materials and return outbound shipments to the loading dock All shipments must be accompanied by certified weight tickets Capital reserves the right to re weigh your Shipment s to determine actual weight Consistent with trade show industry practices there may be a lapse of time between the delivery of shipment s to the booth
36. s mixed with pad wrapped material carpet pad multiple shipments pad wrapped shipments uncrated shipments no documentation including weight tickets and inaccurate or missing weights which require shipment to be re weighed on the dock Shipments loaded in this manner require additional time equipment and or labor Courier type companies such as Federal Express UPS and DHL airfreight and local cartage companies POVs amp company trucks are included in this category due to their delivery procedures m Uncrated Material that is shipped loose or pad wrapped and or unskidded machinery without proper lifting bars or hooks m Small Packages A shipment of any number of pieces with a combined weight not to exceed 25 Ibs that is received on the same day from the same shipper and delivered by the same carrier Additional Fees May be Applicable m Off Target Direct shipments that do not arrive on the date or time assigned m Late to Warehouse Fee Shipments arriving after September 25 2013 m Early Shipments to Warehouse Any shipment arriving prior to September 2 2013 m Shipments Returned to Warehouse Shipments returned to the warehouse at close of the show will be charged an additional fee of 7 00 per cwt or 50 00 minimum charge whichever is greater Shipments not picked up from the warehouse within 72 hours will be charged for storage by Capital Convention Contractors Additional charges will apply for any shipment left on floor witho
37. te Stadium convention contractors Foxborough MA Mcoptaconvonionscom Fax S083815911 October 2 2013 877 335 3700 Capital Convention Contractors will invoice third parties for payment of services rendered to exhibitors provided the following conditions are met The payment record of the third party is acceptable to Capital This completed form is signed by both parties and returned to Capital at least 14 days prior to move in A completed Credit Card Authorization Form MUST accompany this form from each party Capital s prepayment policy is adhered to i e orders must be received with payment by the deadline dates If there is any doubt which party is to be invoiced for a service the exhibiting firm accepts responsibility for payment upon presentation of invoice at show site The exhibiting firm is ultimately responsible for payment of all charges by show conclusion Both parties have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Pia fe eS No Please indicate which of the following items services are to be invoiced to the third party CO an Capital Services CL Freight Handling C Furniture Carpet C Booth Cleaning CJ Labor CJ Other specify We understand and agree that we the exhibiting firm are ultimately responsible for payment of charges incurred In the event the named third party does not make payment upon presentation of invoice at show site su
38. ty four hour notice is required for cancellation of labor services Company Representative Phone This plan allows for exhibits to be set up prior to exhibitors arrival The charge for this service is 50 of the exhibitor s total labor bill with a minimum of 45 00 on installation and 45 00 on dismantles In order to perform this service without the exhibitor s representative present Capital must have detailed set up instructions blueprints floor plans etc with this labor order Please see the next page for outbound shipping instructions Set Up Information Required Booth display being shipped to Warehouse Show site Scheduled delivery date Shipment consists of Crates Cartons Carpets pads If no carpet is being shipped is carpet ordered through Capital Yes No Blueprints amp Exhibit instructions Attached Shipped with Display Please supply advance instructions with order Steel banding at 1 10 per linear foot including labor 50 00 MINIMUM include on Order Summary page Shrink wrap at 35 00 per skid x 35 00 include on Order Summary page FULL PAYMENT MUST ACCOMPANY ALL ORDERS PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name Contact Person Booth Address City State Zip Signature Phone Email address I
39. ught to the attention of a Capital representative at the service desk or correspondence may be directed to the attention of the General Manager at the Capital office Standing on chairs tables or other rental furniture is prohibited This furniture is not engineered to support standing weight CAPITAL CONVENTION CONTRACTORS cannot be responsible for injuries or falls caused by the improper use of this furniture If assistance is required in assembling your booth please order labor on the Labor Order Form and the necessary ladders and tools will be provided If you have any questions please feel free to contact Exhibitor Services at the number below MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr gt Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com Return to Table of Contents j f P T A ISPE Boston Area Chapter Product Show Gillette Stadium convention contractors Foxborough MA 10 Technol Drive Suite 40 Hudson MA 01749 PATEE eigen moe SOSEN October 2 2013 877 335 3700 For Exhibits Exhibitions and Trade Shows Public amp Private Booth Construction Booths platforms and space dividers shall be of materials that are flame retardant or rendered so satisfactory to the Fire Department representatives Coverings for counters or tables used within or as part of the booth shall be flame retardant All electrical wiring and apparatuses wi
40. ut a Capital Bill of Lading form completed and turned into the Capital Service Desk One half hour minimum Capital supervised labor fee will be charged Overtime Overtime is Monday through Friday prior to 8 a m and after 4 30 p m all day Saturday Sunday and observed union holidays m Overtime will be applied to all freight received at or moved from the warehouse and or show site during above listed times m Your shipment is moved into or out of showsite on overtime due to scheduling beyond Capital s control Rate Classifications Price Per CWT 200 Ib minimum m Advance Shipments to Warehouse 200 lb minimum Advance Freight Deadline Date September 25 2013 CA hess os et enn pen heft nin anche fl ee he Mn eg eas aye aT a RI ee 56 00 112 00 Additional Handling lt asscerncnasascsein sname EEEn EENE herd aneeh auk EEEE EEEE EN AE EE Gaur es 70 00 140 00 Crated Overtime nbound Outboynd si nrdessae sisie ne impenna diik EEN PRE nd Ei na E 19 60 39 20 Additional Handling Overtime Inbound Outbound 2 0 0 0 eee nee 24 50 49 00 Uncrated shipments will NOT be accepted at the Advance Warehouse Additional Surcharges Early Shipments to Warehouse Crated 5 03 60 cog saaca ae sale nbs moka soak nea maee Au cee hamid 19 60 39 20 Early Shipments to Warehouse Additional Handling 0 0 0 eee tenes 24 50 49 00 bateto Warehouse Tia sd aeania E x verses adr a tcesep Ue er E crested Gaudin REE de ca
41. ventions com a N C P T L ISPE Boston Area Chapter Product Show convention contractors Gillette Stadium 10 Technology Drive Suite 40 Hudson MA 01749 Foxbor ough MA capitalconventions com Fax 508 351 9911 877 335 3700 October 2 2013 To assist you in planning for your participation in this upcoming exposition we are certain you will appreciate knowing in advance that Capital labor is required for certain aspects of your exhibit handling To help you understand we ask that you read the following The facility requires that the official material handling contractor Capital off load all equipment and display materials for ALL common carrier and van line trucks The use of fork trucks pallet jacks and lift gates are only permitted by personnel of Capital Convention Contractors Exhibitors are allowed to perform their own material handling provided they meet all of the following criteria e Personnel performing the work must be bonafide full time employees of the exhibiting company e Exhibitors may load unload uncrated materials from a mini van car station wagon pick up truck or box truck owned by the exhibiting company e Exhibitors may use only hand operated equipment which they have provided two wheeled hand trucks and four wheeled flat carts are permitted e Exhibitors choosing to handle their own materials are responsible for their own storage during the show Full time employees of the exhibiting compani
42. with booth number and standard electrical 5 00w SAMP service Show Drape Color Royal Blue Carpet Exhibit hall is carpeted Exhibitor Set up Wednesday October 2 8 30 a m 11 30 a m Exhibit Hours Wednesday October 2 12 00 p m 7 30 p m Exhibitor Dismantle Wednesday October 2 7 30 p m 10 30 p m Capital recommends shipping exhibit materials up to 30 days prior to event move in to our Advance Freight Receiving Warehouse Making advance shipping arrangements will ensure a prompt and secure delivery to your exhibit site The event s location will not have the facilities to receive and store such materials in advance and may refuse your shipment and additional charges may occur For Advance Shipping to Warehouse All freight shipments must be shipped prepaid and received in our warehouse no later than September 25 2013 A 35 late charge will apply if orders for advance shipping are received after this date For Direct Shipping to Show Site DO NOT ship exhibit materials direct to show site to arrive prior to October 2 2013 You MUST designate your shipment for arrival during exhibitor set up date only and label your materials c o CAPITAL CONVENTION CONTRACTORS We look forward to working with you CAPITAL CONVENTION CONTRACTORS If you have any questions please feel free to contact Exhibitor Services at the number below MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phon
43. xhibit shipment any size load With increased reliability quality and speed YRC Freight gives you the freedom to choose the level and speed of service most appropriate for your shipment YRC Freight Sealed Exhibit security and caravan services deliver efficient transportation from show to show Shipment visibility provides additional peace of mind Enjoy the transportation management tools on my yrcfreight com and gain online control of your shipment from start to finish Confidence Delivered The show must go on And so will your business with the confidence to focus on your customers not the whereabouts of your tradeshow booth YRC Freight is the first and only provider to offer customers a free inbound guarantee Be confident your booth will arrive on time with YRC Freight Gain the on site advantage Move in set up and move out It s simple when you work with the exhibit experts YRC Freight professionals are at the big trade shows ensuring your materials arrive on time and depart quickly so you don t miss the next tradeshow deadline Secure success YRC Freight guarantees safe delivery with our patented Sealed Exhibit protection and security solution Pay for only the space your shipment occupies Your exhibit is sealed behind a locked partition and is protected from pickup through delivery to the show site Subject to applicable Tariffs and Rules and Conditions publications yrcfreight
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