Forced Freight Shipments left on-site after Will be transferred to a
Contents
1. RELEASESIGNATURE X DECLARED VALUE To Authorize Delivery Without Obtaining Signature Toutes les commandes sont soumises aux politiques de paiement et aux limites de responsabilit s de GES Sp cialiste mondial de l v nement stipul es dans ce manuel de l exposant All orders are governed by the GES Global Experience Specialist Payment Policy and Limits of Liability amp Responsibility as specified in this Exhibitor Kit COMPAGNIE COMPANY COURRIEL EMAIL DE STAND BOOTH SIGNATURE NOM NAME DATE EN SIGNANT CE FORMULAIRE L EXPEDITEUR RECONNAIT ET ACCEPTE TOUS LES TERMES ET CONDITIONS BY SIGNING THIS FORM SHIPPER AGREES TO BE BOUND BY ALL ITS TERMS amp CONDITIONS2. 200 Ibs minimum per shipment x 66 00 Poids total de l envoi 200lbs minimum par envoi Shipment total weight 200 Ibs minimum per shipment Nombre d envois de moins de 50lbs Quantity of shipments weighing less than 50lbs x 89 00 x 66 00 Montant Amount S Le formulaire d autorisation de paiement par carte de cr dit DOIT SANS FAUTE accompagner cette 135499424 TPS 5 GST commande Total partiel Sub Total 1015654984 TVQ 8 5 QST The Payment amp Credit Card Charge Authorization Form MUST Accompany this Form Toutes les commandes sont soumises aux politiques de paiement et aux limites de responsabilit s de GES Sp cialiste mondial de l v nement stipul es dans ce manuel de l exposant All orders are governed by the GES Global Experience Specialist Payment Policy and Limits of Liability amp Responsibility as specified in this Exhibitor Kit COMPAGNIE COMPANY COURRIEL EMAIL DE STAND BOOTH SIGNATURE NOM NAME XGES 2011 CSCS CONFERENCE Date butoir 8 Ao t 2011 August 21 24 Ao t 2011 Deadline date August 8th 2011 Ch teau Frontenac INFORMATION DE L EXP DITEUR COMPAGNIE COMPANY T L PHONE T L C FAX ADRESSE ADDRESS DATE DE CUEILLETTE PICK UP DATE HEURE DE CUEILLETTE PICK UP TIME VILLE CITY PROV TAT STATE HEURES D AFFAIRES BUSINESS HOURS QUAI DE CHARGEMENT LOADING DOCK Oui Yes Non No Oo oO CODE POSTAL POSTA
3. Nombre d envois de moins de 50lbs Quantity of shipments weighing less than 50lbs Le formulaire d autorisation de paiement par carte de cr dit DOIT SANS FAUTE accompagner cette x 67 00 d RS Total partiel Sub Total i I massxas The Payment amp Credit Card Charge Authorization Form MUST Accompany this Form TOTAL Toutes les commandes sont soumises aux politiques de paiement et aux limites de responsabilit s de GES Sp cialiste mondial de l v nement stipul es dans ce manuel de l exposant All orders are governed by the GES Global Experience Specialist Payment Policy and Limits of Liability amp Responsibility as specified in this Exhibitor Kit COMPAGNIE COMPANY COURRIEL EMAIL DE STAND BOOTH SIGNATURE NOM NAME DATE EXHIBITION FREIGHT FROM ADVANCE SHIPMENT ADVANCE SHIPMENT WAREHOUSE HOURS ARE MON FRI 10 00 AM 4 00 PM TO C O Carrie Numbe EXHIBITION FREIGHT FROM ADVANCE SHIPMENT ADVANCE SHIPMENT WAREHOUSE HOURS ARE MON FRI 10 00 AM 4 00 PM TO C O Carrie Numbe WAREHOUSE HOURS ARE MON FRI 10 00 AM 4 00 PM EXHIBITING COMPANY NAME OF EXHIBITION BOOTH NUMBER GES Global Experience Specialist Reimer Qu bec 839 Craig St Nicolas QC G7A 2N2 SHIPMENT MUST ARRIVE BETWEEN August1 to 17 2011 r r of pieces WAREHOUSE HOURS ARE MON FRI 10 00 AM 4 00 PM EXHIBITING COMPANY 2011 CSCS CONFERENCE NAME OF EXHIBITION BOOTH NUMBER
4. le d chargement l entrep t et la livraison votre kiosque au n PM j Ch teau Frontenac The rate for this service includes unloading at the warehouse and delivery to 71 00 100 Ibs encaiss crated 138 00 minimum 91 00 100 Ibs non encaiss uncrated 173 00 minimum 67 00 Envoi shipment 50lbs Envois arrivant entre 1er ao t au 17 ao t 2011 Shipments arriving between August 1st to August 17th 2011 IDENTIFIEZ ET ADRESSEZ TOUT VOTRE MAT RIEL TOUS FRAIS PR PAY S MARK AND CONSIGN SHIPMENTS BILL ALL CHARGES TO SHIPPER Nom de compagnie Exhibiting Company Name No de stand Booth No Als 2011 CSCS CONFERENCE Clo GES Sp cialiste mondial de l v nement Qu bec Reimer Qu bec 839 Craig St Nicolas QC G7A 2N2 Veuillez vous r f rez aux tiquettes d exp dition de ce manuel Please refer to the shipping labels in this manual GES Sp cialiste mondial de l v nement n assumera aucune responsabilit pour la marchandise non emball e mal emball e ou avec des dommages d j apparents la perte le vol ou la disparition de toute marchandise apr s qu elle soit livr e au kiosque de l exposant ni avant la cueillette au kiosque de l exposant pour le chargement apr s l exposition Toute r clamation doit tre faite sur les lieux avant la fermeture de l v nement GES Global Experience Specialist shall not be responsible for damage to uncrated materials improperly packed materials conce
5. lt E Z a a T o Lu N ul x Lu eo D X GES 2011 CSCS CONFERENCE August 21 24 Ao t 2011 Ch teau Frontenac Des frais additionnels de 15 vous seront factur s si vous envoy de la marchandise directement au site sans nous avoir au pr alable envoy vos bons de commande 15 additional fees will be charged if you send freight to the showsite without first sending us the order forms 66 00 100 Ibs encaiss crated 128 00 minimum 89 00 100 Ibs non encaiss uncrated 173 00 minimum 66 00 Envoi Shipment 50lbs Envois arrivant entre Durant heure de montage Shipments arriving between During set up date IDENTIFIEZ ET ADRESSEZ TOUT VOTRE MAT RIEL TOUS FRAIS PR PAY S MARK AND CONSIGN SHIPMENTS BILL ALL CHARGES TO SHIPPER Nom de compagnie exposante Exhibiting Company Name No de stand Booth No 2011 CSCS CONFERENCE GES Sp cialiste mondial de l v nement Qu bec Ch teau Frontenac 1rue des Carri res Qu bec Qu bec G1R 4P5 Veuillez vous r f rez aux tiquettes d exp dition de ce manuel Please refer to the shipping labels in this manual GES Sp cialiste mondial de l v nement n assumera aucune responsabilit pour la marchandise non emball e mal emball e ou avec des dommages d j apparents la perte le vol ou la disparition de toute marchandise apr s qu elle soit livr e au kiosque de l exposant ni avant la cueillette au kiosque de l exposant pour
6. GES Sp cialiste mondial de l v nement x Material Handling is the unloading of your exhibit materials delivery to your booth handling of empty containers to and from storage and removal of your materials from your booth for reloading onto your outbound carrier This is not to be confused with the cost to transport your exhibit material to and from the event Benefits of Advance Shipping to the GES Global Experience Specialist Warehouse Storage of materials for up to 30 days prior to your show Delivery of Shipments to your booth by 8 00 AM on your first day of move in schedule permitting Some conventions centres and hotels do not have facilities for receiving or storing freight Saves valuable set up time How to ship in Advance to the GES Global Experience Specialist Warehouse Remove all old shipping and empty storage labels Fill out and attached enclosed Advance Shipping Labels Complete the enclosed Advance Material Handling order form All shipments must have a bill of lading or delivery slip showing the number of pieces weight and type of merchandise Take the time to ensure that your display and products are packed neatly and securely Do not ship uncrated materials to the warehouse Please note that when utilizing a ground carrier other than the official U S shipments will require customs clearance before delivery to the advance warehouse Clearance delays may occur How to Ship to Exhibit Site Con
7. GES Global Experience Specialist Reimer Qu bec 839 Craig St Nicolas QC G7A 2N2 SHIPMENT MUST ARRIVE BETWEEN August 1 to 17 2011 r r of pieces EXHIBITION FREIGHT FROM TO C O Carrier Number EXHIBITION FREIGHT FROM TO C O Carrier Number EXHIBITING COMPANY NAME OF EXHIBITION BOOTH NUMBER GES Global Experience Specialist Reimer Qu bec 839 Craig St Nicolas QC G7A 2N2 SHIPMENT MUST ARRIVE BETWEEN August1 to 17 2011 of pieces EXHIBITING COMPANY 2011 CSCS CONFERENCE NAME OF EXHIBITION BOOTH NUMBER GES Global Experience Specialist Reimer Qu bec 839 Craig St Nicolas QC G7A 2N2 SHIPMENT MUST ARRIVE BETWEEN August 1 to 17 2011 of pieces a rd o D c G S o o a 2 c G 2 o o c 2 E n m es D Q Ns o a n 2 S n D n E a Q m o a Z o LL Z lt lt J om W O lt LL z gt ep LL 4 LL a lt o z o Q LU n X Lu aO ep Lu LLI 2 O xu ep LLI o N LL a o s o o D c 3 D O c o g oO 2 o Q amp c 2 D T m a S Q o eo o n o g oO 2 D a s o o X 5 o o o o O Z i a z lt I Lu a ul a x 4 2 gt o lt o EN i m
8. L CODE COURTIER EN DOUANES CUSTOMS DOCUMENTS DE DOUANES CI JOINT BROKER CUSTOMS PAPERWORK ATTACHED Oui Yes O Non No O PERSONNE RESSOURCE CONTACT COURRIEL EMAIL ADDRESS PERSONNE RESSOURCE CONTACT T L COURTIER EN DOUANES CUSTOMS BRd I WILL BE SHIPPING TO THE ADVANCED WAREHOUSE i Yes NCh No CONSIGNATAIRE DESTINATION PERSONNE RESSOURCE ONSITE CONTACT ADRESSE ADDRESS T L PHONE BOOTH VILLE CITY PROV ETAT STATE DATE DE LIVRAISON DELIVERY DATE HEURE DE LIVRAISON DELIVERY TIME CODE POSTAL POSTAL CODE VEUILLEZ INDIQUER LE SERVICE REQUIS PLEASE INDICATE SERVICE REQUIRED L1 Installation Move in ALLER SIMPLE ONE WAY z o D montage Move out L ALLER RETOUR ROUND TRIP LES FRAIS DE SERVICE SERONT SELON LE POIDS ET LA DIMENSION R ELLE SERVICE WILL BE CHARGED ON ACTUAL WEIGHT amp DIMENSIONS TOTAL DE PI CES TOTAL OF PIECES DIMENSIONSEN POUCES DIMENSIONS IN INCHES POIDS ESTIME ESTIMATED WEIGHT CARTONS CARTONS CARDBOARD H xW L_ xL CR CAISSES FIBRE COULEUR Ho xW L xb o Po CASES TRUNKS FIBRE COLOUR BOITES DE BOIS CRATES WOODEN H_ xW L xL Po PALETTES SKIDS PALLETS Ho xW L xL Po OO e NNI CARPET COLOUR O a Oe ES OTHER LIST _ E i H_ xW __ xl fTOTALDEPIECES TOTAL OF PIECES POIDS TOTAL TOTAL WEIGHT TATUR DE RELACE VALEUR D CLAR E ITEMS EXP DIER ITEMS TO BE SHIPPED
9. aled damage loss or theft of exhibitor materials after being delivered to booth during installation nor before being picked up for shipping out from the building Claims must be filed by the exhibitor before close of show Si vos transporteurs d sign s ne ramassent ou ne livrent vos mat riaux temps ni le promoteur ni GES Sp cialiste mondial de l v nement ne sera responsable des d lais subs quents f your designated carriers do not pick up or make destination delivery of your shipment on time neither show management nor contractor will be liable for any resulting delays M THODE DE CALCUL DES FRAIS METHOD OF CALCULATION OF CHARGES est entendu que votre calcul est un estim La facturation sera faite partir du poids r el Les ajustements seront effectu s en cons quence We understand that your calculation is only an estimate Invoicing will be done from the actual weight Adjustments will be made accordingly Notre envoi sera envoy l entrep t le Nombre total de morceaux Our shipment will be sent to the warehouse on Total Pieces ransporteur Carrier No de Pro Tracking No Dimensions de la plus grosse unit Size of largest piece Poids de la plus grosse unit Weight of largest piece Poids total de l envoi 200lbs minimum par envoi Shipment total weight 200 Ibs minimum per shipment Poids total de l envoi 200lbs minimum par envoi Shipment total weight 200 Ibs minimum per shipment
10. es marked empty Forced Freight Shipments left on site after 23 00 Wednesday August 24th 2011 Will be transferred to a storage warehouse Charges relating to such shipping and handling are the responsibility of the exhibitor Outgoing Shipments An OMHF Outbound Material Handling Form Bill of Lading must accompany all outgoing shipments Shipping information outbound forms and labels will be available at the GES Global Experience Specialist Servicentre Exhibitors selecting non official carriers will need to make their own arrangements for pickup Make sure that someone from your company will be on site to oversee the outbound shipment of your display and product Machinery Labour and Equipment Labour and equipment for uncrating unskidding positioning leveling dismantling recrating and reskidding machinery and or equipment must be ordered separately Place your order for this using the In Booth Forklift and Labour Order Form If you material requires specialized rigging equipment please notify us promptly so that we can make arrangements When possible supply your own rigging equipment with shipments and pre rig your material Insurance All of goods should be insured by your own insurance policy Although we do our best to handle your goods as our own there are many variables in shipping and handling that can affect your exhibit and products GES Global Experience Specialist has published GES Global Experience Specialist Term
11. le chargement apr s l exposition Toute r clamation doit tre faite sur les lieux avant la fermeture de l v nement GES Global Experience Specialist shall not be responsible for damage to uncrated materials improperly packed materials concealed damage loss or theft of exhibitor materials after being delivered to booth during installation nor before being picked up for shipping out from the building Claims must be filed by the exhibitor before close of show Si vos transporteurs d sign s ne ramassent ou ne livrent vos mat riaux temps ni le promoteur ni GES Sp cialiste mondial de l v nement ne sera responsable des d lais subs quents If your designated carriers do not pick up or make destination delivery of your shipment on time neither show management nor contractor will be liable for any resulting delays M THODE DE CALCUL DE FRAIS METHOD OF CALCULATION OF CHARGES Il est entendu que votre calcul est un estim La facturation sera faite partir du poid r el Les ajustements seront effectu s en cons quence We understand that your calculation is only an estimate Invoicing will be done from the actual weight Adjustments will be made accordingly Nombre total de morceaux Total Pieces No de Pro Tracking No Transporteur Carrier Dimensions de la plus grosse unit Poids de la plus grosse unit Size of largest pi ce Weight of largest piece Poids total de l envoi 200lbs minimum par envoi Shipment total weight
12. s amp Conditions of Contract that are in your exhibitor service manual Please read them carefully It is recommended that your goods be insured GES Limits of Liability Liability GES Global Experience Specialist is liable for loss or damage to your goods ONLY if the loss or damage was caused by GES Global Experience Specialist negligence Measure of Damage If GES Global Experience Specialist was negligent and the negligence caused either loss or damage to your goods then the measure of that damage will be determined by the following a Measure of damages in all situations including b below will be limited by the Depreciated Value of the goods or repair costs whichever is less b The lesser of 0 30 per pound per piece 50 per piece or 1000 per occurrence GES Global Experience Specialist does not offer or sell insurance GES Global Experience Specialist is not liable and will not owe for loss or damage to your goods if the damage was not caused by GES Global Experience Specialist GES 2011 CSCS CONFERENCE Date butoire 8 Ao t 2011 August 21 24 Ao t 2011 Deadline date August 8th 2011 Ch teau Frontenac Des frais additionnels de 15 vous seront factur s si vous envoy de la marchandise l entrep t l avance sans nous avoir au pr alable envoy vos bons de commande 15 additional fees will be charged if you send freight to the advance warehouse without first sending us the order forms Ce service inclut
13. sign all shipments c o GES Global Experience Specialist Remove all old shipping and empty storage labels Fill out and attach enclosed Direct Shipping labels All shipments must have a bill of lading or delivery slip showing the number of pieces weight and type of merchandise Take the time to ensure that your display and products are packed neatly and securely If you are shipping your carpet and or lighting trusses make sure it is loaded last so it can be unloaded first Freight Carriers Select a carrier with experience in handling exhibition materials Make sure to give your carrier explicit information as to where and when to check in Delivery and pick up times are often out of the range of normal deliver hours make sure your carrier is committed to meeting your target dates and times While making shipping plans to the Show also plan for the return shipment Tracking Shipments Confirm your delivery date and time with your carrier and have all pertinent shipping information in the hands of your representative at showsite You may also want to review the return of your goods at the end of the show Estimating Material Handling Charges Handling charges are based on the weight of the freight Shipments are billed by the hundred weight and rounded up to the nearest hundred Minimum per shipment may apply see enclosed Material Handling Order Form for details Please prepay all shipping charges GES Global Experience Speciali
14. st cannot accept or be responsible for collect shipments Crated and uncrated shipments must be separated and clearly identified on your bill of lading Crated Material that is skidded or is any type of shipping container that can be unloaded at the dock with no additional handling required Uncrated Material that is shipped loose or pad wrapped and or unskidded machinery without proper lifting bars or hooks Special Handling Defined as shipments that are loaded by cubic space and or packed in such a manner as to require special handling such as ground loading side door loading constricted space loading and designated piece loading or stacked Overtime Surcharges Shows that move in or move out on weekends or late in the day may be subject to overtime surcharges See enclosed Material Handling Order Form for details Late Surcharges A surcharge may apply if advance freight is received after the published deadline date for shipments to arrive at the warehouse See enclosed Material Handling Order Form for details Storing Empty Containers Properly labeled empty shipping cartons will be picked up stored and returned after the show Labels are available at the GES Global Experience Specialist Servicentre of from your GES Global Experience Specialist Service Executive and are for empty storage only Depending on the size of the show it can take from one 1 to four 4 hours to return empty crates Do not store any items in crat
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