SUPPLY TWO (2) 2015 TANDEM DUMP TRUCKS
Contents
1. 5 Large capacity air reservoirs with bleeders 5 6 Front shoes 16 5 inch x 6 inch 5 7 Rear shoes 16 5 inch x 7 inch 6 WHEELS AND TIRES 6 1 22 5 HUB PILOT Painted Steel Front Wheels 6 2 385 65R 22 5 18 Ply Front Tires 6 3 22 5 HUB PILOT Painted Steel Rear Wheels 6 4 11R22 5 16 Ply Rear Tires 7 FRAME 7 1 3 8 X 3 3 16 X 10 Steel Frame 7 2 Heat treated 110 000 PSI yield strength 7 3 191 00 Wheelbase 8 ELECTRICAL 8 1 12 volt system 8 2 Heavy duty 12e volt starter 8 3 Heavy duty alternator with 120 amp output 8 4 Three heavy duty maintenance free batteries with a total of 1950 C C A 8 5 Fuse breaker panel to be located inside cab in a protected position Meets or Exceeds Specifications O Yes O No O Yes O No O Yes O No O Yes O No O Yes O No O Yes O No O Yes O No O Yes O No O Yes O No O Yes O No O Yes O No O Yes O No O Yes O No O Yes O No O Yes O No O Yes O No O Yes O No O Yes O No O Yes O No O Yes O No O Yes O No O Yes O No O Yes O No O Yes O No O Yes O No O Yes O No O Yes O No O Yes O No O Yes O No O Yes O No Page 5 of 15 Tender 112 2015 Tandem Dump Trucks Closing Date May 14 2015 2 30pm Specify Te 8 6 Two extra fused breaker eyelet terminals provided for the installation of additional electrical circuits 8 7 Outside frame mounted battery boxes 8 8 All lamps and reflectors must comply with Federal and Provincial regulations 8 9 Electric trailer lights accommodation2. SHEET The undersigned hereby acknowledges that he she as an officer of the stated corporation has read and understands the specifications requirements and proposed agreement regarding Tender No T12 2015 2015 Tandem Dump Trucks He she further acknowledges that the seller s proposed product equipment materials and services fully meet or exceed those as specified in Halifax Water s Tender Additionally the Proponent agrees that all its bid documents and responses to the aforementioned Tender will at the option of Halifax Water become a legally binding and essential portion of the final contract between the successful Proponent and Halifax Water The following information must be completed to ensure tender acceptance ADDENDA No to INCLUSIVE WERE CAREFULLY EXAMINED DATED THIS DAY OF 2015 PROPONENT S COMPANY NAME ADDRESS CITY PROVINCE POSTAL CODE PHONE NO FAX NO EMAIL ADDRESS WEBSITE CONTACT NAME please print TITLE please print PHONE NO AUTHORIZED SIGNATURE HST REGISTRATION NO WCB COVERAGE YES NO The proponent shall list and initial all addenda received during the period and shall take them into consideration when preparing their bid submission A signed copy of each Addendum must be included with the bid submission Failure to comply may be cause for rejection of bid submission HALIFAX WATER RESERVES THE RI
3. has assurances that you in fact received the notification Halifax Water reserves the right to modify the terms of the tender at any time prior to closing at its sole Page 14 of 15 Halifax Tender T12 2015 Watel Tandem Dump Trucks Closing Date May 14 2015 2 30pm discretion Halifax Water will make Information available to all bidders listed as having received a copy of the tender regarding any changes made to the tender or any change in the closing date and time Bidders are responsible for ensuring that they are aware of and have complied with any Addenda Bidders are instructed to sign the Addenda and return it with their bid submission When these changes occur within five 5 business days of the closing date the closing date may be extended to allow for a suitable Bid preparation time Failure to comply with the instructions on an advisory of addendum will result in rejection of your submission regardless of whether the changes noted in the advisory or addendum are included in the tender or not Page 15 of 15 dg Halifa Tender T12 2015 Watel Tandem Dump Trucks Closing Date May 14 2015 2 30pm APPENDIX A BID FORM Total Price to Supply Two 2 2015 Tandem Dump Trucks HST Extra Do Not Include In Your Bid Price MAKE YEAR MODEL DELIVERY DATE of calendar days for delivery to HW after receipt of order WARRANTY of months of warranty coverage after unit is put into service Manufacturer s
4. standard warranty which is offered to the general public Specify Warranty SEALED BIDS Bid submissions must be sealed and designated Tender T12 2015 and returned with one 1 marked Original and two 2 marked Copy to the attention of Brent Hickman S C M P Procurement Officer Halifax Water 450 Cowie Hill Rd Halifax NS B3P 2V3 On or before 2 30 PM Atlantic Time Thursday May 14 2015 NOTE FAXED ELECTRONIC proposals are not acceptable and will not be considered
5. this tender has not been driven or towed in whole or in part from point of manufacture to Halifax if applicable Page 9 of 15 latifa Tender T12 2015 Watel Tandem Dump Trucks Closing Date May 14 2015 2 30pm The following must be completed Failure to comply could result in rejection of your bid Local Dealer for Service A parts list parts price list and service manual must be provided before payment is made If available electronic versions of these documents should be provided in addition to printed versions Warranty all service work and repairs are to be F O B Halifax Water designated location In other words Halifax Water will not pay travel charges for travel to from our premises for warranty further service maintenance or repairs required during the life of the vehicles supplied as a result of this tender Out of town suppliers MUST therefore bid on the basis of providing service and support equivalent to that of a Halifax based dealer supplier During the first six 6 months of service the supplier must be able to address and resolve all warrant issues within 72 Hours 3 Business Days of notification to ensure the supplied vehicles are operational and available to Halifax Water Should warranty related vehicle down time exceeding 3 business days occur during the warranty period the supplier shall either reimburse Halifax Water in the amount of 250 00 for each additional day_or supply an equivalent vehicle at no c
6. 15 2 30pm WARRANTY INFORMATION SHEET Company Name Make Model In Service Date Name of Warranty Package and Number COMPONENT COVERAGE IN KMS or HOURS MONTHS Transmission Rear Axle Chassis Additional Please specify Signature Date Page 12 of 15 Halifax Tender T12 2015 Watel Tandem Dump Trucks Closing Date May 14 2015 2 30pm TERMS AND CONDITIONS 1 INQUIRIES All questions related to this Tender shall be directed to Brent Hickman S C M P Procurement Officer Halifax Water 450 Cowie Hill Road Halifax NS B3P 2V3 Email procurement halifaxwater ca Phone 902 490 4998 Fax 902 490 1583 2 UNIT PRICING and EXTENSIONS The bid price shall include all wages fringe benefits insurance transportation working tools equipment costs etc and other charges incurred to provide the required services All prices should be extended and totalled The extended price is derived by multiplying the unit price by the quantity of units required In the event of an error in calculation of the extended price the unit price will be taken as correct and will govern in the Bid evaluation and contract administration In addition to proponent s normal tender format Bid prices are to be submitted on the pricing sheet provided in Appendix A Bid Form 3 TAXES EXCLUDED The Bid prices shall exclude HST Do not include any Provincial or Federal Sales tax 4 CURRENCY All prices should be quoted in Canad
7. GHT TO REJECT ANY OR ALL SUBMISSIONS THE LOWEST OR ANY SUBMISSION WILL NOT NECESSARLIY BE ACCEPTED This tender will adhere to Halifax Water s Standard Terms amp Conditions They can be found on our website at http Awww halifax ca hrwe Purchasing html Page 3 of 15 Halifax Tender T12 2015 Watel Tandem Dump Trucks Closing Date May 14 2015 2 30pm INVITATION Halifax Water will be accepting sealed bids to supply and deliver two 2 2015 tandem dump trucks in accordance with the following specifications Prices quoted MUST be F O B Destination delivered to 455 Cowie Hill Road Halifax NS Bid submissions must be signed by a representative of your company with lawful signing authority and include the name of one 1 representative for all communication concerning the Tender Please refer to the Proponent s Submission Sheet located on page 2 of this document Proponents with questions of a technical nature may direct them to Peter White Supervisor Fleet Maintenance amp Buildings Tel 902 490 5919 or Email peterw halifaxwater ca The undersigned bidder has carefully examined the form of tender and the Halifax Water specifications to furnish and deliver the vehicles listed below INSTRUCTIONS TO BIDDERS 1 The bid form in Appendix A must be used for tabulation purposes Specification sheets form part of tender and must not be removed 2 All bid submissions must be accompanied by manufacturer s literat
8. claim after the tender award Halifax Water reserves the right to cancel this order without penalty if the specified delivery date is not met DELIVERY METHOD All vehicles covered by this tender shall be delivered from point of assembly to Halifax Water 455 Cowie Hill Road Units shall be delivered with a parts book suggested spare parts list service shop manuals and operators manual All vehicles will be F O B Destination Halifax Water 455 Cowie Hill Road Halifax NS NOTE NOTE NOTE NOTE NOTE A copy of vehicle warranty must be attached to each bid form by vendor Failure to attach this warranty may invalidate a bid submission All service work by dealer is to be F O B Halifax Water 455 Cowie Hill Road Halifax NS All foregoing specifications shown are considered to be the minimum However there is a tolerance of 5 on specifications and any specification exceeding those called for shall be given consideration Halifax Water plans to use after market filters including oil fuel and air on vehicles purchased as a result of this tender It must be clearly understood that not using your company brand of filter will not be cause for invalidation of warranty The successful bidder must ensure that vehicle alignments and engine tune ups are completed according to manufacturer s specifications Halifax Water reserves the right to request an affidavit from the supplier setting out that vehicles covered by
9. dd Halifax Wi iter Halifax Regional Water Commissio Procurement Department 450 Cowie Hill Rd PO Box 8388 RPO CSC Halifax NS B3K 5M1 Telephone 902 490 4998 TENDER T12 2015 SUPPLY TWO 2 2015 TANDEM DUMP TRUCKS Sealed bids submitted on the included bid form ONLY in a plain envelope marked Tender T12 2015 2015 TANDEM DUMP TRUCK Addressed to Brent Hickman S C M P Procurement Officer Halifax Water 450 Cowie Hill Road Halifax NS B3P 2V3 Will be received until 2 30 p m Atlantic Time Thursday May 14 2015 for the above tender as per the specifications and terms and conditions Check for changes to this request Before submitting your proposal visit the Provincial Government Web Portal at www gov ns ca tenders or contact our office to see if any Addenda detailing changes have been issued on this tender Changes may be posted up until the tender closing time It is the bidders responsibility to acknowledge and take into account all Addenda Bidders shall be solely responsible for the delivery of their bids in the manner and time prescribed Bids received after the date and time specified shall be rejected Electronic and facsimile bids are not accepted The lowest or any submission will not necessarily be accepted Tender Issue Date Friday April 24 2015 Page 2 of 15 Halifax Tender T12 2015 Watel Tandem Dump Trucks Closing Date May 14 2015 2 30pm PROPONENT S SUBMISSION
10. eds the funds allocated for the purchase b there has been a substantial change in the requirements after the tender has been issued c information has been received by Halifax Water after the tender has been issued that Halifax Water feels has substantially altered the procurement or d there was insufficient competition in order to provide the level of service quality of good or pricing required If no compliant Bids are received in response to the tender Halifax Water reserves the right to enter into negotiations with one or more vendors in order to complete the procurement Halifax Water will be the sole judge of whether there is sufficient justification to cancel any tender No action or liability will lie or reside against Halifax Water in its exercise of its rights under this section All tender awards are subject to Capital Budget Approvals from the NS Utility Review Board URB INDEMNIFICATION The contractor agrees to indemnify and save harmless Halifax Water from and against all claims actions losses expenses costs or damages of every nature and kind whatsoever which may occur through the performance of this contract ADDENDA CORRECTIONS OR EXTENSIONS OF THE TENDER Periodically Halifax Water is required to issue notification of changes or corrections to a bid document Normally these notifications will have a direct bearing on the cost of a project and will influence the way you bid Therefore it is important that Halifax Water
11. equipment Meets or Exceeds Specifications O Yes O Yes O Yes O Yes O Yes O Yes O Yes O Yes O Yes O Yes O Yes O Yes O Yes O Yes O Yes O Yes O Yes O Yes O Yes O Yes O Yes O Yes O Yes O Yes O Yes O Yes O Yes O Yes O Yes O Yes O Yes O Yes O No O No O No O No O No O No O No O No O No O No O No O No O No O No O No O No O No O No O No O No O No O No O No O No O No O No O No O No O No O No O No O No Page 6 of 15 Tender 112 2015 Tandem Dump Trucks Closing Date May 14 2015 2 30pm Specify Page 7 of 15 Halifax Tender T12 2015 Watel Tandem Dump Trucks Closing Date May 14 2015 2 30pm 11 PAINT 11 1 Cab amp Box Color Blue Pantone 286 O Yes O No 12 OTHER ACCESSORIES 12 1 AM FM CD Stereo O Yes O No 12 2 Mirror Mounted 3 way Antennas OYes O No 12 3 Pre wired for CB Radio O Yes O No 13 FUEL TANKS amp EQUIPMENT 13 1 80 US Gal Alum LH Mount OYes O No 14 Dump BoDY amp EQUIPMENT 14 1 Heavy Duty 15 5 Heated Box OYes O No 14 2 Sides 3 16 Steel 42 High OYes O No 14 3 Tailgate 60 High Plate Steel O Yes O No 14 3 Tailgate safety locks OYes O No 14 4 Floor Thick Steel O Yes O No 14 5 Headboard 3 16 Steel with 30 Cab Shield OYes O No 14 6 Airshift PTO c w 25 Gallon Pump O Yes O No 14 7 In Cab Air Controls O Yes O No 15 Dump BoDY ACCESSORIES 15 1 Tarp System with chain drive op
12. er and incorporated in the Bid Bidders may be required to demonstrate financial stability authorization to provide the goods services being acquired and or regulatory agency approval licensing or registration as needed or otherwise clarify Bidder s capability to satisfy the tender requirements Halifax Water reserves the right to reject Bids from any Bidder that it feels is incapable of providing the necessary labour materials equipment financing or management resources to perform the work or supply the goods in a satisfactory and timely manner Halifax Water reserves the right to waive minor non compliance where such non compliance is not of a material nature in its sole and absolute discretion or to accept or reject in whole or in part any or all Bids with or without giving notice Such minor non compliance will be deemed substantial compliance and capable of acceptance Halifax Water will be the sole judge of whether a Bid is accepted or rejected Halifax Water reserves the right to split an award amongst Bidders as deemed in the best interest of Halifax Water CANCELLATION NO AWARD Issuing an tender implies no obligation on Halifax Water to accept any Bid or a portion of any Bid submitted Halifax Water does not bind itself to accepting the lowest or any bid submission received but reserves the right to award the tender to its best advantage Tenders may be cancelled in whole or in part without penalty when a the price Bid exce
13. erated from OYes TING ground level 15 2 Coal asphalt chute mounted on tailgate O Yes O No 15 3 Engineered 3 2 pintle plate bolted on with D Rings glad hands trailer plug air hook up amp O Yes O No chamber ACCEPTANCE Tune up and alignment to be verified before delivery and certified to be in accordance with manufacturer s specifications Halifax Water shall be the sole judge of vehicle acceptability and shall do so promptly after an operational vehicle is delivered Any changes to this tender or specifications shall be stated in writing Verbal statements made by Halifax Water staff employees whether or not they appear to have the proper authority will have no consequence DELIVERY Safety inspection to be completed before delivery and dated the month of delivery A delivery date must be guaranteed from the date of award Failure to comply with proposed delivery date will subject vendor to a delivery penalty of 500 00 per week delay Prices quoted shall include freight duty and any other charges which are applicable at the time of delivery F O B Destination Halifax Water 455 Cowie Hill Road Halifax NS It is the bidder s responsibility to determine from the appropriate authorities what taxes rates and charges FA iio Page 8 of 15 Tender 112 2015 Tandem Dump Trucks Closing Date May 14 2015 2 30pm are applicable to this tender Bidders who do not provide for the foregoing will have no subsequent
14. ian dollars Please bid your net price on each of the above commodities or services F O B Destination Halifax Water prepaid 5 PAYMENT amp INVOICING Payment shall be based on Net 30 Days from date of invoice or receipt of goods services whichever is later If special payment terms or schedules are required these must be specified in the Bid otherwise Halifax Water payment terms net 30 days will apply Invoices are to be sent to Halifax Water Attn Accounts Payable P O Box 8388 RPO CSC Halifax NS B3K 5M1 Halifax Water administers its payables via an electronic payment process known as EDI payment Payments for this solicitation and following contract will be administered via the electronic payment process 6 EXPLANATION TO BIDDERS No verbal agreement or conservation with any officer agent or employee of Halifax Water either before or 44 10 Page 13 of 15 Halifax Tender T12 2015 Watel Tandem Dump Trucks Closing Date May 14 2015 2 30pm after execution of the contract shall effect or modify any of the terms or obligations contained in any of the documents comprising the said contract RIGHT TO REJECT FINANCIAL STABILITY NON COMPLIANCE Failure to comply with any of the mandatory terms or conditions contained or referenced in the tender documents may result in the rejection of the Bid All of the terms conditions and or specifications stated or referenced in the tender are assumed to be accepted by the Bidd
15. nder this tender shall be widely offered for sale and vehicles other than new or current year models will not be considered responsive to these specifications The bidder must be either a manufacturer factory branch or an agent engaged in the business of selling dealing and servicing the vehicles bid upon and must maintain a full stock of parts and provide full service Parts must be available within two 2 days of receipt of order from Halifax Water Bid submissions shall be considered on units other than North American manufacture providing service and parts are available ANY VEHICLES SUPPLIED AGAINST THIS TENDER ARE SUBJECT TO INSPECTION UPON RECEIPT AND WILL BE REJECTED AND RETURNED IF SPECIFICATIONS ARE NOT MET COMPLETELY ANY DEVIATION FROM SPECIFICATIONS MUST BE CLEARLY INDICATED AS PART OF THE BID SUBMISSION IF NO DEVIATIONS ARE SHOWN IT WILL BE CONSIDERED THAT VEHICLES BID UPON MEET OR EXCEED SPECIFICATIONS CALLED FOR Tenders must be received in the Office of Halifax Water 450 Cowie Hill Road Halifax NS B3P 2V3 no later than 2 30 p m Thursday May 14 2015 Please submit a total of three 3 copies of the bid submission one 1 marked ORIGINAL and two 2 marked COPY The Original and copies should be identical excluding any obvious differences in labeling as noted If discrepancies between these items are discovered the Original retained by Procurement shall be taken as the correct version and the propone
16. nt will be advised accordingly No fax or electronic submissions accepted SPECIFICATIONS Meets or Exceeds Specify Specifications CAB amp CHASSIS CAPACITY amp SIZE 1 1 Front spring capacity 18 000 lbs minimum f O Yes O No rating 1 2 Rear suspension capacity 40 000 Ibs OYes No minimum rating 1 3 iss axle 18 000 lbs capacity with oil bath O Yes O No 1 4 Tandem rear axles O Yes O No 1 5 Rear axles 40 000 Ibs minimum O Yes O No 1 6 Rear Axle Ratio 5 29 O Yes O No 1 7 Wheelbase 191 00 O Yes O No 1 8 Dual Steering boxes OYes O No 1 9 a controller traction differential both O Yes O No 1 10 Rear axle spread of 54 inches OYes O No 1 11 Heavy duty shock absorbers front O Yes O No 2 ENGINE Te 2 1 Six cylinder diesel 2 2 Engine make size 2 3 Minimum 325 HP Turbo intercooled 2 4 Heavy duty large capacity cooling system 2 5 Heavy duty dry air cleaner filter with restriction indicator 2 6 Block Heater 2 7 High temperature and low oil pressure shut downs 2 8 Ethylene glycol anti freeze tested to 40 deg F 3 TRANSMISSION 3 1 Allison 3000RDS Transmission or equivalent 3 2 Heavy duty oil cooler 3 3 Painted Shift lever solid linkage 3 4 60 000 GVW 4 STEERING 4 1 Full power Tilting Column 5 BRAKES 5 1 Full air with S Cam shoe activators 5 2 13 2 CFM capacity air compressor with dry type cleaner on intake 5 3 Air dryer with heater 5 4 Spring operated air activated park brake system dash mounted 5
17. ost for the duration of the warranty repair Any changes to this tender or specifications shall be stated in writing Verbal statements made by employees of the Halifax Water whether or not they appear to have the proper authority will have no consequence EXTENDED WARRANTY Bidders will provide information on availability of extended warranty programs Special Coverage Duration Local Service Centres Cost This page must be completed signed and attached to the bid submission or your bid submission will be rejected Signature Date Page 10 of 15 Halitan Tender 112 2015 Wate Tandem Dump Trucks Closing Date May 14 2015 2 30pm The following must be completed Failure to comply could result in rejection of your bid All bidders must provide the information requested below listing two 2 client references who have purchased and maintained similar vehicles from the bidder for a period of not less than three years Halifax Water will at its discretion contact these references as well as other industry sources to confirm each bidder s ability to meet the tender requirements Customer Contact Name Mailing Address Telephone E mail Customer Contact Name Mailing Address Telephone E mail This page must be completed and submitted with your tender Page 11 of 15 latifa Tender T12 2015 Water Tandem Dump Trucks Closing Date May 14 20
18. package 8 10 Back up alarm to be fitted and will engage in reverse gear automatically 8 11 Four inch high amber lights mounted on top of cab mirrors with dash mounted switch 9 CAB 9 1 Standard heavy gauge steel nonferrous or Fiberglass fiberglass hood 9 2 Driver s seat to be air suspension hi back Bostrum four way or equivalent Cloth 9 3 Passenger seat to be air suspension hi back Bostrum four way or equivalent Cloth 9 4 Dual sun visors 9 5 Dual armrests 9 6 Cab grab handles both sides 9 7 Large centre dome light 9 8 Multi speed dual air operated windshield wipers 9 9 Factory installed windshield wipers 9 10 Heavy duty rubber floor mats 9 11 Dual air amp electric horns 9 12 Full instrumentation gauges 9 13 Heavy duty fresh air type heater and defroster and air conditioning 9 14 Cab clearance lights 9 15 Lap shoulder seat belts 9 16 Heated lighted remote mirrors 9 17 Tilt amp telescopic steering 9 18 Power windows power door locks with remote 10 ACCESSORIES 10 1 Mud flaps both sides of rear wheels 10 2 One owners manual and one warranty manual for truck chassis and power train 10 3 All emergency safety lights to be amber 10 4 10 Ib 1A5BC mounted fire extinguisher 10 5 Package of 3 minimum weighted reflectorized red safety triangles required for NS Safety inspections 10 6 Unit to be safety inspected and dated for month of delivery 10 7 Three sets of keys 10 8 All NSDOT required safety
19. ure describing in detail the vehicles bid upon 3 Bid submissions must include freight duty and any other charges which are applicable at time of tender award It is the responsibility of the bidder to determine from the appropriate authorities what charges are applicable to this tender All taxes levied on tires and disposal thereof must be included in the net unit price 4 ONLY FIRM TENDER PRICES MAY BE CONSIDERED 5 BID SUBMISSIONS MUST REMAIN VALID FOR A PERIOD OF NINETY 90 DAYS AFTER CLOSING DATE Failure to comply with 1 2 3 4 and 5 above may result in rejection of your bid NOTE Payment terms will be considered as Net 30 Days from date of acceptance of vehicles 6 Halifax Water reserves the right to inspect any vehicle supplied as a result of this tender either during or after manufacture and delivery and shall be the sole judge as to whether vehicles supplied meet specifications 7 Halifax Water reserves the right to reject any or all bids or accept any bid or portion thereof 8 It is the vendor s responsibility to license vehicles i e complete forms and mail to the HW Office Vehicles are to be sworn as owned or leased by Halifax Water Halifax Water will pay the license fee for plates Failure to comply with the foregoing could result in rejection of your bid or delay in payment Page 4 of 15 dd lalifas Tender T12 2015 Water Tandem Dump Trucks Closing Date May 14 2015 2 30pm The vehicles offered u
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