section 01- general information & services
Contents
1. Day 08 45 10 30 11 00 12 30 14 00 15 30 16 00 17 30 Evening Sunday Registration Registration Opening Reception 16 July Ceremony Monday Keynote Presentation Concurrent Session Papers Regional Regional Hosted 17 July Theme Attitudes Policies 17 x 3 51 maximum Focus Papers meetings Dinner Chairperson up to 3 per Paul Ennals UK region Main Speakers Fred Schroeder USA William Rowland RSA Yolly Quijano Philippine Tuesday Keynote Presentation Concurrent Session Papers Concurrent Concurrent Hosted 18 July Theme Human Resource 17 x 3 51 maximum Session Papers Session Papers Dinner Chairperson Posters maximum 50 17x3 51 17x3 51 Paul Pagliano Aus maximum maximum Main Speakers Posters contd Posters contd Gregorio Alonso ONCE Spain Bhushan Punani India Wed Focus Workshop 17 Focus Workshops 17 Tourist Visits Tourist Visits Hosted 19 July Coordinators Coordinators Dinner Nag Rao India LeaHyvarinen Finland Aubrey Webson USA Jill Keeffe Aus and Chris Friend UK HongKong SAR Mike McLinden UK Susan Laventure USA Steve McCall UK Paul Manning NZ Victor Tsaran Ukraine Ana Palaez Spain Karo Tsaran Poland Tula Baxter UK Gillian Gale Aus Nandini Rawal India Reinette Popplestone Robert Mortimer RSA Laramara Brazil M N G Mani India and Norman Khan Bangladesh Aree Thailand Cay Holbrock Canada Thurs Key2. Testing of slides and video tapes will be done by appointment only 37 Section 02 Booth amp Exhibits 9 All recorded materials for screening and broadcasting purposes must have their appropriate censorship certificates submitted to PPMSB a day before the scheduled screening PPMSB reserves the right to reject any material due to technical defects via quality of print etc 20 Audio Visual Studio Usage Guidelines 1 2 The Lessee and its representatives shall wear security passes at all times The Lessee shall be responsible for obtaining permission for all copyright materials used for editing or dubbing All materials and equipment brought in must be declared Master tapes may not be released until full payment is settled PPMSB shall not be held responsible for any loss or damage to tapes used in past production works The liability of PPMSB under this clause is the replacement of similar blank tapes 21 Building Services 21 1 Furniture a Request s for hire of furniture is to be made at least one 1 month before the schedule date period of intended use b The Lessee shall be solely responsible towards the condition of the furniture during the hire period Damages shall be made good by the Lessee at its own cost to the satisfaction of PPMSB c The furniture should not be sub let The Lessee shall ensure adequate insurance coverage for the furniture d The furniture shall not be removed from the l
3. MANAGEMENT SDN BHD No bolts nails tacks screw pins adhesives or devices of any description likely to deface or damage walls floors furniture and furnishing whatsoever shall be used on any part of the Centre All constructions installations or activities permitted to be carried out hereunder shall be at the expense and responsibility of the Lessee and be done in such a manner as to cause no unnecessary disturbance or disruption to the activities of the other users of the Centre The Lessee shall ensure that neither partitions nor display boards are constructed in a manner that may affect the air conditioning diffusers and sir flow within the exhibition hall The Lessee must ensure that adequate markings are provided to ensure that all clear glass panels are visible The Lessee is to ensure the fire fighting systems provided in the exhibition hall sprinkler systems alarm bells break glass fire fighting appliances emergency directional signs are not obscured or obstructed The Lessee is to ensure that al exit doors are unobstructed at all times and appropriate emergency directional signs be displayed as deemed necessary by the appropriate authorities All exit doors shall be kept unlocked during the opening times of the exhibition Signages shall be provided to indicate clearly the positions of all first aid fire fighting appliances and for alarm break glass points All gangways leading to the emergency exits shall not be obstructed and s
4. hne hne rhe rennen nere 33 16 2 Additional Services en e eee on nn RTT ud veces 34 17 Cleaning Services Exhibition ssssssssssssesH mme 34 17 1 Scheduled Cleaning Services 34 17 2 Additional C leaning oerte ee nl 35 17 3 Cleaning Schedule eee ans nk 36 17 4 Disposal OT Wastesson essen 36 17 5 Cleaning After Event oerte oer dese ea es ads 36 18 Cleaning Services Non Exhibition 36 18 1 Scheduled Cleaning iere aan eee setae owt 36 18 2 Additional Cleaning nano 37 19 Audio Visual Equipment 37 20 Audio Visual Studio Usage Guidelines 38 21 Building Services ah es Dea RA EA PAIR re 38 PAP OTI ES 38 21 25 Potted Plants OR Pas Oe Eee He de te e eo ded SM 39 21 3 Guidelines For Changes Of Venue Set Up 39 22 Catering Seryiles ERR SS ERI RED RE BERE REIR Uae SS 39 22 1 Exclusive ioter ee Re Neb e re ET 39 22 2 Sampling Of Food amp Beverages Products 39 22 3 Donated Products rasche nern 40 23 Exhibits Move In nen ER E VERE RR ea e vea EE 40 24 Move out Instructions to Exhib
5. operated under the control of duty authorized person s throughout the exhibition period This is equally applicable during the build up and tear down periods h The following rules and regulations must be fully complied with Electrical Installation must comply to Electrical Inspectorate Regulations 19B4 Institution of Electrical Engineers IEE Regulations latest edition Starting arrangement for motors shall be as follows Up to 5hp direct on line Shp to 25hp star delta Above 25hp auto transformer The Lessee must provide apparatus of correct capacity to improve the power factor of the power distribution system the connected food results in power factor or less than 0 85 logging All distribution boards shall be equipped with Earth Leakage Circuit Breaker materials used in the electrical installation must be approved by the Department of Electrical Inspectorate Malaysia 22 Section 02 Booth amp Exhibits i The Lessee shall remove or cause to remove during dismantling period all alterations fixtures fittings or other things belonging to the Lessee The Lessee shall in every respect restore the Scheduled Venue to the same good order and condition in whish they were a the commencement of the Scheduled Dates to the satisfaction of PPMSB Restoration works if any shall by at the Lessee s own cost 2 Supply of Electricity Telephones amp Data Communications a PPMSB shall have
6. the exclusive right to supply 1 Electricity ii Telephones amp data communications for all events at PUTRA WORLD TRADE CENTRE The above works will be carried out by PPMSB or its designated authorized contractors b PPMSB shall under no circumstances be liable to the Lessee and or its exhibitors contractors or any other person for any failure of supply of the said services or for any damage or loss by reason of any such failure c For additional power requirements where batteries or generator sets are used the Lessee is to acquire appropriate endorsements from i Jabatan Bekalan Elektrik Jabatan Bomba Malaysia Jabatan Alam Sekitar if and when applicable iv Any other relevant Authority d Use of neon lights lasers or any other special effect lightings are subject to approval The Lessee or its sub contractor is to give notice of such utilization or application to PPMSB for approval one 1 month prior to event date 23 Section 02 Booth amp Exhibits 3 Procedures To Be Adopted to Provision Of Temporary Electrical Supply For Exhibitions a b c d f g h i Preliminary drawings of the layout plans with proposed bus duct tap off locations and schematic writing diagram must be submitted for PPMSB comment four 4 months before the installation date PPMSB decision on bus duct utilization shall be final The following items must be indicated in the schematic diagr
7. with non combustible materials such as cement asbestos sheeting To abide by any other recommendations made by the Technical Services Department of PPMSB A separate fume extractor system must be provided if permission for Electric Arc Oxy Acetylene Welding Demonstration is approved Operating Machinery Or Exhibits a b Safety devices must be fitted to all moving machinery These devices may only be removed when the machines are not in operation or not connected to the source of power All moving machineries are to be tyred or fitted with traction devices that will not cause damage or marks on the floor Adequate fire precautions must be taken for all motors engines contrivances or power driven machines 7 Joint Inspection Before and After Exhibition a b c d A joint inspection involving the Lessee his appointed contractor and PPMSB will be conducted before handling over of the exhibition premises During the course of inspection all relevant meter readings will be noted and all equipment and set up ascertained to be satisfactory All these will be noted in an inspection check list Another joint inspection will be conducted during take back of exhibition premises after the meter readings and also to check for any damages The Lessee shall be changed for all cost of repairs if any resulting from the exhibition and this shall be deducted from the refundable deposit 27 Section 02 Booth amp Exhib
8. x 500H mm USD 16 00 PS08 Shelf Flat 100L x 300W mm USD 10 00 PS08 Shelf Slope 100L x 300W mm USD 10 00 BSOI Bar Stool c w Back Rest 460L x 410W x 920H mm USD 24 00 BS02 Bar Stool 460L x 410W x 920H mm AUOI Sofa 710D x 560W x 760H mm USD 25 00 A CCO05 Black Leather Arm Chair 560D x 560W x 760H mm USD 17 00 ECO1 Easy Arm Chair 450D x 500W x 450H mm EC05 Secretary Chair 430D x 450W x 760H mm ECO8 Folding Chair 400L x 400W x 780H mm USD 7 00 ET06 Low Round Table 800 x 720H mm USD 27 00 ETO6A Tall Round Table 800 x 1000H mm USD 34 00 CTO1 Glass Top Coffee Table 600L x 600W x 510H mm PF11 White Formica Coffee Table 600L x 600W x 500H mm USD 13 00 PF12 Square Table 600L x 600W x 760H mm USD 25 00 Brochure Rack 285L x 285W x 1380H mm USD EEO1 Refrigerator Medium 560L x 550W x 1040H mm USD 70 00 EE02 Refrigerator small 450L x 480W x 480H mm USD 70 00 ES10A Barricade Belt Type 200 x 760H mm Others USD 2 00 18 Electrical Rental REF Item Specification Cost Per Quantity Amount Unit SLO1 Spotlight 100 Watt USD 23 00 LS02 Longarm Spotlight 100 Watt USD 24 00 HS04 Halogen Spotlight 100 Watt HLS03 Halogen Longarm Spotlight 50 Watt USD 27 00 HF01 Halogen Floodlight 300 Watt USD 64 00 HLFO2 Halogen Longarm Floodlight 300 Watt USD 70 00 FLO1 Flou
9. 12 ICEVI 2006 EXHIBITOR GUIDE amp SERVICE MANUAL INDEX SECTION 01 GENERAL INFORMATION amp SERVICES 1 Important Conference Information 1 1 Venue amp Dates 1 2 Theme of The Conference 1 3 Tentative Program 1 4 Exhibition Floor Plan 2 Contact Details cc tA ee 8 2 1 Host Organisation MAB 9 2 2 Freight Forwarding amp On Site Handling 2 3 Official Stand Contractor 2 4 Accommodation Booking 10 2 5 Site Installation Contractors 2 6 Stand Hostesses Receptionist amp Secretaries 2 7 Putra World Trade Centre 3 Exhibition Services 3 1 Rules and Regul tions ec era ee en 3 2 General Security amp Badges 3 3 Forms a Exhibitor Registration amp Identification b Exhibitor Furniture and Technical Equipment Order Form SECTION 02 BOOTH amp EXHIBITS 1 Guidelines For The Construction Of Booths 21 1 1 Display of Exhibits Construction Alteration 21 2 Supply of Electricity Telephones amp Data Communication 23 3 Procedures To Be Adopted To Provision Of Temporary Electrical Supply For Exhibitions ek alle Ee E E EE 24 4 Fire Protection Equipment Accessories 25 5 Haz
10. 19 July 2006 09 00am 06 00pm 20 July 2006 09 00am 06 00pm Admission The exhibition is open to professional business trade visitors and also public The Organiser reserves the right to refuse admission or remove any person without according a reason Promotion During The Show Exhibitors are requested not to distribute brochures stick stickers signs or poster anywhere in the halls other than within their own stands This is unfair to other Exhibitors and an inconvenience to visitors Stand Boundary Exhibitors are responsible for ensuring that no exhibits display or stand furnishing protrudes or is placed outside their contracted area Noise Level An exhibition is a meeting place for companies and clients to conduct business discussions and make transactions and this can best be done in quiet surroundings The Organiser therefore reserves the right to determine the acceptable sound level and the extent of demonstrations and will enforce this right in the event of a demonstration causing disturbance to other Exhibitors Films And Video Tapes All films and video tapes even if they originate from Malaysia must obtain the Malaysia Censor Board s approval Clearance takes about 6 weeks but Exhibitors are advised to send their film to the Board in good time together with a covering note indicating that it is to be used at the exhibition Foreign Exhibitors should get these arranged by their local agents or contact any of the Official F
11. E CENTRE b For the services mentioned in paragraph a 1 ii iii and iv request should be made at least two 2 weeks before the intended period date of utilization PPMSB shall quote for the provision of the required services and the Lessee is to confirm at least five 5 days before period date of utilization c The services provided is for the period between 0800 hours to 2300 hours on normal working days but 24 hours service is available if necessary On gazette public holidays the rates shall be multiplied by a factor of three 3 d Request for additional security personnel should be made at least seventy two 72 hours prior to event time 17 Cleaning Services Exhibition 17 1 Scheduled Cleaning Services The scope of works shall be defined as cleaning and clearing of aisles and public areas only 34 Section 02 Booth amp Exhibits 17 2 Additional Cleaning a The following activities are exclusive of the scheduled cleaning services and separate additional charges will be made for the provision of 1 The collection and removal of waste materials produced by working demonstrations of exhibits ii The removal of oil spillage paint or other liquid from the floors and walls of Scheduled Venue ii The removal and disposal of crates or packing materials and stand fittings or materials and other items abandoned within the Scheduled Venue or at any other part of the Centre iv The cleaning and clearing of floo
12. Frame lightning overhead fascia panel company name and stand number carpeted floor 2x information counter 4x folding chairs and 1x waste basket 1 complimentary exhibitor registration badge per purchased booth Closing dinner on Thursday 20 July 2006 Additional Exhibitor Badge USD 190 inclusive of Closing Dinner on Thursday 20 July 2006 Replacement Badge for damaged or lost badge will be charged USD 25 per Badge 3 Exhibitor Badge Kindly list the names of those persons designated to work at your booth Those who are found without any badge inside the Exhibition Hall will be asked to leave the hall immediately Last Name First Name Registration Fee Additional Badge 1 complimentary 2 USD 190 3 USD 190 4 USD 190 5 USD 190 6 USD 190 Total amount 15 World Conference 4 Booth Location Please contact Jason Yap at PICO INTERNATIONAL for available booth locations Phone 60 3 6275 5990 ext 313 or email All exhibition space is allocated based on a first come first served basis 1 Choice 2 Choice 3 Choice 4 Choice 5 Conference Bag Drop number of Conference Bags 2000 Exhibitors may place their corporate materials into the conference bag The Host Organiser MAB has the right to vet and approve materials p
13. TIMES This is the responsibility of every exhibitor and their contractors A penalty may be levied on the exhibitor if this rule is not complied with 44
14. a Lumpur Malaysia Tel 6 03 2272 2677 Fax 6 03 2272 2676 Email icevi2006 mab org my 2 2 Freight Forwarding amp On site Handling R E Rogers Malaysia Sdn Bhd No 7 Jalan Juruodit U1 76 Taman Perindustrian Batu Tiga 40000 Shah Alam Selangor Malaysia Tel 4 6035510 8611 Fax 6 03 5510 6296 6 03 5510 2208 Email Chris Smith chris rerkul com my Azmie Harun azmieharun rerkul com my R E Rogers Malaysia will provide a customs clearance and handling service direct from arrival port or airport to the venue and at the close make all necessary arrangement for the return 2 3 Official Stand Fitting Contractor PICO International is the appointed official stand contractor for this exhibition Exhibition registration fees and additional stand requirements charges should be made payable to PICO International For enquiries on Exhibition Details stand space location please contact Pico International M Sdn Bhd Wisma PICO 19 20 Jalan Tembaga SD5 2 Bandar Seri Damansara 52200 Kuala Lumpur MALAYSIA Contact Mr Jason Yap Tel 6 03 6275 5990 ext 313 Fax 6 03 6275 6366 E mail info pico com my jasonyap pico com my Website www pico com malaysia Section 01 General Information amp Services 2 4 Accommodation Booking AOS Conventions amp Events Sdn Bhd has been assigned as official conference secretariat To make room reservations book airport transfers or to find out more about our ex
15. am i Types of cables and sizes loading of individual circuits Types of protection provided iv Starting arrangement for motor s The Lessee shall be responsible to submit three 3 sets of drawings duty endorsed by a registered Professional Electrical Engineer together with Tenaga National Berhad form 212 for Temporary Electrical Installation to The Consumer Division KL North at No 83 Medan Bonus Jalan Masjid India for approval two 2 weeks prior to the installation date Installation shall be carried out by one registered wiring contractor with relevant Class of Certificate of Registration issued by the Director General of Electrical Inspectorate Malaysia Prior approval from PPMSB must be obtained if more than one electrical contractor are to be used Installation shall comply fully to the drawings and be supervised by the registered Professional Electrical Engineer or his authorized representative Preliminary testing of installation shall be carried out in the of PPMSB s chargeman The result must be recorded in the Tenaga National Berhad test results Form 212A Any alteration and modification must be incorporated in the drawing s and endorsed by the same Professional Electrical Engineer The revised drawing s must then be submitted to PPMSB for approval before installation commences Verbal permission can be given by PPMSB for commencement of alterations and modification of electrical works but energisation of supply w
16. ardous Dangerous Items 26 6 Electrical Arc Oxy Acetylene Welding 27 7 Joint Inspection Before and After Exhibition 27 8 Emergency And Evacuation Procedures 28 9 Paging Point nr ER REE Der EN WEEE lie 28 10 Custom Bonded Warehouse 28 LO OS 28 10 2 Jomt Inspectionsy swiss a I E ERU Se 28 10 3 Storage Peri da 2 yes I Ir eee 29 10 4 Stacking Cleanliness oerte Hebreo ads 29 11 Carting Ferrying Of Goods 29 12 Packing Unpacking Of 5 ence ene ene ene m ee eee 29 13 Exhibition Special Instruction 30 14 Exhibition G n ral din e ee e ee Rb y dO RU Ie EIE eaa 30 15 Contractors Ve Ee E a E 31 15 1 Registered Authorised Contractors cesses 31 15 2 Contractor s Code of Conduct 32 15 3 Submission of List of Contractors 33 16 Security Services unse sine bein he Pa 33 16 1 Scheduled Services ccce eee ehe eh ehh
17. b d e f All works in relation to events at the Centre shall be performed by registered or authorized contractors only To be registered with PPMSB the contractor is to apply vide the appropriate forms and to submit with other relevant documents two 2 months prior to commencement of works at the Centre The contractors shall make themselves available for interview PPMSB reserves the right to reject any application Upon acceptance by PPMSB the contractor is required to lodge a Security Deposit of RM 10 000 00 in the form of an irrevocable Banker s Guarantee in favour of PUTRADE PROPERTY MANAGEMENT SDN BHD prior to the issuance of the Certificate of Registration PPMSB s Finance Department will provide the wordings of Banker s Guarantee an application PPMSB reserves the right to demand for the contract value and the scope of works undertaken by any registered contractor If the proposed works pose considerable risk and hazard and if five percent 596 of the contract value is more than the Security Deposit already lodged the said contractor shall upon demand add on further sum towards the original Security Deposit The contractor shall not commence with any works at the Centre unless and until the appropriate amount demanded is lodged accordingly Application submitted less than sixty 60 days prior to commencement of works and or in conjunction with a specified event shall be considered as an application for author
18. b Fork lifts pellet trucks trolleys and or other forms of transportation shall be in good operational condition and shall be utilized in such a manner so as to prevent damages to the facilities c Protection shall be provided for walls panels doors en route to destination s d When using cargo services lifts the maximum lifting capacities shall always be observed Precautions shall be taken to ensure that no damage is inflicted upon the lift door walls and control panel whilst in the process of delivering goods 12 Packing Unpacking of Goods a Debris and waste shall be removed immediately from site Under no circumstances shall these be left overnight b The removal of the debris and wastes shall be the responsibility of the freight forwarders contractors and these shall not be deposited into the complex s existing garbage disposal bins c For boxes or crates or the like that are going to be left within the hall rooms the area allocated has to be clearly identified on the floor plan having prior endorsement from Jabatan Bomba The boxes or crates of the like shall not be left behind booth panels and so on 29 Section 02 Booth amp Exhibits 13 Exhibition Special Instruction For convention halls meeting rooms and marble areas i e non exhibition venues prior to any fabrication or construction of booths floor protection in the form of 9mm plywood over PVC sheet over existing floor carpet must be la
19. bility of manpower and time frame A charge may be applied 22 Catering Services 22 1 22 2 Exclusive Right a b PPMSB shall have the exclusive right to sell all food and beverages including alcoholic beverages and tobacco products at Putra World Trade Centre Any sale of food and beverage products of sponsors of events at Putra World Trade Centre must be through PPMSB and a corkage fee may be charged Sampling of Food amp Beverages Products Sponsors of events at Putra World Trade Centre are alloed only to distribute free of charge sample food and beverage products which are approved in writing by PPMSB This policy is intended to facilitate sponsors involvement in events by allowing tasting and is not intended as a substitute for catering services If the extent of sampling is deemed excessive by PPMSB a corkage fee may be charged 39 Section 02 Booth amp Exhibits 22 3 Donated Products These products may be utilized with prior approval of PPMSB however a corkage fee may be charged PPMSB reserves the right to provide F amp B Services as when and when they see it Specifically with regards to exhibition PPMSB reserves the right to serve F amp B at selected locations within the exhibition area Permanent F amp B sales locations are indicated on floor plan provided by PPMSB 23 EXHIBITS MOVE IN The move in is scheduled for 17 July 2006 at 2pm 24 MOVE OUT INSTRUCTIONS TO EXHIBITORS The ex
20. damage to any part of the Centre Damages arising from the contractor s work s shall be made good by the contractor at his own cost PPMSB reserves the right to reject any repair or making good works carried out by a contractor if found not satisfactory In such an event PPMSB shall then undertake to repair or make good the damages and the cost is to be borne by the contractor All contractor and their employees shall wear identifying tags whilst in the Scheduled Venue or at any part of the Centre The tags shall bear the company s name and if issued by the Lessee shall have the word CONTRACTOR clearly printed For security and control purposes sample s of tags is are to be submitted to PPMSB one 1 week prior to the scheduled dates of the event During buildup and teardown the Scheduled Venue shall be considered as a hazardous area and as such members of the public and those not having the appropriate tags shall not be allowed to enter All contractor and their employees shall observe and comply with all the relevant Rules and Regulations with respect to Safety at Work 32 Section 02 Booth amp Exhibits 15 3 Submission of List of Contractors a The Lessee shall submit to PPMSB the list of contractors engaged either directly or indirectly for the Scheduled Event one 1 month prior for moving to site b Non registered contractor shall be required to deposit a RM 50 000 00 Performance Bond either in the form of a Cash
21. ed to have been received in good order SPECIAL REQUIREMENTS Besides the rental items available PICO would be pleased to propose designs and special graphic treatment or custom made display aids counters etc PICO also can construct or produce based on exhibitor s own design 1 All orders must be accompanied with full payment either in cheque or cash to PICO INTERNATIONAL M SDN BHD otherwise it is not valid 2 Late Order 30 penalty fee will be charged for late orders received after the deadline 3 Where it is not otherwise stated the prices are for the duration of the exhibition days 4 Payment by TT to BUMIPUTRA COMMERCE BANK BERHAD Sri Damansara Branch No 8 amp 9 Jalan Cempaka SD 12 1 Bandar Sri Damansara 52200 Kuala Lumpur Malaysia USD A C No 1252 0061027 52 7 Swift Code BCBMMYKL Exhibitor Booth No Person to Contact Fax Address Signature Email Date Note All prices are current and subject to change without prior notice 19 SECTION 02 BOOTH amp EXHIBITS Section 02 Booth amp Exhibits 1 Guidelines For The Construction Of Booths 1 1 Display of Exhibits Construction Alteration i ii iii iv vi Vii xl The Lessee shall not make or permit or suffer to make any alterations installations additions including modification of electrical fittings to the facilities without the prior written consent from PPMSB PUTRADE PROBERTY
22. for the fourth and for any subsequent reenergisation it shall be at RM200 00 per reenergisation PPMSB s electrical department is available for advise on matters related to the above mentioned Note ALL FEES AND CHARGES INCURRED FOR THE PROCESS OF TEMPORARY ELECTRICAL SUPPLY SHALL BE BORNE BY THE LESSEE 4 Fire Protection Equipment and Accessories a b c The Lessee or its sub contractor shall be responsible to provide all the fire protection equipment accessories or any other requirements specifies by Jabatan Bomba Malaysia pertaining to the event PPMSB reserves the right to inspect and to ensure service ability and operation of said equipment and accessories if found faulty and not to the authorities requirements A copy of the endorsement from Jabatan Bomba Malaysia together with duty endorsed plan s are to be submitted to PPMSB one 1 month prior to date of event 25 Section 02 Booth amp Exhibits 5 Hazardous Dangerous Items a b c d Items having characteristics and properties as describes below highly inflammable and combustible highly corrosive permeate or generate noxious or toxic fumes radioactive are not permitted into the PUTRA WORLD TRADE CENTRE unless i Allrelevant legislations and regulations are observed and ii Prior written approval is obtained from PPMSB Notice to be submitted two 2 months prior to event date Exhibits and working demonstrations
23. form you indicate that you have read understood and agreed to the terms noted above Signed by Title Date Signature 9 Payments Payment by TT To ICEVI 2006 Bumiputra Commerce Bank Berhad Sri Damansara Branch No 8 amp 9 Jalan Cempaka SD 12 1 Bandar Sri Damansara 52200 Kuala Lumpur MALAYSIA USD No 1252 0061027 52 7 Swift Code BCBMMYKL Pavment by Credit Card VISA and MASTER CARD ONLY hereby authorize PICO INTERNATIONAL M Sdn Bhd to debit my credit card Amount US Card Number Exp Date Card Holders Name Signature authorizes payment Mail or fax this registration to PICO INTERNATIONAL M SDN BHD Wisma Pico 19 20 Jalan Tembaga SD5 2 Bandar Sri Damansara 52200 Kuala Lumpur Malaysia Fax 60 3 6275 6366 17 PICO ORDER FORM INVOICE EXHIBITION 12 ICEVI World Conference DEADLINE 16 21 July 2006 PWTC Malaysia 15 June 06 Furniture Rental REF Item Specification Cost Per Quantity Amount Unit PFO1 Information Counter 1030L x 535W x 760H mm USD 24 00 PF02 Low Show Case 1030L x 535W x 1030H mm USD 78 00 PF03 Lockable Cupboard 1030L x 535W x 760H mm USD 27 00 PF04 High Show Case inclusive 1030L x 535W x 2070H mm USD 112 00 Ino halogen downlight 50W PF07 Tall Display Cube 600L x 600W x 760H mm USD 28 00 PF08 Low Display Cube 600L x 600W
24. hall comply with the Fire Department Jabatan Bomba requirements All circulation space shall comply with the Fire Department Jabatan Bomba requirements The water sprinkler systems shall be free from attachments or suspensions of any objects No spotlight or heart generating equipment shall focus or be stationed near the sprinkler heads 21 Section 02 Booth amp Exhibits Note a To avoid clogging of the air conditioning system no spray painting or welding is allowed in the halls b All construction debris generated in an exhibition shall be disposed off by the contractors and shall not be left at the premise refuse compartments c The Lessee shall provide at least one fire extinguisher for each booth where special hazard exists and it shall be compatible to the type of hazard established The type and capacity of the extinguisher shall be as approved by Fire Department Jabatan Bomba d The Lessee s employees shall be trained in the proper use of First Aid and fire fighting appliances e The Lessee shall submit all electrical test results to Tenaga Nasional Berhad for approval and arrange for the date and the time that Tenaga Nasional Berhad will conduct the installation test The Lessee shall advise PPMSB officially the time and date of such arrangement f The testing of the installation with Tenaga Nasional Berhad shall be witnessed by PPMSB chargeman g The Lessee must ensure that the electrical power system is
25. he last day If there are any alterations to quantities being taken out e g if goods are consumable or taken in by freight please notify the Organiser please also refer to notes on Exhibits Move In and Security Reminder All goods to be removed from site at 12 hours noon on 21 July 2006 MUST be accompanied by a certified copy of the Exhibits Movement Clearance Form Exhibitors must also prepare this form on behalf of their suppliers for rented equipment as otherwise the rented items will not be allowed out of the exhibition hall 25 Miscellaneous 1 For concerts the Lessee is responsible for applying and obtaining all necessary permits and licenses from the relevant authorities at their own cost PPMSB reserves the right to refuse the events be performed should it be found that the necessary and appropriate permits and licenses have not been obtained in or contravention thereof Lessee shall be liable for damage or loss or any third party claims arising thereafter 2 The leasing of space does not give liberty for activities to be performed outside the specific space Any welcoming or special ceremony to be done along corridors or passageways and entrances and all other parts of the Centre must first be approved in writing by PPMSB 3 The details of any program must be submitted for approval by PPMSB fourteen 14 days before the function date 41 SECTION 03 Exhibits Freight Handling Section 03 Exhibits Freight Handl
26. he show is over DO NOT take chances with your valuables once they are lost it will be almost impossible to recover them Nothing will be allowed in or out of the Exhibition hall during the hours of exhibition without the prior approval from the Organiser Please note that it is the responsibility of the exhibitor to safeguard their exhibits or any other items brought into the exhibition by themselves their agents or contractors The Organiser will NOT be liable for losses or damages of any kind For reasons of security safety obligation to the exhibitor and visitors no display material or exhibit should be dismantled before 1815 hours on 20 July 2006 13 3 3 Forms a Exhibitor Registration amp Identification b Exhibitor Furniture and Technical Equipment Order Form 14 12 ICEVI World Conference 2006 July 16 21 2006 Exhibition COTE July 18 20 2006 World Conference 12 ICEVI World Conference Exhibitor Registration Form Registration Deadline 15 June 2006 1 Company I nformation Company Name Contact Person E mail Company Address City State Prov Zip Code Phone Fax Web Site Company e mail Area of Emphasis Please check v if this is your first time exhibiting with ICEVI 2 Exhibit Fees USD 1 500 Non NGO s x ____booth s Total amount USD 1 000 NGO s x ____booth s Total amount Fee I ncludes 3x3 meter shell scheme
27. hibition closes at 1800 hours on 20 July 2006 Thursday For the safety of visitor at the show exhibitors may not dismantle their exhibits before 1815 hours Exhibitors are advised to remove all hand carried or easily movable goods and valuables once the show closes at 1800 hours Please do not leave your stand unattended nor leave exhibits souvenir items for collection on the next day nor leave them in locked cupboards as furniture supplier will collect their furniture on the same evening of closing Exhibits Clearance And Stand Dismantling Removal of heavy exhibits or loaded crates and dismantling of stands should commence from 0900 hours on 21 July 2006 Friday All materials exhibits must be removed from the hall by 1200 hours noon on 21 July 2006 Electrical Power amp Water Supply The above supplies to all stands will be disconnected progressively from 1700 hours on 17 July 2003 Please note that there will be NO Electrical Power amp Water supply from then onwards If you require extension of power supply on 17 July 2003 please inform the Orgnisers office at least one day in advance 40 Section 02 Booth amp Exhibits Important Please ensure that you have to submit a list of incoming goods to the Organiser and have received your second and third copies of the Exhibits Movement Clearance Forms These must be presented to the Organiser for verification and will be checked against goods removed from the hall on t
28. id and maintained until the end of any event 14 Exhibition General a b c d f g h PPMSB reserves the right to demand from the Lessee additional fire fighting appliances equipment and the appropriate personnel to operate same for any Scheduled Event that to the opinion of PPMSB poses a possible fire risk fire hazard Thermostat s must be free from any obstructions Lessee and or its contractor s is are not permitted to use any power socket outlet located outside the Scheduled Venue without prior consent from PPMSB Plug lap or any other termination or methods shall be in accordance to the Relevant Legislations and Regulations All location for sign boards and banners or flags must be approved by PPMSB location layout drawing to be submitted one 1 month before actual event When working on near existing finishes the appropriate protection to some must be provided at all times Power equipments must be requested for at least one 1 month prior to the Scheduled Event When applicable duty endorsed single line drawings are to be submitted All relevant plans for stage productions are to be submitted to PPMSB for approval one 1 month prior to the Scheduled Event Lessee and or its employee s are not permitted to enter any restricted areas without prior approval from PPMSB 30 Section 02 Booth amp Exhibits 15 Contractors 15 1 Registered Authorised Contractors a
29. ier s Order or Cash The said contractor shall not commence with any form of works in the Scheduled Venue unless and until the Performance Bond has been lodged and authorization obtained from PPMSB c Contractors working without the appropriate authorization shall be levied a penalty fee of RM1 000 00 per contractor per day and the contractors shall not be allowed to continue with their works unless the Performance Bond as stipulated is deposited with PPMSB accordingly If for any reason whatsoever the contractor s fails to pay the penalty fee the Lessee concerned shall then be liable 16 Security Services 16 1 Scheduled Services PPMSB shall have the sole right to determine provide arrange for and or organize the Security and Surveillance requirements for event s of PUTRA WORLD TRADE CENTRE The scheduled security and surveillance provided shall be confined to a Guarding surveillance of exits and entrances of venue s b Patrolling perimeter of venue s and c Assisting in evacuation during emergencies 33 Section 02 Booth amp Exhibits 16 2 Additional Services a Apart from the Scheduled Services as described above the following are not inclusive and separate additional charges shall be levied by PPMSB for i Sceening of attendees at the entrance s of event s ii Collection of tickets iii Escorting of VVIPs VIPs artists performers etc iv Escorting and guarding of valuable items at PUTRA WORLD TRAD
30. ill not be carried out until submission of the revised drawing s PPMSB reserves the right to reject any last minute alteration and modification to the original All final sub circuit their cable clour and cable size must be consistent and in accordance with the drawing s originally submitted PPMSB reserves the right to request the Electrical contractor to change or replace any control gears installation etc for safety reasons The Lessee must ensure all temporary installations are in order before requesting PPMSB for inspection Sections not completed must be isolated to the satisfaction of PPMSB s chargeman 24 Section 02 Booth amp Exhibits G k D m n PPMSB requires at least four 4 hours to complete the checking inspection of the Temporary Electrical Installation Inspections during hours booked are not chargeable however inspection required after exhibition hours booked Sundays and Public Holidays PPMSB will charge RM22 00 per technician hour and RM40 00 per chargeman hour All exposed metal parts must be effectively earthed by the screw method Earthing with clamps is not acceptable Cables of length less than 100 meters are not allowed to be joined To ensure proper electrical installation PPMSB will levy a penalty charge as follows i PPMSB will reenergize system supply for first two trips without charge PPMSB will impose a charge of RM50 00 for the third reenergisation of system RM100 00
31. ing 1 International Freight Forwarding All exhibitors or their appointed representative are advised to make early contact with R E Rogers Malaysia to co ordinate their shipping arrangements Exhibitors will be issued with complete shipping instructions by R E Rogers Malaysia However for early planning purposes exhibitors should note that cargo sent by seafreight should arrive in Port Kelang by the 02 July 2006 and for airfreight at Kuala Lumpur International Airport by the 06 July 2006 to facilitate customs clearance and transport through to the exhibition site Should you require assistance with the shipment of your exhibits you should contact R E Rogers Malaysia direct who will advise you of their local partner who will be able to make all necessary arrangements on your behalf 2 Packing All shipments will be examined by customs at the point of arrival Packing of the highest standard such as bolted returnable cases should be used to provide the best protection for exhibits Cartons are not recommended 3 Shipping Insurance It is the EXHIBITORS RESPONSIBILITY to ensure that all exhibits are covered by adequate insurance for the shipment to duration of re packing and re export from the exhibition to your premises or buyer 4 Onsite Handling R E Rogers Malaysia have been appointed the sole on site handling contractor for the movement from the unloading dock into the exhibition hall Exhibitors or their appointed agen
32. int inspections shall be conducted before and after utilization of the warehouse The joint inspections shall be carried out in the presence of the Freight Forwarders and representatives of PPMSB During the joint inspections any defects shall be documented and verified by all parties concerned for purpose of claims The joint inspections shall be done at least one 1 hour before and one 1 hour after utilization of the warehouse The exact schedule shall be arranged by PPMSB 28 Section 02 Booth amp Exhibits 10 3 Storage Period i The warehouse shall be made available for storage purposes during these periods One 1 week of seven 7 days inclusive of Sundays and Public Holidays prior to actual event date For the duration of the event Storage outside the specific period as stated in 1 shall attract surcharges The rate chargeable per day is RM1 00 Ringgit One Only 10 service charge per cubic feet 10 4 Stacking Cleanliness i The goods shall not be stacked higher than 6 5 feet The goods shall be arranged so as not to hamper free access in and out of the warehouse The general cleanliness of the warehouse is to be maintained at all times Debris or wastes are to be removed and disposed off immediately 11 Carting Ferrying Of Goods a All routes to the hall s shall be adequately protected 4mm thick plywood on carpets shall be on existing floor finishes prior to any carting ferrying of goods
33. itors 40 25 Miscellaneous ores Cas aan me cea UE 41 SECTION 03 EXHIBITS FREIGHT HANDLING 1 International Freight Forwarding 43 2 Packing Seid ck eee ns OE ads t eon eu ecto nes 43 3 Shipping Insurance 22 ran Rn 43 4 Onsite Handling C ma a Re de 43 5 ACCESS LAS Seo 44 6 StOFage n e S ARR TED EIC RO EP ESSA eR ER P FREIEN 44 SECTION 01 GENERAL INFORMATION amp SERVICES 1 Important Conference Information Section 01 General Information amp Services 1 1 Venue And Dates Event 12th ICEVI World Conference 2006 Date 16 21 July 2006 Conference 18 20 July 2006 Exhibition Venue Putra World Trade Centre City Kuala Lumpur Country Malaysia 1 2 Theme Of The Conference The theme of the conference is Achieving Equality in Education New Challenge and Strategies for Change The three main areas of focus for paper presentations are Achieving Equality in Education Attitudes and Policies Achieving Equality in Education Human Resource Development Achieving Equality in Education Strategies for Change Section 01 General Information amp Services 1 3 Tentative Program All speakers of the plenary sessions and coordinators of the focus day workshops have already confirmed their participation The tentative program of the conference is as follows
34. its 8 Emergency And Evacuation Procedures a b PPMSB will brief the Lessee of the Fire Evacuation procedures and the fire fighting facilities available in the complex at a pre arranged time prior to the build up day It shall then be the responsibility of the Lessee to draw up evacuation procedures and to brief the exhibitors It is advisable the Lessee appoint full time evacuation officers who are familiar with all matters pertaining to emergency and evacuation procedures for the period of the event 9 Paging Point To facilitate the use of the paging system the Lessee is advised to locate the information counter near the paging points Any extensions points over and above the original terminal s shall be at the Lessee s own cost 10 Custom Bonded Warehouse 10 1 10 2 Usage 1 ii ii iv The custom bonded warehouse measuring about 19 500 cubic feet and located at Level 1 shall be used solely to temporarily store goods for functions at the Center only Bringing in and removal of goods shall only be done with the explicit endorsement of the Customs Department In the presence of Customs Officials The warehouse is to be utilized only by Freight Forwarders who are registered with PPMSB Goods stored in the warehouse are the responsibility of the Freight Forwarders PPMSB shall not be held liable for any loss and or damage to the said goods Joint Inspections 1 il iv Jo
35. ization to perform works at the center for the duration of that event only Upon arrival the contractor shall lodge a Performance bond of RM 50 000 00 in the form of a Cashier s Order Payable to PPMSB Works can only commence upon receipt of this Cahier s Order The additional Security Deposit and the Performance Bond as described in d and e shall be refunded after the appropriate deduction and without interest within thirty 30 days after all dues are settled 31 Section 02 Booth amp Exhibits 15 2 Contractor s Code of Conduct a b c d f g h i 0 k Welding and spray painting are strictly prohibited in all covered areas of the Centre Fabrications or constructions are to be done in a manner that do not disrupt or interfere with the other uses of the Complex All finishes within the hall and or rooms where constructed items are to rest and routes where goods are to be ferried through shall be adequately and appropriately protected No parts sections or items of the Centre shall be used as workbenches Nailing onto stage taps is strictly prohibited Contractor is to remove immediately all wastes and debris from the premises on a daily basis No smoking eating or drinking is allowed in the halls and or function rooms during buildup and teardown The contractor shall at all time exercise due care and caution whilst performing his job so as not to inflict any form of
36. laced into the conference bag Complimentary NGO s Insert 1 A4 Sheet with 2 printed pages USD 200 Non NGO s Insert 2 A4 Sheets with 4 printed pages Total amount 6 Business Description If you would like to have your company information included in the ICEVI 2006 Final Program Book please state a description below maximum 50 words Company information must be forwarded by 1 June 2006 7 Fascia Board Name to be appeared at exhibition booth 70mm sticker letterings on fascia board A maximum of 25 letterings only can be accommodated 16 World Conference Terms and Conditions 1 Only fully registered exhibitors will be allowed to access the conference area 2 Full payment is required latest by 15 June 2006 3 Up 15 June 2006 in the event that you must cancel your reservations refunds can only be given if we find an exhibitor to take your space No refunds will be given for cancellation received after 15 June 2006 8 4 The exhibitor assumes the entire responsibility and liability for losses damages and claims arising out of exhibitors activities on the PWTC premises and will indemnify defend and hold harmless the PWTC MAB and their agents servants and employees from any such losses damages and claims 8 5 The Exhibition Terms amp Conditions are clearly stated in the Exhibitor Manual The Terms amp Conditions stated in this Manual are binding 8 8 8 8 By signing and returning this
37. note Presentation Concurrent Session Papers Concurrent Regional Closing 20 July Theme Strategies for Change 17 x 3 51 maximum Session Papers meetings Dinner Chairperson Posters maximum 50 17 3 51 Rao India maximum Main Speakers Posters contd Victor Siaulys Brazil Jill Keeffe Aus Wilfre Maina Kenya Peng Xiaguang China Friday Keynote Theme Personal and Closing Ceremony Closing 21 July Conference Reflections Ceremony Chairperson Ismail Md Salleh Sabriye Tenberken Tibet KN Steve McCall UK Conference reflections Section 01 General Information amp Services 1 4 Exhibition Floor Plan CEN 16 21 Ay 2006 Mmm MALAYSIA LEGAR PUTRA LEVEL pO p r3 1 zm 3 Loos le a cle ele ou ee on a j ior fo eH mL MM u fm j Poster Paneh os eqee M ee B irs x en GENERAL INFORMATION amp SERVICES 2 Contact Details Section 01 General Information amp Services 2 1 Host Organiser MAB The Malaysian Association for the Blind MAB is the local Host Organisation for the 12 ICEVI World Conference 2006 For enquiries on sponsorship and marketing opportunities please contact Mr George Thomas Executive Director Malaysian Association for the Blind Kompleks MAB Jalan Tebing Off Jalan Tun Sambanthan 4 50470 Brickfields Kual
38. ocation specified in the requisition form without prior consent from PPMSB e Ferrying of this furniture in and out of PUTRA WORLD TRADE CENTRE shall be under the supervision of PPMSB Requirements such as floor protection shall be complied to at all times 38 Section 02 Booth amp Exhibits 21 2 Potted Plants a b c Request for potted plants are to be made two 2 weeks prior to actual requirement date s Lessee wishing to bring their own potted plants must seek approval from PPMSB one 1 month prior to event date If written approval is given for b the Lessee shall at its own cost 1 Provide clear identification on all pots brought in to differentiate them from those belonging to PPMSB ii Protect the floor finishes on which the pots will rest iii Liaise with the Event Services Co ordinator as to their delivery and removal times prior to set up iv Remove all pots and clean and free from any pest before bringing into the venue and v Ensure that trolleys ferrying potted plants are in good working condition and the castors are free of soil and grease 21 3 Guideline For Changes of Venue Set up a b Rental of venue includes one time set up only Ny charges will be subject to a minimum charge of RM 500 00 All venue set ups will be complied according to Event Order requirements For major changes to set ups already in place as initially required the possibility to accommodate is subject to availa
39. r carpeted floor of exhibition stands v The cleaning of exhibits furniture within exhibition stands and walls of exhibition stands vi The removal of dry refuse from exhibition stands b In the case of i ii amp iii exhibitors or contractors concerned shall pay the cost for disposing such items within 48 hours failing which the Lessee is liable to meet the costs incurred c In the case of item iv v and vi upon request by the Lessee PPMSB will quote in advance for the provision of these services d The Lessee shall be responsible for the cost of all cleaning and clearing of waste debris rubbish etc resulting from and related to the event 35 Section 02 Booth amp Exhibits 17 3 17 4 17 5 Cleaning Schedule By the eve of actual day of event works in the nature of construction or execution of stands and unpacking of goods in the exhibition hall shall cease All vehicles mechanical plants lodders trestles scaffold trolleys spare materials and other items used in connection with the construction and erection of stands at an exhibition shall be removed from the Scheduled Venue s This is to facilitate the cleaning and clearing of refuse by the cleaning crew from the exhibition area Any cleaning or clearing works to be done beyond the stipulated cleaning schedule by virtue of delay s by the Lessee its exhibitor s and or contractor s the said works shall be carried out at a premium at
40. reight Forwarders who will handle these procedures if appointed As inspectors might visit the site please keep a copy of your censorship certificate and license on hand during the show 3 2 General Security amp Badges Exhibitor Badge Please wear appropriate badges at all times within the exhibition hall as personnel without the proper badge will not be allowed entry in the hall Exhibitor s badges will be issued on site from 17 July 2006 at the Exhibitors Registration Counter located at Main Lobby Level 2 As for the contractors they will be issued contractor badges We seek exhibitor s cooperation not to obtain exhibitor badges for them or to be given to visitors or visiting staff 12 Section 01 General Information amp Services Hall Security General hall security will be provided from 17 July to 21 July 2006 However it is impossible to provide complete protection against theft We recommend that you incorporate in your stand layout a lockable cupboard for cameras telephone handset souvenirs valuable documents etc and to ensure that your exhibits are properly insured The following simple precautions may be helpful 1 Lock up all valuable including souvenirs before you leave your stand at the end of each day display these valuables only when your booth is manned 2 DO NOT leave exhibits souvenir items consumables etc at your stand even in locked cupboards as suppliers will retrieve all furniture once t
41. rescent Tube 10 36 Watt USD 18 00 SRA20 Halogen Eyeball 50 Watt 0 SR205 Halogen Downlight 50 Watt USD 23 00 13 Amp Single phase 24 240 Volt USD 39 00 hours 13 Amp Single phase 240 Volt USD 23 00 15 Amp Single phase 415 Volt 15 Amp Three phase 240 Volt 30 Amp Single phase 415 Volt 30 Amp Three phase 415 Volt 60 Amp Three phase 415 Volt 100 Amp Three phase 415 Volt Lighting Connection with max 100 Watt per fitting USD 20 00 wiring per lighting Lighting Connection without max 100 Watt per fitting USD 16 00 wiring per lighting Others TOTAL AMOUNT CONDITIONS 1 Exhibitors are not permitted to fix their own cabelling for spotlights or fluorescent tubes Special lightings supplied by exhibitor can be handed over to PICO for installation Each tube or bulb to a maximum of 100W each lighted will be charge at lighting connection per fixture and per lighting 2 items ordered are on rental basis and exhibitors will therefore have to be responsible and liable for any damage or loss 3 For water supply and air compressor exhibitors are required to bring along their own adaptor for connection to their equipment 4 Exhibitors with very sensitive equipment are advised to bring their own stabilizer to cater for voltage or frequency fluctuation 5 Any complaints regarding furniture rental installations must be lodged the day before the exhibition commences Otherwise all items are deem
42. structed structure from the Schedule Venue iv Any other services beyond the prescribed Schedule Cleaning in 1 above For items i 11 11 and iv the Lessee shall be liable for all cost incurred b The services provided are for the period between 0800 to 2300 hours Beyond these hours premium charges shall be applicable c If the times required for the Scheduled Cleaning Services differ from that as describe in 2 a the Lessee is to advice accordingly As for 1 b the Lessee is to allow a minimum period of three 3 hours prior to commencement of the Scheduled Event 19 Audio Visual Equipment 1 2 Lessee is to utilize PPMSB s audio visual equipment Any equipment brought in with prior written approval by PPMSB is subject to inspection and may attract a surcharge All equipment brought in requiring power supply must have termination appliances approved by the Chief Electrical Inspectorate Malaysia The Lessee s technical representatives are not permitted to operate PPMSB s audio visual equipment without written approval by PPMSB Lessee s technical representatives are to liaise with PPMSB s audio visual personnel for coordination of any production Smoking drinking and eating is prohibited in all technical areas including technical gallery catwalk studio etc Generating of smoke by smoke machine s shall be proportionate to the area to avoid excess which may trigger the centre s alarm system
43. tensive selection of pre and post tours please contact AOS Conventions amp Events Sdn Bhd No 39 amp 40 Jalan Mamanda 9 Ampang Point 68000 Ampang Kuala Lumpur Malaysia Phone 60 3 4252 9100 Fax 60 3 4257 1133 Email icevi2006 asianoverland com my 2 5 Site Installation Contractors For safety reasons and to avoid congestion in the exhibition hall only the official site installation contractor is allowed to work inside the hall if mechanical handling use of pallet trucks fork lifts cranes is required R E Rogers M Sdn Bhd Contact Mr Chris Smith Mr Azmie Harun Tel 603 5510 8611 Fax 6 03 5510 6296 E mail amirul rerkul com my 2 6 Stand Hostesses Receptionist amp Secretaries Staffing for your stand and other secretarial support services can be arranged for by Business Trends Personnel Consultants Group 17 Floor MCB Plaza 6 Changkat Raja Chulan 50200 Kuala Lumpur MALAYSIA Contact Ms Czarina Abd Razak Tel 6 03 2078 1878 Fax 6 03 2078 4360 E mail czarina_alia kellyservices com my 2 7 Putra World Trade Centre Putra World Trade Centre PWTC 41 Jalan Tun Ismail 50480 Kuala Lumpur Malaysia Tel 6 03 404 33999 Fax 6 03 404 33777 Email pwtc pwtc com my 10 GENERAL INFORMATION amp SERVICES 3 Exhibition Services Section 01 General Information amp Services 3 1 Rules And Regulations Exhibition 18 July 2006 09 00am 06 00pm
44. the Lessee s own cost and this may be subject to availability of staff NOTE IF THE LESSEE WANTS CLEANING TO BE DONE OUTSIDE EXHIBITION HOURS THEN PPMSB WILL CARRY OUT THE WORKS IMMEDIATELY AFTER THE CLOSURE BUT SHALL NOT BE RESPONSIBLE FOR ANY LOSS DAMAGE TO STANDS EXHIBITS ETC Disposal Of Waste Wash basins and water closets in the toilets shall not be used for disposal of any form of waste The cost of clearing blockages in the drainage system as a result thereof shall be borne by the Lessee Cleaning After Event Upon take back of Scheduled Venue s should such Venue s and its vicinity found to be unduly littered the cost of cleaning and disposing rubbish from such area shall be borne by the Lessee 18 Cleaning Services Non Exhibition 18 1 Scheduled Cleaning The scope of works shall be confined to a Cleaning and clearing i e removal of dry refuse from Scheduled Venue before and after event b Clearing of waste and debris from Scheduled Venue resulting from stage and or venue decorations 36 Section 02 Booth amp Exhibits 18 2 Additional Cleaning a The following services when rendered shall attract separate additional charges 1 Removal of paint oil spillage or other liquid and wet refuse from any part of the Scheduled Venue or the Centre ii Removal of construction materials from the Scheduled Venue or any part of the Scheduled Venue or the Centre ii Dismantling and removal of erected con
45. ts should contact R E Rogers Malaysia with full details of their exhibits R E Rogers will arrange for the temporary storage of packing cases and boxes together with labour to assist with unpacking and positioning of exhibits Exhibitors or their appointed agents are requested to direct all enquries regarding freight movement to R E Rogers Malaysia 43 Section 03 Exhibits Freight Handling 5 Access Please note due to limitation at the venue individual unpacked exhibits must not exceed a dimension of 2 50m L x 2 50m W x 2 50m H and weight of 2000kgs Should you wish to exhibit items in excess of the above please contact R E Rogers Malaysia prior to shipment to obtain confirmation The organizer and R E Rogers Malaysia cannot be held responsible if the exhibit cannot be placed on stand if the above has not been adhered too 6 Storage The organizer is unable to provide storage facilities on site for packing cases surplus materials or any other property of exhibitors Prior arrangements for safe keeping of such items must be made with R E Rogers or the exhibitor s established local agent During the move in of exhibits or displays the construction of stands and removal of exhibits the passageways in the exhibition hall must not be obstructed with packing materials construction materials or debris The organizers wish to reiterate that the aisled MUST be kept clean and clear of cartons crates or bulky exhibits AT ALL
46. using naked flames explosives and or those as described in a are not permitted unless prior written approval is obtained from the Authorities All documents pertaining to such approval together with descriptive plan s of exhibits and demonstration plan s are to be submitted to PPMSB two 2 months prior to event date The use of laser and neon products and those emitting ultra violet rays are subject to i All relevant legislations and regulations being observed Suitable fire protection equipment and warning notices being provided Full details of the equipment product together with the layout plan are to be submitted to PPMSB two 2 months prior to event date PPMSB reserves the right to inspect individual stand or booth for such items as described in a b and c and to take appropriate action if the same are found undeclared and not conforming to the permits of the use 26 Section 02 Booth amp Exhibits 6 Electrical Arc Oxy Acetylene Welding Welding demonstration may be allowed if the following minimum conditions are satisfied although each case would be taken on its own merit a b c d f Prior approval from PPMSB At the time of the initial submission of plans to PPMSB booths carrying this demonstration must be indicated All demonstration shall be carried out on floor protected by cement asbestos sheeting The surrounding booth walls shall be constructed of or protected
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