Greetings Exhibitors! - The Log And Timber Home Show
Contents
1. gwe LOG amp TIMBER HOME SHOW BP Sace LLISA WEST SPRINGFIELD Greetings Exhibitors We are excited to be hosting The Log amp Timber Home Show in West Springfield Massachusetts As you prepare to exhibit at the show please carefully review the information provided in this Exhibitor Service Kit to help you make your participation as smooth and successful as possible In addition we d like to highlight the following important items NOW REQUIRED MASSACHUSETTS TAX ID INFORMATION The state of Massachusetts now requires that all vendors selling or displaying tangible products for sale on the show floor shall register for and hold a valid MA Tax ID number For more detailed information see our website or log on to www mass gov DOR then click on the For Businesses tab Next click the Webfile for Businesses text link followed by the Register Now button at the top left The website will walk you through the process or if you have further questions call the MA Department of Revenue at 617 887 6367 MOVE IN amp MOVE OUT Please refer to the Show Information guidelines in this service kit or the information on the show website for detailed move in dates and times show days and hours and move out out information EXHIBITOR PARKING Exhibitors will be responsible for their own parking costs at The Eastern States Exposition The cost is 5 per car per day and includes in and out privileges Please speak to Show Management2. Space Restrictions Your exhibit must be confined to the exact space allocated Circulars brochures publications advertising matter and all kinds or promotional giveaways may be distributed only within your booth space Nothing can be posted on tacked nailed screwed in taped or otherwise attached to columns walls ceilings floors electrical outlets or other parts of the building or furniture Signs rails logs or roof over hangs etc will not be permitted to intrude into or over aisles or other booth space You will be liable for any damage caused to floors including carpeting walls or columns or standard booth equipment or to other exhibitor s property Character of Exhibits Each exhibit shall be in keeping with the general nature of the show HBP shall be entitled to limit or require change in any exhibit that interferes with other exhibitors or general movement is either excessively noisy or carnival like in presentation or does not conform to the regulations herein or to any agency having jurisdiction at the convention site All exhibitor activities shall be conducted solely within licensed space and use of all aisle space and other public areas of the show are reserved to HBP Canvassing solicitation of business or the use of advertising materials or signs by firms other than those who have contracted for space is prohibited Distribution by the exhibitor of circulars catalogues or other advertising materials for
3. To ensure your company is properly listed in the show pamphlet please provide the following information If we do not receive your information by the deadline listed above we will select the product category we believe best fits your company COMPANY NAME PLEASE PRINT NAME AS YOU WOULD LIKE IT LISTED CATEGORIES CIRCLE ALL THAT APPLY Building Supplies amp Products Kitchen amp Bath Appliances Structural Insulated Panels Doors amp Windows Lighting Products Timber Frame Post amp Beam Fasteners amp Tools Log Home Handcrafters Wood Care amp Restoration Fireplaces amp Hearths Log Home Producer Builder Flooring amp Millwork Mortgage amp Finance Other please specify Foundations amp Basements Railings amp Stairways Furniture amp D cor Real Estate amp Land Green Products Systems Resorts amp Tourism Kitchen Accessories Spas amp Saunas NAME BADGES If you would like name badges pre printed we request a list of people who will staff your booth so that we may create them in advance of the show Your staff can pick up their badges at the Will Call desk and as always any additions or changes can be made onsite PLEASE PRINT CAREFULLY TO ENSURE CORRECT SPELLING ON NAME BADGES 1 6 2 7 3 8 4 9 5 10 FAX to 703 222 3209 or EMAIL to dhartung homebuyerpubs com Questions Call DANA HARTUNG at 800 826 3893 x2293 Gi LOG amp TIMBER HOME SHOW Po Wace
4. Show Management reserves the right to rent or fill any exhibit space that has not been occupied by 10 00am on Friday or at any time thereafter Exhibit Installation Exhibit Installation hours are typically as follows Wednesday Structures 20 x20 or larger booths only 10 00am 6 00pm unless approved in advance by Show Management Thursday All other exhibits 8 00am 8 00pm Vehicles must be removed from the facility by 4 00pm on both days All vehicles exhibit materials crates and dollies must be removed from all aisles by 4 00pm on Thursday Exhibit materials may only be hand carried to booth after 3 00pm Driving on the Floor Vehicles should off load at loading docks when possible Vehicles permitted to drive on floor must be attended at all times and removed immediately after unloading No vehicles are permitted on any hall carpet there is a 500 fine for driving on any part of the carpet Vehicles must be removed from the facility by 4 00pm on both move in days Final closing time is 4 00pm on Sunday No dismantling or packing may begin prior to closing time There is a 100 fine for tearing down early Following are the designated dismantling times 4 00pm to 12 midnight Sunday Some shows will allow for additional move out hours on Monday 8am to 12 noon Check with Show Management onsite to confirm move out times Exhibitor Badges Exhibitor badges for the show will be available on site for you and your e
5. return it to the SER exposition services Also please have all freight properly secured and LABELED 100 OF ESTIMATED CHARGES MUST BE REMITTED WITH ORDER Page 10 RUSH Company Name Booth Number THE LOG AND TIMBER HOME SHOW c o SEH exposition services 35B New Street Worcester MA 01605 Carrier Number of Pieces SER exposition services RUSH Company Name Booth Number THE LOG AND TIMBER HOME SHOW c o SEH exposition services 35B New Street Worcester MA 01605 Carrier Number of Pieces SER exposition services RUSH Company Name Booth Number THE LOG AND TIMBER HOME SHOW c o SEH exposition services 35B New Street Worcester MA 01605 Carrier Number of Pieces SER exposition services RUSH Company Name Booth Number THE LOG AND TIMBER HOME SHOW c o SER exposition services 35B New Street Worcester MA 01605 Carrier Number of Pieces SER exposition services RUSH Company Name Booth Number THE LOG AND TIMBER HOME SHOW c o SER exposition services 35B New Street Worcester MA 01605 Carrier Number of Pieces SER exposition services RUSH Company Name Booth Number THE LOG AND TIMBER HOME SHOW c o SER exposition services 35B New Street Worcester MA 01605 Carrier Number of Pieces SER exposition services Page 11 SER exposition services 35B New Street The Log and Timber Home Show Worcester MA 01605 Eastern States Exposition Young Building 508 7
6. 2 x 8 Grid Sections T Base legs 31 00 per set Grid connectors included with each Square 12 Face Out 9 7 00 each attached section Waterfall Ball Hooks 7 00 each Please include total Bm BOr Or Sub Total connectors needed 6 25 MA Tax 41 00 each Order Total RENTAL ORDERS MUST BE RECEIVED WITH FULL PAYMENT BY OCTOBER 19 2011 TO QUALIFY FOR ABOVE PRICING LATE ORDERS ADD 30 and are subject to availability Ne Square 12 Face Out NP 7 00 each Waterfall Ball Hooks T Base legs 7 00 each Set of Two 31 00 per set COMPANY BOOTH NUMBER ADDRESS CITY STATE ZIP AUTHORIZED TELEPHONE FAX NAME NUMBER NUMBER CANCELLATION POLICY Items ordered amp delivered to booth but subsequently canceled will be charged at 50 of price All adjustments to charges are to be made at Eastern States Exposition Young Building NO CREDITS WILL BE ISSUED AFTER CLOSE OF SHOW Discount prices are only available or before date Sales tax must be included To guarantee item or color orders must be received 14 days prior to event IB8i Equipment is on a rental basis and remains the property of SER exposition services Page 5 Complete Order Form Mail to SER exposition services 35B New Street Worcester MA 01605 508 757 3397 508 757 9136 Fax The Log and Timber Home Show Eastern States Exposition Young Building West Springfield MA November 4 6 2011 P
7. 99S RS WEST SPRINGFIELD WORKSHOP APPLICATION GENERAL INFORMATION amp APPLICATION REQUIREMENTS If your company is interested in presenting a workshop at the show please complete this application and email it to dhartung homebuyerpubs com or fax it to Dana Hartung at 703 222 3209 no later than Wednesday October 19t 2011 To be eligible to present a workshop your company must follow the WORKSHOP REQUIREMENTS outlined below gt Submit a signed dated and initialed Exhibit Space Reservation and Contract gt Pay for your exhibit space in full as per Contract requirements gt Provide a PowerPoint presentation to be loaded onto our company laptop Please keep in mind that workshops presented are to be used for educational purposes only and cannot be commercials for your company or for any specific brand product service etc and be aware that we will enforce this WORKSHOP TOPIC RECOMMENDATIONS Below is a list of the topics most requested by our show attendees We ask that you adhere to the general topic suggestions we have provided however we will consider additional topics upon submission and review of this application form We urge you to be creative with your presentation titles Log vs Timber Homes What s the Difference Choosing Land Build Design Elements Log Timber Home Care amp Maintenance Building Green Budgeting amp Financing Choosing the Right Builder General Contractor Design amp D cor REQUIRED APPLICAT
8. FAX to 703 222 3209 OR leave this form at the Will Call desk at the show Questions Call DANA HARTUNG at 800 826 3893 x2293 Gi LOG amp TIMBER HOME SHOW BD cce 99 5 cw WEST SPRINGFIELD EASTERN STATES EXPOSITION ELECTRICAL SERVICE ORDER FORM COMPANY INFORMATION Name of Company Booth Number Company Address City State Zip ELECTRICAL RATE SCHEDULE Service Type 3 day Weekend Rate Calculate Total 120 volt service 75 00 PAYMENT INFORMATION Payment must accompany order please check payment method Check O Charge Visa MasterCard or American Express Credit Card CID ___ Exp date Name on card Signature Please email fax or mail your completed form along with your payment information NO LATER THAN Wednesday October 19th 2011 to Dana Hartung Events Coordinator dhartung homebuyerpubs com Fax 703 222 3209 Home Buyer Publications Inc 4125 Lafayette Center Dr Suite 100 Chantilly VA 20151 The Log and Timber Home Show Eastern States Exposition Young Building West Springfield MA November 4 6 2011 TO ALL EXHIBITORS We are pleased to inform you that SER exposition services has been selected by The Log and Timber Home Show to serve as your Official Service Contractor Exhibitors have three ways to order additional exhibitor materials and to access facility policies procedures and utility forms 1 Order all your materials o
9. Name job Title Company Name EMAIL moe O IR Email address is requested for confirmations gwe LOG amp TIMBER HOME SHOW DP Mace 9OIS RS WEST SPRINGFIELD GUEST LIST REQUESTS We encourage you to invite your customers to the show Your first ten 10 guests are free You may invite an unlimited number of additional guests for 7 50 each 50 off ticket price You will be invoiced based on the number of guests who actually attend the event Couples count as separate guests Please provide us with the names of your guests Guests will need to check in at the Will Call desk when they arrive There are NO physical guest passes mailed in advance Your Guests will need to provide your company name in order to receive entry into the event and will be given a guest receipt to present at the entrance Please fax email or mail this form to us AT LEAST ONE WEEK PRIOR TO THE SHOW DATE If you miss this deadline bring the list with you to the show and leave it at the Will Call desk Changes or additions can be made at the Will Call desk at any time during the show We request that you print first and last names carefully Feel free to attach additional sheets as necessary Please DO NOT forget to include your company name COMPANY NAME 1 11 2 12 3 13 4 14 5 15 6 16 7 17 8 18 9 19 10 20 EMAIL to dhartung homebuyerpubs com
10. Page 1 SER exposition services 35B New Street The Log and Timber Home Show Worcester MA 01605 Eastern States Exposition Young Building 508 757 3397 West Springfield MA 508 757 9136 Fax November 4 6 2011 RECAP OF SERVICES ORDERED This form must be returned to SER exposition services with your completed order forms and payment in full by OCTOBER 26 2011 FURNITURE AND BOOTH ACCESSORIES ORDER ADVANGE LABOR ORDER etait epit Feu ta pn breach ein ine ESTIMATED MATERIAL HANDLING ORDER two cwt minimum CUS TOM GRAPHICS ORDER isi i iion te esse ehe elio na sg ita pre buo MODULAR EXHIBIT ORDER eene Drapeau na e nh p pne nene MISGELEANEOUS OTBE f idc rene ry Run ER e ent er mesetesa TOTAL ESTIMATED CHARGES esee ENCLOSE CHECK OR MONEY ORDER PAYABLE TO SER EXPOSITION SERVICES Payment by company check Checks must be drawn on a US bank in US funds only Please reference The Log and Timber Home Show Purchase orders are not considered payment Tax Exempt If you are exempt from paying sales tax you must forward a tax exemption certificate from the state the services are to be rendered Check number dated in the amount of A CREDIT CARD ON FILE IS REQUIRED FOR ALL EXHIBITOR ORDERS authorize SER exposition services to charge any additional amounts incurred by either my show representative or myself including material handling and labor charges If credit
11. columns walls floors ceilings without approval in writing from show management This restriction also applies to any device used to project a company name or logo on the ceilings or walls of the Convention Center or otherwise beyond the permitted height or sides of the booth itself You must obtain written permission from Show Management if you plan continuous operation of any flashing light device floodlight laser light LED or computerized digital sign which may impact on your neighboring exhibitors Showing of projected pictures motion pictures slides transparencies opaque materials etc will only be permitted within the confines of your booth You will be expected to keep the sound at reasonable volume approximately that of a normal speaking voice in order to avoid disturbing other exhibitors when operating sound reproduction equipment We reserve the right to turn off the electric supply of any exhibitor who violates this rule You may distribute food or beverages from your booth provided a you purchase the food or beverage only from the approved show caterer and b you provide trash receptacles and periodically clear trash in the vicinity of your booth generated as a result No alcoholic beverages of any kind may be distributed from your booth You are not permitted to cook food in your booth We have the right to terminate distribution of food from your booth in the event your activity disturbs or infringes anothe
12. equipment During occupancy hours aisles and exit doors shall be maintained free of all obstructions and unlocked for immediate use in the event of an emergency All electrical devices and installations shall be in accordance with the applicable provisions of the National Electrical Code All devices must be listed by Underwriters Laboratories Any electrical extension cords used shall be of the heavy duty type Lightweight cords of the lamp cord variety are prohibited and are subject to confiscation Amendments and Additional Regulations Any issue not specifically covered by the foregoing terms and conditions shall be determined by HBP HBP shall add to or amend the foregoing terms and conditions provided such changes are reasonable in nature and consistent with the purposes of the foregoing Each exhibitor will be responsible for forwarding this information to the parties who will set up and or staff the space Americans with Disabilities Act Exhibitors are responsible for making their space accessible in accordance with the Americans with Disabilities Act gwe LOG amp TIMBER HOME SHOW a Wace 9 9 5 RS WEST SPRINGFIELD SHOW PAMPHLET LISTING amp NAME BADGE REQUESTS We request that you fax or email this form to us no later than Wednesday October 19t 2011 in order for your company to be included in our show pamphlet and to provide enough time for pre printing of any requested exhibitor badges SHOW PAMPHLET
13. 6 150 50 19515 Order 4 Side skirting 5 25 8 40 Draped on 3 sides only Circle Skirt Color White Blue Red Company Name Address Contact Person Signature Phone FURNITURE amp ACCESSORIES Discount Regular QTY Price Price Subtotal FoldingChairs 1290 1675 Upholstered Arm Chair 5465 7105 __ Upholstered Side Chair 47 15 6130 Upholstered Stool with back 58 95 7665 Wastebasket 7 Gallon 1450 1885 TripodDisplayEasels 29 45 3830 ChromeStanchionPost 7078 9200 Velour Cord 8 Length 3540 4600 faahee Bag Rack 57 70 Literature Rack 88 00 Advance 4 x 8 Posterboard 187 45 Only Double Sided ParkBench 157 50 STANDARD CARPET 9 x 10 Carpet 9 x 20 Carpet 118 00 15300 236 00 30500 _ 9 x 30 Carpet 35300 457 00 9 x 40 Carpet 47100 60900 Custom Size Carpet 2 70 3 00 Enerne x peveat Permit Lem emere Enter Size X Per sq ft Per sq ft Front Rug Taping 0 90 0 95 Enter Booth Width Per lin ft Per lin ft Price includes cutting laying and taping seams and front edges Circle Carpet Color Red Black Gray Green Plum Blue Burgundy Teal Violet TOTAL ORDER Subtotal elis LU eroe td 6 2596 MA TAX 5 50 cu ri ier tee Ea Dre tee re dx sage Rice T ua Total Due ALL ORDERS amp PAYMENT MUST
14. BE RECEIVED BY OCTOBER 26 2011 Booth number City State Zip Fax Date CANCELLATION POLICY Items ordered amp delivered to booth but subsequently canceled will be charged at 5096 of price All adjustments to charges are to be made at Eastern States Exposition Young Building NO CREDITS WILL BE ISSUED AFTER CLOSE OF SHOW B Discount prices are only available on or before October 26 2011 8 Sales tax must be included W To guarantee item or color orders must be received 14 days prior to event IM Equipment is on a rental basis and remains the property of SER exposition services SER118 Page 4 SER exposition services 35B New Street Worcester MA 01605 The Log and Timber Home Show b08 757 3397 Eastern States Exposition Young Building 508 757 9136 Fax West Springfield MA serexpo com November 4 6 2011 Grid Walls and Accessories Grid wall has become one of the industry s most popular and versatile ways to utilize both the wall mounted application and the free standing display It is a lightweight durable fixture constructed of 1 4 inch thick wire spaced 3 inches on center Grid wall is available in chrome Cost includes delivery set up and tear down of selected rental unit RENTAL ORDERS MUST BE RECEIVED WITH FULL PAYMENT BY OCTOBER 19 2011 TO QUALIFY FOR ABOVE PRICING LATE ORDERS ADD 30 and are subject to availability ORDER TOTAL Grid Sections 41 00 each Grid Connectors 3 per 2 sections No Charge
15. Space Reservation and Contract between Log Home Living Institute HBP and your company as exhibitor and govern the use of the exhibit space contracted for as if they had been fully set forth in the Exhibit Space Reservation and Contract In reading these rules and regulations we and us refers to Home Buyer Publications Inc HBP and authorities of the show facility Convention Center and Federal governments as appropriate You means your company and its authorized representatives and personnel Where a specific entity or governmental body is required we will identify them by name Responsibility It is your responsibility to be fully familiar with these show rules and regulations and to see that each member of your company attending the show is also familiar with these regulations We recommend that you distribute copies to all those who will be present for the show Contract for Space Our acceptance of your order for a booth assignment of exhibit space to you and the full payment of rental charges requires that you complete a contract for rental of space assigned or our Exhibit Space Reservation and Contract If you fail to occupy your exhibit space you still have the obligation of paying the full rental price Space may be denied at any point for supplying false information Payment for Space Full payment for the contracted booth space must be received prior to the setup of your exhibit booth Pre Pa
16. card is declined a 25 00 service charge will be added Please print clearly the following information Cardholder Name Cardholder signature Billing Address City State Zip O American Express O Discover O Visa O MasterCard i a a A ES Amex 4 digit MC Visa Disc 3 digit Orders received without full payment or credit card information will NOT be processed All adjustments to charges are to be made at Eastern States Exposition Young Building NO CREDITS WILL BE ISSUED AFTER CLOSE OF SHOW If requesting a receipt please allow seven 7 business days after the close of the show The following information is required for all orders Company Name Booth Contact name Signature Address City State Zip Phone Fax Email Address Date By signing this form exhibitor agrees to all terms and conditions set forth within this Exhibitor Services Manual Page 2 Complete Order Form Mail to SER exposition services 35B New Street The Log and Timber Home Show Worcester MA 01605 Eastern States Exposition Young Building b08 757 3397 West Springfield MA 508 757 9136 Fax November 4 6 2011 THIRD PARTY AUTHORIZATION BILLING Exhibiting Company Name Booth No Address Telephone City State Zip Date Authorized By Signature Print Name ITEMS TO BE BILLED TO THIRD PARTY MUST BE COMPLETED WE UNDERSTAND AND AGREE THAT WE THE COMPANY NAME ARE PRIMARILY RESPONSIB
17. of special booth furnishings listed below are for use during the show and INCLUDE delivery to and removal from the Booth ALL ORDERS amp PAYMENT MUST BE RECEIVED BY OCTOBER 26 2011 TABLES UNSKIRTED 30 HIGH Discount Regular Qty Price Price Subtotal 2x4 3380 4820 2x amp 05 4t30 5895 O 2x8 11 1 4880 6910 f 30 RoundTables 4450 5790 Ln ft of white Vinyl Covering 1 90 2 70 SKIRTED TABLE 30 HIGH VINYL TOP SKIRT 3 SIDES j2x4 7445 9640 2xe p 9000 1785 xa 1 10650 138 20 Skirted all around SKIRTED TABLE 40 HIGH VINYL TOP SKIRT 3 SIDES j 2x4 8840 11490 xe 106 50 19795 2xse p neso 15185 30 Round Tables 99 10 128 80 SPECIAL DRAPERY SKIRTING Ftof8 highdrapeperlinearfoot 10 75 13 65 Ftof3 high drape per linear foot 8 90 1155 Table Skirt Ony 2680 3750 WE cio NN E LE NN Draped on 3 sides only Circle Skirt Drapery Color White Blue Navy Blue Red Dusty Rose Burgundy Black Silver Teal Green Gold Plum Violet Terracotta Beige TABLE TOP RISERS VINYL TOP SKIRT 3 SIDES One Step 10 x 4 8530 Two Step 20x 4 16560 One Step 10 x67 7655 8825 Two Step 20 x
18. onsite regarding the use of lots for truck and trailer parking FACILITY BUILDING NOTES The ceiling height at the Eastern States Exposition is 15 There are four 4 12 x12 drive in access doors and one 1 that is 12 x14 Please see the floor plan for additional information regarding electrical information and building columns We are committed to doing everything possible to ensure that you have a successful show If there is anything we can do to be of further assistance to you please do not hesitate to contact your Salesperson or one of our Show Operations team members Eric Johnson Tammy Clark Operations Manager Events Manager 518 618 1195 800 826 3893 x2264 ejohnson homebuyerpubs com tclark homebuyerpubs com r Dass Deng Dana Hartung Events Coordinator 800 826 3893 x2293 dhartung homebuyerpubs com Thank you for your participation and support We look forward to seeing you in West Springfield Cordially The Log amp Timber Home Show Event Operations Team Show Dates Hours show hours are subject to change Show Management Show Venue Decorator Host Hotels Exhibitor Move in Exhibitor Move out gee LOG amp TIMBER HOME SHOW P Aiace LIIIN WEST SPRINGFIELD SHOW INFORMATION Friday November 4th 11am to 6pm Saturday November 5th 10am to 6pm Sunday November 6 10am to 4pm Eric Johnson Operations Manager 518 618 1195 Tammy Clark Event
19. 10 wide of the backwall height is based on maximum allowable height When a Peninsula Booth shares a common backwall with another Peninsula Booth Split Island Booth the entire cubic content may be used up to the maximum allowable height without any backwall line of sight restrictions Special Provisions Pedestals tables racks shelves risers and similar display equipment may not exceed 48 in height when positioned more than 5 from the back wall of a single aisle booth Free standing units including those intended to be the focal point in an exhibit may not exceed 48 in height when placed more than 5 from the back wall of the booth unless the same company occupies 8 of booth space on both sides of the unit or units The maximum dimensions for such items under these conditions are g h x 32 w x 32 d Use of Exhibit Space Where you plan to construct any part of your exhibit above the exhibit height limitation 25 island 8 in line or any variance from these rules and regulations you must obtain approval in writing from the Events Manager at least six weeks prior to the official opening of the exhibits Submit a sketch of your proposed construction when requesting approval All signs including graphics photographs and other advertising matter in connection with your booth space must be located within the boundaries of your assigned booth No signs of any type are permitted outside of your assigned exhibit space
20. 57 3397 West Springfield MA 508 757 9136 Fax November 4 6 2011 ADVANCE LABOR ORDER FORM STRAIGHT TIME RATES 68 00 per man hour 8 00 AM to 4 30 PM weekdays OVERTIME RATES 102 00 per man hour Before 8 00 AM and after 4 30 PM weekdays and all hours Saturday Sunday and Holidays ALL ORDERS amp PAYMENT MUST BE RECEIVED BY OCTOBER 26 2011 ONE HOUR MINIMUM CHARGE PER MAN LABOR THEREAFTER IS CHARGED IN 1 2 HOUR INCREMENTS LATE AND FLOOR ORDERS ADD 30 Advance Labor Order Date Time Laborers Requested of Hours per man Labor to Set Up Labor to Dismantle Special Requirements SUPERVISION OF ALL LABOR IS REQUIRED PLEASE INDICATE SUPERVISION PLAN LI Plan A Exhibitor Supervision All work is performed under the supervision of the Exhibitor Starting time can be guaranteed only in those instances where men are requested for the start of the working day 8 00 AM One hour minimum charge per man if not canceled with 24 hour notice One hour minimum charge per laborer for failure to check in at specified time The exhibitor representative must CHECK IN at the SER exposition services service desk to pick up labor ordered and must CHECK OUT labor at the SER exposition services service desk upon completion of the work SER exposition services is not allowed to proceed without exhibitor representative Name Company O Plan B SER exposition services Installation and Dismantle Supervision without exhibitor present All work i
21. AFETY Monday November 7 2011 from 8 00 AM to 12 00 PM ALL CARRIERS MUST CHECK IN BY 10 00 AM ON MONDAY NOVEMBER 7 2011 ADVANCE RECEIVING AT THE WAREHOUSE SER exposition services will accept crated boxed or skidded materials beginning thirty 30 days prior to show set up date DIRECT SHIPMENTS TO EXHIBIT FACILITY SER exposition services will receive shipments at the exhibit facility beginning on move in day only Shipments sent directly to the Eastern States Exposition Young Building earlier than move in day will be refused For additional information please refer to the Material Handling Information Rate Schedule form within the Exhibitor Services Manual Standing on chairs tables or other rental furniture is prohibited This furniture is not engineered to support your standing weight SER exposition services cannot be responsible for injuries from falls caused by the improper use of this furniture For services other than what is included in your booth please see our show service order forms within the Exhibitor Services Manual ALL ORDERS AND PAYMENT MUST BE RECEIVED BY OCTOBER 26 2011 A credit card on file with SER exposition services is required for all exhibitor orders Please include 6 25 MA Sales and Use Tax If you need assistance additional information or special services please contact us at 508 757 3397 or fax 508 757 9136 You may also find answers to your questions by visiting our website at serexpo com
22. E RECEIVED BY OCTOBER 26 2011 We will be shipping to warehouse We will be shipping direct Shipped from Carrier Date Shipped PRO Tracking Description Arrival Date of pieces Estimated total weight This authorization must be completed below and sent to SER exposition services before shipments can be handled All orders are subject to the Liability and Insurance Bulletin and the terms and conditions as set forth on page 2 of the Material handling Information Rate Schedule Company Name Booth Company Address City State Zip Show Representative Telephone Authorized Signature Date OUTBOUND SHIPMENTS All freight will be shipped common carrier collect at the close of the show If you want to ship your freight by any other means it will be your responsibility to make ALL arrangements Freight being handled by an outside carrier MUST BE picked up at break of show during the specified times CHECK appropriate arrangement O Freight arrangements will be handled by SER exposition services common carrier collect O Freight arrangements will be handled by exhibitor OVan Line L1Air Freight L1Other O Steel banding at 1 10 per linear foot including labor 50 00 MINIMUM Put on Recap of Services Form O Shrink wrap at 25 25 per skid x 25 25 Put on Recap of Services Form IMPORTANT Whether you are shipping common carrier or other means you must complete a Bill of Lading and
23. ION INFORMATION Please rank your preferences below 1 top choice 2 second 3 third We cannot guarantee your preferred day or time slot but will do our best to accommodate your request All workshop applications will be collected and reviewed If selected you will be informed of your workshop date amp time via email approximately 2 weeks prior to the show Speaker s Speaker s ime tee o Company Name Email address is requested for workshop confirmations Day Friday 45 min Time of day Mornin y y y amp Saturday 45 min Early afternoon Sunday 45 min Late afternoon Title of proposed presentation Brief description of proposed presentation NOTE The workshop area is located inside the exhibit hall and will remain brightly lit A LAPTOP and LCD projector will be provided for your PowerPoint presentation Please let us know if you request any other equipment in advance gwe LOG amp TIMBER HOME SHOW DP Mace 9 9 5 RS WEST SPRINGFIELD DEMONSTRATION APPLICATION If your company is interested in presenting a demonstration at this show please complete the following information and email it to dhartung homebuyerpubs com or fax it to the attention of Dana Hartung at 703 222 3209 no later than Wednesday October 19 2011 To be assigned demonstration space and a time your company must be approved by our team and you must gt Submita signed dated and initialed Exhibit Space Reservati
24. It is suggested that exhibitors arrange all risk coverage This can be done by endorsements to existing policies Exhibitor s materials should be insured from the time that they leave their firm until they are returned after the close of the Show The consignment or delivery of a shipment to SER exposition services by an exhibitor or by any shipper on behalf of the exhibitor shall be construed as an acceptance by such exhibitor and or other shipper of the terms and conditions set forth in this Bulletin Page 9 SER exposition services 35B New Street The Log and Timber Home Show Worcester MA 01605 Eastern States Exposition Young Building 508 757 3397 West Springfield MA 508 757 9136 Fax November 4 6 2011 MATERIAL HANDLING ORDER FORM INBOUND SHIPMENTS Complete this order form and return promptly to SER exposition services All shipments must be prepaid and should be shipped to arrive at our warehouse no later than one week prior to the initial installation date to avoid late delivery charges Late shipments are subject to additional handling and delivery charges Direct shipments sent directly to Eastern States Exposition Young Building will be received only on the day of exhibitor move in Shipments sent to the Eastern States Exposition Young Building prior to exhibitor set up will be refused ALL MATERIAL HANDLING CHARGES MUST BE PREPAID PRIOR TO SHOW OPENING Collect Shipments will not be accepted ALL ORDERS amp PAYMENT MUST B
25. LE FOR PAYMENT OF CHARGES AND AGREE TO BE BOUND BY ALL TERMS AND CONDITIONS AS DESCRIBED IN THE TERMS AND CONDITIONS SECTION OF THIS SERVICES MANUAL IN THE EVENT THE NAMED THIRD PARTY DOES NOT DISCHARGE PAYMENT OF THE INVOICE PRIOR TO THE LAST DAY OF THE SHOW CHARGES WILL REVERT BACK TO THE EXHIBITING COMPANY ALL INVOICES ARE DUE AND PAYABLE UPON RECEIPT BY EITHER PARTY THE ITEMS CHECKED BELOW ARE TO BE INVOICED TO THE THIRD PARTY All Services Furniture Rental and Carpet e Drayage Material Handling In amp Out Floral Booth Cleaning Installation amp Dismantle Labor Supervision Signs Other Specify Your signature below denotes acceptance of all terms and conditions included in this Exhibitor Services Manual EXHIBITING COMPANY INFORMATION Company Name Authorized Signature Date THIRD PARTY AGENT Charge to O American Express O Discover O Visa O Meter ard LIILLLILIILLILLLIL E Amex 4 digit MC Visa Disc 3 digit Cardholder Name Cardholder Signature Billing Address City State Zip Third Party Company Name Third Party Billing Address City State Zip Phone Fax Page 3 FURNITURE amp BOOTH ACCESSORIES ORDER FORM Complete Order Form Mail to SER exposition services 35B New Street Worcester MA 01605 b08 757 3397 508 757 9136 Fax The Log and Timber Home Show Eastern States Exposition Young Building West Springfield MA November 4 6 2011 RENTAL
26. NTAL ORDERS MUST BE RECEIVED WITH FULL PAYMENT BY OCTOBER 19 2011 TO QUALIFY FOR ABOVE PRICING LATE ORDERS ADD 30 EXHIBIT COST OPTIONS 6 2596 MA TAX TOTAL INCLUDES 2500 00 Labor to install and dismantle COMPANY S Le oclo e eo e SOO aa Header with your company name Choice of backwall panels ADDRESS Six 39 shelves plus two display counters Choice of carpet color CITY STATE ZIP Lighting not included TELEPHONE PES SER exposition services 35B New Street The Log and Timber Home Show Worcester MA 01605 Eastern States Exposition Young Building 508 757 3397 West Springfield MA 508 757 9136 Fax November 4 6 2011 serexpo com MATERIAL HANDLING INFORMATION RATE SCHEDULE SHIPMENTS TO WAREHOUSE SER exposition services will receive crated boxed or skidded shipments at SER warehouse and will provide 30 days storage prior to show delivery to booth storage of empty packing materials and return of out bound shipment from booth to loading dock The warehouse will receive shipments Monday through Friday from 8 00 AM to 4 30 PM except holidays All rates are per hundred weight cwt and rounded off to the next cwt 200 Ibs minimum per shipment taken from the Bill of Lading and subject to reweighing by SER exposition services Example 2400 pounds 24 cwt s x per cwt material handling charge The charge for this service will be pounds cwt s round to next cwt x 67 00 per cwt There is a minim
27. RDERS ADD 30 LIABILITY The terms and conditions of SER exposition services Insurance and Liability form apply to all labor and services COMPANY NAME BOOTH COMPANY ADDRESS CITY STATE ZIP AUTHORIZED BY TELEPHONE FULL PAYMENT MUST BE INCLUDED WITH ORDER Page 13 Wavespan Communications Welcomes Eastern States Exposition 2011 Exhibitors PROVIDING WIRELESS INTERNET and DSL ACCESS Wavespan the exclusive provider of wireless internet and DSL service to the ESE Grounds offers the following 1 4 DAY SHOWS 5 6 DAY SHOWS 6 99 per Hour for wireless 6 99 per Hour for wireless 12 99 per Day for wireless 12 99 per Day for wireless 34 99 2011 Show Price for wireless 54 99 2011 Show Price for wireless DSL Service 234 99 Show Price DSL Service 254 99 Show Price Wavespan Communications hot spots are accessible throughout most of the Eastern States Exposition Grounds including the coliseum Our hot spots run on the popular 802 11b g Wi Fi wireless platform from your laptop or PDA by clicking on your internet browser icon Connection speeds range from 512 768kb s Getting connected is simple Click your wireless icon and select Big E Hot Spot from the available wireless networks list Sign up for the session s duration to suit your needs and pay with a major credit card Wavespan s on line payment program uses an SSL encrypted portal for a secure transaction We accept Visa Master C
28. RICING ORDER FORM The following prices are based on a i OPTIONS color of text 20 words or less on white stock Substrate oCardstock oFoamcore K T d 220 O0 Text Color oBlack oDark Green 7 x 44 33 70 BI Teal 9 xX 44 36 75 Oo ue Oo ea 11 x 14 38 80 oRed oYellow Call for other colors 14 x 44 42 85 Layout 22 x 28 66 30 OHorizontal O Vertical 28 x 44 86 70 24 x 36 88 75 36 x 48 95 90 O Use SER judgment to choose layout Cardboard Easels 6 15 each Additional Words 1 55 each Multi colored Text 8 20 per additional color Directional Arrow 4 35 each Velcro Border one color 12 25 Choose Color Logo 51 00 One time set up fee Logo B amp W 20 40 Logo Color 30 60 Logo must be provided by exhibitor Font SIGN COPY attach separate sheet if you prefer AA HF e ARAARA Oo 9 9 xg mg e o qw SUBTOTAL 6 25 MA Tax TOTAL ORDERS RECEIVED AFTER OCTOBER 19 2011 WILL BE CHARGED AN ADDITIONAL 50 OF ABOVE PRICES ANY ORDERS RECEIVED LESS THAN FOURTEEN 14 DAYS PRIOR TO SHOW DATE CANNOT BE GUARANTEED PLEASE CALL FOR DETAILS Our full service Graphics Department can assist you with all graphic needs making your exhibit stand out from the crowd Call or email Customer Service at exhibitorservices serexpo com with your questions and comments We will be happy to work with you Email your graphics files to graphics serexpo com We accept PC bas
29. a bill of lading will be assigned a weight by SER exposition services SPECIAL HANDLING Uncrated unskidded or unwrapped shipments non standard carriers including UPS and FedEx or crated shipments that require special handling will be charged an additional 30 to above rates OVERTIME hours are Monday through Friday before 8 00 AM and after 4 30 PM anytime Saturday Sunday and observed holidays any outbound shipments where driver has not checked in before 3 30 PM additionally when warehouse freight is moved into or out of exhibit site on overtime All handling performed on overtime will be charged an additional 3096 each way LATE DELIVERY Shipments received at the warehouse less than one week prior to show move in day will be charged an additional 7 00 per cwt 50 00 minimum Deliveries made to the warehouse after exhibitor move in has started will be billed an additional charge for delivery to Eastern States Exposition Young Building RETURN TO WAREHOUSE Shipments returned to SER warehouse at close of show for reforwarding or storage will be charged an additional 10 00 per cwt 75 00 minimum SPECIAL SERVICES AND RATES Steel banding or shrink wrap for the packaging of displays and equipment is available through SER exposition services at prevailing rates This service must be ordered in advance by October 26 2011 Page 8 MATERIAL HANDLING INFORMATION RATE SCHEDULE CONTINUED LIABILITIES The terms and conditions of SER exposi
30. ard and American Express at log on For More Information or Technical Support Call Wavespan Communications Inc 413 315 0928 Recommended Requirements Windows XP service Pack 2 or above Apple users Apple OS X or above If your computer is operating on any system below Windows XP such as 95 98 NT 2000 ME be sure your Windows Updates from Microsoft are current and up to date whlch will improve compatibllity with our Wi Fi network
31. cticut Take Rte 10 202 North to Southwick Mass turning right onto Rte 57 East 4 7 mi to center of Feeding Hills Continue straight on Springfield Street to Rte 147 East about 2 1 2 mi to ESE grounds Continue 1 2 mi to ESE s Gate 9 parking lot From Boston amp points east Take the Massachusetts Pike I 90 West to Exit 4 to Rte 5 South to Rte 147 West Continue approximately 3 4 mi to ESE s Gate 9 parking lot From the Berkshires amp points west Take the Massachusetts Turnpike East to Exit 4 to Rte 5 South to Rte 147 West Continue approximately 3 4 mi to ESE s Gate 9 parking lot From Vermont amp points north Take I 91 South to Mass Exit 13B to Rte 5 South to Rte 147 West Continue approximately 3 4 mi to ESE s Gate 9 public parking lot From New York City From New York City take I 95 North to New Haven Conn travel North on 1 91 and follow above directions from Connecticut and Points South Or follow Merritt Parkway or I 84 to I 91 North Burgundy drape No aisle carpet Log Home Living Country s Best Cabins and Timber Home Living magazines Home Buyer Publications 800 826 3893 Toll Free 4125 Lafayette Center Dr Suite 100 703 222 3209 Fax Chantilly VA 20151 www LogHome com Shows gwe LOG amp TIMBER HOME SHOW BD Mace 99 5 RS WEST SPRINGFIELD SHOW RULES amp REGULATIONS The following show rules and regulations are supplemental to and are incorporated by reference in the Exhibit
32. e any questions during your ordering process please visit the FAQ s page If you cannot find your answer here please call us at 508 757 3397 ALL ORDERS AND PAYMENT MUST BE RECEIVED BY OCTOBER 26 2011 SER exposition services 35B New Street The Log and Timber Home Show Worcester MA 01605 Eastern States Exposition Young Building 508 757 3397 West Springfield MA 508 757 9136 Fax November 4 6 2011 serexpo com TO ALL EXHIBITORS We are pleased to inform you that SER exposition services has been selected by The Log and Timber Home Show to serve as your Official Service Contractor BOOTH EQUIPMENT Each booth will be set with an 8 high back wall 3 high side rails and one 7 x 44 Exhibitor ID sign with booth number SHOW COLORS Burgundy BOOTH SIZE Varies EXHIBIT HALL CARPETED No EXHIBITOR MOVE IN Wednesday November 2 2011 from 10 00 AM to 6 00 PM Structures 20 x 20 and larger booths only Drive in vehicle access 10 00 AM to 4 00 PM only Thursday November 3 2011 from 8 00 am to 8 00 PM All booths ALL VEHICLES MUST BE OFF THE SHOW FLOOR BY 4 p m Please keep in mind that driving onto the show floor will become more difficult as the day progresses SHOW HOURS Friday November 4 2011 from 11 00 AM to 6 00 PM Saturday November 5 2011 from 10 00 AM to 6 00 PM Sunday November 6 2011 from 10 00 AM to 4 00 PM EXHIBITOR MOVE OUT Sunday November 6 2011 from 4 00 PM to 11 59 PM SHIPPING S
33. ed files formatted as tiff pdf eps Illustrator jpg or bmp Questions Please call Company Name Booth Address City State Zip Signature Date Phone Fax Page 6 SER exposition services 35B New Street The Log and Timber Home Show Worcester MA 01605 Eastern States Exposition Young Building 508 757 3397 West Springfield MA 508 757 9136 Fax November 4 6 2011 serexpo com TABLETOP MODULAR RENTAL SSeS EXHIBITS CHOOSE YOUR BACKWALL Blue Velcro White Hardwall Pegboard CHOOSE YOUR CARPET COLOR 525 00 10 amp 20 EXHIBITS ONLY INCLUDES Blie Red Green Teal Labor to install and dismantle z bP skirted table Grey Plum q Burgundy Violet Header with your company name Choice of backwall panels INDICATE YOUR HEADER COPY Lighting not included Includes text in black block lettering Special graphics and logos available please send us your specifications for a price quote EEXUN 3 1 1 1 j ADDITIONAL SHELVES 39 21 00 each ADDITIONAL DISPLAY COUNTERS 39 X40 X18 250 00 each LIGHTING FIXTURES 100 00 TABLETOP 1250 00 100 00 10 DISPLAY INCLUDES 200 00 20 DISPLAY Labor to install and dismantle NOTE Above prices are for fixtures only electrical power must Header with your company name Choice of backwall panels be ordered separately Three 39 shelves Choice of carpet color Linhtina nat inaliizla zl Nl 20 BACKWALL RE
34. firms that are not exhibitors is prohibited Failure to adhere to these rules will result in a fine If the reverse side of your exhibit s back wall side wall riser or display is exposed to view that part of your display must be suitably draped so that no part of the display construction electrical wiring or the like can be seen from the aisles or adjoining booths belonging to other exhibitors Height limitations and other restrictions pertaining to the design of exhibits and use in the booth of pedestals tables racks shelves risers and similar display equipment are described in detail under Types of Exhibits and Special Provisions If your display is built beyond the limitations and restriction as set forth in this contract we reserve the right to correct such display violations by having you alter remove or rearrange any or all of the display so that it will comply with regulations If you are not available to make those corrections then you agree as part of this contract to give us authority to make any and all necessary corrections at your expense Load Limitations Any piece of exhibit material weighing in excess of 2 000 pounds shall be accompanied by a certified weight master s ticket stating accurately the total weight of such individual piece and its container if any Failure to provide the weight master s certificate when requested may result in the facility s refusal to permit the shipment on its premise
35. ll laws respecting copyrights royalties and trademarks and warrant that you will not infringe any related statutory common law or other right of any person during your use of the premises You agree you will indemnify and hold the Center HBP and their officers agents and employees harmless from all claims losses and damages including court costs and attorneys fees with respect to such copyright royalty or trademark rights Lighting The Log amp Timber Home Show will be lit at work light levels during set up and tear down and at full lighting levels during show hours We urge exhibitors who require low light conditions to build their exhibits accordingly Sharing of Space Only one exhibitor may utilize a booth or booths Sharing of space or transfer of right to use space in whole or in part is not permitted without our written permission Labor Regulations The Convention Center is a Non Union facility However all exhibitors must abide by all regulations in effect in the facility at the time of the show Please see any special notices and forms about drayage and freight handling enclosed in this Service Manual These services are typically at additional cost and will be your responsibility Arbitration Any controversy or claim arising out of or relating to this contract or the breach thereof shall be settled by arbitration in Chantilly Fairfax County Virginia in accordance with the Commercial Arbitration Rules of
36. mployees Forms for badges are included in this service manual All persons working in your booth will in effect be your employees during the length of the show and you are fully responsible for any liability that may occur Liability and Insurance All exhibitors must fax or mail in advance a current Certificate of Liability Insurance of no less than 1M This proof must also be in your booth during all phases including move in and move out of the show You must obtain insurance coverage for all your exhibit merchandise at site and in transit inclusive of business interruption insurance if applicable We will not be held responsible for any loss or damage however incurred You must carry your own fire insurance and public liability insurance of not less than one million dollars If you do not already hold appropriate liability coverage we suggest contacting K amp K Insurance at www KandKinsurance com You will need to complete the Concessionaries Exhibitors amp Vendors Enrollment form Neither HBP nor the Convention Center shall be liable to exhibitor its agents employees contractors patrons guests licensees or to any other person whomsoever for any injury or damage to person or property caused by or arising out of any act omission or neglect of exhibitor its agents contractors employees patrons guests licensees invitees or any person entering the Convention Center under express or implied invitation by exhibi
37. nline through our secure server To order online go to our website at serexpo com and click the gold Order Online link in the lower right hand corner If you agree with the terms and conditions proceed by entering your Show ID Number Then enter your case sensitive password Your Show ID Number and Password are Show ID Number 11042011A Password uvghkaqg Online Ordering will not be available for this show after October 26 201 1 2 Fax or Mail order forms by downloading your Exhibitor Services Manual from our website If you do not feel comfortable ordering online you may download your Exhibitor Services Manual and fax or mail the forms to SER exposition services directly You will be downloading a pdf file and you must have Adobe Acrobat Reader to read this file You will be able to download Adobe Acrobat Reader from our website To download your Exhibitor Services Manual go to our website at serexpo com and click the gold Order Online link in the lower right hand corner If you agree with the terms and conditions proceed by entering your Show ID Number Then enter your case sensitive password Your Show ID Number and Password are Show ID Number 11042011A Password uvghkaqg Online Ordering will not be available for this show after October 26 201 1 3 If you do not have or have limited Internet capabilities Please contact us at 508 757 3397 to have an Exhibitor Services Manual faxed emailed or mailed to you If you hav
38. on and Contract gt Pay for your exhibit space in full as per Contract requirements Demonstrators are encouraged to be creative with their topic and title with the goal of teaching the general public Demonstrations are considered to be how to presentations Please keep in mind that no audio visual equipment will be available for this type of presentation Demonstrators must focus only on their product or skill and must refrain from mentioning similar products or service providers in the market Please rank your preferences below 1 top choice 2 second 3 third We cannot guarantee your preferred time but will do our best to accommodate your request You will be informed of your scheduled day amp time via email approximately 2 weeks prior to the show Day Frida Time of day Mornin Approximate Length of time needed y y y 8 PP 8 Saturday Early afternoon Sunday Late afternoon TO ENSURE THAT YOUR DEMONSTRATION IS PROPERLY LISTED IN THE SHOW PAMPHLET THE FOLLOWING INFORMATION IS REQUIRED PLEASE BE SURE TO FILL IN ALL INFORMATION Demonstration Topic Title Brief description of demonstration Additional information i e power white board etc NOTE The demo area is located inside the exhibit hall and will remain brightly lit Basic power will be provided however please let us know if you will need additional amperage etc NO audio visual equipment will be available Demonstrator s Demonstrator s
39. orm the floor and must not be stored under tables or behind displays Muslin velvet silken or any cloth decorations must stand a flameproof test as prescribed by the ordinance of the convention city Please abide by facility rules regarding smoking using designated areas only Do not exit through or prop fire doors at any time State Fire Marshal s Requirements The following are the state fire marshal s minimum fire safety requirements and shall be applied at all shows trade commercial or otherwise and shall apply whether the exhibit is open or closed to the public The display and operation of any cooking or heat producing appliances pyrotechnics use or storage of flammable liquids compressed gases or any other process deemed hazardous by the state fire marshal s representative must have advance approval by the state fire marshals representative Any motor vehicles gasoline powered equipment tools etc on display shall have their batteries disconnected All fuel tanks that are not equipped with locking gas caps shall have the gas caps sealed with tape All such fuel tanks shall be less that one fourth full No parking of any vehicles unless an approved part of your display will be allowed in the building Cars and trucks shall be removed immediately after loading or unloading Decorations and displays shall not block or impede access to fire protection equipment sprinklers exit markings exit doors or emergency lighting
40. properly packed or concealed damage SER exposition services shall not be responsible for loss theft or disappearance of exhibitor s material after same have been delivered to the exhibitor s booth SER exposition services shall not be responsible for loss theft or disappearance of materials before they are picked up from exhibitor s booth for re loading after the show Bills of lading covering outgoing shipments which are furnished to SER exposition services by exhibitors will be checked at time of actual pickup from booth and corrections made where discrepancies occur SER exposition services shall not be responsible for loss damage or delay due to fire Act of God strikes lockouts or work stoppages of any kind or to any causes beyond its control DAMAGE TO SHIPMENTS SER exposition services liability shall be limited to the physical loss or damage to the specific article which is lost or damaged and in any event SER exposition services maximum liability shall be limited to 0 30 per pound maximum 50 00 per claim SER exposition services shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs which may result from any loss or damage to an exhibitor s materials which may make it impossible or impractical to exhibit same INSURANCE It is understood that SER exposition services is not an insurer that insurance if any should be obtained by the exhibitor
41. r exhibitor in any manner Any surveys questionnaires or promotion must take place within your assigned booth space No person shall carry or transport into the premises any beer or other alcoholic beverages except for delivery to the licensed retailer or same located on the premises All concessions including but not limited to tobacco food products drinks checkrooms programs and novelties are and shall remain the exclusive rights of the Convention Center If any food or drinks are to be served by exhibitor these items must be purchased from the official caterer Absolutely no alcoholic beverages may be consumed on the show floor or in your booth at any time including move in and move out unless it is purchased from the official caterer If you are found to be in violation of this rule you will be asked to leave the show and will not be permitted to tear down your booth display until after the show has closed on Sunday at 4 00pm Copyrights Royalties and Trademarks You warrant that no music literary or artistic work or other property protected by copyright will be performed reproduced or used nor will the name of any entity protected by trademark be reproduced or used during your use of the contracted space unless you have obtained written permission of the copyright or trademark holder including payment of any and all licensing and or performance fees ie BMI ADCAP AFTRA SAG fees You agree to comply strictly with a
42. s elevators or lifts Types of Exhibits amp Exhibit Restrictions Booth Definition The price per booth includes booth space that is 10 wide and 10 deep with an 8 high draped background and 3 high draped sidewalls Pipe and drapery will be supplied automatically for in line booths unless you request not to have it Pipe and drapery will not be provided for island booths 8 high sidewalls may not extend further than 5 from the back of the booth space Note If located on the show floor perimeter an aisle booth may go to 10 height Requests for exceptions to these requirements must be submitted to the Events Manager no less than 45 days prior to the show Island Booth An island booth is any size booth exposed to aisles on all four sides The entire cubic content of the space may be used up to the maximum allowable height Pipe and drapery will not be provided for island booths End cap Booth Booth dimensions are 10 deep by 20 wide The maximum backwall height of 8 is allowed only in the rear half of the booth space and within 5 of the two side aisles 10 long backwall with a 4 height restriction imposed on all materials in the space forward to the aisle See diagram END CAP BOOTH Peninsula Split Island Booth Booth dimensions are generally 20 x 20 or larger When a Peninsula Booth backs up to two Linear Booths the backwall is restricted to 4 high within 5 of each aisle The center
43. s Manager 800 826 3893 ext 2264 Dana Hartung Events Coordinator 800 826 3893 ext 2293 Eastern States Exposition Phone 413 737 2443 The Young Building Info Line 413 205 5115 1305 Memorial Avenue Rte 147 www thebige com West Springfield MA 01089 SER Exposition Services Phone 508 757 3397 35 B New Street Fax 508 757 9136 Worcester MA 01605 www serexpo com Advance Pricing Deadline Oct 26 2011 Sheraton Springfield Monarch Place Rate s 109 Single Double One Monarch Place Cut Off Date October 4 2011 Springfield MA 01144 Parking 5 day 12 95 night for overnight Phone 413 781 1010 guests Reservations 800 426 9004 Structures amp Booths 20 x20 or larger Wednesday 10am to 6pm All other booths Thursday 8am to 8pm please note change to move in time For purposes of safety and liability driving onto the show floor during the move in process is limited ALL vehicles must be off of the show floor by 4pm on both move in days We will do our best to assist you but cannot guarantee that you will be able to drive directly up to your booth We recommend that you bring a handcart dolly for unloading your vehicle or trailer from the dock area if necessary At 4pm on Thursday all vehicles trailers exhibit materials crates and dollies must be removed from the aisles Exhibit materials may only be hand carried to your booth after this time All booths Sunday 4pm to 12midnight Monday 8am to 12noon Teardo
44. s done under the direction of SER exposition services personnel Our charge for this service is 30 of your total labor bill 45 00 minimum L SER exposition services is authorized to set up exhibit L SER exposition services is authorized to dismantle exhibit In order to complete the work without your representative present we must have set up instructions We must also have a outbound bill of lading provided and or turned into the SER exposition services Exhibitor Service Desk BOOTH NO COMPANY NAME TELEPHONE COMPANY ADDRESS FAX CITY STATE ZIP DATE AUTHORIZED BY SIGNATURE 100 OF ESTIMATED CHARGES MUST BE REMITTED WITH ORDER Page 12 SER exposition services 35B New Street The Log and Timber Home Show Worcester MA 01605 Eastern States Exposition Young Building 508 757 3397 West Springfield MA 508 757 9136 Fax November 4 6 2011 serexpo com CLEANING Cleaning your booth vacuuming emptying of wastebaskets etc is not included in your space rental for this convention If you require booth cleaning you must contract for it by using this form There is a minimum requirement of 100 square feet RATE Vacuuming and general cleaning one time beginning of show only 0 25 per sq ft Vacuum and general clean daily THREE Day Minimum Charge 0 20 per sq ft sq ft at X days ALL ORDERS amp PAYMENT MUST BE RECEIVED BY OCTOBER 26 2011 LATE ORDERS AND FLOOR O
45. the American Arbitration Institute and judgment upon the award rendered by the arbitrator s may be entered in any court having jurisdiction thereof Show Cancellation HBP reserves the right to change the show dates times or show site or to cancel if the show cannot be conducted for any reason beyond HBP s reasonable control exercise of any such right will be by written notice to exhibitors Miscellaneous Regulations We reserve the right to determine the eligibility of any company to exhibit We reserve sole control over admission policies These regulations are established for the mutual protection of all We reserve the right to make such changes in the time schedule or in general plan of the exhibit as we may deem to be in the best interests of exhibitors and exhibit generally All exhibits must be open or have sufficient opening at the top of their structure display in order to meet fire regulations Animals and pets are not permitted in the facility except in conjunction with an approved exhibit display or performance legitimately requiring use of animals Seeing eye dogs or other service animals are permitted however you must have appropriate paperwork on hand No combustible decoration such as crepe paper tissue paper cardboard or corrugated paper shall be used at any time No helium balloons or tanks are permitted in the hall at any time All packing containers excelsior and wrapping paper are to be removed f
46. tion services Liability and Insurance Bulletin apply to all shipments Shipments made according to the above instructions shall constitute acceptance by the exhibitor of said limits SHIPMENTS ARRIVING WITHOUT ADVANCE WRITTEN ORDER will automatically be handled and charged as described herein and the consignment or delivery of a shipment to SEH exposition services by an exhibitor and or other shipper acting on behalf of an exhibitor shall be construed as an acceptance of the terms and conditions set forth herein END OF SHOW Outbound bills of lading must be filled out and returned to the Exhibitor Service Desk If designated carriers are to be used the exhibitor must make those arrangements directly with the carrier If designated carrier fails to arrive at Eastern States Exposition Young Building during the required time frame shipment will be reconsigned to house carrier If no return information is provided freight will be returned to warehouse and storage charges will be applied ABANDONED EXHIBIT MATERIALS AT CLOSE OF SHOW left without reforwarding instructions will be shipped out or returned to our warehouse at the discretion of SER exposition services Exhibitors whose freight is returned to the warehouse will be contacted by SER exposition services NO LIABILITY WILL BE ASSUMED AS A RESULT OF SUCH RE ROUTING OR HANDLING LIABILITY AND INSURANCE BULLETIN SER exposition services shall not be responsible for damage to uncrated materials im
47. tor or for any damage to the person or property of third parties arising out or user of either the licensed booth space or the building area in which such booth is located and exhibitor hereby agrees to indemnify and hold HBP and or the Convention Center and their agents servants and employees free and harmless from and against any loss including reasonable counsel fees arising out of any liability incurred in accordance with the foregoing The exhibitor assumes the entire responsibility and liability for losses damages and claims deriving out of injury or damage to exhibitor s displays equipment and other property brought upon the premises of the Convention Center and shall indemnify and hold harmless the Convention Center HBP and their agents servants and employees from any such losses damages and claims inclusive of reasonable counsel fees Exhibitor acknowledges that neither the Convention Center nor HBP maintains insurance covering such losses by the exhibitor Exhibitor will be liable for any damage caused to floors including carpeting walls or columns or to standard booth equipment or to other exhibitors property No signs or other articles are to be fastened to walls or fixtures or electrical equipment Use of thumbtacks screws bolts or any tool or material which may mark the floor or wall is prohibited Exhibitors are also responsible to comply with all rules and regulations contained in the Exhibitor Service Manual
48. um charge 134 00 Label each piece and address all documents as follows COMPANY NAME AND BOOTH ARRIVAL ON or BEFORE OCTOBER 26 2011 THE LOG AND TIMBER HOME SHOW C O SER exposition services 35B New Street Worcester MA 01605 SHIPMENTS DIRECT TO EASTERN STATES EXPOSITION YOUNG BUILDING SER exposition services will receive shipments at Eastern States Exposition Young Building only during scheduled exhibitor move in Includes delivery to booth storage of empty packing materials and return of outbound shipment from booth to loading dock All rates are per hundred weight cwt and rounded off to the next cwt 200 Ibs minimum per shipment taken from the Bill of Lading and subject to reweighing by SER exposition services The charge for this service will be pounds cwt s round to next cwt x 62 00 per cwt There is a minimum charge of 124 00 Label each piece and address all documents as follows COMPANY NAME AND BOOTH ARRIVAL ONLY ON NOVEMBER 2 3 2011 THE LOG AND TIMBER HOME SHOW C O SER exposition services Eastern States Exposition Young Building 1305 Memorial Avenue West Springfield MA 01089 All common carriers van line or air freight charges are the sole responsibility of the exhibiting company Rates are based on incoming weight only whether the above services are used completely or in part All weights are taken from INBOUND BILL OF LADING and subject to reweighing by SER exposition services Shipments arriving without
49. wn of exhibits may NOT begin until after the show closes at 4pm on Sunday Drive in doors will be opened when Show Management and the decorator deem it appropriate Any material remaining after 12noon on Monday will be removed and shipped at the exhibitor s expense per decorator guidelines Move out is targeted by Show Management Directions to the Eastern States Exposition Show Colors Show Sponsors From Connecticut amp points south Take I 91 North from Rte 2 I 84 I 95 or the Merritt Parkway Follow 1 91 North to Mass Exit 6 Springfield Center Follow East Columbus Avenue to Boland Way Springfield Sheraton Take a left at the light continue over the Memorial Bridge and follow Rte 147 West Memorial Avenue approximately 3 4 mi to ESE s Gate 9 parking lot Alternate routes from Connecticut amp points south Take I 91 North to Conn Exit 38 Poquonock to Rte 75 North to Rte 147 East Continue approximately 1 2 mile to ESE s Gate 9 parking lot OR take I 91 North to Conn Exit 40 Bradley Int l Airport to Rte 20 West to Rte 75 North to Rte 147 East Continue approximately 1 2 mile to ESE s Gate 9 parking lot OR take I 91 North to Conn Exit 42 to Rte 159 North to Rte 147 East Continue approximately 1 2 mile to ESE s Gate 9 parking lot OR take I 91 North to Conn Exit 47 West to Rte 190 West to Rte 159 North to Rte 147 East Continue approximately 1 2 mile to ESE s Gate 9 parking lot From Southwestern Conne
50. yment of all shows is REQUIRED per your contract We reserve the right to cancel your booth space reservation if the full amount of the booth space has not been received 30 days prior to the show Please send all booth payments to 4125 Lafayette Center Drive Suite 100 Chantilly Virginia 20151 Please include the show name and location as well as company name booth number and order number with all payments Checks should be made out to LHLI Exhibitor Cancellation In the event an exhibitor cancels all or part of the exhibit space contracted for the exhibitor must do so in writing and will be obligated to pay HBP fees based on the following schedule If Canceled Exhibit Space Rental Due Prior to 60 days 1076 60 30 days out 5076 30 days out 10076 Assignment of Exhibit Space We reserve the right to make final space reassignments after your application is accepted should it be necessary in the best interest of the show as determined solely by us No space will be assigned without payment non refundable deposit You have the right to a full refund if our reassignment is not acceptable to you Occupancy of Space Deadline All exhibits must be completed and ready for inspection by show management and the fire marshal by 10 00am on Friday At this time any display violations will be noted and reported to the exhibitor Failure to correct any violations by the time the show opens to the public at 11 00am will result in a fine
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