Texas Bar & Night Club Alliance
Contents
1. 0 0 b l0 Billing Address City State Zip Email Address Authorized Signature This form authorizes CEMS to charge to your credit card account the amount of your advance show site orders material handling charges shipping costs surcharges and any other additional amounts incurred as a result of show site orders placed by you or your company representative Please complete the information requested below and return this form with your order PAGE 12 Texas Bar amp Night Club Alliance E August 16 17 2015 L JW Marriott Austin Cae Display Tables amp Accessories Order Form Discount Deadline Friday August 7 2015 Company Contact Name Address City Zip Code Phone Fax Booth Number E mail address 8 6 Lx 24 W x 30 66 00 73 00 Modular High Stool Gray Fabric 29 Tall 43 00 51 00 EN 8 Lx 24 W x 30 73 00 81 00 Ath Side Skirt 21 00 28 00 Pegboards Tack boards amp Grid wall Pegboard _ Table Skirt Only 30 00 35 00 1 4 x 8 Horizontal 150 00 175 00 Skirted Display Tables 42 high topped in white vinyl Pegboard EN 4 Lx94 W xD H 96 00 103 00 8 x 4 Vertical 150 00 175 00 i 296 PS Tack board EN 6 Lx24 W x 42 H 103 00 111 00 4 x 8 Horizontal 150 00 175 00 EN 8 Lx 24 W x 42 H 111 00 118 00 Tack board 8 x 4 Vertical 150 00 175 00 Ath Side Skirt 31 00 38 00 O Table Skirt Only 402. not submitted in writing to CEMS within 30 thirty days after the close of the event at which the loss injury or damage occurred shall be considered waived No suit or action shall be brought against CEMS or its subcontractors more than one year after the accrual of the action CEMS will not be responsible for improper packing of exhibitor materials and products or incorrect labeling if working under the supervision of the exhibitor CEMS will not be responsible for improperly packed or concealed damages to exhibit The placing of an order for the services of laborers and the use of equipment by an exhibitor or any agent of the exhibitor shall be construed as an acceptance by such exhibitor or agent of terms and conditions set forth MATERIAL HANDLING CEMS will not be responsible for damage to uncrated un skidded and concealed damage to materials for any reason CEMS will not be responsible for loss or theft of materials after delivery to booth or before pick up for loading at event close CEMS is not responsible for shipments left in booth by exhibitor We will count and ship pieces as found when we remove them from exhibit hall CEMS recommends all valuable items be covered by YOUR insurance company to protect against theft Make certain all of your materials are properly insured against fire theft and all hazards while in transit to from your booth and for the duration of the exhibition This may be done w
3. 00 45 00 Additional Accessories 36 00 43 00 HR 1 Unskirted Display Tables 30 high topped in white vinyl Easel 28 00 36 00 NEN Wastebasket 15 00 21 00 p 6 Lx 24 W x 30 51 00 58 00 Onn O 8 Lx 24 W x 30 66 00 Event colors are Black amp Silver Unskirted Display Table 42 high topped in white vinyl _ eb x24 Wx 42 H 96 00 NEN SKIRT COLORS 8 Lx 24 W x 42 H 96 00 103 00 Specialty Tables 30 in Diameter amp Unskirted EN Caf Table 30 H 33 00 45 00 Cocktail Table 42 45 00 57 00 Table Risers covered with white vinyl EN 4 Lx 12 x 12 H 30 00 40 00 12 12 35 00 45 00 NE H Please check the skirt color of choice Green Royal Blue Willow Gold Burgundy 8 Lx 12 Wx 12 40 00 45 00 Order Policy All prices include delivery installation rental charge for the duration of the event and removal at completion Payment in full must accompany all orders by Friday August 7 2015to receive the discount price Orders received after this date will be charged the standard rate Items cancelled prior to Friday August 7 2015will be refunded at 100 Items cancelled after Friday August 7 2015and prior to delivery will be refunded at 50 Items cancelled on show site or after delivery are non refundable and billed
4. CUSTOM INTERNET ACCESS Advance Regular PER DEVICE Rate Rate Total Wireless Premium Service 1 0 Mbps 100 125 Wireless Premium Plus Service 1 5 Mbps 150 175 25 Wireless Dedicated Service 3 0 Mbps 300 Optional WIRED Service cost per line Add Add 75 75 Streaming applications should utilize a minimum 1 5Kbps service For other bandwidth reservations please call or email OTHER INTERNET Advance Regular SERVICES PER DEVICE Rate Rate Total 100 ea NETWORKING SERVICES EQUIPMENT RENTAL Advance Regular Rate Rate Total Switch Hub Rental 8 Port 10base T 5100 ea 125 ea Switch Hub Rental 24 Port 10base T 5200 ea 225 ea Patch Cable Cat5e up to 50 25 ea VOICE SERVICES EQUIPMENT RENTAL Advance Regular Rate Rate Total Local and Long Distance and International Charges Applicable e Make Checks Payable To The JW Marriott e Payment Must Be Received Prior To Show Date ORDER TOTAL ORDER SUBTOTAL 24 SERVICE CHARGE 8 25 TEXAS SALES TAX Sales tax only applies to Equipment Rental and Service Charge GRAND TOTAL MARKEY S RENTAL amp STAGING JW Marriott Austin 110 E 2nd Street Austin TX 78701 NETWORK SECURITY POLICY The network security policy implemented for the JW Marriott Austin requires customers adhere to several necessary precautions in order for Markey s to maintain a viable properly functioning network for all customers The declaration of compliance and the
5. Taxes 2496 Equipment Service Charge applies to all listed prices 14 The customer is responsible for all international long distance and other applicable charges against the assigned telephone numbers 15 Relocation of internet and data lines will incur a per line move fee starting at 75 Telephone 100 Internet 17 Prices are based upon current rates and are subject to change without notice SIGN amp BANNER HANGING J W M A R R T Basic Service Advance Regular less than 20lbs each Rate Rate Total seman 1 456 Banner Sign Hs o 400 lift 480 lift EXHIBITOR BANNER HANGING ORDER FORM Markey s is proud to serve as the exclusive provider of banner and sign hanging Custom Banner Hanging Unit Cost Total services at the JW Marriot Austin All signs banners and decorations must be hung by Markey s whether in the ballrooms exhibit hall foyer pre function Banner Sign Larger Than 4 x 6 callfor quote space and hallways Banner Sign Heavier Than 20165 Lee Scissor Lift Rental 1 hour minimum fF EVENT BOOTH NUMBER Banner Hardware Rental Advance Regular Rate Rate Total COMPANY INFORMATION 1 Pocket Pipe per linear foot 5 foot 6 foot oher CC ADDRES CITY Labor Rates rates are shown for two crew members STATE 216 Rate of hours Total PHONE Monday Friday 8am 5pm 150 00 hour FAX Monday Friday 5pm 12am
6. at 100 Exceptions to this policy are Luxury Furniture Graphics and Display Rentals If these items are cancelled after Monday August 3 2015they will be billed at 100 PAGE 13 Texas Bar amp Night Club Alliance August 16 17 2015 L JW Marriott Austin Carpet amp Cleaning Order Form Discount Deadline Friday August 7 2015 Address City Zip Code Phone Fax Booth Number E mail address Event colors are Black amp Silver 10 x 10 Carpet 77 00 92 00 10 x 20 Carpet 150 00 165 00 ME a CARPET COLORS Please check the carpet color of choice Red Royal Blue Black Porter Service 10 x 40 Carpet 300 00 315 00 arpet Accessories Carpet Padding per sq ft 90 45 0 55 Taping per linear ft 0 65 0 75 T oon Includes prior Order Policy All prices include delivery installation rental charge for the duration of the event and removal at completion Payment in full must accompany all orders by Friday August 7 2015to receive the discount price Orders received after this date will be charged the standard rate Items cancelled prior to Friday August 7 201 5will be refunded at 100 Items cancelled after Friday August 7 2015and prior to delivery will be refunded at 50 Items cancelled on show site or after delivery are non refundable and billed at 100 Exceptions to this policy are Graphics and Display Rentals
7. on straight time and one way on overtime either into the event or out of the event _ OT OT If freight will be handled on overtime into the event and out of the event l l Overtime charges are assessed when CEMS has been granted access to the facility during overtime per the contractual agreement between Show Management and the facility This includes warehouse shipments HOW DO I CALCULATE MY MATERIAL HANDLING CHARGES Charges will be based on the weight of your inbound shipment Each shipment received is considered separate The shipment weight will be rounded up to the next 100 Ibs Each 100 Ibs is considered one cwt hundred weight There is a 100 Ibs minimum charge for each shipment Please refer to the Material Handling Rate Sheet for event prices Calculate Total CWT Enter in increments of 100 Ibs only make sure to round up to the next 100 Example Below is based on the published rate 350 165 rounded to the next 100 divided by 100 4 Total CWT 4 CWT x 60 00 Material Handling Charge 240 00 PAGE 11 Texas Bar amp Night Club Alliance August 16 17 2015 JW Marriott Austin Material Handling Rates RATES BELOW WILL BE BASED ON PUBLISHED EVENT MOVE IN amp MOVE OUT SCHEDULE Material Handling Charges Include Receiving and unloading your freight at the docks Delivery to your booth Storage and return of empties at the close of the event Removal of your freight from your b
8. security requirements as noted herein is an acknowledgement of Markey s filtering policies and must be completed and signed by an authorized representative of the company placing the order Prior to service being authorized and activated the attached forms must be faxed to Event Technology Services at the JW Marriott Austin DEVICE OPERATING SYSTEM TOTAL OF DEVICES TYPE OF ANTI VIRUS SOFTWARE VIRUS SCAN LAST UPDATED SECURITY UPDATES LAST PERFORMED ARE YOU RENTING COMPUTERS RENTAL COMPANY RENTAL COMPANY CONTACT CONTACT PHONE NUMBER With the execution of this document the customer hereby attests that customer provided equipment which will be connected to JW Marriott Austin network has been properly protected contains anti virus software and the latest patches and security updates have been installed Customer also accepts responsibility for the performance of customer s equipment and understands the conditions placed on the service delivery by this document as well as the potential that additional charges may be incurred should customer s equipment be found to adversely impact the JW Marriott network s performance The customer acknowledges that the Network Security Policy is part of the customer s contract allowing Markey s to provide requested services and is subject to change without notice Signature Date Printed Name Acceptance of terms TERMS AND CONDITIONS 1 Markey s is the exclusive provider o
9. worker and equipment will apply PAGE 18 Texas Bar amp Night Club Alliance August 16 17 2015 JW Marriott Austin ee a Outbound Shipping Instructions CEMS Dismantle Labor Complete this form ONLY if CEMS will be supervising your dismantle labor Please duplicate form for split shipments one form for each location or one for each carrier The Credit Card Authorization form MUST be provided when submitting this form Your CEMS Bill of Lading will be available for verification and signature at the CEMS Service Desk located at show site It is YOUR responsibility to contact make all arrangements for any carrier Please provide CEMS with shipping documents and or labels as well as this form FROM TO Exhibit Facility JW Marriott Austin Downtown Consignee Address Zip Code 78701 City State Austin TX Destination City State Exhibitor Name Phone Number Destination Show Name Booth Number FREIGHT CHARGES PAID BY CARRIER Address City State Zip Code METHOD Next Day 2nd Day DELIVER BY DATE Phone Number Email Address FREIGHT CHARGES Prepaid Collect Freight charges are prepaid unless marked Collect ee Lo eee C 7 d qs 700 LE LS o uemeewueme 8 MN NN By accepting this Bill of Lading CEMS assumes no responsibility for shipments left in booth by exhibitor All materials are subject to final count and
10. you choose to pay by check a credit card is still required to be on file All prices include delivery installation rental charge for the duration of the event and removal at completion Payment in full must accompany all orders by Friday August 7 2015to receive the discount price Orders received after this date will be charged the standard rate Items cancelled prior to Friday August 7 2015 will be refunded at 100 Items cancelled after Friday August 7 2015 and prior to delivery will be refunded at 50 Items cancelled on show site or after delivery are non refundable and billed at 100 Exceptions to this policy are Graphics and Display Rentals If these items are cancelled after Monday August 3 2015they will be billed at 100 ADDING TAX TO YOUR ORDER 1 Use the Credit Card Authorization form to help add up your order 2 Multiply the appropriate 8 259 o Sales Tax by your subtotal and get the grand total To be tax exempt you must be a government or non profit organization If you are eligible please provide an exemption certificate when placing your order A resale certificate is not acceptable as we are not providing services to be resold PAYMENT OPTIONS Payment by Mail Mail in your order forms and full payment to CEMS P O Box 6330 McAllen Texas 78502 RE Texas Bar amp Night Club Alliance If a check will be submitted for payment please attach with your order forms and mail to CEMS If you ch
11. 0 sd 7 X 44 ID Sign Card Stock 33 00 49 50 Custom Graphics Customer Supplied graphics Must be sized if graphic is not print ready there will be a 1 hour graphic design charge Custom Graphics Design Please fill out the below information Dimensions Length ft x Width ft Square ft Other options Easel Back Single Sided Double Sided Order Policy All prices include delivery installation rental charge for the duration of the event and removal at completion Payment in full must accompany all orders by Monday August 2015 to receive the discount price Orders received after this date will be charged the standard rate Items cancelled prior to Monday August 3 2015 will be re funded at 100 Items cancelled after Monday August 3 2015 on show site or after delivery are non refundable and billed at 100 MEN R PAGE 16 Texas Bar amp Night Club Alliance August 16 17 2015 JW Marriott Austin Rules amp Regulations Safety Standing on chairs tables or other rental equipment is prohibited This equipment is not engineered to Support your weight CEMS cannot be responsible for injuries or falls caused by the improper use of this equipment PAGE 17 Texas Bar amp Night Club Alliance August 16 17 2015 JW Marriott Austin Display Labor Order Form Company Contact Name Address City Zip Code Phone Fax Booth Number E mail
12. 000 000 OTHER 000P98298 AI1 01 01 09 Professional Liability DESCRIPTION OF OPERATIONS LOCATIONS VEHICLES EXCLUSIONS ADDED BY ENDORSEMENT SPECIAL PROVISIONS CERTIFICATE HOLDER X ADDITIONAL INSURED INSURER LETTER X CANCELLATION CEMS SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE Exhibitor Services THEREOF THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CER P O Box 6330 TIFICATE HOLDER NAMED TO THE LEFT BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR McAllen Tx 78502 LIABILITY OF ANY KIND UPON THE INSURER ITS AGENTS OF REPRESENTATIONS Re Texas Bar amp Night Club Alliance AUTHORIZED REPRESENTATIVE John Smith CIC PRODUCER Insurance Agent Broker who issues certificate CERTIFICATE HOLDER Must be Global Experience Specialists Inc NAME OF INSURED Must be the legal name of contracting party POLICY EFFECTIVE DATE Must be prior to or coincidental with the first day of TYPES OF INSURANCE Must include types required by contract See Official Exhibitor Move In Services Provider Information form L 3 in this exhibitor manual POLICY EXPIRATION DATE Must be on or after the last day of Exhibitor Move Out FORM OF COVERAGE Must be occurrence from of coverage NAME ADDITIONAL INSURED S Global Experience Specialists Inc Official Service LIMITS OF INSURANCE Must be the same or greater than required by contract See Provider
13. 225 00 hour Monday Friday 12 8 300 00 hour a 5555 EMAL E Saturday Sunday 8am 5pm 225 00 hour OoOo Coool DELIVERY amp SETUP INFORMATION Saturday Sunday 5pm 12am 300 00 hour Holidays All Day 300 00 hour oOo ORDERED BY 2 All banner crews will consist of a minimum of two 2 crew members Crew and equipment required for your event will be determined by Markey s Rental amp Staging CONTACT CELL e Orders placed on site or after show move in will be charged at base CONTACT ON SITE DELIVERY DATE price plus an additional 20 X base price to prices shown above eMake checks payable to the JW Marriott Payment must be received SETUP TIME CIRCLE ONE prior to show date Between 8am 12pm Between 1pm 4pm other Holidays PICK UP DATE TIME New Year s Day Martin Luther King Day Presidents Day Memorial Day Independence Day Labor Day Veterans Day Thanksgiving and Christmas Day All changes in labor calls must be made with the Markey s hotel Director of Event PAYMENT INFORMATION PILLE Technology CREDIT CARD NUMBER EXPIRATION DATE ORDER TOTAL NAME ON CARD ORDER SUBTOTAL SIGNATURE OF CARDHOLDER amp ACCEPTANCE OF TERMS AND CHARGES 24 SERVICE CHARGE SEND FORM TO Markey s Rental amp Staging at the JW Marriott Attn Markey s Event Technology Dept 8 2596 TEXAS SALES TAX FAX 512 608 4987 EMAIL MarkeysAustin markeys com ORDER TOTAL QUESTIONS Please ca
14. I agree to the conditions stated in this manual and the above paragraph Friday August 7 2015 All prices include delivery installation rental charge for the duration of Discount Deadline B Carpet amp Cleaning the show and removal at completion Pipe amp Drape Payment in full must accompany all orders by Friday August 7 2015 to receive the discount price Orders received after this date will be charged the standard rate Items cancelled prior to Friday August 7 2015 will be re funded at Sign amp Graphics 100 Items cancelled after Friday August 7 2015 and prior to delivery will be refunded at 5096 Items cancelled on show site or after Labor Won taxable delivery are non refundable and billed at 100 Exceptions to this ss policy are Graphics and Display Rentals If these items are cancelled after Friday May 8 2015 they will be billed at 100 Sales Tax 8 25 GRAND TOTAL If paying by check make payable to CEMS nt i 1 Mail order forms amp full payment to P O Box 6330 McAllen Tx 78502 Please reference the Show Name amp Company Name Fax orders with full payment to 956 688 8339 ATTN Exhibitor Services PAGE 6 Texas Bar amp Night Club Alliance August 16 17 2015 JW Marriott Austin CONVENTION EXPO Wai Payment Policies Full payment must be received for services requested before the order will be processed If
15. If these items are cancelled after Monday August 3 2015they will be billed at 100 PAGE 14 Texas Bar amp Night Club Alliance August 16 17 2015 JW Marriott Austin Pipe amp Drape Order Form Discount Deadline Friday August 7 2015 Drape 3 High Drape includes hardware 6 50 7 75 8 High Drape includes hardware 10 75 14 00 3 Steel Uprights 7 50 10 50 DRAPE COLORS Event colors are Black amp Silver If you require a different color other than the event colors please contact Show Management for approval Thelma Longoria Region One ESC Phone 956 984 6071 Drape Colors Please use colors only as a reference ROYAL BLUE FOREST GREEN BURGUNDY Order Policy All prices include delivery installation rental charge for the duration of the event and removal at completion Payment full must accompany all orders by Friday August 7 2015to receive the discount price Orders received after this date will be charged the standard rate Items cancelled prior to Friday August 7 2015will be refunded at 100 Items cancelled after Friday August 7 2015and prior to delivery will be refunded at 50 Items cancelled on show site or after delivery are non refundable and billed at 100 Exceptions to this policy are Graphics and Display Rentals If these items are cancelled after Monday August 3 2015they will be billed at 100 PAGE 15 Texas Bar amp N
16. International Council of Shopping Centers Show Management RECon Leasing Official Services Provider Information form L 3 in this exhibitor manual Mall Show and Las Vegas Convention Center Facility as additional insured s on a NOTICE OF CANCELLATION 30 days notice must be provided primary and non contributory basis AUTHORIZED REPRESENTATIVE Must be signed not stamped by an authorized representative of Producer PAGE 20 JW MARRIOTT AUSTIN EXHIBITOR INTERNET AND INFORMATION TECHNOLOGY ORDER FORM EVENT NAME BOOTH NUMBER COMPANY INFORMATION COMPANY NAME ADDRES CITY ee _ mu STATE ZIP PHONE FAX EMAIL DELIVERY amp SETUP INFORMATION ORDERED BY CONTACT ON SITE CONTACT PHONE DELIVERY DATE READY TO USE BY CIRCLE ONE Between 8am 12pm Between 1pm 4pm any PICK UP DATE TIME PAYMENT INFORMATION CREDIT CARD NUMBER EXPIRATION DATE NAME ON CARD SIGNATURE OF CARDHOLDER amp ACCEPTANCE OF TERMS SENDFORM TO Markey s Rental amp Staging at the JW Marriott Attn Markey s Event Technology Dept FAX 512 608 4987 EMAIL MarkeysAustin markeys com QUESTIONS Please call Markey s Event Technology Sales MARKEY S RENTAL amp STAGING INTERNET SERVICES BASIC INTERNET ACCESS Advance Regular PER DEVICE Rate Rate Total Basic Wireless Service 768 Kbps ED ETE Basic Wired Service 768 Kbps 110 EE Basic Service is suitable for basic web surfing and web based email
17. RED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT TERM OF CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUB JECT TO ALL THE TERMS EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS INSR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE POLICY EXPIRATION LTR MM DD YYYY ATE LIMITS MM DD YYYY COMMERCIAL GENERAL LIABILITY CLAIMS MADE OCCUR EACH OCCURRENCE 1 000 000 GENERAL AGGREGATE LIMIT APPLIES PER FIRE DAMAGE Any one fire 50 000 POLICY PROJECT LOC LMEDNEXP Any one person 5 000 WEZ NAL amp ADV INJURY 1 000 000 GENES AL AGGREGATE 2 000 000 e NN d UCTS COMP OP AGG 2 000 000 AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON OWNED AUTOS SKLS 029499S 01 01 09 COMBINED SINGLE LIMIT 1 000 000 Ea accident BODILY INJURY Per person BODILY INJURY Per accident PROPERTY DAMAGE AUTO ONLY EA ACCIDENT GARAGE LIABILITY ANY AUTO 2 L J L L2 Pd A UMBRELLA EXCESS LIABILITY XL1234567 01 01 09 01 01 10 EACH OCCURRENCE 1 000 000 OCCUR CLAIMS MADE DEDUCTIBLE AGGREGATE 1 000 000 RETENTION p C WORKERS COMPENSATION AND A4145 SS PJ37 EMPLOYERS LIABILITY ou dn ORY LIMITS 01 01 10 Each Occurrence amp Aggregate 1 000 000 3
18. address Very Important If using CEMS Supervision please fill out the below information as well as the Outbound Bill of Lading located on the next PAGE If using Exhibitor Supervision please complete all outbound shipping documents at the CEMS Service Desk prior to the close of the event All work performed without direct exhibitor supervision will be charged a 25 supervision fee with a minimum fee of 25 00 All orders must be paid in advance Orders for display labor will not be processed without pre payment The minimum charge for labor is one 1 hour per worker Labor thereafter is charged in one 1 hour increments per worker Labor cancelled on site will be charged a one 1 hour cancellation fee per worker If Exhibitor fails to use the worker s at the time specified a one 1 hour Not Ready charge per worker will apply Rates Rates are based on one 1 man per one 1 hour Straight Time 50 00 62 50 Monday Friday 8 00 am to 4 30 pm Monday Friday 4 31 pm to 12 00 am 75 00 93 75 Monday Friday Prior to 8 00 am amp after 4 30 pm Saturday All Day Double Time 100 00 125 00 Sundays amp Holidays All Day Please fill in the below information Invoice will be calculated according to actual hours worked Type of Service CEMS Supervision Exhibitor does not have to be present CEMS will proceed with your display setup unless you instruct us otherwise Work wil
19. arges will apply Advance Shipping Address Austin Warehouse amp Distribution Inc c o Texas Bar amp Night Club Alliance August 16 17 2015 16310 Bratton Lane Austin Tx 78728 Assistance If you have any questions or do not find what you are looking for in this manual please feel free to call our Exhibitor Service Department at 956 702 4926 or send an e mail to rentals conventionandexpo net CEMS will have a service desk a convenient location at show site if you require any further assistance PAGE 5 Texas Bar amp Night Club Alliance August 16 17 2015 JW Marriott Austin Credit Card Authorization Full payment must be received for services requested before the order will be processed If you choose to pay by check a credit card is still required to be on file CONVENTION EXPO This form authorizes CEMS to charge to your credit card account the amount of your advance show site orders material handling charges shipping costs surcharges and any other additional amounts incurred as a result of show site orders placed by you or your company representative Please complete the information requested below and return this form with your order Company Booth Number Cardholder Name CreditCardNumber j j EE j dl Expiration Date mm yyyy Card Type Billing Address City State Zip E mail Address Authorized Signature
20. arkey s Event Technology Dept FAX 512 608 4987 EMAIL MarkeysAustin markeys com QUESTIONS Please call Markey s Event Technology Sales MARKEY S RENTAL amp STAGING Electrician General Laborer 100 hr BEEN 120 VOLT POWER ADVANCE REGULAR RENTAL ITEMS RATE RATE QTY TOTAL so S o ioAmp so ne 20 Amp mo 9 208V THREE PHASE SERVICE ADVANCE REGULAR RENTAL ITEMS RATE RATE QTY TOTAL 3A T Sm 9 sm 39 amp w 1000 sm 3eAw f 96 m 5Am e sme omm ELECTRICAL EQUIPMENT RENTAL ADVANCE REGULAR RENTAL ITEMS RATE RATE QTY TOTAL 5 99 5 39 5 99 Pome LABOR Straight Time time RENTAL ITEMS RATE needed hrs TOTAL sum o T o NEN NEN GO 2 Cancellation must be received by Markey s Consultant No refunds provided after installation of service Orders placed on site or after show move in will be charged at Regular Rates Make checks payable to the JW Marriott Payment must be received prior to show date ORDER TOTAL ORDER SUBTOTAL excluding labor 24 SERVICE CHARGE 8 25 TEXAS SALES TAX LABOR TOTAL GRAND TOTAL prices effective August 1 2014
21. ay August 7 2015 Friday August 7 2015 Friday August 7 2015 Friday August 7 2015 Monday August 3 2015 VII Supplemental Services Please follow ordering instructions for the individual suppliers Contact these suppliers directly regarding their service questions and ordering Electrical by o JW Marriott Austin PAGE 3 Texas Bar amp Night Club Alliance August 16 17 2015 L mM JW Marriott Austin ERES Frequently Asked Questions WHAT FURNISHINGS ARE PROVIDED WITH MY BOOTH SPACE Each event is different Please see the Event Information PAGE 5 which will specifically list what items if any will be included in the booth space WHAT IF THE BOOTH DOES NOT INCLUDE ITEMS I NEED Unfortunately items that are provided as part of your booth package have no trade in value If you need an item that is not listed with the booth equipment you must order that item separately at the published rate HOW DO I PLACE MY ORDER Mail in your order forms and full payment to CEMS P O Box 6330 McAllen Texas 78502 Fax in your order with the Credit Card Authorization form to 956 688 8339 Attn Exhibitor Services Orders will not be processed without full payment Please review our Payment Policies for detailed information Don t forget to keep a copy of your order for your records For orders going to other official suppliers i e Electrical Internet Telephone Audio Visual etc please follow the payment and maili
22. cies or supplemental services should be directed to Stephanie Dulimba Event Manager JW Marriott Austin 110 East 2 St Austin TX 78701 Phone 512 608 4303 Fax 512 595 1203 Email Stephanie dulimba marriott com Please note the various items being provided for each booth by Show Management equipment listed on the Event Information PAGE 5 Analyze your needs carefully and return your order forms with full payment before Friday August 7 2015 to save money as well as ensure the availability of your item Orders received without payment cannot be processed PAGE 2 Texas Bar amp Night Club Alliance August 16 17 2015 JW Marriott Austin Table of Contents FAQ Event Information I Payment Information Credit Card Authorization Form Payment Policies Limits amp Liabilities II Shipping Information Shipping Instructions Shipping Labels III Material Handling Information Material Handling FAQ Material Handling Rates IV Booth Furnishings Booth Package Order Form Display Tables amp Accessories Order Form Carpet amp Cleaning Order Form Pipe amp Drape Order Form Signs amp Graphics Order Form VI Equipment Rentals amp Labor Rules amp Regulations Display Labor Order Form Outbound Shipping Instructions CEMS Dismantle Labor Sample Certificate of Liability Insurance 10 11 12 13 14 15 16 17 18 19 20 21 Wai CONVENTION EXPO o Required when shipping Discount Deadline Date Frid
23. correction at time of actual removal from booth Shipper hereby designates CEMS as its agent for tendering shipments to carrier CEMS assumes no responsibility for misdirected shipments as a result of old shipping labels which remain on containers PAGE 19 Texas Bar amp Night Club Alliance August 16 17 2015 JW Marriott Austin Sample Certificate of Liability Insurance This form should name CEMS as additionally insured for each EAC firm being utilized Note The EAC must maintain at least 1 million in employer s liability general liability automobile liability and workers compensation as required in the state the exposition is located ACORD CERTIFICATE OF LIABILITY INSURANCE DATE mm dd yyyy PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS ABC Insurance Agency NO RIGHTS UPON THE CERTIFICATE HOLDER THIS CERTIFICATE DOES NOT AMEND 1234 Broker Lane EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW New York NY 12345 Attn Joe Smith 123 456 7890 INSURERS AFFORDING COVERAGE Fax 987 654 3210 INSURED INSURER A Hartford Insurance Company of Texas SOmpany Name Inc 123 Corporate Lane INSURER B Aetna Casualty amp Surety Company New York NY 12345 Attn Tom Johnson INSURER C Royal Insurance Company Phone 124 569 2943 Fax 124 569 8274 INSURER D INSURER E COVERAGE S THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUES TO THE INSU
24. d your carrier does not arrive on time there may not be enough time to resend your materials WHAT IS THE DIFFERENCE BETWEEN MATERIAL HANDLING amp SHIPPING Material handling includes receiving unloading your exhibit materials storage for up to 30 days at the advance shipping location delivery to your booth handling of empty containers removal from booth stored then returned to the booth at the close of the E removal of the material from your exhibit booth for reloading onto outbound carriers This charge does not include the cost of shipping Shipping is the means by which shipments are transported via carriers to and from the event location WHAT IS A BILL OF LADING A Bill of Lading is a type of document that is used to acknowledge the receipt of a shipment of goods In addition to acknowledging the receipt of goods a Bill of Lading indicates the particular vessel on which the goods have been placed their intended destination and the terms for transporting the shipment to its final destination A Bill of Lading is mandatory for CEMS to release your materials to your specified carrier at the close of the event WHAT ARE MY CHOICES FOR SHIPPING OUT AT THE CLOSE OF THE SHOW You may use any carrier of your choice It is your responsibility to contact and make all arrangements for any carrier to pick up your items from CEMS warehouse _WHAT ARE THE MOVE OUT PROCEDURES A CEMS Bill of Lading is required on ALL outbound shipmen
25. eview and payment Advanced payments will be indicated and any balance due must be paid in full by cash credit card or check All inquiries must be resolved and completed before you leave the event ORDERS QUESTIONS amp ADJUSTMENTS Orders by telephone will not be accepted All advance orders discounted to your advantage must be paid in full at the time the order is placed Orders received without payment will not be processed Payment for all show site orders will be due and payable upon presentation of our invoice at the show Services ordered at show site will not be processed without full payment The availability of furnishings at show site can on occasion be limited and for that reason cannot be guaranteed It is best to place your order in advance if possible Any discrepancy in items ordered and items received or any complaint or question concerning service must be reported to CEMS immediately Issues will be resolved and or any valid adjustments will be made at that time and approved by the CEMS supervisor in charge Credits and adjustments will not be made on information received after the show Items cancelled prior to Friday August 7 2015 will be refunded at 100 Items cancelled after Friday August 7 2015 prior to delivery will be refunded at 50 Items cancelled on show site or after delivery are non refundable and billed at 100 Exceptions to this policy are Graphics and Display Rentals I
26. f these items are cancelled after Monday August 3 2015they will be billed at 100 PAGE 8 Texas Bar amp Night Club Alliance August 16 17 2015 JW Marriott Austin ea Shipping Instructions ADVANCE SHIPMENTS TO WAREHOUSE Shipments may be sent to the advance warehouse up to thirty 30 days prior to Friday August 7 2015 Shipments must arrive Friday August 7 2015 by 4 00 pm No shipments will be received at the warehouse on weekends or holi days Shipments arriving at the warehouse after Friday August 7 2015 will be charged a late to warehouse fee of 150 00 in addition to any other charges incurred DIRECT SHIPPING TO SHOW SITE Shipments must arrive no sooner than Sunday August 16 2015 If shipments arrive before this date they may be refused Shipments will be received during the designated move in periods as well as throughout the event See Event Information PAGE 5 As an exhibitor it is your responsibility to instruct your carrier of the proper date for the direct deliveries to show site Weigh tickets or Bills of Lading indicating weight must accompany freight delivery The drivers signature on the show site receiving report will verify the total count and weight ALL SHIPMENTS All shipments must be PREPAID collect shipments be REFUSED Shipments received without receipts freight bills or specified unit counts the receipts or freight bills from carriers will be deli
27. f voice wired and wireless data services for the JW Marriott Austin This includes all cabling to meeting rooms foyers booths fiber optic twisted pair coaxial and all other data and telecommunications related cabling 2 The use of the network connection s provided by Markey s may be used only by the directors officers and employees of the Company its guests its agents and consultants while performing service for the Company and cannot be resold or distributed to a secondary company or individuals 3 All devices for which Markey s directly or indirectly provides Internet and or Network connectivity must pay a device charge or purchase a Markey s assigned IP address 4 Orders placed on site or after show move in will be charged at base price plus an additional 20 X Base Price 5 Shared Internet Services Routers Streaming Applications VoIP DHCP NAT or Proxy Servers are not allowed with any of our shared Internet Network services Markey s can engineer a custom dedicated network to accommodate such special requests 6 Rates do not include computer equipment NIC card or TCP IP software 7 Wireless transmitters not authorized by Markey s are strictly prohibited Customers wanting to showcase wireless products must contact the JW Marriott 30 days in advance of show move in to investigate the potential of Markey s engineering a customized cohesive network to operate without interference to other Customers Applicable lab
28. ight Club Alliance E August 16 17 2015 JW Marriott Austin ea Signs amp Graphics Order Form Discount Deadline Monday August 3 2015 Company Contact Name Address City Zip Code Phone Fax Booth Number E mail address High quality signs and graphics can enhance the overall image of your booth Our Graphic Sign Department at CEMS is driven to excellence and strives to produce the highest quality signs and graphics All standard signs are digitally produced on white foam core Standard sign price includes text copy placement in a color specified area on a single side Custom signs and banners can be ordered in advance ONLY We must receive your order with payment by Monday August 3 2015 Orders received after this date may be subject to avail ability and additional charges may apply We want your graphics and images to look their absolute best In order to insure the best quality graphics and images from your digital files please see the below guidelines Picture file format JPG TIF or PSD CEMS recommends 1200 dpi no less than 150 dpi if at 100 Size Logo and Graphic file format EPS or AI If the file is too big a DVD can be sent to CEMS please label with the event and exhibitor name Standard Sizes unu ee ee 22 X 28 Horizontal Vertical 78 00 106 00 MEN 28 X 44 Horizontal Vertical 117 00 150 00 1 8 Free Standing Single Sided 295 00 360 0
29. ith riders to existing insurance policies Material handling includes unloading your exhibit materials storage for up to 30 days at the advance shipping address delivery to your booth the handling of empty containers into out of storage and the removal of the material from your exhibit booth for reloading onto outbound carriers This is not a transportation charge This is a round trip service and discounts will not apply for inbound or outbound only shipments Do not send advance freight for Saturday Sunday delivery there is no guarantee someone will be there to receive it Make sure your freight arrives during normal receiving hours Monday Friday 9 00 AM 3 00 PM If you are sending materials direct to show site please make sure it does not arrive prior to the deadline specified Materials arriving prior to the deadline may be RE FUSED If received and signed for additional surcharges may apply A CEMS Bill of Lading must be filled out at close of show The Bill of Lading is available at the service desk during your event Without a Bill of Lading the shipment may be brought back to the CEMS warehouse and surcharges will apply PAYMENT TERMS In order for us to process your order for services and materials listed in this Exhibitor Service Manual we must have a signed Credit Card Authorization form with credit card information or full payment in advance Invoices for outstanding balances will be prepared at the service desk for r
30. l be done on straight time unless move in move out schedule does not permit All work performed without direct exhibitor supervision will be charged a 25 supervision fee with a minimum fee of 25 00 7f using CEMS Supervision please complete the information below Number of Crates Self contained unit Yes No Set up plans attached Yes No Photo enclosed Yes No Carpet Own CEMS Color Suggested tools 16 ladder Special instructions m Exhibitor Supervision Exhibitor must pick up labor from the CEMS Service Desk All work to be performed ONLY under the supervision of an Exhibitor Representative Labor ordered and not called for by the exhibitor will be billed at a one 1 hour Not Ready charge per man Work start time can only be guaranteed in those cases when labor is requested for the start of the workday Please provide a contact name and phone number for the person in charge of your move in Contact Name Phone Number Order Policy All charges are subject to sales tax and a 2 petroleum surcharge The minimum charge for labor is one 1 hour per worker and equipment Labor thereafter is charged in one 1 hour increments per worker and equipment Equipment and labor cancelled on site will be charged a one 1 hour cancellation fee per worker and equipment If Exhibitor fails to use the workers and equipment at the time specified a one 1 hour Not Ready charge per
31. ll Event Technology Sales MARKEY S LABOR TOTAL RENTAL amp STAGING GRAND TOTAL Pre Show Information In order to better serve you we need specific information as to the size weight location timing and special needs for the signage Ideally all banners will have a top and bottom pocket Banners without a top pocket should be manufactured with grommets every two feet e Description of items Sign Banner Truss Other e Type of material Wood Vinyl Cloth Steel Other e Location of item Floor Room Pre Function Lobby Other electricity required for any of the items electrical form req d Move day and Preferred set time Move out day and Preferred strike time Booth Layout with Sign Location Signage Standards e All sign requests must be approved by Markey s Rental amp Staging e All signage must be hung and removed by Markey s personnel e All materials must comply with state and local building codes e On site changes to original order will result in additional labor costs e All signs should be assembled and ready for hanging with properly constructed frames and grommets or eye bolts Banners must have a top and bottom pocket to receive pipe e The JW Marriott reserves the right to refuse to hang any sign deemed unsafe e Signs requiring AC power must meet electrical codes and have a grounded power supply e Banners or signs weighing over 20 lbs may require a chain motor and
32. ng instructions indicated on each of the forms located in this manual WHAT IS THE CANCELLATION POLICY FOR REFUNDS ON FURNISHINGS Items cancelled prior to Friday August 7 2015 will be refunded at 10096 Items cancelled after Friday August 7 2015 and prior to delivery will be refunded at 50 Items cancelled on show site or after delivery are non refundable and billed at 100 Ene us policy are Graphics and Display Rentals If these items are cancelled after Monday August 3 2015 they will be illed at DO HAVE TO PAY IN ADVANCE FOR SERVICES OR CAN I BRING A CHECK TO THE SHOW Full payment must be received for services requested before the order will be processed If you choose to pay by check a credit card is still required to be on file _WHAT ARE MY OPTIONS FOR INBOUND SHIPPING Option one Advance shipping is sending your materials up to 30 days prior to the event to a designated warehouse which will store your freight and then deliver it directly to your booth space during CEMS move in Delivery hours are 9 00 AM 4 00 PM Monday M The advantage of sending your freight in advance is knowing it has arrived and will be delivered to your booth prior to your arrival Option two Direct shipping is sending u materials directly to show site during the designated move in times when permitted by venue There is some risk with direct shipping because it does not allow for errors by your inbound carrier If there is a problem an
33. oose to pay by check a credit card is still required to be on file All checks should be made payable to CEMS Payment by Fax Fax in your order with full payment to 956 688 8339 Attn Exhibitor Services Orders will NOT be processed without full payment Please fill out the Credit Card Authorization Form ADVANCE ORDERS DISCOUNT RATE Purchase orders may not be used in lieu of payment CEMS will only accept purchase orders from Government and State Agencies process your order and receive advance prices payment full must accompany your order Advance payment for material handling should be based on estimated weight Advance payment for labor and other equipment rental services should be based on estimated installation and dismantling hours SHOW SITE ORDERS All show site orders including labor and material handling are payable upon presentation of our invoice at the event For your convenience we accept Visa MasterCard Discover or American Express as well as checks travelers checks and cash Orders received after the deadline or made at the service desk during the event will be billed at standard prices Services ordered at show site will not be processed without full payment THIRD PARTY ORDERS If you have contracted work through a display exhibit house and require the services of CEMS the payment policies stated above apply Please forward this information to the proper parties The exhibiting firm is ultimately
34. ooth Reloading onto your outbound carrier ADVANCE SHIPMENTS TO WAREHOUSE The advance warehouse will begin receiving shipments 30 days prior to Sunday August 16 2015 All materials shipped in advance to the warehouse MUST ARRIVE BY Wednesday August 12 2015 Any shipment arriving after this date will be charged a late to warehouse fee of 150 00 in addition to any other charges incurred Warehouse receiving hours are Monday Friday 9 00 am to 4 00 pm Any shipment delivered prior to after hours or on weekends may be refused Uncrated shipments cannot be received at the warehouse DIRECT SHIPMENTS TO SHOW SITE All materials shipped direct to show site MUST ARRIVE NO SOONER THAN Sunday August 16 2015 Any shipments arriving prior to the above date may be refused Shipments will be received during the move in periods and throughout the event RATE CLASSIFICATIONS Price per CWT Crated or Skidded Shipment 65 00 Special Handing 75 00 Crated or Skidded Shipment 75 00 Special Handing Shipment 100 00 Late to Warehouse Freight arriving after Wednesday August 12 2015 150 00 Per Shipment Material Handling Total A credit card MUST be on file for all material handling shipping inbound and or outbound to the event Company Cardholders Name Booth Type of Card MasterCard Visa American Express Expiration Date mm yyyy creatcard
35. or and equipment charges will apply The use of any wireless device that interferes with the hotel s existing wireless data frequency range is prohibited and subject to disconnection at the customer expense 8 Markey s does not guarantee the performance routing or throughput either expressed or implied of any data circuit s connectivity with regards to the Internet and or Internet backbone beyond and outside of the JW Marriott Indianapolis 9 Only Markey s personnel are authorized to modify system wiring and cabling 10 Cancellation within 24 hours of move in or setup will be subject to a minimum 150 cancellation fee Cancellations must be in writing Additional cancellation charges will apply for orders that have already incurred labor material and or engineering costs Some broadband services and special circuits cannot be cancelled once ordered and will incur full charges listed quoted Credit will not be given for service s installed and not used 11 Service problems must be reported to the Event Technology Department 12 Any additional cost incurred by Markey s to assist in a diagnosing or problem resolution found not to be the fault of Markey s or b the collecting of information required to complete the installation that customer fails to provide i e floor plans or special circuit numbers may be billed to the Customer at the prevailing rate 13 The prices listed do not include Federal State Local or Other
36. responsible for payment of charges incurred In the event the named third party does not make payment upon presentation of invoice at show site such charges will be presented to the exhibiting firm for payment INTERNATIONAL EXHIBITORS International exhibitors must pay for all services in US funds and must be drawn from a US bank All charges must be paid in full prior to the close of the event either by cash credit card or check PAGE 7 Texas Bar amp Night Club Alliance August 16 17 2015 JW Marriott Austin Limits amp Liability RESPONSIBILITY FOR LABOR CEMS its subcontractors and Show Management shall not be responsible for loss delay or damage due to strikes lockouts or work stoppages of any kind CEMS its subcontractors and Show Management shall not be responsible for loss injury or damage caused by laborers or equipment furnished by CEMS or its subcontractors except when such laborers are working for or operating equipment under the direct supervision of a supervisor designated by CEMS or its subcontractors CEMS its subcontractors and Show Management shall not be liable to any extent for any actual potential or assumed loss of profits or revenues or for any collateral costs which may result from any loss injury or damage to an exhibitor s materials or exhibitor personnel which may make it impossible or impractical to exhibit exhibitor s materials Claims for loss injury or damage which
37. s of Lading are available at the CEMS service desk located on show site After your booth is packed labeled and ready to be shipped please bring the completed Bill of Lading form to the service desk A CEMS representative will be available at show site for further questions PAGE 9 PAGE 10 318V 1d322V S3IdOO 33V 51391 SNOW JI ASH3SATT3G 4 AYNSNA OL d3ddIHS 3O3Id HOVA NO ANO Id 3SV3 Td HON3INJANOO GACIAOUd 33V 513971 3AO8V AHL 5 4 HLOOS S HLOOS 3INVN HOLISIHX3 3INVN HOLISIHX3 OL SOUBIIIV qni 1uDIN Jeg sexel ILN3JA3 OL eouemv qni IUDIN 8 Jeg sexe 2015 Label ipping Texas Bar amp Night Club Alliance JW Marriott Austin August 16 17 Sh Texas Bar amp Night Club Alliance August 16 17 2015 JW Marriott Austin eo Material Handling FAQ s WHAT IS MATERIAL HANDLING Material handling includes receiving unloading your exhibit materials storage for up to 30 days at the advance shipping location delivery to your booth handling of empty containers removal from booth stored then returned to the booth at the close of the event and removal of the material from your exhibit booth for reloading onto outbound carriers This charge does not include the cost of shipping Please refer to the Shipping Information PAGE 9 of this manual for further information WHAT ARE CRATED SHIPMENTS Cra
38. ted shipments are packed in any type of shipping container that can be unloaded at the dock and delivered without additional handling Crated containers include crates fiber cases and properly packed skids WHAT ARE SPECIAL HANDLING SHIPMENTS Mixed Shipments Mixed shipments include a mix of both crated and uncrated materials Ground Loading Unloading Special handling charges will apply to shipments that arrive in vehicles that are not dock height such as u hauls flatbed trailers double drop trailers etc Stacked Shipments Shipments that require multiple items to be moved or removed for delivery to booth i e loose items stacked on top of crates and or Piece Loading Unloading Drivers who require multiple pieces to be moved to the rear of the trailer in order to select the next piece or having to remove the freight from the trailer to re fit in sequence No Documentation Shipments that arrive from a carrier without a Bill of Lading which requires additional time and labor to process Excess of Small Shipments 10 or more loose pieces that are not palletized or crated l l l pires shipments indicates a shipment that is shipped loose or pad wrapped and or unskidded machinery without proper ifting tools HOW IS STRAIGHT TIME OVERTIME DETERMINED Straight Time Monday Friday 8 00 am to 4 30 9 Overtime All other times Saturdays Sundays Holidays ST OT or OT ST If freight will be handled one way
39. truss Additional rigging costs may be incurred e The installation and removal of all signs will be based on the event move in and move out schedule per contract e Delivery of signage to be coordinated with show move in e All changes in signage details must be made with the Operations Manager of Markey s Rental amp Staging e Cancellations less than 24 hours in advance of start of service will result in full price being charged for estimated services MARKEY S RENTAL amp STAGING 110 E 2nd Street Austin TX 78701 JW MARRIOTT AUSTIN EXHIBITOR ELECTRICAL SERVICE ORDER FORM Markey s Rental amp Staging is proud to serve as the exclusive in house provider of electrical services for the JW Marriott Austin Markey s is required to approve and provide all three phase electrical connections in ballrooms meeting rooms and foyers We look forward to providing you with outstanding service and equipment EVENT NAME BOOTH NUMBER COMPANY INFORMATION COMPANY NAME ADDRESS CITY STATE ZIP PHONE FAX EMAIL DELIVERY amp SETUP INFORMATION ORDERED BY CONTACT ON SITE CONTACT PHONE DELIVERY DATE READY TO USE BY CIRCLE ONE Between 8am 12pm Between 1pm 4pm any PICK UP DATE TIME PAYMENT INFORMATION CREDIT CARD NUMBER EXPIRATION DATE NAME ON CARD SIGNATURE OF CARDHOLDER amp ACCEPTANCE OF TERMS SEND FORM TO Markey s Rental amp Staging at the JW Marriott Attn M
40. ts The Bill of Lading is available at the service desk After your booth is packed labeled and ready to be shipped please return the completed Bill of Lading form to the service desk You must call your designated carrier with pick up information A CEMS representative will be available at show site for further questions HOW DO I OBTAIN A COPY OF MY FINAL INVOICE To obtain a final invoice usually available one week after the event closes contact our Exhibitor Service Department at rentals conventionandexpo net PAGE 4 Texas Bar amp Night Club Alliance August 16 17 2015 JW Marriott Austin Event Information CONVENTION EXPO Discount Deadline Friday August 7 2015 Show Colors Black amp Silver Show Carpet Facility is Carpeted Booth Information Substitutions are not permitted If you require alterations or additions please review the enclosed order forms No credit or refund will be given for items not used Each 10 x 10 booth will be provided with 8 tall backdrop drape tall side dividers 6 skirted table 2 chairs 1 7 x 44 ID Sign Event Schedule Subject to Change Exhibitor Move In Sunday August 16 2015 12 00PM 4 30PM Event Hours Sunday August 16 2015 5 00PM 9 00PM Monday August 17 2015 12 00PM 4 00PM Exhibitor Move Out Monday August 17 2015 4 01PM 9 00PM Freight Re Directed At Tuesday August 18 2015 8 00AM 3 00PM Shipping Information Material handling ch
41. uLLLLAep Ld Ss CONVENTION EXPO B E EXHIBITOR SERVICES EXHIBITOR PACKAGE Texas Bar amp Night Club Alliance JW Marriott Hotel Downtown Austin 110 East 2 Street Austin TX 78701 August 16 17 2015 Welcome Texas Bar amp Night Club Alliance Dear Exhibitor We take great pleasure in notifying you that CEMS has been selected as the Official Service Contractor for the Texas Bar amp Night Club Alliance We would like to take this opportunity to assure you that we will do our utmost to make this a successful and profitable event for you We offer a full range of services to assist you in maximizing the impact of your exhibit from rental packages to experienced labor for installing or dismantling your booth We are proud to be your partner Enclosed you will find important event information as well as order forms for services you may require Questions regarding shipping storage furniture graphics and labor should be directed to Exhibitor Service Department CEMS P O Box 6330 McAllen Texas 78502 956 702 4926 Fax 956 688 8339 Rentals conventionandexpo net Questions regarding the convention s policies space assignments display limitations and event schedules should be directed to Quincy Barnes Greg Magnon SMC Events 1802 NE 410 STE B 5 San Antonio TX 78217 Phone 210 832 8444 Fax 210 832 8228 Email guincy tbna org or greg tbna org Questions regarding the event venues poli
42. vered to the exhibitor s booth without guarantee of piece count or condition Material handling and additional surcharges may apply No liability will be assumed by CEMS for these shipments OUTBOUND SHIPMENTS A CEMS Bill of Lading is required on ALL outbound shipments CEMS Bill of Lading SAMPLE FROM TO Exhibitor Company Name Your company name Consignee Name Your company name or who you are shipping to Exhibit Facility JW Marriott Austin Consignee Address Destination address Event Street Address 110 East 2 St City State Austin TX Zip Code 78701 Destination City State Zip Code Exhibitor Name Phone Number Destination Show Name If shipping to another show Booth Number Show site contact name Show site contact number please provide show name and booth number FREIGHT CHARGES PAID BY CARRIER list carrier name Your company name Address Billing address for your company SS Other please list City State Zip Code METHOD Next Day 2nd Day Ground Attention Who s attention DELIVER BY DATE Please list any specific deliver by date Phone Number Email Address FREIGHT CHARGES Freight charges are prepaid Prepaid Company phone number Company contact e mail address unless marked Collect ee DESCRIPTION EXHIBITION MATERIAL WEIGHT 779 peen Fp DAR d 3 5 a Jeudi O pere Se OH Hom fe A CEMS Bill of Lading is required on ALL outbound shipments Blank Bill
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