Exhibitor Service Manual 2013
Contents
1. MAINT MAINT BAR mmm C Zz o o o 5 U Lr n 2 2 5 O 5 08 z Gy m 8 B 15 0 S a z A amp S RV CENTER A amp S RV CENTER amp S RV CENTER A amp S RV CENTER 12 x 75 15 x 65 12 x 55 ta 12x75 5 B 0081 318 a iy bam A re A amp S RV CENTER A amp S RV CENTER A amp S RV CENTER A amp S RV CENTER 12 X65 12 75 o 12x 75 lex v9 BRIDGES TRAVELAND BRIDGES TRAVELAND BRIDGES TRAVELAND m 4 12 X 65 Tr Ed m 12 85 1 2 Ter 157 tet e gt 0 L L 151 9 0 g BRIDGES TRAVELAND BRIDGES TRAVELAND BRIDGES TRAVELAND a la la le 12 x 75 12 x 75 12 x 75 88191518 GENERAL RV GENERAL RV GENERAL RV FS Hs 12 x75 o a 12 x 75 m 12 x 72. Exhibitor Service Manual 2013 MARVA FALL amp RVSHOW October 2 6 marvac org Suburban Collection Showplace Novi Michigan MARVAC 2222 Association Drive Okemos MI 48864 Phone 517 349 8881 4 Fax 517 349 3543 www Marvac org Table of Contents Admission Art Craft Display Notice of On Line Exhibitor Kit Booth Exhibitor Move In Carpet Complimentary Tickets Concessions Coupons Decorator Drayage Freight Handling Electrical Service Booth Vendor Form Exhibitor Booth Space Exhibitor Credential Form Exhibitor Show Passes Fire Regulations First Aid Floor Plan Food Giveaways Helium Balloons Hotel Reservations Insurance Janitorial Service Lost and Found Move out Music in Exhibit Area Parking Parking Pass Form Staging Map Public Relations Projection Sound Equipment RV Dealer Move In Schedule RV Dealer Regulations Security Show Dates and Hours Show Location Show Management Show Office Signs Smoking Telephone Service CO CO CO gt C General Show Information Admission Adults 9 00 Seniors 55 and over 8 00 Children 12 and Under Free Booth Exhibitors Move In Booth Exhibitors may move in starting on Tuesday October 1 2013 from 9 00 am 5 00 pm Move in must be completed by 1 00 pm on Wednesday October 2 2013 Move in will not be permitted through the lobby or pre function spaces This rule will be s
3. Get Exhibitor Kit Enter Event Code 220873 Advance Order Deadline September 23 2013 by 5 00 p m Exhibitors are not required to use the services of Art Craft Display Inc You may bring your own table chairs carpet etc Drayage Freight Handling Art Craft Display Inc is the exclusive drayage and freight handling company for the Suburban Collection Showplace Access forms at www artcraftdisplay com All freight must be received prior to Monday September 30 2013 by 12 00 noon Electrical Service RV Dealers 20 AMP electric service will be provided for recreation vehicles in your display Booth Exhibitors Booth Exhibitors will be provided one 15 AMP outlet for each 10 x 10 booth Please complete the attached form on Page 11 if you need electrical service in your booth If you require additional electrical service please use the attached SHOW POWER PLUS FORM that can be accessed through the Art Craft Display Notice of On Line Exhibitor Kit Exhibitor Booth Space All exhibitors have contracted for their space from Show Management All exhibitors must remain in the confines of their space and have their displays manned throughout the show hours Booth displays shall not be more than eight feet high in the rear and any side wing of the display cannot extend more than four feet high Show management provides the pipe and drape for the back and side panels of each booth You may bring your own tables ch
4. At no time will exhibitors be allowed to adhere anything to the walls or columns Exhibitors will be strictly prohibited from using any unauthorized style tape or adhesive substance within the facility Absolutely no tape will be allowed on the walls and columns and only the specific acceptable types will be used on the floors Duct tape plastic double sided tape and masking tape are strictly prohibited Only cloth backed carpet tape will be allowed You can purchase the proper tape from the Art Craft Display Service Desk during show move in Price signs may not be hung in display areas or promotional literature distributed for any new manufacturer s product other than that which is physically displayed in the show Used unit signs are subject to the approval of Show Management Manufacturer s signs listing names of dealers shall be limited to only those dealers or distributors exhibiting in the show Price signs and printed matter shall show only one price whether or not that price is a special or show sale In addition a sign showing the original manufacturer s suggested retail price will be allowed Any dealer identification signs must be placed within the dealer display area No signs may be placed over or within the common show aisles Smoking Smoking in the building is prohibited and will be strictly enforced You must smoke outside within the proper areas only Exhibitors will not be allow to prop open any doors to go outside and
5. have guards on site to allow staging through the evening Move In Schedule Monday September 30 2013 Move in for the show will be divided into two zones Hall will use overhead doors 2 amp 85 for entering with recreation vehicles Hall will use overhead door 7 for entering and exiting with recreation vehicles and tow vehicles See attached floor plan MARVAC staff and show security will be on hand to provide further instructions MOVE IN DEALER TIME Hall A Overhead Doors 2 amp 5 American RV 8 00 AM General RV Aisles 600 amp 700 7 00 AM H amp W Motorhomes 11 00 AM Holland Motor Homes 12 30 PM M amp M Camping Center 9 30 AM Midway RV Center 11 30 AM National RV Detroit 1 00 PM Terrytown RV Center 12 00 PM Veurinks RV Center 11 45 AM Vicars Trailer Sales All Aisles 7 00 AM Westland Camping Center 10 00 AM Hall B Overhead Door 7 A amp S RV Center 7 00 AM General RV Aisle 800 7 00 AM General RV Aisles 900 amp 1000 11 00 AM Lloyd Bridges Traveland 8 30 AM RV Dealer Regulations The safety regulations at the Suburban Collection Showplace are very strict Your dealership display must have a minimum walking area between units of 8 feet Displays must have two 2 entrances on egress routes The Fire Marshall requires that each display feels open to visitors and attendees cannot be trapped in a display area The travel distance within the exhibit booth to an exit access aisle shall no
6. 5 5 e 215 5g 0001 315 cone BE GENERAL RV GENERAL RV GENERAL RV lz lela 69 12 x 75 12 x 75 12 75 wer E GENERAL RV GENERAL RV GENERAL RV 111228 121x75 8 a 1218 75 12x75 e e l O GIE en E k 006 FIsi 9 0 Aisk GENERAL GENERAL RV GENERAL RV ens nn 12 x 75 o 12 x 75 121 75 GENERAL RV GENERAL RV o o o o ag 12 x 78 G NERAL RV li 12 75 6 3 12 x 75 TE 12 75 ae l Aish 2 008 JISIY E GENERAL RV Js GENERAL GENERAL RV 2 12 x 122 12x75 12 x 75 2 CB B GENERA RV 5 7 GENERALRV dy GENERAL RV o 12 12 x 75 a 12 x 75 12 75 147 Aisle o 00 31SlV aii GENERAL RV GENERAL RV t2 x 751 o GENER RV 129 75 4 12 x 75 12x75 amp GENERAL RV GENERAL RV izgx75 GENERALRV 12 x 75 a 12 x 75 ea 12x 75 009 SW 1047 Aisle 3 m m GENERAL RV m GENERAL RV m 12 75 Ome RV 12 x 75 12 75 12 x 75 27 a NATIONAL RV M amp M CAMPING M amp M CAMPING 12 x 75 12 x 75 D 12 x 78 an 12 x 75 005 JIS ae m m 2 NATIONAL RV 45 M amp M CAMPING M amp M CAMPING 12 x 75 12x75 12 75 12 75 NATIONAL RV VEURINKS H W MOTORHOMES 12x75 12x75 12 75 m 12 x75 009 TIS ow 3s TERRYTOWN HOLL ND ds VEURINKS MOTOR HOMES 8 12x75 12x75 12 x75 12 x75 z TERRYTOWN i 2s WESTLAND CAMPI
7. AGE A DIVISION OF ART CRAFT SERVICE GROUP 12 Camper amp RV Show October 2 6 2013 SUBURBAN COLLECTION SHOWPLACE Novi MI Parking Pass Request Form There is sufficient parking space at the Exhibit hall for both exhibitors and consumers however exhibitors MUST PARK ONLY AT THE BACK OF THE BUILDING NORTH END As a benefit to exhibitors you may purchase a FIVE DAY PARKING PASS for only 12 00 This represents a 50 savings over the regular daily parking fees This parking pass will permit your vehicle to enter and leave the Suburban Collection Showplace lots at will during the five days of the show There is no charge for parking at the Suburban Collection Showplace during Move In amp Move Out Faxed and mailed orders will not be accepted after Move In begins on October 1 2013 They will have to be purchased on site at the Service Desk However the discounted price will still apply up to the opening of the show on October 2 2013 Regular rates will apply once the show has opened kkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkk Mail to BoCo Enterprises Inc c o Suburban Collection Showplace 46100 Grand River Dr Novi MI 48374 or Fax form to BoCo Enterprises Inc Suburban Collection Showplace 248 380 3005 am purchasing FIVE DAY PARKING PASSES for Camper amp RV Show 2013 to the undersigned E
8. NG WESTLAND CAMPING amp 12 x 75 12x75 12 x75 12 x75 9 006 315 2 TERRYTOWN MIDWAY RV do WESTLAND CAMPING jc WESTLAND CAMPING 12 x 75 12 x 75 12 x 75 12 x 75 J TERRYTOWN AMERICAN RV da AMERICAN RV da z 12 75 12 75 12 x 75 12 75 002 JISIY 225 TERRYTOWN AMERICAN RV AMERICAN RV AMERICAN RV 12 x 75 12 x 75 3 12 x 75 Lis 12 x 75 pH 5 VICARS VICARS dino o VICARS d 12 x 75 1271 75 ER 12x 424 3 001 ISV lee 2 VICARS VICARS VICARS yor VICARS ed gt II XE gt a rA A lt q ha Information Collection Kiosk Suburfam This floorplan has been designed to be used exclusively by Art Craft Display Inc and their clients D GOIN 7 30 13 248 380 0843 D 21 PILLAR 28 FLOOR POCKET 8 PILLAR W FIRE EXSTINGUISHER o DO NOT BLOCK EXTINGUISHER IS LOCATED ON NORTH SIDE OF PILLAR 15 7 Michigan Lottery E a 8 5 15 16 3 223 25 Michigan Lottery zm i 5 General General RV Nowicki s Sausage Sunny Brook 9 1 4 1 7 22 Spring Lake General RV General RV Greenwood Acres Duck Creek 4 _ ferte tue penes 27 Hitch House 1 0 1 3 1 8 21 Morgan Stanley Indigo Bluffs DNR MOR ryde Waldenwoods g ot
9. airs carpet etc or use Art Craft Display Inc for decorating needs Please see enclosed service forms Recreation vehicles are not allowed in booth space unless prior approval has been given by the MARVAC Board of Directors The advertising or selling of recreation vehicles from booth space locations is strictly prohibited Exhibitor Show Passes 2013 MARVAC Exhibitor buttons will be provided to each exhibiting company Please list the names of those working in your display area and return the Exhibitor Credential Form by September 27 2013 or fax to the Association Office at 517 349 3543 Fire Regulations Exhibitors are prohibited from bringing in flammable materials that will be used for decorating or advertising in the facility All such materials to be used for decorative or advertising purposes must first be treated with a flame retardant and such use shall be in accordance with all applicable federal state and municipal fire and safety rules and regulations All flammable liquids and gasses are prohibited without prior written consent from the Suburban Collection Showplace Poster board signs are allowed but should be taped to a unit or other flat surface and should not be hung free from backing Trees shrubs and plants must be live and not cut No open flame or gasoline is permitted in any booth or exhibit area Fuel tanks and gas tanks must be locked All battery cables must be disconnected after the unit is placed in the display spac
10. e Fuel tanks in motorized vehicles must be as close to empty as possible Propane tanks must be new and empty First Aid A first aid kit is located in the Show Office Food If you plan on having any type of food samples used as part of your display you will need to call the Oakland County Health Department for a proper license If you are selling any type of food item you must get prior approval from the Suburban Collection Showplace Giveaways Raffles auctions or giveaways of any kind including food items are not allowed without advance permission from Show Management Helium Balloons The Suburban Collection Showplace does not allow helium tanks inside the building or on the premises Exhibitors with prior approval can have helium balloons to decorate their booth but not to hand out to attendees A retrieval charge will be applied to retrieve balloons from the ceiling Hotel Reservations Hyatt Place Hotel 46080 Grand River Ave Novi Michigan 48374 Phone 248 513 4111 option 0 109 99 plus tax Group Name Camper amp RV Show Call by September 20 2013 Insurance All exhibitors must provide insurance coverage for personal injury and property damage liability to cover themselves and their property at the show The exhibitor must provide insurance coverage for bodily injury liability with limits of at least 100 000 per person 1 000 000 per occurrence and property damage liability of at least 100 000 p
11. e reet Soaring Eagle gt 1 1 1 2 gt 1 9 2 0 gt Lake Huron Campground T T 00 Heartland Woods Waldenwoods LOC Credit Union Riverstone Outdoor Adventures Word of Life FL RV Park Concession Seating 30 2 o 2013 Fall Detroit Camper amp RV Show
12. er occurrence to cover themselves and their property at the show along with Workers Compensation coverage Insurance protection against fire theft or damage to the exhibitor materials must be carried at the exhibitor s expense The exhibitor agrees to protect and hold harmless the Show Show Management and the Suburban Collection Showplace from all claims which might arise inside or outside of the show property Please do not forget to submit your proof of insurance to the MARVAC office prior to show move in Janitorial Service Exhibitors are responsible for the cleaning of the total area within their display space All aisles and other common areas will be maintained during show hours and will be broom swept after the show each day by the show contractor Drums will be placed at frequent intervals and near concession areas Each exhibitor is responsible for the cleaning and dusting of their products RV s exhibit space or booth area Lost and Found Show Management maintains a lost and found at the Show Office If you find items that were left within your display area please turn them into the Show Office Move Out for All Exhibitors Move out is Sunday October 6 2013 at 6 00 p m RV Dealers follow the move in schedule in reverse last in first out exhibitors must be prepared to move out Sunday evening The staging area will be available Monday October 7 2013 until 5 p m Note RV Dealers All vehicles must be staged
13. mp RV Show October 2 6 2013 Suburban Collection Showplace Dear Exhibitor Art Craft Display Inc has been selected by your show management to serve as the Official Exhibition Service Contractor for this event The following items are included as part of your booth fees paid to show management Provided by Art Craft Display 3 and 8 High Booth Draping Your Exhibitor Kit is available on our website for download or for online ordering if you require additional items that are not listed above If you do not have internet access Art Craft Display can fax or mail the kit to you by calling 248 380 0843 Go to the following website www artcraftdisplay com On the Home Page click on Exhibitor Kit Enter Event Code 220873 PLEASE NOTE e Read the enclosed Payment Policy form thoroughly e Assess your show needs carefully e Avoid unnecessary delays and save valuable time and money by following all instructions contained herein TO QUALIFY FOR ADVANCE RATES YOUR ORDERS WITH PAYMENT MUST BE RECEIVED BY us BY September 23 2013 by 5 00 p m SEVEN 7 DAYS PRIOR TO FIRST MOVE IN DAY SOME EQUIPMENT OR SERVICES MAY REQUIRE MORE THAN 7 DAYS LEAD TIME PLEASE SEE APPROPRIATE ORDER FORMS FOR ACTUAL DEADLINES If we can be of any further assistance please contact us General questions can be directed to detroit artcraftdisplay com We are looking forward to being of service to you THANK YOU FOR YOUR PATRON
14. nclosed is my payment for 12 00 each Payment Info Please Print Clearly Final receipts invoices will be emailed to this address or sent via US mail Exhibitor Co Name Contact Address City State Zip Telephone Fax Email Check Payable to BoCo Enterprises Inc Visa MasterCard Discover Am Exe Card Account Number Please List All Numbers On Card Expiration Date Required CARDHOLDER Signature Print Note to Exhibitors Your electrical needs and parking passes are ordered through BoCo Enterprises at the Suburban Collection Showplace Therefore for your convenience only one check or one credit card is needed for payment of both 13 7 j ji ih H FH ud inl n i ben wet Fe ad Pt hy Es H i 2111 P S i 4 7 5411 eo LAN p CRT NTT a 77 2 v Ij Pht ih Hier 11 i H d 5 H ii ii mui posi Title Exposition Convention and Conference Center North side of Grand River between Taft and Beck Roads 16 City of Novi Oakland County Michigan 10 67 Jaquiaydag uo urd 00 Jaye s1odure MARVAC FALL CAMPER amp RV SHOW 2013 OCTOBER 2 6 2013 SUBURBAN COLLECTION SHOWPLACE E MAINT
15. outside the building before transfer to dealer lot begins Please refer to the attached diagram for special designated staging areas for move in and move out Music in Exhibit Area Federal law protecting the creators of copyrighted music requires that a license be obtained to use copyrighted music in meetings seminars general stage presentations and in exhibitors booths Therefore copyrighted music will not be allowed by any of our exhibitors Parking Exhibitors All exhibitors will be required to park in the northwest parking areas and enter the Hall B entrance ONLY All parking on the south and east sides of the building will be reserved for event attendees A FIVE DAY PARKING PASS is available for only 12 00 This represents a 5096 savings over the regular daily parking fees This parking pass will permit you to enter and leave the Suburban Collection Showplace at will during the five days of the Camper Show Parking is free during move in and move out days Please refer to the Notice of On Line Exhibitor Kit for the Parking Pass Request form Public Parking Parking is available at the Suburban Collection Showplace at a cost of 5 00 per vehicle RV Parking Overnight Accommodations Overnight RV parking is available For more information on costs and location please contact Suburban Collection Showplace Management at 248 348 5600 Trucks and Trailers Company owned trucks and trailers with company signage must be parked at the no
16. rthwest corner of the exhibitor parking lot Public Relations All public relations materials should be sent to Beth Monicatti Blank All Seasons Communications 5455 34 Mile Rd Romeo Michigan 48065 The phone number is 586 752 6381 Beth Monicatti Blank will be available during the show to provide exhibitors with information about the PR and advertising campaign All exhibitors are encouraged to supply All Seasons with news releases pictures and any newsworthy materials they have regarding their products or business Projection Sound Equipment Audio visual equipment may be rented through the Art Craft Display Inc Please use the Art Craft Display Inc On Line Exhibitor Kit form RV Dealers Move In Staging Area There will be three general staging areas Dealers who will move in at overhead door 5 should stage in the northwest section of the exhibitor parking area in the visitor lot on the south side of building Dealers moving in at overhead doors 7 shall stage in the northeast corner of the parking lot located on the east side of the property or in the visitor lot on the south side of building See attached map Staging Date amp Hours RV Dealers may stage their vehicles on Sunday September 29 2013 beginning at 5 00 p m Please Note There is a public show at the Suburban Collection Showplace on September 29 2013 We cannot stage units at the Suburban Collection Showplace until Sunday starting at 5 00 p m We will
17. smoke This is a violation of the fire ordinance Internet Service Exhibitors must make arrangements for Internet service through Show PowerPlus Use the Art Craft Display Notice of On Line Exhibitor Service to access the forms for Internet service EXHIBITOR CREDENTIAL FORM 24 Annual Fall Detroit Camper amp RV Show October 2 6 2013 BUSINESS NAME PERSON COMPLETING THIS IFORM Please list the employees working your exhibit area Total Exhibitor Buttons Please mail to MARVAC 2222 Association Drive Okemos Michigan 48864 or fax to 517 349 3543 by September 27 2013 Please remember that exhibitor buttons are to be used for exhibitors only Anyone using an exhibitor button for general admission will be asked to leave and the button will be confiscated by Show Management A fine or penalty may result for the exhibitor who has issued the button 10 IMPORTANT BOOTH VENDORS ELECTRICAL FORM Electricity is included with each 10 x 10 booth If you require electricity for your booth please complete the form and return by September 27 2013 Company Name Person completing this form need electricity in booth Mail to MARVAC 2222 Association Drive Okemos MI 48864 or fax 517 349 3543 11 Art Craft Display Inc 46350 Grand River Avenue Suite B Novi Michigan 48374 248 380 0843 Fax 248 380 0848 www artcraftdisplay com Re MARVAC Detroit Fall Camper a
18. t be greater than 50 feet All parts of those recreation vehicles on display must be inside the described dealer space If you have questions about your display plan please call the Association The vehicles on display can be 2013 2014 model years All vehicles must be untitled Security Every attempt is made to protect the property safety and rights of our exhibitors and attendees However it is also expected that exhibitors will take all reasonable precaution to protect their own valuables Security guards will be on duty during move in show days and move out Show Dates amp Hours Wednesday October 2 2 00 p m 9 00 p m Thursday October 3 2 00 p m 9 00 p m Friday October 4 2 00 p m 9 00 p m Saturday October 5 11 00 a m 9 00 p m Sunday October 6 11 00 a m 6 00 p m Show Location Suburban Collection Showplace 46100 Grand River Novi Michigan 48374 248 348 5600 www suburbancollectionshowplace com Show Management MARVAC 2222 Association Drive Okemos Michigan 48864 Phone 517 349 8881 Fax 517 349 3543 Email Bill Sheffer bsheffer mmhrvca org or Darren Ing ding mmhrvca org Show Office MARVAC Staff will be available at the Suburban Collection Showplace during move in show hours and move out to assist exhibitors You may contact Bill Sheffer Show Director at 517 719 6909 or Darren Ing Assistant Director at 517 719 6897 Signs All signs and banners must be hung only by authorized personnel
19. trictly enforced by Security and Suburban Collection Showplace personnel Any booth exhibitor with a vehicle or a large display should contact show management for early move in arrangements Carpet Aisle carpet will be installed on Tuesday evening October 1 2013 Complimentary Tickets Each RV Dealer will be provided 100 complimentary tickets and each booth vendor will receive 20 complimentary tickets Additional complimentary tickets may be purchased at a discounted cost of 4 50 each Complimentary tickets will be mailed prior to the show Concessions Concession areas are located in the Suburban Collection Showplace providing a wide range of food and drink items Every effort will be made to discourage people from taking food into the RV s PLEASE NO FOOD OR DRINK signs are available free at the Show Office Coupons 1 00 off coupons will be made available on the MARVAC website Big Boy restaurants NAPA Auto Parts Stores participating MARVAC members and for Liking us on Facebook 2 00 discount tickets can be purchased at Home Depot prior to the show The coupon will be good for all days and will apply to both adult and senior ticket prices Decorator Art Craft Display Inc is the exclusive decorator for the Suburban Collection Showplace To arrange for furniture rental carpet drayage freight handling audiovisual requirements etc please go to the following website www artcraftdisplay com On the Home Page click on
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