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Show Guide Deadline Approaching

1. y JE L F Jack lew la Green HE i Egg aa E i Daniel s Cook OfF STR DEMONBREUN S DEMONBREUN STREET d E pz far us E Competition NA Pavilion HE E MAIN AISLE 97 DEMO Lid B y r E E gt 1 2 _ L f men as 9 F El TERRACE OPEN EXIT TO e 2 2 2 2 2 2 4 OUTDOOR E BURN 2 o o o o o o o o o o o o o o o ON LEVEL 1 El ESAS Cc S gt UU gt EXHIBIT HALL CONCOURSE SSS Se Bie Sieg toe EXHIBIT HALL IS ON LEVEL 3 OF CENTER gt BAL RCOM RENO ES ITRANC e E
2. fueled appliances however must supply their own fuel Outdoor exhibitors must complete the enclosed form to include all burning appliances and fuels HPBA will supply propane pellets and charcoal free of charge to those exhibitors submitting their form by December 31 Additional Indoor and Outdoor burning requirements are available online at http hpbexpo com exhibit e xhibiting rules regulations as well as in the online Exhibitor Service Manual EXHI BI TOR SERVI CE MANUAL AVAI LBLE ONLI NE The HPBExpo 2015 Exhibitor Service Manual is now available online accessible at http hpbexpo com exhibit e xhibitor service manual All exhibitors need to review the complete manual Click on the Review Exhibitor Service Manual Now link on the above page and you will be taken to Freeman Online where the ESM is housed There in the upper left corner you will click on the drop down menu and MOVE IN amp MATERI AL HANDLING NOTICE All shipments received warehouse convention center outdoor burn will incur a material handling fee by our general contractor Freeman Exhibit materials that can be hand carried in one trip by the exhibitor will not incur material handling fees Dollies hand trucks or other means of wheeled transport are not permitted for hand carry Cars mini Ej Facebook HPBExpo choose Forms amp Brochures This link will outline every document for the ESM divided into
3. if needed Company Name Contact Name Phone Fax E mail Address Outdoor Booth Outdoor Booth Size X OR Square Feet Q PROPANE TANKS Total Number of LP Appliances Tank Size Requested ___Ib HPBA supplying tanks Circle One Yes No APPLIANCE S BTUS HOUR APPLIANCE BTUS HOUR IS ION LS IE ISO IO IA EE s FONOS EEG EE for more than 12 appliances please include separate list O PELLETS Number of Appliances Total number of bags needed daily 40 pound bags Q CORD WOOD Number of Appliances Quantity needed daily logs Size Requested LY CHARCOALA Number of Appliances Quantity needed daily LU OTHER fuels being burned Q COOKING Yes _ No If yes describe eee See online Exhibitor Service Manual for complete Outdoor Burning Requirements to ensure your booth and appliances meet expectations Propane pellets cord wood and charcoal are delivered to your booth and changed out FREE OF CHARGE by HPBA if ordered in advance via this form We cannot guarantee availability of a specific type or brand of pellet charcoal or cord wood If you require a specific type manufacturer or brand we suggest shipping your own supply Other fuels must be supplied by the exhibitor however this form should still be completed and returned for approval to burn Please send or fax this completed preliminary form as soon as possible to Hearth Patio amp Barbecue Association Attn Exhibits 1901 North Moo
4. Limit 5 entries per company unless additional products are submitted as Vesta Award entries B Eligibility 1 Entries are limited to those firms exhibiting at the HPBExpo 2015 2 To qualify as a new product the submitted entry must have been introduced to the marketplace after the HPBExpo 2014 March 6 8 2014 The product must also be displayed in the Exhibitor s 2015 booth Prototypes and mockups are not acceptable and will not be displayed in the New Product Pavilion A Poster Display of the product may be displayed in the New Product Pavilion in place of actual product see E 1 Exhibitors are responsible for supplying Poster Display onsite at the convention center C Attendees Choice Awards 1 Each product displayed in the New Product Pavilion will be an eligible entry for the HPBExpo 2015 Attendees Choice Awards Attendees will vote for their choice for most marketable new product in both Hearth and Outdoor Living product categories Winners will be announced at HPBExpo on Friday March 6 D Limitations 1 Any literature displayed with the product must remain within the allotted space for the product see G 1 2 Product display does not require exhibitor staffing Entry Dimensions The dimensions of each entry set forth on the New Product Pavilion Entry Agreement shall be as the entry will be positioned for display For 3x3 table top entries the product and display materials must fit within a 3 D x 3 W space and can
5. a ES CONVENTION CENTER No Nat Ges Burning in Hall A No Nat Gas Burning in Hall A ol A Jm CE ATAN t HR El STORAGE el ae Are 3 LEG te A LEC Hall D A a cd Hall Hall A AER NAT EXHIBIT HALL IS ON LEVEL 3 OF MUSIC CITY CENTER L IS ON LEVEL 3 OF MUSIC CITY CENTER A S H Ni E E gi E p a V Js xn 4 LL aes es LOADING DOCK LOADING LOADING DOCK veL 2 ar af a H Ot a e o Headquarter ote Natural Gas Burning Appliances Must Be Within Burn Area Outline is OMNI HOTEL FRONT ENTRANCE OULEVA
6. i z F LES py ATT CAT 7 Fam Er 7 gt TR 3 Pli t M O Dp lt da PACTA IP of WIL i A YY L ies A ad Lo o 3 No Nat Gas Burning in Hall A Hall A No Nat Gas Burning in Hall A E g us i kg T B Bakik a Blue p Egas y So s M amp G y Molen ody za 9 o 8 a 8 o 8 n E LJ Corpezation Rhino Works DuraVent Fore Famer cee me g ate E g ta 5 wea a E ow pom o a a o o a 1 E au for Pacte E 7 3 Stove Energy lo iz E Company Fireplace SS pr 8 Productes s D D a E 8 2 I E Mo Not Cas Buming in Hal A No Not Gos Boring in HolL A J Fropiaco mem 7 m a a ICC Sger a o o a o o a fb Grills HOLD Lic ag Vermont Travis s o Empire A Castings ive k hye g ed T Comfort _ Group el Industries ee ras A s i rems E Valor F Products Mendota ri aa g ree feat ea ap Jere o 0 al o 0 al a O harias Blaze Ea Onward l te Kng 0 Manufacturing a 82 o 8 a s o a z Industries z E Inc Lt bl s 5 No Nat Gas Burning in Hall A No Nat Gas Burning in Hall A 8 a EA om cay mm E a 7 a a Jus amp n Affiliates Membi Serdcos a FREEMAN Esibitor nt a m Sorice E IL Res aurant 7 at a mha o a E a A Desk f Concessions Empire Rogener ae E piace ES A Seating Comfort JAT rere a m Products sme s gt Ya i 0 s o a Systems s aat amp g or s o Professional Neth ven E s D a o D a sm D s ly s D a oj EXIT OMNI HERE FOR y S Roby et Gi aranea Payee el
7. al EXpO 2015 HPBExpo MARCH 4 7 2015 MUSIC CITY CENTER NASHVILLE TN HPBExpo com Show Guide Deadline Approaching The deadline for digital booth changes to appear in our printed Show Guide is coming up after the holidays on January 7 Exhibitors are responsible for entering digital booth details Information from past shows often does not carry over to the new digital booth so be sure to login and enter update all of your information The digital booth is a complimentary feature in which exhibitors can promote products brands and press releases add logos and photos and more Attendees will see all of this information when they view the interactive floor plan posted online at www hpbexpo com Business card information product categories company profiles and URLs brand lists and company contacts will be pulled from this online listing and used for our printed Show Guide distributed onsite in Nashville If this information is missing from your digital booth you will miss out on exposure in the printed Show Guide Go to http bit ly 15HPBexlogin URL is case sensitive Choose your company s exhibit name then enter your password Company ID as indicated in past communications Holidays HPBExpo Show Management wishes you and yours a very merry holiday and a happy new year NEW PRODUCT PAVILION DEADLINE FOR SHOW GUIDE The New Product Pavilion is back for HPBExpo 2015 a
8. appropriate sections View download and print select documents or the entire manual Please note that some documents require exhibitors to sign in with a Freeman Online user name and password If you do not already have an account with Freeman Online one can be created by clicking on Login in the upper right corner of the vans small pick up trucks full size vans and large pick up trucks requiring use of the dock area will be unloaded by Freeman for per vehicle load fee Vehicles larger than a large pick up truck including those with trailers will be unloaded at the main dock at the published per hundred weight rates posted in the Service Manual Tutorials a Twitter HPBExpo page then go to Not Registered and Click Here to Register Enclosed in this Bulletin is a copy of the ESM Table of Contents for a quick review of what information and order forms are available Please note that Freeman s online discount deadline is February 9 2015 Be sure to check order forms from other approved vendors for their deadlines for Material Handling and Minimizing Expenses are both available online at www freemanco com MatHand amp www freemanco com MinExp The Freeman Warehouse deadline is February 23 2015 Exhibitors delivering directly to the show site must follow the move in schedule outlined in the Exhibitor Service Manual New Product Pavilion 8 Attendees Choice Awards He
9. arth Patio A Barbecue EXPO MARCH 4 7 2015 MUSIC CITY CENTER NASHVILLE TN HPBExpo com NEW PRODUCT PAVILION Product registrations for the New Product Pavilion can be entered online at http www hpbexpo com click on Exhibitors and New Product Attendees Choice Entry Products must be NEW introduced to market AFTER HPBExpo 2014 Complete Rules for Entry included in this document and posted online with entry form Entry Fees 3x3 Table Top 325 3x6 Table Top 400 Free Standing Floor Space size varies 400 NPP ACA Entry Deadline for showcase in Show Guide January 5 2015 NPP Entry is required to be a contestant for Attendees Choice Awards ATTENDEES CHOICE AWARDS Each product displayed in the New Product Pavilion will be an eligible entry for the 2015 Attendees Choice Awards Attendees will vote for their choice of most marketable new product in each of the following categories e Hearth Who will be the Next e Outdoor Living Winners revealed at HPBExpo WINNER FOLLOW HPBEXPO GIO MARCH 4 7 2015 MUSIC CITY CENTER Hearth Patio amp Barbecue Association NASHVILLE TN 1901 North Moore Street Suite 600 HPBExpo com fi Me ia T e aa a Arungton Virginia 0839 Rules for Entry New Product Pavilion amp Attendees Choice Awards Tel 703 522 0086 Fax 7039 527 0548 HPBExpo 2015 March 5 7 A Product Submissions 1 Each unit in a product line is considered a separate entry
10. ed with our event While other hotel resellers may contact you offering housing for your trip they are not endorsed by or affiliated with the show Beware that entering into financial agreements with non endorsed companies can have costly consequences EXHIBITOR HOUSING BONUS Exhibitors that reserve housing through onPeak will receive 5 additional Priority Points for 2016 booth selection Receive another 10 Priority Points for 2016 if 50 or more room nights are booked Reservations must be made prior to January 5 2015 for priority point bonus THE HOTTEST INDOOR OUTDOOR LIFESTYLE PRODUCTS COME TO NASHVILLE IN 2015 Hearth Patio amp Barbecue Association 1901 North Moore Street Suite 600 Arlington Va 22209 Phone 703 522 0086 Fax 703 522 0548 MARCH 4 7 2015 al Music crry CENTER Indoor Burn Area T Hearth Patio amp Barbecue NASHVILLE TN Ihe 3 li EY WAN HPBExpo com 2015 E or Exhibitors requesting to burn appliances on the INDOOR show floor must submit this form as soon as possible Please be as accurate as possible so that we may adequately serve you It is very important that this form be completed and returned to HPBA by December 31 2014 Updates may be submitted after this deadline if needed Company Name Contact Name Phone Fax E mail Address Indoor Booth Indoor Booth Size X OR Square Feet Q INDOOR NATURAL GAS In addition to this form please complete and s
11. established for the New Product Pavilion amp Attendees Choice Awards These rules are for the protection of the Exhibitors products and are designed to result in the display the products in the most professional business like setting 3 Space is limited and eligible products will be accepted on a first come first served basis re Wd S3 HPBExpo E Hearth Patio Barbecue MARCH 4 7 2015 O MUSIC CITY CENTER NASHVILLE TN 2015 HPBExpo com EXHIBITOR BADGE REGISTRATION Go to http www hpbexpo com and click on REGISTER NOW Exhibitors must enter a six digit Member ID Company ID to access the registration Dashboard gt All exhibit booth personnel must register for an expo badge in order to enter indoor outdoor exhibits and attend education Education options are available for selection through the online process gt The booth reservation process does not register individuals for badges gt Exhibitor badge allotment can be used only for that exhibitor s employees and family customers need to register as an attendee under their company name EXPO BEFORE AFTER BADGES MARCH 2 MARCH 2 Member COMP allotment badges Free Free Additional badges over COMP allotment 50 each 75 each Non Member Badge 75 each 75 each Member and Non Member Exhibitors receive 2 COMP badges for every 100 sq ft of booth space purchased Member Exhibitors receive an additional number of COMP badges based on their level of me
12. harmless from any claims demands suits liabilities damages losses costs reasonable attorneys fees and expenses which result from or arise out of or in connection with a Exhibitor s participation in or presence at the New Product Pavilion b a breach by Exhibitor of any agreements covenants promises or other obligations under this Agreement c any matter for which Exhibitor is otherwise responsible under the terms of this Agreement d any violation or infringement or claim of violation or infringement of any law or ordinance or the rights of any party under any patent copyright trademark trade secret or other proprietary right e any libel slander defamation or similar claims resulting from the actions of Exhibitor f harm or injury including death to Exhibitor or Exhibit Attendees and g loss of or damage to property or the business or profits of Exhibitor whether caused by negligence intentional act accident act of God theft mysterious disappearance or otherwise N Exhibitor Agreement 1 Exhibitor agrees that the terms and conditions of the Application amp Contract for Exhibit Space applicable to Exhibitor s 2015 HPBExpo exhibit booth s including without limitation the insurance requirements set forth therein shall also be applicable to Exhibitor s entry ies and participation in the New Product Pavilion 2 HPBA solicits and anticipates the cooperation of all participating Exhibitors in abiding by the rules
13. mbership THE HOTTEST INDOOR OUTDOOR LIFESTYLE PRODUCTS COME TO NASHVILLE IN 2015 Hearth Patio amp Barbecue Association 1901 North Moore Street Suite 600 Arlington Va 22209 Phone 703 522 0086 Fax 703 522 0548 WG HPBExpo Hearth Patio Barbecue MARCH 4 7 2015 E xX O MUSIC CITY CENTER p gt NASHVILLE TN 2015 HPBExpo com EXHIBITOR HOUSING RESERVATIONS Go to http www hpbexpo com and click on REGISTER NOW gt We ve negotiated travel discounts and secured a limited number of reduced rate hotel rooms to make your trip to Nashville affordable Through the travel experts at onPeak rooms at the group rate are limited and available on a first come first served basis Book early for best selection and price Best Rate Pledge Support The Show We comparison shop to ensure our rates remain Commissions normally paid to travel sites go to the lowest the association lowering overall costs Pay Delay Flexibility Ease your commitment book now pay later Plans change Housing lets you make No Fees adjustments without penalty Escape from booking change and cancellation fees Need Help View our Freguently Asked Questions for more information about housing To contact onPeak by email submit our online form or call us toll free at 800 388 8819 or domestic at 312 527 7300 Beware of Unauthorized Hotel Solicitations Note that onPeak is the only official housing company associat
14. nd space is still available Entries received by January 5 will be showcased in the printed Show Guide distributed onsite in Nashville Space will be sold on a first come first served basis and is available in 3x3 table top 3x6 table top or freestanding floor space size varies See the enclosed flyer for pricing and rules Each product displayed in the New Product Pavilion will be an eligible entry for the 2015 Attendees Choice Awards for either Hearth or Outdoor Living categories In addition to the Pavilion product display companies are required to display the entered product within in their booth New Product Entry pennants will be provided for products displayed within the booth space to remind attendees to visit the Pavilion and cast a vote EXHIBITOR BULLETIN Your source for Expo 2015 news and information Nov December 2014 Issue 4 Inside this issue Show Guide 1 Deadline Approaching New Product 1 Pavilion Deadline Indoor Outdoor 2 Burning Forms Due HPBA Membership 2 Reminder Exhibitor Service 2 Manual Online Marketing Tools 2 Move in Material 2 Handling Notice gt BADGES amp HOUSI NG See the enclosed flyers for badge registration and housing reminders Reserve housing by January 5 to be awarded additional priority points for 2016 booth selection Hearth Patio amp Barbecue Association 1901 North Moore Street Suite 600 Arli
15. ngton Va 22209 THE HOTTEST INDOOR OUTDOOR LIFESTYLE PRODUCTS COME TO NASHVILLE IN 2015 mL 3 ts A aor lt i ae as h E e 7 Ma Phone 7 03 522 0056 Fax 1 03 522 0548 ULLI ma Hana Fatio amp paid Expo Hearth Patio amp Barbecue Association 1901 North Moore St Ste 600 Arlington VA 22209 Amy Jackson Exhibits Manager amyjackson hpba org www hpbexpo com HPBA Membership Reminder e Exhibitors are reminded to renew or join membership with HPBA by January 5 2015 to maintain the member exhibit rate www hpba org Marketing Tools Visit www hpbexpo com exhibit m arketing to review all of the Marketing Tools available to exhibitors Exhibitor listings Sponsorships amp Advertising and External Marketing options are all outlined here Be sure to take advantage of the complimentary Invite A Customer email marketing campaign as well as the Company Website Widget both accessible on this page FOLLOW HPBEXPO INDOOR amp OUTDOOR BURNING FORMS DUE BY DECEMBER 31 Exhibitors requesting to burn appliances at HPBExpo 2015 must complete and return the enclosed form s by December 31 2014 Indoor requests for natural gas will not be approved for outdoor appliances any appliances that are not placed within the designated burn areas or for more appliances than allowed as per the HPBExpo 2015 Rules and Regulations Indoor exhibitors may request to burn alcohol
16. nguisher Rental Form YM DOOOOY OOOOOOOOOCOY OOOOOOCOOOO ection 5 Outdoor Burning Mandatory Burn Meeting Notice Outdoor Burning Requirements Outdoor Cooking Requirements Outdoor Burn Area Appliance Specs amp Fuel Order Form Raw Food Order Form Outdoor Electrical Service Order Form Tent Rental Order Form Tent Weights Order Form Fire Extinguisher Rental Form MYM OOOOOCOOCOO ection 6 Marketing Sponsorship Show Guide amp Digital Booth Listing Updates Additional Listing Request Sponsorship amp Advertising Opportunities New Product Pavilion amp Attendees Choice Awards Press Media Program Information amp Contact Form Invite A Customer amp Exhibitor Registration Widget Tool Y OOOOOO ection 7 Shipping International Shipping Information Agility Warehouse Shipping Labels Show Site Shipping Labels Exhibit Transportation Brochure Freeman Exhibit Transportation Form Freeman Exhibit Transportation Terms amp Conditions Directions to Marshaling Yard Damaged and Missing Shipments Outbound Shipping OOOOOUOOD Table Of Contents Section 8 Drayage Material Handling Material Handling Brochure What are Freight Services Material Handling Capping System Details Material Handling Order Form Privately Owned Vehicle Material Handling Company Vehicle Regulations Mobile Units Motorized Vehicles o OOOOOO ection 9 Freeman Intro amp Payment Information Freeman Quick Facts General Sh
17. not be over 40 lbs a Poster Display not larger than 16 x 20 may be substituted for the actual product for a table top display The price for 3x3 table top entries will be 325 3 For 3x6 table top entries the product and display materials must fit within a 3 D x 3 W space and cannot be over 80 Ibs The price for 3x6 table top entries will be 400 4 For product entries larger than 3 Lx 6 W or over 80 Ibs the product will be considered free standing Exhibitors may choose to supply display table or structure for free standing entries The price for free standing entries will be 400 Nem F Entry Agreement 1 Participants in the New Product Pavilion must complete the online New Product Pavilion Entry Agreement Participants will be invoiced and must pay fees in full prior to acceptance of product 2 Receipt of accepted Agreements and payment will be acknowledged by HPBA by email If you do not receive acknowledgement please contact us Unacknowledged products cannot be shown in the pavilion Fees and Entry Deadline Registration fee is 325 per 3x3 table top entry 400 per 3x6 table top entry 400 per free standing entry fees are nonrefundable Fees are due upon receipt of invoice Checks should be made payable to HPBExpo Credit card payments will also be accepted authorization forms available upon request 4 Entries must be received no later than January 5 2015 to be listed in the New Product Pavilion section
18. of the printed HPBExpo 2015 Show Guide Later submissions may be accepted according to space availability but will not be showcased in the printed HPBExpo 2015 Show Guide wne q H Product Delivery 1 Entry ies may be shipped with the Exhibitor s Expo shipment or separately to the convention center 2 Exhibitors may deliver their product to the pavilion during set up hours beginning at 1 00pm Tuesday March 3 2015 Please have entry display completed in the pavilion by 1 00 Wednesday March 4 2015 Products are not to be delivered to the pavilion on show days Product Display Entries will be displayed in locations determined at HPBA s sole discretion Exhibitors may not choose alternate locations Show management will provide signage including exhibitor s name and booth number product entry name and description Pavilion products are to be displayed in a non operational state utility connections are not typically available Battery operation may be permitted upon show management approval Live burning is NOT allowed in the Pavilion HPBA will provide signage listing the company name and booth number the product name and the product description submitted by the exhibitor in the online entry BWNONP J Printed Show Guide and Online Showcase Guidelines 1 PRODUCT IMAGE AND PRODUCT DESCRIPTION DEADLINE IS DUE JANUARY 5 2015 Product image and product description are to be uploaded online at the time of product entry Product
19. ow Information Method of Payment Form Third Party Authorization Form Terms amp Conditions Freeman Green Tips o OOOOO ection 10 Furnishings Carpet amp Cleaning Furnishing Essentials Brochure Furnishing Essentials Order Form Select Furnishings Brochure Select Furnishings Order Form Showcases Order Form Accessories Order Form Carpet Brochure Carpet Order Form Cleaning Order Form o ODOOOOOOOOO ection 11 Rental Exhibits amp Graphics Rental Exhibits Brochure Rental Exhibits Order Form Exhibit Accessories Order Form Totalflex Brochure Totalflex Order Form Fabric Solutions Brochure Fabric Solutions Order From Digital Graphics Brochure Digital Graphics amp Signs Order Form DOOCDODODODODO Section 12 Labor Services LJ Installation amp Dismantle Brochure LJ Installation amp Dismantle Order Form O Forklift Rigging Labor Order Form Section 13 Additional Show Services A V amp Computer Brochure Freeman AV A V amp Computer Order Form Freeman AV Business Center Information MCC Catering Menu amp Order Form MCC Electrical Service Order Form MCC Internet amp Telephone Service Order Form MCC Hanging Sign Order Form MCC Lead Retrieval Order Form COMPUSYSTEMS Natural Gas Air Water Drain Order Form Indoor MCC Photography and Video Order Form JOE ORLANDO INC Plant amp Floral Order Form NATIONAL PLANT amp FLORAL INC Security Order Form for Indiv Booth
20. re Street Suite 600 Arlington VA 22209 FAX 703 522 0548 EMAIL amyjackson hpba org il Hearth Patio amp Barbecue Expo E2015 MARCH 4 7 2015 MUSIC CITY CENTER C CITY CENTE HPBExpo com Section 1 Introduction General Information Welcome Letter from HPBExpo Show Management General Exhibitor Information Target Move in Information Target Move In Schedule Color Coded Floor Plan HPBExpo Schedule At A Glance Who to Contact Guide Deadline Checklist HPBA Membership Exhibitor Bulletins amp Emails o OOOOOCOOCOO ection 2 Registration Housing Travel Badge Registration Housing Reservations Hotel Map and Descriptions Suite amp Meeting Function Space Travel Discount Offers Airport Local Transportation Parking Shuttle Bus Schedule Convention Center Maps Wheelchair amp Scooter Rental International Visitors ection 3 Trade Show Rules amp Variances Booth Contract Terms Trade Show Rules amp Regulations Additional Indoor Burning Requirements Additional Outdoor Burning amp Cooking Requirements Expo Policies Photography Refusal Sign Request Tennessee Labor Jurisdictions Fire Inspector Notice Exhibitor Appointed Contractor EAC Request Form Variance Hanging Sign Food amp Bev Approval Request Form ection 4 Indoor Burning Mandatory Burn Meeting Notice Indoor Burning Requirements Indoor Burn Area Appliance Spec Form Indoor Natural Gas Order Form Fire Exti
21. s Dan Taylor amp Assoc O OOOOUOOOOUODD Floor Plan as of 12 10 14
22. shot must be submitted in PC or MAC platform in jpg tiff or eps format All art should be created at 300 dpi or better 2 Product descriptions are limited to 300 characters and are to be submitted by the exhibitor at the time of online product entry K Security 1 Although security will be employed in the New Product Pavilion during the show HPBA Show Management does not assume any responsibility for losses by Exhibitors from theft damage etc Exhibitors should purchase adequate insurance for their entries 2 Photography is not permitted in the pavilion unless express permission is granted by the owner of the product to be photographed 3 Security will be instructed to allow a reasonable amount of touching feeling and or holding of the product Please notify HPBA if touching of your product shall not be permitted L On Site Checkout of Entries 1 Exhibitors must have the following forms of identification to pick up products 1 2015 Exhibitor Badge 2 Business Card 2 Entries are to be picked up on Saturday March 7 between 3 00 pm and 5 00 pm Early pick up will not be permitted Exhibitors may also pick up their entries on Sunday before 1 00pm 3 Exhibitors expressly agree that HPBA Show Management takes no responsibility for products or photographs not claimed by 1 00 pm Sunday March 8 2015 M Indemnification 1 Exhibitor shall indemnify defend with legal counsel satisfactory to HPBA and hold HPBA and the Exhibit Facility
23. ubmite a Natural Gas Service Order form to the Music City Center Total of Appliances to Burn Natural Gas Total BTUs required to fuel all appliances listed BTUs H Maximum number allowed 1 connection per 400 square feet of contracted booth space Connection must be direct to each appliance MCC will not connect more appliances than allowed per booth for more than 5 appliances please include separate list Q INDOOR ALCOHOL FUEL Total of Appliances to be operated APPLIANCE S FUEL BEING USED only those approved for indoor use Q OTHER Other fuels are not permitted indoors HPBA does not allow propane tanks of any size OR any type of cooking inside the convention center See online Exhibitor Service Manual for complete Indoor Burning Requirements to ensure your booth and appliances meet expectations Please send or fax this completed preliminary form no later than December 31 2014 to Hearth Patio amp Barbecue Association Attn Exhibits 1901 North Moore Street Suite 600 Arlington VA 22209 FAX 703 522 0548 EMAIL amyjackson hpba org outdoor form on back gt a tu Outdoor Burn Area Expo mee Appliance Specs amp Fuel Order All OUTDOOR BURN AREA exhibitors must submit this form as soon as possible Please be as accurate as possible so that we may adequately serve you Itis very important that this form be completed and returned to HPBA by December 31 2014 Updates may be submitted after this deadline

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