EXHIBITOR SERVICE MANUAL Dance Teacher Web Live
Contents
1. Museum 4 q g Dan runut Tra SQUOT I fal Pequot Trail 240 Indiantown Rd Rte 214 Two Trees Inn Delivery Routes During Construction Trolley Line Boulevard will be closed during the entire construction to thru Fox Tower Deliveries Loading Route traffic Please use these alternate Foxwoods Deliveries Loading Route routes for deliveries C f T N Dance Teacher Web Live Conference amp Expo Foxwoods Resort Casino convention contractors Mashantucket CT gece r August 3 6 2015 877 335 3700 Cart Load Service is available for Personally Owned Vehicles POV such as automobiles or vans mini vans only Exhibitors who would like assistance with the unloading and re loading of their show materials at the loading dock may order Cart Load Service through Capital at the rates listed below Fully loaded van or mini van e For ALL loaded trailers towed by a car or van and ALL loaded straight trucks a minimum labor charge of two 2 men for one 1 hour will apply Please refer to our Advanced Labor Order Form to place orders for this service e Cart Load service pricing includes both load in and load out e Cart Load service is provided on a first come first serve basis for non skidded and non pallet items unloaded from and loaded into non commercial vehicles e Cart Load service is for carton items only NO MACHINERY e Cart Load service is provided from the loading dock to the exhibit booth o2. MONEY SAVING TIPS Consolidate shipments when total weight is less than 200 Ibs For example if the rate is 50 00 per 100lbs 3 Separate Shipments 1 Consolidated Shipment Sub Total 54 lbs charged 200 lbs 100 00 3 pieces 1 shipment 59 Ibs charged 200 Ibs 100 00 185 lbs 200 Ibs 100 00 Total IS 72 lbs charged 200 lbs 100 00 Total Savings 200 00 Total 185 Ibs Total Cost 300 00 PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Material Handling Rate Schedule as well as the Liability and Insurance Bulletin as stated on the enclosed sheets Company Name Contact Person Booth Address City State Zip Signature Phone Email address f P T A Dance Teacher Web Live Conference amp Expo Foxwoods Resort Casino convention contractors Mashantucket CT T copiilcenventions com Fox 50881 9911 August 3 6 2015 877 335 3700 CERTIFIED WEIGHT TICKETS In the event that no weight tickets or inaccurate weight tickets are indicated on the delivery documents presented Capital shall estimate the weight or re weigh and charges shall be based upon the estimates The estimated weight shall be final and binding if actual scale weight figures are not submitted prior to the close of the show All shipments received at the warehouse and show site are subject to re weigh OVERTIME An overtime surcharge per cwt for each occurre
3. 10 Technology Drive Suite 40 Hudson MA 01749 August 3 6 2015 capitalconventions com Fax 508 351 9911 877 335 3700 BOOTH CLEANING INCLUDES Vacuuming of booth and emptying of wastebaskets once daily Booth Dimensions Total Area Advance Price Floor Price Cost per day SE X 0 41 per sq ft per day 0 52 per sq ft per day 100 square foot minimum Choose One Cleaning Pre show one time only C Cleaning All show days PORTER SERVICE INCLUDES Emptying of wastebaskets in your booth once every hour show hours only Daily rate is based upon booth size Option Cost Per Day Per Day Days P oroe sss sins Toreo sarete snos soso Porosooosaete sro siso a SS Greater than 3 000 square feet 141 75 177 25 Please Note If special cleaning services are required please contact Capital s Exhibitor Services Department TO GUARANTEE BOOTH CLEANING SERVICE AVAILABILTY this service must be ordered and paid in advance of the show PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name Contact Person _ _____ Booth Address _ City State Zip Signature Phone Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Te
4. designated piece loading unloading alternate delivery location loads mixed with pad wrapped material carpet pad multiple shipments pad wrapped shipments uncrated shipments no documentation including weight tickets and inaccurate or missing weights which require shipment to be re weighed on the dock Shipments loaded in this manner require additional time equipment and or labor Courier type companies such as Federal Express UPS and DHL airfreight and local cartage companies POVs amp company trucks are included in this category due to their delivery procedures m Uncrated Material that is shipped loose or pad wrapped and or unskidded machinery without proper lifting bars or hooks m Small Packages A shipment of any number of pieces with a combined weight not to exceed 25 Ibs that is received on the same day from the same shipper and delivered by the same carrier Additional Fees May be Applicable m Off Target Direct shipments that do not arrive on the date or time assigned m Late to Warehouse Fee Shipments arriving after July 27 2015 m Early Shipments to Warehouse Any shipment arriving prior to July 3 2015 Shipments Returned to Warehouse Shipments returned to the warehouse at close of the show will be charged an additional fee of 7 00 per cwt or 50 00 minimum charge whichever is greater Shipments not picked up from the warehouse within 72 hours will be charged for storage by Capital Convention Contractors m Additi
5. 4 X 2 30 HIGH 51 50 65 25 7 ss ee ee C exw O Teo f C E a e E O E SO YS OO Ooi eoon as ss900 8 HIGH PER LINEAR FT 10 00 14 25 i __ 3 HIGH PER LINEAR FT 7 00 9 00 Lot IF YOU DO NOT INDICATE COLOR CHOICE SHOW COLOR WILL BE PROVIDED CIRCLE COLOR CHOICE ROYAL BLUE BURGUNDY HUNTER GREEN BLACK ADVANCE DISCOUNT ORDER PAYMENT MUST BE RECEIVED 14 DAYS PRIOR TO MOVE IN SUB TOTAL No credit will be issued on equipment ordered and placed in CT TAX 6 35 your booth either unused or after the close of the show There GRAND TOTAL is a 50 cancellation charge for orders cancelled at show site All materials are on a rental basis and remain the property of Capital The undersigned is responsible for all items ordered and for its condition at close of show PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name Contact Person Booth Address___ City State Zip SSSSSSSSSCSFsSSSSSSSSCSi grate Phone Fax Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com CAP ji A
6. 40 Hudson MA 01749 August 3 6 201 5 capitalconventions com Fax 508 351 9911 877 335 3700 Custom carpet is required for booths longer than 30 or booths configured as an island or Peninsula All prices include delivery installation carpet tape and removal CIRCLE COLOR CHOICE BLUE GREY BURGUNDY RED FOREST GREEN BLACK If no color is chosen GREY will be delivered automatically Price Price SQ DESCRIPTION Advance Floor B C e Tso sso C Vien sro srs Minimum order of 100 square feet is required for custom carpet orders Advance Price Booth size 100 sq ft min x 2 60 sq ft Floor Price Booth size 100 sq ft min x 3 40 sq ft Minimum order of 100 square feet is required for prestige carpet orders Advance Price Booth size 100 sq ft min x 5 25 sq ft Please call Exhibitor Services for Prestige Carpet Color Choices ADVANCE DISCOUNT ORDER PAYMENT MUST BE RECEIVED 14 DAYS PRIOR TO MOVE IN No credit will be issued on equipment ordered and placed in your booth SUB TOTAL either unused or after the close of the show CT TAX 6 35 There is a 50 cancellation charge for orders cancelled at show site GRAND TOTAL All materials are on a rental basis and remain the property of Capital The undersigned is responsible for all items ordered and for its condition at close of show PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability
7. and Insurance bulletin included in this packet and as stated on the enclosed sheets Company Name ___ Contact Person _ Booth Address City State Zip_ CS grnatturre Phone Fax Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com a P T A Dance Teacher Web Live Conference amp Expo Foxwoods Resort Casino convention contractors Mashantucket CT genre on August 3 6 2015 877 335 3700 Labor is available for installation and dismantling of exhibits shrink wrapping and banding of materials RATES O0 Straight Time 64 00 per man hour 8 00 a m to 4 30 p m Monday through Friday One hour minimum O Overtime 96 00 per man hour before 8 00 a m and after 4 30 p m and all hours on Saturday Sunday and observed holidays where applicable One hour minimum TIME OF TOTAL RATE PER ESTIMATED MEN HOURS MAN HOUR COST INSTALLATION X X o DISMANTLE 7 S Xy y X FINAL COSTS WILL BE CALCULATED AFTER COMPLETION OF SERVICES COSTS ARE BASED ON OPTIONS AND ACTUAL LABOR TIME ON SITE LABOR ORDERS WILL BE CHARGED AN ADDITIONAL 30 Labor Options choose one C D Exhibitor Supervised Labor qe Capital Supervised Labor All l
8. availability and advanced rate this order should reach us 21 days prior to delivery Operator labor if requested is subject to the prevailing hourly rate with a 4 hour minimum An electronic receipt will be emailed to you The total charge per item is determined by multipying the price by the quantity ordered Please include applicable Sales Tax on equipment rental TAX EXEMPT STATUS If you are exempt from payment of sales tax we require you to forward an exemption certificate for the state in which the services are to be provided CANCELLATIONS A Cancellations received within 48 hours of the scheduled delivery date are subject to a 50 fee applicable to equipment and tax B Cancellations received on the day of scheduled delivery or no shows are subject to the full amount of the order to include installation drayage and tax Labor and or service charges may apply and or loss damage waiver SHIPPING INSTRUCTIONS Any materials being sent to the hotel must be marked as follows PoOAV
9. cost etc that are paid at the time the show closes THIRD PARTY ORDERS If you choose to contract work to a Display or Exhibit House company and or require services from Capital the payment information presented above shall apply Capital must be notified in writing from exhibiting company or any other Display or Exhibit Company involved in the set up or dismantle of exhibits DRAYAGE TO WAREHOUSE OR SHOW SITE AND OR LABOR Capital s Payment Policy must be adhered to by exhibitor prior to any freight being shipped to Capital All charges for freight assembling disassembling shipping handling and any other must be prepaid If adjustments or additional charges are required at Show Close they will be charged to the enclosed Credit Card provided unless Exhibitor disputes charges in writing Capital is not responsible for any damage or loss of your freight please secure round trip insurance from your company insurance catrier ALL CHARGES All charges costs requested by Exhibitor MUST be PAID IN FULL before services are rendered and any adjustment and or additional charges must be paid by Show Close Such costs will be charged to Exhibitor s credit card provided unless prior arrangements have been made All Checks must be drawn on a US bank and there will be a minimum charge for each NSF check written to Capital Declined credit cards are subject to a 35 00 service fee ADJUSTMENTS Exhibitors are responsible for ensuring services rendered as or
10. documentation including weight tickets and inaccurate or missing weights which require shipment to be re weighed on the dock Shipments loaded in this manner require additional time equipment and or labor Courier type companies such as Federal Express UPS and DHL airfreight and local cartage companies POVs amp company trucks are included in this category due to their delivery procedures What is a Cartage Company Freight forwarders as well as other carriers will often outsource the delivery of their freight to third party cartage companies Cartage companies provide local pick up and delivery services to and from the event venue as well as other locations In most cases cartage companies will consolidate shipments from multiple carriers onto a single truck Due to their loading unloading procedures these shipments may fall into the additional handling category What is The Difference Between Crated and Uncrated Shipments Crated shipments are those that are packed in any type of shipping container that can be unloaded at the dock with no additional handling required Such containers include crates fiber cases cartons and properly packed skids An uncrated shipment is material that is shipped loose or pad wrapped and or unskidded without proper lifting bars and hooks What are Stacked Shipments Shipments loaded in a manner that requires pieces to be moved to ground level for delivery to booth Stacked or cubed out shipments and l
11. only if shipping in advance to warehouse Exhibiting Company Organization Exhibiting Company Organization Capital Convention Contractors 35 Lyman Street Northborough MA 01532 Capital Convention Contractors 35 Lyman Street Northborough MA 01532 Dance Teacher Web Live Conference amp Expo Dance Teacher Web Live Conference amp Expo Booth Booth ue Aq OUJ s10JOBIUOD UONUSAUOZ peude 0 yuowdiys g JO AIDAT AaP 10 JUSWIUSISUOD dU Umg soUvINSUT pue AITTIGeIT Iy MAMAA SLAd ALON Carrier Carrier Piece of Piece of RUSH RUSH Exhibit Material Exhibit Material Use these labels only if shipping Direct to Show Site Exhibiting Company Organization Capital Convention Contractors Foxwoods Resort Casino 39 Norwich Westerly Road Marshaling Lot 8 Mashantucket CT 06338 Show Dance Teacher Web Live Conference amp Expo Booth Carrier Piece RUSH Exhibit Material Use these labels only if shipping Direct to Show Site Exhibiting Company Organization Capital Convention Contractors Foxwoods Resort Casino 39 Norwich Westerly Road Marshaling Lot 8 Mashantucket CT 06338 Show Dance Teacher Web Live Conference amp Expo Booth Carrier Piece RUSH Exhibit Material Use these labels only if shipping Direct to Show Site Exhibiting Company Organization Capital Convention Contractors Foxwoods Resort Casino 39 Norwich Westerly Road Marshal
12. Dance Teacher Web Live Conference amp Expo Foxwoods Resort Casino convention contractors 10 Technology Drive Suite 40 Hudson MA 01749 Mashantucket CT capitalconventions com Fax 508 351 9911 August 3 6 2015 877 335 3700 QTY DESCRIPTION Advance Floor Amount Price Price PADDED SIDE CHAIR 47 25 60 00 PADDED ARM CHAIR 51 50 65 25 UPHOLSTERED BAR STOOL 62 00 77 75 FOLDING CHAIR 14 75 19 00 TRIPOD EASEL 26 25 33 75 E GARMENT RACK 68 25 85 25 ADVANCE DISCOUNT ORDER PAYMENT MUST BE RECEIVED 14 DAYS PRIOR TO MOVE IN No credit will be issued on equipment ordered and placed in your booth either unused or after the close of the show There is a 50 cancellation charge for orders cancelled at show site All materials are on a rental basis and remain the property of Capital The undersigned is responsible for all items ordered and for its condition at close of show 4 X 8 DISPLAY BOARD 147 00 183 75 SHOWCASE W SHELVES 367 50 460 00 WASTEBASKET 17 00 21 00 RAFFLE DRUM 63 00 78 75 8 ALUMINMUM BACK POST W BASE _ 26 25 33 75 i SO i OO Ce gt a O a O T _ MITERATURERACK 97875 9875 OO i SE E i a Ce a __ 6 10 ADJUSTABLE CROSS BAR 15 75 19 00 f SUB TOTAL CT TAX 6 35 GRAND TOTAL PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed
13. EXHIBITOR SERVICE MANUAL Dance Teacher Web Live Conference amp Expo Foxwoods Resort Casino Mashantucket CT August 3 6 2015 CAPITAL on POR ape talconventions com Fax 508 351 9911 877 335 3700 f P 7 A Dance Teacher Web Live Conference amp Expo Foxwoods Resort Casino convention contractors Mashantucket CT po nro August 3 6 2015 877 335 3700 Dear Exhibitor Capital Convention Contractors is pleased to have been selected as the Official Service Contractor for the Dance Teacher Web Live Conference amp Expo being held at the Foxwoods Resort Casino in Mashantucket CT In our commitment to an enjoyable and smooth running event this Capital Exhibitor Service Manual has been prepared for your use in planning your event Please review the following information carefully and place orders early to save time and money Each 10 x 10 booth package includes 8 High back drape Two chairs 3 High side drape Wastebasket 6 draped table Exhibitor ID sign Drape Color Black Carpet Exhibit Hall is carpeted Exhibitor Set up Monday August 3 12 00 p m 6 00 p m Exhibit Hours Monday August 3 7 30 p m 9 30 p m Tuesday August 4 7 30 a m 9 30 a m Tuesday August 4 1 00 p m 5 00 p m Wednesday August 5 7 30 a m 9 30 a m Wednesday August 5 3 00 p m 5 00 p m Thursday August 6 7 00 a m 8 30 a m Thursday August 6 1 00 p m 3 00 p m Exhibit
14. LINE COURIER AIR FREIGHT P O V NOTE if you are delivering show materials in your P O V Personally Owned Vehicle please refer to the Cartload Service Form included in this manual and follow instructions below Capital will receive shipments at the exhibit facility on August 3 2015 from 12 00 p m to 6 00 p m only Shipments that arrive at Foxwoods Resort Casino prior to August 3 2015 may be refused All drivers including P O V s must first check in with a Capital Convention Contractor Representative at the marshaling yard Lot 8 to obtain dock access see enclosed property map Capital will coordinate dock times based on availability P O V s may be required to have exhibit material transferred onto a Capital truck for delivery to the exhibit hall Before the conclusion of the show please visit the Capital Exhibitor Service Desk and complete a bill of lading indicating your outbound shipping requirements For any inquiries regarding shipping and or handling of exhibit materials please contact our Customer Service Department 877 335 3700 help capitalconventions com Do ao Lalea it r it 1 Clubhouse Di ke of isles Clubhou Clubhouse Dr Lake of Isles Drive Grand Pequot Ave Rainmaker Dr Muhshee Mahchag Sweet Grass Way Grand Pequot j 39 Ate Loading Dock edir Foxwoods Cedar motel a4 Great Cedar Garage Dry Employee Loop TE a Great Cedar Garage ae Cedar Dr Ext
15. TION CONTRACTORS f P ji A Dance Teacher Web Live Conference amp Expo Foxwoods Resort Casino convention contractors Mashantucket CT ic as eine erg August 3 6 2015 877 335 3700 Circle One American Express VISA MasterCard Exhibitor Booth Credit Card Billing Address City sss ____ Zip Code Contact Person Phone Credit Card Number Expiration Date Card Holder Name opiease prin _ CCST Signature Cardholder hereby authorizes Capital to charge credit card described herein for all charges incurred by Exhibitor and has read understands and agrees to all forms in the exhibitor manual and agrees to pay all charges as described in the Cardholder Agreement All estimated charges must be paid in ADVANCE and a valid credit card must be on file with Capital authorizing payment for modified and or additional charges All charges must be paid by the end of the show IMPORTANT PLEASE PROVIDE YOUR BOOTH REPRESENTATIVE WITH A COPY OF THIS CREDIT CARD AUTHORIZATION FORM TO AVOID ANY MISUNDERSTANDING NO SERVICES WILL BE RENDERED UNTIL THIS DOCUMENT IS COMPLETED SIGNED AND RETURNED TO CAPITAL ADVANCE FLOOR ORDERS All orders require advance payment for initial estimate of charges for services AND a VALID CREDIT CARD with proper authorization be provided to Capital You may prepay with a company check but a credit card is required by Capital to ensure any unexpected charges such as additional freight clean up
16. abor is performed under the direction of the exhibitor Exhibitor must meet the scheduled labor at the Capital Service Desk Failure to check in at the scheduled time will result in a one hour minimum charge per person requested Starting times are guaranteed only in those instances where labor is requested for the start of the workday Twenty four hour notice is required for cancellation of labor services Company Representative Phone This plan allows for exhibits to be set up prior to exhibitor s arrival The charge for this service is 50 of the exhibitor s total labor bill with a minimum of 45 00 on installation and 45 00 on dismantles In order to perform this service without the exhibitor s representative present Capital must have detailed set up instructions blueprints floor plans etc with this labor order Please see the next page for outbound shipping instructions Set Up Information Required Booth display being shipped to CD Warehouse Show site Scheduled delivery date Shipment consists of Crates Cartons CD Carpets pads If no carpet is being shipped is carpet ordered through Capital O Yes O No Blueprints amp Exhibit instructions CD Attached CO Shipped with Display Please supply advance instructions with order Any claims of material damage for either Exhibitor Supervised or Capital Supervised Labor must be submitted to us in writing no later than 5 days after the close of the event After 5 days any claim
17. additional equipment please call 860 312 8751 Email completed form to lpaquet psav com VIDEO DATA DISPLAY MONITORS OTY PRICE DVD Player LCD Projector Laptop Computer Windows AUDIO EQUIPMENT CD Player Wireless Microphone Unit C Handheld O Lavalier Wireless Headset Microphone Headset only Mic will require wireless microphone unit to operate Individual Small Powered Speaker up to 5 people Sound System 2 speakers 2 stands 1 Mixer Wired Microphone up to 20 people ACCESSORIES QTY PRICE Tripod Screens 5 6 7 or 8 sia CUSTOM ITEMS QTY PRICE Banner Hanging 150 per standard banner up to 10 in width 174 __ s220 sexo 19 Computer Monitor Table Stand 32 Monitor Single Pole Stand 46 Monitor Single Pole Stand 55 Monitor DualPost Stand INTERNET ACCESS Wired Internet Connection Wireless Internet Connection Dedicated Bandwidth Please contact PSAV for quote POWER 120V up to 7 AMP QTY PRICE 120V 8 to 20 AMP 208V Single Phase 20 AMP 208V Single Phase 30 AMP 208V Single Phase 60 AMP 208V Three Phase 20 AMPs 208V Three Phase 30 AMPs 208V Three Phase 60 AMPs sis Power Strip 15 25 AC Cable Please provide NEMA plus information for 208V orders SPECIAL REQUESTS Please add any items not listed above that you require 2015 PSAV All Rights Reserved ORDERING INSTRUCTIONS To guarantee equipment
18. all items ordered and for its condition at close of show Late Orders will be charged an additional 25 SUB TOTAL 1 365 00 CT TAX 6 35 GRAND TOTAL Late Orders Add 25 PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name Contact Person Booth Address City State Zip Signature Phone Fax Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com A P 7 A Dance Teacher Web Live Conference amp Expo Foxwoods Resort Casino convention contractors Mashantucket CT pen fee pai apes August 3 6 2015 877 335 3700 PLEASE NOTE In order to receive the discount rate on your signs and graphics this form must arrive at Capital at least two 2 weeks prior to exhibitor move in Special or custom signs can be made Prices listed are for black copy ten words or less to be applied on white Card stock or foam core depending on size We welcome inquiries regarding signs not listed Advance Floor a a eae 0 00 650 00 Ee E Caeser i nas so Add your company s logo and other options for an additional cost Exhi
19. assign this responsibility to suppliers or customers The exhibitor agrees in the event of a dispute with Capital relative to any loss or damage to any of their materials or equipment that they will not withhold payment of any amount due to Capital for Drayage or any other service provided by Capital as an offset against the amount of the alleged loss or damage Instead they shall agree to pay Capital at the close of the show for all such charges and they further agree that any claim they may have against Capital shall be pursued independently by them as a completely separate transaction to be resolved on its own merits Where an exhibitor indicates choice of carrier for pickup it is the exhibitor s responsibility to arrange with such carrier for said pickup service If the carrier does not pick up within the time limited for the removal of exhibitor s materials at the Exhibit Hall we reserve the right to forward such materials by the shipping method of our choice or to remove said materials to our warehouse for disposition at an additional charge to the exhibitor in accordance with prevailing rates for the service performed Materials left behind without orders placed at the Service Desk may be classified as abandoned The Service Contractor shall not be responsible for same We are not responsible for any delay of rush shipments We will expedite such rush shipments to the best of our ability but will not assume any financial responsibility for s
20. b Wn ee 4S ER OWS EY 21 70 43 40 m Direct Shipments to Show Site 200 lb minimum First Day of Direct Freight Acceptance August 3 2015 Eo i aa nice ene e buat eeece an oe bie ba ET eee realm hae ede Ga a ea eee daa Eanes 59 00 118 00 Additions Handini ince cea etn ee ak eae 4o Eee Bede eee E EEE EE E eae 74 00 148 00 OE e e ces geo 8 4 yd ak ee ore a EE nn oe aN ak hy a Hed ed ib oe ed a eee Gees pane 80 00 160 00 Crated Overtime Inbound Outbound 04 42 4400444 006 444044 9044084546 240s40 40 eee ESE ORR EWS 20 65 41 30 Additional Handling Overtime Inbound Outbound 00 0 0 00 eect een eens 25 90 51 80 Unerated Overtime Inbound Outbound 5 6 4 0 004 4 i40 6 0 banda dn beeen SER ON Owe Haw Lardeee wa w Rea 28 00 56 00 m Additional Surcharges One areer Fee Gren n45 5 pa hd een a Heres 1 aek 48 oan e a ep aa Kaeo ae 20 65 41 30 Off Target Fee Additional Handling amp 6065 44 04 4 44008 eas hehas bad Gowda awed eetawsd 4a0sn4onee ees 25 90 51 80 Ore Target Fee Uncrted wes p24 tee avoir entri cede eeu eae we bee oh eee aa aoe Ev eemoRs 28 00 56 00 Shipments Returned to Warehouse 7 00 per cwt or 50 00 minimum whichever is greater 7 00 per cwt 50 00 minimum First Piece Additional Pieces Small Packages direct shipments only 25 Ibs or less combined received on the same day same shipper same carrier 35 00 20 00 In addition to above charges
21. bitor must supply artwork fie i tos fics oeoo Stas gts C ewan OO ss eso C roas ss ssf Prices are based upon one color vinyl graphics applied to white 10 oz material with grommets and up to ten words of copy Other color materials and hanging options are available Dimensions Advance Price Floor Price Total b ee Fe 14 75 per sq ft 26 25 per sq ft SUB TOTAL CT TAX 6 35 GRAND TOTAL PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name Contact Person S Booth Address City State Zip Signature Phone Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com NAME OF CONFERENCE COMPANY NAME STREET ADDRESS TELEPHONE NUMBER EMAIL ADDRESS ORDERED BY ee FOXWODDS RESORT CASINO START DATE END DATE EVENT DAYS ON SITE CONTACT NAME ROOM EXHIBIT BOOTH CITY amp STATE ZIP CODE DELIVERY DATE DELIVERY TIME LJ am _ em PICKUP DATE PICKUP TIME am pm PSAV WILL CONTACT YOU DIRECTLY FOR PAYMENT INFORMATION PRICING IS PER SHOW gt If you have a special request or need
22. chnology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com Dance Teacher Web Live Conference amp Expo Foxwoods Resort Casino convention contractors Mashantucket CT e r aa August 3 6 2015 877 335 3700 If your company plans to use a Contractor other than Capital please read complete and submit this form to Capital Convention Contractors Official Service Contractors are appointed to perform and provide necessary services and equipment The Official Service Contractor will provide all usual trade show services including labor Exceptions are e Supervision may be provided by the exhibitor e The exhibitor may appoint the official contractor for supervision e The exhibitor may appoint a qualified non official contractor Official Service Contractors are appointed to e Ensure the orderly and efficient installation and removal of exhibits Assure the distribution of labor to all exhibitors according to need Provide sufficient labor to satisfy the requirements of exhibitors and for the show itself See that the proper type and limits of insurance are in force e Avoid any conflicts with local union regulations and requirements SHOULD THE EXHIBITOR WISH TO EMPLOY THE SERVICES OF A CONTRACTOR OTHER THAN THE OFFICIAL CONTRACTOR THE FOLLOWING CONDITIONS MUST BE MET 1 The exhibitor must inform Capital Convention Contractors of the name and address of the contractor and t
23. cial Show Carrier YRC Ground Must arrive by PLEASE NOTE If an exhibitor is using a carrier of his her choice not using the official show freight carrier the exhibitor is responsible for arranging for the carrier to pick up at the close of the show Shipping costs are not included and are the responsibility of the exhibitor Capital cannot guarantee pick up time for exhibitor appointed carriers all shipments are moved out of the exhibit hall at Capital s discretion Bill Shipping Charges to if different from above Shipper signature Print Name Freight Charges Billed to Company Name Address City State Zip Attention PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name _ Contact Person ___ Booth Address Cit y Sttatte Zip__ SSSSSSSSSSSFSSSSS CSFSSSSSS Signature Phone Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com N Dance Teacher Web Live Conference amp Expo Foxwoods Resort Casino convention contractors Mashantucket CT
24. dered prior to Show Opening All requests for adjustments must be made on site prior to the Show Closing Capital will not be responsible for adjustments after the Show Closes unless prior arrangements have been made in writing to Capital SALES TAX Applicable city county and state taxes will apply If any Exhibitor is exempt from paying sales tax it is the Exhibitor s responsibility to provide Capital with its tax exempt certificate prior to the Show Opening COLLECTION POLICY In the event this contract is turned over to an attorney for collection or dispute Capital will be entitled to reasonable attorney fees If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com f P 7 A Dance Teacher Web Live Conference amp Expo Foxwoods Resort Casino convention contractors Mashantucket CT ponent nn August 3 6 2015 877 335 3700 Capital Convention Contractors will invoice third parties for payment of services rendered to exhibitors provided the following conditions are met The payment record of the third party is acceptable to Capital This completed form is signed by both parties and returned to Capital at least 14 days prior to move in A completed Credit Card Authorization Form MUST accompany this form from
25. e retardant or rendered so satisfactory to the Fire Department representatives Coverings for counters or tables used within or as part of the booth shall be flame retardant All electrical wiring and apparatuses will be of a wire UL type approved Fire Department A permit shall be required for the following 1 Display or operate any heater barbecue heat producing or open flame device candles lamps lanterns torches etc 2 Display or operate any electrical mechanical or chemical device which may be deemed hazardous by the fire department 3 Use or storage of inflammable liquids and dangerous chemicals 4 Display any internal combustion engine special requirements available upon request 5 Use of compressed gases Permit available for 32CF bottles 1 2 or less full Obstructions Aisle and exits as designated on approved show plans shall be kept clean clear and free of obstacles Booth construction shall be substantial and fixed in position in specified areas for the duration of the show Easels signs etc shall not be placed beyond the booth area into aisles Firefighting equipment shall be provided and maintained in accessible easily seen locations and may be required to be posted with designating signs Fire Retardant Treatment All decorations drapes signs banners acoustical materials cotton paper hay straw moss split bamboo plastic cloth and similar materials shall be flame retardant to the sati
26. each party Capital s prepayment policy is adhered to 1 e orders must be received with payment by the deadline dates If there is any doubt which party is to be invoiced for a service the exhibiting firm accepts responsibility for payment upon presentation of invoice at show site The exhibiting firm is ultimately responsible for payment of all charges by show conclusion 7 Both parties have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets ae ol a a Please indicate which of the following items services are to be invoiced to the third party C an Capital Services C Frei ght Handling L_ Furniture Carpet LJ Booth Cleaning Labor Other specify We understand and agree that we the exhibiting firm are ultimately responsible for payment of charges incurred In the event the named third party does not make payment upon presentation of invoice at show site such charges will be presented to the exhibiting firm for payment before the close of the show Company Name Address City State Zip Code Phone Authorized Signature Printed Name Display House 3 party Address City State Zip Code Phone Authorized Signature Printed Name f P T A Dance Teacher Web Live Conference amp Expo Foxwoods Resort Casino convention contractors Mashantucket CT eaptcdcenventiora cem Fa 608 861 5911 August 3 6 2015 877 335 3700 Payment Policy Al
27. he work performed This information must be received in writing no later than 30 days prior to the show in Capital s office If this information is not received 30 days prior to the show Capital labor must be used for all work The non official contractor will be permitted to supervise only 2 The non official contractor to be used by the exhibitor must do the following a Provide a certificate of insurance with at least the following limits Comprehensive General Liability not less than 1 000 000 with respect to injuries to any one person in any occurrence and 500 000 with respect to damage of property Workers Compensation Insurance including employee liability coverage in a minimum amount of not less than 1 000 000 of individual and or aggregate coverage and naming Capital Convention Contractors as additional insured Agree to abide by all the rules and regulations of the show Agree to abide by all union rules and regulations Information must be received in the Capital office no later than 30 days prior to the show Identification badges must be worn at all times Temporary labor badges will be provided Badges will be issued only to persons actually used to supervise install dismantle and maintain exhibit related equipment eS 2 For services such as electrical plumbing telephone cleaning and drayage no other contractor other than the official contractor will be approved This regulation is made necessary because work is do
28. hipments which do not arrive at their destination at a dated time If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com EXHIBITOR MATERIAL HANDLING PROCEDURES FOXWOODS RESORT CASINO GENERAL RULES Foxwoods Resort Casino prohibits any show materials from being carried through the hotel lobby casino and all other public space All exhibit materials including display cases crates skids pallets and cardboard boxes must be shipped in care of Capital Convention Contractors Capital highly recommends sending all shipments to its advance warehouse as instructed in the Material Handling Information Rate Schedule forms in the service manual This method is the most cost effective and efficient way to ship your materials LOADING DOCK RESTRICTIONS The loading dock is a restricted area Personally owned vehicles are prohibited from the loading dock area ADVANCE SHIPMENTS Capital Convention Contractors will begin receiving advance shipments for the event at our warehouse beginning July 3 2015 Material handling services include receiving shipments providing delivery to booth storage of empty packing materials and return of outbound shipments to the loading dock area DIRECT SHIPMENTS VIA COMMON CARRIER VAN
29. iable for any loss damage theft or disappearance of exhibitor s material after it has been delivered to the exhibitor s booth Capital recommends hiring security services from the facility or Show Management NOTE Capital does NOT accept any ADVANCE Materials labeled and or designated as HAZARDOUS or FLAMMABLE Please CALL us with any questions OUTBOUND SHIPMENT S Consistent with trade show industry practices there may be a lapse of time between the completion of packing and actual pick up of materials from the booths for loading onto a carrier During this time the materials will be left unattended Capital Convention Contractors will not be responsible or liable for any loss damage theft or disappearance of exhibitor s material between the time it is packed and when it is picked up and loaded Capital highly recommends hiring security services from facility or Show Management All Material Handling Agreements submitted to Capital by the exhibitor will be checked at the time of pick up from the booth and corrections will be made where discrepancies exist between the quantities of items on the form submitted to Capital and the actual count of such items in the booth at the time of pick up Capital shall not be responsible for loss damage or delay due to fire acts of God strikes lockouts or work stoppages of any kind or for any causes beyond its control If found liable for any loss CAPITAL S sole and exclusive MAXIMUM liability for l
30. ing Lot 8 Mashantucket CT 06338 Show Dance Teacher Web Live Conference amp Expo Booth Carrier Piece of RUSH Exhibit Material Use these labels only if shipping Direct to Show Site Exhibiting Company Organization Capital Convention Contractors Foxwoods Resort Casino 39 Norwich Westerly Road Marshaling Lot 8 Mashantucket CT 06338 Show Dance Teacher Web Live Conference amp Expo Booth Carrier Piece of RUSH Exhibit Material Q on jemi 0 O 5 N N zi mi D j 0 5 gt j 0 N og am T oO a gt j 0 o O k eR lt amp lt o D ap N D j ge go ap O D og D amp mh O mh D p lt D j og O p N D ja n og O O N ai m O an jaw N o sav O O se o Q og lt N Sc Q D p lt D j og O ITN o O ap iS D ap N D j ge go aR x O mh D amna an B N o on ue Aq OUT s10JOBIUOD UONUSAUOZ peude 0 yuowdiys g Jo AIDAT AaP 10 JUSWIUSISUOD OU Umg soUvINSUT pue ATTTIGeIT Iy MAMAA SLAd ALON f P 7 A Dance Teacher Web Live Conference amp Expo Foxwoods Resort Casino convention contractors Mashantucket CT 10 Techno rive Suite 40 Hudson spelled Lie mae Au gu st 3 6 9 2 0 1 5 877 335 3700 Capital will
31. install a 10 custom hardwall booth to ensure your exhibit experience will be worry free Your booth will be waiting for you when you arrive and then at the end of the show you will be able to just walk away Included in your custom booth package e Header Sign Not Backlit Standard Color Carpet Choice of Velcro Friendly Sintra Slatwall or Pegboard Walls Tracklight with 1 head per panel power not included 40 High Side Returns 3 12 Flat Shelves 6 Draped Counter Two Bar Stools One Wastebasket Set up amp Removal Opening Day Booth Cleaning 200 Ibs of Material Handling ALL THIS FOR ONLY 1 5305 00 Tax not included SINTRA SLATWALL PEGBOARD Co Burgundy White Brown White CD Green Grey CO Plum Black SS C gt Burgundy Letter Color CO Blue CO Red Black CO Grey Burgundy Green C gt Geen Special artwork logos or colors will be quoted upon request Please include samples and comments with this order White Black Gold ADVANCE DISCOUNT ORDER PAYMENT MUST BE RECEIVED 14 DAYS PRIOR TO MOVE IN No credit will be issued on equipment ordered and placed in your booth either unused or after the close of the show There is a 50 cancellation charge for orders cancelled at show site Orders cancelled after installation will be charged 100 of original price All materials are on a rental basis and remain the property of Capital The undersigned is responsible for
32. l be limited to 30 per pound per article with a maximum liability of 50 00 per item or 1 000 00 per shipment whichever is less If Capital is found negligent for the damage of materials the exhibitor s sole remedy will be to have Capital repair or replace the defective materials with that of like kind and quality In no event shall Capital be liable for incidental or consequential damages which may result or arise out of the damaged materials This shall include those losses or damages which may arise out of the inability of an exhibitor to show their product The consignment for delivery of a shipment to Capital by an exhibitor or by any shipper on behalf of the exhibitor shall be construed as an acceptance by such exhibitor and or other shipper of the terms and conditions set forth in this notice It is understood that Capital and its subcontractors are not insurers Insurance if any shall be based on the value of the material handling services and the scope of liability is unrelated to the value of the Exhibitor s property being handled It is suggested that exhibitors insure all shipments from the time they leave your company until they are returned from the show If a shipment must be re routed due to incorrect or unclear shipping instructions on the Outbound Bill of Lading Capital assumes no liability as a result of such rerouting or handling Capital and its subcontractors shall not be liable to any extent whatsoever for any actual po
33. l orders faxed or mailed to Capital must be accompanied by a Credit Card Authorization Form Payment in full is due at show site Absolutely no show site orders will be executed prior to full payment of all customer bills Calculate your order total Service Amount Due Exhibitor Booth Labor Material Handling Furnishings amp Accessories Custom Exhibit Rental Special Signs amp Banners Standard amp Deluxe Carpet Miscellaneous CT Tax 6 35 GG GA Ft FF Fe P SF TOTAL ESTIMATED CHARGES indicates nontaxable services RETURN VIA FAX 508 351 9911 PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name __ gt S Contact Person SSS Booth Address City State Zip Code Phone Email address Authorized Signature If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com 10 11 12 13 14 CAP TA Dance Teacher Web Live Conference amp Expo convention contractors Foxwoods Resort Casino 10 Technology Drive Suite 40 Hudson MA 01749 Mashantucket CT capitalconventions com Fax 508 351 9911 August 3 6 2015 877 335 3700 Ca
34. nce will apply if e Shipments are received on overtime e Overtime will be applied to all freight received at the warehouse and or show site that must be moved into or out of booth during below listed times e Shipment is moved into or out of show site on overtime due to scheduling beyond Capital s control Overtime is e Monday through Friday before 8 00 a m and after 4 30 p m e All day Saturday Sunday and observed union holidays INBOUND SHIPMENT S All charges are based upon inbound weight certificates and are quoted on a round trip basis whether services are utilized completely or not All charges are per cwt 100 Ibs rounded up to the next 100 Ibs with a 200 Ib minimum Capital will receive advance crated shipments at the warehouse and will provide up to 30 days free storage prior to the show Capital will receive direct shipments at showsite on scheduled move in day s Capital will provide delivery to booth storage of empty packing materials and return outbound shipments to the loading dock All shipments must be accompanied by certified weight tickets Capital reserves the right to re weigh your Shipment s to determine actual weight Consistent with trade show industry practices there may be a lapse of time between the delivery of shipment s to the booth and the arrival of exhibitor or his her representative During this time the materials will be left unattended Capital Convention Contractors will not be responsible or l
35. ne on equipment and facilities owned by parties other than the exhibitor The exhibitor shall provide only the material and equipment that he owns and that is to be used in his exhibit space INCOMPLETE OR UNSIGNED FORMS WILL NOT BE ACCEPTED Return this form along with Certificate of Insurance and name and addresses of employees who are working in your booth by July 3 2015 to Capital ACKNOWLEDGED AND AGREED TO Signature of Exhibitor Date Booth Name of Service Contractor Contractor Street Address City State Zip Code Contractor Phone o Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com C f T AN Dance Teacher Web Live Conference amp Expo Foxwoods Resort Casino convention contractors Mashantucket CT er ee August 3 6 2015 877 335 3700 What is Additional Handling Material delivered in such a manner that it requires additional handling such as but not limited to shipments that are loaded by cubic space ground loading unloading stacked or constricted space loading unloading designated piece loading unloading alternate delivery location loads mixed with pad wrapped material carpet pad multiple shipments pad wrapped shipments uncrated shipments no
36. ngements will be handled by Capital Convention Contractors common carrier collect Freight arrangements will be handled by exhibitor NAME OF CARRIER PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Material Handling Rate Schedule as well as the Liability and Insurance Bulletin as stated on the enclosed sheets Company Name __ Contact Person n Booth __________ Address City State Zip Signature Phone Fax __ Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com CAP ji A Dance Teacher Web Live Conference amp Expo Foxwoods Resort Casino convention contractors Mashantucket CT E a August 3 6 2015 877 335 3700 Rate Classifications mCrated Material that arrives as a single shipment on a dedicated truck that is skidded and or crated or in any type of shipping container that can be unloaded at the dock with no additional handling required m Additional Handling Material delivered in such a manner that it requires additional handling such as but not limited to shipments that are loaded by cubic space ground loading unloading stacked or constricted space loading unloading
37. nly e Cart loaders are not available to assist with booth set up or booth tear down please order labor separately ADVANCE DISCOUNT ORDER PAYMENT MUST BE RECEIVED 14 DAYS PRIOR TO MOVE IN No credit will be issued on equipment ordered and placed in your booth either unused or after the close of the show There is a 50 cancellation charge for orders cancelled at show site All materials are on a rental basis and remain the property of Capital The undersigned is responsible for all items ordered and for its condition at close of show PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name WW gt Contact Person LL CBO F F Address City State Zip Signature Phone o o Email address If you have any questions please feel free to contact Exhibitor Services at the number below MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com C f T N Dance Teacher Web Live Conference amp Expo Foxwoods Resort Casino convention contractors Mashantucket CT sikelele August 3 6 2015 877 335 3700 For Exhibits Exhibitions and Trade Shows Public amp Private Booth Construction Booths platforms and space dividers shall be of materials that are flam
38. onal charges will apply for any shipment left on floor without a Capital Bill of Lading form completed and turned into the Capital Service Desk One half hour minimum Capital supervised labor fee will be charged Overtime Overtime is Monday through Friday prior to 8 a m and after 4 30 p m all day Saturday Sunday and observed union holidays m Overtime will be applied to all freight received at or moved from the warehouse and or show site during above listed times Your shipment is moved into or out of showsite on overtime due to scheduling beyond Capital s control Rate Classifications Price Per CWT 200 Ib minimum m Advance Shipments to Warehouse 200 Ib minimum Advance Freight Deadline Date July 27 2015 Cees opis Basten oe eek So aden oar Pods Gabe Bese bak pee ee ees ted E 62 00 124 00 o Aali cae tee ca eee er ee ee eee Sow ene E Core eee eases Gaav anes 78 00 156 00 Crated Overtime Inbound Outbound 2 0 0 ee ene tent ten nen eens 21 70 43 40 Additional Handling Overtime Inbound Outbound 00 nonan annaran aree 27 30 54 60 Uncrated shipments will NOT be accepted at the Advance Warehouse m Additional Surcharges Early Shipments to Warehouse Crated n n nunan nnan wins 49 AGO Oe Redd ORR DAG we ORAS 21 70 43 40 Early Shipments to Warehouse Additional Handling 0 0 00 00 c cece een nee eens 27 30 54 60 Fee Vy i MOS oso ears Gene ye aes Ge a em aisle Hacdateen ty eae aks bg i
39. oose items placed on top of crates and or pallets constitute additional handling What is Ground Loading Unloading Applies to facilities where there is no loading dock and to vehicles that are not dock height and therefore cannot be loaded unloaded at a loading dock Examples are U Hauls flat bed trailers double drop trailers and company vehicles with trailers What are Mixed Shipments Mixed shipments are those that include both crated and uncrated goods Where the percentage of uncrated is minimal and does not warrant the full uncrated rate for the shipment Capital will charge additional handling Capital defines additional handling for mixed loads as more than 30 of the volume uncrated What is Constricted Space Loading Unloading Freight that is loaded high and tight in the trailer and is not easily accessible or freight that is loaded to full capacity of the trailer top to bottom side to side An example of this is freight that is loaded down one side of a trailer that must be bypassed to reach targeted freight What is Designated Piece Loading Unloading Drivers that require loading of specific pieces in a certain order to ensure all items fit on the trailer or having to remove freight from the trailer and then reload to fit on the trailer What is Alternate Delivery Location Shipments that are delivered by a carrier and require pieces to be delivered to different areas levels in the same building or to other venues such as a h
40. or Dismantle Thursday August 6 3 00 p m 7 00 p m To take advantage of discounts advance orders must be paid in full and received with payment no later than July 20 2015 We must have a major credit card on file to process your orders Complete the Credit Card Authorization Form in its entirety with correct information Capital Exhibitor Order Forms must be returned to our office and can be faxed directly to 508 351 9911 Order forms for other contractors should be returned to the specific contractor providing these services Capital recommends shipping exhibit materials up to 30 days prior to event move in to our Advance Freight Receiving Warehouse Making advance shipping arrangements will ensure a prompt and secure delivery to your exhibit site The event s location will not have the facilities to receive and store such materials in advance and may refuse your shipment and additional charges may occur For Advance Shipping to Warehouse All freight shipments must be shipped prepaid and received in our warehouse no later than July 27 2015 A 35 late charge will apply if orders for advance shipping are received after this date For Direct Shipping to Show Site DO NOT ship exhibit materials direct to show site to arrive prior to August 3 2015 You MUST designate your shipment for arrival during exhibitor set up date only and label your materials c o CAPITAL CONVENTION CONTRACTORS We look forward to working with you CAPITAL CONVEN
41. oss or damage to EXHIBITOR S materials and EXHIBITOR S sole and exclusive remedy is limited to 50 USD per pound per article with a maximum liability of 100 00 USD per item or 1 500 00 USD per shipment whichever is less Capital shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs that may result from any loss or damage to an exhibitor s materials that may make it impossible or impractical to exhibit same The consignment or delivery of a shipment to Capital by an exhibitor or by any shipper on behalf of the exhibitor shall be construed as an acceptance by such exhibitor and or other shipper of the terms and conditions set forth in this bulletin It is suggested that exhibitors insure all shipments from the time that they leave exhibitor s company until they are returned from the show Your insurance carrier can add a rider to your current policy Shipments left on the floor without forwarding instructions will be shipped out or returned to our Warehouse pending re routing No liability will be assumed as a result of such re routing or handling ALL CHARGES ARE THE RESPONSIBILITY OF THE EXHIBITING COMPANY FOR WHOM MATERIALS HAVE BEEN RECEIVED AND HANDLED CAPITAL RESERVES THE RIGHT TO SHIP MATERIALS WITH THE OFFICIAL SHOW CARRIER IF EXHIBITOR CARRIER DOES NOT CHECK IN BY THE APPOINTED DATE AND TIME August 6 2015 5 00 PM If you have any questions
42. otel near an event venue What are Multiple Shipments Any carrier delivering more than 1 one shipment for more than 1 one exhibitor booth location or venue will be charged additional handling due to additional labor that is needed to sort separate and deliver the various shipments What does it Mean if I Have No Documentation Shipments that arrive from a small package carrier including Federal Express UPS and DHL without an individual Bill of Lading requiring additional time labor or equipment to process What about Carpet Pad Only Shipments Shipments that consist solely of carpet and or carpet padding require additional handling due to additional time labor and equipment needed to load unload f P T A Dance Teacher Web Live Conference amp Expo Foxwoods Resort Casino convention contractors Mashantucket CT coplelcomentionscom Fox 083615911 August 3 6 2015 877 335 3700 ADVANCE SHIPMENTS DIRECT SHIPMENTS Please use enclosed freight labels Please use enclosed freight labels Receiving hours M F 9 00 am to 4 00 pm Received only during exhibitor move in hours Must arrive by July 27 2015 Only on August 3 2015 To Exhibitor Name Booth To Exhibitor Name Booth For Dance Teacher Web Live Conference amp Expo For Dance Teacher Web Live Conference amp Expo c o Capital Convention Contractors Capital Convention Contractors c o Foxwoods Resort Casino 35 Lyman Street 39 Norwich Westerly Road Mar
43. pital Convention Contractor s liability shall be limited to the physical loss or damage to the specific article which is lost or damaged as described below Capital Convention Contractors shall not be responsible for damage to uncrated materials materials improperly packed or concealed damage Capital Convention Contractors shall not be responsible for loss theft or disappearance of exhibitor s materials after same have been delivered to exhibitor s booth Capital and its subcontractors shall not be responsible for loss theft and disappearance of exhibitor s materials before it is picked up from exhibitor s booth for reloading after the close of the show Outbound Bills of Lading are available at the Capital Exhibitor Service Desk Outbound Bills of Lading will be checked at the time of actual pickup of freight from the booth Piece counts will be adjusted and corrections will be made to the Bill of Lading where discrepancies may occur Capital and its subcontractors will not be responsible for ordinary wear and tear in handling of equipment Neither will they be responsible for loss damage or delay of shipments due to fire theft water vandalism acts of God strikes lockouts work stoppages of any kind or any other circumstances beyond their control Capital and its subcontractors liability shall be limited to physical loss or damage to the specific article which is lost or damaged and in any event Capital s maximum liability shal
44. please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com P Use these labels only if shipping in advance to warehouse Use these labels only if shipping in advance to warehouse Exhibiting Company Organization Exhibiting Company Organization Cap tal Convention Contractors 35 Lyman Street Northborough MA 01532 Cap tal Convention Contractors 35 Lyman Street Northborough MA 01532 D z gt an 5 5 N N D gt 5 5 N 7 D ze z p lt D j o O r3 oe on en lt o lt O D N D j ge go ap ie 5 oOo D amp mh O mh D p lt D j og m N D amp oS O 5 N g G O ar amp N o sav O Q so o Q o s1 N Sc O D p lt D j o je on ITN amp oe ap O D ap N D j ge go O mh o an N o on Dance Teacher Web Live Conference amp Expo Dance Teacher Web Live Conference amp Expo Booth Booth Carrier Carrier Piece _ Piece _ RUSH RUSH Exhibit Material Exhibit Material Use these labels only if shipping in advance to warehouse Use these labels
45. sfaction of the Fire Department Booth identification banners and signs shall be flame retardant unless smaller than 1232 square inches 28 x 44 if separated from other combustibles by a minimum of 12 horizontally and 24 vertically Oil cloth tar paper nylon and certain other plastic materials cannot be made flame retardant and their use is prohibited Combustibles Literature on display shall be limited to reasonable quantities one day supply Reserve supplies shall be kept in closed containers and stored in a neat and compact manner in a location approved by the Fire Department All exhibit and display empty cartons must be stored in an approved drayage area If the show is under a 24 hour approved manned security program automobiles are allowed to retain gallon or less of fuel gas caps must be taped Batteries are to be disconnected and taped STORAGE BEHIND BOOTH BACKWALL IS STRICTLY PROHIBITED If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com f P ji A Dance Teacher Web Live Conference amp Expo Foxwoods Resort Casino convention contractors Mashantucket CT ee geen eea August 3 6 2015 877 335 3700 4X 2 30 HIGH 16 75 a 8 X 2 40 HIGH 156 50 195 50 Ly a
46. shaling Lot 8 Northborough MA 01532 Mashantucket CT 06338 ees PL ASE READ THE LIABILITY AND INSURANCE BULLETIN INCLUDED IN THIS MANUAL NUMBER EST CARRIER S TRACKING EST DATE OF EST COST OF PIECES WEIGHT Please provide Pro Number ARRIVAL Of Material Handling 200 Ib min per shipment ADVANCE SHIPMENTS Warehouse DIRECT SHIPMENTS Showsite Exhibit Hall If shipment is greater than 3 000 Ibs what is the weight of the single heaviest piece being shipped Please provide contact information for person in charge of your move in that will be on site CONTACT NAME _ SSS PHONE __ e OUTBOUND CAPITAL BILLS OF LADING must be completed and turned in at the Capital Service Desk Any freight left on the show floor without a completed Bill of Lading will result in a service fee equal to 2 hour of labor e DO NOT LEAVE YOUR BILL OF LADING IN YOUR BOOTH e A credit card is required for material handling services Exhibitor is responsible for all shipping charges regardless of carrier Payments must be in US FUNDS Please complete credit card information on the CREDIT CARD Authorization form e Drivers MUST check in at the loading dock by 5 00 PM on August 6 2015 or the shipment will be re routed to the show carrier e Return to Warehouse Fee Shipments returned to Capital s warehouse will be assessed a 7 00 per cwt or a 50 00 minimum charge whichever is greater CHECK appropriate arrangements Freight arra
47. shall be considered waived CO Steel banding at 1 10 per linear foot including labor 50 00 MINIMUM include on Order Summary page CD Shrink wrap at 35 00 per skid x 35 00 include on Order Summary page FULL PAYMENT MUST ACCOMPANY ALL ORDERS PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name 9 SSsSsSSSSSSSSSSSSS Contact Person Booth Address __ City State Zip CCC S i QINAtI Phone Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com A Dance Teacher Web Live Conference amp Expo Foxwoods Resort Casino convention contractors Mashantucket CT echno rive Suite 40 Hudson pean di e August 3 6 2015 877 335 3700 Only Exhibitors hiring Capital to dismantle their booth should complete this form At the close of the show exhibitor freight will be shipped to the following address If your freight is being shipped to another tradeshow be sure to include the show name and your booth number Company Name Booth Address City State Zip Attention SELECT SHIPPING METHOD O Exhibitor Carrier Choice O Offi
48. sheets Company Name Contact Person Booth Address City State Zip Signature Phone Fax Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com A P T A Dance Teacher Web Live Conference amp Expo convention contractors e aa Mashantucket CT 10 Technology Drive Suite 40 Hudson MA 01749 capitalconventions com Fax 508 351 9911 August 3 6 9 201 5 877 335 3700 oag Upholstered Bar Stool Padded Arm Chair Padded Side Chair Folding Chair 1 30 High draped table 40 High draped table 30 High cocktail table 40 High cocktail table e Draped tables are available in lengths of 4 6 and 8 ft and heights of 30 or 40 inches Tripod Easel Garment Rack Display Board Literature Racks Chrome Sign Holder Wastebasket Standard Counter Display Case Raffle Drum Please Note Actual available products may vary Please contact our Exhibitor Services Department to ensure the availability of specific items All colors depend upon dye lots and lighting C P T A Dance Teacher Web Live Conference amp Expo Foxwoods Resort Casino convention contractors Mashantucket CT 10 Technology Drive Suite
49. tential or assumed loss of profits or revenues or for any collateral costs which may result from any loss or damage to an Exhibitor s materials which may make it impossible or impractical to exhibit same Loss or damage must be submitted to Capital prior to the close of the show on which the loss or damage occurred or shall be considered waived No suit or action shall be brought against Capital or its subcontractors more than one 1 year after the accrual of the cause of action therefore Shipment received without receipts freight bills or specified unit counts on receipts or freight bills such as UPS or van lines will be delivered to the exhibitor s booth without guarantee of piece count or condition No liability will be assumed by Capital for such shipments Empty container labels are available at the service desk Affixing the labels is the sole responsibility of the exhibitor or his her representative All previous labels should be removed or completely covered Capital assumes no responsibility for errors to the aforementioned procedure removal of containers with old empty labels and without Capital s labels improper information on empty labels or valuable stored in containers with empty labels Freight handling charges are the responsibility of the exhibitor to whom the shipments have been consigned Also charges for loading out freight shipments are the responsibility of the exhibitor from whose shipments are made Exhibitors may not
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