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1. EDSDaCes OCTOBER 28 30 2015 M NEW ORLEANS LA The Conference amp Expo for Innovative Learning Environments 2015 QWIK INFO Show Colors are gt Aisle Carpet PLUM gt Rear Booth Drape GREEN amp GOLD gt Side Rail Booth Drape GOLD Important Dates and Times gt Set Up HourS 4 11111 All booths must be completely set up by 5 00 PM Tuesday with all crates and boxes removed by 1 00 PM Monday October 26 8 00 AM 5 00 PM Tuesday October 27 No exhibit set up will be allowed on Wednesday 8 00 AM 5 00 PM morning October 28 as In Booth Sales Meetings begin at 8 00 AM Wednesday Please plan your schedule accordingly gt Show HourS 2000eeeeeeee Wednesday October 28 Schedule a Sales Meeting to meet with your customers ina meeting room or in your booth Sales Meetings can be scheduled anytime from 8 00 AM to 11 30 AM on Wednesday and Thursday Please be tamiliar with the requirements to hold a meeting under Sales Meetings Host a Happy Hour from 4 00 to 5 30 PM on Wednesday and Thursday Contact EDmarket for more information Plan to attend the EDfest the all industry event on Thursday night showcasing the true Spirit of the Big Easy gt Dismantle Hours Everything must be dismantled packed and ready for removal from the Convention Center by NOON Saturday Please be familiar with the Exhibit Removal inst2. Freeman will receive shipments at the exhibit facility beginning Monday October 26 2015 Shipments arriving before this date may be refused by the facility Any charges incurred for early freight accepted by the facility will be the responsibility of the exhibitor Please note All items and materials that must be brought into the facility may be subject to Material Handling Charges and are the responsibility of the Exhibitor This also applies to items not ordered through the Official Show Vendors Questions on Shipping FREEMAN 1000 Elmwood Park Blvd New Orleans LA 70123 504 731 6137 Fax 469 621 5612 FreemanNewOrleansES O freemanco com FREEMAN FREEMAN DO NOT DELAY DO NOT DELAY CANNOT DELIVER BEFORE OCTOBER 26 2015 CANNOT DELIVER BEFORE OCTOBER 26 2015 TO TO EXHIBITOR NAME EXHIBITOR NAME C O FREEMAN MORIAL CONVENTION CENTER 900 CONVENTION CENTER BLVD C O FREEMAN MORIAL CONVENTION CENTER 900 CONVENTION CENTER BLVD NEW ORLEANS LA 70130 NEW ORLEANS LA 70130 SHOW SITE EVENT EDspaces SHOW SITE EVENT EDspaces l BOOTH NO NO OF PCS BOOTH NO NO OF PCS THE ABOVE LABELS ARE PROVIDED FOR YOUR CONVENIENCE PLACE ONE ON EACH PIECE SHIPPED TO ENSURE PROPER DELIVERY IF MORE LABELS ARE NEEDED COPIES ARE ACCEPTABLE DEADLINE DATE IS OCTOBER 19 2015 EXHIBITOR
3. NAME EXHIBITOR NAME C O FREEMAN 905 SAMS AVE C O FREEMAN 905 SAMS AVE NEW ORLEANS LA 70123 NEW ORLEANS LA 70123 WAREHOUSE EVENT EDspaces WAREHOUSE EVENT EDspaces I I I I I I I I I I I I I I I I I I I TOL TO I I I I I I I I I I I I I I I I I I BOOTH NO NO OF PCSI BOOTH NO NO OF PCS THE ABOVE LABELS ARE PROVIDED FOR YOUR CONVENIENCE PLACE ONE ON EACH PIECE SHIPPED TO ENSURE PROPER DELIVERY IF MORE LABELS ARE NEEDED COPIES ARE ACCEPTABLE dN 1dIS SIHL CAUTION NOLLAVI THIS SIDE UP PEDSDACES OCTOBER 28 30 2015 M NEW ORLEANS LA The Conference amp Expo for Innovative Learning Environments ANSWERS TO FREQUENTLY ASKED QUESTIONS SPECIAL NOTES OF IMPORTANCE IN BOOTH EXHIBITOR SALES MEETING Sales meetings within your booth during morning non exhibit hours are permitted ONLY upon fulfilling all the requirements for such meetings Times available Wednesday 8 00 AM 11 30 AM Thursday 8 00 AM 11 30 AM Advance approval by Show Management is required Exhibitors should read and be familiar with all requirements to hold an in booth sales meeting All attendees for these meetings must be registered and badged TIPPING PLEASE DON T This includes such practices as giving money merchandise time off coffee breaks or any other special consideration for services rendered Report any attempt by an employee
4. at the Exhibitor s expense and liability 6 Dismantle and move out is from 11 00 AM to 8 PM on Friday and from 8 AM NOON on Saturday Everything must be dismantled packed and ready for removal from the Convention Center by NOON Saturday Please be familiar with the Exhibit Removal instructions on page 4 of the EDspaces General Information 7 Photgraphy and or filming of any display or product other than the exhibitors own material is strictly prohibited without permission from Show Management and the firm whose booth is being photographed filmed Violation may result in the confiscation of equipment and removal from the exhibit hall RESPONSIBILITY LIABILITY FOR YOUR EXHIBIT SHIPMENTS With two exceptions Exhibitors at all times are totally responsible for the care custody and control of all of their materials shipped or brought into the Convention Center Exhibitors should carry all risk floater insurance covering their materials against damage loss and all hazards from the time shipment is made prior to the Show until shipments are received back after the Show This can generally be done by adding riders to existing insurance policies often at no additional cost The two exceptions are when the shipment is in the care custody and control of first the inbound outbound carriers truckline van line airline etc and secondly Freeman the on site material handling service supplier When the inbound outbound carrier ac
5. cepts your shipment and signs the bill of lading the carrier is totally responsible within their stated limits of liability until the freight bill is signed as either free and clear or with exceptions noted such as shortage overage or damage Concealed damage is usually the Shipper s responsibility When Freeman receives and signs for the shipment making any notations on the freight bill they are responsible for the care custody and control until that shipment is placed in or adjacent to your booth space At that point care custody and control revert back to the Exhibitor and remain with the Exhibitor until such time after the Show when Freeman by your signed order Material Handling Agreement picks up the material at your booth location At that time only the material actually found and picked up at the booth location comes under Freeman s responsibility and only until it is signed for by the outbound carrier While the material is on the exhibit floor it remains the Exhibitor s responsibility Specific information on Freeman s liability and responsibility is stated in their Material Handling Terms and Conditions Exhibitors only are responsible for completing their outbound Bills of Lading Material Handling Agreement and the information placed thereon
6. prior to 8 AM Monday HANDLING EXHIBIT FREIGHT YOURSELF For the safety of personnel and exhibit material of others neither personal nor company vehicles will be allowed in the building An area will be provided for those unloading their exhibit material themselves by hand without the use of material handling equipment Please note that dock space is limited at The New Orleans Convention Center and there can be longer than normal wait times for space to unload your vehicle Vehicles must be totally unloaded immediately so they can be quickly removed to allow access by others An Exhibitor vehicle allowed in the dock area for self unloading is defined as a car personal van small pickup truck or a trailer not longer than 12 feet All larger vehicles must be unloaded by Freeman No material handling equipment will be loaned to you You may not leave your vehicle at the freight door or dock to make multiple trips delivering exhibit material from your vehicle to the booth During move out you must have all material at the dock or door before your vehicle will be allowed there so that you can quickly load and remove your vehicle for the next person EDmarket will provide security for these areas which will be controlled by first come first served Hotel bellman porters taxi drivers etc are not allowed on the exhibit floor at any time PRODUCT DONATIONS EDmarket has a formal organized donation program being handled by USGBC More information
7. ructions in the EDspaces General Information section included in the Exhibitor Service Manual 11 30 AM 5 30 PM Thursday October 29 11 30 AM 5 30 PM Friday October 30 8 00 AM 11 00 AM Friday October 30 11 00 AM 7 00 PM Saturday October 31 8 00 AM NOON If you require additional time to set up contact Show Management at exhibits ed spaces com Please be familiar with the Rules and Regulations as well as the Area Work Rules SHIPPING INFORMATION for EDspaces Warehouse Shipping Address Exhibiting Company Name Booth EDspaces C O Freeman 905 Sams Ave New Orleans LA 70123 Freeman will accept crated boxed or skidded material beginning Friday September 18 2015 at the above address Material arriving after October 19 2015 will be received at the warehouse with an additional after deadline charge Warehouse receiving hours are 8 00 a m 4 00 p m Monday Friday inni i p LEASE NOTE THAT ALL VEHICLES DELIVERING MATERIALS TO show Site Shipping Address Exhibiting Company Name Booth THE CONVENTION CENTER MUST REPORT TO THE MARSHALLING EDspaces AREA AT 1221 SOUTH PETERS ST LOT B TO OBTAIN A DOCK C O Freeman Ernest N Morial Convention Center 900 Convention PASS TMG INELUDESDENATEIT UNED MA LESA Center Blvd TRUCKS VANS ETC WHO CHOOSE TO UNLOAD THEIR OWN New Orleans LA 70130 MATERIALS AT THE ESTABLISHED UNLOADING AREA NO VEHICLE WILL BE ALLOWED TO THE DOCK AREA WITHOUT A PASS
8. to solicit a gratuity for any service or special favor immediately to Exhibit Management AISLE CARPETING AND EMPTY CRATES All aisles will be carpeted in plum To enable the cleaning of the aisles and the installation of the aisle carpeting to be completed on time it will be necessary that all exhibits be completely installed no later than 5 PM Tuesday Furthermore all boxes crates and skids must be emptied and removed in sufficient time for them to be placed in storage by 1 PM Tuesday Boxes crates and skids not emptied by 1 PM will be placed in storage at the Exhibitor s expense empty containers not labeled for storage will be discarded as trash Plan your travel schedule accordingly Aisle carpet removal will begin promptly at 11 00 AM on Friday the close of the Tradeshow Empty crates cannot be returned until the aisle carpeting is removed We estimate that one hour maximum will be required to remove all aisle carpeting During this time please pack your small items to minimize potential pilferage EARLY MOVE IN Exhibitors with full trailer load shipments or special unloading requirements should make an appointment with EDmarket for early move in to enable those trucks to be unloaded prior to 8 AM Monday if possible Also if additional set up time is required contact EDmarket for arrangements Only employees of the official contractors and full time employees of the Exhibitor with advance permission are allowed on the exhibit floor
9. will be available on the EDspaces website or you can email us at exhibits ed spaces com CONTINUED ANSWERS TO FREQUENTLY ASKED QUESTIONS Page Two SPECIAL REMINDERS 1 Children under the age of 13 are not permitted in the exhibit hall or educational sessions Infants and toddlers are permitted on the exhibit floor during show hours but must be carried or in strollers at all times A liability waiver available at the EdSpaces Registration Desk must be signed by a parent of each infant or toddler attending the show 2 Exhibit height restrictions are enforced all exhibit material must remain within the confines of the booth nothing in the aisles In linear booths nothing can exceed 8 ft in height except your product as manufactured in the normal course of business and displayed in its normal operating position in island booths the height limit is 20 ft 3 Inflated balloons must be filled with air or heavier than air gas only No helium filled balloons are allowed Aerosol can spray painting is prohibited within the building 4 Installation time is 8 AM to 5 PM Monday and Tuesday all crates boxes and skids must be emptied no later than 1 PM on Tuesday at which time they will be removed from the building and aisle carpet installation will begin Plan your arrival accordingly 5 Nothing may be stored behind the booths This is a fire hazard closely monitored by the Fire Marshal Anything noted behind booths will be removed
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