Indoor Air Quality Management Plan
Contents
1. ccecceesceseeeeeeeeeceeeeeeeeeeeeeeereneens UO l 3p Ifin heating mode checked that the outdoor air damper goes to its minimum position without completely closing when the room thermostat Issel 10 BI Fenian E E aie ei alee are n 3q Ifin cooling mode checked that the outdoor air damper goes to its minimum position without completely closing when the room thermostat PFEP ELEYE vevey v vv vvv v S v o En 7v vyov 7yo is set to 60 F and mixed air thermostat is set to 45 F n 3r Ifthe outdoor air damper does not move confirmed the following items The damper actuator links to the damper shaft and any linkage set screws Or bolts are tight ccccesccesecsseesecseceseceeeseeeeeeeeeseeeeeeesreeeeneeeeeaees OQ OQ e Moving parts are free of impediments e g rust COrrosion cece Electrical wire or pneumatic tubing connects to the damper actuator Oo UO The outside air thermostat s is functioning properly e g in the right location calibrated Correctly cece ceeseescsseeeecnseseesceeseescnesseeeeneeseesenees OQ UO OQ Proceed to Activities 13 16 if the damper seems to be operating properly ACTIVITY 13 FREEZE STATS 3s Disconnected power to controls for automatic reset only to test continuity ACTOSS CeLmMamiAls osdacscss caw vos EEEn E EAE REE ARE AE a0 OR 3t Confirmed if applicable that depressing the manual res2. Durability is important a relatively low emitting paint might create more IAQ problems in the long run than a higher emitting paint if the lower emitting paint requires repainting more often In addition many water based even interior paints have until recently used mercury as a fungicide Any paint that contains mercury should not be used indoors Confirm that the painted surface is lead free before preparing a surface for painting Q Check painting records or old paint cans to determine whether the paint contains lead Q Do an initial screen using a trained lead paint inspector Q If there is lead paint in the existing paint contact a trained lead based paint contractor A No lead in existing paint O Paint contains lead or testing is needed to determine if lead is in existing paint Select a low VOC emitting paint that is free of lead and mercury Q Evaluate existing stock of paint properly dispose of paints containing lead or mercury or having higher VOC emissions than new paints Q Evaluate new paint before you purchase it Express your indoor air quality concerns to paint suppliers and use their technical personnel as a resource Not all paint suppliers have information on pollutant emissions consult other sources e g manufacturers if your paint supplier cannot provide adequate information A Have selected an appropriate paint O Need to discuss which paint to use with an IAQ specialist During exterior painting minimize
3. Renovation Remodeling and Redecorating Activities Budgeting Appendices A Indoor Air Quality Complaint Form B Indoor Air Quality Questionnaire C Action Items List D Health amp Safety Coordinator s Indoor Air Quality Investigation Form E Teacher s Indoor Air Quality Checklist F Indoor Air Quality Flooring Checklist G Indoor Air Quality Painting Checklist H Indoor Air Quality Roofing Checklist I Building and Grounds Maintenance Checklist J HVAC Maintenance Schedule K Ventilation Checklist and Log 15 15 16 17 17 17 17 17 17 18 18 19 19 I ISD 917 Indoor Air Quality Management Plan A Purpose and Scope The purpose of this document is to provide minimum building operational standards to ensure acceptable indoor air quality within all Intermediate School District 917 facilities This plan will impact all building occupants by proactively managing indoor air quality and provide a healthier and safer environment for students and staff members This document is reviewed and revised annually or more often if significant changes are made to building operations cleaning or maintenance B Description Indoor Air Quality IAQ files and all records relating to IAQ are located in the Superintendent s office at Dakota County Technical College 1300 145 Street East Rosemount MN 55068 The following building locations categorized will be occupied by Intermed
4. District 917 Health Safety amp Wellness Committee To ensure that agendas include IAQ and health safety issues concerns and action plans To oversee building and facility operations To provide assistance in remediating IAQ concerns as they are identified To direct IAQ remediation activities as needed e To communicate IAQ issues and status to school administration staff students parents and the media Name Joan Asmus Licensed School Nurse Telephone 651 423 8100 Role and functions e To provide overall assistance related to health concerns attributable to IAQ e To provide support in monitoring and recognizing trends in reported illnesses that may give warning signs of IAQ or other more serious health problems Name Scott Zehnder Alliance Education Center Maintenance Engineer Telephone 651 423 8100 Role and functions e To ensure facility maintenance is appropriately planned and implemented e To provide assistance in remediating IAQ concerns as they are identified Name Contracted Health amp Safety Specialist Role and functions e To arrange and or conduct environmental testing if warranted e To serve as the technical IAQ resource for ISD 917 Name ISD 917 Directors Assistant Directors DCALS Principal Role and functions e To assist with reporting of IAQ issues and supporting IAQ training and implementation III Building Surveys A Walk Through A walk through of all District 917 buildings that house students
5. There are two types of economizers dry bulb and enthalpy Dry bulb economizers vary the amount of outdoor air based on outdoor temperature and enthalpy economizers vary the amount of outdoor air based on outdoor temperature and humidity level 35 3 CONTROLS FOR OUTDOOR AIR SUPPLY continued ACTIVITY 16 FANS 3aa Ensured that all fans supply fans and associated return or relief fans that move outside air indoors continuously operate during occupied Yes No N A hours even when room thermostat is satisfied ececeeeeseeeeseeeeneeeeeeeeeeees Q Q0 NOTE If fan shuts off when the thermostat is satisfied adjust control cycle as necessary to ensure sufficient outdoor air supply 4 AIR DISTRIBUTION ACTIVITY 17 AIR DISTRIBUTION 4a Ensured that supply and return air pathways in the existing ventilation system perform s Tequited sc screceds ec Sesto heres hala Hees ae eee ne eas ERANA QO a0 4b Ensured that passive gravity relief ventilation systems and transfer grilles between rooms and corridors are functioning oo eee cece eeteeeeeteeeeteeeeees a0 NOTE If ventilation system is closed or blocked to meet current fire codes consult with a professional engineer for remedies 4c Made sure every occupied space has supply of outdoor air mechanical system or Operable windows cccccesccssesscseceetecsceecsseeecsseeseesecseesecseesseeseeseens QO l 4d Ensured that supply and return vents are
6. and cooling coils are clean ccceccceseeseeseeteeseeteeseenes QO aU ACTIVITY 7 AIR HANDLING UNITS UNIT VENTILATORS 2j Ensured that the interior of air handling unit s or unit ventilator air mixing chamber and fan blades is clean cccceccceseeseeseeseeteeseeteesseseeeees QO l 2k Ensured that ducts are cledissa a A QO l ACTIVITY 8 MECHANICAL ROOMS 21 Checked mechanical room for unsanitary conditions leaks and spills g 2m Ensured that mechanical rooms and air mixing chambers are free of trash chemical products and supplies cccccccecessesseseessesecseeeeceseeeesseeseeseeseeeeneees QO l 3 CONTROLS FOR OUTDOOR AIR SUPPLY 3a Ensured that air dampers are at least partially open minimum position Q n 3b Ensured that minimum position provides adequate outdoor air Ojoo e NoT nn EAEE E EE E TE E EE A ETE QO UU ACTIVITY 9 CONTROLS INFORMATION 3c Obtained and reviewed all design inside outside temperature and humidity requirements controls specifications as built mechanical drawings and controls operations manuals often uniquely designed ccceeeeees OQ a0 ACTIVITY 10 CLOCKS TIMERS SWITCHES 3d Turned summer winter switches to the correct position cccceseteereeteetees n 3e Set time clocks appropriately isje iee n Reni a e R i l 3f Ensured that settings fit the actual schedule of building use including Night wWeekend USEC ccceecccss
7. and or employees will be conducted annually The walk through is done by building custodians directors assistant directors classroom teachers and nurses and will evaluate the following Obvious water intrusion problems interior and exterior Obvious ventilation failures and or problems Obvious building structural failures and or problems Overall cleanliness of buildings and classrooms Assess the need for program improvements and upgrades e g ventilation carpet building compounds Teachers will evaluate classrooms annually using the checklist in Appendix E Classrooms located in school buildings covered by another district IAQ plan will also be inspected and the district notified regarding any areas of concern Maintenance engineers will evaluate ventilation systems annually using the checklist in Appendix K Maintenance engineers will evaluate all building maintenance issues using the checklist in Appendix I at least annually B Ventilation Surveys Ventilation surveys of all buildings will be conducted annually and as needed when condition changes occur and time elapses Reports will available in the Health and Safety Coordinator s Office IV Maintaining and Operating Buildings for Optimum Indoor Air Quality A Heating Ventilation amp Air Conditioning HVAC Preventative Maintenance Program A proactive HVAC management program is key to providing good air quality in schools To assure good quality of indoor a
8. and reactive investigations by improving indoor air quality throughout the district and solving any problems handling concerns proactively Implement a thorough preventative maintenance program involving heating ventilation and air conditioning systems and building envelope Improve the effectiveness of cleaning buildings with better procedures supplies and equipment Reduce chemical usage during times when buildings are occupied Improve the overall health and well being of building staff members and students 7 Ensure well maintained building envelop walls windows roofs to limit moisture infiltration into buildings D Process Utilized Intermediate School District 917 has followed a logical process as described in the Tools for Schools documents to develop this plan The specific process included e Interviews with building custodians and program supervisors Directors Assistant Directors to develop a database of the occupants present satisfaction with the quality of indoor air e A baseline assessment of the indoor air quality within each facility that included appropriate indoor air quality testing e Problems identified and isolated were appropriately remedied or a plan was developed for remediation E District Policy District 917 understands the importance of providing acceptable indoor air quality to our customer base The district is committed to ensuring that acceptable indoor air quality is provided and maintai
9. any vacuum equipment employed Three of the five vacuum cleaners used at Thompson Heights School currently use installed micron bags A goal is to purchase and install micron bags for all five of the vacuum cleaners Immediate Spotting Immediate attention is given to any spotting at Alliance Education Center as soon as the need is reported by a student or staff member Carpet Dry Chemical Foam Shampoo Steam Hot Water Cleaning Cleaning Frequency Specialized maintenance and cleaning programs e g weekly monthly quarterly and semi annually will be implemented based on individual needs Frequent cleaning of exterior entrances and high traffic areas reduces the contaminants and soil particles from outside the structure that accumulate in these areas Carpet Treatment for Fungi Bacteria Carpets which have tested higher than normal will be cleaned or removed depending on the location age of carpet and microbiological levels A VII Area Indoor Air Quality Guidelines Animals in Classrooms Certain individuals in particular those with asthma may be sensitive to animal fur dander body fluids or feces and may experience reactions to these allergens Furthermore individuals can become sensitized made allergic by repeated exposure to allergens District 917 has developed the following guidelines to address this area 1 Use alternatives to animals if possible 2 If the teacher s intent is to have animals then it is the
10. complaint Time Room Area Building Name Health Symptoms Associated With Complaint Other Concerns i e odor moisture airflow cleaning etc 3 INVESTIGATION CHECKLIST Air Handling Unit Comments Action Taken Air Handling Unit On Yes ONo Air flowing from Vents OYes UNo Exhaust Operations Yes UNo Thermostat Properly Set Yes UNo Other Problems Noted Moisture Any Present Signs of Moisture Yes ONo Any Previous Moisture Concerns Yes ONo Any signs of Biological Growth Yes ONo 23 Any Odors Yes ONo Other Sources Zo zZ zZ Z Z Z oCOCO OOO Any Recent Renovation in Area Yes Is it Overly Dusty Unclean Yes Are Chemicals Stored in Room Yes Any Pesticides Recently Applied Yes Any Tunnel System Yes Any Unused Drains Yes 4 TEST DATA AHU VAV Zone Room Temp F Room Relative Humidity T stat Setting F Room CO ppm Room CO ppm Particulates Outside Air Temp F Outside CO ppm Outside CO ppm 5 WATER INTRUSION 6 OTHER DATA 7 IMMEDIATE CORRECTIVE ACTIONS TAKEN 8 ADDITIONAL CORRECTIVE ACTION REQUIRED 9 ADDITIONAL COMMENTS 24 APPENDIX F RENOVATION AND REPAIR
11. discussion below outlines regular maintenance to components conducted to prevent indoor air quality concerns a Air filtration system filters are primarily used to remove particles from the air Low efficiency filters ASHRAE Dust Spot ratings of 10 20 percent or less are often used to keep lint and dust from clogging the heating and cooling coils of a system In order to maintain clean air in occupied spaces filters must also remove bacteria pollens insects soot dust and dirt with efficiency suited to the use of the building Using high quality filters is one of the best insurance policies for the good health and energy efficiency of an air handling system All dirt cannot be eliminated from the HVAC system however the amount of dirt present inside the HVAC system can be controlled by proper air filtration b Heating Coils Heating coils are inspected annually for accumulation of debris on the upstream side of the coils These coils normally are thoroughly cleaned as needed c Cooling Coils These coils are thoroughly cleaned as needed d Supply Fan or Air Blower Supply Fans or Air Blowers should be cleaned as a part of the duct cleaning process Supply Fans should be thoroughly inspected as least annually for surface debris and general operation A copy of the following checklist is kept on file in the Health and Safety Office HVAC COMPONENT MONTHLY QUARTERLY SEMI ANNUALLY AS REQUI
12. occupant exposure to odors and pollutants 27 Schedule exterior painting to occur when the building is unoccupied for example on weekends or during vacation periods and allow time for paint odors to dissipate before occupants return to the area If the area being painted has a heating cooling and ventilation system which is shared with other areas those areas should also be unoccupied Use supply and exhaust fans to sweep paint fumes out of the building Operate supply fans continuously 24 7 at the highest possible outdoor air supply setting from the beginning of the painting work until several days after the painting has been completed Block return openings to prevent circulating air from the work area to occupied areas Occupant exposure is minimized Need help to minimize occupant exposure Use appropriate storage and disposal practices for paints solvents clean up materials and asbestos containing materials m m Q Seal containers carefully after use Keep paint containers in designated storage areas equipped with exhaust ventilation but not in heating ventilation and air conditioning equipment Use an appropriate waste disposal method to dispose of any paints containing lead or mercury Follow EPA National Emission Standards for Hazardous Air Pollutant rules for disposal of asbestos containing materials No problem with storage and disposal Need help with storage and disposal 28 APPENDIX H Intermediate Schoo
13. site administrators responsibility to 15 a Prior to having animals consult the school nurse health aide about student allergies or sensitivities data privacy laws will need to be adhered to Ask parents about potential allergies or seek to obtain information through a note that students take home or during parent teacher conference Remember to check for allergies when new students enter the class Locate sensitive students away from animals and habitats Have the teacher clean cages regularly daily if possible Have the teacher locate animals away from ventilation system vents to avoid circulating allergens Use gloves to handle feces and dispose of in double bags and immediately place in the outside dumpster not in building trash containers g Keep animals caged An exception is made for instructional activities in the Animal Science program h Bottom of cage should have an impermeable liner on the bottom to prevent liquid or solid leakage from the cage i Ensure trash bag is removed from classroom after cage cleaning j Animals will be kept in the classroom as needed for curriculum activities and not for extended time periods moana For any health issues related to these guidelines please contact Intermediate School District 917 licensed school nurses Joan Asmus LSN 651 423 8100 Food Service Cooking activities generate odors heat moisture food waste and other trash which if not managed carefully can lea
14. EMENTS AND CALCULATIONS NOTE Refer to How to Measure Airflow for techniques 6a Measured the quantity of outdoor air supplied 22a to each ventilation UI SE P E E A A ceevvod den cubeoecreusbheckeutente l 6b Calculated the number of occupants served 22b by the ventilation unit UNEr CONSIDSLA LOM eana AEN S E R ENE Ou 0d 6c Divided outdoor air supply 22a by the number of occupants 22b to determine the existing quantity of outdoor air supply per person 22c ee g ACTIVITY 23 ACCEPTABLE LEVELS OF OUTDOOR AIR QUANTITIES 6d Compared the existing outdoor air per person 22c to the recommended l yels in Table sh sic ssctsx si e aa sadepeang E E E A A chat aetna n 6e Corrected problems with ventilation units that supplied inadequate quantities of outdoor air to ensure that outdoor air quantities 22c meet the recommended levels in Table 1 oo eceeeseeseeeeseeseeeeceeeeeeceeeeeeeeeeeees 0 37
15. IAQ plan XII Renovation Remodeling and Redecorating Activities Renovation remodeling and redecorating activities have the potential for causing indoor air quality problems Proper planning is important to minimize potential problems Building occupants will be informed of the nature of these activities District remodeling specifications require cleanliness dust control protection of building and building materials from water and clean HVAC parts e All mechanical ventilation improvements will result in demonstrated current performance criteria as found in state law statute or rule to include proper amount of ventilation rate over a specified outside temperature range proper filtration and ability to measure ventilation rate 18 e Proper commissioning of all mechanical ventilation improvements will be done and validated by a designated professional who has adequate errors and omissions insurance e Mechanical ventilation improvement work will remain under warranty by the outside party until a full range of seasons has occurred allowing any deficiencies to surface and be corrected A common concern which can occur during these activities is the release of volatile organic compounds from paint stain adhesives sealants new carpeting and furniture When feasible these types of activities will be scheduled to occur when the building is not occupied Many times for a variety of reasons these activities need to occur while the b
16. Indoor Air Quality Management Plan Intermediate School District 917 Dakota County Technical College 1300 145 Street East Rosemount Minnesota 55068 July 2012 I I Il IV VI VIL Table of Contents Indoor Air Quality Management Plan A Purpose Scope B Description C Acceptable Indoor Air Quality Goals D Process Utilized E District Policy F TAQ Plan Review Indoor Air Quality Team A District IAQ Coordinator B District Wide IAQ Team Members Building Surveys A Walk Through B Ventilation Surveys Maintaining and Operating Buildings for Optimum Indoor Air Quality A HVAC Preventative Maintenance Program B Temperature C Water Intrusion D Painting Roofing and Flooring Indoor Air Quality Checklists Integrated Pest Management IMP Chemicals A IPM B Chemicals Indoor Air Quality Cleaning Standards A Entrances B Hallways C Food and Beverage Areas D Kitchens E Restrooms and Locker Rooms F Classrooms G Offices H Carpet NANA GQA KH A N 12 12 12 12 12 12 13 13 14 14 14 15 15 15 15 15 VII IX XI XII XIII XIV Area IAQ Guidelines A Animals in the Classrooms B Food Service C Art and Craft Classrooms Indoor Air Quality Complaint Resolution System A Purpose Scope B The Process Communication Information A Availability of Information B Annual Notification Training Education and Information
17. RED ANNUALLY A Outdoor air intake X inspection unit ventilators B Check belt tension X C HVAC duct work inspection X D HVAC controls calibration X E Filter changes X F Heating coils cooling coils X inspection G Heating coils cooling coils X cleaning unit ventilators 10 H Supply fan inspection X I Supply fan cleaning X The ASHRAE 62 1989 requirements are 20 cfm of outside air per expected occupant in office area conference rooms and 15 cfm per expected occupant in reception areas and classrooms Buildings complying with these regulations should maintain the carbon dioxide concentrations in occupied spaces where the source of the carbon dioxide is people s exhaled breaths under most operating conditions below 1000 ppm Minnesota Occupational Safety and Health Regulation MOSHA which were adopted from the Minnesota Industrial Commission in 1972 regulate the amount of fresh air that must be provided and distributed in all workrooms This is covered under Minnesota Rules 5205 01109 Workroom Ventilation and Temperature This regulation state s the following Subpart 1 Air Air shall be provided and distributed in all workrooms as required in this code unless prohibited by process requirements Outside air shall be provided to all workrooms at the rate of 15 cubic feet per minute per person Buildings complying with the MOSHA regulation should main
18. S CHECKLIST FLOORING OOOO O LUlDeserine whether resilient tle foring scheduled for removal contains asbestos bes O Renovation mail disturb asbestos containing Mooring Seier Tow emining adhesive when installing gle down foring Obtain information about product constituents and emissions that may adversely impact IAQ from manufacturers Select low emitting adhesive Select low emitting flooring materials Need additional information for selecting low emitting adhesive and flooring materials Do not install carpet near water sources Use low emitting adhesives installation Install carpet vinyl and related flooring materials only when the school building is not in use or maintain the room under negative pressure relative to the surrounding rooms and hallways Avoid re circulating air from the installation area through the heating ventilation and air conditioning system and into occupied areas Seal return air grilles open door ways stairways and use exhaust fans to remove airborne contaminants Need help arranging the airing out of space during and after installation Vacuum old carpet that is to be removed and subfloor surfaces once carpet is removed Seal joints of hard surfaces and or entire surface of porous flooring installed near water sources Post Installation Vacuum new flooring after installation to remove loose matter and particles generated by the installation process and general construction in t
19. coils If there are several supply air ductwork branches in this area an inspection door needs to be installed in each branch c Clean out door s as large as possible at the filtration system for the air handling unit to inspect the duct work surfaces five feet on each side of the filtration system d Inspection doors minimum 10 inch x 10 inch size 10 to 20 feet upstream of the filtration systems If there are several return and or mixed air ductwork branches in this area an inspection door needs to be installed in each branch These observation doors clean out doors are needed to allow inspection of the condition of the ductwork in these buildings Things to look for are dust mold microbial and water accumulations in the ductwork which indicate potential problems with the air handling unit Standard galvanized ductwork should be cleaned every 20 to 30 years Cleaning ductwork lined with fibrous glass on the inside is very difficult and should always be approached with caution Before any cleaning is conducted an appropriate inspection should be conducted to determine the need for cleaning 4 Air Handling Unit AHU The components of the air handling unit at Alliance Education Center are inspected on a regular basis by the maintenance engineer This regular maintenance can vary greatly among the different types of air handling units Service manuals for each air handling unit are consulted for maintenance schedules The
20. d and selected the safest products available cceeceeeeeeeeeees Ensured that supplies are being used according to manufacturers MNSUCUCTIONS foc eiei thes Reale cadens otc Nea ee creer three tae 2s Ensured that chemicals chemical containing wastes and containers are disposed of according to manufacturers instructiONS cceeeeeeeeeeteeeeees Substituted less or non hazardous materials where possible 00008 Scheduled work involving odorous or hazardous chemicals for periods when the school is unoccupied ecceceesseeeesceeeeeseeeseeeeeeeeeeeeeneeeseeeeesaeenaes Ventilated affected areas during and after the use of odorous or hazardous chemicals anteater ti a i cose ildenseees e eis GROUNDS MAINTENANCE SUPPLIES Stored grounds maintenance supplies in appropriate area s Ensured that supplies are used and stored according to manufacturers INSENT ONS i ieee e RERE aA eee er alee etre eee Established and followed procedures to minimize exposure to fumes AP OMT SUPP ICS STA ESAE EE eoeeied a deeat eee Reviewed and followed manufacturers guidelines for maintenance Replaced portable gas cans with low eMission CANS eceseeeeeeeereeeeeneeeees Stored chemical products and supplies in sealed clearly labeled CONUAIMETS E E E cementite see Deere aed E ances Ensured that chemicals chemical containing wastes and containers are disposed of according to
21. d to indoor air quality problems Intermediate School District 917 has delineated the following responsibilities involved in the preparation and or serving of food to ensure IAQ management Cooking Areas 1 Make sure that the exhaust fans are working properly If problems are noted contact the building custodian Exhaust fans should be operational whenever cooking dishwashing and cleaning Any leaks or odors of combustion gas should be reported immediately to the building engineer Clean kitchen after each use as required by district and Department of Health policy Report any signs of mold mildew or algae to building custodian Report any plumbing water leaks to building custodian Report any pest problems to building custodian SES SARS Food Handling and Storage 1 Regularly check food service areas for signs of insects or vermin 2 Follow food handling and storage practices as recommended by district and Department of Health 3 Maintain general cleanliness Waste Management 1 Follow district guidelines concerning the recycling of waste 2 Store waste in appropriate sealed containers 3 Make sure dumpsters are located away from air intake vents operable windows etc The District 917 Secondary Technical Center offers several courses to high school students involving food preparation careers Food Industry Careers Dietary Aide and Fundamental Chef Instructors attend training updates as needed to maintain safety a
22. dota Heights MN 55120 651 403 7600 Gideon Pond Elementary D HOH 613 East 130 Street Burnsville MN 55337 952 707 3090 Hastings Senior High School DASH Classroom 200 General Sieben Drive Hastings MN 55033 651 480 7521 Henry Sibley High School DASH Classroom 1897 Delaware Avenue Mendota Heights MN 55118 651 403 7345 Hastings Middle School DASH Classroom 1000 West 11 Hastings MN 55033 651 480 7092 McGuire Junior High School IDEA Classroom 21220 Holyoke Avenue West Lakeville MN 55044 952 469 6215 Lakeville North Senior High School TESA and DASH 19600 Ipava Avenue West Lakeville MN 55044 952 232 3600 Lakeville South Senior High School IDEA 21135 Jacquard Avenue Lakeville MN 55044 952 232 3300 Pine Bend Elementary IDEA 9875 Inver Grove Trail Inver Grove Heights MN 55076 651 306 7733 SPACE OCCUPIED WITHIN OTHER FACILITIES Public or Private Juvenile Services Center JSC 1600 West Highway 55 Hastings MN 55033 651 438 4980 C Acceptable Indoor Air Quality Goals Intermediate School District 917 has identified the following goals to assure acceptable indoor air quality within its facilities Each goal is measurable to provide a quantitative assessment of what constitutes good indoor air quality Goals and Objectives l 2 oy Provide a minimum of 15 cubic feet per minute cfm of outside air per person during regular school hours Reduce the number of complaints
23. eeping schedule for preventive maintenance of HVAC systems This schedule will be based on the manufacturer s recommendations and information contained in the IAQ Management Plan See Appendix J B Temperature In Minnesota it is recommended that occupied space temperatures in the summer should be 72 78 degrees with a relative humidity of 20 50 percent The fall winter and spring occupied space temperatures should be 70 74 degrees with a relative humidity of 20 50 percent 11 C Water Intrusion Below is a protocol for dealing with building materials where there has been water intrusion l 3 Visually review all flooded areas to determine which building materials have gotten wet For ceiling tile remove and dispose of all wet ceiling tiles within 24 hours of water contact For sheet rock remove all drywall and insulation that had become wet up to 12 inches above the water line This is because wicking can cause water to move up above the water line For furniture that is made of wood particleboard or laminates air dry For upholstered furniture that is wet by drinking quality water air dry and monitor For upholstered furniture wet by contaminated water discard For carpet extract excess water from carpet disinfect dry as rapidly as possible and then monitor Carpet that has been wet for over 24 hours will be evaluated on a case by case basis A wet dry vacuum extractor and floor fans will be available for use For pap
24. ers books and files dry essential items within 24 hours If that is not possible then freeze them until there is time to dry them Unessential items should be discarded Essential items could also be photocopied The drying time can be decreased with the use of fans dehumidifiers and air conditioning D Painting Roofing and Flooring Other work that can impact IAQ in a building includes flooring painting and roofing Refer to Appendices F G and H for proper procedures V Indoor Air Quality Checklists Indoor Air Quality information IAQ complaint form questionnaire action items list and the investigative form is available in the Superintendent s office for review by interested District 917 staffmembers In the event that a building custodian teacher or health amp safety personnel would like to review a particular area with regard to IAQ a comprehensive checklist is available for use in Appendices A B C amp D A IPM VI Integrated Pest Management IPM Chemicals Pending state regulations Integrated Pest Management IPM is a coordinated approach to pest control intended to prevent unacceptable levels of pests while causing the least possible hazard to people property and the environment and using the most cost effective means IPM uses a combination of methods which include Improved sanitation removing food from desks cleaning Inspection and monitoring of pest population sites Managing waste keepin
25. esecsseesceseeeeeecseeecesecsensecaeesecseeeeaeeseesecsesseeseesees QO l ACTIVITY 11 CONTROL COMPONENTS 3g Ensured appropriate system pressure by testing line pressure at both the occupied day setting and the unoccupied night setting 0 c cece OQ a0 3h Checked that the line dryer prevents moisture buildup ccccccseseseteerees n 3i Replaced control system filters at the compressor inlet based on the compressor manufacturer s recommendation for example when you blow down the tank 4 2 ahs aie ha e e aes ated Ae QO l 3j Set the line pressure at each thermostat and damper actuator at the proper level no leakage or obstructions cccecccccecessesseseeseeseceeeeeceseeseeseeseesecsseneeneees QO l ACTIVITY 12 OUTDOOR AIR DAMPERS 3k Ensured that the outdoor air damper is visible for inspection c eeeee a0 31 Ensured that the recirculating relief and or exhaust dampers are visible for inspection senen nii enir E Pa E R ha E O RAER l 3m Ensured that air temperature in the indoor area s served by each 34 3 CONTROLS FOR OUTDOOR AIR SUPPLY continued 3n Checked that the outdoor air damper fully closes within a few minutes Yes No N A of shutting off appropriate air handler 0 0 0 ee eeceeeceseceeeeeeeeneeeneeeeeeeeeeeeenerens OU 30 Checked that the outdoor air damper opens at least partially with no delay when the air handler is turned on
26. eseeesecaeecaeeeeeeeeeeneeeereeerenreneenaees Inspected ceiling tiles floors and walls for leaks or discoloration may indicate periodic leaks arnese iorns eo iE E RE EERE m Checked areas where moisture is commonly generated e g kitchens locker rooms and bathrooms cescceseeseeeseeeseceeeeseeeseeeeeeeeeeeeeeeenseeneenaees Checked that windows windowsills and window frames are free of condensate seins oini t e ea ei shops chs uaebted abe sone coutases ast a i i avis Checked that indoor surfaces of exterior walls and cold water pipes are frecOf Condensate o snae a sates ERE E a a a Ensured the following areas are free from signs of leaks and water damage Indoor areas near known roof or wall leaks seeeeeeeeeseeesesseeersrersssrsrerses Walls around leaky or broken Windows s sesssseesesseesssseeresseseesresersesseeeessesees Floors and ceilings under plumbing ssssssesseseessesersessesessstsresreseesesseenesseseesse Duct interiors near humidifiers cooling coils and outdoor air intakes COMBUSTION APPLIANCES Checked for odors from combustion appliances cesceeseesceeseeeeeeteeeseenees Checked appliances for backdrafting using chemical smoke 00 Inspected exhaust components for leaks disconnections or deterioration Inspected flue components for corrosion and soot cescceseeeseeeteeseeeneeeseeees PEST CONTROL Completed the Integrated Pest Management C
27. et button usually red trips the freeze stat clicking sound indicates freeze stat was AIP POU xe E TAE EE A E A E agattce oseaseoy atesteseres n 3u Assessed the feasibility of replacing all manual reset freeze stats with automatic reset freeze Stats niorir riii e En aN OQ nn NOTE HVAC systems with water coils need protection from the cold The freeze stat may close the outdoor air damper and disconnect the supply air when tripped The typical trip range is 35 F to 42 F ACTIVITY 14 MIXED AIR THERMOSTATS 3v Ensured that the mixed air stat for heating mode is set no higher than 6S E ao e ae EE EE edn he aia OQ nn 3w Ensured that the mixed air stat for cooling mode is set no lower than the room thermostat setting sssessesseeesssesersreseeeessreressesresresersessreressesees OQ OQ ACTIVITY 15 ECONOMIZERS 3x Confirmed proper economizer settings based on design specifications or local practices snein en ie E E R E E A E E E evisu dev eet eee OQ n NOTE The dry bulb is typically set at 65 F or lower 3y Checked that sensor on the economizer is shielded from direct sunlight n 3z Ensured that dampers operate properly for outside air return air exhaust relief air and recirculated air per the design specifications OQ OQ NOTE Economizers use varying amounts of cool outdoor air to assist with the cooling load of the room or rooms
28. g is required District employees will perform remediation when feasible and appropriate If an outside contractor is necessary the Superintendent will define the scope of services and assist in procuring those services in accordance with district policies If a problem is not solved after appropriate testing investigation and remediation the person may need to be moved to a different space based on availability X Communication Information A Availability of Information Intermediate School District 917 is committed to open communication regarding IAQ and will make available any and all information regarding IAQ in district facilities Parents and employees can obtain information about IAQ by contacting the Superintendent s office or checking the District 917 website http www isd917 k12 mn us Information available includes Checklists or self help information so they can properly evaluate their child s home or other out of school situations Information about school facility construction maintenance and housekeeping practices chemicals used mold and HVAC related information chemical producing academic subjects pesticides and herbicides and the like to determine the extent to which school activities contribute to a child s symptoms Information on what a parent can do how they can effect change upon discovering questionable activities occurring within schools 17 B Annual Notification Annual notification of parents w
29. g refuse in tight containers and locating waste containers away from buildings if possible Maintaining structures fixing leaking pipes promptly sealing cracks Adding physical barriers to pest entry and movement screens for chimneys doors and windows air curtains Modifying habitats removing clutter relocating outside light fixtures away from doors Using traps light traps snap traps and glue boards Using pesticides judiciously An efficient IPM program will integrate pest management planning with preventive maintenance housekeeping practices landscaping occupant education and staff training 12 Pest control activities that depend upon the use of pesticides involve the storage handling and application of materials that can have serious health effects The district will only use pesticides after providing appropriate notice to staff students and parents Caulking or plastering cracks crevices and or holes to prevent harborage behind walls will be used as the preferred strategy for dealing with pests Intermediate School District 917 will use an outside contractor for pest control when needed Terms of the contract will be renewed annually and include the principles discussed below 1 Pest Control Schedule Whenever possible pesticide applications are scheduled during unoccupied periods so that affected areas can be flushed with ventilation air before occupants return Pesticides are applied in targeted location
30. he area Follow manufacturers recommendations for ventilating the work area space during and after flooring installation Typical recommendation is maximum outdoor air for 72 hours after installation No Problems to Report I have completed the activities on the Renovation and Repairs Checklist and I do not need help in 25 any areas Date Completed Signature 26 APPENDIX G Intermediate School District 917 Painting Checklist Name Room School Date Completed Signature Instructions 1 Check off each box as you complete the activity 2 Check the triangle as appropriate or check the circle if you need additional help with this activity 3 File this checklist for future reference There are many factors to consider before beginning a painting project Special care should be taken when sanding a surface to prepare for painting due to the dust released into the air This dust may contain lead particles Exposure to excessive levels of lead could affect a child s mental growth and interfere with nervous system development which could cause learning disabilities and impaired hearing In adults lead can increase the blood pressure The type of paint is an important decision For instance both solvent based and water based paints give off volatile organic compounds VOCs that could lead to IAQ problems Water based paints produce less VOCs than solvent based paints but produce them over a longer period of time
31. hecklist n os NOTES Ooo Ooo Ooo Oco O OF O 0 O 0D oO 0 UO UO OOOO Ooco OoOoo Ooco HVAC Maintenance Schedule Appendix J HVAC COMPONENT MONTHLY QUARTERLY SEMI ANNUALLY AS REQUIRED ANNUALLY A Outdoor air intake X inspection unit ventilators B Check belt tension X C HVAC duct work inspection X D HVAC controls calibration X E Filter changes X F Heating coils cooling coils X inspection G Heating coils cooling coils X cleaning unit ventilators H Supply fan inspection X I Supply fan cleaning X TO Scott Zehnder Maintenance Engineer Signature Date When this page is filled with DATES please sign date and return to Linda Berg Health and Safety Coordinator DCTC District Administration for the Health Wellness and Safety files 32 m amp 22M en 4 oo news vwwewrwvw wow wrwwvwve di ld Instructions Read the IAQ Backgrounder and the Background Information for this checklist Keep the Background Information and make a copy of the checklist for each ventilation unit in your school as well as a copy for future reference Complete the Checklist Check the yes not applicable box beside each item A no response requires further attention Make comments in the No
32. hich it is placed And it should be big enough for a person to step on it at least four times At this time Thompson Heights School is not utilizing moisture mats due to entrance size restrictions This is an option that will continue to be explored in the future Waste Receptacles plastic lined Fifteen inch double lined waste receptacles are located at each entrance of Alliance Education Center to easily accommodate a day s trash The location of these waste receptacles encourages use and greatly reduces the amount of contaminants that would otherwise be brought into building B Hallways It is a goal of District 917 to keep the hallways clean at Alliance Education Center dusted damp mopped or cleaned with the automatic equipment regularly and stripped and refinished annually n Food and Beverage Areas Food and Beverages F amp B areas should be designated and should be provided with appropriate facilities Facilities Examples Food and beverages storage Refrigerator Clean up Wash basin hand soap hand towels Eating Tables and chairs Food and beverage purchases Vending machines Food disposal Lined wastebaskets or refuse containers Recyclable Disposal Aluminum cans containers At Alliance Education Center food and beverage areas are thoroughly cleaned by staff daily D Kitchens The kitchen staff is responsible for cleaning and sanitizing the surfaces tools and utensils they use for food preparation but the custodial
33. iate School District 917 programs during the 2012 2013 school year DISTRICT OWNED SPACE Alliance Education Center 14300 Biscayne Avenue Rosemount MN 55068 651 423 8100 DISTRICT LEASED SPACE Apple Valley IDEA SUN TEA Campus 6950 West 146 Street Suite 114 Apple Valley MN 55124 651 423 8500 Anthony Louis Center 1517 Highway 13 E Burnsville MN 55337 952 890 8879 TESA Works PD Works 14050 Pilot Knob Road Apple Valley MN 55124 651 423 5726 Dakota County Area Learning School North DCALS North 150 E Marie West St Paul MN 55118 651 332 5570 SPACE OCCUPIED WITHIN ANOTHER PUBLIC SCHOOL DISTRICT Cedar School IDEA SUN 2140 Diffley Road Eagan MN 55122 952 707 4050 Options 151 W Burnsville Parkway 100 Burnsville MN 55337 952 564 3000 Meadowview Elementary School PACES Classroom 6100 195 Street West Farmington MN 55024 651 460 3100 Christa McAuliffe Elementary DASH ECSE Classroom 1601 West 12 Street Hastings MN 55033 651 480 7406 Dakota County Technical College TESA Dakota County Area Learning School DCALS Administrative Offices 1300 East 145 Street Rosemount MN 55068 651 423 8214 Diamondhead Education Center D HH Preschool 202 W Burnsville Parkway Burnsville MN 55337 952 895 6610 Boeckman Middle School PACES Classroom 800 Denmark Avenue Farmington MN 55024 651 460 1462 Friendly Hills Middle School TEA Classroom 701 Mendota Heights Road Men
34. ill occur each September or when a new student is enrolled in District 917 through the Parent Guardian and Student Handbook Notification of employees will be included in employee orientation materials policy handbooks and the annual IAQ Walk through Inspection process XI Training Education and Information Employee Annual Training Plan TRAINING TRAINING TRAINING EMPLOYEE 1 2 3 Superintendent X X Directors Assistant Directors X As Needed IAQ Health and Safety IAQ X Committee Members Coordinator Maintenance Custodial Staff X X School Nurses Health X As Needed Assistants Teachers As Needed Training 1 Executive IAQ Briefing This briefing opportunity provided annually at a meeting of the District 917 Administrative Team will provide a broad overview of IAQ and its impact on occupant s health The presentation will also review discuss Intermediate School District 917 plan to manage IAQ in the proactive manner Training 2 IAQ Plan Implementation This training will take place at a meeting of the Health Safety and Wellness Committee and will specifically review the IAQ management plan the impact of the plan on building occupants and the process and individual responsibilities for its implementation Training 3 IAQ in Classrooms This training for District 917 custodians will address the operation of ventilation equipment carpet care animals food and the district
35. ing object or surface to be cleaned the Tasks required Task Frequencies and When Since contaminated dirt by and large gets tracked into buildings onto floors much emphasis is placed on clean floors Since contaminated dirt gets into buildings through lower entrance levels those levels are impacted far greater by contaminated dirt than upper levels Task frequencies for floor maintenance tasks should therefore be lowered accordingly for upper levels Recommended IAQ Cleaning Standards are for high impact areas on first and lower floors Entrances Hallways Food and Beverage Areas Kitchens Restrooms and Locker rooms Classrooms and Offices A Entrances The purpose of entry mats is to stop and trap dirt and moisture It s necessary therefore to have two types of mats in place a dirt mat and a moisture mat Dirt Mat A dirt mat should have a coarse surface that affects removing contaminated dirt more easily from shoes It should be porous to allow dirt to fall through to the backing of the mat or into a dirt well into which the mat is placed It should be thick enough to trap and hold at least 1 8 of an inch of dirt before emptying and it should be big enough for a person to step on it at least four times Of course the more traffic the more mat Moisture Mats A moisture mat should be capable of absorbing at least 4 ounces of water per square foot It should have a backing to prevent moisture from passing through to the floor on w
36. ir the following procedures will be implemented through the district s preventative maintenance program 1 Outdoor Air Intake Inspect intake for blockage quarterly Verify if intake damper works and is within design specifications quarterly Verify damper does not close completely under occupied conditions quarterly Check the calibration of all HVAC controls as needed Ideally the minimum fresh air intake setting while a building is occupied is 15 to 20 percent 15 to 20 percent of supply air to an occupied space is outdoor air of the total mixed airstream return air plus outdoor air During building occupancy the fresh air intake will not be completely closed 2 Exhaust Air Outlet Maintenance Includes Annually the belt tension on all fan motors will be checked for proper deflection see manufacturer s service manual 3 HVAC Ventilation Ductwork Ductwork will be inspected on an as needed basis Ductwork inspection should occur when the cleaning of the cooling coils occurs Ductwork needs to have easy to open observation and clean out doors installed at a minimum in the following locations a Clean out door s as large as possible upstream and downstream of cooling coils to allow maintenance workers good access to clean the ductwork within five feet of the cooling coils the cooling coils and drainage pans from the cooling coils b Inspections door s minimum 10 inch size 10 to 20 feet downstream of the cooling
37. l District 917 Roofing Checklist Name Date Completed School Building Signature Instructions 1 Check off each box as you complete the activity 2 Check the triangle as appropriate or check the circle if you need additional help with this activity 3 File this checklist for future reference Roofing work often involves the use of tar or other pollutant producing chemicals that may cause indoor air problems if fumes enter the building School officials and roofers can cooperate to prevent these problems and complaints from occupants Schedule pollutant producing activities for unoccupied periods e g weekends or vacation periods e Check to ensure that pollutant producing activities occur during unoccupied periods e Work is scheduled for an unoccupied period e Work is scheduled for an occupied period need help to minimize occupant exposure e Locate hot spots of tar and other pollutant producing materials away from out door air intakes e Consider wind patterns at the work site and arrange equipment so that prevailing winds carry odors away from the building e Pollutant producing materials are away from and downwind from outdoor air intakes e No good location for pollutant producing materials Modify ventilation to avoid introducing odors and contaminates a Advise staff and students to keep doors and windows closed until the roofing work is finished a It may be advisable to temporarily close the outdoor air intakes of air handle
38. manufacturers INStrUCtIONS cc eeeeeeceteeeeteeeees DUST CONTROL Installed and maintained barrier mats for entrances c cesceeseeeeeeeeteeeeees Used high efficiency vacuum bags cccescceseceseeeeeceeeeseeeeeeeeeeeeeneeeeeeeensees Used proper dusting techniques ccccccscesseeescesseeseceeessecneecaeesseeeeeeeseensees Wrapped feather dusters with a dust Cloth cceceeceeseeseceecseeeseeeseeeeeeeeeees Cleaned air return grilles and air supply Vents c cessceseecsceeseeeeeeseeeeeees Q QO E 0 O OO O OO O OO 0 O OO O OO O OO O OF OOO O O O OF OOO O O OCOOoo OOOO 30 4a 4b 4c Sa 5b 5c 6a 6b 6c 6d 6e 6f 7a 7b TC 7d 8a FLOOR CLEANING Established and followed schedule for vacuuming and mopping floors Cleaned spills on floors promptly as necessary c ceeceecseeseeeseeeeeeeeeeteensees Performed restorative maintenance as NCCESSATY c ccecceeeceeseeeeeeteeeteeeeees DRAIN TRAPS Poured water down floor drains once per week about quart of water Ran water in sinks at least once per week about 2 cups of water Flushed toilets once each week if not used regularly ceeeeeeeeeeteeeees MOISTURE LEAKS AND SPILLS Checked for moldy odors cccecccesscesceeeceeec
39. nd health within these departments 16 C Art and Crafts Classrooms Classrooms used for arts and crafts activities shall comply with items detailed in the Teacher s Checklist in Appendix E Materials emitting toxic fumes are not used in classroom spaces when students and staff members are present IX Indoor Air Quality Complaint Resolution System A Purpose Scope The purpose of the IAQ Complaint Resolution system is to investigate and attempt to resolve IAQ issues within Intermediate School District 917 buildings in a prompt responsive manner B Process The following describes the process to be implemented if a building occupant is concerned about IAQ l The person s concerned about indoor air quality should contact the Health and Safety Coordinator using an IAQ complaint form Appendix A The Health and Safety Coordinator and or building custodians will conduct an investigation using Appendix B to try to resolve the problem internally The Health and Safety Coordinator will review the IAQ complaint form and may request relevant medical documents from occupants with symptoms The Health and Safety Coordinator will investigate the problem using Appendix D The Health and Safety Coordinator will provide a written report to the Superintendent the Director Assistant Director of the program involved and the building custodian The Superintendent and Health and Safety Coordinator contact an outside vendor if additional testin
40. ned in all buildings This Management Plan provides the tools to help provide acceptable indoor air quality F IAQ Plan Review The Intermediate School District 917 Indoor Air Quality LAQ team will review this plan annually II Indoor Air Quality Team The following is a list of the District s Indoor Air Quality Team members and their roles and responsibilities A District IAQ Coordinator Name Linda Berg ISD 917 Health and Safety Coordinator Certificate 11559 Telephone 651 423 8214 Role and functions The primary role of the AQ Coordinator is team management coordination and record keeping e To manage the IAQ team and encourage a sense of shared responsibility and cooperative effort and ensure the implementation of the Management Plan e To prepare for emergency response and consult with the superintendent to determine if and when outside consultation is needed e To maintain Minnesota Department of Education IAQ certification e To assure that baseline investigations are conducted and make recommendations to remediate identified IAQ problems e To disseminate IAQ information register IAQ complaints direct the response and communicate IAQ issues and status to school administration staff students parents and media B District IAQ Team Members Name John Christiansen ISD 917 Superintendent Chair Telephone 651 423 8226 Role and functions Supervision and administration of the IAQ plan e To convene regular meetings of
41. open and unblocked cccceee n NOTE If outlets have been blocked intentionally to correct drafts or discomfort investigate and correct the cause of the discomfort and reopen the vents 4e Modified the HVAC system to supply outside air to areas without an outdoor ELT ea 0 0 A AAAA AEAEE N AE E SPE S AAN E A a0 4f Modified existing HVAC systems to incorporate any room or zone layout and population changes snc ssri n a e i e aa l 4g Moved all barriers for example room dividers large free standing blackboards or displays bookshelves that could block movement of air in the room especially those blocking air vents cccccceseseesseteerseseeneees l 4h Ensured that unit ventilators are quiet enough to accommodate classroom a e E E A ET A ET A E A E T E TS a0 4i Ensured that classrooms are free of uncomfortable drafts produced by air from supply fea S a e E EAE EERE iaaa l ACTIVITY 18 PRESSURIZATION IN BUILDINGS NOTE To prevent infiltration of outdoor pollutants the ventilation system is designed to maintain positive pressurization in the building Therefore ensure that the system including any exhaust fans is operating on the occupied cycle when doing this activity 4j Ensured that air flows out of the building using chemical smoke through windows doors or other cracks and holes in exterior wall for example floor joints pipe
42. openings i arreirar cower stenieieis cr steaeveesiacetenineeions n n 5 EXHAUST SYSTEMS ACTIVITY 19 EXHAUST FAN OPERATION 5a Checked using chemical smoke that air flows into exhaust fan grille s n n If fans are running but air is not flowing toward the exhaust intake check for the following Inoperable dampers e Obstructed leaky or disconnected ductwork e Undersized or improperly installed fan Broken fan belt nvwwewwvwv ww wrwrwwveewve wVvVwwvewrvwrowy 36 PFEP ELEYE vevey v vvv vvv v S v o En 7v vyov 7yo NOTES 5 EXHAUST SYSTEMS continued ACTIVITY 20 EXHAUST AIRFLOW NOTE Prevent migration of indoor contaminants from areas such as bathrooms kitchens and labs by keeping them under negative pressure as compared to surrounding spaces 5b Checked using chemical smoke that air is drawn into the room Yes No N A from adjac nt spaces nrienair niiair E R eee Q 0 Stand outside the room with the door slightly open while checking airflow high and low in the door opening see How to Measure Airflow 5c Ensured that air is flowing toward the exhaust intake 0 cccceecsceeeseeeeees QO ACTIVITY 21 EXHAUST DUCTWORK 5d Checked that the exhaust ductwork downstream of the exhaust fan which is under positive pressure is sealed and in good condition 0n 6 QUANTITY OF OUTDOOR AIR ACTIVITY 22 OUTDOOR AIR MEASUR
43. ork asbestos abatement contractors will generally remove asbestos containing materials and document the removal work The documents in Appendices F and G will be provided by the purchasing department to contractors who do painting and roofing repairs XIII Budgeting The district health and safety budget is available for use in remedying IAQ problems This budget is submitted annually for approval Annual needs project upgrades etc are prioritized and included in the health and safety budget Routine maintenance items are planned and budgeted for in order to prevent water intrusion maintain airflow and improve cleanliness in district buildings as a part of annual budgeting XIV Appendices 19 APPENDIX A Intermediate School District 917 Indoor Air Quality Complaint Form This form is to be filled out by the building occupant or a staff member Date Building Name Room Number Occupant s Name Phone Number Please describe the problem in detail Include specific symptoms you have experienced time of day weather conditions number of occupants and any additional observations you would like to make Someone may need to contact you to discuss the complaint What is the best time to reach you So that we can respond promptly please return this form to Linda Berg Health and Safety Coordinator District Office 1300 145 Street East Rosemount MN 55068 or fax to 651 423 8564 20 APPENDIX B Indoor Air Quali
44. rs particularly rooftop units in the vicinity of and downwind from the work area NOTE To avoid creating IAQ problems from underventilation provide a temporary means fans and or ducts to supply unaffected outdoor air A Ventilation is arranged to avoid entry of pollutants e Need help to modify ventilation 29 1 Read the IAQ Backgrounder and the Background Information for this checklist Keep the Background Information and make a copy of the checklist for future reference Complete the Checklist Check the yes no or not applicable box beside each item A no response requires further attention Make comments in the Notes section as necessary Return the checklist portion of this document to the IAQ Coordinator Building and Grounds Maintenance Checklist Name Appendix I School Room or Area Signature la 1b lc 2e 2d 2e 2f 2g 3a 3b 3c 3d 3e Date Completed BUILDING MAINTENANCE SUPPLIES Yes No N A Developed appropriate procedures and stocked supplies for spill control Reviewed supply lab lsnnniucsennn ai o ai E Ensured that air from chemical and trash storage areas vents to theoutd OrS i nonse e e ins ot te A a A Stored chemical products and supplies in sealed clearly labeled COMTAINETS vewie22 ele een blake eee ae See eae a RE oso aE ecg to ied caer ou Researche
45. s with minimum treatment of exposed surfaces They are used in strict conformance with manufacturers instructions and EPA labels General periodic spraying may not be necessary If occupants are present they will be notified prior to the pesticide application Materials Selection Handling and Storage Pesticides are selected that are species specific and attempt to minimize toxicity for humans and non target species Contractors or vendors are asked to provide EPA labels and material safety data sheets Pesticides are stored and handled properly consistent with their EPA labels Pesticides and other chemicals used will be recorded on a Chemical Inventory form If only limited areas of the building are being treated the heating ventilation and air conditioning HVAC system will be adjusted so that it does not distribute contaminated air throughout the rest of the building Temporary exhaust systems may be used to remove contaminants during the work day HVAC system operation will be modified when necessary during and after pest control activities e g running air handling units on 100 percent outdoor air for some period of time or running the system for several complete air exchanges before occupants re enter the treated space Information on pesticide selection use and storage is available from several local and national sources These include Minnesota Department of Agriculture at http www mda state mn us University of Minnesota Ex
46. staff is responsible for the remainder of the cleaning Cleaning is completed at the end of the cooking staff shift When sweeping and wet mopping the floor special precautions are taken to reach under stoves and tables to remove all residues Kitchen floors are swept or mopped daily 14 Restrooms and Locker Rooms Fixtures floors and spots on the walls are cleaned daily Entry surfaces are cleaned annually Weekly damp dusting horizontal surfaces and vent covers are a priority IAQ Cleaning Standard Classrooms Clean floors chalkboards and chalk trays are priorities in classrooms Clean floors because the tracked in contaminated dirt is a major carrier and source of contaminants Also clean chalkboards and chalk trays because of the chalk dust an air contaminant and irritant Offices Office parallel classrooms the emphasis being on floor care and dusting Carpet Weekly routine Carpet Maintenance Vacuuming Carpet A top fill upright vacuum with brush agitation or a canister vacuum with a power head incorporating brush agitation is to be used with frequency Equally important soil that is loosened and vacuumed from carpet must be collected in the vacuum recovery system and not allowed to re enter the air within the structure to contribute to indoor air pollution For this reason a high efficiency filtering system and vacuum cleaner bags with a minimum rating of 90 percent efficient for 1 micron size particles need to be used in
47. tain the carbon dioxide concentration in occupied spaces where the source of the carbon dioxide is people s exhaled breath below an average of 1000 ppm The legal ventilation standard which applies to most buildings is the MOSHA standard Minnesota Rules 5205 0110 The goal on ventilation for buildings should be the ASHRAE standard 62 1989 Intermediate School District 917 uses the guidelines established by the Environmental Protection Agency in its Tools For Schools packet to calculate the amount of outside air being supplied to each individual The following provides the formulas used to calculate the amount of outside air per person and a layout of a typical HVAC system A Note About Carbon Dioxide As A Measurement of Ventilation In a fully occupied classroom with doors and windows shut and measured several hours of occupancy above 1300 PPM will indicate the need for remediation In building areas where there are sources of carbon dioxide besides peoples exhaled breaths the above guidelines cannot be used Other sources can include exhaust gas from kilns internal combustion engines and dry ice Under these conditions the OSHA standard on carbon dioxide needs to be used to determine whether adequate fresh air is being provided The OSHA standard on carbon dioxide is an 8 hour time weighted average of 10 000 ppm with a short term 15 minute average limit of 30 000 ppm RECORD KEEPING Building custodians will develop a record k
48. tension Service at http www extension umn edu Pesticides about html and the Federal EPA at http www epa gov and 800 858 7378 or email npic ace orst edu Notification of parents and employees as required in MN Statute Section 121A 30 is addressed in the Student Parent Handbooks distributed to all students in September of each year and to new students as they enroll in the district Notice of unscheduled applications is available to parents and employees Relevant documentation is available in the Superintendent s office B Chemicals District employees who purchase chemicals will insure that the least hazardous chemical available is selected for every application The District 917 Buyer requests all available health and safety information for product review and distribution VII Indoor Air Quality Cleaning Standards After establishing guidelines that focus on prevention and containment the final procedure for the effective reduction of contaminants that affect air quality is the implementation of Indoor Air Quality Cleaning Standards Keep in mind that whether an item is clean or not does not necessarily affect IAQ e g a drinking fountain or wash basin It may affect sanitation but not IAQ Clean air however cannot be foul smelling Items that have a potential of becoming foul smelling must also have IAQ Cleaning Standards e g a urinal or a wastebasket 13 IAQ Cleaning Standards deal with tems anyth
49. ter or extended exhaust pipe eeeeeeees ACTIVITY 3 AIRFLOW lh Obtained chemical smoke or a small piece of tissue paper or light plastic li Confirmed that outdoor air is entering the intake appropriately 2 SYSTEM CLEANLINESS ACTIVITY 4 AIR FILTERS 2a Replaced filters per maintenance schedule eecseeeeeseeeecneeeeceseeeeeeeeeees 2b Shut off ventilation system fans while replacing filters prevents dirt from blowing downstream me eeii EEE ESE E EEE E i 2c Vacuumed filter areas before installing new filters 0 0 ee eeeeeeeeeeeteeeees 2d Confirmed proper fit of filters to prevent air from bypassing flowing around theair filters silos eich oes i irons E stench wae A E eee 2e Confirmed proper installation of filters correct direction for airflow Oo Oo OO Oc O OO Oc oOo 33 P EEE A E AEOS SYSTEM CLEANLINESS continued ACTIVITY 5 DRAIN PANS 2f Ensured that drain pans slant toward the drain to prevent water from Yes No N A ccu umulating eee irnia i hom E EETA RR EROR Ri l 2g Cleaned dram pans ssn nitir Hee tere a alg a R A a a0 2h Checked drain pans for mold and mildew s s nsesnseseeseseseeeosesseseseesesesesseseseee QO l ACTIVITY 6 COILS 2i Ensured that heating
50. tes section as necessary Return the checklist portion of this document to the IAQ Coordinator Appendix K Ventilation Checklist Name School Unit Ventilator AHU No Room or Area Date Completed Signature 1 OUTDOOR AIR INTAKES la Marked locations ofall outdoor air intakes on a small floor plan for example a fire escape floor plan ss essssesseesersesseeeessesressesersresersesseeeessesees lb Ensured that the ventilation system was on and operating in occupied 1118 6 ee ee ne Ea ACTIVITY 1 OBSTRUCTIONS lc Ensured that outdoor air intakes are clear of obstructions debris clogs OD COVELS ac isectsetiecesgtstanseas cuneseussdeeetyucspeaseaue shh suvenptesteseesscencctems see E a O a ey ld Installed corrective devices as necessary e g if snowdrifts or leaves frequently block an intake ninii ieir iiia ACTIVITY 2 POLLUTANT SOURCES le Checked ground level intakes for pollutant sources dumpsters loading docks and bus idling areas ccccsceessesceesseeseeeeeeeeceseeeseceseenaeeesecseeeneeeneeaes 1f Checked rooftop intakes for pollutant sources plumbing vents kitchen toilet or laboratory exhaust fans puddles and mist from air conditioning cooling tOWETLS ccecceescesseesseeseeeeceseceseceseenseesseceeeaeeeseeses lg Resolved any problems with pollutant sources located near outdoor air intakes e g relocated dumps
51. ty Questionnaire The purpose of this form is to gather the information required for solving the indoor air quality concerns Name Program Site Background Information Question Response 1 How long have you been in the building 2 How long have you been your present location in the building 3 Have you experienced any physical discomfort or symptoms related to indoor air quality 4 What type of symptoms are you experiencing 5 When did the symptoms start 6 How long do the symptoms last 7 Are symptoms experienced apart from the work area If yes when and where 8 Is an odor coinciding with our symptoms If yes describe the odor 9 Have these symptoms ever been experienced at another work area If yes please describe Additional comments 21 APPENDIX C INTERMEDIATE SCHOOL DISTRICT 917 HEALTH WELLNESS amp SAFETY ACTION ITEMS LIST LOCATION DATE ACTION ITEMS ASSIGNED COMPLETED TO Please write down all Health Wellness amp Safety issues RETURN this completed form to Linda Berg in District Administration by June 1 of each year APPENDIX D Intermediate School District 917 Health amp Safety Coordinator Indoor Air Quality Investigation Form 1 INVESTIGATOR INFORMATION Name Date Time Room Area of Occupants in Room or Area 2 COMPLAINT DATA Name Date of
52. uilding is occupied During these activities the maintenance engineer will increase the fresh intake air as feasible This increased ventilation will occur during these activities and for a short time after the work has been completed A representative from the Indoor Air Quality Management team will advise on the selection and purchase of paint products If only limited areas of the building are being remodeled the HVAC system will be adjusted and or containment systems utilized as applicable so that it does not distribute contaminated air throughout the rest of the building Temporary exhaust systems to remove contaminants during the work day will be considered It may be necessary to modify HVAC system operation during and after these activities e g running air handling units on 100 percent outdoor air for a period of time or running the system for several complete air exchanges before occupants return to the building When feasible activities where solvents will be released will be scheduled to occur late in the day or on Friday so the building can air out overnight or during the weekend Whenever possible carpeting will be installed on a Friday so the solvents in the carpet and its adhesive have the weekend to air out before the tenants return to work Prior to modifications to the building system that could impact asbestos containing materials the AHERA inspection manual will be reviewed If asbestos containing materials will be affected by w
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