JSM 2014 Career Placement Shipment & Equipment Information
Contents
1. Cardholder s Billing Address Cardholder Signature Hargrove will apply all charges incurred at show site to this card To make other arrangements contact us at 301 306 4627 exhibitorservices hargroveinc com Order Payment Method Charge the above listed credit card OR C Check Enclosed Dated Ref 5031560Mk 1 Hargrove Drive Lanham MD 20706 301 306 4627 Fax 301 731 5438 exhibitorservices hargroveinc com VOV _ Union Rules amp Regulations BOSTON MASSACHUSETTS You will appreciate knowing in advance that union labor will be required for certain aspects of your exhibit handling Please read the following information this will be of assistance to you in planning your participation in the exhibition Exhibitor Rights The unpacking assembling dismantling and packing of displays and equipment may be done by exhibitors provided that the work is done by bona fide company employees i e the full time employees of an exhibiting company who will be staffing the exhibit The Official Service Contractor for this event Hargrove Inc will have skilled craftsmen to assist exhibitors who wish to hire labor to perform these services Exhibitors are prohibited from hiring outside labor sources of any kind to perform this work Arrangements for temporary labor can be made through Hargrove using the Labor form in this exhibitor service manual Materia2. understand and hereby agree that the ultimate responsibility for payment of all charges is mine Further agree to be bound by all terms and conditions as described on the Order Forms in this manual In the event that the named third party does not discharge payment of the invoice prior to the last day of the show charges will revert back to me the exhibiting company Exhibitor Company Name Exhibitor Contact Name Address Exhibitor Contact Info Phone Fax All invoices are due and payable upon receipt by either party By completing this form you are agreeing to all terms mentioned Signature The following items are to be charged to the third party O ALL SERVICES OR L FURNITURE CARPET L SIGNS N A BOOTH CLEANING L MATERIAL HANDLING L SHIPPING LI LABOR LI OTHER Third Party Name Third Party Contact Address City Third Party Contact Info Phone Fax Email All invoices are due and payable upon receipt by either party By completing this form you are agreeing to all terms mentioned Signature Payment Policy Payment in full must accompany your order For your convenience we accept payment by Visa MasterCard Discover Card American Express company check and wire transfer For tax exempt status please submit a tax exempt certificate Credit Card on File C Eza C E score LJ Credit Card Number EXP
3. Career Placement Center Information LOCATION amp DATES Boston Convention amp Exhibitor Center Hall B2 415 Summer Street Boston MA 02210 Sunday August 3 to Wednesday August 6 2014 STANDARD OFFICE EQUIPMENT Each 12 x 12 Executive Suite includes the following 1 Cocktail Table 1 Wastebasket 1 White Draped Table 1 Standard Electrical Outlet 4 Padded Side Chairs 1 Table Lamp 1 Identification Sign with Company Name Locking Office Door NOTE Any change s in standard equipment including drape color is at the exhibitor s expense ADVANCE SHIPPING Advance shipping begins Monday June 30 at 8 00 AM and ends Tuesday July 29 at 4 00 PM Advance shipping address Your Company Name amp Booth Number JSM Expo 2014 c o Hargrove ADCOM Forward Air BOS 480 William F McClellan Highway 100 Boston MA 02128 NOTE Friday July 4 is a holiday and the advance warehouse will be closed DIRECT SHIPPING Direct shipping will begin on Saturday August 2 at 8 00 AM Direct shipping address Your Company Name amp Booth Number JSM Expo 2014 c o Hargrove Boston Convention amp Exhibitor Center Hall B2 415 Summer Street Boston MA 02210 1 Hargrove Drive Lanham MD 20706 301 306 4627 Fax 301 731 5438 exhibitorservices hargroveinc com OO PAYMENT FORM Sosro aok CAREER PLACEMENT CENTER l Advance Order Deadline Monday July 14 2014 Company Nam
4. freight 1 Hargrove Drive Lanham MD 20706 301 306 4627 Fax 301 731 5438 exhibitorservices hargroveinc com OO CAREER PLACEMENT CENTER 205 OPTIONAL ADDITIONAL FURNISHINGS Advance Order Deadline Friday July 12 2013 Company Name Suite e Order online by the deadline date to receive the lowest price e Advance orders for the Career Placement Center are strongly suggested carpet and carpet padding are only available by advance order e Advance prices apply to orders received with payment by the deadline date e Items canceled after delivery will be refunded 50 of the original price e Drape color choices for this show are Black Blue Burgundy Gold Grey Silver Red Teal and White If a drape color is not indicated Hargrove will provide show colors e Need an item not listed Call 301 306 4627 Online Order Xd Sas nee i vance andar Description Product Price i P Pricing only good Price Price through 7 14 14 Quantity STANDARD CARPET 12 x 12 Grey Carpet no color 435 options CARPET PADDING 12 x 12 Padding STANDARD TABLES Round Tables 30 diameter top Low 18 high Standard 30 high Tall 42 high Draped Tables 30 high x 24 wide Small 4 long Standard 6 long Long 8 long Draped Counters 42 high x 24 wide Small 4 long Standard 6 long Long 8 long STA
5. Hargrove and its subcontractors will act as the Exhibitor s agent when signing any documentation related to its shipment If any employee of Hargrove and its subcontractors sign a delivery receipt Material Handling Agreement or any documentation it is agreed that Hargrove and its subcontractors are doing so on behalf of the Exhibitor and the Exhibitor accepts the responsibility of said shipment Empty container labels are available on site at the Hargrove Exhibitor Service Center Affixing the labels is the sole responsibility of the Exhibitor and or his representatives All previous labels should be removed Hargrove assumes no responsibility for containers with incorrect labels Further Hargrove assumes all containers labeled empty to be empty and therefore assumes no liability for material or equipment left inside a container marked as empty In all cases where Exhibitors store materials with Hargrove empty accessible dry refrigerated or otherwise they do so at their own risk Hargrove assumes no liability for items placed in such storage Hargrove and its subcontractors reserve the right to change designated carriers if the carrier assigned by the Exhibitor does not pick up Exhibitor s freight on time The Exhibitor will be responsible for payment to the carrier that Hargrove and its subcontractors choose to reroute the Exhibitor s freight Hargrove and its subcontractors assume no responsibility as a result of rerouting or handling of
6. NDARD CHAIRS Barstool Chair Side armless Subtotal Tax 6 25 50 SP effective01 13 TOTAL 1 Hargrove Drive Lanham MD 20706 301 306 4627 Fax 301 731 5438 exhibitorservices hargroveinc com VOV 1i MATERIAL HANDLING ESTIMATE toston Company Name Suite e Material Handling is billed by the hundredweight CWT per shipment with a 2 CWT minimum Small packages 30 pounds or less per shipment are billed per piece e When computing material handling costs remember to round up to the next hundred pounds For example a delivery that weighs 347 pounds will be billed at 4 CWT e Shipments received without weight tickets will be weighed and charged special handling rates e Special handling rates also apply to shipments requiring additional or double handling including pad wrapped unskidded and double stacked shipments side door constricted space and or ground level unloading and oversized crates e Material Handling charges will appear on your statement after actual inbound and outbound shipments have been processed NOTE Shipments handled before 8 00 AM or after 4 30 PM Monday thru Friday or anytime Saturday Sunday or holiday will be accessed a 35 overtime surcharge Product Price per CWT Description unless noted otherwise WAREHOUSE ADVANCE SHIPMENT Crated or Skidded Shipment MH1 117 00 234 00 Small Package first piece applies to shipm
7. Third Party Billing Agreement must be completed As the exhibitor you are responsible for all charges incurred at the show should your display house fail to meet the required payment terms explained above 1 Hargrove Drive Lanham MD 20706 301 306 4627 Fax 301 731 5438 exhibitorservices hargroveinc com ORDER RECAP FORM CAREER PLACEMENT CENTER Company Name Suite e Please complete and return with payment and your order s e You may choose to pay by credit card check or wire transfer Complete and submit the Payment Form regardless of payment method Calculation of Orders totals from Hargrove s order forms Optional Additional Furnishings ssssassssssanennnnnnnnnnnnnnen Material Handling Estimate esse eeeeeceeeeeeeeeeeeeeeeees Other Hargrove Services TOTAL DUE TO HARGROVE INC oe Order Payment Method Charge the Credit Card listed on the Payment Form _ Check Enclosed Dated Ref 5031560MK C Wire Transfer on from in Date Bank Country Thank you for your order If we can be of further assistance or you need additional information please call us at 301 306 4627 or email us at exhibitorservices hargroveinc com 1 Hargrove Drive Lanham MD 20706 301 306 4627 Fax 301 731 5438 exhibitorservices hargroveinc com OO THIRD PARTY BILLING AGREEMENT Sosro Ze CAREER PLACEMENT CENTER As an Exhibitor electing to use third party billing
8. booth please order installation and or dismantling labor by using the enclosed Order Form and the necessary ladders and tools will be provided Please assist us in our efforts to provide a safe working environment for everyone 1 Hargrove Drive Lanham MD 20706 301 306 4627 Fax 301 731 5438 exhibitorservices hargroveinc com VOV LIMITS OF LIABILITY 205 Please read carefully as the consignment of a shipment to Hargrove or the placement of an order with Hargrove by an Exhibitor or by any shipper to or on behalf of the exhibitor shall be construed as an acceptance by such Exhibitor and or other shipper of the terms and conditions set forth below Invoice Adjustment Policy Once the show opens you may obtain a statement of your account at the Hargrove Service Center Please review all charges and bring any discrepancies to Hargrove s attention prior to the close of the show No adjustments will be made to items appearing on your statement after show closing Hargrove will issue a final invoice for your account after the close of the show You must bring any invoice discrepancies to Hargrove s attention within 30 calendar days of the last show day if any adjustments are to be made No exceptions will be made to this policy NOTE Protection of all materials belonging to the Exhibitor is the sole responsibility of the Exhibitor Remember to insure your exhibit and all collateral materials from the time they leave your firm unt
9. e Address City State Zip Contact Name Phone Payment Policy Payment in full must accompany your order For your convenience we accept payment by Visa MasterCard Discover Card American Express company check and wire transfer For tax exempt status please submit a tax exempt certificate Credit Card on File L T E L LJ Credit Card Number EXP Cardholder s Billing Address Cardholder Signature Hargrove will apply all charges incurred at show site to this card To make other arrangements contact us at 301 306 4627 exhibitorservices hargroveinc com Order Payment Method C Charge the above listed credit card OR C Check Enclosed Dated Ref 5031560MK OR C Wire Transfer on from in Date Bank Country Send wire transfers to Hargrove Inc c o Branch Banking and Trust Company BB amp T Bank College Park MD 20740 USA ABA 055003308 Account 0005157351151 SWIFT Code BRBTUS33 Include your company name booth number and show name and the country and bank where the transfer originated Be sure to include the following wire transfer fees 20 for wire transfers originating within the US 40 for transfers originating from a bank in any other country Third Party Billing In the event that you have arranged for an exhibit house to handle your billing a
10. ent weighing 30 pounds or less MH2 55 Small Package each additional MH3 50 Special Handling Uncrated Shipment MH4 157 95 315 90 Overtime Surcharge Crated or Skidded Shipment MH5 40 95 81 90 Overtime Surcharge Special Handling Uncrated Shipment MH6 55 28 110 56 Late to Warehouse Surcharge Crated or Skidded Shipment delivered after the published MH7 58 50 117 00 advance warehouse deadline NOTE Truck and driver fees to move materials to show site may apply Any Small Package arriving late to the warehouse will be charged the CWT minimum SHOW SITE DIRECT SHIPMENT Crated or Skidded Shipment MH8 111 00 222 00 Crated Shipment via Special Carrier FedEx UPS DHL USPS etc MH9 138 75 277 50 Small Package first piece applies to shipment weighing 30 pounds or less MH2 55 Small Package each additional MH3 50 Special Handling Uncrated Shipment MH10 149 85 299 70 Overtime Surcharge Crated or Skidded Shipment MH11 38 85 77 70 Overtime Surcharge Crated Shipment via Special Carrier MH12 48 56 97 12 Overtime Surcharge Special Handling Uncrated Shipment MH13 52 45 104 90 Off Target Surcharge shipment received at show site outside of the published exhibitor MH14 38 85 77 70 move in schedule MISCELLANEOUS SERVICE Return to Warehouse includes hold period first 5 days of storage MH15 40 00 200 00 Warehouse Storage Fee per day outside advance warehouse acceptance period MH16 5 00 25 00 Mar
11. il they are returned after the show A rider to an existing insurance policy can usually do this Damage amp Loss Hargrove Inc and its subcontractors do not insure the Exhibitor s property against loss or damage Further Hargrove and its subcontractors do not provide for full replacement value should loss or damage occur The Exhibitor shall obtain insurance for Exhibitor s property If Exhibitor s property is lost or damaged due to the performance or nonperformance of services provided by Hargrove or its subcontractors or due to negligence by Hargrove its subcontractors or their employees the liability of Hargrove and its subcontractors shall be limited to 30 per pound per article with a maximum liability of 50 00 per item or 1000 00 per shipment whichever is less This amount shall be the Exhibitor s agreed upon damages Specifically Hargrove and its subcontractors shall not be liable for e Damage to uncrated materials improperly packed freight and concealed damage or glass breakage e Loss theft or disappearance of shipments while the booth is left unattended i e once materials have been delivered to the Exhibitor s booth area during move in or once shipments are packed and ready for loading on the move out Security of all exhibit materials contained in the rented booth space is the sole responsibility of the Exhibitor e Loss damage or delay due to fire acts of God strikes lockouts or work stoppages of any kind
12. l Handling Freight Forwarding Exhibitors are allowed to perform their own drayage provided they meet with all of the following criteria e Only bona fide company employees see above perform the work e Off loading is from a company owned truck or rental vehicle or from a car van or truck owned by personnel of the exhibiting company e All trucks including co owned or rental vehicles must be less than 24 feet in length e Exhibitors use only hand operated equipment which they have provided two wheeled hand trucks and four wheeled flat trucks are permitted Freight being delivered to the loading dock in any vehicle other than noted above and or unloading requiring the use of fork trucks pallet jacks genie lifts lift gates or any other lift or mechanical equipment must be unloaded and delivered to the booth by the Official Service Contractor There is a charge for this service see Material Handling Estimate Form No forklifts pallet jacks etc may be used by anyone other than the Official Service Contractor hand trucks and flat trucks may not be borrowed by exhibitors Hargrove has the responsibility to manage docks and schedule vehicles for smooth and efficient move in and move out of the exposition Hargrove will not be responsible for any material we do not handle Booth Labor Exhibitors are allowed to set up and or dismantle their own booths provided they use their own bona fide company employees see above who will be staffi
13. mp Exhibition Ctr Hall B2 415 Summer Street Boston MA 02210 JSM 2014 Career Center COMPANY NAME SUITE NUMBER NO SHIPMENTS ACCEPTED BEFORE Saturday August 2 at 8 00 AM DIRECT SHIPPING LABEL
14. ng the exhibit Exhibitors are prohibited from hiring outside labor sources of any kind to perform this work Exhibitors who employ EACs display houses or exhibit manufacturers to erect or dismantle their booths may have supervision sent in from their supplier Supervision of this type cannot physically erect the booth unless they are members in good standing of Teamster Local 82 A Exhibitors must use their own bona fide personnel or union personnel hired from Hargrove B Non official installation and dismantling contractors may provide supervision Non official contractors must use labor supplied by Hargrove unless the following requirements are fulfilled e Exhibitors must advise Hargrove in writing thirty 30 days prior to set up of the show of their intent to hire an outside installation and dismantle company or exhibit house to supervise install and dismantle their exhibit e Non official contractors must furnish proof of adequate insurance in the form of a policy rider furnished by their broker to Hargrove s office no less than fifteen 15 days in advance of actual installation dates cont 1 Hargrove Drive Lanham MD 20706 301 306 4627 Fax 301 731 5438 exhibitorservices hargroveinc com OO Union Rules amp Regulations cont e Non official contractors must furnish show management with the names addresses and telephone numbers of key executives for emergency contact e All personnel must be pro
15. or to any causes beyond Hargrove and its subcontractors control e Loss shortages or damage related to shipments received without proper documentation i e freight bills without specified piece count UPS Federal Express privately owned vehicles local couriers company vehicles or miscellaneous air freight carriers e Actual potential or assumed loss of profits or revenues or for any collateral costs which may result from any loss or damage to an Exhibitor s materials which may make it impossible or impractical for the Exhibitor to exhibit its materials Agreement between Hargrove Inc and Exhibitor Hargrove and its subcontractors shall not be bound by any claim presented more than 30 calendar days after the date of the incident In the event of a dispute with Hargrove and its subcontractors regarding loss or damage to any of the Exhibitor s property the Exhibitor agrees that payment for services provided by Hargrove or its subcontractors will not be withheld in any amount as an offset against the amount of any alleged loss or damage The Exhibitor agrees to pay the full amount for the services provided by Hargrove and its subcontractors prior to the close of the show The Exhibitor further agrees that any claim against Hargrove or its subcontractors will be handled as a separate transaction to be resolved on its own merits The Exhibitor agrees in relation to the receiving material handling storage and reloading of its freight that
16. perly badged at show site The statement and insurance rider are not required by exhibitors who plan to set up and dismantle their booths or equipment with their own employees All non official installation and dismantle contractors will be allowed on the exhibit floor only during official installation and dismantling hours and must be identified with a temporary work pass either supplied by show management or the Official Service Contractor Work Breaks amp Gratuities Solicitation of tips or gratuities in any form is prohibited Please do not tip any Hargrove employee as all are paid at an appropriate wage scale Paid breaks of fifteen minutes at the mid point of each four hour block of work and a one hour meal break at the end of each four hour work period must be given to each employee Please attempt to work your people to conform to these mandatory break periods In General Any questions arising with regard to union jurisdictions or practices should be directed to the Hargrove Inc manager on the floor Craftsmen at all levels have been instructed to refrain from expressing any grievances or directly challenging the practices of any exhibitor A Note about Safety Standing on chairs tables or other rental furniture is prohibited This furniture is not engineered to support standing weight Hargrove Inc cannot be responsible for injuries or falls caused by the improper use of rental furniture If assistance is required in assembling your
17. shaling Yard Fee MH18 30 per shipment Hold Period Materials returned to the warehouse will be held for 5 business days materials may not be picked up until after the hold period Minimum Product nee of of Price per Description camar Pieces CWTs CWT Piece 1 Hargrove Drive Lanham MD 20706 301 306 4627 Fax 301 731 5438 exhibitorservices hargroveinc com TO HARGROVE ADCOM Forward Air BOS 480 William F McClellan Hwy 100 Boston MA 02128 JSM 2014 Career Center COMPANY NAME SUITE NUMBER MUST BE RECEIVED BY Tuesday July 29 at 4 00 PM ADVANCE SHIPPING LABEL 3 lt PLEASE CUT ALONG THIS LINE AND AFFIX LABEL TO PACKAGE 3 lt PLEASE MAKE ADDITIONAL COPIES OF THESE LABELS AS NEEDED TO HARGROVE ADCOM Forward Air BOS 480 William F McClellan Hwy 100 Boston MA 02128 JSM 2014 Career Center COMPANY NAME SUITE NUMBER MUST BE RECEIVED BY Tuesday July 29 at 4 00 PM ADVANCE SHIPPING LABEL TO HARGROVE Boston Conv amp Exhibition Ctr Hall B2 415 Summer Street Boston MA 02210 JSM 2014 Career Center COMPANY NAME SUITE NUMBER NO SHIPMENTS ACCEPTED BEFORE Saturday August 2 at 8 00 AM DIRECT SHIPPING LABEL 3 lt PLEASE CUT ALONG THIS LINE AND AFFIX LABEL TO PACKAGE 3 lt PLEASE MAKE ADDITIONAL COPIES OF THESE LABELS AS NEEDED TO HARGROVE Boston Conv a
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