Home

Scientific Exhibit Service Manual

Contents

1.
2. gt Ww E J e lt STAIR 1 2 sl ap eB Hed JI p ira 1 Wi di i STAIRS PHONES La eee Ulm dd d Hd 49 29 as dd gud dd WOMEN S eg dup Hu di ALE zm RESTROOM m EN T T T ELEV 8 m dd dd dd dd A JIE De S ole n FIF sls sls 5 2424 HE EF Wu du gd gil E L RESOURCE CENTER me S AV EQUIPMENT ore zd ROOM a ey amp S
3. Cr LIC ET AIIN STAIR 2 lt x N occ ds de Me e cb o chu ID dh e no ME m STAIR 9 L EN AE Alle NR 12 4 As 4 T SSIES A mm in R F8 7 gt m Uu ala lt v 8 REUS ag A 8 5 _ Uu Uu Uu Uu Uu Uu nin nln STAIR 3 _ lt 5 EE i5 a 3 T I dev OE cep Lu Lu W W 9 EN a 5 N N N m 5 9 8 i Eb P u 5 SCIENTIFIC POSTERS 292 POSTER BOARDS RETAIL PHONE E a EN Se Qin oOo 0 A m L1 x ms O Ty ae dr od 5 II WF ROUND 72 ROUND gt li 2 Uu uU niu 09 9 c FOOD umi x m eo mM e
4. NJ V NJ PANTRY STORAGE Z one gt i STAIR 15 STORAGE H a E fe MEN S ELEVATOR 3 RESTROOM PANTRY ELEVATOR ELEVATOR OFFICE RESTROOM n SMALL POV LOADING VESTBUE mE WOMENS LA e s z 5 5 ELEVATORS lt CORRIDOR LI RESTROOM STAIR 14 VESTIBULE _ ne M v FH FPS Fes Ul 2 L RETAL E WF FPS EHE gt EXIT x UN UT ace s Qe ZLB
5. RESOURCE CENTER ACADEMY ROW 30 x 125 COAT CHECK GUEST NATION CHECK IN ose B 818 6 TABLE 6 TABLE 6 TABLE 6 TABLE 6 TABLE 6 TABLE C lt STORAGE O 39 6 x 13 INFORMATION NDUSTRY LO B BY Od COUNTER RELATIONS 8 15 od FOOD amp BEVERAGE 4 O O O O rFAIINTII CTA ee Revision Date AN ERIC AN ACADEMY OF ORTHOPAEDIC SURGEONS 6 1 2011 IG FEBRUARY 1 11 2012 Drawing Started 3 7 2011 IG MOSCONE CONVENTION CENTER WEST BUILDING LEVEL 1 6 1 2011 SAN FRANCISCO CALIFO RNIA File Name AAOS 2012 WEST BUILDING LEVEL 1 DWG EVERY EFFORT HAS BEEN MADE TO ENSURE THE ACCURACY OF ALL INFORMATION CONTAINED ON THIS FLOORPLAN HOWEVER NO WARRANTIES EITHER EXPRESSED OF IMPLIED ARE MADE WITH RESPECT TO
6. 136 50 136 50 Small Package Maximum weight is 30 Ibs per shipment Small Package Per 49 30 Asmall package shipment is a shipment totaling any number of pieces with a combined weight not to exceed 30 Ibs that is received on the same day from the same shipper and delivered by the same carrier Price per Description Weight CWT CWT 293638 SPECIAL HANDLING DEFINITIONS For frequently asked questions and material handling estimator tools go to www freemanco com store Special handling applies to shipments that are loaded by cubic space and or packed in such a manner as to require additional labor handling such as ground unloading constricted space unloading designated piece unloading carpet pad only shipments or stacked shipments Also included are shipment integrity alternate delivery locations mixed shipments and shipments without individual bills of lading Shipments loaded in this manner require additional time labor or equipment to unload sort and deliver What is Ground Loading Unloading Vehicles that are not dock height preventing the use of loading docks such as U hauls flat bed trailers double drop trailers company vehicles with trailers that are not dock level etc What is Constricted Space Loading Unloading Trailer loaded high and tight shipments that are not easily accessible Freight is loaded to f
7. h Wb FS Bey i B J be d a gt A m B Aw C 7 m T p ww 4 E TI gl I horo ll jpnnor Air Uetttng i ne AU vvitn a F anc i L A 4 m FSM W Wa Wl iu W Wd VEUS uw vy U WA Contact Us ELITeXPO Cargo Systems 845 Commerce Drive South Elgin IL 60177 www elitexpocargo Agility Fairs ez Events AAOS 2012 Annual Meeting Moscone Center oan Francisco CA USA Meeting Dates Feb 11 Exhibit Dates Feb 8 10 Official International Freight Forwarder and Customs Broker Agility Fairs and Events Logistics LLC 1075 Zonolite Road Suite 6 Atlanta GA 30306 Tel 404 815 8816 Fax 404 724 9135 Contact Margaret Churchill E mail mchurchill agilitylogistics com www agilitylogistics com International Shipping As the sole Official Freight Forwarder and Customs Broker Agility Fairs amp Events is appointed by show management to handle all international freight Some of our services include the shipping of international exhibits to the show completing Customs clearance procedures delivering to the appointed site handling contractor and re exporting the freight at the conclusion of the show We have designed our services to meet all your international transportation needs What
8. sevi 9x9 9x9 9 9 WE 10 x 10 10 x 10 10 x 10 10 x 10 10 x 10 10 x 10 teu e 96 X 5 gt Elk 9 NA Co dao BILE 23 ________ o EXIT 1 9022 3 i 00 LL LL FI 3 E SD COO QPA Se oo gt 1 E SEH OH VO 48 9 T pibus HES JOB PLACEMENT mm mm m 62 x 59 3 m m m moo 90 gt 10 x 10 10 x 10 10 x 10 10 x 10 10 x 10 pulp m 3 4 TABLE 6 TABLE 6 TABLE 6 TABLE 6 TABLE 6 TABLE 83 s DAILY BOOKS 6 TABLE 6 TABLE 6 TABLE 6 TABLE e E El i A B BE Hex RETAIL 40000 3 2 20305 108 E ures PHONE a a 8 5 x x x LO E E a 5 5 oO 5 I J 1 J J J I J rcr 8 amp E res olz FPS ENTRY iis WE 10 lt 5 zn FH VAY na STORAGE e e e e t 9 TONE E TI o 55 5 HONJE
9. LL W Wn WNW u ou CO Y 00 m 00 ri N In oO 0 LL LL Ww ou u ON N a Nn N 0 n Wn u oio my snp umo dos tee To 2 2 7 WW WNW og 2M 2M 2M M 4g M M 2M 2 EXIT ES amp 192 E Show Name AAOS 2012 Area WESTLEVEL1 SqFt Ceiling Height N A Revision Date 9 21 11 Draw By IG Rev By IG Show Date FEBRUARY 7 11 2012 Facility MOSCONE WEST LEVEL 1 Print Date 9 21 2011 EVERY EFFORT HAS BEEN MADE TO ENSURE THE ACCURACY OF ALL INFORMATION CONTAINED ON THIS FLOORPLAN HOWEVER NO WARRANTIES EITHER EXPRESSED OF IMPLIED ARE MADE WITH RESPECT F R E E M A N TO THIS FLOORPLAN IF THE LOCATION OF BUILDING COLUMNS UTILITIES OR OTHER ARCHITECTURAL COMPONENTS OF THE FACILITY IS A CONSIDERATION IN THE CONSTRUCTION OR USAGE OF AN EXHIBIT IT IS THE SOLE RESPONSIBILITY OF THE EXHIBITOR TO PHYSICALLY INSPECT THE FACILITY TO VERIFY ALL DIMENSION AND LOCATIONS COPYRIGHT 2007 FREEMAN ALL RIGHTS RESERVED
10. 6 _ STAR MULTI MEDIA EDUCATION CENTER 50 X 90 6 TABLE 6 I FAA FAO gH 0 pr j m m TI moo mao m 3 10 x 10 10 x 10 10 x 10 10 x 10 10 x 10 10 x 10 5 6 TABLE 6 TABLE 6 TABLE 6 TABLE 6 TABLE 6 TABLE 3 26 FPS 6 TABLE 6 TABLE 6 TABLE 6 TABLE 6 TABLE 6 TABLE rye H IHON38 PARK BENCH a i 6 TABLE 5 i ry i us m 8 2 2 MISTING a 6 TABLE seve 25 24 xiva PARK BENCH OT AUDIO SALES COUNTER 8 6 TABLE
11. 2012 Annual Meeting Moscone Center San Francisco California Meeting Dates February 7 11 Exhibit Dates February 8 10 AAQS AMERICAN ACADEMY OF ORTHOPAEDIC SURGEONS Scientific Exhibit Service Manual CONTENTS e General Information e Floor Plan e Exhibitors Package Freeman forms e Method of Payment Third Party Authorization Labor Jurisdictions Installation and Dismantle Freight Services Material Handling Special Handling Definitions Transportation Outbound Shipping Shipping Labels ElitExpo Air and Van Line Carrier e Agility International Freight Forwarded and Customs Broker e Audiovisual Order Form A complimentary AV package consisting of Pentium IV 3 4 Ghz 2G Ram CD DVD Desktop Computer w 20 LCD Flat Screen will be delivered to each Scientific Exhibit booth 2012 Annual Meeting Moscone Center San Francisco California Meeting Dates February 7 11 Exhibit Dates February 8 10 AAQS AMERICAN ACADEMY OF ORTHOPAEDIC SURGEONS SCIENTIFIC EXHIBIT GENERAL INFORMATION Scientific Exhibit Location Moscone Center West Level 1 747 Howard Street San Francisco CA 94103 Scientific Exhibit Hours Tues February 7 8 00 AM 6 00 PM Wed Fri February 8 10 7 00 AM 6 00 PM Sat February 11 7 00 AM 5 30 PM Staffing 11 30 12 30 PM Set Up Monday February 6 1
12. 54115 MOHS 206 VO OOSIONVHJd NYS 15 QHVMOH 272 d3lN3iO 3NOOSOIN NVIN3dHd OL Jiva LADdVL GANDISSV BER TORE AYVIAG LON OQ Jiva 139HVLI GANDSISSV LON AVId3Gd LON oq 3INVN HOLISIHX3 FREEMAN Marshaling Yard for Moscone Center 245 South Spruce Avenue S San Francisco CA 94080 From the East Bay West on Interstate 80 towards San Francisco Merge onto US 101 South Take Exit 423B to merge onto 380 W toward 1 280 San Bruno Take Exit 5 for El Camino Real CA 82 Turn right at CA 82 Camino Real Turn right at South Spruce Ave The yard is on the right in 0 3 mile Michail a From the Peninsula North on Highway US 101 toward SF Take Exit 423B for Interstate 380W toward San Bruno Interstate 280 Merge onto Interstate 380 W Take Exit 5 for El Camino Real CA 82 Turn right at CA 82 Camino Real Turn right at South Spruce Ave The yard is on the right in 0 3 mile 2 5 5 Economy and Expedited Shi how Freight Since 1987 5 For lradeshow Frei Ince Official Air and Van Line Carrier For The AAOS 2012 Annual Meeting Freight to and from show Total shipping coordination Between show storage Pre printed forms and labels Online tracking lt lt lt
13. PARK BENCH 2191 9 HANDOUTS m ee 3 8vl 9 LORYOR 25 J HONS 4 PARK BENCH weve na meis CME NTE 4 12 x 1 12 Ex PARK BENCH
14. 595 00 Computer Accessories amp Printers HP Laser et 4000 Series Black amp White Printer 25 PPM Mac PC Network 140 00 32 00 40 00 175 00 40 00 50 00 36 00 45 00 p prc E p denos 225 00 __ MEN E Computer Speakers w Subwoofer Miscellaneous Please Circle One Floor Stand with Optional Shelf For use with PSAV 30 61 Plasma amp LCD only Shelf No Shelf 54 Rolling Cart w Black Skirt HA A A A 25 65 00 s sols so PSAV reserves the right to modify this form at any time Page Total 5 10 Continue next page 204 00 255 00 300 00 375 00 American Academy of Orthopaedic Surgeons AAOS 2012 Annual Meeting 259 AV February 7 11 2012 PRESENTATION SERVICES Moscone Center National Operations Official Contractor Scientific Exhibits San Francisco California SHOW ID 120203 Company Total Page One Audio Please Circle One QTY 20 Discount Rate Standard Rate _ 520 UHF Wireless Microphone Handheld Lavaliere n 240 00 300 00 DAF Wireless oo Individual Self Powered Speaker with stand up to 10 people 72 00 90 00 Small Exhibit Sound System with 2 speakers and 2 stands up to 50 people 176 00 220 00 Large Exhibit Sound System with 2 speakers 2 stands and
15. 259 AV February 7 11 2012 PRESENTATION SERVICES Moscone Center National Operations San Francisco California Official Contractor Scientific Exhibits Questions Call 800 966 4498 or email exhibits psav com SHOW 120203 CUSTOMER I NFORMATI ON Booth Number Company On site Contact Address On site Cell City State amp Zip Onsite Deliver Setup Delivery Date Ordered By Time frame circle 8am 10am 10 12 1 5 Phone Email ALL PRICING 15 FOR THE LENGTH OF SHOW Please call for items not listed on form or Before or After Qty 1 29 12 1 30 12 LCD Monitors Includes Speakers Please Circle One 20 Discount Rate Standard Rate 23 Flat Panel Video and Data Monitor 16 9 WalMemt 360 00 24 Flat Panel Video and Data Monitor 16 9 Wall Mount Tabletop 38400 480 00 o 32 Flat Panel Video and Data Monitor 16 9 Wall Mount Tabletop 624 00 78000 40 Flat Panel Video and Data Monitor 16 9 Wall Mount Tabletop 840 00 10500 46 Flat Panel Video and Data Monitor 16 9 Wall Mount Tabletop 1 152 00 144000 ag Seariess LCD video Wally ease Call for Quote O Plasma Monitors includes Speakers Please Circle One 42 Plasma Video and Data Monitor 16 9 Wall Mount Tabletop EE 816 00 1 020 00 D 50 Plasma Video and Data Monitor 16 9 Wall Mount Tabletop EN 9
16. 00 PM 6 00 PM Dismantle Saturday February 11 5 30 6 30 PM Scientific Exhibit cannot be dismantled prior to 5 30 PM on Saturday Early dismantling may result in denial of participation in Scientific Exhibits for two years Shipping Delivery Shipping information will be emailed to the presenter in November along with additional information If you ship materials to the convention center our service contractor Freeman is responsible for delivering your exhibit from the loading dock to your booth Arrangements for all outbound shipments must be made with Freeman prior to the close of the meeting Booth Design The booth space will measure 10 wide x 6 deep x 8 high All booths are set with gray Velcro panels and are compatible with male Velcro so you may attach your exhibit components to the panels directly There are 7 individual panels that make up the exhibit booth that are joined by aluminum posts that protrude out from the panel by approximately 34 of an inch Keep this in mind when designing your graphics you may prefer to size them to fit within the panels 38 1 8 wide x 87 high However if you do have a title sign or graphics on foam core it can adhere to the aluminum post Enhancement Some type of audiovisual enhancement or interactive demonstration is required for Scientific Exhibits Provided at No Charge Each booth will be set with e Velcro compatible booth wall system One 120 volt 500
17. Agility Fairs amp Events clear your shipment through U S Customs Details gt gt Labeling and Packing U S Customs requires that all goods be permanently marked with their country of origin Clearly label every piece with your company name the name of the show and your booth number Large labels work best Be sure that your packing materials are adequate protection for both the means of transport and the sensitivity of your goods Wood Packing Materials All wood packaging must be treated and marked This includes crating pallets cases skids and dunnage Shipments packed in non treated and marked wood material will not be permitted entry by US Customs and will be re exported at the shipper s expense Wood Products Lacey Act regulations ban trade in illegally sourced timber and wood products Commercial invoices must state country of origin and genus species of wood items shipped into USA Documentation Prepare a commercial invoice in English with complete descriptions and model serial numbers List harmonized tariff HTS numbers for each line item on the invoice Include a packing list with the dimensions gross and net weights of each package shipped Insurance Take out adequate insurance to cover the value of your exhibit to and from the show Get a free estimate of shipping amp import charges at www agilitylogistics com fairseventsenquiry American Academy of Orthopaedic Surgeons AAOS 2012 Annual Meeting
18. PRICE 105 Park lane DEADLINE DATE Brisbane CA 94005 JANUARY 19 2012 714 254 3410 Fax 469 621 5607 INCLUDE THIS FORM FreemanAnaheimES freemanco com Scientific Exhibit WITH YOUR ORDER Moscone Center San Francisco CA NAME OF SHOW Meeting Dates February 7 11 2012 Exhibit Dates February 8 10 2012 COMPANY NAME ADDRESS BOOTH SIZE X CITY STATE ZIP CUSTOMER PHONE EXT FAX SIGNATURE PRINT NAME CONTACT S E MAIL E MAIL FOR INVOICE CHECK IF YOU ARE ANEW FREEMAN CUSTOMER Invoices will be sent by e mail Please provide the e mail address of the person who reconciles your invoices if different than contact s email METHOD OF PAYMENT YOUR SIGNATURE BELOW DENOTES ACCEPTANCE OF ALL TERMS AND CONDITIONS INCLUDED IN YOUR SERVICE MANUAL COMPANY CHECK BANK TRANSFER Please make check payable to Freeman Checks Bank Transfer to Bank of America N A Dallas TX must be in U S funds drawn on a U S or Canadian wire Transfer bank US FUNDS MUST BE PRE PRINTED on 026009593 ACCT 1252039192 Freeman Canadian checks International Wire Transfer Please reference 293638 Your Swift Code BOFAUS3N ACCT 1252039192 Freeman O CREDIT CARD ACH Direct Deposit For your convenience we will use this authorization to ABA 111000012 ACCT 1252039192 Freeman charge your credit card account for your advance orders Please reference Name of Show amp Booth Number so we can a
19. are the 10 2 Importer Security Filing ocean shipment regulations The U S Department of Homeland Security must identify ocean cargo that may pose a security threat before it is loaded on board a vessel bound for the USA The ISF regulation requires that specific information about the cargo be filed with U S Customs CBP in advance of the goods being shipped The details required are standard in the commercial shipping process The difference with this regulation is that these details must be filed before a shipment is made overseas rather then once it arrives at a U S port This will impact all overseas exhibitors shipping materials to the U S by sea freight If these steps are not taken U S Customs and Border Protection CBP can refuse to allow the cargo to be loaded at the point of origin thereby delaying the shipment What steps must be taken to satisfy the 10 2 ISF requirements The following information called the Importer Security Filing ISF must be filed with U S Customs and Border Protection CBP no less than 24 hours before the sailing vessel departs from the overseas port This rule is more commonly referred to as the 10 2 Rule because of these ten pieces of information that the importer must provide along with two additional items by the shipping line the vessel stowage plan and container location 1 Manufacturer or supplier name amp address 2 Seller name amp address 3 Buyer name amp a
20. forms will be emailed to the presenter in November and will be available online at www aaos org amforms Set Up Badge Ribbon Mailed to the presenter in January Questions Contact Kathy Fornelli phone 847 384 4186 email fornelli aaos org CS 8301 Se f 81513 NES NN p FEN UNIS 2 4 EN ENDE 975 SE71 dio dio m m N X CO LL n nN Wn uU n Q NO NO m sr In CO LL LL LL n Wn n CO m m m 00 In 09 LL LL W n Wn u n gt 4 ty N AN m ot In N 00 LL Li Lu LL n Wn n Ln Ln m m N Y In N U u u Uu PHONE in M M In oO 0 LL LL LL LL u WF st gt N N in d N 0 LL LL LL Li
21. order Depending on the size of the show this process may take several hours How do i protect my materials after they are delivered to the show or before they are picked up after the show e Consistent with trade show industry practices there may be a lapse of time between the delivery of your shipment s to your booth and your arrival The same is true for the outbound phase of the show the time between your departure and the actual pick up of your materials During these times your materials will be left unattended We recommend that you arrange for a representative to stay with your materials or that you hire security services to safeguard your materials How ship my materials after the close of the show e Each shipment must have a completed Material Handling Agreement in order to ship materials from the show All pieces must be labeled individually e To save time complete and submit the Outbound Shipping Form in advance or you may contact the Service Center at show site for your shipping documents The Material Handling Agreement and labels will be processed and available prior to show closing e After materials are packed labeled and ready to be shipped the completed Material Handling Agreement must be turned in at the Service Center e Call your designated carrier with pick up information Please refer to Quick Facts for specific dates and times In the event your selected carrier fails to show on final move ou
22. the responsibility of the exhibitor During exhibitor move out when time permits Freeman will attempt a courtesy phone call to your carrier to confirm the scheduled pick up DESIRED NUMBER OF LABELS 253638 Ipping FREEMAN outbound sh 318vLd399v 9 SAldOO CACHAN 513971 SHOW Al AYSANNSG OL Q3ddlHS 3O93ld HOV3 NO 3NO SOV ld 3ON3INJANOO Hf1OA 5713971 3AO8V JHL dalddVo d3lddVo 53O3ld 30 ON 1008 5393ld 40 ON 1008 ilqiux4 2111109195 SOVV ASNOHAYVM ilqiux4 211109195 SOVV ASNOHAYVM 08066 VO OOSIONVHS NYS S AAV 3onuds S 08096 VO OOSIONVHJ NYS S AAV 3onuds S AINVN HOLISIHX3 HOLISIHX3 OL Ol 2106 OE ANI IGVAQ AYVIAGd LON OQ 2106 OE JILVG AVId3Gd LON OQ NVIN3dHd NVIN3dHd 318avLd39OOv 3uv SAldOO CACHAN 519971 SHOW AH3ALT3G AHNSNA OL 5 HOV NO S0V Id 3ON3IN3ANOO Hf1OA 5713971 SHL dalddVvo 5393ld 30 ON 1008 dalddVvo 5393 40 ON 1008 ilqiux4 211109195 SOVV J LIS MOHS 01 6 VO OOSIONVHJ NYS 15 272 H3LlN3O 3NOOSON NVIN3dHd 0 9 JINVN HOLISIHX3 OL ilqiux4 211109195 SOVV
23. 0 Monday Friday 8am to 5pm PER monitor San Francisco Rates OT Hours 1 5X 117 00 Monday Friday 5pm to 12am Saturday after 8 hours 8 500 DT hours 2 0X 156 00 Monday Saturday 12am to 8am all day Sunday after 14 hours Sales Tax Additional 2 hours of labor per monitor will be added to your order based upon local labor rates and parameters If PSAV is Rental Total required to mount a monitor above 5 from the floor additional labor will be applied Call for a quote PSAV is NOT responsible for attaching the hardware to the structure Please ensure the hardware is attached to the structure PRIOR to your installation Damage Waiver Tax Exempt Status If you are exempt from payment of sales tax we require an exemption certificate for the state 12 of in which the event is held Events held in Chicago also require the Personal Property Lease Rental Transaction Tax 7550 form Rental Total Yes No __ Damage Waiver If you would like a copy of the waiver please contact us By completing this section and by signing this form you agree to PSAV s Equipment Loss and Damage Acknowledgment Grand Total NOTE n venues where union participation is mandatory delivery and pickup times can not be guaranteed 1 vsa QE DISCOVER Qee Name on Card Company Card Number Billing Address Expiration Date City Security Code State Zip Card Holder Signature Phone Number Mail order with Payment to PSAV Pa
24. 96 00 5 1 245 00 Ld 61 Plasma Video and Data Monitor 16 9 Wall Mount Tabletop 1 636 00 5 2 045 00 Computer ONLY Monitors Speakers NOT included Please Circle One 7 LCD Fiat Panel Computer Monitor Tabletop 120005 15000 18 LCD Flat Panel Computer Monitor 4 3 Wall Mount Tabletop 16000 200 00 19 CD Flat Panel Computer Monitor 4 3 Wall Mount Tabletop 20000 25000 20 LCD Flat Panel Computer Monitor 4 3 Wall Mount Tabletop 240 00 300 00 IMPORTANT NFORMATION What source will be used with the monitor s Computer A tA DVD VCR or other Video Device MAC USERS PSAV does not supply conversion video adaptor dongle Please be sure to bring your own Computers Windows 15 LCD Monitor included 1G RAM 1200 DVD CD RW Drive Nvidia GeForce FX 5200 s 32000 s aooo _ Core Duo D 2 GHz 26 RAM 1606 HD DVD RW Nvidia GeForce 6 Series video caa 40000 sooo Core Duo D Gis 2G RAM 806 HD DVD RW Integrated Q965 videocard s 50000 eso Laptop PV Core Duo 2 26 RAM HD Mobile intel 945GM Express videocard 320 00 s Computers Macintosh MAC Mini Core Duo 1 66GHz 1 25G RAM 80G HD Intel GMA 950 Video Card Monitor NOT included EN 224 00 280 00 20 IMAC Core Duo 2GHz 1G 2506 HD ATI Radeon X1600 Video Card fF 476 00
25. AND CONDITIONS INCLUDED IN YOUR SERVICE KIT EXHIBITOR NAME PLEASE PRINT EXHIBITOR SIGNATURE DATE EXHIBITING COMPANY INFORMATION EXHIBITING COMPANY NAME BOOTH EXHIBITING COMPANY ADDRESS CITY STATE ZIP PHONE EXT FAX CONTACT S E MAIL Indicate which services are to be invoiced to the Third Party ALL FREEMAN SERVICES FREEMAN EXHIBIT TRANSPORTATION I amp D LABOR SUPERVISION RENTAL FURNITURE CARPET SIGNS MATERIAL HANDLING IN amp OUT BOOTH CLEANING UTILITIES OTHER THIRD PARTY COMPANY INFORMATION THIRD PARTY COMPANY NAME CONTACT NAME THIRD PARTY ADDRESS CITY STATE ZIP PHONE EXT FAX CONTACT S E MAIL E MAIL FOR INVOICE Invoices will be sent by e mail Please provide the e mail address of the person who reconciles your invoices if different than contact s email THIRD PARTY CREDIT CARD AUTHORIZATION AMERICAN EXPRESS mastercard visa CREDIT CARD ACCOUNT NO EXP DATE CARDHOLDER NAME PLEASE PRINT CARD TYPE AUTHORIZED SIGNATURE CARDHOLDER BILLING ADDRESS CITY STATE ZIP 293638 ization FREEMAN third party author UNION J URISDICTIONS IN THE SAN FRANCISCO BAY AREA You may appreciate knowing in advance that union labor may be required for certain aspects of your exhibit handling To help you understand the jurisdiction the various unions have pl
26. METHOD OF 105 Park Lane PAY MENT FORM WITH YOUR ORDER Brisbane CA 94005 714 254 3410 Fax 469 621 5607 FreemanAnaheimES freemanco com AAOS 2012 Annual Meeting Scientific Exhibit Moscone Center San Francisco CA NAME OF SHOW Meeting Dates February 7 11 2012 Exhibit Dates February 8 10 2012 COMPANY NAME BOOTH CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 714 254 3410 to speak with one of our experts Let Freeman OnLine estimate your material handling charges for you Log on to www freemanco com store select your show and click on Estimate My Material Handling Costs From Freeman OnLine you can print extra shipping labels get tips on how to package your freight and much more MATERIAL HANDLING SERVICES CRATED Material that is skidded or is in any type of shipping container that can be unloaded at the dock with no additional handling required SPECIAL HANDLING Material delivered by a carrier in such a manner that it requires additional handling such as See definitions on back ground unloading stacked or constricted space unloading designated piece unloading shipment integrity alternate delivery location loads mixed with pad wrapped material carpet and or pad only shipments no documentation and shipments that require additional time equipment or labor to unload Federal Express Airborne Express DHL and UPS are included in this category
27. THIS FLOORPLAN IF THE LOCATION O BUILDING COLUMNS UTILITIES OR OTHER ARCHITECTURAL COMPONENTS OF THE FACILITY IS A CONSIDERATION IN THE CONSTRUCTION OR USAGE OF AN EXHIBIT IT IS THE SOLE RESPONSIBILITY OF THE EXHIBITOR TO PHYSICALLY INSPECT THE E R E E M A IN FACILITY TO VERIFY ALL DIMENSION AND LOCATIONS COPYRIGHT 2007 FREEMAN ALL RIGHTS RESERVED f R E E M A N DEADLINE DATE ios JANUARY 19 2012 Brisbane CA 94005 714 254 3410 Fax 469 621 5607 INCLUDE THE FREEMAN METHOD OF FreemanAnaheimES freemanco com PAYMENT FORM WITH YOUR ORDER AAOS 2012 Annual Meeting Scientific Exhibit Moscone Center San Francisco CA Meeting Dates February 7 11 2012 Exhibit Dates February 8 10 2012 SCIENTIFIC EXHIBITORS PACKAGE 38 x 72 Panels 1163 x 13 Header Package Includes B 38 x 72 High Gray Backwall Panels 38 x87 High Gray Side Return Panels B 1 1167 x 13 White Header Sign with Black Block Style Lettering B Tuxedo Carpeting M Two 2 Limerick Chairs by Herman Miller cum Two 2 6 x 30 high x 24 wide black CE skirted tables TR B One 1 120 volt 500 watt quad 4 plug electrical outlet Items NOT Included B Special Graphics B Material Handling Shelves B Light Fixtures Booth Size Depth 2M X Length 3M Depth 6 X Length 10 253638 AAOS Scientific Exhibit FREEMAN scientific exhibitors package FREEMAN DISCOUNT
28. and port January 16 Deadline for arrival of air freight to San Francisco SFO airport January 18 The above deadlines are based on delivery to the advance warehouse dock by January 27 Please contact Agility Fairs amp Events USA for deadlines based on delivery direct to the show site SPECIAL IMPORT REQUIREMENTS FOR MEDICAL DEVICES SPECIAL IMPORT RESTRICTIONS APPLY TO ALL MEDICAL DEVICES BEING SHIPPED INTO THE USA SOME INFORMATION MAY HAVE CHANGED SINCE AAOS 2011 PLEASE READ THE FOLLOWING INFORMATION CAREFULLY 1 Medical devices for temporary import must be shipped to San Francisco under ATA Carnet These items must be packed separately from other items and arrive on a separate HAWB L 2 Medical devices amp equipment for permanent import into the USA must satisfy FDA approval amp registration requirements Please contact Agility in Atlanta immediately with the product details Medical items must be packed separately from other items and arrive on a separate HAWB L 3 Shipments of display material must also be on separate proforma invoice listed as a single line item knocked down exhibition booth The display material must be cleared as permanent import and pay duty estimate 4 FOB value so please value accordingly These items must be packed separately from other items and arrive on a separate HAWB L 4 Shipments of printed matter giveaways and other non medical devices for permanent import must be packed separa
29. be given away or sold All items must be re exported at the end of the show What documents are needed In order to clear the goods we will need the following documents e Single master AWB BL and separate HAWB BL for each individual entry in the shipment e Commercial invoices in English giving full description and value for each item contained in the shipment The invoice should be issued to your company c o the exhibition Separate invoices for temporary and permanent items are required e Packing list giving weight and dimensions of each package This information may be included on your commercial invoice e Insurance certificate copy with the name of the local settlement agent in the US When shipping by airfreight all required documents must accompany the shipment For ocean freight the documents should be sent as soon as possible to Agility Fairs amp Events in Atlanta What services can Agility Fairs amp Events provide at the exhibition Our staff is available to assist you before during and after the exhibition We will confirm that your shipment has been delivered to your booth During the exhibition we will meet with you to confirm the return shipping instructions We will handle all the details for you What are the Agility Fairs amp Events payment terms Our terms and conditions require that all transportation services be paid to Agility Fairs amp Events Logistics LLC before the show opens International exhibitors may mak
30. bling your booth please order labor on the Display Labor order form and the necessary ladders and tools will be provided INGENERAL E Craftsmen at all levels are instructed to refrain from expressing any grievances or directly challenging the practices of any exhibitor All questions arising with regard to the Union s jurisdiction or practices must be directed to a FREEMAN management representative FREEMAN labor jurisdictions FREEMAN 105 Park Lane INCLUDE THE FREEMAN METHOD OF Brisbane CA 94005 PAYMENT FORM WITH YOUR ORDER 714 254 3410 Fax 469 621 5607 FreemanAnaheimES freemanco com AAOS 2012 Annual Meeting Scientific Exhibit Moscone Center San Francisco CA NAME OF SHOW Meeting Dates February 7 11 2012 Exhibit Dates February 8 10 2012 COMPANY NAME BOOTH CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 714 254 3410 to speak with one of our experts For fast easy ordering go to www freemanco com store DISPLAY LABOR One Hour Minimum per Worker Description Advance Show Site Price Price Straight Time 8 00 A M to 5 00 P M Monday through Friday 99 50 129 35 Overtime 5 00 P M to 8 00 A M Monday through Friday ALL DAY on Saturday Sunday and Holidays tio tot ntes 157 50 204 75 Show Site prices will apply to all labor orders placed at show site Price is per person per hour Start time guaranteed only at
31. ct Anneli Rogbring Tel 46 31 707 3070 Fax 46 31 707 3075 Email anneli onsitegroup se Switzerland Agility Fairs amp Events Bleichestrasse 27 CH 4002 Basel Switzerland Contact Christian Setz Tel 41 61 691 33 77 Fax 41 61 691 70 36 Email csetz agilitylogistics com Taiwan Agility Fairs amp Events Translink Room 5 2 5 Floor No 99 Chung Shan N Rd Sec 2 Taipei Taiwan R O C Contact Frances Lin Tel 886 2 2581 1133 Fax 886 2 2523 9449 Email FLinYuKuei agilitylogistics com United Kingdom Agility Fairs amp Events Logistics Ltd 7 Floor 26 Elmfield Road Bromley Kent BR1 1WA United Kingdom Contact Garcia Newell Tel 44 0 208 461 8756 Fax 44 0 208 228 1172 Email gnewell agilitylogistics com AAOS 2012 San Francisco CA USA Feb 7 11 Consign all international shipments and corresponding documents as follows Consignee Exhibiting Company Name Notify Agility Fairs amp Events c o AAOS 2012 1075 Zonolite Road Suite 6 Booth No Atlanta GA 30306 Moscone Center E mail expousa agilitylogistics com 747 Howard Street Tel 404 815 8816 oan Francisco CA 94103 USA Fax 404 724 9135 Mark all goods as follows Exhibiting Company Name c o AAOS 2012 Booth No Moscone Center oan Francisco CA USA Made in country of origin Arrival Deadlines Deadline for arrival of LCL sea freight to Oakland terminal January 8 Deadline for arrival of FCL sea freight to Oakl
32. ddress 4 Ship to name amp address 5 Container stuffing location 6 Consolidator name amp address 7 Importer of record number 8 Consignee number 9 Country of origin of goods 10 Harmonized Tariff Schedule of the U S HTSUS number 6 or 10 digit level Agility Fairs amp Events will complete the ISF filing for all shipments sent through the Agility network Contact Agility Fairs amp Events directly expousa Qagilitylogistics com or 404 815 8816 If you choose to use another forwarder please make sure that they have experience and a detailed knowledge of tradeshows as well as ISF requirements related to exhibition shipments When ISF is not made at least 24 hrs before the vessel sails the freight may not be loaded and a fine of up to 5 000 may be incurred Additional information is available at www cbp gov and questions may be sent to Security Filing General cbp dhs gov or by contacting Agility Fairs and Events USA at expouSsa agilitylogistics com How is my shipment cleared through U S Customs Depending on your needs we can clear your shipment in one of three ways e Permanent Duty Paid Entry used for all goods which will remain in the U S and will not be re exported This includes all giveaway items such as brochures and samples e Temporary Entry allows temporary import into the U S without paying duties or taxes e ATA Carnet goods are imported without the payment of Customs duties and taxes but may not
33. due to their delivery procedures UNCRATED Material that is shipped loose or pad wrapped and or unskidded machinery without proper lifting bars or hooks STRAIGHT TIME 8 00 A M to 5 00 P M Monday through Friday OVERTIME 5 00 P M to 8 00 A M Monday through Friday all day Saturday Sunday and Holidays Overtime will be applied to all freight received at the warehouse and or show site that must be moved into or out of booth during above listed times FREEMAN material handling Description Price Per Minimum CWT RATE CLASSIFICATIONS Warehouse Shipment Delivered on or before JANUARY 30 2012 Crated or Skidded 89 50 89 50 Warehouse Shipment Delivered after JANUARY 30 2012 Created or Skidded SBIDITIGPIE sa erret etu ub Orb 111 75 111 75 Show Site Shipment Delivered on or after TARGET DATE Graled or Skidded 84 00 84 00 Special Handling 84 00 84 00 Uncrated or Pad Wrapped 5 109 20 109 20 Show Site Shipment Delivered on or after FEBRUARY 7 2012 Crated or Skidded 5 105 00 105 00 Special Handling 105 00 105 00 Uncrated or Pad Wrapped 5
34. e credit arrangements through our coordinating offices in their home country Payment may also be made via wire transfer or credit card You can get a free estimate of shipping and import charges at www agilitylogistics com fairseventsenquiry How do contact Agility Fairs amp Events my country We have Agility Fairs amp Events offices in most countries If you do not see your country listed then please contact Agility Fairs amp Events USA and we will assist you Canada GT Exhibitions Inc 6553 Mississauga Road Suite A Mississauga Toronto L5N 1A6 Canada Contact Paula Wilkie Tel 905 821 6800 Fax 905 821 9206 Email paulawilkie gtexhibitions com China Agility Fairs amp Events Trans Link Beijing Room 1211 Prime Tower No 22 Chaowai St Chaoyang District Beijing 100020 China Contact Roaddy Lu Tel 86 10 6588 1961 62 63 64 Fax 86 10 6588 1960 Email RLu agilitylogistics com Denmark Blue Water Shipping A S Trafikhavnskaj 11 DK 6700 Esbjerg Denmark Contact Klaus Bindesboll Tel 45 79 13 41 88 Fax 45 79 13 46 77 Email kip bws dk France Agility Fairs amp Events Paris Expo Porte De Versailles Bureau des Transitaries Terrasse H 75015 Paris France Contact Abdi El Houari Tel 33 1 4863 3381 Fax 33 1 4863 3382 Email AEL Houari agilitylogistics com Germany Agility Fairs amp Events GmbH Cargo Center Messe Frankfurt Ludwig Erhard Anlage 1 60327 Frankfur
35. e you more effectively in the future please visit the URL address below upon the completion of your show to provide feedback Your input will provide the insight needed to ensure that our customer service is in line with your expectations http feedback freemanco com 253638 253638 FREEMAN method of payment FREEMAN 105 Park Lane Brisbane CA 94005 714 254 3410 Fax 469 621 5607 FreemanAnaheimES freemanco com AAOS 2012 Annual Meeting Scientific Exhibit Moscone Center San Francisco CA Meeting Dates February 7 11 2012 Exhibit Dates February 8 10 2012 In order to authorize Freeman to invoice a third party for payment of services rendered to exhibitors both the exhibiting company and the third party must complete this form and return it at least 14 days prior to show move in EXHIBITING COMPANY AUTHORIZATION OF THIRD PARTY BILLING We understand and agree that we the exhibiting company are ultimately responsible for payment of charges and agree to be bound by all terms and conditions as described in the Terms amp Conditions section of this services manual In the event that the named third party does not discharge payment of the invoice prior to the last day of the show charges will revert back to the exhibiting company All invoices are due and payable upon receipt by either party The items checked below are to be invoiced to the third party YOUR SIGNATURE BELOW DENOTES ACCEPTANCE OF ALL FREEMAN TERMS
36. ease read the following DISPLAY LABOR E By definition the installation or dismantling of exhibits which requires the use of hand tools or takes one person more than 30 minutes or exceeds ten feet in any direction falls within the jurisdiction of the Local 510 of the Sign Display and Crafts Union You can handle and set out the products you manufacture however all background materials display boards backdrops stands anything the products are displayed upon attached to or made part of and laying of floor tile and carpets must be installed by union labor Labor can be ordered in advance by returning the Display Labor order form or on show site at Freeman Service Center MATERIAL HANDLING EE The Teamsters Union Local 85 has jurisdiction over all unloading and reloading of materials The Union also has jurisdiction over the operation of all material handling equipment this includes all dollies and hand trucks You may hand carry only what you can manage by yourself one person in one trip using no equipment Since hand carried materials may not come through the freight entrance show management will designate a specific entrance for hand carried items Current union jurisdiction precludes hotel personnel from delivering material to exhibit booths EE ELECTRICAL E IBEW Electricians jurisdiction covers all electrical labor for each booth including but not limited to cable distribution under your carpet or flooring and thr
37. entific Exhibit Moscone Center San Francisco CA NAME OF SHOW Meeting Dates February 7 11 2012 Exhibit Dates February 8 10 2012 COMPANY NAME BOOTH CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 714 254 3410 to speak with one of our experts For fast easy ordering go to www freemanco com store EVERY OUTBOUND SHIPMENT WILL REQUIRE A MATERIAL HANDLING AGREEMENT AND LABELS WE WOULD BEHAPPY TOPREPARE THESE FOR YOUIN ADVANCE AND WILL DELIVER THEMTO YOUR BOOTH AT SHOWSITE TO REVIEW AND SIGN TO TAKE ADVANTAGE OF THIS SERVICE PLEASE COMPLETE AND RETURN THIS FORM SHIPPING INFORMATION FROM SHIPPER EXHIBITOR NAME BILLING ADDRESS CITY STATE ZIP SHIP TO COMPANY NAME DELIVERY ADDRESS CITY STATE ZIP PHONE ATTN SPECIAL INSTRUCTIONS METHOD OF SHIPMENT PLEASE CHECK DESIRED METHOD OF SHIPMENT BELOW Once your shipment is packed and ready FREEMAN EXHIBIT TRANSPORTATION to be picked up please return the Material Handling Agreement to the Exhibitor OStandard Ground Verify the piece count weight and that OTHER COMMON CARRIER ____________________ a signature is on the Material Handling Agreement prior to shipping out OTHER VAN LINE SHIPMENTS WITHOUT PAPERWORK TURNED IN WILL BE RETURNED TO OUR WAREHOUSE AT EXHIBITOR S EXPENSE O OTHER AIR FREIGHT i Freeman will make arrangements for all Freeman Exhibit Transportation shipments Arrangements for pick up by other carriers is
38. es require special handling Freeman defines special handling for mixed loads as having less than 5096 of the volume as uncrated What does it mean if have No Documentation Shipments arrive from a small package carrier including among others Federal Express UPS DHL amp Airborne Express without an individual Bill of Lading requiring additional time labor and equipment to process What about carpet only shipments Shipments that consist of carpet and or carpet padding only require special handling because of additional labor and equipment to unload What is the difference between Crated and Uncrated Shipments Crated shipments are those that are packed in any type of shipping container that can be unloaded at the dock with no additional handling required Such containers include crates fiber cases cartons and properly packed skids An uncrated shipment is material that is shipped loose or pad wrapped and or unskidded without proper lifting bars and hooks Page 2 of 2 special handling definitions COMPLETE THIS FORM ONLY IF YOU ARE SHIPPING YOUR EXHIBIT MATERIALS BY FREEMAN EXHIBIT TRANSPORTATION INCLUDE THE FREEMAN METHOD OF PAYMENT FORM WITH YOUR ORDER AAOS 2012 Annual Meeting Scientific Exhibit Moscone Center San Francisco CA NAME OF sHow Meeting Dates February 7 11 2012 Exhibit Dates February 8 10 2012 COMPANY NAME CONTACT NAME E MAIL ADDRESS For Assistance please call 1 800 995 3579
39. ity carpet and or pad only shipments and shipments that require additional time equipment or labor to unload Federal Express and UPS are included in this category due to their delivery procedures Uncrated material that is shipped loose or pad wrapped and or unskidded machinery without proper lifting bars or hooks e Add overtime charges for inbound if material is delivered to the booth during the overtime period stated on Quick Facts This includes both warehouse and show site shipments 11 06 e Add overtime charges for outbound if material is loaded onto the outbound carrier during the overtime period stated on Quick Facts e Add the late delivery charge listed on the Order Form if the shipment is accepted at the warehouse or at show site after the deadline date listed on Quick Facts e he above services whether used completely or in part are offered as a package and the charges will be based on the total inbound weight of the shipment e Shipments received without receipts or freight bills such as UPS and Federal Express will be delivered to the booth without guarantee of piece count or condition What happens to my empty containers during the show e Pick up Empty Labels at the Service Center Place a label on each container Labeled containers will be picked up periodically and stored in non accessible storage during the show e At the close of the show the empty containers will be returned to the booth in random
40. mixer up to 100 people 212 00 265 00 Custom Exhibit Sound Package Please Call for Quote MEN 200 5 o 60 00 75 00 4 Channel Audio Mixer Additional Equipment Please call Exhibit Services at 800 966 4498 for specialty equipment and services not listed Terms amp Conditions Please allow 72 hours to confirm your order If you do not receive a confirmation from PSAV your order has not been received Equipment Your card WILL be charged approximately 10 days prior to show start date Rental Total PSAV will NOT deliver equipment to an unattended booth An authorized representative must sign for all equipment Delivery amp Pickup labor charges include drayage delivery setup on site service and pickup 75 minimum charge 3096 Cities with UNION regulations are subject to local prevailing labor rates which can affect the labor charges Delivery amp Sales taxes are estimated and are due on all equipment and labor where applicable Pickup Labor The prevailing sales tax rate at the time the customer s credit card is charged will be applied 75 Minimum I MPORTANT PSAV Cancellation Policy Wall Mounted Cancellations received within 24 to 48 hours of the scheduled delivery date are subject to 50 of the order total Those Monitor s add received less than 24 hours or the day of scheduled delivery onsite cancellations or no shows are subject to the full amount 78 00 Wall Mounting ST Hours 1 0X 78 0
41. nd any additional amounts incurred as a result of show properly credit your account site orders placed by your representative These charges may include all Freeman companies or any charges which Note Customers are responsible for any bank processing fees Freeman may be obligated to pay on behalf of Exhibitor including without limitation any shipping charges Please complete the information requested below AMERICAN EXPRESS MASTERCARD VISA Account No Exp Date Cardholder Name Print Signature Cardholder Billing Address City State Zip ENTER TOTALS HERE FURNISHINGS amp CARPET CLEANING PORTER RENTAL EXHIBITS INSTALLATION DISMANTLE MATERIAL ACCESSORIES SHAMPOOING SERVICE amp ACCESSORIES LABOR LABOR HANDLING RIGGING RIGGING HANGING SIGNS SIGNS UTILITIES GRAND INSTALLATION DISMANTLE TOTAL _ ff Remember to order in advance to save time and money You may place your order by phone fax mail or use our online ordering service at www freemanco com store e Orders received without payment or after the discount price deadline date will be charged at the standard price e Copies of invoices may be picked up from the Service Desk prior to show closing e If you have questions or need assistance with any items not listed please call and ask for your Exhibitor Services Representative TELL US WHAT YOU THINK Freeman is committed to providing great customer service To help us serv
42. not responsible for product or literature that is not properly packed and labeled by exhibitor The charge for this service is 30 of the total dismantle labor bill with a minimum of 45 00 Emergency contact Phone Number Exhibitor Supervised Labor Supervisor must check in at Service Desk to pick up labor Supervisor will be Phone Number Date Start No of People Approx Hrs Total Hrs Hourly Rate Estimated Time per Person Total Cost 2 A dcS 2 2A 2 Freeman Supervision 30 45 00 Tax N A 253638 Total Dismantle Page 1 of 2 le Isrmant lation amp d FREEMAN insta AAOS 2012 Annual Meeting Scientific Exhibit Moscone Center San Francisco CA NAME OF SHOW Meeting Dates February 7 11 2012 Exhibit Dates February 8 10 2012 COMPANY NAME BOOTH CONTACT NAME PHONEZ FREEMAN SUPERVISED LABOR IN ORDER TO BETTER SERVE YOU PLEASE COMPLETE THE FOLLOWING INFORMATION IF YOUR DISPLAY IS TO BE SET UP AND OR DISMANTLED BY FREEMAN I amp D AND YOU WILL NOT BE PRESENT TO SUPERVISE THE INSTALLATION AND OR DISMANTLE INBOUND SHIPPING amp SET UP INFORMATION Freight will be shipped to Warehouse Show Site Date Shipped Setup Plan Photo Attached To Be Sent With Exhibit In Crate No Carpet With Exhibit Rented From Freeman Color Size Electrical Placement Drawing Attached Drawing With Exhibit Electrical Under Carpet Comments Graphics With Exhibit Shipped Se
43. o m o rd 72 ROUND 72 ROUND STAIR 4 _ STAIR 10 TAEA ey EE 5 fer AREA P lt IL ou ou Qu nln 9 S 5 lt O ME 2 c JE m ae T ME wee Met gt 4 QU QU m A gt ea h gu ur 20 gt JJ Qu 2M 2M 2M 2M j jg 2M 2 2M 2M 17 6 FPS ET FPS NN EXIT 3 2 Dae ITI 2 E DS m m 5 i Hu Cre ae RN m EXIT Sj 8 5 S fer 72 ROUND 72 ROUND 72 ROUND d TABLE TABLE TABLE 4 NN SN m m 4M x 4M PARK BENCH 3 WIFI CAFE LAA a E 6 TABLE 6 TABLE 6 TABLE TABLE L1 6 TABLE 6 TABLE 6 TABLE 6 TABLE 6 TABLE 6 TABLE 6 TABLE 6 TABLE 6 TABLE 6 TABLE 6 TABLE phe LIU E MAIL STATION RETAIL IL WE e CO 2 e 29 20 61 Er Pr us TRABLE 125 7 1 e ens 1 1 12 Leaps Le 8 g x TYPICAL TYPICAL
44. oughout the booth structure Included are connections amp hardwiring of all electrical equipment e g 208volt amp higher services panels motors and audio visual equipment Installation of all lighting hung from truss or beams amp distribution of all cabling throughout San Francisco includes the lighting truss assembly and hanging All stage hand labor used in the exhibit area will be supplied through Freeman with exception of a company representative supervision plasma screen mounting computer set up and interconnectivity Unless contracted directly with the in house AV Internet provider all data and coaxial cable run within the booth overhead or on the floor will be installed by our electricians Electrical services are provided on a time and material basis and cannot be performed by other unions 180 houses or Exhibitors TIPPING Freeman requests that exhibitors do not tip our employees They are paid an excellent wage scale denoting a professional status and we believe that tipping is not necessary This applies to all Freeman employees Any request for such should be brought to the attention of a Freeman Representative at Freeman Service Center Ex SAFETY SSS ee eee Standing on chairs tables or other rental furniture is prohibited This furniture is not engineered to support your standing weight Freeman cannot be responsible for injuries or falls caused by improper use of this furniture If assistance is required in assem
45. parately Comments Special Tools Hardware Required OUTBOUND SHIPPING INFORMATION SHIP TO METHOD OF SHIPMENT L Freeman Exhibit Transportation Common Carrier Air Freight Next Day 2nd Day Deferred Expedited Other list carrier amp phone number Other Common Carrier Other Air Freight O Van Line FREIGHT CHARGES Prepaid O Collect Bill To In the event your selected carrier fails to show on final move out day please select one of the following options Reroute via Freeman s choice Deliver back to Freeman warehouse at Exhibitor s expense PLEASE NOTE Freeman is not responsible for product or literature that is not properly packed and labeled by exhibitor Page 2 of 2 293638 FREEMAN installation amp dismantle WHAT ARE FREIGHT SERVICES As the official service contractor Freeman is the exclusive provider of freight services Material handling includes unloading your exhibit material storing up to 30 days in advance at the warehouse address delivering to the booth the handling of empty containers to and from storage and removing of material from the booth for reloading onto outbound carriers It should not be confused with the cost to transport your exhibit material to and from the convention or event You have two options for shipping your advance freight either to the warehouse or directly to show site How ship to the warehouse e We
46. ping charges e Collect shipments will be returned to the delivery carrier e To ensure that your freight does not arrive collect mark your bill of lading prepaid e Prepaid designates that the transportation charges will be paid by the exhibitor or a third party How should label my freight e he label should contain the exhibiting company name the booth number and the name of the event e he specific shipping address for either the warehouse or show site is located on Quick Facts How estimate my Material Handling charges e Charges will be based on the weight of your shipment Each shipment received Is considered separately The shipment weight will be rounded to the next 100 pounds Each 100 pounds is considered one cwt one hundred weight All shipments are subject to reweigh e On the Order Form select whether the freight will arrive at the warehouse or be sent directly to show site e Next select the category that best describes your shipment There are three categories of freight Crated material that is skidded or is in any type of shipping container that can be unloaded at the dock with no additional handling required Special Handling material delivered by the carrier in such a manner that it requires additional handling such as ground unloading stacked and constricted space unloading designated piece unloading loads mixed with pad wrapped material loads failing to maintain shipping integr
47. red prior to delivery OUTBOUND SHIPPING would like to schedule outbound Freeman Exhibit Transportation Please provide me with a Material Handling Agreement at show site for my shipping instructions and signature So we may print your Outbound Material Handling Agreement and labels please complete the following information if different from pick up address Ship to address Number of Labels METHOD OF PAYMENT CREDIT CARD Account No For your convenience we will use this authorization to charge your credit card account for your advance orders and any additional amounts incurred as a result of show site orders placed by your representative These charges may include all Freeman Companies or any charges which Freeman may be obligated to pay on behalf of Exhibitor including without limitation any shipping charges Please complete the information requested below AM EXP MASTERCARD VISA Exp Date Personal Credit Card Company Credit Card Cardholder Name Please Print Signature Cardholder Billing Address City State Zip FAX THIS COMPLETED FORM TO 469 621 5810 A TRANSPORTATION EXPERT WILL CONTACT YOU TO CONFIRM RECEIPT OF YOUR ORDER AND FINALIZE DETAILS SHOW 253638 ibit transportation FREEMAN exh FREEMAN OUTBOUND MATERIAL HANDLING 105 Park Lane Brisbane CA 94005 AND SHIPPING LABELS 714 254 3410 Fax 469 621 5607 FreemanAnaheimES freemanco com AAOS 2012 Annual Meeting Sci
48. start of working day Supervisor must check in at desk to pick up labor Labor must be canceled in writing 24 hours in advance to avoid a one 1 hour cancellation fee per worker There is a minimum one 1 hour charge for all labor orders Labor thereafter is charged in half 1 2 hour increments When scheduling dismantle labor be sure to allow sufficient time for empty containers to be returned to your booth Freeman supervised jobs will be completed at our discretion prior to show opening and before the hall must be cleared Please include setup plan photo special instructions amp inbound shipping information with this order INSTALLATION LABOR Freeman Supervised Labor Please complete the reverse side of this form Installation of your exhibit will be completed at our discretion prior to show opening The charge for this service is 30 of the total installation labor bill with a minimum of 45 00 Emergency contact Phone Number Exhibitor Supervised Labor Supervisor must check in at Service Desk to pick up labor Supervisor will be Phone Number Date Start No of People Approx Hrs Total Hrs Hourly Rate Estimated Time per Person Total Cost 2 ____ _____ ______ 295 ______ gt XC MGS Freeman Supervision 30 45 00 Tax N A Total Installation DISMANTLE LABOR Freeman Supervised Labor Please complete the reverse side of this form Freeman is
49. t Main Contact Christian Frey Tel 49 69 976714 250 Fax 49 69 976714 299 Email cfrey agilitylogistics com Hong Kong Agility Fairs amp Events 22 F CITIC Telecom Tower 93 Kwai Fuk Road Kwai Chung NT Hong Kong SAR Contact June Mea Tel 852 2211 8207 8200 Fax 852 2866 2421 Email jmea agilitylogistics com Italy Agility Fairs amp Events Strada Vecchia Paullese 5 A Pantigliate Milan 20090 Italy Contact Marilena Doneda Tel 39 02 269 051 Fax 39 02 2690 5346 Email mdoneda agilitylogistics com Japan Agility Fairs amp Events Segi Building 4th Floor 7 1 Iwamotocho 1 Chome Chiyoda ku Tokyo 101 0032 Japan Contact Tokiko Inaba Tel 81 03 5821 4617 Fax 81 03 5821 4610 Email expojapan agilitylogistics com Korea Agility Fairs amp Events 18F Jangkyo Bldg South Gate 1 amp 2 1 Jangkyo Dong Jung Ku Seoul 100 760 Korea Contact Jim Lim Tel 82 2 2192 7426 Fax 82 2 539 9420 Email ljim agilitylogistics com Netherlands Fairexx BV De Trompet 1540 1967 DB Heemskerk Netherlands Contact Paul van Zijl Tel 31 251 2500 60 Fax 31 251 2500 65 E mail paul van zijl fairexx nl Spain Agility Logistics SA C de la Mar Groga 51 59 Zona Franca ZAL 08040 Barcelona Spain Contact Belina Flores Tel 34 93 2970 857 Fax 34 93 2970 839 Email belores agilitylogistics com Sweden On Site Exhibitions AB Box 6289 400 60 Gothenburg Sweden Conta
50. t day your shipment will either be rerouted to Freeman s carrier choice or delivered back to the warehouse at exhibitor s expense e For your convenience show recommended carriers will be on site to handle outbound transportation Where do get a forklift e Forklift orders to install or dismantle your booth after materials are delivered may be ordered in advance or at show site We recommend that you order in advance to avoid additional charges at show site Refer to the Order Form for available equipment e Advance and show site orders for equipment and labor will be dispatched once a company representative signs the labor order at the Service Center e Start time is guaranteed only when equipment is requested for the start of the working day Do need insurance e Be sure your materials are insured from the time they leave your firm until they are returned after the show It is suggested that exhibitors arrange all risk coverage This can be done by riders to your existing policies e All materials handled by Freeman are subject to the enclosed Terms and Conditions Other available services may not be available in all locations e Cranes e Scissor lifts condors e Access storage at show site e Exhibit transportation services see enclosed brochure e Security storage at show site e Short term and long term warehouse storage Local pick up and delivery e Priority empty return FREEMAN FREEMAN INCLUDE THE FREEMAN
51. tely from other items and arrive on a separate HAWB L 5 Please send all documents for show shipments to Agility Fairs amp Events USA in Atlanta before the items are shipped so the docs can be reviewed and to avoid potential issues Get a free estimate of shipping and import charges at www agilitylogistics com fairseventsenquiry The most important steps to take Preparation gt Plan to ship early Advance planning reduces your shipment costs With increasing security procedures causing delays to and from the United States it is imperative that you meet the deadlines above Note that dates above are deadlines not targets Arrivals up to 3 weeks before the deadlines are welcome amp encouraged Please notify Agility Fairs USA once arrangements are made How to ship Choose the method of shipment that works best for your exhibit Select ocean freight if your schedule allows for up to 6 weeks transit Choose air freight for a much shorter transit time Small ocean freight shipments shipments under 1 cubic meter incur several minimum charges so air freight is sometimes less expensive than sea freight for small shipments Notification You must notify Agility Fairs amp Events of the details of your shipment List Agility Fairs amp Events at the above address as the notify party on all shipping documents All shipping documents must be e mailed or faxed to Agility Fairs amp Events as soon as they re issued Only then can
52. to speak with one of our experts BOOTH PHONE For fast easy ordering to www freemanco com store EXHIBIT TRANSPORTATION TIPS FOR EASY ORDERING e Credit card information must be on file prior to pick up as charges will be included on your show services invoice International Exhibitors remember Shipments originating from countries other than the U S must be cleared through customs Please call for additional information 1 800 995 3579 COMPLETE THE FOLLOWING ITEMS ON THIS FORM PICK UP INFORMATION Requested Pick Up Date SHIPPER NAME SHIPPER ADDRESS City State Zip DESTINATION 0 will be shipping to the WAREHOUSE FREEMAN Exhibiting Company Name Hold for AAOS Booth c o Freeman 245 S Spruce Ave S San Francisco CA 94080 MUST BE DELIVERED BY J ANUARY 30 2012 will be shipping to SHOW SITE FREEMAN Exhibiting Company Name AAOS Booth c o Freeman Moscone Center 747 Howard St San Francisco CA 94103 CANNOT BE DELIVERED BEFORE TARGET MOVE IN DATE TYPE OF SERVICE Choose One Standard Ground Dependent on distance Expedited Ground Tailored to specific requirements SHIPPING INFORMATION Items to be shipped Number of Pieces Weight Crates wooden Cartons cardboard _____ _Cases Trunks fiber color Skids Pallets _____ Carpet Pad color ___ Other Total oize of largest piece H W L NOTE Shipments will be weighed and measu
53. ull capacity of trailer top to bottom side to side One example of this is freight that is loaded down one side of a trailer that must be bypassed to reach targeted freight What is Designated Piece Loading Unloading Drivers that require the loading crew to bring multiple pieces of the freight to the rear of the trailer to select the next piece having to remove freight from the trailer then reload to fit or the trailer must be loaded in a sequence to ensure all items fit What are Stacked Shipments Shipments loaded in such a manner requiring multiple items to be removed to ground level for delivery to booth Stacked or cubed out shipments loose items placed on top of crates and or pallets constitute special handling What is Shipment Integrity Shipment integrity involves shipments on a carrier that are intermingled or delivered in such a manner that additional labor is needed to sort through and separate the various shipments on a truck for delivery to our customers What is Alternate Delivery Location Alternative delivery location refers to shipments that are delivered by a carrier that requires us to deliver some shipments to different levels in the same building or to other buildings in the same facility What are Mixed Shipments Mixed shipments are defined as shipments of mixed crated and uncrated goods where the percentage of uncrated is minimal and does not warrant the full uncrated rate for the shipment but do
54. watt quad 4 plug electrical outlet Identification sign Carpeting Standard AV package monitor computer and DVD player Standard X ray box if ordered on AV order form Two chairs and a maximum of two draped tables Display Requirements The following must be displayed e The current FDA status of devices and pharmaceuticals must be displayed in the exhibit if applicable e Commercialism Funding of Scientific Exhibits is limited to individuals educational facilities and hospitals Commercial funding is not allowed e Disclosure The Annual Meeting Committee requires that one or more of the following statements indicating the highest level of conflict related to this Scientific Exhibit must be displayed in the exhibit below the title and listing of authors names and in the first screen of your AV presentation gt gt gt gt Handouts Research or other financial support has been received from the same company as the products discussed Consulting Royalty payment has been received for other products from the same company as the products discussed Consulting Royalty payments have been received directly related to products discussed No conflict of interest Handout materials while not mandatory must be relevant to the Scientific Exhibit presentation Information Booth An Information Booth will be located in the Scientific Exhibit area to assist you from set up through dismantle Order Forms Additional information and order
55. will accept freight beginning 30 days prior to show move in e o check on your freight arrival call Exhibitor Services at the location listed on Quick Facts e o ensure timely arrival of your materials at show site freight should arrive by the deadline date listed on Quick Facts Your freight will still be received after the deadline date but additional charges will be incurred e The warehouse will receive shipments Monday through Friday except holidays Refer to Quick Facts for warehouse hours No appointment is necessary e The warehouse will accept crates cartons skids trunks cases and carpets Loose or pad wrapped material must bae sent directly to show site e All shipments must have a bill of lading or delivery slip indicating the number of pieces type of merchandise and weight Certified weight tickets must accompany all shipments e Warehouse freight will be delivered to the booth prior to exhibitor setup e Please call the number located on Quick Facts if you want to ship oversized material that requires special equipment to the warehouse How ship to show site Freight will be accepted only during exhibitor move in Please refer to Quick Facts for the specific exhibitor move in dates and times e All shipments must have a bill of lading or delivery slip indicating the number of pieces type of merchandise and weight e Certified weight tickets must accompany all shipments What about prepaid or collect ship
56. ying by Check Please allow PSAV to confirm total PRIOR to SENDING check 925 Freeport Parkway Suite 100 Coppell TX 75019 Tel 800 966 4498 Fax 866 312 4404 credit card orders only Wire Transfer Call for instructions International orders can take up to one week to receive please plan accordingly Rev 5 10 AVC3

Download Pdf Manuals

Related Search

Related Contents

manuale d` uso e manutenzione e lista parti di ricambio  TDK TL621  Anglais à l`école élémentaire (2014)  Parrilla de Lujo a Gas Propano  Nexus 7 Troubleshooting  3DE-7886R  

Copyright © All rights reserved. Failed to retrieve file