Artist Valley - Denver Comic Con
Contents
1. LI Badge Pickup Service Desk Upper F Lobby E Upstairs in front of Exhibit Hall ES F s Main Entrance Dedicated Merchant Mesa 44 45 77 46 NAT 4243 7 38 39 40 35 A 36 33 34 Artist Valley entrance to the 2 i building This entrance is in between the Colorado Convention Center and Pizza Republica Badge Pickup Service Desk Exhibit Hall E You will also find Brede Exposition Services here Brede amp DCC Service Center ppe Lobby2. Artist Valley Colorado Convention Center Denver CO May 23 25 2015 Dear Exhibitor Brede Exposition Services is pleased to have been selected as the Official Service Contractor for the upcoming Denver Comic Con Artist Valley We recognize that your participation in this event is a vital part of your firm s marketing program and we want to do everything possible to make it profitable and rewarding for you Included in this service manual are forms for ordering various services and equipment The Brede forms are to be returned to our office the others to the specific contractors who are providing the services Please review complete and submit your order forms as early as possible to take advantage of our discount pricing Please refer to the enclosed Show Details page for vital facts and information about this event If you have any additional questions about Brede s services please do not hesitate to call or email Brede s Denver Comic Con Artist Valley Customer Service Representative at cscolorado brede com A Brede Service Desk will be maintained in the exhibit area during exhibitor move in to answer any questions that arise and to assist with any last minute requirements We look forward to working with you and your company toward a successful show Thank you Brede Brede Exposition Services 5140 Colorado Boulevard Denver CO 80216 3120 USA p 303 399 8600 f 303 321 8694 cscolorado brede com Brede
3. None Show site Bill of Lading prevails i der direction of the exhibitor e All work is performed under direction of the exhibitor Show Site Contact e Exhibitor must meet labor at Brede Service Desk at scheduled time Check for Exhibitor Supervised Labor Phone Straight time 97000 e One hour minimum per laborer Labor is then charged in 1 2 Monday Friday 8 00a m 4 30p m per person per hour hour increments per laborer Overtime 105 00 e Use labor rates at left to complete Rate per laborer column Monday Friday 4 30p m Midnight per person per hour based on Straight Overtime or Double Time e Add Brede Supervision column only if using Option A Double Time 140 00 Multiply Subtotal Labor Cost by 30 for Brede Supervision cost Monday Sunday Midnight 8 00a m per person per hour Date Laborers Est Hrs Total Rate on Estimated Subtotal Supervision Time Requested per laborer Hrs per person Subtotal X 30 Cost Installation X X Dismantle X z X A 30 surcharge will be assessed to all Late Floor orders Calculate Est Total Orders not cancelled prior to move in will result in a Total minimum one hour charge per laborer requested Transfer this total to the Order Summary Payment form e A credit card on file is required when using Brede Payment Method must be completed to process orders Exposition Services Orders without payment source will n
4. Brede Exposition Services shall exercise ordinary diligence and care in the receiving handling and storage of all shipments Brede Exposition Services shall not be liable for loss or damage by fire acts of God or causes beyond its control Brede Exposition Service s liability shall be limited to the physical loss or damage to the specific article which is lost or damaged In any case the liability of Brede Exposition Services is limited to 30 per pound per article with a maximum of 50 00 per item and a maximum of 1 000 00 per shipment This applies while these goods are in Brede s warehouse in vehicles for delivery or at show site Claims for loss or damage which are not submitted to Brede Exposition Services within thirty 30 days of the close of the show on which the loss or damage occurred shall be considered waived No suit or action shall be brought against Brede Exposition Services or its subcontractors more than one 1 year after the accrual of the cause of action therefore Shipments received without receipts freight bills or specified unit counts on receipts or freight bills i e one lot 800 cu ft etc such as UPS or van lines will be delivered to the exhibitor s booth without guarantee of piece count or condition No liability will be assumed by Brede Exposition Services for such shipments Empty container labels will be available at the service desk Affixing the labels is the sole responsibility of the exhibitor or his h
5. OO CONVENTION CENTER UNION LABOR REQUIREMENTS Convention Display Trade Show Labor Conditions All decorating display drayage theatrical rigging production audio visual commercial presentations as well as all material handling for conventions trade shows promotional displays and consumer shows are performed by the Denver Theatrical Stage Employees Union IATSE Local No 7 Display and Exhibit Work Installation Dismantling and Decorating Full time employees of an exhibiting firm may install and dismantle their own respective company display if such work can be completed in less than sixty minutes and without the use of mechanized tools Any outside or additional labor required for installation dismantle or decorating of displays is the sole responsibility of the General Service Contractor and all related work is to be performed under their contract with IATSE Local 7 members Product display and placement is not included in these work rules and is the exclusive right of full time employees of an exhibiting firm Show Job Site Drayage Exhibitors may handle their own hand carried materials in and out of the Colorado Convention Center Any material requiring the use of equipment for delivery 1 dollies fork lifts will be handled by labor through IATSE Local No 7 Equipment labor is arranged through the General Service Contractor Dock Space Dock space is limited at th
6. Brede as an additional insured furnished by their broker to Brede s office no later than thirty 30 days in advance of actual installation dates This must include a copy of your Worker s Compensation Insurance Non official contractors must furnish show management the names addresses and telephone numbers of key executives for emergency contact All personnel must be properly badged at show site Non official installation and dismantle contractors may provide supervision Non official contractors are allowed on the exhibit floor only during official installation and dismantle hours providing the information above is supplied NON OFFICIAL CONTRACTOR ADDRESS PHONE FAX EMAIL ADDRESS CELL CONTACT IN BOOTH Booth Number Exhibiting Company COMPLETE and SUBMIT this form by mail Brede Exposition Services 5140 Colorado Boulevard Denver CO 80216 3120 USA by fax 303 321 8694 Non Official I amp D Contractor Artist Valley Colorado Convention Center 7 Denver CO May 23 25 2015 to ensure the safety of all parties throughout the duration of the show Information Please be sure to inform your show site representative of the following fire regulations Booth Construction Permits Obstructions Flame Retardant Treatment Combustibles Booths platforms and space dividers shall be of materials that are rendered flame retardant satisfactory to the local fire departm
7. Customer Service Show Management Booths Material Handling uv QAG 618 zT 8 Tes 9 Artist Valley cusa 7712 7 Colorado Convention Center gc Denver SITION SERVICES a4 May 23 25 2015 e 303 399 8600 Fax 303 321 8694 e mail cscolorado brede com e Office Hours 8 00 AM 4 30 PM mountain time No telephone orders accepted please complete and submit your order and credit card information to Brede Artist Valley Tables e Joshua Andrews Exhibitor Manager e J andrews popcultureclassroom org Each Artist Valley Table Display Includes e 1 6 x30 table e 2 folding chairs 1 one line booth ID sign with booth number Advance to Warehouse Direct to Show Site Late to warehouse charges apply after May 14 2015 Do not deliver prior to May 21 2015 TO Exhibiting Company Name and Booth TO Exhibiting Company and Booth FOR Denver Comic Con Artist Valley FOR Denver Comic Con Artist Valley Brede Exposition Services c o Brede Exposition Services 5140 Colorado Blvd Colorado Convention Center Denver CO 80216 700 14th St Denver CO 80202 phone 303 399 8600 5 Find more Brede com fax 303 321 8694 e mail cscolorado brede com Show Details 1 716 ue ar Artist Valley 615 Wee Colorado Convention Center SE ee m Denver CO EXPOSITION
8. Handicap Parking PAY STATIONS STATION tair well HES e Tr Pay _ STATIONS EE u H J 7 T 74 m E m d hon on G fy il n E 1 PEER 7 E y 4 N zu 4 TL FRAMED SKYLIGHT PAY STATIONS VSA V A Lu ERALL FL LAN PARKI EVE C VEU
9. SERVICES 2 25 anes AC 514 dismantling of exhibits and for shrink wrapping and banding of materials Order Submit this form if you would like to order labor from Brede Labor is available for installation Option A Brede Supervised Option B Exhibitor Supervised Labor Rates Estimate Costs Important Notes Enter the Total below on Order Summary Payment form Orders received without full payment or credit card information will not be processed Advance Order Discount Deadline May 7 2015 Option for installation to occur prior to exhibitor s arrival e Reduce at show expenses and time spent e Labor under Brede supervision is straight time when possible L Check for Brede Supervised Labor e Brede Supervision costs 30 of total labor bill e There is a 50 00 minimum charge for supervision per installation and dismantle Dismantle An Outbound Bill of Lad b leted and T n Outbound Bill of Lading must be completed an Tl n h turned at the Brede Service Desk arehouse L Show site L with Display Crate Please provide the following information Shipment Electrical under carpet Ship to Crates Yes No Attn Boxes Location Address L Carpet Pad City ST Zip i Official show carrier Ground C Ai From Brede Delivery Date S ow carrier roun Shipped Special Equipment Required Other carrier
10. completely packed and a Bill of Lading has been turned in to the Service Desk Drivers whose Bills of Lading have not been turned in will be placed in a holding queue until the booth is packed and the Bill of Lading is turned in Should your carrier fail to check in by the designated time Brede reserves the right to re route shipment via the official show carrier as necessary at the exhibitor s expense phone 303 399 8600 5 Find more Brede com fax 303 321 8694 e mail cscolorado brede com Material Handling Information wee NCS att Artist Valley aN 1714 BS Colorado Convention Center ist E 2 Denver CO EXPOSITION SERVICES May 23 25 2015 AC 514 Use the rates and calculator below to estimate your material handling charges Enter the Material Handling Estimate below on Order Summary Payment form Order Submit this form if you will be shipping materials to the advance warehouse or show site Orders received without full payment or credit card information will not be processed Material Handling Rate Schedule For full definitions and descriptions of all rates and rules see the Material Handling Information forms included in this manual All material handling fees are calculated on a CWT basis per hundredweight or fraction thereof per shipment and vary depending on the type of shipment the amount of handling and the time of day Separate shipments will not be com
11. do not arrive at their destination at a dated time EXHIBITORS ARE URGED TO CARRY ALL RISK INSURANCE covering your materials against damage loss and all other hazards from the time shipments are made prior to the show until shipments are received back after the show This can generally be done by adding riders to existing insurance policies often at no additional cost It is understood that Brede Exposition Services is not an insurer that insurance if any shall be obtained by the exhibitor and the amounts payable to Brede Exposition Services hereunder are based on the value of the material handling services and the scope of Brede Exposition Services liability as set forth above phone 303 399 8600 Find more on Brede com fax 303 321 8694 DENVER e mail cscolorado brede com Limits of Liability Artist Valley QS Colorado Convention Center 1 Denver CO May 23 25 2015 Information Brede Exposition Services will receive your materials shipped in advance at our local Form warehouse or shipped directly to show site For detailed information regarding material handling services provided by Brede and the associated charges please see below Please make your show site representative aware of the following information Exhibitors may choose to ship freight to the advance warehouse or directly to show site Brede will receive and manage the freight at the warehouse and on show site as described in the followi
12. is skidded or is in any type of shipping container that can be unloaded at the dock with no additional handling required Special Use this rate for shipments that are crated van line shipments or packed in such a manner as to require special handling Handling Such as ground loading side door loading constricted space loading and designated piece loading or stacked shipments Also included are mixed shipments without certified weight tickets or delivery receipts such as Fedex UPS POVs personally owned vehicles Uncrated Use this rate for shipments that are not in crates Small Use this rate for cartons envelopes weighing less Unskidded or Cases or boxes and or pad wrapped specialized Package than 25 lbs per shipment without documentation Wrapped equipment unskidded machinery or uncrated POV Will be delivered to booth without guarantee of shipments Uncrated shipments are received at piece count or condition show site only Overtime Charges Inbound Overtime charges apply on inbound shipments if e Your shipment is to be delivered to your booth before 8 00 am or after 4 00 on weekdays or anytime on a Saturday Sunday and or Holiday or Your shipment is received at the warehouse and is delivered to show site before 8 00 am or after 4 00 pm on weekdays or anytime on a Saturday Sunday and or Holiday or A vehicle driver checks in at the Exhibit Site Check In Area after 3 00 pm on weekdays or anytime on S
13. notes Warehouse is not temperature controlled Hazardous materials will not be accepted at the warehouse EXHIBIT MATERIAL Brede EXPOSITION SERVICES Rush to Colorado Convention Center 700 14th St Denver CO 80202 Denver Comic Con Artist Valley Exhibitor Colorado Convention Center Denver CO 23 25 2015 Do not deliver prior to May 21 2015 O QO LLI Dc EXHIBIT MATERIAL Brede EXPOSITION SERVICES Rush to Colorado Convention Center 700 14th St Denver CO 80202 Denver Comic Con Artist Valley t Colorado Convention Center Denver CO May 23 25 2015 Do not deliver prior to May 21 2015 DIRECT TO SHOW SITE These shipping labels are provided for your convenience to assist in preparing shipments direct to the show site Please cut along dashed lines and affix one to each piece of your shipment direct to the show site Please make additional copies of these labels as needed Important note Hazardous materials will not be accepted at show site Colorado Convention Center 1 EE Denver CO A 23 25 2015 Order Complete this form to request a pre printed outbound bill of lading and shipping labels for Form your outbound shipment Forms and labels will be delivered to your booth at show site Requests must be submitted by May 7 2015 Notes Please complete one form per shipment e Please review the Material Han
14. 00 00 101 150 250 00 151 200 300 00 Access There is a 1 2 hour labor charge minimum each time something is placed into or removed from Rates accessible storage The charge will be applied at the corresponding rate for the time it is accessed phone 303 399 8600 5 Find more Brede com fax 303 321 8694 e mail cscolorado brede com Accessible Storage 748 e 5 ga 2 76 4 2 7 Artist Valley 517 777 Colorado Convention Center 615 e JL Mc Denver CO XPOSITION SERVICES 34 May 23 25 2015 Services If the exhibiting company fails to comply with any or all of the requirements listed below Form the non official contractor will not be permitted to service your exhibit and Brede Exposition Services Order Submit this form if the exhibiting company intends to use a contractor other than Brede Exposition Contractor Requirements Contractor Information must be hired for installation and dismantle labor The non official contractor will be able to provide supervision only Non official contractors must use labor supplied by Brede Exposition Services unless the following requirements are fulfilled e Exhibitors must return this completed form to Brede Exposition Services at least thirty 30 days prior to the show Non official contractors must submit proof of adequate insurance in the form of an original policy rider listing
15. CWT 188 00 TOTAL cost of three shipments arriving separately 564 00 OR totaling 152 Ibs 200 Ib minimum x 94 00 per CWT 188 00 TOTAL cost of one consolidated shipment 188 00 Savings of 376 00 Shipments arriving at the same time from different destinations are considered separate shipments Please be aware that small package handlers may split shipments resulting in Brede receiving multiple shipments phone 303 399 8600 Find more Brede com fax 303 321 8694 e mail cscolorado brede com Material Handling Tips EXHIBIT MATERIAL Brede EXPOSITION SERVICES Rush to 5140 Colorado Blvd Denver CO 80216 Denver Comic Artist Valley 2 Colorado Convention Center Denver CO Booth May 23 25 2015 Late to warehouse charges apply after May 14 2015 3e Se 3e EXHIBIT MATERIAL Brede EXPOSITION SERVICES Rush to 5140 Colorado Blvd Denver CO 80216 Exhibitor Denver Comic Con Artist Valley Colorado Convention Center Denver CO May 23 29 2019 Late to warehouse charges apply after May 14 2015 Booth ADVANCE WAREHOUSE ADVANCE WAREHOUSE These shipping labels are provided for your convenience to assist in preparing shipments to the advance warehouse Please cut along dashed lines and affix one to each piece of your shipment to the advance warehouse Please make additional copies of these labels as needed Important
16. General Ship via common carrier to avoid possible special handling surcharges Ship early to avoid overnight charges whenever possible Furnish accurate weight tickets with your shipment Properly label address all shipments to avoid time consuming re routes mis deliveries and delays Remove old shipping labels before you send materials and attach new labels with complete information Shipping labels are provided in this service manual for your convenience When shipping direct to show site confirm in advance that your carrier can guarantee delivery of your freight to the exhibit facility during move in dates When possible schedule shipments to arrive during straight time rather than overtime periods Label your freight with the number of total pieces example 1 of 3 2 of 3 and 3 of 3 Take a copy of tracking numbers to the show as well as origination and destination points piece counts arrival dates and phone numbers for tracking purposes Consolidate Separate shipments received by Brede will not be combined The minimum 200 Ib charge applies to each shipment Your Shipment Brede receives e Consolidate your shipment whenever possible to avoid multiple minimum charges For example o 1 piece weighing 36 Ibs charged 200 Ib minimum 94 00 CWT 188 00 o piece weighing 62 Ibs charged 200 Ib minimum 94 00 per CWT 188 00 o 1 piece weighing 54 Ibs charged 200 Ib minimum 94 00 per
17. SERVICES May 23 25 2015 Exhibitor Artist Valley Exhibitors do NOT have access to the loading docks Load in for all Artist Valley exhibitors will be Schedule through the freight elevators from the Colorado Convention Center parking structure NOTE At the back of this document there are maps for locating entry into the building parking maps amp credential pick up Elevator Hours Hall F Elevator U Friday May 22 2015 800 AM 9 00 PM Hall D Elevator T Friday May 22 2015 8 00 AM 9 00 PM Show Floor Hours Saturday May 23 2015 10 00 AM 7 00 PM Sunday May 24 2015 10 00 AM 7 00 PM Monday May 25 2015 10 00 AM 5 00 PM Re Stock Hours Saturday May 23 2015 8 00 945 AM Sunday May 24 2015 8 00 AM 9 45 AM Monday May 25 2015 8 00 AM 9 45 AM Exhibitor Move out Monday May 25 2015 5 00 11 59 PM Utilities amp Drivers for all carriers must be checked in at the Brede Service Desk for pick up of freight by Services 9 00 PM on Monday May 25 2015 For booth utilities and additional booth services please contact the individual suppliers using the enclosed order forms phone 303 399 8600 5 Find more Brede com fax 303 321 8694 e mail cscolorado brede com Show Details 2 1716 tt ws Artist Valley 744 Colorado Convention Center Ji Denver SERVICES E May 23 25 2015 Information Please make your show site representative a
18. aturday Sunday and or Holiday Outbound Overtime charges apply on outbound shipments if Your shipment is loaded after 4 00 pm on weekdays or anytime on a Saturday Sunday and or Holiday Your carrier driver checks in at the Exhibit Site Check In Area after 3 00 pm on weekdays or anytime on a Saturday Sunday and or Holiday phone 303 399 8600 Find more Brede com fax 303 321 8694 e mail cscolorado brede com Material Handling Information Information Form em E uer Artist Valley E Colorado Convention Center View is Denver CO SITION SERVICES 23 25 2015 Brede Exposition Services will receive your materials shipped in advance at our local warehouse or shipped directly to show site For detailed information regarding material handling services provided by Brede and the associated charges please see below Please make your show site representative aware of the following information Material Handling Documentation Inbound Bill of Lading Advance Warehouse Shipping Address Direct to Show site Shipping Address Empty Containers Labels Outbound Bill of Lading All inbound shipments must have a Bill of Lading or delivery slip showing the number of pieces type of merchandise and weight Shipments received without this information will be delivered to exhibitor s booth without guarantee of piece count or condition No liability will be assumed by Brede for
19. bined Minimum charges will apply as shown below Be sure to review these costs when you prepare your show budget Contact Brede for assistance in estimating your material handling charges based upon your specific needs Material Handling Rate Rates below include any applicable OT charges per 100 Ibs 200 Ib minimum charge Description per shipment Advance to Warehouse Crated 94 00 Direct to Show site Crated 95 00 Advance to Warehouse Special Handling 108 00 Direct to Show site Special Handling 114 50 Direct to Show site Uncrated Unskidded or Wrapped 125 00 Advance to Warehouse Direct to Show site Small Packages 45 00 each Additional Services Late shipments off target shipments amp site shipments received before published move in or after show 20 00 opening Freight received at the warehouse after May 14 2015 or at show site prior to published move in or after show opening add an additional charge per 100 Ibs Additional transportation charges may apply per 100 lbs Spotting Fee Any vehicles driven into the exhibit hall under their own power will incur a round trip spotting fee Vehicles not 1 85 00 moved in under their own power will be unloaded and charged based on weight round trip Special Services Shipments returned to warehouse will be charged 15 00 per 100 Ibs with a 250 00 minimum Storage will be charged if shipment is not routed or picked up after three working days Storage fees prior to 30 days before sh
20. dling Information Material Handling Rate Schedule and Limits of Liability forms e Do not leave Bills of Lading in your booth Shipping Consigned to Ship to Information Attention Destination Street Address City State Zip Method Ground C YRC Freight C Other Ground Outbound Air Platinum Cargo Other Air NextDay 2ndDay 7 Deferred Freight Company Exhibitor Charges jen Guaranteed Permanent Street Address City State Zip Phone Fax Shipping Labels Request Label Request of Shipping Labels Requested Exhibitors using FedEx or UPS must provide pre printed labels with the account number Booth Number Exhibiting Company COMPLETE and SUBMIT this form by Brede Exposition Services 5140 Colorado Boulevard Denver CO 80216 3120 USA by fax 303 321 8694 Artist Valley Qe Bill of Lading amp Labels Request FREIGHT Exhibit Logistics Complete capabilities for trade show success Building on the best Over the years YRC Freight has gained a reputation for exhibit excellence Our industry knowledge and experience translates into a direct benefit for General Service Contractors and exhibitors YRC Freight provides a broad portfolio of transportation services for inbound and outbound exhibit shipments including expedited and specialized services YRC Freight provides Confidence Delivered Dedicated experienced and succ
21. e Colorado Convention Center and it is under the control and authority of the General Service Contractor Denver Theatrical Stage Employee s Union IATSE Local No 7 1475 Curtis Street Denver CO 80202 Business Agent Office 303 534 2423 Fax 303 534 0216 Revised 3 10 06 dcw Pros Artist Valley cats EY 90 Colorado Convention Center Denver EXPOSITION SERVICES May 23 25 2015 conventions and special events in this vicinity are governed by local union contracts Please review the ponm following information in order to better understand the applicable union jurisdictions If you have any S Information We have provided these definitions to acquaint you with specific guidelines for labor Trade shows Material Handling Booth Labor Safety Gratuities In General questions once you have read this please address them directly to Brede Exposition Services All material handling other than exhibitor owned vehicles as described below will be handled by the Official Service Contractor including unloading or loading of any and all contracted carriers Please refer to the material handling section of your exhibitor service kit for rates and liability information This is a chargeable service Exhibitors and show organizers may handle their own material if it can be carried in within the allowed 15 minute dock pass Exhibitors may not borrow or rent their o
22. ent representatives Coverings for counters or tables used within or as a part of the booth shall be flame retardant All electrical wiring and apparatus shall be of a 3 wire UL type approved A permit shall be required for the following Display and operation of any heater barbecue heat producing or open flame device candles lamps lanterns torches etc Display or operation of any electrical mechanical or chemical device which may be deemed hazardous by the local fire department Use or storage of flammable liquids and dangerous chemicals Display of any internal combustion engine special requirements available upon request Use of any compressed gases permit required for 32CF bottles 1 2 full or less Aisles and exits as designated on approved show plans shall be kept clean clear and free of obstacles Booth construction shall be substantial and fixed in position in specified areas for the duration of the show Easels signs etc shall not be placed beyond the booth area into aisles Firefighting equipment shall be provided and maintained in accessible easily seen locations and may be required to be posted with designating signs All decorations drapes signs banners acoustical materials cotton paper hay straw moss split bamboo plastic cloth and similar materials shall be flame retardant unless smaller than 1 232 square inches 28 x 44 if separated from other combustibles by a minimum of 12 horizontall
23. er representative All previous labels should be removed or completely covered Brede Exposition Services assumes no responsibility for errors to the aforementioned procedure removal of containers with old empty labels and without Brede Exposition Services labels improper information on empty labels or valuables stored in containers with empty labels Exhibitors should arrange for outgoing shipments during the show or immediately after its close Brede will assist in the preparation of Brede bills of lading Be sure that your material has been carefully crated or packed and properly tagged or marked In order to expedite removal of materials Brede Exposition Services shall have authority without further clearance with exhibitors to change designated carriers Labor and services ordered on behalf of exhibitors by display builders or other parties must be so authorized in a letter from exhibitors Payment for all labor and services will be the responsibility of the exhibitor Freight handling charges are the responsibility of the exhibitor to whom shipments have been consigned Also charges for loading out freight shipments are the responsibility of the exhibitor from whose booth shipments are made Exhibitors may not assign this responsibility to suppliers or customers The exhibitor agrees in the event of a dispute with Brede Exposition Services relative to any loss or damage to any of their materials or equipment that they will n
24. es TL service or weekend pickups and deliveries Time Critical offers a 100 percent customer satisfaction guarantee Sealed Exhibit For patented protection and verifiable security throughout transit only YRC Freight offers Sealed Exhibit Gain peace of mind for high value shipments and those that are difficult or expensive to package Deliver what exhibitors want The time is right Trust YRC Freight for complete exhibit logistics servic es Our exhibit experts are ready to deliver confidence at every show with every shipment Contact a YRC Freight Exhibit Manager today Subject to applicable Rules and Conditions Publications and Tariffs Proud sponsor of ESCA ESCA Exhibition Services amp Contractors Association YRC FREIGHT yrcfreight com 800 610 6500 Live Chat Copyright 2012 YRC Worldwide Inc Printed in U S A YRC 077 2 12 gt 7 PLATINUM CARGO LOGISTICS Platinum Expo and Trade Show Service Synchronizing the Many Facets of Trade Show and Event Planning Platinum Cargo Logistics is a specialist in providing a specialized services in transport and logistics Platinum is your partner when it comes to synchronizing the many components and demands of getting your trade show booth and equipment to and from show On time Every time When it comes to coordinating the logistics and transportation planning in to or out of the show site convention center hotels advanced receivi
25. essful exhibit services team Flexible reliable solutions designed to meet your specific needs Single source provider for small package shipments LTL TL Time Critical and international shipments Comprehensive service throughout North America Proven technology powerful teamwork Gain confidence with YRC Freight Our experienced team puts technology to work for you with complete tracking and tracing capabilities online rate quotes and the ability to partner with your system using API s Hyperlinks Web Service and or EDI Confidence Delivered Sharpen your competitive edge Improve your margin by partnering with YRC Freight Exhibit Logistics Our complete capabilities give you a powerful competitive edge YRC Freight Exhibit Logistics provides a flexible reliable source for all the capabilities you and exhibitors need for trade show success Enjoy a bundle of benefits Improved Margins Give your bottom line a boost YRC Freight helps you turn logistics into a new profit stream Dedicated Customer Support Specialist Why spend time managing the Service desk Let an expert from YRC Freight manage your transportation from the service desk for you We take care of everything from small package shipments and LTL to TL and international shipments Time Critical Any need Any speed Guaranteed Time Critical is the smart option for exhibit shipments with special requirements including air capabiliti
26. f shipment the amount of handling and the time of day Separate shipments will not be combined Minimum charges will apply as shown on the Material Handling Rates form Be sure to review these costs when you prepare your show budget Contact Brede for assistance in estimating your material handling charges based upon your specific needs Rates Warehouse material handling rates include the following Include Receiving exhibitor shipment at the advance warehouse and storage beginning 30 days prior to the show e Movement of all exhibitor freight from warehouse to exhibit site e Materials unloaded and delivered to booth by move in time e Pick up and storing of shipping containers and boxes labeled EMPTY and returning empty shipping containers to your booth at the close of the show Empty labels may be obtained at the Brede Service Desk on show site Empty containers are not accessible during the show e Removal of freight from booth and reloading onto exhibitor s designated outbound carrier from the loading dock Crated or Use this rate for shipments that arrive via common carrier such as YRC ABF etc and can be unloaded at the dock with Skidded no additional handling required Material that is skidded or is in any type of shipping container that can be unloaded at the dock with no additional handling required Handling such as ground loading side door loading constricted space loading and designated piece loading or stacked s
27. hipments Also included are mixed shipments without certified weight tickets or delivery receipts such as Fedex UPS Special Use this rate for shipments that are crated van line shipments or packed in such a manner as to require special handling POVs personally owned vehicles Small Use this rate for cartons envelopes weighing less than 25 lbs per shipment without documentation These will be Package delivered to the booth without guarantee of piece count or condition phone 303 399 8600 Find more Brede com fax 303 321 8694 e mail cscolorado brede com Material Handling Information tre 5 Artist Valley 616 2 Lo i6 2 NE es Colorado Convention Center 97 E Denver CO EXPOSITION SERVICES gt May 23 25 2015 Information Brede Exposition Services will receive your materials shipped in advance at our local Form warehouse or shipped directly to show site For detailed information regarding material handling services provided by Brede and the associated charges please see below Please make your show site representative aware of the following information Direct Shipments to Show Site Deadlines Donotship to the facility prior to 21 2015 Early shipments to show site may be refused and Info Brede Exposition Services will be on show site at the loading dock to receive exhibitor materials only during move in hours Ship p
28. his furniture is not engineered to support your standing weight Brede cannot be responsible for injuries or falls caused by the improper use of this furniture If assistance is required in the assembly dismantle of your booth please order labor on the enclosed Labor Order form and the necessary ladders and tools will be provided Brede Exposition Services requests that exhibitors do not tip our employees Do not give coffee breaks other than mid morning and mid afternoon when union employees have a fifteen minute paid break Any attempts to solicit a gratuity by an employee for any service should be reported immediately to a Brede supervisor Employees of Brede are paid at an excellent wage scale denoting a professional status and we feel that tipping is not necessary This applies to all Brede employees Craftsmen at all levels are instructed to refrain from expressing any grievances or directly challenging the practices of any exhibitor All questions originated by labor are to be expressed directly to Brede management personnel It is recommended that any questions arising with regard to union jurisdiction or practices should be directed to a management representative of Brede phone 303 399 8600 5 Find more Brede com fax 303 321 8694 e mail cscolorado brede com Denver Labor Guidelines m 78 4 Artist Valley 51 1 E S 2 Colorado Convention Center Denver CO EXPOSITION
29. ng pages Material handling fees are paid to Brede for these material handling services and are separate from and independent of freight transportation charges which are paid to a freight carrier such as YRC ABF FedEx or any other carrier of the exhibitors choosing Exhibitors are responsible for securing a carrier of their choosing and arranging freight transportation to and from the event and all associated transportation fees Advance Shipments to the Warehouse Deadlines Receiving begins 30 days prior to exhibitor move in Shipments received at the warehouse after 14 2015 are subject to additional charges Ship pre paid collect shipments will be refused Uncrated pad wrapped or specialized equipment will not be accepted at the warehouse Hazardous materials will not be accepted at the warehouse Advantages There several advantages to shipping advance to the warehouse versus directly to the show site e Exhibitors can confirm shipment has arrived and is intact in advance of the move in date Materials will be delivered to your booth prior to your arrival on site Delivery dates and times are more flexible Advance Warehouse Rates See below for definitions and descriptions of warehouse rates and the Material Handling Rates form for the associated fees All material handling fees are calculated on a CWT basis per hundredweight or fraction thereof per shipment and vary depending on the type o
30. ng sites our commitment to customer support is unparalleled in our industry We combine an extensive network of resources and in depth understanding of the entire process Platinum will ensure that your product arrives and departs in a timely manner because we know that the trade show business is urgent and time specific Platinum also provides full web tracking solutions which are available with an assigned user name and password The Platinum Ship system provides the ability to create bills of lading on line dispatch pickups print labels and real time updates and the milestones of the shipment through to proof of delivery SERVICES Show Site Shipping Coordination Door to Door Air and Ground Expedite Services throughout North America Full Truck Load Services Exclusive Use Vehicle Less than Truck Load Services Door To Door I nternational Air Expedited Services Worldwide Ocean Full Container and Less Than Container Load Services Crating and Packaging Services Warehousing and Distribution Please contact our centralized customer service team in Denver today to request a quote and learn more about how we can assist with your Trade Show and Expo transportation and logistics needs Platinum Cargo Logistics Available 24 7 Weekends Holidays and After Hours Office 866 260 5587 Fax 720 374 3099 Mobile 303 257 7947 Email denops platinumcargo com an INTELLIGENT SOLUTIONS POWERFUL RESULTS 242
31. ocessed Advance Order Discount Deadline May 7 2015 Find more Brede com Qty Item Advance Standard Subtotal Waste basket 18 00 23 50 Floor Easel 3600 47 00 Sign Stand 22 x 28 70 00 91 00 Pole Easel 3600 48 00 Bag Rack 58 00 75 50 Padded Side Chair 53 00 69 00 Counter Stool With Back Grey 7000 91 00 Padded Arm Chair 6400 83 00 Folding Chair 1500 20 00 Literature Rack 9000 117 00 Important e Orders cancelled prior to move in will be Calculate Subtotal Notes charged 50 of the original price 7 65 COTax Orders cancelled after move in begins will be charged 100 of the original price Table Total Transfer this total to the Order Summary Payment form A credit card on file is required when using Brede Exposition Services Payment Method must be completed to process orders All charges must be paid prior to close of show Orders received without full payment or credit card will not be processed Booth Number Exhibiting Company COMPLETE and SUBMIT this form by mail Brede Exposition Services 5140 Colorado Boulevard Denver CO 80216 3120 USA by fax 303 321 8694 Accessories A Artist Valley 4 ak Colorado Convention Center Ber LL Denver CO EXPOSITION SERVICES May 23 25 2015 4 Information Brede Exposition Services liability shall be limited to the physical los
32. ot be processed All charges must be paid prior to close of show Booth Number Exhibiting Company COMPLETE and SUBMIT this form by mail Brede Exposition Services 5140 Colorado Boulevard Denver CO 80216 3120 USA by fax 303 321 8694 Labor Artist Valley Colorado Convention Center Denver 23 25 2015 Form that you do not have space for in your booth such as back up equipment or hand outs for attendees e Information Accessible storage will be available to you at this show If you need to store and access materials s accessible storage is an area at show site designated to hold these items for you Q This is not an order form This service must be ordered on site Notes You must sign up for this service and pick up your labels at the Brede Exposition Services desk All freight received at the show will be delivered to your booth space first and will be placed in accessible storage when properly labeled This is not secured storage This is not empty storage Accessible storage items may not be the first items returned to your booth at the close of the show There will be a 1 2 hour labor charge minimum each time something is placed into or removed from accessible storage The charge will be applied at the corresponding rate for the time it is accessed e There is a one time set up charge of 100 00 Storage Size of pa Space is Rates sq i per day 0 25 100 00 26 50 150 00 51 100 2
33. ot withhold payment of any amount due to Brede Exposition Services for Drayage or any other services provided by Brede Exposition Services as an offset against the amount of the alleged loss or damage Instead they agree to pay Brede Exposition Services at the close of the show for all such charges and they further agree that any claim they may have against Brede Exposition Services shall be pursued independently by them as a completely separate transaction to be resolved on its own merits Service charge of 1 1 2 per month on any unpaid balance will be made starting 30 days after date of invoice Where an exhibitor indicates choice of carrier for pickup it is the exhibitor s responsibility to arrange with such carrier for said pickup service If the carrier does not pick up within the time limited for the removal of exhibitor s materials at the Exhibit Hall we reserve the right to forward such material by the shipping method of our choice or to remove said material to our warehouse for disposition at an additional charge to the exhibitor in accordance with prevailing rates for the service performed Material left behind without orders placed at the Drayage Service Desk may be classified as abandoned The Drayage Contractor shall not be responsible for same We are not responsible for any delay of rush shipments We will expedite such rush shipments to the best of our ability but will not assume any financial responsibility for shipments which
34. ow or after 3 days following the show are 1 25 per 100 Ibs per day with a 35 00 minimum On site container storage for freight brought in by exhibitors is 30 00 per piece Calculate Estimated Material Handling Charges Select Advanced Direct Tracking or Date of Est Weight Rate Estimated Cost Shipped From Arrival CWT per CWT 200 Ib minimum X X X Transfer this total to the Order Summary Payment form Payment Method must be completed to process orders Orders received without full payment or credit card will not be processed TOTAL Show Site Contact Name Show Site Phone Booth Number Exhibiting Company COMPLETE and SUBMIT this form by Brede Exposition Services 5140 Colorado Boulevard Denver CO 80216 3120 USA by fax 303 321 8694 DENVER Material Handling Rates Kae 116 24 2 97 Artist Valley ot Na KL d Colorado Convention Center 352 2 Denver CO CEXPOSITION SERVICES May 23 25 2015 614 Form reading and accepting the terms and conditions included on the Material Handling Information forms as well as the Limits of Liability form Please review these money saving tips to make the most efficient use of your material handling budget Please make your show site representative aware of the following information Information completing and submitting the Material Handling order form exhibitor acknowledges Money Saving Tips In
35. re paid collect shipments will be refused Hazardous materials will not be accepted at show site Direct to Show Site Rates See below for definitions and descriptions of direct to show site rates and the Material Handling Rates form for the associated fees All material handling fees are calculated on a CWT basis per hundredweight or fraction thereof per shipment and vary depending on the type of shipment the amount of handling and the time of day Separate shipments will not be combined Minimum charges will apply as shown on the Material Handling Rates form Be sure to review these costs when you prepare your show budget Contact Brede for assistance in estimating your material handling charges based upon your specific needs Rates Direct to show site material handling rates include the following Include Materials unloaded at loading dock and delivered to booth e Pick up and storing of shipping containers and boxes labeled EMPTY and returning empty shipping containers to your booth at the close of the show Empty labels may be obtained at the Brede Service Desk on show site Empty containers are not accessible during the show e Removal of freight from booth and reloading onto exhibitor s designated outbound carrier from the loading dock Crated or Use this rate for shipments that arrive via common carrier such as YRC ABF etc and can be unloaded at the dock with Skidded no additional handling required Material that
36. s or damage Form to the specific article which is lost or damaged as described below Please make your show site representative aware of the following policy Limitations of Brede Exposition Services Liability and Responsibility Brede Exposition Services shall not be responsible for damage to uncrated materials materials improperly packed or concealed damage Brede Exposition Services shall not be responsible for loss theft or disappearance of exhibitor s materials after same have been delivered to exhibitor s booth Brede Exposition Services shall not be responsible for loss theft or disappearance of materials before they are picked up from exhibitor s booth for re loading after the show Brede bills of lading covering outgoing shipments which are tendered to Brede Exposition Services by exhibitors will be checked at time of actual pickup from booth and corrections made where discrepancies occur Brede Exposition Services shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs which may result from any loss or damage to an exhibitor s material which make it impossible or impractical to exhibit same The consignment or delivery of a shipment to Brede Exposition Services by an exhibitor or by any shipper on behalf of any exhibitor shall be construed as an acceptance by such exhibitor and or other shipper of the terms and conditions set forth in this bulletin
37. solution 800 00 Apple MacPro Plus Laptop 175 00 Windows 7 Laptop 1920 1200 150 00 Ray DVD Player 40 00 QSC 2 Speaker Sound System 100 00 _ Microphone Handheld o 40 00 Wireless Mic Handheld Lavalier or Headset UHF 15000 Computer Speakers 4000 __ Stereo CD Player 5 00 Projection Screen 6 7 0 8 45 00 PF 7 54 AV Skirted AV Cart 25 00 1 of additional hours 50 per hour Please calculate 50 00 If you do not see your AV or Computer needs listed please call us toll free 800 477 4752 SERVICE EQUIP SUBTOTAL Spectrum Audio Visual will provide any back up equipment needed on site We will also have technicians available throughout the show INSTALLATION DELIVERY 50 00 A representative from your company must be on site to sign for equipment Labor includes delivery installation and pick up at your booth 7 65 SALES TAX We require payment in full when order is placed TOTAL MAIL ORDER TO SPECTRUM AUDIO VISUAL OR FAX TO OR E MAIL TO 351 WEST 45TH AVENUE 303 477 0114 info spectrumav com DENVER CO 80216 EXHIBITOR INFORMATION PAYMENT INFORMATION COMPANY NAME CARD HOLDER NAME SHOW CONTACT CREDIT CARD ADDRESS CITY STATE ZIP FAX PAY STATIONS LY STATION ey A V D rx Fil Exxingushet He
38. such shipments Billed weight is based on incoming weight wheth er outbound services are used completely or in part The weight is rounded up to the next one hundred pounds 100 16 and is taken from the inbound Bill of Lading and or the certified weight ticket Separate shipments will not be combined Shipments arriving without a specified weight on the Bill of Lading will be assigned an approximate weight by Brede This weight will prevail Use this address and information on your inbound bill of lading if shipping your freight to the Advance Warehouse Please use the freight labels provided in this service manual TO Exhibiting Company Name and Booth FOR Denver Comic Con Artist Valley Brede Exposition Services 5140 Colorado Blvd Denver CO 80216 Receiving hours M F 8 00 a m to 4 00 p m All shipments must be prepaid collect shipments will be refused Brede does not accept shipments that are not consigned to Brede Exposition Services Such shipments will be refused All shipments to the Advance Warehouse must arrive by May 14 2015 to avoid late charges TO Exhibiting Company Name and Booth Use this address and information on your inbound bill of lading if FOR Denver Comic Con Artist Valley shipping your freight Direct to Show site clo Brede Exposition Services Please use the freight labels provided in this service manual Colorado Convention Center 700 14th St Denver CO 80202 All shipments mus
39. t be prepaid collect shipments will be refused Brede does not accept shipments that are not consigned to Brede Exposition Services Such shipments will be refused Shipments will be received at the facility no sooner than May 21 2015 during move in hours Exhibitors with crates or boxes that need to be returned to pack up booth equipment at the end of the show must affix empty labels on the containers as soon as they are empty Empty labels will be available at the Brede Service Desk Affixing the labels is the sole responsibility of the exhibitor Brede assumes no responsibility for removal of containers with old empty labels improper information on labels or valuables stored in containers with empty labels Empty containers will be removed from the floor and stored until the close of the show You will not have access to empty containers during the show In most cases empty containers may not be stored in your booth during the show as it is a fire hazard Outbound shipping is not an automatic process Outbound Bills of Lading must be completed and turned in to the Brede Service Desk do not leave outbound Bills of Lading in your booth Exhibitors who wish to ship outbound materials via any carrier other than the show carrier must advise carrier to be checked in at the Brede Service Desk by the driver check in time specified on the Show Details page Drivers are placed in line for loading on a first come first serve basis provided the exhibitor is
40. tion No adjustments for tax exempt status will be made after close of the show Third Party The exhibiting company is ultimately responsible for the payment of all charges If no arrangements are made for Payment payment of invoice s by the third party prior to the last day of the show charges will revert back to the exhibitor Billing Miscellaneous Rental items not ordered yet found in booths are invoiced at Standard Floor pricing All prices are in U S dollars e rental items are subject to applicable taxes All rental items remain the property of Brede Exposition Services phone 303 399 8600 5 Find more Brede com fax 303 321 8694 e mail cscolorado brede com icing Policies Payment amp Pr Tes 617 6 M Lex 3 Artist Valley 74 7 nme UU Colorado Convention Center QI Denver CO SITION SERVICES 44 M May 23 25 2015 Form Payment Method must be completed to process orders ou This form must accompany any completed order form s submitted to Brede Orders received without full payment or credit card information will not be processed Advance Order Discount Deadline May 7 2015 Order Accessories Summary Material Handling Labor Accessible Storage Total Due 1 Payment For your convenience we accept cash checks and money orders drawn on U S banks in Third Party Payer Method U S f
41. unds VISA MasterCard and American Express Purchase Orders are not considered payment N Tax Exempt All charges must be paid prior to close of show include certificate Orders received without full payment or credit card information will not be processed Our Federal ID Acredit card on file is required when using Brede Exposition Services 84 1182654 Pay By Credit Please complete the Credit Card Authorization form and submit with your order Pay By Check or Money Order Payable to Brede Exposition Services nternational checks must be drawn on a U S bank U S funds account only processing fee of 25 00 Please include Denver Comic Con Artist Valley and booth number on all payments Check Number Dated Amount Exhibiting Company 22 Contact Company Address City State Zip Phone Fax Email Exhibiting Company COMPLETE and SUBMIT this form Booth Number by mail Brede Exposition Services 5140 Colorado Boulevard Denver CO 80216 3120 USA by fax 303 321 8694 Order Summary Payment Method Artist Valley QS p m Colorado Convention Center Pil Denver CO EXPOSITION SERVICES 23 25 2015 AC E Required This form must accompany any completed order form s submitted to Brede Form A Credit card must be on file prior to the delivery of any goods or services Orders received
42. ware of the following policies Form Important Take advantage of advance order discount pricing Orders must be received with payment in full no later than the 614 CEXPOSITIC Deadlines following dates Orders received with payment in full after discount deadline dates will be invoiced at standard floor pricing Carpet and furnishings rentals May 7 2015 Custom exhibits rentals May 7 2015 Labor orders May 7 2015 Freight received at the warehouse after the deadline will incur an additional charge Advance shipments to warehouse to arrive by May 14 2015 Shipments to show site to arrive no sooner than May 21 2015 Payment Orders received without full payment or credit card information will not be processed Policies Acredit card on file is required when using Brede Exposition Services All charges must be paid prior to close of show For your convenience we accept the following methods of payment cash checks and money orders drawn on U S banks in U S funds and credit cards including VISA MasterCard and American Express Purchase Orders are not considered payment therefore a check or credit card is required Cancellations Cancellations are invoiced at 50 of original price unless otherwise noted on order form Adjustmen C No adjustments will be made after close of the show Tax exempt a copy of your tax exempt certificate must accompany your order This is not a resale certificate Exemp
43. without full payment or credit card information will not be processed Terms All charges must be paid prior to close of show Orders received without full payment or credit card information will not be processed A credit card on file is required when using Brede Exposition Services Submitting credit card information and signature indicates agreement with the terms below Credit authorize Brede Exposition Services to charge any additional amounts incurred Third Party Payer Card by me or my show representative including material handling and or labor charg es If credit card is declined Standard Floor pricing prevails and a 25 00 service charge will be added Cardholder s name please print Cardholder s Signature Cardholder s Billing Address City State Zip Phone Fax Email Booth Number Exhibiting Company COMPLETE and SUBMIT this form by mail Brede Exposition Services 5140 Colorado Boulevard Denver CO 80216 3120 USA by fax 303 321 8694 Credit Card Authorization Tes 119 7 Artist Valley pA 2 Colorado Convention Center ae sape Denver XPOSITION SERVICES A4 May 23 25 2015 Form Enterthe Table amp Accessories Total below on Order Summary Payment form Order X Submit this form if you wish to rent tables risers or furnishings from Brede Orders received without full payment or credit card information will not be pr
44. wn hand trucks dollies flat trucks pallet jacks or other material handling equipment Any item that cannot be carried by one person must be handled by the Official Service Contractor To ensure orderly and safe move in and move out all docks and vehicle traffic are under exclusive control of the Official Service Contractor As conditions and time permit space may be made available to exhibitor owned vehicles to load and unload One person must remain with the vehicle at all times Due to time constraints vehicles must be loaded or unloaded within the 15 minutes A time dock pass will be issued Unattended vehicles will be towed at the owner s expense The above will be strictly enforced Currently we have an agreement with the International Alliance of Theatrical and Stage Employees IATSE Local Union to provide labor for display installation and dismantling Full time employees of the exhibiting companies however may set their own exhibits without assistance from this local union Any installation amp dismantle labor services that may be required beyond what your regular full time employees can provide must be rendered by the Union Installation amp dismantle labor can be ordered in advance by returning the Labor Order form or at show site at the service desk Proof of full time employment status may be requested by the Union Steward of any personnel working in your booth Standing on chairs tables or other rental furniture is prohibited T
45. y and 24 vertically Oil cloth tar paper nylon and certain other plastic materials cannot be made flame retardant therefore their use is prohibited Literature on display shall be limited to reasonable quantities one day supply Reserve supplies shall be kept in closed containers and stored in a neat and compact manner in a location approved by the fire department All exhibit and display empty cartons must be stored in an approved drayage area If show is under a 24 hour approved manned security program automobiles are allowed to retain 1 gallon or less of fuel and gas caps must be taped Batteries are to be disconnected and taped Storage behind booth backwall is strictly prohibited phone 303 399 8600 5 Find more Brede com fax 303 321 8694 e mail cscolorado brede com Fire Regulations AUDIO VISUAL EQUIPMENT SP EC Y RUMI AV PLACE ORDER TODAY 303 477 4456 OR 800 477 4752 Audio Visual 5 s ADVANCE ORDER DEADLINE DATE DENVER COMIC CON COLORADO CONVENTION CENTER DENVER COLORADO May 22 May 25 2015 TRADE SHOW 3050 70 EQUIPMENT Show Rate covers all 3 days TOTAL 24 LCD TV Computer Display SOT 32 LCD TV ComputerDisplay 825 00 42 LCD TV Computer Display 55 LCD TV Computer Display 0 LCD TV Computer Display Floor Stand for Flatscreen display TV price includes table stand 100 00 LCD Projector 6500 Lumens 1024 x 768 Resolution 400 00 LCD Projector 12000 Lumens 1024 x 768 Re
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