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Material Handling Rates

1. Brede Advanced Warehouse _ Direct to Show Site O C Convention Center 2502 Lake Orange Dr 9800 International Drive Orlando FL 32837 7802 Orlando FL 32819 Delivery Date Delivery Date RETURN DESTINATION Same as pick up origin address Address Global Shipping Alliance 25255 Cabot Road Suite 212 Laguna Hills CA 92653 PARTNERS SHIPPING IN AIRWAYS ALLIANCE EXCELLENCE FREIGHT SEA PERFORMANCE YOU CAN TRUST PEOPLE YOU CAN DEPEND ON AMERICAN INTERNATIONAL MOTORCYCLE EXPO AIMExpo 2014 ORANGE COUNTY CONVENTION CENTER OCTOBER 16 19 2014 Airways Freight International Tradeshows is your official exhibition forwarder for AIMExpo2014 Our appointment is for International Forwarding US Customs clearances and delivery to the advance warehouse or direct to venue We will be working with multiple domestic amp International exhibitors and as always site representation will be in place for the move in and move out of the event OFFICIAL INTERNATIONAL EXHIBITION FORWARDING INTERNATIONAL SHIPPING INSTRUCTIONS FOP Orange County Convention Center 9800 International Drive Orlando FL 32819 KEY EVENT DATES MOVE IN DATES Targeted October 13 2014 General October 14 2014 October 15 2014 EXHIBIT DATES October 16 19 2014 MOVE OUT DATES October 19 5pm 10pm 2014 October 20 8am 5pm 2014 KEY CARGO ARRIVAL DATES Advanced Ware
2. FOR ADVANCE SHIPMENT ONLY MUST ARRIVE NO LATER THAN OCTOBER 7 2014 TO OBTAIN ADVANCE PRICING COMPANY NAME Booth AIMEXPO 2014 BREDE ALLIED 2502 LAKE ORANGE DRIVE ORLANDO FL 32837 CARRIER PIECES 2502 Lake Drive oor Orlando FL 32837 EXPOSITION SERVICE Ph 407 851 0261 Allied Convention Service Inc Fax 407 859 3904 www bredeallied com info bredeallied com MExpc AMERICAN INTERNATIONAL MOTORCYCLE EXPO EXHIBITION MATERIAL FOR ADVANCE SHIPMENT ONLY MUST ARRIVE NO LATER THAN OCTOBER 7 2014 TO OBTAIN ADVANCE PRICING COMPANY NAME Booth AIMEXPO 2014 BREDE ALLIED 2502 LAKE ORANGE DRIVE ORLANDO FL 32837 CARRIER PIECES 2502 Lake Orange Drive Es Orlando FL 32837 ee a Ae z Ph 407 851 0261 Allied Convention Service Inc Fax 407 859 3904 www bredeallied com info bredeallied com Important note Hazardous materials will not be accepted at the warehouse IMExPo AMERICAN INTERNATIONAL MOTORCYCLE EXPO EXHIBITION MATERIAL FOR SHOW SITE SHIPMENT ONLY MUST NOT ARRIVE PRIOR TO OCTOBER 14 2014 COMPANY NAME Booth AIMEXPO 2014 BREDE ALLIED ORANGE COUNTY CONVENTION CENTER HALL WAS3 4 B1 B3 9800 INTERNATIONAL DRIVE ORLANDO FL 32819 CARRIER PIECES 2502 Lake Orange Drive ae as Orlando FL 32837 EXP ITION SERVICE Ph 407 851 0261 Allied Convention Service Inc Fax 407 859 3904 www bredeallied com info bredeallied com MExpc AMERICAN INTERNATIONAL MOTORC
3. essary ladders and tools will be provided BREDE ALLIED g 1 2502 Loke Orange Drive OSITION CES Orlando FL 32837 EAP OSION SERVICE Ph 407 851 0261 Allied Convention Service Inc Fax 407 859 3904 info bredeallied com www bredeallied com Secured Accessible Storage AMERICAN INTERNATIONAL MOTORCYCLE EXPO THIS IS NOT AN ORDER FORM THIS SERVICE MUST BE ORDERED ON SITE An accessible storage area will be available at the facility whenever possible for the exhibitor s literature and giveaway items Brede Allied staff will be available to access storage items during show hours one hour prior to show opening and 1 2 hour after show closing each day Due to fire regulations and for security purposes NO large deliveries can be made during show hours Only items that can be hand carried from the storage area to the booth will be delivered during show hours All materials in storage on the last day of the show will be returned to designated booths at the close of the show Show Management reserves the right to stop deliveries at any time during show hours so please schedule deliveries prior to the show opening each day PLEASE NOTE This is Accessible Storage not Secured Storage This is not Empty Storage Accessible Storage items may not be the first items returned to your booth at the close of the show es es Size of Storage Space sq ft Rate per day ee G
4. For Delivery DIRECT TO SHOW SITE Exhibitor Name Airways Freight Corp AIMExpo BOOTH PH 800 228 4220 Orange County Convention Center ify FX 479 442 6080 9800 International Drive Orlando FL 32819 MARKING INSTRUCTIONS All pieces or shipping crates must be clearly marked as shown below Pieces on pallets even if they are banded and shrink wrapped should please be individually labeled AIMExpo 2014 CASE___OF GROSS WT KGS NET WEIGHT KGS EXHIBITOR LIFTING POINTS BOOTH NO MADE IN COUNTRY OF ORIGIN All transactions subject to Airways Terms amp Conditions GLOBAL wT oN VY GLOBAL AIRWAYS J ALLIANCE FREIGHT o LAND AIR SEA Se ae PERFORMANCE YOU CAN TRUST PEOPLE YOU CAN DEPEND ON CUSTOMS CLEARANCE The Airways Freight trans border division can arrange for all customs clearance requirements for both the import and export of your exhibition materials All articles for give away sales or consumption will be cleared as dutiable entries For goods that will be re exported we can assess specific needs based on commodities and values being shipped Please however insure that your invoices clearly distinguish between items that will be consumed and items that will be re exported All commercial invoices should be sent to us prior to shipment for our review at 1 479 442 6080 Attn j amesl airwaysfreight com Trans border manager DOCUMENTARY REQUIRMENTS 1 ORIGINAL AND 3 COPIES OF COMMERCIAL INVOICE amp PACKI
5. turning the Labor Order Form or at showsite at the service desk Proof of full time employment status may be requested by the Union Steward of any personnel work ing in your booth MATERIAL HANDLING FULL TIME COMPANY PERSONNEL IN A COMPANY OR PRIVATELY OWNED VEHICLE MAY UNLOAD AT A DESIGNATED AREA Freight must be on wheels o fit on your own small two or four wheel dolly Brede Allied will control access to the loading docks in order to provide for a safe and orderly move in out Only full time employees of the exhibiting company will be allowed to hand carry items Unload ing or reloading at the dock of any and all contracted carriers will be handled by Brede Allied TIPPING Brede Allied requests that exhibitors do not tip our employees They are paid at an excellent wage scale denoting a professional status and we feel that tipping is not necessary This applies to all employees Any request for such should be brought to the attention of a Brede Allied representative at the service desk or correspond ence may be directed to the attention of the General Manager at our Orlando ad dress SAFETY Standing on chairs tables or other rental furniture is prohibited This furniture is not engineered to support your standing weight Brede Allied cannot be responsible for injuries or falls caused by the improper use of this furniture If assistance is required in assembling your booth please order labor on the Labor Order Form and the nec
6. o _ _ _ ACCESS RATES There is a 1 2 hour labor charge minimum each time something is placed into or removed from accessible storage The charge will be ap plied at the corresponding rate for the time it is accessed ACCESS CHARGES ________________ Straight Time 8am 4 30pm Monday Friday 69 75 Overtime 4 30pm 12am Monday Friday amp 104 75 8am 12am Saturday amp Sunday Double Time 12am 8am Monday Sunday 139 50 amp all Holidays All goods stored with Brede Allied are stored at your own risk Accessible storage is intended strictly for giveaway items Valuables should not be placed in Accessible Storage We shall not be liable for any injury loss theft or destruction including but not limited to act breach of contract breach of warranty water condensation fires floods Acts of God or any act beyond our sole control We are not liable for any direct consequential or incidental damages nor for loss which may be incurred We are not liable for or chargeable with any loss of sales income resale commissions or brokerage for any freight or drayage WOd D IIIP D 1g uo pul 2 BREDE ALLIED
7. pound with a maximum of 50 00 per article e Please forward copies of all bills of lading to Brede Allied This will assist in the tracing of shipment if necessary Please be certain that all bills of lading have the waybill number on them since no tracing can be done without these Copies of these should also be given to your representative at the show e shipment requiring special handling due to length width height or weight will be handled on a time and material basis Any single piece due to its size that cannot be fitted through doorway or elevators will be taken as far as possible and then becomes the responsibility of the exhibitor Arrange ments to enlarge such openings if requested will be made by Brede Allied at the exhibitor s expense Please contact Brede Allied prior to shipping this type of shipment e PBrede Allied will not be responsible for the count or content of material if left in the booth prior to Brede Allied taking physical count and possession in preparation to moving such material e All outbound shipments must be tendered with a Brede Allied bill of lading e certain all of your materials are properly insured against fire theft and all hazards while in transit to and from the convention moving to and from your booth and for the duration of the convention This can usually be done with riders to your existing insurance policies e Exhibitor routings on outbound shipments will be honored when possib
8. DELIVERED TO BREDE ALLIED S WAREHOUSE OR A SHOW OR EXPOSITION SITE FOR WHICH BREDE ALLIED IS THE OFFICIAL SHOW CONTRACTOR OR AN ORDER FOR LABOR AND OR RENTAL EQUIPMENT IS PLACED BY EXHIBITOR WITH BREDE ALLIED e It is understood that Brede Allied and its subcontractors are not insurers Insurance if any shall be obtained by the Exhibitor Amounts payable by Brede Allied hereunder are based on the scope of the liability as herein set forth and are unrelated to the value of the Exhibitor s property It is further understood and agreed that Brede Allied and its subcontractors do not provide for full liability should loss or damage occur e PBrede Allied and its subcontractors shall not be responsible for damage to uncrated materials materials improperly packed glass breakage or concealed damage Brede Allied and its subcontractors shall not be responsible for ordinary wear and tear in handling of equipment nor for loss or damage due to fire theft windstorm water vandalism acts of God mysterious disappearance or other causes beyond their control e Relative to inbound shipments there may be a lapse of time between the delivery of shipment s to the booth by Brede Allied or its subcontractors and the arrival of the Exhibitor s representative at the booth Similarly relative to outgoing shipment s Exhibitor recognizes there will be a lapse of time between the completion of packing and the actual pick up of materials from the booth for loadin
9. RELATIONSHIPS Our strong long term partnerships overseas allow us to expedite international as well as all trade show cargo delivery Proper paperwork is a key to delivering your booth on time and we make sure it s done right the first time if Every Shipment Deserves World Class Care Global Shipping Airways Freight Land Air Sea 25255 Cabot Road Ste 212 Laguna Hills CA 92653 888 412 5344 toll free 949 699 1491 office 949 699 1495 fax Web Site www trustglobal com Quote Request jeff trustglobal com IBL REQUEST A SHIPPING QUOTE ALLIANCE AIMExPO PARTNERS IN EXCELLENCE WITH AMERICAN INTERNATIONAL MOTORCYCLE EXPO AIRWAYSFREIGHT TO REQUEST A QUOTE PLEASE COMPLETE THIS FORM amp FAX IT TO 949 699 1495 OR CONTACT OUR GLOBAL AIRWAYS SALES DEPARTMENT AT 949 412 5344 Jeff Cordova October 16 19 2014 Orange County Convention Center Orlando FL SHIPIMENT INFORMATION Number of Pieces Approximate Total Weight Dimensions in inches PCS DIMENSIONS Length x Width x Height DIMENSIONS Length x Width x Height DIMENSIONS Length x Width x Height X X x a X X PICK UP ORIGIN COMPANY NAME EXHIBITOR NAME amp BOOTH CONTACT NAME PHONE NUMBER E MAIL ADDRESS FAX NUMBER ADDRESS SUITE FLOOR CITY STATE ZIP POSTAL CODE SERVICE LEVEL Ground Service C 27 Day Express Overnight 3 5 DayTime Definite DESTINATION ADDRESS
10. __ Boxes _ Carpet Pad Carpet if not shipped _ from Brede Allied _ None Blueprints Instructions _ Attached _ with Display Crate Electrical Under Carpet _ Yes _ No Special Equipment Required Opt lon B e All work is performed under direction of the exhibitor Exhibitor e Exhibitor must meet labor at the Brede Allied Service Desk at scheduled Supervised time Important e Starting time can be guaranteed only when labor is ordered for Notes 8am e labor will not be assigned until the exhibitor reports to the service labor desk e Labor amp services ordered by other contractors must be authorized in writing prior to show set up by the exhibiting company A certifi cate of insurance must also be presented to Brede Allied prior to any other contractor beginning work on the show floor Payment for labor amp services is the responsibility of the exhibitor COMPANY NAME Charge for supervisory service is 30 of total daily of labor bill with a 69 75 minimum An outbound Bill of Lading must be completed and turned in at the Brede Allied Service Desk Work performed under Brede Allied supervision is straight time when possible Dismantle Ship to Attn Address City ST Zip Official Show Carrier Ground __ Air Other Carrier Telephone Number Show Site contact Phone Labor orders must be canceled 24 hours prior to ordered time a minimum of 1 hour per laborer ordered will be charged e Acredit c
11. 2502 Lake Orange Drive Orlando FL 32837 EXPOSITION SERVICES Ph 407 851 0261 Allied Convention Service Inc Fax 407 859 3904 www bredeallied com info bredeallied com Material Handling Rates AJMExpo AMERICAN INTERNATIONAL MOTORCYCLE EXPO M rial Handling R h Rates include all labor and equipment required to unload shipment store up to 30 days advance beginning September 16 2014 at the warehouse address deliver to booth handle empty containers to and from storage and remove from booth for reloading onto outbound carriers Material Handling services whether used completely or in part only are offered as a package and the charges will be based on the total weight of the inbound shipment rounded off to the next cwt Rates are for straight time only Rate per cwt Minimum Charge Description 200 Ib minimum charge Advance to Warehouse Crated overtime not included 60 50 121 00 Direct to Show site Crated overtime not included 60 50 121 00 Advance to Warehouse Special Handling overtime not included 78 75 157 50 Direct to Show site Special Handling overtime not included 78 75 157 50 Direct to Show site Uncrated Un skidded or Wrapped overtime not included 90 75 180 50 Freight not received at warehouse prior to October 7 2014 See Shipping Instructions Warehouse amp Material Handling information form and freight received at Show site after show opening 18 25 36 50 add to above ra
12. 479 442 6080 Orlando FL 32837 y DIRECT TO SHOW SITE Exhibitor Name Airways Freight Corp AIMExpo BOOTH PH 800 228 4220 Orange County Convention Center ify FX 479 442 6080 9800 International Drive Orlando FL 32819 MARKING INSTRUCTIONS All pieces or shipping crates must be clearly marked as shown below Pieces on pallets even if they are banded and shrink wrapped should be individually labeled All wood packing material entering the USA is now subject to ISPM standards so all non manufactured wood packing and dunnage material must be marked with the IPPC stamp AIMExpo 2014 CASE__OF___ ORANGE COUNTY CONVENTION CENTER GROSS WT KGS ORLANDO FLORIDA USA NET WEIGHT _ KGS LIFTING POINTS EXHIBITOR MADE IN COUNTRY OF ORIGIN BOOTH NO CUSTOMS CLEARANCE Airways Freight Corporation will arrange for customs clearance for both the import and export of your exhibition materials All articles for give away sales or consumption will be cleared as permanent entries For goods that will be re exported we recommend use of an ATA Carnet especially for non EPA DOT Compliant commodities i e vehicles helmets Other commodities can be entered on a temporary basis Please however insure that your invoices clearly distinguish between items that will be consumed and items that will be re exported All commercial invoices should be sent to us prior to shipment for our review at IMPORTANT US CUSTOMS RULE CHANGE AFFECTING SEA FRE
13. 79 442 6301 Fax 479 442 6080 WEBSITE www airwaysfreight com All transactions subject to Airways Terms amp Conditions 2502 Loke Orange Drive K EXPOSITION SERVICES Discount Deadline Ph 407 851 0261 September 16 2014 Fax 407 859 3904 info bredeallied com Request For Set Up By Non Official Exhibitor Appointed Cont ractor AMERICAN INTERNATIONAL MOTORCYCLE EXPO Allied Convention Service Inc www bredeallied com This form must be completed to authorize an outside Installation amp Dismantle contractor to install dismantle your display When not performed by the employee of the exhibiting company the unpacking assembling dismantling and pack ing of displays and equipment must be done by the correct type of Union labor Brede Exposition Services Allied Convention Service Inc the official contractor will have skilled craftsmen available to assist Exhibitors Arrange ments for labor should be made through Brede Allied in advance whenever possible Official labor forms are included in this Exhibitor Service Manual Exceptions to the foregoing will be considered only in cases where permission has been requested in writing by the Exhibitor and received by Brede Allied no later than September 16 2014 Exceptions will be granted only if it will not interfere with or prejudice the orderly set up interim service or dismantling of the Exposition An exception will not be granted if it is inconsistent with the commitm
14. IGHT SHIPMENTS 10 2 Importer Security Filings are now mandatory for any ocean shipments entering the United States through any US Seaport This rule is now in effect and being strictly enforced by US Customs and Border Protection CBP Failure to comply 10 2 ISF rules could result in your shipment being delayed and subject you to heavy penalties for late and or inaccurate data filing For guidance with proper compliance and or assistance with your ISF filing please contact Airways Freight Corp Further information is also available at CBP web link http www cbp gov xp cgov trade cargo_security carriers security_filing Airways Freight Corp 3849 W Wedington Dr Fayetteville AR 72704 USA 800 643 3525 T 479 442 6301 F 479 442 6522 Page 2 of 4 All transactions subject to Airways Terms amp Conditions PARTNERS SHIPPING AIRWAYS A I ANCE EXCELLENCE FREIGHT PERFORMANCE YOU CAN TRUST PEOPLE YOU CAN DEPEND ON LAND SEA DOCUMENTARY REQUIREMENTS gt 1 ORIGINAL AND 5 COPIES OF COMMERCIAL INVOICE amp PACKING LIST gt 1ORIGINAL AIRWAY BILL OR 1 SEAWAY BILL OF LADING EXPRESS RELEASE OCEAN BILL OF LADING gt FILING INFORMATION 4 DAYS BEFORE SAILING FROM FOREIGN PORT AND gt POWER OF ATTORNEY ISSUED TO AIRWAYS FREIGHT CORP gt FOR DOT EPA REGULATED ITEMS PERMITS OR EXEMPTION DOCUMENTATION IS REQUIRED gt Separate commercial invoices should be provided for temporary and consumable en
15. NG LIST gt Separate commercial invoices should be provided for temporary and consumable entries consumables include give away items Invoices should detail the contents of each carton in English and should state per unit as well as total value and should contain full descriptive detail of each commodity shipped along with any corresponding model and serial numbers for equipment or hardware gt Pre sold goods must be clearly identified as such so that appropriate importer information and customs data can be gathered prior to entry Please notify us prior to shipment if your equipment has already been sold gt Functioning equipment or machinery powered by combustion engines is subject to U S EPA compliance standards and as such cannot remain in the USA unless it is properly documented to conform to current U S EPA standards If you are sending this type of equipment with intentions of selling it or leaving it in the USA you must be certain that it meets these standards prior to shipment of your cargo for further information on this see http www epa gov otaq imports gt All shipping invoices should please be forwarded to Airways Freight Corporation for review prior to shipping from Canada HEAVY EQUIPMENT OUT OF GAUGE CARGO Out of gauge cargo break bulk cargo and overweight containers will require special permits for transportation from the port airport to the show site Cargo exceeding the below weight or measure below
16. SIGNATED TIME WE WILL RE ROUTE YOUR FREIGHT IN ORDER TO CLEAR THE EXHIBIT HALL SO THAT WE MAY RE ROUTE YOUR FREIGHT TO MOVE BY THE PROPER MEANS OF TRANSPORTATION PLEASE FILL IN THE INFORMATION BELOW Ship to Street Address City State Zip Code Type of Carrier _ Air _ Motor Freight _ Van Lines EVENT OR SHOW AIMEXPO 2014 HALL OR HOTEL ORANGE COUNTY CONVENTION CENTER COMPANY NAME BOOTH ADDRESS CITY STATE ZIP TELEPHONE FAX EMAIL AUTHORIZED BY please print or type SIGNATURE WOOD polljeopolig pul 2 2502 Lake Orange Drive Orlando FL 32837 EXPOSITION SERVICES Ph 407 851 0261 Allied Convention Service Inc Fox 407 859 3904 info bredeallied com www bredeallied com Special Handling AIM AMERICAN INTERNATIONAL MOTORCYCLE EXPO Special handling applies to shipments that are loaded by cubic space and or packed in such a manner as to re quire additional labor nandling such as ground unloading constricted space unloading designated piece un loading carpet pad shipments only or stacked shipments Also included are shipment integrity mixed ship ments and shipments without individual bills of lading Shipments loaded in this manner require additional time labor or equipment to unload sort and deliver What is Ground Loading Unloading Vehicles that are not dock height preventing the use of loading docks such as U Hauls flat bed trailers double drop trailers company vehicles with trailers th
17. YCLE EXPO EXHIBITION MATERIAL FOR SHOW SITE SHIPMENT ONLY MUST NOT ARRIVE PRIOR TO OCTOBER 14 2014 COMPANY NAME Booth AIMEXPO 2014 BREDE ALLIED ORANGE COUNTY CONVENTION CENTER HALL WAS3 4 B1 B3 9800 INTERNATIONAL DRIVE ORLANDO FL 32819 CARRIER PIECES 2502 Lake Orange Drive sami ase Orlando FL 32837 EXPOSITION SERVICE Ph 407 851 0261 Allied Convention Service Inc Fax 407 859 3904 www bredeallied com info bredeallied com Important note Hazardous materials will be accepted at the show site SHIPPING came FREIGHT ALLIANCE LAND AIR SEA T SD EN SE E PERFORMANCE YOU CAN TRUST PEOPLE YOU CAN DEPEND ON Al AMERICAN INTERNATIONAL MOTORCYCLE EXPO on N GLOBAL Partners AIR WAYS 6 October 16 19 2014 Orange County Convention Center EXPERIENCE THE DIFFERENCE Global Airways has been handling trade show freight for more than 30 years amp we provide a very unique amp quality transportation service to the Trade Show Industry We are without a doubt the most experienced and qualified cargo Logistics Company in the trade show industry Ship with us one time and you ll see the difference PERSONAL PERSONNEL At Global Airways each trade show is assigned at least one operations manager in charge of making sure your shipments are on time every time and within budget both in bound and out bound When Global Airways has official carrier status numerous Global Airways
18. ard on file is required when using Brede Allied e All charges must be paid prior to close of show All labor is billed on a 1 laborer 1 hour minimum No shows will be billed at the minimum per laborer rate Form Total Subtotal Labor Total Please check that you have completed our Payment Authorization form and agree to our Terms and Conditions uo pul 2 BREDE ALLIED Brede 2502 Lake Orange Drive Orlando FL 32837 2 EXPOSITION SERVICES Ph 407 851 0261 Allied Convention Service Inc Fax 407 859 3904 info bredeallied com www bredeallied com Orlando Labor Guidelines AMERICAN INTERNATIONAL MOTORCYCLE EXPO To assist you in planning for your participation in this convention we re certain you will appreciate knowing in advance that union labor will be required for certain aspects of your exhibit handling To help you understand the jurisdictions the various unions have we ask you to read the following EXHIBIT INSTALLATION AND DISMANTLING Currently we have an agreement with the Local IATSE Union to provide labor for display installation and dismantling Full time employees of the exhibiting compa nies however may set their own exhibits without assistance from this local Any la bor services that may be required beyond what your regular full time employees can provide must be rendered by the Union Labor can be ordered in advance by re
19. at are not dock level etc What is Constricted Space Loading Unloading Trailer loaded high and tight shipments that are not easily accessible Freight is loaded to full capacity of trailer top to bottom side to side One example of this is freight that is loaded down one side of a trailer that must be bypassed to reach targeted freight What is Designated Piece Loading Unloading Drivers that require the loading crew to bring multiple pieces of the freight to the rear of the trailer to select the next piece having to remove freight from the trailer then reload to fit or the trailer must be loaded in a se quence to ensure all items fit What are Stacked Shipments Shipments loaded in such a manner requiring multiple items to be removed to ground level for delivery to booth Stacked or cubed out shipments loose items placed on top of crates and or pallets constitute special handling What is Shipment Integrity Shipment integrity involves shipments on a carrier that are intermingled or delivered in such a manner that addi tional labor is needed to sort through and separate the various shipments on a truck for delivery to exhibitors What are Mixed Shipments Mixed shipments are defined as shipments of mixed crated and uncrated goods where the percentage of uncrated is minimal and does not warrant the full uncrated rate for the shipment but does require special han dling What does it mean if have No Documentati
20. c Fox 407 859 3904 www bredeallied com info bredeallied com Motorcycle Vehicle Spotting Service AMERICAN INTERNATIONAL MOTORCYCLE Motorcycle Rolling fee includes labor to spot motorcycles and all terrain vehicles from unloading area to your booth amp return Exhibitor must supervise The rate is 39 00 round trip This service is optional Motorcycles small trailers can be self unloaded and brought to your booth Vehicle Spotting fee includes labor to spot automobiles trucks and all other large vehicles from unloading area to your booth amp return Exhibitor must supervise The rate is 138 50 round trip must be driven by the exhibitor or towed to the booth under Brede Allied supervision If the exhibitor is not present the Spotting fee will not apply and Material Handling rates will be charged same procedure will be used for loading during the move out PLEASE NOTE IF YOUR VEHICLE IS LIFTED OFF FLAT BEDS OR OTHER TYPE OF TRAILERS USING OUR EQUIPMENT ADDITIONAL CHARGES FOR THE LIFT S AND DRIVER S WILL BE ADDED AND YOU WILL NEED TO SIGN A LABOR TICKET UNCRATED VEHICLES WILL NOT BE ACCEPTED AT ANY LOCATION OTHER THAN THE ORANGE COUNTY CONVENTION CENTER Please review the following Fire Marshal regulations regarding VEHICLES COMBUSTION ENGINES A At least one battery cable must be removed from the battery used to start the vehicle engine The disconnected battery cable must be ta
21. clearance and delivery will be billed to International exhibitors via our International partners Airways Freight Corp accepts VISA MASTERCARD and AMERICAN EXPRESS AIRWAYSFREIGHT LAND AIR SEA INTERNATIONAL TRADE SHOW DIVISION w w w USA amp 800 643 3525 Toll Free INTERNATIONAL TEL 479 442 6301 FAX 479 442 6080 Bob Stinson INTL TRADESHOW MANAGER bobs airwaysfreight com Tony Dawes PROJECT MANAGER tonyd airwaysfreight com Hunter Waddle INTL AIR PROJECTS hunterw airwaysfreight com Tim Ray INTL SEAFREIGHT PROJECTS timr airwaystfreight com Airways Freight Corp 3849 W Wedington Fayetteville AR 72704 USA 800 643 3525 T 479 442 6301 F 479 442 6522 Page 3 of 4 All transactions subject to Airways Terms amp Conditions PPIN AIRWAYS LAND AIR SE AIMExpo 2014 October 16 19 2014 Orlando FL Transborder Shipping amp Customs Clearance Services E FERFORMANCE YOU CAN TRUST PEOPLE YOU CAN DEPEND ON Airways Freight Corporation is pleased to be appointed as the official air carrier ground carrier and customs broker for AIMExpo 2014 In this capacity Airways will be able to support exhibitors with any transportation or customs need they have by any mode and will have a site team at the show venue Airways team can coordinate freight forwarding from all Canadian locations customs clearance delivery and re exportation of Canadian shipments after close of t
22. ents made and obligations assumed by Management in any contact with service contractors of its lease with the Orange County Convention Center For services such as electrical plumbing telephone drayage rigging and booth cleaning no exception will be made and the contractor designated by Management will be used All agents representing the Exhibitor must be fully identified by the official Management badge All agents or repre sentatives who are performing services other than the Exhibitor s own employees must provide Brede Allied with Cer tificates of Insurance naming Brede Exposition Services Allied Convention Service Inc Market Place Motorcycle Group AIMEXPO 2014 and the Orange County Convention Center as additional insured s at the time that a request for an exception is made These Certificates of Insurance must include public liability and proper 2 ty damage insurance for at least 1 000 000 and workmen s compensation insurance in accordance with local law Exhibitors wishing to use a contractor other than Brede Allied to set up and dismantle their exhibits must fill out this form and return to us no later than the date shown above If this form and the certificate of insur ance from the non official contractor are not received by September 16 2014 your non official contractor will be allowed to supervise only There will be no exceptions after the Deadline All labor must then be hired from Brede Allied for installation and disma
23. g onto a carrier It is understood that during such times the shipment s will be left in the booth unattended All bills of lading covering outgoing shipment s submitted to Brede Allied or its subcontractors by Exhibitor will be checked at the time of pick up from the booth and corrected where discrepancies exist e PBrede Allied shall not be liable for any loss damage or delay due to fire acts of God strikes lockouts or work stoppages of any kind or to any other cause beyond its controls e PBrede Allied shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs or for any other special incidental or consequential damages e tis agreed that if Brede Allied or its subcontractors should be found liable for loss or damage to Exhibitor s equipment the liability shall be limited to the specific article that was physically lost or damaged Such liability shall be limited to a sum equal to 30 per pound per article with a maxi mum liability of 50 00 per item or 1 000 00 per shipment whichever is less as agreed upon damages and exclusive remedy Provisions of this paragraph shall apply if loss or damage regardless of cause or origin results directly or indirectly to property through performance or nonperfor mance of obligations imposed by the offering of services to Exhibitors or from negligence active or otherwise by Brede Allied its subcontractors or their emp
24. he exhibition Two of the keys to successful exhibition are early logistical planning and attention to detail We therefore encourage you to take note of the key information contained in these instructions and start your successful planning now Advanced warehouse Latest delivery by October 7 KEY DATES Move In direct to show site Targeted October 13 General October 14 amp 15 Show Dates Show Dates October 16 19 Show Dates October 16 19 October 19 5pm 10pm October 20 8am 5pm CANADIAN LOCATIONS I s CANADIAN EXHIBITOR TRANSPORT TIMELINE IMPORTANT SHIPPING NOTES Airways can provide TRANSPORT ONLY or TRANSPORT CLEARANCE SERVICES Please confirm your needs when discussing your requirements for AIMExpo 2014 Additional to our transport timeline please allow an additional 24 48 hrs for customs clearance services Airways will retain the event floor plan on file to assist exhibitors with their assigned move in schedule Including our provided pricing will be the assurance that site service 15 in place for you during AIMExpo 2014 Labels will be provided and return needs discussed directly at exhibitor booths CONSIGNMENT INSTRUCTIONS commercial invoices packing lists should be addressed as follows For Delivery to ADVANCED WAREHOUSE Exhibitor Name Airways Freight Corp AIMExpo BOOTH PH 800 228 4220 2502 Lake Orange Drive Notify FX 479 442 6080 Orlando FL 32837
25. house Latest delivery is October 7 2014 Warehouse Address BREDE EXPOSITION 2502 Lake Orange Dr Orlando FL 32837 7802 Ocean consignments LCL Orlando CFS FCL Savannah CY Latest arrival at CFS LCL For Adv Warehouse Orlando by Sept 16 2014 For Direct Delivery Orlando by Sept 30 2014 FCL For Adv Warehouse Savannah by Sept 20 2014 For Direct Delivery Savannah by October 3 2014 Airfreight consignments Airport Latest arrival at Airport Adv Warehouse September 30 2014 Direct to Show October 7 2014 LCL NOTE When shipping LCL we recommend your shipment please to be shipped in a direct LCL Consolidation and NOT be travelling with personal effects shipments due to increase in potential security exams Please note AIMExpo is a large event If time permits we recommend shipping to be arranged for delivery to the Advance Warehouse Airways Freight Corp 3849 W Wedington Fayetteville AR 72704 USA 800 643 3525 T 479 442 6301 F 479 442 6522 Page 1 of 4 All transactions subject to Airways Terms amp Conditions GLOBAL PARTNERS AIR WAYS SHIPPING lt sus 2 FREIGHT PERFORMANCE YOU CAN TRUST PEOPLE YOU CAN DEPEND ON AIR SEA CONSIGNMENT INSTRUCTIONS FOR AIR OCEAN WAYBILLS CUSTOMS DOCUMENTS amp SHIPPING LABELS FOR DELIVERY TO ADVANCE RECEIVING Exhibitor Name Airways Freight Corp AIMExpo BOOTH PH 800 228 4220 2502 Lake Orange Dr ify FX
26. le In the event the designated carrier fails to pick up by the specified time such shipments will be re routed by Brede Allied e Brede Allied assumes no responsibility for concealed damage e Exhibits left on the booth floor without return instructions will be returned to the exhibitor s address freight collect if possible e PBrede Allied as the Material Handling contractor shall have control over all freight docks doors elevators and crate storage areas e Any shipment not handled by Brede Allied but for which Brede Allied is required to handle storage of the empty shipping containers a charge of 50 00 per crate case box or carton will be assessed The responsibility of Brede Allied with respect to the goods stored hereunder shall be limited to the exercise of ordinary care and diligence by its officers and employees in receiving handling keeping and delivering the same The company shall not be liable for loss or damage by the elements fire water heat frost damp dust moth rust leakage deterioration acts of God riot or unlawful disturbance of the peace or depreciation due to the lapse of time ordinary wear and tear or perishable nature of the property nor for injury to goods arising from the lack of proper packing or from improper packing or un packing by other than its own employees or other causes beyond its control IF THE CARRIER DESIGNATED AND ARRANGED FOR BY YOU FAILS TO PICK UP YOUR OUTBOUND FREIGHT PRIOR TO THE DE
27. loyees e PBrede Allied shall not be liable for damage to exhibitor s materials or equipment when forklift operator is under the supervision of the exhibitor or the exhibitor s representative e PBrede Allied and its subcontractors shall not be liable for shipments received without receipts freight bills or specified unit counts on receipts of freight bills such as UPS Federal Express Express Mail Parcel Post and private vehicle etc due to their delivery procedures Such shipments will be delivered to booth without guarantee of piece count or condition e Empty container labels will be available at the Service desk Affixing the labels is the sole responsibility of the Exhibitor or its representative It is understood that these labels are used for empty storage only and Brede Allied and its subcontractors assume no responsibility for loss or dam age to contents while containers are in storage or for mislabeled containers e n order to expedite removal of materials from the show site Brede Allied shall have the authority to change designated carriers if such carriers do not pick up on time Where no disposition is made by the Exhibitor materials will be routed by Brede Allied at show site Brede Allied assumes no liability as a result of such re routing or handling wood pol jeopeig uo pul 2 BREDE ALLIED Brede Orlando FL 32837 Orlando FL 32837 EXPOSITION SERVICES Ph 407 851 0261 Allied Convention Service In
28. nload load Cartload Service is available during move in Tuesday October 14 2014 8 00 AM 5 00 PM Wednesday October 15 2014 8 00 5 00 PM Cartload Service is available during move out Sunday October 19 2014 5 00 PM 10 00 PM Monday October 20 2014 8 00 5 00 PM The amount of time a car pick up truck SUV or Minivan is in the loading area and or freight receiving area will be monitored to ensure compliance with the Orange County Convention Center Any vehicle left unattended at any time in the loading areas will be towed at the own ers expense Cartload service is intended to facilitate move in move out for those Exhibitors requiring minimal assistance Payment will be requested on site at the exhibitor service center uo BREDE ALLIED 2502 Lake Orange Drive Orlando FL 32837 3 EXPOSITION SERVICES Ph 407 851 0261 Allied Convention Service Inc Fox 407 859 3904 www bredeallied com info bredeallied com MATERIAL HANDLING POLICY AND GUIDELINES e Shipments should not be addressed to the Hotel or Convention Center as they do not have the facilities to receive such shipments and ma refuse them prior to the installation of the show e Remove all outdated shipping labels prior to shipment e shipments should be made on a Brede Allied bill of lading It is understood that all shipments are released to us at a value not to exceed 30 per
29. ntle of the exhibit There are no exceptions after the deadline date We urge that you require your EAC to send their certificate of insurance certified by Priority Mail Fed eral Express UPS etc to obtain proof of delivery PLEASE MAIL OR FAX YOUR COPY TO BREDE ALLIED EVENT AIMEXPO 2014 COMPANY NAME BOOTH NON OFFICIAL CONTRACTOR CONTRACTOR ADDRESS EMAIL PHONE FAX ESTIMATED ARRIVAL AT SHOW OF WORKERS WOOD poll eopolig AUTHORIZED BY TITLE Brede EXPOSITION SERVICES Allied Convention Service Inc www bredeallied com Labor Forklift Labor Orders placed at Show Si 30 to all Site 2502 Lake Orange Drive Orlando FL 32837 Ph 407 851 0261 Fax 407 859 3904 info bredeallied com OO OOO Ml AMERICAN INTERNATIONAL MOTORCYCLE EXPO Labor Hours Per Laborer Per Hour 5K Forklift with Driver Fone STRAIGHT TIME 4 30 Monday Frid 69 75 149 75 Rates am 4 30pm Monday Friday U OVERTIME 4 30pm 12am Monday Friday amp 8am 12am Saturday amp Sundays 104 75 184 75 DOUBLE TIME 12am 8am Monday Sunday amp all Holidays 139 50 219 50 Labor Option Dates Time Laborers Total Estimated Total Cost A or B Required Requested Hours Opt ion e Allwork performed amp supervised by Brede Allied Personnel Brede Allied Supervised Installation Shipped _ Warehouse _ Show site Scheduled Delivery Date Shipment _ Crates
30. o copies of your commercial invoice and photocopies of the labels of your products that are for human consumption so that they can be reviewed in advance of the arrival of your goods Textiles If shipped we must have country of manufacture type of textile i e leather and type Sport Sunglasses These can ONLY be imported into USA if shipper provides proof of drop ball test prior to shipping All shipments must be pre alerted to Airways Freight Corporation 2 days prior to arrival for air freight and 4 days prior to departure for sea freight shipments Pre alerts should include carrier name and bill nos arrival flight vessel details as well as copies of all shipping documents amp for SEA shipments ISF data IMPORTANT NOTE FORWARDER SERVICES ARE NOT THE SAME AS DRAYAGE SERVICES Unlike shows in other parts of the world on site material handling delivery from advance receiving unloading from truck positioning in stand removal storage return of empties and loading on truck is managed by the General Contractor In this case that is Brede Exposition Services This means liability and responsibility for the cargo passes to the General contractor from us at the dock of the convention center or advance receiving location This also means a work order and payment arrangement must be made with both the forwarder Airways and the contractor Brede Exposition Services PAYMENT REQUIREMENTS Charges for all transportation
31. on Shipments arrive from a small package carrier i e Federal Express UPS DHL etc without individual bills of lading These shipments require additional labor time and equipment to process What about carpet only shipments Shipments that consist of carpet and or carpet padding only require special handling if additional labor time or equipment is required to unload What is the difference between Crated and Uncrated Shipments Crated shipments are those packed in any type of shipping container that can be unloaded at the dock with no additional handling including crates fiber cases cartons and properly packed skids Uncrated shipments are material that is shipped loose pad wrapped unskidded or skidded without proper lifting bars and hooks wos poljjeopeig uo pul 2 ALLIE D 2502 Loke Orange Drive ss ons eas Orlando FL 32837 EXPOSITION SERVICE Ph 407 851 0261 Allied Convention Service Inc Fox 407 859 3904 info bredeallied com www bredeallied com Limits of Liability Al AMERICAN INTERNATIONAL MOTORCYCLE EXPO YOU ARE ENTERING A CONTRACT WHICH LIMITS YOUR POSSIBLE RECOVERY IN CASE OF LOSS OR DAMAGE The terms and conditions set forth below become a part of the Contract between Brede Allied and the Exhibitor Acceptance of said terms and conditions will be construed when any of the following conditions are met THE MATERIAL HANDLING SERVICE AGREEMENT IS SIGNED OR EXHIBITOR S MATERIALS ARE
32. ped B All motor vehicles tanks containing fuel or which have ever contained fuel shall be furnished with locking type gas caps or sealed with tape Fuel tanks may not contain more than one half ca pacity or ten 10 gallons of fuel whichever is less wos poljjeopeig uo pul 2 ALLIED Brede 2502 Lake Orange Drive ips Orlando FL 32837 EXPOSITION SERVICES Ph 407 851 0261 Allied Convention Service Inc Fox 407 859 3904 www bredeallied com info bredeallied com Shipping Information AIMExpo AMERICAN INTERNATIONAL MOTORCYCLE EXPO Brede Allied will receive your shipment s either in advance at our local warehouse or directly at the exhibit site You may ship via the carrier of your choice Ship prepaid collect shipments will not be accepted SHIPPING INFORMATION Advance Warehouse 2014 Must arrive no later than Brede Allied Tuesday October 7 2014 Company Name 8 Booth 2502 Lake Orange Drive to obtain advance pricing Orlando EL 32837 AIMEXPO 2014 Brede Allied Direct Show Site Company Name amp Booth Must not arrive prior to Orange County Convention Center Tuesday October 14 2014 Hall WA3 4 B1 B3 9800 International Drive Orlando FL 32819 For rates see the Material Handling Order Form ADVANCE SHIPMENTS TO BREDE ALLIED WAREHOUSE crates cartons fiber cases only Rates include e Unloading crated materials The warehouse cannot receive uncrated shipments e S
33. personnel are on site providing you around the clock personal assistance from some of the finest trade show freight professionals in the industry Our customer service staff is the most qualified knowledgeable amp efficient in the business This level of customer service ensures constant computerized tracking of all shipments as well as clear precise communications from the initial call for service through completion Global Airways has a track record of over 30 years of exceeding our client s needs amp expectations RIGHT ON TRACK Global Airways utilizes only the latest state of the art tracking technology for your shipments Which means you re never out of touch with your vital cargo And we consistently have the highest on time performance record in the business That s why so many shows around the world choose Global Airways as their official carrier BY LAND BY AIR BY SEA Global Airways utilizes a solid lineup of first class carriers trucking ocean airlines and special air couriers standard and charter all experienced in trade show freight We even offer exclusive truck caravans for show to show shipping At Global Airways we look at your needs and develop a program specifically tailored to fit those unique requirements Same day next day 3 5 day time definite deferred LCL FCL LTL FTL exclusive use vehicle special consolidations warehousing oversized freight there is no project we can t handle for you POWERFUL
34. rated and uncrated and clearly identify the weights of each bill of lading All shipments must be consigned C O Brede Allied to enable us to accept them for handling Convention centers and hotels will not accept direct shipments consigned to them as they have no facilities for receiving or storing freight Labor and equipment for unloading and loading are included in the Material Handling rates Labor and equipment will be available for uncrating unskidding assembling positioning level ing dismantling recrating and reskidding machinery and or equipment of exhibitors Place your orders for this labor with the Labor order form included in this service manual If your material requires specialized rigging equipment please notify us promptly so that we can make arrangements When possible supply your own rigging equipment with shipments and pre rig your material Shipping cartons will be picked up stored and returned after the show if they are affixed with Empty labels by the exhibitor These labels will be available at the Brede Allied service desk and are for empty storage only Shipping information bills of lading and labels will be available at the Brede Allied service desk Exhibitors selecting non official carriers will need to make their own arrangements for pick up into bredeallied com wos poljjeopeig uo pul 2 ALLIED AMERICAN INTERNATIONAL MOTORCYCLE EXPO EXHIBITION MATERIAL
35. should be alerted to us 14 days prior to arrival so that oversized permits and equipment may be obtained Maximum container over the road limitations 17 230 0 KGS 20 20 400 0 KGS 40 any type container maximum length 1828 cm maximum width 259 cm maximum height 365 cm Container shipments over above weight may be required to be stripped at the port of arrival prior to delivery INSURANCE It is up to the exhibitor to confirm that they have insurance in place with their own provider and that their policy will extend coverage of their stand and equipment during transit to and from the show as well as while it is on the stand If your policy provider cannot extend adequate coverage please contact Airways about obtaining proper coverage of your goods PAYMENT REQUIREMENTS Terms are 21 days from the receipt of your invoice or a valid credit card account number prior to delivery of your goods to the show can secure charges for all transportation clearance and delivery Airways accepts VISA MASTERCARD and AMERICAN EXPRESS GETTING TO THE SHOW Airways Freight Corporation 15 pleased to offer complete forwarding services for Canadian exhibitors If you have any questions regarding any of this information please simply feel free to call or fax the International Tradeshow staff at Airways Freight Corporation at EMAIL tonyd airwaysfreight com jamesl airwaysfreight com USA amp CANADA 800 643 3525 Toll Free INTERNATIONAL 4
36. tes Show Site 18 25 36 50 If moved in or out on overtime add to above rates Straight Time rate applies 8am 4 30pm M F 1 5 25 per cwt ea way Small Package Fee 34 00 for 1st pkg 13 50 ea add l pkg SMALL PACKAGE RATE applies to a show site delivery of a single piece shipment from UPS FedEx or overnight carrier weighing less than 35lbs Additional Services order at show site Shrink Wrap 75 00 per skid Metal Banding 75 00 per skid Calculate Estimated Material Handling Charges Date of Est Weight Rate Estimated Cost WEE ATE Arrival cwt per cwt 200 Ib minimum X X X TOTAL Show site Contact Show site Phone Please check that you have completed our Payment Authorization form and agree to our Terms and Conditions COMPANY BOOTH uo aimexpo BREDE A ee 2502 Loke Orange Drive Orlando FL 32837 EXPOSITION SERVICES Ph 407 851 0261 Allied Convention Service Inc Fox 407 859 3904 www bredeallied com info bredeallied com Cartload Service AIME Personally Owned Operated Vehicle POV Not needing dock slip Cartload service is available at the Orange County Convention Center for cars pick up trucks SUVs and Minivans ONLY All other vehicles would be handled at material handling rates For a nominal fee of 61 50 per 30 minutes one way workers equipped with a flat cart will as sist POV s u
37. toring at the warehouse for up to 30 days e Reloading onto our trucks and delivery to the exhibit site e Unloading materials and delivery to your booth e Picking up storing and returning empty shipping containers e Reloading out freight for return onto your carrier DIRECT SHIPMENTS TO EXHIBIT SITE Rates include e Unloading materials and delivery to your booth e Picking up storing and returning empty shipping containers e Reloading equipment for return to your specified destination llOO poljjeopeig uo pul 2 BREDE ALLIED Brede 2502 Lake Orange Drive Orlando FL 32837 EXPOSITION SERVICES Ph 407 851 0261 Allied Convention Service Inc Fox 407 859 3904 www bredeallied com Shipping Information continued Read the LIMITS OF LIABILITY amp RESPONSIBILITY form included in this service manual for extremely important information concerning shipping and Material Handling Please prepay all shipping charges Brede Allied cannot accept or be responsible for collect shipments All shipments must have a bill of lading or delivery slip showing the number of pieces weight and type of merchandise Upon shipping immediately send copies of bills of lading to Brede Allied and the name of your on site representative Certified weight receipts are required for all shipments Brede Allied will estimate weight for private vehicles without certified weight receipts separate mixed van shipments between c
38. tries consumables include give away items Invoices should detail the contents of each carton in English and should state per unit as well as total value and should contain full descriptive detail of each commodity shipped along with any corresponding model and serial numbers for equipment or hardware gt Pre sold goods must be clearly identified as such so that appropriate importer information and customs data can be gathered prior to entry Please notify us prior to shipment if your equipment has already been sold gt Functioning equipment or machinery powered by combustion engines is subject to U S EPA and U S DOT compliance standards and as such cannot remain in the USA unless it is properly documented and conforms with U S DOT EPA standards If you are sending this type of equipment with intentions of selling it or leaving it in the USA you must be certain that it meets these standards prior to shipment of your cargo for further information on this see http www epa gov otag imports and http www nhtsa gov cars rules import Items for human consumption including samples may be subject to FDA inspection and approval before being allowed to enter the United States If you are shipping any FOOD ITEMS exhibitors must be PRE REGISTERED with US FDA prior to shipping items FDA registration must be provided to Airways Freight to facilitate customs clearance Please submit at least one week prior to arrival of your carg

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