exhibitor service kit - nj - PICS-AICS
Contents
1. 2 Carpenters required before Apprentice work can be requested are picked up from exhibitor s booth for reloading after the show Date Start Time No of People X PU Per Total Hours B Hourly Rate an es Tota Installation Labor x Teamwork Supervision Tax 0 0 N A x x Teamwork Supervision Tax 0 0 N A Total Please check service required Teamwork Event Specialists Supervision Exhibitor Supervision Hourly rate plus 3096 Supervision Charge Minimum 45 00 All work performed must be under the supervision of the exhibitor Name of Carrier s Crates Cartons Skids Shipped to Warehouse Show site L Teamwork Rental Carpet LDisplay Includes Carpet DISMANTLE DISCLAIMER NON TEAMWORK PRODUCTS Please be advised that Teamwork Event Specialists will not be responsible for dismantle of any non Teamwork material this includes ALL electronic equipment such as computers television audio visual components etc In the instance that Teamwork Event Specialists is requested to dismantle non Teamwork material Teamwork Event Specialists will not be held responsible for any damage or improper dismantle of said material Since this equipment is not our standard product there may be additional charges if more time is needed in the set up or takedown than originally estimated Please complete this form and return it to Teamwork Event Specialists if your2. TEAMWORK event specialists CARPET TEAMWORK 7500 Exchange Drive Orlando FL 32809 P 407 438 7480 F 407 438 7481 Discount Deadline Friday September11 2015 BOOTH NUMBER STANDARD CARPET QTY DISC STANDARD TOTAL RATE RATE Price includes installation amp taping front edge No guarantee of color match when ordering multiple carpets Circle color Blue Burgundy Gray Red Hunter Green Black PAYMENT POLICY Payment in full of rental charges 10 x 10 138 00 183 00 including applicable tax must accompany advance 10 x 20 270 00 360 00 order and must be received by the deadline date 10 x 30 414 00 549 00 in order to qualify for discount rates 10 x 40 552 00 732 00 All orders placed at the Service Desk will be charged at standard rates CUSTOM CARPETING DISC STANDARD TOTAL RATE RATE per sq ft per sq ft No telephone orders are accepted Circle color Blue Burgundy Gray Red Hunter Green Black BOOTH SIZE Full payment must accompany order ft x ft sq ft 4 60 0 00 Total items ordered and enter on recap sheet 100 sq ft minimum payment form CARPET PADDING DISC STANDARD TOTAL BATES CANCELLATION POLICY Items cancelled prior to Price includes installation move in will be refunded 100 Items cancelled after move in begins will be charged 100 of original price BOOTH SIZE ft x ft sq ft 1 50 2 15 1
3. Teamwork Event Specialists shall not be responsible for loss theft or disappearance of exhibitor s material after same has been delivered to exhibitor s booth Teamwork Event Specialists shall not be responsible for loss theft or disappearance of materials before they are picked up from exhibitor s booth for reloading after the Show Bills of Lading covering outgoing shipments which are furnished by Teamwork Event Specialists to exhibitor will be checked at time of actual pick up from the booth and corrections made where discrepancies occur Teamwork Event Specialists shall not be responsible for any loss damage or delay due to fire Acts of God strikes lockouts or work stoppages of any kind or to any causes beyond its control Teamwork Event Specialists liability shall be limited to the physical loss or damage to the specific article that is lost or damaged In any event Teamwork Event Specialist s maximum liability shall be limited to 30 per pound per article with a maximum liability of 50 00 per item or 1 000 00 per shipment whichever is less Teamwork Event Specialists shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs which may result from any loss or damage to an exhibitor s materials which may make it impossible or impractical to exhibit same The consignment or delivery of a shipment to Teamwork Event Specialists by an ex
4. PICS AICS 2015 ARIA HOTEL amp CASINO AEAMWORK Us SEPTEMBER 18 21 2015 ent specialists ie TABLE OF CONTENTS Orlando FL 32809 P 407 438 7480 F 407 438 7481 TEAMWORK EVENT SPECIALISTS Introduction Letter From Teamwork Event Specialists General Information Move In Show Hours Move Out Information Ordering Procedures amp Helpful Hints Discount Deadline Friday September 11 2015 Teamwork Services Order Forms e Checklist Credit Card Authorization aLL EXHIBITORS MUST COMPLETE THIS FORM Third Party Payment Agreement Standard Furnishings Carpet Carpet Cleaning amp Porter Service Special Signs Labor Freight Rates and Shipping Instructions Freight Worksheet Freight FAQs amp Handling Hints Advance Direct Shipping Labels Exhibitor Appointed Contractor Form Deadline for Submission Monday August 31 2015 Order Form Order Recap and Confirmation Exhibitor Manual Survey Exhibitor Safety amp Security 9 9 9 9 999 9 9 9 HOTEL ANCILLARY SERVICE FORMS Aria Hotel amp Casino forms Deadline for Submission August 28 2015 Electrical Internet e Audio Visual IMPORTANT INFORMATION ABOUT LABOR MATERIAL HANDLING amp SHIPPING Rules amp Regulations Move Out Information Limits of Liability YRC Flyer for air amp ground shipments 9 9 9 Exhibitor Services Contact Information Shannon Cushing Office 407 438 7480
5. Exposition and Aria Hotel amp Casino additional insured s at the time that a request for an exception is made These Certificates of Insurance must include public liability and property damage insurance for at least 1 000 000 and workmen s compensation insurance in accordance with local law Exhibitors wishing to use a contractor other than Teamwork Event Specialists to set up and dismantle their exhibits must fill out this form and return to us no later than the date shown above If this form and the original certificate of insurance from the non official contractor are not received by Monday August 31 2015 your non official contractor will be allowed to supervise only All labor must then be hired from Teamwork Event Specialists for installation and dismantling of the exhibit There are NO exceptions after the deadline date We urge that you require your EAC to send their certificate of insurance certified by Priority Mail Federal Express UPS etc to obtain proof of delivery ORIGINAL CERTIFICATES ONLY PHOTOSTATS OR FACSIMILES WILL NOT BE ACCEPTED Please print or type information below Event or Show Exhibiting Company Name Contracting Company Booth Contracting Company Address City State ZIP Telephone Fax Estimated Arrival to Show of Workers Authorized By Title 25 PICS AICS 2015 ARIA HOTEL amp CASINO SEPTEMBER 18 21 2015 TEAMWORK
6. FROM TO EXHIBITING COMPANY PICS AICS 2015 NAME OF EXHIBITION BOOTH NUMBER YRC 5049 W Post Road Las Vegas NV 89118 Number of pieces TO Number EXHIBITING COMPANY PICS AICS 2015 NAME OF EXHIBITION BOOTH NUMBER YRC 5049 W Post Road Las Vegas NV 89118 of pieces AEAMWORK ADVANCE SHIPPING LABEL FROM ADVANCE SHIPPING LABEL FROM TO EXHIBITING COMPANY PICS AICS 2015 NAME OF EXHIBITION BOOTH NUMBER YRC 5049 W Post Road Las Vegas NV 89118 Number of pieces gt TO Number EXHIBITING COMPANY PICS AICS 2015 NAME OF EXHIBITION BOOTH NUMBER YRC 5049 W Post Road Las Vegas NV 89118 of pieces DIRECT SHIPPING LABEL DIRECT SHIPPING LABEL FROM FROM TO EXHIBITING COMPANY PICS AICS 2015 NAME OF EXHIBITION BOOTH NUMBER Aria Hotel amp Casino 3730 South Las Vegas Blvd Las Vegas NV 89109 Number of pieces _ AEAMW RK TO EXHIBITING COMPANY PICS AICS 2015 NAME OF EXHIBITION BOOTH NUMBER Aria Hotel amp Casino 3730 South Las Vegas Blvd Las Vegas NV 89109 Number of pieces DIRECT SHIPPING LABEL DIRECT SHIPPING LABEL FROM FROM TO EXHIBITING COMPANY PICS AICS 2015 NAME OF EXHIBITION BOOTH NUMBER Aria Hotel amp C
7. amp Pickup 2 Hr min so N Equipment Subtotal Labor Subtotal RESORT amp CASINO LAS VEGAS Lav or HH wW Qa 5 18 S 2 2 5 3 5 5 I2 5 2 5 5 5 o 5 5 2 5 z o oimim 15 5 5 5 2 215414 mis 9 als U R x o Stal Additional Equipment Available for Rental Call for details Payment for services must accompany order 21 EMAIL OR FAX FORMS WITH PAYMENT TO Aria Production Services Phone 702 590 9400 Fax 702 862 1775 Email productionservicesexpo aria com BOOTH NUMBER BY SIGNING AND DELIVERING THIS FORM CUSTOMER AGREES TO ALL TERMS AND CONDITIONS PLACED ON THIS ORDER FORM NO CREDITS WILL BE ISSUED ON SERVICES INSTALLED AS ORDERED EVEN THOUGH NOT USED PLEASE READ THIS FORM THOROUGHLY FOR ALL INSTRUCTIONS PRIOR TO PLACING ORDER e Exhibiting Company Name Billing Name and Street Address City Telephone Number Ordered By Expiration Date Number Fax Number Print Name ELECTRICAL SERVICE ORDER FORM Quantity 24 HR Advance Rate Regular Description Rate Total 120V LIGHTING amp UTILITY OUTLETS 89 50 134 00 500 Watt or 5 Amps 1000 Watt or 10 Amps 161 00 242 00 2000 Watt or 20 Amps
8. scushing teamwork inc com PICS AICS 2015 ARIA HOTEL amp CASINO TEAMWORK SEPTEMBER 18 21 2015 EXPOSITION TEAMWORK 7500 Exchange Drive Orlando FL 32809 P 407 438 7480 F 407 438 7481 Dear Exhibitor Our team at Teamwork Event Specialists is pleased to have been chosen to serve as your Official Service Contractor for PICS AICS 2015 We have enclosed the necessary show services order forms to assist in your show planning In order to guarantee the availability of the desired items we encourage you to order early To qualify for discount prices full payment must be included with your order and received by Friday September 11 2015 or as otherwise indicated Orders without payment will be processed at the Standard Price as listed on the enclosed forms A credit card must be on file to ensure payment for your order No goods or services will be rendered without a credit card accompanying this order Your preferred method of payment will be used if other than the credit card on file to complete this order at the close of the show Please visit the Teamwork Service Desk to finalize your invoice No adjustments will be made after the close of the show If you need assistance or additional information please contact our Exhibitor Services Department at 407 438 7480 Thank you and we look forward to working with you Sincerely Exhibitor Service Department Teamwork Event Specialists PICS AICS
9. 2015 TEAMWORK TEAMWORK 7500 Exchange Drive Orlando FL 32809 P 407 438 7480 F 407 438 7481 EXHIBITOR APPOINTED CONTRACTOR The unpacking erection assembling dismantling and packing of displays and equipment must be done by the correct type of Union labor Teamwork Event Specialists the official contractor will have skilled craftsmen available to assist Exhibitors Arrangement for labor should be made through Teamwork Event Specialists in advance whenever possible Official labor forms are included in this Exhibitor Service Manual Exceptions to the foregoing will be considered only in cases where permission has been requested in writing by the Exhibitor and received by Teamwork Event Specialists no later than Monday August 31 2015 An exception will not be granted if it is inconsistent with the commitments made and obligations assumed by Management in any contract with service contractors of its lease with Aria Hotel amp Casino For services such as electrical plumbing telephone drayage rigging and booth cleaning no exception will be made and the contractor designated by Management will be used All agents representing the Exhibitor must be fully identified by the official Management badge All agents or representatives who are performing services other than the Exhibitor s own employees must provide Teamwork Event Specialists with Certificates of Insurance naming Teamwork Event Specialists PICS AICS 2015 amp
10. 225 00 338 00 30 Amps Requires Labor Call for Quote 208V 1 PHASE MOTOR amp EQUIPMENT OUTLETS 33700 50600 30 Amp 47200 708 00 60 Amp 66100 992 00 100 Amp 99200 1 488 00 200 Amp 1 94500 2 918 00 208V 3 PHASE MOTOR amp EQUIPMENT OUTLETS poAmp ast 00 8 boae Js 63100 S foam s 88300 S i 677 00 947 00 1 325 00 1 854 00 3 338 00 100 Amp 1 236 00 200 Amp 2 225 00 TRANSFORMER S BOOST 208V 230V Total Amps Circle Outlets Requiring Boost 480V 3 PHASE MOTOR amp EQUIPMENT OUTLETS poAmp Js 1200 1 218 00 30 Amp 97400 1 461 00 3 50 75 MIN 60 Amp 1169 00 5 175400 t00 Amp 140500 s 210500 1964 00 333900 Also available 380V 220V 3 PHASE MOTOR amp EQUIPMENT OUTLETS Price includes outlet amp labor for lighting only Special lighting requests will require a labor charge subject to availability FLOODLIGHTS TRACK Flood Light soso s 1300 Double 150 Watt Flood 14500 18000 o e Track with 1 fixture 89 50 135 00 One 4 Track with 2 fixtures 161 00 242 00 PAYMENT ENCLOSED TERMS AND CONDITIONS ARIA Production Services APS is not responsible for voltage fluctuation or power failure due to temporary conditions including but not limited to losses due to utility company failure permanent power distri
11. 407 438 7480 F 407 438 7481 Discount Deadline Friday September11 2015 BOOTH NUMBER PRICE LIST amp INFORMATION SIZE 10 WORDS OR LESS 1 Copy exceeding 10 words will be charged the rate of 75 per word 7 x 11 39 25 2 Cardboard easel backs 2 25 each 11 x 14 45 25 14 x 22 55 00 Sales Tax will be added where applicable 22 x 28 75 00 28 x 44 109 25 4 When a card is to be done with special care such as color card and paint glitter trademarks or logos duplicated an additional charge will be made Advance quotations will be sent upon request For all other sizes please call for quote 5 Signs ordered after deadline date see payment policy below or at Show Site are subject to Overtime Charge of 7596 INDICATE SIGN COPY BELOW SIZE VERTICAL HORIZONTAL CARD COLOR LETTERING COLOR EASEL BACK Sub Total TOTAL PAYMENT POLICY Carry this Total to Order Recap Page Payment in full of charges including applicable tax must accompany advance order and must be received by the deadline date to qualify for discount rates All orders placed at the service desk will be charged at standard rates All balances must be settled at the Service Desk prior to show closing All charges are payable in Checks Cash Money Orders Traveler s Checks Visa MasterCard and American Express are accepted Please print or type information below Contact Name Email Telep
12. Order Discount Date Mandatory September 11 2015 September 11 2015 September 11 2015 September 11 2015 September 11 2015 September 11 2015 September 11 2015 August 28 2015 August 31 2015 Date Order Placed Order Total N A N A Send directly to Aria N A PICS AICS 2015 ARIA HOTEL amp CASINO TEAMWORK SEPTEMBER 18 21 2015 TEAMWORK CREDIT CARD AUTHORIZATION 7500 Exchange Drive 407 438 7481 Discount Deadline Friday September11 2015 BOOTH NUMBER ORDERS WILL NOT BE ACCEPTED UNLESS A CREDIT CARD IS ON FILE ALL ACCOUNTS MUST BE SETTLED AT OUR SERVICE DESK PRIOR TO THE CLOSE OF THE SHOW Invoice will be prepared at the show for signature and payment For your convenience in addition to cash or company check no personal checks we accept MasterCard Visa and American Express At the close of the show exhibitor freight will not be released for shipment until all unpaid invoices have been settled at the Teamwork Service Desk Please notify your company representative who will be at show site of our payment policy A purchase order is not considered payment If your company has any unpaid balances for previous services payment in full will be required before new orders will be or can be accepted Note that we do not accept Discover Credit Cards The exhibiting firm is ultimately responsible for payment of all costs incurred on its behalf See Third Party Pay
13. TEAMWORK 7500 Exchange Drive Orlando FL 32809 EXHIBITOR SURVEY P 407 438 7480 F 407 438 7481 SATISFACTORY EXCELLENT OVERALL APPEARANCE OF MANUAL 1 2 3 4 5 ORGANIZATION OF MANUAL 1 2 3 4 5 COMPLETENESS OF INFORMATION 1 2 3 4 5 CLARITY OF INFORMATION 1 2 3 4 5 QUALITY OF MATERIALS 1 2 3 4 5 OVERALL USEFULNESS 1 2 3 4 5 DID YOU RECEIVE YOUR MANUAL IN A TIMELY MANNER YES NO Suggestions to improve the Exhibitor Manual Your Company Name Booth Your Name Date 26 PICS AICS 2015 ARIA HOTEL amp CASINO SEPTEMBER 18 21 2015 TEAMWORK event specialists TEAMWORK 7500 Exchange Drive Orlando FL 32809 EXHIBITOR SAFETY amp SECURITY P 407 438 7480 F 407 438 7481 EXHIBITOR SAFETY Standing on chairs tables or other rental furniture is prohibited This furniture is not engineered to support your standing weight Teamwork Event Specialists cannot be responsible for injuries falls or damage caused by the improper use of rental furniture or equipment If assistance is required in assembling your booth please order labor on the Teamwork Order Form and the necessary ladders and tools will be provided Please assist in our efforts to provide a SAFE WORKING ENVIRONMENT for everyone All exhibitors must set up their displays within their booth boundaries Booths extending into the aisle are subject to Fire Marshal Jurisdiction a
14. display is to be set up and or dismantled by Teamwork Event Specialists and there will not be a supervisor present 1 Oo PICS AICS 2015 ARIA HOTEL amp CASINO SEPTEMBER 18 21 2015 TEAMWORK event specialists TEAMWORK LABOR INFORMATION 7500 Exchange Drive Orlando FL 32809 407 438 7480 407 438 7481 Discount Deadline Friday September11 2015 BOOTH NUMBER INBOUND SHIPPING INFORMATION Carrier Carrier Phone Shipped to Warehouse 0 Show Site Date Shipped From city amp state Total Number of Crates Cartons Cases L Other SET UP INFORMATION A photo sketch of my exhibit is enclosed with my order L Yes A photo sketch of my exhibit is packed inside my display case LlYes Special set up instructions are provided with my order LlYes Special set up instructions are packed inside my display case LlYes Carpet With Exhibit L Rented from Teamwork Color Size Electrical Placement Drawing Attached J Drawing with Exhibit Installed under carpet Yes No My exhibit has a key Yes No If Yes the key is located in Comments In case of emergency please call At OUTBOUND SHIPPING INFORMATION At show close please ship my exhibit to NAME PHONE STREET CITY STATE ZIP IF SHOW CARRIER LIAIR OVERNIGHT AIR 2 DAY L AIR DEFERRED L GROUND SHIPPING CHARGES LICOLLECT LI PREPAID IF EXHIBITOR DESI
15. hand carried by one person in one trip without the use of dollies hand trucks or any other equipment If you choose to hand carry your exhibit you would not be permitted access to the loading dock area How are rates determined Drayage charges are based on a number of factors including Union labor rates facility dock access and the show schedule to name just a few Teamwork Event Specialists use Union labor to move freight These rates can vary from city to city Tips on how you can save money Read the Freight Handling section of your service kit carefully Be aware of any surcharges that may be assessed for special handling or late shipments Pay special attention to deadline dates If you ship in advance to our warehouse and your shipment arrives after the published deadline date you may be assessed a surcharge Crated materials are the easiest to unload therefore have the least expensive drayage charge Loose pad wrapped and uncrated materials require more labor time and therefore may be assessed a special handling fee It may be cost effective for you to build crates for any portion of your exhibit that is not crated How is the weight of my shipment determined All drivers should attain certified weight tickets for materials prior to arriving at the dock either at the warehouse or at show site Teamwork Event Specialists reserves the right to determine weights for all shipments for which weight tickets are not provided at the
16. time of delivery In cases where Teamwork Event Specialists weighs the shipment the exhibitor will be charged for double handling Small shipments versus large shipments Most Service Contractors have a minimum of 200 Ibs per shipment It is best to send your freight as one large shipment versus several small shipments For instance if you send one 45 Ib and one 55 Ib package separately you are charged the minimum on each shipment If you are planning to ship items from various locations you may want to ship them all to a central location then forward them to the Service Contractor s warehouse and or show site If you ship your materials in one shipment and the carrier makes multiple deliveries to Teamwork you will be charged for each delivery to our dock regardless of whether or not the materials were shipped together as one shipment Advance shipments versus show site shipments In general it is best to ship your materials in advance to the advance shipment address The charge for this may be slightly higher than shipping direct to show site but the benefit far outweighs the cost You can and should confirm that we have received your materials well in advance of the show installation If there is a problem it can be solved prior to the show When shipping direct if there is a problem there is seldom time to solve the problem prior to show opening Another advantage to advance shipments is that your materials will be in your booth wh
17. 00 sq ft minimum to cover labor involved VISQUEEN DISC STANDARD TOTAL poly covering RATE RATE Price includes installation SubTotal BOOTH SIZE TOTAL ft x ft sq ft 1 30 1 55 Carry this Total to Order Recap Page 100 sq ft minimum Please print or type information below Contact Name Email Telephone Fax Exhibiting Company Name Booth No Please Note A credit card must be on file to ensure payment for your order No goods or services will be rendered without a credit card accompanying this order Your preferred method of payment will be used if other than the credit card on file to complete this order at the close of the show Please visit the Teamwork Service Desk to finalize your invoice No adjustment will be made after the close of the show 10 PICS AICS 2015 ARIA HOTEL amp CASINO SEPTEMBER 18 21 2015 TEAMWORK TEAMWORK CARPET CLEANING amp PORTER SERVICE 7500 Exchange Drive Orlando FL 32809 P 407 438 7480 F 407 438 7481 Discount Deadline Friday September11 2015 BOOTH NUMBER ALL VACUUMING GENERAL CLEANING AND SHAMPOOING ORDERS ARE COMPUTED BASED ON THE GROSS SQUARE FOOTAGE OF YOUR BOOTH Discount INDICATE YOUR REQUIREMENTS persq Standard foot per sq foo PAYMENT POLICY Payment in full of rental charges Daily Vacuuming 0 30 0 32 including applicable tax must accompany advance order and must be One time only bef
18. 2015 ARIA HOTEL amp CASINO TEAMWORK E TET SEPTEMBER 18 21 2015 TEAMWORK GENERAL INFORMATION 7500 Exchange Drive Orlando FL 32809 P 407 438 7480 F 407 438 7481 LOCATION amp DATES Show Location s Aria Hotel amp Casino 3730 South Las Vegas Blvd Las Vegas NV 89109 Show Dates September 18 21 2015 EXHIBITOR MOVE IN Exhibitors may begin moving in according to the following date s and time s Friday September 18 2015 8 00 AM 4 00 PM SHOW HOURS The Exposition Hall will be open during the following date s and time s Friday September 18 2015 6 00 PM 8 00 PM Saturday September 19 2015 6 30 AM 4 00 PM Sunday September 20 2015 6 30 AM 4 00 PM Monday September 21 2015 6 30AM 1 30 PM Live feed from general session 8 00AM 4 00PM daily EXHIBITOR MOVE OUT Exhibitors may begin moving out according to the following date s and time s Monday September 21 2015 2 00PM 4 30 PM Outside carriers must be checked in by 4 30 PM on Monday September 21 2015 Please see the Move Out Information sheet in this manual for more details STANDARD BOOTH EQUIPMENT Each 10 x 10 pipe and drape booth includes the following standard equipment 8 High Backwall Color s Black 3 High Siderails Color Black 1 6 Skirted Table Black 2 Side Chairs 1 Wastebasket 1 Booth ID Sign Please note The ballroom carpet is a multi c
19. 6 to the above rate for shipments received after the deadline and or scheduled move in date Freight left in booth Additional 7 00 per CWT for freight left in booth after the close of the show Spotting Fee 250 00 per vehicle 16 PICS AICS 2015 ARIA HOTEL amp CASINO SEPTEMBER 18 21 2015 TEAMWORK FREIGHT RATES AND SHIPPING INSTRUCTIONS 7500 Exchange Drive Discount Deadline Friday September11 2015 Orlando FL 32809 P 407 438 7480 F 407 438 7481 TEAMWORK event specialists BOOTH NUMBER Description Carrier of Price per CWT Total Price CWTs TOTAL Please print or type information below Contact Name Email Telephone Fax Exhibiting Company Name Booth No Please Note A credit card must be on file to ensure payment for your order No goods or services will be rendered without a credit card accompanying this order Your preferred method of payment will be used if other than the credit card on file to complete this order at the close of the show Please visit the Teamwork Service Desk to finalize your invoice No adjustment will be made after the close of the show 17 PICS AICS 2015 ARIA HOTEL amp CASINO SEPTEMBER 18 21 2015 TEAMWORK event specialists TEAMWORK FREIGHT FAQS amp HANDLING HINTS 7500 Exchange Drive Orlando FL 32809 P 407 438 7480 F 407 438 7481 Delivery of your Bills of Lading to Teamw
20. 80 F 407 438 7481 The Order Form for services provided by Teamwork Event Specialists consists of several forms Please complete the parts of each section that apply to your order and return the completed pages to Teamwork Event Specialists for processing It is not necessary to return pages for services you did not order A check list of order forms is provided on the next page to assist you with your order PAYMENT POLICIES AND CREDIT CARD AUTHORIZATION All Exhibitors or third parties responsible for payment for services ordered must complete this section A credit card authorization must be on file with Teamwork Event Specialists prior to move in to cover any additional charges incurred at show site Orders will not be processed without this information Early order discounts are available to all exhibitors who place their orders prior to the discount deadline shown on the order form Orders cancelled prior to move in will be refunded at 100 unless otherwise specified Cancellations after move in begins are invoiced at 100 of original price No adjustments will be made after the close of the show BOOTH FURNISHINGS AND SERVICES Rental items not ordered yet found in booths are invoiced at Standard Floor pricing All prices are in U S dollars All rental items are subject to applicable taxes All rental items remain the property of TEAMWORK Convention Service Contractors MATERIAL HANDLI
21. 81 Discount Deadline Friday September11 2015 BOOTH NUMBER Please complete the information requested and return payment in full with this form and your order 2 You may choose to pay by credit card or check All exhibitors must fill out and return the credit card authorization form in this Manual regardless of payment method If you are paying by check please make check payable to Teamwork Event Specialists 3 Mail your check and all applicable forms to Teamwork Event Specialists 23 Norfolk Ave South Easton MA 02375 CALCULATION OF ORDERS total from each Teamwork Event Specialists order form STANDARD FURNISHINGS ORDER FORM CARPET ORDER FORM CARPET CLEANING ORDER FORM SPECIAL SiGNs ORDER FoRM LABOR ORDER FORM FREIGHT WORKSHEET een ANCILLARY ORDER FORM FLYER Send directly to Aria Sub Total TOTAL DUE TO TEAMWORK EVENT SPECIALISTS ole lawlelelalelealel PAYMENT METHOD L Credit Card Visa MasteRCarp _ AMERICAN EXPRESS Check Dated in the amount of EXHIBITORS PAYING BY CHECK ARE STILL REQUIRED TO PROVIDE A CREDIT CARD AUTHORIZATION AS GUARANTEE OF PAYMENT FOR ADDITIONAL CHARGES Please print or type information below Contact Name Email Telephone Fax Exhibiting Company Name Booth No Please Note A Credit Card must be on file to ensure payment for your order No Goods or services will be rendered w
22. GNATED CARRIER PROVIDE NAME amp PHONE DATE amp TIME pick up scheduled IF CARRIER FAILS TO SHOW UP SHOULD WE NOTE EXHIBITOR IS RESPONSIBLE FOR CONTACTING RE ROUTE ON A SIMILAR CARRIER OR ANY CARRIER EXCEPT THOSE RECOMMENDED IN THIS RETURN SHIPMENT TO THE WAREHOUSE AT YOUR COMPANY S MANUAL TEAMWORK WILL NOT BE RESPONSIBLE FOR EXPENSE LITERATURE PRODUCT NOT PROPERLY PACKED AND LABELED BY EXHIBIT PERSONNEL Please print or type information below Contact Name Email Telephone Fax Exhibiting Company Name Booth No Please Note A Credit Card must be on file to ensure payment for your order No Goods or services will be rendered without a credit card accompanying this order Your preferred method of payment will be used if other than the credit card on file to complete this order at the close of the show Please visit the Teamwork Service Desk to finalize your invoice No adjustment will be made after the close of the show 14 PICS AICS 2015 ARIA HOTEL amp CASINO SEPTEMBER 18 21 2015 FREIGHT RATES AND SHIPPING INSTRUCTIONS TEAMWORK event specialists TEAMWORK 7500 Exchange Drive Discount Deadline Friday September11 2015 Orlando FL 32809 P 407 438 7480 F 407 438 7481 BOOTH NUMBER Teamwork Event Specialists has been designated as the official drayage contractor with the responsibility for the unloading delivery reloading and processing of all Exhibitors freight
23. INTERNET nternet E 91818 Sys S m s LESS o o o rmi mpm 5 5 5 UU mimijololo lt lt m o ojojojo OJO 5 lt lt lt 3 3 515 5 lolo lt 3 3 gt gt gt t 8 2 12 1515 5 8 3 o o o 2 2 amp 5 6 3 c m 9 gt 1 000 00 125 00 150 00 15 00 Cat5e Internet Cable 50 25 00 LIGHTING Requires Power 25 00 75 00 35 00 35 00 8 Port Internet Hub Static IP Address Ag D a E i x 1 000 00 1 750 00 750 00 350 00 Sized to Room 100 00 75 00 75 00 Cat5e Internet Cable 25 9 der 5 wn Q 5 0 5 Q 5 JAHE CE 5 2 5 2165 2 5 5 2 zmlo o 3 gt COLORado LED Uplight 6 x6 Tripod Screen Source 4 Par or Leko OTHER 65 U m e a B 8 A c ES E N 3 x d zh o o a 2 25 00 35 00 50 00 60 00 p i 150 00 50 00 a p x 7 50 E seo Po e channe mzer 880001 BarmerHang 200 00perHowr 8 Channel mixer Banner up to 4 x 6 Includes all rigging lifts and labor Larger banners extra please call 12 Channeimxer soo LABOR Delivery
24. NG AND LABOR Exhibitors are required to follow local labor jurisdictions Most trade show labor is unionized and therefore Teamwork is required to go through the local unions for labor used for show set up and dismantle Drayage or material handling is the movement of show materials from the shipping dock to your booth for show set up and from your booth back to dock for return shipment at the end of the show ORDER RECAP AND CONFIRMATION The Order Recap Form gives you the opportunity to double check your order proactive planning can save you valuable time and money on the show floor Our Exhibitor Service Representatives will gladly confirm your order be sure to complete the Order Confirmation Request Form and return it to Teamwork Event Specialists along with your order TEAMWORK TEAMWORK 7500 Exchange Drive Orlando FL 32809 407 438 7480 F 407 438 7481 PICS AICS 2015 ARIA HOTEL amp CASINO SEPTEMBER 18 21 2015 EXHIBITOR CHECKLIST FORM Please do not submit this form with your order This form has been provided for your reference Teamwork recommends that you retain the page for your records Save time and money and be sure to submit your orders before the Advance Order Discount Date CHECKLIST OF ORDER FORMS Form Name Freight Worksheet Aria Ancillary Forms Exhibitor Appointed Contractor EAC Advanced
25. asino 3730 South Las Vegas Blvd Las Vegas NV 89109 Number of pieces _ AEAMW RK TO EXHIBITING COMPANY PICS AICS 2015 NAME OF EXHIBITION BOOTH NUMBER Aria Hotel amp Casino 3730 South Las Vegas Blvd Las Vegas NV 89109 Number of pieces gt 20 EMAIL OR FAX FORMS WITH PAYMENT TO iii Aria Production Services 702 590 9400 702 862 1775 MEAS VEGAS Email productionservicesexpo aria com Event Name Event Dates Location Exhibiting Company Name Billing Name and Street Address City N 5 O Telephone Number Ordered By CC Type x s Y o o a 2 o 2 3 o E Cardholders Signature Email Required for Receipt VIDEO PRICE QTY Days Total AUDIO cont PRICE QTY Days Total 50 00 100 00 150 00 50 00 40 00 125 00 250 00 400 00 525 00 1 000 00 100 00 50 00 75 00 75 00 350 00 Plasmas amp LCD Monitor inputs please circle one GA HDMI SDI Composite PROJECTION Anchor AN1000 Speaker Small JBL EON witripod stand Large UJ Ole zm 5 2 e C itor w stand CABLES or cable 6 itor w stand 5 00 15 00 10 00 15 00 20 00 65 Plasma w stand or cable 25 DVD Player e 10 lT r rizci z Ojojoiolo z zi 5 S 5 5 2 gt e 25
26. bution failure power failure caused by vandalism faulty exhibitor equipment or overloads caused by exhibitor For your protection you should install a surge protector on your computer s All electrical installations and connections to all electrical service should be made by an APS technican APS will not be responsible for any damage or loss to any equipment component computer hardware or software and or any damage or injury to any person caused by the installation connection or plugging in of any electrical outlet by persons other than an APS technician IMPORTANT OUTLET LOCATION amp DISTRIBUTION To receive advance show prices we must receive your order along with payment in full or credit card authorization within fourteen 14 days prior to show opening All other orders will be charged at regular price All electrical outlets will be installed on the floor at the draped backwall of in line and peninsula booths All electrical outlets for island booths will require labor and material for distribution If no floor plan is provided the outlets will be installed at our discrection Distribution and connection of all outlets are chargeable on a time and material basis APS JURISDICTION Dedicated Circuits and 24 Hour Services will be double the listed price and require a 20 amp Outlet Please double rates Use to indicate 24 Hr Outlet s All under carpet distribution of electrical wiring All motor and equip
27. ecialists Show Management or their agents gt INSURE YOUR BOOTH Your exhibit materials should be insured from the time they leave your facility until the time they return Consult with your insurance agency about adding a rider to your existing policy 27 PICS AICS 2015 ARIA HOTEL amp CASINO SEPTEMBER 18 21 2015 TEAMWORK TEAMWORK RULES amp REGULATIONS 7500 Exchange Drive Orlando FL 32809 P 407 438 7480 F 407 438 7481 Please follow the guidelines listed below as they will help you plan for you upcoming exhibit Union Labor is required for certain aspects of exhibit handling Reading the following rules will assist you in your planning for the event EXHIBIT INSTALLATION amp DISMANTLE Teamwork Event Specialists is the designated contractor for the erection touch up dismantling and repair of all exhibits when work is done by persons other than your full time company personnel If full time company personnel are utilized to set an exhibit they must carry company identification such as a medical identification card or a payroll stub The utilization of workers hired from a non union agency or company is prohibited To secure labor please complete the labor forms located within this service manual MATERIAL HANDLING Teamwork Event Specialists is responsible for the loading and unloading of all trucks trailers and common and contract carriers as well as the handling of empty containers and the ope
28. en you arrive and you can begin installation immediately thus saving you time and frustration at show site Should I insure my exhibit The answer is YES It is your responsibility to make sure your freight is insured from the time that it leaves your office until it returns A rider to your existing policy can usually do this Check with your insurance carrier for details Two of the most expensive mistakes made by exhibitors are 1 shipping materials in several shipments or 2 shipping via UPS or similar carriers that split a single shipment into several deliveries to our dock Both can be very costly Remember each delivery incurs a minimum charge Always be aware of freight receiving deadlines You will be assessed a late charge if your shipment arrives after the deadline date Inform your shipper that all items must arrive prior to a specific date Always ship your materials crated Loose or pad wrapped items are assessed special handling fees Make sure all materials are labeled properly to avoid any delivery delays All pieces should have the recipient s name and address the show name your company name and your booth number Remove old labels after every show to avoid any future confusion If you are shipping multiple pieces label them as such 1 of 4 2 of 4 3 of 4 4 of 4 etc We hope this helps you in budgeting for your material handling costs 18 ADVANCE SHIPPING LABEL ADVANCE SHIPPING LABEL FROM
29. hibitor or by any shipper to or on behalf of the exhibitor shall be construed as an acceptance by such exhibitor and or other shipper of the terms and conditions set forth PROTECTION OF ALL MATERIALS BELONGING TO THE EXHIBITOR IS THE SOLE RESPONSIBILITY OF THE EXHIBITOR REMEMBER TO INSURE YOUR EXHIBIT AND ALL COLLATERAL MATERIAL FROM THE TIME IT LEAVES YOUR FIRM UNTIL THEY ARE RETURNED AFTER THE SHOW A RIDER TO AN EXISTING INSURANCE POLICY CAN USUALLY DO THIS PICS AICS 2015 ARIA HOTEL amp CASINO SEPTEMBER 18 21 2015 30 Exhibit Services The expertise of AAM and Roadway YRC is ready to customize transportation solutions for any exhibit shipment any size load With increased reliability quality and speed YRC gives you the freedom to choose the level and speed of service most appropriate for your shipment YRC offers Guaranteed Precision Expedited Precision and Sealed Exhibit security Specialized Solutions and caravan services deliver efficient transportation from show to show Shipment visibility provides additional peace of mind Enjoy the transportation management tools on my yrc com and gain online control of your shipment from start to finish Be Confident It s a YRC Delivery The show must go on And so will your business with the confidence to focus on your customers not the whereabouts of your tradeshow booth YRC is the first and only provider to offe
30. hone Fax Exhibiting Company Name Booth No Please Note A credit card must be on file to ensure payment for your order No goods or services will be rendered without a credit card accompanying this order Your preferred method of payment will be used if other than the credit card on file to complete this order at the close of the show Please visit the Teamwork Service Desk to finalize your invoice No adjustment will be made after the close of the show 12 PICS AICS 2015 ARIA HOTEL amp CASINO SEPTEMBER 18 21 2015 TEAMWORK event spec 10 TEAMWORK LABOR INFORMATION 7500 Exchange Drive Orlando EL 32809 Discount Deadline Friday September11 2015 P 407 438 7480 F 407 438 7481 BOOTH NUMBER LABOR RATES FOR INSTALLATION amp DISMANTLING OF EXHIBITS EXHIBITOR MUST COME TO SERVICE DESK TO SIGN IN AND OUT FOR LABOR REQUIRED Installation amp Dismantle Labor Straight Time 8 00 AM to 4 30 PM Monday thru Friday 99 00 Per Hour Per Person Overtime Before 8 00 AM and after 4 30 PM Monday thru Friday all day Saturday amp Sunday 154 00 Per Hour Per Person One hour minimum per worker thereafter 1 2 hour increments Teamwork shall not be responsible for damage loss or theft of displays installed and or dismantled under our supervision Teamwork shall not be responsible for loss theft or disappearance of materials before they
31. ithout a credit card accompanying this order Your preferred method of payment will be used if other than the credit card on file to complete this order at the close of the show Please visit the Teamwork Service Desk to finalize your invoice No adjustment will be made after the close of the show 23 TEAMWORK TEAMWORK ORDER RECAP amp CONFIRMATION 7500 Exchange Drive Orlando FL 32809 P 407 438 7480 F 407 438 7481 Discount Deadline Friday September11 2015 BOOTH NUMBER PLEASE COMPLETE THE INFORMATION REQUESTED BELOW CONTACT NAME COMPANY NAME TELEPHONE NUMBER FAXNUMBER z EMAIL ADDRESS PLEASE CHECK THE BOX INDICATING HOW YOU WOULD LIKE YOUR ORDER CONFIRMED BY TELEPHONE BY FAX BY EMAIL WE HAVE RECEIVED THE FOLLOWING ORDERS FOR YOUR BOOTH PAYMENT INFORMATION FREIGHT WORKSHEET STANDARD FURNISHINGS EXHIBITOR APPOINTED CONTRACTOR CARPET CLEANING CARPET O SPECIAL SIGNS ANCILLARY FoRMS LABOR O ADDITIONAL INFORMATION NEEDED TO PROCESS YOUR ORDER Thank you for your order If we can be of further assistance or for additional information please contact our Exhibitor Service Department at 407 438 7480 Exhibitor Services Contact Information Shannon Cushing Office 407 438 7480 scushing teamwork inc com 24 PICS AICS 2015 ARIA HOTEL amp CASINO SEPTEMBER 18 21 2015 PICS AICS 2015 ARIA HOTEL amp CASINO SEPTEMBER 18 21
32. ked and ready to be loaded Bills of Lading and additional labels will be available at the Teamwork Service Center at your convenience No Bills of Lading will be issued until your balance is paid in full Delivery of your Bills of Lading to Teamwork Event Specialists does not signify that Teamwork Event Specialists has assumed responsibility for your shipments Whenever possible a member of your staff should remain with your shipment until it is actually picked up for removal from the loading dock at which time the trucker assumes responsibility for your merchandise In every case be sure to turn in your Bills of Lading to the Exhibitor Service Desk Do not leave Bills of Lading in your booth Final Payments For your convenience any show site balances or charges for outbound labor freight or miscellaneous items not paid before show closing will be charged to your credit card at the close of the show Be sure to pick up and review your statement of charges at the Teamwork Service Center prior to move out Adjustments to your account will NOT be made beyond 45 days after show closing Monday September 21 2015 at 5 00PM Final clean up Exhibitor Move Out ends 29 TEAMWORK von specialists TEAMWORK LIMITS OF LIABILITY 7500 Exchange Drive Orlando FL 32809 P 407 438 7480 F 407 438 7481 Teamwork Event Specialists shall not be responsible for damage to uncrated materials material improperly packed or concealed damage
33. lopes received without documentation will be delivered without guarantee of piece count or condition Maximum weight is 25 lbs per shipment per delivery and includes UPS Federal Express and Airborne All shipments received via air carrier that do not fall into the small package category may be subject to a special handling fee Special Handling Uncrated Materials Crated shipments requiring special handling include shipments that are loaded and or packed in such a manner as to require additional handling such as ground loading side door unloading constricted space unloading designated piece unloading or stacked shipments Also included are shipments mixed on truck multi shipment delivery areas and shipments without delivery receipts Rates are based on incoming weight only All weights are rounded off to the next cwt Each shipment received is considered separately Freight handling charges are the responsibility of the Exhibitor Exhibitors are urged to carry all risk floater insurance covering their materials against damage loss and all other hazards from the time shipment is made prior to the show until shipments are received back after the show This can generally be done by adding riders to existing insurance policies often at no additional cost Empty container labels will be available at the Service Desk Affixing the labels is the sole responsibility of the Exhibitor or his representative Teamwork assumes no responsibility for
34. ment Policy form International exhibitors must prepay balances prior to show closing in U S funds drawn on U S Banks Please complete the information requested below and return this form with your orders Your preferred method of payment will be used if other than the credit card on file to complete this order at the close of the show Any show site balances or charges for outbound labor freight or miscellaneous items not paid before the show closing will be charged to your credit card IMPORTANT TO OBTAIN THE DISCOUNT PRICING FULL PAYMENT MUST BE INCLUDED WITH YOUR ORDER Please print or type information below CHARGE TO check one VISA MASTERCARD JAMERICAN EXPRESS Account Number Expiration Date Card Holders Name Card Holders Signature Please print or type information below Card Holders Name Email Card Billing Address City Country State ZIP Telephone Fax Exhibiting Company Name Booth No PICS AICS 2015 ARIA HOTEL amp CASINO SEPTEMBER 18 21 2015 TEAMWORK event specialists TEAMWORK Third Party Agreement 7500 Exchange Drive Orlando EL 32809 Discount Deadline Friday September11 2015 P 407 438 7480 F 407 438 7481 BOOTH NUMBER Teamwork will present show site invoices to third parties for payment of services rendered to exhibitors provided the following conditions are met 1 The payment record of the third party is acce
35. ment hook ups requiring wiring connections All outlets over 20 amps and or with a voltage over Electricity will be turned on within 30 minutes 150 volts will require electrical labor of show opening and off within 30 minutes after show closing Labor is required to inspect equipment pre wired to plug into our system Exhibitors are not permitted to use power unless ordered Exhibitors found using outlets wthout an order will be subject to the regular rate for outlets used Installation and or repair of electrical fixtures Installation of electrical motors and electrical apparatus to be energized LABOR Labor before 8 00 a m and after 5 00 p m and Saturdays Sundays and holidays will be at the overtime rate Starting Time can only be guaranteed when labor is requested for the start of the working day at 8 a m The minimum charge per booth is one hour for installation and one half 1 2 hour for dismantle Time will commence per exhibitor s request All labor requests require a credit card on file ST 80 00 OT 135 00 LABOR REQUEST Date Time This labor order will not be processed until we receive a complete electrical order and floor plan Please indicate neighboring booth and aisle numbers PICS AICS 2015 ARIA HOTEL amp CASINO SEPTEMBER 18 21 2015 TEAMWORK event specialists TEAMWORK ORDER RECAP amp CONFIRMATION 7500 Exchange Drive Orlando FL 32809 P 407 438 7480 F 407 438 74
36. nd an exhibitor may be fined for aisle encroachment The booth sizes stated are outside measurements Allow a six inch leeway when installing hard wall displays Any person involved in moving equipment supplies or goods into or out of the facility is prohibited from consuming alcohol or being under the influence of alcohol Booth construction must conform to applicable building codes including electrical plumbing etc All work carried out on booths on site must conform to facility regulations Please contact the event s On Site Safety Representative through your Show Manager for further information In the event of an emergency evacuation security staff will help direct you to the nearest emergency exit so be sure to familiarize yourself with the layout of the facility Use extreme caution if you are in show areas where forklifts and vehicle traffic are operating during move in and move out EXHIBITOR SECURITY gt assume the exhibit hall is secure Each exhibitor must take responsibility for the security of all the items in his or her booth Teamwork Event Specialist Show Management facility personnel and the security contractor try to guard against theft and damage but the ultimate burden falls on the exhibitor Move in and move out are particularly vulnerable times Be sure to carefully safeguard your exhibit materials gt not list the contents of crates and cartons on your shipping labels A label tha
37. olor pattern PICS AICS 2015 ARIA HOTEL amp CASINO SEPTEMBER 18 21 2015 TEAMWORK event specialists TEAMWORK GENERAL INFORMATION 7500 Exchange Drive Orlando FL 32809 P 407 438 7480 F 407 438 7481 ADVANCE SHIPPING Advance shipping begins Monday August 17 2015 at 8 00 AM and ends on Tuesday September 15 2015 at 3 30PM Advance shipping address YRC Exhibitor Name amp Exhibitor Booth C O Teamwork PICS AICS 2015 5049 W Post Road Las Vegas NV 89118 Contact Exhibitor Services Phone 407 438 7480 DIRECT SHIPPING Direct Shipping will be on Thursday September 17 2015 from 10 00 AM 4 00 PM amp Friday September 18 2015 from 8 00 AM 4 00 PM Teamwork and Aria Casino amp Resort strongly advise all exhibitors to utilize the advanced shipping if possible Direct shipping address Aria Resort amp Casino Exhibitor Name amp Exhibitor Booth Attn Teamwork PICS AICS 2015 3730 South Las Vegas Blvd Las Vegas NV 89109 ADVANCE ORDER DISCOUNT DEADLINE Discount prices apply to those orders received with payment in full no later than Friday September 11 2015 For additional information please contact our Exhibitor Service Department at 407 438 7480 PICS AICS 2015 ARIA HOTEL amp CASINO SEPTEMBER 18 21 2015 TEAMWORK TEAMWORK 7500 Exchange Drive ORDERING PROCEDURES amp HELPFUL HINTS Orlando FL 32809 P 407 438 74
38. onday August 17 at 8 00AM and no later than Tuesday September 15 at 4 00 PM If freight arrives to warehouse after advanced cutoff date shipment will be asessed a late fee of 30 Grated Materials idi Weight cwt x 115 00 per 100 lbs Uncrated Special Handling Weight cwt x 149 50 per 100 Ibs Direct Shipments to Exhibit Site 200 Lb Minimum charge per shipment e Shipments must arrive on Thursday September 17 from 10 00 AM 4 00 PM and Friday September 18 from 8 00 AM to 4 00 PM Crated Materials Weight cwt x 105 00 per 100 Ibs Uncrated Special Weight cwt x 136 50 per 100 lbs Total Estimated Material Handling All freight handled on Overtime is subject to a surcharge of 30 on each occurance SMALL PACKAGES 25lb maximum Rate 30 00 First Small Package received Rate 15 00 Each additional small package received on the same shipment 15 PICS AICS 2015 ARIA HOTEL amp CASINO SEPTEMBER 18 21 2015 FREIGHT RATES AND SHIPPING INSTRUCTIONS TEAMWORK event specialists TEAMWORK 7500 Exchange Drive Discount Deadline Friday September11 2015 Orlando FL 32809 P 407 438 7480 F 407 438 7481 BOOTH NUMBER Small Package Cartons and enve
39. ore show opening 0 37 0 39 received by the deadline date in order to qualify for discount rates Shampoo available upon request All orders placed at the service desk will be charged at standard rates All balances must be settled at the service desk prior to Show closing All charges BOOTH SIZE are payable in U S funds only Check Cash Traveler s Checks Visa ftX ft X Total Square Footage MasterCard and American Express are accepted Total Sq Ft X Rate X of Days TOTAL Carry this Total to Order Recap Page CANCELLATION POLICY Items cancelled prior to move in will be refunded 100 Items cancelled after move in begins will be charged 100 of the original price to cover labor involved Please print or type information below Contact Name Email Telephone Fax Exhibiting Company Name Booth No Please Note A credit card must be on file to ensure payment for your order No goods or services will be rendered without a credit card accompanying this order Your preferred method of payment will be used if other than the credit card on file to complete this order at the close of the show Please visit the Teamwork Service Desk to finalize your invoice No adjustment will be made after the close of the show 11 PICS AICS 2015 ARIA HOTEL amp CASINO SEPTEMBER 18 21 2015 TEAMWORK event specialists SPECIAL SIGNS TEAMWORK 7500 Exchange Drive Orlando FL 32809 P
40. ork Event Specialists does not signify that Teamwork Event Specialists has assumed responsibility for your shipments Whenever possible a member of your staff should remain with your shipment until it is actually picked up for removal from the loading dock at which time the trucker assumes responsibility for your merchandise In every case be sure to turn in your Bills of Lading to the Exhibitor Service Desk Do not leave Bills of Lading in your booth The information below is an outline of the most commonly asked questions regarding freight handling often referred to as drayage This can be the most costly part of exhibiting at conventions We will try to explain what drayage is and how rates are established which will help you save money by avoiding unnecessary surcharges What is Freight Handling Drayage The term drayage is the moving of exhibit materials from one location to another Whether you ship to Teamwork s warehouse or directly to show site your materials still need to get to your booth location Drayage services include the accepting of your material either at our warehouse or on show site delivery to your booth storage of empty containers during the show returning empty containers at the close of the show picking up your packaged materials returning them to the dock and loading on the carrier of your choice Can carry my own materials to my booth Any exhibitor may bring in his own materials providing that they can be
41. ptable to Teamwork 2 This completed form is to be signed by BOTH PARTIES and returned to Teamwork at least 14 days prior to show opening This form is to be accompanied by a completed credit card authorization form from EACH PARTY 3 Teamwork s prepayment policy is adhered to i e order must be received with payment deadline dates 4 f there is any doubt which party is to be invoiced for a service the exhibiting firm accepts responsibility for payment upon presentation of invoices at show site 5 The exhibiting firm is ultimately responsible for payment of all charges by show conclusion Please indicate below which items services are to be invoiced to the third party JALL SERVICES LABOR I amp D Forklift SIGN HANGING BOOTH CLEANING IMATERIAL HANDLING Round Trip FURNITURE CARPET We understand and agree that we the exhibiting firm are ultimately responsible for payment of charges incurred In the event the named third party does not make payment upon presentation of invoice at show site such charges will be presented to the exhibiting firm for payment before the close of the show Please print or type information below Exhibitor 3 Party CHARGE TO check one CHARGE TO check one jVISA VISA IMASTERCARD IMASTERCARD JAMERICAN EXPRESS LJAMERICAN EXPRESS Account Number Account Number Expiration Date Expiration Date Card Holders Name Card Holders Name Card Holders Signatu
42. r any loss damage or delay due to fire Acts of God strikes lockouts or work stoppages of any kind or to any causes beyond its control Teamwork Event Specialists shall be limited to the physical loss or damage to the specific article which is lost or damaged and in any event Teamwork Event Specialists maximum liability shall be limited to 30 per pound per article with a maximum liability of 50 00 per item or 1 000 00 per shipment whichever is less Teamwork Event Specialists shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs which may result from any loss or damage to any exhibitor s materials which may make it impossible or impractical to exhibit same The consignment or delivery of a shipment to Teamwork Event Specialists by an exhibitor or by any shipper to or on behalf of the exhibitor shall be construed as an acceptance by such exhibitor and or other shipper of the terms and conditions set forth Surcharges Inbound Overtime Additional 3096 to the above rate for shipments received before 8 00 AM and or after 4 30 PM Monday Friday Saturday Sunday and union observed holidays Applied to each occurrence Outbound Overtime Additional 3096 to the above rate for shipments received before 8 00 AM and or after 4 30 PM Monday Friday Saturday Sunday and union observed holidays Applied to each occurrence Off Target Additional 309
43. r customers a free inbound guarantee Be confident your booth will arrive on time with YRC Gain the on site advantage Move in set up and move out It s simple when you work with the exhibit experts YRC professionals are at the big trade shows ensuring your materials arrive on time and depart quickly so you don t miss the next tradeshow deadline Secure success YRC guarantees safe delivery with our patented Sealed Exhibit protection and security solution Pay for only the space your shipment occupies Your exhibit is sealed behind a locked partition and is protected from pickup through delivery to the show site Subject to applicable tariffs and Rules and Conditions publications yrc com 800 610 6500 Copyright 2009 YRC Inc Printed in U S A YRC 014 2 09
44. ration of material handling equipment It also has the responsibility for the unloading uncrating un skidding leveling painting and assembly of machinery and equipment as well as the reverse process Teamwork Event Specialists has the responsibility to manage docks and schedule vehicles for the smooth and efficient move in move out of the trade show Teamwork Event Specialists will not be responsible for any material it does not handle Exhibitors may hand carry material provided they do not use material handling equipment to assist them When exhibitors choose to hand carry material they may not be permitted access to the loading dock freight door areas TIPPING Teamwork Event Specialists company policies prohibit the solicitation and or acceptance of any tips by our employees Our employees receive excellent hourly wages denoting a professional status and tipping of any form is not allowed Should you as an exhibitor be solicited in any way for a gratuity you should report such activity immediately to our Teamwork Service Desk 28 PICS AICS 2015 ARIA HOTEL amp CASINO SEPTEMBER 18 21 2015 TEAMWORK event specialists TEAMWORK MOVE OUT INFORMATION 7500 Exchange Drive Orlando FL 32809 P 407 438 7480 F 407 438 7481 Monday September 21 2015 from 2 00PM 4 30PM Exhibitor Move Out officially begins Exhibitors may begin to dismantle their booths at this time Immediately after
45. re Card Holders Signature Please print or type information below Card Holders Name Card Holders Name Card Billing Address Card Billing Address City State ZIP City State ZIP Telephone Fax Telephone Booth No Exhibiting Company Name Booth No Exhibiting Company Name Email Email TEAMWORK event specialists TEAMWORK 7500 Exchange Drive Orlando FL 32809 P 407 438 7480 F 407 438 7481 ABLES DRAPED DISPLAY TABLES QTY Draping includes white vinyl top amp 3 sides choose table size amp color 30 High Circle color Blue Black Burgundy Hunter Green Gray Red White 2 x 4 x 30 2 x 6 x 30 2 x 8 x 30 4th side of table draped 42 High 2 x4 x42 2 x6 x42 2 x8 x42 4th side of table draped UNDRAPED DISPLAY TABLES 30 High 2 x 4 x 30 2 x6 x 30 2 x8 x30 42 High 2 x4 x42 2 x 6 x 42 2 x 8 x 42 RISERS white vinyl 4 One Step 6 One Step 2 2 78 00 110 00 128 00 41 00 97 25 121 00 134 00 48 00 69 00 79 00 89 00 72 00 93 00 100 00 29 50 35 75 DISC STANDARD TOTAL RATE RATE 90 00 155 00 169 50 53 00 114 75 160 00 180 00 62 00 86 25 99 50 111 50 90 50 112 80 121 00 36 75 44 75 Please print or type information below EATING QTY DISC STD TOTAL RATE RATE Uphol
46. removal of containers with old empty labels mislabeled or valuables stored inside containers while containers are in storage Outbound shipping labels and Bills of Lading will be available at the Service Desk The Exhibitor or his representative must pack and label their exhibit material and turn in a Bill of Lading for each shipment at the Service Desk before leaving the Show Teamwork will route all shipments unless a designated carrier has been assigned If the designated carrier fails to pick up by the removal date of the Show Teamwork reserves the right to route exhibit material by an alternate carrier As a result of re routing or handling no liability will be assumed by Teamwork LIMITS OF LIABILITY AND RESPONSIBILITY Teamwork Event Specialists shall not be responsible for damage to uncrated materials material improperly packed or concealed damage Teamwork Event Specialists shall not be responsible for loss theft or disappearance of exhibitor s materials after same has been delivered to exhibitor s booth Teamwork Event Specialists shall not be responsible for loss theft or disappearance of materials before they are picked up from exhibitor s booth for reloading after the Show Bill of lading covering outgoing shipments which are furnished by Teamwork Event Specialists to exhibitor will be checked at time of actual pick up from booth and corrections made where discrepancies occur Teamwork Event Specialists shall not be responsible fo
47. shipments ALL SHIPMENTS MUST BE SENT PREPAID and all shipments must have a Bill of Lading showing number of pieces weight and description of merchandise For trucks without a Bill of Lading or documented weight estimated weights will prevail Estimated weights will be binding on both parties WHERE TO SHIP Advance Shipments Direct Shipments YRC Aria Resort amp Casino Exhibitor Name amp Exhibitor Booth Exhibitor Name amp Exhibitor Booth C O Teamwork PICS AICS 2015 Attn Teamwork PICS AICS 2015 5049 W Post Road 3730 South Las Vegas Blvd Las Vegas NV 89118 Las Vegas NV 89109 Rates quoted below are based upon straight time move in and move out All charges are based upon inbound weight certificates and are quoted on a round trip basis whether services are utilized completely or not All charges are per cwt 100 Ibs rounded up to the next 100 Ibs Teamwork will receive advance crated shipments at the warehouse and will provide up to 30 days storage prior to the show Teamwork will receive direct shipments on scheduled move in day s The rates listed below include receiving shipments delivery to booth storage of empty packing materials and return outbound shipments to the loading dock Partial service will not be discounted All shipments must be accompanied by certified weight tickets Advance Shipments to Warehouse 200 Lb Minimum charge per shipment e Shipments must arrive on or after M
48. stered Arm Chair 50 00 80 00 Side chair J 45 00 62 00 Padded Stool 75 00 96 25 ACCESSORIES QTY DISC STD TOTAL RATE RATE PICS AICS 2015 ARIA HOTEL amp CASINO SEPTEMBER 18 21 2015 STANDARD FURNISHINGS Discount Deadline Friday September11 2015 BOOTH NUMBER RENTAL PRICE INCLUDES DELIVERY amp REMOVAL FROM BOOTH FOR WHOLE SHOW Cocktail Table 42 H Round Pedestal 30 H 149 00 193 00 90 00 124 75 Wastebasket 17 00 22 00 Easel 28 00 39 00 8 Stanchion 19 00 23 50 Crossbar 19 00 23 50 75 00 90 00 145 00 196 25 75 00 98 00 Sub Total _ TOTAL Carry this Total to Order Recap Page Chrome Sign Frame 22 x 28 5 Pocket Literature Stand Bag Rack NN ana em lt 2 2 we wr Sr ES wa PAYMENT POLICY Payment in full for rental charges including applicable tax must accompany advance order and must be received by deadline date In order to qualify for discount rates All orders placed at the Service Desk will be charged at standard rates CANCELLATION POLICY Items cancelled prior to move in will be refunded 100 Items cancelled after move in begins will be charged 100 of original price to cover labor involved Contact Name Email Telephone Fax Exhibiting Company Name Booth No PICS AICS 2015 ARIA HOTEL amp CASINO SEPTEMBER 18 21 2015
49. t reads 27 color monitor is an open invitation for thieves gt Never display one of a kind items or irreplaceable samples unless someone is present at all times to keep an eye on them For example plasma screens are a high theft item Teamwork strongly recommends that you insure plasma screens as NO liability for theft is assumed by show management the facility or Teamwork Event Specialists We also recommend that the shipping containers are not marked PLASMA SCREEN gt not leave your booth unattended during the hectic and heavily populated move in and move out times gt Consider covering your exhibit with some sort of cloth at the close of each day The psychological deterrent makes it more difficult for people to handle merchandise Criminals often look for the easy mark first gt Business tools such as laptop computers recorders calculators and give away items are the things most often stolen They should be guarded and stored safely at night gt Thieves will also take personal items such as purses suit coats and toolboxes Do not leave personal items unprotected in your booth gt Never store items in containers marked Empty Show management provides a 24 hour security system to prevent entry to the exhibit area by anyone not authorized This security service does not guarantee exhibitors against loss Nor does it imply an assumption of liability for an exhibitor s property by Teamwork Event Sp
50. the close of the show we will begin removing aisle carpet and returning empty containers You can help us with this process by keeping the aisles clear during this time If you have ordered labor to dismantle your booth be sure to confirm the start time of your workers by checking with the Teamwork Service Center Monday September 21 2015 at 4 30PM Deadline for driver check in Exhibitors who wish to ship materials by any carrier other than the official carriers should advise their carrier s to be checked in with the Teamwork Dock Supervisor by 4 30PM Drivers are placed in line for loading on a first come first serve basis provided the exhibitor is completely packed and a Bill of Lading has been turned in to the Teamwork Service Center Drivers whose Bills of Lading have not been turned in will be placed in a holding queue until the booth is packed and the Bill of Lading is turned in Should your carrier fail to check in at the loading dock by 5 00PM Teamwork Event Specialists reserves the right to re route the shipment via the official show carrier as necessary Neither Teamwork nor Show Management assumes any liability as a result of such re routing Monday September 21 2015 at 4 30PM Exhibits packed and Bills of Lading turned in to TEAMWORK All Bills of Lading must be turned in to the Teamwork Service Center to be validated Do not leave Bill of Lading in your booth and do not turn in your Bill of Lading until your shipment is pac
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