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exhibitor service manual - Shepard Exposition Services

1. Return to Warehouse Service Fee At the customer s request each shipment returned to the Shepard warehouse will incur the following charge 20 00 per cwt 400 00 min 35005 _ storage per Month Service Fee Monthly storage is 10 00 per cwt per month 100 00 min Storage fee will automatically be charged for shipments that are returned to Warehouse and stored in excess of three 3 business days Monthly storage is charged the current year 35006 Special instructions or remarks Where will your shipments be going AFTER they have been stored Shippea to another destination as arranged via Shepard Logistics Services Transport to another SES show Delivery Date Pick up arranged with another carrier Please complete the following Company Name Booth Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change 41 gt Shepard MATERIAL HANDLING INFORMATION Shepard Exposition Services Fire Rescue
2. raros e CS1 CS2 Please choose metal color Black 06 White 03 Silver 15 C51 3 Wx1 9 Dx 613 H noo 160885 reso CS2 23 Wx1 6 Dx6 3 H Tams sms 120 80 sse 52 54190 70445 tem includes graphics A Shepard Representative will contact you with art requirements PRODUCT DISPLAY AND TRAFFIC BUILDERS Gode a Description Discount Regular Amount Please choose metal color Black 06 0 White 03 Silver 15 Gondola p Item includes graphics A Shepard Representative will contact you with art requirements Qty Description Discount Regular Amount 66430 Phone Station 164285 2135 70 GL1 GL2 GL1 5 4 Wx1 3 Dx8 H GL2 4 3 Wx1 3 Dx7 H Please note that electrical services must be ordered Please fax completed form to the Exhibit Solutions Department at 404 720 8757 separately You may find the forms in the Utilities section of the service manual Please complete the following Company Name Booth Subtotal NN Contact Name Phone 6 500 Tax Authorized Signature Amount Due Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your
3. Supervisory fee is 3096 of total cost or 60 whichever is greater 08062 17800 23140 Dismantle 68063 68064 68065 Sup install 68069 Sup dismantle 68073 Please note when ordering dismantle labor due to show break down and returning empties to your booth labor ordered through Shepard at the close of the event may not be available until one hour after show close Labor Hours ST Straight time OT Overtime DT Double time Monday Friday 8 00 AM 4 30 PM All other hours and holidays Monday Friday 4 30 PM Midnight Saturday Sunday 8 00 AM 5 00 PM If you are shipping carpet to the show and require Shepard to install it for you please complete the following Exhibitor Owned Carpet Installation Dismantling Please note Requested times are not guaranteed and are based on availability Minimum one hour will be charged Additional time will be billed in in half hour increments eso sarr 100 13 Boothsize tx 680797 MINIMUM 178 00 23140 Carpet install date time Hours are based on estimates you will be invoiced for actual time incurred Subtotal S 6 500 Tax Amount Due SHEPARD SUPERVISION INFORMATION Please complete this section if you have chosen Shepard to supervise your installation and or dismantling Inbound Freight Information Carrier Company Name of pieces Weight of Shipment Is shipment Crated Uncrated
4. 20 x 20 10763 50 13992 55 Description Discount Regular M 20 x 20 7925 35 10302 95 66495 The Garfield Description Discount Regular M 20 x 20 7761 05 10089 35 66496 All Exhibit Booth Rentals include installation dismantling and graphic panels as shown for print ready graphics If graphics submitted are not print ready additional fees may apply Please contact the Exhibit Solutions Department with any questions at 404 720 8652 Please Note Carpet is not included to order please refer to the Carpet amp Cleaning form Please fax completed form to Exhibit Solutions Department at 404 720 8757 Please complete the following Company Name Booth Subtotal 6 500 Tax Authorized Signature Amount Due 1 Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change 27 EXHIBIT RENTAL ACCESSORIES Fire Rescue East January 22 24 2015 1531 Carroll Drive NW Atlanta
5. January 22 24 2015 1531 Carroll Drive NW Atlanta GA 30318 Exhibit Solutions Sales Phone 404 720 8652 Ocean Center Daytona Beach Florida Exhibit Solutions Sales Fax 404 720 8757 Event Code F111040115 Exhibit Solutions Email ESSRentals shepardes com Discount Deadline December 23 2014 Let our Exhibit Solutions team make Exhibiting EZ with a Turnkey Rental Booth Custom Design for Rentals Onsite Logistics Management Freight Management Graphic Development Printing Installation Dismantle Custom Furniture Rental lt E Shepard Please visit us online for additional options and information http www shepardes com shep gallery html The Monroe Description Discount Regular a 20 x 20 7421 15 9647 50 Description Discount Regular uu 20 x 20 11046 75 14360 80 Description Discount Regular BEL 20 x 20 10378 30 13491 80 Description Discount Regular NE 20 x 20 10650 20 13845 25 All Exhibit Booth Rentals include installation dismantling and graphic panels as Shown for print ready graphics If graphics submitted are not print ready additional fees may apply Please contact the Exhibit Solutions Department with any questions at 404 720 8652 Please Note Carpet is not included to order please refer to the Carpet amp Cleaning form Please fax completed form to Exhibit Solutions Department at 404 720 8757 Please
6. Overtime Monday Friday 4 30 PM Midnight Saturday Sunday 8 00 AM 5 00 PM 6 500 Tax DT Doubletime All other hours and holidays Estimated Amount Due Please Note Shepard Certified Riggers are required to assemble all hanging signs to ensure structural integrity Any signs that are not assembled by approved Shepard Certified Riggers are subject to an inspection fee OVERHEAD RIGGING CREW RIGGING REMOVAL Code EstHours item Discount Regular Amount Code Est Hours Discount Regular e9001 ST 542 30 705600 soos ST 542 30 705 00 2 83225 soos 6420 832 25 e905 DT 7310 95955 DT 73810 95955 ST Straight time Monday Friday 8 00 AM 4 30 PM Total Estimated Install Removal OT Overtime Monday Friday 4 30 PM Midnight Saturday Sunday 8 00 AM 5 00 PM 6 500 Tax DT Doubletime X All other hours and holidays Estimated Amount Due Rates are per lift and crew up to 3 riggers per hour One hour minimum per lift crew lift crew thereafter is charged in 1 2 increments Straight time cannot be guaranteed Must order by discount deadline date to receive advance pricing Other charges will apply for additional supplies required to ensure structural integrity of overhead sign REQUESTED DATE TIME amp SUPERVISION Please indicate below who will be present to supervise sign asse
7. There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change 24 INLINE BOOTH RENTALS Fire Rescue East Shepard Exposition Services 22 24 2015 1531 Carroll Drive NW Atlanta 30318 Exhibit Solutions Sales Phone 404 720 8652 Ocean Center Daytona Beach Florida lt Shepard Exhibit Solutions Sales Fax 404 720 8757 Event Code F111040115 Exhibit Solutions Email ESSRentals shepardes com Discount Deadline December 23 2014 EXHIBIT SOLUTIONS INLINE BOOTH RENTALS Let our Exhibit Solutions team make Exhibiting EZ with a Turnkey Rental Booth Custom Design for Rentals Onsite Logistics Management Freight Management Graphic Development Printing Installation Dismantle Custom Furniture Rental Please visit us online for additional options and information http z www shepardes com shep gallery html The Jackson The Lincoln The Roosevelt Discount a Description Discount 1 exi at4a t0 408735 oeo 499520 6400 75 _ 10 x 10 3002 45 10 x 20 4135 45 Description Discount Regular 10 x 10 3166 75 10 x 20 4786 95 66490 66491 66482 66483 66488 66489
8. vm o L ww mem aea o p v ss wos f s2 sess oas 4280 s2 wn n 42 wr ses sus av Discount Regular Amount esas ema sorso BAR STOOLS 08 T BSC amem wes ass mem sem O Le sats BSD BsLeom 23130 30070 BSN 29 H 32870 42730 BCE 82H 26955 35040 8003 348 45 45300 Bei BCE Floor orders are subject to availability Substitutions may be provided without prior notification Subtotal EN Please complete the following 6 500 S Company Name Booth Amount Due Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change 22 EXECUTIVE FURNITURE Fire Rescue East Shepard Exposition Services January 22 2
9. GA 30318 Exhibit Solutions Sales Phone 404 720 8652 Ocean Center Daytona Beach Florida Exhibit Solutions Sales Fax 404 720 8757 Event Code F111040115 Exhibit Solutions Email ESSRentals shepardes com Discount Deadline December 23 2014 SHOWCASES AND LOCKING CABINETS SSS EINES arm T Quarterview Showcase Square Showcase LC3 46 WX1 9 Dx3 3 H 1 9 Wx1 9 Dx7H 3 9O Wx2 3 Dx3 6 H CC Showcases Sete aw Besson psum Regular Anount _ 96270 Quarterview 967 00 1257 10 Lem Swwe 136600 LC1 1 meter wide Please choose metal color Black 06 O White 03 Silver 15 Please choose metal color O Black 06 0 White 03 LJ Silver 15 3 6 Wx 1 9 Dx3 6 H 282 LCt 71670 93170 Please choose metal color Black 06 O White 03 Silver 15 66283 D LC2 869 75 1130 70 LC2 1 5 meters wide Please choose metal color Black 06 O White 03 O Silver 15 5 Wx1 9 Dx3 6 H wx Please choose panel color Black 06 White 03 Shepard Exposition Services Locking Cabinets coas d Description Discount Regular Amount RECEPTION COUNTERS AND COMPUTER STANDS a RC1 RC2 RC3 7 9 Wx 3 5 Dx3 9 H 4 9 W x 2 3 D x 3 3 H 5 3 W x 3 3 D x 3 6 H Code Qty Description Discount Regular Amount Pen Re meas 250260 Please choose metal color Chrome CH L1 Wood W Pens
10. Tracking Pro Estimated arrival date Shipment to arrive at Warehouse Showsite Set up Information for Installation Please check all that apply and provide information where requested pooth size x Forklift required Yes o No Carpet is o owned o rented from Shepard Carpet padding Yes o No Drawings are Faxed to Shepard Shipped w exhibit crates On site Exhibitor Contact Information Name Phone Hotel Arrival date time Departure date time Please complete the following Company Name Contact Name Authorized Signature Outbound Freight Information Carrier Company Name Deliver Shipment To Address City ST Zip Type of Service air van line ground etc If for any reason your shipment is not picked up by your carrier please choose one of the following options Force freight through preferred carrier Send shipment back to Shepard warehouse 400 min fee Services You Have Ordered please check all that apply Electrical Furniture A V Equipment Booth Cleaning Telephone Internet Electrical Information Electrical should go under the carpet diagram is attached ri Electrical drawings are attached O Electrical drawings are with exhibit in crate number ri Electrical drawings were sent to the official contractor Booth Phone Signature also indicates you read and accept the Payment Policy and Terms and Co
11. a result of the use of our internet services Ocean Center is not responsible for operating system crashes data loss or any other computer issues arising from connecting to our high speed internet system 9 PC Support and Networking services are also available at the rate of 100 with a 2 hour minimum pou mA m Authorized Signature Date MAIL TO OCEAN CENTER 101 N ATLANTIC AVENUE DAYTONA BEACH FL 32118 PHONE NUMBER 386 254 4500 FAX NUMBER 386 254 4512 F FIRE RESCUE EAST FRE2015 FRE15 EXHIBITOR SERVICE MANUAL REV 12 01 2014 SES YI ELECTRICAL ORDER FORM OCEAN CENTER MAIL TO EDLEN ELECTRICAL EXHIBITION SERVICES OF ORLANDO 2456 Commerce Park Dr Ste 300 Orlando FL 32819 Tel 407 854 9991 Fax 407 854 9992 Email support edlenelectrical com ELECTRICAL OUTLETS Approximately 120V A C 60 Cycle SEE REVERSE SIDE FOR 120 VOLTS QUANTITY a PRICE COST TERMS AND CONDITIONS nA a SPECIAL REQUIREMENTS 500 1000 WATTS 10 AMPS 90 00 135 00 Dedicated Circuit 1001 1500 WATTS 15 AMPS 130 00 150 00 or 24 oe HELM 1501 2000 WATTS 20 AMPS ER E Ls p If yes double electrical outlet or electrical service connection charge ELECTRICAL SERVICE CONNECTIONS Approximately 208V A C 60 Cycle z Rental Rates quoted cover 208 VOLTS SINGLE PHASE Labor of 1 1 2 Hrs Hook up amp 1 Hr Dismantle will be charged for 208 Volt Services any portion of a 7 seven day 20 AMPS 15 00 325 00 consecutive pe
12. x 10 2522 65 3279 45 10 x 20 4747 25 6171 45 10 x 20 3559 90 462785 10x20 4789 80 6226 75 66470 66471 66474 66475 66477 66478 The Madison The Grant The Harrison Company Name m j E ET r x Qu Description Discount Regular 10x10 3059 10 3976 85 10x20 362560 471330 Qu Description Discount Regular Qu Description Discount Regular J 10x10 296845 3859 00 10x20 436205 5670 65 D Subtotal C600 66484 66485 66486 66487 66492 66493 All Exhibit Booth Rentals include installation dismantling and graphic panels as shown not all booths have graphic panels Prices quoted are for print ready graphics If graphics submitted are not print ready additional fees may apply Please contact the Exhibit Solutions Department with any questions you may have at 404 720 8652 Please Note Carpet is not included To order please refer to the Carpet amp Cleaning form Please fax completed form to Exhibit Solutions Department at 404 720 8757 Please complete the following Company Name Booth Subtotal Contact Name Phone 6 500 Authorized Signature Amount Due Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order
13. ANCILLARY FORMS TO SHEPARD ONLINE ORDERING INSTRUCTIONS Fire Rescue East lt Shepard Shepard Exposition Services January 22 24 2015 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Ocean Center Daytona Beach Florida Customer Service Fax 407 888 2301 Event Code F111040115 Customer Service Email orlando shepardes com ATTENTION EXHIBITORS ORDER NOW Follow these simple steps to order Shepard Services Online GO TO www shepardes com intro asp Click on Fire Rescue East LOG IN from the Show Information page ENTER your email address and password then click a NEW users User name Your Email Address provided by Show Management Password FRE15 OO N P b Previous users User name Your Email Address Password Your pre existing password 5 Don t remember your password Click the link Forgot your password and follow the prompts to have your password sent to the registered email address 6 Once logged in you will be prompted to review your profile information a If your information is correct click proceed to ordering OR b If your information is not correct please click here as indicated update your profile and submit changes 1 Welcome to Shepard Online Ordering Some helpful tips Use the or continue gt buttons to scroll through all your options Use the button to add an item to your cart BEFORE proc
14. Card Visa AMX U Check Credit Card EXP DATE ALL ORDERS MUST BE PAID Cardholders Name Print 0 00 0o IN ADVANCE ON U S BANKS Authorized Signature SHOW NAME FACILITY OCEAN CENTER FIRM NAME SHOW DATES BOOTH ADDRESS TELEPHONEZ CITY STATE ZIP SIGNATURE PRINT NAME 09 14 WHITE EDLEN YELLOW CUSTOMER REGULATION AND GENERAL INFORMATION 1 Calculate your lighting needs by adding wattage in each location EXAMPLES OF HOW TO READ METAL PLATES ON EQUIPMENT 2 For other equipment read the ratings from the metal plate vi20PH1 120V Single Phase 230 Volts attached to the unit See example If the rating is in watts order Hz60 60 Cycle 30 Amps in wattage If the rating is in amps order in amperage W1000 Qj 1000 Waits 3 Phase 3 Separate locations require separate outlets 500 watt min POWER LOCATIONS X Indicate location of outlet One drop within booth wh WHERE WILL MY OUTLET BE LOCATED Sin ceing or one io alon al Your outlet will be located as depicted below unless Slee inet id floorplan is received indicating otherwise Please see Regulation 4 below INLINE BOOTHS PENINSULA BACK TO BACK PENINSULA BOOTHS ISLAND BOOTHS 1 Orders must be received with payment a minimum of ten 10 business days prior to scheduled event set up for discount rates Orders received less than ten 10 business days prior to scheduled event set up or without payment will be charged at the floor order rates 2 Edle
15. Customer Service Email ESSRentals Shepardes com Ocean Center Daytona Beach Event Code F111040115 Florida Company Name Booth Subtotal s Contact Name Phone 6 500 Tax s Authorized Signature Amount Due s Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must meet discount criteria above to receive discounted pricing Payment Authorization must be completed and returned with order Cancellations will only be accepted in writing 7 days prior to move in if graphics have not been produced Cancellations will not be accepted once graphic artwork has been submitted and approved for production 30 TA HANGING SIGNS 101 Shepard Fire Rescue East GUIDELINES AND SERVICE CONTRACTOR RESPONSIBILITIES Shepard Exposition Services certified riggers ONLY will be allowed in aerial lifts Shepard Exposition Services employees are ONLY personnel allowed to operate mechanized equipment Shepard Exposition Services certified riggers must assemble and disassemble ALL overhead rigging including Overhead Truss Attachment and removal of light fixtures for truss or signs Assembly of hanging sign frame and graphics Additional installation required for chain motors span sets and other packages Shepard Exposition Services certified riggers must install and remove ALL hanging materials that will be flown overhead Exhibitors are REQUIRED to include hanging setu
16. Description Discount Regular Amount uw E 1 6 L x 24 W x 30 H Skirted Table Red a 2 Upholstered Side Chairs 214 00 511 50 ee 1 Wastebasket 50255 10 X 10 Carpet Please select your carpet color Rea 01 Blue 05 10 To qualify for the discounted rate listed above order must be received with payment by January 6 2015 No substitutions will be accepted Orders received after the discount deadline will no longer be package orders and will be placed for each individual item at the regular kit rates Please complete the following Company Name Booth Total S Contact Name Phone 6 50096 Tax S Authorized Signature Amount Due Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change CARPETING amp CLEANING Fire Rescue East Shepard Exposition Services January 22 24 2015 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Ocean Center Daytona Beach Florida Customer Service Fax 407
17. Fire Rescue East insurance Exhibitors January 22 24 2015 Ocean Center Daytona Beach Florida INSURANCE 4 EXHIBITORS EXHIBITOR GENERAL LIABILITY INSURANCE PROGRAM 1 000 000 Per Occurrence 2 000 000 Aggregate Premium Rates and Benefits Please check all plan numbers that apply 1 Day 89 00 Six Months 500 00 2 5 Days 109 00 Annual 950 00 6 30 Days 400 00 Additional 596 of total premium to increase general aggregate to 2 000 000 Why wait Visit our website www insurance4exhibitors com shepard to complete the online application and register in 3 minutes or less or fill out this form and submit via fax We accept VISA MasterCard or American Express NAME CONTACT PHONE EMAIL ADDRESS Dates of Event Time s Location of Event Address Description of Event Has any prior coverage been cancelled or non renewed Yes No If yes please describe and provide loss history Name Address and Relationship of all additional insured to be added to the policy 1 2 3 No coverage is bound until you receive a Certificate of insurance and payment is made Insurance4Exhibitors reserves the right to return your payment and not bind coverage Coverage and a certificate of insurance will be bound within 1 business day This summary of coverage and exclusions is no substitute for reading the entire policy To receive an entire policy contact the program adminstrator Any person who knowingly presents
18. PACKAGE Items provided in your booth per exhibitor 8 High backwall drape 3 High sidewall drape 7 x 44 Cardstock Identification Sign Shepard Show drape color s Red White EXHIBIT SHOW SCHEDULE General Exhibitor Move in Thursday January 22 2015 6 30 AM 1 00 PM Exhibit Hours Thursday January 22 2015 3 00 PM 6 00 PM Friday January 23 2015 10 00 AM 4 00 PM Saturday January 24 2015 9 00 AM 12 00 PM Exhibitor Move out Saturday January 24 2015 12 30 PM 4 30 PM Freight Re route Time Saturday January 24 2015 4 30 PM IMPORTANT DEADLINES Exhibitor appointed contractor notification deadline Friday December 26 2014 Discount price deadline for standard Shepard orders Tuesday January 6 2015 First day for warehouse deliveries without a surcharge Friday December 26 2014 Last day for warehouse deliveries without a surcharge Thursday January 15 2015 First day freight can arrive at show facility Thursday January 22 2015 at 6 30 AM SHIPPING ADDRESSES Advance Shipments Address Direct Shipments Address Exhibiting Co Name amp Booth Number c o Shepard Exposition Services Fire Rescue East Exhibiting Co Name amp Booth Number c o Shepard Exposition Services Fire Rescue East 603 W Landstreet Rd Ocean Center Orlando FL 32824 101 N Atlantic Avenue Daytona Beach FL 32118 ALL UTILITY AND ANCILLARY FORMS SHOULD BE FAXED TO THE NUMBER INDICATED ON FORM PLEASE DO NOT SEND UTILITY AND OR
19. Shepard shall not be responsible for crates and packaging unsuitable for handling partially assembled or having prior damage Affixing Empty storage labels to containers is the sole responsibility of the exhibitor or his representative All previous labels should be removed Shepard assumes no responsibility for removal or misdelivery of containers with old labels or incorrect information on labels or for loss or damage to materials stored in containers labeled empty 13 THIRD PARTY PAYMENT AUTHORIZATION lt Shepard Fire Rescue East Shepard Exposition Services January 22 24 2015 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Ocean Center Daytona Beach Florida Customer Service Fax 407 888 2301 Event Code F111040115 Customer Service Email X orlando shepardes com Discount Deadline January 6 2015 The following information must be completed and the form returned to Shepard by the deadline date Both parties MUST sign this form indicating acceptance otherwise request will be denied When a third party is handling your display and or paying for any services on your behalf we will agree to this third party arrangement if the following payment is agreed upon and all signatures are properly completed By signing this form both parties agree and understand that the exhibiting firm is responsible for all charges In the event that the named third party does not make payment
20. The Lucy The Dale Lu Descipton Discount Retuar __ 10x10 1869 45 243030 Subtotal C60 C D Description Discount Regular 424195 66473 All Exhibit Booth Rentals include installation dismantling and graphic panels as shown not all booths have graphic panels Prices quoted are for print ready graphics If graphics submitted are not print ready additional fees may apply Please contact the Exhibit Solutions Department with any questions you may have at 404 720 8652 Please Note Carpet is not included to order please refer to the Carpet amp Cleaning form Please fax completed form to Exhibit Solutions Department at 404 720 8757 Please complete the following Company Name Booth Subtotal Contact Name Phone 6 500 Authorized Signature Amount Due Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change 25 ISLAND BOOTH RENTALS Fire Rescue East Shepard Exposition Services
21. a false or fraudelent claim for payment of a loss or benefit or knowingly provides false information on an application for insurance may be guilty of a crime and may be subject to civil fines and criminal penalties certify that the above information is true and coverage is not applicable until notified by broker Please bill by VISA MasterCard AmEx Card Exp Date Authorized Amount CID CIV Code Cardholder Address Authorized Signature Date Insurance4Exhibitors 30285 Bruce Industrial Parkway Suite B Solon OH 44139 Phone 440 349 6650 Fax 440 815 2154 www insurance4exhibitors com 2010 Insurance4Exhibitors com 45 Shepard Glossary Advanced Freight Refers to freight that has been sent to Shepard s warehouse prior to the Event move in Advance Order An order for services sent to service contractor prior to installation date Aisle Carpet The carpet that is placed on the Event floor in the aisles to separate the booths Back Wall Refers to the drape used at the rear of a standard booth Bill of Lading A legal document that establishes the terms between the shipper exhibitor and transportation company carrier for the transport of goods between specified points for a specified charge A bill of lading is required to be filled out and turned in at the Shepard Service Desk at the close of the show after the exhibitor is all packed up in order to Shepard to release the freight to the transportation comp
22. also indicates you read and accept the Payment Policy and Terms and Conditions PLEASE NOTE The minimum charge for labor and equipment is one 1 hour Labor and equipment thereafter is charged in half 1 2 hour increments Orders cancelled without 24 hour written notice will be charged a one 1 hour cancellation fee Subtotal S NA Tax Amount Due S Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day All tax rates are subject to change 35 lt Shepard Shepard Exposition Services 1531 Carroll Drive NW Atlanta GA 30318 Shepard Logistics Phone 888 568 8858 404 720 8733 logistics shepardes com Shepard Logistics Fax Shepard Logistics Email SHEPARD LOGISTICS SERVICES Fire Rescue East January 22 24 2015 Ocean Center Daytona Beach Florida Event Code F111040115 EXHIBIT MATERIALS TRANSPORTATION INBOUND PICK UP LOCATION INFORMATION SHIPPING INFORMATION Payment Authorization form must be on file to pick up as charges will be Items to be shipped included on your show services invoice Requested Pick Up Date Hours of Operation Company Address City State Zip SHIP TO will be shipping to the WAREHOUSE Compa
23. and removed by Shepard Exposition Services certified riggers eOverhead hanging signs are to be sent in a separate container directly to the advance warehouse using the Advance Hanging Sign shipping label included in this manual The container must arrive no later than advance warehouse deadline date If these procedures are not followed Shepard Exposition Services cannot guarantee the hanging of your sign Discount Deadline January 6 2015 e Electrical signs must be in working order and in accordance with the National Electrical Code Electrical services must be ordered through the Electrical Service Provider form included in manual eExhibitors are REQUIRED to include hanging setup instructions and orientation diagrams in advance Please submit with form or via email eStructures weighing over 200 lbs per point must have a rigging plot plan approved in advance MISCELLANEOUS EQUIPMENT Ce am Rem Discount Regular Amount sosers a2 Siner Bos russ Perr 2268 s 6909406 12 Black Box Truss Per FT 2265 3400 es Rotating Motor 50018 eme sez Rotating Motor 20008 Limit 254 05 seas a2 Siver ComerBioae 75 Rotate Crockwise 1 Black ComerBlock 11530 16895 Rotate Counterclockwise Desene Howry 3485 Additional Equipment and Supplies may be ordered and will be available onsite to use as
24. be charged a one 1 hour cancellation fee All tax rates are subject to change 33 lt E gt Shepard Shepard Exposition Services 603 W Landstreet Rd Orlando FL 32824 407 888 9669 407 888 2301 orlando shepardes com Customer Service Phone Customer Service Fax Customer Service Email LABOR ORDER FORM Fire Rescue East January 22 24 2015 Ocean Center Daytona Beach Florida Event Code F111040115 Discount Deadline January 6 2015 INSTALLATION amp DISMANTLING LABOR ESTIMATE AND QUESTIONNAIRE Please complete the following How many laborers will you require Installation Date of installation Date of dismantling I will need Shepard Supervised Labor for please check Q Installation Q Dismantling Q Both Install Dismantle Code Qty Discount Regular Sup Fee Amount Shepard Supervised Labor Exhibitor not present 68060 ST 8900 11570 so 68067 OT 133 50 173 55 30 68067 OT 133 50 17355 so Dismantling Requested start time Est Hours Requested start time Est Hours I will need Exhibitor Supervised Labor for please check one Q Installation Q Dismantling Q Both Install Dismantle Code Qty Item Discount Regular Amount Exhibitor Supervised Labor jesoco ST 8900 11570 6 OT 18350 17355 68068 DT 178 00 231 40 30 68068 DT 17800 23140 305
25. complete the following Company Name Booth Subtotal 5 Contact Name Phone 6 500 Tax Authorized Signature Amount Due mE Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change 26 A ISLAND BOOTH RENTALS gt Shepard v Fire Rescue East Shepard Exposition Services 1531 Carroll Drive NW Atlanta GA 30318 January 22 24 2015 Exhibit Solutions Sales Phone 404 720 8652 Ocean Center Daytona Beach Florida Exhibit Solutions Sales Fax 404 720 8757 Event Code F111040115 Exhibit Solutions Email ESSRentals shepardes com Discount Deadline December 23 2014 EXHIBIT SOLUTIONS ISLAND BOOTH RENTALS Let our Exhibit Solutions team make Exhibiting EZ with a Turnkey Rental Booth Custom Design for Rentals Onsite Logistics Management Freight Management Graphic Development Printing Installation Dismantle Custom Furniture Rental Please visit us online for additional options and information http www shepardes com shep gallery html The Adams
26. day 17 All tax rates are subject to change EXPO FURNISHINGS Fire Rescue East Shepard Exposition Services January 22 24 2015 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Ocean Center Daytona Beach Florida Customer Service Fax 407 888 2301 Event Code F111040115 Customer Service Email orlando gshepardes com Discount Deadline January 6 2015 TABLES ALL DISPLAY TABLES ARE 24 WIDE STANDARD SEATING HOCK Mine Choose drape color place color code next to order Qty ltem Discount Regular Red 01 Gold 04 Burgundy 07 50020 Green 02 Blue 05 Grey 10 50021 White 03 Black 06 Teal 13 Code aty Color Size Discount Regular Amount lt E Shepard hs ta 500500 177 95 23135 p Sx 50051 jBLx42H 209 15 27190 052 atnsieaor soas 9030 Discount Regular Jan sige soas 93 _ Tables are skirted 3 sided must order 4th side for all Floor Easel 41 10 53 45 sides to be draped on 6 and 8 tables Literature Rack 157 85 205 20 UNSKIRTED TABLES Jot xaor ors 126 00 Joc nass was mass was qu nan Discount Regier s0049 12775 16610 RISERS WOODEN PLANKING 8 WIDE Code aw o
27. exhibitor s materials from the booth for loading onto a carrier During such time the materials will be left unattended Shepard shall not be responsible for loss damage theft or disappearance of exhibitor s materials before same have been picked up for loading after the show materials will be checked at the booth at the time of loading using document s submitted by the exhibitor and notations of exceptions to conditions of materials or piece counts will be made on said document Shepard assumes no responsibility for loss damage theft or disappearance of exhibitor s materials after same have been delivered to exhibitors appointed carrier or agent for transportation after the show Shepard loads materials onto the carrier s truck under the supervision of the carrier driver who checks and signs for the materials Shepard assumes no liability for any materials after the carrier assumes custody of materials If exhibitors designated carrier fails to show by the move out deadline after a show Shepard shall have the authority to route exhibitor s shipment via an alternate carrier or return shipment to a local warehouse for disposition at exhibitor s expense PACKAGING CRATES AND EMPTY CONTAINERS Shepard shall not be responsible for surface damage to loose or uncrated materials pad wrapped or shrink wrapped materials Shepard shall not be responsible for concealed damage damage to carpets in bags or poly or damage to materials improperly packed
28. facility or event manager to provide specified services to that facility or Event Exhibitor Approved Contractor EAC Also called an independent contractor a supplier hired by an exhibitor to perform trade Event services independently of Event management appointed contractors Exhibitor Kit Also known as a Service Manual this is package of information that contains all rules regulations and ordering forms relating to an exhibition provided to exhibitors by Event management Facility Carpeted Indicates the exhibit hall and or ballroom in which the Event is taking place is already carpeted Floor Order An order for product or service placed after Advance Deadline therefore not eligible for discounted rates Floor Port A utility box recessed in the floor containing electrical telephone or plumbing connections Freight Exhibit properties and other materials shipped for an exhibit Freight Desk The area where inbound and outbound exhibit materials are handled at a trade event Forklift Ground Rigging Handling and assembly of machinery that requires the use of a forklift This includes positioning and or re skidding of exhibitor material machinery and equipment Hard wall A type of exhibit construction in which walls are made of a solid material rather than fabric I amp D Installation and dismantling of an exhibit by a labor source Exhibitors may orders this service from the general contractor ID Signs Typ
29. outside of the building except containers and regulating equipment used indoors under the following conditions 1 If temporarily used for demonstration purposes and the container has a maximum water capacity of 12 pounds 5 45 kg nominal 5 pounds LP gas capacity 2 f used with completely self contained gas hand torch or similar equipment and the container has a maximum capacity of 2 5 pounds 1 14 kg nominal 1 pound LP gas capacity SERVICES When ordering services and materials for Fire Rescue EAST please note the following e Advance ordering of services and materials allows exhibitors to take advantage of discount rates offered by many contractors and saves time on site e Before mailing single part order forms please make copies of all for your files e Mail each order form to the company listed on the individual order form e Food and drink give away arrangements are required to be made through Ovations Food Services in the Ocean Center 386 254 4500 SECURITY An important service to all exhibitors is the security guard service provided by FFCA on a 24 hour basis from move in through move out Every reasonable precaution will be taken to protect property however neither the FFCA nor its official contractors nor the management of the convention center is responsible for your property in the event of theft accident vandalism or other causes of damage to property No children will be allowed in the exhibit hall during m
30. prevail Exchanges and Cancellations Onsite exchanges and cancellations in orders will be assessed a 100 pick up fee DEFINITIONS AND SHEPARD RESPONSIBILITIES The name Shepard shall be construed within the meaning of this contract as Shepard Exposition Services Inc and its employees officers agents and assigns including any subcontractors Shepard may appoint The term exhibitor refers to any party who contracts for services with Shepard Shepard shall be responsible only for those services which it directly provides and hereby agrees to execute its contracted duties in good faith Shepard assumes no responsibility for any person parties or other contracting firms not under Shepard s direct supervision and control Shepard shall not be responsible for loss delay or damage due to strikes lockouts work stoppages natural elements vandalism acts of God civil disturbances power failures acts of terrorism or war or any other causes beyond Shepard s reasonable control or for ordinary wear and tear in the handling of materials Due to the security and liability requirements Shepard personnel will unload all vendor materials from the loading docks to the booths INDEMNIFICATION The exhibitor agrees to indemnify forever hold harmless and defend Shepard and its employees officers and agents from and against any and all claims causes of action fines penalties damages liabilities judgments and expenses on account of personal injury or dea
31. you Any vehicle arriving after the actual move in time will not be guaranteed the opportunity to position the apparatus on the exhibit floor THE DRIVER MUST REMAIN WITH THE VEHICLE UNTIL THE VEHICLE IS PROPERLY LOCATED ON THE EXHIBIT FLOOR BY ORDER OF THE FIRE MARSHAL GASOLINE AND DIESEL OPERATED VEHICLES ON DISPLAY MUST NOT EXCEED 1 4 TANK CAPACITY OF FUEL IN THEIR TANKS FUEL CAPS MUST BE LOCKED If you intend on using carpet it must be placed no later than 15 00 PM on Thursday January 22 2015 Contact Shepard 9 407 888 9669 to arrange the installation schedule ON MOVE IN DAY IN THE EVENT YOU HAVE A PROBLEM BEING AT THE STAGING AREA AT THE ASSIGNED TIME CALL 386 547 1362 F FIRE RESCUE EAST FRE2015 FRE15 EXHIBITOR SERVICE MANUAL REV 12 01 2014 DEADLINE J ANUARY 5 2015 VEHICLE STAGING FORM THIS FORM IS REQUIRED IN ORDER TO SCHEDULE THE VEHICLE MOVE IN If you are planning on displaying a vehicle of any type including trailers please return the completed form no later than January 5 2015 If you have any questions please call Pat Cimini at 386 547 1362 YES WE ARE DISPLAYING A VEHICLE S AT FIRE RESCUE EAST COMPANY NAME CONTACT TITLE ADDRESS CITY STATE ZIP PHONE FAX BOOTH NUMBER S NUMBER OF VEHICLES DRIVER CELL PHONE NUMBER RETURN COMPLETED FORM TO FFCA e 880 Airport Road e Suite 110 e Ormond Beach FL 32174 Phone 386 676 2744 e FAX 386 676 5490 e Email info ffca org DEADL
32. 052 Vector based artwork preferred with fonts converted to outline Special artwork mounting 70069 Please note If customer provided graphic files are not to exact specifications requirements a design time surcharge will apply 29 HANGING SIGNS Tz Shepard Attention Getting e High Visibility e Great Branding Easy Cost Effective Rental e Durable Dye Sublimation Graphics EZ Orderin e swe meme ng 10 x 48 4673 65 6543 10 All Kits Include mnpa n EN any Brana 4 16 x 48 742795 10399 15 Dye sublimation printed fabric pillow case SQUARE DESIGN Rental frame apa P 10 x 48 5683 15 7956 40 Blockout liner Corr p Carrying case e Basic harness TRIANGULAR DESIGN Code Discounts Delivery to showsite o Weighs under 75 pounds e Rigging not included ea WAVE DESIGN amp Se Discount Regular om any Brandine Code comp 69145 10 x48 Single 202525 2835 35 2775 85 388620 Call today to order 404 720 8652 Discount deadline Tuesday December 23 2014 Additional shapes and sizes available Artwork hanging sign order and payment authorization form must be received by Artwork requirements available the Discount Deadline to receive discount pricing Fire Rescue East Exhibit Solutions Phone 404 720 8652 Exhibit Exhibit Solutions Fax 404 720 8757 January 22 24 2015 Soluti ns
33. 4 2015 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Ocean Center Daytona Beach Florida Customer Service Fax 407 888 2301 Event Code F111040115 Customer Service Email orlando shepardes com Discount Deadline January 6 2015 lt E Shepard CAFE TABLES REL MEL 2 36 ZTN 36 ZTM 36 Higt g ss o xw 37045 as160 see XTN 36 XTJ 30 XTP 36 XTK 30 XTM 36 a ee E 24700 32110 zu o so __ 4315 x 4315 xF 37560 48830 XTF 30 m ses ma pes Black ra xem osos sess PRODUCT DISPLAY FILES REFRIGERATORS amp TRAINING ROOM FURNITURE o E obe PDL H PDL Black 24 LX24 DX42 H sess mss se es sss wes sms es vss 06 20 sees p c wes ses e 47020 eis so seis seo t 50440 65570 SS J mo sem Floor orders are subject to availability Substitutions may be provided without prior notification Please complete the following Subtotal lS Company Name Booth 6
34. 5 81505 CG1 L reno Laer S _ CCS 42 RND a NINE CC8 101 om uznano 361 05 aoao CONFERENCE CHAIRS amp OCCASSIONAL CHAIRS mem Been amoun sra pese 272 50 Floor orders are aE to T Substitutions may be provided without prior notification Please complete the following Subtotal S Booth 6 500 Tax Contact Name Phone Amount Due S Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change 21 EXECUTIVE FURNITURE Fire Rescue East Shepard Exposition Services January 22 24 2015 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Ocean Center Daytona Beach Florida Customer Service Fax 407 888 2301 Event Code F111040115 Customer Service Email orlando shepardes com Discount Deadline January 6 2015 lt Shepard BAR TABLES em Discount Regular Amount 36 Round x 42 High
35. 5 Straighttime Hourly Rental 796 15 109500 3506 Overtime Hourly Renta 97970 127350 _ Double ime Hourly Rental 1135 151225 _ CRANE RENTAL AVAILABLE UPON REQUEST ST Straight time Monday Friday 8 00 AM 4 30 PM OT Overtime Monday Friday 4 30 PM Midnight Saturday Sunday 8 00 AM 5 00 PM DT Double time All other hours and holidays RIGGING LABOR RATES Rate structure includes forklift and 1 operator only Minimum crews are based on scope of work and area jurisdiction Additional labor and groundmen will be billed at the hourly rate The minimum charge for labor and equipment is one 1 hour Labor and equipment thereafter is charged in half 1 2 hour increments Orders cancelled without 24 hour notices will be charged a one 1 hour cancellation fee Qu Rem Description Discount Regular Amount 36085 Strighttime Hourly Rate 11125 me Overtime Hourly Rate 1688 26 Doubleime Hourly Rate 22250 29925 du em Description Discount Regular Amount RIGGERS AND MATERIAL HANDLERS PER MAN HOUR 35087 Straight time Hourly Rate 89 00 115 70 35100 Overtime Hourly Rate 133 50 173 55 35101 Double time Hourly Rate 178 00 28140 Please complete the following Company Name Booth Contact Name Phone Authorized Signature Signature
36. 500 Tax Contact Name Phone Amount Due Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change 23 INLINE BOOTH RENTALS Fire Rescue East Shepard Exposition Services January 22 24 2015 1531 Carroll Drive NW Atlanta GA 30318 Exhibit Solutions Sales Phone 404 720 8652 Ocean Center Daytona Beach Florida Exhibit Solutions Sales Fax 404 720 8757 Event Code F111040115 Exhibit Solutions Email ESSRentals shepardes com Discount Deadline December 23 2014 Let our Exhibit Solutions team make Exhibiting EZ with a Turnkey Rental Booth Custom Design for Rentals Onsite Logistics Management Freight Management Graphic Development Printing Installation Dismantle Custom Furniture Rental E Shepard Please visit us online for additional options and information http www shepardes com shep gallery html The Eddie The Jonathon Qu Description Discount Regular Description Discount Regular 10
37. 888 2301 Event Code F111040115 Customer Service Email orlando shepardes com Discount Deadline January 6 2015 EXPO CARPET 16 OZ Choose Color Qty item Discount Regular Amount Red 01 Black 06 50255 10x10 19340 25140 Blue 05 Teal 13 50256 10x20 36810 47855 Tuxedo 50 Burgundy 07 50257 10x30 54910 71385 so2s8 10x40 73000 94900 Variation in dye lot may occur when ordering more than one cut of carpet unless ordered as Special Cut Carpet SPECIAL CUT EXPO CARPET 50006 PerSquaeFoot 385 500 Rental includes installation and removal of carpet and visqueen lt Shepard Prices quoted above include installation and taping of front edge only All rental carpet is delivered clean to your booth space but during setup carpet become dirty Please order cleaning service at least once before show opening PREMIUM CARPET 32 OZ 100 ULTRA CUT PILE WITH ACTION BACK OR JUTE BACKING Choose Color Qy Item Discount Regular Amount Red 01 Charcoal 17 46001 Rentavsat 605 785 _ Silver Cloud 18 Black 06 46003 __ Rental 1000 sqft 525 685 Deep Navy 22 Cobalt 21 46002 Purchasesgf 1445 1880 Minimum 100 sq ft is required No refunds on cancellations Rental includes installation and removal of carpet and visqueen Purchase carpet please fill out L
38. East 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Customer Service Email orlando shepardes com MATERIAL HANDLING INFORMATION amp ADDITIONAL CHARGES SPECIAL HANDLING Rate as shown on Material Handling Authorization Form The standard material handling applies to shipments that cannot be readily handled off or onto a truck using a conventional forklift or pallet jack equipment without rehandling A special handling charge applies if your shipment requires extra labor for stacking or unstacking containers on a truck cubic loading tarping or untarping freight or containers rigging pieces for loading or unloading on a truck or from the ground loading or unloading materials in a freight elevator or other circumstances requiring the rehandling of materials including but not limited to freight on the truck needing to be unloaded in a specific order orientation or requires freight on the truck to be moved to unload actual delivery OVERTIME Surcharge 30 35301 Based on show move in move out schedule and or late driver check in an overtime surcharge per occurrence applies to shipments handled at show site during overtime hours Your advance warehouse shipments may be received during straight time but due to scheduling conflicts beyond Shepard s control may be moved into the exhibit hall on overtime Any additional overtime charges will be invoiced at show site and are subject to change pending move in move out sch
39. FIRE RESCUE EAST 2015 IMPORTANT EXHIBITOR INFORMATION DEADLINES OCTOBER 31 2014 FINAL PAYMENTS FOR BOOTH RENTAL DUE DECEMBER 16 2014 FORM DUE COMPANIES REPRESENTED IN YOUR BOOTH JANUARY 5 2015 FORM DUE VEHICLE STAGING FORM JANUARY 6 2015 FORM DUE WORK AUTHORIZATION FORM JANUARY 6 2015 DECORATOR MATERIAL SERVICES ADVANCED PRICING ENDS JANUARY 10 2015 FORM DUE EXHIBITOR BADGE ORDER FORM SET UP Wednesday amp Thursday January 21 22 2015 DETAILED MOVE IN SCHEDULE WILL BE PROVIDED BY OR BEFORE JANUARY 12 2015 VIA EMAIL IF NOT RECEIVED EMAIL PAT FFCA ORG OR CALL 386 547 1362 SHOW DATES Thursday January 22 2015 3 00 PM 6 00 PM EXHIBIT HALL OPEN Friday January 23 2015 10 00 AM 4 00 PM EXHIBIT HALL OPEN 11 00 AM 4 30 PM EXHIBIT SIGN UP FoR 2016 Saturday January 24 2015 8 30 AM 12 00 PM EXHIBIT SIGN UP FoR 2016 9 00 AM 12 00 PM EXHIBIT HALL OPEN MOVE OUT Saturday January 24 2015 12 00 PM 4 30 PM EXHIBIT MOVE OUT NOTE DUE TO FIRE MARSHAL LAWS NO PACKING OF EQUIPMENT LITERATURE ETC OR DISMANTLING OF EXHIBITS IS ALLOWED UNTIL THE OFFICIAL CLOSING TIME EARLY DISMANTLING WILL JEOPARDIZE CONSIDERATION FOR EXHIBIT SPACE AT FUTURE SHOWS F FIRE RESCUE EAST FRE2015 FRE15 EXHIBITOR SERVICE MANUAL REV 12 01 2014 BOOTH PROVISIONS 1 Use of rented fl
40. INE J ANUARY 5 2015 F FIRE RESCUE EAST FRE2015 FRE15 EXHIBITOR SERVICE MANUAL REV 12 01 2014 DEADLINE J ANUARY 6 2015 WORK AUTHORIZATION FORM We have contracted with the following firm to erect and or dismantle our exhibit display at Fire Rescue EAST It is understood that the above contractor will service and maintain insurance coverage as follows 1 Workers Compensation insurance in the minimum amounts required by laws of the state of Florida Compensation General Liability insurance with minimum combined single limits of 1 000 000 for bodily injury and or property damage in any one occurrence ouch insurance shall be maintained in full force during the period when the contractor is working on my display at Fire Rescue EAST THE INDEPENDENT CONTRACTOR MUST FURNISH FFCA WITH A CERTIFICATE OF INSURANCE ATTESTING TO THESE COVERAGES EXHIBITING COMPANY NAME AS LISTED ON FRE BOOTH RENTAL AGREEMENT BOOTH NUMBER S CITY STATE ZIP AUTHORIZED SIGNATURE DATE RETURN COMPLETED FORM TO FFCA e 880 Airport Road e Suite 110 e Ormond Beach FL 32174 Phone 386 676 2744 FAX 386 676 5490 Email info ffca org DEADLINE J ANUARY 6 2015 F FIRE RESCUE EAST FRE2015 FRE15 EXHIBITOR SERVICE MANUAL REV 12 01 2014 DEADLINE J ANUARY 10 2015 EXHIBITOR BADGE ORDER FORM There is no limit on the number of exhibitor badges allotted to exhibiting companies In order to provide greater security please do not provide Chiefs
41. L 32824 Customer Service Phone 407 888 9669 Ocean Center Daytona Beach Florida Customer Service Fax 407 888 2301 Event Code F111040115 Customer Service Email orlando shepardes com SHIPMENT INFORMATION Please complete the following information Please indicate number of pieces and the estimated weight We plan to ship to Advance Warehouse Direct to Show Site We plan to ship on date __ emes Our materials should arrive on date Cartons Carrier Name Pro i Origin of Shipment city state Please provide a contact and number for any questions Shepard may have Miscellaneous sd in regards to this shipment Total Weight Name Phone MATERIAL HANDLING RATES AND ESTIMATE WORKSHEET SHIP WITH SHEPARD LOGISTICS AND RECEIVE A 10 DISCOUNT ON MATERIAL HANDLING WITH Signature Series Shipping To set up your Signature Series Shipping please call 888 568 8858 or complete the Shepard Logistics Order Form included in this manual Signature Series Shipping does not apply to shipments considered small package local or shipments over 10 000 lbs Roundtrip SLS shipping is required to qualify for Signature Series Shipping COMPUTATION OF MATERIAL HANDLING SERVICES The following services whether used completely or in part are offered as a package When recording weight round up to the next 100 Ibs For example 285 Ibs 300 Ibs 100 Ibs X RATE Amount or minimum charge whiche
42. Ocean Center Ocean Center 101 N Atlantic Avenue 101 N Atlantic Avenue Daytona Beach FL 32118 Daytona Beach FL 32118 For Fire Rescue East For Fire Rescue East MUST NOT BE DELIVERED PRIOR TO MUST NOT BE DELIVERED PRIOR TO January 22 2015 6 30AM January 22 2015 6 30AM HANGING SIGN SHIPPING LABELS lt Shepard Fire Rescue East HANGING SIGN SHIPPING ADDRESS LABELS HANGING SIGN If you have a sign or anything truss etc that has been approved to hang from the ceiling send it to the advance shipping warehouse address Hanging items must be identified and readily available since they are installed first before the show floor becomes encumbered by freight ADVANCE WAREHOUSE EXHIBITING CO NAME c o Shepard Exposition Services 603 W Landstreet Rd Orlando FL 32824 Delivery Hours M F 8 4 30 PM Fire Rescue East First day freight can arrive w o a surcharge December 26 2014 Last day freight can arrive w o a surcharge January 15 2015 EXHIBITING CO NAME c o Shepard Exposition Services 603 W Landstreet Rd Orlando FL 32824 Delivery Hours M F 8 4 30 PM Fire Rescue East First day freight can arrive w o a surcharge December 26 2014 Last day freight can arrive w o a surcharge January 15 2015 39 MATERIAL HANDLING AUTHORIZATION Fire Rescue East January 22 24 2015 lt s Shepard Shepard Exposition Services 603 W Landstreet Rd Orlando F
43. PORTATION CHARGES Charges for transportation and material handling services provided by Shepard shall be billed to the Credit Card on file zz a Be Type Card CARE Logistics Material Handling ONLY Authorize ALL charges Credit Card Expiration Date Security Code Billing Address City ST Zip Name on Card Authorized Signature A REPRESENTATIVE FROM SHEPARD LOGISTICS WILL CONFIRM RECEIPT OF YOUR EXHIBIT TRANSPORTATION REQUEST Please complete the following Exhibiting Co Name Contact Name Email Authorized Signature Booth Phone Fax Signature indicates you have read and accept the Payment Policy and Terms and Conditions FAX COMPLETED FORM TO 4047208733 _____ xperience Shepard Logistics Complete Transportation Services Advantages of Shepard Logistics 10 material handling discount for round trip SLS customer shipments Volume discounting for larger shipments Guaranteed price quotes online with online booking and scheduled pick up Preferred and confirmed target times inbound Pre printed bills and shipping labels correctly formatted inbound or outbound Free 30 day pre event storage charges Ship direct to show site and avoid warehouse charges when facility permits Automated tracking and delivery status reports via email No driver waiting time charges inbound or outbound No additional trade show fees Priority Empty Return Labels to all inbound L
44. abor Order Form carpet installation section to have carpet installed BOOTH DIMENSIONS PADDING amp VISQUEEN Rem Discount What is your booth size ft 095 50009 1 2 Padding 0 95 X T 50008 f Padding 215 id 50010 __ Visquen 035 BOOTH CLEANING Minimum 80 sq ft PERIODIC PORTER SERVICE Booth cleaning rates are per square foot Porter Service Rates are per square foot LIBER VacuumOnce 039 470307 Daily Vacuum 147 470317 47011 47012 Porter SveOnce 045 DallyPorterSve_ 130 Porter Service includes emptying wastebaskets within the booth every two hours during the show It may be ordered once for only the first day of the show or daily Carpet is delivered clean but may become dirty during setup We suggest that you order vacuuming at least once before show opening Please note booth cleaning and porter service are taxable for this show Company Name Booth Contact Name Phone Total Carpeting amp Cleaning S 6 50 Ta s Amount Due Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in
45. ach Florida Customer Service Fax 407 888 2301 Event Code F111040115 Customer Service Email orlando shepardes com Deadline Date December 26 2014 Please read the following information entirely prior to signing form and returning to Shepard Complete this form for each non official contractor used Only the official show contractor or the facility may provide building services utilities rigging material handling cleaning and furniture rental As the official show contractor Shepard will provide all standard trade show services including installation dismantling labor but exhibitors may appoint a non official contractor to provide installation dismantling labor provided all the following conditions are met EXHIBITOR must inform Shepard Exposition Services that they have contracted with a non official contractor by completing this form and returning it by deadline date If form is not submitted by deadline date the Exhibitor Appointed Contractor will not be allowed to perform work in the hall except to supervise the official contractor provided labor The CONTRACTOR hired by the exhibitor must by the deadline date provide Shepard with a current Certificate of Insurance with minimum limits of 500 000 property damage per occurrence 1 000 000 personal injury per occurrence workers compensation aggregate coverage of 1 000 000 per occurrence and naming Shepard Exposition Services as additionally insured for the time period of the sh
46. ach Florida Event Code F111040115 SHIP TO ADDRESS COMPANY NAME DELIVERY ADDRESS CITY STATE ZIP CONTACT NAME BOOTH Number of Pieces Number of Labels Requested Crate Skia Cases Carton Total Weight CARRIER SELECTION C OFFICIAL SHOW CARRIER SHEPARD LOGISTICS C OTHER If selecting a carrier other than Shepard Logistics you must schedule the pickup If using FedEx or UPS you must have and apply their shipping labels Type of Service In the event your designated carrier fails to pickup Ground Overnight 2 Day Reroute via show carrier Return to Warehouse Shipping Options Inside Delivery Residential Lift Gate No Loading Docks OUTBOUND SHIPMENT REQUIREMENTS 1 Shepard will print and deliver your BOL with Shipping Labels to your booth prior to the close of the show 2 Exhibtors must properly package and label all materials 3 Completed BOL must be turned in to the Shepard Service Desk including piece count and estimated weight 4 Please see the SES service desk if you do not receive a BOL Please note If utilizing FedEx UPS as your carrier you must supply your own outbound labels TRANSPORTATION CHARGES BILLING ADDRESS SAME AS SHIP TO ADDRESS Company Name Address City State Zip Please complete the following Company Name Booth Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions 25
47. any carrier Booth Package This term describes the equipment supplied to exhibitors from show management Certified Weight Ticket Certified weight ticket is a required documented measurement used for shipping exhibit properties All carriers checking into a Shepard marshaling yard are required to present a certified weight ticket at check in Common Carrier A transportation company moving exhibitor freight which usually only accepts crated materials that it can consolidate with the properties of other customers into one shipment bound for the same destination Only Shepard can accept freight from a common carrier Corner Booth An exhibit space with exposure on at least two aisles usually found at the end of a row of inline booths CWT Century Weight or hundredweight The total weight of a crate is divided by 100 to obtain billable weight 51 000 Ibs 100 510 cwt Drayage The service that includes delivery of materials to an exhibit space removal of empty crates storage of crates during the Event return of crates at the end of the Event and delivery of materials to the carrier loading area DT Labor Double time labor or work performed on double time and charged at twice the published rate Empty Sticker A colored sticker used to mark empty crates and boxes for storage provided in the material handling service See Service Desk for Empty Stickers Exclusive Contractor One who holds an exclusive contract with a
48. are subject to availability Substitutions may be provided without prior notification Please complete the following Company Name Booth Subtotal Be 1 Contact Name Phone 6 500 Tax S Authorized Signature Amount Due S Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change 20 EXECUTIVE FURNITURE Fire Rescue East Shepard Exposition Services January 22 24 2015 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Ocean Center Daytona Beach Florida Customer Service Fax 407 888 2301 Event Code F111040115 Customer Service Email orlando shepardes com Discount Deadline January 6 2015 lt Shepard CONFERENCE TABLES NNI CONECTOR ses sas creo 49080 638 05 ceram 1 4x45 ee EE CE1 CF1 aa tel eee CB26 L CB1 L en esteo seso _ GEHE 42 RND 449 65 58455 _ lahogany 29 High ee CC7 8l 6269
49. at are addressed to the advance warehouse address please refer to Advance Warehouse shipping labels included in this manual Shepard will begin accepting your shipments 30 days prior to first show open day date may vary depending on show schedule The warehouse will receive shipments Monday Friday 8 00am 4 00pm excluding holidays Shipments must arrive by advance warehouse deadline date to avoid a late surcharge Please refer to the Show Information page included with this manual for deadline date Crates cartons skids fibercases and carpets be accepted at the warehouse but DO NOT ship crates weighing over 5 000 Ibs loose uncrated shipments and or machinery to warehouse You must ship those items direct to show site All shipments must have a bill of lading or delivery slip indicating number of pieces and weight Certified weight tickets required All shipments must be prepaid no collect on delivery shipments will be accepted MATERIAL HANDLING CHARGES What determines how much I m charged Charges are based off the weight from your inbound weight ticket included with your shipment How do calculate material handling charges Material handling services whether used completely or in part are offered as a package When recording weight round up to the next 100 Ibs EXAMPLE 285 Ibs 300 Ibs 100 lbs 3 X RATE Amount or minimum charge whichever is greater Will there be any additional c
50. booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change 28 SIGN ORDER FORM Fire Rescue East Shepard Exposition Services Janu ary 92 24 2015 7 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Ocean Center Daytona Beach Florida Customer Service Fax 407 888 2301 Event Code F111040115 Customer Service Email orlando shepardes com Discount Deadline January 6 2015 SIGNS BANNERS AND ACCESSORIES code Qu Description Discount Regular Amount Code Qu Description Discount Regular Amount Standard Foamcore Signs Single sided Vinyl Banners with Digital Printing 70009 Vertical 22 x28 153 25 199 25 NEM 70065 591 49 40 25 20 mM ft Vertical 70010 m Horz 22 28 153 25 199 25 NM 70071 LOMA 591 19 40 25 20 mM ft Horizontal 70011 233 55 303 60 70066 M pEr ed 20 90 97 15 EM ft Vertical 70012 m Horz 28 x44 233 55 303 60 mS 70072 m Pockets per sd 59 go 27 15 ft Horizontal Meterboard 39 x Accessories Replacement ID Sign Cardstock map RL em om _ Sign prices are based on customer supplying print ready graphics in the requested format see below lt E Shepard Please complete the following Subtotall Company Name Boo
51. by show close Shepard will be paid by the exhibiting firm on demand at show site The show site invoice may or may not include any outbound services such as additional material handling rigging and or shipping charges SERVICES TO BE COVERED BY THIRD PARTY Jan services Rental Furniture Exhibit Display Rentals overena Rigging Labor Carpet Cleaning Installation Dismantling Labor Logistics Transportation Other please specify Material Handling Please complete the Material Handling Authorization Form Notes THIRD PARTY INFORMATION COMPANY NAME CONTACT NAME COMPANY ADDRESS PHONE CITY ST ZIP FAX AUTHORIZED SIGNATURE EMAIL EXHIBITING COMPANY INFORMATION COMPANY NAME BOOTH COMPANY ADDRESS PHONE CITY ST ZIP FAX CONTACT NAME EMAIL AUTHORIZED SIGNATURE THIRD PARTY CREDIT CARD INFORMATION va g Ed Type of Card o m g Month Year Billing Address Security Code City ST Zip Name on Card Authorized Signature Are you tax exempt for the state this event occurs in Yes No If you are tax exempt you must provide a tax exemption certificate for the state in which the show is being held Please submit tax exemption certificate to orlando shepardes com 14 EXHIBITOR APPOINTED CONTRACTOR d Shepard d Fire Rescue East Shepard Exposition Services a January 22 24 2015 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone _ 407 888 9669 Ocean Center Daytona Be
52. ce also includes all necessary disposable supplies 13 EDLEN Employees are authorized to cut floor coverings when essential for installation of service otherwise indicated 14 Claims will not be considered or adjustments made unless filed in writing by the exhibitor prior to close of event and this claim must be verified by an EDLEN Employee prior to close of event 15 Credit will not be given for service installed and not used 16 It is agreed that in the event it becomes necessary to turn this matter over to an attorney for collection or to file a lien or foreclosure or otherwise exhibitor will pay EDLEN its attorney fees or applicable agency fees 17 A service charge of 1 5 per month on any unpaid balances will be made starting 10 days after the date of invoice 18 Exhibitor holds EDLEN harmless for any and all losses of power beyond EDLEN s control including but not limited to losses due to utility company failure permanent power distribution failure power failure caused by vandalism faulty exhibitor equipment or overloads caused by exhibitor 19 Asthe official Electrical Contractor we will be responsible for All under carpet distribution of electrical wiring All motor and equipment hook ups requiring hardware connections The above items require electrical labor which may be ordered in the Electrical Labor sections on the reverse side 20 In the interest of public safety exhibits in the convention facilities may be in
53. current and applicable labor contracts and must comply with all labor agreements and jurisdictions The non official contractor must not jeopardize the production of the event by any act or practice that would lead to work stoppages strikes or labor disputes Non official contractor employees must wear approved identification badges at all times while in the work area Badges will be issued at show site to authorized representatives when all requirements have been met following information must be completed the form returned Shepard by the deadline date Name of Non official Contractor Services to be performed Contact Name Contact Phone Fax Contact Address Exhibitor s Signature Date Exhibiting Company Name Booth 15 ECONOMY BOOTH PACKAGE Fire Rescue East January 22 24 2015 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Ocean Center Daytona Beach Florida Customer Service Fax 407 888 2301 Event Code F111040115 Customer Service Email orlando shepardes com Deadline Date January 6 2015 Shepard Shepard Exposition Services MAKE ORDERING SIMPLE amp SAVE MONEY GET THE ECONOMY BOOTH PACKAGE BOOTH PACKAGE A 50177 ay Code Item Description Discount Regular Amount 1 6 L x 24 W x 30 H Skirted Table Red NM 2 Upholstered Side Chairs me 1 Wastebasket BOOTH PACKAGE B 50178 Qu Code Item
54. d target date time MARSHALING YARD Surcharge 30 per Shipment 35250 Where Shepard Exposition Services as the show contractor must lease space for marshaling yard operations because no space is provided by the facility Shepard may charge a one time fee per shipment processed inbound and or outbound through the marshaling yard REWEIGH OF SHIPMENTS Surcharge 25 00 per forklift load 35282 An additional charge per forklift load will be applied to shipments that have to be reweighed at the dock due to the lack of a certified weight ticket or an incorrect or understated weight on a delivery document EMPTY CRATE STORAGE Surcharge 10 00 per piece Minimum 40 00 35105 A charge per crate carton or skid applies when Shepard handles the storage and return of empties from a shipment not received by Shepard and therefore not subject to material handling charges SMALL PACKAGE CONSOLIDATION Cartons weighing 30lbs or less will qualify for the small package rate Should one delivery contain 15 or more small packages it can be consolidated and charged as standard material handling for a lower rate Packages exceeding 30lbs will be billed standard Material Handling fees at the prevailing show rates ENVELOPE DELIVERIES Surcharge 10 50 per envelope 35007 During show hours at the show facility a charge will apply to receiving and delivering envelope packages to your booth MOBILE SPOTTING FEE Surcharge 150 00 round trip 35106 Vehicles operated by exh
55. e card limits are high enough to cover your expected charges Past Due Accounts The buyer understands that there will be a 1 1 2 monthly 18 per year finance charge on past due accounts and agrees to pay all costs incurred by Shepard Exposition Services while endeavoring to collect this account Outbound Services All outbound services will be processed on your credit card A copy of the receipt and invoice will be mailed within 10 days of the close of the show International Customers International customers must pay for all services in U S funds A 50 service charge will be added for processing checks or wire transfers drawn on foreign banks U S Wire Transfers A 25 service charge will be added for processing U S wire transfers Please complete the wire transfer portion of the Payment Authorization form The credit card portion of the form must still be completed before your order will be processed Tax Exempt Status If you are tax exempt in the state where the show is held a copy of the certificate must accompany your order Rental Responsibility All materials are on a rental basis and shall remain the property of Shepard The customer shall be held financially responsible for any damage to Shepard equipment used by the customer Price Quotes Prices quoted are for the duration of the show and include installation rental and removal except where indicated Default Colors If skirting and carpet colors are not selected show colors will
56. e charges Exhibitors will be charged for local calls at a rate of 50 per call and long distance calls at 20 per minute All charges will be billed no later than 30 days from end of show These phone lines do not work for internet access via modem 2 All charges will be billed 30 days from end of show Any equipment damaged or not returned such as the Cisco CPE box required for high speed internet access or any other Ocean Center network equipment required for internet connection setup will be charged at the cost of replacement 3 advance order services will receive first priority Phone service will be activated and available in your booth at the time of your arrival to our Facility Internet Access will be activated upon arrival of customer computer equipment Claims will not be considered unless filed by Exhibitor prior to close of show Credit will not be given for service that was provided and not used All Material Equipment furnished by the Ocean Center for this service shall remain the property of the Ocean Center Customer s computers must have Ethernet Network Adapter network ready Customer s computers must be free of viruses worms trojans spyware adware malware etc and contain current up to date anti virus software Due to the network environment created by use of customer s computers the Ocean Center is not liable for any virus worms trojans spyware adware malware etc infecting customer s computers as
57. edules Handling times will be documented on shipping documents Drivers picking up outbound shipments will be sequenced for loading ONLY after a bill of lading is submitted to the Shepard Service Desk AND the driver has checked in WAREHOUSE OVERTIME Warehouse Material Handling rates may be subject to inbound overtime fees should the move in schedule dictate overtime is required to deliver all warehouse freight prior to the beginning of exhibitor move in This would also be true if freight was received after hours at the warehouse trapping facility EARLY LATE SHIPMENTS TO WAREHOUSE Surcharge 25 35003 A surcharge will apply to shipments not arriving within the published dates refer to Show Information page for dates for advance warehouse or arriving on show site after show opening UNCRATED SHIPMENTS Rate as shown on Material Handling Authorization Form An additional charge of 50 or as stated on Material Handling Authorization page of the applicable material handling charge at the time of delivery shall be charged for all loose uncrated or unprotected shipments received at the show site docks The charge is a one time charge that includes both move in and move out of the show and is based on the weight of the shipment handled OFF TARGET DELIVERIES Surcharge 15 35004 For targeted shows exhibitors who received requested a Targeted Date Time a surcharge will apply if shipment is not delivered or carrier has not checked in during assigne
58. eeding to the next screen To NAVIGATE to a specific page use the menu headers at the top of the page To VIEW your shopping CART click on To DELETE an item from your shopping cart click x next to the item you wish to remove QUESTIONS Do not hesitate to contact us for assistance Shepard Customer Service 407 888 9669 orlandoGshepardes com PAYMENT AUTHORIZATION 4 Shepard 4 Fire Rescue East Shepard Exposition Services 603 W Landstreet Rd Orlando FL 32824 January 22 24 2015 Customer Service Phone 407 888 9669 Ocean Center Daytona Beach Florida Customer Service Fax 407 888 2301 Event Code F111040115 Customer Service Email orlando shepardes com Discount Deadline January 6 2015 Please complete the information requested below and return this form with your orders You may choose to pay by credit card check payable to Shepard Exposition Services or bank wire transfer However we require your credit card authorization to be on file before we process your order s for service We will use this authorization to charge your credit card account for any additional amounts incurred as a result of show site orders placed by your representative to include material handling charges for shipments received on your company s behalf and any unpaid balance due for Shepard services Credits for services will be issued at show site only WIRE TRANSFER In order to accurately process the transfer of funds f
59. harge per electrician requested unless 24 hour advance notice is provided in writing 6 Additional service charges and labor charged may be assessed for installations Payment must be rendered in FULL when billed during the event Service may be interrupted if payment is not received 7 All equipment regardless of source of power must comply with Federal State and local codes EDLEN reserves the right to inspect all electrical devices and connections to insure compliance with all codes EDLEN is required to refuse connections where the exhibitor wiring is not in accordance with local Electrical Code 8 Standard wall and other permanent building utility outlets or sockets are not part of booth space and may not be used by exhibitors A separate outlet must be ordered at regular price for each piece of equipment to be connected 9 Allelectrical equipment must be properly tagged and wired with complete information as to the type of current required for operation voltage phase cycle horsepower etc 10 All exhibitor s cords must be minimum of 14 3 with ground ALL exposed noncurrent carrying metal parts of fixed equipment which are liable to be energized shall be grounded 11 25 00 service charge will be assessed for all returned checks and credit cards 12 Material and equipment furnished by EDLEN for this service order is furnished on a rental basis and remains the property of Edlen and shall be removed ONLY by EDLEN Employees Pri
60. harges Additional charges may apply Please review the Material Handling Authorization and Material Handling Additional Services forms included in the manual for all applicable fees SMALL PACKAGES What are small package carrier shipments Shipments that arrive via small package carrier such as FedEx Express Service UPS small package service DHL small package service and other carriers in this category and do not have a certified weight ticket included with shipment This applies to packages weighing under 30 Ibs How do calculate my small package carrier shipment Charges for small package carrier shipments are based on per carton per delivery Example I m shipping 3 packages via FedEx how much will be charged 3 x per carton rate amount charged plus any additional fees that may apply Please be advised that your whole shipment may not arrive to its destination at one time Therefore you may be charged per each delivery and minimum charges may apply CRATED UNCRATED SPECIAL HANDLING What are CRATED materials Materials delivered that are skidded or in a container that can easily be unloaded reloaded with no special handling required What are UNCRATED materials Materials delivered that are loose pad wrapped or unskidded without proper lifting bars and or hooks What is SPECIAL HANDLING Shipments delivered that require extra labor for stacking or unstacking containers on a truck tarping or untarping fre
61. ibitors may be allowed on the exhibit hall floor for loading or unloading if Shepard determines such activity to be operationally feasible and safe All vehicles operated on the exhibit hall floor must be escorted by Shepard personnel In such cases a MOBILE SPOTTING FEE will be charged All local fire marshal rules and regulations apply Please call customer service for details If you have any questions about material handling please contact Shepard Customer Service department 42 gt Shepard MATERIAL HANDLING 101 Fire Rescue East What is material handling also referred to as drayage Material handling is the process of unloading your freight from your shipping carrier either at the warehouse or show site delivering it to your booth storing your empty containers empties if required returning of your empties at the close of show and then reloading your freight back onto your shipping carrier What is the definition of freight Any exhibit materials that are shipped or delivered to the advance warehouse or show facility via shipping carrier POV or delivery truck What is a certified weight ticket A printed weight ticket from a scale certified or inspected by a government authority such as the Dept of Agriculture indicating the date weighed the weight of the shipment and the vehicle ID of the unit being weighed IMPORTANT FACTS ABOUT ADVANCE SHIPMENTS What are advance shipments All shipments th
62. ically a 7 x 44 cardstock sign that contains exhibitor name and booth number In line An exhibit that is constructed in a continuous line with other exhibits Island Exhibit An exhibit with aisles on four sides There is no pipe and drape construction provided to Island booths Labor Contracted workers who perform services When labor is ordered hours are based on estimates and will be billed actual time incurred Requested times are not guaranteed and are based on availability Minimum of one hour will be charged Additional time will be billed in increments Rates are based on when labor was performed ST OT DT Logistics Point to point transportation services for freight by an appointed carrier Marshaling Yard A lot where trucks gather for orderly dispatch to Event site When Shepard provides a marshaling yard all carriers must check in present a weight ticket and will be guided to the docks to unload when a space is available The same is true for the out of the show Applicable fee applies Move In Refers to the date and time that exhibitors gain access to a facility and are able to begin the construction and or set up of their booth Mobile Spotting Fee The charge for Shepard personnel to safely guide vehicles operated by exhibitors on the exhibit hall floor when approved by show management and if Shepard determines such activity to be operationally feasible and safe All vehicles operated on the exhibit hall floor
63. ight or containers or rigging pieces for loading or unloading on a truck or from the ground or other circumstances requiring the rehandling of materials Cannot be completed solely with one forklift and operator MATERIAL HANDLING Q amp A What is the difference between material handling and shipping Shipping is the process of carrying your shipment from your location pick up area to it s destination and also the process of returning your shipment back to your location after the close of the show Material handling begins at the time your shipment arrives to the docks please refer to What is material handling for the full definition Do I need to order a fork lift to unload or reload my freight No please do not order a forklift for unloading reloading of your materials What does CWT mean CWT is an acronym for Century Weight therefore it means per 100 Ibs IMPORTANT FACTS ABOUT DIRECT SHIPMENTS What are direct shipments All shipments that are addressed directly to the exhibit facility please refer to Direct to Show shipping labels included in this manual Shipments must arrive during published exhibitor move in times only Do not ship direct to show site in advance If delivery cannot be guaranteed to arrive during exhibitor move in shipment must go to advance warehouse All shipments must have a bill of lading or delivery slip indicating number of pieces and weight Certified weight tickets required Crate
64. iting 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change 19 EXECUTIVE FURNITURE Fire Rescue East Shepard Exposition Services January 22 24 2015 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Ocean Center Daytona Beach Florida Customer Service Fax 407 888 2301 Event Code F111040115 Customer Service Email orlando shepardes com Discount Deadline January 6 2015 lt Shepard COMFORT SEATING OTTOMANS E e ee im sw UNE EK 7 ws 82400 107120 chc 60550 78715 wes ess sso CHROOS 41420 53845 SFA003 _634 50_ 82485 CHROOS3 SFAO03 Lee wm 568 25 So 78815 102460 366 10 584 60 503 80 589 95 589 95 610 10 asses ses 14330 18630 vec e wes COCKTAIL END TABLES amp LAMPS C1E C1F C1C COLI 72873 S _________ sss 359 _ 31345 40750 C _ vt QC UN n xen EH en ___ EF 28480 37025 Ec 29380 38095 a Eo Le I 17640 22930 11945 15530 33775 43910 LA15 LA14 TRW ei Floor orders
65. ld In the event of any dispute between Shepard and the exhibitor relative to any loss or damage claim the exhibitor shall not be entitled to and shall not withhold payment for Shepard services as an offset against the amount of the alleged loss or damage Any claim against Shepard shall be considered a separate transaction and shall be resolved on its own merit SHEPARD S LIMITS OF LIABILITY If found liable for any loss or damage Shepard s sole and maximum liability for loss or damage to exhibitor s materials will be limited to the repair or replacement with like kind and quantity subject to a dollar amount not to exceed 5 00 five dollars per pound based on the weight of the articles for which Shepard specifically acknowledges receipt in writing Shepard shall in no event be liable for collateral exemplary indirect costs or damages or loss of sales resulting from or related to a claim for loss of or damage to material INBOUND AND OUTBOUND SHIPMENTS Consistent with trade show industry practices there may be a lapse of time between the delivery of shipment s to the booth and the arrival of the exhibitor or his representative During such time the materials will be left unattended Shepard is not and cannot be responsible for loss damage theft or disappearances of exhibitor s materials after same have been delivered to the exhibitor s booth Similarly there may be a lapse of time between the completion of packing and the actual pick up of
66. ling please contact Shepard Customer Service department Please complete the following Company Name Booth Contact Name Phone Authorized Signature Shepard Exposition Services is authorized to perform material handling services on behalf of the exhibiting company named above Signature also indicates you have read and accept the Payment Policy and Terms and Conditions sign and return to Shepard Payment Authorization must be completed and returned with Material Handling Worksheet Other charges may apply please review Material Handling Information form included in this manual 40 All tax rates are subject to change lt gt Shepard STORAGE AUTHORIZATION FORM Fire Rescue East Shepard Exposition Services 603 W Landstreet Rd Orlando FL 32824 January 22 24 2015 Customer Service Phone 407 888 9669 Ocean Center Daytona Beach Florida Customer Service Fax 407 888 2301 Customer Service Email orlando shepardes com STORAGE AUTHORIZATION Please fill out the information below Event Code F111040115 Company Name Booth Contact Name Phone e For liability reasons only shipments for which material handling drayage charges have been paid to Shepard will be eligible for Shepard storage services All packages must be properly packed amp labeled Shepard Exposition Services limit of liability will be 5 00 per pound or 500 00 per package or container whichever is less No uncrated ma
67. lor size Discount Regular Amount foxen 4 soos Garment Rack 200 80 261 05 545 730 _ soo jtxew 70 65 wess ac x12 sss 120 70 oes 12420 16145 Code Qty Discount Regular Amount 507 JetxizH 13840 17990 50427 8470 140 10 50095 Sign Holder 22x28 93 55 12160 SKIRTING OF EXHIBITOR EQUIPMENT per linear ft 50058 Sateen Skirting 1570 2040 qu Size Discount Regular Amount xem 2370 _ 50078 jeLXe6 H 3335 4335 Please select sateen color from below 50080 j8LX6 H 4310 5605 Red 01 Gold 04 Burgundy 07 50077 HL XIi2 H 4600 5980 Green 02 Blue 05 Grey 10 50079 61 2 6565 8535 _ White 03 Black 06 Teal 13 50081 jSLxi2 H 8020 10425 Total Expo Furnishings Ss Please complete the following 6 500 Company Name Booth Amount Due Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to
68. mbly and installation sSnepara Supervision exhibitor Supervision Display House EAC If Non Shepard Supervision is required please request date and time Assembly Date Time Install Date Time Dismantle Date Time Please note Shepard will commence rigging per requested time Should hanging sign or supervision not be present at requested time a 1 Hour Crew Minimum charge will be assessed Please complete the following Subtota Company Name Booth 6 500 Tax Contact Name Phone Amount Due Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order Orders cancelled without written notice 48 hours prior to move in will be charged a one 1 hour cancellation fee All tax rates are subject to change 32 OVERHEAD RIGGING EQUIPMENT Fire Rescue East Shepard Exposition Services January 22 24 2015 1531 Carroll Drive NW Atlanta GA 30318 Phones Ocean Center Daytona Beach Florida Event Code F111040115 lt E Shepard Exhibit Solutions Fax 404 720 8757 Exhibit Solutions Email ESSRentals shepardes com RIGGING GUIDELINES All ceiling rigging must conform to Show Management rules and regulations and facility limitations All overhead rigging hanging must be assembed installed
69. must be escorted by Shepard personnel All local fire marshal rules and regulations apply Please call customer service for details Move out The date time specified by Event management for dismantling exhibits and clearing the exhibition floor Also referred to as Tear Down Padded Van Shipment Uncrated goods covered with blankets or other protective padding and shipped via van line Perimeter Booth A booth space on an outside wall Pipe and Drape Tubing covered with draped fabric to make up rails and back wall of a trade show Porter Service A service that includes the emptying of wastebaskets within the booth at specific intervals during the show Quad Box Four electrical outlets in one box provided by the electrical contractor Registration This refers to an area that Event management uses to register and check in Event exhibitors buyers and attendees This is the place in which show badges can be obtained Rigger A skilled worker responsible for handling and assembly of machinery Right to Work state A state where no person can be denied the right to work because of membership or non membership in a labor union See the Union Rules and Regulations within your manual for specific guidelines Service Desk The location at which exhibitors order services Side Rails The wall between two booths used to divide exhibits typically 3 high Skirting Decorative covering around tables and risers Tables are ski
70. n electrical is not responsible for voltage fluctuatation or power failure due to temporary conditions For your protection you should install a surge protector on your computer s All electrical installations and connections to all electrical service should be made by an Edlen Electrical electrician Edlen Electrical will not be responsible for any damage or loss of equipment component computer hardware or software and or damage or injury to any person caused by the installation connection or plugging into any electrical outlet by person other than an Edlen Electrical electrician 3 Aseparate outlet must be ordered for each location where electricity is needed 4 Rates listed for all connections include bringing the service to booth in the most convenient manner for EDLEN and DOES NOT INCLUDE connecting equipment materials special wiring or labor Normally all electrical outlets will be placed on the floor in back of booth Island booth outlets may be brought to one 1 location at our discretion if no information is provided and this charge is on a time and material basis 5 Rates are based on current wage scales and are subject to change in the event of wage changes prior to opening or during the operation of the show A minimum charge of one and a half 1 1 2 hour labor for installation and one 1 hour to dismantle will apply and time will commence upon exhibitor s request Failure to start labor at requested time will result in a one 1 hour c
71. n s in a separate container from exhibit materials Label Hanging Sign s using the Hanging Sign Shipping Label from this service manual OOO Ship Hanging Sign s to the Advanace Warehouse by Thursday January 15 2015 31 HANGING SIGN OVERHEAD RIGGING Fire Rescue East Shepard Exposition Services January 22 24 2015 603 W Landstreet Rd Orlando FL 32824 Shepard Ocean Center Daytona Beach Florida Customer Service Phone 407 888 9669 Event Code F111040115 Customer Service Fax 407 888 2301 Customer Service Email orlando shepardes com Discount Deadline January 6 2015 SIGN ASSEMBLY DISMASSEMBLY LABOR I will need Shepard Supervised Labor for please check one I will need Exhibitor Supervised Labor for please check one C Installation Dismantling C Both Install Dismantle Installation C Dismantling Both Install Dismantle SIGN DISASSEMBLY LABOR Code EstHours item Discount Regular Amount Code EstHours Discount Regular ess 1 ST m 14465 ST 1115 14465 essi 166 88 21695 ss DT 225 28825 e154 16688 21695 e9155 DT 22250 28925 Supervisory fee is 3096 of total cost or 60 whichever is greater Sup install 68069 Sup dismantle 68073 ST Straight time Monday Friday 8 00 AM 4 30 PM Total Estimated Assembly Dismantle OT
72. nditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order Orders cancelled without written 48 hour notice will be charged a one 1 hour cancellation fee All tax rates are subject to change E Shepard GROUND RiGGING FORKLIFT RENTAL Fire Rescue East Shepard Exposition Services January 22 24 2015 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Ocean Center Daytona Beach Florida Customer Service Fax 407 888 2301 Event Code F111040115 Customer Service Email orlando shepardes com Discount Deadline January 6 2015 GROUND RIGGING FORKLIFT RENTAL DO NOT USE THIS FORM FOR MATERIAL HANDLING SERVICES Please complete the following of pieces to be spotted Heaviest piece to be spotted Requested date time Description of work to be performed times are not guaranteed PLEASE NOTE 35028 Straight time Hourly Rental 265 40 3450 _ 35039 Overtime Hourly Rental_ 345 42450 35067 Double time Hourly Rentai 38775 50400 Qu Description Discount Regular Amount 35029 __ Staight ime Hourly Rental 507 69000 35049 Overtime Hourly Rental 6315 84900 35069 Double time Hourly Rental 77650 1008 28 Qu Description Discount Regular Amount 350
73. needed to ensure structural integrity of the sign For further information to request a design scaled plot or to place additional orders please contact Shepard s Exhibit Solutions Sales Department at ESSRentals shepardes com PLACEMENT DIAGRAM SIGN DESCRIPTION SIZE amp WEIGHT Fee am em Discount Regular Amount e7 One Ton HoisyChain Motor mess Hait Ton Hoist Chain Motor 42490 6375 Please use the diagram below to illustrate the placement of your hanging For all hanging signs excluding banners please provide detailed drawing DWG or sign s motors and or truss PDF if available so hanging anchor points can be determined feet in from back aisle booth Type Shape Size ld dE LE Gg E gd d d db b BN Cloth Square Height Pt E gd b NI Wood Triangle Length B Metal Rectangle Width Bn Truss Other Weight Additional Notes Description feet in from left aisle booth Qoog e sre 1uu 499 feet in from front aisle booth Please complete the following Subtoal Company Name Booth 6 500 Tax S Contact Name Phone Amount Due Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order Orders cancelled without written 48 hour notice will
74. ny Name Booth Fire Rescue East c o Shepard Exposition Services 603 W Landstreet Rd Orlando FL 32824 January 15 2015 Date Warehouse Deadline will be shipping to SHOW SITE c o Shepard Exposition Services Company Name Booth Fire Rescue East Ocean Center 101 N Atlantic Avenue Daytona Beach FL 32118 Delivery date January 22 2015 SERVICE Choose Next Day Air 2nd Day Air Service via Air Transportation is charged based on Dimensional weight or Actual weight whichever is greater Standard Ground Other Truck Load Specialized Number of Pieces Est Weight Crates Cartons cardboard Cases Trunks fiber color Skids Pallets Carpet color Other Total Pieces Total Wt Size of largest piece L W H Loading Dock O Yes O No Lift Gate Residential Inside Pick up Inside Delivery Special Instructions Please note All Shepard Logistics quotes include transportation cost only Additional material handling fees may apply on show site OUTBOUND SHIPPING INFORMATION would like to schedule Outbound Transportation Please provide me with a Material Handling Agreement at show site for my shipping instructions and signature So we may deliver your Outbound Material Handling Agreement and labels please complete the following information Ship to Address Contact Name Phone Deliver By Date Number of labels Special Instructions TRANS
75. ogistics Customers Guaranteed pick up outbound from show with immediate loading following empty return Guaranteed on time delivery to destination city facility or warehouse or it is free Benefits of Shepard Logistics Security immediate outbound loading reduces risk of pilferage or misloading Convenience less paperwork and less tracking Efficiency scheduling travel labor reliably and possibly avoiding weekend overtime charges inbound Cost Saving discounting of material handling charge To take full advantage of the Shepard Advantage contact 888 568 8858 logistics shepardes com 37 SHIPPING LABELS Fire Rescue East ADVANCE SHIPPING ADDRESS LABELS ADVANCE WAREHOUSE EXHIBITING CO NAME c o Shepard Exposition Services c o Shepard Exposition Services 603 W Landstreet Rd 603 W Landstreet Rd Orlando FL 32824 Orlando FL 32824 Delivery Hours M F 8 4 30 PM Delivery Hours M F 8 4 30 PM For Fire Rescue East For Fire Rescue East First day freight can arrive w o a surcharge First day freight can arrive w o a surcharge December 26 2014 December 26 2014 Last day freight can arrive w o a surcharge Last day freight can arrive w o a surcharge January 15 2015 January 15 2015 DIRECT TO SHOW SITE SHIPPING ADDRESS LABELS DIRECT TO SHOW DIRECT SHOW TO TO EXHIBITING CO NAME EXHIBITING CO NAME Booth SHEPARD EXPOSITION SERVICES SHEPARD EXPOSITION SERVICES
76. oor space 2 Standard flameproof booth equipment linear booth 8 high pipe with red and white back wall and 33 high pipe with red side rails Peninsula booths receive 8 high by 10 wide pipe with backdrop centered 3 Booth carpet is recommended for all exhibits and may be ordered by the individual exhibitor at their expense To arrange for carpet installation contact Shepard 407 888 9669 CARPET MUST BE INSTALLED NO LATER THAN 1 00 PM ON THURSDAY JANUARY 22 2015 4 7 x 44 booth identification sign with company name and booth number and or booth number decal on floor General exhibit hall lighting air conditioning and or heat during exhibit hours Daily aisle cleaning General perimeter security Complimentary registration for exhibitors ON LIABILITY INSURANCE The FFCA requires each exhibiting company to have liability insurance This is a safeguard measure in the event an accident occurs within your booth Note the regular liability insurance carried for your day to day operations is typically sufficient Please check with your insurance company and if requested by FFCA have a copy available for inspection NO SMOKING POLICY The FFCA would like to remind everyone that smoking is prohibited at all times in the Ocean Center We appreciate your cooperation that all smokers use the designated smoking areas outside the building PROPANE GAS All containers and first stage regulating equipment shall be located
77. or other attendees an exhibitor badge EXHIBITING COMPANY NAME AS LISTED ON FRE BOOTH RENTAL AGREEMENT BOOTH NUMBER S CONTACT NAME E MAIL FOR REGISTRATION CONFIRMATIONS Please list the employee names nicknames and titles for printed badges Badges may be picked up at the Registration Desk during scheduled work hours Attach additional pages as needed RETURN COMPLETED FORM TO FFCA e Attn Registration 880 Airport Road e Suite 110 e Ormond Beach FL 32174 Phone 386 676 2744 e FAX 386 676 5490 Email info ffca org DEADLINE J ANUARY 10 2015 ATTN REGISTRATION F FIRE RESCUE EAST FRE2015 FRE15 EXHIBITOR SERVICE MANUAL REV 12 01 2014 Ocean Center Telephone Internet Service Order Form Advance Rate Day of Show Rate Standard Dial 9 Analog 125 00 150 00 Telephone Fax Line Credit Card Line NOT FOR INTERNET ACCESS High Speed Internet Line and 250 per 275 00 per computer Connection Setup computer T 1 Line 1 5 Mbps Please Print or Type Payment by Visa or MasterCard only is required prior to show opening American Express is Not Accepted Name of Event Booth Number Firm Name Phone Address City State Zip Authorized Person Title Authorized Signature Date Information Requested Below Must Be Completed to Process Order O Visa MasterCard Account Number Name please print Expiration Date Rules and Regulations 1 In addition to the basic Telephone Fax Line Credit Card Lin
78. ove in and move out F FIRE RESCUE EAST FRE2015 FRE15 EXHIBITOR SERVICE MANUAL REV 12 01 2014 VEHICLE MOVE IN VEHICLES WILL BE MOVED INTO THE EXHIBIT HALL ON WEDNESDAY JANUARY 21 2015 BEGINNING AT 1 00 PM Due to the large amount of freight that must also be moved into the hall all vehicles must be at the designated staging area at the assigned time Vehicles arriving after this time will not be guaranteed the opportunity to exhibit Any exhibitor who needs to park a vehicle s prior to the move in date please contact us in order to secure a parking site for your vehicle s FFCA 386 676 2744 or 386 547 1362 VEHICLES ALLOWED ON THE FLOOR VEHICLES ALLOWED ONTO THE SHOWROOM FLOOR TO UNLOAD EXPOSITION MATERIALS WILL BE LIMITED TO PICK UP TRUCKS AND VANS WITH TRAILERS JANUARY 22 BETWEEN 6 30 AM 9 00 All other vehicles must be offloaded at the loading dock by the exposition services company or you can offload your vehicle in the parking lot and move in your exposition materials from there Check your service kit for transportation services Only two wheeled hand carts can be used on the exhibit floor VEHICLE STAGING The vehicle staging area is located at the Ocean Center West Parking Lot Please be present at your scheduled time To expedite moving into the exhibit hall exhibitors must be present and have their vehicles in a ready status in the staging area Move in personnel will be present in the staging area to assist
79. ow including move in and move out days The CONTRACTOR must abide by the rules and regulations of the show and all pertinent union regulations CONTRACTOR employees must wear approved identification badges at all times while in the work area Badge will be issued at show site to authorized contractor representatives when all requirements have been met If the non official contractor is empowered to incur expense on behalf of the exhibitor a Third Party Payment Authorization form must be completed and returned to Shepard The exhibitor agrees that he is ultimately responsible for the cost of all services provided in connection to the exhibitor s booth The non official contractor agrees to have evidence in the booth that it has a valid authorization from the Exhibitor for services The non official contractor must confine its operations to the exhibit area of its clients No service desks storage areas or other work facilities will be located anywhere in the facility Show aisles and public areas are not part of the Exhibitor s booth space The non official contractor may not solicit business on the exhibit floor The non official contractor must have all business licenses work permits and insurance required by State and City governments and Facility Management before beginning work and shall provide Show Management with evidence of compliance If required the non official contractor must be able to provide evidence that it has
80. p instructions and orientation diagrams in advance All ceiling rigging must conform to Show Management rules and regulations and facility limitations Overhead hanging signs are to be sent in a separate container directly to the advance warehouse using the Advance Hanging Sign shipping label included in this manual The container must arrive no later than advance warehouse deadline date If these procedures are not followed Shepard Exposition Services cannot guarantee the hanging of your sign and additional fees will apply eStructures weighing over 200 Ibs per point must have a rigging plot plan approved in advance Electrical signs must be in working order and in accordance with the National Electrical Code Electrical services must be ordered through the Electrical Service Provider form included in manual CHECKLIST FOR ORDERING HANGING SIGNS Submit Payment Authorization Form OR Third Party Payment Authorization if paying for this service on behalf of an exhibiting company Order Assembly Labor to have your sign built by Shepard Certified Riggers Fill out top section of the Hanging Sign Overhead Rigging Form Order Install and Dismantle for all Hanging Signs Truss and Motors Order any necessary Chain Motors Rotating Motors and Truss Remember to place separate electrical order to power any motors Submit Diagrams with orientation dimensions and placement for ALL materials that will be flown overhead Package Hanging Sig
81. riod 255 00 385 00 There is a minimum labor charge of 1 1 2 30 AMPS 500 00 625 00 one and a half hours for hook up and 60 AMPS f ve 1 one hour to dismantle for special events 100 AMPS 600 00 725 00 island booths and 208 Volt services 208 VOLTS THREE PHASE Labor of 1 1 2 Hrs Hook up amp 1 Hr Dismantle will be charged for 208 Volt Services RATES FOR HIGHER WATTAGES VOLTAGE 380 00 OR SPECIAL LIGHTING ON REQUEST 280 00 20 AMPS E Dic o SPECIAL HANGING OR INSTALLATION 30 AMPS 340 00 495 00 DONE ON TIME AND MATERIAL BASIS 60 AMPS 575 00 700 00 SPECIAL INSTRUCTIONS 100 AMPS 700 00 925 00 Type special instructions here 200 AMPS 1200 00 1500 00 400 AMPS 1800 00 2300 00 LIGHTING EQUIPMENT including Current Consumed Aste 150 WATT FLOOD LIGHT 45 00 65 00 E ms ISLAND BOOTHS 300 WATT FLOOD LIGHT A A scaled floor plan must accompany orders 300 WATT QUARTZ LIGHT 65 00 85 00 showing locations of electrical outlets connections and lighting equipment EXTENSION CORDS Electricity Not Included SINGLE OUTLET 0000 0 0 Aisle gt QUAD OUTLET POWER STRIP 00 REAR n LABOR 2 STANDARD ST Mon Fri 8 00am 4 30pm BOOTH Except Holidays Lo 500 OT Mon Fri 4 30 8 00 100 00 O Sat Sun Holidays Qu WN lt SUBTOTAL PAYMENT MUST ACCOMPANY FULL PAYMENT DUE PRIOR ALL ORDERS 10 BUSINESS DAYS Mo PRIOR TO SHOW SET UP TOTALDUE FOR DISCOUNT PRICE TO APPLY TO SHOW OPENING LI Master
82. rized Signature Please note You may choose to pay by Check or Wire Transfer however a credit card is required on file to process all orders Are you tax exempt for the state this event occurs Yes No If you are tax exempt you must provide a tax exemption certificate for the state in which the show is being held Please submit tax exemption certificate to orlandoGshepardes com 12 SHEPARD TERMS amp CONDITIONS Shepard Fire Rescue East PAYMENT POLICY Show Site Orders Services ordered at show site will require full payment at the time the order is placed Purchase orders may not be used in lieu of payment Regular prices will apply to all show site orders Floor orders are limited to availability Third Party Orders If you contract your work to a display or exhibit house and require services from Shepard the payment policy stated above applies Please pass this information on to them A Third Party Payment form must be completed and submitted three weeks prior to show opening Invoices Prior to close of show an invoice will be prepared and delivered to your booth for your review Credits will be issued at show site only If you have any questions or want to pay your invoice by check or cash please see our customer service representatives at the service desk on site Charges All charges regardless of amount must be paid in full by cash check or credit card If credit card method is used please ensure that th
83. rom your account please complete the following information and fax it along with a copy of the wire receipt to the fax number printed on the header of this page A 50 service charge will be added for processing checks drawn on foreign banks A 25 service charge will be added for processing U S wire transfers 50 service charge for international wire transfers The following information must be included on the bank copy of the wire transfer confirmation Name of show that you are attending Fire Rescue East Exhibiting company name Booth number Account Name Shepard Exposition Services Inc Bank Name Bank N A Pittsburgh PA 15219 USA Routing Number 041000124 Account Number 42 6061 9772 SWIFT CODE US PNCCUS33 SWIFT CODE INTL PNCCUS33 If payment is not received by the date shown above hereby agree to have the balance owed to Shepard Exposition Services Inc charged to the credit card indicated in the next section Please be sure to include the show name or show code and your booth as well as the wire fee if you are sending a wire transfer ACH payment or check EXHIBITING COMPANY INFORMATION Please fill out the following information COMPANY NAME BOOTH COMPANY ADDRESS PHONE CITY ST ZIP FAX CONTACT NAME EMAIL CREDIT CARD INFORMATION a Type of Card ome VISA Pay by Check _ Pay by Wire Month Year Billing Address Security Code City ST Zip Name on Card Autho
84. rted on 3 sides unless additional skirting is ordered Special Handling An additional charge that applies to exhibits shipments requiring extra labor equipment or time for delivery to exhibit space ST labor Straight time labor or work performed during normal hours at the standard rate Targets Exhibitor move in date time prior to general move in available by appointment only Visqueen A clear heavy plastic sheeting that is placed over exhibiting carpeting after it is laid in order to protect it until show opens 46
85. s weighing over 5 000 Ibs or loose uncrated shipments must be shipped direct to show site to arrive during exhibitor move in times All shipments must be prepaid no collect on delivery shipments will be accepted SIGNATURE SERIES SHIPPING How I make shipping my show materials easier Signature Series Shipping will make it easier with the following benefits Heceive a 10 discount off of material handling rates restrictions apply Worry free shipping to and from your show Priority Empty Service priority of empty return at the close of show Volume discounted shipping rates Charges will be billed to your show invoice one less invoice bill to keep track of No driver wait fees LIABILITY INSURANCE What is and why would 1 need liability insurance Accidents happen therefore most show organizers and facilities require liability insurance Please refer to your booth contract for exact minimums required Please make sure your materials are covered from the moment they leave your company location to the time they return after the close of the show If applicable included in your manual is information and an application for liability insurance and booth coverage can also be purchased to protect your valuable exhibit materials OUTBOUND SHIPMENTS You must complete a Shepard Material Handling Agreement MHA for all outbound shipments A MHA will be distributed at show site if all services have been paid in f
86. spected to determine if any violations exists If they are found qualified electricians are available to correct the problems This work will be performed on a time and material basis If the exhibitor does not wish to have the fault corrected electrical service to the offending booth will not be connected If an exhibitor is not informed or does not understand basic safety standards for electrical wiring an electrician should be consulted Serious risks are involved which can be eliminated by understanding basic requirements of safe wiring inside your booth For the safety of you and the public remember these points All wiring must have a 3 wire grounded cord with a minimum of 14 gauge The use of clip on sign sockets latex or lamp cord wire in displays or the use of 2 wire clamp on fixtures is prohibited by order of fire prevention bureaus at trade shows and conventions Zip cords or two wire cords are ungrounded and could result in safety hazards Their use is forbidden in all convention facilities 21 Electricity will be turned on within 30 minutes of show openings and turned off within 30 minutes after the closing 9 SHOW INFORMATION Fire Rescue East Shepard Exposition Services January 22 24 2015 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Ocean Center Daytona Beach Florida Customer Service Fax 407 888 2301 Event Code F111040115 Customer Service Email orlando shepardes com BOOTH
87. terial will be accepted at the warehouse SHOWSITE STORAGE secured Storage Materials will be placed into secured storage and will be returned to your booth after the close of the show The materials will be accessible during the show by Shepard personnel only A minimum one hour material handling labor charge at show rates will apply each time material is handled to or from storage There is no charge to return materials to your booth at the close of the show Secured storage rates are eighty 80 cents per square foot per day 20 00 Minimum 35400 Accessible Storage Materials in accessible storage will be accessible during the show but not necessarily by exhibitors When Shepard personnel are required to move materials into or out of storage will be billed at the material handling labor rates each time material is moved 100 00 Minimum There will be no charge to return material to the booth at the close of the show Accessible storage is not considered secure and is stored at the sole risk of the Exhibitor 35166 POST SHOW TRANSPORTATION AND HANDLING Shepard Exposition Services will store your shipments in our warehouse both before and after your event Please take note of the important information below All shipments selected to be returned to warehouse are subject to applicable transportation and handling fees Please note that Onsite Material Handling Fees do not include transportation or handling to and from the warehouse
88. th 6 500 Tax E Contact Name Phone Amount Due o Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order Graphic files requests must be received by discount deadline date to qualify for discounted prices There are no exchanges or refunds once sign has been ordered and processed All tax rates are subject to change SIGN SUBMISSION INFORMATION Please follow these requests so Shepard can provide the highest of quality signs for your show File Submission Media Artwork Dimensions amp Color Specifications CD ROM All artwork submitted should be created at 100 actual size Email attachment 4 mgs or smaller only or in 10 reduction increments please indicate scale used FTP zip compression call for FTP information Specify target colors as PMS C or U and send us 100 accurate When sending disks please label them with the following proofs with your disk Color variations may occur due to output devices Exhibitor Co Name Booth Show Name Show Date Acceptable Software amp Formats Other Graphic Services Available Adobe Illustrator AI EPS InDesign Photoshop amp Acrobat Artwork graphic design serivces 70067 Files should be formatted in high resolution quality 100 300 dpi Logo reproduction 70
89. th damage to or loss of property or profits arising out of or contributed to by any of the following 1 exhibitor s negligent supervision of any labor secured through Shepard or the negligent supervision of such labor by any of the exhibitor s employees agents representative invitees and or exhibitor appointed contractor EAC 2 exhibitor s negligence willful misconduct or deliberate act or such actions of exhibitor s employees agents invitees representatives or EACs at the show to which this contract relates including but not limited to the misuse improper use unauthorized alteration or negligent handling of Shepard equipment or 3 exhibitor s violation of Federal State or Local ordinance or violation of show regulations and or rules as published by the Facility and or Show Management CLAIM S FOR LOSS AND PAYMENT FOR SERVICES Exhibitor agrees that any and all claims for loss or damage shall be submitted to Shepard prior to the conclusion of the show when alleged loss or damage occurred prior to that time and in all cases within 30 days of the conclusion of the show For claim reporting purposes the conclusion of the show shall be construed as the end of the day on which exhibitor must vacate the show site All claims reported after the 30 day period will be rejected In no event shall a suit or action be brought against Shepard more than one year after the date that loss or damage occurred Payment for services may not be withhe
90. the following Company Name Contact Name Authorized Signature SPECIALTY FURNISHINGS ACCESSORIES Fire Rescue East January 22 24 2015 Ocean Center Daytona Beach Florida Event Code F111040115 Discount Deadline January 6 2015 Full View Quarter View Qty Item Discount Regular Amount 50067 FulView4 75680 98385 50068 FullVewe 83475 108520 _ 50069 QuarerView4 75680 98385 50070 Quarter Viewe _ 83475 108520 Standard Showcases are a gray finish GRID AND GRID ACCESSORIES 50236 2x8 wilegs each 180 95 23525 s_ 50237 2 x8 w o legs each 135 65 176 35 50242 _ 7 BallWaterfall 1245 1620 _ Other accessories available please call customer service for information VELCRO TACK BOARD 50061 Qt Item Discount Regular Amount 50060 4 XS8Hoz 24505 318 55 50061 4x8 amp Vet 24505 31855 Total Specialty Furnishings Accessories 6 500 Tax Amount Due Booth Phone Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in wr
91. ull or you can request one at the customer service desk Upon completion of packing and labeling of your materials complete the bill of lading with all required information and return to customer service If you have questions on how to complete your bill of lading please ask a Shepard customer service representative located at the customer service desk If you are NOT using the designated shipping carrier you must call your carrier with pick up information If your carrier fails to pick up your shipment Shepard will either reroute your freight through the carrier of our choice or return to the local warehouse whichever is indicated on your MHA JI 3 OUTBOUND BILL OF LADING SHIPPING LABEL REQUEST lt s gt Shepard Fire Rescue East Shepard Exposition Services 603 W Landstreet Rd Orlando FL 32824 January 22 24 2015 Customer Service Phone 407 888 9669 Customer Service Fax 407 888 2301 Customer Service Email orlando shepardes com PRE PRINTED OUTBOUND BILL OF LADING AND SHIPPING LABELS All outbound shipments require a Bill of Lading and shipping labels Shepard offers complimentary pre printing of these items To take advantage of this service please complete this request and submit by the deadline date above Your pre printed BOL and labels will be delivered to your booth prior to the close of the show Note All third parties must pick up BOL labels at the Shepard Service Desk Ocean Center Daytona Be
92. ver is greater Standard Material Handling Signature Series Material Handling weight Description Price Total weisnt Description Price Total Direct Shipments to Showsite Direct Shipments to Showsite 124 00 186 00 161 25 111 50 167 25 145 00 Special Handling Special Handling 35030 35033 35043 35038 35390 35395 35391 35399 35394 35402 Advance Shipments to Warehouse Advance Shipments to Warehouse 129 00 167 75 116 00 150 75 Special Handling Special Handling 35010 35013 35393 35397 35392 35401 Pieces Small Packages FedEx UPS DHL under 30 Ibs Overtime Overtime 3096 fee for every overtime 35048 35045 RATES ARE PER 100 LBS WITH 200 LB MINIMUM For credit card payments please complete the payment authorization form Any additional overtime charges will be invoiced at Subtotal show site and are subject to change pending move in move out schedule N A Tax We understand that your calculation is only an estimate Invoicing will be calculated from actual certified weight ticket or reweigh Amount Due ticket on inbound material handling receiving report Adjustments will be made accordingly Any adjustments to charges must be made at show site Single pieces weighing more than 5000 pounds CANNOT be accepted at the warehouse Loose easily damaged uncrated or blanket wrapped shipments should be shipped directly to the show site If you have any questions about material hand
93. your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change 18 lt E gt Shepard Shepard Exposition Services 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 407 888 2301 orlando shepardes com SPECIALTY CHAIRS AND TABLES 36 Diameter A d 24 W x 18 H Qty Item Discount Regular Amount 51086 Director s Chair 75 90 9865 51090 Directors Stoot 13580 17655 51089 Ped 42 20920 27195 50032 Ped Tables 199 55 25940 _ 50030 Rnd Side Tabe 9655 12550 50031 Sq Side Tabie 9655 12550 MISCELLANEOUS ITEMS Customer Service Fax Customer Service Email 42 or 30 H Qu Discount Regular Amount 50185 Drawing Bow 5760 Upright 2055 s45 _ soos SOnsbw 1765 ze _ 8 High 3 High sidewall ackwall drape drape a 5 SPECIAL DRAPERY BACKGROUNDS Per linear foot Must be approved by show management Lin Ft Discount Regular Amount 50073 1925 2505 50074 SHgh 1425 1855 Choose Color Minimum 4 panel rental required Red 01 Blue 05 Grey 10 White 03 Black 06 Burgundy 07 Please complete

exhibitor service manual - Shepard Exposition Services

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