2016 Exhibitor Information at a Glance
Contents
1. the original MIAMI BEACH Antique SHOW 2016 Exhibitor Information at a Glance Americans With Disabilities Act ADA All exhibiting companies are required to be in compliance with the Americans with Disabilities Act ADA and are encouraged to be sensitive and as reasonably accommodating as possible to attendees with disabilities The Visitor Center in Lobby of Hall C has a limited quantity of wheelchairs and scooters available for attendees 786 276 2763 Scooters can be arranged through Scootaround 888 441 7575 Animals Pets are not permitted in the Miami Beach Convention Center with the exception of certified Service Animals as defined by Title Il of the Americans with Disabilities Act ADA Armored Services Brinks 800 232 3149 Dunbar 800 554 7363 Malca Amit 212 840 8330 ext 514 Ferrari 516 239 6141 ATM The ATM is located in the Hall C lobby next to the Flamingo Ballroom Appraisals Appraisal Day for consumers will be Saturday January 30 2016 from 12pm 6pm in room D 234 sponsored by Skinner Inc Consumers must bring items from home A verbal estimated range of its fair market value will be provided No written valuations will be given Attendee Selling Vendor Badges If an attendee has merchandise they want to sell at the show they will need to purchase a vendor s badge for 500 USAS does not recommend dealers it is up to the vendor to seek out a dealer with whom to do business2. Vendors access to the show floor is limited to the official show hours Badges Exhibitor Registration Exhibitors must pre register all of their personnel who will participate in the event Emerald will provide registered personnel with photo badges Exhibitors must complete the Exhibitor Badge form available in the Exhibitor Service Manual to register staff members It is recommended that exhibitors confirm the form is received Exhibitors may not request a badge for another dealer Other dealers exhibiting in a dealer s booth must complete the Booth Share forms Badge Policy U S Antique Shows strictly enforces and monitors the number of exhibitor and assistant badges requested by exhibiting companies The policy has been designed to address the problem of assistants buying on the show floor prior to show opening the safety issues posed by their presence and fairness to other exhibitors USAS has discretion to deny a badge to any person The transfer of any exhibitor badge or other misuse is strictly prohibited and may result in termination of the exhibitor s contract with no refund Badges must be worn at all times while at the show No one will be allowed on the exhibit floor during non public hours without a badge Badges may be picked up at the show Tuesday January 26 ccccccceeeeeeeeeeeeees 9 am 6 pm Wednesday January 27 0 0 0 9 am 6 pm Booth Cleaning Booth cleaning is not included with your
3. Original Miami Beach Antique Show To book your reservations please call or book online Toll Free 800 789 9887 Direct 212 779 7666 Installation and Removal of Displays Subject to the official schedule no installation construction decorating packing unpacking dismantling or removing of any display or part thereof shall take place thirty minutes after the official opening of the show or before its official closing Insurance The Original Miami Beach Antique Show does not provide any type of insurance coverage for the property and or personnel of exhibiting companies see Terms amp Conditions included with the Exhibit Space Contract Exhibitors must maintain insurance that meets the requirements outlined in the Insurance section of the service manual and submit proof to the Pier Antique Show Internet Services Internet services are not included with your booth package If you require this service please refer to the vendor order forms Jewelry History Series The Jewelry History Series January 26 27 is an educational conference focused on the history of jewelry during select time periods The conference will be complemented by a tour of a local museum and is open to retailers wholesalers appraisers collectors or anyone with an interest in the history of jewelry Porter Service Porter Service is a feature for exhibitors using a personally operated vehicle only One worker equipped with a flat cart will ass
4. booth package If you need your booth vacuumed prior to the show opening you must order cleaning service Refer to the Expo services forms in the Exhibitor Service Manual Show cleaning is completed one hour prior to doors opening Booth ID Signs amp Standard Directory Listing A sign is provided with the company name and booth number for all exhibit booths It is the sole responsibility of the exhibitor to submit a completed exhibit space contract to provide USAS with current company information Exhibitors are prohibited from hanging any sign that is not approved by Show Management No signs decorations banners advertising material or special exhibits will be permitted except by written permission of USAS Booth Occupancy Your booth must be staffed and open for business during regular show hours unless closed for religious observance Business Center For basic shipping and faxing needs visit the Business Center located on the 3rd floor Hall A Room A31 Monday Friday 8 30 am 5 pm Phone 786 276 2696 Children Due to safety restrictions children under the age of 18 are the original MIAMI BEACH Antique SHOW 2016 Exhibitor Information at a Glance NOT allowed on the show floor during setup Electrical Service Electrical is NOT included with your booth package and must be ordered through Edd Helms Booths may have outlets pre dropped in the booths Please be advised that if you plug into these electrical ou
5. ing or blanket rejects suitable for packing Display Materials Use only FLAMEPROOFED fabrics for display and test them personally to make sure they will not burn Flame proofing usually lasts from six months to a year after which time the material must be reprocessed The test usually used by a Fire Prevention Inspector is to hold a lit match to several different portions of the fabric The material may char but cannot burst into flame melt or drip If you prefer to have your own textiles flame proofed please consult your local Yellow Pages under Fire Protection Food amp Beverages Outside food and beverages are not permitted Centerplate the west food court area is located in the area between Hall C and D lobbies Cash and all major credit cards are accepted There s also an ATM located in the Hall C lobby Freight Shipping Addresses Shipping is available through EXPO services Shipping labels are available within the EXPO order forms Advance Shipment Dec 28 2015 Jan 19 2016 Expo Convention Contractors Inc 15959 NW 15 Avenue Miami FL 33136 the original MIAMI BEACH Antique SHOW 2016 Exhibitor Information at a Glance Direct Shipment January 26 27 2016 only Miami Beach Convention Center The Original Miami Beach Antique Show Your Name Your Company Name Hall ___ Booth __ 1901 Convention Center Drive Miami Beach FL 33139 Hotel and Travel USAS are partnered with onPeak for The
6. ist those exhibitors with unloading amp delivery of goods to your booth Porter service will be available from the loading docks Please instruct your personnel to identify themselves as exhibitors requiring porter service to security personnel They will be directed to designated areas Private Sales Meeting Rooms USAS Show Management offers six small rooms just off the show floor for dealers to rent for privacy with special clients or for meetings 50 per hour or 500 for the day There are three rooms available off Hall C and three available off Hall D Contact Zalton Brooks in the show office for more information Show Move In Mon Wed January 25 27 ccceeeereeeees 6am 9pm Exhibitors will be assigned specified move in appointments Exhibitors will be permitted access to the show floor 2 hours prior to show opening each day Show floor must be cleared 30 minutes after show closes Show Move Out Monday February 1 0 0 ceeeeeeeeeseeeeeeeeeeee 6 pm 11 pm e Booths must be staffed until 6 pm on Monday Feb 1 e All merchandise must be packed and moved out of the Miami Beach Convention Center by 11 pm on Monday Feb 1 e Packing cartons are not permitted in the hall until 4 pm on closing day Exhibitors are not permitted to dismantle any part of their displays before 6 pm Monday Feb 1 Early booth breakdown is strictly prohibited Companies in violation of this policy are jeopardizing their booth location for futu
7. obbies and meeting rooms during move in move out and all show days Storage No exhibit merchandise equipment container or packing materials shall be brought into or out of exhibit space during exhibit hours e Empty crates cartons and boxes must be removed from the exhibitor s booth and may be stored ina designated area on show site e Please be certain to mark your company name and exhibit booth number on each label Taxi Information Central Cab 305 532 5555 Yellow Cab 305 444 4444 Vetting The Original Miami Beach Antique Show will be vetted for reproductions and new products Exhibitors who display more than 30 new or reproduction products in a booth will NOT receive a contract for the next show year PLEASE NOTE The vetting rules apply to main booth holders and shares combined Reproductive items must be removed if reproduction exceeds 30 of the booth Exhibitor Personnel must stand inside the booth at all times to answer questions regarding merchandise and its description with a money back guarantee if the description at any time proves to have been misleading or incorrect e Merchandise is required to be clearly labeled with a brief description its approximate age or period of manufacture and the price Art and Paintings dealers required to label artwork as Attributed To Signature jewelry must have visible labels that identify the maker It is not permitted to display jewelry in boxes such as Tiffany Ca
8. re shows An exhibitor is in violation of early breakdown if they start to break down their booth remove product from their shelves box up products and are unable to conduct business in their booth prior to the official close of the show Exhibitors who leave excessive materials in their booth space at the end of the published move out time will be invoiced for labor costs to remove such materials and for any disposal charges Security U S Antique Shows Show Management makes every effort to provide protection for exhibitors merchandise and displays Show Management will provide perimeter the original MIAMI BEACH Antique SHOW 2016 Exhibitor Information at a Glance guard service on a 24 hour basis to include move in show days and move out While Show Management will implement security measures to safeguard your property neither Show Management the Miami Beach Convention Center Show Management hired security nor any of their officers agents or employees assume any responsibility for such property loss or theft Shuttle Service Free shuttles are available at the following locations e 17th St Parking Garage e 200 block of 16th St Parking Garages Both e 420 Lincoln Rd 1601 Drexel Ave Parking Garage e 1600 block Jefferson Ave Parking Garage Garage Shuttle buses will begin at 11 30 am and run until 8 30 pm Friday January 30 Monday February 1 Smoking Smoking is strictly prohibited in the exhibit hall l
9. rtier etc unless the piece was actually made by that jeweler Video and Camera Equipment The use of video or camera equipment during show hours is strictly prohibited with the exception of authorized press and the show photographer Exhibitors may take pictures of their booths prior to show opening
10. tlets you will be charged for your power usage at a higher rate than if you had ordered it in advance For your safety and the safety of other show participants ALL ELECTRICAL WORK including floor distribution must be performed by Edd Helms If any electrical work is performed over and above the maximum by non Edd Helms personnel it will be identified during an inspection which could result in additional charges charged to the exhibitor For questions or inquiries regarding electrical services please contact Edd Helms Electric at 305 653 2520 Exhibit Space Payment Exhibitors with outstanding exhibit space balances will not be permitted to move in and setup Exhibitor Badges will also be withheld until full payment is received Exhibitors are responsible for assuring that their exhibit space has been paid in full prior to the show Exhibit Space Regulations If an exhibitor DOES NOT check in by 3 pm on January 28 2016 USAS has the right to sell the booth without any liability All exhibits must be open for business at all times during the event subject to religious observances or other exceptions at the discretion of Emerald Expositions e USAS retains control of the aisles passageways and overhead spaces Fire Code Regulations All exhibit materials including chairs must be kept out of the aisles Booth material must be flame retardant to the satisfaction of the Fire Marshal by the flame retardant certification or abilit
11. y to pass on site flame test All exhibitors must adhere to flameproofing requirements All display materials must be flameproof Flammable display materials such as woodchips polyurethane flowers oil cloth tar paper etc are not permitted at all No display or exhibit is to be installed or operated to interfere in any way with access to any required exit or with visibility of any required exit or exit sign no display may block access to firefighting equipment No packing materials shall be stored anywhere in your booth Storing crates cartons or other show materials in your booth constitutes a violation of Fire Department regulations and may subject you to a summons and or fine Demonstrations involving potentially hazardous products such as open flame candles oil lamps smoke producing devices or products such as incense pipes fog machines etc must be approved by both the Fire Marshal and the facility Final approval must be given by show management A detailed plan of operation must be submitted to show management approximately 30 days prior to show Flameproofing Avoid flammable packing materials Although we cannot predict how individual Fire Inspectors will rule on these matters it is believed that wooden crates corrugated cartons and fabric padding are acceptable While not flame retardant they will not readily ignite from a carelessly thrown match or cigarette Many exhibitors have found stair pads felt quilt
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