FOR YOUR INFORMATION
Contents
1. J JZ0 S 230 300 gt 4 x8 Tackboard or Pegboard circle choice Horizontal Vertical Glass Show Case 48 x18 x38 120 00 156 00 350 00 Advanced Only Maximum load on boards is 50 lbs Tackboards are black amp Velcro friendly or push pin friendly SKIRT AND DRAPE COLOR CHOICES please circle Blue Red Gold Silver Teal Black White Burgundy Hunter Green Peach Terra Cotta SUBTOTAL amp Surcharge 9 8 Plum Beige TOTAL 1921 Bellamah NW Qu FURNISHINGS TABLES CONVENTION SERVICES OF THE SOUTHWEST INC esrOcssabq com DRAPED TABLE DRAPED COUNTER UNDRAPED TABLE TABLES 2 4 6 8 130 Round Tables 30 height Draped Undraped Tables 40 height PLEASE SEE FURNISHINGS ORDER FORM FOR PRICING Draped Undraped 4 side draped BLUE GOLD SILVER TEAL PEACH TERRA COTTA EH WHITE HUNTER GREEN PLUM BEIGE BURGUNDY 40 DRAPED ROUND 2 x2 DRAPED PEDESTAL 40 UNDRAPED ROUND 30 UNDRAPED ROUND 1921 Bellamah NW 9 Albuquerque NM 87104 4 505 243 9889 f 505 243 8197 E www cssabq com n esr cssabq com CONVENTION SERVICES OF THE SOUTHWEST INC PADDED ARM CHAIR PADDED BAR STOOL PADDED SIDE CHAIR SPECKLED GRAY BLACK SPECKLED GRAY BLACK SPECKLED GRAY BLACK JETSON CHAIRS WITH 24 BISTRO COUNTER HIGH ROUND CALL FOR PRICING MATRIX CHAIR GRAY MESH CHAIR BLA2. INCREASE YOUR PRESENCE WITH A RENTAL DISPLAY Charges for Rental Unit include delivery to your space installation of unit only and removal at close of show Unit 43007 includes one 8 draped table Units 43001 3006 include Standard Carpet and Daily Cleaning Electrical outlets are not included with rental of any Display Unit All units are 8 high with 1 meter panels unless otherwise indicated RENTAL DISPLAY UNITS Standard Price Basic 3000 898 00 1078 00 10x10 43001 3 spotlights 1 shelf 2142 00 2570 00 10 x10 3002 3 spotlights 1 shelf 1 2415 00 2898 00 Imeter counter 10 320 3003 6 spotlights 3213 00 3856 00 counter closet 10 x10 Office 3006 280000 336000 TableTopDisplayH3007 1 48300 1 58000 Sign Kiosk 3008 1 27700 33200 Custom Display Units CallforQuote Panel Type please circle choice Grey Velcro Black Velcro Blue Velcro White Hardwall Select Table Drape Color Unit 43007 only circle color choice Blue Red Gold Silver Teal Peach Black White Burgundy Hunter Green Plum Carpet Color Units 43001 43006 only circle color choice Blue Red Burgundy Hunter Green Teal Grey Plum Black Standard Header Black B Standard Header Black Block Lettering Custom Graphics with logo will quoted upon request ACCESSORIES 36 Hx201 2 deep w sliding door 36 Hx20 1 2 deep w sliding door 36 Hx20 1 2 Wx20 12 deep
3. 30 hx36 wx36 d 40 RoundGlas Top Table 30 hx40 wx40 d 125000 Glass and Chrome Coffee Table I58 hx394 wx197d 017500 Glass and Chrome End Table 15 hx23 wx23 d 15000 NENNEN 200 00 225 00 200 00 Glass Coffee Table 22 h x 39 w x 18 d 175 00 Oblong Black Bar Counter 40 hx 21 w x 41 d 200 00 Rectangular Conference Table 30 h x 36 w x 60 d 800 00 Rectangular Conference Table n With 6 Chrome and Black Chairs oe 225 00 35 h x 35 w 35 d UPGRADE SEATING Barrel Chair Black Red Grev 275 00 30 5 h x 30 5 w 27 5 d 350 00 32 x 36 w x 33 d 450 00 Chrome Leather Love Seat 32 h x 59 w x 33 d White Black 575 00 Chrome Leather Sofa 32 h x 81 w x 33 d White Black 725 00 Futon Lounger Vanilla 32 h x 71 w x 34 d Vanilla Only 425 00 UPGRADE ACCESSORIES Spandex Table Cover Pi Spt fom Gries sow 6209 Spandex Color Please Circle SUBTOTAL Royal Blue Eggplant Blueberry TAX amp Surcharge 9 8 TOTAL Tel Fuchsia Brom Red Black White Silver 1921 Bellamah Ave NW Albuquerque NM 87104 zee UPGRADE FURNISHINGS CONVENTION SERVICES OF THE SOUTHWEST INC STENO CHAIR LEATHER SODA FOUNTAIN W WHEELS BARSTOOL 44 Hx26 W x27 D 30 H x 17 x 17 D AVAILABLE WITH A SWIVEL BARSTOOLS BLACK OR RED SEAT WITH CURVED BACK l 32
4. Display Spotlights 50 00 60 00 Straight Shelves with brackets 50 00 60 00 Angle Shelves with brackets 50 00 60 00 display 8 127 11 PLEASE READ PAYMENT POLICY TOTAL QoS RENTAL DISPLAY UNITS BASIC43000 10 x20 43003 0 LZ TABLE TOP DISPLAY 3007 77 375 GLASS SHOWCASE COUNTERS 1921 Bellamah NW Albuquerque NM 87104 email us amp LABOR ORDER FORM t 505 243 9889 esr cssabq com f 505 243 8197 www cssabq com CONVENTION SERVICES OF THE SOUTHWEST INC Event Name AISES 2014 National Conference Advance Pavment Deadline Fridav Oct 31 2014 Booth s Exhibitor Name Telephone City State Zip E mail address Authorized by Display labor amp Forklift will be billed in hour increments with a one hour minimum Late orders add 20 DISPLAY LABOR RATES Straight time 8 00AM 4 30PM Weekdays 90 00 per person per hour Overtime Before 8 00AM and after 4 30PM Weekdays amp Saturdays 130 00 per person per hour Sundays and Holidays 155 00 per person per hour FORKLIFT RATES WITH OPERATOR Straight time 8 00AM 4 30PM Weekdays 175 00 per hour Overtime Before 8 00AM and after 4 30PM Weekdays amp Saturdays 210 00 per hour Sundays and Holidays 250 00 per hour Exhibitor must contract all forklift operation with the official service contractor SUPERVISION OF ALL LABOR IS REQUIRED PLEASE INDICATE SU
5. 10 EASY WAYS TO HELP GREEN AN EVENT Bring your own toiletries or soap from home Purchase carbon offsets for your travel Copy or print handouts locally rather than shipping from out of town Confirm your meal attendance to cut down on wasted food Bring a refillable water bottle that can be replenished from pitchers fountains or water stations Ask the hotel to change towels and sheets only when requested or after you leave Turn off lights and turn down heat or air conditioning when you re not in your room Use the recycling container in your hotel room or if none exists request that the hotel recycle your paper and plastic waste Donate your unused amenities if possible Turn in your name badge so it can be reused Shipping Use the most eco friendly shipping method possible or arrange for carbon offsets Recycling We will try to make recycling of paper plastic metal glass and food waste as easy as possible for you all you need to do 18 remember to pitch in For more green meeting information and ideas visit www greeneventsource com
6. 1921 Bellamah NW Albuquerque NM 87104 email us 505 243 9889 esrGcssabq com FOR YOUR INFORMATION f 505 243 8197 www cssabq com CONVENTION SERVICES OF THE SOUTHWEST AISES 2014 NATIONAL CONFERENCE CARIBE ROYALE HOTEL ORLANDO ORLANDO FLORIDA NOVEMBER 13 14 2014 Dear Exhibitor WELCOME CSS is pleased to be selected by show management to serve as your Official Service Contractor To assist you in planning we have enclosed the necessary show service order forms To help save you money please take advantage of pre show order discounts v Please read through this Exhibitor Service Kit Complete and return all order forms by the indicated discounted deadline date Each form should be returned to the appropriate company and address listed on that form On Line Ordering is available Log in information will be automatically emailed to the address on file with the association at the time of registration If you do not receive the log in or are not the registered contact please contact us at 505 243 9889 to obtain one Review our payment policy carefully CSS requires payment in full at the time you place your order along with the Credit Card Authorization Form Please include the prevailing sales tax currently 6 5 and the 3 3 Petroleum Surcharge Sales tax is applicable to rentals Labor and material handling services are exempt in the State of Florida If you have a state or federal exemption please forward
7. 30 5 H x 30 5 W x 27 5 D AVAILABLE IN WHITE OR BLACK VANILLA FUTON LOUNGER 32 H x 34 W x 71 D 1921 Bellamah NW Albuquerque NM 87104 email us t 505 243 9889 esr cssabq com CARPET ORDER FORM f 505 243 8197 www cssabq com CONVENTION SERVICES OF THE SOUTHWEST INC Event Name AISES 2014 National Conference Advance Payment Deadline Friday Oct 31 2014 Booth 8 Exhibitor Name Telephone Billing Address City State Zip E mail address Authorized by STANDARD CARPET QTY DESCRIPTION DISCOUNT PRICE STANDARD PRICE 10 x 10 Carpet 150 00 195 00 10 x 20 Carpet 261 00 339 00 10 x 30 Carpet 391 00 509 00 10 x 40 Carpet 522 00 678 00 lt as my eilici li cliciccriil ccococlccr occlcoilicci ol STANDARD CARPET COLOR please circle color choice BLUE RED GREY TEAL HUNTER GREEN BLACK BURGUNDY PLUM lt lt lt SPECIAL CUT STANDARD CARPET Special sizes are available at 3 45 per square foot in any dimensions Price includes cutting laying and taping front seams and edges Carpet Size square feet 3 45 TOTAL Visqueen is available at 0 60 per square foot installed square feet x 0 60 2 TOTAL 2 Carpet Padding is available 1 15 square foot installed 100 84 min square feet x 1 15 TOTAL PAYMENT IN FULL MUST ACCOMPANY YOUR ORDER
8. 100 AMPS 625 00 805 00 208 VOLTS THREE PHASE Labor of 1 1 2 Hrs Hook up amp 1 Hr Dismantle will be charged for 208 Volt Services 20 AMPS 330 00 495 00 30 AMPS 390 00 627 00 60 AMPS 575 00 870 00 100 AMPS 725 00 945 00 200 AMPS 1245 00 1555 00 400 AMPS 1845 00 2355 00 LIGHTING EQUIPMENT including Current Consumed 150 WATT FLOOD LIGHT 71 00 106 00 300 WATT FLOOD LIGHT 90 00 135 00 300 WATT QUARTZ LIGHT 65 00 85 00 EXTENSION CORDS Electricity Not Included SINGLE OUTLET 20 00 QUAD OUTLET POWER STRIP 27 00 LABOR ST Mon Fri 8 00am 4 30pm Except Holidays 60 00 OT Mon Fri 4 30pm 8 00am Sat Sun Holidays 120 00 SUBTOTAL 6 5 FL SLS TOTAL DUE FULL PAYMENT DUE PRIOR TO SHOW OPENING A Master Card visa Check Credit Card EXP DATE Cardholders Name Print Authorized Signature NAME OF FACILITY SHOW DATES TELEPHONE FAX SHOW NAME FIRM NAME ADDRESS CITY STATE ZIP SIGNATURE 01 06 PRINT NAME WHITE EDLEN YELLOW CUSTOMER SEE REVERSE SIDE FOR TERMS AND CONDITIONS SPECIAL REQUIREMENTS Dedicated Circuit or 24 Hour Service Required yes no If yes double electrical outlet or electrical service connection charge Rental Rates quoted cover any portion of a 7 seven day consecutive period There is a minimum labor charge of 1 1 2 one and a half hours for hook up and 1 one hour to dismantle for special events island booths and 208 Volt services RATES FOR HIGH
9. For your convenience MasterCard American Express and Visa credit cards will be accepted NO TELEPHONE ORDERS WILL BE ACCEPTED All utility lines must be installed before carpet installation Utilities should be ordered in advance SUBTOTAL PLEASE READ PAYMENT POLICY amp Surcharge 9 8 TOTAL For color samples please visit http www cssabq com exhibitors exhibitor services 1921 Bellamah NW alam ene PRESTIGE CARPET ORDER esrOcssabq com f 505 243 8197 www cssabq com CONVENTION SERVICES OF THE SOUTHWEST INC Event Name AISES 2014 National Conference Advance Payment Deadline Friday Oct 31 2014 Booth s Exhibitor Name Telephone Billing Address Fax City State Zip E mail address Authorized by ORDERS PLACED AFTER ABOVE DEADLINE DATE PLEASE CALL FOR AVAILABILITY SPECIAL CUT PRESTIGE CARPET Enhance your exhibit with 30 oz Plush MAE polyester pile carpet Carpet Size X square feet 4 60 2 TOTAL Visqueen is available at 0 60 per square foot installed 100 sq ft min square feet x 0 60 TOTAL Carpet Padding is available at 1 15 per square foot installed 100 sq ft min square feet x 1 15 2 TOTAL rs Se CARPET COLOR please circle color choice LITE BLUE BRIGHTBLUE NAVY TEAL GREY SILVER MIST GUNMETAL CHARCOAL ROSE VIOLET FOREST EMERALD BURGUNDY TOAST CREAM IVORY CHERRY RED BLACK YELLOW ORANGE PRO
10. YRC KUB Tradeshow Support KUB Tradeshow Support S Orlando Fl 32805 H Warehouse Hours M F 8 4 Last Day for Advance Freight to arrive Monday November 10 2014 Warehouse Hours M F 8AM 4PM S Orlando Fl 32805 Last Day for Advance Freight to arrive Monday November 10 2014 19 N Texas Ave jil 19 N Texas Ave BN gt lt DIRECT TO SHOW R TO Exhibiting Company Name BOOTH H AISES 2014 Natinoal Conference Exhibitor Name and Booth AISES 2014 Natinoal Conference DIRECT SHOW c o CSS R Exhibiting Company Name BOOTH H AISES 2014 Natinoal Conference Exhibitor Name and Booth AISES 2014 Natinoal Conference 55 S 8101 World Center Dr Orlando FL 32821 Tampa FL 33602 Must NOT arrive before November 13 2014 H FIRST DAY FOR DIRECT FREIGHT Thursday November 13 2014 8101 World Center Dr Orlando FL 32821 Tampa FL 33602 Must NOT arrive before November 13 2014 FIRST DAY FOR DIRECT FREIGHT Thursday November 13 2014 1921 Bellamah NW Albuquerque NM 87104 email us amp t 505 243 9889 esr cssabg com CLEANING ORDER FORM f 505 243 8197 www cssabq com CONVENTION SERVICES OF THE SOUTHWEST INC Please print or tvpe incomplete information will delav processing Event or Show Nam
11. 243 8197 Orlando Florida www cssabq com CONVENTION SERVICES OF THE SOUTHWEST INC UNION JURISDICTIONS FOR ORLANDO FLORIDA To assist you in planning for your participation in this upcoming exposition we are certain you will appreciate knowing in advance that union labor may be required for certain aspects of your exhibit handling To help you understand the jurisdiction the various unions have we ask that you read the following UNION REGULATIONS Florida is a right to work state Exhibitor permanent employees may set up their own exhibits Union labor is available to assist in the erection and dismantling of exhibit booths Exhibit labor freight labor electricians and plumbers can be arranged for at established rates using the enclosed forms Jurisdictions claimed by the various unions follow EXHIBIT LABOR Claims jurisdiction for the installation dismantling first cleaning touch up repair and building of all prefabricated exhibits and displays when this work is done by persons other than your full time company personnel This includes headers floor covering aisle covering hanging of decorations and materials painting and hanging of all signs pictorial and scenic painting etc Labor may be ordered in advance by using the labor forms enclosed or on show site They are not required to put your products on display open cartons containing your products nor perform testing maintenance or repairs of your products FR
12. 360 00 1 meter x 8 Framed 380 00 Framed 456 00 Note Prices are based on one color graphic applied to white background with up to 10 words of copy We offer both vinyl and digital output If you prefer other materials such as Fabric Komatex Plexi Glass Koraplast and Gator Foam they will be quoted upon request Logo Disk Reproduction 75 00 hr 1hr minimum per logo Guidelines for Submitting Artwork Artwork should be submitted via e mail in a zip folder or on the following IBM formatted Disks 3 2 Floppy Disks 100 MG Zip Disks or a CD Rom In order for us to use a graphic file it must be saved in one of the following files VECTOR FILES AL EPS WMF PLT DWG DXF RASTER FILES PCD BMP JPG EPS TIF PSD When submitting a raster file the optimal resolution is 300 dpi for a 1 to 1 output ratio Lower resolution files will have a negative result on the image quality and or an increase in labor When submitting disks or e mails please include the following Contact person with phone number e mail address originator of the artwork printed color copy of the artwork separations and CMYK values BANNERS Call for quote Note Prices based on one color graphic applied to white vinyl material with grommets and up to 10 words Additional colors materials and hanging options available Custom logos available for an additional charge Please call Exhibitor Services at 505 243 9889 for quote Extras Pipe Pockets 1 6
13. CSS c o CSS YRC 8101 World Center Dr KUB Tradeshow Support Orlando FL 32821 19 N Texas Ave Orlando FL 32805 Number of Pieces Estimated Weight Number of Pieces Estimated Weight Inbound Freight Carrier Inbound Freight Carrier PPLEASE READ Payment Policy amp Material Handling Information and Limits of Liability Our preferred freight carrier is CSS Logistics 505 243 9889 Freight will be re routed from show floor on Friday November 14 7 00PM SAMPLE Weight 500 100 Total CWT 95 00 per cwt ADVANCE FREIGHT RATES Includes crated skidded and carton materials 95 00 per cwt 190 00 minimum charge Weight 100 Total CWT 95 00 percwt DIRECT FREIGHT RATES Includes crated skidded and carton materials 92 00 per cwt 184 00 minimum charge Weight 100 Total CWT 92 00 percwt All charges are per hundred pounds cwt with a 200 Ib minimum per shipment All shipments are rounded to the next hundred pounds ADDITIONAL RATES Late shipments and off target freight will be charged an additional 16 00 cwt 200 Ib minimum applies Express letter shipments or shipments weighing less than 101 5 will be charged a 26 00 material handling fee Banding and Shrink Wrap will be charged at 50 00 per skid or crate Outbound Material Handling Only freight handled at close of show only will be charged 42 00 per cwt 200 Ib minimum applies Total of all shipments
14. Credit Card I authorize the Caribe Royale All Suites Resorts to charge my credit card Card Expiration date Card Code For the following charges Authorized Signer Date Print or Type Name as it appears on credit card Company Name Coordinator Address Phone Number Fax Number Email On site Contact Convention Name amp Dates Copy of the front and back of the card listed below must accompany this completed form and be mailed or faxed to Caribe Royale Orlando Convention Services Department 8101 World Center Drive Orlando FL 32821 Phone 407 238 8084 Fax 407 387 8625 Accounting Use Only Estimated Charges Date of Approval Approval f _ CARIBE ROYALE MAIL TO ELECTRICAL ORDER FORM EDLEN ELECTRICAL EXHIBITION SERVICES OF ORLANDO 11483 Rocket Blvd Orlando FL 32824 Tel 407 854 9991 Fax 407 854 9992 Email support amp edlenelectrical com ELECTRICAL OUTLETS Approximately 120V A C 60 Cycle 120 VOLTS QUANTITY on PRICE COST 0 500 WATTS 5 AMPS 65 00 98 00 500 1000 WATTS 10 AMPS 110 00 165 00 1001 1500 WATTS 15 AMPS 132 00 198 00 1501 2000 WATTS 20 AMPS 150 00 225 00 For Outdoor Events 20 AMP Minimum Required ELECTRICAL SERVICE CONNECTIONS Approximately 208V A C 60 Cycle 208 VOLTS SINGLE PHASE Labor of 1 1 2 Hrs Hook up amp 1 Hr Dismantle will be charged for 208 Volt Services 20 AMPS 250 00 370 00 30 AMPS 290 00 470 00 60 AMPS 445 00 680 00
15. Yellow Purple Rust Custom designed arrangements Color Width Height Kalanchoe Persian Violet Azalea Chrysanthemum Begonia Cyclamen Please circle selection 7 8 foot green plants 144 00 187 00 Delivery Charge 20 00 20 00 20 00 Sub Total Tax amp Surcharge 9 8 Plants remain the property of the subcontractor for CONVENTION SERVICES OF THE SOUTHWEST INC There will be an additional charge for plants not in the booth at the conclusion of the event Floral arrangements are the property of the exhibitor and may be removed from show site All flowering plants will be subject to availability Substitutes of equal quality may be made upon decision of florist Rental price includes Decorative Container top dressing professional maintenance ALL ORDERS MUST BE PAID IN FULL PRIOR TO SHOW CLOSING PLEASE READ PAYMENT POLICY Abqn 1921 Bellamah NW Albuquerque NM 87104 email us amp t 505 243 9889 esrOcssabq com SIGN GRAPHICS ORDER FORM f 505 243 8197 www cssabq com CONVENTION SERVICES OF THE SOUTHWEST INC Event Name AISES 2014 National Conference Advance Payment Deadline Friday October 31 2014 Booth s Telephone E mail address x 11 Vertical Horizontal x 44 Vertical Horizontal 11 x 14 Vertical Horizontal 14 x 22 Vertical Horizontal 22 x 28 Vertical Horizontal 24 x 36 Vertical Horizontal 28 x 44 Vertical Horizontal Meter board Vertical Unframed 300 00 Unframed
16. draped pedestal 104 00 135 00 x draped table 115 00 150 00 6 x2 draped table 127 00 165 00 8x2 draped table 155 00 202 00 30D x 30 H draped round table 98 00 127 00 DRAPED DISPLAY COUNTERS 40 HIGH choose skirt color below 2x2 draped pedestal 4x2 drapedcounter 1 12000 16500 115 00 150 00 UNDRAPED DISPLAY TABLES 30 HIGH UNDRAPED DISPLAY COUNTERS 40 HIGH 4 sidetabledrape 40 4 x2 wood table 75 00 98 00 6 x2 wood table 81 00 105 00 8 x2 wood table 92 00 120 00 81 00 105 00 98 00 127 00 8x2woodcounter 1 109 00 142 00 TABLE SKIRTING choose skirt color below circle height 4Psidetabledrape 30 69 00 81 00 69 00 81 00 Individual table skirt 30 45 00 59 00 Individual table skirt 40 50 00 65 00 SPECIAL DRAPERY choose drape color below 67 minimum 3 high drapery linear ft 18 high drapery linear ft STANDARD FURNITURE AND ACCESSORIES Grey Molded Plastic Chair 5800 50 PaddedArmChar 18800 1 11100 gt PaddedSideChar 1 7800 10100 Upholstered Bar Stool with Back 9500 12400 gt 1 BagRack circle T or Waterfall 6300 8200 Literature Stand S h 6 pocket 11000 100 gt ChromeEaseb 280 1 238600 gt Wastebasket with liner 1700 2200
17. service charge will be assessed for all returned checks and credit cards 12 Material and equipment furnished by EDLEN for this service order is furnished on a rental basis and remains the property of Edlen and shall be removed ONLY by EDLEN Employees Price also includes all necessary disposable supplies 13 EDLEN Employees are authorized to cut floor coverings when essential for installation of service otherwise indicated 14 Claims will not be considered or adjustments made unless filed in writing by the exhibitor prior to close of event and this claim must be verified by an EDLEN Employee prior to close of event 15 Credit will not be given for service installed and not used 16 It is agreed that in the event it becomes necessary to turn this matter over to an attorney for collection or to file a lien or foreclosure or otherwise exhibitor will pay EDLEN its attorney fees or applicable agency fees 17 A service charge of 1 5 per month on any unpaid balances will be made starting 10 days after the date of invoice 18 Exhibitor holds EDLEN harmless for any and all losses of power beyond EDLEN s control including but not limited to losses due to utility company failure permanent power distribution failure power failure caused by vandalism faulty exhibitor equipment or overloads caused by exhibitor 19 As the official Electrical Contractor we will be responsible for All under carpet distribution of electrical wiring All moto
18. the operation of the show A minimum charge of one and a half 1 1 2 hour labor for installation and one 1 hour to dismantle will apply and time will commence upon exhibitor s request Failure to start labor at requested time will result in a one 1 hour charge per electrician requested unless 24 hour advance notice is provided in writing 6 Additional service charges and labor charged may be assessed for installations Payment must be rendered in FULL when billed during the event Service may be interrupted if payment is not received 7 Al equipment regardless of source of power must comply with Federal State and local codes EDLEN reserves the right to inspect all electrical devices and connections to insure compliance with all codes EDLEN is required to refuse connections where the exhibitor wiring is not in accordance with local Electrical Code 8 Standard wall and other permanent building utility outlets or sockets are not part of booth space and may not be used by exhibitors A separate outlet must be ordered at regular price for each piece of equipment to be connected 9 All electrical equipment must be properly tagged and wired with complete information as to the type of current required for operation voltage phase cycle horsepower etc 10 All exhibitor s cords must be minimum of 14 3 with ground ALL exposed noncurrent carrying metal parts of fixed equipment which are liable to be energized shall be grounded 11 A 25 00
19. vel Ieg and nspected VVe atc reauretd tO approve 511 Og ge 5 19 IS 41 a VI p V ge al QI 19 a D Of ri 5 is S Of n U U z 1 4 i K fot wa f 4 6 0 f 0 V d n q T TU outstanding service and equipment AISES 2014 Audio Visual Order Form AMERICAN INDIAN SCIENCE AND ENGINEERING SOCIETY Computer Equipment Qty Rate Amount Displays Qty Rate Amount 70 LCD Screen 1080p 1200 EN 47 LCD Screen 1080p EI 800 42 LCD Screen 1080p 201 32 LCD Screen with Tuner 1080p Wireless Remote Cueing USB 23 LCD Screen with Tuner 1080p Computer Speakers Audio Equipment Qty Rate Amount Other Qty Rate Amount 1 Speaker Stand Wireless Headset 300 EN 54 Cart With Black Skirt 25 Blu Ray DVD Player CD Player 200 Labor Qty Rate Amount Input or Cable Type LCD Monitor Wall Mount Installed Delivery to Booth 50 EB Labor 1 tech Build In Booth 1 Hour 1 Please use this space to give us more details about your booth Equipment Tax 0 0096 Labor Total Checkout Print View Attached diagrams DI DI DI Maximum Size 10MB Accepted types pdf jpg jpeg png doc docx xls xisx ppt 1921 Bellamah NW Albuquerque NM 87104 email us amp t 505 243 9889 esrGcssabq com FIRE REGULATIONS f 505 243 8197 www cssabq com CONVENTION SERVICES OF THE SOUTHWEST FIRE PREVENTION REGULATIONS PLEASE READ CAREFULLY AND CO
20. 32821 Phone 407 238 8084 Fax 407 387 8625 VENDOR REQUEST FORM CONVENTION NAME SHOW DATES COMPANY NAME COORDINATOR ADDRESS PHONE EMAIL ON SITE CONTACT INSTALLATION DATE REMOVAL DATE TIME IN TIME OUT LOCATION QUANTITY Wired High Speed Internet Access First connection IP address 550 Additional connection IP address 50 00 Printers HP LaserJet with Public IP address and or USB Parallel cable 175 per day COMMENTS Wireless High Speed Internet Access access point provided 250 set up fee plus per connection charge based on quantity of connections Please see chart below 1 to 20 connections 25 each 21 to 50 connections 20 each 51 to 100 connections 15 each 101 to 250 connections 10 each 251 or more connections 5 each PAYMENT ARRANGEMENTS MUST BE MADE IN ADVANCE AND CAN BE MADE ANY OF THE THREE FOLLOWING WAYS 1 You may logon to http www crrsv com authorize index html to make a credit card payment Please put the show name and booth number in the confirmation box You will be emailed a receipt please fax the receipt and this request to 407 387 8625 2 You may mail a check to the hotel address above and fax a copy of the check and this request to 407 387 8625 3 You may complete this credit card form and fax this form the completed request above and a copy of the credit card to 407 387 8625 e CARIBE ROYALE O R L A N D O Authorization to Bill a
21. 5 Hx22 5 Wx18D IK AVAILABLE IN WHITE OR BLACK WITH BLACK TOP 42 H 24 D adjustable seat SHOWN WITH JETSON CHAIRS 15 x15 ADJUSTABLE SEAT RENTED SEPERATLY ALSO AVAILABLE IN WHITE LEATHER OFFICE CHAIR WITH MESH BACK 34 75 H x 22 75 W x 24 D 1921 Bellamah Ave NW uv UPGRADE FURNISHINGS www cssabq com esr cssabq com CONVENTION SERVICES OF THE SOUTHWEST INC TRIANGLE GLASS TOP TABLE RA CONFERENCE TABLE 35 H x 35 W x35 D 30 H x 36 W x60 D PICTURED WITH BLACK CHROME CHAIRS PICTURED WITH BLACK CHROME CHAIRS RENTED SEPERATLY RENTED SEPERATLY 40 ROUND GLASS TOP TABLE 31 GLASS TABLE 36 ROUND 30 H x 40 ROUND PICTURED WITH MODERN CHAIRS WITH CHROME BASE CONFERENCE TABLE 29 H x 31 D 30 H X 36 D RENTED SEPERATLY wass UPGRADE FURNISHINGS f 505 243 8197 www cssabq com esr cssabq com CONVENTION SERVICES OF THE SOUTHWEST INC GLASS AND CHROME COFFEE TABLE 15 8 H x 39 4 W 19 7 D GLASS AND CHROME END TABLE 15 H x23 W x 23 D SPANDEX TABLE COVERS AVAILABLE IN MULTIPLE COLOR OPTIONS OBLONG BLACK BAR COUNTER 40 H x 21 W 41 D GLASS COFFEE TABLE 22 39 W 18 ME 1921 Bellamah Ave NW 4 C Albuquerque NM 87104 W t 505 243 9889 1 f 505 243 8197 www cssabq com E esr cssabq com BARREL CHAIRS AVAILABLE IN RED BLACK OR GRAY CHROME LEATHER ACCENT CHAIRS
22. 5 linear ft PLACE SIGN COPY HERE AND ANY SPECIAL INSTRUCTIONS SUBTOTAL n paper 1 necessary 9 8 FL Tax amp Petroleum Surcharge 0 TAX 9 8 FL Tax amp Petroleum Surcharge PLEASE READ PAYMENT POLICY TOTAL ARIBE ROYALE O R L AN DO High Speed Internet Services Convention Center Wired high speed Internet access inside a meeting room foyer or other common area e 550 for the first IP address device per meeting room location ONE TIME charge for the duration of the event e 920 for each additional IP address device per meeting room location ONE TIME charge for the duration of the event Wireless Internet access inside a meeting room foyer or other common area e 250 set up fee plus per connection charge based on quantity of connections Please see chart below ONE TIME charge for the duration of the event 1 to 20 connections 25 each 21 to 50 connections 20 each 51 to 100 connections 15 each 101 to 250 connections 10 each 251 or more connections 5 each Printers HP LaserJet with Public IP address and or USB Parallel cable e 175 per day Available Networking Options With our 50 Mb Metro Ethernet Internet connection we can provide customized network packages to fit any customer profile e Implementation of virtual local area networks VLANS for increased security On site DHCP server to facilitate public IP address configuration Static public IP addresses are available for dev
23. CESS BLUE PANTONE PURPLE REFLEX BLUE PANTONE GREEN 7 88s8 CARPET SAMPLES ARE AVAILABLE UPON REQUEST PLEASE FILL OUT BELOW NO REFUNDS ON SPECIAL ORDER CARPET ALL SALES ARE FINAL CARPET SAMPLE MAILING INFORMATION Mail Photo to Attention Company Address City Zip Code Phone Number PAYMENT IN FULL MUST ACCOMPANY YOUR ORDER For your convenience MasterCard American Express and Visa credit cards will be accepted NO TELEPHONE ORDERS WILL BE ACCEPTED All utility lines must be installed before carpet installation Utilities should be ordered in advance SUBTOTAL PLEASE READ PAYMENT POLICY amp Surcharge 9 8 TOTAL 5 Abqn restige Colors BRIGHT BLUE NAVY TEAL SILVER MIST GUN METAL CHARCOAL ROSE VIOLET FOREST EMERALD 4 CHERRY RED BLACK YELLOW B PROCESS BLUE PANTONE PURPLE REFLEX BLUE PANTONE 7368 GREEN 1921 Bellamah NW i RENTAL DISPLAY ORDER FORM f 505 243 8197 www cssabq com CONVENTION SERVICES OF THE SOUTHWEST INC Event Name AISES 2014 National Conference Advance Pavment Deadline Fridav Oct 31 2014 Booth s Exhibitor Name Telephone f Billing Address Fax ft City State Zip E mail address Authorized by
24. CK SPECIALTY UPGRADE 1921 Bellamah NW FURNISHINGS ACCESSORIES gg f 505 243 8197 ab www cssabq com esr cssabq com FISH BOWL WASTEBASKET PEG amp LITERATURE WITH LINER POSTERBOARD STAND 4 x8 6 H 6 POCKET BAG RACK WATERFALL CHROME BAG RACK SIGN DISPLAY CHROME EASEL 1921 Bellamah NW Albuquerque NM 87104 email us amp 2052139889 esrOcssabqeom UPGRADE FURNISHINGS ORDER FORM www cssabq com CONVENTION SERVICES OF THE SOUTHWEST INC Event Name AISES 2014 National Conference Advance Payment Deadline Friday October 31 2014 Booth s Exhibitor Name Telephone City State Zip E mail address Authorized by Note Due to limited quantities on many items a comparable product may be substituted Please contact CSS for quantity availabilities UPGRADE CHAIRS Quantity Description Dimensions _Color please circle Price Chrome and Black Chairs o o 125 00 150 00 125 00 44 h x 26 w x 27 d 150 00 Modern Chairs Black BlackOnly 125 00 Soda Fountain Barstool 30 h x 17 w x 17 d Red Black 125 00 Swivel Barstools with Curved Back 32 5 h x 22 5 w x 18 d White Black 175 00 UPGRADE TABLES 24 Bistro Table Black Top 42 hx24wx24d Il GlassTable 29 hx315 wx3IlS d 36 RoundConfernce Table
25. EIGHT HANDLING LABOR Claims jurisdiction for the loading and unloading of all trucks trailers and common and contract carriers as well as the handling of empty crates and the operation of material handling equipment They also claim jurisdiction for unloading uncrating unskidding leveling cleaning assembly of heavy machinery and equipment and the reverse operations Any Exhibitor may move material that is hand carryable without the use of dollies hand trucks or other mechanical equipment CSS has the responsibility of receiving and handling all exhibit materials and empty crates It is their responsibility to manage dock areas and freight doors and schedule vehicles for the smooth and efficient move in and move out of the Trade Show CSS will not be responsible however for any material they do not handle ELECTRICAL SERVICE LABOR Claims the supplying of all feed wiring and electrical conductors to each exhibit This includes such items as motor hook up pulling and hook up of electrical or signal wires and cables and the installation and or reinstallation of conduit or duct system that contains electrical or signal wires or cable etc Only the licensed Official Electrical Services Supplier Edlin may provide this work GRATUITIES Please do not tip giving money merchandise or other special consideration for service rendered any employee Do not give coffee breaks Employees have a 15 minute paid break mid morning and mid afternoon Any attem
26. ER WATTAGES VOLTAGE OR SPECIAL LIGHTING ON REQUEST SPECIAL HANGING OR INSTALLATION DONE ON TIME AND MATERIAL BASIS SPECIAL INSTRUCTIONS Aisle f ISLAND BOOTHS A scaled floor plan must accompany orders showing locations of electrical outlets connections and lighting equipment Aisle f gt REAR a STANDARD ju BOOTH X Aisle PAYMENT MUST ACCOMPANY ALL ORDERS 10 BUSINESS DAYS PRIOR TO SHOW SET UP FOR DISCOUNT PRICE TO APPLY ALL ORDERS MUST BE PAID IN ADVANCE ON U S BANKS Caribe Royale BOOTH REGULATION AND GENERAL INFORMATION 1 Calculate your lighting needs by adding wattage in each location EXAMPLES OF HOW TO READ METAL PLATES ON EQUIPMENT 2 For other equipment read the ratings from the metal plate vi20PH1 92 120V Single Phase 230 Volts attached to the unit See example If the rating is in watts order Hz60 60 Cycle 30 Amps in wattage If the rating is in amps order in amperage 0 W1000 1000 Watts 3 Phase 3 Separate locations require separate outlets 500 watt min POWER LOCATIONS X Indicate location of outlet WHERE WILL MY OUTLET BE LOCATED One drop within bodhi when power t t Your outlet will be located as depicted below unless Edien discretio ME power floorplan is received indicating otherwise source is in the floor Please see Regulation 44 below INLINE BOOTHS PENINSULA BACK TO BACK PENINSULA BOOTHS ISLAND BOOTHS 1 Orders must be re
27. ISES 2014 National Conference Advance Pavment Deadline Fridav Oct 31 2014 Booth 8 Exhibitor Name Telephone ft City State Zip E mail Address Authorized by Banner Rigging labor will be billed in I hour increments with one hour minimum Late orders add 20 RATES FOR BANNER RIGGING Straight time 8 00AM 11 00PM Weekdays 680 00 per hour If banner requires assembly installation and dismantling of supporting devices such as cabling wire crosby s and turnbuckles work will be performed on a time and material basis Materials will be invoiced at show site Diagram or Drawing of sign banner must be provided If riggers are canceled less than 24 hours before scheduled start time your estimated rigging hours will be charged If display materials have not arrived by scheduled rigging install times your estimated rigging hours will be charged Submit completed form via email or fax email ggrier psav com fax 407 387 0155 Questions phone 407 238 0008 email qgrier psav com SAVe 15 proud to serve as the exclusive in house ngaing provider for the Canbe Royale All Suite Hotel and Convention Center I his Hotel is equipped with a permanent rigging point system in the ballrooms As part of a comprehensive overhead Fa To T uw Pa 2 PI L 4 v TOPSY s KA ga ve 4 satety and NSK 8 anagement 9 gr U 092 I 218 Liaiyv
28. MPLETELY Aisles are not to be blocked unless it is clearly indicated on the Fire Marshal approved floor plan Exits exit signs and fire fighting equipment are not to be blocked or concealed from view in any manner Fire inspections may be conducted during the course of move in and move out pre opening inspection shall be conducted Spot inspections may be conducted during the course of the show The show will not be permitted to open without the approval of the Fire Marshal or his authorized representative If violations are found during the exhibit booth s shall be subject to closure Booth operators or employees may also be subject to a citation which may result in up to a 500 00 fine 90 days in jail or both Exhibit booths shall be constructed of non combustible or limited combustible materials Acoustical and decorative material including but not limited to cotton hay paper straw moss split bamboo and wood chips shall be flame retardant treated to the satisfaction of the authority having jurisdiction Materials that cannot be treated for flame retardancy shall not be used Foamed plastics and materials containing foamed plastics used and decorative objects such as but not limited to mannequins murals and signs shall have a maximum heat release rate for any single fuel package of 150 kw when tested in accordance with UL 1975 Standard for Fire Tests for Foamed Plastic used for Decorative Purposes FIELD FLAME TEST Flame reta
29. PERVISION PLAN PLAN A EXHIBITOR SUPERVISION All work is performed under the supervision of the Exhibitor Starting time can be guaranteed only in those instances where persons are requested for the start of the working day 8 00am If labor is not picked up or canceled without 24 hours notice your estimated labor hours will be charged The exhibitor must check in at the service desk to pick up labor ordered and check labor out at the service desk upon completion of the work If display materials have not arrived by scheduled labor install times your estimated labor hours will be charged PLAN B CSS SUPERVISION Please fill out all outbound shipping information All work is performed under the direction of CSS personnel Our charge for this service is 30 of your total labor bill 50 00 minimum In order to complete the work without your representative present we must have set up instructions blueprints floor plans etc If display materials have not arrived by scheduled labor install times your estimated labor hours will be charged You must also include outbound shipping labels and shipping instructions with your labor order Please complete this section PLEASE READ PAYMENT POLICY No of People Approximate Hours INSTALLATION 111 DISMANTLE 1 4 1 0 PLEASE ADD 3 3 FOR PETROLEUM 1921 Bellamah NW Albuquerque NM 87104 email us amp LABOR JURISDICTIONS t 505 243 9889 f 505
30. above plus 3 3 Petroleum Surcharge Abqhst 1921 Bellamah NW Albuquerque NM 87104 email us amp OUTB OUND SHIPPING was INSTRUCTIONS T www cssabq com CONVENTION SERVICES OF THE SOUTHWEST EXHIBITOR OUTBOUND SHIPPING INSTRUCTIONS At the close of show materials will be shipped to CSS will complete labels when labor is CSS Supervised ATTN IMPORTANT If your freight is forwarding to another show be sure to include the show name and your booth number Please specify your choice by checking the following The assigned carrier PRE SCHEDULED by exhibitor to pick up during show move out is Please note the exhibitor is responsible for scheduling the carrier and addressing all freight The preferred carrier CSS Logistics is authorized to ship show materials to the above address Please indicate billing information for carrier charges if different than above SHIPPER SIGNATURE SHIPPER PRINT NAME FREIGHT CHARGES BILLED TO STREET CITY STATE ZIP AISES 2014 National Conference 1921 Bellamah NW Albuquerque NM 87104 email us t 505 243 9889 esr cssabg com S H N G LA B E LS f 505 243 8197 www cssabg com CONVENTION SERVICES OF THE SOUTHWEST INC ADVANCE WAREHOUSE ADVANCE WAREHOUSE TO TO R Exhibiting Company Name R Exhibiting Company Name BOOTH H BOOTH H AISES 2014 National Conference AISES 2014 National Conference c o CSS YRC U c o CSS
31. ars drawn on U S Banks A CREDIT CARD CHARGE AUTHORIZATION FORM is required for all drayage material handling and labor orders as well as any additional charges incurred at show site b Credit Card For your convenience we accept Visa Mastercard and American Express You must complete the CREDIT CARD CHARGE AUTHORIZATION FORM For discount rates to apply CSS must receive this form by Friday October 31 2014 There will be a 75 00 administrative fee if a credit card dispute is filed and CSS is awarded charges 2 On Line Ordering a Log in information with a temporary password will be automatically emailed to the email address on file with the association at the time of registration To place your order log in and follow the instructions credit card on file 1s required to complete your order An email will be sent confirming your order is complete The charges on your confirmation will not be considered final Drayage Fees are added once freight 18 received and floor orders may be added DISCOUNT PRICING To obtain the discount pricing full payment must be included with your order Orders received after the discounted deadline date or made at the Exhibitor Service Center during the show will be billed at the Standard Price as listed on the enclosed forms Telephone orders will not be accepted PAYMENT TERMS To process your order for services and materials listed in this Exhibitor Service Manual we must have your signed credit ca
32. at the time of ordering We will help you coordinate all your trade show needs including the shipment of all your trade show materials For your inbound and outbound freight shipments we offer the service of our preferred carrier CSS Logistics 505 243 9889 We look forward in serving you from start to finish We are here to make sure your participation is a complete success you need assistance or additional information please contact our Exhibitor Service Department 1921 Bellamah NW Phone 505 243 9889 Fax 505 243 8197 E mail esr cssabq com Or visit us on the World Wide Web at http www cssabq com MEMBEROF J INC 1921 Bellamah NW HM pene SHOW INFORMATION 5052438197 QUICK REFERENCE www cssabq com CONVENTION SERVICES OF THE SOUTHWEST INC SHOW NAME 2014 AISES National Conference EXHIBIT HALL Exhibitor Move In Thursdav November 13 2014 8 00A M 5 00PM Fridav November 14 2014 7 00 5 00 Show Date Friday November 14 2014 5 15 3 30 Exhibitor Move Out Friday November 14 2014 3 30PM 7 00PM MARKET PLACE Vendor Move In Thursday November 13 2014 8 00AM 12 00PM Show Dates Thursday November 13 2014 12 00 5 00 Friday November 14 2014 10 00 6 00 Saturday November 15 2014 10 00AM 6 00PM Vendor Move Out Saturday November 15 2014 6 00PM 7 00PM All materials must be packed with bill s of
33. be in accordance with the following 1 Class I and II liquids and liquefied petroleum gasses shall not be used 2 110910 or solid fueled lighting devices containing more than 8 ounces must self extinguish and not leak fuel at a rate of more than 4 teaspoon per minute if tipped over 3 The devise or holder shall be constructed to prevent the spilling of liquid fuel or wax at the rate of more than 4 teaspoon per minute when the devise or holder is not in an upright position 4 The device or holder shall be designed so that it will return to the upright position after being tilted to an angle of 45 degrees from vertical EXCEPTION Units that self extinguish if tipped over and that do not spill fuel or wax at the rate of more than 14 teaspoon per minute if tipped over 5 The flame shall be enclosed except as follows a openings on the sides shall not be more than 3 8 inch in diameter b openings on the top and the distance to the top shall be such that a single layer of tissue paper placed on the top will not ignite in 10 seconds 6 Chimneys shall be made of noncombustible materials Such chimneys shall be securely attached to the open flame device EXCEPTION The chimney need not be attached to any open flame device that will self extinguish if the device is tipped over 7 Shades if used shall be made of noncombustible materials and securely attached to the open flame device holder of chimney 8 Candelabras with flame lighted candles shal
34. ceived with payment a minimum of ten 10 business days prior to scheduled event set up for discount rates Orders received less than ten 10 business days prior to scheduled event set up or without payment will be charged at the floor order rates 2 Edlen electrical is not responsible for voltage fluctuatation or power failure due to temporary conditions For your protection you should install surge protector on your computer s All electrical installations and connections to all electrical service should be made by an Edlen Electrical electrician Edlen Electrical will not be responsible for any damage or loss of equipment component computer hardware or software and or damage or injury to any person caused by the installation connection or plugging into any electrical outlet by person other than an Edlen Electrical electrician 3 A separate outlet must be ordered for each location where electricity is needed 4 Rates listed for all connections include bringing the service to booth in the most convenient manner for EDLEN and DOES NOT INCLUDE connecting equipment materials special wiring or labor Normally all electrical outlets will be placed on the floor in back of booth Island booth outlets may be brought to one 1 location at our discretion if no information is provided and this charge is on a time and material basis 5 Rates are based on current wage scales and are subject to change in the event of wage changes prior to opening or during
35. e 2014 AISES National Conference Authorized bv CLEANING SERVICES select only one of the services below Services Available Rate per square foot DISCOUNT PRICE Initial Cleaning Vacuum amp empty wastebaskets before first show day only 43 per sq ft One Day Daily Cleaning Vacuum amp empty wastebaskets for all show days 39 per sq ft Daily Daily Porter Service Empty wastebaskets and periodic trash pick up during show 115 00 Daily hours PLEASE COMPUTE COST BELOW To compute booth size Length x Width Total Square Feet NOTE AMOUNT MUST BE BASED ON A MINIMUM OF 100 SQ FT PER SINGLE BOOTH Number of Booth spaces X 100 Total Square Feet X Rate per square foot X Number of Days Total Due 100 X Please add 9 8 prevailing state sales tax and Petroleum Surcharge PLEASE READ PAYMENT POLICY Please bring any discrepancies regarding these services to our attention prior to show close CSS is unable to adjust invoices after the close of the show 1921 Bellamah NW Albuquerque NM 87104 email us t 505 243 9889 esrOcssabq com FLORAL ORDER FORM f 505 243 8197 www cssabq com CONVENTION SERVICES OF THE SOUTHWEST INC Event Name AISES 2014 National Conference Booth 5 Billing Address Authorized bv Floral Traditional Height 12 Width 12 74 00 96 00 Floral Arrangements Height 18 Width 12 105 00 137 00 Call for Quote Call for Quote 66 00 86 00 White
36. e network with or without prior notice at the discretion of The Caribe Royale Orlando The device s in question will remain disconnected until all issues are adequately resolved All charges will still apply and no refunds will be given Additional charges may apply for troubleshooting diagnostics and or problem resolution Your business is important to us and with advanced and timely notification of your needs we are confident that we can provide the network services that perform as expected Company Name Booth Number Rental Company if renting computers Rental Company Contact Information my signature below I attest that my equipment which will be connected to Caribe Royale Orlando s network has been properly protected contains anti virus software and the latest patches and security updates have been installed I also accept responsibility for my equipment s performance and understand the conditions placed on the service delivery by this document as well as the potential that additional charges may be incurred should my equipment be found to adversely impact the network s performance Signature Date Printed Name Title No CARIBE ROYALE ORLANDO HIGH SPEED INTERNET CONNECTION REQUEST Convention Services Manager Convention Services Coordinator MASTER ACCOUNT Install Date Location Connection Type Quantity Removal Date and Time Wired Wireless and Time 8101 World Center Drive Orlando FL
37. e of the terms detailed in the CSS Payment Policies statement provided with your Service Kit The Estimated Total below does not necessarily reflect the final total charged to your credit card at close of show There will be 75 00 administrative fee if a credit card dispute is filed and CSS is awarded charges 111111111111111 Expiration Date Billing Zip Code 11 Card Verification 3 or 4 Digit Code on Back of Card Cardholder Signature Cardholder Name please print Account f Material Handling 5 Cleaning SSS Floral Banner Rigging Estimated Total includes State Tax and Using the original forms remember to include and transfer the sales tax into the estimated grand total above This form is intended as tool to assist you and is not replacement for any other form 1921 Bellamah NW Albuquerque NM 87104 email us amp t 505 243 9889 esrOcssabq com f 505 243 8197 PAYMENT POLICIES www cssabq com CONVENTION SERVICES OF THE SOUTHWEST INC PAXMENT OPTIONS We offer two convenient ways for you to order and pay for your show services provided by CSS 1 Service Kit pdf download a Advance payment by Company Check Wire Transfer e check All checks for show services provided by CSS should be made payable to Convention Services of the Southwest CSS and must be in U S funds drawn on a U S bank International exhibitors must prepay all balances prior to show closing in U S Doll
38. earing on crates e Damage to uncrated or improperly packed materials or concealed damage e Loss theft or disappearance of Exhibitors material after it has been delivered to the exhibit booth e Loss theft or disappearance of Exhibitors material prior to materials being picked up from exhibit booths for reloading after close of the show CSS will check all Bills of Lading covering outgoing shipments at time of actual pick up from the exhibit booth Corrections will be made to the bill of lading where discrepancies occur e Loss damage or delay due to fire acts of God strikes lockouts or work stoppages of any kind or to any causes beyond CSS control The exhibitor accepts the responsibility for the payment of charges in connection with the handling of the shipment and guarantees payment to CSS for the incurred services described herewith SEE PAYMENT POLICY 1921 Bellamah NW Albuquerque NM 87104 email us amp t505 243 9889 esrGcssabq com MATERIAL HANDLING RATE SHEET f 505 243 8197 4 www cssabq com CONVENTION SERVICES OF THE SOUTHWEST INC Authorized by ADVANCE FREIGHT RECEIVING FIRST DAY FOR DIRECT FREIGHT Monday October 13 Monday November 10 2014 Thursday November 13 2014 8 00AM 4 00PM Monday Friday 8 00am 4 00pm DIRECT SHIPPING ADDRESS ADVANCE SHIPPING ADDRESS Ship To Exhibitor Name and Booth ship To Exhibitor Name and Booth AISES 2014 National Conference AISES 2014 National Conference c o
39. ered waived The consignment or delivery of a shipment to CSS by an exhibitor or by any shipper on behalf of the exhibitor will be construed as an acceptance by such exhibitors and or shippers of the terms and conditions set forth in this form To expedite removal of materials from the show site CSS shall have the authority to change designated carriers if such carriers do not pick up on time Where the exhibitor makes no disposition materials will be either taken to a warehouse to await exhibitor s shipping instructions in which case return to the warehouse charges will be incurred by exhibitor or shipped to the exhibitor s address Labeled shipments left in the facility at the close of the show without a Bill of lading will be rerouted with the preferred carrier No liability will be assumed as a result of such rerouting or handling INSURE ALL SHIPMENTS FROM THE TIME THEY LEAVE YOUR COMPANY UNTIL THEY ARE RETURNED FROM THE SHOW Your present insurance carrier can add a rider to your current policy ITIS THE RESPONSIBILITY OF THE EXHIBITOR TO MAKE ALL ARRANGEMENTS FOR PICK UP AND DELIVERY OF FREIGHT IF YOU CHOOSE TO USE OUR PREFERRED CARRIER WE WILL MAKE ALL OUTBOUND ARRANGEMENTS FOR YOU A COMPLETED BILL OF LADING WILL STILL BE REQUIRED CSS will not be responsible for e Shipments delivered to the wrong booth due to improper labeling by the exhibitor e Misdirected shipments or removal of crates to storage due to old labels app
40. ervice the exhibiting firm accepts responsibility for payment upon presentation of invoice at show site The exhibiting firm is ultimately responsible for payment of charges by show close Please indicate below which items services are to be invoiced to the third party Furniture Carpet aM Booth Cleaning aM Material Handling Booth Labor Other WE UNDERSTAND AND AGREE THAT WE THE EXHIBITING COMPANY ARE ULTIMATELY RESPONSIBLE FOR PAYMENT OF CHARGES INCURRED IN THE EVENT THE NAMED THIRD PARTY DOES NOT MAKE PAY MENT UPON PRESENTATION OF IN VOICE AT SHOW SITE SUCH CHARGES WILL BE PRESENTED TO THE EXHIBITING COMPANY FOR PAYMENT BEFORE THE CLOSE OF THE SHOW Exhibiting Company Display House 3rd Party City State Zip City State Zip Telephone ft Telephone ff E mail address E mail address Authorized Signature Authorized Signature Print Name amp Title Print Name amp Title 1921 Bellamah NW Albuquerque NM 87104 email us amp t 505 243 9889 f 505 243 8197 www cssabq com esrOcssabq com FURNISHINGS ORDER FORM CONVENTION SERVICES OF THE SOUTHWEST INC Event Name AISES 2014 National Conference Exhibitor Name Billing Address City State Zip Authorized by Advance Payment Deadline Friday October 31 2014 Telephone Fax st E mail address DRAPED DISPLAY TABLES 30 HIGH choose skirt color below Standard Price Quantity Description Booth 5 2 x2
41. f this certificate 1s not received by the deadline date you may send in a supervisor only and you will be required to order show labor If we do not receive a certificate by move in your EAC will not be permitted on the show floor e Exhibitor is ultimately responsible for all services in connection with their exhibit including freight drayage rentals labor etc e The EAC must have all business licenses permits and Workers Compensation insurance required by the State and or City governments and the facility management prior to beginning work Contractor shall provide evidence of compliance upon request 9 The EAC shall share with CSS Inc all reasonable costs incurred as a result of relating to the EAC s operation including overtime pay for stewards restoration of exhibit space to its initial condition and trash removal etc e The EAC must provide CSS Inc and Show Management with the names of all personnel who will be working on the show floor All personnel are required to wear identification badges at all times and shall comply with all facility badging requirements e The EAC may not under any circumstances solicit business on the show floor e The EAC must confine its operations to the exhibit area of its clients No Service Desk storage areas or other work facilities shall be located within the building Show aisles and public space are not part of the booth area e Uponrequest the EAC shall provide evidence that it possesse
42. ices requiring them such as routers and printers SMTP email relaying for mail servers Wireless Access Points for roaming Internet access Professional on site staff dedicated to making your meeting a success O O O O O GROUPS High speed Internet services provided in conjunction with a group MUST be coordinated between the group s meeting planner and Convention Services A High Speed Internet Connection Request below and Network Security Declaration form below must be signed by an authorized signer before connections are installed A High Speed Internet Change Order must be completed an authorized signer for any additional requests moves adds or changes and MUST be coordinated by Convention Services Should a group choose to bring their own wireless router and order a single connection it will be the Group s responsibility to configure the router enable WEP or WPA encryption on their router and troubleshoot any client connectivity issues The Hotel s responsibility will be to ensure Internet connectivity to the router EXHIBITORS Exhibitors are billed separately from the group by credit card only All exhibitors must complete an Exhibitor High Speed Internet Request below and Network Security Declaration form below Connections will not be installed without payment Reselling high speed Internet service is NOT permitted NOTE The prices listed above are not a final quote and cannot be interpreted as such Upon request a quo
43. l be securely fastened in place to prevent overturning and must be located away from occupants using the area and away from possible contact with drapes curtains or other combustibles 9 Whenin the opinion of the Fire Chief adequate safeguards have been taken hand held flame lighted candles can be allowed Hand held candles shall not be passed from one person to another while ignited FLAMING FOODS AND BEVERAGES Flaming Foods and Beverages shall be in accordance with the following 1 Flammable liquids used in the preparation of flaming food and beverage shall be dispensed from a 1 once container or from a container not to exceed a one quart capacity and having a controlled pouring device that limits the flow to 1 ounce 2 Flaming foods or beverages shall be prepared only in the immediate vicinity of the table being served Flaming food or beverages shall not be transported or carried while burning 3 person preparing or serving the flaming foods or beverages shall have a wet cloth towel immediately available for use in smothering the flames in the event of an emergency 4 The serving of flaming foods or beverages shall be done in a safe manner and shall not create high flames 5 The pouring ladling or spooning of flammable foods or beverages is restricted to a maximum height of 8 inches above the receiving receptacle IN ALL CASES 1 fuel containers shall be secured to prevent spillage when not in use 2 Fuelcanisters
44. lading turned in to CSS by Friday November 14 2014 7 00PM Outside freight carriers must be checked in by Friday November 14 2014 6 00PM SHOW LOCATION Caribe Royale Hotel Orlando Grand Sierra Ballroom STANDARD BOOTH PACKAGE 10 x10 9 Terra Cotta Beige Back wall drape 37 Terra Cotta Side rail drape 1 6 Black Draped Table 2 Molded plastic chairs 1 7 X 44 ID sign 1 Wastebasket w liner The exhibit hall IS Carpeted IMPORTANT DEADLINES First date freight can arrive at the advance warehouse Monday October 13 2014 Submission deadline for exhibitor appointed contractor notification Monday October 13 2014 Last date to receive certificate of insurance for EAC Monday October 13 2014 Advance Orders and Payment Deadline Friday October 31 2014 Last date freight can arrive at the advance warehouse Monday November 10 2014 First date for direct shipments to facility Thursday November 13 2014 SHIPPING INFORMATION ADVANCE FREIGHT RECEIVING Monday Friday 8am 4pm Monday October 13 Monday November 10 2014 ADVANCE SHIPPING ADDRESS FIRST DAY FOR DIRECT FREIGHT Thursday November 13 2014 8 00AM 4 00PM DIRECT SHIPPING ADDRESS Ship to Exhibitor Name and Booth Ship To Exhibitor Name and Booth AISES 2014 National Conference c o CSS 8101 World Center Dr Orlando FL 32821 AISES 2014 National Conference c o CSS YRC KUB Tradeshow Support 19 N Texas Ave Orlando FL 32805 1921 Bel
45. lamah NW Albuquerque NM 87104 email us t 505 243 9889 esr cssabq com PETROLEUM PRODUCT SURCHARGE f 505 243 8197 N P www cssabq com CONVENTION SERVICES OF THE SOUTHWEST INC ATTENTION EXHIBITORS IMPORTANT INFORMATION Processed petroleum is vital to our industry as it is widely used in trade show materials such as carpeting tape plastics visqueen propane and diesel fuel Convention Services of the Southwest Inc has been absorbing these costs for many years now Unfortunately the ever rising price of fuel and petroleum based products forces us to share in these costs Effective immediately CSS Inc will add surcharge of 3 3 to all materials and services provided We at CSS appreciate your continued support and understanding 1921 Bellamah NW ae CREDIT CARD AUTHORIZATION f 505 243 8197 ORDER SUMMARY FORM www cssabq com CONVENTION SERVICES OF THE SOUTHWEST INC Event Name AISES 2014 National Conference Advance Pavment Deadline Fridav October 31 2014 Booth s Companv Name Telephone f City State Zip E mail Address Authorized by CREDIT CARD CHARGE AUTHORIZATION Please complete the information requested below and return this form with your orders Any show site balances or charges for outbound labor freight or miscellaneous items not paid before show closing will be charged to your credit card account Your signature below acknowledges understanding and acceptanc
46. providing your carrier with proper delivery and pickup information for your materials both in advance and at show site Please prepay all shipping charges CSS cannot accept or be responsible for collect shipments Keep in mind material handling Drayage charges and shipping charges are not the same thing Drayage is the movement of freight from decorator warehouse or show site dock to exhibit booth and back out to the freight carrier at the show site dock Freight Shipping is movement of freight from city to city on a designated carrier All shipments must be accompanied by a bill of lading Shipments received without receipts freight bills or specified unit counts UPS Federal Express personal vehicles etc will be delivered to the exhibitor s booth without guarantee of piece count or condition No liability will be assumed by CSS for such shipments Shipments without certified weight documents will be estimated by CSS This estimate will be binding on both parties and no adjustments will be made after the show closes We will accept all cartons crates and skidded materials at the warehouse Do not ship uncrated materials to the warehouse Loose uncrated materials or machinery not banded to skids will be accepted at show site only All van line shipments must be accompanied by a certified weight ticket with heavy amp light weights or else CSS will estimate freight weight which will be binding on both parties and no adju
47. pt by an employee to solicit a gratuity for any service should be reported immediately to CSS Management Employees are paid a good wage scale and tipping is strongly discouraged and is not an accepted policy of any Official Service Supplier IN GENERAL Trades people have been instructed to refrain from expressing any grievance or directly challenging the practice of any Exhibitor All questions originated by labor are to be expressed to the supplier of that labor and or CSS Management Direct any questions in regards to union claimed jurisdictions or practices to CSS Management 1921 Bellamah NW Albuquerque NM 87104 email us amp EXHIBITOR APPOINTED CONTRACTOR EAC t 505 243 9889 esr cssabq com Submission Deadline for Notification amp Certificate of f 505 243 8197 Insurance Monday October 13 2014 www cssabq com CONVENTION SERVICES OF THE SOUTHWEST INC EXHIBITORS WHO CHOOSE TO HAVE AN EXHIBIT SERVICE FIRM OTHER THAN THE OFFICIAL LABOR CONTRACTOR SUPERVISE LABOR UNPACK ASSEMBLE DISMANTLE AND PACK DISPLAYS EQUIPMENT MUST ABIDE BY THE FOLLOWING e Exhibitor must notify Show Management and Convention Services of the Southwest CSS in writing no later than Monday October 13 2014 e Exhibitor must ensure their contractor provide CSS with a Certificate of Insurance indicating a minimum of 1 000 000 liability coverage including property damage and naming CSS as additional insured by Monday Oct 13 2014 I
48. r and equipment hook ups requiring hardware connections The above items require electrical labor which may be ordered in the Electrical Labor sections on the reverse side 20 In the interest of public safety exhibits in the convention facilities may be inspected to determine if any violations exists If they are found qualified electricians are available to correct the problems This work will be performed on a time and material basis If the exhibitor does not wish to have the fault corrected electrical service to the offending booth will not be connected lf an exhibitor is not informed or does not understand basic safety standards for electrical wiring an electrician should be consulted Serious risks are involved which can be eliminated by understanding basic requirements of safe wiring inside your booth For the safety of you and the public remember these points All wiring must have a 3 wire grounded cord with a minimum of 414 gauge The use of clip on sign sockets latex or lamp cord wire in displays or the use of 2 wire clamp on fixtures is prohibited by order of fire prevention bureaus at trade shows and conventions Zip cords or two wire cords are ungrounded and could result in safety hazards Their use is forbidden in all convention facilities 21 Electricity will be turned on within 30 minutes of show openings and turned off within 30 minutes after the closing PSAV CARIBE ROVALE BANNER RIGGING ORDER FORM Event Name A
49. r and or equipment for uncrating unskidding assembling positioning leveling dismantling recrating and reskidding machinery and or equipment for exhibitors Additional labor to accomplish these tasks may be ordered from the Order Form enclosed Scheduling any carrier for pick up or delivery of your materials if other than the official show carrier s All carriers must be checked in by the designated re routing time or exhibitor freight will be either re routed with show carrier or returned to CSS warehouse at exhibitor expense Please refer to Material Handling Rate sheet for re route times 1921 Bellamah NW Albuquerque NM 87104 email us amp ae PN LIMITS OF LIABILITY 4 www cssabq com CONVENTION SERVICES OF THE SOUTHWEST INC LIMITS OF LIABLITY PLEASE READ CSS liability is limited to physical loss or damage to a specific article which is lost or damaged and in any event CSS maximum liability will be limited to 30 per pound per article with a maximum liability of 50 00 per item or 1 000 00 per shipment whichever is less CSS will not be liable to any extent whatsoever for any actual potential or assumed loss or profits or revenues or for any collateral costs which may result from any loss or damage to an exhibitors materials which may make it impossible or impractical to exhibit it Claims for loss or damage that are not submitted to CSS within 30 days of the close of the show shall be consid
50. rd information and full payment in advance or ordered on line Invoices for outstanding balances will be emailed to the email address on file and must be paid before the end of the event If you have any concerns about your charges please stop by the Exhibitor Service Center Charges may not be disputed after the show Items ordered and delivered but subsequently canceled will be charged 50 of the Original Price to cover labor involved Please notify your company representative who will be at the show site of our payment policy Your cooperation is appreciated No credits will be issued after close of show If a display house represents the exhibiting company the exhibiting company is ultimately responsible for payment of all costs incurred on its behalf See Third Party Payment Policy Form Third Parties must call for an online log in Peder a THIRD PARTY PAYMENT FORM t 505 243 9889 esr cssabq com f 505 243 8197 www cssabq com CONVENTION SERVICES OF THE SOUTHWEST INC CSS will present show site invoices to third parties for pavment of services rendered to exhibitors provided the following conditions are met The payment record of the third party 15 acceptable to CSS 9 This completed form is to be signed by BOTH PARTIES and returned to CSS by Friday October 31 2014 This form 18 to be accompanied by completed Credit Card Authorization form from EACH PARTY If there is any doubt which party is to be invoiced for a s
51. rdant materials shall not ignite and spread over the surface when exposed to open flame 1 Oilcloth tarpaper nylon plastic cloths and certain other plastic materials cannot be made flame retardant and their use is prohibited 2 Compressed flammable gases flammable combustible liquids and hazardous chemicals are prohibited inside the building 3 The use of LP Gas cylinders is prohibited Exception Non refillable cylinder may be used where permitted by the authority having jurisdiction Compressed Gas only 12 1602 4 Hazardous chemicals and materials including pesticides fungicides insecticides caustics corrosives oxidizers flammable poisons and toxins are prohibited inside the building 5 Combustible materials i e crates and boxes shall be limited to a one 1 day supply and shall be maintained in an orderly fashion Storage of any combustible materials behind booths is prohibited SPECIAL REQUIREMENTS Vehicles on display within an exposition facility shall comply with the following 1 All fuel tank openings shall be locked and sealed in an approved manner to prevent the escape of vapors Battery terminals shall be disconnected and taped off using a non metallic tape Fueling and defueling within the facility is prohibited Vehicles shall not be moved at any time during show hours Fuel Limit Fuel tank shall not exceed one quarter of the tank capacity or 5 gallons whichever is less Vehicles boats and similar exhibited prod
52. s applicable and current labor contracts and must comply with all collective bargaining regulations and agreements e Official Contractor has total control over such services as electrical plumbing telephone cleaning drayage etc Exhibitors shall provide only the material they own and 18 to be used in their exhibit space e All EAC personnel must have proper identification during the installation and dismantling of the show Anyone without proper ID will be asked to leave the show floor NAME OF EXHIBITOR APPOINTED CONTRACTOR CONTACT TELEPHONE f amp FAX The service firm must notify CSS Inc of the names of all exhibiting companies for whom they have orders the names of all employees working for them on the show All exhibitor service firms must provide insurance certificates to CSS Inc and the sponsor of the exhibition Please list show name location and Exhibitor name on Certificate of Insurance Exhibitor Appointed Contractors will not have access to the show floor without a Certificate of Insurance on file with CSS Inc COMPANY BOOTH ADDRESS CONTACT NAME CITY SIGNATURE STATE ZIP PHONE EMAIL AISES 2014 National Conference 4 1921 Bellamah NW rn MATERIAL HANDLING INFORMATION f 505 243 8197 amp LIMITS OF LIABILITY www cssabq com CONVENTION SERVICES OF THE SOUTHWEST INC MATERIAL HANDLING DRAYAGE INFORMATION As an exhibitor you are responsible for
53. sed on distance and mode of travel For more green meeting information and ideas visit www greeneventsource com Green Meeting Participant Tip Sheet Accommodations Environmentally friendly hotels promote recycling conserve water and energy offer linen reuse program take measures to limit food waste practice green cleaning and other best practices Wherever you stay choose a location that has comprehensive environmental program or use the CERES Guest Request Card to encourage your hotel to adopt green practices Entertainment and Recreation If you are hosting receptions parties or other outings choose locations that can be easily reached by foot or public transportation offer sustainable food and beverages and preserve protect natural beauty You should be able to ask the hotel or convention center for list of local tourism attractions Marketing and Communication What information will you provide for the event Does it need to be printed or can it be sent electronically If you do print material can you print it two sided on recycled paper using vegetable inks with a green printer Send just the amount of glossy materials give aways or handouts that you can use Exhibitors Follow green exhibiting practices by creating displays of lightweight recycled and eco friendly materials using energy efficient lighting reusing packing material and recycling any materials you don t plan to ship back
54. shall be safety sealed for storage 3 Storage or refueling containers are not to exceed a maximum of 16 ounces 4 The storage of ANY combustible behind booths is prohibited 5 The pouring ladling or spooning of flammable liquid is restricted to a maximum height of 8 inches above the receiving receptacle No Exhibition or Show will be permitted to open without the approval of the Fire Marshal or his authorized representative Fire inspections may be conducted during the course of move in and tear down pre opening inspection shall be conducted Spot inspections may be conducted during the course of the show If violations are found during the exhibition or show violating booth s shall be subject to closure The Fire Marshal s Office understands that each exhibition show or event are different Depending on the circumstances of the event additional items may need to be addressed In these instances it will be necessary to follow IFC Section 2416 1 which states in part When in the opinion of the Fire Marshal it is essential for public safety in a place of assembly or any other place where people congregate due to the number of persons or the mature of the performance exhibition display contest or activity the owner agent or lessee shall employ two or more qualified persons from within the fire department Qualified persons would be as necessary for the greatest life safety 1 6 firefighters paramedics full truck crews etc Pa
55. stments will be made after the show closes All shipments for the show received either in advance or at show site will be charged material handling by CSS Please refer to the Material Handling Rate sheet All material handling rates are roundtrip and are based on incoming weights only Overtime charges may apply under some circumstances such as carrier delayed freight delivered after designated move in times Off Target freight is when a carrier delivers freight to show site before the designated move in day s and is re routed to our warehouse Freight will be charged at the advance freight rate When freight is delivered to our warehouse after the designated move in day s and CSS moves it to show site freight will be charged at the advance freight rate plus a late delivery charge Please refer to the Material Handling Rate sheet MATERIAL HANDLING INCLUDES Storing your booth equipment and materials in our warehouse for up to 30 days in advance of the show Advance shipments only Delivering materials to your booth at show site Removing empty containers from your booth storing them for the duration of the show then returning them to your booth at close of show Moving packed and labeled materials from your booth to the dock area at close of show and reloading them on designated carriers based on information provided on your show site bill of lading obtained from CSS Service Center MATERIAL HANDLING DOES NOT INCLUDE Labo
56. te for High speed Internet services will be provided once exact information regarding meeting rooms locations number and type of connections is provided to the Convention Services Manager CARIBE ROYALE O R L AN D High Speed Internet Services Guest Suites and common areas Wired high speed Internet access in guest suites billed to suite or credit card 9 9 99 per 24 hour period Wireless high speed Internet access in public areas billed to suite or credit card Coverage in the Guest Suites Villas Convention Center foyers Lobby and Main Pool e 9 99 per 24 hour period CARIBE ROYALE O R L ANDO NETWORK SECURITY DECLARATION The Caribe Royale Orlando has instituted a Network Security Policy that requires adherence to several necessary precautions in order to maintain network stability This declaration of compliance with our network security requirements and acknowledgement of our policies must be signed prior to your network services being activated We require that all devices directly or indirectly accessing our network have the latest virus scanning software Windows security updates system patches and any other technological precautions necessary to protect yourself and others from viruses malicious programs and other disruptive applications Any device which adversely impacts our network may cause service interruptions to yourself and others which can lead to disconnection of your equipment from th
57. ucts having over 100 sq ft 9 3 sq m of roofed area shall be provided with smoke detectors acceptable to the authority having jurisdiction SPAN OPEN FLAME DEVICES Neither open flame devises nor pyrotechnic devices shall be used in any assembly occupancy Cooking and or warming devices that produce gas laden vapors shall be electric Sterno may be used for warming trays Cooking devices shall be approved by a recognized testing laboratory 1 e UL FMO 1 Cooking and or warming devices shall be isolated from the public either placing the device a minimum of four 4 feet back from the front of the booth or providing a barrier between the cooking and or warming device and the public 2 Individual cooking and or warming devices shall not exceed 228 surface area 3 The label surface holding the cooking and or warming device s shall be of a non combustible material 4 A minimum of two 2 feet shall be kept between cooking devices 5 Combustible materials shall be kept three 3 feet away from any cooking and or warming device 6 A40 BC extinguisher and lid or an approved automatic extinguishing system shall be provided with any booth utilizing cooking and or warming devices 7 Type fire extinguishers shall be utilized with deep fat fryers or appliances emitting grease laden vapors 8 Lids to one side to put on cooking warming devices CANDLES AND OTHER OPEN FLAME DEVICES The use of candles and other open flame devices shall
58. yment for these individuals will be paid prior to the show or event and will be paid to the city of Albuquerque at the rates set by the fire department Green Meeting Participant Tip Sheet We are trying to make this meeting greener which means that we are taking steps to help reduce the negative impact on the environment The goal is to reduce waste and pollution conserve energy and water and promote recycling But we can t do it alone we need the help of sponsors speakers exhibitors attendees vendors and other participants to make the greening effort a success How Can You Help We plan to provide many opportunities to help the environment during the event But keep in mind that there are many points prior to the day of the event when your conscientious effort can make a big difference Planning Think carefully about your participation in the event How many people need to be there and for how long Can the trip serve multiple purposes or be combined with other business activities Are there other ways to conserve energy and reduce the carbon footprint associated with your participation Can you cut any waste out of your program for instance reduce the number of give aways or design signs and decorations for reuse Travel What form of transportation will you use If the event is local can you use public transportation rather than drive If you must drive can you carpool Is cycling or walking an option If
59. you re coming in from out of town can you purchase carbon offsets to sequester the Did You Know Meetings are among the world s leading consumers of energy and producers of waste During a typical five day conference 2 500 attendees will use 62 500 plates 87 500 napkins 75 000 cups or glasses and 90 000 cans or bottles Source Meeting Strategies Worldwide Food leftovers are the single largest component of the waste stream by weight in the United States Americans throw away more than 25 percent of the food we prepare about 96 billion pounds of food waste each year Donation or composting diverts organic materials from landfills and incinerators reducing greenhouse gas emissions Source EPA Solid Waste Program Recycling one ton of paper saves the equivalent of 17 trees saves enough energy to power an average home for six months saves 7 000 gallons of water and keeps 60 pounds of pollutants out of the air Source Illinois Recycling Coalition Transporting a traditional custom 20 x 30 structure generates nearly 6 876 pounds of CO2 Switching to a lighter weight modular structure cuts emissions nearly in half That one show carbon emission reduction is more than a car owner switching to a hybrid car for a year Source Used by permission of Skyline Exhibits www skyline com emissions generated by your travel Note that most carbon offset sources offer online calculators for determining the amount ba
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