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20th TANA Convention July 2-4th 2015 COBO Detroit/MI TANA

1. ERHIBITOR MANUAL Welcome Exhibitor Dear Exhibitor We take great pleasure in notifying you that SES has been selected as the Official Service Contractor for the 20th TANA Convention We would like to take this opportunity to assure you that we will do our utmost to make this a successful and profitable event for you We offer a full range of services to assist you in maximizing the impact of your exhibit from rental packages to experienced labor for installing or dismantling your booth We are proud to be your partner Enclosed you will find important event information as well as order forms for services you may require Questions regarding shipping storage furniture graphics and labor should be directed to Exhibitor Service Department Superior Expo Services 10548 W Hwy 80 Forney TX 75126 service superior expo com 972 271 7444 or toll free 866 386 3976 866 FUN EXPO Questions regarding the convention s policies space assignments display limitations and event schedules should be directed to TANA Contact V2ninath Uppalapati E mail vaniul yahoo com Please note the various items being provided for each booth by Show Management are located in the Show Information page 4 Analyze your needs carefully and return your order forms with full payment before June 24th 2015 to save money as well as ensure the availability of your item PAGE 2 ark ae SUPERIOR uly 2 4t EXPO COBO A SERVICES
2. Table of Contents Event Information FAQ 5 Credit Card Authorization Form Payment Policies Limits amp Liabilities Shipping Instructions 9 Shipping Quote Form 10 11 Shipping Labels 12 Material Handling FAQ 13 Material Handling Rates 14 Display Tables amp Accessories Order Form o June 24th 2015 Carpet amp Cleaning Order Form o June 24th 2015 Pipe amp Drape Order Form o June 24th 2015 Signs amp Graphics Order Form o June 24th 2015 Booth Rental Displays o June 24th 2015 Booth Rental Display Order Form o June 24th 2015 Add Ons for Rental Units Order Form o June 24th 2015 Display Labor Order Form Hanging Banner Rigging Order Form In Booth Forklift Order Form Cartload Service Order Form Vehicle Spotting Service Order Form Rules amp Regulations Third Party Payment Form Exhibitor Appointed Contractor Form Sample Certificate of Liability Insurance Electrical Order Form m Internet Telephone Order Forms o Audio Visual Order Form Oo PAGE 3 20th TANA Convention July 2 4th 2015 SUPERIOR OBO EXPO COBO A SERVICES Event Information Discount Deadline June 24th 2015 Show Colors Assorted colors determined by group Booth Carpet Red Aisle Carpet Red Substitutions are not permitted If you require alterations or additions please review the enclosed order forms No credit or refund will be given for items not used Each 10 x 10 booth will be provided with 8
3. Authorized Signature Display House Name Third Party Payer Display House Contact Name amp Title Authorized Signature Display House Address Third Party Payer City State Zip Items being billed to Third Party _ Material Handling _ Furnishings _ Display Labor All Services _ Other We understand and agree that we the exhibiting firm are ultimately responsible for payment of charges incurred In the event the named third party does not make payment upon presentation of invoice at show site such charges will be presented to the exhibiting firm for payment Company Name Cardholder Name Credit Card Number pt P tt Expiration Date mm yyyy Card Type Closcover ve eca O O American ores Billing Address City State Zip E mail Address Authorized Signature I agree to the conditions stated in this manual and the above paragraph PAGE 28 20th TANA Convention July 2 4th 2015 COBO A SUPERIOR EXPO SERVICES SES Exhibitor Appointed Contractor EAC Form SES has been selected as the Official Service Contractor and must be used for all material handling furniture rental signs rigging cleaning installation and dismantling of exhibit materials An Exhibitor Appointed Contractor EAC is Any individual who is not a full time permanent employee of an exhibiting firm who is providing a service to an exhibitor on site and does not represent one or more of the O
4. The minimum charge for labor is one 1 hour per worker and equipment Labor thereafter is charged in half 1 2 hour increments per worker and equipment Equipment and labor cancelled on site will be charged a one 1 hour cancellation fee per worker and equipment If Exhibitor fails to use the workers and equipment at the time specified a one 1 hour Not Ready charge per worker and equipment will apply Straight Time 159 00 183 75 Monday Friday 8 00 am to 4 30 pm Monday Friday 4 31 pm to 12 00 am 238 50 276 00 Monday Friday Prior to 8 00 am amp after 4 30 pm Saturday All Day Double Time 318 00 367 50 Sundays amp Holidays All Day Install wmm o S S S Describe work to be done _ Spotting of Equipment _ Installation _ Other Dismantle of Header Please specify other equipment _ Straps _ Chains _ Fork Extensions of Forklifts up to 5 000 Weight of Heaviest piece Date Time Approx Hours lbs w Operator Four 4 stage forklift required Yes Additional charges may apply No Please provide a contact name and phone number for the person in charge of your move in Contact Name Phone Number PAGE 24 20th TANA Convention July 2 4th 2015 SUPERIOR OBO EXPO COBO A SERVICES Cartload Service Order Form Company Contact Name Address City Zip Code Phone Booth Number E mail address A credit card authorization form must be on file to receive service SES
5. il le ag ee SUPERIOR uly 2 4t EXPO COBO A SERVICES Payment Policies Full payment must be received for services requested before the order will be processed If you choose to pay by check a credit card is still required to be on file All prices include delivery installation rental charge for the duration of the event and removal at completion All charges are subject to sales tax Payment in full must accompany all orders by June 24th 2015 to receive the discount price Orders received after this date will be charged the standard rate Items cancelled prior to June 24th 2015 will be refunded at 100 Items cancelled after June 25th 2015 and prior to delivery will be refunded at 50 Items cancelled on show site or after delivery are non refundable and billed at 100 Exceptions to this policy are Luxury Furniture Graphics and Display Rentals If these items are cancelled after June 25th 2015 they will be billed at 100 1 Use the Credit Card Authorization form to help add up your order 2 Multiply the appropriate 8 25 Sales Tax by your subtotal and get the grand total To be tax exempt you must be a government or non profit organization If you are eligible please provide an exemption certificate when placing your order A resale certificate is not acceptable as we are not providing services to be resold Online erate T link to the site username amp password will be emailed to you Payment b
6. tall background drape e 3 tall side dividers e 1 8 skirted table e 2 chairs e 1 wastebasket e 1 7 x 44 ID Sign Red Carpet SES Move In Wednesday July 1 2015 Exhibitor Move In Thursday July 2 2015 8 00 AM 5 00 PM Event Hours Friday July 3 2015 9 00 AM 9 00 PM Saturday July 4 2015 9 00 AM 9 00 PM Exhibitor Move Out July 4th 2015 9 00 PM Driver Check In By Monday July 6 2015 10 00 AM Freight Re Directed At Monday July 6 2015 12 00 PM SES Move out Monday July 1 2015 Advance Shipping Address YRC Freight c o Superior Expo Services c o 20th TANA Convention Booth Name amp 22701 Van Born Rd TAYLOR MI 48180 Direct Shipments to Show Site COBO c o Superior Expo Services 20th TANA Convention Booth Name amp 1 Washington Blvd Detroit MI 48266 If you have any questions or do not find what you are looking for in this manual please feel free to email service superior expo com or call our Exhibitor Service Department at 972 271 7444 SES will have a service desk in a convenient location at show site if you require any further assistance PAGE 4 cao eg aoe jan ry Ae Co e COBO A EXPO SERVICES Frequently Asked Questions WHAT FURNISHINGS ARE PROVIDED WITH MY BOOTH SPACE a is different Please see the Event Information page 4 which will specifically list what items if any will be included in the ooth space WHAT IF THE BOOTH DOES N
7. Custom Graphics Design Z hour minimum 75 00 per hour Length ft x Width ft Square ft Other options il Easel Back Single Sided Double Sided PAGE 18 20th TANA Convention July 2 4th 2015 COBO A SUPERIOR EXPO SERVICES BOOTH RENTAL DISPLAYS BACKWALL UNIT w o Graphics 10 x 10 BOOTH DISPLAY w o Graphics 10 x 20 BOOTH DISPLAY w o Graphics L COMPANY NAME 1 mn 1 LE E COMPANY NAME ua SUPERIOR CUSTOM BOOTH BACKWALL UNIT with Graphics 10 x10 BOOTH DISPLAY with Graphics SCOMPANY NAME Pi p i 10 x 20 BOOTH DISPLAY w o Graphics BLACK PANEL 10 x 20 DISPLAY PAGE 19 anton SUPERIOR uly 2 4t EXPO COBO A SERVICES BOOTH RENTAL DISPLAY ORDER FORM Company Contact Name Address City Zip Code Phone Booth Number E mail address Payment in full must accompany ALL orders Rental Units are available if ordered by June 24th 2015 Orders received after this date may be subject to availability and additional charges may apply Please refer to the Add Ons for Rental Units or Display Tables amp Accessories order forms for further options Rental Units include Installation amp dismantling Items cancelled prior to June 24th 2015 will be refunded at 100 Items cancelled after June 25th 2015 on show site or after delivery are non refundable and
8. Superior Expo Solutions our preferred carrier you must call your designated carrier with pick up information If your carrier fails to show up your shipment will be re directed through YRC Freight and the discount rate will not apply A SES representative will be available at show site for further questions HOW DO I OBTAIN A COPY OF MY FINAL INVOICE To obtain a final invoice usually available one week after the event closes contact our Exhibitor Service Department at 972 271 7444 PAGE 5 20th TANA Convention July 2 4th 2015 COBO A Credit Card Authorization Full payment must be received for services requested before the order will be processed If you choose to pay by check a credit card is still required to be on file SUPERIOR EXPO SERVICES This form authorizes SES to charge to your credit card account the amount of your advance show site orders material handling charges shipping costs surcharges and any other additional amounts incurred as a result of show site orders placed by you or your company representative Please complete the information requested below and return this form with your order Company Booth Number Cardholder Name Cardholder Name Creditcard number 0 0T ETE Expiration Date mm yyyy Billing Address City State Zip E mail Address Authorized Signature I agree to the conditions stated in this manual and the above paragraph Material Handling Von taxable
9. amp Liability s SES its subcontractors and Show Management shall not be responsible for loss delay or damage due to strikes lockouts or work stoppages of any kind SES its subcontractors and Show Management shall not be responsible for loss injury or damage caused by laborers or equipment furnished by SES or its subcontractors except when such laborers are working for or operating equipment under the direct supervision of a supervisor designated by SES or its subcontractors SES its subcontractors and Show Management shall not be liable to any extent for any actual potential or assumed loss of profits or revenues or for any collateral costs which may result from any loss injury or damage to an exhibitor s materials or exhibitor personnel which may make it impossible or impractical to exhibit exhibitor s materials Claims for loss injury or damage which are not submitted in writing to SES within 30 thirty days after the close of the event at which the loss injury or damage occurred shall be considered waived No suit or action shall be brought against SES or its subcontractors more than one year after the accrual of the action SES will not be responsible for improper packing of exhibitor materials and products or incorrect labeling if working under the supervision of the exhibitor SES will not be responsible for improperly packed or concealed damages to exhibit The placing of an order for the services of
10. billed at 100 BACK WALL UNIT with out Graphics l 10 wide x 8 tall Backwall Unit includes Printed Company Name Header ae oepa BACK WALL UNIT with Full Graphics wath aranhice 10 wide x 8 tall Backwall Unit includes Full Custom Printed Graphics 7150 00 10 x 10 BOOTH DISPLAY with out Graphics 10 wide x 8 tall Booth Display includes 2 side rails 1 meter counter and 2 chairs Also includes printed company name header and printed front panel on meter counter 10 x 10 BOOTH DISPLAY with Full Graphics Sor with Graphics 10 wide x 8 tall Booth Display includes 2 side rails 1 meter counter and 2 chairs 1 p 2600 00 Also includes Full Custom Printed Graphics C SUPERIOR CUSTOM BOOTH 10 wide x 10 tall Custom Booth includes backwall with full custom printed graphics meter 2800 00 counter and half meter pedestal with full custom printed graphics w o graphics 1600 00 10 x 20 BOOTH DISPLAY with out Graphics 20 wide x 8 tall Booth Display includes 2 side rails 2 meter counters and 2 chairs ann i w o graphics Also includes 2 printed company name headers and printed front panel on meter counters gt a 3200 00 10 x 20 BOOTH DISPLAY with Graphics i 20 wide x 8 tall Booth Display includes 2 side rails 2 meter counters and 2 chairs lt With graphics Also includes Full Custom Printed Graphics lt mA 5200 00 BLACK PANEL 10 x 20 DISPLAY 20 wide x
11. cash Orders re ceived after the deadline or made at the service desk during the event will be billed at standard prices Services ordered at show site will not be processed without full payment gt THIRD PARTY ORDERS If you have contracted work through a display exhibit house and require the services of SES the payment policies stated above apply Please forward this information to the proper parties The exhibiting firm is ultimately responsible for payment of charges incurred In the event the named third party does not make payment upon presentation of invoice at show site such charges will be presented to the exhibiting firm for payment gt INTERNATIONAL EXHIBITORS International exhibitors must pay for all services in US funds and must be drawn from a US bank All charges must be paid in full prior to the close of the event either by cash credit card or check Wire transfers must include a 20 00 US transfer fee gt MATERIAL HANDLING LABOR ORDERS RIGGING ORDERS FORKLIFT ETC If you are shipping freight to our warehouse or to show site and or are ordering labor for installation or dismantling and or rigging you must complete the Credit Card Authorization form Our services will not be performed unless we have a credit card authorization form on file If you require rigging or dismantling labor on move out charges will be applied to your credit card PAGE 7 ee SUPERIOR uly 2 4t EXPO COBO A SERVICES Limits
12. is pleased to make available one 1 laborer with one 1 pushcart for one 1 trip one way from the dock to your booth or from your booth to the dock for a charge of 50 00 ST or 62 50 OT each way A cartload is ten 10 pieces or less weighing less than 200 Ibs total There is a maximum of two 2 cartload trips per booth If additional trips are required exhibitor will be charged material handling This service will help expedite the process and reduce your hassles This service will be available during move in and move out at the event You can make the arrangements at the SES Exhibitor Service desk prior to or before the end of the show If you have any questions please contact SES Exhibitor Service Department at 972 271 7444 Pre orders will receive preferential service at show site but you can also order this service at the SES Service Desk Check In Procedure 1 One person will check in with a SES Supervisor who will direct exhibitors to the POV unloading area 2 One person must remain with the vehicle at all times or you must return to your vehicle within 20 min 3 A laborer will be dispatched to assist unloading of your vehicle on a first come first serve basis A POV or privately owned vehicle is considered to be any vehicle that is primarily designed to transport passengers not cargo or freight Examples include sedans pick ups passenger vans taxis or sports utility vehicles Cartload Service will be refused and ma
13. site e Pre printed shipping labels SAVE 15 on material handling when using Superior Expo Solutions roundtrip Consolidated invoicing for material handling and shipping charges Managed transportation to and from the show floor e On site customer support PAGE 10 20th TANA Convention July 2 4th 2015 COBO A SUPERIOR EXPO SERVICES E mail Address Requested Pick Up Date Company Street Address City State a I will be shipping to the Advance Warehouse E I will be shipping to Direct to Show Site YRC Freight c o Superior Expo Services COBO 22701 Van Born Rd TAYLOR MI 48180 1 Washington Blvd Detroit MI 48266 Adv Warehouse Deadline June 30th 2015 Delivery Date July 1st 2015 I would like to schedule Outbound Transportation Please Provide me with a Material Handling Agreement at show site for my shipping instructions and signature So we may deliver your Outbound Material Agreement and labels please complete the following information if different from pick up address Company Street Address City State Number of Labels Standard Ground Expedited Ground Next Day Other Crates Exhibition Material K D wooden ux Cartons cardboard ex ial K D Lx i Lx W x Trunks Cases fiber color _ o Lx Wx H Carpets color __ CSCC a Final Weight Subject to Correct Weight amp Dimensions W x PAGE 11 SUPERIOR EXPO SE
14. strongly discouraged and is not an accepted company policy Standing on chairs tables or other rental equipment is prohibited This equipment is not engineered to support your weight SES cannot be responsible for injuries or falls caused by the improper use of this equipment PAGE 27 20th TANA Convention July 2 4th 2015 COBO A SUPERIOR EXPO SERVICES Third Party Payment Full payment must be received for services requested before the order will be processed If you choose to pay by check a credit card must still be on file SES will present invoices to third parties at show site for payment of all services rendered to exhibitors under the following conditions The Exhibitor is required to complete the Exhibitor Appointed Contractor EAC form located in this Exhibitor Service Manual The payment of the third party must be acceptable to SES Also the credit card information below must be completed and submitted to SES prior to the show If there is any doubt who is to be invoiced for a service the charge will be issued to the exhibitor The exhibiting firm is ultimately responsible for the payment of charges If the EAC requires SES to fax an invoice from the convention facility a 10 00 service fee will be added The following form is to be completed signed and returned by both parties by Otherwise the request will not be approved Exhibiting Company Booth Number Exhibiting Company Contact Name amp Title
15. 00 C Table Skirt Only 6 61 75 77 25 a 8 L x24 W x 30 H 119 50 144 25 Pegboards Tack boards amp Grid wall TE Pegboard Table Skirt Only 8 61 75 77 25 Pegboard 8 x 4 Vertical 183 25 229 25 Skirted Display Tables 42 high topped in white vinyl Tack board an 4 L x 24 W x 42 H 114 25 143 00 4 x 8 Horizontal 164 50 197 50 Lx 24 Wx 42 H 129 50 161 75 Tack board ___ 8 x 4 Vertical 164 50 197 50 4th Side Skirt 6 39 00 48 50 l aa Grid Wall 2 x 8 61 00 76 25 E Table Skirt Only 6 61 75 77 25 ee 8 L x24 Wx 42 H 148 75 186 50 Bag Literature amp Garment Racks Ath Side Skirt 8 39 00 48 50 _ Bag Rack 190 0 108 25 Trane Sarton bis fs e OO erer O feos O Tereso feo E OO ea fo s is Garment Rack 2 Arm LX24 Wx30 H 49 50 61 50 Water Fall 86 50 108 25 D 6 L x 24 W x 30 H 61 00 76 25 Garment Rack 4 Arm Water Fall 86 50 108 25 ae 8 L x 24 W x 30 H 72 50 89 50 i itional A i Unskirted Display Table 42 high topped in white vinyl Saas ae 28 00 3475 e bear wart Sa 2 Fish Bowl 26 50 32 00 m 8 Lx 24 W x 42 H 87 50 109 75 a Arm Light 56 75 56 Specialty Tables 30 in Diameter amp Unskirted TT 45 00 Caf Table 30 H 67 75 81 25 Table Light 65 00 Cocktail Table 42 H 86 25 103 50 Table Risers covered with white vinyl Event colors are Assorte
16. 200 lbs minimum charge for each shipment Please refer to the Material Handling Rate Sheet for event prices Calculate Total CWT Enter in increments of 100 Ibs only make sure to round up to the next 100 Example Below is based on the published rate 350_ Ibs rounded to the next 100 divided by 100 4 __ Total CWT 4 CWT x 86 25 Material Handling Charge 345 00 WHAT IS THE MOST COST EFFECTIVE WAY TO SEND SHIPMENTS The most cost effective way to send your rl is to consolidate and shrink wrap your shipments into one If your shipment is broken up and delivered in multiple shipments you will be charged per shipment Please advise your carrier to deliver as one 1 shipment Below is an example for an advance to warehouse shipment using the published rate 49 00 If you send 4 Separate Shipments If you send 1 Consolidated Shipment 1st Shipment 41 Ibs 192 50 200 Ibs minimum 1 shipment 4 pieces 197 Ibs 200 Ibs minimum 2nd Shipment 44 Ibs 192 50 200 Ibs minimum 197 Ibs charged 192 50 3rd Shipment 52 Ibs 192 50 200 Ibs minimum 4th Shipment 60 Ibs 192 50 200 Ibs minimum PAGE 13 SUPERIOR EXPO SERVICES 20th TANA Convention July 2 4th 2015 COBO A Material Handling Rates Material Handling Charges Include e Receiving and unloading your freight at the docks e Delivery to your booth Storage and return of empties at the close of the event Removal of your freight from you
17. 30 tall with standard base Can be ordered separately or added to 67 75 81 25 rental units Glass Display Case White 78 tall x 48 wide x 18 deep Can be ordered separately or added to 365 00 465 00 Lockable sliding glass doors 8 glass shelves rental units Glass Display Counter White 38 tall x 48 wide x 18 Can be ordered separately or added to 299 00 399 00 deep Lockable sliding glass doors 8 glass shelves rental units Cocktail table 42 tall STANDARD BASE Glass Display Case Literature Stand Meter Counter Glass Display Counter Caf Table 30 tall STANDARD BASE PAGE 21 20th TANA Convention July 2 4th 2015 COBO A SUPERIOR EXPO SERVICES Display Labor Order Form Company Contact Name Address City Zip Code Phone Booth Number E mail address Very Important If using SES Supervision please fill out the below information as well as the Outbound Bill of Lading located on the next page If using Exhibitor Supervision please complete all outbound shipping documents at the SES Service Desk prior to the close of the event All work performed without direct exhibitor supervision will be charged a 25 supervision fee with a minimum fee of 25 00 All orders must be paid in advance Orders for display labor will not be processed without pre payment The minimum charge for labor is one 1 hour per worker Labor thereafter is charged in half 1 2 hou
18. 8 tall Booth Display with all black panels includes 2 side rails with curved ends 2 printed company name headers 6 shelves lockable storage closet with key For 20 x 20 Rental Units or larger please contact us for design and pricing PAGE 20 il le ag ee SUPERIOR uly 2 4t EXPO COBO A SERVICES Add Ons for Rental Units Order Form Discount Deadline June 24th 2015 Company Contact Name Address City Zip Code Phone Booth Number E mail address Payment in full must accompany ALL orders Add Ons for Rental Units are available if ordered by June 24th 2015 Orders received after this date may be subject to availability and additional charges may apply Please refer to the graphics order form for further options Items cancelled prior to June 24th 2015 will be refunded at 100 Items cancelled after June 25th 2015 on show site or after delivery are non refundable and billed at 100 Please review your order carefully before submitting to SES Meter Counter Black counter top with black sides Can be ordered separately or added to graphics optional Dimension totals 27 5 wide x 39 high rental units 299 00 345 00 x 22 5 diameter Literature Stand Can be ordered separately or added to Collapsible literature stand with 6 pockets rental units 95 25 116 50 Cocktail Table 42 tall with standard base Can be ordered separately or added to 86 25 103 50 rental units Caf Table
19. CES OR CAN I BRING A CHECK TO THE SHOW Full payment must be received for services requested before the order will be processed If you choose to pay by check a credit card is still required to be on file WHAT ARE MY OPTIONS FOR INBOUND SHIPPING Option one Advance shipping is sending your materials up to 30 days prior to the event to a designated warehouse which will store your freight and then deliver it directly to your booth space during SES move in The advantage of sending your freight in ad vance is knowing it has arrived and will be delivered to your booth prior to your arrival l a l Option two Direct shipping is sending your materials directly to show site during the designated move in times There is some risk with direct shipping because it does not allow for errors by your inbound carrier If there is a problem and your carrier does not arrive on time there may not be enough time to resend your materials WHAT IS THE DIFFERENCE BETWEEN MATERIAL HANDLING amp SHIPPING Material handling includes fst a your exhibit materials storage for up to 30 days at the advance shipping location delivery to your booth handling of empty containers CNE from booth stored then returned to the booth at the close of the AR removal of the material from your exhibit booth for reloading onto outbound carriers This charge does not include the cost of shipping Shipping is the means by which shipments are transported via carriers to and fro
20. CURRENCE 1 000 000 BEDUCTIS a RETENTI N AGGREGATE 1 000 000 oh Se o C WORKERS COMPENSATION AND A4145 SS PJ37 01 01 09 01 01 10 WC STATUE OTHER EMPLOYERS LIABILITY ORY LIMITS E L EACH ACCIDENT 1 000 000 E L DISEASE EA EMPLOYEE 1 000 000 E L DISEASE POLICY LIMIT 1 000 000 000P98298 AI1 01 01 09 01 01 10 Each Occurrence amp Aggregate EEK 000 000 Professional Liability 3 000 600 DESCRIPTION OF OPERATIONS LOCATIONS VEHICLES EXCLUSIONS ADDED BY ENDORSEMENT SPECIAL PROVISIONS CERTIFICATE HOLDER Ea ADDITIONAL INSURED INSURER LETTER X CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE Exhibitor Services THEREOF THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CER 3366 Miller Park South TIFICATE HOLDER NAMED TO THE LEFT BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR Garland TX 75042 LIABILITY OF ANY KIND UPON THE INSURER ITS AGENTS OF REPRESENTATIONS AUTHORIZED REPRESENTATIVE John Smith CIC GARAGE LIABILITY ANY AUTO Re 20th TANA Convention PRODUCER Insurance Agent Broker who issues certificate NAME OF INSURED Must be the legal name of contracting party TYPES OF INSURANCE Must include types required by contract FORM OF COVERAGE Must be occurrence from of coverage NAME ADDITIONAL INSURED S Superior Expo Services Official Service Provid er Show Management Show and Facility as additional insured s on a primary a
21. HEDULE Warehouse Shipment 200 Ibs minimum Crated or Skidded Shipment Special Handling Show Site Shipment 200 Ibs minimum Crated or Skidded Shipment Special Handling Shipment Small Package Maximum weight is 35 Ibs per shipment First Carton 45 00 Each Additional Carton 20 00 Overtime Charge Inbound in addition to above rates Crated or Skidded Shipment 17 35 34 70 Special Handling Shipment 21 70 43 40 Overtime Charge Outbound in additional to above rates Crated or Skidded Shipment 17 35 34 70 Special Handling Shipment 21 70 43 40 Late to Warehouse Freight arriving after June 30th 2015 150 00 Per Shipment Estimated Material Handling Total A credit card MUST be on file for all material handling shipping inbound and or outbound to the event PAGE 14 20th TANA Convention July 2 4th 2015 COBO A SUPERIOR EXPO SERVICES Display Tables amp Accessories Order Form Discount Deadline June 24th 2015 Company Contact Name Address City Zip Code Phone Booth Number E mail address Skirted Display Tables 30 high topped in white vinyl QTY Item Description Discount Standard QTY Item Description Discount Standard Total 43x 24 Wx 30 H 84 50 102 75 Side Chair 46 00 57 25 Lx 24 Wx 30 H 103 00 124 25 Modular High Stool Gray Fabric 29 Tall 73 25 91 50 _ 4th Side Skirt 6 39 00 48 50 Padded Chair 65 00 81
22. OT INCLUDE ITEMS I NEED Items that are provided as part of your booth eet have no trade in value If you need an item that is not listed with the booth equipment you must order that item separately at the published rate HOW DO I PLACE MY ORDER Online Ordering A link to the site username amp password will be emailed to you Email orders to service superior expo com _ e Fax in your order with the Credit Card Authorization form to _ 972 271 7888 Attn Exhibitor Services e Mail in your order forms and full payment to uperior Expo Services 10548 W Hwy 80 Forney TX 75126 Orders will not be processed without full payment Please review our Payment Policies for detailed information Don t forget to keep TR of your order for your records For orders going to other official suppliers i e Electrical Internet Telephone Audio Visual etc please follow the payment and mailing instructions indicated on each of the forms located in this manual WHAT IS THE CANCELLATION POLICY FOR REFUNDS ON FURNISHINGS Items cancelled prior to June 24th 2015 will be refunded at 100 Items cancelled after June 25th 2015 and prior to delivery will be refunded at 50 Items cancelled on show site or after delivery are non refundable and billed at 100 Exceptions to this poio are Luxury Furniture Graphics and Display Rentals If these items are cancelled after June 25th 2015 they will be billed at O DO I HAVE TO PAY IN ADVANCE FOR SERVI
23. RVICES Pipe amp Drape Order Form Discount Deadline June 24th 2015 Company Contact Name Address City Zip Code Phone Fax Booth Number E mail address 3 High Drape includes hardware 6 50 7 75 C fele High Drape includes hardware 10 75 14 00 a ss e o e e Ooo bse fes s ooo e e e a e DRAPE COLORS Event colors are Assorted colors deter mined by area If you require a different color other than the event colors please contact Show Management for approval Please check the drape color of choice Drape Colors Please use colors only as a reference RED ROYAL BLUE PLUM FOREST GREEN ROSE BURGUNDY GOLD CHAMPAGNE Order Policy All prices include delivery installation rental charge for the duration of the event and removal at completion e Payment in full must accompany all orders by June 24th 2015 to receive the discount price Orders received after this date will be charged the standard rate Items cancelled prior to June 24th 2015 will be refunded at 100 Items cancelled after June 25th 2015 and prior to delivery will be refunded at 50 Items cancelled on show site or after delivery are T Er T non refundable and billed at 100 Exceptions to this policy are 2s l Sales Grand Luxury Furniture Graphics and Display Rentals If these items are can ee Total celled after they will be billed at 100 PAGE 17 20th TANA Convention July 2 4t
24. RVICES 4th 2015 20th TANA Convention COBO A July 2 PAGE 12 J1gYLdJDOV JAY SJIdO9 GAGAIAN JAY S139V1 SNOW JI AYIJANIA dddOdd AYNSNA OL QAdddIHS 494Id HOVS NO JNO SOV Id 4SV3ld JONJINJANOO YNOA YO4 GACIAOUd JAY S14dY 1 4A09V AHL H LMLJ H LMLJ s 3009g s 3009g 4 j b e m e e e e e e e e e e e E ee E a a a a a a o o e a ee ee 9978P IW 01 2q OSTSr IW YOTAVL pajg uo ulyseM T Pu UWiog UPA TOLCC T S JIA1 S Odxq A0lIedns 0 9 S JIA S Odxq J0 dNS 0 5 3451 14 DUA Oo ogo9 r IWVN ANYdWOD IWYN ANVdWOD l 4 A Wd 00 S WV 0OE 8 U MFP g O STOZ 3ST AINC GTOZ 4IOE OUNL ue JINOOS ON Ae OL Aq pealede 1 q ISNW T SIVIYJJLVW LISIHXS SIVIYJJLVW LISIHXS 5 UOIJUDAUOD YNYL 0z UOIFUSAUOD VNVL 4302 Q a A SsadIAwas ee m S8a3l aa sS Oaxg 9 p s Odxg g somsaans MEE A Jaeomagns l b m m e e e e ee ee e a a a a a a a ee a a a a ee ee a a ee a a a a a a a ee a a eee ae ae o a 2 1398Y 1 139V 1 i ALIS MOHS OL LOAYIG ISNOHAYVM JONVACV ea Para aney SUPERIOR uly 2 4t Ci ii ExPo COBO A at SERVICES Material Handling FAQ s SES has the responsibility of receiving and handling all exhibit materials empty materials and empty crates It is our responsibility to manage docks and schedule vehicles for the smooth and efficient move in out of the event SES will not be
25. SES to release your materials to your specified carrier at the close of the event Your SES Bill of Lading will be available for verification and signature at the SES Service Desk located at show site After your booth is packed labeled and ready to be shipped please return the completed Bill of Lading form to the service desk Please duplicate form for split shipments one form for each location or one for each carrier The Credit Card Authorization form MUST be provided when submitting this form If your carrier fails to show up your shipment will be re directed through YRC Freight and the discount rate will not apply It is YOUR responsibility to contact and make all arrangements for any other carrier than the preferred carrier YRC Freight If using an alternate carrier please provide SES with shipping documents and or labels as well as this form SES reserves the right to re direct any outgoing shipment via an alternate carrier in the event the requested carrier fails to pick up the shipment by the established carrier check in deadline ete e e o PAGE 9 SUPERIOR EXPO SOLUTIONS Superior Expo Solutions is the official show carrier for the 20th TANA Convention COBO July 2 4th 2015 Superior Expo Solutions offers competitive solutions for all of your logistics needs Round trip ground transportation amp material handling services Pick up and transportation from point of origin to either advance warehouse or show
26. ax 987 654 3210 INSURED INSURER A Hartford Insurance Company of Texas company y Name Inc 123 fork NY 12 Lane INSURER B Aetna Casualty amp Surety Company New York N on Attn Tom J INSURER C Royal Insurance Company INSURER D INSURER E 569 8274 Phone ia EGI 2943 Fax 124 COVERAGE S a CONE OF TOR OTHER LISTED BELOW HAVE BEEN ISSUES TO THE INSURED NAMED ABOVE FOR oe MAY DE DURE e NOTWITHSTANDING ANY REQUIREMENT TERM OF CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY P E INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUB JECT To ALL THE TERMS EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS INSR TYPE OF INSURANCE POLICY NUMBER POLICY EGUNE DATE POLICY EXPIRATION LIMITS MM DD YYYY ERCIAL GENERAL LIABILITY SM OCCUR EACH OCCURRENCE 1 000 000 L AGGREGATE LIMIT APPLIES PER FIRE DAMAGE Any one fire 50 000 PROEST LOC MED EXP Any one person 5 000 PES NAL amp ADV INJURY 1 000 000 ne AL AGGREGATE 2 000 000 JA BODUCTS COMP OP AGG 2 000 000 SKLS 029499S 01 01 09 acc a iS eaw o C C iY a AUTOMOBILE LIABILITY ANY AUTO ALL are AUTOS SCHEDULED AUTOS HIRED AUTOS NON OWNED AUTOS PROPERTY DAMAGE SS AUTO ONLY EAACCIDENT ONLY EA ACCIDENT AUTO ONLY EA ACCIDENT sas SH o OTHER THAN 1 000 000 OCCUR CLAIMS M ape XL1234567 01 01 09 01 01 10 EACH OC
27. d colors determined by area Order Policy All prices include delivery installation rental charge for the duration of White Bae seme Crean Lime Green Royal Blue Champagne Silver Gold Burgundy the event and removal at completion Payment in full must accompany all orders by June 24th 2015 to Plum Sales Tax 8 25 Red receive the discount price Orders received after this date will be Bick charged the standard rate ii Items cancelled prior to June 24th 2015 will be refunded at 100 Teal Items cancelled after June 25th 2015 and prior to delivery will be refunded at 50 Items cancelled on show site or after delivery are non refundable and billed at 100 Exceptions to this policy are Luxury Furniture Graphics and Display Rentals If these items are can celled after they will be billed at 100 PAGE 15 ee SUPERIOR uly 2 4t EXPO COBO A SERVICES Carpet amp Cleaning Order Form Discount Deadline June 24th 2015 Company Contact Name Address City Zip Code Phone Fax Booth Number E mail address 10 x 10 Carpet 123 50 154 50 m E so Event colors are Assorted colors determined by area _ 10 x 20 Carpet 226 00 282 25 _ 10 x 30 Carpet eee ae CARPET COLORS 10 x 40 t 431 25 539 25 l a po re Please check the carpet color of choice __ 10 x 50 Carpet 540 75 667 25 Carpet Accessories Royal Blue Black B Taping of visqueen per 65 7 75 li
28. fficial Contractors Rules and Regulations Each representative of an EAC must physically pick up in person an Exhibit Crew badge at the SES Service Center If an EAC representative does not have any identification which verifies her his employment by the EAC she he must be accompanied to the SES Service Desk by a representative who does have verifying identification e These services shall not conflict with existing labor regulations or contracts and in fulfilling her his obligations the representative of an EAC shall adhere to the regulations set up by the Hall and Show Management regarding entrance It is the responsibility of the Exhibitor to see that each representative of an EAC abides by the official Rules and Regulations of this exposition The representative of an EAC shall have a true and valid order for services from an Exhibitor in advance of the event move in date No EAC shall solicit business on the show floor Important It is the responsibility of each Exhibiting Firm utilizing an EAC to complete and return this form along with a Certificate of Insurance which names SES as additionally insured for each EAC firm being utilized A sample Certificate can be found on the next page Note The EAC must maintain at least 1 million in employer s liability general liability automobile liability and workers compensation as required in the state the exposition is located This form must be received by June 24th 2015 If th
29. ght for Saturday Sunday delivery there is no guarantee someone will be there to receive it Make sure your freight arrives during normal receiving hours Monday Friday If you are sending materials direct to show site please make sure it does not arrive prior to the deadline specified Materials arriving prior to the deadline may be REFUSED If received and signed for additional surcharges may apply A SES Bill of Lading must be filled out at close of show The Bill of Lading is available at the service desk during your event Without a Bill of Lading the shipment may be brought back to the SES warehouse and surcharges will apply S gt payment tems In order for us to process your order for services and materials listed in this Exhibitor Service Manual we must have a signed Cred it Card Authorization form with credit card information or full payment in advance Invoices for outstanding balances will be pre pared at the service desk for review and payment Advanced payments will be indicated and any balance due must be paid in full by cash credit card or check All inquiries must be resolved and completed before you leave the event ORDERS QUESTIONS amp ADJUSTMENTS Orders by telephone will not be accepted All advance orders discounted to your advantage must be paid in full at the time the order is placed Orders received without payment will not be processed Payment for all show site orders will be due and
30. h 2015 COBO A SUPERIOR EXPO SERVICES Signs amp Graphics Order Form Discount Deadline June 24th 2015 Company Contact Name Address City Zip Code Phone Booth Number E mail address High quality signs and graphics can enhance the overall image of your booth Our Graphic Sign Department at SES is driven to excellence and strives to produce the highest quality signs and graphics All standard signs are digitally produced on white foam core Standard sign price includes text copy placement in a color specified area on a single side Custom signs and banners can be ordered in advance ONLY We must receive your order with payment by June 24th 2015 Orders received after this date may be subject to availability and additional charges may apply Easel Sign Stand Sign Meter Board Sign 2 X 6 Banner XD XYZ xy AX re _ GENERAL SESSION 11 X 14 Table Top Sign with easel back 45 00 67 50 22 X 28 Stand Sign single sided includes sign stand ie a 120 00 160 00 28 X 44 Easel sign single sided includes easel Baana 84 00 102 00 Banner single sided with grommets 144 00 180 00 38 1 8 X 93 Meter Board Sign free standing single sided 295 00 360 00 7 X 44 ID Sign Card Stock 33 00 49 50 Eo S S A E Customer Supplied graphics Must be sized if graphic is not print ready there will be a 1 hour graphic design charge 16 00 per sq ft
31. hen labor is requested for the start of the workday Please provide a contact name and phone number for the person in charge of your move in Contact Name Phone Number PAGE 22 20th TANA Convention July 2 4th 2015 COBO A SUPERIOR EXPO SERVICES Hanging Banner Rigging Order Form Company Contact Name Address City Zip Code Phone Booth Number E mail address If the below procedures are not followed SES can not guarantee hanging of your banner sign Overhead hanging banners signs should be sent in separate containers to the advance warehouse Please use the advanced shipping labels and note Banner on label Your banner MUST arrive by June 30th 2015 All ceiling rigging must conform to Show Management facility rules regulations and facility limitations All hanging must be installed and removed by SES Display companies and or I amp D representatives may supervise but will not be allowed to install or remove the hanging banner sign Assembly and disassembly of overhead handing can be provided by SES at an additional cost or by your company representative display house or lighting contractor pending a Certificate of Insurance Please complete the enclosed Display Labor order form if you need SES to assemble your banner sign Set up instructions should be provided for signs requiring assembly To minimize your costs hanging points should be pre fabricated and ready for use If any hang poi
32. is form and the Certificate of Insurance are not received by June 24th 2015 the Exhibitor or EAC will be required to order labor from SES Please clearly note Company Name and Show Name on the Certificate of Insurance form see sample Booth Number Authorized Contact Name amp Title Authorized Contact Signature Full Name of EAC Address of EAC City State Zip Authorized EAC Contact Name amp Title Authorized EAC Contact Signature EAC Representative on Show Site Phone Number Email Address Type of service being performed For any additional questions please feel free to call us at 972 271 7444 or toll free 866 386 3976 866 FUN EXPO PAGE 29 20th TANA Convention July 2 4th 2015 COBO A SERVICES Sample Certificate of Liability Insurance This form should name SES as additionally insured for each EAC firm being utilized Note The EAC must maintain at least 1 million in employer s liability general liability automobile liability and workers compensation as required in the state the exposition is located ACORD CERTIFICATE OF LIABILITY INSURANCE DATE mm dd yyyy PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS ABC Insurance Agency NO RIGHTS UPON THE CERTIFICATE HOLDER THIS CERTIFICATE DOES NOT AMEND 1234 Broker Lane EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW New York NY 12345 Attn Joe Smith 4123 456 7890 INSURERS AFFORDING COVERAGE F
33. laborers and the use of equipment by an exhibitor or any agent of the exhibitor shall be construed as an acceptance by such exhibitor or agent of terms and conditions set forth SES will not be responsible for damage to uncrated un skidded and concealed damage to materials for any reason SES will not be responsible for loss or theft of materials after delivery to booth or before pick up for loading at event close SES is not responsible for shipments left in booth by exhibitor We will count and ship pieces as found when we remove them from exhibit hall SES recommends all valuable items be covered by YOUR insurance company to protect against theft In the event the designated carrier fails to pick up by the specified time shipments will be re directed by the show carrier Make certain all of your materials are properly insured against fire theft and all hazards while in transit to from your booth and for the duration of the exhibition This may be done with riders to existing insurance policies Material handling includes unloading your exhibit materials storage for up to 30 days at the advance shipping address delivery to your booth the handling of empty containers into out of storage and the removal of the material from your exhibit booth for reloading onto outbound carriers This is not a transportation charge This is a round trip service and discounts will not apply for inbound or outbound only shipments Do not send advance frei
34. m Discount Deadline Booth Package aSa ane Display Tables amp Accessories une th Carpet amp Cleaning All prices include delivery installation rental charge for the duration of Pipe amp Drape the show and removal at completion Payment in full must accompany all orders by to receive the discount ae price Orders received after this date will be charged the standard rate Luxury Furniture Items cancelled prior to June 24th 2015 will be refunded at 100 Sign amp Graphics Items cancelled after June 25th 2015 and prior to delivery will be Rental Units refunded at 50 Items cancelled on show site or after delivery are non refundable and billed at 100 Exceptions to this policy are Lux Add On ury Furniture Graphics and Display Rentals If these items are cancelled Hanging Banner Rigging after June 25th 2015 they will be billed at 100 In Booth Forklift Cartload Service Vehicle Spotting Service Labor Non taxabiey If paying by check make payable to Superior Expo Services Mail order forms amp full payment to 10548 W Hwy 80 O eee Forney TX 75126 Sales Tax 8 25 Please reference the Show Name amp Company Name GRAND TOTAL Email orders with full payment to service superior expo com Fax orders with full payment to 972 271 7888 ATTN Exhibitor Services For any additional questions please feel free to email service superior expo com or call us at 972 271 7444 or toll free 866 386 3976 PAGE 6
35. m the event location WHO IS THE PREFERRED CARRIER Superior Expo Solutions is the preferred carrier for this show SES offers a convenient hassle free shipping service If you would like to arrange for shipping or receive a quote from SES please complete page 11 WHAT IS A BILL OF LADING A Bill of Lading is a type of document that is used to acknowledge the receipt of a shipment of goods In addition to acknowledging the receipt of goods a Bill of Lading indicates the particular vessel on which the goods have been placed their intended destination and the terms for transporting the shipment to its final destination A Bill of Lading is mandatory for SES to release your materials to your specified carrier at the close of the event WHAT ARE MY CHOICES FOR SHIPPING OUT AT THE CLOSE OF THE SHOW You may use any carrier of your choice however we suggest you use the preferred carrier YRC Freight It is your responsibility to contact and make all arrangements for any carrier other than the preferred carrier SES cannot guarantee that other carriers will show up to pick up your shipment We do not provide outside carrier shipping documents and or labels WHAT ARE THE MOVE OUT PROCEDURES A SES Bill of ong is required on ALL outbound shipments The Bill of Lading is available at the service desk After your booth is packed labeled and ready to be shipped please return the completed Bill of Lading form to the service desk If you are not using
36. nd non contributory basis CERTIFICATE HOLDER Must be Superior Expo Services POLICY EFFECTIVE DATE Must be prior to or coincidental with the first day of Exhibitor Move In ee EXPIRATION DATE Must be on or after the last day of Exhibitor Move ut LIMITS OF INSURANCE Must be the same or greater than required by contract NOTICE OF CANCELLATION 30 days notice must be provided AUTHORIZED REPRESENTATIVE Must be signed not stamped by an authorized representative of Producer eee e d oo a PAGE 30
37. near ft All Custom Carpet orders must be received by June 24th 2015 Orders received after this date may be subject to availability and addi tional charges may apply Custom carpet orders are non refundable Tuxedo Tuxedo is black amp white Booth Dimensions Feet x Feet Totalaaft x Price Total Price O TO A e a es e Please call our Exhibitor Service Department at 972 271 7444 for price quotes and color options ae of Booth Size Price pe per Total Description of Event Days Price Per Total ae per sq ft sq ft Day Vacuum Once Prior to Show Opening 0 33 Up to 300 sq ft X 125 75 Vacuum Daily Includes prior 0 31 300 500 sq ft X 169 50 Order Policy All prices include delivery installation rental charge for the duration of the event and removal at completion Payment in full must accompany all orders by June 24th 2015 to receive the discount price Orders received after this date will be charged the standard rate Items cancelled prior to June 24th 2015 will be refunded at 100 Items cancelled after June 25th 2015 and prior to delivery will be refunded at 50 Items cancelled on show site or after delivery are j E oa a iA T non refundable and billed at 100 Exceptions to this policy are Total _ Sales Grand Luxury Furniture Graphics and Display Rentals If these items are can TERR celled after they will be billed at 100 PAGE 16 arta T SUPERIOR uly 2 4t EXPO COBO A SE
38. nion labor is required for certain aspects of your exhibit handling To help you understand the Area Work Rules Labor Regulations we ask that you read the following We currently have agreements with local unions to provide labor for display installation and dismantling Full time employees of the exhibiting companies or approved EAC s however may set their own exhibits without assistance from any union labor If you would like assistance to set your booth it can be ordered in advance by filling out the Display Labor Form in the SES exhibitor manual or on show site at the SES Exhibitor Service Desk Material Handling Exhibitors may use a two wheel dollie or hand carry their own freight into the exhibit hall Please keep in mind for some shows parking may be limited for unloading and loading A designated entrance for POV s will be provided and an allotted amount of time will be given per vehicle for loading and unloading The use or rental of four wheel dollies flat bed carts or other mechanical equipment is not permitted SES will control access to the loading docks in order to provide for a safe and orderly move in move out C mpi We request that exhibitors do not tip employees give money merchandise or other special consideration for services rendered Any attempts to solicit a gratuity by an employee for any service should be reported immediately to a supervisor Employees are paid at an excellent wage Tipping is
39. nt supports are over 250 Ibs notify SES immediately for special authorization For signs other than banners include a blueprint or drawing with detailed information so hang points can be determined Electrical signs must be in working condition and in accordance with the National Electric Code Electrical Service requirements must be ordered in advance through the specified electrical provider If you require SES Supervision a 25 surcharge will be added to your rigging total All orders must be paid in advance Orders for hanging banner rigging will not be processed without pre payment The minimum charge for labor is one 1 hour per worker and equipment Labor thereafter is charged in half 1 2 hour increments per worker and equipment Equipment and labor cancelled on site will be charged a one 1 hour cancellation fee per worker and equipment If Exhibitor fails to use the workers and equipment at the time specified a one 1 hour Not Ready charge per worker and equipment will apply Straight Time Straight Time 295 00 358 25 Monday Friday 8 00 am to 4 30 pm Monday Friday 4 31 pm to 12 00 am 442 50 538 00 Monday Friday Prior to 8 00 am amp after 4 30 pm Saturday All Day Double Time 590 00 717 50 Sundays amp Holidays All Day amen Date Approx Hrs Ise Height ft Length ft ame Pts a eee Required bs aS Exhibitor Supervised L SES Supervised 25 supervision charge applies _ Fabric Cloth Me
40. ollowing form via fax to SES no later than June 24th 2015 Orders by phone will not be accepted A target move in time will be assigned based upon this information Any off target or unscheduled vehicle deliver ies may be accessed a time and labor surcharge Description of vehicle s to be spotted Arrival Date Time Booth Number Location Dimensions Length Width Height Weight Ibs Special Needs Handling Rules Regarding Vehicle Spotting Fuel tank must not contain more than 1 4 tank or 5 gallons whichever is less of fuel Gas cap must be locked or sealed by tape to prevent the escape of vapors Refueling or removal of fuel from vehicles while on the premises is prohibited Vehicle cannot be turned on operated or moved during event hours Batteries must be disconnected and taped Key s should be available to Show Management and or SES at all times No vehicles shall be parked in designated fire lanes All spotting service orders are subject to SES Payment Policy and Limits and Liability All work is to be performed under the supervision of an authorized exhibitor representative Please note some venues may have other and or additional rules CA A A a a a a a a a PAGE 26 20th TANA Convention July 2 4th 2015 COBO A SUPERIOR EXPO SERVICES Rules amp Regulations To assist you in planning for your participation in this event we know you will appreciate knowing in advance that u
41. payable upon presentation of our invoice at the show Services ordered at show site will not be processed without full payment The availability of furnishings at show site can on occasion be limited and for that reason can not be guaranteed It is best to place your order in advance if possible Any discrepancy in items ordered and items received or any complaint or question concerning service must be reported to SES immediately Issues will be resolved and or any valid adjustments will be made at that time and approved by the SES supervisor in charge Credits and adjustments will not be made on information received after the show Items cancelled prior to June 24th 2015 will be refunded at 100 Items cancelled after June 25th 2015 and prior to deliv ery will be refunded at 50 Items cancelled on show site or after delivery are non refundable and billed at 100 Exceptions to this policy are Luxury Furniture Graphics and Display Rentals If these items are cancelled after June 25th 2015 they will be billed at 100 PAGE 8 20th TANA Convention July 2 4th 2015 SUPERIOR OBO EXPO sown SERVICES Shipping Instructions Shipments may be sent to the advance warehouse up to thirty 30 days prior to June 30th 2015 Shipments must arrive June 30th 2015 by 3 30 pm No shipments will be received at the warehouse on weekends or holidays l 7 Shipments arriving at the warehouse after June 30th 2015 will be charged a late to wa
42. r booth e Reloading onto your outbound carrier ADVANCE SHIPMENTS TO WAREHOUSE The advance warehouse will begin receiving shipments 30 days prior to June 30th 2015 All materials shipped in advance to the warehouse MUST ARRIVE BY June 30th 2015 Any shipment arriving after this date will be charged a late to warehouse fee of 150 00 in addition to any other charges incurred Warehouse receiving hours are Monday Friday 8 30 AM 5 00 PM Any shipment delivered after hours or on weekends may be refused Uncrated shipments cannot be received at the warehouse Small Packages Shipments under 35 lbs received in a single shipment will be charged 45 00 for the 1st package and 20 00 every package after per shipment within the same shipment Shipments will be weighed Pricing is based on actual weight of shipment DIRECT SHIPMENTS TO SHOW SITE All materials shipped direct to show site MUST ARRIVE NO SOONER THAN July ist 2015 Any shipments arriving prior to the above date may be refused Shipments will be received during the move in periods and throughout the event e Small Packages Shipments under 35 Ibs received in a single shipment will be charged 45 00 for the 1st package and 20 00 every package after per shipment within the same shipment Shipments will be weighed Pricing is based on actual weight of shipment gt gt gt gt RATES BELOW WILL BE BASED ON PUBLISHED EVENT MOVE IN amp MOVE OUT SC
43. r increments per worker Labor cancelled on site will be charged a one 1 hour cancellation fee per worker If Exhibitor fails to use the worker s at the time specified a one 1 hour Not Ready charge per worker will apply Straight Time 126 00 142 50 Monday Friday 8 00 am to 4 30 pm Monday Friday 4 31 pm to 12 00 am 189 00 213 75 Monday Friday Prior to 8 00 am amp after 4 30 pm Saturday All Day Double Time 252 00 285 00 Sundays amp Holidays All Day Dement OOOO OO O O SES Supervision Exhibitor does not have to be present SES will proceed with your display setup unless you instruct us otherwise Work will be done on straight time unless move in move out schedule does not permit All work performed without direct exhibitor supervision will be charged a 25 supervision fee with a minimum fee of 25 00 If using SES Supervision please complete the information below Number of Crates Self contained unit Yes No Set up plans attached _ Yes _ No Photo enclosed C Yes C No Carpet Own SES Color Suggested tools i e 16 ladder Special instructions Exhibitor Supervision Exhibitor must pick up labor from the SES Service Desk All work to be performed ONLY under the supervision of an Exhibitor Representative Labor ordered and not called for by the exhibitor will be billed at a one 1 hour Not Ready charge per man Work start time can only be guaranteed in those cases w
44. rehouse fee of 150 00 in addition to any other charges incurred Shipments must arrive no sooner than July 1st 2015 If shipments arrive before this date they ma be refused Shipments will be received during the designated move in periods as well as throughout the event See Event Information page e Asan exhibitor it is your responsibility to instruct your carrier of the proper date for the direct deliveries to show site _ e Weigh tickets or Bills of Lading indicating weight must accompany freight delivery The drivers signature on the show site receiving report will verify the total count and weight All shipments must be PREPAID collect shipments may be REFUSED Shipments received without receipts freight bills or specified unit counts on the receipts or freight bills from carriers will be delivered to the exhibitor s booth without guarantee of piece count or condition Material handling and additional surcharges may ee ts No liability will be assumed by SES for these shipments e A SES Bill of Lading is required on ALL outbound shipments 7 A Bill of Lading is a type of document that is used to acknowledge the receipt of a shipment of goods In addition to acknowledging the receipt of goods a Bill of Lading indicates the particular vessel on which the goods have been placed their intended destination and the terms for transporting the shipment to its final destination A Bill of Lading is mandatory for
45. responsible however for any materials they do not handle SES will have complete control of the loading docks at all times If you wish to unload or load you must report to the SES Freight Desk Do not proceed to the docks until told to do so WHAT IS MATERIAL HANDLING Material Nea ee receiving nee your exhibit materials storage for up to 30 days at the advance shipping location delivery to your booth handling of empty containers removal from booth stored then returned to the booth at the close of the event and removal of the material from your exhibit booth for reloading onto outbound carriers This charge does not include the cost of shipping Please refer to the Shipping Information page of this manual for further information WHAT ARE CRATED SHIPMENTS Crated shipments are packed neo pee of shipping container that can be unloaded at the dock and delivered without additional handling Crated containers include crates fiber cases and properly packed skids WHAT ARE SPECIAL HANDLING SHIPMENTS Mixed Shipments Mixed shipments include a mix of both crated and uncrated materials l l Ground pacing Unloading Special handling charges will apply to shipments that arrive in vehicles that are not dock height such as u hauls flatbed trailers double drop trailers etc l l l Stacked Shipments Shipments that require multiple items to be moved or removed for delivery to booth i e loose items stacked on top of crate
46. s and or eck l l l S Piece Loading rail Drivers who require multiple pieces to be moved to the rear of the trailer in order to select the next eet or having to remove the en from the trailer to re fit in sequence l B No Documentation Shipments that arrive from a carrier without a Bill of Lading which requires additional time and labor to pro cess Excess of Small Shipments 10 or more loose pieces that are not palletized or crated l l l r Haka shipments indicates a shipment that Is shipped loose or pad wrapped and or unskidded machinery without proper ifting tools HOW IS STRAIGHT TIME OVERTIME DETERMINED Straight Time Monday Friday 8 00 am to ate ull l Overtime All other times Saturdays Sundays and Holidays _ l l l l ST OT or OT ST If freight will be handled one way on straight time and one way on overtime either into the event or out of the event OT OT If freight will be handled on overtime into the event and out of the event l Overtime charges are assessed when SES has been granted access to the facility during overtime per the contractual agreement between Show Management and the facility This includes warehouse shipments HOW DO I CALCULATE MY MATERIAL HANDLING CHARGES Charges will be based on the weight of your inbound ysl Each shipment received is considered separate The shipment weight will be rounded Up to the next 100 Ibs Each 100 Ibs is considered one cwt hundred weight There is a
47. tal _ Wood Truss Electrical Yes _ Circle Square Triangle Chain Motor Yes Indicate dimensions from each boundary you would like your banner sign placed Note Specified location of sign may be changed due to availability of hang points ft in from back aisle ft in from front aisle Please mark positioning of banner below ft in from left aisle ft in from right aisle Number of ft from floor to top of sign Please provide a contact name and phone number for the person in charge of your move in Contact Name Phone Number PAGE 23 20th TANA Convention July 2 4th 2015 SUPERIOR OB EXPO A SERVICES In Booth Forklift Order Form Company Contact Name Address City Zip Code Phone Booth Number E mail address In booth forklift service may be required to Assemble displays or when uncrating positioning and re skidding equipment and or machinery e Assist in the moving of equipment and materials weighing 200 Ibs or more within your booth space Please Note In booth forklift service does not replace material handling Must not require storage of empty crates pallets or packaging Unloading and loading must be done at exhibitors direction Forklifts need to be ordered in advance for more than 5 000 Ibs capacity Please contact SES at 972 271 7444 for a quote All orders must be paid in advance Orders for in booth forklift will not be processed without pre payment
48. terial handling charges will apply if you arrive with any of the following vehicles Semi Flatbed e Trailers Bobtail Booth to dock to dock p 50 000 00 62 50 o Advanced orders will receive preferential service at show site Please indicate the approximate date time and type of vehicle you will be arriving in Date Vehicle Description Time Rules Regarding Cartload Service You must arrive in a privately owned vehicle This service is for exhibitors who have small hand carry items all of which must fit in a 3 x 4 push cart Your vehicle must unload at the receiving dock of the exhibit hall SES personnel will direct vehicles The cart is not authorized to enter or go to any parking structure Freight that is too large or heavy will be charged material handling rates gt o oo o o PAGE 25 20th TANA Convention July 2 4th 2015 SUPERIOR OBO EXPO COBO A SERVICES Vehicle Spotting Service Order Form Company Contact Name Address City Zip Code Phone Fax Booth Number E mail address A credit card authorization form must be on file to receive service The spotting of vehicles is one of the most critical segments of the move in operation Spotting is the placement or dropping of a vehicle or trailer on the event floor and its subsequent removal from the event floor Exhibitors with vehicles self propelled or pushed scheduled for display MUST complete and return the f
49. y Em Email le aes with full payment to service superior expo com Payment by Fax Fax in borat order with full payment to 972 271 7888 Attn Exhibitor Services Payment by Mail Mail in your order forms and full payment to Superior Expo Services 10548 W Hwy 80 Forney TX 75126 RE 20th TANA Convention SES accepts Discover Mastercard Visa or American Express credit cards only If a check will be submitted for payment please attach with your order forms and mail to Superior Expo Services If you choose to pay by check a credit card is still required to be on file All checks should be made payable to Superior Expo Services Orders will NOT be processed without full payment Please fill out the Credit Card Authorization Form gt ADVANCE ORDERS DISCOUNT RATE Purchase orders may not be used in lieu of payment SES will only accept purchase orders from Government and State Agencies To process your order and receive advance prices payment in full must accompany your order Advance payment for material handling should be based on estimated weight Advance payment for labor and other equipment rental services should be based on estimated installation and dismantling hours gt SHOW SITEORDERS All show site orders including labor and material handling are payable upon presentation of our invoice at the event For your convenience we accept Discover Visa MasterCard or American Express as well as checks travelers checks and

20th TANA Convention July 2-4th 2015 COBO Detroit/MI TANA

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