Exhibitor Prospectus - National Art Education Association
Contents
1. NAEA invites YOU to be part of the largest gathering of art educators in the world Make a lasting connection with visual arts education professionals that is only possible at this premier event MEMBERSHIP BY TEACHING LEVEL cc m e lt lt l LL ce lt c WV ce Ladle co Lid cc _ s o Elementary 24 4 195 s Middle Junior i ye f EEEEEET 1 941 None Specified 10 E lateieaannhant Preservice 11 1 309 nnn EEE Higher Education 6 Museum Education 4 as 1 070 610 vreernnmnnnnnn Sunervision Administration NEW Products Concepts and Techniques Intended for All Skill Levels and Ages Up to the Minute Technology as well as Classic Art Supplies Professional Development Opportunities College and University Programs for Outstanding Students Curriculum Resources Secondary 31 Seana 5 296 3 598 The National Art Education Association NAEA is the leading international professional membership organization exclusively for visual arts educators Exhibit With NAEA and Connect to the source Put your products and services in the hands of thousands of visual arts educators who have purchasing power for their schools school districts and beyond Build a lasting relationship Our attendees value their connections with exhibitors and see the Exhibit Hall as the hub of Convention activity Sustain your p2. SPONSOR BENEFITS Complimentary 10 x 10 Exhibit Space Priority Booth Placement if confirmed by 7 31 15 Your Logo on the NAEA Convention Website Prominent Recognition in the Registration Area Prominent Recognition at the General Sessions Logo Placement on Select Print and Digital Promotions Unlimited Exhibitor Badges Use of NAEA Member Mailing List 1 Full Color Full Page Advertisement on the Inside Back Cover of the Convention Program first come first served 1 Full Color Full Page Advertisement on the Inside Front Cover of the Convention Program first come first served 1 Full Color Full Page Advertisement on the Outside Back Cover of the Convention Program exclusive Make it happen Contact Barbara Fett NAEA Exhibits Manager E mail bfett arteducators org Telephone 972 751 9622 Convention Mobile App Alert 1 Exhibitor Showcase Workshop E mail to NAEA Membership via NAEA Distribution Logo Placement at the 2015 NAEA Virtual Conference and 6 Episodes of the Monthly Webinar Series non exclusive i i K iiz gt J v a i a amp when you sponsor an event resource or amenity Get your messages to art educators before during and after the Convention when you advertise with the 2016 Convention Mobile App or NAEA publications i ni y y A SS Art educators deserve a celebration Help make it happen by collaborating with NAEA on the Convention kickoff party We r
3. Design Lowell Milken Center for Unsung Heroes Maine College of Art Mark Kistler Massachusettes College of Art amp Design Mayco Colors MD Enterprises Memphis College of Art Minneapolis College of Art and Design Nasco National Gallery of Art New Hampshire Institute of Art Newell Rubbermaid Original Works Pacon Corporation Paragon Industries Parsons The New School for Design Routledge Royal and Langnickel Brush Roylco Sakura of America San Francisco Art Institute Sargent Art Sax School Specialty SCAD Scholastic Inc School of the Art Institute of Chicago Shain by Diversified Woodcrafts Shimpo Ceramics Skutt Smart Fab Spectrum Glazes Inc Speedball Art Products Strathmore Papers Square 1 Art The Art Institutes The Art of Education Thomas Mann Design Tombow Treetop Publishing Bare Books Triarco Arts amp Crafts United Art amp Education University Child Development School WB Manufacturing Wexel Art Displays Witzend Workshop LLC Yam Museum YMM Art Education Foundation Young Masters
4. arteducators org convention Exhibit Space Fees e Earlybird exhibit space fee is 2 395 per 10ft x 10ft space e Exhibit space fee after July 31 2015 is 2 695 per 10ft x 10ft space e Corner location of exhibit space is an additional 100 All agreements must be accompanied by a minimum 50 deposit and paid in full within 30 days of submission of agreement e Exhibit spaces are available in multiples of 10ft spaces or as islands minimum 4 spaces per island Island spaces are an additional 400 for four corner booths Booth Size ft x ft Earlybird Rate agreement received by July 31 Number of 10ft x 10ft spaces requested x 2 395 Total Space Fee Regular Rate agreement received after July 31 Number of 10ft x 10ft spaces requested x 2 695 Total Space Fee Corner Exhibit Space Location optional 100 Total Space Fee Mobile App Advertising Advertise on the 2016 Convention Mobile App Text and artwork will be collected in Winter 2016 Mobile App Text Message Alert Q 1 Alert 500 U 3 Alerts 750 O15 Alerts 950 Q Mobile App Banner 1 000 O Multi Media Video 1 500 Total Advertising Fee Total Amount Due Cancellations e 50 of the total space rental and or advertising fee will be retained for cancellations or space reductions received by October 15 2015 e 100 of the space rental and or advertising fee will be retained for cancellations or space reductions received after October 15 2015 All cancellati
5. pm Listing in the Convention Program Exhibit Hall is a yearly hit with a The opportunity to participate in the attendees Be a part of this gt Exhibitor setup Hours Art Materials Giveaway to be held on random drawing that requires Wednesday March 16 8 am 6 wl Saturday March 19 in the Exhibit Hall winners to visit your booth to gt Exhibitor Move Out Hours claim their prizes Saturday March 19 3 8 pm Sunday March 20 8 10 am a Choose one of many ways Secure a Prime Space to enhance the Convention gt Items Available for Rental From and All the Extras experience for your target The Expo Group Contact Barbara Fett audience See the next two Carpeting f NAEA Exhibits Manager pages for opportunities Electrical E mail bfett arteducators org eae Telephone 972 751 9622 igital Advertising And more The Convention Mobile App increases in popularity each year Put your message in the hands of thousands of art educators See page 5 for details Premium sponsors are the stars of the show Commit to a Premium Sponsorship and een gt your company s branding will be prominent before during and even after the event As soon as you commit to sponsorship your logo will be included in 2016 Convention print and electronic promotions that are received by more than 40 000 visual arts educators PREMIUM SPONSORSHIP PACKAGES x NEW DIAMOND PLATINUM GOLD SILVER S100010 20 000 15 000 10 000
6. A has selected The Expo Group TEG as the official service contractor to provide your company with the following services and products audio visual equipment furniture rental exhibits carpet labor security cleaning material handling signs electrical floral and telecommunications All general questions regarding your booth space assignment exposition operating procedures service contractors display rules and limitations and exposition policies should be addressed to Barbara Fett NAEA Exhibits Manager at bfett arteducators org or 972 751 9622 Exhibit Hall Logistics and Standard Booth Equipment The following items are included with your space rental fee 1 All inline booths come equipped with 8ft high back drape and 3ft high side rail drape 2 A7in x 44in booth identification sign with the exhibiting company s name and booth number will be provided for all inline booths 3 Each company will receive three com plimentary exhibitor badges for each 10ft x 10ft exhibit space allowing access to the Exhibit Hall only Additional badges may be purchased Additional Booth Requirements Booth spaces are not carpeted NAEA requires that all exhibitors provide fire retardant carpet floor covering for their entire contracted booth space Furniture and or additional draping accesso ries signs electrical outlets etc are the responsibility of the exhibitor and should be ordered and paid for in advance fr
7. e going BIG this year and your re invited Party Co Host Be the life of the party when you are the exclusive Co Host Your brand will be included in the name of the party and on all promotions and onsite signage 10 000 Swag Bag Good presents make great parties Provide 3 500 swag bags for the first guests to arrive 5 000 Swag Bags waos E NACA B Feta teen rege Ble ZpccaLeaes a tee NATIONAL ART EDUCATION ASSOCIATION Release of Four Major A each The Brings Ateni Photo Booth Smile Sponsor the photo booth and have your brand on all souvenir photos 2 500 pi bh EAD SS ARE FOUR VE ao Ful l 4 i i l Ld Lip pp L L FA D i gt amp T k gt L in SHARE YOUR VISION S Make it happen Contact Barbara Fett NAEA Exhibits Manager E mail bfett arteducators org Telephone 972 751 9622 ah Lvertising space must be purchased between August 2015 and February 2016 Tote Bag Everyone attending the Convention will receive a complimentary registration tote bag featuring your logo 6 000 Totebags Lanyards Make a fashion statement Every attendee will wear your company s logo imprinted on the complimentary lanyards 10 000 includes lanyards Sketchbooks One of the most requested items for onsite use by attendees is a sketchbook Help art educators document their Convention experiences by supplying a ske
8. e of NAEA Identity The names trademarks service marks and logos of NAEA may not be used in any advertising or publicity or otherwise to indicate NAEA s sponsorship of or affiliation with any product or service without NAEA s expressed written permission Photography Rights NAEA reserves the right to capture any im ages of all Exhibit Hall booths and exhibitors on site Images may be posted on the NAEA website and used in printed promotional pieces Liability Neither NAEA McCormick Place the official contractor the employees officers agents directors or representatives are liable for any damages or loss that may occur to the exhibitor or to the exhibitor s employees or property from any cause whatsoever Insurance and liability are the full and sole responsibility of the exhibitor The exhibitor upon signing this contract agrees to indemnify and hold forever harmless the aforementioned for any and all liability and expense from personal injury accident or property damage from fire theft destruc tive causes or loss arising out of in at or in connection with the exhibitor s display 2016 NAEA National Convention Exhibit Space Agreement Receive the Earlybird Discount when you submit payment minimum 50 deposit by July 31 2015 Agreement Exhibiting Company agrees to abide by the 2016 Exhibit Rules and Regulations which are made a part of this agreement by reference and available to view at www
9. ibits Charge Amount NAEA National Convention Name on Card 901 Prince Street Alexandria VA 22314 Card Number ExpirationDate __ ___ Security Code Credit card payment may be faxed to 703 860 2960 or e mailed to kduse arteducators org Credit Card payment required for Canadian International purchases Abbeville Press Academy of Art University ACIS Educational Tours Alliance for Young Artists amp Writers Amaco Brent American Institutes for Research Art Image Publications Art Instruction Schools Art to Remember Arts and Activities Magazine Artsonia Artstor Association of Independent Colleges of Art amp Design Bethany College Applied Arts Bezos Family Foundation Students Rebuild Blick Art Materials Bulb Canson CelebratingArt com Ceramics Publications Company Chester Book Company Chroma ColArt Americas Inc College for Creative Studies Columbus College of Art amp Design Copic Marker by Imagination International Inc Crayola LLC Crescent Crystal Productions Davis Publications Deflecto Dixon Ticonderoga Educational Sketchbooks Ed Hoy s International Elmer s Products Inc Faber Castell Fashion Institute of Technology SUNY FIDM Fashion Institute of Design amp Merchandising Fired Arts and Crafts General Pencil Golden Artist Colors Hip Hop Airbrush iLoveToCreate Inventive Design Studio LLC lwata Medea Inc Jack Richeson amp Company Kendall College of Art amp
10. in its opinion is not proper NAEA reserves the right to remove any exhibits or parts thereof that are believed to be injurious to the Association Construction Installation and Use of Exhibits and Exhibit Facilities The regulations listed are presented to create and maintain an open atmosphere on the exhibit floor Exhibits must conform to the space specified in the Exhibit Space Agreement and to all display rules as set forth by NAEA Presentations or product demonstrations must be set into the booth back from the aisle to allow for chairs and standing room within the booth area to accommodate booth attendees Any part of the exhibit that does not lend itself to an attractive appearance such as unfinished sides or end panels must be draped at the exhibitor s expense NAEA reserves the right to determine whether draping must be provided Inline Booths The minimum exhibit space is 10ft x 10ft NAEA will provide the standard draped booth consisting of 10ft of 8ft high back drape and 10ft of 3ft high side drape All display materials and equipment should be arranged so as not to obstruct the sight lines of neighboring exhibitors A maximum height of 8ft is allowed in the back 5ft of the booth space with a 4ft height restriction placed on objects in the front 5ft of the booth Equipment may exceed the 4ft height limit imposed on the front half of the booth provided that it does not exceed 8ft in height and does no
11. io visual equipment in a booth Cleaning All aisles will be cleaned daily Trash produced as a result of an exhibitor emptying samples must be maintained within the booth area Trash bins will be provided in the Exhibit Hall for convenience Trash MAY NOT be placed in the aisles or the floor area once the Exhibit Hall is opened on Thursday March 26 Labor Exhibitors shall employ only accredited labor personnel for all work in accordance with local labor regulations Information regarding the local labor regulations will be provided online in the Exhibitor Service Manual Fire and Safety Regulations All local regulations will be strictly enforced and the exhibitor assumes all responsibility for compliance with such regulations as well as those of the National Board of Fire Underwriters Building Code All decorations and booth equipment must be fireproofed and electrical wiring must meet the safety requirements of the Fire Department of Chicago Care of Building and Equipment The exhibitor or his her agent shall not damage or deface the walls columns or floors of the exhibit facilities the booths or the equipment or furniture rented in the booth When such damage appears the exhibitor shall be liable to the owners of the property so damaged Use of Copyrighted Music Any exhibitors wishing to use copyrighted music must obtain their own license agree ment through the proper licensing agent e g ASCAP or BMI Us
12. may gain admittance to the Exhibit Hall with their NAEA exhibitor badges Installation and dismantle com panies must procure special work badges These work badges may be picked up at the loading dock area of the Exhibit Hall All booths must be set up by 6pm Wednes day March 16 No booths may be set up the morning of Thursday March 17 Exhibit Hall Hours Thursday March 17 10am 3pm Friday March 18 10am 3pm Saturday March 19 10am 3pm Exhibitors will have access to the Exhibit Hall at 8am each day Exhibitor Move Out Saturday March 19 3pm 8pm Sunday March 20 8am 10am Exhibitors may begin to dismantle booths no earlier than 3pm Saturday March 19 All exhibits must be staffed and must remain intact until the official closing time NO EXHIBITOR MAY TEAR DOWN A BOOTH PRIOR TO 3pm Empty crates and cartons will be returned once the aisle carpet has been cleared It will take several hours for empties to be returned For safety reasons exhibitors are not allowed access to the empty freight area All exhibitors must clear the Hall by 10am on Sunday March 20 Cancellations All cancellations must be made in writing to the NAEA Exhibits Manager by October 15 2015 A 50 deposit will be non refund able Cancellations received after October 15 2015 obligates the exhibitor to full payment of the space or advertising fee no refunds will be given after October 15 2015 Official Service Contractor NAE
13. om The Expo Group Material Handling and Shipping Advance shipping of exhibits and products may be made to The Expo Group as indicated in the online Exhibitor Service Manual Exhibitors may not ship directly to the Convention Center prior to Wednesday March 16 2015 Shipments sent directly to the Convention Center prior to Wednesday March 16 2015 will be turned away RULES AND REGULATIONS Exhibit Hall Access All exhibitors must have an official NAEA exhibitor badge in order to gain access to the Exhibit Hall Exhibitors will be allowed access 2 hours prior to show opening each day Please refer to entries on this page for information on Exhibitor Move In and Move Out Character and Acceptability of Exhibits All exhibits shall serve the interests of the members of NAEA and be operated in a way that will not detract from other exhibits the exhibition or the Convention as a whole NAEA endorses the creative use of art materials but does not condone products or processes which encourage imitation allow for no individuality or are known to be harmful to the growth and development of children Examples of specific products that cannot be approved because they are contrary to present beliefs in art education are paint by numbers sets coloring books and molds and kits that provide patterns allowing for no individuality NAEA asks exhibitors not to display such materials and reserves the right to prohibit any exhibit which
14. ons or requests for a reduction in exhibit space must be submitted in writing to Barbara Fett NAEA Exhibits Manager at bfett arteducators org Booth Locations Booth locations will be assigned based on a random drawing of agreements received by July 31 2015 Agreements received after July 31 2015 will be assigned on a first come first served basis Convention sponsors will have priority selection if agreement is finalized before July 31 2015 NAEA reserves the right to reconfigure the Exhibit Hall floor plan or relocate an exhibit at any time Please specify if there is a company that you would prefer to be near Please specify if there is a company that you would prefer NOT to be near Contact Information This contact will be designated as the official NAEA National Convention contact to receive all exhibit related materials and communications Contact Name Title Company Street City State Zip Country Code Country Phone Cell Phone E mail Website Accounts Payable E mail Exhibiting Company agrees that the Rules and Regulations on the following page are an integral and binding part of this agreement and agrees that the e mail address and mailing address on this agreement will be shared with organizations assisting in the production of the NAEA National Convention Signature Title Date I Make check payable to NAEA MemnomerPayment Mail check and Exhibit Space Agreement to LIVISA Q MasterCard UQ American Express U Check Exh
15. resence throughout the year The sooner you reserve your exhibit space the sooner art educators will begin to see your name You ll be listed in the NAEA Art Education Resource Guide the 2016 Convention Mobile App the official Convention Catalog and more These resources are used year round EXHIBITOR aD i yet Submit N Now and Save 9300 lt Kaa 10ft X 10ft t Space Submit your Exhibit Space Agreement with a 50 deposit by July 31 2015 in order to receive discounted earlybird rates Booth locations will be assigned based ona random drawing of agreements received by this date Agreements received after July 31 will be assigned on a first come first served basis No distractions really Connect with as many as 150 attendees gt Location gt Your Exhibit Space Includes EEPE E EE E ian Exhibit Hall D1 An 8ft high back drape and a 3ft high McCormick Place side drape per 10ft x 10ft exhibit space Lakeside Center 3rd Floor 2301 S Lake Shore Drive classroom environment after Exhibit Hall hours Act now A An identification sign limited number of Exhibitor Chicago IL 60616 3 exhibitor personnel badges per 10ft x Showcase Workshops are 10ft exhibit space available gt Hall Hours FREE listing in the Art Education Thursday March 17 10 am 3 pm Resource Guide a buyer s guide on Art Ma l ea Friday March 18 10 am 3 pm NAEA s website The Grand Finale of the Saturday March 19 10 am 3
16. t obstruct the view of adjacent booths An island booth is a minimum of 400 sq ft with an aisle on all four sides Island booths should be constructed to allow an open sightline enabling an attendee to view the surrounding exhibit area through the island booth Walls or other barriers along the perimeter of the booth that prevent an open sightline to neighboring booths are prohibited The height of an island booth may not exceed 16ft from the floor to the top of any structure including hanging signs Exhibitors with island booths must submit a floor plan for approval to the NAEA Exhibits Manager by March 1 2015 These plans must include any hanging signs Restrictions on Use of Space No exhibitor shall sublet assign or share any part of the allocated exhibit space without the written consent of NAEA Solicitations or demonstrations by exhibitors must be confined within the bounds of their own respective booths Aisle space shall not be used for exhibit purposes display signs solicitation or distribution of promotional materials Exhibit signs or displays are also prohibited in meeting facilities and guest rooms or hallways of the hotels unless approved by NAEA and the hotel in advance of the Convention Noise and Sound Any audio visual equipment shall be oper ated within a booth only at a level that will not interfere with other exhibitors NAEA reserves the right to ask any exhibitor to lower the sound of aud
17. tchbook when they arrive 4 000 Sketchbooks and applicable handling Recharging Lounge Put some energy behind your brand when you host a charging station Your logo will be part of this gathering place for attendees to plug in their electronic devices and take a moment to relax 5 000 Directional Floor Clings Let your brand lead the way with directional floor clings Choose between two available routes or go with both Each sponsorship includes 6 clings 3 000 per route two routes available Mobile App Banner Includes rotating banner ad into full page ad or exhibitor detail information page 1 000 Mobile App Text Message Alert Get your message out there with these limited communications 1 Alert 500 3 Alerts 750 5 Alerts 950 Multi Media Video All of the features of the Mobile App Banner plus a video 1 500 GENERAL INFORMATION Rules and Regulations GENERAL INFORMATION Exhibit Hall D1 McCormick Place Lakeside Center 2301 S Lake Shore Drive Chicago IL 60616 Exhibitor Registration Exhibitors are allowed three complimentary exhibitor registrations per 10ft x 10ft exhibit space Exhibitor registration forms will be available on the NAEA website at www arteducators org convention Exhibitor Housing Exhibitor housing information is available on the NAEA website at www arteducators org convention Exhibitor Setup 8am 6pm Wednesday March 16 Move In Procedures All exhibitors
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