Exhibitor and Satellite Symposium Manual
Contents
1. Special Conference Anti Drug Acti d Drug Resistance ite i kom cancer Blokai theciinke S C for Cancer Research a 20 23 FLORENCE UN 5015 M MENA P 1 Mii Seen i M iif k 6 Dear EACR AACR SIC Partners On behalf of ECCO the European CanCer Organisation am pleased to forward you the EACR AACR SIC Conference Exhibitor and Satellite Symposia Manual Enclosed you can find detailed information on key dates contacts order forms and various additional facilities and services for the organisation of your exhibition stand as well as your Satellite Symposium Thank you for observing the deadlines rules and regulations in this manual Please share this information with staff in your company and all third parties that may be involved with you in the conference This manual is also available online on www ecco org eu If you have any further queries from the above please do not hesitate to contact me We very much look forward to seeing you in Florence in June and wish you a successful Conference With kind regards On behalf of the EAS operations team Gertrude Kort Senior Conference Coordinator Anticancer Drug Action and Drug Resistance from Cancer Biology to the Clinic Sor Carens Broseen Table of Contents Key dates amp deadlines Contact information Plans amp access Shipping instructions Freight forwarding Exhibition Schedule at a glance Conditions of participation Security and in2. PPT 28
3. i Delay or market losses even if consequent to insured event j Smuggling trading activities or traffic forbidden or clandestine k Insolvency payment delay failure to comply with money obligations of owner of ship owner charterer or freighter of vessel War civil war revolution rebellion insurrection riot originated from above mentioned cases hostile acts committed by belligerent power or against the same m Capture seizure arrest restriction or impediment of trading and their consequences or attempt to such scope except for case of piracy n Warlike device such as mines torpedo or bombs lost or in any case not indicated o Radioactive contamination transmutation atomic nucleus radiations provoked by acceleration of atomic parcels p Omission of intervention for absence insufficiency or encumbrance of workers that is lack or insufficiency of energy or combustion deriving from strikes lockouts acts against working activities riots or civil disorders q Decay wear or tear of any part of the insured entity caused by its natural use or functioning and or normal utilization r Failure or abnormal production or distribution of cold of a duration lower than six hours or not consequent to damage and or breakdown of refrigerators apparatus s Volcanic eruption bradyseism t Total or partial collapse provoked by snow weight of buildings not compliant to regulations in force relevant to snow overweight EVA
4. Giulia Pozzi phone 00 39 055 4972259 telephax 00 39 055 490573 e mail pozzi firenzefiera it AVIVA ITALIA S p A Via A Scassellini 14 20161 Milano Italy Phone 0039 02 2775 1 For any Information about insurance coverage please contact the Aviva Italia S pa Agent Mr Tommaso Toni phone 00 39 348 2552499 20 Anticancer Drug Action and Drug Resistance from Cancer Biology to the Clinic EXHIBITOR BADGE ORDER FORM Please complete and return to the EAS 2015 Secretariat at ECCO E mail vivian okonkwo ecco org eu We would like to order the following exhibitor badges at EAS 2015 ree Exhibitor badges Company name only Bava Exhibitor badges Company name amp Individual name Please send the names of the staff by email not applicable for company name only badges The deadline to return the completed file is 8 June 2015 Exhibiting COMPANY vive sssennedidesescvenmasdenva eed avesee deena A EAR i eaaa ASAAN Invoicing Data Company Organisation 0cccceeeeeeeeee tees eceeaeeee seaeessaeeeneeees VAT NUMDED eee eeeeeeceessteeeeeeenaees CONtACE POPS Mic ET tec ke 23 cee E A EA aaa catagidedz AAE O onala E E We agree to pay the additional exhibitor badges ordered beyond the 2 free exhibitor badges per exhibition stand 75 ex VAT per badge Exhibitor contact person responsible for the distribution of badges onsite Mobile phone number of exhibitor representat
5. badge until 1 hour prior to the start of the satellite symposium 26 Anticancer Drug Action and Drug Resistance from Cancer Biology to the Clinic SPEAKER PREVIEW ROOM The speaker preview room will manage all projections and will stream the presentations to the assigned halls automatically This method guarantees an easier management a higher quality of projection and a quicker and smoother running of the presentations PowerPoint presentations on USB memory stick preferred medium or CD Rom must be delivered at the speaker preview room at least two hours before the beginning of the satellite symposium In the speaker preview room a technician helps the speaker to transfer his or her presentation into the central Conference network When the transfer is complete the technician performs a quick run of the presentation with the speaker to check whether the presentation runs correctly and all parts of the presentation are copied Desktop computers will be available at the speaker s secretariat for last minute changes and reviewing your presentation In each session room a technical assistant starts each presentation at the right time using the computer connected to the central Conference network When the presentation is launched the speaker has control and can navigate with a remote device No more modifications can be made inside the session rooms where the session takes place Speaker guidelines Language Presentatio
6. film his own exhibition stand during exhibition hours ECCO is entitled to photograph draw or film the installations and stands as well as the exhibits thereon and to use these reproductions in its publications and in the press Quizzes and activities with winners Exhibitors shall refrain from e holding lotteries organising games of chance using market stall techniques e distributing gimmicks without scientific or product references using performance artists Only quizzes of a scientific nature can be held at the stand Such activity must be approved by ECCO Interactive technology based quizzes may be accepted provided their focus remains scientific based and they have no negative impact on the exhibition area or other rules within this document Quizzes times allowed Quizzes may be operated at any time during exhibition opening hours provided the focus is on the scientific content presented on the exhibit Quiz prices Participation may be rewarded with a prize However the prize should be the same for everybody Drawing winners is not allowed Maximum purchase value of prizes must not exceed 10 and all prizes should be declared to and approved by the secretariat Certain items such as digital cameras 12 Anticancer Drug Action and Drug Resistance from Cancer Biology to the Clinic and MP3 players are not considered appropriate prize approval is at the discretion of ECCO For more adv
7. foreseen in previous items a and b occurred during events carried out under tensilstructures and similar pre manufactured elements and in open areas the payment of indemnity will be effected after deducting 20 with minimum of 500 00 OBLIGATIONS DUTY IN CASE OF LOSS art 11 of policy The Insured and or its entitled people must inform and give immediate communication to person responsible of Firenzefiera S p A they also must present a claim to competent Authority police declaring the circumstances in which the theft occurred 19 Anticancer Drug Action and Drug Resistance from Cancer to the Clinic EaCReemmm AAGR amp tor Concer Arrosan and supplying a list of the stolen items Within three days subsequent to the claim will have to be presented to Insurers a detailed report of the loss as well as copy of the official claim to the Authorities done to the police station It is then necessary to produce to the Company the following documentations a Shipping Documents or similar document b Purchase invoice for items not directly produced c Sale price List of all the insured items d Profit percentage respect to cost e In case of shortfall of goods occurred during the journey or return trip copy of transportation documents and reserves against the Carrier at the moment of delivery COMPETENT AUTHORITY ART 16 of policy The undersigned declares is regulations of Italian Law Firenzefiera spa contact Mrs
8. theatre style with stage lectern and speaker table e AV equipment amp services o amplification o data projection o technician e Use of the Speaker Preview Room for Satellite Symposium faculty e Publication of Satellite Symposium programme on the Conference website and Proceedings Book e Use of the Conference logo on invitations and promotional documents e 1 free conference bag including all conference material e One time email blast of satellite symposium information carried out by the EAS conference secretariat sent to all registered delegates of EAS 2015 e Indication of interest in the satellite symposium from delegates obtained from the online signup module on the conference website the satellite symposium organiser will only receive a list of names no further contact information AV Support and Technical equipment Lecture hall floor plans and a detailed list of technical equipment included in each lecture hall can be requested from Gertrude Kort Gertrude kort ecco org eu A viewing of the room before the symposium can be arranged on request however no equipment can be tested at this time Programme requirements and approval e In order to avoid overlap with the official scientific programme and to ensure the scientific quality and scope all Satellite Symposia programmes need to be submitted for review and approval by the Conference Scientific Committee e Companies are strongly encouraged to establish a multidisciplinary pro
9. 37 Freight forwarding partner Kristal has been appointed at the official freight forwarding partner for EAS Contact person Geert Fr re geert frere kristal logistics com 32 0 2 753 07 37 Anticancer Drug Action and Drug Resistance from Cancer Biology to the Clinic PLANS amp ACCESS Exhibition plan The latest status of the exhibition floor plan is available for consultation on the Conference website Access plan Access to the conference venue is via the main entrance Piazza Adua 1 percorso consigliato suggested routes ZTL limited transit zone KO o O O 2 fa x Lu Oo ee B D O a 9 O e Q Q Anticancer Drug Action and Drug Resistance er 20 23 from Cancer Biology to the Clinic N Cte iniecaageria Amer 2 1 2015 ihn fe e4Crimum s AACR tame E ii TH LAWE Shipping Instructions Exhibition materials can be sent directly to the venue but as of 15 June Shipments will only be accepted Monday to Friday 09 00 17 00 Please instruct your courier or agency accordingly On each box please indicate EAS Conference 20 23 June the name of the exhibiting company and the booth number Shipments should be sent to the following address Palazzo dei Congressi C O Firenze Fiera Congress amp Exhibition Center FAO Mr Fabio Pesci Piazza Adua 1 50123 Firenze Freight Forwarding Partner Kristal has been appointed at the preferred freight forwarding partne
10. Action and Drug Resistance from Cancer ni the Clinic Eara e JUNE GAI 2015 IETEN grit yy L General conditions of participation Conference and exhibition layout ECCO as the EAS conference secretariat reserves the right to deviate from the stand confirmation and to allocate a stand in a different location to alter the size of the stand to re locate or close entrances and exits on the exhibition grounds and or in the Conference Centre and to carry out any other structural alterations providing it has a substantial interest in such measures Stand moves ECCO reserves the right to make changes in the layout of the exhibition as well as in the stand assignment in the event that unforeseen circumstances make this necessary Alterations to the agreement will only be made after mutual consultation If in such cases the interests of the exhibitor are unreasonably impaired the exhibitor may withdraw from the contract in writing within 1 week after receipt of notification of the type of alteration ECCO accepts no responsibility for any damage which may result from such changes Subtenants and other represented companies Sharing the allocated stand area with another company regardless of whether this company is representing by its own staff Subtenant or only by its own exhibits represented company is not permitted This applies equally to companies with products or services aligned to a registered exhibitor Should a registered exhibitor wi
11. CCO Staffing on stands The space assigned to the exhibitor shall be staffed during the setup opening and dismantling periods The exhibitor shall make sure that either he she or a person authorised by him her is present at the site at all times Unattended stands are a security risk to the exhibitor and during open periods are discourteous to delegates fellow exhibitors and the conference organisers This will be considered as a violation of regulations Audio and visual activities The projection of films and slides any amplification with the aid of loudspeakers the production of music and or sound as well as the use of lighting computer monitors and television screens is acceptable within the stand space as long as no disturbance is caused Sound and lighting effects should be contained within each stand area If the conference organiser considers that a disturbance is being caused the exhibitor is to halt the activity immediately If this is not done ECCO reserves the right to make the necessary arrangements at the expense of the exhibitor Refusal to lower the sound level or abandon an activity upon request will be considered a violation of these regulations Licensing for copyrighted work is the sole responsibility of the exhibitor Photography and filming No part of Firenze Fiera or of the exhibition may be photographed or filmed without the permission of ECCO or of the exhibitor in question The exhibitor is entitled to photograph or
12. LUATION PROTOTYPE AND FASHION CLOTHES art 5 of policy As partial derogation to policy General Conditions the value of fashion collection and of proto types is determined as sum of pure costs of projection design styling dressmaking and or production finishing proof and equipped and of relevant materials excluded any artistic and creative value LIMITS OF INDEMNITY DEDUCTIBLES art 12 of policy a With respect to damages deriving from earthquake flood landslide slips and overloading of snow accumulation during the storage payment of indemnity will be effected previous deduction per single loss and for each exhibitor of a deductible equal to 1 of declared value of exhibitor in this specific insurance form b With respect to the damages to the insured entities deriving from shortage or abnormal production of chilliness or leakage of refrigerant liquid both during transportation and storage payment of indemnity will be effected after deduction of an absolute deductible of 250 00 for each loss and for each exhibitor in no case the Company will pay for each loss and for each exhibitor amount higher than 5 200 00 c With respect to damages different from those foreseen in previous items a and b occurred during events performed inside the fair stands and in closed areas payment of indemnity will be effected after deduction of a deductible of 10 with a minimum of 250 00 d With reference to damages different from those
13. PowerPoint 2003 and 2007 For ease of possible assistance if there is a problem with your movies not playing on standard machines because codecs under which the movie was recorded are unknown and uninstalled on standard 27 Anticancer Drug Action and Drug Resistance from Cancer Biology to the Clinic machines we recommend not to use the new feature in PowerPoint 2010 to EMBED the movies inside your presentation We advise to LINK to the movie file e We suggest putting maximum one movie per slide e The following media are recommended to facilitate the presentation download at the Slide Centre USB memory sticks preferred medium CD ROMs and DVD It is also possible to download the presentation from a personal laptop at the Slide Centre provided that the speaker stops at the Slide Centre at least two hours before the beginning of the session e Only single projection is available in the Conference rooms as the Organizer does not foresee the double projection Transitions Please don t use timer controlled transitions Timer controlled transitions are transitions that will switch to the next slide after x seconds or minutes This will interfere with our cue light system and confuse you during your talk Pictures Do NOT save the picture as BMP or TIFF size is too big Images with gif and jog extensions are recommended to obtain a light presentation other kinds of extensions recognizable by Power Point will be acce
14. ants or ECCO Distribution of giveaways and printed materials Distribution or display of materials by an exhibitor or its agents is limited to e the company s exhibition space only e the display area which will be specially set up for that purpose and marked as such In the case of printed material the intellectual ownership of content should not be a cause for dispute and images should not cause offence Additionally any quoted references should be clear and follow internationally accepted principles scientific claims should be based on accepted evidence ECCO s decision on such matters will be considered final Special effects Special effects lights laser sound and video projection recording on the stand will only be allowed when the effect is limited to the stand area rented providing that there is no health or safety risk and when written permission of ECCO has been granted Prohibited activities Exhibitors are not allowed e To display or use names or trademarks which may be misleading or cause hindrance to the exhibitors at other stands or to EAS visitors e Barring exemption applied for and granted to sell goods against surrender of the purchased items or to receive money in any way for goods sold or offered for sale or for services rendered e To affix sold tags to goods on display e To remove exhibits from the stand to add exhibits to the stand or to cover parts of exhibits on the stand Stands sho
15. articipants e It is not allowed to serve alcohol during satellite symposium receptions 25 Anticancer Drug Action and Drug Resistance from Cancer Biology to the Clinic SATELLITE SYMPOSIUM ACCESS amp BADGES Access e Companies will have access to the hall where the Satellite Symposium is held 1 hour before the assigned starting time if the scientific programme allows Companies must adhere to the indicated start and end times of the reserved time slot e Extensions beyond the assigned timings are not allowed under any circumstances e All persons involved in the operations of the Satellite Symposium staff technical crew speakers and everyone attending the Satellite Symposium must have a valid access pass e The Satellite Symposium must be open to all registered participants All attendees to the satellite symposia will be required to wear a badge Dismantling e The room should be completely vacated immediately after the end of the Satellite Symposium Companies are responsible for removing all materials waste etc from the room e IMPORTANT Satellite organisers should refrain from leaving unused invitations at the venue In the instance of non adherence to this rule any additional cost will be charged for removal e Installations or alterations to the rooms can only be made with the explicit approval from the EAS 2015 secretariat Badges Please find below the 2 different types of badges that are avai
16. at all the conditions of the following policy stock goods dressing materials and equipment and anything else relevant to the functioning of the stands as long as owned and or in use and or held by exhibitors and or insurers art 2 of policy SPACE TI ME LIMITS OF INSURANCE The present insurance is intended nail to nail and incepts from the moment in which the insured entities are removed from their usual normal space It continues without interruption during the trip until the insured entities are placed and arranged in the exhibition premises as well as during the period of the exhibition itself The insurance is also valid during the operations of removal from the place where the insured entities remained stored then to be again packaged for the return trip and during such trip until the respective locations of origin and terminates at the moment of re delivery of the entities themselves DURING THE STAY IN THE FAIR AREAS policy enclosures A and B In order to the cover operation in case of exhibition of art and antique items the insured entities will have to be a Fixed to walls or to ground or to ceiling or to the exhibition support and should the items be fragile and breakable be also arranged in advance adequate prevention measures in order to avoid contacts between visitors and exhibited goods Or b Be put in reliquary and or showcase fixed on walls or on ground or to exhibition support closed with locks and seals this condi
17. awers and an adequate armed guard service will have to be organized INSURED RISKS art 3 of policy The Company pays for all the damages and material and direct losses that the insured goods incur except exclusions set forth in subsequent art 4 and personal effects of exhibitors and their employees collaborators as for example clothing money mobiles camera and electronic material in general etc In addition is excluded any good that is not listed in shipping documents or in equivalent or similar documents EXCLUSIONS art 4 of policy Excluded damages and losses depending totally or partially directly or indirectly from c Fraud of Contractor Insured and their directors d Lack of insured entities observed through inventory only at the end of the exhibition e Lack upon arrival claimed to competent authorities beyond 72 hours from arrival f Defect or insufficiency of packaging or of preparation of goods for shipping bad bulking of goods for shipping bad bulking both on carrier and in container or similar effected before inception of insurance cover or in any case under care and control of Contractor of Insured or of their representatives or of their respective employees g Inherent defect or inherent quality of goods spontaneous combustion fermentation and natural wastage h Influence of temperature moisture and in general of climate unless said damages result as a direct consequence of event not excluded in policy
18. demnify ECCO against any and all losses resulting from an unsafe construction unsafe exhibits or the actions inactions of its staff ECCO requires all exhibitors to provide adequate insurance cover for public liability protection Catering The official caterer is Gerist Ricevimenti All catering offered within exhibit areas should be ordered with Elisabetta Andrei e andrei gerist it Exhibitors may not sell food or drink for consumption on the premises All companies offering hospitality are reminded of their responsibilities for hygiene and food safety Exhibitors are also encouraged to guarantee healthy and balanced catering service to their delegates No alcoholic beverages are allowed on the stands Customs taxes and duties The exhibitor will pay the various taxes and duties owed resulting from his her participation in the exhibition Free WIFI Conference WIFI will be available in the exhibition areas 11 Anticancer Drug Action and Drug Resistance from Cancer Biology to the Clinic STAND ACTIVITY AND PROMOTION Each exhibiting company will be listed in the EAS Proceedings book with their company name stand number and website as well as in the Conference app Activity The main activity of any exhibition stand should be the presentation of the exhibiting company and or its products or services The use of photographers portrait artists or other performers is not allowed without the written permission of E
19. f the Conference logo saved as EPS format can be obtained from the EAS 2015 secretariat together with the guidelines to use it It is important that the elements of the logo remain consistent Do not attempt to redraw the lettering or the drawing or alter the relative position of these elements e Before reproducing the Conference logo a print proof must be sent to the Conference secretariat for approval e The unauthorised use of the Conference logo is strictly prohibited It is not allowed to use the Conference logo on actual PPT presentations of satellite symposia speakers Satellite Symposium Mailing A one time email blast will be sent to all EAS 2015 registered delegates promoting all satellite symposia Content for this e blast has to be submitted by 20 May 2015 The content of the mailing should be sent as a text file not html to Gertrude kort ecco org eu respecting the following specifications e Promotion text of max 100 words e incl maximum one link to website relevant to satellite symposium programme Note the link may not direct to drug promotion e Including maximum one image of max 641 pixel width and 200 pixel high Failure to submit content at the given deadline or according to the given specs will mean no mailing will be sent out on behalf of the satellite symposium organiser Repeat e blasts will not be sent Satellite symposium organisers will not receive a separate mailing list with contact details of registrant
20. ference Secretariat is pleased to offer the costs of the policy 100 excl VAT to each exhibitor on the condition that the insurance form is sent to the EAS Secretariat Gertrude kort ecco org eu latest by 1 June 2015 If the insurance form is not received by this date the exhibitor will be liable to pay the insurance costs to Firenze Fiera contact person Giulia Pozzi pozzi firenzefiera it The EAS Secretariat cannot be held responsible for any consequences of failure to contract the mandatory insurance Exhibitors will be liable for the safety of participants on and around their stand area In accepting ECCO terms of sale the exhibitor undertakes to indemnify ECCO against any and all losses resulting from an unsafe construction unsafe exhibits or the actions inactions of its staff ECCO requires all exhibitors to provide adequate insurance cover for public liability protection 16 Anticancer Drug Action and Drug Resistance from Cancer Biology to the Clinic AAGR we MANDATORY INSURANCE FORM Please return this form by 1 June to the EAS Conference Secretariat gertrude kort ecco org eu The Organizing of the Event Fair Congress is obliged to supply to Firenzefiera S p A within and no later than 15 fifteen days before the beginning of the event the directory of the Exhibitor exhibitors list and the first page of the schedule EXHI BITOR S ORGANIZER COMPULSORY INSURANCES FORM of each Exh
21. ference and we strongly encourage all exhibiting companies to contact them for hostess services on their stands Hostesses hired through 15 Anticancer Drug Action and Drug Resistance from Cancer ae to the Clinic See _ nil fi an Epam z i Ti BEL the official partner do not need to wear an exhibitor badge Hostesses hired through a different agency have to wear a valid exhibitor badge which has to be ordered by the exhibiting company by the communicated deadline Exhibitor badge collection All exhibitor badges should be collected at the Exhibitor registration desk by the official contact person They are not sent in advance of the Conference Lost badges will not be replaced In this case a new exhibitor badge may be ordered Unused badges will not be credited regardless of circumstances Exhibitor registration desk An exhibitor registration desk will be available in the registration area This exhibitor registration desk will allow you to collect exhibitor badges Opening times Saturday 5 July 08 00 18 00 Sunday 6 July 07 30 18 00 Monday 7 July 07 30 18 00 Tuesday 8 July 07 30 12 00 FREE CONFERENCE MATERIAL Each exhibiting company is entitled to 1 free EAS 2015 delegate bag including all Conference material The number assigned is based on the exhibition ground rented INSURANCE Each exhibitor is obliged to take out the Firenze Fiera mandatory insurance policy on the following pages The EAS Con
22. g on the targets for which has been agreed the adhesion to the Exhibition as per insurance general conditions in vision at the Firenzefiera S p A Management offices 17 Anticancer Drug Action and Drug Resistance from Cancer Biology to the Clinic The undersigned declares to have acknowledged the present Information Note and expresses its own will in such way by undersigning of the present form of adhesion concering the All Risks Policy Covenant Insurance Conditions stipulated by Firenzefiera S p A with AVIVA ITALIA S p A Insurance company nr 8006268 and to approve specifically the following articles Art 2 SPACE TIME LIMITS OF INSURANCE Art 11 OBLIGATIONS IN CASE OF LOSS During the permanency in the exhibition area Art 12 IINSURED AMOUNTS DEDUCITIBLES Art 4 EXCLUSIONS Art 16 COMPETENT AUTORITY Name and Surname Stamp and signature INFORMATION NOTE except abstract from Insurance Conditions of All Risks Covenant exhibitors Insurance policy AVIVA ITALIA S p A n 8006268 stipulated by Firenzefiera S P A see letter A of present form The present excerpt abstract corrisponds exclusively to a short summary of the agreement principal conditions therefore do not replace the insurance conditions that prevail in case of controversy therein ACTIVITIES AND INSURED ENTITIES Entities insured in Florence in the exhibition of area Fortezza da Basso and or of the Palacongressi and or of the Palaffari
23. gramme in line with the general concept of the Conference scientific programme e Once the title programme and detailed content are approved changes must not be made without the specific approval of the EAS 2015 Scientific Committee e The Scientific Committee makes the final decision on whether a programme outline is accepted or rejected and is not held to justify its decision No appeal is possible Speakers e tis up to the Satellite Symposia organisers to arrange accommodation and travel for their speakers Speakers receiving commercial sponsorship should not receive complimentary accommodation nor travel offered by the EAS Conference e Satellite Symposia speakers will not receive complimentary full Conference registration The final programmes are published in the Satellite symposia section of the official Conference Proceedings book and on the Conference website if received not later than 15 May 2015 Abstracts related to satellite symposia are not published in the official Conference Proceedings book 23 Anticancer Drug Action and Drug Resistance from Cancer Biology to the Clinic Promotional opportunities pre Conference The sponsoring company will ensure that all publications referring to satellite symposia mention Official sponsored Satellite Symposium at the EACR AACR SIC Special Conference 2015 to avoid any confusion with the official scientific programme Use of Conference logo e An electronic file o
24. helium Welding and spraying work within the confines of the exhibition premises is prohibited Only fireproof adhesives may be used for glue work within the exhibition premises Open fire The use of open fire or unprotected flames is prohibited Pyrotechnics Explosive or pyrotechnical articles must neither be used nor taken onto ICM s area either indoors or outdoors without written permission from ECCO and Firenze Fiera Hot work such a welding soldering cutting and circular motion grinding drying heating or work over naked flame is not allowed within the ICM without their special permission Emergency exits Escape routes and emergency exits indoors and outdoors should kept free of any obstruction and be kept in full view at all times Similarly for fire fighting equipment fire safety signs and emergency wall phones no products company signs decorations or stand roofs should be placed above an emergency exit or any other existing signs Heating cooking Stoves heaters and open fires may not be used for any purpose including cooking frying or baking This also applies to demonstrations Storage of flammable goods Empty packaging rubbish trash wood paper straw cardboard and other flammable material must not be stored in the hall 10 Anticancer Drug Action and Drug Resistance from Cancer to the Clinic MANT Responsibility Exhibitors are fully responsible for all displays and demonstrations the
25. ibitor Companies duly filled and undersigned to Firenzefiera S p A Attention of GI ULI A POZZI by Fax 0039 55 490573 or by e mail to the following address pozzi firenzefiera it The present form must ALWAYS be returned completed and undersigned to Firenzefiera S p A by the Organizing Management of the Event COMPULSORY I NSURANCE FORM EXHI BI TORS ORGANI ZING MANAGEMENT AEA E EE E ES EEE cain caer T nities davaaidleyantie ita cautestae E E E N tesearbamernaaieae Date amp Placet ensia aaaea L E AA E a NEEE aA AEA AA aN AEn AAAG EEEE REN The Undersigned is icciite ier susdesia seas taa ses dou casigie ns scedavest ces onii atina neea iaaa a Taani basses ia naa iee Aiaia ndasa i aiaosa akaka in quality of legal representative of the COMPANY oo eee ects eect tenets kintu tkubt itkun iskun tkn nanie nan nann nn nanen nannaa QU ONOSS iiic ainaani aaan eevee LOCAUON erai esroiri inican aaa POStAll COME a sscsivestedeac ea E A A OMe E A otestn dis Aas EXIM A E sath teen wae In quality of Professional Entities Exhibitor he acknowledges the existence of the following insurance policies activated automatically by Firenzefiera S p A at registration Cover all risks all risks Marine on goods of any nature brought in exhibition up to an amount of 15 500 00 at First Risk Absolute including transportation trip outward and return with all the exclusions deductibles and limits of indemnity disciplinated by the insu
26. ice on prize approval before placing orders contact Gertrude kort ecco org eu Each exhibitor must declare all prizes in advance with a description and price If the purchase value of a prize is questioned each exhibitor is expected to show proof of purchase value either before or during the Conference Non compliance will be considered a violation of these regulations and treating according to the stipulations published in this document For scientific information carriers e g CD ROMs USB sticks where materials are pre loaded with non commercial data the value of prizes may increase These stand activities should be low profile and no blatant publicity should be made Giveaways Notwithstanding the legal responsibilities of each exhibitor at his her own stand the EAS Organising Committee has accepted the policy that small giveaways are acceptable at the exhibition with a maximum retail value 10 The distribution of giveaways should be low profile and should in no way overshadow the main activity of the stand The activity must not disturb neighbouring stands or cause queues outside the stand area Giveaway items should e Be legal in the Italy in terms of the item itself and the product is advertises e Not exceed 10 proof of value must be provided demanded by ECCO otherwise this will be considered a violation of these regulations e Be safe for the user and not endanger health or reputation of conference particip
27. ive in Florence Please note that the full exhibitor badges order needs to be paid before badges will be handed over Payments can only be made by credit card 0 VISA 0O American Express MasterCard Card nUMber oo cece ireren iia Cardholder s name csceeeeeeeeeeeeees Expity date spona Acsanciiaecdincsthielans Control code 3 diQit eeeeeeeeeeeee We accept the regulations as stipulated in the Exhibitor Manual and agree to observe and abide by them Signature ashae wanda dasslaceedie each dh teenies Dale acu E T This application is legally binding on the company pending its acceptance in writing by the organiser 21 Anticancer Drug Action and Drug Resistance from Cancer Biology to the Clinic ACR ime AAGR Samos i rasan cscanceno con MEETING ROOMS A limited number of meeting rooms will be available for companies to rent within the Conference centre Companies who wish to book a meeting room should contact the EAS 2015 Conference secretariat Gertrude Kort Tel 32 0 2 775 02 41 E mail gertrude kort ecco org eu 22 Anticancer Drug Action and Drug Resistance from Cancer Biology to the Clinic SATELLITE SYMPOSIA Exhibition stand To obtain permission to hold a Satellite Symposium an exhibition stand is required Cancelling your exhibition space will result in the cancellation of your satellite symposium slot The rates include e Room rental e Standard setup
28. l cleaning of the venue and the aisles that is daily waste left by delegates Exhibitors are responsible for cleaning their own exhibit and disposal of waste generated before during and after the event Failure to comply with this procedure shall render the exhibitor liable for the cost of clearance by ECCO or its contractor Wild tipping or disposing of bulk waste within fairground without payment will be considered a serious violation of these regulations IMPORTANT Unattended rubbish left in aisles during exhibition opening hours will be removed at the exhibitor s expense Fire and safety regulations Any goods on your stand will constitute part of your stand and will be subject to these regulations General materials Stand construction installation of materials and poster supporting structures should be sufficiently stable to ensure public safety Exhibit cases and displays should be sanded down finished to ensure that they will not inflict cuts Clear glass elements should display warning signs at eye level Smoking ban Smoking is prohibited in all public indoor areas including privatised areas of exhibit space Flammable products Notification of the handling and installation of flammable products should be given well before the event The storage and use of compressed gas and or liquid gas in the exhibition area is not allowed Balloons filled with flammable gas are not permitted within halls the only authorised gas is
29. lable for Satellite Symposia organisers and what they entitle you to 1 Full day access badge reserved for staff only e Amaximum of 5 complimentary badges are available for each Satellite Symposium booked It will be possible to order additional ones at a cost of 75 VAT each Booking form available upon request e This type of badge grants access to the Conference centre as of 08 00 on the day of the Satellite Symposium and to the room where the Satellite Symposium is being held 1h prior to the start of the Satellite Symposium if the scientific programme allows It also grants access to the Speaker Preview Room e Acomplete list of names must be emailed to EAS 2015 conference secretariat by 8 June 2015 to Vivian okonkwo ecco org eu e These badges can be picked up as of 8 00 on the day of the Satellite Symposium at the registration desk 2 Access 1h prior to the slot unlimited number for technical crew faculty amp visitors e These badges only give access to the room where the Satellite Symposium is being held e They can be picked up 1 hour prior to the start of the Satellite Symposium at the Satellite Symposium registration desk e They have to be returned to the registration area at the end of the Satellite Symposium e Itis not necessary to send a list of names IMPORTANT persons not mentioned on the full day access badge list of names received for each satellite symposium will NOT receive a satellite symposium
30. ll is covered with a tile floor It is not mandatory to carpet the exhibition space The floor area of the stand cannot be covered with paint or glue e Carpeting must only be held in place by its own weight on the floor or by adhesive tape These items must be removed by the exhibitor at the end of the exhibition It is forbidden to place mortar directly on the floor to nail with percussion tools or to paint with spray guns e Suspension of banners signage from the ceiling or walls of Firenze Fiera is not allowed Anticancer Drug Action and Drug Resistance from Cancer Biology to the Clinic STAND CONSTRUCTION Stand design Companies bringing in a stand builder to construct a stand must submit a floorplan scaled top view and scaled side view drawing for approval by the venue This information must be sent to the EAS Conference Secretariat by email to Gertrude kort ecco org eu before 1 June 2015 The EAS conference secretariat will send an approval to the exhibitor Only with this approval shall the stand be deemed eligible for construction No approval means no permission to construct the stand resulting costs are entirely at the exhibitor s expense Responsibility to neighbouring stands Each exhibitor is asked to consider the impact of the stand construction on neighbouring exhibits If there is a danger of unfairly blocking another stand from view even when adhering to all other elements of these regulations this
31. m is limited to 4 hostesses per Symposium Other means of promotion Promotion other than listed in this Exhibitor Manual is strongly discouraged and any initiative or proposal is subject to the approval of the organiser Proposals should be sent to the EAS 2015 conference secretariat Violation of the regulation may result in expulsion without any indemnity Promotion at Conference hotels Provided authorisation is granted by the appropriate hotel management leaflets can be placed at the check in or a poster can be put up in the lobby of the hotels No other means of promotion is allowed in the hotels Advertising on hotel key cards door drops is not allowed Giveaways Gadgets that are distributed to participants should be professional in nature and should not exceed a maximum value of 10 EUR per item Sharp pointy or dangerous objects are not allowed The organiser reserves the right to request invoices of the gadgets at any time Catering e Satellite Symposium are encouraged to consider offering catering to attendees before their satellite symposia Receptions can only be organised with the EAS 2015 official caterer Gerist Ricevimenti Elisabetta Andrei e andrei gerist it e Receptions cannot be organised during a session of the official Conference scientific programme e Reception space must not be used for entertainment poster displays presentations or any other promotional purposes e Reception space must be open to all registered p
32. ns as well as all audio visual material should be presented in English slides DVDs Presentations All presentations are held in Microsoft PowerPoint on a PC running Windows If you are using other software than Microsoft PowerPoint on a PC running Windows example OpenOffice PowerPoint for Mac Keynote please make sure your presentation is converted to Microsoft PowerPoint for Windows PCs before you travel to the Conference preferably by trying the converted presentation on a Windows PC Presentations in Acrobat PDF format or Word format are not accepted Technical instructions During the Conference presentations will run on PowerPoint 2010 with a projector resolution of 1024 x 768 pixels in 4 3 format not 16 9 Your presentation should be prepared in PowerPoint 2003 2007 or 2010 Preferred page setup is landscape orientation with high contrast lettering and readable fonts minimum font size 24 Use high contrast colours light text on dark background or vice versa A maximum of 7 lines slide and 5 words line will improve the communication value of your slide Suggestions to improve a PowerPoint presentation e In general the smaller your PowerPoint presentation in size the easier to handle it e Any movie image file must be in the same folder of the Power Point presentation and must be copied in the folder before being included in the presentation 1 Alternatively use Pack and go or Package to CD DVD USB in
33. pted all the same Save the pictures used in your presentation on your CD DVD or USB stick In case of problems we can re insert the original Video Movies must not exceed 50 MB each 50 mb is not necessary the limit we can handle larger movies without any problems but the video may not show up smoothly Always bring your movies on DVD or other support and inform the technicians at the Slide Centre the day before the presentation MPG MPEG WMV or AVI are the only acceptable video formats When using videos in Apple QuickTime convert them to MPG or AVI before inserting the video in your presentation QuickTime MOV MP4 cannot be played in PowerPoint and thus are not accepted Save the videos used in your presentation on your USB stick CD or DVD In case of problems we can re insert the original HTML If you use hyperlinks to websites in your presentations please download the website to your USB stick CD or DVD Try to avoid many different folders on the medium Graphics Save the graphics or spreadsheets Excel used in your presentation on your USB stick CD or DVD In case of problems we can re insert the original graphics or spreadsheets Fonts Try to avoid use of non Standard Windows fonts If you are using specific non Standard Windows fonts or if you are using Apple fonts not known on Standard Windows then include the fonts you have used on your USB stick CD or DVD Apple Please give your filename an extension
34. r for EAS The range of services provided by Kristal includes Transportation national and international Temporary and permanent customs clearance On site handling labour and forklift Labelling removal and storage of empty packaging return to stand upon exhibition closure Storage of brochures and give away items during the exhibition Contact person Geert Fr re geert frere kristal logistics com 32 0 2 753 07 37 Anticancer Drug Action and Drug Resistance from Cancer Biology to the Clinic Sor Carens Broseen EXHIBITION SCHEDULE AT A GLANCE Exhibition build up Friday 4 July 2014 14 00 20 00 Saturday 5 July 2014 08 00 14 30 no noisy stand building works allowed only decoration End of exhibition build up period Saturday 5 July 2014 at 14 30 Exhibition opening hours Saturday 20 June 2015 15 30 19 30 Sunday 21 June 2015 10 15 17 00 Monday 22 June 2015 10 15 17 00 Exhibition dismantling Monday 22 June 2015 17 00 20 00 Incomplete stands or no shows will be walled off on Saturday 20 June at 14 30 and goods removed into storage at exhibitor cost Acceptance of this condition is a term of exhibition space rental Empties have to be removed on 20 June at 20 00 at the latest During build up exhibitor badges must be worn by all staff see further in this manual Vehicles are not allowed inside the exhibition area Only pallet jacks and trolleys will be allowed Anticancer Drug
35. rance agreement covenant stipulated by Firenzefiera S p A on behalf of Exhibitors which was in force at the moment of the exhibition the conditions that are in vision at the Management offices of Firenze Fiera and are summarized in the Information Note at pag 2 of the present form For that which concerns the cover All Risks the Exhibitor Professional Entity declares that the goods exhibited O Have a value not higher than 15 500 00 O Have a value higher than 15 500 00 and lower than 35 000 00 O Have a value higher than 35 000 00 and equal to sesssscssssseeerereressessn At this proposal Firenzefiera S p A will provide to complete the threshold with a specific insurance ad will charge the amount exceeding to the company It is also possible for the company provide directly to insurance cover for the amount exceeding through its own All Risks policy that will have to include exclusion of waiver compensation against Firenzefiera S p A and or of the Professional Entity Copy of such agreement will have to be forwarded to Firenzefiera S p A before beginning of setting up activity of the event fair congress General Liability limit 3 000 000 00 and Fixed Deductible at the charge of the insured Exhibitor Professional Entity to cover the damages caused to third parties and to properties of third parties of which the Exhibitor Professional Entity results to be liable as set forth in Civil Code dependin
36. s Satellite Symposium inserts into the Conference bag are not permitted Satellite Symposium programme and signup on EAS 2015 website The satellite symposium programme is also published on the conference website Via the website delegates can register their interest to attend a symposium Satellite symposium organisers will receive a list of names of those who have registered their interested Kindly note that this information can only be treated as an indication and should in no way be seen as a guarantee of attendance since the expression of interest does not constitute a commitment to attend Promotional opportunities at the Conference Venue One poster board will be made available in the Conference centre entrance to be used for displaying one poster announcing the Satellite Symposium on the day the Satellite Symposium is held Your poster dimensions should be maximum 200 cm height x 98 cm width portrait format posters can be affixed using Velcro The affixing material will be provided free of charge onsite One posier board will also be made available immediately outside the session room during the hour preceding the satellite symposium to be removed immediately after the end of the satellite symposium Your poster dimensions should be maximum 200 cm height x 98 cm width portrait format posters can be affixed using Velcro It is authorised to bring a self standing banner instead of 24 Anticancer Drug Action and Drug Resi
37. sh to exhibit in association with another organisation ECCO will endeavour to offer additional exhibit space where available under normal conditions of sale If an exhibiting organisation has multiple corporate identities but shared ownership the organisational relationship must be made clear to delegates Transfer even in part of the rights and obligations arising from the rental contract to third parties is not permitted Security and insurance Each exhibitor is obliged to take out the Firenze Fiera mandatory insurance policy Forms can be found further in this manual The EAS Conference Secretariat is pleased to offer the costs of the policy 100 excl VAT on the condition that the insurance form is sent to the EAS Secretariat Gertrude kort ecco org eu latest by 1 June 2015 If the insurance form is not received by this date the exhibitor will be liable to pay the insurance costs to Firenze Fiera The EAS Secretariat cannot be held responsible for any consequences of failure to contract the mandatory insurance Neither the organiser nor its contractors shall be responsible for the safety of any exhibit or other property of the exhibitor or any person Neither the organiser nor its contractors shall be responsible for the loss damage or destruction by any cause of the exhibits or other property or for loss damage or injury sustained by any exhibits or any other persons The exhibitor shall indemnify the organiser and its con
38. should be mentioned when submitting plans Failure to do so would breach the spirit of the exhibitor s contract with ECCO and in such cases the exhibitor responsible will be expected to make such changes as necessary at his her own cost In such cases the decision of ECCO will be considered final Exhibitors are strongly encouraged to consider potential stand activities such as demonstrations presentations storage hosted quizzes and hospitality when planning stand usage Positioning of the stand Access to the doors windows fire alarms hydrants portable fire extinguishers fuse boxes line poles and circulation must be kept free from obstructions at all times Positioning of exhibits The exhibitor is not allowed to place articles to be exhibited in a manner which in the opinion of ECCO affects or hinders neighbouring stands e g with regards to the visibility of the neighbouring stands Articles to be exhibited must be kept within the stand perimeter The exhibit should pose no danger to participants Any structural or display element which does not satisfy the organisers and or the venue officials in terms of safety must be made safe or removed Keep aisles clear Demonstration areas may not be set on the aisle line of the exhibit space must be left within the stand area for the audience Should the spectators interfere with the normal traffic flow in the aisle or overflow into neighbouring exhibits the presentation must be limited or s
39. stance from Cancer Biology to the Clinic producing a poster to fix on the structure as long as the dimensions are approximately the same as the poster board provided For the 2 poster boards companies are requested to place their posters themselves only on the day of the Symposium Signposting at the Conference venue other than described above is strictly forbidden Failure to observe this procedure shall render the company liable to a fee of up to 25 of the total rental cost Hostesses Samarcanda Servizi is the official partner to hire hostesses for services related to Satellite Symposia and we strongly encourage all companies to contact them for hostess services Hostesses hired through Samarcanda Servizi do not need to wear a Conference badge e Flyer Hostesses Satellite organisers are allowed to have 2 hostesses distributing flyers announcing the Satellite Symposium on the ground floor of the Conference centre only on the day the Satellite Symposium is being held No other flyering activity is allowed Note Hostesses are not included in the satellite symposium rate e Guiding hostesses Up to 2 guiding hostesses directing people to a specific room are allowed in the Conference centre as long as they do not distribute anything as of 1h hour prior to the official start of the satellite symposium only Note Hostesses are not included in the satellite symposium rate The total number of hostesses per Satellite Symposiu
40. surance Technical data Stand construction Stand activity and promotion Access to exhibition halls all badges Mandatory Insurance Form Exhibitor badge order form Meeting Rooms Satellite Symposia Promotional Opportunities Satellite Symposium badges amp access Speaker Preview Room Speaker Guidelines P PPYPPP Sr ress P P P P P ppp Anticancer Drug Action and Drug Resistance from Cancer Biology to the Clinic BAGRE AACR i i m Concer Research SOCIETA ITALIANA DE CANCEROLOGIA wen J KEY DATES amp DEADLINES 27 April 2015 15 May 2015 20 May 2015 21 May 2015 1 June 2015 1 June 2015 8 June 2015 13 June 2015 Exhibition build up Friday 4 July 2014 Saturday 5 July 2014 End of exhibition build up period Exhibition opening hours Saturday 20 June 2015 Sunday 21 June 2015 Monday 22 June 2015 Exhibition dismantling Monday 22 June 2015 Deadline for exhibiting companies to submit company profile and logo for insertion in the Proceedings book and online Deadline to submit satellite symposia final programme for insertion in the Proceedings book Deadline to submit Satellite Symposium information for email blast to EAS 2015 delegates Regular rate registration deadline registration and receipt of payment Deadline to send mandatory insurance form to benefit from complimentary insurance Deadline to submit stand drawings only for companies building a shell scheme stand cons
41. tion b is in any case compulsory for exhibitions of small items or composed in whole or in part of precious metals or stones During the exhibition fair time the stand will be watch by the exhibitor or by any authorized personnel from the exhibitor s company never lived unattended goods or items In order the cover be operative in case of exhibition of jewels precious in general philately and numismatics of collection the means of transportation with the values on board must arrive near the exhibition stand and the transfer of the transportations means to the exhibition location must be effected under the supervision of the trustees that composed the escort during transportation During the exhibition the values must be placed in closed showcases and adequately fixed to walls selve tables or similar and during demonstrations and handling the stand personnel will have to constantly present During the opening hours to the public will have to be organized an armed guards watching service by Policemen or Agents of Public Security or Institutes legally authorized 18 Anticancer Drug Action and Drug Resistance from Cancer Biology to the Clinic PACRES AACR we The composition of such watching service will have to be reasonably determined in function of the value and the area surfaces of the exhibition itself During night hours the values will have to be kept in saves in caveaux in cabinets in showcases and in key closed dr
42. to their line of business e Farmindustria EFPIA EucoMed In all cases exhibitors are responsible for ensuring that their promotion during the Conference is legally and ethically acceptable in Italy 14 Anticancer Drug Action and Drug Resistance from Cancer Biology to the Clinic BaCReeumm AAGR Sc m ACCESS TO EXHIBITION HALLS Stand personnel may only enter the exhibition area wearing an exhibitor badge Exhibitor badges Exhibitor registration is reserved for staff working directly in the organisation and management of exhibits satellite symposia and sponsored activities Individuals wishing to visit the exhibition should purchase a delegate registration full or day access The practice of selling or promoting a product or service outside of the exhibition area is strictly forbidden Exhibitor registration Exhibitors must wear their official EAS 2015 badges clearly visible at all times when in the exhibition area or any other part of the building The wearing of any other badge including company ID badges is not sufficient and will be considered as a violation of the guidelines Validity Exhibitor badges will allow access to the exhibition area only When companies apply for badges it is understood that they will only provide them to company employees only Proof of affiliation can be requested Security We strongly urge you to secure your stand against theft or damage and not leave any val
43. topped immediately No objects including signs or advertisements may project into the visitors aisles Presentations and quizzes Companies wishing to arrange or sponsor sessions are invited to arrange a Satellite Symposium as detailed elsewhere in this Exhibitor Service Manual Exhibition space is intended to display scientific information on products and or services therefore positioning auditoria on stand areas is not permitted This does not exclude companies from giving product based presentations but the focus of presentations should be product related information and not presenters themselves The same rule should apply for areas dedicated to quizzes they should be positioned well within the stand area not less than 3 m from the stand perimeter All such activities require the prior approval of ECCO Access to stand Exhibitors are obliged to grant official supervisory staff and accredited representatives of Firenze Fiera access to their stands Exhibitors their staff and all visitors to the exhibition must obey the instructions of these officers In the event of a fire or other hazard all those present must leave the endangered area at once when directed to do so by a member of the safety and security staff Anticancer Drug Action and Drug Resistance from Cancer Biology to the Clinic Cleaning amp refuse Refuse collection During exhibition opening times the EAS Conference secretariat will arrange for the genera
44. tractors to third persons as a result of any act or omission of the exhibitor staff agent or personnel hired on a temporary basis to staff the exhibition stand Since the organiser and its contractors will accept no responsibility for any of the foregoing matters the exhibitor should take out insurance to cover any loss due to theft or negligence damage injury or liability The exhibitor agrees not to pursue the organiser for any aforementioned risks Anticancer Drug Action and Drug Resistance from Cancer Biology to the Clinic TALY E4CReemem AACR fcc a r pi TH e TE TECHNICAL DATA e The exhibition accompanying EACR 23 will be held in the Passi Perduti area on level 1 of Firenze Fiera e Each exhibition booking includes 9 sqm floor space table with tablecloth 2 chairs 1 brochure rack 1 poster panel 100x200 cm electricity socket free WIFI access via the conference WIFI network e Shell scheme structures or other furniture services can be ordered upon request Please contact gertrude kort ecco org eu for further information e Connections to all services water electricity telephone compressed air etc must only be made by the Conference Centre Exhibition information e The maximum building height is 2 50 m e There is no day light in the exhibition area e There are pillars in the exhibition area Please check the floor plan for more information about their location e The Exhibition ha
45. truction Deadline to order exhibitor badges and satellite symposium only badges Deadline to order services to avoid surcharges 14 00 20 00 08 00 14 30 no loud construction works allowed only stand decoration Saturday 5 July 2014 at 14 30 15 30 19 30 10 15 17 00 10 15 17200 17 00 20 00 Anticancer Drug Action and Drug Resistance from Cancer Biology to the Clinic BA R ionene AAGR Sa iee momaocuenaooa CONTACT INFORMATION Conference Secretariat EACR AACR SIC 2015 Conference Secretariat c o ECCO the European CanCer Organisation Avenue E Mounier 83 B 1200 Brussels Contact Gertrude Kort Gertrude kort ecco org eu 32 0 2 775 02 41 Conference Venue Firenze Fiera Palazzo dei Congressi Florence Conference amp Exhibition Centre Piazza Adua 1 50123 Firenze Italy Tel 39 055 497 21 Fax 39 055 497 3237 http www firenzefiera it en Contact persons Project manager Firenze Fiera Marina Sablich sablich firenzefiera it 39 055 4973 265 Catering services Gerist Ricevimenti On stand delivery Satellite symposia Elisabetta Andrei e andrei gerist it Accommodation The EACR AACR SIC 2015 Conference offers special reduced rates on accommodation in many hotels in Florence Book your accommodation with the best conditions via the reservation system of Firenze Convention Bureau http www florenceConferencebooking com index en shtml Please use logon code 15G0
46. uable items unattended at the stand ECCO also recommends exhibitors to arrange adequate insurance cover Neither the EAS 2015 secretariat nor the Conference centre will be liable for any losses unless where a negligent act or omission on the part of either organisation or its staff is established EXHIBITOR BADGES Exhibitor badges with company name and or individual name Only exhibiting companies can have Exhibitor badges Each exhibitor will receive 2 free exhibition passes You may choose how your badges are inscribed either company name only or individual name and company name Simply indicate your preference when completing the badge order form further in this manual e g the number of company name only badges and the number of Individual name badges you wish to receive Deadline to order free exhibitor badges is 8 June 2015 Additional exhibitor badges If the number of free exhibitor badges is insufficient extra badges may be purchased All exhibitor badges must be ordered using the Badge form to be found further in this manual The deadline to order extra exhibitor badges is 8 June 2015 Extra exhibitor badges are 75 excl VAT per badge payment can only be made by credit card Exhibitor badges ordered on site must be paid for directly upon collection at the Exhibitor registration desk by cash or credit card Visa MasterCard and Amex Hostess badges Samarcanda Servizi is the hostess partner for the EAS Con
47. uld not be dismantled or removed prior to the end of the exhibition Children Children under the age of 16 are not permitted in the Conference Centre Exhibitors and their agents are advised that their staff must be over the age of 16 and legally employed within a European country 13 Anticancer Drug Action and Drug Resistance from Cancer Biology to the Clinic ITALY PACR imeem AAGR 25x 4 ETEN aa grh HL Animals Animals are not allowed in the exhibition and should not be used on exhibits Trained guide dogs for those with visual impairments are permitted but please advise a member of ECCO Staff on entry to the Conference Centre Promotion rights The use of any EAS corporate branding and visuals is strictly forbidden in any advertising publicity signage product printed matter film video other media etc without prior request and subsequent written approval from ECCO The exhibitor is entitled to the use of the Conference logo on invitations and promotional documents directly related to his her participation in the exhibition The Conference logo can be obtained in electronic format from the organiser Only the official logo can be used A print proof is required by the organiser for authorisation before printing The unauthorised use of the Conference logo is strictly prohibited Pharmaceutical product promotion Mandatory Codes of Practice All participating companies must abide and adhere to applicable codes
48. y organise Organiser s security ECCO undertakes the general surveillance service of Firenze Fiera during the day Valuable goods The exhibitor shall be responsible for the surveillance of his her stand and exhibit during the exhibition opening hours Exhibitors are recommended to pay closer attention to the exhibits during the stand construction and dismantling periods Valuable objects which may easily be removed should be locked away during the night ECCO accepts no responsibility for goods stolen from exhibits at any time Exhibitors should not leave removable valuable goods unattended on the stand at any time particular attention should be given to goods awaiting collection from the freight forwarder Insurance Each exhibitor is obliged to take out the Firenze Fiera mandatory insurance policy Forms can be found further in this manual The EAS Conference Secretariat is pleased to offer the costs of the policy 100 excl VAT on the condition that the insurance form is sent to the EAS Secretariat Gertrude kort ecco org eu latest by 1 June 2015 If the insurance form is not received by this date the exhibitor will be liable to pay the insurance costs to Firenze Fiera The EAS Secretariat cannot be held responsible for any consequences of failure to contract the mandatory insurance Exhibitors will be liable for the safety of participants on and around their stand area In accepting ECCO terms of sale the exhibitor undertakes to in
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