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exhibition timetable

1. SS01 Bee Legend Single Seater Black Red 85 102 SS11 E Legend Double Seater Black Red 150 180 AAO1 Brochure Holder Table Top 24 29 AA02 Brochure Rack Metal Black 48 58 AA11 Coat Rack Self standing 60 72 AA12 Garment Rail 63 76 AA22 Barricade Post with Tension Belt 36 43 AA26 Sign Display Board 68 82 AA41 Waste Paper Basket Plastic 10 12 AA51 Electric Kettle 48 58 AA62 Small Fridge 120 144 SYSTEM COUNTERS TABLES DISPLAY UNITS GLASS SHOWCASE S1 Info counter 103L x 53W x 103cmH 75 90 S1a Info counter 103L x 53W x 79cmH 70 84 Sib Info counter curve 144L x 67W x 103cmH 75 90 Sic re curve Half round 200L x 100W x 138 166 S2 Lockable cabinet 103L x 53W x 79cmH 84 100 S3 Low glass showcase 103L x 53W x 103cmH 138 166 S3a Full Glass Showcase 103L x 53W x 103cmH 138 166 S3b Glass Showcase 103L x 53W x 123cmH 138 166 S4 Slope Shelf 30cmW x 99cmL 24 29 S4a Flat Shelf 30cmW x 99cmL 24 29 S5 Display cube 53 x 53 x 53cmH 54 65 S5a Display cube 53 x 53 x 33cmH 48 58 S6 Display cube 53 x 53 x 79cmH 72 86 S6a Display cube 53 x 53 x 103cmH 90 108 S7 Square table 103 X 103 X 79cmH 54 65 S7a Square table 74 x 74 x 79cmH 50 60 S7b Rectangle table 103 x 53 x 79cmH 52 63 S8 Tall glass showcase 103L x 53W x 205cmH 174 209 S8a Tall glass showcase 53L x 53W x 205cmH 156 187 S9 Folding door with lock 90 108 S10 Swing Hinged door w
2. Falling Safety boots or shoes to be worn at all Clothing Operatives times Visibility High Vis jackets to be worn at all times Site Erection Ensure area is secure and correct procedures are carried out for erection A Operatives en Falling eer Use correct access and lifting equipment Walls d e when required Support walls as erection is P taking place as required Premounting of the Stand ensures stability Ladders Falls Ladders to be checked for signs of wear and damage prior to going to site Falling Operatives Ladders only to be used for short spaces of Equipmen time where no other access equipment is t viable Electric Shock Damaged Limit the use of power tools on site for Extension exceptional use only when battery tools are Leads not sufficient Where possible limit the use of extension Damaged s i leads to within the stand area using a Power temporary socket rather than runs of lead Tools over isles and other stands Fire and Combusti P Ensure site is clean and tidy and free from Explosion ble n large quantities of rubbish material No naked flames or sources of heat to be Flammabl Les e liquids used on site without prior permission and 3 separate risk assessment No Only small quantities of thinners to be taken to site in a suitable container locked smoking away when not in use Exposure to Only water based paints and glues to be Ch
3. Host Organisation Co Host Organisation Sponsoring Societies x AAPG EAGE Pet mhna X 9 Qatar Pe _ international Petroleurr Technology Conference Qatar National Convention Centre i Doha Qatar www iptcnet org 2015 doha FORM 15 VEHICLE DEADLINE November 2 2015 This form must be completed and returned by to Qatar National Convention Centre P O Box 37679 Dubai United Arab Emirates T 974 4470 7000 F 974 4470 7003 Email exhibitionplanning qatarconvention com CC ccarandang iptcnet org The most frequently requested services are listed in this order form If you do not see what you require on this form simply contact the Exhibitor Service Desk Team at exhibitionplanning qatarconvention com To place orders online kindly click on http www qatarconvention com ExhibitorOrders To place orders online kindly click on http www qatarconvention com ExhibitorOrders EXHIBITION DETAILS Event Name Exhibition Date Stand Name Hall Number Stand Number Live Event Dates to Numbers Expected On Site Contact Name On Site Contact H ORDER CONTACT DETAILS First Name Surname Job Title Company Name Company Address Company City Postal Code Country Direct Mobile Fax QUANTITY VEHICLE TYPE DEALER WIDTH HEIGHT WEIGHT Host Organisation Co Host Organisation Sponsoring Societies AAPG EAGE Z3 ites e m
4. gt 1x Waste bin gt Fascia board displaying exhibitor name in English and stand no in vinyl cut out sticker gt Pylon displaying Exhibitor logo Company logo to be printed in vinyl sticker gt 3xSpotlight gt 1xcomplimentary conference registration with coffee breaks and lunch voucher gt 1xcomplimentary booth personnel with coffee breaks and lunch voucher TIER 2 EXCLUSIVE SHELL SCHEME 9SQM Stand package for 9sqm 12sqm includes the following items gt 1x lockable cabinet with wooden top in roller paint finish gt 1xround coffee table glass top gt 3x white sofa set gt electric connection 250W Single Socket Square Pin gt 1x Waste bin Fascia board with light box fascia displaying exhibitor name in English and stand no in gt vinyl sticker Pylon displaying Exhibitor logo Company logo to be printed in vinyl sticker gt 3x Spotlight gt 1xcomplimentary conference registration with coffee breaks and lunch voucher gt 1x complimentary booth personnel with coffee breaks and lunch voucher PRICE 58USD per sqm Co Host Organisation lad be PRICE 65USD per sqm Sponsoring Societies Qatar National Convention Centre Doha Qatar www iptcnet org 2015 doha SUPER PREMIUM SHELL SCHEME 9SQM Unit Qty Provide Needle Punch Carpet Sq mt E Maxima
5. 974 4470 7000 F 974 4470 7001 E sales qatarconvention com Host Organisation Co Host Organisation Sponsoring Societies ad EAGE 2 DEIN IE D AAPG SAGE ANE Qatar Petroleum EX IM Spi ss Doha Qatar international Petroleurr Technology Conference Qatar National Convention Centre A i www iptcnet org 2015 doha EXHIBITION TIMETABLE This is a simplified Exhibitor Schedule of Events Upon early registration and on site badge collection each exhibitor delegate will receive a copy of the official Conference Programme The conference programme will have the full and final agenda of the event 9 IPTC EXHIBITION SCHEDULE Time at aes Date Activities Venue From To Collection of Contractor Badges Friday 04 December 2015 0700 2359 Hall 4 5 3 Space Stand Contractors Build Up Starts a Saturday 05 December 2015 0700 2359 Space Stand Contractors Build Up Continues Hall 4 5 a 0700 Space Stand Contractors Build Up Continues Sunday 06 December 2015 0700 2100 Shell Scheme Exhibitors Move In Hall 4 5 0700 Exhibition Area Closes 0600 0800 Final Arrangements of Exhibit Stands 0900 0930 Exhibition Opening Ceremony vn Mcuaay V Decembeneet 0930 1000 Exhibition Inauguration Hall 4 5 2 1000 1600 Exhibition Timings Oo 2 1230 1330
6. Doha Qatar International Petroleurr Technology Conference Qatar National Convention Centre A i i www iptcnet org 2015 doha FORMS Host Organisation Co Host Organisation Sponsoring Societies AAPG EAGE PRA wie O Se Doha Qatar international Petroleum Technology Conference Qatar National Convention Centre A I i www iptcnet org 2015 doha Exhibitor Checklist and Order Forms CONTRACTOR FORM GUIDELINES psuppuer j PHP aus FORM 1 Company Proe ar oaober 2015 Ai Eisner FORM 2 Company advertisemen On October 2015 Optional FORMS Regiatins L e November 2015 al exhibitors SAComplimewayRegeuadon 02 November 2015 _ AI exhibitors se adnego revemberaois Optional eACOnsiteWorkAgreenent JL On October 205 Sree 0n method stenen L 01 October 2015 Space ony wiskasessment a tn October 20s Space Only Host Organisation Co Host Organisation Sponsoring Societies EAGE Qatar Petroleum Doha Qatar international Petroleurr Technology Conference Qatar National Convention Centre A i www iptcnet org 2015 doha FORM 1 COMPANY PROFILE DEADLINE October 1 2015 This form must be completed and returned by to IPTC Organizer P O Box 37679 Dubai United Arab Emirates Tel 971 4 457 5853 Fax 971 4 457 3164 Email ccarandang iptcnet org Plea
7. www iptcnet org 2015 doha Connection of electrical services Hazardous substances Personal Protective Equipment Host Organisation Co Host Organisation Sponsoring Societies AAPG EAGE PRA ites e me Au Doha Qatar International Petroleurr Technology Conference Qatar National Convention Centre A i i www iptcnet org 2015 doha Emergency Procedures Environmental Controls Host Organisation Co Host Organisation Sponsoring Societies 2 2 CE AAPG EAGE 2 ht Ja fall mad E D r Es 7 Doha Qatar international Petroleum Technology Conference Qatar National Convention Centre A i www iptcnet org 2015 doha RISK ASSESSMENT FORM Location Installation Date Description of Work Date of Assessment Qatar National Convention Centre Initial Rating Rating After Risk to Before Control Control Activity Hazard Risks Whom Severity x Control Severity x Likelihood Likelihood Primary Risk Residual Risk Working on Site Injury from falling Ensure that the work area is kept tripping etc clean and tidy at all times Operatives Obey Health and Safety guidelines together with site rules at all times Movement of m Make sure all routes are clear Collision Materials Fork Lifts Operativ
8. A i Terms amp Conditions 1 The price quoted is based on the duration of not more than seven 5 days which include build up and teardown periods For rental exceeding seven 5 days charges will be on daily basis 2 Manpower and equipment cost will be charged for special installations deemed at the sole discretion of Pico International LLC such as mounting of TV data monitor plasma screen or video wall set on high rise stands and suspension of scanners Moving Heads and other lighting systems on the Trade Center ceiling Prices will be based on a case by case basis Approval is required for such installation 3 Pico International LLC reserves the right to revise the equipment rental rates for any orders received less than one 1 week before the build up commences 4 Equipment not specified in the list can still be requested at least four 4 weeks before the build up commences 5 The total value of the equipment will be billed upon loss or damage of equipment provided the client takes up the insurance package Insurance is 20 of the total rental price quoted 6 Hundred percent 100 of the rental price of the equipment will be charged for cancellation once the equipment is delivered on site This order is only valid if accompanied by full payment in favour of Pico International L L C either by Bank Draft or Bank Transfer net of charges to Account Name Pico International LLC IBAN AE100330000019000013200
9. Luncheon o E 0900 1600 Exhibition Timings Tuesday 08 December 2015 1215 1315 Luncheon Hall 4 5 x 0900 1500 Exhibition Timings Wednesday 09 December 2015 1145 1245 Luncheon Hall 4 5 1700 2359 Breakdown Starts cz 0700 1800 Breakdown Continues Hall 4 5 amp Thursday 10 December 2015 co 1800 Handover of Venue The Organizer s Office will be located at the Mezzanine Floor of Hall 4 and will be operating based on the exhibition timetable from 4 10 December 2015 from 0700 2359 For more information or clarification please call 974 55 72 8148 The above mentioned schedule of events is a preliminary one and is subject to change Changes will be communicated on a regular basis by IPTC Host Organisation Co Host Organisation Sponsoring Societies AAPG EAGE PRA rd e DAAR E LR Doha Qatar international Petroteurr Technology Conference Qatar National Convention Centre A i www iptcnet org 2015 doha EXHIBIT REGULATIONS Admittance and Invitation For more information about admission to the event please visit International Petroleum Technology Conference amp Exhibition http www iptcnet org 2015 doha For Health amp Safety purposes children under 16 will not be allowed into the halls during build up and breakdown Each exhibitor is also entitled for free visitor invitations will be emailed to you soon which can be used to i
10. delayed depending on the duration of the lockdown Please refer to order Form 10 On Stand Catering Stand Cleaning Stand cleaning will be carried out during the night or after the exhibition hours Exhibitor must complete Form 11 On Stand Cleaning to arrange for their stands to have a master cleaning prior to the opening of the exhibition and daily throughout the exhibition The Official Contractor Pico International will be cleaning the shell scheme stand only once before the opening of the ceremony Rigging The QNCC AV Production Team is the exclusive provider of Rigging Services Arrangements for these services shall be made through Form 12 Rigging Dates of installation may vary depending on the quantity of orders received and how many move in days an event may have All rigging orders are subject to approval by QNCC and must be installed removed and supervised by QNCC authorized personnel Host Organisation Co Host Organisation Sponsoring Societies 5j 4 AAPG EAGE ae ee i E D mu Doha Qatar international Petroteurr Technology Conference Qatar National Convention Centre A i www iptcnet org 2015 doha Security on QNCC The Qatar National Convention Centre patrols the entire exhibition However exhibitors should remember that exhibition halls are vulnerable place and should therefore take appropriate precaution against theft Please refer to the Security Advice section If you have any valu
11. please forward a copy of the transaction slip via fax or email CREDIT CARD PAYMENT AUTHORISATION BANKING DETAILS Transfer amount to duly authorise QNCC to charge my credit card Account Name Qatar Properties Holdings Co m VISA Bank Qatar Islamic Bank Master Card Visa e Corporate Branch Expiry Date Account Number 100230199 Card No Swift Code QISBQAQA PRINT NAME AS IT APPEARS ON CARD 1 1 1 IBAN QA69QISB011583620020100230199 Signature hereby acknowledge have read and understood the Service Information Wireless Internet Information and authorize the QNCC to provide the stated services Authorised Signature Date Thank you for selecting QNCC We look forward to seeing you in Doha Qatar Host Organisation Co Host Organisation Sponsoring Societies x AAPG EAGE Pet mhna X 9 Qatar Pe Se Qatar National Convention Centre Doha Qatar IPTC international Petroleurr Technology Conference www iptcnet org 2015 doha FORM 10 STAND CATERING DEADLINE November 2 2015 This form must be completed and returned by to Qatar National Convention Centre P O Box 37679 Dubai United Arab Emirates T 974 4470 7429 F 974 4470 7003 Email exhibitionplanning qatarconvention com CC ccarandang iptcnet org QNCC is dedicated to providing quality service for all exhibitions With a unique blend of professionalism distinctive Arabian
12. Bank Mashreq Bank Address DIC Branch Dubai United Arab Emirates Swift Code BOMLAEADXXX If a bank transfer is made kindly send bank advise copy and carry a copy of the same at the time of exhibition as proof of payment Orders will not be processed without full payment prior to opening day BOOKING CONDITIONS Please note payment in full must accompany this order Items will not be supplied if payment is not received in advance No invoice will be issued the order form itself will be a confirmation and official document Once ordered and paid there will be no refund There will be a 20 surcharge after the deadline as well onsite but subject to availability Orders will not be processed without full payment prior to opening day Date Name Signature Host Organisation Co Host Organisation Sponsoring Societies AAPG EAGE 3h Sinton EE SU OAL add Qatar Pe IPTC international Petroteurr Technology Conference Qatar National Convention Centre Doha Qatar www iptcnet org 2015 doha FORM 8 FURNITURE DEADLINE November 2 2015 This form must be completed and returned by to Pico International L L C P O Box 37679 Dubai United Arab Emirates Tel 971 4 420 4028 Fax 971 4 420 4038 Email iptcforms spe org CC ccarandang iptcnet org irish matias ae pico com Please print in block letters Company Name Stand Number Hall Number Contact Per
13. Host Organisation Co Host Organisation Sponsoring Societies 5j 4 AAPG EAGE ae ee i E D mu Qatar National Convention Centre Doha Qatar www ptcnet org 2015 doha Electrical Socket There is a default position for electrical sockets If any exhibitor requires any specific location this should be plotted on the grid provided and send to iptcforms spe org Open Sides If an exhibitor requires any specific walls to be left open or closed then this should be plotted on the grid provided and sent to iptcforms spe org Stand layouts are subject to organizer s approval Any changes onsite after the stand has been built cannot be guaranteed and if possible would be subject to an additional cost Host Organisation Co Host Organisation Sponsoring Societies Jail Lead Be D aapG EAGE 4 Qatar Petroleum Qatar National Convention Centre Doha Qatar www ptcnet org 2015 doha Host Organisation UPGRADED SHELL SCHEME An option to upgrade your exhibition shell scheme are available The upgraded shell scheme types are Tier 1 Premium Shell Scheme Tier 2 Exclusive Shell Scheme and Tier 3 Super Premium Shell Scheme TIER 1 PREMIUM SHELL SCHEME 9SQM Stand package for 9sqm 12sqm includes the following items gt 1xlockable cabinet with wooden top in roller paint finish gt xwhite round table gt 2O3xwhite plastic chairs gt electric connection 250W Single Socket Square Pin
14. Qatar National Convention Centre A i www iptcnet org 2015 doha Build up and Breakdown Stand Construction The site will be treated as a construction area until the final stages of the build have been completed and internal furnishings are applied Therefore everyone is expected to wear the appropriate personal protective equipment No open toe shoes sandals will be allowed at any time Hi visibility vests shall be worn in the area Head protection must be worn if there is a risk of falling objects No hot work to be carried out inside the hall at any time No diesel operated vehicles shall operate inside the halls with prior authorization from QNCC HHSE department Electrical equipment tools must be in a safe condition Compressor equipment must be in good condition and adequate guarding installed Use of ladders step ladders and tower scaffold must be used safely and free from defects All emergency exits must be kept clear at all times No smoking inside the halls at any time smoking is only permitted in the designated smoking area opposite loading dock 5 Any persons flouting site safety rules will be immediately requested to leave and escorted from QNCC Decorating e Drip pans and scrap buckets should be provided for operating machinery to prevent lubricants paints etc from staining the floor causing a slip hazard e Paint must be removed nightly and all cans must be tightly closed to prevent their
15. Sponsoring Societies x EAGE OE Ja Anat pk Ew D AAPG n fo Qatar Petroleum ed m 0 M epee international Petroteurr Technology Conference Qatar National Convention Centre i Doha Qatar www iptcnet org 2015 doha The building is designed to operate efficiently with innovations such as water conservation and energy efficient fixtures and it is approximately 32 percent more efficient compared with a similarly designed building that lacks such innovations One of the features is the 3 500sq m of solar panels providing 12 5 percent of the Centre s energy needs The exhibition halls have extremely energy efficient LED lighting Many other integrative design elements are being adapted to achieve the highest level of environmental and sustainable standards Access to QNCC The QNCC is located in Education City approximately 15 to 20 minute drive from the major hotels and the West Bay business precinct It is easily accessible by car coach taxi limousine or by a sophisticated people mover system within Education City Education City is Qatar Foundation s flagship project a 1 000 hectare enclave of over 30 elite institutions including six world class universities medical research and science institutes There will be a five star hotel and a four star hotel adjacent to the Centre as well as a resort style complex overlooking the nearby golf course Qatar National Convention Centre PO Box 34195 Doha Qatar T
16. Sponsoring Societies xd EAGE SENS Jail siad Beg D AAPG GE ZI Doha Qatar international Petroteurr Technology Conference Qatar National Convention Centre A i www iptcnet org 2015 doha PAYMENT INSTRUCTIONS Electronic Funds Transfer Credit Card e If payment is made by electronic transfer please forward a copy of the transaction slip via fax or email CREDIT CARD PAYMENT AUTHORISATION BANKING DETAILS Transfer amount to duly authorise QNCC to charge my credit card Account Name Qatar Properties Holdings Co m VISA Bank Qatar Islamic Bank Master Card Visa Corporate Branch Expiry Date Account Number 100230199 Card No Swift Code QISBQAQA PRINT NAME AS IT APPEARS ON CARD IBAN QA69QISB011583620020100230199 Signature hereby authorize the QNCC to provide the stated services and agree to assume complete responsibility for all service charges Authorised Signature Date Host Organisation Co Host Organisation Sponsoring Societies x AAPG EAGE Pet mhna X 9 Qatar Pe _ IPTC international Petroteurr Technology Conference Qatar National Convention Centre Doha Qatar www iptcnet org 2015 doha FORM 13 SECURITY DEADLINE November 2 2015 This form must be completed and returned by to Qatar National Convention Centre P O Box 37679 Dubai United Arab Emir
17. TOTAL ITEMS ORDERED Total Amount QAR PRICING INFORMATION 2 596 merchant fee for credit e Advance Rate is available up to 30 days before the event move in card payment e Standard Rate from 29 to 10 days before the event move in e Late Rate 9 days and below please check the availability of the item service GRAND TOTAL QAR before placing an order e Online orders is active up to three days prior to the event move in Orders must be placed at least 24 hours prior to the service delivery No cleaning orders will be accepted with less than 24 hours notice Host Organisation Co Host Organisation Sponsoring Societies AAPG EAGE Z3 Qatar Pe ee Mtt ee international Petroteurr Technology Conference Qatar National Convention Centre i Doha Qatar www iptcnet org 2015 doha SERVICE INFORMATION e TIME Required QNCC recommends the stand cleaning to be carried out during the night or after the Exhibition closing hours e All cleaning services includes vacuuming of floor carpets mopping of hard floors dusting of tables and chairs Trash removal will be carried out once a day No exhibits or electronic devices will be cleaned No high level cleaning above 3m will be carried out e All additional requirements and or changes are required to be counter signed by the exhibitor and the QNCC representative TERMS AND CONDITIONS e Payment in full must be rendered on all orders when orde
18. bad Ew D AAP maate all Qatar Pe E ee own et a e international Petroleurr Technology Conference Qatar National Convention Centre i Doha Qatar www iptcnet org 2015 doha FORM 11 STAND CLEANING DEADLINE November 2 2015 This form must be completed and returned by to Qatar National Convention Centre P O Box 37679 Dubai United Arab Emirates T 974 4470 7429 F 974 4470 7003 Email exhibitionplanning qatarconvention com CC ccarandang iptcnet org The most frequently requested services are listed in this order form If you do not see what you require on this form simply contact the Exhibitor Service Desk Team at exhibitionplanning qatarconvention com To place orders online kindly click on http www qatarconvention com ExhibitorOrders EXHIBITION DETAILS Event Name Exhibition Date Stand Name Hall Number Stand Number Live Event Dates to Numbers Expected On Site Contact Name On Site Contact H ORDER CONTACT DETAILS First Name Surname Job Title Company Name Company Address Company City Postal Code Country Direct H Mobile H Fax E mail Address Time Required Date QNCC recommends the stand Stand Stand ADVANCE STANDARD LATE RATE Bie Required cleaning to be carried out No Size m RATE QAR RATE QAR QAR QAR during the night or after the Exhibition closing hours QAR2 99 QAR4 00 QAR5 00 perm perm perm
19. board with company name and stand number 3x Spotlight 1x complimentary conference registration with coffee breaks and lunch voucher 1x complimentary booth personnel with coffee breaks and lunch voucher 9m Carpet VVVVVVVVV V Metalwork with white infill panels fascia with a name and number panel This is built to an overall height of 2 5m Stand includes delivery setup breakdown and maintenance The stands consist of Octanorm system wall elements to which graphics of moderate weight can be attached by using double sided tape The visible display area of each panel is 95cm x 236cm It is strictly prohibited to affix nails hooks tacks screws adhesives paint or similar items to any other part of the shell scheme stands including the walls panels poles beams ceiling beams All additional displays must be contained with the Shell scheme structure and may not exceed 2 5m in eight as there are ceiling beams with lighting track s The company name will be fitted to the fascia board one per open side You can specify your name requirement via order Form 4 Fascia Name Failure to submit this form may result in an inaccurate name displayed on your stand and charges being raised for correction If Pico International does not receive Form 4 fascia text before the deadline 02 November 2015 the company name as mentioned on the organiser s exhibitor list will be used Any costs involved will be charged directly to the exhibitor
20. contents from staining the floor causing a slip hazard and tracking of paint over other exhibitors carpets e Exhibitors are not permitted to drill paint break or attach anything to the floor walls ceilings columns or stairs of the venue with nails screws glue adhesive tape or other means of attachment e Stands should be constructed as free standing elements The stand builder will be liable for any damage resulting from stand construction e Any portion of a display that extends above or beyond that of the stand adjoining to the rear or side must be finished at the exhibitor s expense Carpeting e Carpet is included in shell scheme space The official contractor for shell scheme stands is Pico International Platforms are not included with shell scheme stands e The use of carpeting or other professional floor covering is required by each exhibitor Space Only exhibitors are responsible for the final condition of the floor in their space The edges of raised flooring may be inclined providing the slope is gradual and gentle e IPTC will carpet the aisles Host Organisation Co Host Organisation Sponsoring Societies AAPG EAGE PRA iil on me Qatar Natior Doha Qatar www iptcnet org 2015 doha international Petroteurr Technology Conference Accessibility IPTC is committed to making its conference and exhibitions accessible to all audiences and as such has adopted a number of policies to ensure accessibi
21. depending on the duration of the lockdown Host Organisation Co Host Organisation Sponsoring Societies J AAPG_ EAGE Ja And pind D neate Doha Qatar international Petroleum Technology Conference Qatar National Convention Centre A i www iptcnet org 2015 doha Cold Salads amp Starters Buffet Oriental Tick Your ITEM DESCRIPTION UNIT PRICE SUB TOTAL Selection QTY QAR QAR Mezzah Cold Platter with crispy pita chips 12 pieces F18 99 Cold Canapes Vegetarian Tick Your ITEM DESCRIPTION UNIT PRICE SUB TOTAL Selection QTY QAR QAR Cheese Individual Skewers with Garnishes 12 pieces F11 157 Sushi Vegetarian Maki with wasabi amp soy 16 pieces F12 225 Sushi Assorted Maki with wasabi amp soy 16 pieces F13 246 Cold Sandwiches Sandwiches Tick Your ITEM DESCRIPTION UNIT PRICE SUB TOTAL Selection QTY QAR QAR Sandwiches Chef s choice of Wraps 12 pieces F15 172 Sandwiches Chef s choice of Tea Sandwiches 12 pieces F14 188 Desserts Bakery Tick Your ITEM DESCRIPTION UNIT PRICE SUB TOTAL Selection QTY QAR QAR Muffins assorted varieties 12 pieces F6 125 Butter Croissants assorted 12 pieces F4 141 Desserts Canapes Oriental Tick Your ITEM DESCRIPTION UNIT PRICE SUB TOTAL Selection QTY QAR QAR Dates Plain Plate Sagai 500 gram F21 89 P
22. outdoor installation should be provided with its own readily accessible and properly identifiable means of isolation Distribution boards should be used for distribution of power and must contain ELCB RCD Cable covers protected against mechanical damage should be used wherever there is a risk of mechanical damage Cables should comply with BS 6007 or as appropriate flexible cords should be used wherever there is a risk of mechanical damage Joints should be made either using connectors in accordance with BS 7671 as per the manufacturer s instructions or in an enclosure with a degree of protection of at least IAX or IPXXD Any additional power requirement will not be entertained after the first day of build up Due to health and safety reasons power related services maintenance during the live days will be carried out after the show opening hours 24Hr continuous power supply will incur a 30 surcharge All orders must follow the required guidelines and be submitted with a clear and precise grid plan at the time of ordering Any changes required due to incorrect grid plans will be subject to a surcharge as per onsite rate of re location This order is only valid if accompanied by full payment in favour of Pico International L L C either by Bank Draft or Bank Transfer net of charges to Account Name Pico International LLC IBAN AE100330000019000013200 Bank Mashreq Bank Address DIC Branch Dubai United Arab Emir
23. provided Various payment options are accepted e An order is considered confirmed only if the payment has been completed e ORDER FORMS AND FULL PAYMENT or CREDIT CARD AUTHORISATION are to be received as per the agreed timeline mentioned in this order form e Cancellation of services must be made 48 hours in advance Any cancellation made within 48 hours is subject to a cancellation fee or up to the full price of the total service order form e All prices are rental only Material and equipment furnished by the QNCC for this service order shall remain QNCC property unless otherwise specified and shall be removed only by authorized QNCC staff at the move out of the event e The final reconciled invoice will be provided within fourteen 14 days after the show closing date e Claims Refunds will not be considered unless filed in writing prior to the close of the exhibition Please allow 15 days for processing e All prices are rental of the equipment only Any other technical services support quoted as additional charges Host Organisation Co Host Organisation Sponsoring Societies 2 2 Sha AAPG EAGE SEG Ja fall mad E D r morn rac oll Doha Qatar international Petroteurr Technology Conference Qatar National Convention Centre A i www iptcnet org 2015 doha PAYMENT INSTRUCTIONS Electronic Funds Transfer Credit Card e If payment is made by electronic transfer please forward a copy of
24. stand in aluminum structure with white infill panel 2 sided walls cof corner booths and 3 sided walls for aisle booths and 3mH side feature column displaying IPTC logo Sq mt Fascia Gra hics 266 2 ee ee Exhibitor name in English or logo to be printed on banner 1 no for aisle booth and 2 nos for corner booth item 1 Side column displaying IPTC logo to be printed in vinyl sticker nos Fur White sofa seats nos 3 Round coffee table glass top nos 1 system lockable cabinet with wooden top in roller paint finish 76cmH nos 1 waste paper basket nos 1 Black metal brochure rack nos 1 Li n 100W Track spotlight inside the booth nos 3 50W Track spotlight for exhibitor name 1 no for aisle booth and 2 nos for corner booth nos 1 1 no 250W Single Socket Square Pin nos 1 Common Distribution board with main power supply item 1 Stand Cleaning prior to opening of the show Exclusion Internet connection other venue charges PRICE USD 138 00 per sqm Host Organisation Co Host Organisation Sponsoring Societies Jal bad BG Wy GAAPG EAGE fit Qatar Petroleum MM ota as Sestety of ard 27 Doha Qatar international Petroleurr Technology Conference Qatar National Convention Centre A i www iptcnet org 2015 doha SPACE ONLY STANDS Exhibitors who wish to build their own stand may do so provided prior indication should be made on signing the application form Space Only exhibitors m
25. suggested sliding scale STAND SIZE CONFERENCE FREE VISITOR IN M PASS BOOTH PASS INVITES 917 il 1 50 18 26 2 2 50 DU 3 3 50 36 49 4 4 50 50 74 6 6 75 bL o9 8 8 US 100 124 10 10 100 125 149 12 1 100 1503199 i5 15 100 200 to 1 000 20 20 100 Each complimentary Conference Registration gives the individual access to the Opening Ceremony Executive Plenary CEO Sessions Panel Sessions all Technical and E poster Sessions Closing Session Exhibition and Coffee Breaks This category includes lunch tickets for all days a ticket for Conference Proceedings and Delegate bag an invitation to attend IPTC Awards Ceremony and Dinner Each complementary Booth Personnel Pass gives access to the Opening Ceremony Executive Plenary CEO Sessions Panel Sessions E poster Sessions Closing Session Exhibition and Coffee Breaks This category includes lunch tickets for all days To claim these complimentary passes please fill the separate form and send it back on or before 02 November 2015 Host Organisation Co Host Organisation Sponsoring Societies EAGE Ja And pind ew D AAPG 7 Doha Qatar international Petroteurr Technology Conference Qatar National Convention Centre A i www iptcnet org 2015 doha Should you require additional Booth Personnel passes to man your stand please fill out the exhibitor registration form and a confirmation with invoice will be sent to the email address mentioned Please note that
26. times to a distance of a least three 3 metres from the door and the path to the exits must be at least equal to the width of the door Designated fire exits and clearways have been identified with marked green and white exit signs over the doors in the Exhibition Halls These areas cannot be encroached upon under any circumstances Storage of any material or equipment in the fire stairs or any door leading to the fire stairs is not permitted Co Host Organisation Sponsoring Societies D AAPG EAGE Tiis Doha Qatar international Petroteurr Technology Conference Qatar National Convention Centre A i www ptcnet org 2015 doha Discovery of a fire If you discover a fire within the building it is important that you raise the alarm this allows the QNCC Control Centre to dispatch the HSSE team in order to verify and assist in evacuating the immediate area You can raise the alarm by activating a manual call point which may be a pull handle or a break glass device These are located by the doors You can also address a QNCC staff member or a Security guard Important note Please only use the fire alarm call points in a real fire emergency Evacuation Assembly Area e During an evacuation Event Organisers Exhibitors Visitors and Contractors in any hall or any part of the Centre must be assembled at the nearest Assembly Area e The Evacuation Router and Assembly Areas are outlined on the maps below e Th
27. what you require on this form simply contact the Exhibitor Service Desk Team at exhibitionplanning qatarconvention com To place orders online kindly click on http www qatarconvention com ExhibitorOrders To place orders online kindly click on http www qatarconvention com ExhibitorOrders EXHIBITION DETAILS Event Name Exhibition Date Stand Name Hall Number Stand Number Live Event Dates to Numbers Expected On Site Contact Name On Site Contact ORDER CONTACT DETAILS First Name Surname Job Title Company Name Company Address Company City Postal Code Country Direct Mobile Fax E mail Address Building Services Personnel ITEM DESCRIPTION ADVANCE RATE STANDARD LATE RATE UNIT QTY DAYS SUB TOTAL QAR RATE QAR QAR QAR Electrician or Plumber Labour 59 59 65 Water and Drainage ITEM DESCRIPTION ADVANCE RATE STANDARD LATE RATE UNIT QTY DAYS SUB TOTAL QAR RATE QAR QAR QAR 25mm Water Inlet Connection with 1160 1160 1276 Piping 80mm Drainage Water Connection 1160 1160 1276 with Piping PRICING INFORMATION e Advance Rate is available up to 30 days before the event move in e Standard Rate from 29 to 10 days before the event move in e Late Rate 9 days and below please check the availability of the item service before placing an order e Online orders is active up to three days prior to the event move in Host Organisation Co Host Organisation Sponsoring Societies EAG
28. AAPG GE Qatar Petroleum HAM Ee nations Qatar National Convention Centre Doha Qatar m Tec 1 o hnology Con www iptcnet org 2015 doha ey vs SYSTEM COUNTERS TABLES DISPLAY UNITS GLASS SHOWCASE Info counter Info counter Info counter curve 1031 x 53W x 103cmH 1031 x 53W x 79cmH 144L x 67W x 103cmH Code 1 Code Sia Code 51b Low glass showcase Full glass showcase Glass Showcase 1031 x 535W x 103cmH 103 x 53 x 103cmH 1031 x 53W x 123cmH Code 3 Coda 53a Code 53b Display cube Info counter curve Half round Lockable Counter 53 x 53 x 53cmH 2001 x 100W x 103emH 103 x 53 x 79cmH Code 5 Code Sic Code 2 Slope Shelf Flat Shelf System Tall Glass showcase 30cmW x 99eml 30cmW x 99cm 103 x 53 x 205cmH Code 4 Code 54a Code 8 Host Organisation Co Host Organisation Sponsoring Societies Ja fall peal X AAPG EAGE Qatar Petroleum ecm tuam Qatar National Convention Centre Doha Qatar echnology Conference www ptcnet org 2015 doha Display cube Display cube 53 x 53 x 79cmH 53 x 53 x 103cmH Code 6 Code 56a Tall glass showcase System Folding door 53L x 53W x 205cmH with lock Code S8a Code S9 System Square Table System Square table 103 x 103 x 79cmH 74 x 74 x 79cmH Code 57 Code 57a Swing Hinged door Single system panel with loc
29. C representative e Late Rigging rate is applicable from within 10 days prior to event start as per Schedule of Technical Services Late orders cannot be guaranteed TERMS AND CONDITIONS e Payment in full must be rendered on all orders when order is placed Exhibitors with outstanding balances from previous exhibitions must satisfy the payment requirement or services will not be provided Various payment options are accepted e An order is considered confirmed only if the payment has been completed e ORDER FORMS AND FULL PAYMENT or CREDIT CARD AUTHORISATION are to be received as per the agreed timeline mentioned in this order form e Cancellation of services must be made 48 hours in advance Any cancellation made within 48 hours is subject to a cancellation fee or up to the full price of the total service order form e All prices are rental only Material and equipment furnished by the QNCC for this service order shall remain QNCC property unless otherwise specified and shall be removed only by authorized QNCC staff at the move out of the event e The final reconciled invoice will be provided within fourteen 14 days after the show closing date e Claims Refunds will not be considered unless filed in writing prior to the close of the exhibition Please allow 15 days for processing e All prices are rental of the equipment only Any other technical services support quoted as additional charges RIGGING PLANS a All orders for rigging must fo
30. E Z5 Ja And m AW D AAPG nost ae ioi a Doha Qatar international Petroieurr Technology Conference Qatar National Convention Centre A i www iptcnet org 2015 doha Water amp Drainage PLEASE NOTE Charges are for connection consumption only to existing water amp drainage outlets in each venue for a maximum of 3 days each additional day will be charged at 25 of the intial unit rate SERVICE INFORMATION e All Water amp Drainage Services shall be ordered through QNCC Exhibition Services e No Water amp Drainage Services will be supplied into the QNCC by any exhibitor installation company contractor or any other entities hired by exhibiting companies without prior written approval from QNCC Management e Water amp Drainage service connection is upto the closest floor trench to the stand and below floor level Any additional connection will be charged per meter e Due to health amp safety reasons power related services maintenance during the live days will be carried out after the show opening hours e All additional requirements and or changes are required to be counter signed by the exhibitor and the QNCC representative A 24 hour continuous power supply will incur a 3096 surcharge TERMS AND CONDITIONS e Payment in full must be rendered on all orders when order is placed Exhibitors with outstanding balances from previous exhibitions must satisfy the payment requirement or services will not be pr
31. MENT AUTHORISATION BANKING DETAILS Transfer amount to duly authorise QNCC to charge my credit card Account Name Qatar Properties Holdings Co m VISA Bank Qatar Islamic Bank Master Card Visa Corporate Branch Expiry Date Account Number 100230199 Card No Swift Code QISBQAQA PRINT NAME AS IT APPEARS ON CARD IBAN QA69QISB011583620020100230199 Signature hereby authorize the QNCC to provide the stated services and agree to assume complete responsibility for all service charges Authorised Signature Date Thank you for selecting QNCC We look forward to seeing you in Doha Qatar Host Organisation Co Host Organisation Sponsoring Societies x AAPG EAGE PRA ies O 9 Se Qatar Pe Se Qatar National Convention Centre L i international Petroteurr Technology Conference Doha Qatar www iptcnet org 2015 doha FORM 12 RIGGING DEADLINE November 2 2015 This form must be completed and returned by to Qatar National Convention Centre P O Box 37679 Dubai United Arab Emirates T 974 4470 7429 F 974 4470 7003 Email exhibitionplanning qatarconvention com Cc iptcrigging spemail org The QNCC AV Production Team is the exclusive provider of Rigging Services Arrangements for these services shall be made through this form Dates of installation may vary depending on the quantity of orders received and how many move in days an event may
32. Name Exhibition Date Stand Name Hall Number Stand Number Live Event Dates to Numbers Expected On Site Contact Name On Site Contact i ORDER CONTACT DETAILS First Name Surname Job Title Company Name Company Address Company City Postal Code Country Direct Mobile Fax E mail Address WIRELESS SERVICES Only for Demonstrations On Stand Wireless is provided primarily for technology service demonstration purposes ITEM DESCRIPTION ADVANCE STANDARD LATE RATE UNIT DAYS SUB TOTAL RATE QAR RATE QAR QAR QTY QAR 4MB Wireless Internet WLAN with Hidden RFQ RFQ RFQ Custom SSID 5 users 8MB Wireless Internet WLAN with Hidden 600 800 1100 Custom SSID 5 users Additional Wireless Users per User 50 50 50 Wireless Network without Internet Only 400 600 900 WLAN 5 users WIRED SERVICES ITEM DESCRIPTION ADVANCE STANDARD LATE RATE UNIT DAYS SUB TOTAL RATE QAR RATE QAR QAR QTY QAR Data port activation Only 1 IP Address Per 500 500 500 N A Port Activation Internet via LAN data port custom RFQ RFQ RFQ bandwidth Internet via LAN data port 2Mb 203 214 321 Internet via LAN data port 4Mb 387 407 611 Internet via LAN data port 8Mb 734 773 1160 Host Organisation Co Host Organisation Sponsoring Societies z oe Ja all la s D AAPG EAGE 4 Stat Qatar National Convention Centre Doha Qatar www iptcnet org 2015 doha y IPTC international
33. Number Hall Number Appointed Contracting Company Contractor Contact Person Designation Address Telephone Mobile Number Fax Number Email Address Please note that only space will be provided for you to build up Stand designs need to be restricted to a height of 6 meters The contractor needs to send this form together with the accomplished A Design with the following Perspective Drawing Full Stand Dimensions include height of stand Elevation Drawing front side and back Plan Layout Drawing Any special Display Loading Allowance if required EAC Onsite Work Agreement Form Risk Assessment Method Statement Liabilities Insurance Certificate muo ou Only pre approved stand designs will be allowed to proceed for build up at the venue To apply for an appropriate main power supply please refer below for options and fill in Form 6 on the previous page Host Organisation Co Host Organisation Sponsoring Societies AAPG EAGE 3 ime O e Doha Qatar international Petroleurr Technology Conference Qatar National Convention Centre A i www iptcnet org 2015 doha EAC ONSITE WORK AGREEMENT This agreement between the International Petroleum Technology Conference and Exhibition IPTC and Contractor s Name Here herein called the EXHIBITOR APPOINTED CONTRACTOR EAC for work authorization at the Exhibition Or
34. Pet oeum Technology Conference On Stand Network Cabling 250 300 500 N A Public IP Address 1 284 1 284 1 284 N A VLAN network configuration per 25 ports 508 535 803 N A Wireless Internet custom network and or RFQ RFQ RFQ SSID Telephone Services ITEM DESCRIPTION ADVANCE STANDARD LATE RATE UNIT DAYS SUB TOTAL RATE QAR RATE QAR QAR QTY QAR Analogue telephone line for fax and credit 102 107 161 card machines not included Telephone line and Conference Phone set 204 214 321 Telephone line and handset 153 161 242 Wireless telephone handset and charger line 128 134 202 inclusive IT Equipment ITEM DESCRIPTION ADVANCE STANDARD LATE RATE UNIT DAYS SUB TOTAL RATE QAR RATE QAR QAR QTY QAR Kensington PC Laptop Lock 584 584 615 N A 18 5 LCD Screen 120 120 144 22 LED Screen 180 180 216 24 LED VGA DVI High resolution Touch 600 60 720 Screen Desktop PC 150 150 180 Fax Machine 150 150 180 IPTV TV Signage Media Player 300 300 360 Laptop PC 200 200 300 Paper Shredder Micro Cut 10ppm 600 600 720 Photocopier MFP Black amp White Heavy Duty 1800 1800 2160 Photocopier MFP Black amp White Medium 1200 1200 1440 Duty Photocopier MFP Colour Heavy Duty 2160 2160 2592 Photocopier MFP Colour Medium Duty 1800 1800 2160 Printer Black amp White Laser Heavy Duty 600 600 720 Printer B
35. R Fresh juice Carrot 01 Litre B 34c 57 Fresh juice lemon Mint 01 Litre B 34d 57 Fresh Juice Orange 01 Litre B34a 57 Fresh juice Watermelon 01 Litre B 34b 57 Fresh juice Kiwi 01 Litre B 35b 78 Fresh juice Pineapple 01 Litre B 35a 78 Fresh juice Rockmelon 01 Litre B 35c 78 Fresh juice Strawberry 01 Litre B 35D 78 Mineral Water Tick Your ITEM DESCRIPTION UNIT PRICE SUB TOTAL Selection QTY QAR QAR Mineral Water Still Local large 1500ml 6 bottles B41 25 Mineral Water Still Local small 330ml 12 bottles B40 25 Mineral Water Still Imported 330ml 12 bottles B42 68 Mineral Water Sparkling Imported 250ml 12 bottles B43 120 Miscellaneous Items Tick Your ITEM DESCRIPTION UNIT PRICE SUB TOTAL Selection QTY QAR QAR Ice Cream Station 4 5 Litre Each 1 Tub 40 Cups Chocolate Vanilla 418 Strawberry Magon with Toppings H75 Popcorn Machine Salted 100 cups H77 941 Smoothie Bar 3 Varieties 200ml 50 Glasses Please Ask for Menu H76 1045 Operations Personnel Tick Your ITEM DESCRIPTION UNIT PRICE SUB TOTAL Selection QTY QAR QAR Arabic Coffee Server in full traditional dress 10 hours S74 366 Staff for space room or to operate coffee machine 10 hours S73 366 Staff to Operate Ice Cream or Smoothie or Popcorn Station 10 hours H78 366 Stand Service Staff 10 hrs 366 Soft Drinks Tick Your ITEM DESCRIPTION UNIT PRICE SUB TOTAL Selection QTY QAR QAR Cans of A
36. S ORDERED Total Amount QAR 2 5 merchant fee for credit card payment GRAND TOTAL QAR Host Organisation Co Host Organisation Sponsoring Societies EAGE 2 NETS D AAPG SAGE Zia Doha Qatar international Petroleurr Technology Conference Qatar National Convention Centre A i www iptcnet org 2015 doha PRICING INFORMATION e Advance Rate is available up to 30 days before the event move in e Standard Rate from 29 to 10 days before the event move in e Late Rate 9 days amp below please check the availability of the item service before placing an order eOnline orders is active up to three days prior to the event move in SERVICE INFORMATION e All Security Services shall be ordered through QNCC Exhibition Services e No Security Services will be supplied into the QNCC by any exhibitor external security company or any other entities hired by exhibiting companies without prior written approval from QNCC Management e All additional Security Services requests for the exhibition should allow at least 72 hours notice e Security staff service is offered for a minimum of 08 hours e All additional requirements and or changes are required to be counter signed by the exhibitor and the QNCC representative TERMS AND CONDITIONS e Payment in full must be rendered on all orders when order is placed Exhibitors with outstanding balances from previous exhibitions must satisfy the payment requirement or services will not be
37. THE 9 EDITION OF IPTC IPTC International Petroleum Technology Conference Qatar National Convention Centre Doha Qatar EXHIBITOR AVANAN LOSAN Mnags aar tesyofQrts Paidan www iptcnet org 2015 doha Host Organisation Co Host Organisation Sponsoring Socdeties Ja fll fp 4 W SAAPG EAGE SEG Qatar Petroleum Doha Qatar international Petroteurr Technology Conference Qatar National Convention Centre A i www iptcnet org 2015 doha Dear Exhibitors We would like to thank you for your participation in the 9 International Petroleum Technology Conference at Qatar National Convention Centre Doha Qatar This manual contains detailed instructions about all aspects of the exhibition and will serve as guide to ensure the complete delivery of your benefits It is strongly advice that you go over the manual carefully and complete all the necessary forms following the each stated deadline Wishing you the very best for the exhibition The IPTC Team Host Organisation Co Host Organisation Sponsoring Societies ad EAGE Z3 DEN IP D AAPG AGE AEG Doha Qatar international Petroleum Technology Conference Qatar National Convention Centre A i i www iptcnet org 2015 doha TABLE OF CONTENTS ceneno J e dC Host Organisation Co Host Organisation Sponsoring Societies Lid aa O GAAPG EAGE it Qatar Petroleum gt Doha Qatar i Internatio
38. TripAxis either via the direct booking link or by contacting them tripAxis Saoussane Hannaoui Event Supervisor Email events tripaxis com T 971 4 431 2299 Host Organisation Co Host Organisation Sponsoring Societies PG EAGE Ja And pind ew D AA Doha Qatar a Ck international Petroteurr Technology Conference Qatar National Convention Centre A i www iptenet org 201S doha GENERAL INFORMATION About DOHA Doha is the heart and capital of Qatar it is Qatar s largest city and the economic centre of the country This beautiful city is filled with plenty to do whether it s shopping relaxing dining or whatever other activities come to mind With its beautiful corniche which stretches out for several kilometers you can take walks by the sea and enjoy the sights of Doha s developing skyline About Qatar National Convention Centre QNCC is located on Qatar Foundation s 2 500 acre campus which hosts faculties from world renowned universities such as Weill Cornell Texas A amp M and Georgetown as well as home grown centers such as Sidra Medical and Research Center Qatar Science amp Technology Park and Al Jazeera Children s Channel QNCC was conceived with a focus on sustainability The Centre was built according to Leadership in Energy and Environment Design LEED gold certification standards and is endorsed by the US Green Building Council Host Organisation Co Host Organisation
39. ables we recommend you to hire security staff for your stand This is your best guarantee against theft To order a guard please return the order Form 13 Security Any incidents of theft must be reported to the Organizer immediately as well as to the Police Station to obtain a theft declaration report insurance purpose Car Park The car park is located to the west of the QNCC and can accommodate up to 3200 vehicles with direct access to all areas of the QNCC by internal elevators and stairs Conditions of entry are posted at the entrances to the car park ne hab dt Te Ana esf Laser ame Memes i uh Maesen Dee Hn B oe en ee et i fi Tw t hesse j ihe Ge ee ee cg m Host Organisation Co Host Organisation Sponsoring Societies x AAPG EAGE PRA ime O OAA m M Doha Qatar international Petroteurr Technology Conference Qatar National Convention Centre A i www iptcnet org 2015 doha Collections Any exhibition materials and equipment left behind must be collected within 24 hours during the break down period The QNCC takes no responsibility for exhibition materials and equipment left on the premises after this time All items left for collection by freight or couriers companies must be clearly labeled with company name contact name and contact mobile number Any items not pre identified shall be deemed abandoned and the venue will dispose of them accordingly at the exhibition mana
40. alls during Build Up All vehicles must report to the specific traffic marshaling area in main gate in order to obtain a gate pass from the traffic marshals No vehicles will be permitted entry into the Loading Bays unless a gate pass has been received from the Truck Staging Area Location and further details will be communicated by Meritex International Rasa Margyte Email Rasa meritex co uk Tel 44 0 1392 454999 Fax 44 0 1392 454998 Exits and NO FREIGHT Aisles Emergency exits and designated NO FREIGHT aisles must be maintained clear of crates and exhibition materials during move in and move out These aisles are required for emergency access throughout the exhibition areas and to expedite freight and empty crate moving All exits and exit aisles must be kept clear and unobstructed No furniture signs easels chairs or displays may protrude into aisles Fire hose cabinets fire extinguishers sprinklers or any other fire safety device must not be hidden obstructed or otherwise disturbed All materials used in exhibition construction decoration or as temporary cover must be certified as flame retardant Inflammable fluids substances or materials of any nature may not be used All materials and installations must comply with the requirements of inspection by Qatar Civil Defense Venue Services Business Centre The Business Centre is located on the Convention side of the QNCC in the central foyer area Level1 and the
41. astry Arabic Mamool and Assorted Halvah 24 131 pieces F3 Dates Stuffed Assorted Plate 500 gram F22 193 Desserts Pastry Tick Your ITEM DESCRIPTION UNIT PRICE SUB TOTAL Selection QTY QAR QAR Fresh Fruit Whole 12 pieces F10 63 Fresh Fruit Skewer 12 pieces F9 115 Brownies Double Chocolate 12 pieces 125 Food amp Beverage Equipment Tick Your ITEM DESCRIPTION UNIT PRICE SUB TOTAL Selection QTY QAR QAR Coffee Cups Saucers 16cm Plates Water Goblets Cutleries forks knives amp 38 tea spoons R74 Note QNCC has exclusive food and beverage distribution rights within the venue Any outside food and beverage items are not permitted to be bought into QNCC by any organiser exhibitor contractor or other entity hired as part of the event In an event that there is a venue lockdown due to any VIP attendance services may be delayed depending on the duration of the lockdown Host Organisation Co Host Organisation Sponsoring Societies J AAPG_ EAGE Ja And pind D neate IPTC international Petroleum Technology Conference Qatar National Convention Centre Doha Qatar ds www iptcnet org 2015 doha Fresh Juice Tick Your ITEM DESCRIPTION UNIT PRICE SUB TOTAL Selection QTY QAR QA
42. ates T 974 4470 7429 F 974 4470 7003 Email exhibitionplanning qatarconvention com CC ccarandang iptcnet org The QNCC Security Team is the exclusive provider of Security Services Arrangements for these services shall be made through this form The most frequently requested services are listed in this order form If you do not see what you require on this form simply contact the Exhibitor Service Desk Team at exhibitionplanning qatarconvention com To place orders online kindly click on http www qatarconvention com ExhibitorOrders EXHIBITION DETAILS Event Name Exhibition Date Stand Name Hall Number Stand Number Live Event Dates to Numbers Expected On Site Contact Name On Site Contact i ORDER CONTACT DETAILS First Name Surname Job Title Company Name Company Address Company City Postal Code Country Direct Mobile Fax E mail Address Health amp Safety Personnel ITEM DESCRIPTION ADVANCE STANDARD LATE RATE QTY Req DAYS SUB TOTAL RATE QAR RATE QAR QAR QAR Fire Watch 48 51 51 Security Equipment ITEM DESCRIPTION ADVANCE STANDARD LATE RATE QTY Req DAYS SUB TOTAL RATE QAR RATE QAR QAR QAR TETRA radio handset amp charger 150 150 150 Security Hourly ITEM DESCRIPTION ADVANCE STANDARD LATE RATE QTY Req DAYS SUB TOTAL RATE QAR RATE QAR QAR QAR Female Guard 65 70 70 Security Guard 48 51 51 Security Supervisor 60 65 65 TOTAL ITEM
43. ates Swift Code BOMLAEADXXX If a bank transfer is made kindly send bank advise copy and carry a copy of the same at the time of exhibition as proof of payment Orders will not be processed without full payment prior to opening day Host Organisation Co Host Organisation Sponsoring Societies AAPG EAGE aae Ed e t Qatar Pe Doha Qatar international Petroleurr Technology Conference Qatar National Convention Centre A i www iptcnet org 2015 doha BOOKING CONDITIONS Please note payment in full must accompany this order Items will not be supplied if payment is not received in advance No invoice will be issued the order form itself will be a confirmation and official document Once ordered and paid there will be no refund There will be a 20 surcharge after the deadline as well onsite but subject to availability Orders will not be processed without full payment prior to opening day Date Name Signature Please indicate location of the mentioned items on the grid plan 1 square 1 meter Host Organisation Co Host Organisation Sponsoring Societies 5j 4 AAPG EAGE ae ee i E D mu Doha Qatar international Petroteurr Technology Conference Qatar National Convention Centre A i www iptcnet org 2015 doha FORM 7 AUDIO VISUAL DEADLINE November 2 2015 This form must
44. be completed and returned by to Pico International L L C P O Box 37679 Dubai United Arab Emirates Tel 971 4 420 4028 Fax 971 4 420 4038 Email iptcforms spe org CC ccarandang iptcnet org irish matias ae pico com Please print in block letters Company Name Stand Number Hall Number Contact Person Designation Address Telephone Number Fax Number Email Address Mobile Number LCD SCREEN 17 LCD Data Monitor USD 113 00 USD 135 00 19 LCD Data Monitor USD 153 00 USD 185 00 22 LCD Data Monitor USD 170 00 USD 204 00 24 LCD Screen Full HD DVI USD 175 00 USD 210 00 LED SCREEN 32 LED Screen with HDMI and USB port USD 350 00 USD 420 00 40 LED Screen with HDMI and USB port USD 416 00 USD 500 00 42 LED Screen with HDMI and USB port USD 526 00 USD 630 00 46 LED Screen with HDMI and USB port USD 613 00 USD 735 00 60 LED Screen with HDMI and USB port USD 2 850 00 USD 3 420 00 COMPUTER amp DVD Laptop USD 395 00 USD 474 00 DVD Player USD 44 00 USD 53 00 MISCELLANEOUS Shell Scheme TV mounting board USD 100 00 USD 120 00 TOTAL Host Organisation Co Host Organisation Sponsoring Societies DAGE te Jal La ed D GAAPG EAGE 43m Qatar Petroleum m Doha Qatar www iptcnet org 2015 doha international Petroleurr Technology Conference Qatar National Convention Centre
45. colates Clusters amp Rocks 40 pieces 500 gm F27 99 Chocolate Assorted Chocolate Pralines 40 pieces 500 gm F23 110 Chocolate Truffles 40 pieces 500 gm F25 110 Chocolates Clusters amp Rocks 80 pieces 1 Kg F28 193 Chocolate Assorted Chocolate Pralines 80 pieces 1 Kg F24 204 Truffles 80 pieces 1 Kg F26 204 Coffee Tick Your ITEM DESCRIPTION UNIT PRICE SUB TOTAL Selection QTY QAR QAR Pod for Latissima machine R72 15 Pod for Nespresso machine R73 15 10 Nescafe Coffee Sachets R56 52 Gahwa Arabic Coffee with Dates 12 pieces per serving 1 litre B49 94 1 Kg Fresh Coffee Beans R57 188 Coffee Tea Package CP1 10 persons 517 Coffee Tea Package CP2 10 persons 517 Coffee Tea Package CP3 10 persons 517 Coffee Tea Package CP4 10 persons 517 Coffee Tea Package CP5 10 persons 517 Coffee Tea Package CP6 10 persons 517 Cold Salads amp Starters Buffet International Tick Your ITEM DESCRIPTION UNIT PRICE SUB TOTAL Selection QTY QAR QAR Crudit s Vegetables with Thousand Island Chilli Dip 12 shot glasses F19 78 Note QNCC has exclusive food and beverage distribution rights within the venue Any outside food and beverage items are not permitted to be bought into QNCC by any organiser exhibitor contractor or other entity hired as part of the event In an event that there is a venue lockdown due to any VIP attendance services may be delayed
46. d 1285 1930 2170 Point up to 500kg 960 1285 1930 Standard Banner 2x 10kg 640 860 1070 Points Host Organisation Co Host Organisation Sponsoring Societies z EST Ja fll en prof D AAPG EAGE Jic IPTC international Petroleurr Technology Conference Qatar National Convention Centre Doha Qatar A www iptcnet org 2015 doha Chain Motors and Controller ADVANCE RATE STANDARD LATE RATE QTY HALL STAND SUB TOTAL ITEM DESCRIPTION QAR Rental RATE QAR QAR NO No QAR Up to 7 Days Rental Up to 7 Rental Up to Period Days Period 7 Days Period Rigging Steel 10mm 1M 160 210 270 Length Rigging Steel 10mm 3M 160 210 270 Length Rigging Steel 10mm 4M 160 210 270 Length Rigging Steel 10mm 6M 160 210 270 Length TOTAL ITEMS ORDERED Total Amount QAR 2 596 merchant fee for credit card payment GRAND TOTAL QAR PRICING INFORMATION e Advance Rate is available up to 30 days before the event move in e Standard Rate from 29 to 10 days before the event move in e Late Rate 9 days and below please check the availability of the item service before placing an order e Online orders is active up to three days prior to the event move in SERVICE INFORMATION e All rigging is provided through QNCC Exhibition Services and installed as per approved rigging plot submitted to QNCC e Only QNCC Riggers may attach any suspension equipment to the structure of the Building
47. e A Doha Qatar international Petroleurr Technology Conference Qatar National Convention Centre A i www iptcnet org 2015 doha TERMS AND CONDITIONS e The Event Organisers and or Exhibitors must provide information on the width height and weight of vehicles in anticipation of the use of lifts and or doors into the Venue e A traffic management plan must be devised for forklift and vehicle movements within the workplace to ensure the safe movement of pedestrians during the move in and move out periods If vehicle movement is required during an event this should be addressed in the risk management plan Details of moving displays must be communicated to the Venue e Any vehicle moving through the Venue s Level 2 Conference Hall Foyers or Concourse areas must be escorted by a Qatar National Convention Centre Safety Officer Vehicles may only move at a slow walking pace e No motorised vehicle may be operated on carpeted areas under any circumstances Only approved mobile equipment is to be used on the carpeted areas such as the Conference Hall Exhibition Halls and any other stipulated areas e All vehicles which produce effluent and which must be operated for the purpose of an exhibit must adhere to any operational recommendations of the Venue s HSSE Department e All vehicles being displayed in the Venue must conform to the requirement of the Venue s guidelines below DISPLAY e Fueltanks containing fuel or whic
48. e Leg white top 80cm dia beech wood 90cm dia white top 80cm dia Code MTO1 Code MTO1 Code MT11 Round coffee table 45cm dia Code CTO2 Brochure Holder Table Top Brochure Rack Metal Black Code AA01 Code AA02 Round Table Single Leg beech wood 90cm dia Sign display board Waste Basket Code MT11 Code AA26 Code AA41 Host Organisation Co Host Organisation Sponsoring Societies AC I Jas Pe troleun 4 QD AAPG EAGE pu aS ar aumo m 3 l besen Cob ewes ngome 51 Qatar National Convention Centre Doha Qatar IPTC international Petroleurr Technology Conference www iptcnet org 2015 doha FORM 9 IT amp TELECOMMUNICATIONS DEADLINE November 2 2015 This form must be completed and returned by to Qatar National Convention Centre P O Box 37679 Dubai United Arab Emirates T 974 4470 7429 F 974 4470 7003 Email exhibitionplanning qatarconvention com CC ccarandang iptcnet org The QNCC IT Team is the exclusive provider of IT amp Telecommunications services Arrangements for these services shall be made through this form The most frequently requested services are listed in this order form If you do not see what you require on this form simply contact the Exhibitor Service Desk Team at exhibitionplanning qatarconvention com To place orders online kindly click on http www qatarconvention com ExhibitorOrders EXHIBITION DETAILS Event
49. e delegate s responsibility to obtain their own visa SPE cannot issue the visa nor can we guarantee it will be obtained For visa queries and application please contact This will be confirmed soon Full list of countries visa on arrival is available for the residents of these countries Only citizens of Bahrain United Arab of Emirates Kuwait Sultanate of Oman Saudi Arabia and residents in the Gulf Cooperation Council of Arab States who are businessmen doctors engineers and in similar prestigious positions do not need visa Citizens of the 33 countries listed below can get a tourist visa on arrival to Qatar Andorra Australia Austria Belgium Brunei Canada Denmark Finland France Germany Greece Hong Kong Iceland Ireland Italy Japan Liechtenstein Luxemburg Malaysia Monaco New Zealand Norway Portugal San Marino Spain Sweden Singapore South Korea Switzerland The Netherlands USA UK Vatican City Host Organisation Co Host Organisation Sponsoring Societies AAPG EAGE PRA tes Oa Ae
50. e to non compliance to the exhibit rules Contractors who will fail to submit this form won t be allowed to move in Peripheral Walling Long runs of walling along open perimeters of stands facing the aisles are not permitted Where long runs of walling need to be present along open sides they must be presented by display items and not left in plain colors If perimeter walling is more than 1m high it must not occupy more than one third of any one side If long runs of walling are essential they must be recessed by 0 5m from the perimeters of the occupied space and will be subject to written approval by the Organizers Dividing Walls On divided sites you are responsible for erecting and decorating side and back walls facing onto your stand areas to a height of 2 5m Walls above this height must be clad and decorated on both sides with the reverse side being decorated from 2 4m upwards by the exhibitor who has them erected Such walls overlooking adjoining stands must be finished in a neutral plain colour only The minimum height for dividing walls is 2 5m Host Organisation Co Host Organisation Sponsoring Societies 2 AAPG EAGE re ee m i Doha Qatar international Petroteurr Technology Conference Qatar National Convention Centre A i www iptcnet org 2015 doha Setting up your Space Only Stand STEP 1 Submit all related forms and design Complete list of requirements in Form 16 Stand Approval Form Se
51. each additional Booth Personnel Pass is USD 300 Each exhibitor is also entitled for free visitor invitations will be emailed to you soon which can be used to invite peers suppliers customers and or their contacts to the These passes give the holder access to the opening ceremony exhibition coffee breaks poster sessions and the closing ceremony The deadline for pre registering all above passes is 02 November 2015 Badges will be ready for pick up onsite at the registration counters Please see Schedule of Events on page 10 for more information With regards to complimentary registration a separate bulk registration is to be sent for completion FORM 3 B PAID REGISTRATION If you would like to purchase additional Conference passes please contact ccarandang iptcnet org Host Organisation Co Host Organisation Sponsoring Societies x AAPG EAGE PRA wie O e ME Doha Qatar international Petroleurr Technology Conference Qatar National Convention Centre A i www iptcnet org 2015 doha FORM 4 FASCIA NAME DEADLINE November 2 2015 This form must be completed and returned by to Pico International L L C P O Box 37679 Dubai United Arab Emirates Tel 971 4 420 4028 Fax 971 4 420 4038 Email iptcforms spe org CC ccarandang iptcnet org Please print in block letters The fascia height with aluminum frame is on foam board The exhibitors name amp stand number in English will be in Arial Bold u
52. ed without full payment prior to opening day BOOKING CONDITIONS Please note payment in full must accompany this order Items will not be supplied if payment is not received in advance No invoice will be issued the order form itself will be a confirmation and official document Once ordered and paid there will be no refund There will be a 20 surcharge after the deadline as well onsite but subject to availability Orders will not be processed without full payment prior to opening day Date Name Signature Please indicate location of the mentioned items on the grid plan 1 square 1 meter Host Organisation Co Host Organisation Sponsoring Societies PG EAGE Ja And pind ew D OAA d Conference 6 9 December 2015 Exhibition 7 9 December 2015 Qatar National Convention Centre Doha Qatar www iptcnet org 2015 doha FORM 6 ELECTRICAL MAIN SUPPLY DEADLINE November 2 2015 IPTC international Petroleum Technology Conference This form must be completed and returned by to Pico International L L C P O Box 37679 Dubai United Arab Emirates Tel 971 4 420 4028 Fax 971 4 420 4038 Email iptcforms spe org CC ccarandang iptcnet org irish matias ae pico com Please print in block letters Company Name Stand Number Hall Number Contact Person Designati
53. emical used on site Operatives substances Inhalation and public No chemicals to be used on site without prior permission and separate risk assessment Host Organisation Co Host Organisation Sponsoring Societies EAGE iuc our ma ecm tuam e ee international Petroteurr Technology Conference Qatar National Convention Centre i Doha Qatar www iptcnet org 2015 doha SEVERITY LIKEL _RESIDUAL RISK 1 Paper Cut 1 Very Unlikely 1 5 Low Risk 2 Bruise Knock or Cut 2 Unlikely 6 9 Medium some control needed 3 Strain Sprain or serious cut 3 Possible 10 25 High steps must be taken to reduce risk 4 Severe strain or broken limb 4 Probable 5 Fatality disability or loss of limb 5 Very Likely 6 Multiple fatality 6 Certain Host Organisation Co Host Organisation Sponsoring Societies AAPG EAGE Ecc Ja fl Ed S D e r Es 7 Qatar Pe ae Doha Qatar international Petroteurr Technology Conference Qatar National Convention Centre A i www iptcnet org 2015 doha VISA INFORMATION SPE Middle East North Africa and India will assist in providing a visa invitation letter upon request in writing to confirmed registrants after receiving full payment of registration fees Visa invitation letters take five days to issue from the date of request and it is th
54. es prior to movement of materials property Ensure loads are easily Blocked Vision and public manageable so that they are kept in full control and are within the load capacity Only authorized trained operators Unsafe Loads with a valid license will be used by our workers Movement of m Make sure all routes are clear Collision materials Trolleys Operatives prior to movement of materials and Barrows property Ensure loads are easily Blocked Vision and public manageable so that they are kept in full control and are within the load capacity Safety shoes or boots to be worn Site security and integrity Unsafe Loads at all times Manual Handling All our operatives are aware of Injury safe lifting techniques Hand Tools Battery Hand tools are used by Drills Unsafe Use Operatives professionals and not left unattended A visual check will be carried out Unsafe Conditions by the site foreman in the factory prior to onsite working Untrained Competent users only operatives Power Tools Operatives All power tools must have been Unsafe Use checked within the last 3 months and be fully PAT tested Unsafe Conditions Competent users only Host Organisation Co Host Organisation Sponsoring Societies Qatar Petroleum Mew Qatar National Convention Centre Doha Qatar nations echnology Con www iptcnet org 2015 doha
55. ese maps should be studied by all Exhibitors and Contractor and all their staff or agents as part of their familiarization with the Centre s physical infrastructure GROUND Floor Evacuation and Assembly points Host Organisation Co Host Organisation Sponsoring Societies 3 4 Co a GAAPG EAGE Z9 pote O Ar Ee UM Qatar National Convention Centre i Doha Qatar m miermnational eurt www iptenet org 201S doha FIRST Fleor Evacuation and Assembly points e nm t 1 a a M z L 1 I pt k u z e z gt M a fi ET T Le EI p 1 ir elm i k 1 Ja uli RE a ee o uHnuEi 7 Host Organisation Co Host Organisation Sponsoring Societies T EAGE z9k AAPG Stc renes MEN e AAPG T Doha Qatar international Petroteurr Technology Conference Qatar National Convention Centre A i www iptcnet org 2015 doha Medical assistance An onsite first aid station will be located inside the hall 4 service desk during build up Ww o C l and break down periods C Alternatively should you or another person have an accident that requires first aid or medical assistance please inform any QNCC staff member or Security guard who will direct the request to the QNCC Control Room Urgent assistance can always be requested via any internal telephone using the emergency number 7999 or via m
56. et services provided by QNCC being deactivated without refunds e Wireless broadcasting devices such as Access Points both 3G and ethernet based routers and bridges are not to be setup used in the venue No Mifi devices are to be used within the venue e Please contact exhibitionplanning qatarconvention com for any queries related to Wireless Internet in the Exhibition Halls e On Stand Wireless is provided primarily for technology service demonstration purposes TERMS AND CONDITIONS Payment in full must be rendered on all orders when order is placed Exhibitors with outstanding balances from previous exhibitions must satisfy the payment requirement or services will not be provided Various payment options are accepted e An order is considered confirmed only if the payment has been completed e ORDER FORMS AND FULL PAYMENT or CREDIT CARD AUTHORISATION are to be received as per the agreed timeline mentioned in this order form e Cancellation of services must be made 48 hours in advance Any cancellation made within 48 hours is subject to a cancellation fee or up to the full price of the total service order form e All prices are rental only Material and equipment furnished by the QNCC for this service order shall remain QNCC property unless otherwise specified and shall be removed only by authorized QNCC staff at the move out of the event e The final reconciled invoice will be provided within fourteen 14 days after the show clos
57. ganized by IPTC held 7 9 December 2015 at the Qatar National Convention Centre Doha Qatar PROVISIONS In consideration for being allowed to work on the premises of the exhibition EXHIBITOR APPOINTED CONTRACTOR agrees that neither SPE nor its agents or employees shall be responsible for injury to the person damage to property or loss of property of the EXHIBITOR APPOINTED CONTRACTOR or its employees except as to such injury damage or loss resulting from negligence premises or product liability or willful or other misconduct of SPE its agents servants or employees When an INJURY is suffered by any person or entity including the EXHIBITOR APPOINTED CONTRACTOR or its employees caused by the joint or concurrent negligence conduct or fault of the parties hereto or their agents employees the EXHIBITOR APPOINTED CONTRACTOR agrees that neither SPE nor SPE s agents employees shall be responsible for such injury and the EXHIBITOR APPOINTED CONTRACTOR further contractually obligates itself under this agreement to contribute to and or indemnify in proportion to its fault either at law or in fact whichever is greater DAMAGE to the venue Any damages cause throughout the duration of the event by the EXHIBITOR APPOINTED CONTRACTOR or its employees will be resolved through a written letter based on the Report of Damage by the venue management QNCC property management The written letter will be address to the Exhibitor Contractor bea
58. gement s expense Health and Safety Alcohol Beverages The sale service or consumption of alcohol beverages is prohibited by law Alcohol beverages may not be served within the QNCC It is not permitted to work whilst under the influence of alcohol Emergency and Evacuation Procedures The Qatar National Convention Centre has an Emergency Evacuation Plan to enable the successful evacuation of staff exhibitors and visitors in the case of a fire or other emergencies All Qatar National Convention Centre staff will assist in the evacuation if the need arises The Event Organisers IPTC Middle East are responsible for ensuring that all emergency and safety procedures are adhered to The QNCC Emergency and Evacuation Procedures will be provided to all Exhibitors and Contractors prior to the event Event Organisers Contractors and Exhibitors and their employees must be familiar with the emergency exits and it is crucial that all occupants of the Centre must be aware of the Qatar National Convention Centre Emergency Procedure Plans Evacuation Procedures will be announced on a dedicated fire evacuation PA system and will be coordinated by the Centre s HSSE Manager and the Security Manager Host Organisation Co Host Organisation Sponsoring Societies x AAPG EAGE PRA ites e me A Qatar National Convention Centre Doha Qatar www iptcnet org 2015 doha international Petroleurr Technology Conference A IPTC Ge
59. h have ever contained fuel shall be maintained at less than 1 4 e All vehicles being displayed in the Centre must have drip pans underneath them and pads under all tyres e Fueltanks are to be locked and sealed with the manufacturers approved fuel cap e Running of displayed vehicles during the Exhibition is prohibited unless approved by the Venue s HSSE Department e All vehicles displayed inside the Venue must have a spare set of keys left at Security Control in case of emergency e Keys are not allowed to be left in the ignition while on display agree with the Terms and Conditions stated above Authorised Signature Date Host Organisation Co Host Organisation Sponsoring Societies 2 2 CE AAPG EAGE SEG Ja fall mad E D r morn rec Doha Qatar international Petroleurr Technology Conference Qatar National Convention Centre A i www iptcnet org 2015 doha FORM 16 STAND APPROVAL DEADLINE October 1 2015 This form must be completed and returned by to IPTC Organizer P O Box 37679 Dubai United Arab Emirates Tel 971 4 457 5853 Fax 971 4 457 3164 Email ralcala iptcnet org CC iptcforms spe org We advise that the following contractor has been appointed to erect the above stand or install electrics at the above exhibition and it is the responsibility of the exhibitor to ensure that their contractors adhere to the regulations set by the organizers Company Name Stand
60. have All rigging orders are subject to approval by QNCC and must be installed removed and supervised by QNCC authorized personnel The most frequently requested services are listed in this order form If you do not see what you require on this form simply contact the Exhibitor Service Desk Team at exhibitionplanning qatarconvention com To place orders online kindly click on http www qatarconvention com ExhibitorOrders EXHIBITION DETAILS Event Name Stand Name Live Event Dates On Site Contact Name ORDER CONTACT DETAILS Exhibition Date Hall Number to Numbers Expected On Site Contact H Stand Number First Name Surname Job Title Company Name Company Address Company City Postal Code Country Direct Mobile Fax E mail Address Chain Motors and Controller ADVANCE RATE STANDARD LATE RATE QTY HALL STAND SUB TOTAL ITEM DESCRIPTION QAR Rental RATE QAR QAR NO No QAR Up to 7 Days Rental Up to7 Rental Up to Period Days Period 7 Days Period 1000KG Chain Motor 2700 3500 4600 250KG Chain Motor 2700 2700 3500 Rigging ADVANCE RATE STANDARD LATE RATE QTY HALL STAND SUB TOTAL ITEM DESCRIPTION QAR Rental RATE QAR QAR NO No QAR Up to 7 Days Rental Up to 7 Rental Up to Period Days Period 7 Days Period Additional 10kg Point for 320 430 535 Hanging Banners Bridle Point or over 500Kg 1605 2170 2400 Point not on mothergri
61. hnology Conference Qatar National Convention Centre A i www iptcnet org 2015 doha PRICING INFORMATION e Advance Rate is available up to 30 days before the event move in e Standard Rate from 29 to 10 days before the event move in e Late Rate 9 days and below please check the availability of the item service before placing an order e Online orders is active up to three days prior to the event move in SERVICE INFORMATION e All food and beverage items shall be ordered through your event planner at exhibitionplanning qatarconvention com e QNCC HAS THE SOLE RIGHT FOR THE SALE OR DISTRIBUTION OF ANY ARTICLE OF FOOD AND DRINK e Crockery and cutlery will be provided where required The cost of lost or missing crockery and cutlery will be borne by the exhibitors e Serviettes are provided complimentary with all orders e Power connection shall be arranged for any order as required Please arrange with the appointed stand contractor prior to build up e For the hiring of service personnel please ensure appropriate instruction is provided to enable us to meet your requirements e The Stand Catering order s and services are subject to availability e All additional requirements and or changes are required to be counter signed by the exhibitor and the QNCC representative e In an event that there is a venue lockdown due to any VIP attendance services may be delayed depending on the duration of the lockdown e Prices are subjec
62. hospitality and innovative service delivery we create an awe inspiring exhibition experience The Qatar National Convention Centre QNCC provides an extensive range of food and beverage options for your stand or designated areas within the exhibition If you would like menus for our full selection of food and beverage offerings and custom menus please contact QNCC s Exhibition Planning Team exhibitionplanning qatarconvention com Alternatively for On Stand Catering Delivery Service and staffing only please indicate your requirements on the following pages and return this form no less than 14 DAYS PRIOR to the move in of the event Orders received less than 14 days prior to the move in of the event cannot be guaranteed and the on site rate will apply To place orders online kindly click on http www qatarconvention com ExhibitorOrders EXHIBITION DETAILS Event Name Stand Name Exhibition Date Hall Number Stand Number Live Event Dates to Numbers Expected On Site Contact Name On Site Contact ORDER CONTACT DETAILS First Name Surname Job Title Company Name Company Address Company City Postal Code Country Direct Mobile Fax E mail Address Beverage Packages Tick Your ITEM DESCRIPTION UNIT PRICE SUB TOTAL Selection QTY QAR QAR Water Cooler Supplied for duration of event QR400 charged if not returned 0 B44 Coffee Brewed coffee milk amp sugar with cups 12 c
63. ices Executive 971 4 457 5853 ccarandang iptcnet org OFFICIAL STAND CONTRACTOR Pico International LLC T 971 4 420 4028 F 971 4 420 4038 www pico com Avantika Trivedi Anood Abdul Latif General Manager Sales amp Account Manger Exhibitions IES Exhibitions IES M 971 50 2580539 M 971 55 2378370 E avantika trivedi ae pico com E anood latif ae pico com Host Organisation Co Host Organisation Sponsoring Societies EAGE Jail tend Be D AAPG GE Qatar Petroleum Ee Doha Qatar international Petroleum Technology Conference Qatar National Convention Centre A i www iptenet org 201S doha CUSTOM BUILT OFFICIAL STAND CONTRACTOR PICO International LLC Raoul D souza General Manager T 971 4 420 4028 M 971 50 3482587 F 971 4 420 4038 Email raoul dsouza ae pico com Website www picomena com OFFICIAL FREIGHT FORWARDER Meritex International Rasa Margyte Email Rasa meritex co uk Tel 44 0 1392 454999 Fax 44 0 1392 454998 OFFICIAL TRAVEL AGENT tripAxis Saoussane Hannaoui Event Supervisor Email events tripaxis com T 971 4 431 2299 Host Organisation Co Host Organisation Sponsoring Societies 4 Jaial p E poy D AAPG EAGE Doha Qatar international Petroleurr Technology Conference Qatar National Convention Centre A i www iptcnet org 2015 doha OFFICIAL HOTEL PARTNERS IPTC Head Quarters Hotel Everything is through our Destination Management Company
64. ing date e Claims Refunds will not be considered unless filed in writing prior to the close of the exhibition Please allow 15 days for processing e All prices are rental of the equipment only Any other technical services support quoted as additional charges Host Organisation Co Host Organisation Sponsoring Societies 2 2 CE AAPG EAGE SEG Ja fall mad E D r morn rec international Petroieurr Technology Co Qatar National Convention Centre i Doha Qatar www ptcnet org 2015 doha GRID PLAN Kindly indicate on this Grid Plan the approximate internet telephone connection layout you require for your stand Indicate gangways and adjacent to ensure positive identification Use the following keys as indication D Data Internet Computer T Telephone Fax Grid is not to scale please use for indication purpose only Show stand facing and neighboring stand numbers Host Organisation Co Host Organisation Sponsoring Societies A 2 2 c ie i Japa bad BG m GAAPG EAGE AED Qatar Petroleum o Mr eee Doha Qatar international Petroteurr Technology Conference Qatar National Convention Centre A i www iptcnet org 2015 doha PAYMENT INSTRUCTIONS Electronic Funds Transfer Credit Card e If payment is made by electronic transfer
65. ith lock 102 122 SP Single system panel Octanorm 100x 250cm 54 65 PB10 Peg board with 10 hooks 6 95 x 95cm 72 86 GTOTAL USD Host Organisation Co Host Organisation Sponsoring Societies Ja call ea poo D AAPG EAGE zip Doha Qatar international Petroteurr Technology Conference Qatar National Convention Centre A i www iptcnet org 2015 doha This order is only valid if accompanied by full payment in favour of Pico International L L C either by Bank Draft or Bank Transfer net of charges to Account Name Pico International LLC IBAN AE100330000019000013200 Bank Mashreq Bank Address DIC Branch Dubai United Arab Emirates Swift Code BOMLAEADXXX If a bank transfer is made kindly send bank advise copy and carry a copy of the same at the time of exhibition as proof of payment Orders will not be processed without full payment prior to opening day BOOKING CONDITIONS Please note payment in full must accompany this order Items will not be supplied if payment is not received in advance No invoice will be issued the order form itself will be a confirmation and official document Once ordered and paid there will be no refund There will be a 20 surcharge after the deadline as well onsite but subject to availability Orders will not be processed without full payment prior to opening day Date Name Signature Host Organisation Co Host Organisation Sponsoring Societies EAGE Ja fall n D
66. iver on weekends Please ensure there is someone on your stand to accept all deliveries the Organisers cannot take responsibility for signing consignment notes In addition although full security is in operation you are advised to have a member of staff in attendance both on your stand and at your vehicle Host Organisation Co Host Organisation Sponsoring Societies Ja AU Qatar Pe x AAPG EAGE Pet co 0 e Doha Qatar international Petroteurr Technology Conference Qatar National Convention Centre A i www iptcnet org 2015 doha Courier Services A recurring issue during most exhibitions is the attempted delivery of items prior to the official build up period Please contact our official freight forwarder if you need to arrange any items to be delivered to the venue prior to build up All letters and packages should be properly labeled and will be coordinated directly to the official freight forwarder Custom Clearance Meritex International Rasa Margyte Email Rasa meritex co uk Tel 44 0 1392 454999 Fax 44 0 1392 454998 Travel and Accommodation tripAxis Saoussane Hannaoui Event Supervisor Email events tripaxis com T 971 4 431 2299 Host Organisation Co Host Organisation Sponsoring Societies x AAPG EAGE Pet Oey MT Qatar Natior Doha Qatar www iptcnet org 2015 doha international Petroleurr Technology Conference al Convention Centre A i Access to the H
67. k Octanorm 100x 250cm Coda 10 Code SP Host Organisation Co Host Organisation Sponsoring Societies x aL EAGE Stc Js AU d E AAPG a s Lm Qatar Petroleum ELS amo Paene Dro mm ngo 49 Qatar National Convention Centre Doha Qatar ational Petroleurt Technol ogy C onfe rence www ptcnet org 2015 doha BARSTOOLS CHAIRS TABLES SOFAS ACCESSORIES APPLIANCES Bar stool chrome Black Bar stool Black leather seat Leather Bar Stool White Code BS01 Code 8502 Code 8505 Friends Fabric Chair Black Stackable Fabric Chair Blue Stackable Wooden Chair Code CH03 Code CHOS Beechwood Code CH07 Single Seater Sof IRIS Leather Chair Black Stackable Fabric Chair Blac Fs n vida n Code CHO1 Code CHO2 Code 901 Stackable Wooden Chair White Folding Chair eve coffee table Beechwood Code CH11 roses op Code CHOS Code CT21 Host Organisation Co Host Organisation Sponsoring Societies Papa n Ja Avil a pry m AAPG EAGE 4E 6539 Qatar Petroleum fe hibit 9 Du mbe n1 Qatar National Convention Centre Doha Qatar z riematone echnology t www ptcnet org 2015 doha Double Seater Sofa High Bar Table White or Beech High Bar Table Glass Top Available color Black Blue Brown 60er dia X 106cmH 60cm dia X 106cmH Code S511 Code BTO1 Code BT21 Round Table 4 Legs Round Table 4 Legs Round Table Singl
68. lack amp White Laser Medium Duty 180 180 216 Printer Colour Heavy Duty 360 360 432 Printer Colour Medium Duty 240 240 324 Scanner Network 600 600 720 Server Windows Server Std Edition 1200 1200 1320 Wireless Keyboard amp Mouse English Arabic 50 50 60 IT Consumables ITEM DESCRIPTION ADVANCE STANDARD LATE RATE UNIT DAYS SUB TOTAL RATE QAR RATE QAR QAR QTY QAR Network Cable Cat5 6 RJ45 10 metres 41 41 50 N A Network Cable Cat5 6 RJ45 2 metres 30 30 36 N A Network Cable Cat5 6 RJ45 20 metres 58 58 70 N A Network Cable Cat5 6 RJ45 5 metres 35 35 41 N A Network Cable Fibre Optic Singlemode LC LC 166 166 199 N A 10 metres Network Cable Fibre Optic Singlemode LC LC 150 150 180 N A 2 metres Network Cable Fibre Optic Singlemode LC LC 173 173 208 N A 20 metres Host Organisation Co Host Organisation Sponsoring Societies ku QD 9 ACE do Qo Qatar Petroleum HAM Pm Rese om ngee Doha Qatar international Petroleurr Technology Conference Qatar National Convention Centre A i www iptcnet org 2015 doha Network Cable Fibre Optic Singlemode LC LC 154 154 185 N A 5 metres Paper Ream A3 80 g m2 37 37 37 N A Paper Ream A4 80 g m2 24 24 24 N A Phone Charger USB 80 80 80 N A Power extension lead 13Amp 4gang 5metres 54 54 54 N A USB Cable 2 metres 42 42 50 N A USB Memory Stick 8GB 60 60 60 N A TOTAL ITEMS ORDERED Total Amount QAR 2 5
69. lity within the exhibition Exhibitors with stands with raised floors of over 13mm are required to simplify access for disabled people by providing a ramp Ramps should not be greater than 10m or rise more than 500mm they should be 1 5m wide and have a landing of 1 2m at the foot and head of the ramp Early Tear Down No dismantling may begin before the official closing hour on the final day of the exhibition Exhibitors are responsible for notifying their stand personnel of this regulations In fairness to all exhibitors this regulation will be uniformly enforced to all IPTC exhibitors Logistics Freight Forwarding Storage The Exhibitors are not allowed to store boxes or crates within the exhibition halls It is the exhibitor s responsibility to ensure that crates and boxes are quickly disposed or stored until required for reshipment at the end of the exhibition Any company requiring this facility should contact the official lifting handling and storage contractor for a specific quotation Courier Shipments Please note that while normal post will be taken by the Organisers and delivered to your stand neither the Organiser nor the venue can accept responsibility for signature of large or recorded items please ensure that there is someone available to receive such items Deliveries can only be made during the official build up and open period please refer to the Exhibitor Timetable Please note that many courier companies do not del
70. llow the required guidelines and be submitted with a clear and precise rigging plan at the time of ordering Any changes required due to incorrect rigging plans will be subject to a surcharge b All rigging plans must show the location of each rigging point in relation to the stand using metric measurements c All rigging must be within the perimeter of the stand d The exact weight of each rigging point must be detailed in kilograms in addition to the weight in kilograms of the structure e The type of structure or banner material must be detailed along with the metric width height and length f The stand orientation must be detailed by showing the location of the main entrance and by the stands or walls on the other neighboring three sides g The height from the floor to the bottom of the structure or banner when fully suspended must be shown using metric measurements Host Organisation Co Host Organisation Sponsoring Societies 2 2 CE AAPG EAGE SEG Ja fall mad E D r morn Pac Qatar National Convention Centre Doha Qatar www ptcnet org 2015 doha PLEASE SPECIFY THE FOLLOWING Desired height from floor to the bottom of the structure or banner Size of the structure or banner Stand on left side Stand on right side Stand at rear Host Organisation Co Host Organisation
71. mail Address Mobile Number If you have additional electrical requirements not listed below please contact Pico International LLC for a quotation Please order the applicable distribution board for your main supply if required 100W Track Spotlights 54 00 65 00 50W Long Arm Halogen Spotlight 72 00 86 00 40W Fluorescent Tube 48 00 58 00 300W Short arm yellow light 90 00 108 00 300W Long arm Floodlights yellow light 96 00 115 00 13Amp Socket 3 pin socket 54 00 65 00 Single Phase Distribution Board 218 00 262 00 Three Phase Distribution Board 432 00 518 00 Extension cord square pin 18 00 22 00 Multi pin plug adaptor 6 00 7 00 GTOTAL Host Organisation Co Host Organisation Sponsoring Societies ER i EAGE hilii g QD AAPG m Doha Qatar international Petroteurr Technology Conference Qatar National Convention Centre A i www iptcnet org 2015 doha This order is only valid if accompanied by full payment in favour of Pico International L L C either by Bank Draft or Bank Transfer net of charges to Account Name Pico International LLC IBAN AE100330000019000013200 Bank Mashreq Bank Address DIC Branch Dubai United Arab Emirates Swift Code BOMLAEADXXX If a bank transfer is made kindly send bank advise copy and carry a copy of the same at the time of exhibition as proof of payment Orders will not be process
72. merchant fee for credit card GRAND TOTAL QAR SERVICE INFORMATION e All Telecommunications Services shall be ordered through QNCC Exhibition Services e All additional requirements and or changes are required to be counter signed by the exhibitor and the QNCC representative e LAN Network Ports are required for each PC Laptop Network Printer Server and other network based equipment e Local Telephone lines inclusive of handset and Fax lines are required for each phone fax machine and other telephony based equipment e Telephone call charges will be billed at the prevailing rate at the end of the event e If appropriate the VLAN Network configuration is to enable the creation of a private Client LAN Infrastracture within the QNCC building e Bandwidth requirements greater than 8Mb MUST be advised 3 months prior to the event move in date e All services will be activated and available for use on the first day of the event open period If services are required earlier for on stand configuration and testing then additional day charges will apply If applicable the required date for active services should be indicated e Printers are standard desktop A4 type unless otherwise requested All reasonable ink toner is provided One 1 tray of A4 paper is provided Additional paper and or ink requirements shall be provided by the client or can be purchased from the QNCC Business Centre e Data Telephony cables will be loca
73. nal Petroieum Technology Conference Qatar National Convention Centre A i www iptcnet org 2015 doha CONTRACTOR SUPPLIER FORM 1 Company Profile 33 w BR FORM 2 Company Advertisement FORM 3 Registrations Ww w o 3A Complimentary Registration Ww o 3B Paid Registration FORM 4 Fascia Name FORM 5 Electrical Fittings FORM 6 Electrical Main Supply FORM 7 Audio Visual FORM 8 Furniture FORM 9 IT amp Telecommunications FORM 10 On Stand Catering FORM 11 On Stand Cleaning FORM 12 Rigging FORM 13 Security FORM 14 Utilities Water amp Drainage Services FORM 15 Vehicle Form FORM 16 Stand Approval Space Exhibitor Only wjf co A gt U1 co o o 00 oo EAC Onsite Work Agreement Method Statement Risk Assessment SNL TN UI vjIwjIN w Ui NIIAJ N ea co Host Organisation Co Host Organisation Sponsoring Societies TAGE Eo Jap bad p Wy AAPG EAGE SES Qatar Petroleum international Petroleurr Technology Conference Qatar National Convention Centre i Doha Qatar www iptcnet org 2015 doha MAIN CONTACTS ORGANISERS SPE Middle East Office 3101 02 31 floor Fortune Tower JLT PO Box 215959 Dubai United Arab Emirates Tel 971 4 457 5800 Fax 971 4 457 3164 Email spedub spe org OPERATIONS amp TECHNICAL MANAGEMENT Reginald Alcala Exhibit Services Manager 971 4 457 5848 ralcala iptcnet org Cherry Carandang Exhibit Serv
74. nd adjacent to ensure positive identification Use the following key as indication W Water D Drainage Grid is not to scale please use for indication purpose only Show stand facing and neighboring stand numbers Host Organisation Co Host Organisation Sponsoring Societies m 2 2 a i Jail Lead Be D GAAPG EAGE AJ Qatar Petroleum mL e E ec te QH Doha Qatar international Petroteurr Technology Conference Qatar National Convention Centre A i www iptcnet org 2015 doha PAYMENT INSTRUCTIONS Electronic Funds Transfer Credit Card e If payment is made by electronic transfer please forward a copy of the transaction slip via fax or email CREDIT CARD PAYMENT AUTHORISATION BANKING DETAILS Transfer amount to duly authorise QNCC to charge my credit card Account Name Qatar Properties Holdings Co m VISA Bank Qatar Islamic Bank Master Card Visa e Corporate Branch Expiry Date Account Number 100230199 Card No Swift Code QISBQAQA PRINT NAME AS IT APPEARS ON CARD 1 1 IBAN QA69QISB011583620020100230199 Signature hereby authorize the QNCC to provide the stated services and agree to assume complete responsibility for all service charges Authorised Signature Date
75. nd to iptcforms spe org and ralcala iptcnet org STEP 2 Technical Review or Approval from IPTC and QNCC APPROVAL Exhibitor Contractor to comply with suggested YES NO revisions and requirements STEP 3 Received Technical Review or Approval from IPTC Host Organisation Co Host Organisation Sponsoring Societies S EAGE s te DEIN teed D AAPG SAGE Rif Qatar Natio Doha Qata www iptcnet org 2015 doha r international Petroteurr Technology Conference nal Convention Centre A i Display of Material The display or distribution of any material in any form from any area within the Exhibition Halls other than within the boundary of your stand is strictly prohibited Electrical Supply It is duty of the Official Contractor to check all connections of the Space and Shell Scheme stands A mandatory PAT Testing will be conducted prior to energizing all stands Height Grading System All Space Only exhibitors must follow the height grading system The maximum height for Space Only stand is as follow including name sign or trademark The height from the floor to ceiling Exhibition Space Height Exhibition Hall 4 6 meters Exhibition Hall 5 6 meters Note All structural designs with scaled of stand design needs to be submitted to QNCC for approvals at least 2 months prior to the event Host Organisation Co Host Organisation Sponsoring Societies S EAGE s te DEIN teed D AAPG SAGE ANE
76. neral Emergency Evacuation Fire Exits Host Organisation Ja AU bad troleum Qatar Pe E In the event of an emergency flashing strobe lights will be activated within the venue to indicate an emergency alarm has been activated All emergency alarms will be investigated by the QNCC HSSE department in order to determine the extent and exact location During this time staff and guests should remain calm and wait for any further instructions from the QNCC team In the event of an emergency evacuation being required you will hear a voice announcement in English and Arabic requesting that you immediately evacuate the building via the nearest fire exit If you are asked to evacuate the building you should do so in a calm manner and follow the emergency escape signs these will take you out of the building If you are unable to reach a place of safety the numerous fire escape stairwells will provide a refuge additionally some areas of the building are provided with water protection and smoke control systems that will provide a place of safety and act as a primary assembly area Once outside the building you should follow directions from QNCC staff and Security guards to the assembly point Please note You must not re enter the building until you are instructed that it is safe to do so All emergency exits must be accessible and operable from within the building at all times Access to the emergency exits must be unobstructed at all
77. nvite peers suppliers customers and or their contacts to the These passes give the holder access to the opening ceremony exhibition coffee breaks poster sessions and the closing ceremony Exhibition Badges In the interest of providing a safe and secure environment for all participants to enjoy an official exhibition badges must be worn at all times and must be clearly visible Access to the exhibition halls will be denied without the correct identification The use of Company Corporate name badges is encouraged however these must be worn in conjunction with the official exhibition badge Badges are expected to be worn during all phases to the exhibition build up and live days break down The exhibitor badge provides admittance to the exhibition area during build up and breakdown and exhibition periods The Security of the Exhibition has the right to exhibitor badge requisitioning Each exhibitor is requested to submit the list of attendees who will man their booth during the build up break down and regular show hours Badges will be ready for pick up onsite at the registration counters Schedule of collection of Contractor Badges will be communicated by the Organizer Should you need more information please contact Cherry Carandang at ccarandang iptcnet org Host Organisation Co Host Organisation Sponsoring Societies x AAPG EAGE Pet air reum i e OAL Doha Qatar international Petroleurr Technology Conference
78. obile phone 974 4470 7999 This will connect you with the QNCC Control Room who will address the situation reported accordingly You will be asked the location and the nature of the incident so please be mindful of this when you make a call Host Organisation Co Host Organisation Sponsoring Societies x AAPG EAGE Pet air reum i e OAL Doha Qatar international Petroteurr Technology Conference Qatar National Convention Centre A i www iptcnet org 2015 doha GENERAL INFORMATION ABOUT STANDS Exhibitors must ensure that the aisles adjoining the stands are not blocked during build up and break down to a degree which constrains the movement of other exhibitors and freight Exhibitors must also ensure that the aisles adjacent to their stand are un obstructed throughout the opening hours of the exhibition The organiser reserves the right to restrict the area of scaffolding or equipment and limit the times during which they shall remain in the halls or on the stand No part of the stand or exhibit including the fascia signs lighting corner posts or other fittings shall project into or overhang any aisle or adjacent stands or Obscure any fire exit or exit signs or be suspended from the roof It is strictly prohibited to affix nails hooks tacks screws adhesives paint or similar items to the floor walls ceilings or any other parts of the exhibition halls Exhibitors are not allowed to paste exhibit or other
79. on Address Telephone Number Fax Number Email Address Mobile Number If you have additional electrical requirements not listed below please contact Pico International LLC for a quotation Please order the applicable distribution board for your main supply if required PRICES IN USD PRICE IN USD UP AFTER 1st Build Up Power inclusive of consumption TO NOVEMBER 1 NOVEMBER 2015 QTY TOTAL COST USD 2015 AND ONSITE RATE 32 Amps Single Phase USD 1 080 00 USD 1 170 00 32 Amps Three Phase USD 2 160 00 USD 2 340 00 PRICES IN USD PRICE IN USD UP AFTER 1st Main Power Supply inclusive of consumption TO NOVEMBER 1 NOVEMBER 2015 QTY TOTAL COST USD 2015 AND ONSITE RATE 32 Amps Single Phase USD 1 080 00 USD 1 170 00 32 Amps Three Phase USD 2 160 00 USD 2 340 00 GTOTAL Host Organisation Co Host Organisation Sponsoring Societies Ja all a Wy AAPG EAGE 5 Z Qatar Petroleum imm a ad uro Aan hen nn tasien v A0 Doha Qatar www iptcnet org 2015 doha international Petroleurr Technology Conference Qatar National Convention Centre A i SERVICE INFORMATION No wall socket should be used for build up All main power supply services shall be ordered through PICO The electrical installation at the stand and any damage due to improper installation is the responsibility of the exhibition contractor Each distribution circuit supplying
80. ontractor Designation Address Telephone Mobile Number Fax Number Email Address SIGNATURE Host Organisation Co Host Organisation Sponsoring Societies 5j 4 AAPG EAGE ae ee i E D mu international Petroleurr Technology Conference Qatar National Convention Centre i Doha Qatar www iptcnet org 2015 doha METHOD STATEMENT FORM Company Name Stand Number Hall Number Site Address Qatar National Convention Centre Date On Site Email Address This Method Statement issued by Signature Date Work Task Construction and Decommissioning of Exhibition Stand Known Hazards Host Organisation Co Host Organisation Sponsoring Societies AAPG EAGE Z5 Ja And m S D e jac Qatar Pe Doha Qatar international Petroleurr Technology Conference Qatar National Convention Centre A i www iptcnet org 2015 doha Plant equipment and tools to be used Work Details Supervision Competence and Training Host Organisation Co Host Organisation Sponsoring Societies AAPG EAGE PRA wie O SE Doha Qatar International Petroleurr Technology Conference Qatar National Convention Centre A i i
81. opening hours are as follows Sunday to Thursday 08h00 17h00 local time Host Organisation Co Host Organisation Sponsoring Societies Js pa Qatar Pe M 2 2 E T AAPG EAGE SEG m S D Wr Pad Doha Qatar international Petroleurr Technology Conference Qatar National Convention Centre A i www iptcnet org 2015 doha Other operating hours including weekends and public holidays can be arranged during exhibitions as needed upon prior request The QNCC provides a Business center for use by exhibitors and attendees We offer a range of office supplies and services for the requirements of exhibitor s and stand contractor s short time demand The following facilities and services are available Facilities Computers providing internet access and a networked printer Payment Options Payment methods accepted are cash credit card MasterCard and Visa only Internet and Telecommunications Internet WIFI service will be free of charge within the venue For telecommunication requirements and dedicated internet connection please refer to order Form 9 IT amp Telecommunication Catering QNCC has exclusive food and beverage distribution rights within the venue Any outside food and beverage items are not permitted to be bought into QNCC by any organiser exhibitor contractor or other entity hired as part of the event In an event that there is a venue lockdown due to any VIP attendance services may be
82. ovided Various payment options are accepted e An order is considered confirmed only if the payment has been completed e ORDER FORMS AND FULL PAYMENT or CREDIT CARD AUTHORISATION are to be received as per the agreed timeline mentioned in this order form e Cancellation of services must be made 48 hours in advance Any cancellation made within 48 hours is subject to a cancellation fee or up to the full price of the total service order form e All prices are rental only Material and equipment furnished by the QNCC for this service order shall remain QNCC property unless otherwise specified and shall be removed only by authorized QNCC staff at the move out of the event e The final reconciled invoice will be provided within fourteen 14 days after the show closing date e Claims Refunds will not be considered unless filed in writing prior to the close of the exhibition Please allow 15 days for processing e All prices are rental of the equipment only Any other technical services support are quoted as additional charges Host Organisation Co Host Organisation Sponsoring Societies 2 2 Sha AAPG EAGE SEG Ja fall mad E D r morn rac oll international Petroteurr Technology Conference Qatar National Convention Centre i Doha Qatar www ptcnet org 2015 doha GRID PLAN Kindly indicate on this Grid Plan the approximate Water amp Drainage connection layout you require for your stand Indicate gangways a
83. portions UHT Milk R61 26 Biodegradable Plates large 12 R67 26 Water 5 Gallon 19 litre for Cooler including 50 disposable water cones 37 Disposable Heat Barrier Coffee Cups 50 cups R64 52 1 75 Litres Milk R60 55 Drinking Chocolate 250gm R59 63 Cookies Selection of Shortbread chocolate chip date and almond 24 pieces 99 F5 Danish Pastries 12 pieces F1 125 Pastries Arabic Assorted Baklava amp Mamool 24 pieces F3 131 French Pastries 12 pieces F2 162 Charcuterie Cured cold cuts with ciabatta oil and balsamic vinegar 12 199 people F20 Canap s Vegetarian Chef s selection 24 pieces F16 214 Canap s Assorted Chef s selection 24 pieces F17 246 Special Packages Tick Your ITEM DESCRIPTION UNIT PRICE SUB TOTAL Selection QTY QAR QAR Food amp Beverage Additional Charges 0 TOTAL ITEMS ORDERED Total Amount QAR 2 596 merchant fee for credit card payment GRAND TOTAL QAR Note QNCC has exclusive food and beverage distribution rights within the venue Any outside food and beverage items are not permitted to be bought into QNCC by any organiser exhibitor contractor or other entity hired as part of the event In an event that there is a venue lockdown due to any VIP attendance services may be delayed depending on the duration of the lockdown Host Organisation Co Host Organisation Sponsoring Societies AAPG EAGE 3h wie a m Me Doha Qatar international Petroleurr Tec
84. pper case of 50mmH applied to the left side However if any changes is required by the exhibitor there will be an additional charge payable by the exhibitor Company Name Stand Number Hall Number Contact Person Designation Address Telephone Number Fax Number Email Address Mobile Number Please enter below the Company name which you require on the fascia This will be provided in BLOCK LETTERS HELVETICA MEDIUM of 50mm high maximum 24 letters Please use block letters Fascia Name in English Note e Any changes on fascia name after the deadline as well onsite will be an additional charge payable by the exhibitor Host Organisation Co Host Organisation Sponsoring Societies 2 AAPG EAGE re ee m i Qatar National Convention Centre Doha Qatar www iptenet org 201S doha FORM 5 ELECTRICAL FITTINGS DEADLINE November 2 2015 This form must be completed and returned by to Pico International L L C P O Box 37679 Dubai United Arab Emirates Tel 971 4 420 4028 Fax 971 4 420 4038 Email iptcforms spe org CC ccarandang iptcnet org irish matias ae pico com Please print in block letters Company Name Stand Number Hall Number Contact Person Designation Address Telephone Number Fax Number E
85. r is placed Exhibitors with outstanding balances from previous exhibitions must satisfy the payment requirement or services will not be provided Various payment options are accepted e An order is considered confirmed only if the payment has been completed e ORDER FORMS AND FULL PAYMENT or CREDIT CARD AUTHORISATION are to be received as per the agreed timeline mentioned in this order form e Cancellation of services must be made 48 hours in advance Any cancellation made within 48 hours is subject to a cancellation fee or up e All prices are rental only Material and equipment furnished by the QNCC for this service order shall remain QNCC property unless otherwise specified and shall be removed only by authorized QNCC staff at the move out of the event e The final reconciled invoice will be provided within fourteen 14 days after the show closing date e Claims Refunds will not be considered unless filed in writing prior to the close of the exhibition Please allow 15 days for processing Host Organisation Co Host Organisation Sponsoring Societies x AAPG EAGE Eos iil on E Doha Qatar international Petroteurr Technology Conference Qatar National Convention Centre A i www iptcnet org 2015 doha PAYMENT INSTRUCTIONS Electronic Funds Transfer Credit Card e If payment is made by electronic transfer please forward a copy of the transaction slip via fax or email CREDIT CARD PAY
86. re rental of the equipment only Any other technical services support quoted as additional charges PAYMENT INSTRUCTIONS Electronic Funds Transfer Credit Card e If payment is made by electronic transfer please forward a copy of the transaction slip via fax or email CREDIT CARD PAYMENT AUTHORISATION BANKING DETAILS Transfer amount to duly authorise QNCC to charge my credit card Account Name Qatar Properties Holdings Co mE VISA Bank Qatar Islamic Bank Master Card Visa mem Corporate Branch Expiry Date Account Number 100230199 Card No Swift Code QISBQAQA PRINT NAME AS IT APPEARS ON CARD _____ _ _ IBAN QA6901SB011583620020100230199 Signature hereby authorize the QNCC to provide the stated services and agree to assume complete responsibility for all service charges Authorised Signature Date Thank you for selecting QNCC We look forward to seeing you in Doha Qatar Note QNCC has exclusive food and beverage distribution rights within the venue Any outside food and beverage items are not permitted to be bought into QNCC by any organiser exhibitor contractor or other entity hired as part of the event In an event that there is a venue lockdown due to any VIP attendance services may be delayed depending on the duration of the lockdown Host Organisation Co Host Organisation Sponsoring Societies AAPG EAGE SEG s Ja Al
87. ring the reason and photo of the damage s cause The incurred cost should be settled 5 days after the receipt of the notice Non settlement will result to contactor ban in all SPE events and related events it is associated with NON COMPLIANCE to organizers and venue regulations EXHIBITOR APPOINTED CONTRACTOR or its employees flouting site safety regulations will be assess on the number of non compliance the EXHIBITOR APPOINTED CONTRACTOR or its employees have violated Anyone who s been cited for more than 2 offenses will be ask to leave the exhibition site Host Organisation Co Host Organisation Sponsoring Societies 2 AAPG EAGE re ee m i Doha Qatar international Petroleurr Technology Conference Qatar National Convention Centre A i www iptcnet org 2015 doha It is expressly understood and agreed the EXHIBITOR APPOINTED CONTRACTOR s liability under this agreement is independent of and in addition to any common law or statutory liability for contribution or indemnity under the laws of any jurisdiction The EXHIBITOR APPOINTED CONTRACTOR by signing this statement further acknowledges receipt of the official SPE EXHIBIT REGULATIONS and agrees to abide by all conditions contained therein The person signing this agreement warrants that he or she is authorized by EXHIBITOR APPOINTED CONTRACTOR to enter into this agreement Company Name Stand Number Hall Number C
88. se list below the details and a short profile of your company and services Text limitation for the profile is 100 words Longer texts will be subject to editing Company Name Stand Number Hall Number Contact Person Designation Address Telephone Mobile Number Fax Number Email Address Website Company Profile Click here and type Max 100 words Organisers retain the right to publish exhibiting company s contact details as submitted in their Exhibit Application Form in case the Exhibitor failed to comply with the above mentioned deadline Host Organisation Co Host Organisation Sponsoring Societies 2 AAPG EAGE re ee m i Doha Qatar international Petroleurr Technology Conference Qatar National Convention Centre A i www iptcnet org 2015 doha FORM 2 COMPANY ADVERTISEMENT DEADLINE October 8 2015 This form must be completed and returned by to IPTC Organizer P O Box 37679 Dubai United Arab Emirates Tel 971 4 457 5853 Fax 971 4 457 3164 Email ccarandang iptcnet org Please complete this form if your company would like to place paid advertisement in the onsite conference programme Coloured advertisements will be accepted only as digital files ideally files in high resolution EPS or TIF format All files must include images and fonts with a viewable PDF file for comparison All artwork should be sent along wi
89. son Designation Address Telephone Number Fax Number Email Address Mobile Number Price in Price in USD USD up to after 14t TOTAL CODE DESCRIPTION OF SERVICE ITEMS 1st November Bon QTY COST USD November site rate BSO1 Bar stool chrome black 54 65 BS02 Bar stool Black leather seat 54 65 BS04 Bar stool white gas lift 54 65 CHO1 IRIS Leather Chair Black 50 60 CHO2 Stackable Chair Black Fabric 48 58 CH03 Friends Fabric Chair Black 52 62 CHO06 Stackable Fabric Chair Blue 48 58 CH07 Stackable Wooden Chair Beachwood 48 58 CHOS8 Stackable Wooden Chair Beachwood 48 58 CH11 Folding Chair White or Black 24 29 BTO1 Bistro Table White or Beech top 60 72 BT21 Bistro Table Glass top 107 128 CTO2 Round Coffee Table Glass Top 50 60 CT21 Rectangular Coffee Table Glass Top 85 102 MTO1 Round Table 4 Legs white top 80cm dia 55 66 MTO1 Round Table 4 Legs beech wood 90cm dia 55 66 MT11 Round Table Single Leg white 80cm dia 60 72 MT11 Round Table Single Leg beech top 90cm dia 60 72 Host Organisation Co Host Organisation Sponsoring Societies AGE PE Jua O GAAPG EASE A Qatar Petroleum Qatar National Convention Centre Doha Qatar www iptcnet org 2015 doha ds IPTC international Petroteurr Technology Conference
90. ssorted Softdrinks Sprite Fanta Fanta Citrus 24 cans B38 120 Cans of Coca Cola 24 cans B36 120 Cans of Diet Coke 24 cans B37 120 Select Your Own Package Morning Sweets Tick Your ITEM DESCRIPTION UNIT PRICE SUB TOTAL Selection QTY QAR QAR Tart Portugese Custard 12 pieces F8 115 Note QNCC has exclusive food and beverage distribution rights within the venue Any outside food and beverage items are not permitted to be bought into QNCC by any organiser exhibitor contractor or other entity hired as part of the event In an event that there is a venue lockdown due to any VIP attendance services may be delayed depending on the duration of the lockdown Host Organisation Ja Aall Qatar Petroleum Ex Co Host Organisation AAPG Sponsoring Societies Doha Qatar international Petroleurr Technology Conference Qatar National Convention Centre A i www iptcnet org 2015 doha Replenishment Items Tick Your ITEM DESCRIPTION UNIT PRICE SUB TOTAL Selection QTY QAR QAR Sugar Sachets Stirrers with Order R63 0 Biodegradable Forks 25 R70 11 Biodegradable Knives 25 R68 11 Biodegradable Spoons 25 R69 11 Biodegradable Tea Spoons 25 R71 12 10 Tea bags R58 16 Disposable plastic cups for water juices amp soft drinks 50 cups B46 R65 16 Biodegradable Plates small 25 R66 21 10
91. t to change from 01 January 2015 TERMS AND CONDITIONS e Payment in full must be rendered on all orders when order is placed Exhibitors with outstanding balances from previous exhibitions must satisfy the payment requirement or services will not be provided Various payment options are accepted e An order is considered confirmed only if the payment has been completed e ORDER FORMS AND FULL PAYMENT or CREDIT CARD AUTHORISATION are to be received as per the agreed timeline mentioned in this order form e Cancellation of services must be made 48 hours in advance Any cancellation made within 48 hours is subject to a cancellation fee or up to the full price of the total service order form e All prices are rental only Material and equipment furnished by the QNCC for this service order shall remain QNCC property unless otherwise specified and shall be removed only by authorized QNCC staff at the move out of the event e The final reconciled invoice will be provided within fourteen 14 days after the show closing date Host Organisation Co Host Organisation Sponsoring Societies 2 2 CE AAPG EAGE SEG Ja fall mad E D r morn Pac Doha Qatar international Petroteurr Technology Conference Qatar National Convention Centre A i www iptcnet org 2015 doha e Claims Refunds will not be considered unless filed in writing prior to the close of the exhibition Please allow 15 days for processing e All prices a
92. ted on the stand next to the nearest cable access point unless a stand design layout specifying the exact communication location s is received by the Centre 14 days prior to the event move in date e No refunds will be made for services installed and not used during the event e Late On site orders are subject to access and appropriate data services availability of equipment and personnel Host Organisation Co Host Organisation Sponsoring Societies AAPG EAGE 3s iil on SE Doha Qatar international Petroleurr Technology Conference Qatar National Convention Centre A i www iptcnet org 2015 doha e ONCC is the sole provider of Internet services within QNCC Quotations for client specific data services can be provided on request e Wired and Wireless Internet speeds are aysmmetric 4 1 Symmetric internet options can be provided upon request e Location of the wired or telephone connection has to be marked on the below provided grid plan with all details Failure to mark the locations on the Grid Plan located below will result in the cable being left at the nearest access pit It will be the responsibility of the Stand contractor Exhibitor to extend the cable to the desired location WIRELESS INTERNET INFORMATION e No independent WiFi networks are to be setup by any exhibitor as this interferes with the QNCC Wireless Network Failure to comply may result in the client s own WiFi network being blocked and LAN Intern
93. th the confirmation form or as specified Company Name Stand Number Hall Number Contact Person Designation Address Telephone Mobile Number Fax Number Email Address Website Artwork Specifications Full Page Half Page Trim 21cm w x 29 7cm h Trim 21cm w x 14 8cm h Bleed 21 6cm w x 30 3cm h Bleed 21 6cm w x 15 4cm h Double Page Spread Trim 29 7cm w x 42cm h Bleed 30 3cm w x 42 6cm h Open file in high resolution EPS or TIF format We wish to place a full page advertisement in the on site conference programme of IPTC 2015 Please note that failure to submit the advertisement by 08 October will result in the non inclusion of the same Refunds are not applicable In such cases opportunity to place the ad in an alternate event conference programme can be chosen Host Organisation Co Host Organisation Sponsoring Societies EAGE Ja And pk ew D AAPG Doha Qatar international Petroleurr Technology Conference Qatar National Convention Centre A i www iptcnet org 2015 doha FORM 3 REGISTRATIONS DEADLINE November 2 2015 This form must be completed and returned by to IPTC Organizer P O Box 37679 Dubai United Arab Emirates Tel 971 4 457 5853 Fax 971 4 457 3164 Email ccarandang iptcnet org FORM 3 A COMPLIMENTARY REGISTRATION All Exhibitors will receive additional Passes and Invitations as per the
94. the transaction slip via fax or email CREDIT CARD PAYMENT AUTHORISATION BANKING DETAILS Transfer amount to duly authorise QNCC to charge my credit card Account Name Qatar Properties Holdings Co m VISA Bank Qatar Islamic Bank Master Card Visa Corporate Branch Expiry Date Account Number 100230199 Card No Swift Code QISBQAQA PRINT NAME AS IT APPEARS ON CARD IBAN QA69QISB011583620020100230199 Signature hereby authorize the QNCC to provide the stated services and agree to assume complete responsibility for all service charges Authorised Signature Date Host Organisation Co Host Organisation Sponsoring Societies x AAPG EAGE Pet mhna X 9 Qatar Pe _ Qatar National Convention Centre Doha Qatar www iptcnet org 2015 doha IPTC international Petroteurr Technology Conference FORM 14 UTILITIES Water amp Drainage DEADLINE November 2 2015 This form must be completed and returned by to Qatar National Convention Centre P O Box 37679 Dubai United Arab Emirates T 974 4470 7429 F 974 4470 7003 Email exhibitionplanning qatarconvention com CC ccarandang iptcnet org The QNCC Building Services Team is the exclusive provider of Water amp Drainage Arrangements for these services shall be made through this form The most frequently requested services are listed in this order form If you do not see
95. this includes all mother grids hanging points flying systems or any other structural elements Unless prior written approval is obtained from QNCC Management e All overhead rigging incorporating lifting equipment ie Chain hoist winch or other must be backed up by a secondary suspension Unless a BGV C1 or BGV D8 standard of hoist along with a current inspection certificate for each hoist in use is issued to QNCC prior to installation e All Suspended material is required to be able to move independently of the mother grid for load in load out purposes The QNCC mother grid is not for lifting lowering of suspended materials Host Organisation Co Host Organisation Sponsoring Societies i rans Md AAPG C ae Doha Qatar international Petroleurr Technology Conference Qatar National Convention Centre A i www iptcnet org 2015 doha e All Rigging operations timing schedules will be advised by QNCC prior to load In and Load Out e Any Rigging operations requested at a specific time orto a client s schedule are liable for additional charges for Labor and or Plant charges i e a bespoke rigger or dedicated plant use e Any movement Re rigging or changes to the Rigging plot within 10 days of event start are liable for charges reflecting the additional service requirements as per the table above e All additional requirements and or changes are required to be counter signed by the exhibitor and the QNC
96. ups B48 125 Tea Selection of teas milk amp sugar with cups 12 cups B47 125 Beverage Cooler B51 496 Hot Water Urn with Coffee amp Tea Selection 100 Cup M52 941 Nespresso Lattissimo Coffee Machine M53 1150 WMF 1000 Pro Semi Automatic M54 1840 Nespresso Machine Semi Automatic M55 1882 Note QNCC has exclusive food and beverage distribution rights within the venue Any outside food and beverage items are not permitted to be bought into QNCC by any organiser exhibitor contractor or other entity hired as part of the event In an event that there is a venue lockdown due to any VIP attendance services may be delayed depending on the duration of the lockdown Host Organisation Co Host Organisation Ja AU bad Qatar Petroleum E Sponsoring Societies Wy i Doha Qatar international Petroleum Technology Conference Qatar National Convention Centre A i www iptcnet org 2015 doha Chilled Juices Tick Your ITEM DESCRIPTION UNIT PRICE SUB TOTAL Selection QTY QAR QAR Juice Chilled Orange 1 litre B29 25 Juice Chilled Apple 1 litre B30 26 Juice Chilled Berry 1 litre B31 26 Juice Chilled Cranberry 1 litre B33 26 Juice Chilled Mixed Fruit 1 litre B32 26 Chocolate Selection Tick Your ITEM DESCRIPTION UNIT PRICE SUB TOTAL Selection QTY QAR QAR Cho
97. ust provide the organizer with the perspective drawings with proper measurements showing the front side back side elevations and floor layout of their proposed stand design for approval by Qatar National Convention Center Exhibitors and their contractors are responsible for the construction and decoration of their stands Stands must conform to basic safety standards and must not present danger to occupants visitors Details must be provided immediately and accompanied by Form 16 Stand Approval prior to the deadline dates Please send drawing of your stand in either pdf or jpeg format on or before 01 October 2015 to iptcforms spe org and ralcala iptcnet org Please see Form 16 Stand Approval for more information about stand construction and fitting regulations for space only stands No carpet or power supply will be provided for space only stands Main supply must be ordered from the official contractor PICO International Please refer to Form No 6 a month before the event and it is their responsibility to terminate the power line with distribution board and ELCB Qatar National Convention Centre reserves the right to reject any design likely to unreasonably obscure or affect nearby exhibitors sites or safety The Maximum height allowed for stands is 6 meters All space only contractors must complete and submit the EAC Onsite Work Agreement Form prior to the scheduled move in This agreement will be used towards any damages delays du
98. wise affix advertisements anywhere in the exhibition halls except on their own stand The Exhibitor may not distribute handbills advertisements photographs or any other printed material from the aisles and outside areas of the exhibition Exhibitors are not permitted to connect or otherwise interfere with the electrical gas or water fittings of the halls and shall not introduce into or use in the halls any supplementary equipment for the generation and supply of electricity or for other means of artificial lighting and generating power It will not be possible for exhibitors to obtain on site services or labour for the erection of their stands and displays unless prior arrangements have been made If on site services or labour is required please contact the official stand contractor for the rates Advanced notice of at least one month must be given Host Organisation Co Host Organisation Sponsoring Societies x AAPG EAGE PRA ime O e ME Doha Qatar international Petroleurr Technology Conference Qatar National Convention Centre A i www iptcnet org 2015 doha SHELL SCHEME STAND The official stand builder of shell scheme stand is Pico International A basic Shell Scheme package will provided with the following details below SHELL SCHEME LAYOUT Stand package for 9sqm 12sqm includes the following items 1x lockable cabinet 1x table 3x chairs electric connection 220 V 13 amps 1x Waste bin Fascia

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