Employee Self Service Manual
Contents
1. Georgia z Compensation NM After Tax Single Y 1 000 Amount Y SECTION 6 PAY INFORMATION Local County 1 2 You can now hypothetically calculate new payment amounts by changing pay rate hours federal or state tax exemptions marital status or by adding an extra withholding amount Please note that this does NOT change your existing elections You would need to fill out an updated G4 W4 form available in the payroll department or on the Payroll Forms link to change your elections There are also certain government set limits such as the number of exemptions you can claim 3 Click on Calculate to calculate your hypothetical net or gross payments based upon the variables you have chosen to use in the model Icon Key LL About Process Flows Page 20 of 29 eere ES Future Function d Gwinnett Hospital System SECTION 6 PAY INFORMATION EMPLOYEE SELF SERVICE MANUAL z To view Year to Date information Intere LEsplurer provided by Leinet Health System xmi x NS INIM LI EPA Spree E EC JR ap 3 sondport al Edo uns Waleema Anu Joshi PreduetLina TRAIN Du To Prifereriis Vbi wv Year to Date Select year E 2007 My start Ba teternet teplorer lt evel Groupee Men 2 GHS ESS MSS Pana M 2 afosbil om hls EU IDEO usa 1 Select Year to Date on the left 2 Select a year from the dropdown menu You can currently view earnings history for 202. he ESS MSS Manual is organized around the major GHS HR processes This section describes the manual s layout and how to navigate the various sections Training Manual Layout Each section of the Manual describes a different feature function of Self Service and comprises these four primary components M About to describe the purpose and primary aspects of each section Z Process Flows that illustrate the procedures at GHS 2 How To which outlines step by step instructions that coincide with the Process Flows Future Functionality describing additional capabilities to be incorporated into subsequent phases Icon Key Page 2 of 29 H About D How To Process Flows E Future Function d Gwinnett Hospital System SECTION 3 GETTING STARTED WITH SELF SERVICE EMPLOYEE SELF SERVICE MANUAL Section 3 Getting Started with Self Service Lt Access to Self Service requires a login and password The User Name and Password are the same ones used to access the GHS network If you need to obtain a User Name and Password contact the Customer Response Center at 678 312 3333 Accessing the Lawson Portal 1 To access Self Service from Gwinnettwork Internally 2 Go to Gwinnettwork the Intranet and click on the Lawson link to the left OR open up a new web browser and type in Lawson 2 OR Click on Lawson under the Associate Resources Section 3 GHS Intranet Microsoft Internet Explorer Fe Ed
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4. Gwinnett Medical Center Employee Self Service Manual Lawson 6 1 ESS MSS Manual August 2008 Gwinnett Hospital System 1000 Medical Center Boulevard Lawrenceville GA 30045 Copyright 2007 Gwinnett Hospital System No duplication or content usage without permission EMPLOYEE SELF SERVICE HR MANUAL Table of Contents SECTION Fs OVER V UE W sssccssascasccucesesctnatsceccversancccsesascaudesessusassansesesssscsasassesdascdushouncusaesasvsgssasins 1 SECTION 2 TRAINING MANUAL OVERVIEW ccccccosscsssscssccecssccssccsssscssccessscseesees 2 SECTION 3 GETTING STARTED WITH SELF SERVICE esee ee eere eene n nn nnno 3 SECTION 4 GENERAL HR INFORMATION ee eeeee eese e etna sese tna asas stessa esses esas sss eno 5 SECTION 5 BENEFITS tL M SECTION 6 PAY uo odio OVES ISIN Ini ne isa ISIN EN 14 SECTION 7 PERSONAL INFORMA FION cisccsssssssecsssscessnesssseceeanenssesowsiessesssnecnssceseaonsssseeatsss 25 SECTION 8 OUTLOOK EMA LL iii ctves eksceeesses eue vuusst ceu e by Ora eR YEA EDEN aS Vna totu SES Urea ea pun Ptr ER TS 28 DIN DEX Q O 29 Employee amp Manager Self Service Training Manual d Gwinnett Hospital System SECTION 1 OVERVIEW EMPLOYEE SELF SERVICE MANUAL Section 1 Overview T he Employee and Manager Self Service applications link directly to the Lawso
5. and 2 report the known or Suspected breach of confidentiality to the Customer Response Center CCR at extension 23333 gt 3 Enter yout User Name 1 and Passwotd 2 and click Login 3 The User Name and the Password are case sensitive Click Log Off when done Back to Top reread interne Reehies mre De Tee week dr rail eres paca ad Ele fua ee Pe poem tip een FG ar a 2S a caer Hepes Sate files Cosh Soot ieee ei Rhea a recens je do hese Portal Login Em m E e reeepecpeiteles Foor ula PT closing thm batwriai i n thee coeftctesastiolitw of his her Liweon intention 4 lon initial entry into the Lawson Portal the losen menu will be Be disse GHS Employee Self Service LESS Training Manual General HR Information Benefits Pay Personal Information Email Outlook Icon Key Page 4 of 29 aa About e How To Process Flows ES Future Function d Gwinnett Hospital System SECTION 4 GENERAL HR INFORMATION EMPLOYEE SELF SERVICE MANUAL Section 4 General HR Information LJ The Associate Handbook allows associates to review a summary of the organizational policies D To access the Associate Handbook Genera eneral HR Intorna can 4 Associate Handbook HR Forms Job Descriptions Mame Gwinnett Hospital System Wf Type Microsoft Ward Document From qgwinnetbwork org vw Always ask before opening
6. and Vom Ned In aiia What s new Check your l E CONTACT FSA Participgnt Legins Pasking and Trasr it Did you arce that Agri io Natoma F aces To cers you clan B Lenta Us About Doka Dental Protection Montt Deta Derta heips you keep tasty ved oc s P ki you teeth halte tandi we d ihe to Pip you or ne hoot mates fe www chcgecrga com E Request Proposal HIP AA Cenificailon CO ad Hes and Wieliness protect them tom rasy as wed Peacmore wo clams terete and m ki tacui protection in our Oral Meath and Veliness Bose Flexible Spending Account fF Sd amp Dentists aade Lien Moura as tr Protection wd www cacollwitheyrmed com access B Ger Sugpor Pew Dabit Card Adininistralisn Subscribers TELE Retires Hilliny B ewsream Leave of Spence Billing Employers ue waw dekadental com A O SALES AA MEE Access to oral health care We re here t So fecant Hiisi Paskimy aud Traensit Administratii BEN As a Deta Dorta naccrber roy ave access 2 ick rere to nante com val onkn Far a rizk frea consultation about how Benef can help ec oemne Mangrove enhances your busness canli us te phat pour Benehtlne pradtuet staing thraugl n prezent atre body 770 962 2082 wey Incohakance com Lo meetin tt acquisition Sead Mere 888 862 6272 www secure benefteee com Message for the start as internet Explorer QB Moved roaraa Cain 1o essi tn SUE 4 pO waren 2 G6 E55 MSS Marsa M JUB LOO wom 2 You will need the userid and password p
7. 5 54 7 22 Health HMO MEDICAL 2007 ASSOC CHILDRN 63 39 240 19 Note The above example is just a sampling of the benefits you may have selected 1 Select Current Benefits on the left 2 Current benefits shows all active benefits as of today The Plan column provides a description of the plan type The Coverage column shows the level of coverage you have elected for a particular benefit type if applicable Annual contributions are displayed as pretax after tax or company Flex dollars are displayed as biweekly only Icon Key Page 9 of 29 L About Qe How To Process Flows ES Future Function d Gwinnett Hospital System SECTION 5 BENEFITS EMPLOYEE SELF SERVICE MANUAL Disability Includes Long Term Disability Long Term Disability Buy up Short Term Disability Employee Life Includes Basic Life Insurance Accidental Death and Dismemberment Supplemental Life Term Life Voluntary Whole Life Dependent Life Supplemental dependent life on spouse and or dependents Health or Vision Insurance Spending Accounts Medical Spending and Dependent Care Spending Accounts Icon Key Page 10 of 29 LII About D How To Process Flows LE Future Function d Gwinnett Hospital System SECTION 5 BENEFITS EMPLOYEE SELF SERVICE MANUAL D To access your provider Coventry Health Delta Dental Lincoln 403B Valic 403B or BenefitOne Spending accou
8. Half Continuctipn Servings Camiini Care Emeimmment ol Neryscus a Financial Planning Pl od 2 Alist of departments will show up in a new window Select the department you wish to access 3 A list of job descriptions will be displayed on the screen Select the job description you wish to access 5 Click Open to get to the desired job description Icon Key Page 7 of 29 RA About D How To Process Flows E Future Function d Gwinnett Hospital System SECTION 5 BENEFITS EMPLOYEE SELF SERVICE MANUAL Section 5 Benefits LJ Benefits lists the associates benefits and provides links to other resources O To access the Benefits section Home 1 Log into the Lawson Portal or click pee Home to return to the main menu Employee Self Service 2 Select Benefits on the left R Information C Benefits 2 Personal InFarmatian MetLearning Training Qo To view a list of Benefit Forms your current benefits or access your health dental retirement or spending accounts File Edit View Favorites Tools Help Ox O A BD Psat verme O 0 289783 Address http lawsontest lawson portal hd Go Links amp Snagit Si Gwinnett Hospital System Welcome Manager Self Service Testing Gwinnett Medical Center Home Benefits Benefits Benefit Forms ee BENEFITS INFORMATION Coventry Health Delta Dental Lincoln 403B Account Valic 4038 Account BenefitOne Spending
9. SOON NEW AUTOMATED WORK ORDER REQUEST for the Engmeering Dept M Miom access granet orgjuter fies Danalito gernettsork ACF 1CEA doc Icon Key Page 3 of 29 RA About D How To Process Flows E Future Function d Gwinnett Hospital System SECTION 3 GETTING STARTED WITH SELF SERVICE EMPLOYEE SELF SERVICE MANUAL 2 To access Self Service At Home Remotely Goto https myinfo gwinnettmedicalcenter org and click on the I accept box to access the Lawson login screen do Lawson Employee Self Service LESS LESS is MORE II The information available on the Gwinnett Health System Employee Self Service Web Site is confidential and is the Property of the Gwinnett Health System Associates understand and agree that Each associate is responsible for using the logoff button and chosing the internet browser to ensure the confidentiality cf his her information Your metbwork user iD and password are your unique identifiers for this site You are authorized to use your ID Password as the equivalent of your signature and Gwinnett Health System may in ts discretion revoke your IDOD F assword without notification for improper use disclose your ID Password to any individual or en F you have reason to believe that the piger or nal Mies of ywour lIDVPassword or any of the Confidential Information from this site has been compromised wou should imme dtatehby 1 change your ID Pass word
10. printer viewable to general staff and public can result in a confidentiality violation My Info computers in the designated areas and cafeteria DO NOT have a printer assigned If you should need to print your stub or benefit information please work with your Manager or department to use a designated confidential printer Icon Key Page 13 of 29 aa About gt How To Process Flows LES Future Function d Gwinnett Hospital System SECTION 6 PAY INFORMATION EMPLOYEE SELF SERVICE MANUAL Qe Viewing Option 2 To view your custom GHS pay checks Click on Pay in left side pane in the Lawson Home page 2 In the next window click on GHS Pay Checks You will then see a new login screen Enter your UserID and password the same UserID and password for your network and Lawson UserID GHS Employee Self Service LESS Training Manua General HR Information Benefits Personal Information Email Outlook User Name Password Use your Lawson username and password 3 After you enter your User ID and password you will see the view below The first time you login you will get a prompt to allow your pay stub delivered to an email address See the following topic for directions You can choose this option or choose to only view your check in Lawson self service Document Self Service Home v Document Self Service Welcome GHSAssociate Electronic Delivery O Bons Wel
11. 06 2007 and 2008 3 Your year to date information will be displayed Year to Date Payment Details Wages US Dollars US Select a year eink gt Pay Type Hours Wages EVENING SHIFT DIFF 231 71 278 06 REQUESTED ABSENCE TIME 24 00 OVERTIME 25 26 482 68 REGULAR 560 89 7056 00 Total 841 56 7816 74 Deduction Amount Taxable Wages FEDERAL YWWITHHOLDING 259 91 7816 74 GA WITHHOLDING 438 70 7816 74 SOCIAL SECURITY DEDUCTION 484 64 7816 74 MEDICARE DEDUCTION 113 34 7816 74 Total 1296 59 Company Taxes Taxable Deduction Amount SOCIAL SECURITY CO CONTRIBUTIN 484 64 MEDICARE CO CONTRIBUTION 113 34 7816 74 Total 597 98 Icon Key Page 21 of 29 RA About D How To Process Flows ES Future Function d Gwinnett Hospital System SECTION 6 PAY INFORMATION EMPLOYEE SELF SERVICE MANUAL D To view and change Tax Withholding information 1 Under the pay bookmark select Tax Withholding 2 Choose the tax type you wish to edit by clicking on the blue tax description 3 Complete the tax form as you would a paper copy Please note the tax form updates immediately You will not be allowed change your taxes during payroll processing beginning Thursday through f riday every other week Pay Pay Checks GH Baw becks Tax Withholding Pay Rate History Payment Modeling Year to Date Timekeeping Instructions Pay Period Calendar Tax Withholding Deductions i Descripti
12. 6 of 29 LLI About Qe How To Process Flows ES Future Function d Gwinnett Hospital System SECTION 6 PAY INFORMATION EMPLOYEE SELF SERVICE MANUAL If you forget the password or want to reset the password click on Electronic Delivery Options the next time you go to the Lawson self service pay option Click on the password option you want Iv Download From Self Service Ive Send Via E mail E mail Address ERR qwinnettmedicalcenter org Password RETT I forgot my password Please e mail it ta ma IF you select I Forgot SA Change my Password my password you will receive an email or you can change your submit delivery of password unique password at anytime GHS Pay Check has a link for GHS to distribute important notices and documents directly to you By clicking on Download my documents you can view these notices EITERTITETIET LEITET TR EEREE ere lectronic Delivery Options wf Download From Self Service w Send via an E mail Password Reminder hange Secondary Email Download Pay Stubs Download My Document Pe og aut Icon Key Page 17 of 29 L About Qo How To Process Flows E Future Function d Gwinnett Hospital System SECTION 6 PAY INFORMATION EMPLOYEE SELF SERVICE MANUAL Q To view yout pay rate history including effective date new rate annualized tate percent change for all pay changes 1 Select Pay Rate History on the left v Pay Rate History History Please
13. Accts Use the links on the left to download all BENEFIT FORMS e review your CURRENT BENEFIT enrollment e access the website for your BENEFIT PROVIDERS Please refer to the contact list below for help with accessing your account details You will need the login and password provided by the carrier for accessing your account information PROVIDER PHONE CONTACT COVENTRY 866 732 1017 EYEMED 866 723 0596 800 422 4234 Plan 1 DELIA DENTS 2005163631 Plan Facd UNUM 800 635 5597 Icon Key Page 8 of 29 RA About D How To Ell Process Flows E Future Function d Gwinnett Hospital System SECTION 5 BENEFITS EMPLOYEE SELF SERVICE MANUAL D To view a list of Benefit Forms Home M e Benefits Benefits Benefit Forms Associate Action Form efits Health Benefits Enrollment Form Coventry Health Delta Dental Lincoln 40 36 Account Medical CertiBcation Associate Valic 403B 4 E cm mecene mE Medical Certification Eelatrve Benefitone Spending Accks lime O Request Form Lite Insurance Enrollment Form 1 Click on Benefit Forms to the left 2 Alist of Benefit Forms will show up on the screen Select the form you wish to access 3 Click Open to view the desired form 2 To view your Current Benefits 4 Current Benefits Benefit Plans and Coverage Pre Tax After Tax Company Type af Plan Plan Coverage Cost Cost Cost Dental DENTAL PLAN 1 DNT 1 FAMILY
14. This isdarmarian ix qararal in netura and may ha vubjecr to change Haier VALI nar ine agense give lagal cr rax advice Applicable lawn and regulations ara complex and rshjacr ra change Far legal or tiu advice cenceming your duster dohia your attorney or protedidicsal tax afuit Welcome Anu Josh Productline TRAIN Goto Preferences Melp Logi Ussmame O Wie Get IT Done E o R M A TI o N 3 el TDAI 25 FE renter rion sabesarbenetitome com i Dentists and Subscribers TT Benoit k d d Looking for Claims cr Benefits 3 Curent Location Salts Dental inaire I i et Flex ts Ap BenehitQne wt take our adminesirated and compliance thgtaity rhormabon koe here mesp rsibiliee emugusly and Fe succesiluly done a rt Ceta Cental a commmed 12 hero vou get fe mon cr your sent beret e carrier for accessing your account information a sce COBRA wak ine bed in Ihi mad ai e Camplance ree Arathi cias fora 900 your teret Coverage view Detto Dorta prod Pongal your Pespesond ir pseiy Quality sed a Capable staf ara camarsianes dn o ioca Oela Dental center NERY and marn shore atout orsi heath and v i z Ia a Qualted Grit pe you wee ihe cuEur of cor company Gumently we affer tall benedits Wow May We Help You aedimdnistratien sormdices iecludng COBRA FSA including zerre B rA i PES debt card Leave of Aleeencs and Retiree Billing
15. come to Document Self Service Authorization Download from Self Service Send via an E mail welcome to GHS Employee Self Service Change Secondary Email Download Pay Stubs To View Pay Stubs Click here Download My Documents Log Out v Document Self Service Welcome GHsAssociate Your Online Pay Stubs Check Number Check Date Gross Amount Net Amount View Format Attachments 00012345 08 14 2008 3 125 33 1 977 60 PDF Format Disclosure Subject To View Check click on PDF Format Icon Key Page 14 of 29 RA About D How To Process Flows E Future Function d Gwinnett Hospital System SECTION 6 PAY INFORMATION EMPLOYEE SELF SERVICE MANUAL Disclosure Disclosure Subject Disclosure Message You must accept the disclosure to To view your Paystub click J iew your check ze have read and understand this disclosure 4 Your check will look similar to the example below a You can print your check stub to a confidential printer or save it to a jump drive b PTO and EIB balances are available on the GHS Pay check c You can view your tax withholding processed on this check at bottom of the stub Click here to Print ADVICE NUMBER EMPLOTEE NUMBER i Lat bh Lf Ed 6C JD 4n Gn 7 CEP CDL D RD nr J Tipa E D OU ee hh uh oi in iy J toO o co mr See Current amp Year to date totals You can see your tax status amp exemptions V for this pay c
16. e examined this certificate and to the best of my knowledge and belief it is true correct and complete Employee s signature Date B Employer s name and address Employer Complete 8 and 10 only if sending to the IBS 9g Office code 10 Employer identification number optional Icon Key Page 22 of 29 H About D How To Process Flows O Future Function d Gwinnett Hospital System SECTION 7 PERSONAL INFORMATION EMPLOYEE SELF SERVICE MANUAL Section 7 Personal Information LI Personal Information allows you to access your leave balances and personal profile information for example validate your social security number birth date gender and marital status D To access yout Personal Information 1 Log into the Lawson Portal or click Home to return to the main menu 2 Select Personal Information on the left Home Person Personal Information Address Change Dependents Emergency Leave Balances Personal Profile 1 Select Address Change on the left to change your existing address Address Home Supplemental B Move Move Effective Date EB x j Additional Changes MADD YYYY Additional Changes Address 2 Address 3 You have changed your home address you may also need to change the Should all of your be updated Address 4 following information with your home address City or Address 5 STONE MOUNTAIN State or Province Georgia z D l O Yes O No ependents Postal Code 20083 ep
17. een County Continue Cancel Country UNITED STATES gt Emergency Contacts Phone 7705555555 Phone Country Code Update Required 2 Enter your 10 digit phone number include area code and do not use any hyphens ot parenthesis Please enter all information in CAPS 3 Enter your new address and click Update to save your address change Icon Key Page 23 of 29 aa About e How To Process Flows ES Future Function Address Change Leave Balances Personal Profile Person Personal Information d Gwinnett Hospital System SECTION 7 PERSONAL INFORMATION EMPLOYEE SELF SERVICE MANUAL 1 Select Dependents from the left of the Lawson main menu to view a list of your cutrent dependents Bh ee Hemp Person eee eee liri gern kisig tall bios Tees Personal Information Emergency Leave Balances Personal Profile 1 Select Emergency on the left to add your emergency contact information Please enter all information in CAPS ex Emergency Contacts Contacts To add an emergency contact click on the Add button State or Previnice Caontry Icon Key Page 24 of 29 aa About gt How To Ell Process Flows ES Future Function d Gwinnett Hospital System SECTION 7 PERSONAL INFORMATION EMPLOYEE SELF SERVICE MANUAL Select Leave Balances on the left to view available PTO and EIB balances ds Leave Balance
18. er will open 3 D a_i pec Office Outlook Web Access en This is a public or shared computer This is a private computer E Use Gutlook Web Access Light Be Connected to Microsoft Exchange Enter your Network User ID and password Icon Key Page 26 of 29 aa About D uti Ell Process Flows E Future Function d Gwinnett Hospital System INDEX EMPLOYEE SELF SERVICE MANUAL Index Benefits 8 Oulook Email 28 General HH Information 5 Personal Information 25 Login 4 6 Hemote Login 6 Password 3 Training 2 Pay 14 User Name 3 Icon Key Page 27 of 29 LI About gt How To Process Flows LE Future Function
19. heck here Icon Key Page 15 of 29 aa About gt How To Process Flows ES Future Function d Gwinnett Hospital System SECTION 6 PAY INFORMATION EMPLOYEE SELF SERVICE MANUAL Q To have your pay stubs delivered to an email address click on Electronic Delivery Options Document Self Service Home Electronic Delivery Options X w Download From Self Service Send via an E mail Change Secondary Email Download Pay Stubs Download My Documents Log Out 1 The first time you choose Electronic Delivery Options you will be required to click on Send Via E mail for your email option 2 Enter the email address where your pay stub should be sent Your email address can be your Gwinnett Outlook email address or you can use any personal email address you would like 3 Next enter a password you will use to open your pay stub file in your email account You do not have to use your GHS password but can choose one you will easily remember each time you want to view your pay stub in your email account This password will not expire The password keeps your pay stub secure to view by email Electronic Delivery Options w Download From Self Service ns Send via an E mail Download From Self Service Change Secondary Email Send via E mail Download Pay Stubs Emaii address 0 T Download My Documents P Password Log Out Confirm Password ee Submit Enter email information here Icon Key Page 1
20. n Human Resources application The Employee and Manager Self Service applications let you view and update information electronically without using standard paper forms Note While Lawson refers to staff as employees GHS refers fo staff as associates Employee Self Service Gives associates the ability to inquire on their own human resources data such as payroll history and update information such as address changes Manager Self Service Lets managers view and update data for the associates who report directly to them Benefits of Employee and Manager Self Service Employee and Manager Self Service offer many benefits e Eliminates intermediate steps in the data collection process for example change of address forms to reduce paperwork and workflow steps e Eliminates the need for an intermediate person to respond to information requests by associates e Reduces costs associated with paper forms paper documentation printing postage and training e Increased productivity because of easy access to and exchange of information Icon Key Page 1 of 29 AA About Qo How To Process Flows LES Future Function d Gwinnett Hospital System SECTION 2 TRAINING MANUAL OVERVIEW EMPLOYEE SELF SERVICE MANUAL Section 2 Training Manual Overview This section provides an overview of the ESS MSS Manual and its layout The manual is designed to assist with navigation through Lawson in the various Self Service areas and functions
21. nt information 1 To view your account information select the appropriate provider link on the left Coventry Neath Care of Georgia Int Member Serbion Microsoft Internet Explorer janawide It p m in coin Neil terisewersemfrenesiam omues E EJI cS Ux Groupe Hello future COVENTRY Wealth fore af amp rorgia diro yomr dreawer direction mith the LINCOLN ALLIANCE PROGRAM LATI ES EMPLOYERS wr MEMBERhome From praduris ta health cam dopies En ceding requests and neesdetbees nur members can choose from a wealth of awallable information orn r s urtes So ke Is choice to come inside bo eam why oer 100 000 members hive Raaen CHE al Geonpae we ther heallh care plan ef chniea Inside you can search fnr doctor find out abowt your bemefits and ged valuable Fezalth infomeation Z IFORMATION ENT VALIC g WE KNOW RETIREMENT hirret help H you haven already seqixstered las Ay holies Senvfeae noaa Tha tima Im a new user D Eergot my PIH Take advantage of My Online Services to canfsseniially mii pereinal mformation abet your Coverage and marie your ien account Te san whal Ay Online Services c n de f r yau click here 10 iake a Tour nost ALG VALIS onlne account management se enables you te access account miormation request Donne and complete tranzach ng 24 hours day 7 days a week
22. on Form Protiem Solwng Noace Request for Internew Stundardi of Performace Tene Off Request Form 3 Click Open to get to the desired form Icon Key Page 6 of 29 aa About gt How To Process Flows ES Future Function d Gwinnett Hospital System SECTION 4 GENERAL HR INFORMATION EMPLOYEE SELF SERVICE MANUAL Q Steps for accessing Job Descriptions 1 Log into the Lawson Portal or click Home to return to the main menu Click on General HR Information and then click on the Job Descriptions link to the left Welcome Tom Testar Productline TRAJ Lu TO Preferences Hel Genera a GWINNETT HEALTH SYSTEM Department Area General HR Information TE ener REOS Sth Floor m Click on a Departmental Area link to the right ancy Associate Handbook list of available Job Descriptions for Lose m HE Forms Job Descriptions Accounting a Acdministratin To create a NEW Job Description CLICK HERE T HEALTH SYSTEM Department Area pESORIPT IONS s Mh Finar Fh Floor Aer poet mnhrinor ELE Acrcunting Tas Acia Airini inns Mipan aksatan menr Lias Monet Tach amen inal Dnginserieg ar ionia iesi L Cardin Cath ER TE rye Ester Lari AROLE Fabiani Carg Tct 2 Cam TEOL Eh uu Guest s Chaplaks dupi fhal adutsred Murid a Clinical Applatinns za Ver Sarra try Clinical Dercisagn Uai Cenqrenotional
23. on Resident Status Marital Status Exemptions Additional Amount FEDERAL WITHHOLDING Resident Married G WITHHOLDING Resident Married Both Spouses Working 0 Tax Withholding OMB No 1545 0070 Employee s Withholding Allowance Certificate Department of the Treasur P Q Q 8 P y For Privacy Act and Paperwork Reduction Act Notice see page Z o paper form Internal Revenue Service 1 Tepe or print your first name middle initial and last name 2 our social security number Mome ee number and shest or rural route 3C Single or Married but withhold at higher Single rate Married fe Hote JARAL Aw ead ease nan ace a enean aes fet ae Sean Ao City or town state and ZIP code 4 If our last name differs from that on your social security card Lawrenceville GA 30043 call 1 800 772 1213 for a new card 5 Total number of allowances you are claiming RRRRRRRRRR RR RR RR lli 5 o 6 Additional amount if any pou want withheld fram each paycheck 0 eee el claim exemption from withholding for 2008 and certify that meet BOTH of the following conditions for exemption Last year had a right to a refund of ALL Federal income tas withheld because had NO tax liability AND This year expect a refund of ALL Federal income tax withheld because expect to have HO tas liability IF you meet both conditions enter ESEMPT here A nace coe ie cao i cum AME ABC Y Under penalties of perjury declare that hav
24. ou will see yout payment information in a check stub format Icon Key Page 12 of 29 L About Qo How To Process Flows O Future Function d Gwinnett Hospital System SECTION 6 PAY INFORMATION EMPLOYEE SELF SERVICE MANUAL 5 You can print out a copy of your pay stub by clicking on Printable Pay Stub Then select File gt Print and select the appropriate printer Pay Checks Date Gross Net Pay Wages 04 12 2007 912 26 757 54 i EVENING SHIFT DIFF 32 92 03 29 2007 924 28 766 12 REGULAR 879 34 03 15 2007 1092 58 886 21 Total 912 26 03 01 2007 921 64 764 25 02 15 2007 1098 02 890 09 Deduction Taxable Wages 02 01 2007 1108 50 897 57 FEDERAL ye HHOLDING 912 26 D1 18 2007 941 75 832 74 af wITHHOLDING 012 26 01 04 2007 817 71 725 63 SOCIAL ZECURITY DEDUCTION 912 26 12 21 2006 1102 43 371 48 MEDICARE DEDUCTION 912 26 12 07 2006 960 34 848 80 Total 11 22 2006 961 32 848 95 11 09 2006 1000 65 882 91 Company Taxes Taxable Wages SOCIAL SECURITY CO CONTRIBUTIN 912 26 MEDICARE CO CONTRIBUTION 912 26 Printable Pay Stub Total 973825 Deduction Summary Payment Date 04 12 2007 Period End Date 04 04 2007 Gross Wages 912 26 Net Pay 757 54 Check Amount 757 54 Currency Dollars Note Please be aware that you are sending confidential information your pay information to a printer You are responsible for the protection of this information and for claiming your printout Leaving your printout on a
25. rovided by the provider to access your account information Icon Key Page 11 of 29 aa About e How To Process Flows ES Future Function d Gwinnett Hospital System SECTION 6 PAY INFORMATION EMPLOYEE SELF SERVICE MANUAL Section 6 Pay LA Pay allows you to access your pay information and view your pay history for example payments payment detail automatic deposit distributions In addition the Payment Modeling feature enables associates to hypothetically calculate new payment amounts based on changes to pay rate tax exemptions and other variables Pay rate history allows associates to view pay rate history including effective date new rate annualized rate percent change for all pay changes effective after November 2006 D You have two ways to access your pay in Lawson ESS 1 Log into the Lawson Portal or click Home to return to the main menu 2 Click on Pay to go to the page containing your pay information Note Please be aware that certain functions will not be available during Payroll Processing Viewing option 1 To access your basic pay information GH5 Pay Checks Pav Rate History Payroll Forms Payment Modeling Year to Date Date 08 14 2008 OF 31 2008 3 Click on Pay Checks on the left The last 12 months of payments are listed by descending date This is a rolling 12 month period 4 Select the specific payment you want to view by clicking on the underlined blue date Y
26. s Home Person PAID TIME OFF Balance Totals Balance Details Personal Information Address Cha qe Available Time 17 01 hours LP ALL FTPT ASSOCIATES Available Time 17 01 hours Personal Profile 1 Select the Extended Illness Bank Tab to view EIB balances Select the Paid 1me Off Tab to view P TO balances 2 To view your PTO and EIB year to date hours taken refer to the Year to Date section under Pay 1 Select Personal Profile on the left to view yout personal information Welcome Tammy Tester Productline TRAN GoTo Preferences Help Home IU ue an Personal Profile Feruonal Information Cenendents Associate Mame PATRICK M TESTER Prefen ed Mame PATRICK Social umber 223 34 5555 Barth Date 01 01 1962 Gender Male Ethnicity CAUCASIAN Marital status Married Veteran Status Ho Former Marne Maier Marne Icon Key Page 25 of 29 aa About e How To Ell Process Flows E ruure Function OUTLOOK EMAIL EMPLOYEE SELF SERVICE MANUAL Lt Email Outlook allows you to access the Gwinnett Medical Center email application direct from Lawson ESS To access your GHS email 1 Click on the Email Outlook link GHS Employee Self Service LESS Training Manual General HR Information Benefits Pay Personal Information Email Outlooks 2 A separate explorer browser will open 3 Enter your Network UserID and Password to access your email account F A seperate brows
27. select a through date Through Date 04 19 2007 a Continue ZN 2 Select a date using the calendar above Note There was a system conversion in November 2006 As a result any pay rate history prior to November 2006 is not reflected in Lawson Icon Key Page 18 of 29 L About Qo How To Process Flows O Future Function d Gwinnett Hospital System SECTION 6 PAY INFORMATION EMPLOYEE SELF SERVICE MANUAL Q To view payroll forms 7 Select Payroll Forms on the left 1 Alist of Payroll Forms will show up on the screen Select the form you wish to access 2 Click Open to view the desired form Payroll Associate Action Form Direct Deposit Authorization Federal Tax Withhelding Form GA Tax Withholding Form lime O Request Form Icon Key Page 19 of 29 AG About How To Process Flows LE Future Function d Gwinnett Hospital System EMPLOYEE SELF SERVICE MANUAL Q To perform Payment Modeling 1 Select Payment Modeling on the left Payment Modeling Wages Pay Rate Hours Gross Amount Net Amount Frequency Taxes Federal Exemptions Marital Status Extra Withholding State State Exemptions Marital Status Extra Withholding Gross Amount 12 5800 Net Amount Hours 72 00 Pay Rate 905 76 Federal State 752 57 Social Security Every 2 Weeks Medicare County City School Other 2 Exempt Single Section 125 401 k Amount 403 b 457 Other Deferred
28. t ew C Fayventes Tos Heb Qe S x 2 f Send vote amp e 2 ga j w f e e Gi Ga Gi P S GMC GMC D GWP FETERIA B DEPTS m FORMS B LIBRARY E PHONE M POLICIES E SAFETY B MO ORDERS B SITE HAP B Our Mission We wast to prowdo quality health seraces to our community Ow Vision To be the Heath System of choce m our communty by enhancing the Ih al our patientis and other custo 1 Calendar IMPORTANT ANNOUNCEMENTS Thursday May 10 2007 e Hospital Week 2007 May G 12 Saa the From The Haart Extra for actiety details e Outlook is here Click here for information about your online training Administration e Strategic Performance Improvement Communcation Plan for Associates e Strategic Pecormance Improvement FAQ Compliance Concerns e Associates are encouraged 10 report concems 10 Superasor If that is not possible ox if concerms remam unresolved associates may also contact Agsocute Relabons Director or Corporate Comgphance Department Comphance Hothne always avalable anonymous calls perritted 888 695 9841 Unresolved quality of care concems may also be reported to the 6 Joint Commission formerly the JCAHO o Centers for Medicare and Medicaid Senices CMS o Georgia Department cf Human Resources DHR No Gsciplinary action will be taken against an associate who makes a good faith report to Human Resources Compliance the Motlme or to an external agency Engineering Clinical Resources YW e COMING
29. this type of file Gwinnett Health System While files fram the Internet can be usefl harm Your computer IF you do nat trust th save this file What s the risk ASSOCIATE HANDBOOK au a 3 disse 2oscoresmnaca ien desde Bom 208 m mh fo dew did ceo 1 Click Associate Handbook on the left of the Lawson portal 2 Click Open to view the handbook 3 The Associate Handbook will open in a new window Icon Key Page 5 of 29 RA About D How To Process Flows E Future Function d Gwinnett Hospital System SECTION 4 GENERAL HR INFORMATION EMPLOYEE SELF SERVICE MANUAL M HR Forms allows users to link to a variety of HR Forms Q Steps for accessing HR Forms 1 Click on the HR Forms link to the left from the Lawson Portal A list of HR Forms appears in the window 2 Alist of HR Forms will show up on the screen Select the form you wish to access Welcome Tom Tester ProductLine TRAIN foto Preferemes Help Genera Human Resources Appbcant Ezernew Worksheet General HR Informatio Appbcason Appbcabon Surrey Assocute Acton Form Assocuate Counseling Form Background Consent Form Chrecal Agency Personne Evaluation Deect Depost Authonzaton Duclonue of tere to Obtan Do s amp Do Nors of Etermewrg FTE Transfer Medical Certficance Associate Medical Certificaboo Relative Performance Renew Act
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