Tender Document () - Government of Nova Scotia
Contents
1. 5 Page HALIFAX REGIONAL MUNICIPALITY HRM Two 2 SUV s TENDER T15 100 All equipment covered by this proposal shall be delivered from point of assembly to Fleet Services Dartmouth by railway freight or by truck Equipment shall not be driven or towed in whole or in part to the destination in Dartmouth Units shall be delivered with a parts book suggested spare parts list service shop manuals and operators manual All equipment will be F O B Dartmouth NOTE NOTE NOTE NOTE NOTE A copy of vehicle equipment warranty must be attached to each tender form by vendor Failure to attach this warranty may invalidate a tender All service work by dealer is to be F O B Fleet Services Halifax Regional Municipality All foregoing specifications shown are considered to be minimum However there is a tolerance of 5 on specifications and any specification exceeding those called for shall be given consideration The Halifax Regional Municipality plans to use after market filters including oil fuel and air on vehicles purchased as a result of this tender It must be clearly understood that not using your company brand of filter will not be cause for invalidation of warranty The successful bidder must ensure that vehicle alignments and engine tune ups are completed according to manufacturer s specifications Vehicle must delivered fully fueled The Halifax Regional Municipality reserves the right to request an a2. 1 12 volt system Yes No 12 2 Maintenance free min 600 CCA battery Yes No 12 3 Battery run down protection Yes No 12 4 Headlights and fog lights Headlights to have auto Yes No delay off feature 12 5 AM FM radio with Bluetooth capability Yes No 4 Page HALIFAX REGIONAL MUNICIPALITY HRM Two 2 SUV s TENDER T15 100 12 6 Variable speed heater defroster with air conditioning Yes No including ducted outlets for rear passenger area 12 7 Power windows Yes No 12 8 Power locks Yes No 12 9 Power and heated mirrors o Yes o No 12 10 Min 110 amp alternator Yes No 12 11 Rear window defrost Yes No 12 12 Minimum two 2 12 volt DC power outlets and two 2 Yes No 110 volt outlet complete with inverter 12 13 Auxiliary lighting under hood Yes No 12 14 Rear Cargo lighting when rear hatch door trunk is Yes No opened 12 15 Variable Intermittent wipers with washer control front Yes No and rear if applicable 12 16 Warning system to include gauges or lights for the Yes No following oil pressure battery low fuel door ajar park brake on loss of fluid 12 17 Pre wired for 2way radio Yes No 12 18 One
3. 1 12v supply in rear cargo area Yes No 13 Accessories 13 1 Six 6 sets of keys for each vehicle Yes No 13 2 One set of service repair manuals Either electronic or Yes No in book format ACCEPTANCE Tune up and alignment to be verified before delivery and certified to be in accordance with manufacturer s specifications The Halifax Regional Municipality shall be the sole judge of equipment acceptability and shall do so promptly after an operational vehicle is delivered to Fleet Services Any changes to this tender or specifications shall be stated in writing Verbal statements made by Municipal staff employees whether or not they appear to have the proper authority will have no consequence DELIVERY Safety inspection to be completed before delivery and dated the month of delivery A delivery date must be guaranteed from the date of award Prices quoted shall include freight duty sales tax and all other taxes rates and charges which are applicable at the time of delivery F O B HRM Corporate Fleet Dartmouth Nova Scotia It is the bidder s responsibility to determine from the appropriate authorities what taxes rates and charges are applicable to this tender Bidders who do not provide for the foregoing will have no subsequent claim after the tender award The Halifax Regional Municipality reserves the right to cancel this order without penalty if the specified delivery date is not met DELIVERY METHOD
4. foregoing could result in rejection of your bid or delay in payment Sealed tenders must be received in the Office of the HRM Procurement Manager Suite 103 40 Alderney Drive Alderney Gate Dartmouth Nova Scotia no later than 2 00 p m local time Tuesday February 24th 2015 Public opening of tenders received will be held immediately following the closing of the tendering period as defined above in the Conference Room Suite 103 40 Alderney Drive Dartmouth Nova Scotia No fax submissions accepted 2 1Page HALIFAX REGIONAL MUNICIPALITY HRM Two 2 SUV s TENDER T15 100 SPECIFICATIONS The Halifax Regional Municipality invites tenders for Two 2 SUV s The bidder must be a manufacturer a factory branch or an agent engaged in the business of selling dealing in and servicing the equipment bid upon and must maintain a full stock of parts and service Parts must be available within two 2 days of receipt of order ANY DEVIATION FROM SPECIFICATIONS MUST BE SHOWN IF NO DEVIATIONS ARE SHOWN IT WILL BE CONSIDERED THAT EQUIPMENT BID UPON MEETS OR EXCEEDS SPECIFICATIONS CALLED FOR ANY EQUIPMENT SUPPLIED AGAINST THIS TENDER IS SUBJECT TO INSPECTION UPON RECEIPT AND WILL BE REJECTED AND RETURNED IF SPECIFICATIONS ARE NOT MET COMPLETELY VENDER MUST SUPPLY AT THE TIME OF DELIVERY ALL APPROPRIATE NATIONAL SAFETY MARK STICKERS IN THE CASE OF AN INCOMPLETE VEHICLE FINAL CHANGES MUST BE PROPERLY DOCUMENTED AND ATTACHED A
5. HALIFAX REGIONAL MUNICIPALITY HRM Two 2 SUV s TENDER T15 100 TENDER OF ADDRESS CONTACT NAME TELEPHONE SSSSSSSSSSSSSSSSSSSSSSSSSSSSSSCOFAX F GST REGISTRATION To furnish and deliver equipment in accordance with specifications annexed hereto The undersigned bidder has carefully examined the form of tender and the Halifax Regional Municipality s specifications to furnish and deliver the equipment listed below and described in the annexed specifications and will accept in full payment the following price PURCHASE Net Unit Price excluding all taxes MAKE SS CYEAR MODEL DELIVERY DATE of calendar days for delivery to HRM after receipt of order WARRANTY of months of warranty coverage after unit is put into service Manufacturer s standard warranty which is offered to the general public Specific Warranty Questions of a technical nature may be directed to Mike Morris Superintendent Emergency Fleet Services morrism halifax ca and those regarding the procurement process to Scott King SCMP Procurement Lead kings halifax ca 11Page HALIFAX REGIONAL MUNICIPALITY HRM Two 2 SUV s TENDER T15 100 1 This form must be used for tabulation purposes Specification sheets form part of tender and must not be removed 2 All tenders must be accompanied by manufacturer s literature describing in detail the equipment bid upon 3 Tender must include freight duty tax rat
6. SSURING VEHICLE IS COMPLIANT WITH C M V S S THE HRM AT ITS SOLE DISCRETION RESERVES THE RIGHT TO WAIVE MINOR NON CONFORMANCE S TO THE TENDER SPECIFICATIONS PROVIDED IT DOES NOT COMPROMISE THE INTENDED USE OF THE VEHICLE Specifications Meets or Exceeds Specify Specifications 1 General Requirements 1 1 Vehicle must be a current or new model year capable Yes No of off road use and purpose built for special severe heavy duty service Frame 2 1 Uni frame construction Yes No 3 Engine 3 1 V6 Gasoline engine Yes No 3 3 Heavy duty radiator Yes No 4 Transmission Transfer Case 4 1 Automatic Transmission 5 speed min Yes No 4 2 Factory installed auxiliary transmission cooler Yes No 5 Wheel Base 5 1 Please State AWD 4WD drivetrain 6 1 Lowest drive axle ratio available ie 3 73 Please Please State State 6 2 Please state whether AWD or 4WD Please State 31Pag e gq HALIFAX REGIONAL MUNICIPALITY HRM Two 2 SUV s TENDER T15 100 7 Steering Suspension Brakes 7 1 Heavy duty Shocks front and rear Yes No 7 2 Front and Rear stabilizer bars Yes No 7 3 Tilt wheel with Power steering Yes No 7 4 Heavy Duty front and r
7. ear suspension Yes No 75 Power Brakes heavy duty with ABS 4 wheel Yes No Tires 8 1 Four 16 inch or larger wheels with all season or on off Yes No road tires Please state size and tread 9 Body exterior 9 1 Two exterior mirrors to be largest available o Yes o No 9 2 Tinted glass in rear and back windows Yes No 10 Paint 10 1 Fire Red Yes No 11 Vehicle interior 11 1 Front seats durable heavy duty cloth covered bucket Yes No seats 4 6 way adjustable with lumbar support designed for ergonomic comfort 11 2 Rear seats cloth covered Yes No 11 3 Rear Seat 60 40 split design Yes No 11 4 Headroom Front Seat min 40 Yes No 11 5 Headroom Rear Seat min 39 Yes No 11 6 Shoulder Room Front Seat min 55 o Yes o No 11 7 Leg Room Front Seat 30 to 43 Yes No 11 8 Hip Room Front Seat min 53 Yes No 11 9 Passenger Compartment 90 105 cu ft Yes No 11 10 Capacity for five 5 people Yes No 11 11 Rear Luggage cargo area 25 30 cu ft Yes No 11 12 Minimum dual cup holders Yes No 12 Electrical Electronics amp Lighting 12
8. es and charges which are applicable at time tender is awarded It is the responsibility of the bidder to determine from the appropriate authorities what taxes rates and charges are applicable to this tender All taxes levied on tires and disposal thereof must be included in the net unit price 4 ONLY FIRM TENDER PRICES MAY BE CONSIDERED 5 NO TENDER MAY BE REVOKED UNTIL NINETY 90 DAYS FOLLOWING THE LAST DAY FOR DEPOSIT OF TENDERS Failure to comply with 1 2 3 4 and 5 above may result in rejection of your bid NOTE Payment terms will be considered as Net 30 Days from date of acceptance of equipment 6 The Halifax Regional Municipality reserves the right to inspect any equipment supplied as a result of this tender either during or after manufacture and delivery and shall be the sole judge as to whether equipment supplied meets specifications 7 The Halifax Regional Municipality reserves the right to reject any or all bids or accept any bid or portion thereof 8 It is the vendor s responsibility to license vehicles i e complete forms and mail to the HRM Procurement Division Vehicles are to be sworn as owned or leased by the Halifax Regional Municipality The Halifax Regional Municipality will pay the license fee for plates 9 HRM at its sole discretion reserves the right to waive minor non conformance to the tender specifications provided it does not compromise the intended use of the vehicle Failure to comply with the
9. ffidavit from the supplier setting out that equipment covered by this tender has not been driven or towed in whole or in part from point of manufacture to Halifax 6 Page HALIFAX REGIONAL MUNICIPALITY HRM Two 2 SUV s TENDER T15 100 The following must be completed Failure to comply could result in rejection of your bid Local Dealer for Service A parts list parts price list and service manual must be provided before payment is made If there is a dealer in Halifax with a parts price list then that portion of this requirement will be waived If available electronic versions of these documents should be provided in addition to printed versions Warranty all service work and repairs are to be F O B Halifax Regional Municipality designated location In other words the Halifax Regional Municipality will not pay travel charges for travel to from our premises for warranty further service maintenance or repairs required during the life of the equipment supplied as a result of this tender Out of town suppliers MUST therefore bid on the basis of providing service and support equivalent to that of a Halifax based dealer supplier Any changes to this tender or specifications shall be stated in writing Verbal statements made by employees of the Halifax Regional Municipality whether or not they appear to have the proper authority will have no consequence EXTENDED WARRANTY Bidders will provide information on ava
10. ilability of extended warranty programs Special Coverage Duration Local Service Centres Cost We wish to draw your attention to the Warranty Service requirement of this tender These factors will also be considered when evaluating your bid Discount on Parts Labour rate to repair units covered by this tender Hour Any annual increase in this labour rate shall not exceed that of the Consumer Price index This page must be completed signed and attached to the tender or your tender will be rejected Signature Date 7 Page HALIFAX REGIONAL MUNICIPALITY HRM Two 2 SUV s TENDER T15 100 This page must be completed and submitted with your tender WARRANTY INFORMATION SHEET Company Name Make gt O Model In Service Date __ Name of Warranty Package and Number a Battery Emission Controls Additional Please specify Corrosion Protection Package Signature Date
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