Welcome to the DIA 2014 Exhibit Logistics Webinar
Contents
1. 3 30 PM Wednesday June 18 9 00 AM 4 00 PM Lunch 11 30 AM 1 30 PM Guest Passes 1 30 PM 3 30 PM Move Out Wednesday June 18 4 00 PM 10 00 PM Drug Information Association www diahome org www diahome org ALL EXHIBITORS MUST BE SET BY 8 00 AM ON MONDAY JUNE 16 ALL EXHIBITS MUST BE STAFFED DURING EXHIBIT HOURS NO DISPLAYS MAY BE DISMANTLED OR PACKING STARTED BEFORE 4 00 PM ON WEDNESDAY JUNE 18t DIA 2014 SCHEDULE AT A GLANCE offers full details about exhibit hours and activities 42 New amp Improved Schedule e Opening Plenary is scheduled to begin at 2 30PM on Monday Lunch will be held in the exhibit hall from 12 30 2 30PM There will be activities beginning at 2 15PM to alert attendees that they should begin making their way to the Ballroom for the Plenary Ti will dim and a marching band will be moving through the All e Extended break times on Tuesday morning amp afternoon and Wednesday afternoon e Extended Monday Opening Reception by 30 minutes Drug Information Association www diahome org 43 Exhibitor Advisory Committee e The DIA Exhibit Team is actively working on developing guidelines for a more formal and active Exhibitor Advisory Committee e We will utilize the Exhibitor Wrap Up Meeting on site in San Diego as the launch of the group e If you or a colleague have any interest in serving on the Exhibitor Advisory Committee or you have input or q2. A INVENT THE FUTURE DIA 2014 50 ANNUAL MEETING DIA JUNE 15 19 SAN DIEGO CA DIA 2014 EXHIBIT LOGISTICS WEBINAR www diahome org Welcome to the DIA 2014 Exhibit Logistics Webinar Before we begin please note the following gt Audio Dial in is not being used for this webinar Audio will be broadcast through your computer speakers Please be sure that your speakers are turned on and the volume is turned up gt We encourage you to submit questions during this presentation To do so please use the chat feature to the right of the page Representatives from the San Diego Convention Center Freeman J Spargo amp Associates and your DIA Annual Meeting team are here to provide answers after the presentation gt This webinar is being recorded and will be available on the DIA 2014 Exhibitor Resource Center page Information on accessing the archived webinar will be emailed by the end of the week Drug Information Association www diahome org 2 e DIA gt Shannon Lewis amp Jeff Korn Exhibits Associates gt Lori Risboskin Associate Director Event Planning amp Exhibits Freeman gt Christina Telles e J Spargo amp Associates gt Shirley Harris gt Craig Baker Drug Information Association e Experient Lead Retrieval Services gt James Kelly e San Diego Convention Center gt Don Hertel Senior Event Manager gt Mary Forney Exhibitor Sales amp Marketing M
3. 2014 SAN DIEGO CONVENTION CENTER Show Information Online Ordering Forms amp Brochures z Advanced Drug Information Association 50th Annual Meeting Products amp Services Search Q Seh Forms and Brochures Drug Information Association 50th Annual Meeting Forms amp Brochures General Information Payment Information General Information Expand gt Shipping amp Material Handling Payment Information Expand gt Furnishings Carpet amp Cleaning Shipping amp Material Handling Expand gt Rental Exhibits amp Graphics Lead Retrieval Services NEW in 2014 DIA has contracted with Experient for your lead retrieval services New feature the placement of the QR code is now on the front of the badge to ease your attendee interaction and badge scanning Experient offers the SWAP feature to improve your lead retrieval experience e Download the app directly to your phone or device e Capture leads anywhere e Custom lead qualifiers All leads captured are consolidated in your SWAP Portal For information on pricing and service refer to the order form available in the Exhibitor Services Manual under the section for Facility Other Contractors Or you can use the manual PDF order form Questions regarding Lead Retrieval services can be directed to gem hill experient inc com Drug Information Association www diahome org 35 Marketing amp Support Opportunities www diahome or
4. Drug Information Association www diahome org 15 Booth Set Up amp Dismantling WHAT S NOT PERMITTED e Employees of the exhibiting company are not permitted to complete the exhibit preparation installation or dismantling if it requires more than 1 hour and or the use of tools e Standing on chairs tables or other rental furniture is prohibited e The use of ladders is prohibited e Individuals not employed by the exhibiting company or an EAC are prohibited from participating in the booth set up or dismantling process e The use of any entrance to the facility other than the loading dock for the purpose of bringing in booth freight materials aside from the one time hand carried exception noted previously e Please reference the Union Regulations information found in the Exhibitor Services Manual for full details Drug Information Association www diahome org 16 Booth Set up amp dismantling contd e EACs Exhibitor Appointed Contractors or staff who are present to oversee booth set up do not need be registered using the Exhibitor allotted exhibit personnel badges Installation Badges will be available by request at the Exhibit Registration Desk Pre registration is not required Installation badges will provide access to the Exhibit Hall on Saturday and Sunday only Drug Information Association www diahome org 17 In Booth Lighting Regulations www diahome org e Exhibitors with
5. avconcepts com Drug Information Association www diahome org 25 Freeman Cost Saver e Freeman the official DIA 2014 Show Contractor offers exhibitors a 10 discount for online ordering This discount is applied to any Freeman specific Service Take note of the Advanced Ordering Discount Deadline Dates provided on the individual order forms Drug Information Association www diahome org 26 Housing amp Transportation e FREE shuttle service is provided to and from participating room block hotels that are not within walking distance to the SDCC e Shuttle service will begin on Monday June 16th and will be available in the morning and at the conclusion of events each day Mid day service is not available e Please remember that only those staying In room block hotels will have access to the free shuttle service provided by DIA Shuttle passes will be provided at hotel check in e Exhibitor housing officially opened on October 8 2013 All inquires can be directed to DIAHousing tphousing com or by phone at 1 800 221 3531 or 1 212 532 1660 Drug Information Association www diahome org 27 Carpet Your Booth e The exhibit hall is not carpeted As this is a requirement of exhibiting at DIA it is the responsibility of each exhibiting company to ensure your booth is carpeted Exhibitors may order carpet through Freeman or place their own Aisles will be carpeted in blue Note the advanced or
6. e Remember While youre developing your marketing strategy keep in mind that there is a Marketing Free Zone in place around the SDCC and the San Diego Marriott Marquis e DIA reserves the right to halt any unapproved activity Drug Information Association www diahome org 38 Event amp Meeting Space Application Form All events and meetings occurring in conjunction with the DIA 2014 Annual Meeting require formal DIA approval e The Event amp Meeting Space Application Form must be completed and submitted prior to making arrangements with the venue Form is available on the Exhibitor Resource Center page e Approved dates and times are provided on the form e Requests or questions should be directed to ohannon Lewis diahome org Drug Information Association www diahome org 39 EXHIBITOR INVITES www diahome org e DIA will once again be offering this free customized email campaign service e This service allows exhibiting companies to send emails to your customers and prospects offering them valuable discounts and a friendly reminder to stop by your booth e Please visit http Awww exhibitorinvites com dia for information Questions regarding Exhibitor Invites can be directed to Calli Sanell 1 541 363 3174 callis exhibitorinvitesteam com Drug Information Association www diahome org 40 Drug Information Association DON T FORGET www diahome org Update Company Description From the Exh
7. entrance we are there to HELP Drug Information Association www diahome org 13 Booth Package www diahome org Ari Ind aian Acr iiam i l ge a uar 3 Tit 0 e ihi a ee ee ie a a ML AnH Toe LOON TO Lei KALUE ars Each 10 x 10 package includes coMPANY NAME 8 high back drape set blue white yellow white blue 3 high blue side dividers 1 white draped table 2 side chairs f 1 wastebasket a IC LE fl e 1 7 x 44 ID Sign NO SUBSTITUTIONS ARE ALLOWED be It is required of all exhibitors to complete and submit this Booth Package form found in the Exhibitor Services Manual Drug Information Association www diahome org 14 Booth Set Up amp Dismantling WHAT S PERMITTED e Exhibitors may hire an EAC Exhibitor Appointed Contractor The exhibiting company must submit an EAC form found in the Exhibitor Service Manual The EAC must show proof of insurance EAC Non Official Contractor is a company other than the official contractors listed in the exhibitor service manual providing a service installation and dismantling labor floral photography audio visual computer rental and other related services and requiring access to your booth during move in and move out e Full time employees of the exhibiting company may set up and dismantle the full booth space If one person can accomplish the task in an hour or less and without the use of tools
8. on the Exhibitor Resource Center for easy reference e Is it necessary to complete the Freeman show package form Yes It is required that all exhibitors complete and submit the Show Package Form This is simply to confirm with Freeman whether or not your company will utilize the full package that comes with your booth the 6 ft table 2 chairs etc that come with each 100 sq ft booth space The Show Package Form can be found within the Exhibitor Services Manual e Goto Forms and Brochures e Expand the section for Furnishings Carpet amp Cleaning Drug Information Association www diahome org 48 Q amp A www diahome org e Do we need to schedule a specific move in time This is not required Staff or an EAC may come to set up at any time within the noted Installation Hours However if your company qualifies for Early Move In on Friday advanced notice and approval is required e Does someone from our company need to be present during move in Ifyou are using Freeman or an EAC to complete booth installation it is at your discretion whether a company representative should be there to oversee the set up e Can we use our own labor logistic company to set up Yes This would qualify as the use of an EAC Exhibitor Appointed Contractor EAC s are required to provide proof of insurance Any exhibitor using an EAC is required to submit a notification form found in the Exhibitor Servi
9. time logging into Freeman Online you will have to register to do so select Create Username e To ees your Exhibitor Directory Entry Go to the login page of the J Spargo amp Associates DIA 2014 site Enter your email address and select E mail My Login Info to have it sent to you Please note login information is tied to the email address of the person listed as the Primary Contact for your company To verify who is listed as your Primary Contact email exhibits diahome org with the request e To register Exhibit Personnel online Goto http www diahome org Exhibiting and Advertising My Exhibits aspx and Login to My DIA There are links for Forgot User ID and Forgot Password select these to have the login information emailed to you Please note login information is tied to the email address of the person listed as the Primary Contact for your company Toverify who is listed as your Primary Contact email exhibits diahome org with the request Drug Information Association www diahome org 47 Q amp A www diahome org e Will there be reminders sent out regarding deadline dates Yes deadline reminders and other important updates will be noted in the monthly Exhibitor eNewsletters The newsletters are emailed once a month and then posted to the Exhibitor Resource Center The individual service providers will also send their own reminders Wealso have a Deadline Checklist posted
10. 10x10 booths may hang their own lights and plug them in under the following conditions Doing so does not require the use of a labor reminder standing on chairs or other furniture is also prohibited The display is a pop up can be assembled within 30 minutes amp without tools Typically exhibitors can hang up to 7 lights as long as they require no more than 20 amps in total e Any booth larger than 10x10 must use electrical labor to install the lights e Ifa decorating company including Freeman has been contracted to install a display electrical labor is required e Only Underwriters Laboratories UL approved equipment is permitted e All display lights must be turned off at the end of the day Drug Information Association www diahome org 18 Fire Safety Regulations e The SDCC maintains strict adherence to fire safety guidelines All display materials must be flame retardant according to CA fire codes e It is suggested that exhibitors have a certificate of retardancy at the show to prevent the need for possible on site testing or removal of the material Questions regarding Fire Safety can be directed to don hertel visitsandiego com Drug Information Association www diahome org 19 Food amp Beverage Restrictions e DIA will be strictly enforcing the policies of the SDCC regarding the exclusivity of food amp beverage service e Centerplate Catering holds the exclusive rights
11. anager Catering Dept gt Donna Kacmarcik SmartCity Networking Services www diahome org 3 Overview Moving into the SDCC Booth Set up and Teardown Rules amp Regulations Review of Policies amp Procedures Review of Exhibitor Resource Center Reminders and updates Q amp A Drug Information Association www diahome org Moving In to the SDCC e Shipping booth display Freeman will be accepting advanced warehouse shipments on May 12 2014 thru June 4 2014 Shipments received at the warehouse after June 4 will be received with an additional after deadline charge Warehouse materials are accepted Monday Friday between 8AM 3 30PM Direct shipments to the SDCC will be accepted starting June 14 2014 Shipments received before this date may be refused by the facility or may incur holding fees any charges incurred for early freight are the responsibility of the exhibitor Freeman manages all incoming shipments Information on handling fees can be found in the Exhibitor Service Manual Drug Information Association www diahome org 5 Moving In to the SDCC EARLY MOVE IN AVAILABLE e Freeman will accommodate early move in beginning at NOON on Friday June 13 at no additional charge e Early move in is only available to exhibitors with booths 400 sq ft or larger e Shipping to the advanced warehouse is required to take advantage of this early move in courtesy e Prior approval requir
12. ces Manual e Goto Forms and Brochures e Expand the section for General Information e Outside of an EAC does the exhibitor need its own proof of insurance Please refer to the Proof of Insurance Information provided on the Exhibitor Resource Center Drug Information Association www diahome org 49 www diahome org e Cana screwdriver wrench or other hand tools be used to complete set up without contracting for labor Screwdrivers wrenches and other hand tools are classified as tools in this case and cannot be used by the employees of an exhibiting company to complete the booth set up Full time employees of the exhibiting company may set up and dismantle the full booth Space if it can be accomplished by one person in an hour or less and without the use of any tools e lam setting up my own booth can use a screwdriver As a full time employee of the exhibiting company you are permitted to set up your own booth however the use of tools are not permitted This includes power tools and hand tools f your booth set up does require the use of tools you must then contract with the labor group e Can use my own power cord Exhibitors may supply their own 14 gauge 3 wire extension cords and or power strips both of which must be grounded and UL approved e The electrical labor group must be contracted to provide the outlet and the exhibitor will be charged for the labo
13. der discount deadline date of May 22 Freeman will automatically lay carpet in booths that are not yet covered by noon on Sunday The exhibitor will be invoiced by Freeman for this service Drug Information Association www diahome org 28 Booth Cleaning Vacuuming amp trash removal service is not included with your booth package These services can be purchased through Freeman A one time vacuuming option is available if you just want this service for post set up or realize it was a messy day The form is available in the Exhibitor Services Manual Exhibitors who do not pre order this service can do so on site by visiting the Freeman Service Desk located toward the back of the hall Higher prices do apply when ordering on site Drug Information Association www diahome org 29 Navigating the website Pre show Preparations Navigating the website www diahome org DIA 2014 Exhibit Information web page www diahome org DIA2014Exhibits Meeting Program Exhibits Networking Speakers Comer Hotel amp Travel Register 2 Exhibits ff Application amp Contract H Marketing amp Advertising Exhibiting at the DIA 2014 50 Annual Meeting f Exhibitor Resource Center Join DIA and an anticipated 7 000 attendees for the largest multidisciplinary event that brings together a global network of professionals to foster innovation that will lead to the development of Safe and effective medical produc
14. dling Rental Exhibits amp Graphics Electrical and Labor Services Opens March 13 Internet amp Telephone Lead Retrieval Catering Photography Exhibit Personnel Registration Deadline of 3 00 PM on May 9 2074 fo be included in the Advance Registration Attendee List Online Personnel Registration Instructions for Online Personnel Registration Exhibit Personnel Registration Form PDF Additional Exhibitor Forms Drug Information Association www diahome org 32 Beware of Unauthorized Vendors e There has been a rash of unauthorized companies soliciting our exhibitors related to various services e Please reference the Authorized Vendor List that provides all official DIA 2014 50 Annual Meeting vendors e We strongly recommend using the vendor s on DIAS Authorized Vendor List e Unfortunately DIA has no control over the these unauthorized vendors and is not able to assist in resolving issues that arise when our exhibitors enter into agreements with unauthorized companies Drug Information Association www diahome org 33 Exhibitor Services Manual www diahome org Freeman Online Exhibitor Services Manual Includes Show Package Form Furnishings amp Carpet Shipping amp Material Handling Rental Exhibits amp Graphics Electrical and Labor Services Login is required for online ordering Drug Information Association 50th Annual Meeting FREEMAN ovtinves N SAN DIEGO CA JUNE 16 18
15. e All booth displays must adhere to the rules within these booklets no exceptions e A thorough inspection of all booths large and small will occur throughout the set up days and any company not adhering to the rules will be required to correct any violations e Common violations of special note include but are not limited to Maximum back wall height of linear booths is 8 ft The 8 ft height allowance in linear booths is only permitted in the rear half of the booth A 4ft height restriction is imposed on all other areas of a linear booth For island booths there is a maximum height of 20 ft including signage Questions regarding your booth display can be directed to Shirley Harris jspargo com Drug Information Association www diahome org 22 Internet Service e ls there Wi Fi access In the SDCC Free Wi Fi is only accessible from the ground level lobbies of Halls A H There is specific Exhibitor Internet available for access in the Exhibit Hall secure internet line is required for a secure connection at your booth e For information on pricing and service reference the order form available in the Exhibitor Service Manual under the section for Facility Other Contractors Or for online ordering go directly to httos www smartcitynetworks com order center aspx center 025 e note the advanced discount deadline date of May 29 2014 Questions about internet and phone
16. e normal registration process and when they get to the end they will see the option to upgrade Our system will recognize them as a Speaker once they are logged in Drug Information Association www diahome org 53
17. ed requests can be submitted to exhibits diahome org Drug Information Association www diahome org 6 Moving In to the SDCC LOADING DOCKS Se me m H i G F RN NS EXHIBIT i ER HALL WEST LOBBY N Ga EAST LOBBY ummm m FRONT DRIVE PN a j gt O ni Detailed Exhibit Hall floor plan with company names amp booth numbers Drug Information Association www diahome org Moving In to the SDCC e The local teamsters union is responsible for all material handling of equipment all unloading and reloading and handling of empty containers e All freight must enter and exit the facility through the back dock area e Anything that comes through to the loading dock will be unloaded and delivered to the booth by a teamster union member Material handling fees will apply and will be billed directly to the exhibiting company Drug Information Association www diahome org 8 Moving In to the SDCC e There is one exception to the rules noted on the previous slide An exhibitor may move material that can be hand carried by one person In one trip without the use of dollies hand trucks or other mechanical equipment e Inthe instance where the above exception applies the general entrances of the SDCC may be used however parking idling in front of the SDCC is strictly prohibited Front entrance use is approved for someone walking in with their materials from a nearby hotel Or for
18. g Increase your exposure with an assortment of old and new marketing advertising and support opportunities The Marketing amp Industry Support brochure provides detailed information on all of DIA s offerings Be sure to take advantage of the Pre registration Eblast opportunity to reach the attendees prior to the show Drug Information Association IMAGE 1 Company Logo Recommended placed here e DELE pore of it to be pisces mps IMAGE 2 Product Image Recommeded placed here www diahome org And don t forget the Room Drop to ensure the attendees receive rh 1 your pa promotional aH piece on site ve z E i t f lja 36 Business Wire offers exhibitors several communications and measurement tools to maximize public relations efforts at the DIA 2014 50th Annual Meeting Drug Information Association www diahome org Benefits include For 295 the online press kit provides a free 100 word profile that is then issued in the Trade Show US National Circuit web trades etc Each release sent out receives a social media monitoring report to keep track of distribution Tracking reports measurements and analytics are available for each release Visit the Exhibitor Marketing Kit page for more information Marketing free Zone L E VIaIket SEET pee o aport illage Marina Embarcadero Park North Embarcadero Park South
19. ibitor Resource Center page select Exhibitor Directory Entry You will be directed to a separate login page Login information provided by J Spargo amp Associates team The information provided will be viewable through the online Exhibitor Directory the mobile app and the printed final program Company Descriptions are currently viewable on the Browse Exhibitors page of the DIA 2014 micro site Deadline to be included in the printed Final Program is Friday May 2 Register Exhibit Personnel From the Exhibitor Resource Center page click the link Instructions for Online Personnel Registration to review the options for registering Deadline of 5 00 PM on May 9 2014 to be included in the Advance Registration Attendee List Online registration is available DIA does not sell additional exhibit personnel registrations Once a company uses their allotment of passes anyone additional is required to register as a Full Meeting Attendee incurring the standard registration rates Exhibit Personnel registrations are included in the packages of many Marketing amp Support Opportunities www diahome org 41 SHOW TIME Exhibitor Move In Saturday June 14 9 00 AM 5 00 PM Sunday June 15 8 00 AM 6 00 PM Exhibit Hours Monday June 16 9 30 AM 6 00 PM Lunch 12 30 PM 2 30 PM Reception 4 00 PM 6 00 PM Tuesday June 17 9 00 AM 5 00 PM Lunch 11 30 AM 1 30 PM Guest Passes 1 30 PM
20. r Place a label on each container Labeled containers will be picked up periodically and stored in non accessible storage during the show At the close of the show the empty containers will be returned to the booth in random order Depending on the size of the show this process may take several hours Drug Information Association www diahome org 51 www diahome org e Is ep blast with company logo and booth number included in exhibitor package or an extra fee The customized email ea res service offered by Exhibitor Invites is a free service as part of your participation as a DIA 2014 Annual Meeting exhibitor Please visit http www exhibitorinvites com dia for information on participating e Does the exhibitor have to order the badge reader lead retrieval machine from Experient Lead Retrieval is an optional service and exhibitors are not required to order the lead retrieval device directly from Experient Experient provides a Developer s Kit for any exhibitor who wishes to use their own lead retrieval system The fee for this is 650 The Developer s Kit will be required in this case to obtain the registrant s data as that information is only provided via a real time lead report only a bar code number will appear on your personal scanning device Information on the Developer s Kit can be found on the Experient Order Form and questions can be directed to gem hill experient inc com e lf Ye use the QR
21. r and power usage Drug Information Association www diahome org 50 www diahome org e Will carpeting be down early for those who want to set up early on Friday Yes under the following conditions e Your company qualifies and receives approval for advanced set up only booths 400 sq ft or larger qualify and requests must be submitted to exhibits diahome org e Flooring was pre ordered through Freeman I recommend ordering by the May 22 discount price deadline date e Is there a list of charges for material handling fees The charges for material handling vary depending on the services you use There is information on each option within the Exhibitors Services Manual Material handling includes unloading your exhibit material storing up to 30 days in advance at the warehouse address delivering to the booth the handling of empty containers to and from storage and removing of material from the booth for reloading onto outbound carriers The Material Handling form can be found by logging into the Exhibitor Services Manual selecting Forms amp Brochures then expand the section for Shipping amp Material Freeman OnLine can estimate your material handling charges for you Log on to www freemanco com store select the DIA show and click on Estimate My Material Handling Costs e What happens to my empty containers during the show Pick up Empty Labels at the Service Cente
22. reader app do we need to purchase anything else and what data do we get If you purchase the Experient SWAP App you do not need anything additional The data obtained is based on the information provided to DIA by the registrant In most me this includes Name Company Name job title address phone number and email address Drug Information Association www diahome org 52 Q amp A www diahome org e How many exhibit passes do I get with a 10x20 booth Each 10x10 booth includes 1 Therefore a 10x20 booth would include 2 two Full Meeting registrations and 6 Exhibit Personnel registrations e Our staff will be attending on a rotating basis so when 2 people leave the next 2 arrive Can the Exhibitor passes be issued on a full time equivalence basis rather than one for each employee that is attending DIA does permit badge sharing So in this case when the first two leave we ll require them to hand their badges back in at the Exhibitor Registration Desk and notify the staff that new representatives will be checking in to replace them New badges will be printed for the replacements e Can I upgrade speaker passes to allow full access on all days on line f someone from your company is speaking and they would like to upgrade their registration so that they have full access to all sessions on all days then they would go to the Registration page select the option to sign up online login and go through th
23. rectly in front of the Convention Center Make aright onto Park Blvd This is the street before you get to the Hilton Bayfront hotel Proceed down Park Blvd POV s will be stopped by security and Freeman personnel to be registered and K St K St 10 Nobu L St ka Omni Gaslamp ENG i 63 Quarter Station DA N vy ie i x A ret Coronado pg any ey SS CS Ferry O yy OY Ge soa A D Se co o K g A t Sp Joe s Crab Shack UE Rowing Club Ye LA i 5th Av Pier Fy a Spa Aquazul a A Kd l nbarcadero S ra Drug Information Association Maia SN oe 11 L 4 Marshalling Yard e All Common Carriers and Van Lines are required to check in at the Marshalling Yard prior to being directed to the SDCC loading dock This is for any non POV carrier e There is a detailed map with directions in the Exhibitors Service Kit e Scale weight certifications will be required Marshalling Yard 2383 Faivre St Chula Vista CA 91911 Drug Information Association www diahome org 12 Check Your Booth Verify the correct booth location BEFORE setting up Ensure all packages and freight are present Make sure your electrical internet is installed if pre ordered Carpet if ordered through Freeman should already be installed If something is not correct or you have any questions please go to the Service Desk or the Exhibit Information Desk located at the hall
24. service can be directed to Donna Kacmarcik 619 525 5510 dkacmarcik smartcity com Drug Information Association www diahome org 23 Electrical Service www diahome org e Electrical is not included with your booth package e Electrical service should be pre ordered noting the advanced order discount deadline date of May 22 2014 e Order form available in the Exhibitor Service Manual e How do I know how much power need to order When determining how much power to order for a booth it is helpful to know how much total power is required for the equipment in your booth space Below are some standard electrical requirements requirements may vary e Standard Laptop 100 300 watts e Standard Desktop PC 200 900 watts e 32 50 Flat Screen 1 000 watts Questions regarding electrical service can be directed to FreemanAnaheimES freemanco com Drug Information Association www diahome org 24 www diahome org e A V rentals and services will be provided solely by AV Concepts e There is an order deadline date of June 6 orders received after this date including on site orders are subject to availability and may incur additional charges e Order form available in the Exhibitor Services Manual or order directly online at https avconcepts b0omerecommerce com Questions regarding electrical service can be directed to Keisha Frandsen Exhibitor Services Representative kfrandsen
25. someone being dropped off e In the case of a drop off cars may not remain in the front drive any longer than Is required for one person to get out of the vehicle and remove the materials which can be hand carried into the facility Drug Information Association www diahome org 9 Use of POV S e The use of POV s Personally Owned Vehicles to bring booth materials to the SDCC is permitted for an exhibitor who wishes to transport their own materials in their own vehicle car pick up truck minivan or SUV e This does NOT apply to step vans box trucks trailers over 15 or any commercial carriers e POV s are required to go to the back loading dock for unloading aside from the one time hand carried exception noted previously e Unloading and transportation of materials to exhibit booth will be done by a teamster union member and material handling fees will apply e The size of the load from a POV is restricted to materials that will fit on a 3 x5 flat cart and can be unloaded in 15min Additional flat cart service will be available for an additional fee e Anyone arriving at the loading dock must identify themselves with a photo ID If ID is not provided the individual will be directed to the Security Office to obtain a PHOTO ID Drug Information Association www diahome org 10 Loading Dock Location www diahome org e Where do I enter the loading dock area with my POV From Harbor Drive the street di
26. to all food amp beverage within the SDCC All F amp B arrangements should be made directly with the catering office this includes any raffles or giveaways such as wine e Centerplate requires that a SDCCC Bartender dispense all alcoholic beverages e If approval is granted to bring food or beverage that is not supplied by CenterPlate a fee will apply Individually wrapped chocolates candies mints are acceptable in small bowls however fees are applicable to large candy displays several jars etc Drug Information Association www diahome org 20 Food amp Beverage Restrictions e Raffling of wine bottles is permitted under the following guidelines 1 One bottle of wine per booth Bottle must remain unopened throughout the show Exhibitor must complete a waiver form for approval Corkage fee will apply if the wine is not provided by CenterPlate e Offerings and order forms are available in the Exhibitor Service Manual e There will be no exceptions made and it will be the sole responsibility of the exhibitor to remove any unapproved food amp beverage items including aspects that effect booth structure Drug Information Association www diahome org 21 IAEE Policies amp Procedures www diahome org e DIA will be strictly enforcing the rules and regulations within the IAEE Guidelines for Display Rules amp Regulations and the DIA Policies amp Procedures for Exhibitors booklet
27. ts and therapies to patients ff Policies amp Procedures ff Browse Exhibitors DIA 2014 50 Annual Meeting provides an invaluable forum for professionals involved in the J discovery development and life cycle management of pharmaceuticals medical devices and related products including discussion of current and evolving areas such as comparative effectiveness research health outcomes and drug device combination products fi View Floor Plan Plan Your Exhibit Drug Information Association www diahome org 31 Reserwe Booth Space Online Application amp Contract Floor Flan Marketing amp Advertising Exhibitor Resource Center Authorized Vendor List Policies amp Procedures Navigating the website waw diahome org Exhibitor Resource Center page www diahome org DIA2014ERC allikal eanas Exhibit r Resource Center ff Application amp Contract ff Marketing amp Advertising Below you will find important links for planning your exhibit at the DIA 2014 50 Annual Meeting Please check back often as the Exhibitor Resource Center will be updated as information and resources become available ff Exhibitor Resource Center Authorized Vendor List Updated March 7 2074 I Policies amp Procedures Exhibit Order Forms M Browse Exhibitors ee Freeman Online Exhibitor Services Manual Includes Show Package Form Furnishings amp Carpet Shipping amp Material ff View Floor Plan Han
28. uestions pertaining to the group s function please contact Shannon Lewis diahome org e Participation at the Exhibitor Wrap Up Meeting in San Diego will be required in order to be considered as a member of the Committee moving forward Drug Information Association www diahome org 44 KEY CONTACTS General Exhibit Operations e Jeff Korn 1 215 442 6184 jeff korn diahome org e Shannon Lewis 1 215 442 6149 shannon lewis diahome org Exhibit Sales Marketing Opportunities Exhibit Hall Floor Plan e Craig Baker 1 703 631 6200 Ext 3942 craig baker spargo com e Michele LaFrance 1 703 631 6200 Ext 3951 michele lafrance jspargo com Exhibitor Marketing amp Hosting Logistics and Booth Design Inquiries e Shirley Harris 1 703 631 6200 shirley harris jspargo com Hotel Reservations e Travel Planners Inc 800 221 3531 US and Canada 1 212 532 1660 Outside US and Canada DiAhousing tphousing com Drug Information Association www diahome org 45 Review of questions submitted during presentation Drug Information Association www diahome org 46 Q amp A www diahome org e Were can we obtain login information There are three different places where an exhibitor could potentially need to login e To access the Freeman Exhibitor Services Manual Select the Login link at the very top of the webpage There are links for Forgot your username or password Ifitis your first
Download Pdf Manuals
Related Search