Home

NEPC by the Sea - New England Produce Council

1. Use these labels only if shipping in advance to warehouse Use these labels only if shipping in advance to warehouse From From Exhibiting Company Organization Exhibiting Company Organization Capital Convention Contractors 35 Lyman Street Northborough MA 01532 To Capital Convention Contractors 35 Lyman Street Northborough MA 01532 Show NEPC 16th Annual Produce amp Floral Show NEPC 16th Annual Produce amp Floral ue q UJ s1oyoRUOD UONUaAUO Jede o JUSTUdIYs e Jo AIDATTOp 10 JUSWUIUTISUOD OY UNs Ng uens pue AjITIGUIT OY MAA SLAd HALON Expo Expo Booth Booth Carrier Carrier Piece of Piece of RUSH RUSH Exhibit Material Exhibit Material Use these labels only if shipping Direct to Show Site Use these labels only if shipping Direct to Show Site From Exhibiting Company Organization Exhibiting Company Organization Capital Convention Contractors Chatham Bars Inn 297 Shore Road Chatham MA 02633 Capital Convention Contractors Chatham Bars Inn 297 Shore Road Chatham MA 02633 Q o 5 a a st 5 n n aa oy 2 gt is 5 gt a n T E oO a 5 Q x D om Re 5 o n 2 5 pe e 2 D Q n D z ac us Q 5 io fe J x D oO Q x D io O nan 5 2 io Q 5 j Q a S nan 2 5 2 Q le Q se S 5 Q oO o
2. _ Address City State Zip Signature Phone Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com A NEPC 16th Annual Produce amp Floral Expo Chatham Bars Inn convention contractors Chatham MA 10 Technology Drive Suite 40 Hudson MA 01749 September 1 T 20 1 5 capitalconventions com Fax 508 351 9911 877 335 3700 If your company plans to use a Contractor other than Capital please read complete and submit this form to Capital Convention Contractors Official Service Contractors are appointed to perform and provide necessary services and equipment The Official Service Contractor will provide all usual trade show services including labor Exceptions are e Supervision may be provided by the exhibitor e The exhibitor may appoint the official contractor for supervision e The exhibitor may appoint a qualified non official contractor Official Service Contractors are appointed to e Ensure the orderly and efficient installation and removal of exhibits e Assure the distribution of labor to all exhibitors according to need e Provide sufficient labor to satisfy the requirements of exhibitors and for the show itself e See that the proper type and limits of insurance are i
3. Exhibitors are asked to refrain from mass booth giveaways Please help us maintain a professional atmosphere Exhibitors product must be moved out of the exhibit area by 8 00 p m Product remaining in the area will be consigned by Capitol at exhibitor expense An Attendee Registration form is enclosed for you to copy and send to your customers Thank you for your cooperation EXHIBITOR INFORMATION Who Exhibits in Produce amp Floral Expo Companies who want to take advantage of an opportunity to meet face to face with retail and foodservice personnel from produce managers buyers purchasing agents and vice presidents Introduce the latest information and products to the front line sellers of your products to consumers Who is the audience at the Produce amp Floral Expo RETAILER Produce amp Floral Expo attendees include e Vice Presidents directors and produce amp floral operations personnel e Merchandising managers and supervisors e Produce amp floral managers and clerks e Industry representatives e All major New England chains are expected to participate as well as representatives from independent markets Attendance will feature FOOD SERVICE operators and distributors e The Produce amp Floral Expo Committee is continuing to recruit participation by food service operators and distributors e Attendees will range from directors of purchasing research and development specialists district sales reps chefs
4. NEPC by the SEA Chatham MA 2015 Rg eG a a a gt NEPC by the Sea September 16th 18th 2015 Chatham Bars Inn Chatham MA EXHIBITOR INFORMATION NEPC EXPO SCHEDULE Wednesday September 16 2015 8 00am 1 30 pm Exhibitor Move In Set Up and Registration 2 00pm 4 00pm Produce Industry Forum What s The Future How People Technology amp Culture Are Reshaping The Competitive Landscape Brian Fleming Ahold Tom Murray Roche Bros Tony Stallone Pea Pod and Greg Veneziano Bozzuto 5 00pm 6 00pm VIP Reception invitation only 6 00pm 9 00 pm Clambake Thursday September 17 2015 7 30am 9 00 pm Continental Breakfast Beach House Grill 9 00am 3 00 pm Exhibit Hall Open 1 00pm Best Booth Awards 3 00pm Exhibit Hall Closes Exhibitor Move Out 8 00pm Exhibitor Move Out Ends 5 30pm Sunset Sail Friday September 18 2015 8 00am 9 00am Utilizing The Influence of Retail Dietitians in Produce Marketing presented by Karen Buch 8 00am 11 00am Produce Grower Tour Golf or Chatham Excursions 9 10am 10 30am Retail Tour Stop amp Shop Shaw s and Ocean Spray EXHIBITOR KITS Standard booths are 10 wide x 8 deep Premium booths are 12 wide x 10 deep Enclosed you will find some exhibitor information and a checklist To order any services at all you must have completed an exhibitor registration form If you have any questions please contact the NEPC office at 781 27
5. NEPC by the SEA Exhibitor Registration Response Form Please indicate the names of your representatives who will be attending the NEPC Produce Floral amp Food Service Expo on Thursday September 16 19 2015 at the Chatham Bars Inn Also please indicate if you plan on attending the keynote breakfast Please designate a key contact person and then any additional representatives Feel free to make additional cop ies of this form if necessary Please return this form by fax to 781 273 4154 by August 26 2015 Your booth price includes 5 representative badges and any additional badges will cost 25 00 Please print clearly Contact Person Company Street P O Box City State Zip Phone Fax Company Name as it should appear on all badges Representatives Print all name s as it should appear on badge 1 6 2 T 3 8 4 9 5 10 How many will be attending the Expo Breakfast 9 17 15 Beach House Grill NEPC by the Sea September 16 18 2015 Chatham Bars Inn Chatham MA Chatham MA 2015 NEPC by the SEA Directions eee Directions to Chatham Bars Inn 297 Shore Rd Chatham MA 02633 Tel 1 508 945 0096 From the Boston Area Take Route 93 South to Route 3 to the Sagamore Bridge Cross the Cape Cod Canal onto Route 6 the Mid Cape Highway Proceed on Route 6 East approximately 45 minutes to Exit 11 Route 137 Chatham Brewstenr take a left off
6. 17 00 21 00 RAFFLE DRUM 63 00 78 75 8 ALUMINMUM BACK POST W BASE 26 25 33 75 6 10 ADJUSTABLE CROSS BAR 15 75 19 00 SUB TOTAL MA TAX 6 25 GRAND TOTAL ADVANCE DISCOUNT ORDER PAYMENT MUST BE RECEIVED 14 DAYS PRIOR TO MOVE IN No credit will be issued on equipment ordered and placed in your booth either unused or after the close of the show There is a 50 cancellation charge for orders cancelled at show site All materials are on a rental basis and remain the property of Capital The undersigned is responsible for all items ordered and for its condition at close of show PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name SSS Contact Person Booth Address City State Zip ______________ Signature Phone Fa Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com A P i A NEPC 16th Annual Produce amp Floral Expo ti PAA Chatham Bars Inn convention contractors Chatham MA 10 Technology Drive Suite 40 Hudson MA 0
7. Card Holder Name gease prinp Signature Cardholder hereby authorizes Capital to charge credit card described herein for all charges incurred by Exhibitor and has read understands and agrees to all forms in the exhibitor manual and agrees to pay all charges as described in the Cardholder Agreement All estimated charges must be paid in ADVANCE and a valid credit card must be on file with Capital authorizing payment for modified and or additional charges All charges must be paid by the end of the show IMPORTANT PLEASE PROVIDE YOUR BOOTH REPRESENTATIVE WITH A COPY OF THIS CREDIT CARD AUTHORIZATION FORM TO AVOID ANY MISUNDERSTANDING NO SERVICES WILL BE RENDERED UNTIL THIS DOCUMENT IS COMPLETED SIGNED AND RETURNED TO CAPITAL ADVANCE FLOOR ORDERS All orders require advance payment for initial estimate of charges for services AND a VALID CREDIT CARD with proper authorization be provided to Capital You may prepay with a company check but a credit card is required by Capital to ensure any unexpected charges such as additional freight clean up cost etc that are paid at the time the show closes THIRD PARTY ORDERS If you choose to contract work to a Display or Exhibit House company and or require services from Capital the payment information presented above shall apply Capital must be notified in writing from exhibiting company or any other Display or Exhibit Company involved in the set up or dismantle of exhibits DRAYAGE TO WAREHOUSE OR
8. Warehouse m Additional Surcharges Early Shipments to Warehouse Grated 2 0 0 4 06s eased baie paa ld dee on ag beet ebony Sata abana 22 75 45 50 Early Shipments to Warehouse Additional Handling 00 0 28 35 56 70 TEALE tO WeatHOUuse savuista EE E aT fone E E E E NEN E EE prensa adie ania ET O manson 22 75 45 50 m Direct Shipments to Show Site 200 Ib minimum First Day of Direct Freight Acceptance September 16 2015 Grated dedigi sa a A EA E e a ae he E E dpa E E E A A 62 00 124 00 Additional Handling eres rreren aa tiei apran aa aiia aeae a bral vege mages baa E a A a iE 78 00 156 00 MIC TAC ieas somsa ie ne E a E say is caste E A E O E NTE seven E E N 84 00 168 00 Crated Overtime Inbound Outbound gt 6 25 russresertiiare ns naire b ENGE ER E ER RE S DEEE 21 70 43 40 Additional Handling Overtime Inbound Outbound 0 0 eee eee ee vanis 27 30 54 60 Unerat d Overtime Inbound Outbound sessa c0 bos rs miaa dee a E E E D a 29 40 58 80 m Additional Surcharges Of Target Pee Crated r eres aiiin ts aN E AE E NEE ERE EAE O te AEN a a S 21 70 43 40 Off Target Fee Additional Handling oro orsrresiriganie tae egia Oat ea Ea ENE ET S 27 30 54 60 Off Target Hee Uncrated soss soiin Ioina oa EE AEE OE EE TEO EEEE E E RE E EN 29 40 58 80 Shipments Returned to Warehouse 7 00 per cwt or 50 00 minimum whichever is greater 7 00 per cwt 50 00 mini
9. and other operational staff Staffing Your Booth Since the NEPC Expo has been designed to educate and inform produce professionals on the latest issues and trends you are encouraged to tailor your message to provide valuable information about the products you represent Taste sampling and educational materials offering take away value are highly recommended The registrants who attend the Expo are individuals you rely on to inform consumers about your products The more usable hands on information you can provide them the better the job they can do for you Be sure to staff your exhibit booth with knowledgeable representatives who can answer the questions they will be asked If follow up information is requested have a system in place for immediate follow through with the person requesting it Exhibitor Registrations We want to ensure that your company s representatives are taken care of on the day of the show therefore please complete the form enclosed and return it as soon as possible before August 26 2015 to the NEPC Office 7 Gloria Circle Burlington MA 01803 or by fax 781 273 4154 If changes occur following that date but prior to the show please fax changes to the NEPC office so your name badges are correct Expo Sponsorships A variety of high recognition sponsorships are available A response form is enclosed If you would like to find out more about sponsorships please feel free to call Laura Sullivan at 781 27
10. exhibitor or his her representative During this time the materials will be left unattended Capital Convention Contractors will not be responsible or liable for any loss damage theft or disappearance of exhibitor s material after it has been delivered to the exhibitor s booth Capital recommends hiring security services from the facility or Show Management NOTE Capital does NOT accept any ADVANCE Materials labeled and or designated as HAZARDOUS or FLAMMABLE Please CALL us with any questions OUTBOUND SHIPMENT S Consistent with trade show industry practices there may be a lapse of time between the completion of packing and actual pick up of materials from the booths for loading onto a carrier During this time the materials will be left unattended Capital Convention Contractors will not be responsible or liable for any loss damage theft or disappearance of exhibitor s material between the time it is packed and when it is picked up and loaded Capital highly recommends hiring security services from facility or Show Management All Material Handling Agreements submitted to Capital by the exhibitor will be checked at the time of pick up from the booth and corrections will be made where discrepancies exist between the quantities of items on the form submitted to Capital and the actual count of such items in the booth at the time of pick up Capital shall not be responsible for loss damage or delay due to fire acts of God strikes lockouts
11. lt lt iz Q g fo x a 5 o e 5 T 5 amp e 5 e 2 D Q n g ac sc Q n an D oO E Q 5 n 2 5 a Show NEPC 16th Annual Produce amp Floral Show NEPC 16th Annual Produce amp Floral Expo Expo Booth Booth Carrier Carrier Piece of Piece RUSH RUSH Exhibit Material Exhibit Material Use these labels only if shipping Direct to Show Site Use these labels only if shipping Direct to Show Site From Exhibiting Company Organization Exhibiting Company Organization Capital Convention Contractors Chatham Bars Inn 297 Shore Road Chatham MA 02633 To Capital Convention Contractors c o Chatham Bars Inn 297 Shore Road Chatham MA 02633 Show NEPC 16th Annual Produce amp Floral Show NEPC 16th Annual Produce amp Floral ue Aq UJ s1ojOR UOD UONUdAUO JeIIde_ o JUSUUdIYs e Jo AIOATTOp 10 JUSUIUSISUOD L UNo Ng souKINsUT pue AjI IGLITT OY morsa oseojd ALON Expo Expo Booth Booth Carrier Carrier Piece _ of Piece s of _ RUSH RUSH Exhibit Material Exhibit Material C P T A NEPC 16th Annual Produce amp Floral Expo Chatham Bars Inn convention contractors Chatham MA eeen reer a September 17 2015 877 335 3700 Capital will install a 10 custom hardwall booth to ensure your exhibit experience will be worry free Your booth will be waiting for you when yo
12. of the show will be charged an additional fee of 7 00 per cwt or 50 00 minimum charge whichever is greater Shipments not picked up from the warehouse within 72 hours will be charged for storage by Capital Convention Contractors m Additional charges will apply for any shipment left on floor without a Capital Bill of Lading form completed and turned into the Capital Service Desk One half hour minimum Capital supervised labor fee will be charged Overtime Overtime is Monday through Friday prior to 8 a m and after 4 30 p m all day Saturday Sunday and observed union holidays m Overtime will be applied to all freight received at or moved from the warehouse and or show site during above listed times Your shipment is moved into or out of showsite on overtime due to scheduling beyond Capital s control _ a aaam Rate Classifications Price Per CWT 200 Ib minimum m Advance Shipments to Warehouse 200 Ib minimum Advance Freight Deadline Date September 10 2015 Cred fa asc re sce eso chee ca ta betes SN cece Stns acts NNA est touch a de lo ati nt toe nse te 65 00 130 00 Additional Mandigo ssicc 0 3 c svale arava avsiaes soca saat E EEE EEE E avard REE EAEE EOE E EEEE E 81 00 162 00 Crated Overtime Inbound Outboutid siese re e acdsee ENEE Btn toes be een Tab boast Sane 22 75 45 50 Additional Handling Overtime Inbound Outbound 0 0 2 eee eee 28 35 56 70 Uncrated shipments will NOT be accepted at the Advance
13. or work stoppages of any kind or for any causes beyond its control If found liable for any loss CAPITAL S sole and exclusive MAXIMUM liability for loss or damage to EXHIBITOR S materials and EXHIBITOR S sole and exclusive remedy is limited to 50 USD per pound per article with a maximum liability of 100 00 USD per item or 1 500 00 USD per shipment whichever is less Capital shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs that may result from any loss or damage to an exhibitor s materials that may make it impossible or impractical to exhibit same The consignment or delivery of a shipment to Capital by an exhibitor or by any shipper on behalf of the exhibitor shall be construed as an acceptance by such exhibitor and or other shipper of the terms and conditions set forth in this bulletin It is suggested that exhibitors insure all shipments from the time that they leave exhibitor s company until they are returned from the show Your insurance carrier can add a rider to your current policy Shipments left on the floor without forwarding instructions will be shipped out or returned to our Warehouse pending re routing No liability will be assumed as a result of such re routing or handling ALL CHARGES ARE THE RESPONSIBILITY OF THE EXHIBITING COMPANY FOR WHOM MATERIALS HAVE BEEN RECEIVED AND HANDLED CAPITAL RESERVES THE RIGHT TO SHIP MATERIALS WIT
14. start giving away product until after 3 00p m NO EARLY BREAK DOWN Please be advised ALL EXHIBITORS PRODUCT MUST BE MOVED OUT OF THE EXHIBIT AREA BY 8 00 p m Any product remaining in the exhibit area after this time will be consigned by Capitol at exhibitors expense Thank you for your cooperation Directions Directions to the Chatham Bars Inn are enclosed PMA Foundation for Industry Talent Through the PMA Foundation for Industry Talent Career Pathways Program the New England Produce Council NEPC is excited about the opportunity to bring top agribusiness food mar keting and horticulture students and faculty from select universities to the NEPC Expo again this year Sponsored by Coast to Coast Produce this program is designed to provide informa tion education and networking opportunities that showcase the opportunities and rewards of careers in the produce and floral industry The students will participate in customized programs and will also be integrated into the NEPC Expo agenda We encourage you to welcome these students and talk to them about the industry as you see them You can enrich their experience by extending invitations to stop by your booth or attend private functions This is a great way for you to not only help attract the best and brightest to our industry but also do a little talent scouting for your own company Remember these may be our industry s future leaders The PMA Foundation was created to ensu
15. 1749 capitalconventions com Fax 508 351 9911 Septemb er 1 7 2015 877 335 3700 O AA R Upholstered Bar Stool Padded Arm Chair Padded Side Chair Folding Chair uu 30 High draped table 40 High draped table 30 High cocktail table 40 High cocktail table e Draped tables are available in lengths of 4 6 and 8 ft and heights of 30 or 40 inches m Tripod Easel Garment Rack Display Board G oh 5 Literature Racks Chrome Sign Holder Wastebasket Standard Counter Display Case Raffle Drum Please Note Actual available products may vary Please contact our Exhibitor Services Department to ensure the availability of specific items All colors depend upon dye lots and lighting C a P ji AN NEPC 16th Annual Produce amp Floral Expo Chatham Bars Inn convention contractors Chatham MA r aeS PASINI September 17 2015 877 335 3700 Labor is available for installation and dismantling of exhibits shrink wrapping and banding of materials RATES O Straight Time 65 00 per man hour 8 00 a m to 4 30 p m Monday through Friday One hour minimum O Overtime 97 50 per man hour before 8 00 a m and after 4 30 p m and all hours on Saturday Sunday and observed holidays where applicable One hour minimum TIME OF TOTAL RATE PER ESTIMATED MEN HOURS MAN HOUR COST INSTALLATION X X DISMANTLE CX LC XO FINAL COSTS WILL BE CALCULATED AFTER COMPLETION OF SERVICES COSTS ARE BAS
16. 3 0444 NEPC Produce amp Floral Expo Program Booth Description In order to make the Expo more productive for attendees we will be including a brief booth description in the day s program Listing will include company name booth number and brief description In order to correctly identify your company the NEPC asks that you please sub mit the enclosed booth description form BOOTH DESCRIPTIONS WILL BE LIMITED TO TEN 10 WORDS PER EXHIBITOR BOOTH DESCRIPTIONS MUST BE RECEIVED AT THE NEPC OFFICE BY FRIDAY August 26 2015 TO BE INCLUDED IN THE PROGRAM Descriptions received after August 26 2015 are not guaranteed publication Note If your company has purchased more than one booth you will be allowed one description per booth i e if you purchased two 2 booths you could have up to 20 words total or two 10 word descriptions Exhibitor Move In Exhibitor set up will be open from 8 00 a m till 1 30 p m Wednesday September 16th so that you and your representatives may attend the Keynote Breakfast Refrigerated Truck A refrigerated truck will be available for exhibitor storage beginning Wednesday September 16th until close of show on Thursday September 17th at 3 00 p m All products must be removed from truck by the end of the show on September 17th Space is available strictly on first come first served basis Parking Free parking at the Chatham Bars Inn Exhibitor Move Out Tear Down Please do not disassemble your booth or
17. 3 0444 Thank you for your interest in the NEPC Produce amp Floral Expo and see you at the show NEPC by the Sea September 16 18 2015 Chatham Bars Inn Chatham MA NEPC by the SEA Booth Description Response Form Chatham MA 2015 In order to make the Expo more productive for attendees we will include a brief booth description in the day s program Listing will include company name booth number and brief description In order to correctly identify your company the NEPC asks that you please submit a booth description The following form may be used for your reply BOOTH DESCRIPTIONS WILL BE LIMITED TO TEN 10 WORDS PER EXHIBITOR BOOTH DESCRIPTIONS MUST BE RECEIVED AT THE NEPC OFFICES BY August 26 2015 TO BE INCLUDED IN THE PROGRAM Descriptions received after August 26th are not guaranteed publication Note if your company has purchased more than one booth you will be allowed one description per booth i e if you purchased two 2 booths you could have up to 20 words or two 10 word descriptions Company Name s Please list the exact company name you would like to appear on your booth sign and in the event program Booth Number s Description s Please return by August 26 2015 Booth descriptions may be faxed to the NEPC office at 781 273 4154 Should you have any questions please feel free to call the NEPC office at 781 273 0444 NEPC by the Sea September 16 18 2015 Chatham Bars I
18. 6 17 2015 To Exhibitor Name Booth To Exhibitor Name Booth For NEPC 16th Annual Produce amp Floral Expo For NEPC 16th Annual Produce amp Floral Expo c o Capital Convention Contractors Capital Convention Contractors c o Chatham Bars Inn 35 Lyman Street 297 Shore Road Northborough MA 01532 Chatham MA 02633 x PLEASE READ THE LIABILITY AND INSURANCE BULLETIN INCLUDED IN THIS MANUAL NUMBER TRACKING EST DATE OF EST COST OF PIECES WEIGHT Please provide Pro Number ARRIVAL Of Material Handling 200 Ib min per shipment ADVANCE SHIPMENTS Warehouse DIRECT SHIPMENTS Showsite Exhibit Hall If shipment is greater than 3 000 lbs what is the weight of the single heaviest piece being shipped o o o o o o Please provide contact information for person in charge of your move in that will be on site CONTACT NAME SSS PHONE OUTBOUND CAPITAL BILLS OF LADING must be completed and turned in at the Capital Service Desk Any freight left on the show floor without a completed Bill of Lading will result in a service fee equal to hour of labor DO NOT LEAVE YOUR BILL OF LADING IN YOUR BOOTH A credit card is required for material handling services Exhibitor is responsible for all shipping charges regardless of carrier Payments must be in US FUNDS Please complete credit card information on the CREDIT CARD Authorization form Drivers MUST check in at the loading dock by 5 00 PM on September 17 2015 or the ship
19. 700 For Exhibits Exhibitions and Trade Shows Public amp Private Booth Construction Booths platforms and space dividers shall be of materials that are flame retardant or rendered so satisfactory to the Fire Department representatives Coverings for counters or tables used within or as part of the booth shall be flame retardant All electrical wiring and apparatuses will be of a wire UL type approved Fire Department A permit shall be required for the following 1 Display or operate any heater barbecue heat producing or open flame device candles lamps lanterns torches etc 2 Display or operate any electrical mechanical or chemical device which may be deemed hazardous by the fire department 3 Use or storage of inflammable liquids and dangerous chemicals 4 Display any internal combustion engine special requirements available upon request 5 Use of compressed gases Permit available for 32CF bottles 1 or less full Obstructions Aisle and exits as designated on approved show plans shall be kept clean clear and free of obstacles Booth construction shall be substantial and fixed in position in specified areas for the duration of the show Easels signs etc shall not be placed beyond the booth area into aisles Firefighting equipment shall be provided and maintained in accessible easily seen locations and may be required to be posted with designating signs Fire Retardant Treatment All decoratio
20. ED ON OPTIONS AND ACTUAL LABOR TIME ON SITE LABOR ORDERS WILL BE eS AN ADDITIONAL 30 Labor Options choose one CD Exhibitor Supervised Labor CD Capital Supervised Labor All labor is performed under the direction of the exhibitor Exhibitor must meet the scheduled labor at the Capital Service Desk Failure to check in at the scheduled time will result in a one hour minimum charge per person requested Starting times are guaranteed only in those instances where labor is requested for the start of the workday Twenty four hour notice is required for cancellation of labor services Company Representative Phone This plan allows for exhibits to be set up prior to exhibitor s arrival The charge for this service is 50 of the exhibitor s total labor bill with a minimum of 45 00 on installation and 45 00 on dismantles In order to perform this service without the exhibitor s representative present Capital must have detailed set up instructions blueprints floor plans etc with this labor order Please see the next page for outbound shipping instructions Set Up Information Required Booth display being shipped to Warehouse Show site Scheduled delivery date Shipment consists of Crates Cartons Carpets pads If no carpet is being shipped is carpet ordered through Capital Yes O No Blueprints amp Exhibit instructions CD Attached Shipped with Display Please supply advance instructions with order Any claims
21. H THE OFFICIAL SHOW CARRIER IF EXHIBITOR CARRIER DOES NOT CHECK IN BY THE APPOINTED DATE AND TIME September 17 2015 5 00 PM If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com Use these labels only if shipping in advance to warehouse Use these labels only if shipping in advance to warehouse Exhibiting Company Organization Exhibiting Company Organization Capital Convention Contractors 35 Lyman Street Northborough MA 01532 Capital Convention Contractors 35 Lyman Street Northborough MA 01532 D 5 3 5 3 n Nn D 2 gt gt 7 n 7 gt mi Q ed D loz e Ra 5 io n 2 5 e D Q n 5 z ac as Q 5 g fe 5 2 x Pi j oO Q gt lt D o e n 5 2 io Q 5 g Q a 2 n 2 5 2 ta Q 3 S 5 Q oO o lt an g Q a gt fo x o e 5 T 5 2 e 5 zg Q n D ac Q n D oO E Q 5 n 2 5 Qa NEPC 16th Annual Produce amp Floral Expo NEPC 16th Annual Produce amp Floral Expo Booth Booth Carrier Carrier Piece Piece RUSH RUSH Exhibit Material Exhibit Material
22. SHOW SITE AND OR LABOR Capital s Payment Policy must be adhered to by exhibitor prior to any freight being shipped to Capital All charges for freight assembling disassembling shipping handling and any other must be prepaid If adjustments or additional charges are required at Show Close they will be charged to the enclosed Credit Card provided unless Exhibitor disputes charges in writing Capital is not responsible for any damage or loss of your freight please secure round trip insurance from your company insurance carrier ALL CHARGES All charges costs requested by Exhibitor MUST be PAID IN FULL before services are rendered and any adjustment and or additional charges must be paid by Show Close Such costs will be charged to Exhibitor s credit card provided unless prior arrangements have been made All Checks must be drawn on a US bank and there will be a minimum charge for each NSF check written to Capital Declined credit cards are subject to a 35 00 service fee ADJUSTMENTS Exhibitors are responsible for ensuring services rendered as ordered prior to Show Opening All requests for adjustments must be made on site prior to the Show Closing Capital will not be responsible for adjustments after the Show Closes unless prior arrangements have been made in writing to Capital SALES TAX Applicable city county and state taxes will apply If any Exhibitor is exempt from paying sales tax it is the Exhibitor s responsibility to provide Capital
23. adeshow be sure to include the show name and your booth number Company Name Booth Address City State Zip Attention SELECT SHIPPING METHOD O Exhibitor Carrier Choice O Official Show Carrier YRC Ground Must arrive by PLEASE NOTE If an exhibitor is using a carrier of his her choice not using the official show freight carrier the exhibitor is responsible for arranging for the carrier to pick up at the close of the show Shipping costs are not included and are the responsibility of the exhibitor Capital cannot guarantee pick up time for exhibitor appointed carriers all shipments are moved out of the exhibit hall at Capital s discretion Bill Shipping Charges to if different from above Shipper signature __ _ OO PrintName Freight Charges Billed to Company Name Address City State Zip Attention PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name __ Contact Person _ ___________________ __ Booth Address ___SSSSSSSSSSSSSSSSCSCCC ity Sttate Zip_t____ CC Signature Phone Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help cap
24. als This shall include those losses or damages which may arise out of the inability of an exhibitor to show their product The consignment for delivery of a shipment to Capital by an exhibitor or by any shipper on behalf of the exhibitor shall be construed as an acceptance by such exhibitor and or other shipper of the terms and conditions set forth in this notice It is understood that Capital and its subcontractors are not insurers Insurance if any shall be based on the value of the material handling services and the scope of liability is unrelated to the value of the Exhibitor s property being handled It is suggested that exhibitors insure all shipments from the time they leave your company until they are returned from the show If a shipment must be re routed due to incorrect or unclear shipping instructions on the Outbound Bill of Lading Capital assumes no liability as a result of such rerouting or handling Capital and its subcontractors shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs which may result from any loss or damage to an Exhibitor s materials which may make it impossible or impractical to exhibit same Loss or damage must be submitted to Capital prior to the close of the show on which the loss or damage occurred or shall be considered waived No suit or action shall be brought against Capital or its subcontractors more than one 1 year af
25. an additional 25 1 365 00 PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name Contact Person Booth Address City State Zip Signature Phone Fax Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com 4 P T A NEPC 16th Annual Produce amp Floral Expo Chatham Bars Inn convention contractors Chatham MA capiicervedcracoin FOK SESSIN September 17 2015 877 335 3700 PLEASE NOTE In order to receive the discount rate on your signs and graphics this form must arrive at Capital at least two 2 weeks prior to exhibitor move in Special or custom signs can be made Prices listed are for black copy ten words or less to be applied on white Card stock or foam core depending on size We welcome inquiries regarding signs not listed QTY SIZE Hee Amount T x44 31 50 47 25 14 x 22 40 00 60 00 22 x 28 68 25 103 00 28 x 44 89 25 133 50 Add your company s logo and other options for an additional cost Exhibitor must supply
26. ance to Chatham Bars Inn is on the right just past the golf course From Central and Western MA Follow Route 495 South to Route 25 South Follow Route 25 crossing the Cape Cod Canal over the Bourne Bridge Pro ceed three quarters around the rotary following the signs to Hyannis and Route 6 the Mid Cape Highway Proceed on Route 6 East approximately 45 minutes to Exit 11 Route 137 Chatham Brewster take a left off the ramp onto Route 137 South go straight through two sets of lights by car dealership go straight at the four way stop at Queen Anne Road country store on corner continue to the Route 28 intersection the road will end Take a left onto Route 28 to the Main Street Rotary continue half way around the rotary onto Main Street pass Chatham Hardware on the left and take the next left onto Seaview Street The entrance to Chatham Bars Inn is on the right just past the golf course From Route 6 on Cape Cod Proceed on Route 6 East approximately 45 minutes to Exit 11 Route 137 Chatham Brewstenr take a left off the ramp onto Route 137 South go straight through two sets of lights by car dealership go straight at the four way stop at Queen Anne Road country store on corner continue to the Route 28 intersection the road will end Take a left onto Route 28 to the Main Street Rotary continue half way around the rotary onto Main Street pass Chatham Hardware on the left and take the next left onto Seaview Street The entrance to C
27. artwork QTY DESCRIPTION be Renn Amount Logo 105 00 131 25 Over 10 words 1 25 2 25 Cardboard Easel Back 4 25 6 50 Directional Arrow 5 25 7 50 Prices are based upon one color vinyl graphics applied to white 10 oz material with grommets and up to ten words of copy Other color materials and hanging options are available Dimensions Advance Price Floor Price Total X COE 14 75 per sq ft 26 25 per sq ft SUB TOTAL MA TAX 6 25 GRAND TOTAL PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name gt S Contact Person __ gt Booth Address City State Zip Signature Phone Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com
28. ecial Power Requirements Regular Price Late Price Amps Voltage 3 00 peramp 3 75 per amp No of Phases Plus a 65 00 labor charge for special power requirements Total Enclosed credit card type Card exp Date Sec Code zip code CHATHAM BARS INN NEW ENGLAND PRODUCE COUNCIL VENDOR ICE ORDER FORM This page must be faxed to 781 273 4154 OR emailed to nepc2 rcn com No later than Wednesday August 26 2015 10 lb Bag of Ice 15 00 per bag Please indicate the quantity of bags needed Name of Show Company Name Booth Address Street P O Box City State Zip Ordered By Print Name Date Phone __ Ext Fax _ Email METHOD OF PAYMENT Visal_ American Express Master Caral Discover L Expiration Date Name on Card Receipts will be issued when exhibitor receives order EXHIBITOR SERVICE MANUAL NEPC 16th Annual Produce amp Floral Expo Chatham Bars Inn Chatham MA September 17 2015 CAPITAL convention contractors 10 Technology Drive Suite 40 Hudson MA 01749 italconventions com F hpi 9911 877 335 3700 j a P T A NEPC 16th Annual Produce amp Floral Expo Chatham Bars Inn convention contractors Chatham MA ie ipa ESAI September 17 2015 877 335 3700 Dear Exhibitor Capital Convention Contractors is pleased to have been selected as the Official Service Contractor for the NEPC 16th Annual Produce amp Floral Expo being held at the Chatham Bars I
29. ed skids An uncrated shipment is material that is shipped loose or pad wrapped and or unskidded without proper lifting bars and hooks What are Stacked Shipments Shipments loaded in a manner that requires pieces to be moved to ground level for delivery to booth Stacked or cubed out shipments and loose items placed on top of crates and or pallets constitute additional handling What is Ground Loading Unloading Applies to facilities where there is no loading dock and to vehicles that are not dock height and therefore cannot be loaded unloaded at a loading dock Examples are U Hauls flat bed trailers double drop trailers and company vehicles with trailers What are Mixed Shipments Mixed shipments are those that include both crated and uncrated goods Where the percentage of uncrated is minimal and does not warrant the full uncrated rate for the shipment Capital will charge additional handling Capital defines additional handling for mixed loads as more than 30 of the volume uncrated What is Constricted Space Loading Unloading Freight that is loaded high and tight in the trailer and is not easily accessible or freight that is loaded to full capacity of the trailer top to bottom side to side An example of this is freight that is loaded down one side of a trailer that must be bypassed to reach targeted freight What is Designated Piece Loading Unloading Drivers that require loading of specific pieces in a certain order to ensure a
30. es will be issued only to persons actually used to supervise install dismantle and maintain exhibit related equipment oaos For services such as electrical plumbing telephone cleaning and drayage no other contractor other than the official contractor will be approved This regulation is made necessary because work is done on equipment and facilities owned by parties other than the exhibitor The exhibitor shall provide only the material and equipment that he owns and that is to be used in his exhibit space INCOMPLETE OR UNSIGNED FORMS WILL NOT BE ACCEPTED Return this form along with Certificate of Insurance and name and addresses of employees who are working in your booth by August 17 2015 to Capital ACKNOWLEDGED AND AGREED TO Signature of Exhibitor Date Booth Name of Service Contractor Contractor Street Address City State Contractor Phone Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com C a P T AN NEPC 16th Annual Produce amp Floral Expo Chatham Bars Inn convention contractors Chatham MA eeaeee rene September 17 2015 877 335 3700 What is Additional Handling Material delivered in such a manner that it requires additional handling such as but not
31. f the show All shipments received at the warehouse and show site are subject to re weigh OVERTIME An overtime surcharge per cwt for each occurrence will apply if e Shipments are received on overtime e Overtime will be applied to all freight received at the warehouse and or show site that must be moved into or out of booth during below listed times e Shipment is moved into or out of show site on overtime due to scheduling beyond Capital s control Overtime is e Monday through Friday before 8 00 a m and after 4 30 p m All day Saturday Sunday and observed union holidays INBOUND SHIPMENT S All charges are based upon inbound weight certificates and are quoted on a round trip basis whether services are utilized completely or not All charges are per cwt 100 Ibs rounded up to the next 100 lbs with a 200 Ib minimum Capital will receive advance crated shipments at the warehouse and will provide up to 30 days free storage prior to the show Capital will receive direct shipments at showsite on scheduled move in day s Capital will provide delivery to booth storage of empty packing materials and return outbound shipments to the loading dock All shipments must be accompanied by certified weight tickets Capital reserves the right to re weigh your Shipment s to determine actual weight Consistent with trade show industry practices there may be a lapse of time between the delivery of shipment s to the booth and the arrival of
32. hatham Bars Inn is on the right just past the golf course NEPC by the SEA e Pee gt NEPC by the Sea You are cordi es ELON OMA Egje Service a m T P Whe J estenber 16 O1S lO OC at A A Sponsored by AP Two 2 Clambake tickets included with standard booth Three 3 Clambake tickets included with premium booth Casual Attire RSVP by August 26th to the NEPC office nepc2 rcn com or fax 781 273 4154 Questions or Comments Please contact Laura Sullivan 781 273 0444 Yes we will be attending the Attending Name Company cc exp ___ 115 00 per person Signature IMPORTANT THINGS ALL EXHIBITORS SHOULD REMEMBER No early booth breakdown will be allowed Expo closes at 3 00 p m ONE BOOTH PER COMPANY No booth splitting is allowed STANDARD BOOTHS ARE 10 x 8 PREMIUM BOOTHS ARE 12 x 10 We encourage all exhibitors to dress up their booth areas only Displays may not extend into or across aisles All displays must be contained to air space above booths Thank you Exhibitor Move In Wednesday September 16th from 8 00 a m 1 30 p m Truck deliveries must be made between 8 00 a m 1 30 p m Exhibitor Move In Thursday September 17th is from 6 00 a m 9 00 a m Exhibit area will open Thursday September 17th PROMPTLY at 9 00 a m All exhibitors must be set up by this time Capitol has been contracted to handle exhibitors booth needs Please be aware of Capitol Costs
33. he attention of the General Manager at the Capital office Standing on chairs tables or other rental furniture is prohibited This furniture is not engineered to support standing weight CAPITAL CONVENTION CONTRACTORS cannot be responsible for injuries or falls caused by the improper use of this furniture If assistance is required in assembling your booth please order labor on the Labor Order Form and the necessary ladders and tools will be provided If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com C ia _ Alden Room g Eidredge Room Beach amp Recreational Activities K LOCATED IN THE MAIN INN STARS RESTAURANT breakfast and dinner SACRED COD TAVERN lunch and dinner THE VERANDA seasonal serving lunch and dinner THE SOUTH LOUNGE AND LIBRARY FITNESS ROOM open 24 hours 2 THE SIGNATURE SHOP resort apparel sundries etc CHATHAM BARS INN ww RESORT AND SPA Four Di p H S S THE SPA AT CHATHAM BARS INN aA FPPP rne iraniyo nores Forbes OF THE WORLD TRAVEL GUIDE j a P IT A NEPC 16th Annual Produce amp Floral Expo Chatham Bars Inn convention contractors Chatham MA 10 Technol Drive Suite 40 Hudson MA 01749 e Oi oa Fax DESEN September 17 2015 877 335 3
34. italconventions com C A P T A NEPC 16th Annual Produce amp Floral Expo Chatham Bars Inn convention contractors Chatham MA Se ee September 17 2015 877 335 3700 BOOTH CLEANING INCLUDES Vacuuming of booth and emptying of wastebaskets once daily Booth Dimensions Total Area Advance Price Floor Price Cost per day X X 0 41 per sq ft per day 0 52 per sq ft per day 100 square foot minimum Choose One O Cleaning Pre show one time only CD Cleaning All show days PORTER SERVICE INCLUDES Emptying of wastebaskets in your booth once every hour show hours only Daily rate is based upon booth size Choose Booth Size Advance Price Floor Price of Show Total Option Cost Per Day Per Day Days Up to 1 000 square feet 89 25 111 75 1 001 to 2 000 square feet 110 25 138 00 2 001 to 3 000 square feet 120 75 151 00 Greater than 3 000 square feet 141 75 177 25 Please Note If special cleaning services are required please contact Capital s Exhibitor Services Department TO GUARANTEE BOOTH CLEANING SERVICE AVAILABILTY this service must be ordered and paid in advance of the show PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name gt ContactPerson ____ Botb
35. itional Handling Material delivered in such a manner that it requires additional handling such as but not limited to shipments that are loaded by cubic space ground loading unloading stacked or constricted space loading unloading designated piece loading unloading alternate delivery location loads mixed with pad wrapped material carpet pad multiple shipments pad wrapped shipments uncrated shipments no documentation including weight tickets and inaccurate or missing weights which require shipment to be re weighed on the dock Shipments loaded in this manner require additional time equipment and or labor Courier type companies such as Federal Express UPS and DHL airfreight and local cartage companies POVs amp company trucks are included in this category due to their delivery procedures m Uncrated Material that is shipped loose or pad wrapped and or unskidded machinery without proper lifting bars or hooks m Small Packages A shipment of any number of pieces with a combined weight not to exceed 25 Ibs that is received on the same day from the same shipper and delivered by the same carrier Additional Fees May be Applicable m Off Target Direct shipments that do not arrive on the date or time assigned m Late to Warehouse Fee Shipments arriving after September 10 2015 m Early Shipments to Warehouse Any shipment arriving prior to August 17 2015 m Shipments Returned to Warehouse Shipments returned to the warehouse at close
36. limited to shipments that are loaded by cubic space ground loading unloading stacked or constricted space loading unloading designated piece loading unloading alternate delivery location loads mixed with pad wrapped material carpet pad multiple shipments pad wrapped shipments uncrated shipments no documentation including weight tickets and inaccurate or missing weights which require shipment to be re weighed on the dock Shipments loaded in this manner require additional time equipment and or labor Courier type companies such as Federal Express UPS and DHL airfreight and local cartage companies POVs amp company trucks are included in this category due to their delivery procedures What is a Cartage Company Freight forwarders as well as other carriers will often outsource the delivery of their freight to third party cartage companies Cartage companies provide local pick up and delivery services to and from the event venue as well as other locations In most cases cartage companies will consolidate shipments from multiple carriers onto a single truck Due to their loading unloading procedures these shipments may fall into the additional handling category What is The Difference Between Crated and Uncrated Shipments Crated shipments are those that are packed in any type of shipping container that can be unloaded at the dock with no additional handling required Such containers include crates fiber cases cartons and properly pack
37. ll items fit on the trailer or having to remove freight from the trailer and then reload to fit on the trailer What is Alternate Delivery Location Shipments that are delivered by a carrier and require pieces to be delivered to different areas levels in the same building or to other venues such as a hotel near an event venue What are Multiple Shipments Any carrier delivering more than 1 one shipment for more than 1 one exhibitor booth location or venue will be charged additional handling due to additional labor that is needed to sort separate and deliver the various shipments What does it Mean if I Have No Documentation Shipments that arrive from a small package carrier including Federal Express UPS and DHL without an individual Bill of Lading requiring additional time labor or equipment to process What about Carpet Pad Only Shipments Shipments that consist solely of carpet and or carpet padding require additional handling due to additional time labor and equipment needed to load unload i f P T A NEPC 16th Annual Produce amp Floral Expo Chatham Bars Inn convention contractors Chatham MA coptotcomventonscom Far S083811 September 17 2015 877 335 3700 ADVANCE SHIPMENTS DIRECT SHIPMENTS Please use enclosed freight labels Please use enclosed freight labels Receiving hours M F 9 00 am to 4 00 pm Received only during exhibitor move in hours Must arrive by September 10 2015 Only on September 1
38. ment will be re routed to the show carrier Return to Warehouse Fee Shipments returned to Capital s warehouse will be assessed a 7 00 per cwt or a 50 00 minimum charge whichever is greater CHECK appropriate arrangements Freight arrangements will be handled by Capital Convention Contractors common carrier collect Freight arrangements will be handled by exhibitor NAME OF CARRIER PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Material Handling Rate Schedule as well as the Liability and Insurance Bulletin as stated on the enclosed sheets Company Name ____ CC CCconttact Person WW SSSSSSS C CSFsSSSSS SSSSSSSSSSSS SC Booth HH Address City State Zip Signature Phone Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com CAP T A NEPC 16th Annual Produce amp Floral Expo Chatham Bars Inn convention contractors Chatham MA pei aaran ba ad September 17 2015 877 335 3700 Rate Classifications mCrated Material that arrives as a single shipment on a dedicated truck that is skidded and or crated or in any type of shipping container that can be unloaded at the dock with no additional handling required m Add
39. mum First Piece Additional Pieces mSmall Packages direct shipments only 25 lbs or less combined received on the same day same shipper same carrier 35 00 20 00 In addition to above charges MONEY SAVING TIPS Consolidate shipments when total weight is less than 200 Ibs For example if the rate is 50 00 per 100lbs 3 Separate Shipments 1 Consolidated Shipment Sub Total 54 lbs charged 200 lbs 100 00 3 pieces 1 shipment 59 lbs charged 200 lbs 100 00 185 Ibs 200 Ibs 100 00 Total I 72 lbs charged 200 Ibs 100 00 Total Savings 200 00 Total 185 Ibs Total Cost 300 00 PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Material Handling Rate Schedule as well as the Liability and Insurance Bulletin as stated on the enclosed sheets Company Name Contact Person SSS Booth Address City State Zip Signature Phone Email address a P T A NEPC 16th Annual Produce amp Floral Expo Chatham Bars Inn convention contractors Chatham MA ee Ea September 17 2015 877 335 3700 CERTIFIED WEIGHT TICKETS In the event that no weight tickets or inaccurate weight tickets are indicated on the delivery documents presented Capital shall estimate the weight or re weigh and charges shall be based upon the estimates The estimated weight shall be final and binding if actual scale weight figures are not submitted prior to the close o
40. n force e Avoid any conflicts with local union regulations and requirements SHOULD THE EXHIBITOR WISH TO EMPLOY THE SERVICES OF A CONTRACTOR OTHER THAN THE OFFICIAL CONTRACTOR THE FOLLOWING CONDITIONS MUST BE MET 1 The exhibitor must inform Capital Convention Contractors of the name and address of the contractor and the work performed This information must be received in writing no later than 30 days prior to the show in Capital s office If this information is not received 30 days prior to the show Capital labor must be used for all work The non official contractor will be permitted to supervise only 2 The non official contractor to be used by the exhibitor must do the following a Provide a certificate of insurance with at least the following limits Comprehensive General Liability not less than 1 000 000 with respect to injuries to any one person in any occurrence and 500 000 with respect to damage of property Workers Compensation Insurance including employee liability coverage in a minimum amount of not less than 1 000 000 of individual and or aggregate coverage and naming Capital Convention Contractors as additional insured Agree to abide by all the rules and regulations of the show Agree to abide by all union rules and regulations Information must be received in the Capital office no later than 30 days prior to the show Identification badges must be worn at all times Temporary labor badges will be provided Badg
41. nn Chatham MA __NEPC by the SEA Sponsorship Response Form ___ Yes sign my company up for the following Produce amp Floral Expo Sponsorships ____ Keynote Exclusive 10 000 or 4 2 500 VIP Reception 7500 or 2 3750 _____ Breakfast Exclusive 10 000 or 4 2 500 SOLD Hotel Key Card 4 000 Registration Area Exclusive 3 500 SOLD Name Badges Exclusive 3 500 Hotel Goodie Bags Exclusive 5 000 Event Day Program Exclusive 2 00 Promotional Posters Exclusive 2 000 SOLD Lanyards Exclusive 3 500 SOLD Parking 3000 or 2 1500 SOLD Golf Outing Exclusive 10 000 ______ Commemorative Expo Bag 4 2 500 _______ Mansion Tours Exclusive 5 000 Gala Cocktail Reception 9 16 15 Oceanside Clambake 3 10 000 PRODUCE WALK OF FAME You may purchase a star for the Produce Walk of Fame on display Gold Star 1 500 __ Silver Star 1 000 Bronze Star 500 Contact Name Company Address City State Zip Phone Fax Email _____ Enclosed is my check US DOLLARS _____ Invoice my company Credit Card Exp Signature Please return this form to New England Produce Council Inc No refunds or cancellations on Attn Laura Sullivan sponsorships honored after 7 Gloria Circle August 26 2015 Burlington MA 01803 Ph 781 273 0444 Fax 781 273 4154 Email nepc2 rcn com NEPC by the Sea September 16 18 2015 Chatham Bars Inn Chatham MA Chatham MA 2015
42. nn in Chatham MA In our commitment to an enjoyable and smooth running event this Capital Exhibitor Service Manual has been prepared for your use in planning your event Please review the following information carefully and place orders early to save time and money Each 10 wide x 8 deep or 15 wide x 10 deep booth package includes 8 High back drape Two chairs 3 High side drape Wastebasket 6 draped table Exhibitor ID sign Drape Color s Royal Blue amp White Carpet Venue NOT carpeted NOTE The tent will be placed on grass no flooring will be provided Exhibitor Set up Wednesday September 16 8 00 a m 1 30 p m Thursday September 17 6 00 a m 9 00 a m Exhibit Hours Thursday September 17 9 00 a m 3 00 p m Exhibitor Dismantle Thursday September 17 3 00 p m 7 00 p m To take advantage of discounts advance orders must be paid in full and received with payment no later than September 3 2015 We must have a major credit card on file to process your orders Complete the Credit Card Authorization Form in its entirety with correct information Capital Exhibitor Order Forms must be returned to our office and can be faxed directly to 508 351 9911 Order forms for other contractors should be returned to the specific contractor providing these services Capital recommends shipping exhibit materials up to 30 days prior to event move in to our Advance Freight Receiving Warehouse Making advance shi
43. ns drapes signs banners acoustical materials cotton paper hay straw moss split bamboo plastic cloth and similar materials shall be flame retardant to the satisfaction of the Fire Department Booth identification banners and signs shall be flame retardant unless smaller than 1232 square inches 28 x 44 if separated from other combustibles by a minimum of 12 horizontally and 24 vertically Oil cloth tar paper nylon and certain other plastic materials cannot be made flame retardant and their use is prohibited Combustibles Literature on display shall be limited to reasonable quantities one day supply Reserve supplies shall be kept in closed containers and stored in a neat and compact manner in a location approved by the Fire Department All exhibit and display empty cartons must be stored in an approved drayage area If the show is under a 24 hour approved manned security program automobiles are allowed to retain 1 gallon or less of fuel gas caps must be taped Batteries are to be disconnected and taped STORAGE BEHIND BOOTH BACKWALL IS STRICTLY PROHIBITED If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com j f P T A NEPC 16th Annual Produce amp Floral Expo Chatham Bars Inn conven
44. of material damage for either Exhibitor Supervised or Capital Supervised Labor must be submitted to us in writing no later than 5 days after the close of the event After 5 days any claim shall be considered waived Steel banding at 1 10 per linear foot including labor 50 00 MINIMUM include on Order Summary page Shrink wrap at 35 00 per skid x 35 00 include on Order Summary page FULL PAYMENT MUST ACCOMPANY ALL ORDERS PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name SSS Contact Person Booth Address City State Zip __ SS gnaaturre Phone Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com A NEPC 16th Annual Produce amp Floral Expo Chatham Bars Inn convention contractors Chatham MA 10 Technology Drive Suite 40 Hudson MA 01749 September 17 2015 capitalconventions com Fax 508 351 9911 9 877 335 3700 Only Exhibitors hiring Capital to dismantle their booth should complete this form At the close of the show exhibitor freight will be shipped to the following address If your freight is being shipped to another tr
45. ors Chatham MA 10 Technology Drive Suite 40 Hudson MA 01749 September 17 2015 capitalconventions com Fax 508 351 9911 877 335 3700 To assist you in planning for your participation in this upcoming exposition we are certain you will appreciate knowing in advance that Capital labor is required for certain aspects of your exhibit handling To help you understand we ask that you read the following The facility requires that the official material handling contractor Capital off load all equipment and display materials for ALL common carrier and van line trucks The use of fork trucks pallet jacks and lift gates are only permitted by personnel of Capital Convention Contractors Exhibitors are allowed to perform their own material handling provided they meet all of the following criteria e Personnel performing the work must be bonafide full time employees of the exhibiting company Exhibitors may load unload uncrated materials from a mini van car station wagon pick up truck or box truck owned by the exhibiting company e Exhibitors may use only hand operated equipment which they have provided two wheeled hand trucks and four wheeled flat carts are permitted e Exhibitors choosing to handle their own materials are responsible for their own storage during the show Full time employees of the exhibiting companies may set their own exhibits without assistance from Capital Any labor services that may be required beyond what yo
46. ous MA Tax 6 25 A A A A A FFF TOTAL ESTIMATED CHARGES indicates nontaxable services RETURN VIA FAX 508 351 9911 PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name gt Contact Person S Booth Address City State Zip Code Phone Email address Authorized Signature If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com 10 11 12 13 14 A P T A NEPC 16th Annual Produce amp Floral Expo A Chatham Bars Inn convention contractors 10 Technology Drive Suite 40 Hudson MA 01749 Chatham MA capitalconventions com Fax 508 351 9911 Sep te mb er 1 J 2 0 1 5 877 335 3700 Capital Convention Contractor s liability shall be limited to the physical loss or damage to the specific article which is lost or damaged as described below Capital Convention Contractors shall not be responsible for damage to uncrated materials materials improperly packed or concealed damage Capital Convention Contractors shall not be responsible for loss theft or disappearance of exhibitor s materials after same have been delivered to e
47. pping arrangements will ensure a prompt and secure delivery to your exhibit site The event s location will not have the facilities to receive and store such materials in advance and may refuse your shipment and additional charges may occur For Advance Shipping to Warehouse All freight shipments must be shipped prepaid and received in our warehouse no later than September 10 2015 4 35 late charge will apply if orders for advance shipping are received after this date For Direct Shipping to Show Site DO NOT ship exhibit materials direct to show site to arrive prior to September 16 2015 You MUST designate your shipment for arrival during exhibitor set up date only and label your materials c o CAPITAL CONVENTION CONTRACTORS We look forward to working with you CAPITAL CONVENTION CONTRACTORS If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com f P T A NEPC 16th Annual Produce amp Floral Expo Chatham Bars Inn convention contractors Chatham MA aeoieo eriorecem IRETI September 17 2015 877 335 3700 Circle One American Express VISA MasterCard Exhibitor Booth Credit Card Billing Address Ciy Zip Code Contact Person Phone Credit Card Number Expiration Date
48. re a strong talent pool and continued leadership for the industry For more information about the PMA Foundation please visit www pmafounda tion com or contact Barbara Hochman at 302 607 2189 Thank you We look forward to seeing you at the NEPC EXPO Please feel free to contact Laura Sullivan at 781 273 0444 if you have any questions or require additional information NEPC EXPO COMMITTEE Chairperson Tom Murray Bruce Klein Debbie Loche Robert McGowan Beth McGuire Charles Olins Bob Catinella Roche Bros Supermarkets Maurice A Auerbach Inc Roche Bros Supermarkets Northeast Produce Sales JOH Concord Foods USA Pears NEPC PRODUCE FLORAL amp FOOD SERVICE EXPO Thursday September 16 18 2015 Please review the checklist below The Health Permit and the Booth Description Form are due on August 26 2015 EXHIBITOR CHECKLIST Clam Bake Reservation Booth Description Form Expo Sponsorship Form Exhibitor Registration Response Form Electricity Order Form If needed Ice Order Form If needed NEPC by the Sea September 16 18 2015 Chatham Bars Inn Chatham MA NEPC by the SEA Best Booth Contest Chatham MA 2015 The Best Booth Contest will add to the ambiance of the Exhibit Hall and bring out the best and Creativity in all of you Please join in all the fun this year Show staff will judge all vendor booths and winners will be chosen as the best booths at the show The winning vendor
49. s and they further agree that any claim they may have against Capital shall be pursued independently by them as a completely separate transaction to be resolved on its own merits Where an exhibitor indicates choice of carrier for pickup it is the exhibitor s responsibility to arrange with such carrier for said pickup service If the carrier does not pick up within the time limited for the removal of exhibitor s materials at the Exhibit Hall we reserve the right to forward such materials by the shipping method of our choice or to remove said materials to our warehouse for disposition at an additional charge to the exhibitor in accordance with prevailing rates for the service performed Materials left behind without orders placed at the Service Desk may be classified as abandoned The Service Contractor shall not be responsible for same We are not responsible for any delay of rush shipments We will expedite such rush shipments to the best of our ability but will not assume any financial responsibility for shipments which do not arrive at their destination at a dated time If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com N NEPC 16th Annual Produce amp Floral Expo C A P TA Chatham Bars Inn convention contract
50. s have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Please indicate which of the following items services are to be invoiced to the third party CO an Capital Services CL Freight Handling C Furniture Carpet CJ Booth Cleaning C Labor CI Other specify We understand and agree that we the exhibiting firm are ultimately responsible for payment of charges incurred In the event the named third party does not make payment upon presentation of invoice at show site such charges will be presented to the exhibiting firm for payment before the close of the show Company Name Address City State Zip Code Phone Authorized Signature Printed Name Display House 3 party Address City State Zip Code Phone Authorized Signature Printed Name i f P T A NEPC 16th Annual Produce amp Floral Expo Chatham Bars Inn convention contractors Chatham MA 3 ee Fe ian September 17 2015 877 335 3700 Payment Policy All orders faxed or mailed to Capital must be accompanied by a Credit Card Authorization Form Payment in full is due at show site Absolutely no show site orders will be executed prior to full payment of all customer bills Calculate your order total Service Amount Due Exhibitor Booth Labor Material Handling Furnishings amp Accessories Custom Exhibit Rental Special Signs amp Banners Standard amp Deluxe Carpet Miscellane
51. s will receive a blue ribbon award as well as an award coupon for a discounted booth at the 2016 NEPC Produce Floral amp Food Expo Here s how it works Two Categories Single Booth amp Multiple Booths Awards 1st prize for each Category 50 off booth for the next convention 2 runners up for each Category 25 off booth for next convention Judging Criteria e Use of your product in representing the Convention s theme NEPC by the Sea e Enthusiasm e Creativity e Over all appearance Important Times for contest e 7 00 am 9 00 am Judging e 1 00 pm Winner Announced e 2 00 pm Photos of Each winner at their booth Contest Registration You may register your booth for judging by emailing the NEPC office at nepc2 rcn com or at the registration area at the show site at setup on Wednesday Theme This year s theme is NEPC by the Sea Have fun and good luck CHATHAM EXCURSION FORM Please fill out the forms below and return to New England Produce Council Inc Extra Clambake Tickets Wednesday night 115 00 Exhibitors with a standard booth receive 2 clambake tickets and premium booths receive 3 clambake tickets Sunset Sail Thursday night 50 00 Chatham Golf Event Captain s Golf Course Friday 90 00 w cart a Fishing 170 00 4 hour charter 1 00em 5 00pm a Whale Watching 50 00 Spa Service Relax Rejuvenate Restore Discover a soothing and restorative escape for body and soul at The Spa a
52. t Chatham Bars Inn The spa offers the finest in luxury treatments and amenities including oversized treatment rooms with private showers a Vichy Shower and a hydrotherapy tub Take your spa experience to the next level by staying in one of our Spa Suites All Spa Suites include oversized hydrotherapy tubs saunas steam showers and massage tables 15 discount to NEPC guests so when you make your reservation please mention the New England Produce Council Inc For additional information and to make a reservation please dial extension 6737 or phone 508 945 6737 Contact Name Company Address City State Zip Phone Fax Email ____ Enclosed is my check US DOLLARS Invoice my company Credit Card Exp Signature Please return this form to New England Produce Council Inc Attn Laura Sullivan 7 Gloria Circle Burlington MA 01803 No refunds or cancellations after August 26 2015 Ph 781 273 0444 Fax 781 273 4154 Email nepc2 rcn com EXHIBITOR ELECTRICAL ORDER FORM ELECTRICAL ORDER FORM NEPC PRODUCE FLORAL amp FOOD SERVICE EXPO Exhibitor Date of order Representative Telephone Electrical orders with payment MUST be received by Aug 26th or the LATE PRICE will apply Non exclusive 120 volt receptacles Regular Price Late Price Quantity Amount 500 Watt 45 00 60 00 1000 Watt 55 00 70 00 1500 Watt 65 00 80 00 Exclusive 120 volt dedicated circuit 20 Ampere 75 00 90 00 Sp
53. te All materials are on a rental basis and remain the property of Capital The undersigned is responsible for all items ordered and for its condition at close of show PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name Contact Person o o y Booth Address____Ciitty State Zip____ Signature Phone Fax Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com A P T A NEPC 16th Annual Produce amp Floral Expo A Chatham Bars Inn convention contractors ae Chatham MA 10 Technology Drive Suite 40 Hudson MA 01749 capitalconventions com Fax 508 351 9911 Sep tember 1 7 2015 877 335 3700 QTY DESCRIPTION Advance Floor Amount Price Price CHAIRS si PADDED SIDE CHAIR 47 25 60 00 PADDED ARM CHAIR 51 50 65 25 UPHOLSTERED BAR STOOL 62 00 77 75 FOLDING CHAIR 14 75 19 00 ACCESSORIES TRIPOD EASEL 26 25 33 75 GARMENT RACK 68 25 85 25 LITERATURE RACK 78 75 98 75 4 X 8 DISPLAY BOARD 147 00 183 75 6 SHOWCASE W SHELVES 367 50 460 00 WASTEBASKET
54. ter the accrual of the cause of action therefore Shipment received without receipts freight bills or specified unit counts on receipts or freight bills such as UPS or van lines will be delivered to the exhibitor s booth without guarantee of piece count or condition No liability will be assumed by Capital for such shipments Empty container labels are available at the service desk Affixing the labels is the sole responsibility of the exhibitor or his her representative All previous labels should be removed or completely covered Capital assumes no responsibility for errors to the aforementioned procedure removal of containers with old empty labels and without Capital s labels improper information on empty labels or valuable stored in containers with empty labels Freight handling charges are the responsibility of the exhibitor to whom the shipments have been consigned Also charges for loading out freight shipments are the responsibility of the exhibitor from whose shipments are made Exhibitors may not assign this responsibility to suppliers or customers The exhibitor agrees in the event of a dispute with Capital relative to any loss or damage to any of their materials or equipment that they will not withhold payment of any amount due to Capital for Drayage or any other service provided by Capital as an offset against the amount of the alleged loss or damage Instead they shall agree to pay Capital at the close of the show for all such charge
55. the ramp onto Route 137 South go straight through two sets of lights by car dealership go straight at the four way stop at Queen Anne Road country store on corner continue to the Route 28 intersection the road will end Take a left onto Route 28 and travel approximately 3 miles to the Main Street Rotary Continue half way around the rotary onto Main Street pass Chatham Hardware on the left and take the next left onto Seaview Street The entrance to Chatham Bars Inn is on the right just past the golf course From the New York Area Take Route 95 through Southeastern Connecticut In Providence merge onto 195 E via Exit 20 towards East Providence Cape Cod Follow 195 to Exit 22 A Cape Cod The Islands Highway signs will indicate Routes 25 Follow Route 25 crossing the Cape Cod Canal over the Bourne Bridge Proceed three quarters around the rotary fol lowing the signs to Hyannis and Route 6 the Mid Cape Highway Proceed on Route 6 East approximately 45 minutes to Exit 11 Route 137 Chatham Brewster take a left off the ramp onto Route 137 South go straight through two sets of lights by car dealership go straight at the four way stop at Queen Anne Road country store on corner continue to the Route 28 intersection the road will end Take a left onto Route 28 to the Main Street Rotary continue half way around the rotary onto Main Street pass Chatham Hardware on the left and take the next left onto Seaview Street The entr
56. tion contractors Chatham MA ge cere 9T September 17 2015 877 335 3700 QTY DESCRIPTION Advance Price Floor Price Amount 4 X 2 30 HIGH 93 50 116 75 6 X 2 30 HIGH 104 00 130 25 8 X 2 30 HIGH 114 50 143 00 4 X 2 40 HIGH 114 50 143 00 6 X 2 40 HIGH 135 50 169 25 8 X 2 40 HIGH 156 50 195 50 4 X 2 30 HIGH 51 50 65 25 6 X 2 30 HIGH 62 00 77 75 8 X 2 30 HIGH 72 50 90 50 4 X 2 40 HIGH 57 75 72 50 6 X 2 40 HIGH 68 25 86 25 8 X 2 40 HIGH 78 75 98 75 30 ROUND 30 HIGH 93 50 116 75 30 ROUND 40 HIGH 104 00 130 25 4 X 10 HIGH 63 00 78 75 6 X 10 HIGH 73 50 92 50 6 OR 8 TABLE 47 25 59 00 6 OR 8 COUNTER 47 25 59 00 8 HIGH PER LINEAR FT 10 00 14 25 3 HIGH PER LINEAR FT 7 00 9 00 TF YOU DO NOT INDICATE COLOR CHOICE SHOW COLOR WILL BE PROVIDED CIRCLE COLOR CHOICE ROYAL BLUE SILVER BURGUNDY HUNTER GREEN WHITE RED BLACK ADVANCE DISCOUNT ORDER PAYMENT MUST BE RECEIVED 14 DAYS PRIOR TO MOVE IN SUB TOTAL No credit will be issued on equipment ordered and placed in MA TAX 6 25 your booth either unused or after the close of the show There GRAND TOTAL is a 50 cancellation charge for orders cancelled at show si
57. u arrive and then at the end of the show you will be able to just walk away Included in your custom booth package e Header Sign Not Backlit Standard Color Carpet Choice of Velcro Friendly Sintra Slatwall or Pegboard Walls Tracklight with 1 head per panel power not included 40 High Side Returns 3 12 Flat Shelves 6 Draped Counter Two Bar Stools One Wastebasket Set up amp Removal Opening Day Booth Cleaning 200 Ibs of Material Handling ALL THIS FOR ONLY 1 365 00 Tax not included SINTRA SLATWALL PEGBOARD White Brown White Green Grey Black co ee ee E OAN Burgundy Letter Color Blue Red Black Grey Burgundy Green Green Special artwork logos or colors will be quoted upon request White Please include samples and comments with this order Gold ADVANCE DISCOUNT ORDER PAYMENT MUST BE RECEIVED 14 DAYS PRIOR TO MOVE IN s No credit will be issued on equipment ordered and placed in your booth SUB TOTAL either unused or after the close of the show There is a 50 cancellation Late Orders Add 25 charge for orders cancelled at show site MA TAX 6 25 Orders cancelled after installation will be charged 100 of original price GRAND TOTAL All materials are on a rental basis and remain the property of Capital The undersigned is responsible for all items ordered and for its condition at close of show Late Orders will be charged
58. ur regular full time employees can provide must be rendered by Capital Labor can be ordered in advance by returning the Labor Order Form or at show site at the service desk Proof of full time employment status may be requested by Capital Non Official Installation and Dismantling Contractors may choose to use Capital Convention Contractors for labor and or supervision or provide their own The following is required should they provide their own e Non Officials must furnish Show Management the names and addresses and telephone numbers of key executives for emergency contact e All personnel must be properly identified with a badge at show site This statement and insurance rider is not required by the exhibitors who plan to set up and dismantle their own booths or equipment with their own employees All Non Officials Installation and Dismantle Contractor supervisors will be allowed on the exhibit floor only during official installation and dismantle hours and must be identified with a temporary work pass either supplied by Show Management or the Official Service Contractor CAPITAL CONVENTION CONTRACTORS requests that exhibitors do not tip our employees They are paid at an excellent wage scale denoting a professional status and we feel that tipping is not necessary This applies to all employees Any request for such should be brought to the attention of a Capital representative at the service desk or correspondence may be directed to t
59. with its tax exempt certificate prior to the Show Opening COLLECTION POLICY In the event this contract is turned over to an attorney for collection or dispute Capital will be entitled to reasonable attorney fees If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com J a P I A NEPC 16th Annual Produce amp Floral Expo Chatham Bars Inn convention contractors Chatham MA Tee aon ERESIA September 17 2015 877 335 3700 Capital Convention Contractors will invoice third parties for payment of services rendered to exhibitors provided the following conditions are met 1 The payment record of the third party is acceptable to Capital 2 This completed form is signed by both parties and returned to Capital at least 14 days prior to move in 3 A completed Credit Card Authorization Form MUST accompany this form from each party 4 Capital s prepayment policy is adhered to i e orders must be received with payment by the deadline dates 5 If there is any doubt which party is to be invoiced for a service the exhibiting firm accepts responsibility for payment upon presentation of invoice at show site 6 The exhibiting firm is ultimately responsible for payment of all charges by show conclusion 7 Both partie
60. xhibitor s booth Capital and its subcontractors shall not be responsible for loss theft and disappearance of exhibitor s materials before it is picked up from exhibitor s booth for reloading after the close of the show Outbound Bills of Lading are available at the Capital Exhibitor Service Desk Outbound Bills of Lading will be checked at the time of actual pickup of freight from the booth Piece counts will be adjusted and corrections will be made to the Bill of Lading where discrepancies may occur Capital and its subcontractors will not be responsible for ordinary wear and tear in handling of equipment Neither will they be responsible for loss damage or delay of shipments due to fire theft water vandalism acts of God strikes lockouts work stoppages of any kind or any other circumstances beyond their control Capital and its subcontractors liability shall be limited to physical loss or damage to the specific article which is lost or damaged and in any event Capital s maximum liability shall be limited to 30 per pound per article with a maximum liability of 50 00 per item or 1 000 00 per shipment whichever is less If Capital is found negligent for the damage of materials the exhibitor s sole remedy will be to have Capital repair or replace the defective materials with that of like kind and quality In no event shall Capital be liable for incidental or consequential damages which may result or arise out of the damaged materi

NEPC by the Sea - New England Produce Council

Contents

Download Pdf Manuals

Related Search

Related Contents