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Exhibitor Manual

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1. HOTEL Material Handling Fee 77 per 100 Ibs with 200 Ib minimum There are no additional fees Mapa tec incurred including labor special handling or storage fees when shipping in advance to the S eaa m warehouse Floor Plans Use OMNI Advance Warehouse shipping label and label with your meeting room Shepard will organize all Omni freight and place on one condensed truck Shepard will deliver freight to your room as soon as CEDIA has access to the rooms per the contract Due to the Freight limited service hallways there is NO storage available outside your meeting room Shepard Restrictions will undo the shrink wrap and un palletize exhibitor items into the room for you in order to eons have freight delivered into your rooms If you ship materials in a crate Shepard will work with Services you on the delivery to your room once you arrive Shepard will have 2 representatives located at the Omni throughout the event as a point of contact for Omni exhibitors and will coordinate any and all paperwork Shipping Labels Other Shipping Method Not Recommended Ship directly to the convention center using OMNI specific shipping label Shipments to arrive beginning October 8 Material Handling Fee 75 per 100 Ibs with 200 Ib minimum minimum on both inbound and Straight Time 8 00 a m to 4 30 p m Monday through Friday 74 00 outbound Overtime 4 30 p m to
2. BOOTH SERVICES Lead Retrieval Attendee lead retrieval information will be captured with the NFC badge ITN International offers numerous solutions to capture attendee data Tel 801 676 7933 ORDER DEADLINE FOR BEST RATES SEPTEMBER 3 Email exhibitors itnint com Web www bcard net Show Code CEDIA15 Liability Insurance As a standard requirement of all CEDIA EXPO exhibitors it is necessary for you to provide proof of general liability coverage from an insurance company in good standing with minimum policy limits of 1 000 000 per occurrence and 2 000 000 in all Proof of coverage satisfying these minimums must be in place prior to your scheduled move in date You will not be allowed to move in exhibit without proper insurance coverage in place If you do not have this coverage in place CEDIA has made arrangements with Benefit Resourcing International 50 you can acquire this coverage at significant savings by purchasing as part of a group Click to order online complete a short questionnaire and you will obtain this coverage for 75 00 plus tax Contact Michael George Tel 317 735 4072 Email mgeorge amj ins com BOOTH SERVICES AV Cable TV Catering Electrical Floral Host amp Hostess Internet amp Network Lead Retrieval Liability Insurance Security BOOTH SERVICES Photography The Photo Group offers Architectural Exhibit Photography Editorial Event Photography and Video Services Contact
3. MORE INFORMATION O on B os HOTEL amp CITY INFORMATION Hotel Reservations Shuttle Service Parking TRANSPORTATION Shuttle service is not provided by CEDIA to from the airport You are encouraged to use the Dallas Area Rapid Transit DART to easily get from the airport to your hotel DART Information Dallas Fort Worth Airport Dallas Love Field Airport For your own personalized hotel route use this DART Trip Planner Transportation to Local Attractions If you are interested in visiting other attractions in Dallas the D Link is a special bus service allowing you to visit districts of downtown Dallas and historic Oak Cliff Quick Links Dallas CVB DART TRAVEL DISCOUNTS We ve negotiated rates with top travel providers to help you save on your trip to Dallas including airfare and car rental discounts MORE INFORMATION PRESS amp MARKETING e Marketing Resources e Show Guide Company Listing e Promote to Attendees New Product Launch Giveaways Special Events Video Challenge e Promote to Press Media Preview Event Media Profile Electronic Lifestyles Awards Press Kits Press Conference Scheduling Press List e Show Daily Advertising e Sponsorship Opportunities Booth Activities during Pre amp Post Show Hours CEDIA EXPO 2015 PRESS amp MARKETING Marketing Resources Show Guide Company Listing Promote to Attendees Promote to Press Show Daily Advertisin
4. amp Post Show Hours PROMOTE TO PRESS MEDIA PREVIEW EVENT Connect with members of the press highlight your new products and make appointments with leading editors before the show floor even opens The CEDIA EXPO Media Preview is an invitation only event for editorial press and industry analysts who will enjoy learning about the latest products and technologies in a comfortable relaxed atmosphere between 2 30 p m 5 00 p m on Wednesday October 14 at the Kay Bailey Hutchison Convention Center in the C3 C4 Ballroom DEADLINE AUGUST 28 MORE INFORMATION MEDIA PROFILE The Media Profile is used by the CEDIA Marketing and Public Relations team to promote exhibitors their new products and technologies and the residential electronics systems industry to media outlets nationwide and globally leading up to and during CEDIA EXPO It is important that you complete and submit this form including as much information about new products technologies as possible You may complete your Exhibitor Media Profile online All information must be submitted on or before Tuesday September 15 to be included in any CEDIA EXPO press materials before during and after the show DEADLINE SEPTEMBER 15 MORE INFORMATION ELECTRONIC LIFESTYLES AWARDS PROGRAM Enter for the chance to have your latest release vetted by a qualified panel of the very home technology professionals who will be selling and installing it in the field For
5. 17 2015 Official Show Discount price deadline for standard Shepard orders Thursday September 24 2015 Contractors First day for warehouse deliveries without a surcharge Thursday September 17 2015 Last day for warehouse deliveries without a surcharge Monday October 5 2015 Last day for all warehouse deliveries Friday October 9 2015 First day freight can arrive at show facility Please refer to targeted move in floor plan for freight Floor Plans arrival day based on booth size and location SHIPPING ADDRESSES Glossary of Terms Advance Shipments Address Direct Shipments Address Exhibiting Co Name amp Booth Number clo Shepard Exposition Services CEDIA EXPO Exhibiting Co Name amp Booth Number clo UPSF Shepard Exposition Services CEDIA EXPO 4666 Duncanville Rd Kay Bailey Hutchison Convention Center Dallas TX 75236 650 S Griffin Street Dallas TX 75202 CEDIA EXPO 2015 GENERAL INFORMATION Deadlines Checklist Location Show Dates Hours Key Contacts General Service Contractor Shepard Official Show Contractors Quick Facts Floor Plans Glossary of Terms FLOOR PLANS Kay Bailey Hutchison Convention Center Mezzanine Level Exhibit Hall Level Click here to view the current online floor plan Ceremonial Street Shuttle Pick Up Drop Off on Ceremonial Street in front of Convention Center GENERAL INFORMATION Deadlines Checklist Location Show Dates Hours
6. 2 printed up to 10 online DEADLINE JULY 10 UPDATE COMPANY LISTING Listing information is not carried over from previous years and is not tied to the membership record so it s important to update your information now How your listing appears for the printed and online Show Guide is how it will also appear in the CEDIA EXPO mobile app If you need your ID and Password to login contact Danielle Mulvaney at dmulvaney cedia org Fair Guide and EXPO Guide are not affiliated with CEDIA EXPO The only directories and guides affiliated with CEDIA EXPO are those published by CEDIA including the official Show Guide If you have any doubts about directory guide solicitation using the CEDIA EXPO name including any solicitation that requires payment to an address in a foreign country please contact Show Management immediately CEDIA EXPO 2015 PRESS amp MARKETING Marketing Resources Show Guide Company Listing Promote to Attendees Promote to Press Show Daily Advertising Sponsorship Opportunities Booth Activities Pre amp Post Show Hours PROMOTE TO ATTENDEES Notify Show Management of what needs recognition so it can be promoted through CEDIA EXPO marketing NEW PRODUCT LAUNCH Get the word out on the new products you ll be releasing at CEDIA EXPO Let us know what products you are launching for recognition in CEDIA EXPO marketing the CEDIA EXPO App Navigator and the website Build more expo
7. Vehicle Spotting Fee e Outbound Bill of Lading Shipping Labels SHIPPING amp MOVE IN Targeted Move In Shipping Address amp Labels Marshaling Yard Shepard Logistics Storage Motorized Unit Vehicle Spotting Fee Outbound Bill of Lading Shipping Labels MATERIAL HANDLING CEDIA negotiated with Shepard to provide blended material handling rates which means there is only one rate for advance shipments to the warehouse and one rate for direct shipments to the convention center Blended rates eliminate most of the additional fees or surcharges associated with drayage and makes it easy to budget your material handling Advantages of using blended rates for material handling No Off Target Fees No Marshaling Yard Fees No Additional Handling Fees Multi load shipments will no longer be charged additional handling which means you can enjoy additional savings on your shipping costs No Overtime Fees for moving your freight in or out on weekends holidays before or after normal business hours With the show breaking on Saturday this is a huge savings Direct Shipments to Show Site 75 00 Advance Shipments to Warehouse 77 00 Small Packages FedEx UPS DHL under 30 Ibs 538 50 each carton 77 min per shipment Rates 100 lbs with 200 Ib minimum Computation of Material Handling When recording weight round up to the next 100 Ibs For example 285 Ibs 300 Ibs 100 Ibs 3 X Bl
8. c o Shepherd Kay Bailey Hutchison Convention Center Room D222 224 650 S Griffin St Dallas TX 75202 For Exhibitor Name Time Sensitive Material NOTE All press kits left in the press room after 5 00 p m Saturday October 17 will be discarded PRESS CONFERENCE SCHEDULING CEDIA EXPO exhibitors may schedule press conferences on a first come first served basis Press conferences can be held in the CEDIA EXPO press conference room at the exhibitor s booth and or at an off site location hosted by the exhibitor CEDIA EXPO press conference scheduling opens on March 30 2015 Click here to request your time SUBMIT REQUEST BEGINNING MARCH 30 MORE INFORMATION PRESS LIST Request the pre registered Press List to promote your company product launches major announcements press conferences and activities weeks in advance of CEDIA EXPO The list is FREE so be sure to take advantage of this opportunity SUBMIT REQUEST BEGINNING AUGUST 14 CLICK HERE PRESS amp MARKETING Marketing Resources Show Guide Company Listing Promote to Attendees Promote to Press Booth Activities Pre amp Post Show Hours SHOW DAILY ADVERTISING The CEDIA EXPO 2015 Show Daily and VIP Edition will provide complete coverage of Late breaking pre show industry news and news direct from the show floor e CEDIA new product announcements e Interviews and commentary from the show floor e Industry trends and analyses e Complete
9. exhibitor directory and show floor maps e Index of all workshops training and show events Show Daily Advertising Rates FREE Editorial Coverage SPONSORSHIP OPPORTUNITIES Want additional exposure Sponsorships are a great way to make this happen Contact the CEDIA Sales Team at sales cedia org to learn about available sponsorship opportunities e Online amp Print Map Opportunities Mobile App Opportunities Sponsorships apply to the Priority Points accumulated by each EXPO 2015 exhibitor Click here to view the priority points policy PRESS amp MARKETING Marketing Resources Show Guide Company Listing Promote to Attendees Promote to Press Show Daily Advertising Sponsorship Opportunities BOOTH ACTIVITIES DURING PRE amp POST SHOW HOURS Planning to host an event or meeting in your exhibit space during non tradeshow hours Complete the order form for approval and security authorization by September 24 Any forms received after this date may not be approved Is your meeting with Manufacturer Sales Representatives only You do not need to complete this form Sales Representatives must pick up an orange ribbon in attendee registration which allows them full access to the show floor prior to and after show hours Available Event Meeting Hours Thursday October 15 Requires Show Management Approval 6 00 p m 9 00 p m Friday October 16 8 00 a m 9 00 a m 6 00 p m 9 00 p m Sa
10. m 4 00 p m Sunday October 11 6 00 a m 4 00 p m GENERALMOVEIN Monday October 12 6 00 a m 6 00 p m Tuesday October 13 6 00 a m 6 00 p m Wednesday October 14 6 00 a m 6 00 p m Thursday October 15 6 00 a m 6 00 p m EXHIBITOR MOVE OUT Saturday October 17 2 00 p m 8 00 p m Sunday October 18 6 00 a m 4 00 p m Monday October 19 6 00 a m 4 00 p m Tuesday October 20 6 00 a m 12 00 p m If you are arriving in a privately owned vehicle and have small hand carried items to be delivered to your booth utilize this roundtrip cartload service Service is not available for those arriving in U Haul Penske etc trucks MORE INFORMATION en X Shepard Logistics Complete Transportation Services SHIPPING amp MOVE IN Advantages of Shepard Logistics Material Handling Rates amp Info 1096 material handling discount for round trip SLS customer shipments Volume discounting for larger shipments Guaranteed price quotes online with online booking and scheduled pick up Preferred and confirmed target times inbound Pre printed bills and shipping labels correctly formatted inbound or outbound Targeted Move In Shipping Address Free 30 day pre event storage charges amp Labels Ship direct to show site and avoid warehouse charges when facility permits Automated tracking and delivery status reports via email Marshaling Yard No driver waiting time charges in
11. or other areas Labor costs associated with the removal of balloons will be charged to Exhibitor at the prevailing rate of 215 per hour with 2 hour minimum Columns in Exhibit Halls Utm be ee Most columns do not have any obstructions however some do contain gas lines fiber boxes for internet and A V hookups not Jurisdictions available for exhibitors If an Exhibitor s booth contains a column with any of these hookups Show Management will provide a floor plan of the booth depicting these items If any items are affixed to the column it must be done only with painter s tape approved by KBHCCD Columns can be covered up to the maximum booth height permitted for example Island Booths can go up to 20 Electricity Up to 100 amp service can be provided at any floor pocket in the exhibit halls Exhibitor must submit floor plan minimum of 30 days prior to move in with location of service to be installed Any power used in a meeting room ballroom is subject to charges CONVENTION CENTER REGULATIONS Floor Load Limits Exhibit floor The main exhibit floor load limit is 350 pounds per square foot distributed load Ballrooms All other areas The floor load limit is 150 pounds per square foot distributed load RULES amp REGULATIONS Vehicles Display Items with Gross Vehicle Weight over 20 000 pounds must be approved prior to placement Booth Display Food amp Beverage Gukdelines All food and beverage must be ordered th
12. to point transportation services for freight by an appointed carrier Marshaling Yard A lot where trucks gather for orderly dispatch to event site When Shepard provides a marshaling yard all carriers must check in present a weight ticket and will be guided to the docks to unload when a space is available The same is true for the out of the show Applicable fee applies Move In Refers to the date and time that exhibitors gain access to a facility and are able to begin the construction and or set up of their booth Mobile Spotting Fee The charge for Shepard personnel to safely guide vehicles operated by exhibitors on the exhibit hall floor when approved by show management and if Shepard determines such activity to be operationally feasible and safe All vehicles operated on the exhibit hall floor must be escorted by Shepard personnel All local fire marshal rules and regulations apply Please call customer service for details Move out The date time specified by event management for dismantling exhibits and clearing the exhibition floor Also referred to as Tear Down Padded Van Shipment Uncrated goods covered with blankets or other protective padding and shipped via van line Perimeter Booth A booth space on an outside wall Pipe and Drape Tubing covered with draped fabric to make up rails and back wall of a trade show Porter Service service that includes the emptying of wastebaskets within the booth at specific intervals durin
13. 0x10 AND 10x20 BOOTHS All Inclusive Packages Includes custom exhibit booth 3 options installation and dismantle select booth carpet daily vacuuming up to 1 000lbs standard material handling back lighting The Madison ORDER DEADLINE FOR BEST RATES SEPTEMBER 24 ORDER FORM ORDER ONLINE 10 x10 Expo Carpet 5 50255 01 Red 13 Teal Black 05 Blue 10 Grey i Burgundy 6 Lx42 H Skirted Counter Select Color 50047 01 Red pa Gold 07 Burgundy 02 Green Blue 10 Grey 03 White Black 13 Teal 2 Padded Stools 50024 Wastebasket 50091 Time Vacuuming for 100 sq ft 47011 200 Ibs Material Handling Carpeting 10 x 10 Booth 66452 Discount Regular Discount Regular Pee Pee om 10 x 20 Booth 66453 10 x 20 Booth 66454 10 20 Booth 66455 Discount Regular Amount qu Discount Regular Amount Discount Regular Amount Pino P eee 10 x 10 Booth 66450 10 x 10 Booth 66451 Cleaning Qty Discount Regular Amount 4 500 5 850 Furnishings Booth Packages 10x10 10x20 Booths 10 x10 Expo Carpet mo Color mJ 55 01 Rea 13 Teal Black 05 Blue Ly 10 Grey Burgundy 30 Star Base Pedestal Table 50032 2 Padded Arm Chairs 50021 Wastebasket 50091 One Time Vacuuming for 100 sq ft 47011 Up to 200 Ibs Material Handl
14. 12 00 Midnight Monday through Friday 111 00 8 00 a m to 5 00 p m Saturday and Sunday Double Time All of hours and holidays 145 00 OMNI DALLAS HOTEL FREIGHT SIZE RESTRICTIONS All shipments to Omni must be packaged to fit through freight elevator Specs below Floors 1 amp 3 Freight Elevator OMNI DALLAS Max weight is 10 000 Ibs HOTEL Max size for items to fit inside elevator 10 H x 10 W x 151 INFORMATION Floors 2 amp 5 Service Elevator Max weight is 500 Ibs Floor Plans Max size for items to fit inside elevator 10 H x 5 5 W x 8 L Shipping All shipments must fit through the service door into the meeting room or Shepard will un palletize items to place inside the room All freight will be delivered from the service hallways Once shipment is outside your meeting room Shepard will undo the shrink wrap and un palletize exhibitor items in order to access and enter the room If you ship materials in a crate Shepard will Services work with you on the delivery to your room once you arrive Arts District 1 3 1 Wx8 75 H _ Arts District 2 2 9 W x 8 75 H Arts District 3 3 Wx8 75 H Arts District 4 3 1 W x 8 75 H Arts District 5 3 1 W x 8 75 H Arts District 6 3 W x 8 75 H Arts District 7 3 1 W x 8 75 H Cedars 3 1 Wx8 75 H Deep Ellum A 3 Wx8 75 H Deep Ellum B 3 Wx8 75 H Greenville 3 Wx8 75 H Occupying a room that is not listed Katy Trail 3 9 W x 8 75 H Contac
15. 5 L First day to pick up badges onsite October 12 Deliver press kits to Press Room D221 October 13 at 12 Noon CEDIA EXPO 2015 October 14 17 Tradeshow Dates October 15 17 October 14 17 Complete post show survey received today October 26 GENERAL INFORMATION Location whe GENERAL Kay Bailey Hutchison Convention Center N INFORMATION 650 S Griffin Street KAY BAILEY HUTCHISON Dallas TX 75202 CONVENTION CENTER DALLAS www dallasconventioncenter com Deadlines LE a Checklist CEDIA EXPO 2015 Wednesday October 14 Saturday October 17 CEDIA EXPO officially begins on Wednesday October 14 with CEDIA Training and Manufacturer Product Training MPT sessions The show floor does not open until Thursday Key Contacts General Service Contractor Shepard Tradeshow Dates amp Hours Official Show Thursday October 15 9 00 a m 6 00 p m Contractors Friday October 16 9 00 a m 6 00 p m Saturday October 17 9 00 a m 5 00 p m IMPORTANT Quick Facts Floor Plans Glossary of Terms GENERAL INFORMATION Deadlines Checklist Location Show Dates Hours General Service Contractor Shepard Official Show Contractors Quick Facts Floor Plans Glossary of Terms KEY CONTACTS CEDIA EXPO Show Management 7150 Winton Drive Indianapolis IN 46268 800 669 5329 or 317 328 4336 cedia net expo General Exhibitor Booth Questions Danielle Mulvaney OR Jennife
16. Advance Shipments to the Warehouse September 17 October 5 If freight arrives after October 5 surcharge will apply Warehouse deliveries not accepted after October 9 Exhibiting Company Name amp Booth Number CEDIA EXPO c o UPSF Shepard Exposition Services 4666 Duncanville Rd Dallas TX 75236 c o Shepard Exposition Services Exhibiting Company Name amp Booth Number CEDIA EXPO Kay Bailey Hutchison Convention Center 650 S Griffin Street Dallas TX 75202 Direct Shipments to Refer to Targeted Move in Floor Plan Show Site Beginning October 8 SHIPPING amp MOVE IN Material Handling Rates amp Info Targeted Move In Shipping Address amp Labels Shepard Logistics Storage Motorized Unit Vehicle Spotting Fee Outbound Bill of Lading Shipping Labels MARSHALING YARD All vehicles trucks van lines privately owned vehicles delivering shipments to show site must check in at the marshaling yard Once dock space is available driver will be notified where to deliver freight Marshaling Yard Address Lot E 500 Memorial Drive Dallas TX 75202 Lot E is the parking lot located between Ceremonial Street and the railroad tracks Follow Shepard signs leading trucks to the yard MARSHALING YARD MAP amp INFO CARTLOAD MATERIAL HANDLING SERVICE Marshaling Yard Hours of Operation Thursday October 8 6 00 a m 4 00 p m Friday October 9 6 00 a m 4 00 p m Saturday October 10 6 00 a
17. Booth An End Cap Booth is exposed to aisles on three sides and composed of two booth spaces where Standard In Line booths are on the back side of the end cap booth Dimensions amp Use of Space End Cap Booths are generally ten feet 10 deep by twenty feet 207 wide The maximum backwall height of eight feet 8 is allowed only in the rear half of the booth space and within five feet 5 of the two side aisles with a four foot 4 height restriction imposed on all materials in the remaining space forward to the aisle Hanging signs are not permitted in Perimeter Booths RULES amp REGULATIONS Hanging Signs Exhibit Regulations Convention Center Regulations Union Labor amp Jurisdictions BOOTH DISPLAY GUIDELINES continuo Split Island Booth A Split Island Booth is 20 x20 or larger booth that shares a common backwall with another 20 x20 or larger booth The entire cubic content of this booth may be used up to the maximum height without any backwall line of sight restrictions Sixteen feet 167 is the maximum height allowance including signage All booths that are smaller than a 20 x20 and share a common backwall with another 20 x20 or smaller are considered Standard Linear In Line Booths This Split Island Booth restriction does not apply Hanging signs are not permitted in Perimeter Booths N 211 Wall Left Side Front RULES amp REGULATIONS Han
18. ER those who have confirmed their targeted date on a first come first serve basis TARGET CONFIRMATION FORM DEADLINE SEPTEMBER 24 TARGET DATE CHANGE REQUEST If you would like to request a change in your assigned target date complete and return this form All requests will be reviewed and responded to within one week of receiving request TARGET DATE CHANGE REQUEST DEADLINE SEPTEMBER 24 SHIPPING amp MOVE IN Material Handling Rates amp Info Targeted Move In Marshaling Yard Shepard Logistics Storage Motorized Unit Vehicle Spotting Fee Outbound Bill of Lading Shipping Labels SHIPPING ADDRESS amp LABELS Download the shipping labels based on where amp when you are shipping da Ff e Advance Warehouse Shipping Labels orcs oe NE Se Freight must arrive between September 17 October 5 U e Direct to Show Shipping Labels S Freight must arrive between October 8 October 16 Refer to Targeted EC c7 Move in Floor Plan for specific date your freight should arrive at C nom convention center based on your booth size and location d ADVANCE WAREHOUSE e Hanging Sign Advance Warehouse Shipping Label To avoid delays ship your hanging sign advance to the warehouse separate bons from all other booth freight Hanging signs must be identified and readily available since they are installed first before the show floor becomes encumbered by freight HANGING SIGN
19. EXHIBITOR MANUAL REFERENCE GUIDE GENERAL INFORMATION gt Deadlines Checklist Location Show Dates Hours Key Contacts General Service Contractor Shepard Official Show Contractors Quick Facts Floor Plans Glossary of Terms RULES amp REGULATIONS Booth Display Guidelines Hanging Signs Exhibit Regulations Convention Center Regulations Union Labor amp Jurisdictions EXHIBITOR REGISTRATION Types of Badges Complimentary Badges Online Badge Registration Onsite Badge Pick Up HOTEL amp CITY INFORMATION Hotel Reservations Shuttle Service Parking Transportation amp Travel Discounts PRESS amp MARKETING Marketing Resources Show Guide Company Listing Promote to Attendees New Product Launch Giveaways Special Events Video Challenge Promote to Press Media Preview Event Media Profile Electronic Lifestyles Awards Program Press Kits Press Conference Scheduling Press List Show Daily Advertising Sponsorship Opportunities Booth Activities during Pre amp Post Show Hours FURNISHINGS amp RENTAL EXHIBITS Carpeting Cleaning Furnishings Booth Packages 10x10 amp 10x20 Booths Rental Exhibits 10x10 10x20 20x20 Booths BOOTH SERVICES AV Internet amp Network Cable TV Lead Retrieval Catering Liability Insurance Electrical Photography Floral Plumbing Host amp Hostess Security SHIPPING amp MOVE IN Material Handling Rates amp Info Targeted Move In Shipping Address amp Labels Marshali
20. June 1 Submit Custom Guest Pass order to receive passes by early July June 18 Last day to submit entry for 2015 CEDIA Electronic Lifestyles Awards Program June 19 ri nonae SSS gt Register exhibitor personnel badges July 8 Last day to update exhibitor listing for printed Show Guide July 10 Changes made after this date will only appear online and mobile app y o Last day to notify Show Management of intent to have any of the following Covered Structure Two 2 Story Booth Trailer or Vehicle Display Static Balloon Display y SS hircum Rica Rc x uicem ocio x xcaciuccccc ECL 2 0t 9815 35986851 55 rsc HK um Review material handling information and identify your specific targeted freight move in date Right Away c C Last day to assign names to hotel reservations in your block August 4 Submit Custom Guest Pass order to receive passes by late August August 11 C First day to request Pre Show Press List August 14 Last day to submit Media Preview participation August 28 SS Cei C WE DEADLINES CHECKLIST ovre BEEN ME z 5cs d5dsdds I I C Submit floral order Right Away GENERAL C Last day to submit Conference amp Sound Suite order to add to existing booth September 1 INFORMATION US C Last day to place lead retrieval order to receiv
21. Key Contacts General Service Contractor Shepard Official Show Contractors Quick Facts Glossary of Terms CONVENTION CENTER LEVEL ONE GRIFFIN STREET MEMORIAL DRIVE LAMAR STREET Shuttle Drop Off Pick Up Area SOS Training CONVENTION CENTER LEVEL TWO CEDIA EXPO EE _ 2015 Z Ss TI GENERAL DALLAS TX INFORMATION OCT 14 17 Conference Dates October 14 17 2015 Deadlines Exhibit Dates October 15 17 2015 Checklist Exhibitor Hall E Exhibit Hall F Kay Bailey Hutchison Convention Center Dallas Texas Location Level 2 Show Dates Hours mtt Key Contacts re iu 7 TI bp General Service Exhibit Hall D Contractor Exhibit Hall Shepard Roor Managers Office F238 Official Show Contractors Press Office D222 224 Press Conference Room D221 Show Mgmt Rooms D225 D226 m CEDIA Training D220 0227 Quick Facts Glossary of Terms GENERAL INFORMATION Deadlines Checklist Location Show Dates Hours Key Contacts General Service Contractor Shepard Official Show Contractors Quick Facts Floor Plans SHEPARD GLOSSARY OF TERMS Advanced Freight Refers to freight that has been sent to Shepard s warehouse prior to the event move in Advance Order An order for services sent to service contractor prior to installation date Aisl
22. NE FOR BEST RATES SEPTEMBER 24 Tel 214 743 2404 ORDER FORM MENU Email sujey rubio centerplate com BOOTH SERVICES AV Cable TV Catering Floral Host amp Hostess Internet amp Network Lead Retrieval Liability Insurance Photography Plumbing Security BOOTH SERVICES Electrical The Kay Bailey Hutchison Convention Center is the exclusive provider of electrical services within the facility All energizing of electrical services is to be completed performed by DCC personnel All electrical material and equipment must be grounded Electrical cord s placed under carpet must be installed by DCC personnel Wall outlets and post outlets are not a part of booth space All approved electrical cords must be at least 14 gauge and 3 wire grounded type 2 Wire cords zipcords or ripcords are UNACCEPTABLE unless the cord is a component part of an assembly which is specifically approved All exposed non current carrying metal parts of fixed equipment which are liable to be energized shall be grounded When submitting your order include a scaled diagram indicating orientation of the booth and utilities placement This is especially important for Island booths Order your utilities early Utilities are installed at certain times during setup and orders placed onsite often need to be processed and fulfilled during off hours which may prolong your setup ORDER DEADLINE FOR BEST RATES SEPTEMBER 15 ORDER FORM Kay Bailey Hu
23. Nicole Kamens Tel 800 752 6913 Fac 7074743832 Email nicole thephotogroup com Web www thephotogroup com Plumbing The Kay Bailey Hutchison Convention Center is the exclusive provider of plumbing services compressed air water drains and gas within the facility When submitting your order include a scaled diagram indicating orientation of the booth and utilities placement Order your utilities early Utilities are installed at certain times during setup and orders placed onsite often need to be processed and fulfilled during off hours which may prolong your setup Kay Bailey Hutchison Convention Center ORDER DEADLINE FOR BEST RATES SEPTEMBER 15 Convention Services Tel 214 939 2726 Fax 214 939 2740 BOOTH SERVICES Security Protect your booth by having civilian personnel or a police officer in your booth Order booth security from BOOTH Dupree Security Group SERVICES Contact Les Dupree Mary Brown ORDER DEADLINE FOR BEST RATES SEPTEMBER 15 Onsite Tel Ryan Worsham 770 294 6283 cell AV Tel 404 350 8355 il ity Cable TV Email les dupreesecurity com or mary brown dupreesecurity com Catering Electrical Floral Host amp Hostess Internet amp Network Lead Retrieval Liability Insurance Photography Plumbing SHIPPING amp MOVE IN e Material Handling Rates amp Info e Targeted Move In e Shipping Address amp Labels e Marshaling Yard e Shepard Logistics e Storage e Motorized Unit
24. SERVICE CONTRACTOR 9 Ul Shepard Services Include s Material Handling Drayage experience o Rigging Shepard Exposition Services 603 W Landstreet Rd Carpet d Orlando FL 32824 Booth Pumishings Tel 407 888 9669 caning Fax 407 888 2301 Display Rental Email orlando shepardes com SHEPARD ORDER FORMS PDF www shepardes com How to access Shepard Services Online e Login using your email address provided by Show Management and Password CEDIA15 e Logged in review your profile information Questions about ordering online Click here for the online ordering instructions Click here to access these Shepard forms e Payment Authorization Shepard Terms amp Conditions e Third Party Payment Authorization Exclusive provider GENERAL INFORMATION Deadlines Checklist Location Show Dates Hours Key Contacts General Service Contractor Shepard Quick Facts Floor Plans Glossary of Terms OFFICIAL SHOW CONTRACTORS AV Markey s Rental amp Staging Contact Turner Tel 317 781 4110 Email cediabooths markeys com ORDER FORM Cable TV Time Warner Cable Business Class Contact Odette Almonte Tel 210 510 3812 Email odette almonte twcable com Web business timewarnercable com Catering Centerplate Contact Sujey Rubio Tel 214 743 2404 Email sujey rubio centerplate com ORDER FORM MENU Electrical Kay Bailey Hutchison Convention Center Conve
25. Structures Regulations Exhibitor must notify Show Management by July 31 2015 of any tent amp covered structures within exhibits Tents up to 100 Sq Ft KBHCCD allows ten by ten 10x10 feet or one hundred 100 square foot tents in the exhibit floor Tents 101 300 Sq Ft Tents larger than one hundred and one 101 up to three hundred 300 square feet in size must be shown on the floor plan and will be allowed with the following requirements A smoke alarm must be installed in each tent A 2A 10BC type fire extinguisher must be located in each tent Tents 300 Sq Ft Tents larger than 300 square feet will be evaluated on a case by case basis Detailed plans must be provided All tents must be open on at least three 3 sides Storage of combustible materials must be limited to one 1 day s usage Vehicles will not be allowed to be stored under tents CONVENTION CENTER REGULATIONS Trailers amp Vehicle Displays Exhibitor must notify Show Management by July 31 2015 of any trailers or vehicles within exhibits Display trailers must have one smoke alarm installed inside the trailer for every 100 sq feet of display space RULES amp One 1 twenty 20 pound 2A 10BC type fire extinguisher must be readily available in unobstructed view REGULATIONS Storage of combustible materials must be limited to one 1 day s usage Shepard Exposition Services will assess a mobile spotting fee of 150 round tr
26. bound or outbound No additional trade show fees Priority Empty Return Labels to all inbound Logistics Customers Guaranteed pick up outbound from show with immediate loading following empty return Guaranteed on time delivery to destination city facility or warehouse or it is free Storage Benefits of Shepard Logistics Security immediate outbound loading reduces risk of pilferage or misloading Convenience less paperwork and less tracking Efficiency scheduling travel labor reliably and possibly avoiding weekend overtime charges inbound Cost Saving discounting of material handling charge Motorized Unit Vehicle Spotting Fee Outbound Bill of Lading Shipping To take full advantage of the Shepard Advantage contact Labels 888 568 8858 logistics shepardes com ORDER FORM SHIPPING amp MOVE IN Material Handling Rates amp Info Targeted Move In Shipping Address amp Labels Marshaling Yard Shepard Logistics Motorized Unit Vehicle Spotting Fee Outbound Bill of Lading Shipping Labels STORAGE SHOWSITE STORAGE Secured Storage Materials will be placed into secured storage and will be returned to your booth after the close of the show The materials will be accessible during the show by Shepard personnel only A minimum one hour material handling labor charge at show rates will apply each time material is handled to or from storage There is no charge to return materials to your b
27. ce I 1 RULES amp REGULATIONS Hanging Signs Exhibit Regulations Convention Center Regulations Union Labor amp Jurisdictions BOOTH DISPLAY GUIDELINES Perimeter Booth A Perimeter Booth is a Linear Booth that backs to a wall of the exhibit facility rather than to another exhibit Dimensions Linear Booths are most commonly ten feet 10 wide and ten feet 10 deep i e 10 x10 The maximum backwall height is limited to eight feet 12 Use of Space Regardless of the number of Linear Booths utilized e g 10 x20 10 x30 10 x40 etc display materials should be arranged in such a manner so as not to obstruct sight lines of neighboring exhibitors The maximum height of eight feet 87 is allowed only in the rear half of the booth space with a four foot 4 height restriction imposed on all materials in the remaining space forward to the aisle Note When three or more Linear booths are used in combination as a single exhibit space the four foot 4 height limitation is applied only to that portion of exhibit space which is within ten feet 10 of an adjoining booth Hanging signs are not permitted in Perimeter Booths 7 RULES amp REGULATIONS Hanging Signs Exhibit Regulations Convention Center Regulations Union Labor amp Jurisdictions BOOTH DISPLAY GUIDELINES End Cap
28. ce should be reported immediately to Shepard Exposition Services In General Exhibitors do not have to respond to grievances or complaints from union and trade personnel with respect to work jurisdictions Please refer all such disputes and or questions to Shepard management personnel immediately Safety Safety of everyone working in the hall is of our utmost concern at all times Standing on chairs tables and other rental furniture is prohibited This furniture is not engineered to support your standing weight Shepard Exposition Services cannot be held responsible for injuries or falls caused by the improper use of this furniture If assistance is required in assembling your booth please order labor on the Labor Order Form included in the exhibitor manual and the necessary ladders and tools will be provided EXHIBITOR REGISTRATION ONLINE REGISTRATION BEGINS JULY 8 Types of Badges Complimentary Badges Online Badge Registration Onsite Badge Pick Up EXHIBITOR REGISTRATION ONLINE REGISTRATION BEGINS JULY 8 Types of Badges Exhibitor Badges EXHIBITOR Exhibitor badges provide access to the show floor during setup show hours and during tear down REGISTRATION Exhibitors should order exhibitor badges for any personnel who needs full access the show floor including employees independent contractors including host and hostesses Exhibitor badges provide full access to the show floor so if ever used or assigned inappropriately t
29. cedia org 2 Complete the Exhibitor Main Contact Details page 3 On the Menu page you have three options Select the One Touch Registration option to register individuals who are already in the CEDIA Membership Database Select the Reg Type next to the individual you want to register Once you have selected the individuals to receive badges and if confirmation emails should be sent click Register List If there are individuals who are no longer employed with your company and they need to be removed select the No Longer Employed Reg Type option next to their name Select the Additional Staff Registration option to register individuals not yet in the Membership Database To add a name select the Reg Type and enter their first name last name and email address in the area provided You can register up to 20 staff at a time If additional staff need to be added simply register 20 at a time using the same form and submitting after each group Select the Search Registrations option to review or make any changes to staff already registered To view the entire registration list for your company leave the search fields blank and select Search To view an individual s record click their name to view their registration details Select Cancel Registration to remove the badge or click Edit Details to change the registrant s information NEW First and last name and a unique email address are required for all personne
30. d of properly Waste water from vehicles may not enter the storm drain system KBHCCD can assist in providing a list of contractors that are approved by the City of Dallas Office of Environmental Quality These contractors provide containment units pumps and other items necessary to protect the environment A copy of the contractor s manifest indicating waste disposal location s must be submitted to Show Management 60 days prior to EXPO CONVENTION CENTER REGULATIONS Two Story Booths Exhibitor must notify Show Management by July 31 2015 of any two story booths within exhibits RULES amp Any exhibitor planning to utilize a two story booth is required to submit two 2 accurately scaled floor plans and two 2 lists of REGULATIONS materials to be used in the construction supplied by a licensed architect and or structural engineer to the Dallas Fire Rescue Department Inspection and Life Safety Division Special Events Section by mail or fax sixty 60 days prior to the event Booth Display Send to Nimbe Badejogbin Fire Marshal 1551 Baylor St 400 Dallas TX 75226 Exhibit 214 671 9312 Regulations nimbe badejogbin dallascityhall com Hanging Signs The exhibitor shall comply in all aspects with all applicable local fire and building codes and shall secure any and all local licenses or other approvals and submit them to Show Management a minimum of sixty 60 days prior to the move in of your event An i
31. d to put your products on display to open cartons containing your products nor to perform testing maintenance or repairs on your products Material Freight Handling Jurisdiction Shepard Exposition Services has the responsibility of receiving and handling all exhibit materials and empty crates that comes in via over the road carriers It is Shepard s responsibility to manage docks and schedule vehicles for the smooth and efficient move in and move out of the exhibition Shepard will not be responsible however for any materials they do not handle Exhibitors may unload their own privately owned vehicles provided they do not use any material handling equipment forklifts dollies flat beds pallet jacks etc Vehicles must not be left unattended at the loading areas Any unattended vehicles will be towed at the owner s expense The Fire Marshal absolutely prohibits the storage of empty containers in the exhibit hall Arrangements have been made with Shepard Exposition Services to store empty crates Please refer to the exhibitor manual for the handling of empties disposal of skids etc Gratuities Breaks Tipping is expressly prohibited This includes such practices as giving money merchandise or other special consideration for services rendered Do not give coffee breaks other than mid morning and mid afternoon when the union has a 15 minute paid break Meal breaks are one hour Any attempt to solicit a gratuity by an employee for any servi
32. e Carpet The carpet that is placed on the event floor in the aisles to separate the booths Back Wall Refers to the drape used at the rear of a standard booth Bill of Lading A legal document that establishes the terms between the shipper exhibitor and transportation company carrier for the transport of goods between specified points for a specified charge A Bill of Lading is required to be filled out and turned in at the Shepard Service Desk at the close of the show after the exhibitor is all packed up in order to Shepard to release the freight to the transportation company carrier Booth Package This term describes the equipment supplied to exhibitors from show management Certified Weight Ticket Certified weight ticket is a required documented measurement used for shipping exhibit properties All carriers checking into a Shepard marshaling yard are required to present a certified weight ticket at check in Common Carrier A transportation company moving exhibitor freight which usually only accepts crated materials that it can consolidate with the properties of other customers into one shipment bound for the same destination Only Shepard can accept freight from a common carrier Corner Booth An exhibit space with exposure on at least two aisles usually found at the end of a row of inline booths CWT Century Weight or hundredweight The total weight of a crate is divided by 100 to obtain billable weight 51 000 Ib
33. e discounted rates September 3 L Last day to place booth security order to receive discounted rates September 15 Lastday to place AV orders to receive discounted rates September 15 noe 1 Last day to submit and pay for electrical and plumbing orders to receive discount September 15 Show Dates C Last day to submit product launches special events giveaway and video challenge for promotion September 15 Hours Advance shipments to Shepard warehouse accepted September 17 October 5 September 17 Key Contacts TE Last day to submit Exhibitor Appointed Contractor notification and insurance September 17 02 General Service C Last day to submit hanging sign orders September 17 Contractor SU Shepard C Last day to place Shepard orders to receive discount on furniture carpet labor etc September 24 C Last day to place order for catering without incurring fees September 24 Official Show Contractors C Last day to submit and pay for internet order to receive discount September 24 Last day to make changes to hotel reservations Quick Facts Excludes Omni September 14 and NYLO Dallas South Side September 16 hotels A a EFI AN GO CE GO RC CN Ge c NN GC T MM NN GN CN CR a Rc n Cc qu S Floor Plans Booth material shipping directly to convention center accepted October 8 16 October 8 a Refer to targeted move in floor plan for specific freight arrival date for your booth Glossary of Terms 2
34. ended Rate Amount or minimum charge whichever is greater MATERIAL HANDLING AUTHORIZATION MORE INFORMATION SHIPPING amp MOVE IN Targeted Move In Shipping Address amp Labels Marshaling Yard Shepard Logistics Storage Motorized Unit Vehicle Spotting Fee Outbound Bill of Lading Shipping Labels WHAT IS MATERIAL HANDLING Also known as Drayage material handling includes e Unloading your booth materials from your shipping carrier at the warehouse or show site Delivery to your booth e Removing and storing empty containers Returning containers to booth once show closes e Reloading your materials back onto your designated shipping carrier This is a one time charge for incoming and outgoing shipments SHIPPING amp MATERIAL HANDLING TIPS Receive quotes from multiple carriers to find one that best fits your needs You are not required to use Shepard Logistics to ship your materials but there are many benefits if you do select them to ship your materials e Use the shipping labels available and place on each side of your booth materials Communicate with your carrier the target move in date for your booth e f possible try to ship all your materials together to eliminate multiple shipments Not only will you save with your carrier but also on your material handling charges One consolidated shipment is less expensive than multiple shipments where you pay the 200lb minimum on each Once y
35. etermines such activity to be operationally feasible and safe All vehicles on the exhibit hall floor must be escorted by Shepard personnel The Fire Marshal requires Shepard to verify safety regulations are adhered to There is a 150 round trip spotting fee per unit vehicle Exhibitor must notify Show Management by July 31 2015 of any vehicles within exhibits MORE INFORMATION OUTBOUND BILL OF LADING LABELS Plan in advance how your booth materials will be shipped at the close of the show All outbound shipments require a Bill of Lading and shipping labels Shepard offers complimentary pre printing of these items To take advantage of this service complete the order form and submit to Shepard Your pre printed Bill of Lading and labels will be delivered to your booth prior to the close of the show ORDER FORM ORDER ONLINE BOOTH SIGNAGE amp RIGGING e Sign Order Form Hanging Signs e Overhead Rigging BOOTH SIGNAGE amp RIGGING Shepard provides a variety of signs and banners and the rigging needed to meet each exhibitor s needs including BOOTH SIGNAGE amp RIGGING e Foamcore signs and Vinyl Banners ORDER DEADLINE FOR BEST RATES SEPTEMBER 24 ORDER FORM ORDER ONLINE e Hanging Signs amp Overhead Rigging Equipment Hanging signs are permitted only for Sound Rooms and Island Booths 20 x 20 and larger where all sides of the booths are 20 or longer Hanging signs are NOT permitted for any other booth type incl
36. g Sponsorship Opportunities Booth Activities Pre amp Post Show Hours MARKETING RESOURCES Supplement your marketing efforts with CEDIA EXPO resources to promote your exhibit and enhance your booth traffic Tailor to your brand and use these in your promotional materials online in email signatures and in your marketing campaign MORE INFORMATION CEDIA EXPO Logos tus 2015 n Download the CEDIA EXPO 2015 logos at OCT 14 17 cedia net expo under Exhibitor Information gt Exhibitor Resources gt Marketing Materials Web Banners Let people browsing your site know that you re exhibiting at CEDIA EXPO with these free web banners ER CEDIA EXPO 2015 DALLAS OCT 14 17 Visit cedia net expo to download the resources today CEDIA EXPO 2015 PRESS amp MARKETING Marketing Resources Show Guide Company Listing Promote to Attendees Promote to Press Show Daily Advertising Sponsorship Opportunities Booth Activities Pre amp Post Show Hours Back to Index MARKETING RESOURCES Postcard Mailer Use this free template to customize with your company logo product images and booth number Download the editable files for this CEDIA EXPO 2015 marketing postcard at cedia net expo CEDIA EXPO 2015 f Custom Guest Passes Invite home technology professionals to CEDIA EXPO with your custom guest passes Your pass will include a customized code exclusive to
37. g the show Quad Box Four electrical outlets in one box provided by the electrical contractor Registration This refers to an area that event management uses to register and check in event exhibitors buyers and attendees This is the place in which show badges can be obtained Rigger A skilled worker responsible for handling and assembly of machinery Right to Work state A state where no person can be denied the right to work because of membership or non membership in a labor union See the Union Rules and Regulations within your manual for specific guidelines Service Desk The location at which exhibitors order services Side Rails The wall between two booths used to divide exhibits typically 3 high Skirting Decorative covering around tables and risers Tables are skirted on 3 sides unless additional skirting is ordered Special Handling An additional charge that applies to exhibits shipments requiring extra labor equipment or time for delivery to exhibit space ST labor Straight time labor or work performed during normal hours at the standard rate Targets Exhibitor move in date time prior to general move in available by appointment only Visqueen A clear heavy plastic sheeting that is placed over exhibiting carpeting after it is laid in order to protect it until show opens RULES amp REGULATIONS Booth Display Guidelines Hanging Signs e Exhibit Regulations e Convention Center Regulations T
38. ging Signs Exhibit Regulations Convention Center Regulations Union Labor amp Jurisdictions BOOTH DISPLAY GUIDELINES Island Booth An Island Booth is any size booth exposed to aisles on all four sides An Island Booth is typically 20 20 or larger although it may be configured differently Use of Space The entire cubic content of the space may be used up to the maximum allowable height which is twenty feet 207 Hanging signs are permitted only in Island Booths 20 x20 and larger where all sides of the booth are 20 longer The sign must stay within the footprint of the booth space and there is no minimum or maximum height requirements for the sign other than the ceiling height AISLE 6 096 i PE a 2 a CU P 7 La 5 P d AU PLAN VIEW RULES amp REGULATIONS Booth Display Guidelines Exhibit Regulations Convention Center Regulations Union Labor amp Jurisdictions HANGING SIGNS Hanging signs are permitted only for Sound Rooms and Island Booths 20 x 20 and larger where all sides of the booths are 20 or longer Hanging signs must stay within the footprint of the booth and there is no minimum or maximum height requirement for the sign other than the ceiling height Ceiling height varies throughout the exhibit hall please contact Show Management for the ceiling height over you
39. his compromises the safety and protection of intellectual property products and exhibits Set Up Badges Set up badges provide access to the show floor only during setup and tear down This badge cannot be used to access the show Online Badge floor during trade show open hours and should be used for independent contractors or employees at the convention center to Registration setup the booth Onsite Badge Wristbands Pick Up Wristbands will be available onsite for Exhibitor Appointed Contractors EACs and provides access to the show floor during setup hours only You do not need to register EAC personnel through online exhibitor registration When EACs arrive at the convention center they must check in with the Shepard Exposition Services desk by the loading docks to receive their wristband Complimentary Badges Each exhibitor receives up to 4 free Exhibitor and 4 free Set Up badges per 10x10 booth Additional badges can be ordered and paid for online for 10 each Example 10x20 Booth 8 free Exhibitor and 8 20x20 Booth 16 free Exhibitor and 1 20x30 Booth 24 free Exhibitor and 2 free Set Up Badges 6 free Set Up Badges 4 free Set Up Badges EXHIBITOR REGISTRATION Types of Badges Complimentary Badges Onsite Badge Pick Up ONLINE BADGE REGISTRATION ONLINE REGISTRATION BEGINS JULY 8 1 Enter your Company ID and Password DAL Need your login information Please contact Danielle Mulvaney at dmulvaney
40. ing 35030 35010 Rental Exhibits 10x10 10x20 amp 20x20 Booths Signature Series Packages Offers one stop shopping convenience for all of your trade show needs Packages vary depending on selection ORDER DEADLINE FOR BEST RATES SEPTEMBER 24 10 x10 Expo Select Color B 55 01 Rea 13 Teal Black 05 Blue 10 Grey Burgundy 10 x10 Piercce Booth 66477 Wastebasket 50091 One Time Vacuuming for 100 sq ft 47011 Up to 200 Ibs Material Handling 35030 35010 05 Blue 10 Grey 07 Burgundy 1 Meter Locking Cabinet LC3 66284 Wastebasket 50091 One Time Vacuuming for 100 sq ft 47011 Up to 200 Ibs Material Handling 5030 35019 10 x10 Expo Carpet Select Color 50255 01 Red 13 Teal 06 ORDER FORM ORDER ONLINE Some restrictions may apply material handling based on standard freight does not include small packages late to warehouse surcharges special handling marshaling yard or other applicable fees CEDIA EXPO 2015 FURNISHINGS amp RENTAL EXHIBITS Carpeting Cleaning Furnishings Booth Packages 10x10 10x20 Booths Rental Exhibits 10x10 10x20 amp 20x20 Booths RENTAL EXHIBITS 10x10 10x20 8 20x20 BOOTHS Make your booth stand out from your competition and utilize one of Shepard s rental exhibits Available for 10 x 10 10 x 20 and 20 x 20 boo
41. ip for each vehicle Vehicles operated by exhibitors may be allowed on the exhibit hall floor if Shepard determines such activity to be operationally feasible and safe All vehicles operated on the exhibit hall floor must be escorted by Shepard personnel All local fire marshal rules and regulations apply Please call Shepard Exposition Services customer service for details Booth Display Guidelines Hanging Signs due Automobiles trucks tractors and other vehicles may be displayed in exhibit halls only if approved by KBHCCD under the following conditions Fueltanks shall contain no more than one quarter tank or five 5 gallons of fuel whichever is the least with a locking gas cap or tape over the gas cap e Battery cables must be disconnected from the ignition system and keys for display vehicles must be held by a responsible person at the display location Floor plans must indicate where vehicles are to be located and vehicles shall not be moved during show hours e KBHCCD flooring exhibit hall carpet terrazzo and epoxy must be protected from potential fluid leaks A drip is highly recommended under the vehicle s drive train Refueling is prohibited in the facility Arrangements must be made with Dallas Fire Rescue to inspect and tag all vehicles prior to placement inside the building Union Labor amp Jurisdictions Vehicles may not be washed on property unless waste water is contained collected and dispose
42. it diagram for approval The Fire Marshal must be onsite if there is a fog machine being used both for the testing of the fog machine and the use of the fog machine during the event in the rooms
43. l you wish to register for badges who have not been registered for a previous CEDIA EXPO Time Saving Tip ONSITE BADGE PICK UP Exhibitor badges are not mailed prior to EXPO Badges must be picked up onsite in Exhibitor Registration located in Upper Lobby D at the convention center A self serve badge pick up kiosk will be available in Exhibitor Registration for your convenience and for after hours badge pick up i ON Please be aware exhibitor badges can no longer be printed at self serve kiosks located at select hotels or the airport Exhibitor Registration Types of Badges Monday October 12 8 00 a m 6 00 p m Tuesday October 13 7 00 a m 6 00 p m Complimentary Wednesday October 14 7 00 a m 6 00 p m Badges Thursday October 15 7 00 a m 12 00 p m After 12 00 p m on Thursday October 15 stop by any attendee registration kiosk for assistance Online Badge Registration HELPFUL TIPS Online exhibitor registration will remain open throughout the duration of the show e demonstrators and models working in your exhibit space must be registered for an Exhibitor badge e Exhibitor badges will only be produced with the contracted exhibitor s name e Additional badges may be purchased over your complimentary allotment for 10 each e A form of ID will be required when picking up a badge Lost badges that need to be reprinted are subject to a 25 fee e An individual should only be registered fo
44. ls shipped for an exhibit Freight Desk The area where inbound and outbound exhibit materials are handled at a trade event Forklift Ground Rigging Handling and assembly of machinery that requires the use of a forklift This includes positioning and or re skidding of exhibitor material machinery and equipment Hard wall A type of exhibit construction in which walls are made of a solid material rather than fabric GENERAL INFORMATION Deadlines Checklist Location Show Dates Hours Key Contacts General Service Contractor Shepard Official Show Contractors Quick Facts Floor Plans SHEPARD GLOSSARY OF TERMS I amp D Installation and dismantling of an exhibit by a labor source Exhibitors may orders this service from the general contractor ID Signs Typically a 7 x 44 cardstock sign that contains exhibitor name and booth number In line An exhibit that is constructed in a continuous line with other exhibits Island Exhibit An exhibit with aisles on four sides There is no pipe and drape construction provided to Island booths Labor Contracted workers who perform services When labor is ordered hours are based on estimates and will be billed actual time incurred Requested times are not guaranteed and are based on availability Minimum of one hour will be charged Additional time will be billed in increments Rates are based on when labor was performed ST OT DT Logistics Point
45. ndependent automatic fire suppression system must be provided for the inside of the first floor or an equivalency The equivalency required may be one or more of the following For every 100 net square feet of booth space covered by a second floor a smoke alarm must be installed e 1 twenty 20 pound 2A 10BC type fire extinguisher must be readily available in unobstructed view Enclosed areas of the booth closets offices storage areas etc are equipped with functioning smoke alarms The smoke alarms must be tied to a strobe horn on the outside of the structure A Fire Watch provided by the Dallas Fire Rescue Department DFD Fire Inspector currently 60 per hour during regular business hours and 70 per hour before or after regular business hours may be required during show hours or any time the booth is occupied Union Labor amp Jurisdictions RULES amp REGULATIONS Booth Display Guidelines Hanging Signs Exhibit Regulations Convention Center Regulations UNION LABOR amp JURISDICTIONS Labor Regulations Texas is a right to work state Exhibitor personnel may set up their own exhibits if so desired using their own non powered tools and full time company personnel Union Labor is available to assist in the installation and dismantling of exhibit booths Exhibit labor freight and rigging labor electricians and plumbers can be arranged for at established rates Union Labor is not require
46. ng Yard Shepard Logistics Storage Motorized Unit Vehicle Spotting Fee Outbound Bill of Lading Shipping Labels BOOTH SIGNAGE amp RIGGING Sign Order Form Hanging Signs Overhead Rigging BOOTH LABOR Union Labor Exhibitor Appointed Contractor Ground Rigging amp Forklift Rental SOUND ROOMS Sound Room Details SR1 22 Sound Room Added to Booth OMNI DALLAS HOTEL Floor Plans Shipping Freight Restrictions Services GENERAL INFORMATION Deadlines Checklist Location Show Dates Hours Key Contacts General Service Contractor Shepard Official Show Contractors Quick Facts Floor Plans Glossary of Terms GENERAL INFORMATION Location Show Dates Hours Key Contacts General Service Contractor Shepard Official Show Contractors Quick Facts Floor Plans Glossary of Terms DEADLINES CHECKLIST Click here to add the Exhibitor Checklist tasks and deadlines to your calendar 2 Add Exhibitor Blog to your Favorites to stay up to date on important updates and reminders Right Away hotel reservations through CEDIA EXPO Housing Right Away Update exhibitor listing for printed Show Guide Right Away Update exhibitor listing for CEDIA EXPO mobile app Right Away Review booth display guidelines Right Away E Take advantage of Marketing Toolkit that comes with your booth Right Away Begin submitting product launches special events giveaway and video challenge for promotion
47. ntion Services Tel 214 939 2726 Fax 214 939 2740 ORDER FORM Floral TLC National Florist Tel 770 507 6777 Email plant tlc florist com Web www tlc florist com ORDER FORM Host amp Hostess LB amp Associates Contact Lisa Breitman Tel 323 363 5435 Email lisa lbandassociates com Web www lbandassociates com ORDER FORM Hotel Reservations CEDIA EXPO Housing powered by Meeting Services Unlimited Tel 877 307 0325 Email CEDIAHousing conventionmanagers com Web expo cedia net HOTEL RESERVATIONS Internet amp Network SmartCity Tel 888 446 6911 Fax 702 943 6001 Email csr smartcity com ORDER FORM Lead Retrieval Solutions ITN International Tel 801 676 7933 Email exhibitors itnint com Web www bcard net ORDER FORM ORDER ONLINE Show Code CEDIA15 Liability Insurance Benefit Resourcing International Contact Michael George Tel 317 735 4072 Email mgeorge amj ins com Web www totaleventinsurance com ORDER ONLINE Photography Services The Photo Group Contact Nicole Kamens Tel 800 752 6913 Fax 707 474 3832 Email nicole thephotogroup com Web www thephotogroup com ORDER FORM Plumbing Kay Bailey Hutchison Convention Center Convention Services Tel 214 939 2726 Fax 214 939 2740 ORDER FORM Security Dupree Security Group Inc Contact Les Dupree or Mary Brown Onsite Tel Ryan Worsham 770 294 6283 Tel 404 350 8355 Email les dupreesecuri
48. ooth at the close of the show Secured storage rates are eighty 80 cents per square foot per day 100 00 minimum Accessible Storage Materials in accessible storage will be accessible during the show but not necessarily by exhibitors The charge for accessible storage is a daily storage fee plus labor each time materials are moved There will be a 35 00 per day charge for pallet skid into or out of storage will be billed at the material handling labor rates each time material is moved This fee is in addition to the labor charge each time stored items are accessed 100 00 minimum There will be no charge to return material to the booth at the close of the show during the standard empty return process Accessible storage is not considered secure and is stored at the sole risk of the Exhibitor POST SHOW TRANSPORTATION AND HANDLING Shepard will store your shipments in their warehouse both before and after your event Return to warehouse service fee and or storage per month service fees will apply ORDER FORM ORDER ONLINE SHIPPING amp MOVE IN Material Handling Rates amp Info Targeted Move In Shipping Address amp Labels Marshaling Yard Shepard Logistics Storage VEHICLE SPOTTING FEE As the General Service Contractor Shepard is responsible for all motorized units vehicles entering and exiting the hall Vehicles operated by exhibitors may be allowed on the exhibit hall floor for loading or unloading if Shepard d
49. ou have unpacked all your booth materials stop by the Service Desk to pick up the Empty Labels to place on each container Shepard will pick up these empty containers to store for the duration of the show and will return them to you after the show closes Notify your carrier what day your materials will be ready for pick up and confirm all details with them Remain with your shipment until your carrier arrives and Shepard moves your materials to the dock SHIPPING amp MOVE IN Targeted Move In Shipping Address amp Labels Marshaling Yard Shepard Logistics Storage Motorized Unit Vehicle Spotting Fee Outbound Bill of Lading Shipping Labels MATERIAL HANDLING TIPS TO SAVE MONEY Consolidate your shipments Because there is a 200 Ib minimum on each shipment received consolidate smaller shipments to save money This money saving option is available regardless if you ship in advance to the warehouse or direct to the convention center Example 2 Separate Shipments Shipment 1 50 Ibs billed at 200 Ibs 154 Shipment 2 75 lbs billed at 200 Ibs 154 TOTAL 308 TOTAL 154 1 Consolidated Shipment Shipment 125 lbs billed at 200 Ibs 154 Signature Series Shipping Ship with Shepard Logistics and utilize Signature Series Shipping to receive the following benefits 10 discount off material handling rates restrictions apply e Worry free shipping to and from the show Priority Empty Ser
50. r Roth dmulvaney cedia or jroth cedia org Booth Changes Changes to Booth Contract CEDIA Account Representatives sales cedia org Sponsorships CEDIA Account Representatives sales cedia org Exhibitor Hotel Reservations CEDIA EXPO Housing powered by Meeting Services Unlimited 877 307 0325 CEDIAhousing conventionmanagers com NEW Exhibitor Blog GENERAL INFORMATION Deadlines Checklist Location Show Dates Hours General Service Contractor Shepard Official Show Contractors Quick Facts Floor Plans Glossary of Terms CEDIA EXPO Show Management Debbie Antrim Sr Director of Tradeshows amp Events dantrim cedia org 800 669 5329 x132 Jennifer Roth Director of Tradeshows amp Events jroth cedia org 800 669 5329 x139 CEDIA Account Representatives Fr Ron Fleming Sr Director of Sales amp New Business Development rfleming cedia or 800 669 5329 x136 Ashley Sprengnether Account Rep asprengnether cedia org 800 669 5329 x129 Jody Larsen Account Rep jlarsen cedia org 800 669 5329 x153 Danielle Mulvaney Tradeshow amp Events Assistant dmulvaney cedia or 800 669 5329 x112 David Smith Account Rep dsmith cedia org 800 669 5329 x135 GENERAL INFORMATION Deadlines Checklist Location Show Dates Hours Key Contacts Official Show Contractors Quick Facts Floor Plans Glossary of Terms GENERAL
51. r a Booth badge or a Set up badge not both If an individual will be on the show floor during show hours and set up only an Exhibitor badge is necessary e Do not register your dealers or customers through Exhibitor Registration If you want to register your dealers simply send us your dealer list and we can assist with the registration directly This will prevent duplicate registrants and make registration easy for you e Badges are the property of show management and are non transferable The lending sharing of badges is prohibited and will result in confiscation HOTEL amp CITY INFORMATION Hotel Reservations e Shuttle Service Parking Transportation amp Travel Discounts HOTEL RESERVATIONS Secure your hotel reservations in the exhibitor room block through CEDIA EXPO Housing powered by Meeting Services Unlimited HOTEL amp CITY INFORMATION e Dallas Hotel Map e List of Hotels with Rates and Amenities HOTEL RESERVATIONS Important Deadlines TAS Transportation amp September 14 Last day to make changes to reservations at Omni Dallas Hotel Travel Discounts Shuttle Service September 16 Last day to make changes to reservations at NYLO Dallas South Side Hotel September 29 Last day to make reservations changes or cancellations to reservations through CEDIA EXPO Housing October 9 Contact hotels directly to make changes to reservations Cancellation fees from hotel may apply Questions Con
52. r specific booth Exhibitors are strongly encouraged to send hanging signs separate from all other exhibit materials to the advance warehouse using the special Hanging Sign Shipping Labels Refer to Shipping Information section for information MORE INFORMATION Hanging signs are NOT permitted for any other booth type including Standard Linear Booths Perimeter Booths Island Booths SMALLER than 20 x 20 where any side is 10 or less RULES amp REGULATIONS Booth Display Guidelines Hanging Signs Convention Center Regulations Union Labor amp Jurisdictions EXHIBIT REGULATIONS Refer to Rules amp Regulations for complete descriptions and additional information Age Restriction Booth personnel must be 18 years of age or older Attendees must 18 years or older to register and attend CEDIA reserves that right to refuse admittance to anyone under the age of 18 Proof of age is required on show site No strollers permitted on the show floor Carpet Carpet or another type of floor covering is mandatory for all booths Booth carpet must extend to the aisle If gaps exist Shepard will install carpet at the exhibitor s expense Displays with Unfinished Sides Surfaces All exposed parts of displays and or equipment must be appropriately finished or covered in a professional manner so they do not present any unsightly appearance when viewed from adjoining booths or aisles Show management may order masking drape at
53. rough Centerplate Hanging Signs Exhibit Internet amp Wi Fi Regulations Complimentary Wi Fi service is located in lobbies Internet service must be purchased for all other areas including exhibit hall Lighting Exhibit Hall Show level lighting will be determined by Show Management during setup hours Adequate time will be provided during setup so Exhibitors can adjust displays and submit for lighting changes with floor managers Union Labor amp rene If additional lighting is required during setup hours including 24 hour lighting Exhibitor will incur overtime lighting charges ranges from 28 45 per hour depending on hall where booth is located If an Exhibitor needs lights turned off over their booth the request must be submitted to the floor manager Lighting changes will take 45 minutes per request Be aware light changes will incur the following charges First light 100 Each additional light 50 After hours 90 CONVENTION CENTER REGULATIONS Operating Hours Standard operating hours for KBHCCD are 6 00 a m 10 00 p m During setup if Exhibitors are on the show floor past 10 00 p m they can remain in the exhibit hall but re entry will not be RULES amp permitted REGULATIONS Roof Access ALL Roof access is not permitted Signs and banners may not be hung from the roof of the building Antennas may not be installed on Guidelines the roof Hanging Signs Exhibit Tents amp Covered
54. s 100 510 cwt Drayage The service that includes delivery of materials to an exhibit space removal of empty crates storage of crates during the event return of crates at the end of the event and delivery of materials to the carrier loading area DT Labor Double time labor or work performed on double time and charged at twice the published rate Empty Sticker A colored sticker used to mark empty crates and boxes for storage provided in the material handling service See Service Desk for empty stickers Exclusive Contractor One who holds an exclusive contract with a facility or event manager to provide specified services to that facility or event Exhibitor Approved Contractor EAC Also called an independent contractor a supplier hired by an exhibitor to perform trade event services independently of event management appointed contractors Exhibitor Kit Also known as a Service Manual this is package of information that contains all rules regulations and ordering forms relating to an exhibition provided to exhibitors by event management Facility Carpeted Indicates the exhibit hall and or ballroom in which the event is taking place is already carpeted Floor Order An order for product or service placed after Advance Deadline therefore not eligible for discounted rates Floor Port A utility box recessed in the floor containing electrical telephone or plumbing connections Freight Exhibit properties and other materia
55. s walls or any other surface outside the assigned exhibit space No refunds will be provided for badges when an exhibitor person firm hired staff or organization is asked to leave the premises Sound and Noise A noise level that is not prohibitive to conducting business will be enforced on the exhibit floor If you have noise issues with a neighboring exhibitor seek out your Floor Manager for assistance immediately Demonstrations found to be objectionable due to noise level will be closed down on the third warning CONVENTION CENTER REGULATIONS Refer to KBHCCD Event Resource Guide for complete descriptions and additional information Affixing of Decorative Materials Nothing may be taped nailed stapled tacked or otherwise affixed to doors ceilings walls floors paint surfaces fire sprinklers RULES columns or windows or any other location within Kay Bailey Hutchison Convention Center KBHCCD The only exception is painter s tape approved by KBHCCD Booth Display Guidelines Balloons Helium balloons are not allowed Static helium balloon displays are permitted as in integral part of the exhibit Any helium filled Hanging Signs balloons larger than 18 may be used on if they are securely anchored to the exhibit Exhibitor must notify Show Management by July 31 2015 of any helium balloon displays Exhibit Regulations Exhibitor is responsible for retrieving all helium balloons that may escape and float to the ceiling
56. st be a 20 x30 or larger in order to accommodate the suite Conference or sound suites when added to an existing exhibit space start at 12 500 in addition to the cost of the exhibit space Electrical is not included in these conference or sound suites and must be ordered and paid for through the convention center ORDER DEADLINE SEPTEMBER 1 ORDER FORM OMNI DALLAS HOTEL This information is only applicable to exhibitors with High Performance Audio rooms Manufacturer Product Training or Meeting Space at the Omni Dallas Hotel e Floor Plans e Shipping Freight Restrictions e Services OMNI DALLAS HOTEL FLOOR PLANS OMNI DALLAS Level Two HOTEL INFORMATION Katy Trail Shipping Freight Restrictions Services MM Arts Ar Arts Arts Arts District District ict ict Di m ict EA District 7 6 1 vi Vui 5 Arts District Prefunction OMNI DALLAS HOTEL INFORMATION Shipping Freight Restrictions Services OMNI DALLAS HOTEL FLOOR PLANS Level Three p 1 7 1 4 Trinity Ballroom lt i 1 Level Five OMNI DALLAS HOTEL SHIPPING RECOMMENDED SHIPPING METHOD Ship to the Advance Warehouse Shipments to arrive at warehouse between R OMNI DALLAS September 17 October 5 id
57. sure for your new products SUBMIT ONLINE GIVEWAYS Everyone likes to win free swag Generate more buzz about CEDIA EXPO and enhance the attendee experience notify Show Management of your giveaway for added promotion SUBMIT ONLINE SPECIAL EVENTS Hosting a party of special event during CEDIA EXPO Attract attendees to your special event held in your booth or at an off site location after hours Share the event details with Show Management for your special event to be listed on the CEDIA EXPO website visible to all attendees SUBMIT ONLINE Build your social media presence using Twitter Facebook and LinkedIn Not sure where to begin Check out these tip sheets about how to start Facebook 101 Twitter 101 LinkedIn 101 EXHIBITOR VIDEO CHALLENGE Now is your chance to tell attendees in one minute or less why they need to visit your booth at CEDIA EXPO CEDIA will help promote your booth by pushing out your video link via social media Simply upload your video on your own YouTube channel and send us the link it s that simple Email your link to Danielle Mulvaney at dmulvaney cedia org FOR MAXIMUM EXPOSURE SUBMIT ALL PROMOTION INFORMATION FROM JUNE 1 SEPTEMBER 15 MORE INFORMATION CEDIA EXPO 2015 PRESS amp MARKETING Marketing Resources Show Guide Company Listing Promote to Attendees Promote to Press Show Daily Advertising Sponsorship Opportunities Booth Activities Pre
58. t Show Management for more information OMNI DALLAS HOTEL SERVICES AN Exhibitors can bring their own A V equipment or rent equipment from Markey s A V Contact Dave Morin with Markey s A V at DMorin markeys com with any questions OMNI DALLAS HOTEL ORDER FORM INFORMATION Floor Plans Catering A All food and beverage needs must be coordinated through the Omni Dallas Hotel Catering Department 30 days prior to the Shipping show To order catering contact Lilliam Berlingeri at 214 979 4541 or Iberlingeri omnihotels com Freight Restrictions Electrical All electrical service must be coordinated through the Omni s exclusive in house electrical contractor Encore Event Technologies To order electrical Michael Richardson at michael richardson encore us com ORDER FORM Internet Encore Event Technologies is the exclusive provider of all high speed internet and networking requirements within the meeting space To order internet contact Michael Richardson at michael richardson encore us com ORDER FORM Please be aware of Fire Marshal Approval For a basic room set classroom style theatre style etc there is no need for Fire Marshal Approval Fire Marshal Approval is needed for any sound rooms built in the meeting rooms or for elaborate setups Notify Show Management at least 45 days prior to show move in Show Management will work with Exhibitor and Fire Marshal to receive approval for the design it takes at least 15 days to subm
59. tact CEDIA EXPO Housing powered by Meeting Services Unlimited 877 307 0325 or 317 472 3939 or email CEDIAHousing conventionmanagers com Please be advised that only CEDIA Staff and CEDIA EXPO Housing powered by Meeting Services Unlimited representatives speak on behalf of CEDIA If you opt to do business with other entities other than CEDIA EXPO Housing powered by Meeting Services Unlimited you are doing so at your own risk If you encounter any problems between your company and the hotels or the other entities CEDIA will not be able to assist you If you have specific hotel questions please contact CEDIA EXPO Housing powered by Meeting Services Unlimited at 877 307 0325 or 317 472 3939 HOTEL amp CITY INFORMATION Hotel Reservations Transportation amp Travel Discounts SHUTTLE SERVICE Free shuttle bus service will operate between the Kay Bailey Hutchison Convention Center and most hotels from Wednesday October 14 Saturday October 17 The Omni Dallas and Aloft hotels are within walking distance so no shuttle will be provided for guests at these hotels Please note CEDIA will NOT provide a shuttle from the airport SHUTTLE SCHEDULE PARKING Car truck and trailer parking at the convention center is easy The garage and three surface parking lots Lots C D and E can accommodate almost any vehicle however overnight parking or utility connections for campers and RVs is not permitted Parking is 15 per entry
60. tallation dismantling labor but exhibitors may appoint a non official contractor to provide installation dismantling labor if certain conditions are met Submit the EAC form with required documentation for each non official contractor used DEADLINE SEPTEMBER 17 ORDER FORM Ground Rigging Forklift Rental amp Rigging Labor ORDER DEADLINE FOR BEST RATES SEPTEMBER 24 ORDER FORM ORDER ONLINE SOUND ROOMS e Sound Room Details SR1 22 e Sound Room Added to Booth SOUND ROOMS SOUND ROOMS Sound rooms are ideal for demonstrating speakers projection screens or when a controlled sound and or lighting environment is needed Exhibitors have the option of reserving a stand alone sound room or adding a sound room to their existing booth STAND ALONE SOUND ROOMS Stand alone sound rooms are located along the back of Hall E and Hall F These sound rooms are labeled Sound Room 1 thru Sound Room 22 Stand alone sound rooms include the cost of the sound room static display area floor space electrical for the AC and lighting Additional electrical requirements must be ordered and paid for by the exhibitor through the convention center Outside Dimensions 164 W x 24 D x 102 H Inside Dimensions 16 W x 23 8 D x 10 H Static display area 17 Wx 10 D MORE INFORMATION ADD CONFERENCE OR SOUND SUITES TO EXISTING BOOTH SPACE An exhibitor may rent a conference or sound suite to place in their exhibit space which mu
61. tchison Convention Center Convention Services Tel 214 939 2726 Fax 214 939 2740 SERVICES AV Cable TV Catering Electrical Lead Retrieval Liability Insurance Photography Plumbing Security BOOTH SERVICES Floral TLC National Florist is the official florist for CEDIA EXPO 2015 A representative will be available at the Exhibitor Service Center during move in and show hours to assist with your floral needs Tel 770 507 6777 Email plant tlc florist com Web www tlc florist com Host amp Hostess A variety of professional host and hostesses are available through LB amp Associates Talent includes crowd gatherers demonstrators narrators spokesperson interpreters and specialty talent Contact Lisa Breitman Tel 323 363 5435 Email lisa lbandassociates com Web www lbandassociates com Internet amp Network SmartCity is the exclusive provider of internet network and telephone services for CEDIA EXPO Complimentary WiFi is available in the convention center lobbies but does not extend into the exhibit hall Internet service must be ordered for your exhibit space and Manufacturer Product Training room if applicable Tel 888 446 6911 Fax 702 943 6001 Email csr smartcity com ORDER DEADLINE FOR BEST RATES SEPTEMBER 24 ORDER FORM BOOTH SERVICES AV Cable TV Catering Electrical Floral Host amp Hostess Internet amp Network Photography Plumbing Security
62. the exhibitor s expense where it is deemed necessary Exhibitor Appointed Contractors Planning to use an Exhibitor Appointed Contractor EAC for any services at CEDIA EXPO 2015 Complete and submit the authorization form with required documentation for each contractor to Shepard if hiring a service contractor s other than the official contractor selected by show management Form and certificate of insurance must be submitted by September 17 Display Vehicles and Trailered Exhibits Passenger cars are subject to a 150 spotting fee and any vehicle larger than a passenger including trailered exhibits may be subject to a 500 spotting fee Some situations may require the owner driver to operate the vehicle during placement and departure Due to insurance liabilities a Shepard employee must be in the vehicle and spotters will direct to booth space If an exhibitor needs Shepard to supply a power unit tractor forklift manpower to push etc or additional Shepard labor to get a correct placement in the booth the labor and equipment rental will be an additional charge Many times with large units it is necessary to adjust the placement with forklifts to achieve the degree of accuracy needed RULES amp REGULATIONS Booth Display Guidelines Hanging Signs Convention Center Regulations Union Labor amp Jurisdictions EXHIBIT REGULATIONS Filming and Video Recording Rights Electronic Messages From time to time pho
63. the first time CEDIA will announce the members of the judging panel Finalists and winners receive pre and post show coverage in prominent trade press video coverage during CEDIA EXPO and special promotion from CEDIA to its members plus the prestige of being recognized as an innovator within and outside the industry Manufacturer Member Categories Best New Product Product Hall of Fame Competition Deadline Friday June 19 at 8 00 p m EST PRESS amp MARKETING Marketing Resources Show Guide Company Listing Promote to Attendees Show Daily Advertising Sponsorship Opportunities Booth Activities Pre amp Post Show PROMOTE TO PRESS PRESS KITS Increase your exposure to Press by supplying press kits for the CEDIA EXPO Press Room Supply no more than 100 press kits for the CEDIA EXPO press room with additional copies available in your booth Press kits on USB flash drives or CDs are preferable Press Kit Delivery We strongly recommend that you hand deliver your press kits to the CEDIA press room when it opens at 12 Noon Tuesday October 13 Be sure to label the boxes with your company name in very large print Unable to hand deliver your press kits You may also ship your press kits to arrive at the press room beginning October 13 Press materials must be shipped separately from exhibit materials to ensure timely delivery to the press room Shipping Information CEDIA EXPO 2015 Press Room
64. ths and starting at just 1 815 ORDER DEADLINE FOR BEST RATES SEPTEMBER 24 ORDER FORM ORDER ONLINE BOOTH SERVICES Cable TV Catering e Electrical e e Host amp Hostess Internet amp Network Lead Retrieval Liability Insurance Photography Plumbing Security BOOTH SERVICES Electrical Floral Host amp Hostess Internet amp Network Lead Retrieval Liability Insurance Photography Plumbing Security BOOTH SERVICES Audio Visual Markey s Rental amp Staging is the official provider of audio visual and computer equipment for CEDIA EXPO ORDER DEADLINE FOR BEST RATES SEPTEMBER 15 ORDER FORM ORDER FORM Booth A V Manufacturer Product Training A V Contact Mark Turner Tel 317 781 4110 Email cediabooths markeys com Cable TV Time Warner Cable Business Class is the cable TV provider at the Kay Bailey Hutchison Convention Center Orders can be only be placed between September 14 October 7 Orders take 3 5 business days to process Contact Odette Almonte Tel 210 510 3812 ORDERS CAN ONLY BE PLACED BETWEEN Email odette almonte twcable com SEPTEMBER 14 OCTOBER 7 Web business timewarnercable com Catering Centerplate is the exclusive catering service at the Kay Bailey Hutchison Convention Center All food and beverage brought on premise must be purchased through and prepared by Centerplate Centerplate Contact Sujey Rubio ORDER DEADLI
65. tographs motion pictures and or video recordings may be made in the Show Facility which recordings may include images of Exhibitor its employees agents and related merchandise and displays Exhibitors may not hinder obstruct or interfere in any way with such photography or recordings whether by Show Management its agents attendees or other exhibitors and hereby consent to Show Management s use of such recordings for commercial purposes To the extent necessary to fulfill Show Management s express obligations hereunder Exhibitor hereby grants Show Management a non exclusive royalty free revocable non transferable worldwide license without the right to sublicense to use Exhibitor s trademarks service marks logos trade names copyrighted content hypertext links domain names icons buttons banners graphic files and images Height Restrictions All exhibit height restrictions are in accordance with IAEE International Association of Exhibitions and Events regulations Soliciting There is NO SOLICITING permitted outside of exhibit spaces Literature samples and giveaways must be disbursed from within the assigned exhibit space No exhibitor person hired staff including models firm or organization shall distribute advertising materials in the halls or corridors or in any way occupy or use the facility for any purpose inconsistent with Show Management s Regulations Exhibitors will not be allowed to project images onto aisles ceiling
66. turday October 17 8 00 a m 9 00 a m SUBMIT BOOTH ACTIVITIES REQUEST BY SEPTEMBER 24 ORDER FORM FURNISHINGS amp RENTAL EXHIBITS Carpeting Cleaning Furnishings Booth Packages 10x10 8 10x20 Booths Rental Exhibits 10x10 10x20 20x20 Booths FURNISHINGS amp RENTAL EXHIBITS Booth Packages 10x10 10x20 Booths Rental Exhibits 10x10 10x20 amp 20x20 Booths CARPETING Aisle carpet will be provided by Show Management throughout the exhibit halls Aisle carpet and booth drape will be black All exhibitors are required to have some type of flooring in their booth You can order carpet through Shepard or bring in your own flooring Shepard offers two types of carpet 160z expo carpet and 320z premium carpet Select the best option to enhance your exhibit and draw customers in ORDER DEADLINE FOR BEST RATES SEPTEMBER 24 ORDER FORM ORDER ONLINE CLEANING Shepard is the exclusive cleaning contractor for CEDIA EXPO including booth vacuuming and porter service ORDER DEADLINE FOR BEST RATES SEPTEMBER 24 ORDER FORM ORDER ONLINE FURNISHINGS Shepard offers a variety of booth furnishings to enhance your exhibit Items available include standard tables and seating Executive and specialty furniture product showcases and accessories ORDER DEADLINE FOR BEST RATES SEPTEMBER 24 ORDER FORM ORDER ONLINE CEDIA EXPO 2015 FURNISHINGS amp RENTAL EXHIBITS BOOTH PACKAGES For 1
67. ty com or mary brown dupreesecurity com ORDER FORM Exclusive provider BOOTH PACKAGE Items provided in your booth per exhibitor 8 High backwall drape 3 High sidewall drape T x44 Cardstock Identification Sign Q U C K FAC TS For standard in line booths only Show drape color Black Aisle carpet color Black EXHIBIT SHOW SCHEDULE General Exhibitor Move in Monday October 12 2015 T 00 AM 10 00 PM GENERAL Tuesday October 13 2015 7 00 AM 10 00 PM INFORMATION SHEPARD ORDER FORMS PDF Wednesday October 14 2015 7 00 AM 9 00 PM Refer to targeted move in floor plan for move in dates based on booth size and location Deadlines ORDER ONLINE Exhibit Hours Thursday October 15 2015 9 00 AM 6 00 PM Checklist Friday October 16 2015 9 00 AM 6 00 PM Saturday October 17 2015 9 00 AM 5 00 PM Location ALL UTILITY AND ANCILLARY FORMS SHOULD BE FAXED TO THE NUMBER INDICATED ON FORM Exhibitor Move out Saturday October 17 2015 5 00 12 00 Midnight OW Vales PLEASE DO NOT SEND UTILITY AND OR TE HIE ANCILLARY FORMS TO SHEPARD Sunday October 18 2015 6 00 AM 12 00 Midnight Monday October 19 2015 6 00 AM 12 00 Midnight Key Contacts Tuesday October 20 2015 6 00 AM 12 00 Noon Freight Re route Time Tuesday October 20 2015 11 00 AM General Service All carriers must be checked in by 8 00 AM Contractor Shepard IMPORTANT DEADLINES Exhibitor appointed contractor notification deadline Thursday September
68. uding Standard Linear Booths Perimeter Booths and Island Booths SMALLER than 20 x 20 where any side is 10 or less Hanging signs must stay within the footprint of the booth and there is no minimum or maximum height requirement for the sign other than the ceiling height Ceiling height varies throughout the exhibit hall please contact Show Management for the ceiling height over your specific booth Exhibitors are strongly encouraged to send hanging signs separate from all other exhibit materials to the advance warehouse using the special Hanging Sign Shipping Labels ORDER DEADLINE FOR BEST RATES SEPTEMBER 17 ORDER FORM ORDER ONLINE BOOTH LABOR Union Labor Exhibitor Appointed Contractor Ground Rigging amp Forklift Rental BOOTH LABOR BOOTH LABOR Texas is a right to work state Exhibitor personnel may set up their own exhibits if so desired using their own non powered tools and full time company personnel Union Labor is available to assist in the installation and dismantling of exhibit booths Exhibit labor freight and rigging labor electricians and plumbers can be arranged for at established rates Union Labor Union labor is available to assist in the installation and dismantling of exhibit booths ORDER DEADLINE FOR BEST RATES SEPTEMBER 24 ORDER FORM ORDER ONLINE Exhibitor Appointed Contractor As the official show contractor Shepard will provide all standard trade show services including ins
69. vice priority of empty return at the close of show Volume discounted shipping rates Charges will be billed to your show invoice one less invoice bill to keep track of No driver wait fees Direct Shipments to Show Site 75 00 Advance Shipments to Warehouse 71 00 To setup your Signature Series Shipping please call 888 568 8858 or complete the Shepard Logistics Order Form Signature Series Shipping does not apply to shipments considered small package local or shipments over 10 000 Ibs Roundtrip SLS shipping is required to qualify for Signature Series Shipping SHIPPING amp MOVE IN Material Handling Rates amp Info Shipping Address amp Labels Marshaling Yard Shepard Logistics Storage Motorized Unit Vehicle Spotting Fee Outbound Bill of Lading Shipping Labels TARGETED MOVE IN Targeted move in dates have been assigned to all exhibitors based on your booth size and location Ideally this is the date when you schedule for your freight to arrive It is recommended you wait until the day AFTER your targeted move in to begin your booth setup This way you are not paying for labor to wait around until your freight arrives to the booth TARGET FLOOR PLAN TARGET CONFIRMATION Exhibitors must submit the Target Confirmation Form to Shepard no later than September 24 to confirm your targeted move in date Exhibitor shipments arriving at show site that have not completed this form will be unloaded AFT
70. wo Story Guidelines Covered Structures e Trailers amp Vehicle Displays e Static Balloon Displays e Lighting Changes over Booth Union Labor amp Jurisdictions RULES amp REGULATIONS Hanging Signs Exhibit Regulations Convention Regulations Union Labor amp Jurisdictions BOOTH DISPLAY GUIDELINES Standard Linear In Line Booth Standard Linear Booths have only one side exposed to an aisle or two sides exposed to an aisle if booth is on a corner and are generally arranged in a series along a straight line Dimensions Linear Booths are most commonly ten feet 10 wide and ten feet 10 deep i e 10 x10 The maximum backwall height is limited to eight feet 87 Use of Space Regardless of the number of Linear Booths utilized e g 10 x20 10 x30 10 x40 etc display materials should be arranged in such a manner so as not to obstruct sight lines of neighboring exhibitors The maximum height of eight feet 87 is allowed only in the rear half of the booth space with a four foot 4 height restriction imposed on all materials in the remaining space forward to the aisle Note When three or more Linear booths are used in combination as a single exhibit space the four foot 4 height limitation is applied only to that portion of exhibit space which is within ten feet 10 of an adjoining booth Hanging signs are not permitted in Standard Booths Left Si
71. your company that enables your guest to receive free tradeshow registration Deadline Order by JUNE 18 for passes to be received by early July Deadline Order by AUGUST 11 for passes to be received by late August REGISTRATION OPENS JULY 8 2015 CEDIA EXPO 2015 DALLAS OCT 14 17 CEDIA EX Showcase may Y N CONVEN of the futi Co Show 5 7 REGISTER FOR FREE CEDIA NET EXPO TRADESHOW FLOOR ACCESS MORE INFORMATION How to Market Your Booth at CEDIA EXPO Start planning early to ensure every possible marketing angle is covered and reap the maximum return on your tradeshow investment PRESS amp MARKETING Marketing Resources Promote to Attendees Promote to Press Show Daily Advertising Sponsorship Opportunities Booth Activities Pre amp Post Show SHOW GUIDE COMPANY LISTING Update your printed amp online Show Guide listing by Friday July 10 Any updates made after July 10 will be reflected in the online exhibitor directory and mobile app only The Show Guide and CEDIA EXPO mobile app are the primary resources used by attendees to learn who is exhibiting at the show what products services are being exhibited and contact information so they can build a plan for who they want to visit The printed company listing includes e Company Contact Information e Company Description up to 25 words e Products to be Exhibited up to 25 words e Product Categories up to

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