Exhibitor Service Manual
Contents
1. PLEASE INQUIRE IF YOU DO NOT SEE WHAT YOU NEED PAYMENT MUST ACCOMPANY YOUR ORDER CLICK PAYMENT BOX USE ARROW TO SELECT METHOD EQUIPMENT TOTAL CREDIT CARD p PAYMENT DELIVERY amp PICKUP EXPIRY LABOUR SETUP DISMANTLE 55 LABOUR ADDITIONAL CABLES amp CONSUMABLES AUTHORIZED SIGNATURE I SUB TOTAL NAME ON CREDIT CARD IF PST EXEMPT PROVINCIAL SALES TAX 7 000 DATE ENTER BeLow cton om 1 PSTEXEMPTION I 0 00 Administration Fees will apply on all credit card transactions over 5 000 TOTAL For further information please contact Mike Thomas 250 361 1095 PH e mail address mike thomasOfreemanco com 250 361 1065 FAX Exhibitor Order Form Victoria Conference Centre INSTRUCTIONS FOR USE 1 It couldn t be simpler Just complete the form on line save to your desktop amp e mail to the e mail address above TERMS amp CONDITIONS 1 Please forward payment in full with your order 2 Orders received less than 7 business days prior to setup date may be subject to additional charges 3 Written order cancellation must be received at least 5 business days prior to setup date to avoid a 1 day charge 4 Your authorized representative must be at your booth at specified date amp time to accept delivery of equipment Please note we cannot leave equipment in your booth without your representative there to receive it2. Western q anadian SYMPOSIUM EMBRACE CULTURE MARCH 2 4 2015 VICTORIA BC Exhibitor Manual Dear Exhibitor We are so pleased that your company will be joining us at the 2015 Western Canadian Symposium March 2 4 2015 in beautiful Victoria British Columbia The following Exhibitor Service Manual is provided to help you prepare for the most successful exhibiting experience We look forward to seeing you in Victoria General Information Displays The Victoria Conference Centre VCC is the designated display supplier for the 2015 Western Canadian Symposium Each exhibit space includes 8 high backwall black drape 3 high sidewalls black drape 6 skirted table 2 chairs Tamp 750watt electrical drop If you require additional items or services in addition to what is provided in your booth package please refer to the VCC Order Forms Lower rates apply to advance orders received up to fourteen 14 days prior to the scheduled exhibitor move in time Orders received after this time are considered Standard Orders and are subject to an increased rate over and above the advance order rate Please note that Discount Advance Order Cut off indicated on the order forms Please contact the VCC Exhibit Coordinator with any questions Tara Parkinson Exhibit Coordinator Phone 250 361 1021 Fax 250 361 1030 tarap victoriaconference com Show Schedule Admittance to the Show area for set up will be at the follo
3. The use of the following materials indoor is prohibited straw and hay acetate fabrics corrugated paper paper backed foil unless glued securely to suitable backing combustible materials used for covering tables or for skirting tables Styrofoam constructed booths Floor Loads and Types All areas of the Victoria Conference Centre are carpet or carpet tiles on concrete Both Levels One and Level Two have a load capacity of 489 kilograms per square metre 100 Ib per square foot Telephone and or Data Services The VCC owns and maintains its own telephone system Telephones telephone lines fax and modem lines can be installed to any function area within the VCC at the client s expense High speed lines are available from Freeman Audio Visual External access for all phone services is via Telus There are two areas located on the roof designated for the set up of satellite communications dishes Control and relay cables for the dishes enter the VCC on the Catwalk Level and can be run to most locations within the VCC There are additional locations for mobile satellite dishes with wheeled trailers located in the Courtyard and along the driveway fronting the Courtyard Contact your VCC Event Manager directly if you require the above services Loading Entrances Level One access is via the freight elevators on Level Two Freight elevators are accessed off Humboldt Street via the Service Area Level Two access to the Service Area is off Hu
4. Liability The VCC will not assume any liability for damage or loss of any nature Nor will they assume any liability for personal injury in connection with the showing or viewing of exhibits Regulations Nothing shall be posted on nailed stapled or otherwise attached to columns walls floors or other parts of the building or furniture of the VCC Exhibit aisles and fire exit doorways are to be kept free from obstructions Fire hose cabinets and pull stations must be left accessible and in full view at all times The use of open flame is prohibited this includes candles lamps and torches The use of open flame for cooking and demonstration is prohibited in pre function areas All display materials are required to be flame proof and are subject to inspection by the Victoria Fire Department No flammable fluids or substances may be used or shown in the booths Flammable or combustible and or compressed gases shall not be used or displayed unless otherwise approved by the Victoria Fire Department On an individual basis any exhibits or demonstrations utilizing flammable gas such as propane are limited to a maximum five 5 Ib on site at any one time A Flow Restriction Valve must be used on all propane tanks The equipment and its operation must have prior written approval from the Victoria Fire Department and the Provincial Gas Inspector All propane connections must be leak tested by VCC staff prior to use in the Victoria Conference Centre
5. Brochure Holder 8 1 2 we Je wols 150 Floral Arrangement o Oo 8000 000 Pit st st LL total FULL PAYMENT MUST BE RECEIVED VVITH ORDER PLEASE REMIT BY FAX EMAIL OR MAIL Victoria Conference Centre Att Tara Parkinson 720 Douglas Street Victoria BC V8W 3M7 Phone 250 361 1021 Fax 250 361 1030 tarap QQvictoriaconference com DISPLAY ORDERS e Show Name WCS for Hearing Specialists Event Code 15357 VCC e Show Date March 2 3 2015 Payment by Cheque Attached or Credit Card Discount Advance Order Cut Off February 16 2015 Cheque Attached X Exhibitor Visa MasterCard AMEX X ES oe Booth s Card Number CENTRE Telephone Expiry Date Address 3 or 4 Digit Security Code City amp Province Name on Card Email Cardholder Signature NOTE Prices include installation maintenance throughout the show and post show removal Power is dropped at rear of booth Spike protection is the responsibility of the exhibitor NOTE Orders and Payments received less than fourteen days prior to the the Exhibitor Move In day will be charged at the Standard Order rates NOTE If Orders have been received and processed 25 of the order is non refundable If the Service has been provided 10096 of the order is non refundable NOTE If any form is calculated incorrectly we reserve the right to correct the amount on the order Discounted Standard ELECTRICAL SERVICES Quantity Advance Order 12
6. Credit Card 9 Discount Rate Deadline February 16 2015 Cheque Attached X VICTORIA Exhibitor Visa MasterCad AMEX X CONFERENCE Booth s Card Number CENTRE Telephone Expiry Date Address 3 or 4 Digit Security Code City amp Province Name on Card Email Cardholder Signature NOTE The Victoria Conference Centre requires this service to be ordered and paid for at least 2 weeks prior to the Event in order to receive the Discount Rate If orders are placed less than 2 weeks before the event they will be charged the Standard Rate NOTE If Orders have been received and processed 25 of the order is non refundable If the Service has been provided 100 of the order is non refundable NOTE If any form is calculated incorrectly we reserve the right to correct the amount on the order Sq Ft of Date Time Ek Includes Vacuuming Dusting and Waste Removal in your Booth osojs 10 JI 9 8 x10 Boon 80 sq K 3050 S4000 PERDAY fesos o S S owsa Eo 5 5 S soas ps 0 fs 1 Discount Standard BOOTH CLEANING SERVICES Rate per Rate per o Jsem 0 o O p jJeer O Eo p p men pe FULL PAYMENT MUST BE RECEIVED WITH ORDER PLEASE REMIT BY FAX EMAIL OR MAIL Victoria Conference Centre Att Tara Parkinson 720 Douglas Street Victoria BC V8W 3M7 Phone 250 361 1021 Fax 250 361 1030 tarap victoriaconference com FREE MA
7. 0 VOLTS 750 Watt 7 Amp Single Receptacle 1 plug 1 included in booth pkg BEEN 69 00 80 00 REN 1500 Watt 15 Amp Double Receptacle 2 plugs EE 7900 91 00 MEE 120 VOLTS Specialty H20VOLTS Speciay 000000000000o 0 2000 Watt 20 Amp Single Receptacle s woofs 12000 l5Amp SmgePhase Seos 188001 DOAmp SmgePhase S 10 moj BOAmp SmgePhase UV 1 20200 2330 S0Amp SinglePhase o S 23000 20500 a0 Amp ThreePhase CT 18 25900 29800 60 Amp ThreePhase o o los 4900 00Amp ThreePhase 18 700 6200 200Amp ThreePhase TS 68000 79400 LIGHTING DOES NOT COME WITH POWER ORDER POWER SEPARATELY ee ee A A ERN Oe ee E e pf Sutetai oo SG E pst LL Ta FULL PAYMENT MUST BE RECEIVED WITH ORDER PLEASE REMIT BY FAX EMAIL OR MAIL Victoria Conference Centre Att Tara Parkinson 720 Douglas Street Victoria BC V8W 3M7 Phone 250 361 1021 Fax 250 361 1030 tarap victoriaconference com Show Name WCS for Hearing Specialists Event Code 19357 VCC e Show Date March 2 3 2015 Payment by Cheque Attached or Credit Card e Exhibitor Cheque Attached X Booth s Visa MasterCard AMEX X Bain Telephone Card Number CENTRE Address Expiry Date City amp Province 3 or 4 Digit Security Code Email Name on Card Cardholder Signature NOTE Full Payment including appli
8. 5 The equipment is your responsibility until picked up by a Freeman Audio Visual representative Please do not leave equipment unattended in your booth when the show finishes 6 Any extension of the rental period must be arranged prior to termination of the original rental period 7 Customer is liable for full replacement value of rented equipment amp is responsible for insuring said equipment 8 Customer agrees to be bound by all applicable license amp copyright laws for software on rented equipment 9 Freeman Audio Visual is not responsible for any equipment performance problems caused by customer s software Exhibitor Order Form Victoria Conference Centre o n EVENTS ON THE MOVE Customs amp Freight Logistics Shipping and customs brokerage for meetings and conventions VVelcome to VVestern Canada Symposium for Hearing Specialists The following pages contain important information pertaining to Freight Forwarding and Shipping Customs Brokerage Material Handling Advance Warehousing For your upcoming event in Victoria Events on the Move has been selected the official supplier for shipping customs brokerage material handling and advance warehousing We are a freight forwarder and customs broker based out of Vancouver and specialize in the meetings and events industry We are a great resource to help plan for your shipping into the event Please contact our operations team for any shipping or customs inquiries Just se
9. N British Columbia COMPUTER 4 AUDIO VISUAL ORDER FORM COMPANY SHOW NAME Western Canada Symposium for Hearing Specialists STREET LOCATION Victoria Conference Centre CITY BOOTH PROV STATE POSTAL CODE INSTALLATION DATE Mar 2 2015 TIME E MAIL EXHIBIT START DATE Mar 3 2015 TIME PHONE FAX EXHIBIT END DATE Mar 3 2015 TIME ORDERED BY CONTACT ON SITE PO PST STAYING AT PHONE p FLAT SCREEN MONITORS SCREEN MON SCREEN MON SCREEN MON SCREEN MON SCREEN MON SCREEN MON 52 LCD FLAT SCREEN MONITOR 60 LCD FLAT SCREEN MONITOR 65 PLASMA FLAT SCREEN MONITOR 70 PLASMA FLAT SCREEN MONITOR FLAT SCREEN MONITOR FLOOR STAND RENTED WITH MONITOR ONLY COMPUTERS All computers come with10 100 Ethernet Windows and Office software STANDARD DESKTOP COMPUTER comes with 17 monitor NOTEBOOK COMPUTER COMPUTER ACCESSORIES LASER PRINTER B amp W 15 PPM DESKTOP SPEAKERS PAIR KEYBOARD amp MOUSE VIDEO PLAYERS see Monitors above DVD PLAYER MULTIZONE BLU RAY PLAYER VIDEO ACCESSORIES VIDEO CART WITH SKIRT 6FT TRIPOD SCREEN AUDIO EQUIPMENT LAYER REQUIRES SOUND SYSTEM BOOTH AUDIO SYSTEM 1 1 SMALL POWERED DESKTOP SPEAKER BOOTH AUDIO SYSTEM 2 2 SPEAKERS MIXER AMPLIFIER CD PLAYER WIRELESS MIC WIRELESS MICROPHONE HANDHELD LAVALIER OR HEADSET
10. NAL 0 00 AUTHORIZED SIGNATURE SUB TOTAL 0 00 NAME ON CREDIT CARD IF PST EXEMPT DATE ENTER BELOW GST 0 00 PST 0 00 PST EXEMPTION 0 00 TOTAL 0 00 For further information please contact MIKE THOMAS PHONE 250 361 1095 FAX 250 361 1065 e mail address mike thomas freemanco com INSTRUCTIONS FOR USE It couldn t be simpler Just complete this form electronically save to your desktop amp e mail to the e mail address above TERMS amp CONDITIONS Please forward payment in full with your order Orders received less than 5 business days prior to setup date may be subject to additional charges Written order cancellation must be received at least 5 business days prior to setup date to avoid a 1 day charge Your authorized representative must be at your booth at specified date amp time to accept delivery of equipment Please note we cannot leave equipment in your booth without your representative there to receive it The equipment is your responsibility until picked up by an Freeman representative Please do not leave equipment unattended in your booth when the show finishes Any extension of the rental period must be arranged prior to termination of the original rental period Customer is liable for full replacement value of rented equipment amp is responsible for insuring said equipment Customer agrees to be bound by all applicable license amp copyright laws for software on rented equipment Free
11. NED HEREIN amp HAVE READ AND UNDERSTOOD THE 2 PAGES OF LIMITS OF LIABILITY FOUND AT THE END OR BACK OF THIS DOCUMENT APPLICANT SIGNATURE DATED Events on the Move Enterprises Inc t 604 647 0130 f 604 647 0136 tf 1 877 355 1116 Page 2 Shipping Services Total Number of Pieces to be picked up Approximate weight Date ready for pick up Earlier the better Indicate the dimensions of your shipment and brief description of goods This will determine the most appropriate method for shipping your product Number and description of containers Weight Length Width Height e g 4 red plastic cases 45 pounds 18 inches 18 inches 42 inches approx info is okay Where are we picking this up from Company Name Contact Name Address Tel Number City State Province Postal Code Zip Code Any comments on Pick up Location ie Lift gate residential After the Show 7 Return my shipment to the pick up address OR Return my shipment to the address below Company Name Contact Name Address Tel Number City State Province Postal Code Zip Code Is there a date that you require your materials back before If not leave this blank and your materials will be sent economy service Day Month Year Time Events on the Move Enterprises Inc t 604 647 0130 f 604 647 0136 tf 1 877 355 1116 Page 3 C
12. ated due to interference with the Victoria Conference Centre WiFi Please get in touch if you require anything not listed below SERVICE AVAILABLE TOTAL DAILY WIRELESS INTERNET DHCP Wireless Internet can be ordered onsite via the automated high speed wireless networking using your credit card no need to book in advance Each wireless connection is charged per device per day All one day connections expiry at midnight of the day ordered mutli day connections expiry at midnight of the last day ordered For other specialty package pricing and speed options please contact Freeman A V EVENT WIRED INTERNET DHCP Wired Dedicated First Day 100 00 Each Additional Day 50 00 NETWORKING EQUIPMENT Please Contact Freeman for options Quote COMPUTERS All computers come with10 100 Ethernet Windows and Office software Standard Desktop Computer P4 2GHZ 512RAM 40GB HD CD 17 LCD MONITOR 250 00 Notebook Computer P4 1 54GHZ 256RAM 20GB HD DVD 15 SCREEN 250 00 Destktop speakers 150 00 NETWORK SUPPORT Hours of on site Network Technician support 100 00 hour Under carpet cable installation Please submit booth schematics with order to ensure proper placement of cabling PAYMENT MUST ACCOMPANY YOUR ORDER CLICK PAYMENT BOX USE ARROW TO SELECT METHOD SERVICE TOTAL 0 00 CREDIT CARD PAYMENT DELIVERY amp PICKUP 0 00 EXPIRY LABOUR NETWORK TECH 0 00 LABOUR ADDITIO
13. cable taxes is due in advance of the event set up and Exhibitor Move In NOTE The Victoria Conference Centre reserves the right to charge the Exhibitor for the difference between the Exhibitor s estimate of charges and the actual charges incurred by the Exhibitor NOTE In case of cancellation a one hour per person per hour charge will be applied to all labour orders that are not cancelled in writing at least 24 hours prior to the scheduled start time If services have already been provided 100 of original fee will be applied LABOUR RATES Regular Time 8 00AM 4 00PM Monday to Friday 71 00 per Hour minimum 1 hour Over Time 4 00PM 6 00PM Monday to Friday 98 00 per Hour minimum 1 hour 8 00AM 4 00PM Saturday Double Time All other hours including Sundays and Statutory Holidays 112 00 per Hour minimum 1 hour ESTIMATED INSTALLATION REQUIREMENTS Date Required ESTIMATED DISMANTLE REQUIREMENTS Regular Time 71 00 per Hour o Total Tori FORKLIFT SERVICES uw ER NM C QUY ap sm Stine TT E E Is T Is s T pu mes Total FULL PAYMENT MUST BE RECEIVED WITH ORDER PLEASE REMIT BY FAX EMAIL OR MAIL Victoria Conference Centre Att Tara Parkinson 720 Douglas Street Victoria BC V8W 3M7 Phone 250 361 1021 Fax 250 361 1030 4 tarap victoriaconference com e Shovv Name VVCS for Hearing Specialists Event Code 15357 VCC e Show Date March 2 3 2015 Payment by Cheque Attached or
14. ertificate Number Advance VVarehouse Exhibitor Name Western Canada Symposium for Hearing Specialists Events on the Move Diamond Delivery 1035 Henry Eng Place Victoria BC V9B 6B2 Events on the Move Enterprises Inc t 604 647 0130 f 604 647 0136 tf 1 877 355 1116 Page 4 Material Handling Services and on site Receiving check appropriate boxes below C Material Handling Required Material handling sign for your goods upon arrival to the facility unload them from the carrier deliver to your booth store empty containers during show load goods onto outbound carrier at show close Yes will be using Events on the Move for my shipping see discount pricing If not specify carrier tracking number 8 total ft of pieces to be shipped for INBOUND OUTBOUND Choose the appropriate rate schedule Fill in the weight in pounds Shipping Method Shipment weight Multiply by cents Ib Charge DISCOUNT Shipping with Events on the Move transportation lbs x 0 45 Shipping with alternate carrier lbs x 0 65 Total minimum charge 200 Ibs Carriers must arrive with an official weight ticket EM reserves the right to re weigh or estimate shipments arriving without a ticket LOCAL CARTAGE amp ADVANCE WAREHOUSING IS COMPLIMENT ARY IF YOU SHIP WITH EVENTS ON THE MOVE Local Cartage applied to Advance Warehouse shipments minimum 100 lbs This rate is for re
15. form Return Shipping Don t worry about planning the return shipping We will complete your bill of lading and supply your shipping labels Requesting Services Email the Service Order Form to serviceorderform eventsonthemove com and we will take care of the rest We look forward to working with you soon Events on the Move Enterprises Inc t 604 647 0130 f 604 647 0136 tf 1 877 355 1116 Page 1 O M Western Canada Symposium for Events on the Move Hearing Specialists Service Order Form Victoria Conference Centre March 3 2015 Shippinga Meetings and Customs Brokeragen Conventi Pune de Questions Call 604 647 0130 Material Handlingo Evening shouldbe Or call toll free 1 877 355 1116 Advance WarehousingO this easy Email this form to Local Cartagen serviceorderform eventsonthemove com Company Information Company Name Booth Contact Name On Site Contact Name Email Address On Site Contact Cell Phone Number Telephone Number Fax Number Alt Number Payment Options Please indicate which credit card you would like us to apply your payment on O Visa L MasterCard Name on Card Card Number Expiration Date Paid invoices will be sent to you along with your credit card receipt if requested Address for Invoice and Receipt Tel Fax City State Province Postal Code Zip Code THE UNDERSIGNED HEREBY ACKNOWLEDGES THE TRUTH OF THE STATEMENTS CONTAI
16. gular daytime service A surcharge will apply for weekend or evening service lbs x 0 90 Events on the Move Enterprises Inc t 604 647 0130 f 604 647 0136 tf 1 877 355 1116 Page 5 VICTORIA CONFERENCE CENTRE FREE MAN T INTERNET amp DATA SERVICES ORDER FORM COMPANY SHOW NAME Western Canada Symposium for Hearing Specialists STREET LOCATION VICTORIA CONFERENCE CENTRE CITY BOOTH PROV STATE POSTAL CODE INSTALLATION DATE Mar 2 2015 TIME E MAIL EXHIBIT START DATE Mar 3 2015 TIME PHONE FAX EXHIBIT END DATE Mar 3 2015 TIME ORDERED BY CONTACT ON SITE PO PST STAYING AT PHONE NOTE All internet codes issued by Freeman are one time use and device specific unless otherwise noted Once the code has been entered into a device the code is non transferable to a new device PLEASE ENSURE YOU ENTER YOUR CODE ON THE DEVICE YOU WILL BE USING SHOW DAY S Should Freeman need to supply you with a new code for a new device additional charges will apply for the new code and a 75 00 administration fee will be applied PLEASE ENSURE YOU HAVE ORDERED THE CORRECT INTERNET SPEED FOR YOUR APPLICATION Should Freeman need to upgrade your connection additional charges will be applied for the new connection and a 75 00 administration fee will apply Connections to do not need to be tested if you require testing please contact us WIRELESS ROUTERS ARE NOT PERMITTED Signals will be deactiv
17. man is not responsible for any equipment performance problems caused by customer s software
18. mboldt Street There are two covered semi trailer loading bays as well as a level entrance 9 9 w x 10 h roll up door Audio visual Services The VCC s in house recommended supplier for presentation services including audio visual equipment and high speed access is Freeman Audio Visual Phone 250 361 1095 Fax 250 361 1093 Food and Beverage Services The Victoria Conference Centre Catering Department has exclusive food and beverage distribution rights within the Centre Exposition sponsoring organizations and or their exhibitors may distribute sample food and or beverage products only upon written authorization Please contact the Event Manager with any questions e Show Name WCS for Hearing Specialists Event Code 15357 VCC e Show Date March 2 3 2015 Payment by Cheque Attached or Credit Card e Discount Advance Order Cut Off February 16 2015 Cheque Attached X Exhibitor Visa MasterCard AMEX X N Booth s Card Number CENTRE Telephone Expiry Date Address 3 or 4 Digit Security Code City amp Province Name on Card Email Cardholder Signature NOTE Orders and Payments received less than fourteen days prior to the Exhibitor Move In day will be charged at the Standard Order rates NOTE f Orders have been received and processed 25 of the order is non refundable If the Service has been provided 100 of the order is non refundable NOTE If any form is calculated incorrectly we reserve the right to cor
19. nd in your Service Order Form and we will take care of the rest Service Order Forms to arrive at Events on the Move s office by February 24 2015 Forms received after this date will still be accepted however a surcharge may apply Quote requests must be received in our office two business days prior to the above noted cut off date Shipping Procedures Once Events on the Move picks up your shipment from your office or warehouse from anywhere around the world you won t need to worry about the logistics of getting your product into the show We complete all the paperwork bill of lading and all the proper documentation pertaining to your shipment Customs Brokerage Events on the Move will handle all aspects of Canada Customs brokerage on your behalf Working with Events on the Move makes your international shipping seamless and stress free It s really very easy just pack up your shipment and we will take care of the rest Material Handling Events on the Move will provide material handling services and deliver your goods to your booth as well as storage of any empties during the event Advance Warehouse Shipping early saves money If you are able to send your shipment two or three weeks in advance you can take advantage of the free advance warehouse when using our shipping services and save money on transportation charges Please do not send materials to the office address We will advise the warehouse address upon receipt of your
20. rect the amount on the order Discounted Standard Quantity Advance Order 2 weeks 8 Table topped amp skirted on3sides V s ssoojs 6000 6 Table topped 8 skirted on 3 sides 1 included in Booth Package 5000 5500 W Tabe topped amp skied So s 4500 5000 7 Counter height 8 Table topped amp skrtedon3sides 6500 7000 JI Counter height Tabie topped amp skred on 3 sies Je wols eo Counter height 4 Table topped amp skited S 8soojs 6000 Pedestal Table 36 round 30 high topped amp skited 30 008 3500 Counter height Pedestal Table 26 round 40 tigr topped skied fs woofs so Fee to make 8 6 4 or Pedestal Table Counter height 100018 150 o Undecorated Table 8 6 4 or Pedestal Table please indicate 2500 3000 Table Skit 8 250 300 High Drape and Metal price perinealfoot fs sols 50 3 High Drape and Metal price perin ec fb sh 45 MealBae HSH Metal Upright S a ajs 837 MetalCrossbar S ajs THT Padded Fong Chair 2 included in Booth Packagej fs 75 wo our rest sesi a E 3 WaseBaset HLS BOO MealEame 8 150 1801 CohigRak o 250 300 JI Literature Rack Limited Supply VCC to confirm availability 5000 6000 Freestanding Tier
21. ustoms Brokerage Services Customs Brokerage Check this box if your shipment originates from outside Canada Any materials coming into Canada require customs clearance All non Canadian exhibitors must complete the attached Commercial Invoice for clearance Cargo Insurance C YES Please Insure My Shipment C NO Cargo Insurance is NOT Required You must check one of these boxes and initial here NOTE If the request for cargo insurance is not indicated and initialed your shipment will NOT be insured If you are requesting Cargo Insurance please complete the following application Indicate Currency for Limits and Premium Canadian Dollars US Dollars For shipment value over 1000 deductible amount is 500 00 For shipment value under 1000 deductible amount is 250 00 Indicate Trip coverage required Trip Deductible Coverage Limit Rate Premium L Inbound One Way shipping into the event Maximum Limit 50 000 500 00 250 00 0075 LI Outbound One Way shipping out of the event Maximum Limit 50 000 500 00 250 00 0075 CLAIMS Report all claims to CNA Continental Casualty Company Premium Total Minimum Premium 75 Phone 1 800 668 6100 Subject to the terms and conditions of Cargo Policy No 819218 Administration Fee 50 tje Total Payable Maximum Limit 50 000 Administration Use Cargo Policy Number 819218 C
22. wing pre arranged times only Exhibitor Move in Monday March 2 2015 12 00pm 6 00pm Tuesday March 3 2015 9 00am 12 00pm Exhibitors must be completely moved in by 12 00pm on Tuesday March 3 2015 Expo Hours Tuesday March 3 2015 2 30pm 5 30pm Exhibitor Move out Tuesday March 3 2015 5 30pm 10 00pm Exhibitors must be completely moved out by 10 00pm on Tuesday March 3 2015 Electrical Services All electrical services are ordered and supplied through the Victoria Conference Centre Please refer to the Electrical Order Form Lower rates apply to advance orders for electrical services received up to fourteen 14 days prior to the scheduled exhibitor move in time Orders received after this time are considered Standard Orders and are subject to an increased rate over and above the advance order rate Please note the Discount Advance Order Cut off indicated on the Electrical Order Form Please contact the Exhibit Coordinator with any questions Tara Parkinson Exhibit Coordinator Phone 250 361 1021 Fax 250 361 1030 tarap victoriaconference com Electrical services are installed under a standing City of Victoria Electrical Permit Methods of connection to and distribution of electrical power must conform to existing electrical safety standards The City of Victoria Electrical Inspector will be present at the Show to ensure all electrical appliances cords connections and displays with electrical components compl
23. y aisle cleaning for trade shows and will remove refuse from the show area prior to the scheduled start of the event and at the end of each event day Please follow these guidelines e prior to the start of an exhibition or trade show all waste materials are to be placed in plastic bags inside the large waste containers provided e all cardboard boxes are to be broken down and placed in front of the booth Housekeeping does not provide cleaning service inside the exhibitors booth which includes garbage and recycling pickup at the end of each event day If exhibitors wish to order Booth Cleaning Services which includes vacuuming dusting and waste removal please refer to the order form in your package or contact Tara Parkinson Exhibit Coordinator Phone 250 361 1021 Fax 250 361 1030 tarap victoriaconference com Forklift Services All forklift services must be ordered through the Victoria Conference Centre Exhibitors must contact the VCC Exhibit Coordinator prior to the event move in day to make arrangements for this service Two weeks notice is expected Tara Parkinson Exhibit Coordinator Phone 250 361 1021 Fax 250 361 1030 tarap victoriaconference com Heavy Equipment Exhibitors displaying heavy equipment i e motors engines vehicles etc must provide pads underneath the equipment Exhibitors will be responsible for any repairs replacements or extraordinary cleaning as a result of their use of the function areas in the VCC
24. y with the British Columbia Electrical Code Note designation sticker i e CSA CUL UCL CGA and ETL Any items not meeting the standards may be requested to be removed from the Show VCC Exhibitor Shipping Policy Incoming Due to limited space at the Conference Centre please be advised that we do not accept exhibitor shipments in advance of an Exhibitor Move In Exhibitors are encouraged to ship via the designated freight handler who will bring all materials onsite on Move In day If exhibitors choose an alternate shipper courier please ensure your materials are delivered on move in day only Deliveries attempted outside the scheduled move in time will be refused and re directed to the designated freight or display supplier Outgoing At the end of an exhibitor move out all freight must be removed from the tradeshow floor If an exhibitor is not using the designated freight handler for the show all alternate shippers couriers must be instructed to pick up materials the same day The Victoria Conference Centre will not be held responsible for materials left after the scheduled move out time and would redirect these at the expense of the exhibitor to the designated freight or display supplier The Victoria Conference Centre recommends Events on the Move for all custom brokerage and shipping Events on the Move Phone 604 647 0130 Fax 604 647 0136 Booth Cleaning Exhibit Area Cleaning Services VCC Housekeeping will provide dail
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