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June 2015 Dear 2015 Air & Space Technology Exposition Exhibitor

1. HOM FRONT Adjacent Booth or Aisle _________ NOTE Island Peninsula and In line booths requiring power to be installed other than the back of the booth will be charged time and materials Please include a scaled floor plan showing the requested location of electrical source Labor and materials will be charged to the credit card fle NETWORK amp TELECOMMUNICATION SERVICES GAYLORD NATIONAL RESORT amp CONVENTION CENTER Information Technology Department 201 Waterfront St National Harbor Md 20745 Fax 301 965 2598 Email IT questions to MDioquino GaylordHotels com Aaron Harley GaylordHotels com Event Event Dates Company amp Contact Booth Number Email Address Contact Number Ordering Instructions ADVANCED PRICING IS 2 WEEKS PRIOR TO SHOW DATE 1 Fax a layout of your booth to 301 965 2598 Please mark where your wired connections should be dropped and located We cannot process your order without a diagram include booth orientation to the show hall Charges may apply for changes made after order is processed and changes made within 14 days of show will bear Standard Price 2 Allequipment and services are subject to 6 sales tax 3 NETWORK amp TELECOMMUNICATIONS CONNECTIONS Rates quoted for voice and data connections cover only the delivery of services to the booth in the most convenient manner Rates do not include connecti
2. Gu S4 WkT3 DXEH GL2 43Wx 1 3 Dx TH Please fax completed form to the Exhibit Solutions Department at 404 720 8757 Please complete the following Company Name subtotal E Contact Nam Authorized Signature Amount Due Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate biling AB tax rates are subject to change SIGN ORDER FORM 2015 Air and Space Conference Shepard Exposition Servings September 14 16 2015 4710 Trident Court Baltimore MD 21227 c x5 Gaylord National Hotel amp Convention Center National Customer Service Phone 410 737 9270 Harbor Maryland Customer Service Fax 410 737 9274 Event Code 168470915 Customer Service Email _baltimore shepardes com Discount Deadline August 24 2015 SIGNS BANNERS AND ACCESSORIES Code Qty Description Discount Regular Amount Code Qty Description Discount Regular Amount 70008 vena 22 x20
3. 48430 629 0 osos 44990 58485 rmm 369 20 sosss 38205 49865 Je Geo pest 34605 44985 ros 32365 42075 aeo Reet Geshe 35620 46305 E10 eo assoi 33390 43405 oou Tate 31545 41010 EOL iver Era able 20000 35400 cnt Saren wine 37120 48270 few syrey 33875 34040 ey Syne Sek 37120 48270 mre 35875 34040 escue rats 27320 61515 merr 27040 35150 cra none 47320 8515 oor Ta 28005 35405 asocus Taie wwe 47320 61515 T gt 19075 24800 Tate wae wine 47320 81515 23430 30450 fensa wesa Taen 38325 49825 Wood 22575 29350 Please complete the following Company Booth 000 Contact Name Phone Amount Due S Authorized Signatur Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be recelved 24 hours prior to first exhibitor move in day EXECUTIVE FURNITURE 2015 Air and Space Conference September 14 16 2015 Gaylord National Hotel amp Convention Center National Harbor Maryland Shepard Expos
4. Sip ta 68069 Sip dismantle 68073 Please note when ordering dismantle labor due to show break down and returning empties to your booth labor ordered through Shepard at the close of the event may not be available until one hour after show close Labor Hours ST Straight time Monday Friday 8 00 AM 4 30 OT Overtime Monday Friday after 4 30 PM All day Saturday amp Sunday Double time All other hours and holidays including union holidays you are shipping carpet to the show and require Shepard to install it for you please complete the following ox SQ FT 100 Booth size MINIMUM 16400 21920 Carpet install datetime Please ne Hours are based on estimates you wil be invoiced for actual time incurred subtotals Requested times are not guaranteed and are based on availablity so Minimum one hour wil be charged Additional time wil be bilad in in hal hour increments Amount Due SHEPARD SUPERVISION INFORMATION Please complete this section if you have chosen Shepard to supervise your Installation and or dismantling Inbound Freight Information Outbound Freight Information Carrier Company Name Carrier Company Name of pieces Weight or Shipment Deliver Shipment To shipment 2 Grated Uncrated Address TrackingfPro Ciy ST Zip Es
5. 58780 72515 carer 73325 95325 was it 47075 61200 cron eatrom crar ema wye 68075 88520 Oar aw 76825 99875 92575 120350 DN Teen 55655 73650 700 20 91025 Girava ge Cu 56700 73740 We 87590 87845 pousse teeing Sar 26075 33900 Oar Sonn Leare 875 95 87875 oru war sss 48955 32000 41600 warae Leamer 15055 19570 anons Bener Ble Lester 5075 T0200 for ck Lester 16280 21165 ers tech Lester 54075 70300 51570 67040 samre Bor lester 47075 61200 orc na teater 51570 67040 sense Wie Lanter 47075 61200 ocz cree nackte eater 80180 104235 vaca cube 171 25 22265 yw 801 80 104235 vans ve cube 17 25 22265 ocu white eater 801 80 104235 Cube Yer 17 25 22265 cube 17125 2265 vae Cube 17 28 22265 aoe vee Cute 17125 22265 Cube Green 17 25 22265 tec White 20555 52720 uas Cube Orange 17 25 22265 euman ae ges cbe 27040 35150 s say sos 121 90 15845 COCKTAIL AND END TABLES ay Tem Discount Regular Amount ay Tem Discount Amount ere 37855 49210 mm 46305 cio soe
6. September 11 2015 8 8 00AM DIRECT TO SHOW DIRECT TO SHOW EXHIBITING NAME EXHIBITING CO NAME Booth Booth SHEPARD EXPOSITION SERVICES SHEPARD EXPOSITION SERVICES Gaylord National Hotel amp Convention Ctr Gaylord National Hotel amp Convention Ctr 701 Waterfront Street 701 Waterfront Street National Harbor MD 20745 National Harbor MD 20745 For 2015 Air and Space Conference For 2015 Alr and Space Conference MUST NOT BE DELIVERED PRIOR TO September 11 2015 8 so0AM 6 HANGING SIGN SHIPPING LABELS 24 2015 Air Space Conference HANGING SIGN Si PING ADDRESS LABELS HANGING SIGN If you have a sign or anything truss etc that has been approved to hang from the ceiling send it to the advance shipping warehouse address Hanging items must be identified and readily available since they are installed first before the show floor becomes encumbered by freight GD ADVANCE WAREHOUSE HANGING SIGN TO EXHIBITING Booth c o Shepard Exposition Services 4740 Trident Court Baltimore MD 21227 Delivery Hours M F 8 4 30 PM For 2015 Air and Space Conference First day freight can arrive w o a surcharge August 17 2015 Last day freight can arrive w o a surcharge September 4 2015 E ADVANCE WAREHOUSE HANGING SIGN TO EXHIBITING CO Booth c o Shepard Exposi
7. close through GNExhibitsiagaylordhotels com Pease ede ER in Ballrooms Drainage Available depending on booth location A pump may be required at an additional cost Not available in 535000 Bloons 24 Hour Service will be double the listed price One time fill and drain Maximum of 300 gallons 400 Transformer Rental 150 00 Special orders Example Overhead electrical 24 hour service Credit Card Visa O MasterCard O Express O Discover O __DinersClubO_ charges 5 m labor If Applicable Installation amp Email Address Exp Date Removal 15 Please Print SUBTOTAL Tax 6 Signature Phone i TOTAL 5 Please fax form to 301 965 3797 For your security we cannot accept credit card information via e mail Maryland tax form must accompany this form to claim TAX EXEMPT Gaylord Confidential and Proprietary Information Attn Exhibit Service Department 201 Waterfront Street National Harbor Md 20745 Office 301 965 3710 Fax 301 965 3797 BOOTH LAYOUT ADT Fax or Mail to Gaylord National Resort amp Convention Center EVENT NAME SHOW DATE COMPANY NAME BOOTH CONTACT CONTACT tt Please indicate placement of Electrical Utility and Telecommunication services ordered Adjacent Booth or Aisle 1 BACK LEFT se ls V 10 Uef py Adjacent Booth or Aisle amp
8. Air Force Association 1501 Lee Highway Arlington Virginia 22209 1198 703 247 5800 An Independent Nonprofit Aerospace Organization June 2015 Dear 2015 Air amp Space Technology Exposition Exhibitor On behalf of the Air Force Association I would like to thank you for your support of and participation in this event This conference and exposition would not be possible without the continued and generous support of companies and organizations like yours As with other AFA events sponsorship and marketing promotional opportunities are available for this conference There are a variety of package options to fit almost any budget and many of these opportunities are shown in the back of this service manual If you would prefer a more customized alternative that can be arranged as well For more on sponsorships go to www afa org or contact me directly at 703 247 5838 or dsharland afa org Please note the following items First your booth MUST be set up and show ready by Sunday September 13 at 4PM no set up will be permitted on Monday morning Freight left in an unset booth when the canine sweep takes place Monday morning will be removed from the hall and your first opportunity to set up will be Monday at 4PM Second please remember that your booth MUST be staffed at all times when the exhibit hall is open including the two receptions that take place in the hall an unmanned booth benefits no one Next please do not begin tearing down
9. Fabre Table Cover wTabie 24875 3630 Promotional tools must be ordered 30 days prior to show Black Fate Tabie Cover 24375 31830 No refunds or cancellation once order has been placed All Signature Series Furnishings must be ordered 30 days before move in for availability Please complete the following Signature Fumehrgs Company Name Amount Due s Contact Name Booth Number Phone Number Authorized Signature Must order deadine to receive discounted ring Pant autarization must be completed wth AN tas rates subject te change gt Please complete the following Company Name Elevated Hardwood Flooring Signature Series Premium Vinyl Floor Covering Use the below formula to calculate the square footage sq ft x sa tt Tu Lan varie Elevated Hardwood Floor IERIE EERE ease refer T the Tabor order form To order Tabor Tor the ot your elevated floor All Signature Series Flooring must be ordered 30 days before move in for availability Minimum 100 square feet ls required per flooring order Signature Flooring 6 000 Tax Amount Due Contact Name Booth Number Phone Number Authorized Signature Vo eco change CARPETING 2015 A
10. SAMPLE CONFERENCE SETS CONFERENCE TABLES CG1 Manhattan Table Glass Black 42 Round 29 H CF2 Geo Table Rectangular lass Black 60 L 36 D 29 H CE2 Geo Table Rectangular Glass Chrome 3670 29H OCTEW Nova Oval Table White Silver Powder Coated Legs 71 L36 D29 H i Geo Table Rounded Square Glass Chrome 42 L42 D 29 H 1 Geo Table Rounded Square Glass Black 42 LA2 D29 H CB2 Table 6 Graphite Nebula 72 L42 D 29 H MERLIN Merlin Multi Use Table Gray Laminate Black 4 amp L29 D 30 H WD3 Work Table White Laminate White 48 L24 D 30 CB3 Table 3 Graphite Nebula 96 48 D 29 H CD2 Table 6 Gray Nebula 72 L42 D 29 H CD3 Table 8 Gray Nebula 96 L 48 D 29 H CC Table 6 Mahogany 72138029 CC7 Table 8 Mahogany 96 L48 D 295 CCB Table 10 Mahogany 120 L 48 D 29 5 H CTO6GR Table 6 Granite 72 L36 D 29 H CSO8GR Table 8 Granite 96 L44 D 29 H CTIOGR Table 10 Granite 120 L 46 D 29 H CCS Table Mahogany 42 Round 29 H CB1 Table Graphite Nebula 42 Round 29 H CONF42 Table White Laminate 42 Round 29 H 10 b EXECUTIVE E CHAIRS A PROEXE G30 COMMUNAL BAR l amp COCKTAIL connus enm TABLES l l l 1 1 5 72 GxoDws i i 1 Gxocus Gaocuw Gsocws caocww TABLE TOP OPTIONS MAPLE ware EX
11. ting Installation Dismantle Custom Furniture Rental Please visit us online for additional options and information _http www shepardes com shep gallery htm Graphic Development 1 The Monroe qu Discount Regular 20x20 843345 10963 10 Subtotal 7 bes Discount Regular 20x20 1255315 16319410 Subtotal 777 Qu Description Discount Regular 20x20 1179350 1533155 Subtotal 777 The Washington Qty Description Discount Regular 20x20 1210250 1573325 Subtotal 7277 A Exhibit Booth Rentals Include installation dismantling and graphic panels as shown tor printready graphics W graphics submitted are not priniready tonal fees may apply Please contact the Exhibit Solutions Department with any questions at 404 720 8652 Please Carpet not included to order please refer to the Carpet amp Cleaning form Please fax completed form to Exhibit Solutions Department at 404 720 8757 Please complete the following Booth subtotal Phone 6 000 Tacs Authorized Signatur Amount 5 Signature also indicates you read and accept the Payment Policy and Terms Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with ord There are no exchanges o
12. 01 Black 06 50255 10 10 21975 28570 Blue 05 13 50256 30 x20 21830 54880 Tuxedo 50 Burgundy 07 50257 10 x30 62400 81120 50258 30 x40 82955 107840 Variation in dye lat may accur when ordering more than one Gut of unless ordered as Special Cut Carpet SPECIAL CUT CARPET 50580 0 399 sai 550 715 50581 400 900 500 550 50582 00 sq ft 455 5 90 Rental includes installation and removal of carpat and visqueon protective covering Prices quoted above include installation and taping of front edge only rental carpet is delivered clean to your booth space but during setup carpet may become dirty Please order cleaning service at least once before show opening Total Carpeting 6 00 Amount Due Company Name Booth Contact Nam Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day All tax rates are subject to change BOOTH CLEANING 7 2015 Space Conference Shepard Exposition Services Puff es September 14 16 2015 4710 Trident Cour
13. 206 Executive Desk Vertical RIR Refrigerator Mahogany 4 Drawer 60 L 30 0 29 H 27 L19 D 52 H 28 L28 D 64 H 107 Executive Desk VF2 Vertical File Granite 2Drawer RIQ Refrigerator 60 L 30 0 29 H 27 L19 D 28H White 4 0 cubic feet CR6 Credenza 126 Lateral File 20 L22 D 33 H Mahogany Mahogany 72 2470 29H 36 L 20 29 H Credenza 127 Lateral File Granite Granite 72 L24 D 29H 20 D 29 H 15 16 MOBILE TABLET STANDS TBPNTR Tablet Stand must be ordered separately from tablet stand accessories LAMPS PN us LIGHTED gt PRODUCTS LED color guide custz0 MOBILE TABLET STAND MOBILE TABLET LAMPS LIGHTED PRODUCTS ACCESSORIES STANDS 1 15 Mason Floor Lamp CUBL20 Edge TBBCHR Brochure TBSTDW Mobile Brushed Silver LED Cube Ottoman Holder Tablet Stand 18 Round 55 White Plastic Black White 20 L20 D 20 H 8 625 L 11 11 325 H 14 L13 D 44 5 1 14 Mason Table Lamp Brushed Silver CUBTBL Edge LED TBSHLFChargingShelf TBSTND Mobile 16 Round 26 H Cube Table Black Tablet Stand Plexi Top White Plastic 14 85 L717 D 1 H Black 20 L20 D 20 H 14 L13 D 44 5 TBPNTR Wireless Printer 33 L19 D 5 28 H BARS BARS BRC Martini Bar Circle Comprised of three BR1 Martini Bars 100 L 100 D 45H BR1 Martini Bar 67 L22 D 45H Suggested Uses of Martini Bar 17 Shepard Exposition Services ATIO
14. 240 00 275 00 ELECTRICAL LABOR Labor rates apply Special power requirements such as overhead power wiring of the booth foreign connections outdoor displays etc These will be subject to time and materials LABOR RATES Mon Fri 8 00 am 5 00 pm 95 00 hr All other times 170 00 hr Labor and materials will be charged to the credit card on file ELECTRICAL ENGINEERING CONNECTIONS There will be a 15 installation and removal assessment all orders EACH UNIT OF POWER COMES WITH ONE OUTLET 120 500 5 Single 138 00 175 00 120 2 000 20 Single 22000 524500 208 3 300 20 Single 300 00 35000 208 5 700 20 Three 540000 475 00 208 5 000 30 Single 410 00 49000 208 8600 Three 555000 565500 208 9 900 50 Single 570009 840 00 28 27000 50 Three 1 200 00 1 300 00 100 200 amp 400 amps are available Please call fe for a quote 301 965 3710 Credit will not be given for services ordered and not used Cancellations must occur prior to the installation 1 Outlet Extension cord RENTAL ONLY 15 00 6 Outlet Multi strip RENTAL ONLY 25 00 8 Compressed Air Hotel supplies 3 4 1 2 1 4 quick release possent ei 535000 Paper receipts will be distributed at show site Electronic receipts will be available after the show
15. Harbor Maryland Event Code M168470915 Shepard Exposition Services 1531 Carroll Drive NW Atlanta GA 30318 Exhibit Solutions Sales Phone 404 720 8652 Exhibit Solutions Sales Fa 404 720 8757 Exhibit Solutions Email ESSRentals shepardes com Discount Deadline August 14 2015 EXHIBIT SOLUTIONS INLINE BOOTH RENTALS Let our Exhibit Solutions team make Exhibiting EZ with a Turnkey Rental Booth Custom Design for Rentals Onsite Logistics Management Freight Management Graphic Development Printing Installation Dismantle Custom Furniture Rental Please visit us online for additional options and information http www shepardes com shep gallery html The Eddie The Jonathon sma 8 Qty Description Discount Regular qu Description Discount Regular Qty Description Discount Regular 30x10 331275 430650 10x10 2311 05 3004 35 1ox10 286665 372665 10x20 539465 701305 10x20 404530 525890 10x20 544295 7075 85 66470 66471 66474 66475 88477 66478 The Madison The Grant The Harrison Description Discount Regular Description Discount Regular Description Discount Regui 30x10 347625 4519 15 10x10 366940 477020 1ox10 337325 438525 10x20 4120 00 5356 00 10x20 5085 55 6611 35 10 20 4956 90
16. Photograph Booth as follows Premium 300 DPI View of Exhibit on CD or Drive with release of copyrights and ownership of image 175 00 each Each additional 300 DPI view with High Res Jpeg for print media and web use 75 00 Editorial and Special Event Photography 325 Per Hour Photograph of your Special Events Press Conferences Award Ceremonies for Editorial and Marketing use In Booth Award Presentations Group Photos and Receptions Includes approximately 30 50 Hi Res images per hour on CD or Drive Call for scheduling and specific instructions Company Contact Address Phone e mail address Payment Invoiced Check Payable to BlindSpot LLC BlindSpot LLC 5160 Gagne Ct Fairfax VA 22030 blindspotnews cox net 703 843 7857 Mobile ww SECURITY ORDER FORM For Individual Exhibit Display Guard Service 2015 AIR amp SPACE CONFERENCE AND TECHNOLOGY EXPOSITION AIR amp SPACE The services ordered are for security personnel to reduce the risk of loss and or damage to property contained within the display area K J Madden Inc is not an insurer or guarantor services rendered confer no rights on any other party as a third party beneficiary Charges are based solely upon the value of services provided and are unrelated to the value of the client s property The amount payable by the client is not sufficient to warrant assuming any risk of damage or loss of property due to any cause The
17. Popcorn feach bag pops anwar ie 40000 E andy Jar Display aoro 100 portion 5 6000 E 5 Galon Water Bubbler Power Required 25050 Gallon Water Bubbler Ref 755 3 Mango Pineapple 5717550 container ca strawberry bai 5 17900 container ca temon cucumber 5717500 container ca sack Raspberry Aca alapana 5717500 container TEM Gy Wow pubis presses TOTAL Domest Beer Exo ink imported Beer sss dk Deluxe coctis 1350 dk BV Century celare chardonnay EV Century Cellars Cabernet Sauvignon TENS Gy Wow pubis TOTAL lax Atendant Bartender 2 ours 22500 cach tendant Bartender och our ar 375 00 cach action Ask your Catering Representative When this Is Required TENE Corr Gy EELS LESSEE sales TOTAL lax eive Fee nre TEK TOTAL 0 00 Campate tarn nta pipa nn To 1o ed Cra eae na EXHIBITOR BOOTH ORDER FORM CATERING GUIDELINES PRICES AI prices are subject to change Current pricing willbe confirmed 90 days prior to the event ALL pricing is subject to 24 service charge plus applicable federal state and municipal taxes Service charge is also subject to applicable service CHARGES a Tax T federal state and municipal taxes Expected attendance guarantee is required three business days prior to the event date by Sam The guarantee number may
18. set up by the exhibitor and approved by the deadline dates stated in the above table These dates are not flexible unless otherwise approved by Event Technologies or AFA any emails not created by these dates will be void and the exhibitor s payment will be forfeited The use or display in any manner or medium of the conference name logo acronym marks or copyrighted materials is not permitted and no reference implication or use of such show name logo acronym marks or copyrighted materials may be made to claim or imply conference endorsement affiliation or approval of any product service or program without the express prior written consent of AFA AFA reserves the right to refuse any order at any time for any purpose This opportunity is available to 2015 Air amp Space Conference and Technology Exposition exhibitors only Delivery Email blasts will be distributed to the Air amp Space Conference and Technology Exposition attendees between the dates of July 20 and September 11 2015 Send date and time will be assigned on a first come first serve basis Only 2 emails will be sent per day at 9AM and 1PM Eastern Time Royalty Fees The fee per order is 895 00 per email blast A package of 3 emails can be purchased for 2 395 Payment Terms Credit card payment is required for all email blast orders Credit card payments must include credit card type card holder name account number and expiration date No order will be filled withou
19. 00 Advance Shipments Address Direct Shipments Address Exhibiting Co Name amp Booth Number c o Shepard Exposition Services 2015 Air and Space Conference Exhibiting Co Name amp Booth Number c o Shepard Exposition Services 2015 Air and Space Conference 4710 Trident Court Gaylord National Hotel amp Convention Ctr Baltimore MD 21227 701 Waterfront Street National Harbor MD 20745 ALL UTILITY AND ANCILLARY FORMS SHOULD BE FAXED TO THE NUMBER INDICATED ON FORM PLEASE DO NOT SEND UTILITY AND OR ANCILLARY FORMS TO SHEPARD ONLINE ORDERING INSTRUCTIONS 2015 Air and Space Conference Expoattion oriki _ 4710 Trident Court Baltimore 21227 September 14 16 2015 CONFERENCE Gaylord National Hotel amp Convention Center National Customer Service Phone 410 737 9270 Customer Service Email baltimore shepardes com ATTENTION EXHIBITORS ORDER NOW Follow these simple steps to order Shepard Services Online GO TO www shepardes com intro asp Click 2015 Air and Space Conference LOG IN from the Show Information page ENTER your email address and password then click a NEW users User name Your Email Address provided by Show Management Password 515 Pe DE b Previous users Username Your Email Address Password Your pre existing password 5 Don t remember your passwor
20. 1 hour cancellation fe All tax rates are subject to change GROUND RIGGING FORKLIFT RENTAL 2015 Air and Space Conference Shepard Exposition Services Fo September 14 16 2015 4710 Trident Court Baltimore MD 21227 n LS Gaylord National Hotel amp Convention Center National Harbor Customer Service Phone 410 737 9270 WE A Maryland Customer Service Fax 410 737 9274 Event Code 168470915 Customer Service Email baltimore shepardes com Discount Deadline August 24 2015 GROUND RIGGING FORKLIFT RENTAL DO NOT USE THIS FORM FOR MATERIAL HANDLING SERVICES Please complete the following of pieces to be spotted Heaviest piece to be spotted times are not Install Date Time Dismantle Date Time guaranteed Description of work io be performed Code Tem Description Discount Regular Amount PLEASE NOTE Rate structure includes forklift and 1 35028 Siraighttime Hourly Rental 29065 37775 operator only 35039 Overtime Hourly Rental 35470 461 00 35067 Doubletime Hourly Rental 41875 54450 Minimum crews based on scope of work and area jurisdiction Item Description Discount Regular Amount Additional labor and groundmen will be 25029 Straight time Hourly Rental 581 25 75575 billed at the hourly rale 35049 Overtime Hourly Rental 709 40 92225 35069 Double time Hourly Rental 837350 1088 75 The mini
21. 17415 22640 mes oynasi persa 2205 2865 rr 70010 17415 22840 ommes persa 2205 2865 70011 20x44 20540 34500 70066 Pockes persa 275 3050 26540 34500 70072 Pockets persa 275 3050 ET 70025 muni 53700 seio Fears 5 70017 Tome 4730 6150 70004 Tahoe 5205 eres ic per TT 70021 Pr 355 Sign prices are based on customer supplying print ready graphics In the requested format see below Please complete the following subtotal Company Booth 6 000 Tax Contact Nami Phone Amount Due Authorlzed Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order Graphic files requests must be received by discount deadline date to qualify for discounted prices There are no exchanges or refunds once sign has been ordered and processed All tax rates are subject to change signs for your show CD ROM All artwork submitted should be created at 100 actual size Email attachment 4 mgs or smaller only or in 10 reduction increments please indicate scale used FTP zip compression call for FTP information Specify target colors as PMS C or U and send us 100 accurate When sending disks please label them w
22. 6443 95 66484 66485 66486 66487 66492 66493 AII Exhibit Booth Rentals include installation dismantling and graphic panels as shown not all booths have graphic panels Prices quoted are for print ready graphics If graphics submitted are not print ready additional fees may apply Please contact the Exhibit Solutions Department with any questions you may have at 404 720 8652 Please Note Carpet is not included To order please refer to the Carpet amp Cleaning form Please fax completed form to Exhibit Solutions Department at 404 720 8757 Please complete the following Company Name Booth Subtota Contact Name Phone 6 000 5 Authorized Signature Amount Due Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing gt All tax rates are subject to change Shepard Exposition Services September 14 16 2015 1531 Carroll Drive NW Atlanta GA 30318 Gaylord National Hotel amp Convention Center National Exhibit Solutions Sales Phone 404 720 8652 Harbor Maryl
23. Cour Baltimore MD 21227 Customer Service Phone 4107379270 Customer Service Fax 410 737 9974 Customer Service Emall balimore shepardes com EXECUTIVE FURNITURE K SPACE 2015 Air and Space Conference September 14 16 2015 Gaylord National Hotel amp Convention Center National Harbor Maryland Event Code M168470915 Discount Deadline August 24 2015 SEATING ay Discount Regular Amount Qu Tem Discount Re em 8865 116425 27290 35475 87325 113525 arwa Owore 36895 47865 soos Soe 229100 297820 mer 98755 1296 0 eras Mega sole 111305 acw Crair Wie 107895 140265 sou Key ask 78978 1026 70 Brea swivel 54075 70300 insor maner sota nurum 110075 1431 00 oes xey 57415 74640 scrape Soun noach 180700 234940 crinem Greene 17845 23200 vnGOr Tanger sata 87325 113525 Jaco Fain 17845 23200 sans wwe 1036 45 134740 sce rasan Rae 17845 23200 sro users Bronn 103645 134740 CF rnin mace 17845 23200
24. END TABLES zou COCKTAIL TABLES COLI Oliver Cocktail Table Walnut Finish 471270 19 H CIE Silverado Cocktail Table Glass Chrome 36 Round 17 H Soho Cocktail Table Espresso Metal 3B L38 D 18 5 CIK Inspiration Cocktail Table Glass Brushed Steel 42 L28 D 18 H CIF Geo Cocktail Table Glass Black 50 L22 D 16 H CIC Geo Cocktail Table Glass Chrome 50 L22 D 16 H C1W Sydney Cocktail Table White Brushed Steel 48 L26 D 18 H Sydney Cocktail Table Black Brushed Steel 48 L26 D 18 H m NEMSAC ew cove ew END TABLES TMBTBL Timber Table Wood 16 Round 17 H NEMSAC Mosaic Tables Set of 3 12 L14 D 16H 16 5 1 15 18 H 205711670 20 H ETBL E Table Wood 2111550275 AURA Aura Round Table White Metal 15 Round 22 H E x EOLI Oliver End Table Walnut Finish 22 Round 22 H Silverado End Table Glass Chrome 24 Round 22 H E1D Soho End Table Espresso Metal 261 260 27 H Glass Brushed Steel 24 L 28 D 22 H Geo End Table Glass Black 261 26 20 AURA er y custar E1C Geo End Table Glass Chrome 26126020 CDYTB Candy Table White Black Top 18 L 18 D 18 H E1W Sydney End Table White Brushed Steel 27 L23 D 22 E1Y Sydney End Table Black Brushed Steel 27230 22 CUBTBL Edge LED Cube Table Plexi Top White Plastic 20 20 0 20 H TABLES
25. Expositions amp Advertising Air Force Association 703 247 5838 dsharland afa org MATERIAL HANDLING AUTHORIZATION 2015 Air and Space Conference September 14 16 2015 Shepard Exposition Services A710 Trident Court Baltimore MD 21227 ENET Gaylord National Hotel amp Convention Center National Customer Service Phone 410 737 8270 Harbor Maryland Customer Service Fax 410 737 9274 Event Code 168470915 Customer Service Email ballimore shepardes com SHIPMENT INFORMATION Please complete the following information Please indicate number of pieces and the estimated weig We plan to ship to Advance Warehouse Direct to Show Site Description Weight We plan to ship on date Crates materials should arrive on date Cartons Carrier Name Cases Origin of Shipment city state Carpet Please provide a contact name and number for any questions Shepard may have Miscellaneous in regards to this shipment Total Weight Name Phone MATERIAL HANDLING RATES AND ESTIMATE WORKSHEET To set up your Signature Series Shipping please call 888 568 8858 or complete the Shepard Logistics Order Form included in this manual Signature Series Shipping does not apply to shipments considered small package local or shipments over 10 000 Ibs Roundtrip SLS shipping is required to qualify for Signature Series Shipping COMPUTATION OF MATERIAL HANDLI
26. S wire transfers Please complete the wire transfer portion of the Payment Authorization form The credit card portion of the form must still bo completed before your order will be processed Tax Exempt Status you aro tax exempt in tho state where tho show is held a copy of tho certificate must accompany your orde Rental Responsibility All materials aro on rental basis and shall remain the property of Shepard The customer shall bo held financially responsible for any damage to Shepard equipment used by the customer Price Quotes Prices quoted are for the duration of the show and include installation rental removal except where indicated Default Colors 1f skirting and carpet colors are not selected show colors will prevail Exchanges and Cancellations Onsite exchanges and cancellations in orders will be assessed a 100 pickup fee DEFINITIONS AND SHEPARD RESPONSIBILITIES The name Shepard shall be construed within the meaning of this contract as Shepard Exposition Services Inc and ts employees officers agents and assigns including subcontractors Shepard may appoint The term exhibita refers to any party who contracts for services with Shepard Shepard shall be responsible only for those services which it directly provides and hereby agrees to execute its contracted duties in good faith Shepard assumes responsibilty for person parties or other contracting firms not under Shepard s direct supervis
27. TECHNOLOGY EXPOSITION NCLUDED AND NEEDS BE ORDERED SEPARATELY THROUGH THE HOTEL Advance Rate 21 Days Prior 115 00 Standard Rate 165 00 522250 333000 322250 533000 rday 8 00 AN 12 AM amp Holidays Rates are per rigger per hour 2hr Minimum In Thr Minimum O ut Cancellation of equipment ordered must be received 48 hours prior to delivery date to avoid a minimum one day charge If services have already been provided at the time of the cancellation 100 of original charges will be applied ON SITE CONTACT ONSITE CELL ROOMBOOTH SETUP DATE SETUP TIME GPM STRIKE DATE STRIKE TIME UAM Comment SPACE NATIONAL HARBOR MD sort and Convention Center 201 Waterfront Street National PSGNexhibits psav com Fax 301 965 2060 Phone 301 965 2048 Page 2 of 3 SIGNS MUST BE ASSEMBLED PRIOR TO RIGGING CALL TIME SIGN CONSTRUCTION SiGN WEIGHT SIGN DIMENSIONS TAIR IF YOU HAVE A SPECIAL REQUEST OR NEED ADDITIONAL EQUIPMENT PLEASE CALL AWRITTEN CONFIRMATION WILL BE SENT ONCE YOUR ORDER IS RECEIVED AND PROCESSED Return form to Presentation Services Gaylord National Resort and Convention Center 201 Waterfront Street National Harbor Maryland 20745 PSGNexhibits psav com Fax 301 965 2060 Phone 301 965 2048 m Gas Page 3 of 3 SEPTEMB
28. accordingly Any adjustments to charges must be made at show site Single pieces weighing more than 5000 pounds CANNOT be accepted at the warehouse Loose easily damaged uncrated or blankel wrapped shipments should be shipped directly to the show site If you have any questions about material handling please contact Shepard Customer Service department Please complete the following Company Name Booth Contact Nam Phone Authorized Signatur Shepard Exposition Services is authorized to perform material handling services on behalf of the exhibiting company named above Signature also indicates you have read and accept the Payment Policy and Terms and Conditions sign and retur to Shepard Payment Authorization must be completed and returned with Material Handling Worksheet Other charges may apply please review Material Handling Information orm included in this manual gt All tax rates are subject to change STORAGE AUTHORIZATION FORM 2015 Air and Space Conference September 14 16 2015 Gaylord National Hotel amp Convention Center National Harbor Maryland Event Code M168470915 Shepard Exposition Services 4710 Trident Court Balimore 21227 Customer Service Phone 410 7379270 Customer Service Fax 410 737 9274 Customer Service Emal balimore shepardes Please Note This form is for Accessible Secured Storage only STORAGE AUTHORIZATION Please out the inf
29. at a U S Show Companies who do not have the time to deal with all of the certificate arrangements and need coverage now Exhibitors who find it casier or advantageous to use this program rather than their corporate insurance Similar to when you rent a car and do not want to use your own auto insurance Should there be a claim it will not tarnish your policy and rates And unlike most corporate policies there is no deductible Proof of Insurance is Mandatory Having insurance will protect your company employees and volunteers should a claim arise against you for something that occurred at your booth If you do not have coverage it can easily be secured through the link provided above We also offer affordable short term Equipment Merchandise Display Insurance All exhibitors are strongly urged to obtain full coverage temporary insurance for their merchandise and displays while in transit and while at the exposition Please complete and return the Enrollment Form below Click Here for the Instant Equipment Insurance Enrollment Form Click Here for Brochure which explains this coverage If you are an International Company exhibitor please read further instructions on Page 2 RAINPROTECTION NET WHERE YOUR EVENT GETS INSURED INTERNATIONAL EXHIBITORS Address and Phone Number instructions If you are a non U S company please read the following instructions When you are filling in your company information it will a
30. attendees Five issues will be published prior to the show show issue during the show plus a wrap up edition Each edition will have a limited number of positions as follows Premium Position ONLY 5 SLOTS PER ISSUE AVAILABLE 1 150 EACH Sponsor Logo at top right of newsletter Placement in top 5 newsletter positions Company name amp booth number Description of products services Product image 200 x 200 pixels Link to your online profile Online floor plan Rotating Banner position Featured Position 25 SLOTS PER ISSUE AVAILABLE 850 EACH Placement immediately below premium positions Company name amp booth number Description of products services 100 words max Product Image or logo 200 x 200 pixels Link to your online profile Thunderbird Program EXCLUSIVE To 1 EXHIBITOR ONLY 15 000 Ist Premium position in each eNewsletter Primary position in the Exhibitor Online Search List Banner position for the Online Floor Plan Level 2 Profile Upgrade Connect with attendees before during and after the Show with Online Profile Upgrades iT Gross Siento ony ton Yama ce Category pP TORO un tamm Prid tonc am vem a ui a oeny Eur Introducing AFA Online upgrade Air amp Space Conference Exhibitor Profiles is the most complete an
31. deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor movein day All tax rates are subject to change SHEPARD LOGISTICS SERVICES Shopard Exposition Services 1531 Carroll Drive NW Atlanta GA 30318 E Shepard Logistics Phone 88 568 8858 404 720 8723 Shepard Shepard Logistics Fax jsticsQoshepardes com A 2015 Air and Space Conference in September 14 16 2015 f Gaylord National Hotel amp Convention Center National Harbor Maryland Event Code M168470915 EXHIBIT MATERIALS TRANSPORTATION INBOUND PICK UP LOCATION INFORMATION SHIPPING INFORMATION Payment Authorization form must be on file to pick up as charges will be items to be shipped Included on your show services invoice Number of Pieces Est Weight Requested Pick Up Date Crates Hours of Operation Cartons cardboard cases Trunks tbe color Company Address color other Total Pieces Total W y E 257 Size of largest piece L w Residential Inside Pick up Inside Detvery Iwil be shipping to he WAREHOUSE Company Name Booth 2015 Air and Space Conference c o Shepard Exposition Services 4710 Trident Court Balt
32. eue Top Black Base 26730 34750 64700 f Tables osom cat Too 71455 92890 vinee 71455 92880 saan cat w arm 71455 92850 aso cate 71455 928 90 Please complete the following Subtotal S Company Booth 6 000 Contact Name Phone Amount Due Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received 24 hours prior to first exhibitor move in day EXECUTIVE FURNITURE 2015 Air and Space Conference September 14 16 2015 Gaylord National Hotel amp Convention Center National Harbor Maryland Shepard Exposition Services 4710 Trident Court Baltimore MD 21227 Customer Service Phone 410 737 9270 Customer Service Fax 410 737 9274 Bore Wwe Customer Service mk Discount Deadline August 24 2015 BAR TABLES BARS amp BAR STOOLS item Discount Regular Amount item Discount Regular Amount erar use reote Buse 32415 42140 nica Mage Tosco use 39
33. for Empty Stickers Exclusive Contractor One who holds an exclusive contract with a facility or event manager to provide specified services to that facility or Event Exhibitor Approved Contractor EAC Also called an independent contractor a supplier hired by an exhibitor to perform trade Event services independently of Event management appointed contractors Exhibitor Kit Also known as a Service Manual this is package of information that contains all rules regulations and ordering forms relating to an exhibition provided to exhibitors by Event management Facility Carpeted Indicates the exhibit hall and or ballroom in which the Event is taking place is already carpeted Floor Order An order for product or service placed after Advance Deadline therefore not eligible for discounted rates Floor Port A utility box recessed in the floor containing electrical telephone or plumbing connections Freight Exhibit properties and other materials shipped for exhibit Freight Desk The area where inbound and outbound exhibit materials are handled at a trade event Forklift Ground Rigging Handling and assembly of machinery that requires the use of a forklift This includes positioning and or re skidding of exhibitor material machinery and equipment Hard wall A type of exhibit construction in which walls are made of a solid material rather than fabric 180 Installation and dismantling of an exhibit by a labor source Exhibit
34. for material handling services are enclosed in this exhibitor service manual One individual from each exhibiting company is permitted one trip to hand carry items into exhibit facility The use of dollies hotel baggage carts flat trucks and other mechanical equipment is not permitted Vehicles must not be left unattended at the loading areas Any unattended vehicles will be towed at the owner s expense The Fire Marshal absolutely prohibits the storage of empty containers in the exhibit hall Arrangements have been made with Shepard Exposition Services to store empty crates Please refer to the Material Handling Information sheet in this service manual for the handling of empties disposal of skids etc GRATUITIES BREAKS Tipping is expressly prohibited This includes such practices as giving money merchandise or other special consideration for services rendered Do not give coffee breaks other than mid morning and mid afternoon when the union has 15 minute paid break Meal breaks are one hour Any attempt to solicit a gratuity by an employee for any service should be reported immediately to Shepard Exposition Services IN GENERAL Exhibitors do not have to respond to grievances or complaints from union and trade personnel with respect to work jurisdictions Please refer all such disputes and or questions to Shepard management personnel immediately SAFETY Safety of everyone working in the hall is of our utmost concern at all times S
35. not be reduced land is the minimum per person that will be charged If a guarantee is not received by the required date the expected number on the banquet event order will default to be the guarantee on the BEO GUARANTEES Preparation for food and beverage functions will be based on the guarantee number If the guarantee number increases within two 2 days lof the event the increased number may be subject to food availability and substituted with an alternate menu option FOOD AND BEVERAGE RESTRICTIONS Food and Beverage pricing Tor the Event willbe based on current Gaylord National menu pricing at the time of the event date All events are subject to the procedures of the Facilities Guidelines which may be provided per the group s request This agreement is binding to all parties associated with and attending the contracted event hotel will assess fee to all pop up requests A pop up is classified as an event that is requested of the hotel within 24 hours of the jactual event The starting fee for pop up events is 95 00 up to 25 guests and will increase with the number of guests and complexity of levent Food and Beverage detailed on the Banquet Event Orders BEO s as requested by the Client are to be distributed to Gaylord National loperating departments no later than 12 days in advance of each event date All BEO s are to be signed and returned by the Client to the Catering Department prior to tha
36. of the carter driver who checks and signs for the materials Shepard assumes no liabilty for any materials ater the carrier assumes custody of materiais exhibitors designated carrier falls to show by the move out deadline ater a show Shepard shall have the authority lo route exhibitors shipment va an alternate carer or retur shipment 1o a local warehouse for disposition at exhibitors expense PACKAGING CRATES AND EMPTY CONTAINERS Shepard shall not be responsible for surface damage to loose or unrated materials pad wrapped or shrink wrapped materiais Shepard shall not be responsible for concealed damage damage to carpets in bags or poly or damage to materiais improperly packed Shepard shall not be responsible for crates and packaging unsuitable for handing partially assembled or having prior damage Affxing Empty storage labels to containers is the sole responsibilty of the exhibitor or his representative All previous labels should be removed Shepard assumes no responsibility for removal or misdelvery of containers with old labels or incorrect information on labels or fr loss or damage to materials stored in containers labeled empty THIRD PARTY PAYMENT AUTHORIZATION om 2015 Air and Space Conference Shaper Sibson COEM ATR ESPACE September 14 16 2015 4710 Trident Court Baltimore MD 21227 Gaylord National Hotel amp Convention Center National Harbor Maryland Customer Service Phone 410 737 927
37. page for dates for advance warehouse or arriving on show site after show opening Any shipment arriving to showsite after show open will be charged a surcharge UNCRATED SHIPMENTS Rate as shown on Material Handling Authorization Form An additional charge of 50 or as stated on Material Handling Authorization page of the applicable material handling charge at the time of delivery shall be charged for all loose uncrated or unprotected shipments received at the show site docks The charge is a one time charge that includes both move in and move out of the show and is based on the weight of the shipment handled MIXED SHIPMENTS Rate as shown on Material Handling Authorization Form Mixed shipments that are uncrated by 50 or more are considered special handling and additional rates will apply OFF TARGET DELIVERIES Surcharge 15 Minimum 50 00 35004 For targeted shows exhibitors who received requested a Targeted Date Time a surcharge will apply it shipment is not delivered or carrier has not checked in during assigned target date time MARSHALING YARD Surcharge 30 per Shipment 35250 Where Shepard Exposition Services as the show contractor must lease space for marshaling yard operations because no space is provided by the facli Shepard may charge one time fee per shipment processed inbound and or outbound through the marshaling yard REWEIGH OF SHIPMENTS Surcharge 25 00 per forklift load 35282 An additional charge per forklift
38. to pay by credit card check payable to Shepard Exposition Services or bank wire transfer However we require your credit card authorization to be on file before we process your order s for service We will use this authorization to charge your credit card account for any additional amounts incurred as a result of show site orders placed by your representative to include material handling charges for shipments received on your company s behalf and any unpaid balance due for Shepard services Credits for services will be Issued at show site only WIRE TRANSFER In order to accurately process the transfer of funds from your account please complete the following information and fax it along with a of the wire receipt to the fax number printed on the header of this page A 50 service charge will be added for processing checks drawn on foreign banks A 25 service charge will be added for processing U S wire transfers 50 service charge for international wire transfers following information must be included on the bank copy of the wire transfer confirmation Name of show that you are attending 2045 Air and Space Conference Exhibiting company name Booth number Account Name Shepard Exposition Services Inc Bank Name Bank NA Pittsburgh 15219 USA Routing Number 041000124 Account Number 4260619772 SWIFT CODE US PNCCUS33 SWIFT CODE INTL PNCCUS33 payment is not received by the date shown abo
39. 0 Customer Service Fax 410 737 9274 Event Code M168470915 Customer Service Email _ baltimore shepardes com Discount Deadline August 24 2015 following information must be completed and the form returned to Shepard by the deadline date Both parties MUST sign this form Indicating acceptance otherwise request will be denied When third party is handling your display and or paying for any services on your behalf we will agree to this third party arrangement the following payment Is agreed upon and all signatures are properly completed By signing this form both parties agree and understand that the exhibiting firm is responsible forall charges In the event that the named third party does not make payment by show close Shepard will be paid by the exhibiting firm on demand at show site The show site invoice may or may not Include any outbound services such as additional material handling rigging and or shipping charges SERVICES TO BE COVERED BY THIRD PARTY services Rental Furniture Exhibit Display Rentals Carpet Cleaning Logisties Transportation Other please specify Material Handling Please complete the Material Handling Authorization Form Notes THIRD PARTY INFORMATION COMPANY NAME CONTACT NAME COMPANY ADDRESS PHONE CITY ST 21 FAX AUTHORIZED SIGNATURE EMAIL EXHIBITING COMPANY INFORMATION CO
40. 0 8652 Discount deadline Friday August 14 2015 Additional shapes and sizes available Artwork hanging sign order and payment authorization form must be received by Artwork requirements available the Discount Deadline to receive discount pricin 2015 Air and Space Exhibit Solutions Phone 404 720 8652 Conference Exhibit Exhibit Solutions Fax 404 720 8757 September 14 16 2015 Customer Service Email ESSRentals Shepardes com Gaylord National Hotel amp Convention Event Code 168470915 Center National Harbor Maryland Subtotals 6 000 Tax Authorized Signature Amount Due Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must meet discount criteria above to receive discounted pricing Payment Authorization must be completed and returned with order Cancellations will only be accepted in writing 7 days prior to move in graphics have not been produced Cancellations will not be accepted once graphic artwork has been submitted and approved for production UNION JURISDICTIONS MARYLAND DC AREA UNION LABOR Maryland is NOT a right to work state The installation and dismantling of prefabricated displays comes under the jurisdiction of the Carpenters union Union Labor is available to assist in the installation and dismantling of exhibit booths Exhibit labor freight and rigging labor electricians and plumbers can be arranged for at established rates usin
41. 11 13 Advance address 8 17 9 04 Shepard Exposition Services 4710 Trident Court Baltimore MD 21227 USA Show Site Address 9 11 13 c o Shepard Exposition Services Gaylord National Resort Convention Center 201 Waterfront Street National Harbor MD 20745 USA Exhibitor Dismantle Move Out 9 16 17 Thursday September 17 2015 8 00 5 00 pm Carrier Check in by 3 00pm To schedule your event shipping for the AFA Event please call or email Please refer to AFA Jenn Adams jadamsQmnorthstarexpress com U Shipping Coach NorthStarExpress com www northstarexpress com SHIPPING LABELS 2045 Air and Space Conference ADVANCE SHIPPING ADDRESS LABELS ADVANCE WAREHOUSE ADVANCE WAREHOUSE EXHIBITING EXHIBITING NAME Booth Booth c o Shepard Exposition Services lt Shepard Exposition Services 4710 Trident Court 4710 Trident Court Baltimore MD 21227 Baltimore MD 21227 Delivery Hours M F 8 4 30 PM Delivery Hours M F 8 4 30 For 2015 Air and Space Conference For 2015 Alr and Space Conference First day freight can arrive w o a surcharge August 17 2015 Last day freight can arrive w o a surcharge Soptember 4 2015 First day freight arrive surcharge August 17 2015 Last day freight can arrive w o a surcharge September 4 2015 DIRECT TO SHOW SITE SHIPPING ADDRESS LABELS MUST NOT BE DELIVERED PRIOR TO
42. 145 50890 ront save 32000 41600 43105 58035 32445 42140 Topovone ase 41100 53430 mwaraserepmuamee 33600 43880 43105 58035 sue 32375 42090 ser Taree Toe 49875 648 40 83600 43880 ears Toncranem 431 05 58035 mie anra op 34825 45275 wee tania Top 52325 68025 30875 40140 39145 50890 via Bia 32415 42140 mne Topowone nse 39145 50890 sumus as ram e 88840 115450 as ras 88840 115450 soo tae 88840 1154 90 w orm 38840 115450 erasa anne 33245 43180 34590 44965 sss ss gustare 33205 43165 34550 44965 pu suene 40555 52720 Pr 26280 34165 zoey Suva we 96950 48035 w 37350 48555 Jesu Zoey Snir 39595 51475 ace 30620 39820 asas Gunes 17325 22525 joan sanoo 27825 36175 Baraat Gey Vint 27825 36175 rn 5421 15 704750 Rouen sures 27825 36175 mter 188345 244850 27825 38175 Gw MISCELLANEOUS ITEMS av item Discount R
43. 5 SPECIALTY CHAIRS AND TABLES 72 Fren 51086 Directors Chair 8625 11215 50067 Fulviews 1118 00 51090 Directors Stool 15430 20060 50068 FulVews 94855 123310 51089 Ped 2 23775 309 10 50069 Quarter View 86000 1118 00 50032 Ped 22675 29480 50070 Quarter View 6 94855 123340 50030 Find Side Table 10970 14260 Standard Showcases gray finish 50031 Sq Side Table 10970 14260 MISCELLANEOUS ITEMS GRID AND GRID ACCESSORIES 50236 2x8 each 20565 26735 50185 Drawing Bowl 4280 5565 50237 258 wio logs oach 15415 20040 50088 W pigr 3020 3925 50242 7BalWatral 1415 1840 50349 8 10 Crossbar 2005 2605 Other accessories available please call customer service for more 50348 7 12 Crossbar 2005 2605 Aoformetion 50296 TROP 12530 son 15595 VELCRO TACK BOARD These display risers are stackable up to four 4j shelving unis Tis sene also important to note that all risers will be delivered fo your booth but itis your responsibility to install them 50061 50060 3 High sidewall i dape 50060 4X8 27845 36200 50061 Ex ver 27845 36200 SPEC
44. 678 904 4442 Exhibitor Email Blast Service Some attendees are specifically looking for your products They are making a list of booths to vi Let them know why you should be on that list Send an email inviting attendees to visit your boot This is an opportunity to get your message in front of the professionals that are attending the Air amp Space Conference Since we are unable to send you the list of email addresses we are working with a 3rd party vendor to facilitate the email sending process Once you sign up for the service you will be contacted by our service provider Event Technologies They will review the process with you assist you with email creation if you need help and send the email for you on your scheduled send date Reporting will be available after the email is sent The email blasts will be sent from July 20 to September 11 You pick the day when you sign up first come first serve If you are interested in using this service we highly recommend you place your order now so you can secure your ideal send date Cost 895 To place an order complete the order form and email it to DSharland afa org For additional questions please contact Dennis Sharland 703 247 5838 Air Force Association 1501 Lee Highway Suite 400 Arlington VA 22209 www afa org SEPTEMBER 14 16 2015 AIR amp SPACE NATIONAL HARBOR MD TECHNOLOGY EXPOSITION Pre Show Email Marketing Order Form Cost To
45. A REPRESENTATIVE FROM SHEPARD LOGISTICS WILL CONFIRM RECEIPT OF YOUR EXHIBIT TRANSPORTATION REQUEST Please complete the folowing Exhibiting Co Name Booth Contact Name Phone Email Fax Authorized Signature Signature indicates you have read and accept the Payment Policy and Terms and Conditions e Shepard Logistics Complete Transportation Services Advantages of Shepard Logistics 10 material handling discount for round trip SLS customer shipments Volume discounting for larger shipments Guaranteed price quotes online with online booking and scheduled pick up Preferred and confirmed target times inbound Pre printed bills and shipping labels correctly formatted inbound or outbound Free 30 day pre event storage charges Ship direct to show site and avoid warehouse charges when facility permits Automated tracking and delivery status reports via email No driver waiting time charges inbound or outbound No additional trade show fees Priority Empty Return Labels to all inbound Logistics Customers Guaranteed pick up outbound from show with immediate loading following empty return Guaranteed on time delivery to destination city facility or warehouse or it is free Benefits of Shepard Logistics Security immediate outbound loading reduces risk of pilferage or misloading Convenience less paperwork and less tracking Efficiency scheduling travel labor reliably and po
46. Barstool Transparent Chrome White Gray Vinyl MD 33 H 17 20 0 30 85001 Shark Barstool 15 Round White Chrome 23 33 5 H Adjustable BSS Banana Barstool BSD Oslo Barstool 22 L19 D 34 44 Black Chrome Blue ROLLWH Lift Barstool 21 L22 D30 H 17 L20 D30 H BS002 Zoey Barstool White Vinyl White Chrome mum BST Banana Barstool 15 L16 D 26 30 5 H 23 33 5 Adjustable White Chrome na 21 L22 D 30 BS003 Zoey Barstool Lift Barstool Black Chrome 15 Round Dd 23 33 5 Adjustable 11 12 TABLES x vie vic ww wis wre TABLE TOP OPTIONS MAPLE GRAPHITE NEBULA WHITE LAMINATE MAHOGANY SILVER TEXTURED BRUSHED RED BRUSHED BLUE BAR TABLES Tulip Chrome Base J 30 Round 42 H Standard Black Base Maple Top 30 Round 42H Graphite Nebula VTK Maple Top Mahogany VTJ Graphite Nebula Top WTS Silver Textured Top 30MHSB Mahogany Top VIG Silver Textured Top VTB Brushed Red Top VIC Brushed Blue Top Standard Black Base 36 Round 42 H VTP Maple VIN Graphite Nebula Top VTW White Laminate Top WTB Brushed Red Top WTC Brushed Blue Top Tulip Chrome Base 36 Round 42 H WTP Maple Top WIN Graphite Nebula Top WTW White Laminate Top TABLES lt gt 20r xm SAMPLE BAR TABLE SETS TABLES Standard Bl
47. ECUTIVE CHAIRS XCS Altura BAR TABLES CAF TABLES COCKTAIL TABLES Executive Chair PROEXE Pro Mid Back Black Crepe G30BMS Bar Table G30DMS Caf Table G30CMS Cocktail Table Executive Chair 25 L25 D 37 H Maple Top Maple Maple Top White Classic Vinyl Adjustable 72 L 26D 42 H 72 2670 30 H 7271260 18 H 275 L27 5 D 45 7 H Adjustable XCA Altur G30BMW Bar Table G30DMW Caf Table G30CMW Cocktail Table Executive Chair with Grommet Holes with Grommet Holes with Grommet Holes XC2 Luxor High Back Black Crepe Maple Top Maple Top Maple Top Executive Chair 25 L 25D 43 H 727 26 42 H 72 L 26D 30 721260 18H Mid Back Black Leather Adjustable ZI L28 D 41 H G30BWS Bar Table G30DWS Caf Table G30CWS Cocktail Table Adjustable Perth Chair White Top White Top White Top High Back Black 72 L26 D 42 H 72 L26 D 30 7211260 18 H XC1 Luxor 23 L21 D 43 H Executive Chair G30BWW Bar Table G30DWW Caf Table G30CWW Cocktail Table High Back Black Leather with Grommet Holes with Grommet Holes with Grommet Holes 27 L28 D 47 H White Top White Top Adjustable 72 L26D 42 H 72 L26 D 30H 721 26 18H BARSTOOLS ROUGY esn ast asc BARSTOOLS ROLLRD Lift Barstool BSN Jetson Barstool BSL Gin Barstool Red Vinyl Black RSTSTL Rustique 15 Round 19 29 H 16160 29 H S 23 33 5 H Adjustable Gunmetal BCE Ice Barstool BSC Oslo Barstool 13 L13 D 30 H ROLLGY Lift
48. ER 14 16 2015 NATIONAL HARBOR MD EXHIBITOR BOOTH ORDER FORM GAYLORD NATIONAL Event Dates on the Potomac Date Booth Number Contact Telephone Street Address Facsimile City State Zip Code Email Site Contact On Site Cell SPECIALTY ITEMS Coffee Barista Station Freshly Popped Popcorn Candy Jar Display Liquid Nitrogen Station Smoothies Gelato Popcorn Complete Form Initial Pages and Return To Your Assigned Catering Representative Marriott Proprietary Information Client initial EXHIBITOR BOOTH ORDER FORM Delivery Schedule Specific Times Required pm Amount of Refreshed show Dates Show Times 50 Delvery Pick Up Time from Booth Additional Delivery Instructions Product Display check one Utilize Existing Booth Display for Food Beverage Hotel Table Linen Required TEE corr purus LEE TOTAL tax Freshy Brewed Regular Coffee 3800 I Freshy Brewed Decaffeinated Coffee 538 09 lait Lon Tea Selector LJ Sor orks 5 60 meh Sand Sparking owed Waters 5 ach Bake Shop Species Preserves Butter 376 Freshly Baked Cookies or Brownies dm sorted Min Cupcakes E Haagen Dazs Cream Bars 37 65 meh
49. Form All signed Agreements will be considered firm and no cancellations are accepted For Payment For PCI Compliance reasons credit card numbers may only be accepted by phone Upon receipt of this order our sales team will contact you directly for credit card specifics Please indicate your card of choice VISA MasterCard AMEX Name Company Name Booth Number Address City State Zip Phone FAX Email Authorized Signature Date Air amp Space Conference eNewsletter Publish Date Premium 1150 Feature 850 each ick Off Issue 6 16 15 6 11 15 2 8 11 15 8 6 15 3 8 18 15 8 13 15 4 8 25 15 8 20 15 5 9 1 15 8 27 15 Opening Show Issue 9 8 15 9 3 15 Post Show 9 29 15 9 24 15 SUB TOTAL Online Profile Upgrades Level 1 Profile Upgrade 495 Level 2 Profile Upgrade 895 Thunderbird Program One available 15 000 TOTAL Premium customers Please supply a 200x200 pixel product image and 200x200 pixel logo as a jpg gif or png Feature Customers Please supply a 200x200 pixel product image or logo as a jpg gif or png Ali customers please supply a Headline for your product 15 words max and a description 100 words max All materials should be uploaded to our online dropbox by going to this URL https www hightail com u Send files Please email completed forms to shannonb expocad com 678 904 4441 Fax
50. Gaylord National amp o abs Gre oe Customer Service Email paltimore shepardes com Discount Deadline August 24 2015 MOTORIZED UNIT VEHICLE SPOTTING FEE As the Official General Service Contractor Shepard Exposition Services is responsible for all motorized units vehicles entering and exiting hall Vehicles operated by exhibitors may be allowed on the exhibit hall floor for loading or unloading if Shepard determines such activity to be operationally feasible and safe All vehicles on the exhibit hall floor must be escorted by Shepard personnel The Fire Marshal requires SES to verify that the following safety regulations are adhered to Additional fees may apply if mobile spot cannot be driven into place and must be assisted or if scheduled mobile spot time is missed Less than 1 4 tank of gas Battery disconnected Gas tank taped shut Motorized Unit Vehicle Spotting 35108 300 00 Subtotal 6 00 Amount Due Please complete the following Booth Phone Authorized Signature Shepard Exposition Services is authorized to perform material handling services on behalf of the exhibiting company named above Signature also indicates you have read and accept the Payment Policy and Terms and Conditions sign and return to Shepard OUTBOUND BILL OF LADING SHIPPING LABEL REQUEST 2015 Air and Space Conference September 14 16 2015 Gaylord National Hotel amp C
51. Handing Agreement MHA for al outbound shipments A will be distributed at show site services have been paid in tull or you can request one at the customer service desk Upon completion of packing and labeling of your materials completo the of lading with all required information and retum to customer service you have questions on how to complete your bill of lading please ask a Shepard customer service representative located at the customer service you are NOT using the designated shipping carrier you must call your carrier with pick up information your carrier fails to pick up your shipm Shepard wil either reroute your freight through the carier of our choice or retum to the local warehouse whichever is indicated on your MHA SIGNATURE SERIES SHIPPING How can make shipping my show materials easier Signature Series Shipping wil make it easier with the following benefits Receive a 10 discount ott of material handing rates restrictions apply Warry ltee shipping to and trom your show Priority Empty Service priory ot emply retum at the close of show Charges will bo bild to your show nvoioe ono less invicefbil to keep track of No driver lees D MOTORIZED UNIT VEHICLE SPOTTING FEE 2015 Air and Space Conference Shepard Exposition Services 4710 Trident Court Baltimore MD 21227 ps aig September 14 16 2015 Guatusa Sapa Phone lt 5
52. IAL DRAPERY BACKGROUNDS Feri Must be approved by show management 50073 8 High 2185 2840 50074 High 1620 2155 Choose Color Minimum 10 linear feet rental required Red 01 Blue 05 Grey 10 White 03 06 Burgundy 07 Total Specialty Furnishings Accessories S 6 000 Please complete the following Amount Due S Company Name Booth Contact Name Phone Authorized Signatur Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use In your booth are subject to Regular rate billing All tax rates are subject to change Ww L t J 3 1 SS TRADE SHOW FURNISHINGS 2015 Product Catalog PREMIER COLLECTIONS SEE INDIVIDUAL CATEGORIES FOR DETAILED PRODUCT INFORMATION ROMA SFA003 KEY WEST MIRABEL m SOUTH BEACH sot Suggested Uses of South Beach TANGIERS wnsor HEATHROW HS008 jae Suggested Uses of Hea
53. ILL CONTACT YOU DIRECTLY FOR PAYMENT INFORMATION PRICING IS PER DAY VIDEO DATA DISPLAY QTY PRICE Projector Package w Tripod Screen 760 Pase check ho conoci boxes to indiate your source HDMI VGA DV or pee pe meme septem s USB and wat stand i po ces Standard Cable ngs 5 17 19 LCD Monitor 43 5170 Laptop computer 260 mE Table stand only VGA Only DVD Player 165 247 Malti Syne 169 5285 Wired Keyboard or Mouse each 30 CaWalimount T Table CI Pole Stand AUDIO EQUIPMENT ory pice Te Husa ECL Ix cu e em SW UMP IUE EE Shelf 835 TJ Speakers 830 iaeaea H GA Dus 46 Monitor 065 706 Wired Microphone SI E Pale Sind Wireless Microphone Unit 520 Handheld Lavalier HOM VGA ODV 0058 Ip FT 55 Monitor 163 S686 p Wallmount T Tabla 1 Pole Stand seen Miser ad Shelf 835 O Speakers 830 Powered Speaker w Stand 160 OVGA DUSB CUSTOM TENS 70 80 or larger Monitor 169 Please contact PSAV for quote Wallmount TJ Table 1 Pole Stand 5 LIShelf 35 Speakers 30 5 HOM OVGA MONITORS OTY PRICE SPECIAL REQUESTS NOTES tor labor if requested is subjact to the prevailing hourly rate with a 4 hour minimum An elactronic receipt will be emailed to you The total charge per item is determined by multipying t
54. L31 D 31 H OCA T Vac Chair 35 L27 D 40 H a 36 L 35 D 32 H Translucent Chrome HCH08 Heathrow Chair 25 L23 D 30 H MADGRY Madden on MH CHROO2 Allegro Chai Black Vinyl Arm Chair Blue Fabric 24 L 24 D 287H OCH Madrid Chair Light Gray Vinyl 36 L34 5 D 30 H Black Leather 27 L 32 D 33 H HC008 Heathrow 30 L 30 31 H NPLCHR Naples Chair Corner Chair Black Vinyl Black Vinyl BCW Madrid Chai 36307 28 24 L 24 D 28 White Leather 30 L 30 D 31 H 5 Puzz2sw visos a ors OTTOMANS Bench Ottoman Black Vinyl 60 L20 D 18 H BNO75 Bench Ottoman White Vinyl amp 0 L20 D 18 H ENDO2B Endless Square Ottoman Black 34 L34 D 15 H END02W Endless Square Ottoman White 34 L34 D 15 H SAL Sally Stool White 12 Round 17 H OSC Milano Cube White Leather 17 L17 D18 H OTH Milano Cube Black Leather 17 L17 D18 H PUZ2SW Puzzle Bench Ottoman White 48 L24 D 18 H visor BN07S SAL vios on CUBL20 Edge LED Cube Ottoman White Plastic 20 L 20 D 20 H Vibe Cube Ottoman Waterproof 18711840 18 H VIBOS Yellow Vinyl VIBO6 Gold Bronze Vinyl Beige Vinyl Orange Vinyl 01 Green Vinyl 02 Blue Vinyl VIBO3 Pink Vinyl VIBOA Red Vinyl ENDo2W om osc visos vios cca cew OTS South Beach CCW Circle Ottoman Wedge O
55. MPANY NAME BOOTH COMPANY ADDRESS PHONE CITY ST ZIP FAK CONTACT NAME EMAIL AUTHORIZED SIGNATURE THIRD PARTY CREDIT CARD INFORMATION mace 62 Credit Card 4 Expiration Billing Address Security Cod ST Zip Name on Card Authorized Signature Are you tax exempt for the state this event occurs in Yes It you are tax exempt you must provide a tax exemption certificate for the state in which the show is being held Please submit tax exemption certificate to baltimore amp shepardes com EXHIBITOR APPOINTED CONTRACTOR 2015 Air and Space Conference Shepard Exposition Services 4710 Trident Court Baltimore MD 21227 COR CLAS Cf Gaylord National Hotel amp Convention Center National Customer Service Phone 410 737 9270 Harbor Maryland Customer Service Fax 410 737 9274 Event Code M168470915 AIR amp SPACE September 14 16 2015 Customer Service baltimore shepardes com Deadline Date August 17 2015 Please read the following Information entirely prior to signing form and returning to Shepard Complete this form for each non official contractor used Only the official show contractor or the facility may provide building services utilities rigging material handling cleaning and furniture rental As the official s
56. NG SERVICES The following services whether used completely ar in part are offered as a package When recording weight round up to the next 100 Ibs For example 285 lbs 300 105 100 lbs 3 X RATE Amount or minimum charge whichever is greater Description Price Total Direct Shipments to Showsite 9875 514825 12850 58900 13350 11575 Grated Uncrated Special Handing Grated Uncrated Special Handing 3503023503 asosa E 25390735398 35391 35399 35094 3402 Advance Shipments to Warehouse Advance Shipments to Warehouse 510850 141 00 39775 127 00 Grated Special Handing Special Handling 350107 35013 35035 35999 735097 35992 35401 Pisces Smal Packages FedEx UPSDHL under 30 bs Overtim Overtime 30 fee for each overtime application based on ST rate 54 25 108 50 Each caron Tin per shipment Double Time 50 fee for each double time application based on ST rate 35045 35045 For credit card payments please complete the payment authorization form Any additional overtime charges will be invoiced at show site and are subject to change pending move in move out schedule Subtotal NA 5 We understand that your calculation is only an estimate Invoicing will be calculated from actual certified weight ticket or reweigh Amount Due ticket on inbound material handling receiving report Adjustments will be made
57. OF EXHIBITOR EQUIPMEN 50076 2595 2506 50058 Saleen Shining 1780 50078 37590 4925 Please select sateen color from below 50080 p 4900 6370 Red 01 04 Burgundy 07 50077 41x 12H s225 eres Green 02 Blue 05 Grey 10 50079 7405 9705 White 03 Black 06 Teal 13 50081 prizn 9115 11850 Total Expo Fumishings 5 Please complete the following 6 000 Booth Amount Due Phone s Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been dellvered to your booth Cancellation must be recelved in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change SPECIALTY FURNISHINGS amp ACCESSORIES 9a 2015 Air and Space Conference Shepard Exposition Services E September 14 16 2015 4710 Trident Court Baltimore 21227 D Gaylord National Hotel amp Convention Center National Harbor Customer Service Phone 410 737 9270 Maryland Customer Service Fax 410 737 9274 Event Code M168470915 Customer Service Email balimoreQshepardes com Discount Deadline August 24 201
58. PMENT REQUIREMENTS 1 Shepard will print and deliver your BOL with Shipping Labels to your booth prior to the close of the show 2 Exhibtors must properly package and label all materials 3 Completed BOL must be turned in to the Shepard Service Desk including piece count and estimated weight 4 Please see the SES service desk if you do not receive a BOL Please note If utilizing FedEx UPS as your carrler you must supply your own outbound labels TRANSPORTATION CHARGES BILLING ADDRESS SAME As SHIP To ADDRESS Company Name Address City State Zip Please complete the following Booth Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Shepard Glossary Advanced Freight Refers to freight that has been sent to Shepard s warehouse prior to the Event move in Advance Order An order for services sent to service contractor prior to installation date Aisle Carpet The carpet that is placed on the Event floor in the aisles to separate the booths Back Wall Refers to the drape used at the rear of a standard booth Bill of Lading A legal document that establishes the terms between the shipper exhibitor and transportation company carrier for the transport of goods between specified points for a specified charge A bill of lading is required to be filled out and turned in at the Shepard Service Desk at the close of the show afte
59. ack Base XTK Maple Top 30 Round 29 Graphite Nebula Top a ZTK Maple Top Mahogany Top ZTJ Graphite Nebula Top XTS Silver Textured Top 30MHSC Mahogany Top Brushed Red Top ZTG Silver Textured Top XTC Brushed Blue Top M ZTB Brushed Red Top ZTC Brushed Blue Top Tulip Chrome Base 36 Round 29 Standard Black Base XTP Maple Top 36 Round 29 H Graphite Nebula Top Maple XTR White Laminate ZTN Graphite Nebula Top ZTQ White Laminate Top 13 TRAINING ROOM BOOKCASES amp PRODUCT DISPLAYS Pot H 26 H UTILITY CHAIRS 2 7 TRAINING ROOM BOOKCASES Powered Locking Powered Locking UTILITY CHAIRS amp PRODUCT DISPLAYS Pedestal Pedestal MERLIN Merlin Malti White Black SY1 Altura Steno Chair Use Table Plastic Pedestal PDL36W PDL36B Black Crepe Gray Laminate Black Black 24 L 24 D 36 H 24 L24 D 36 25 L28D 21 H 461297030 PMB36 24 L 24 D36 H PDL42W PDL428 PMBA22AL2ADAZH 24 L24 D 42 H 247 24 D 42 H DF1 Altura WD3 Work Table Drafting Stool White Laminate White PDL Locking Door BC6 Bookcase ET2 Etagere Black Crepe 487 24 30H Pedestal Mahogany Black 25 L26D34 H Black 36 L 13 D 71 H 30 L 16 D70 H 24 1 24 D 42 H Bookcase Etagere Granite Pewter 36 L13 D 71 30 L 16 D70 H DESKS amp CREDENZAS E Lr cu FILES 126 um FRIDGES a mao DESKS amp CREDENZAS FILES FRIDGES
60. ailability Third Party Orders If you contract your work to a display or exhibit house and require services from Shepard the payment policy stated above applies Please pass this information on to them Third Party Payment form must be completed and submitted three weeks prior to show opening Involees Prior to close of show an invoice will be prepared and delivered to your booth for your review Credits will be issued at show site only If you have any questions or want to pay your invoice by check or cash please see our customer sevice representatives at the service desk on site Charges All charges regardless of amount must be paid in full by cash check or credit card If credit card method is use your expected charges Past Due Accounts The buyer understands that there will be a 1 1 2 monthly 18 per year finance charge on past due accounts and agrees to pay all costs incurred by Shepard Exposition Senices while endeavoring to collect this account Outbound Services All outbound services will be processed on your credit card copy of the receipt and invoice will be mailed within 10 days of the close of the show Customers International customers must pay for all services in US funds A 50 service charge will be added for processing checks wire transfers drawn on foreign please ensure that the card limits are high enough to cover U S Wire Transfers A 25 service charge wil be added for processing U
61. and Exhibit Solutions Sales Fax 404 720 8757 Event Code M168470915 INLINE BOOTH RENTALS 2015 Air Space Conference Exhibit Solutions Emai ESSRentals shepardes com Discount Deadline August 14 2015 EXHIBIT SOLUTIONS INLINE BOOTH RENTALS Let our Exhibit Solutions team make Exhibiting EZ with a Turnkey Rental Booth Custom Design for Rentals Onsite Logistics Management Freight Management Graphic Development Printing Installation Dismantle Custom Furniture Rental Please visit us online for additional options and information _http www shepardes com shep gallery html The Jackson The Lincoln The Roosevelt Qty Description Discount Regular Qty Description Discount Regular Qty Description Discount Regular 10x10 assess 467610 siia 443545 357280 464465 7071 80 10x20 4600 40 610920 66500 36550 ERE 7777 EEE iy Description Discount Regular Qu Description Discount Regular 1010 212440 276170 10 10 370800 482040 66573 66481 All Exhibit Booth Rentals include Installationidismantling and graphic panels as shown not all booths have graphic panels Prices quoted aro for print ready graphics graphics submitted aro not print ready additional fees may apply Please contact the Exhibit Solutions De
62. ard Exposition Services 4710 Trident Court Baltimore MD 21227 Customer Service Phone 410 737 9270 aiena Customer Service Email _ batimore shepardes com Discount Deadline August 24 2015 STANDARD SEATING Choate ap clr ace color codo et Co Red 01 Gold 04 Burgundy 07 50020 Side Chair 82 70 10750 02 Blue 05 10 50021 Am Chair 11500 14850 White 03 Black 06 13 50024 Stool wiback 13475 17520 ee se mesas STANDARD ACCESSORIES Eg mes Asma son a me maem amen i 50045 61 13020 169 25 sion cn 38825 oa ay ma LTS asas EIS Ha ass Sie Discount Regular ET 5240 leuxen 8755 8780 puxew soso 11765 lux 12H 11240 14740 xen 14115 18250 qu Rem Discount 15725 20445 50427 Slanchiol 9625 50095 Sign Holder 2228 10630 Code Discount Regular Amount SKIRTING
63. ature Questions or concerns please contact K J Madden Inc Box 7551 Arlington Office 703 536 9514 fax 703 536 4605 cell 703 731 8750 e mail kj madden306 gmail com Terms specifications and conditions are satisfactory and are hereby accepted You are authorized to perform the or fax this form to Urban Jungle Inc P O Box 6165 McLean VA 22106 70 41 8545 phone PLE aaa clan oma 866 516 3716 fax Tax ID 54 1796144 QTY ITEM By Sept 2 SHOW PRICE TOTAL Floral Arrangement approx 12 60 00 70 00 Floral Arrangement approx 18 H 75 00 85 00 Custom Floral Arrangement call for assistance Call email Call email Bud Vases list color preference 25 00 30 00 Tropical Arrangements 80 00 95 00 Roses arranged dozen color 75 00 Orchid Plants Small Large 50 875 00 Mum Plants white yellow lavender 25 00 Azaleas red pink white 30 00 Bromeliads _ Red pink yellow other 30 00 Seasonal Plants kalanchoe gloxinia cyclamen ete 30 00 Small Ivy Pothos 25 00 Large Fern Ty Pothos 5 30 00 Glass Bowl for Cards yours to keep 25 00 Pkg 1 6 Ficus topped w greens and color 125 00 Pkg 2 plants and 1 Blooming pla
64. bove to ensure prompt processing of your application We ask you to please sign and date the form before submission Please fax the completed form to Mae Dioquino at 301 965 2598 Attn Exhibit Service Department 201 Waterfront Street National Harbor Md 20745 Office 301 965 3710 Fax 301 965 3797 BOOTH LAYOUT ADT Fax or Mail to Gaylord National Resort amp Convention Center EVENT NAME SHOW DATE COMPANY NAME BOOTH CONTACT CONTACT tt Please indicate placement of Electrical Utility and Telecommunication services ordered Adjacent Booth or Aisle 1 BACK LEFT se ls V 10 Uef py Adjacent Booth or Aisle amp HOM FRONT Adjacent Booth or Aisle _________ NOTE Island Peninsula and In line booths requiring power to be installed other than the back of the booth will be charged time and materials Please include a scaled floor plan showing the requested location of electrical source Labor and materials will be charged to the credit card fle AUDIOVISUAL SERVICES GAYLORD NATIONAL TARE OF CONFERENCE SAAT ONE ERODE TVET DAE ROWE BOOTH TOVE CONTACT NANE ONENE PRONE STREET ADDRESS ovas 2F CODE TELEPHONE NUMBER DELIVERY BATE DELIVERY ME Om TAL ADORESS Pouro jare Om ORDERED EE PSAV W
65. charged 3x per canon rate amount charged pius any additional fees that apply Please bo advised that your whole shipment may not arive o ils destination at time Therefore you may be charged each delivery and minimum charges may apply CRATED UNCRATED SPECIAL HANDLING What are CRATED materials Materials delivered that are skidded or in a container that can easily be unioadedireloaded with no special handling required What are UNCRATED materiais Materials delivered that are loose pad wrapped or unskidded without propor liting bars andlor hooks What SPECIAL HANDLING Shipments delivered that require exta labor or stacking or unstacking containers on truck tarping untarping freight or containers or rigging for loading or unloading on a truck or from the ground or other circumstances requiring the rehandiing of materials Cannot be completed solely with ane forklift and operator What Is the diffrence between material handling and shipping Shipping is the process of carrying your shipment from your location pick up area to its destination and also the process of returning your shipment back to your locaton after the close of the show Material handling begins at he time your shipment arrives tothe docks please refer to What is material handing for the full definition Do I need to order a fork ft to unload or reload my freight No please do not order a forklift forunoad
66. d Click the link Forgot your password and follow the prompts to have your password sent to the registered email address Once logged in you will be prompted to review your profile information a If your information is correct click ssi OR b If your information is not correct please click here as indicated update your profile and submit changes 7 Welcome to Shepard Online Ordering Some helpful tips Use the or CUTI buttons to scroll through all your options Use the Gad to button to add an item to your cart BEFORE proceeding to the next screen To NAVIGATE to a specific page use the menu headers at the top of the page To VIEW your shopping CART click on To DELETE an item from your shopping cart click next to the item you wish to remove QUESTIONS Do not hesitate to contact us for assistance Shepard Customer Service 410 737 9270 baltimore shepardes com PAYMENT AUTHORIZATION 2015 Air and Space Conference Shepard Exposition Services 4710 Trident Court Baltimore MD 21227 2 SPACE es CON TER EN 1 Gaylord National Hotel amp Convention Center National Harbor Customer Service Phone 410 737 9270 ry Maryland Customer Service Fax 410 737 9274 Event Code M168470915 Customer Service Email baltimore shepardes com Discount Deadline August 24 2015 Please complete the information requested below and retum this form with your orders You may choose
67. d up to date resource for exhibitor and product information You increase your visibility showcase your products drive more traffic to your booth and access your leads by upgrading your exhibitor profile Level 1 Profile Upgrade 495 Priority placement at the top of all online basic searches 75 word company description Includes exhibitor contact information Company logo 2 Customizable product showcases Press release 5 Search categories Booth wallpaper Level 2 Profile Upgrade 895 All Level 1 features 200 word company description Priority placement at the top of all online search results Inclusion in Featured Exhibitor Search 5 total product showcases with video capability 2 Press releases 1 Special event announcement Company brochure Unlimited search categories Thunderbird Program Banner Exclusive to one exhibitor Wall Paper All online booth upgrades include this feature which will make your booth stand out from the rest with your customized wall paper Use your logo or product picture to highlight your booth position Rotating Floor Plan Banner available to eNewsletter Premium participants Each issue will include one of the limited positions Positions are available as soon you sign up O R D E R FO RM for Air amp Space Conference eNewsletter and Online Profile Upgrades Confirmation including remittance information will be sent upon receipt of Order
68. e reter to the Show Information page included vith this manual lor deadline date Crates cartons skids bercasas and carpets can be accepted at the warehouse but DO NOT ship crates weighing over 5 00015 ose uncrated shipments andlor machinery to warehouse You must ship those items direct to show ste Al shipments must have bil of lading or delivery slip indicating number of pieces and weight Certified weight tickets required Al shipments must be prepaid no collect on delivery shipments wil be accepted MATERIAL HANDLING CHARGES What determines how much l m charged Charges are based off the weight rom your inbound weight ticket included with your shipment How do calculate material handling charges Material handing services whether used completely orin part are offered as a package When recording weight round up Io the next 100 lbs EXAMPLE 285 lbs 300 be 100 bs 3 X RATE Amount or minimum charge whichever is greater WI thoro bo any additional charges Additional charges may apply Please review the Material Handling Authorization Material Handing Additional Services forms included in the manual for all applicable tees Var ay sat poate mera NN Sapna tari ee i E How do calculate my small package carrier shipment Charges for small package carior shipments are based on per carton por delivery Example Im shipping 3 packages via FedEx how much wil be
69. een met dat following Information must be completed and the form Name of Non official Contractor Services to be performed Contact Name Contact Phone Fax Contact Address Exhibitor s Signatur Date Exhibiting Company Name Booth 2015 Air Space Conference Shepard YOU National Hotel amp Convention Center National Harbor Marland September 14 16 2015 DT ae Y Natural Feel AN Business Table 40 Natural Feel Business Chair 6 Foot Fabric Table Cover w Table Promotional Furnishings yy D m m Natural Fee Furniture Natural Feel Accessories aty em Discount Regular Amount Discount Regular Amount sors Natural Fel amass Char Nets EKE soroa Feel Poor Lame soros Ranra Fee Business 17510 22750 1 Lamp maso ooo Natural Feel Business Tabie 307 2275 38130 soros Natural Feel Ware Receptacle 6875 00 sovar ater Fee Business Tabie 407 30625 39815 Fabric Table Covers 5070 Promotional Furnishings item Discount Regular Amount Regular Amount unte Fabne Table Cover w Tape 24375 31639 Promosonai Furnishings Tabie Cal tor Quote Red Fabr Tabie Cover wTable mugs ses eromenenar Furnishings Star Cal for Quote
70. egular Amount Tem Discount Regular Amount UTP cus rac recap 46240 pesar 46240 60140 601 10 awapi 58845 Larsson smer Poor Lane 27940 36320 Loe Exe Des 709 65 92255 18925 24605 or cue 70955 92255 Fa 5720 74545 pene acus ren 10040 140450 acce 54150 70395 woe case 47150 61345 ens 72030 93715 EES 67950 88335 smwwenerase mex 28005 36405 33875 44040 ssmeweseraetsam we 27620 35905 8695 11305 mss rates sen 8695 11305 rernm rae 8695 11345 Please note that all tablet stands must be ordered separately Please complete the folowing Subtotal S Company Name Booth 6 000 Tax S Contact Name Phone Amount 5 Authorized Signatur Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received 24 hours prior to first exhibitor move in day INLINE 5 2015 Air Space Conference September 14 16 2015 Gaylord National Hotel amp Convention Center National
71. er Service includes emptying wastebaskets within the booth every two hours during the show credit card must be on file when ordering cleaning services through Shepard Code Sq Ft Discount Regular Amount Cancellations must be received 48 hours prior 470301 Porter Sve 050 0 65 to show opening 470317 Daily Porter Sve 150 195 One time services ordered will be provided for the first day of the event If you a need for one vacuuming or porter service any day besides the first day please contact Customer Service Please note booth cleaning and porter service are taxable for this show Total Booth Cleaning 5 6 00 5 Amount Due 5 Company Nam Booth Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day gt All tax rates are subject to change FURNISHINGS 2015 Air and Space Conference September 14 16 2015 Gaylord National Hotel amp Convention Center National Harbor Shep
72. g the enclosed order forms EXHIBIT LABOR JURISDICTION Carpenter union exhibit labor claims jurisdiction for the installation dismantling and first cleaning of prefabricated exhibits and displays However two 2 full time exhibiting company employees may work without Carpenter Labor for one 4 hour on the installation move in and 1 one hour the dismantle move out without union labor on booths that are larger than 10x10 Exhibitors may work in booths 10x10 or smaller without the use of union labor Exhibitors are not permitted to use Power Tools electric drills power saws etc on booths of any size Manual tools such as hammers screwdrivers ratchets pry bars etc are allowable for exhibitor use within the size and time frame limitation Exhibitors may not borrow tools ladders or other equipment from the exhibit facility or from Shepard Exposition Services MATERIAL FREIGHT HANDLING JURISDICTION Shepard Exposition Services has the responsibility of receiving and handling all exhibit materials and empty crates that comes in via over the road carriers It is Shepard s responsibility to manage docks and schedule vehicles for the smooth and efficient move in and move out of the exhibition Shepard will not be responsible however for any materials they do not handle Unloading or reloading of any freight into the exhibit hall by any and all private vehicles and contracted carriers will be handled by Shepard Exposition Services Rates
73. generally result in a supplemental invoice from the contractor after the show Supplemental invoices mean more work for everyone involved exhibitors and contractors alike and more work means increased costs and who wants higher costs With the traditional method it can be hard for you to forecast your costs as you can never be 100 guaranteed your freight will be delivered on straight time With the blended method the overtime is built into the base rate so if you know your freight numbers your bill should be pretty predictable and there s no supplemental invoice to deal with Alright let s get down to brass tacks and talk numbers This year s rates are 98 75 per CWT hundred weight for direct shipments and 108 50 per CWT for warehouse shipments In comparison if we took 2014 s rates just straight out of the kit with the overtime surcharge it was 104 75 for direct and 115 for warehouse If we hadn t made the decision to use a blended rate for 2015 those rates would have likely increased about 3 107 90 and 118 45 respectively So why are the rates less than what they could be The simple answer is that while individually exhibitors will pay a lower total CWT rate than the previous traditional method separated base overtime rates more exhibitors will be paying a rate that includes the overtime which makes up the difference Questions As always I am here to assist you Sincerely Qe Dennis Sharland CEM Sr Manager
74. he price by the quantity ordered Please include applicable Sales Tax on equipment rental Gaylord National Exhibits 301 965 3710 GNExhibits gaylordhotels com EXEMPT STATUS If you are exempt from payment of sales tax we require you to forward an exemption certificate for the state in which the services aro to be provided CANCELLATIONS A Cancellations received within 48 hours of the scheduled delivery date are subject to a 50 foe applicable to equipment and tax Cancellations received on the day of scheduled delivery or no shows are subject to the full amount of the order to include installation drayage and tax Labor starting at 105 per hour and Service Charge 24 will apply PSAVat Gaylord National Resort amp Convention Center 201 Waterfront Street National Harbor MD 20745 Exhibitor Services 301 965 2047 Fax 877 917 1223 Email PSGNExhibits psav com Pricing is valid until December 31 2015 OR MD EXHIBITOR RIGGING FORM n SAV flawless performance dramatic results ATR F Cas PRICES ARE FOR EXHIBIT FLOOR ONLY POWER AND INTERNET ARE NOT IN PSAV must all attachments to the rigging system ceiling and supporting structure of the building Orders must be received 21 days prior to delivery to avoid penalty rate and guarantee equipment and crew availability All rigging must confo
75. how contractor Shepard will provide all standard trade show services including installation dismantling labor but exhibitors may appoint a non official contractor to provide installation dismantling labor provided all the following conditions are met EXHIBITOR must inform Shepard Exposition Services that they have contracted with a non official contractor by completing this form and returning it by deadline date If form is not submitted by deadline date the Exhibitor Appointed Contractor will not be allowed to perform work in the hall except to supervise the official contractor provided labor The CONTRACTOR hired by the exhibitor must by the deadline date provide Shepard with a current Certificate of Insurance with minimum limits of 500 000 property damage per occurrence 1 000 000 personal injury per occurrence workers compensation aggregate coverage of 1 000 000 occurrence and naming Shepard Exposition Services as additionally insured for the time period of the show including move in and move out days The CONTRACTOR must abide by the rules and regulations of the show and all pertinent union regulations CONTRACTOR employees must wear approved identification badges at all times while in the work area Badge will be issued at show site to authorized contractor representatives when all requirements have been met If the non official contractor is empowered to incur expense on behalf of the exhibitor a Third Party Pay
76. imore MD 21227 Warehouse Deadline September 4 2015 Date Iwill be shipping to SHOW SITE Shepard Exposition Services Company Name Booth 2015 Air and Space Conference Gaylord National Hotel amp Convention Ctr 701 Waterfront Street National Harbor MD 20745 Delivery date September 11 2015 Special instiuctions ont Additional material handling tees OUTBOUND SHIPPING INFORMATION would ike to schedule Outbound Transporation Please prove me win a Material Handing Agreement at show ste for my shipping instructions and signature So we delwer your Outbound Material Handing Agreement and labels please compete the following information Ship to Address ans Name Phone Deliver By Date Number of labels Special instructions TYPE OF SERVICE Choose TRANSPORTATION CHARGES Next Day Air 2nd Day Air Charges nsporiaion and handing service Shepard shall be billed to the Credit Card on fle vided By Service via Air Transportation s charged based on Dimensional weight or Actual weight whichever is greater ogists Handing ONLY orea cara Authorize ALL charges npe cara Standard Ground Other Truck Load Specialized Date sing Address loin st ze Secunty Code ame on care Signature
77. ing reloading of your materials means per 100 tos IMPORTANT FACTS ABOUT DIRECT SHIPMENTS What aro direct shipments All shipments that are addressed directly to the exhibit facilty please refor Direct to Show shipping labels included in this manual Shipments must arive during published exhibitor move in times only Do not ship direct to show site in advance delivery cannot be guaranteed lo arrive during exhibitor move in shipment must go to advance warehouse All shipments must have bil of lading or delivery indicating number of pieces and weight Certified weight tickets required Crates weighing over 5 000 Ibs looselunerated shipments must be shipped direct to show site 1o arrive during exhibitor move in times All shipments must be prepaid no collect an delivery shipments wil be accepted LIABILITY INSURANCE What is and why would I need Iiablilty Insurance Accidents happen therefore most show organizers and facilities require liabilty insurance Please refer to your booth contract for exact minimums required Please make sure your materials are covered from the moment they leave your company location tothe time they retum after the close of the show applicable included in your manual is information and an application for laity insurance and booth coverage can also be purchased to protect your valuable exhibit materials OUTBOUND SHIPMENTS You must complete a Shepard Material
78. ion and control Shepard shall not be responsible for loss delay or damage due to strikes lockouts work stoppages natural elements vandalism acts of God chil disturbances power failures acts of terrorism or war or any other causes beyond Shepard s reasonable control or lor ordinary wear and tear in tho handing of materiais Due to tho security and lability requirements Shepard personnel wil unload vendor materials from the loading docks Io the booths INDEMNIFICATION The exhibitor agrees fo indemnify forever hold harmless and defend Shepard and s employees oficers and agents and against any and al claims causes of action fines damages liabilities judgments and expenses on account of personal injury death damage to or loss of property or profits arising out of or contributed to by any of the following 1 exhibitors negigent supervision ol any labor secured through Shepard the negiigant supervision of such labor by any of tho exhibitor s employees agents representative invitees and or exhibitor appointed contractor EAC 2 exhibitors negligence will misconduct or deliberate act such actions of exhibitor s employees agents invitees representatives or EACs at the show to which this contract relates including but not Imited to the misuse improper use unauthorized alteration negligent handing of Shepard equipment 9 exhibitor violation of Federal State or Local ordinance or viola
79. ir Space Conference September 14 16 2015 Gaylord National Hotel amp Convention Center National Harbor Maryland Shepard Exposition Services 4710 Trident Court Baltimore MD 21227 Customer Service Phone 410 787 8270 Customer Service 410 737 9274 Event Coda M168470915 Customer Service Email __ballimore shepardes com Discount Deadline August 24 2015 Carpet lends the booth a warm inviting atmosphere Select the carpet that will enhance your exhibit and draw customers in Remember to provide your guests extra comfort with the upgrade of padding PREMIUM CARPET 28 02 100 ULTRA CUT PILE WITH ACTION BACK OR JUTE BACKING Choose Color discount Red 01 Charcoal 17 46001 690 Siver Goud 18 5 Black 06 46003 Rental 1000lsqt 595 775 Deep Naw 22 Cobalt 21 Rental Includes installation and removal of carpet visques Minimum 100 sq ft required PURCHASED PREMIUM CARPET 46002 Purchaselsqt 1645 2140 Minimum 100 sq ft is required refunds on cancellations Please note Premium White is available for purchase only G BOOTHDIMENSIONS PADDING amp VISQUEEN What is your booth size ft x EE we Padding 105 135 50008 Padding 245 320 50010 Visqueon 040 oso CARPET 13 07 Choose Color Red
80. iring the rehandling of materials including but not limited to freight on the truck needing to be unloaded in a specific order orientation or requires freight on the truck to be moved to unload actual delivery Shipments that arrive bulk via small package carrier such as FedEx Express Service UPS small package service DHL small package service and Airborne Express may be charged a special handling rate due to their delivery procedures OVERTIME DOUBLE TIME Surcharge Overtime 30 Double Time 50 Shipments that are moved and or handled on overtime andlor double time hours will incur a surcharge based on the handling times noted on the receiving shipping documents Drivers picking up outbound shipments will be sequenced for loading ONLY after a bill of lading is submitted to the Shepard Service Desk AND the driver has checked in WAREHOUSE OVERTIME DOUBLE TIME Surcharge Overtime 30 Double Time 50 Advanced shipments may be received during straight time hours at the warehouse location however an overtime double time surcharge may be applied to an advanced warehouse shipment due to required delivery schedule based on show move in and move out hours beyond our control This would also be true if freight was received after hours at the warehouse trapping facility EARLYILATE SHIPMENTS TO WAREHOUSE Surcharge 25 Minimum 50 00 35003 A surcharge will apply to shipments not arriving within the published dates refer to Show Information
81. iscount Regular 20x20 1313250 1707225 Subtotal 73 Al Exhibit Booth Rentals include installation dismantling and graphic panels as shown for print ready graphics It graphics submitted are not print ready ditional fees may apply Please contact the Exhibit Solutions Department with any questions at 404 720 8652 Please Note Carpet is not included to order please reter to the Carpet amp Cleaning form Please fax completed form to Exhibit Solutions Department at 404 720 8757 Please complete the following Company Name Booth Contact Name Phone 6 000 Authorized Signature Amount Due Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change RENTAL ACCESSORIES 2015 Air and Space Conference September 14 16 2015 Gaylord National Hotel amp Convention Canter National Harbor Maryland Shepard Exposition Services 1501 Carol Drive NW Atlanta GA 30318 Ebi
82. ith the folowing proofs with your disk Color variations may occur due to output devices Name Show Date Exhibitor Co Name Booth Sht Adobe Illustrator AVEPS InDesign Photoshop amp Acrobat Artworkigraphie design serivces 70087 Files should be formatted in high resolution quality 100 300 dpi Logo reproduction 002 Vector based artwork preferred with fonts converted to outline Special artwork mounting 70080 Please note If customer provided graphic files are not to exact specifications requirements a design time surcharge will apply HANGING SIGNS Attention Getting e High Visibility e Great Branding Easy Cost Effective Rental Durable Dye Sublimation Graphics CIRCLE DESIGN E3 Discount Regular 30 48 531095 743535 wou 16 48 844050 1181725 Dye sublimation printed fabric pillow case SQUARE DESIGN Rental frame sue Discount Regular seus 10 48 645835 904140 Blockout liner Carrying case Basic harness TRIANGULAR DESIGN Ste Discount Delivery to showsite cena 10x48 522595 731635 Weighs under 75 pounds Rigging not included WAVE DESIGN ES code ste Discount Regular Company Bran 69145 10 single 230145 322205 63146 10 x48 Doubie 315440 441645 Call today to order 404 72
83. ition Services 4710 Trident Court Baltimore MD 21227 Customer Service Phone 410 737 9270 Customer Service Fax 410 737 9274 Event Code M168470915 Customer Service Email baltimore shepardes com Discount Deadli August 24 2015 CONFERENCE TABLES amp CHAIRS qu item Discount Amount y Amount 22 Conference Tables _ i Table Back 55775 72510 soa Paman crar wwe 26870 34930 a 39900 51870 ar win meals 20250 26375 creo Tanie Blak 37855 49210 New Yon crar 25445 33080 Tai a 41120 53455 crar 25445 33080 aeo Tate vone 57820 75165 scetannatan crar 31150 40495 cese Tale 61545 800 10 cse wendy Ghat 15575 202 50 Table 75525 98185 Char 23820 30965 20 Grey Nebula Table 57600 74880 8575 11150 Grey Nebula Tanie 69825 90775 ques Grae 50080 65105 cose nanogeny 57820 75165 Execute char 50250 65325 71245 92620 crises 57820 751 85 cos e Nanogen 113380 147355 os Ara Guest 24550 57865 care Round Gra
84. le and safe All vehicles operated on the exhibit hall floor must be escorted by Shepard personnel All local fire marshal rules and regulations apply Please call customer service for details Move out The date time specified by Event management for dismantling exhibits and clearing the exhibition floor Also referred to as Tear Down Padded Van Shipment Uncrated goods covered with blankets or other protective padding and shipped via van line Perimeter Booth A booth space on an outside wall Pipe and Drape Tubing covered with draped fabric to make up rails and back wall of a trade show Porter Service A service that includes the emptying of wastebaskets within the booth at specific intervals during the show Quad Four electrical outlets in one box provided by the electrical contractor Registration This refers to an area that Event management uses to register and check in Event exhibitors buyers and attendees This is the place in which show badges can be obtained Rigger A skilled worker responsible for handling and assembly of machinery Right to Work state A state where no person can be denied the right to work because of membership or non membership in a labor union See the Union Rules and Regulations within your manual for specific guidelines Service Desk The location at which exhibitors order services Side Rails The wall between two booths used to divide exhibits typically 3 high Skirting Decorative co
85. load will be applied to shipments that have to be reweighed at the dock due to the lack of a certified weight ticket or an incorrect or understated weight on a delivery document EMPTY CRATE STORAGE Surcharge 25 00 per piece Minimum 50 00 35105 charge per crate carton or skid applies when Shepard handles the storage and return of empties from a shipment not received by Shepard and therefore nat subject to material handling charges SMALL PACKAGE CONSOLIDATION Cartons weighing 30lbs or less will qualify for the small package rate Should one delivery contain 15 more small packages 1 can be consolidated and charged as standard material handling for a lower rate Packages exceeding 30lbs wil be billed standard Material Handling fees at the prevailing show rates ENVELOPE DELIVERIES Surcharge 10 50 per envelope 35007 During show hours at the show facility a charge will apply to receiving and delivering envelope packages to your booth MOBILE SPOTTING FEE Surcharge 100 00 each way 35108 Vehicles operated by exhibitors may be allowed on the exhibit hall floor for loading or unloading if Shepard determines such activity to be operationally feasible and safe All vehicles operated on the exhibit hall floor must be escorted by Shepard personnel In such cases a MOBILE SPOTTING FEE will be charged All local fire marshal rules and regulations apply Please call customer service for details If you have any questions about material handli
86. ment Authorization form must be completed and returned to Shepard The exhibitor agrees that he is ultimately responsible for the cost of all services provided in connection to the exhibitor s booth The non official contractor agrees to have evidence in the booth that it has a valid authorization from the Exhibitor for services The non official contractor must confine its operations to the exhibit area of its clients No service desks storage areas or other work facilities will be located anywhere in the facility Show aisles and public areas are not part of the Exhibitor s booth space The non official contractor may not solicit business on the exhibit floor The non official contractor must have all business licenses work permits and insurance required by State and City governments and Facility Management before beginning work and shall provide Show Management with evidence of compliance If required the non official contractor must be able to provide evidence that it has current and applicable labor contracts and must comply with all labor agreements and jurisdictions The non official contractor must not jeopardize the production of the event by any act or practice that would lead to work stoppages strikes or labor disputes Noreofficial contractor employees must wear approved identification badges at all times while in the work area Badges will be issued at show site to authorized representatives when all requirements have b
87. mum charge for labor and equipment is one 1 hour Labor and av item Description Discount Regular Amount charged in halt 35035 Siraighttime Hourly Rental 8710 113250 35066 Overtime Hourly Rental 108405 1383 25 Orders cancelled without 24 hour notices 35070 Double time Hourly Rental 125625 1633 25 bo charged one 1 hou CRANE RENTAL AVAILABLE UPON REQUEST ST Straight ime Monday Friday 8 00 AM 4 30 PM OT Overtime Monday Friday after 4 30 PM All day Saturday amp Sunday DT Double time All other hours and holidays including union holidays RIGGING LABOR RATES Code Qty Description Discount Regular Amount PLEASE NOTE Tom rimum charga ke 35085 Straight time Hourly Rate 102 50 13325 iet 2 gen me a 35085 Ovetime Hout Rate 15275 19930 deme huile emi 35095 Daiie meHouiyRas 20500 2850 Code Qty Item Description Discount Regular Amount Orders cancelled without 24 hour written e paya past 25087 Straight time Hourly Rate 82 00 106 60 35100 Overtime Rate 13 15930 35101 Dounie tme Rae 16400 21320 subtotals Please complete the following Tas Booth Amount Due Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount
88. nd service the guests in the booth In the event an Attendant Bartender is requested delivery fees are waived PAYMENT POLICY MASTER ACCOUNT other Group master accounts no Terms are given One Hundred Percent 100 of the events estimated charges are due 5 7 business pre payment days prior to the first scheduled event and is payable by check money order or will be charged to the credit card on file Pre Payment will be pased on pre arranged events orders to include food and beverage audio visual IT electrical etc MISCELLANEOUS electrical needs required should be pre arranged and will be charged to the master account All electrical needs are the responsibility of the exhibiting company and must be ordered through the exhibitor kit Please refer to your Banquet Event Order contract deposits wil be applied to the balance due canceuiamion poucy 22703 Prior to Event 50 of FAB Ordered to be charged to Cent 6 4 Days prior to Event 75 of F amp B Ordered tot be charged to Client 3 0 Days prior to Event 100 of F amp B Ordered to be charged to Client Complete Form intial Pages and Return To Your Assigned Catering Representative 3 Client initial Marriott Proprietary Information Giinc rot LLC DIGITAL PHOTOGRAPHY SEPTEMBER 14 18 201 AIR amp SPACE NATIONAL HARBOR MD Specify Photos Needed O Empty O Staff O Activity
89. ng please contact Shepard Customer Service department MATERIAL HANDLING 101 2015 Air and Space Conference MATERIAL HANDLING Q amp A What material handing asa referred to as drayagey Material handling is the process ot unloading your freight rom your shipping carter either at tha warehouse or show site delivering to your booth string your empty containers empties if required returning of your empties at he close ot show and then reloading your right back onto your shipping carrier What the definition of exhibit materials that are shipped or delivered to the advance warehouse or show via shipping carrier POV or delivery ruck What is a certified welght ticket A printed weight ticket om a scale certtied or inspected by a government aulnorly such as the Dept Agriculture indicating the dato weighed tne weight the shipment and the vehicle ID ot the unit being weighed IMPORTANT FACTS ABOUT ADVANCE SHIPMENTS What are advance shipments Al shipments that are addressed to the advance warehouse address please Teler to Advance Warehouse shipping labes included in this manual Shepard wil begin accepting your shipments 30 days prior to first show open day date vary depending on show schedule The warehouse wil recive shipments Monday Friday 8 00am 4 00pm excluding holidays Shipments must arrive by advance warehouse deadline date to avoid a late surcharge Pleas
90. ng Zip Overnight order form to Urban Jungle Inc 1631 Dempsey St McLean VA 22101 Email is required for confirmation final invoices Orders must be received two weeks prior fo show date for advance price HERE YOUR EVENT GETS INSURED ARE Talnproteton isan Authored Of istae for Porce selon Quem A Exhibitor Liability Insurance Program As a standard requirement for all of our show exhibitors it is necessary for you to carry general liability coverage from an insurance company in good standing with minimum policy limits of 1 000 000 per occurrence and 2 000 000 aggregate Air Force Association and Gaylord National Resort amp Convention Center shall be named as Additional Insured This insurance must be in force during the lease dates of the event September 11 18 2015 Purchase your Insurance Now There are no applications to fill out Simply purchase your insurance which is already pre filled with all of the proper show information directly online using a credit card Click the link below to Purchase you Liability Insurance for just 89 https securevendorinsurance com Rainprotection ApplicantInformation GroupEventKey 1fba385acte7 Your Insurance Certificate is instantly emailed to you and a copy is sent to show management This 89 program is valuable for Exhibitors who do not have any insurance International Exhibitors whose liability insurance will not cover them
91. ng or the routing of cables inside the booth area All telecommunication services installed will be on the floor in the back of the booth for in line booths QTY Advance Rate Standard Rate Total High Speed Wireless Access Wireless internet 1st Device 800 00 1 100 00 Additional Connection 250 00 300 00 Please choose a User ID Please choose a Password High Speed Wired Access Please note any customer switch or access point attached to these lines that has not been pre approved will result in service cancellation Wired Internet Access 1st Device 1 300 00 1 500 00 Additional Connection 300 00 350 00 Dedicated Internet Access Dedicated 1 5 Mb sec 2 500 00 3 900 00 3 0 Mb sec 5 000 00 6 500 00 6 0 Mb sec 7 500 00 11 000 00 Static Public IP Requires dedicated selection 350 00 5400 00 Telecommunication Telephone Services Standard DID telephone fax modem line 325 00 350 00 Polycom speakerphone 250 00 350 00 Standard Desk Telephone 30 00 40 00 Labor Troubleshooting Move Change 100 00 150 00 Credit Card Visa MasterCard Am Express 1 Discover DJ Club Charges CARD amp EXP DATE Subtotal SIGNATURE PHONE amp 6 Tax 5 TOTAI E MAIL ADDRESS ON SITE CONTACT PHONE This form has been created in order to allow you to have event expenses charged to your credit debit card Please provide all the information requested a
92. nt 100 00 110 00 Pkg C large container w ivy and blooming plants 8 100 00 8115 00 2 Green Plants 8 80 00 40 00 3 Green Plants 40 00 50 00 Green Plants 50 00 60 00 Green Plants 8 60 00 70 00 Green Plants 70 00 80 00 Green Plants 95 00 110 00 8 10 Green Plants 115 00 130 00 White Black Wicker SUBTOTAL brass chrome terra cotta pots Tax is based on show location Sales Tax 8 MD 6 EMAIL OR CALL FOR CATALOGUE TOTAL AMOUNT DUE wwu urbanjungleine com OF FLOWERBOXES IVY WALLS info urbanjungleinc com TOPIARIES ETC Please remit payment to URBAN JUNGLE Inc Rental Price includes Container top dressing delivery and pick up All orders must be paid in full No adjustments will be made after the show closes green plants are rental items and are the property of Urban Jungle Ine Show site cancellations will incur a 100 cancellation fee If tax exempt in state of delivery your certificate must be included with this order form HAVE AN URBAN JUNGLE REP SEE US OUR BOOTH Date Time Exhibitor Telephone Third Party Mobile Address PO State ZIP email Show _ _ 2015 Air amp Space Technology Conference Location Gaylord National Harbor Conference Ctr Show Dates September 14 16 2015 Booth Payment Info circle one VISA MC CHECK Credit Card Exp Date Security Name on Card Billi
93. onvention Center National Harbor Maryland Event Code M168470915 Shepard Exposition Services 4710 Trident Court Baltimore MD 21227 Customer Service Phone 410 737 9270 Customer Service Fax 410 737 9274 Customer Service Email paltimore shepardes com PRE PRINTED OUTBOUND BILL OF LADING AND SHIPPING LABELS All outbound shipments require a Bill of Lading and shipping labels Shepard offers complimentary pre printing of these items To take advantage of this service please complete this request and submit to Shepard Your pre printed BOL and labels will be delivered to your booth prior to the close of the show Note All third parties must pick up BOL labels at the Shepard Service Desk SHIP TO ADDRESS COMPANY NAME DELIVERY ADDRESS STATE ZIP CONTACT BOOTH Number of Pieces Number of Labels Requested Crate Skid Cases Carton Total Weight CARRIER SELECTION OFFICIAL SHOW CARRIER SHEPARD LOGISTICS Loren selecting a carrier other than Shepard Logistics you must schedule the pickup If using FedEx or UPS you must have and apply their shipping labels Type of Service In the event your designated carrier fails to Ground Overnight Day Reroute via show carrier Return to Warehouse Shipping Opt Inside Delivery Residential Lift Gate No Loading Docks OUTBOUND SHI
94. ormation below Company Name Booth Contact Name Phone For liability reasons only shipments for which material handling drayage charges have been paid to Shepard will be eligible for Shepard storage services All packages must be properly packed amp labeled Shepard Exposition Services limit of liability will be 5 00 per pound or 500 00 per package or container whichever is less No uncrated material will be accepted at the warehouse SHOWSITE STORAGE Secured Storage Materials wll be placed into secured storage and willbe returned to your booth after the close of the show The materials will be accessible during the show by Shepard personnel only A minimum one hour material handling labor charge at show rates will apply each time material is handled to or from storage There is no charge to retum materials to your booth at the close of the show Secured storage rates are elghty 80 cents per square foot per day 100 00 Minimum Accessible Storage Materials in accessible storage wil be accessible during the show but not necessarily by exhibitors The charge for Accessible Storage is a daily storage fee plus labor each time materials are moved There will be 35 00 per day charge for pallet skid 80 00 per day for 1 2 trailer usage and 120 00 per day full trailer usage When Shepard personnel are required to move materials Into or out of storage wil be billed at the material handling labor rate
95. ors may orders this service from the general contractor ID Signs Typically 7 x 44 cardstock sign that contains exhibitor name and booth number In line An exhibit that is constructed in a continuous line with other exhibits Island Exhibit An exhibit with aisles on four sides There is no pipe and drape construction provided to Island booths Labor Contracted workers who perform services When labor is ordered hours are based on estimates and will be billed actual time incurred Requested times are not guaranteed and are based on availability Minimum of one hour will be charged Additional time will be billed in increments Rates are based on when labor was performed ST OT DT Logistics Point to point transportation services for freight by an appointed carrier Marshaling Yard A lot where trucks gather for orderly dispatch to Event site When Shepard provides a marshaling yard all carriers must check in present a weight ticket and will be guided to the docks to unload when a space is available The same is true for the out of the show Applicable fee applies Move In Refers to the date and time that exhibitors gain access to a facility and are able to begin the construction and or set up of their booth Mobile Spotting Fee The charge for Shepard personnel to safely guide vehicles operated by exhibitors on the exhibit hall floor when approved by show management and if Shepard determines such activity to be operationally feasib
96. partment with any questions you may have at 404 720 8652 Please Note Carpe Is not Included to order please refer to the Carpet 8 Cleaning form Please fax completed form to Exhibit Solutions Department at 404 720 8757 Please complete the following Company Name Booth Subtotal S Contact Name Phone 6 000 Authorized Signature Amount Due Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been dellvered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change BooTH RENTALS 2045 Air and Space Conference Shepard Exposition Services 1531 Carroll Drive NW Atlanta GA 30318 September 14 16 2015 Solutions Sales Phone 404 720 8652 hibit Solutions Sales Fax 4047208757 shit Solutions Email Maryland Event Code M168470915 ESSRontals shepardes com we Deadlit just 14 2015 EXHIBIT SOLUTIONS ISLAND BOOTH RENTALS Let our Exhibit Solutions team make Exhibiting EZ with a Turnkey Rental Boothl Custom Design for Rentals Onsite Logistics Management Freight Management
97. phte menua 51055 66425 sara Ecos Char 490 65 63785 Round manogany Tame 50815 66060 ora Eana nena 53330 69330 ocrewnma wwe 69400 90220 oTo ono char 61070 793 90 eroan Table Grane 29225 37995 essere Char 15020 19525 csonan Gonterence Tabie sr Grane 35640 46200 15020 19525 ferioan conterencs Table 10 533 05 69255 Tsk Cra 27075 352 00 Conference Chairs amp Utility Seating pF Ara Dating St 40120 52155 Pre Execute Char 48825 63475 couo vesn char 41100 53430 ASTON usus ams Gunmen 19075 24800 Sero Razor crar 10540 13850 rou orstophe we wy 13825 17976 TABLES Qty Item Discount Regular Amount Item Discount Regular Amount s B Base Base 28070 36490 Top Creme Base 47855 mas 31225 40595 jm manie Top Chrome Base 547 25 rapra ase 28070 36490 Graphite TpiGhrme Base 503 60 znas 91225 40595 anas Graphite Top Came Base 54725 32950 42835 ster Tenure 61200 Brany 36895 47985 Brany 52125 Lait Top 34375 44650 wnae Laminate Top 64840 euo Red Base 26730 34750 joco nes 647 00
98. r refunds once item has been dellvered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change ISLAND RENTALS 2015 Air and Space Conference Ripon non Sew ESPACE September 14 16 2015 TOGU ana DA NW Atari GA 90818 CON TER EN f Gaylord National Hotel amp Convention Center National Harbor Eh Solutions Sales Phone 404 720 8652 Maryland Solutions Sales Fac 4047208757 Event Code 168470915 hit Solutions Email ESSRentals shepardes com Discount Deadline August 14 2015 EXHIBIT SOLUTIONS ISLAND BOOTH RENTALS Let our Exhibit Solutions team make Exhibiting EZ with a Turnkey Rental Booth Custom Design for Rentals Onsite Logistics Management Freight Management Graphic Development Printing Installation Dismantle Custom Furniture Rental Please visit us online for additional options and Information htip www shepardes com shep gallery htm The Adams Description Discount Regular 20x20 1223125 1590065 Subtotal 77 Description Discount Regular 20x20 900605 11707 85 Subtotal 73 Qty Description Discount Regular 20 20 881940 1146520 Subtotal Qty Description D
99. r the exhibitor is all packed up in order to Shepard to release the freight to the transportation company carrier Booth Package This term describes the equipment supplied to exhibitors from show management Certified Weight Ticket Certified weight ticket is a required documented measurement used for shipping exhibit properties All carriers checking into a Shepard marshaling yard are required to present a certified weight ticket at check Common Carrier A transportation company moving exhibitor freight which usually only accepts crated materials that it can consolidate with the properties of other customers into one shipment bound for the same destination Only Shepard can accept freight from a common carrier Corner Booth An exhibit space with exposure on at least two aisles usually found at the end of a row of inline booths CWT Century Weight or hundredweight The total weight of a crate is divided by 100 to obtain billable weight 51 000 Ibs 100 510 cwt Drayage The service that includes delivery of materials to an exhibit space removal of empty crates storage of crates during the Event return of crates at the end of the Event and delivery of materials to the carrier loading area DT Labor Double time labor or work performed on double time and charged at twice the published rate Empty Sticker A colored sticker used to mark empty crates and boxes for storage provided in the material handling service See Service Desk
100. rm to Show Management regulations Please complete both pages of this form and Fax or email diagrams along with this order form for a price quote Signs must include necessary harnesses PSAV can build custom harnesses with adequate notice and at an additional charge Electrical signs must be in good working order and conform to the National Electrical Code Electrical service must be ordered through Gaylord National Exhibits Department 301 965 3710 GNExhibits gaylordhotels com All overhead signs and banners must be assembled prior to the rigging call time as a substitute for riggers Chain hoists may be used for these items Show Management and Gaylord National Conference Services must approve banner placement in advance Labor Rates include the price of Crew and Lift service charge of 24 on equipment will be added to the subtotal before tax Please include applicable sales tax on equipment rental TAX EXEMPT STATUS If you are exempt from sales tax payment we require a State of Maryland exemption certificate SEPTEMBER 14 16 2015 IF YOU HAVE A SPECIAL REQUEST OR NEED ADDITIONAL EQUIPMENT PLEASE CALL AWRITTEN CONFIRMATION WILL BE SENT ONCE YOUR ORDER IS RECEIVED AND PROCESSED Return form to Presentation Services Gaylord National Re Harbor Maryland 20745 Riggers work in minimum teams of 3 Clients cannot be used PSAV will not dead hang items over 100 Ibs 15 length CONFERENCE AND
101. rvice Email baltimore shepardes com BOOTH PACKAGE Items provided per standard booth 8 High backwall drape 3 High sidewall drape 7 x 44 Cardstock Identification Sign Show drape color s Blue White Grey Aisle carpet color Eclipse EXHIBIT SHOW SCHEDULE General Exhibitor Move Friday September 11 2015 8 00 AM Saturday September 12 2015 8 00 AM Sunday September 13 2015 8 00 AM Monday September 14 2015 11 00 AM 4 00 PM HallOponing Ribbon Cutting 6 00 PM 7 45 Outstanding Airmen of the Year Dinner Reception Tuesday September 15 2015 9 30 AM 4 00 PM Wednesday September 16 2015 9 30 AM 4 00 PM 6 30 PM T 45 PM AlrForco Anniversary Dinner Reception Exhibitor Move out Wednesday September 16 2015 8 00 PM 11 55 PM Thursday September 17 2015 8 00 5 00 PM Freight Re route Time Thursday September 17 2015 3 00 PM IMPORTANT DEADLINES Exhibitor appointed contractor notification deadline Monday August 17 2015 Discount price deadline for standard Shepard orders Monday August 24 2015 Discount price deadline for Shepard custom rentals Friday August 14 2015 First day for warehouse deliveries without a surcharge Monday August 17 2015 Last day for warehouse deliveries without a surcharge Friday September 4 2015 Last day for warehouse deliveries Wednesday September 9 2015 First day freight can arrive at show facility Friday September 11 2015 at 8
102. s each time material is moved This fee is in addition to the labor charge each time stored items are accessed 100 00 Minimum There will be no charge to return material to the booth at the close of the show during the standard empty return process Accessible storage is not considered secure and is stored at the sole risk of the Exhibitor POST SHOW TRANSPORTATION AND HANDLING Shepard Exposition Services will store your shipments in our warehouse both before and after your event Please take note of the important information below All shipments selected to be returned to warehouse are subject to applicable transportation and handing fees Please note that Onsite Material Handling Fees do not include transportation or handling to and from the warehouse Returm to Warehouse Service Fee At the customer s request each shipment returned to the Shepard warehouse will incur the following charge 20 00 per cwt 400 00 min 25005 Storage per Month Service Fee Monthly storage 10 00 per cwt per month 100 00 min Storage fee will automatically be charged for shipments that are returned to Warehouse and stored in excess of three 3 business days Monthly storage is charged the current year 35006 Special instructions or remarks Where will your shipments be going AFTER they have been stored Shipped to another destination as arranged via Shepard Logistics Senices Transpor
103. security supervisor will remove the guard when coverage is scheduled to end each day Twenty tis recommended that the client have in effect personnel and claims arising from engaging in four hours notice is required for schedule changes or cancellations at the time of signing this agreement insurance to cover property business as an exhibitor Orders received after August 11 2015 are on site orders and require an additional 15 charge EXHIBITS VIEWING SCHEDULE Monday 14 September 2015 1100 1600 1800 1945 Outstanding Airman Reception Tuesday 15 September 2015 0930 1600 Wednesday 16 September 2015 0930 1600 1830 1945 Air Force Anniversary Reception Booth Number Company Name Address Phone Fax E mail On site Contact Cell phone PLEASE LIST THE TIMES YOU WILL REQUIRE COVERAGE TO BEGIN AND END EACH DAY Day Date Start time Total hours Number of guards Friday 11 September Saturday 12 September Sunday 13 September Monday 14 September Tuesday 15 September Wednesday 16 September Thursday 17 September Total hours Total hours at 38 00 per hour Methods of Payment Company checks wire transfer or money orders on Sorry credit cards are not accepted service as specified Payment in full due on or before August 11 2015 Name Company Authorized Sign
104. sk for a phone number and address Please use our phone number and the address of the Venue Gaylord National Resort amp Convention Center Here is the address you should use Here is the phone number you should use 201 Waterfront St 800 528 7975 National Harbor MD 20745 Please feel free to direct all insurance questions to Rainprotection Insurance 800 528 7975 sales rainprotection net www Rainprotection net Reach Thousands of Buyers and Drive Traffic to Your Booth with Air amp Space Conference eNewsletter CONFERENCE AND TECHNOLOBY EXPOSITION Air amp Space Conference and Technology Exposition 2015 e e e PREMIUM EXHIBITORS Thunderbolt I Nortvop Grumman Corporation E CST 100 Next american space capsule iei ELE EX Mission Global defense 474 Raytheon Company Here s how it works The eNewsletter delivers timely Show updates and need to know information to attendees along with your company details and product information The attendees are hungry to see what s new and get a preview of what will be at the Show and the eNewsletter is an excellent vehicle to meet that demand The eNewsletter will drive attendees to your online profile upgrade It links directly to your online profile resulting in more traffic and more leads Seven issues for the Air amp Space Conference eNewsletter will be sent to all registered
105. ssibly avoiding weekend overtime charges inbound Cost Saving discounting of material handling charge To take full advantage of the Shepard Advantage contact 888 568 8858 logistics shepardes com NorthStar Your Tradeshow Shipping Coach F Shipping Info 2015 Air amp Space Conference and Technology Exposition Gaylord National Resort amp Convention Center September 14 16 2015 than Just a truck On line ordering amp tracking Personalized assistance with your show schedule Door to Door service Return shipping after the event Confirmation of Delivery emailed for every shipment Expedited amp Air Service available Consolidation of multiple shipments e 22 years experience in trade show and event shipping NorthStar Express Freight is a trade show shipping company run by real people with real personalities Your conference materials are as valuable as your time With NorthStar Express Freight your supplies are shipped on time and arrive in tiptop shape With over 22 years of experience we know what you need Call email or visit us online to schedule your shipping Jenn Adams or jadams northstarexpress com ShippingCoach NorthStarExpress com www northstarexpress com NorthStar z ppi Your Tradeshow Shipping Coach 2015 Air amp Space Conference and Technology Exposition September 14 16 2015 Advance Warehouse Dates 8 17 9 04 Direct to Show Site Shipping 9
106. t Baltimore MD 21227 Gaylord National Hotel amp Convention Center National Harbor Maryland Customer Service Phone 410 737 9270 Customer Service Fax 410 737 9274 Event Code M168470915 Customer Service Email paltimore shepardes com Discount Deadline August 24 2015 A clean booth creates a positive image Take advantage of these opportunities to make the most of your exhibit BOOTH VACUUMING IMPORTANT INFO Vacuuming and Porter Service rates are based E nOnce on total booth square footage regardless of Code SqFt Description Discount Regular Amount area being cleaned minimum 100 square feet 27050 0 99 044 055 47051 400 900sqft 040 0 50 Carpet is delivered clean but become dirty 47052 900 sq ft 0 35 0 45 during setup Booth cleaning is suggested at least once prior to show opening Vacuuming sweeping of booths and emptying Code Saft Description Discount Regular Amount of wastebaskets are not included as part of your 47055 0 399 132 170 space rental these must ordered separately 47056 400 900 sqft 120 155 27057 900 sq t 130 145 General Service Contractor Shepard has the exclusive cleaning contract for this show and other service contractors will not be permitted PERIODIC PORTER SERVICE to provide this service on the show floor Port
107. t Sold Sales Phone 404 720 8652 EBI Sales 404 720 8757 Event Code M168470915 ESSBenlalsQsheoardes com Discount Deadline August 14 2015 SHOWCASES AND LOCKING CABINETS Pas quu Quarterview Showcase Square Showcase EMI ee Please choose melal solor O D S ver 15 Z m RECEPTION COUNTERS AND COMPUTER STANDS gm oA nmm Reception Counters and Stands Code ary Description Discount Regular Amount Rei 22545 2046 pase choose meta con Chrome CH C Wood W wm 80755 0888 cs metsi coor cr 06 Saver 15 swrn sem mcr 236135 gt csr 105655 137585 cer sis 80055 PRODUCT DISPLAY AND TRAFFIC BUILDERS Product Display Code Description Discount Regular mount Lr Gondola 57072 74130 nese 08 White 03 Ci Siver 15 x su Gur 102780 9515 TEWAI 9 DASH Gur 97250 128425 Phone Charging Station Code Giy Description Discount Regular Amount 66430 Phone Staior 1666 90 242595 au 2
108. t credit card information Receipts can be emailed to the individual listed in the Bill to section upon request Cancellations All email reservations are final No refunds are available after contract is accepted and payment is processed Questions Dennis Sharland AFA Sr Manager Expositions amp A IR amp SPA Advertising 703 247 5838 dsharland afa org CONFERENCE AND TECHNOLOGY EXPOSITION
109. t time Attendance numbers increasing or decreasing more than 10 at the time of signature will incur an additional 20 up charge per menu item listed on the BEO Any additional food ordered on the night of the event if available will be subject to an additional 24 labor fee plus the usual service charge land tax Due to other events taking place it is possible that additional food may not be available Gaylord National Resort amp Convention Center reserves the right to inspect and control private functions Liability for damage to the premises will be charged accordingly The Hotel does not assume responsibility for personal property and equipment brought into the meeting and banquet areas No outside food or beverage shall be permitted in the Hotel Explanation of Onsite Booth Delivery Fees Gaylord Nationalis the only authorized and licensed unit able to provide food and beverage services in exhibit and meeting space Gaylord National reserves the right to confiscate any or charge fees for any food or beverage brought into the exhibit hall or meeting room areas without prior authorization by a catering representative Delivery of Product ail productis charged as ordered and product is delivered on disposable service ware Unless chaffer is required In compliance of the hotels class B alcohol license alcoholic beverages must be accompanied by a certified employee of the hotel A Bartender must accompany the items a
110. t to another SES show Delivery Date Pick up arranged with another carrier Please complete the following Company Name Booth Contact Name Phone Authorized Signature Signature also Indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to recelve discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once has been dellvered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change MATERIAL HANDLING INFORMATION Shepard Exposition Services 2015 Air and Space Conference 4710 Trident Cour Baltimore MD 21227 Customer Service Phone 410 737 9270 Customer Service Email _baltimore shepardes com MATERIAL HANDLING INFORMATION amp ADDITIONAL CHARGES SPECIAL HANDLING Rate as shown on Material Handling Authorization Form special handling charge applies if your shipment requires extra labor for stacking unstacking containers on truck cubic loading tarping or untarping freight or containers rigging pieces for loading or unloading on a truck or from the ground loading or unloading materials in a freight elevator carpet and or pad only shipments or other circumstances requ
111. tal Pre show Email Blast to Registered Attendees 895 3 Email Package Send email campaign pre post show emails 52 395 TOTAL ORDER INFORMATION Company Booth Contact Name Title Billing Address City Telephone State Zip PAYMENT INFORMATION Credit Card Type Cardholder Name Card Expiration Date Security Code Cardholder Signature X Card holder amp signature represents above company and authorizes this credit card to be used as payment for this contract By signing here you agree to the below terms and conditions Emails will be sent between July 20 and September 11 2015 Preferred Send Date Choice 1 Choice 2 Choice 3 TERMS CONDITIONS Placing an Order Emails will be sent from July 20 and September 11 2015 Orders and scheduling of your email send date time will be done on a first come first serve basis Once an order is processed you will be contacted by our third party vendor Event Technologies Event Technologies will assist the exhibitor with creation of the email including providing test emails for review of accuracy Conditions The deadline for email content submission is two weeks before the email is scheduled to be sent Exhibitors are required to meet the deadline associated with their specific send date Order Form with a form of payment is required prior to the scheduling of your email blast All emails must be
112. tanding on chairs tables and other rental furniture is prohibited This furniture is not engineered to support your standing weight Shepard Exposition Services cannot be held responsible for injuries or falls caused by the improper use of this furniture If assistance is required in assembling your booth please order labor on the Labor Order Form included in this manual and the necessary ladders and tools will be provided LABOR ORDER FORM 2015 Air and Space Conference September 14 16 2015 Shepard Exposition Services 4710 Trident Court Ballimore MD 21227 INSTALLATION amp DISMANTLING LABOR ESTIMATE AND QUESTIONNAIRE Please complete the following How many laborers will you require Installation Dismanting Date of installation Requested start time Est Hours Date of dismanting Requested stan time Est Hours wit need Shepard Supervised Labor tor please check oe need Exhibitor Supervised Labor tor please check one O installation Dismantling O Both nstaiiDismantie Code du Wem Discount Regular Sup Fos Amount Code Discount Regular Amount 73 ST 2200 10660 30 5060 sr 8200 10660 58067 Or 12300 15990 30 8061 or 2 00 18990 58068 16400 21320 306 68062 36400 21320 Supervisory fee is 30 of total cost or 860 whichever is gro
113. throw SOFAS SECTIONALS HEADS SFA001 3 NPLSOF TANSOF som 1 LOVESEATS SOFAS amp SECTIONALS SFAO02 Allegro 5 003 Roma LOVESEATS Blue Fabric White Vinyl Heathrow Sofa 73 34 5 0 30 H 78 31 33 H LSM Key West Loveseat Black Vinyl Black 48 L24 D 28 H NPLSOF Naples Sofa 5008 Heathrow 3 5713503 Black Vinyl Sectional 501 South Beach Sofa 87 L30 D28 H Black Vinyl NPLLOV Naples Platinum Suede 7271 48 D 28 H Loveseat 49 L29 D 33 H TANSOF Tangiers Sofa Black Vinyl Beige Textured SO2SouthBeach3pc 621 30 D 28 H 5 001 Mirabel Sofa 78 L37 D 36H Sectional Brown Leather Platinum Suede 76 L35 D 32 H SOM Key West Sofa 152 L 40 D 33 H Black B5 L35 D 33 H CLUB CHAIRS g 3 pe 1 NPLcHR TANCHR l Hcoos OCCASIONAL CHAIRS 3 swan PST MADGRY MEETING CHAIRS CLUB CHAIRS TANCHR Tangiers Chair OCCASIONALCHAIRS CCE Ice Chair MEETING CHAIRS Beige Textured Transparent Chrome CHR003 Roma Chair 34 L37 D 36H SWAN Swanson Swivel 17 25 L 20 0 32 H OCMESP Meeting Chair White Vinyl ch Espresso Leather 37 L31 D 33 H OCB Key West White Vinyl LABREA La Brea Swivel 25 57L23 5 D 34 H Tub Chair 28 L 2570 18 Chi CHROO1 Mirabel Chair Black Charcoal Gray Fabric OCMTAU Mestiag Brown Leather 31
114. timated arrival dale of Service air van line ground etc Shipment to arrive 5 Warehouse Show site for any reason your shipment is not picked up by your carier please choose one of the following options Set up Information for Installation Force freight through preferred carrier Please check that apply and provide information where requested Send shipment back to Shepard warehouse 400 min tee Booth Size x Services You Have Ordered pss ste ainai sevi Forklift required c Yes Electrical Fumiure c AW Equipment owned rented from Shepard Booth Cleaning Telephoneinternet Carpet padding n Yes No Electrical Information Drawings are Faxed to Shepard c Shipped erates c Electrical should go under the carpet diagram is attached Electrical drawings are attached On site Exhibitor Contact Information Electrical drawings are with exhibit in crate number Name Phone Electrical drawings were sent to the official contractor Hotel Arrival datetime Departure date time Please complete the following company Name Contact Name Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order Orders cancelled without written 48 hour notice will be charged a one
115. tion Services 4710 Trident Court Baltimore MD 21227 Delivery Hours M F 8 4 30 PM For 2015 Air and Space Conference First day freight can arrive w o a surcharge August 17 2015 Last day freight can arrive w o a surcharge September 4 2015 Air Force Association 1501 Lee Highway Arlington Virginia 22209 1198 703 247 5800 An Independent Nonprofit Aerospace Organization June 2015 Something s different and it s a good thing On the following page are the rates for material handling services provided by Shepard our general service contractor If you exhibited at this event last year you will notice a significant difference in the rate between the two rates Last year s rate was a traditional rate that was subject to overtime surcharges This year s rate is what is called a blended rate and is not subject to overtime surcharges Why the change The short and simple answer is that it s the right choice based on circumstances The longer version goes like this based on the schedule of when we get access to the exhibit halls tighter window less straight time hours available for the unloading of both direct and warehouse freight and in order to give you the exhibitors the largest window of setup time we estimated that more than 80 of exhibitors would be subject to an overtime surcharge can t be avoided Overtime surcharges are typically assessed after the event is over to address any outbound overtime charges and
116. tion of show regulations and or rules as published by the Facility and or Show Management CLAIM S FOR LOSS AND PAYMENT FOR SERVICES Exhibitor agrees that any and all claims for loss or damage shall be submitted to Shepard prior to the conclusion of the show when alleged loss or damage occurred prior to that ime and in all cases within 30 days of the conclusion of the show For claim reporting purposes the conclusion of the show shall be construed as the end of the day on which exhibitor must vacate the show site All claims reported after the 30 day period wil be rejected In no event shall a suit or action be brought against Shepard more than one year after the date that loss or damage occurred Payment for services may not be withheld In the event of any dispute between Shepard and the exhibitor relative to any loss or damage claim the exhibitor shall not be entitled to and shall not withhold payment for Shepard services as an offset against the amount of the alleged loss or damage Any claim against Shepard shall be considered a separate transaction and shall be resolved on its own merit SHEPARD S LIMITS OF LIABILITY If found table for any loss or damage Shepard s sole and maximum llabilty for loss or damage lo exhibitors materiais wil be lmilod to the repair or replacement with Ike kind and quantity subject to dollar amount not to exceed 55 00 five dollars per pound based on the weight af the articles fr which Shepard specifically ackno
117. ttoman White Leath Platinum Suede 72 L72 D 17 H 25 L31 D 18 H CCZ Circle Ottoman OTK Half Round Black White Leather Ottoman 72 L72 D 17 H Black Leather 72 L36 D 17 H OTL Half Round Ottoman White Leather 72 L36 D 17 H CCB Circle Ottoman Black Leather 72 L72 D 17H GROUP SEATING sa GROUP SEATING RSTDIN Rustique Chair with arms Gunmetal 18 D 31 H DUET Duet Chai Black Chrome 21 L23 D 33 H Cs8 Berlin Ch Black 18 L22 D 32 H 18 L22 D 32 H scr SCA Jetson Chair Black 19 L 18 D 31 H SC1 New York Chair Black Maple 18 L 17 D 34H XCHR Christopher Chair White Vinyl Chrome 17 L 19 D 35 H SC9 Panton Chair White 20 L24 D 33 H 5 10 Razor Chair White 15 38 L 15 5 D 30 5 H sca scs CH002 Wendy Chair Clear Acrylic 15 L 20 D 36 H SCF Fusion Chair Black White 19 L21 D32 H SCC Fusion Chair Clear White 19 L21 D32 H SCE Fusion Chair Red White 19127032 SCD Fusion Chair Green White 19 L21 D 32 H cse scio sce xcs SC8 Flex Chair with wheels 24 L22 D31 H SC3 Brewer Chair Onyx Black 20 L20 D 32 H Luxor Guest Chair Black Leather 27 L28 D 40 H XC Altura Guest Chair Black 25 L 20 0 34H CO4 Iso Mesh Chair Black 26 L24 D 38 H sco cos COCKTAIL TABLES cou e 10 F aw SIDE
118. ve hereby agree to have the balance owed to Shepard Exposition Services Inc charged to the credit card indicated in the next section Please be sure to include the show name or show code and your booth as well as the wire fee if you are sending wire transfer ACH payment or check EXHIBITING COMPANY INFORMATION Please fill out the following information COMPANY NAME BOOTH COMPANY ADDRESS PHONE CITY ST ZIP FAX CONTACT NAME EMAIL CREDIT CARD INFORMATION Credit Card Expiration Date Type of Car Billing Security Codi City ST Zip Name on Card Authorized Signatur Please note You may choose to pay by Check or Wire Transfer however a credit card is required on to process all orders Are you tax exempt for the state this event occurs in Yes No Ifyou are tax exempt you must provide a tax exemption certificate for the state in which the show is being held Please submit tax exemption certificate to SHEPARD TERMS amp CONDITIONS 2015 Air and Space Conference PAYMENT POLICY Show Site Orders Services ordered at show site will require full payment at the time the order is placed Purchase orders may not be used in ieu of payment Regular Prices wil apply to all show site orders Floor orders are limited to av
119. vering around tables and risers Tables are skirted on 3 sides unless additional skirting is ordered Special Handling An additional charge that applies to exhibits shipments requiring extra labor equipment or time for delivery to exhibit space ST labor Straight time labor or work performed during normal hours at the standard rate Targets Exhibitor move in date time prior to general move in available by appointment only Visqueen A clear heavy plastic sheeting that is placed over exhibiting carpeting after it is laid in order to protect it until show opens w EVENT NAME ELECTRICAL UTILITY SERVICES FAX OR MAIL TO Gaylord National Resort amp Convention Center 201 Waterfront St National Harbor MD 20745 Office 301 965 3710 Fax 301 965 3797 For Inquiries GNExhibits gaylordhotels com SHOW DATE COMPANY NAME BOOTH ADVANCE PRICE 15 2 WEEKS PRIOR TO THE SHOW DATE Prices subject to change without notice Electrical Packages 5 amp 120 volt with an Extension cord and a 6 outlet Multistrip 516500 Package A 520500 SCALED FLOOR PLANS A scaled floor plan showing the requested location s of the power engineering drop s must accompany your order If a drawing is not provided Gaylord National Will install the service in the most convenient location charges will apply for relocation 20 amp 120 volt with an Extension cord and a 6 outlet Multistrip Package B
120. wledges receipt in writing Shepard shall n no event be lable for collateral exemplary indirect costs or damages or loss of sales resulting from or related to claim for loss ot or damage to material INBOUND AND OUTBOUND SHIPMENTS wi ade show ndustry practices There may be a lapse of time Between the deivery of shipment s fo the booth and the artva o te exhibitor his representar During such time the materials wil be left unattended Shepard is not and cannot be responsible for loss damage thet or disappearances of exhibitors materials alter same have been delivered to the exhibitors booth Similarly there may be a lapse of time between the completion of packing and the actual pick up of exhibitors materials from the booth for loading onto carrier During such time the materials wil be left unattended Shepard shall not be responsible for loss damage theft or disappearance of exhibitors materials before same have been picked up fr loading aler the show All materials wil be checked at the booth at the time af leading using document s submitted by the exhibitor and notations of exceptions to conditions of materials or piece counts wil be made on said document Shepard assumes no responsiblity for loss damage or disappearance of exhibitors materiis after same have been delivered exhibitors appointed carrier or agent for transportation aher the show Shepard loads materials onto the cartor s truck under the supervision
121. your booth before the hall is closed on Wednesday after the Anniversary Dinner Reception Doing so will be considered as abandoning your booth and the penalties for which as outlined in the contract will be fully applied this includes loss of priority points as well as a penalty charge equal to 50 of the cost of your booth space Finally we will convey important information schedule changes DV tours of the hall through a daily bulletin dropped at your booth as well as signage posted at the 24 hour exhibitor entry exit point and announcements over the exhibit hall public address system if necessary As such please make sure that you make a point to look for the daily booth drop and that your first and last ingress egress of the hall each day are through the 24 hour entry exit 1 look forward to working with each and every one of you this year to make the 2015 Exposition the best event it can be Please contact me directly if I can be of any assistance Sincerely Mar Dennis Sharland Sr Manager Expositions amp Advertising Air Force Association 703 247 5838 dsharland afa org SHOW INFORMATION 2015 Air and Space Conference Exposition feres ROM 4710 Trident Court Baltimore MD 21227 CONFERENCE Gaylord National Hotel amp Convention Center National Customer Service Phone 410 737 9270 Z Harbor Maryland Customer Service Fax 410 737 9274 Qs Event Code M168470915 Customer Se

June 2015 Dear 2015 Air & Space Technology Exposition Exhibitor

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June 2015 Dear 2015 Air &amp; Space Technology Exposition Exhibitor

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June 2015 Dear 2015 Air & Space Technology Exposition Exhibitor