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1. Rm BASSO HSU ee If service equipment chinaware glassware cutlery are damaged or not returned at the end of the event the exhibitor shall indemnify any damage or loss incurred according to the HKCEC Replacement Price List which can be provided upon delivery ab BUR BRA Ie ERI o Terms and conditions are available on request DL XC In case of discrepancy between the English and Chinese content English is the overriding version Advancing quality healthcare through IT d 6 Laie 4 Exhibitic 4 niin NR SS s ORDER FORM FOR PHOTO VIDEO SERVICES First Name Company Last Name Department Title Position Billing Address Email City Direct Tel No Zip Code Mobile No Country Exhibitor On Site VAT No Booth No Website Additional Info Photo Video Service Information Date Assignment Description Start Time End Time On site Contact Person Mobile No Location Date Assignment Description Start Time End Time On site Contact Person Mobile No Location Pricing for Event Photo and Video Services Photography Photo in jpg format image size 28mb Minimum charge 1st hour 1000 Additional hour s Consecutive hours 800 Video Production DV format Minimum charge 1st hour 2600 Additional hour s Co
2. Water Dispenser Wastepaper Basket Gum 270L X 240W X 280H mm Refrigerator EZD Ashtray 4601 X 440W X 690H mm 750 X 20H mm 90 litre 1 i um 27 252 Halogen QELE 50 Watt Long Arm Spotlight 100 Watt 40W Fluorescent Tube 1 2 m Refrigerator EE 02 500L X 522W X 1210H mm 140 litre e a e i ba 1 T i 22282215 371 Pegboard 4 574 R8 Coat Hanger Gy Catalogue Holder 61 7 4 Catalogue Holder Kei with 10 hooks metal acrylic 950W X 2180H mm 970L X 50D X 280H mm 235L X 50D X 300H mm Lockable Door EXD Folding Door T Curtain 950W X 1910H mm 950W X 2000H mm 950W X 2000H mm Flat Shelf 1000L X 300W mm System Ceiling Beam System Ceiling Grid Metal Ceiling Panel 1000L X 1000W X 70H mm 1000L X 1000W X 175H mm perforated 1000L X 1000W For order amp enquiries please contact SELECT RENTALS PICO Hong Kong Pico House 4 Dai Fu Street WWW pico com Tai Po Industrial Estate New Territories Hong Kong SAR corpinfo 9 picoworld com Tel 852 2660 0990 hkginfo 9 picoworld com PF 13 mm All right reserved No part of this publication may be reproduced in any form or by any means including photocopying and recording without the written permission of the publisher
3. F1 Black Brinks Counter Wooden Brinks Counter American Bar Counter Brummel Cabinet 110 x 40 x 108cm H 110 x 40 x 108cm H 130 x 51 x 109cm H 90 x 44 x 90cm H RN2 RN3 RO4 VN1 VN2 VN3 Black Cabinet Black Drawer Block Brummel Drawer Block Beaubourg Window Display Rodin Window Display Grevin Window Display 90 x 44 x 90cm H 40 x 45 x 58cm H 40 x 45 x 58cm H 100 x 40 x 186cm H 50 x 40 x 186cm H 75 x 40 x 90cm H PGO852 718 AW6 24 AC3 ACA AN5 2 Clothes Rack MN Barclays Counter Mirror Poster Stand Black Coat Hanger Coat Rack mimm 150 x 56 x 154cm H 52 52 113cm H 40 50 58cm H 60x180cm H 162cm H 151cm H e Hanger AW8 AN12 A011 AG10 PN3 cm Sandemar Light Halogen Light Lamp Habitat Shelves Tendance Shelves 161cm H 180cm H uz Alto Light 27 38cm 86 x 40 x 177cm H 85 x 70 x 179cm H PW6 PN5 20 AN22 AN6 AN7 AN8 Presentoir Rack Documents Display Computer Stand icad e Paper Basket Ashtray Bin 32 x 56 x 138cm H 28 x 25 x 121cm H 40 x 50 x 147cm H Belt Barricade e Ashtray 60cm H AZ22ES AW1 e AW2 HW19 FO50 Coffee Machine 140L Refrigerator Sado Bench Garden Bench 122 x 41 x 43cm H 128 x 50 x 72cm H with 200 Espresso Doses 240L Refrigerator 9 ER5 EN19 4 Sets Salsa Set EN17 Morito Set EN7 EE1 EW2 Black Bar Set White Bar Set Daikiri Set EN9 ETS3 EJ
4. y f9 LtoDMoitr 250000 tfziCDMosr 28000 f9 LODMoitr HKS 360000 Projection Sereen 00401414022 2100 ANSI Lumens LCD projectorw 1 2lens HK 1500000 8000ANSILumensLCDprojedorw24les HK 1900000 60 Tripod Sereen 1 KS 10000 j6x8 Frnt RerScee HK 400000 exo Front RearSoreen 3 3 1MHK 550000 8x12 Front Rear Screen 1 650000 IV amp PLASMA 04404002 Q29LCDw VODDVDpayr 0 HK 11 000 00 J 42 Plasmaw VCD DVD player HK 13 000 00 J 50 Plasma w VCD DVD player HK 200000 COMPUTER Desktop Computer w 15 LCD Monitor 800000 Desktop Computer w 17 LCD Monitor HK 900000 Notebook Computer HK 10 000 00 30 surcharge for late order or Tota Amounts NOTE 1 All items are on rental basis 2 Please read the Decoration Guide and Payment Method overleaf 3 Please refer to our furniture catalogue for information 4 Please indicate on Location Plan the position of items marked with asterisk Otherwise they would be installed at Pico s discretion Any alternation on site will be at the expense of exhibitors Late order 30 penalty fee will be charged for any late orders received on after the deadli
5. m 3A Hong Kong Convention and Exhibition Centre Continued from previous page Page 2 of 2 REMARKS d One 2M broadband line supports 1 computer only e Acharge of HK 4 000 per set will apply for lost and or damaged Interface Modem and or power adaptor f Use of Broadband Internet Service 2M bps for additional days will be charged atHK 400 per day g Ifa User requires that its computer be tested before use a minimum notice of 1 5 hours must be given to technician prior to the beginning of the event The tested computer must be IBM compatible computers ONLY with the following system requirements Pentium Il 400 Mhz or above 10 100M Ethenet LAN Card 64MB RAM or above 100MB or above of free hard disk space CD ROM drive OS MS Windows 2000 or Windows XP Internet Browser Internet Explorer 5 0 or Netscape 4 7 or newer versions of either Gateway and IP Address parameters in Network setting of users PC which may be deleted if required The minimum lead time to order additional broadband lines is2 weeks For all telecom services HML shall be under no liability for any loss or damage whether direct indirect or consequential which the User may suffer by reasons of equipment failure or defects or any causes beyond the direct control of the Centre Please see reverse side for General Notes and Conditions Orders will not be processed until full payment is made CREDIT CARD INFORMATION AUTHORIZATI
6. Distilled Water Package to include REH 1 Water Dispenser 182 ERE E 18 Litres Distilled Water 2008 a 200 paper cups E B 182 TERR 18 Litres Distilled Water TEE AE not including dispenser 250 5E 250 paper cones Evian iE BUB TREK Perrier 27619 6 bottles Hee 6 bottles 56 7 86 bottles SIGNE 86 cans igo 6 cans 836 7 amp 6cans 75 6 boxes Nit 8 8 818 am fa 7h Distilled Water qos Coca Cola feta 9 58 Coke Light B 7 UP TH 7 Orange Juice 6 amp 6 bottles Apple Juice Tomato Juice 6 amp 6 bottles BI Heineken DN Carlsberg E JU San Miguel aM Qe 28 oo dii 1818 ROS aH 6 paper cups will be provided for 1 2 dozen of mineral water soft drinks or beers SHAB 5 Please turn overleaf to complete the Payment Form Fax Hall Delivery Time ITEMS HK QTY TOTAL A SR ESI EQUIPMENT HIRE fgjes 6 pcs LA bu Champagne Glass d White Wine Glass ED P Red Wine Glass Hi ball Glass 2113 9547 Coffee Cup amp Saucer aH on Dessert Plate BH an X Dessert Fork Tea Spoon Bottle Opener Jk Ice Bucket n en J c tn in iB sz E fn
7. Name Expiry Date Address AAS A S Internal Use Only Authorisation Code Handled by Hrsg BR Receipt No Date 81388185 On Site Order 8038 78824534 5 24 1533838 On site orders must be made 24 hours before delivery ES ELSE S luf FU THK Customers may pay in cash or with credit card 118288 Fone UR SERRA Opening hours of Cafeteria Snack Bar inside the exhibition hall 1100 1800 hours during show days Soka RO ELA EI 3003LIE 0515 EE 8247 RAR Aa SR 1 IL 50 AFAR The minimum order for each delivery is HK 300 Should you need to cancel the order less than 24 hours prior to the delivery a cancellation charge of 5096 of the total bill will apply 11 48 49 82 33 Please fill in the blanks Br 18 Fi 8 amp ILE FH RAR 9 181 HRA 9 All service equipment willbecolectedat RH BR All chinaware glassware and cutlery will be collected at BSSSUDESRRARE 23 8 RR LDDEGRRARSGRSEG BE When the service equipment chinaware glassware and cutlery are delivered the exhibitor shall inspect them and sign and return the HKCEC s delivery note In the event of any shortage or damage the exhibitor shall endorse the note accordingly HA ZEA
8. LOUNGE AREA Bar Stool Bar Table BREU 520W X 4600 X 980H 750SH mm 7000 X 1150H mm Grey Black Black Folding Chair 3811 460W X 4000 X 4555 mm White n Bar Stool aB 3200 W X 750SH with backrest mm Black Le Corbusier Sofa GT 1250W X 650D X 540H mm Black Passy Sofa White Star Table 12416 800 X 750H mm Coffee Table B mE 600L X 600W X 480H mm Black Y Harry s Bar Stool am 640H to 840H mm Adjustable White Bar Stool HAI 800H mm 500 X 1000H mm Swivel Armchair 51617 650W X 410D X 1000H 500SH mm Black Swivel Chair 450W X 430D X 850H 500SH mm Black Le Corbusier Armchair GT 675W X 650D X 540H mm V Sofa 630W X 720D X 850H 3205 mm Black Liberte Coffee Table BI EA 1100W X 600D X 450H mm amp 5 AND Landscape about 300 X 1000 mm Landscape about 500 X 1800 mm Li Lady Palm Windmill Palm Date Palm about 1200 mm about 3000 mm about 1800 mm Landscape about 750 X 3000 mm Bamboo Palm Corn Tree Money Plant about 1000 mm about 1000 mm about 1000 mm Gold Capella about 1000 mm Ficus Benjamina about 1200 mm Dumb Canes Asparagus Fern Codiaeum about 300 mm about 300 mm about 300 mm Dieffenbachia Marianne about 300 mm Traveller s Palm Margined Dracaena Croton Boston Fern Money Plant about 3000 mm about 1000 mm
9. following declaration must be indicated The invoiced goods are of country origin and are intended for display purposes only at the exhibition site in Hong Kong 5 MC 140507 HIMOS Ist Trans Link Exhibition Forwarding HK Ltd 29 F Fook Lee Comm Centre Town place 33 Lockhart Road Wanchai HKSAR Tel 852 2866 2505 Fax 852 2866 2421 tkhg agilitylogistics com www agilitylogistics com D a Agility 99 p Fairs Events HIMSS AsiaPac 08 Conference amp Exhibition 20 23 2008 Hong Kong CONTROLLED ITEMS IN HONG KONG In case the shipment contains any controlled items by Hong Kong Government we strongly recommend that the Commercial Invoice amp Packing List should be faxed or e mailed to Trans Link Exhibition Forwarding HK Ltd for checking prior to the shipment departure from the country of origin If required Trans Link Exhibition Forwarding HK Ltd will apply necessary license permit on behalf of the exhibitors but under no circumstances that Trans Link Exhibition Forwarding HK Ltd can guarantee such license will be granted According to the Trade and Industry Department Customs Regulations in Hong Kong import re export license from the Hong Kong Government is required for transshipping the followings items in Hong Kong Animals Birds amp Reptiles and their parts Endangered Animals amp Plants Species Controlled Chemicals Controlled
10. Product Tutorials are meant to be a forum in which exhibitors can present the benefits of their products in an educational format Information about third parties competitors should be left out of your presentation unless prior written permission is obtained Comments and statements regarding other companies that could be seen as defamatory or libelous should be left out of presentations HIMSS does not assume liability for any presentation content Interested in participating in the Product Tutorial Please contact Tia Peterson 1 312 915 9232 tpeterson himss org Kelly Laidler 1 312 915 9285 klaidler himss org Corinne Tanda 1 312 915 9287 ctanda himss org Logistics and Planning questions Please contact Virginia Geoghegan 1 734 477 0855 vgeoghegan himss org Christina Dorsey 1 312 915 9516 cdorsey himss org AsiaPacO8 Conference amp Exhibition 20 23 MAY 2008 HONG KONG Product Tutorial Application DEADLINE Available until sold out Please complete one form for each session Please PRINT all information except signature Exhibiting Company Primary Contact Person Tel Fax E mail Select Preferred Timeslot Select a theatre and two timeslots in order of preference We will do our best to secure a timeslot of your choice However we cannot guarantee you will receive one of your preferred timeslots Timeslots are assigned on a first come first served basis according to when application and full payment is re
11. Re ER ERE RE 10 TOTAL EQUIPMENT HIRE VALUE per event mu 6 BS p S B B RR S Plus Refundable Deposit Amount equals to Total Equipment Hire Value HEET TOTAL ORDER VALUE AMARA 10 DELIVERY CHARGE DET DB TOTAL REFUNDABLE DEPOSIT TOTAL PAYABLE ES EE EA CLE Delivered and unused items are non refundable Page 3 18 3 08 PRA PAYMENT METHODS Ls JD Hong Kong customers may pay by cheque or with credit card ESITSEX W Cheque should be crossed and made payable to Kong Convention and Exhibition Centre Management Ltd and mailed to Hong Kong Convention and Exhibition Centre Food amp Beverage Department 1 Expo Drive Wanchai Hong Kong LMS ARR 59 Overseas customers may pay with credit card 20 IE l authorise the Hong Kong Convention and Exhibition Centre to use the following credit card for the settlement of equipment rental food and beverage consumption in the amount of HK IR S ER Name of Exhibition Exhibition Period istis fimo Please select the credit card for payment FER P SARA American Express Mastercard Visa Diners ier A Cardholder s fe Credit Card No SiG naature
12. P O Box 7451 Cloisters Square Perth WA 6850 Tel 9338 0341 Fax 9338 0493 Email SBufalino agilitylogistics com Ctc Mr Sebastian Bufalino Sydney 61 2 11 15 Gould Street South Strathfield NSW 2136 Tel 8755 8899 Fax 9642 6899 Email AYap agilitylogistics com Ctc Mr Allen Yap 43 662 LAGERMAX INTERNATIONALE SPEDITION GMBH Radingerstrasse 16 A 5020 Salzburg Austria Tel 4090 2295 Fax 4090 692 E mail hansgeorg kracher lagermax com Ctc Mr Hans Georg Kracher 973 1st Floor Building 66 Road 3401 Area 634 Ma ameer Post Box 2758 Manama Kingdom of Bahrain Tel 1770 6000 ext 250 Fax 1770 6036 Email HPrabhath agilitylogistics com Ctc Mr Hewa Prabhath 32 2 ZIEGLER EXPO LOGISTICS Parc des Expositions 1020 Brussels Belgium Tel 478 4805 Fax 478 2625 E mail thierry_demeure zieglergroup com Ctc Mr Thierry Dameure 55 11 FULSTANDIG SHOWS E EVENTOS Rua MarioAmaral 370 CEP 04002 021 Sao Paulo SP Brazil Tel 3884 2531 Fax 3884 9751 E mail csmac fulstandig com br Ctc Mr Claudio Machado 673 2 TRANS LINK EXPRESS B SDN BHD No 1 Brunei Jaya Complex 4 5 miles Jalan Tutong Bandar Seri Begawan Brunei Derussalam Tel 653013 4 5 6 Fax 652670 652685 E mail enquiry tristarbrunei com Ctc Mrs S T Lim Mr Lim Beng Siong 855 23 TRANS LINK CAMBODIA LTD No 2 0 Street 246 Sangkat Chaktomouk Khan Daun Penh Phnom Penh Kingdom of Cambodia Tel 212 111 215 886 Fax 211 122 E ma
13. filtering apparatus when appropriate and g the Licensee must comply with all Relevant Legislation and Regulations relating to the temporary provision and preparation of food Working Machinery All reasonable means of safety protection must be utilised where necessary and approved by the Event Manager for working machinery Machinery must only be operated by qualified and trained persons authorised by the Licensee or exhibitors and must not be left unattended when operational Dangerous or Toxic Substances and Fluids No substance or equipment which in the opinion of HML is of a dangerous toxic explosive hazardous or objectionable in nature may be brought into the HKCEC by the Licensee or any other party Noise Control Equipment used in any part of the HKCEC must not generate noise that exceeds a maximum permitted noise level of 50 dB A except with Event Manager s prior approval The following Noise Level Restrictions apply a general background noise may not exceed 60dB b entertainment features may reach 70dB for cumulative periods of no more than 15 minutes in any 1 given hour 29 8 8 8 9 8 10 HKCEC Rules amp Regulations Exhibition 8 Dec 07 c noise levels will be metered from any edge of the applicable Stand or area boundary and d the Licensee is responsible for ensuring that any music or other noise occurring in the Licensed Areas does not exceed 80dB at any time Fire Safety Exhib
14. it Hous Security Guard 450 520 585 665 700 774 80 935 1020 ok n c Security Officer 760 875 90 1413 1200 123 1400 1 40 1680 d Guardin Plain Clothes 620 710 1000 1 07 1150 1 265 1 380 Armed Guard Working Period No of Time Labour PL mm PCR Hours Total eu ne REMARKS a All Security Guard services are charged for a minimum of 4 hours except for Armed Guard services which are charged for a minimum of 8 hours b For Security Guard service a minimum of 1 Security Supervisor must be employed for each deployment of 3 to 6 Security Guards or Armed Guards c For Armed Guard Services a minimum of 1 Armed Guard must be employed for relief stand by purposes d A2 week notice is required for ordering security services Provision of security personnel is subject to availability at the time of ordering Cancellations of confirmed orders for security personnel are subject to 5096 and 10096 cancellation charges for notice given within 7 days and 3 days respectively prior to the specific service commencement date indicated on the Order Form e HML will provide separate quotations for special arrangements such as high level of deployment guard services in excess of 150 guards per shift or age and language preference f For security services requested in excess of 12 consecutive hours personnel charges w
15. Exhibition 20 23 2008 Hong Kong CASE MARKINGS For easy identification of exhibits all packages must be marked as follows HIMSS AsiaPac 08 Conference amp Exhibition c o Trans Link Exhibition Forwarding HK Ltd Name of Exhibitor Stand Number Case Number Gross Weight Net Weight Dimensions PACKING Exhibitors are advised to provide strong packing cases for the transportation of the exhibits which can withstand unpacking and repacking operations For main exhibits were commend bolted returnable type of cases to be used This is to avoid unnecessary repair and reconstruction of cases in the event of damages due to handling whilst in transit COMMERCIAL INVOICE amp PACKING LIST Please find attached a copy of the Commercial Invoice and Packing List for your usage You may photocopy additional copies if the attached is insufficient Explanatory notes on the filling of Commercial Invoice and Packing List form are as follows a All entries must be in English Language b A full description of the item must be given Do not just indicate the model name or model number Describe the item such as 1 3 scale cutaway missile model or souvenirs Lapel pins or wooden display plinth floor standing etc c Every individual item including giveaway items and brochures is to be givenavalue based on CIF value expressed U S dollars Do not indicate the phrase No Commercial Value d
16. Floor Box NOTEA Power Main Frame is supplied and positioned by HML Final position is adjusted by the contractor TYPICAL INSTALLATION OF POWER MAIN 100A TPN amp E AND ABOVE Note B Regarding the Official Contractor s Cable and Distribution Boards the contractor will terminate their cable at HKCEC s main switch and connect to a distribution board 40 HKCEC Rules amp Regulations Exhibition 8 Dec 07 APPENDIX IV Exhibit for Measurement of Minimum Distance to Door x 4m Booth H E 5 4 xs i es ee 5 u i A iL Entrance E xit Note This minimum distance will increase to be consistent with greater Aisle widths required for certain public or consumer events please refer to Clause 3 2 g 41 HIMSS AsiaPacO8 Conference amp Exhibition 20 23 MAY 2008 HONG KONG BADGE REGISTRATION AND INFORMATION Online badge registration will open 11 February and will remain open through the duration of the conference Exhibitors will be able to make changes additions edits to exhibitor and client badges Badges can be picked up onsite beginning Tuesday 20 May at 08 00 Badges will not be mailed in advance Exhibitor Badge Registration Schedule 11 February Advanced exhibitor and client badge registration opens online 20 May Exhibitor and client badges can be picked up at exhibition registration Exhibitor Badge Re
17. Kempton Park Gauteng Johannesburg South Africa P O Box 1168 Kempton Park 1620 Tel 396 1494 5 Fax 396 3221 396 2111 Email mweeks agilitylogistics com Ctc Mr Mike Weeks Midrand 27 1 1 Gallagher House Block 2 Gallagher Estate 19 Richards Drive Midrand South Africa Tel 27 11 315 1964 5 Fax 27 11 315 1920 Email jwood agilitylogistics com Ctc Mr Jimmy Wood 46 31 ON SITE EXHIBITIONS AB PO Box 6289 SE 400 60 Gothenburg SWEDEN Tel 707 3070 Fax 707 3075 Email goran onsitegroup com Ctc Goeran Magnusson 41 61 NATURAL LTD EXPOLOGISTICS Bleichestrasse 27 P O Box CH 4002 Basel Switzerland Tel 691 3377 Fax 691 7036 E mail tluechinger agilitylogistics com Ctc Mr Thomas Luechinger 886 2 TRANS LINK EXHIBITION SERVICES CO LTD Room 5 2 5 F No 99 Chung Shan North Road Sec 2 Taipei Taiwan Tel 2581 1133 Fax 2581 9635 2523 9449 E mail flinyukuei agilitylogistics com Ctc Ms Frances Lin 66 2 TRANS LINK EXPRESS BKK CO LTD 28 F Panjathani Tower 127 33 Nonsee Road Kwaeng Chongnonsee Yannawa Bangkok 10120 Thailand Tel 681 2000 Fax 681 2910 E mail stechanarungroj agilitylogistics com Ctc Mr Suthichai T UNITED ARAB EMIRATES 971 4 P O Box 52378 3 Floor Al Attar Business Tower Sheikh Zayed Road Dubai U A E Tel 3971872 Fax 3973012 E mail gjacob agilitylogistics com Ctc Mr George Jacob 44 121 Birmingham Unit 18 Third Exhibition Avenue National Ex
18. The pre show attendee list will be emailed 14 April 2008 and must be used prior to 9 May 2008 The post show attendee list must be ordered by 30 May 2008 and must be used before 20 June 2008 Either party may cancel the Agreement with 14 days written notice User agrees to return all material provided by HIMSS and shall not be due a refund of any fees paid unless this Agreement is canceled by HIMSS without cause 9 Miscellaneous A B The paragraph headings used herein are for convenience only and shall not be construed in interpreting this Agreement Each paragraph and provision of the Agreement is severable from the entire Agreement and if a provision shall be declared invalid the other provisions shall remain in full force and effect without regard to the invalidity of said provision No waiver by HIMSS of any breach on the part of User or of any right or remedy incident thereto shall constitute a continuing waiver or a waiver of any other breach or right or remedy incident thereto This Agreement supersedes all prior agreements and understandings of any nature whatsoever oral or written and constitutes the entire understanding among the parties hereto Either party without the written consent of the other party may not assign this Agreement and the rights and obligations contained herein Only a written instrument executed by all parties may modify this Agreement AsiaPacO8 Conference amp Exhibition 20 23 MAY 2008 HONG KO
19. amp Beverage Event Planning amp Co ordination Deputy Manager would like to receive further information on stand catering and hospitality rooms Contact Person Company 47 Name of Exhibition Zan Tel Fax E mail BIER BA BLADE od CR DAI EAR gt Please contact Food and Beverage Department for the opening hours of different catering locations during the exhibition period Managed by Hong Kong Convention and Exhibition Centre Management Ltd ob CEU IBuRaS Member of NWS Holdings 1 Expo Drive Wanchai Hong Kong China P 35 iE Tel 852 2582 8888 Fax 852 2802 0000 E mail info hkcec com Website www hkcec com AS B E MAIN ENTRANCE LOCATIONS 1 AE Fl VICTORIA HARBOUR BAUHINIA ROOM ba 05 RE GOLDEN BAUHINIA CANTONESE RESTAURANT m COMPLIMENTARY VALET PARKING he 92 Ec i LI 1 L L LI L L L L L 4 E Hall 1 Concourse I I us CONVENTION AVENUE IOCENIRAL mmm 7484 tpm 755 3 Carpark Entrance Congress Restaurant ITA CE At Harbour Road Entrance use lift and press 6 Golden Bauhinia Cantonese Res
20. 500W f Flooring 9sqm needle punch carpet RENTAL FURNITURE Tet Description of Furniture UntRate Amount PFOt Information Counter 1030L 535W 750Hmm HK 4000 PFt2 White Square Table 700Lx 700W x 715 44000 TW27 White Round Table 800 700mmH 7 5500 8 White Folding Chair 460W 4000 455SHmm HK 900 CC05 Black Leather Armchair 570W 4000 455SHmm HK 25000 Lockable Cupboard 10301 x 535W x750Hmm 6500 Pros Tal Glass Showcase with 2 nos of halogen downighis p I PF04 Tall Glass Showcase with 2 nos of halogen downlights 3 355 00 1030L x 535W x 2170Hmm Shelving Flat or Slope m HK 1700 2 PN5 DocumentDisay 7 HK 7040 gt ED02 FoldingDoor 950Wx2000Hmm 7 HK 66000 gt EDO Swinging Door 950W x 1910Hmm 7 7 68 68000 Single Wall Panel 50000 EW01 Waste Paper Basket 270L x 240W x 280Hmm 5000 3096 surcharge for late order or 50 surcharge for on site order Sota mounts NOTE All items are on rental basis Please read the Decoration Guide and Payment Method overleaf Please refer to our furniture catalogue for information Please indicate on Location Plan the position of items marked with asterisk Otherwise they would be installed at Pico s discretion Any alternation on site will be at the expens
21. 6 May 2008 LCL Seaport 13 May 2008 FCL Copies of Airway Bill and the Commercial Invoice and Packing List for Airfreight Consignments to 5 May 2008 Hong Kong Airport hie of Airfreight shipment in Hong Kong 13 May 2008 Irport Copies of Commercial Invoice and Packing List for local exhibits in Hong Kong Collection of Local exhibits Hong Kong 16 May 2008 INTRODUCTION We are pleased to have this opportunity to serve all exhibitors participating in HIMSS AsiaPac 08 Conference amp Exhibition Our comprehensive ranges of services including customs clearance transportation on site handling and re export arrangements handled by our fully equipped and experienced team of executives supervisors and workers This Shipping Manual will assist you in your preparation for the correct and timely dispatch of your exhibits to Hong Kong We advise you to read this manual carefully in conjunction with the Exhibitor s Kit issued by the organiser We recommend that you engage the services of our overseas offices and agents worldwide for a complete logistics package for your exhibits door to door from your country to your exhibition stand in Hong Kong you decide however not to use our recommended agents we ask that you hand over this Shipping Manual to your freight forwarder for their compliance so that your exhibits can be correctly dispatched and consigned to us Failure to comply with the deadlines and instructions will c
22. Amount Deposit See Vendor Headquarters Fee Schedule Remaining Fee Balance AUTHORIZING SIGNATURES We hereby apply for Vendor Headquarters atthe HIMSS AsiaPac on the dates shown above We understand that booth space will be assigned on the basis of application receipt date If our preferred space is not available we will accept HIMSS assignment of booth space close to our choice as possible We have read understand and accept the terms and conditions outlined in this document and agree to abide by all requirements restrictions and obligations outlined in the Contract Terms and Conditions that are incorporated herein Upon acceptance by HIMSS the terms of this agreement are binding Authorized Person for Exhibiting Company Print Name amp Title By signing this contract your organization its employees representatives and agents agree to receive communication via telephone facsimile email and regular mail from HIMSS show producers and organizers their employees representatives and agents that is directly related to your organization s participation in this exhibition Authorized Signature for HIMSS HIMSS Office Use Only METHOD OF PAYMENT Purchase orders are not an accepted form of payment Yes hereby authorize HIMSS to charge the credit card listed below for any applicable balance s due on the due date s specified elsewhere on this contract unless have given HIMSS prior written notice of the cancellation of the con
23. Compressed Air 4 6 Bar 10 L S HK per Event Total HK 20mm main supply line with 5m long hose stop valve 2 000 DJ 2 Water 1 2 Bar 0 3 1 5 Drainage Quantity HK per Event Total HK 25mm main supply line and 25mm drainage with 5m long hose stop valve 2 000 DJ Total without adjustment Late order surcharge 1596 Site order surcharge 3096 Total Amount REMARKS a Water consumption is included in the above charges b All the listed charges are applicable to events open for a maximum of 4 days For events open more than 4 days extra charges of HK 200 per additional day will be imposed for 1 a and 2 above c The charges above include the installation and removal of the services to and from the exhibition stands or other locations terminating in a stop valve at a position as indicated on the exhibitor s plan For non standard supply and 24 hour service HML will provide a quotation on request Please see reverse side for General Notes and Conditions Orders will not be processed until full payment is made CREDIT CARD INFORMATION AUTHORIZATION FROM USER AMEX LJ VISA MASTER DINERS Company Name Card Number Company Address Cardholder Name Tel No Fax No Expiry 5 Signature PLEASE RETURN THIS FORM TO Hong Kong Convention amp Exhibition Centre Management Ltd Event Planning amp Co
24. HML for any unpaid charges damages or expenses incurred on account of non compliance All orders must be submitted with applicable payment in Hong Kong Dollars exempt from any bank charges including the required deposit Cheque or bank draft must be drawn from local banks must be made payable to Hong Kong Convention and Exhibition Centre Management Ltd or T T or cable transfer to The Hong Kong and Shanghai Banking Corporation Ltd Sun Hung Kai Centre Easiservice Banking Centre Shops 115 117 and 127 133 1 F Sun Hung Kai Centre 30 Harbour Road Wanchai Hong Kong A C No 004 582 000683 001 Payments by major credit cards are also accepted HML reserves the right not to process orders without payment m P N a CHeHEemMRAP mu Long Kong Convention and Exhibition Centre TEMPORARY STAFF RECEPTION COMPANIES COMPANY CONTACT Adecco Personnel Room 1401 14 F Ruttonjee House 11 Duddell Street Central Hong Kong Drake International 19 F No 1 Duddell Street Central Hong Kong Cassie Personnel Rom 1410 Nan Fung Tower 173 Des Voeux Road Central Hong Kong Manpower Services Hong Kong Ltd 21 F Euro Trade Centre 21 23 Des Voeux Road Central Central Hong Kong Nova Management Consltants Ltd Suite 803 Two Chinachem Exchange Square 338 King s Road North Point Hong Kong People Factor Co Ltd Suite 10B 10 F Amber Commercial Building 70 74 Morrison Hill Road Wanchai
25. Number _ 0 0 Company Address Cardholder Expiry Date Signature Tel No Fax In capitals 1 Signature PLEASE RETURN THIS FORM TO Event Planning amp Co ordination Department Hong Kong Convention amp Exhibition Centre Management Ltd 1 Expo Drive Wanchai Hong Kong China Tel 852 2582 8888 Fax 852 2582 7106 GENERAL NOTES AND CONDITIONS In general orders for the following services and equipment hire for exhibitions must be submitted to HML before thedeadline otherwise a surcharge of 15 will be imposed on the basic rates In addition on site orders are subject to a surcharge of 30 of the basic rates However HML reserves the right to refuse orders received after the deadline Deadlines for ordering services and equipment for exhibitions are as follows Days before 1st day of tenanc A Power Mains and Electrical Services 21 B Compressed Air Water and Drainage Services 21 C Telephone Facsimile and Video Link Sen 21 All equipment provided by HML should only be utilised within HKCEC exclusively for the specified event Provision of any services equipment is subject to the current stock and availability at the time of ordering Orders will be accepted on a first come first served basis However HML reserves the right not to accept any orders received and in such cases the users will be notified accordingly If by reason of force majeure labour difficulties shortage of
26. Public Address System The Licensee must ensure that the public address system supplied for their use is operational and under the control of a competent member of staff at all times during the Open Period This system may be used at any time should announcements related to safety be required by HML authorised personnel Reflective Safety Vest Requirement Licensees their staff and any person requiring admission to the Licensed Areas when vehicles autos trucks and or forklifts are being operated in connection with move in or move out of the Stands Temporary Structures or other installations will be required to wear a reflective safety vest supplied by the Licensee or employer of related company working in association with the Scheduled Exhibition Safe Conditions of Stands and Temporary Structures Before attendees are admitted to the Scheduled Exhibition the Licensee is fully responsible for assuring that all Stands and Temporary Structures including Multi level otands have been constructed and or installed in a proper manner and are completely safe for the intended purpose of the Stand or Temporary Structures Special attention will be given by the Licensee to complex Stands Multi level Stands and Temporary otructures including rigging to assure they are safe fit for use and constructed in accordance with the designer s specifications Toe boards and Railings For Safety purposes toe boards and or railings will be required in a
27. Sofa Snow Sofa Red Sofa Blue Sofa 2 1 Klappsta ae Red Klappsta ae 122 x 77 x 76cm H 68 x 77 x 78cm H 82 x 72 x 78cm H 82 x 72 x 78cm H 74 x 78 x 74cm H 74 x 70 x 74cm H HRS6 HRD7 HOS6 HOD7 HW8 Manhattan Sofa Manhattan D Sofa Maso Sofa Maso D Sofa White House Sofa 76 x 70 x 66cm H 131 x 70 x 66cm H 76 x 70 x 66cm H 131 x 70 x 66cm H 175 x 84 x 67cm H HWS6 HWD7 HN3 HN2 HB9 Mambo Sofa Mambo D Sofa Le Corbusier Armchair Le Corbusier Sofa Blue House Sofa 76 x 70 x 66cm H 131 x 70 x 66cm H 76 x 70 x 66cm H 131 x 70 x 66cm H 175 x 84 x 67cm H HW20 HW5 HN20 HN12 HO20 HO5 ds 1 T gt White Canape Sofa White Box Sofa Black Canape Sofa Anapa Sofa Sahara Canape Sofa Sahara Box Sofa 158 x 68 x 67cm H 72 x 64 x 66cm H 158 x 68 x 67cm H 72 x 64 x 66cm H 158 x 68 x 67cm H 72 64 x 66cm H 25 27 TN26 TRO5 Amsterdam Coffee Table Oki Coffee Table Black Coffee Table Blanc Coffee Table 55 x 55 x 46cm H 55 x 55 x 45cm H 60 x 60 x 49cm H 61x61 x 53cm H TR3 TW18 TW22 TO20 TW21 TN18 the a Red Lack Coffee Table White Lack Coffee Table White Klubbo Coffee Table Wooden Chaillot Coffee Table White Chaillot Coffee Table Black Chaillot Coffee Table 55 x 55 x 45cm H 55 x 55 x 45cm H 50 x 50 x 50cm H 060 x 41cm H 050 x 41cm H 060 x 41cm H TZ11 TN11 DN1 DO2 TW10 Jalan Coffee Table Black Rotterdam Coffee Table Black Miller Des
28. Three Phase Power Socket for machine onl 2840 00 830Amp 380V Three Phase Power Socket for machine only 5 000 00 am 24hrs 13Amp 220V Single Phase Socket Max Power HK 1 435 00 1 Consumption 500W 100W Lighting Connection Point Remarks No multiplug is allowed to be used All sockets are for machinery operation only not for lighting 30 surcharge for late order or 50 surcharge for on site order Total Amount NOTE 1 All items on rental basis 2 Please read the Decoration Guide and Payment Method overleaf 3 Please refer to our furniture catalogue for information 4 Please indicate on Location Plan the position of items marked with asterisk Otherwise they would be installed at Pico s discretion Any alternation on site will be at the expense of exhibitors Late order 30 penalty fee will be charged for any late orders received on after the deadline 17 April 2008 while orders received on after 24 April 2008 amp on site order will be subject to a 5096 surcharge 6 Cancellation of any orders must be submitted in writing Cancellation after the deadline is subject to 30 cancellation charge No cancellation will be accepted on after 24 April 2008 7 All electricity power point installed is for machinery use only not for lighting If exhibitors or non official contractors bring their own lighting devices for booth decoration they must submit all lighting distribution details
29. about 1000 mm about 300 mm about 300 mm TW16 TO22 TO23 TN24 TW5 TO26 White Square Table Square Table Brummel Round Table Barbey Black Table Evaslon Table Mister Table 75x 75 x 71cm H 75 x 75 x 78cm H 280 x 78cm H 280 x 78cm H 280 x 78cm H 280 x 78cm H TB33 TR36 TJ34 TV35 TN50 TO37 l Ene 1 Blue M Table Orange M Yellow M Table Green M Table Black M Table Wooden M Table 280 x 73cm H 280 x 73cm H 280 x 73cm H 280 x 73cm H 250 x 73cm H 60 x 60 x 73cm H 06 TDO2 TN1 1202 201 T029 Absinthe Table Goyave B Black Louxor s Kheops Table Karnale Table Wooden Star Table 280 x 75cm H 280 x 75cm H 280 x 72cm H 75 75 72cm H 280 x 72cm H 270 x 74cm H 08 TPO1 TTO1 TN2 TW4 lard Table Coste Table Domino Transparent Table Black Tripod Table Wooden Tripod Table White Tripod Table 070 x 75cm H 270 x 75cm H 60 x 73cm H 280 x 73cm H 280 x 73cm H 280 x 73cm H TW27 501 TW17 TO13 TN14 White Star Table Caf 2 Coco Table Lordy Spacd High Table Black Space High Table 280 x 78cm H 250 x 75cm H 260 x 73cm H 250 x 100cm H 260 x 100cm H 260 x 100cm H TNO2 7529 q TN29 T TN28 Wooden Sphere Table Black Sphere Table Cyber Bar Table Arletty Bar Snack Bar Table Alice Lounge Table 260 x 101cm H 260 x 101cm H 260 x 113cm H 260 x 113cm H 260 x 113cm H 070 x 70 120cm adjustable PN1 PO2 PEO1 RO1
30. acquires no right s to the list or data contained therein except to use such material in accordance with the terms provided in this Agreement 3 User agrees not to challenge the rights claimed by HIMSS related to any lists or the data contained therein that are provided to User by HIMSS 6 Confidentiality User acknowledges that all information concerning the HIMSS 08 attendee list including but not limited to the proposed revised and final list is confidential and copyrighted information and agrees to hold such information in strict confidence User its employees and agents agree not to reproduce digitize sell use more than once store in any database nor disclose provide or otherwise make available any such information to any third party 7 Indemnification It is understood that User is performing as an independent contractor User assumes entire responsibility and hereby agrees to protect indemnify defend and save HIMSS its board employees and agents harmless against all liabilities claims causes of action losses and damages to persons or property including expenses and attorneys fees arising out of or caused by User its employees or agents in connection with this Agreement HIMSS AsiaPacO8 Conference amp Exhibition 20 23 MAY 2008 HONG KONG ATTENDEE LIST RENTAL AGREEMENT cont d 8 Duration Cancellation This Agreement shall commence on execution of the Agreement and shall expire on 20 June 2008
31. after a default by the hirer HML may terminate the rental services by notice to the hirer and repossess the equipment The hirer will remain liable for all unpaid charges and HML may apply and retain all or a portion of the hirefs security damage deposit as may be necessary to compensate HML for any unpaid charges or damages and expenses incurred on account of default or HML may exercise any other rights occurring to a lessor under any applicable law upon a default by the hirer All orders must be submitted with full payment exempt from any bank charges together with the required deposit in HK Dollars Please make cheque or bankdraft to be drawn from local banks payable to Hong Kong Convention and Exhibition Centre Management Ltd or T T or cable transfer to The Hong Kong and Shanghai Banking Corporation Ltd Shops 115 117 and 127 133 Sun Hung Kai Centre 30 Harbour Road Wanchai Hong Kong A C No 004 582 000683 001 Payment by major credit cards are also accepted HML reserves the right not to fulfil orders without payment REN Hong Kong Convention and Exhibition Centre PIPED COMPRESSED AIR WATER AND DRAINAGE SERVICES ORDER FORM For office use Rates Effective Through December 2008 Event Name EVENT ID Move In Open Period Move Out Venue Booth No LOG NO Deadline 21 days before 1st day of Licensed Period The following charges are applicable within Halls 1 2 3 5 amp 7 only
32. and pay the lighting connection charges to the Official Contractor Exhibitors Contractor are not allowed to install any additional lighting devices without prior application notification to the official contractors Penalty fee will be applied if such situation is found 8 Connectors or joints and wiring from the power point to the exhibits machines are to be provided by exhibitors 9 One socket power supply is for one electrical appliance machine only No multi plug is allowed Contact Person Email Address Telephone Fax Address Date oignature Please return this form to Please make copy for your reference PICO IES GROUP LIMITED Pico Building 12A Dai Fat Street Tai Po Industrial Estate Tai Po N T Hong Kong Tel 852 3713 0521 3713 0589 Fax 4852 2660 4672 2660 6312 Attn Ms Karen Cheung Ms Wooby Chan Email Karen cheung hk pico com wooby chan hk pico com ORDER FORM 3 HIMSS AsiaPac08 Deadline 20 23 May 2008 Hong Kong Convention amp Exhibition 17 April 2008 Centre Hall 7B PLANTS rer een unto Amount __ Bamboo Palm about 600mmHt __ Bamboo Palm about 1000mmHt Lady Palm about 1200mmHt __ Money Plant about 1000mmHt Palm about 3000mmHt NEN 3096 surcharge for late order or 5096 surcharge for on site order Total Amount NOTE 1 Allitems are on rental ba
33. any time after a User has not complied with an agreement to use service and or equipment HML may terminate the rental services or use of equipment by notice to the User and will take possession of the equipment The User will remain liable for any and all unpaid charges and HML may apply and retain all or a portion of the User s security damage deposit as may be necessary to compensate HML for any unpaid charges damages or expenses incurred on account of non compliance All orders must be submitted with applicable payment in Hong Kong Dollars exempt from any bank charges including the required deposit Cheque or bank draft must be drawn from local banks must be made payable to Hong Kong Convention and Exhibition Centre Management Ltd or T T or cable transfer to The Hong Kong and Shanghai Banking Corporation Ltd Sun Hung Kai Centre Easiservice Banking Centre Shops 115 117 and 127 133 1 F Sun Hung Kai Centre 30 Harbour Road Wanchai Hong Kong A C No 004 582 000683 001 Payments by major credit cards are also accepted HML reserves the right not to process orders without payment m N a CURR PD Kong Convention and Exhibition Centre For office use SECURITY PERSONNEL SERVICES ORDER FORM Rates Effective Through December 2008 EVENT ID Event Name Move In Open Period Move Out LOG NO Venue Booth No HK per Shift Consecutive Hours enses Camus Rn 1 etes
34. apply a all activities and objects located in the public circulation areas such as registration f advertising special exhibits or displays information counters and ticket booths must have prior approval from the Event Manager clear access must be maintained at all times for crowd management and circulation forklifts are prohibited within the public circulation areas the placing of directional or promotional signs banners or decorations in any public circulation areas must be approved reasonably in advance by Event Manager requests to build or place offices desks counters signs banners decoration features or other structures in public circulation areas must be made to Event Manager at least 3 months before the start of the Licensed Period and no work shall commence in the public circulation areas until the Event Manager has issued an approval Refer to Clause 3 5 regarding requirements related to construction activity in the public circulation area s Aisles and Routes of Exit Aisles and routes of escape exits must conform to the following regulations a b Aisles with no access no intersecting or cross aisle or exit at the end must be no longer than 18 metres all Aisles for tradeshows and trade fairs must have a minimum width of 2 metres unless attendance or safety conditions necessitate additional width which HML will determine in its sole discretion all Aisles for public or consumer ex
35. by Event Manager Protective measures must be taken to ensure that no paint is spilt or sprayed on the surfaces or finishes of HKCEC Glass Panels All glass panels and glazing used in the construction of Stands must consist of safety glass a minimum of 4 mm thick Any uninterrupted large areas of clear glazing shall be indicated so as to be readily apparent for example by applying warning stripes dots or logos Access Equipment Hanging and Suspended Temporary Structures and Rigging Access equipment includes scaffolding towers mobile elevating work platforms hydraulic lifts lifting tables scissor lifts and such other equipment HML requires all operators working on such access equipment to wear appropriate safety equipment or such equipment required by the Relevant Legislation and Regulations Weight restrictions apply to the structure of the HKCEC To ensure the safety of all hanging structures the Licensee must notify Event Manager of any proposals for rigging and provide structural drawings of hanging objects with detailed dimensions 13 HKCEC Rules amp Regulations Exhibition 8 Dec 07 relevant calculations and design specifications at least 1 month before the start of the Licensed Period A Surveyor s Report may be required by HML for banners or other rigging of irregular items Decorations and Signs Licensees that affix decorations signs banners bunting streamers stickers or such items to any surface w
36. description the session speaker the session date and time and the session location Send a marketing piece to pre registered attendees telling them about your session Each exhibiting company will have the opportunity to purchase the attendee mailing list Mention your session on literature that you have printed to distribute at your booth Submissions The session title session abstract and presenter information can be submitted to Christina Dorsey at cdorsey himss org The timeline for the Product Tutorial submissions is as follows 4 April 2008 Deadline to submit presenter information including credentials title and company as well as the session title and abstract This information will be included in the onsite brochures that will be given to all attendees and will be placed on our Website Session information submitted after this date will not be included in onsite materials 25 April 2008 Presentation guidelines and tips will be e mailed to presenters and primary contact applications must be accompanied by full payment A timeslot will not be assigned until full payment is received Approved sessions are assigned on a first come first served basis we will not hold timeslots without application and payment AsiaPacO8 Conference amp Exhibition 20 23 MAY 2008 HONG KONG Definition of a Case Study A case study focuses on a specific product and provides a detailed review or analysis that captures the backgrou
37. during any utilisation of the services Ticketing Services HML has the exclusive right to provide ticketing services for any and all Scheduled Exhibitions or other events held within HKCEC when paid admission tickets are required for public admission The waiving of such right will be at the sole discretion of HML Utility Services and Connections Services Utility services such as electricity provision of connection to power mains compressed air water drainage as well as telephones and data communication services will be supplied only by HML or an HML approved contractor Time periods 2 7 2 8 2 9 HKCEC Rules amp Regulations Exhibition 8 Dec 07 that such services will be supplied must be agreed before the start of the Licensed Period in accordance with these specific provisions and these Rules and Regulations Consistent with the indemnification provisions of the Licence Agreement HML accepts no liability for any failure or interruptions of these services or the consequences associated therewith Prior arrangement with Event Manager is required for 24 hour supply of any utility service Connections The Utility Service Provisions in the Licensed Area do not form part of the Licensed Area Access to and use of Utility Service Provisions are limited to HML s technical staff or contractors designated or approved by HML for the purpose of installing and connecting main supply cables piped services telephones or
38. earth using the earthing grounding system provided within the HKCEC s permanent electrical distribution system Electric Motors Electrical equipment and exhibits must have qualified staff assigned as necessary during installation to prevent accidental contact with live metal or any moving parts short circuiting live terminals etc Isolators Every motor must be provided with an effective means of isolation on all poles and such isolators must be positioned next to the motor they control Starting Motors in excess of 10 HP 7 46 KW must be fitted with current limiting devices for starting i e must not be started direct on line However when direct on line starting of a motor is essential to the satisfactory operation of a machine details must first be submitted to the Event Manager for approval The electrical contractor is responsible for ensuring that any starting current surge will not have any negative effect on the HKCEC s power source 18 5 6 5 7 HKCEC Rules amp Regulations Exhibition 8 Dec 07 Overload Release Every motor in excess of 0 5 HP 0 37 KW must be fitted with a starter and possess an overload release for each pole Motor Load The installation and use of any motor in excess of 70 HP 52 KW is subject to HML s inspection by its technicians and Event Manager s written approval Transformers and Frequency Converters Step Up Transformers Step up transformers must not be installed witho
39. exhibition failure to do so will result in the refusal of exhibit freight loss of Vendor Headquarters and forfeiture of all monies paid ELIGIBLE EXHIBITS This exhibition is held to demonstrate products and services for information and management systems professionals in healthcare HIMSS shall determine the eligibility of any company product or service HIMSS may refuse rental of Vendor Headquarters to any company whose display of goods or services is not compatible in the sole opinion of HIMSS with the character and objectives of the exhibition In the event this application is not accepted any paid space rental fees or deposits will be returned INSTALLATION AND DISMANTLE Exhibitor agrees to comply with assigned move in and installation days and hours to be specified in the Exhibitor Service Manual Exhibits may not be removed from the exhibit hall until the official closing of the show LIABILITY Exhibitor shall protect save and hold the Healthcare Information and Management Systems Society HIMSS and its officers directors employees and agents and HONG KONG CONVENTION CENTER and all agents and employees thereof and Show Management and its officers directors employees and agents hereinafter collectively called Indemnities forever harmless from any damages or charges imposed for violations of any law or ordinance whether occasioned by the negligence of the exhibitors or those holding under the exhibitor and further exhibitor shall at all
40. may be used at any time All packaging containers and materials are to be removed from the floor and may not be stored under tables or behind displays All aisles corridors exit areas and stairways must be maintained attheir required width at all times that the exhibition is open No obstructions will be allowed to protrude into the aisles Photography or videography of another company s exhibit is strictly prohibited Each exhibitor is charged with knowledge of all laws ordinances and regulations pertaining to health fire prevention and public safety while participating in this exhibition Compliance with all such laws is mandatory for all exhibitors and the sole responsibility is that of the exhibitor The violation of any of these rules is grounds for dismissal from the exhibit hall and forfeiture of all associated monies EXHIBITOR REGISTRATION HOUSING INFORMATION AND ACCESS Badges will be required for entry into the exhibit hall at all times Badges are transferable and will be confiscated if worn by other than the person to whom issued Booth personnel will not be permitted access to the exhibit hall earlier than one hour before it opens later than one hour after it closes and during scheduled breaks Only registered exhibitors and their installation personnel may enter the exhibit hall during installation and dismantling hours Exhibitors must utilize the official housing bureau for all housing accommodations associated with the conference and
41. ordination Department 1 Expo Drive Wanchai Hong Kong China Tel 852 2582 8888 Fax 852 2582 7106 GENERAL NOTES AND CONDITIONS 1 In the document the following definitions apply HKCEC Hong Kong Convention and Exhibition Centre the physical premises situated at 1 Expo Drive Wanchai Hong Kong China including all of its internal venues and service areas or other areas detailed in a Licence Agreement and any and all furniture fixtures and equipment on the premises belonging to the HKCEC HML Hong Kong Convention and Exhibition Centre Management Ltd the management and operating company of the Hong Kong Convention and Exhibition Centre its management personnel including Event Managers and Assistant Event Managers and other staff members acting under the authority of the management and User Includes Licensee or any contractor subcontractor or other person or entity that utilises the services or equipment included in this document In general orders for the following services and equipment for exhibitions must be submitted to HML before the deadline otherwise a surcharge of 1596 may be imposed on the basic rates In addition applicable on site orders or amendments are subject to a surcharge of 3096 of the basic rates HML reserves the right to refuse orders received after any applicable deadline Deadlines for ordering services and equipment for exhibitions are as follows Time eforeistday of Licensed Pe
42. part of the HKCEC even if this results in a reduction in light or ventilation or otherwise affects the use of the Licensed Area in order to inspect or carry out work on any emergency related services within the Licensed Area such as work to water pipes electric wiring heating and ventilation equipment Escalators and Passenger Lifts Escalators and passenger lifts are for the use of passengers only and must not be blocked or used to transport materials or equipment unless clearly designated at times for such use HKCEC Furnishings Fixtures and Equipment Furnishings fixtures equipment planters or displays within or outside the HKCEC may not be removed or re positioned by the Licensee or any contractor exhibitor or person associated with the Licensee and Scheduled Exhibition without the approval of the Event Manager Advertising Promotion and Publicity The Licensee undertakes that all advertising of the Scheduled Exhibition by or on behalf of the Licensee will be truthful and accurate HML retains the exclusive right to use all designated advertising space within the Licensed Area and the HKCEC and to erect and maintain any posters notices or illuminated signs The Licensee may lease advertising space within HKCEC subject to HML s approval of location and content A charge will apply for display panels showcases or lightboxes placed in public circulation areas to promote individual exhibitor services products during the Ope
43. participation in HIMSS AsiaPac08 Conference amp Exhibition only within period of specified dates 1 Scope of Agreement User agrees to adhere to the following provisions concerning the use of the list including all data names and addresses furnished on such list hereinafter referred to as list which User has requested from HIMSS A A final sample of User s mailing piece shall be provided to HIMSS for approval prior to release of any list Such action by HIMSS shall not be unreasonably delayed Mailing pieces shall be limited to announcement of and or follow up regarding User s participation in HIMSS AsiaPac08 Conference amp Exhibition Samples must be submitted with each request made B All fees paid in full shall accompany this signed Agreement and such fees are non refundable C User agrees that the list including all such data found on the list provided by HIMSS to User remain the exclusive property right of HIMSS User s use of the HIMSS approved mailing piece as described in 1A above User shall not use the HIMSS AsiaPac08 attendee list and the data included on such list for any other purpose except as provided in this Agreement D The Terms and Conditions of this agreement are non negotiable 2 Compensation HIMSS shall receive for services Pre Conference List HKD 2 730 350 USD Post Conference List HKD 2 930 375 USD 3 Breach of Agreement Breach of this Agreement including the inappropriate use of the list wi
44. times protect indemnify save and hold harmless the Indemnities against and from any and all losses costs damages liability or expenses including attorney s fees arising from or out of or by reason of any accident or bodily injury or other occurrences to any property person or persons including the exhibitor its agents employees and business invitees which arise from or out of or by reason of said exhibitor s occupancy and use of the facilities or any part thereof EXHIBITOR INSURANCE All property of the exhibitor is understood to remain under its custody and control in transit to and from and or within the confines of the Hong Kong Convention Center HIMSS Show Management and the Hong Kong Convention Center do not maintain insurance covering exhibitor s property Exhibitor shall carry Comprehensive General Liability coverage including premises operations and contractual liability coverage of at least 500 000 for P ersonal Injury Liability and 500 000 for Property Damage Liability and statutory Worker s Compensation insurance in full compliance with all federal and state laws and covering all of exhibitors employees with coverage of at least 100 000 per injury Certificates of insurance shall be furnished if requested by Show Management SECURITY Although security service will be furnished neither HIMSS the security contractor nor the Hong Kong Convention Center can or will be responsible for damage to loss or theft of property belonging
45. will support 1 computer only If Licensee or exhibitors require their computers to be tested before use a minimum notice of 11 2 hours must be given to technician prior to the beginning of the Scheduled Exhibition Computers using the HKCEC s Broadband Internet Services must be IBM compatible computers ONLY and possess the following system requirements Pentium 400 Mhz or above 10 100M Ethernet LAN Card 64MB RAM or above 100MB or above of free hard disk space CD ROM drive OS MS Windows 2000 or Windows XP Internet Browser Internet Explorer 5 0 or Netscape 4 7 or newer versions of either Gateway and IP Address parameters in Network setting of user s PC which may be deleted if required Licensee or exhibitors are strictly prohibited from connecting the rented broadband lines to any device such as Wireless Access Points or computers to provide any form of ad hoc wireless networking services which may adversely impact in any way HKCEC s existing Wireless System Wireless Internet Services Wireless connection is available in the following venues within the HKCEC and will only be activated in the licensed venues according to the Open Period Venue Hall 1 2 3 5 and 7 All concourse areas to Exhibition Halls 1 2 3 5 amp 7 Mezzanine 1 and 2 Grand Hall Grand Foyer Convention Hall Convention Foyer and Theatre Foyer Expo Drive Hall 27 T 4 8 1 8 2 HKCEC Rules amp Regulations Exhibit
46. x 177cm H 85 x 70 x 179cm H PW6 PN5 20 AN22 AN6 AN7 AN8 Presentoir Rack Documents Display Computer Stand icad e Paper Basket Ashtray Bin 32 x 56 x 138cm H 28 x 25 x 121cm H 40 x 50 x 147cm H Belt Barricade e Ashtray 60cm H AZ22ES AW1 e AW2 HW19 FO50 Coffee Machine 140L Refrigerator Sado Bench Garden Bench 122 x 41 x 43cm H 128 x 50 x 72cm H with 200 Espresso Doses 240L Refrigerator 9 ER5 EN19 4 Sets Salsa Set EN17 Morito Set EN7 EE1 EW2 Black Bar Set White Bar Set Daikiri Set EN9 ETS3 EJ2 EO1 Concorde Set Mermoz Set The Ritz Set 5 EV1 EJ1 6 Domino Set Perotin Set Nace Set Koln Set EN10 ER2 E12 EW4 Black Coffee Set Togni Set Brick Discussion Set White Hollywood Set EO3 EW5 EG3 EN15 Caf Set Snow Coffee Set Hyatt Set Libre Set EV2 EWR2 EW10 ER7 Adv Farman Set Blanc Set White Klappsta Set Red Klappsta Set EN3 EN12 ETS1 EW12 Carlton Set Collao Set Coca Set Caesar Set EOF EO13 EN18 EW11 Er TN T 1 Lessie M Set Mamounia Set EO9 EO8 EB3 ER3 Pierre Set Wooden M Set Breeze M Set Blue M Set Red M Set ER6 ER1 EN2 EO12 ii Riviera Set Lyon Set The Negresco Set Gama Set E02 EW8 EO15 EN20 Cedex Set White Rondo Set Galles Set Hilton Set Booth size 3m by 3m by 2 4m ht Plan View Perspective View STANDARD SHELL FRAME PACKAGE
47. x 53 x 84cm H 45 x 53 x 84cm H 55 x 48 x 79cm H 46 x 48 x 79cm H 42 x 46 x 78cm H 57 x 57 x 40 50cm adjustable CG17 FG21 FN8 FN7 FV13 0 FJ4 0 P 4 Grey Dactylo Chair Grey Dactylo Armchair Black Manager Armchair Black Chairman Armchair Green Gogo Armchair Yellow Gogo Armchair 53 x 53 x 40 50cm adjustable 57 x 57 x 45 55cm adjustable 67 x 67 x 45 55cm adjustable 67 x 67 x 40 50cm adjustable 59 x 52 x 85cm H 59 x 52 x 85cm H FN12 FW6 FN4 FE2 FN1 19 Black Hollywood Armchair White Hollywood Armchair Black Master Armchair Master Armchair Black Breeze Armchair Brick Breeze Armchair 49 x 47 x 85cm H 49 x 47 x 85cm H 56 x 54 x 80cm H 56 x 54 x 80cm H 56 x 50 x 79cm H 56 x 50 x 79cm H FN19 FO43 40 41 CO6 Black Classical Armchair Breeze M Chair Wooden M Chair Blue M Chair Red M Chair Caf Chair 56 x 57 x 80cm H 56 x 59 x 74cm H 56 x 59 x 74cm H 56 x 59 x 74cm H 56 x 59 x 74cm H 39 x 44 x 77cm H 1 Transparent Bar Stool 50 x 49 x 100cm H Yeti Bar Stool 48 x 49 x 106cm H Serene Bar Stool 47 x 55 x 73cm H White Forby Stool 030 x 45cm H 1 1 P us Bistrot High Stool Harry s Bar Stool Reception Bar Stool Rolling Bar Stool Black Hostess Stool Cinderella Bar Stool 035 x 81cm H 044 x 65 80cm adjustable 047 x 60 80cm adjustable 035 x 59 76cm adjustabl
48. x 75cm H 270 x 75cm H 60 x 73cm H 280 x 73cm H 280 x 73cm H 280 x 73cm H TW27 501 TW17 TO13 TN14 White Star Table Caf 2 Coco Table Lordy Spacd High Table Black Space High Table 280 x 78cm H 250 x 75cm H 260 x 73cm H 250 x 100cm H 260 x 100cm H 260 x 100cm H TNO2 7529 q TN29 T TN28 Wooden Sphere Table Black Sphere Table Cyber Bar Table Arletty Bar Snack Bar Table Alice Lounge Table 260 x 101cm H 260 x 101cm H 260 x 113cm H 260 x 113cm H 260 x 113cm H 070 x 70 120cm adjustable PN1 PO2 PEO1 RO1 F1 Black Brinks Counter Wooden Brinks Counter American Bar Counter Brummel Cabinet 110 x 40 x 108cm H 110 x 40 x 108cm H 130 x 51 x 109cm H 90 x 44 x 90cm H RN2 RN3 RO4 VN1 VN2 VN3 Black Cabinet Black Drawer Block Brummel Drawer Block Beaubourg Window Display Rodin Window Display Grevin Window Display 90 x 44 x 90cm H 40 x 45 x 58cm H 40 x 45 x 58cm H 100 x 40 x 186cm H 50 x 40 x 186cm H 75 x 40 x 90cm H PGO852 718 AW6 24 AC3 ACA AN5 2 Clothes Rack MN Barclays Counter Mirror Poster Stand Black Coat Hanger Coat Rack mimm 150 x 56 x 154cm H 52 52 113cm H 40 50 58cm H 60x180cm H 162cm H 151cm H e Hanger AW8 AN12 A011 AG10 PN3 cm Sandemar Light Halogen Light Lamp Habitat Shelves Tendance Shelves 161cm H 180cm H uz Alto Light 27 38cm 86 x 40
49. 0 HQ container LCL Terminal Approx US 30 00 per cbm or 1 000 kg Handling Charge whichever is the greater US 100 00 per consignment HBL per exhibitor FCL Terminal Approx US 280 00 per 20 container Handling Charge l Approx US 370 00 per 40 container MC 140507 HIMOS Ist Trans Link Exhibition Forwarding HK Ltd 29 F Fook Lee Comm Centre Town place 33 Lockhart Road Wanchai HKSAR Tel 852 2866 2505 Fax 852 2866 2421 tkhg agilitylogistics com www agilitylogistics com D Agility 9 Fairs e Events HIMSS AsiaPac 08 Conference amp Exhibition 20 23 2008 Hong Kong Current and actual cost levied by Airport or Container Freight Stations CFS all third party s charges incurred will be charged at cost The above rates for both seafreight and airfreight exclude stand dressing assembly of display panels or machinery or decoration of any kind If these special services are required it will be subject to a mutual agreement with the exhibitor and additional charges will be levied Above rates are based on direct MAWB OBL consigned to us If shipment is made through a consolidator any additional fees imposed by the consolidator will be billed as additional at cost to exhibitors agents All consolidated shipments by seafreight and or airfreight must be issued with House Bill of Lading and or House Airway Bill A Consolidation Cargo Manifest mu
50. 1 312 915 9278 ctanda himss org Space Production Questions please contact Virginia Geoghegan 1 734 477 0855 vgeogheqan himss org To Request a Security Guard please contact Legend Manpower 65 6338 8217 dave legend security com sg AsiaPac 2008 20 23 May 2008 Hong Kong Convention Center VENDOR HEADQUARTERS CONTRACT TERMS AND AGREEMENT Please return signed copy with payment to HIMSS and retain a copy for your records Please direct wire transfers for AsiaPac to JPMorgan Chase Bank N A Singapore SWIFT Code CHASSGSG Favoring Healthcare Information amp Management S ystems Society Account 0172943794 Checks payable to Healthcare Information and Management S ystems Society and mailed to HIMSS Attention Finance Department 230 E Ohio Street Suite 500 Chicago IL 60611 3269 USA Credit card payments Fax 1 312 915 9209 Attn Finance HIMSS Federal Tax ID is 36 3906745 The terms and conditions on the reverse side of this document and all rules and regulations as outlined in the exhibitor service kit to follow are an integral and binding part of this agreement Please list the Company name as it should appear in all conference materials The primary contact person will receive all communications related to the Conference Please notify HIMSS should any of this information change Primary Contact Person Title Company Address City State Zip Code Country Phone Fax Email Address Web A
51. 2 EO1 Concorde Set Mermoz Set The Ritz Set 5 EV1 EJ1 6 Domino Set Perotin Set Nace Set Koln Set EN10 ER2 E12 EW4 Black Coffee Set Togni Set Brick Discussion Set White Hollywood Set EO3 EW5 EG3 EN15 Caf Set Snow Coffee Set Hyatt Set Libre Set EV2 EWR2 EW10 ER7 Adv Farman Set Blanc Set White Klappsta Set Red Klappsta Set EN3 EN12 ETS1 EW12 Carlton Set Collao Set Coca Set Caesar Set EOF EO13 EN18 EW11 Er TN T 1 Lessie M Set Mamounia Set EO9 EO8 EB3 ER3 Pierre Set Wooden M Set Breeze M Set Blue M Set Red M Set ER6 ER1 EN2 EO12 ii Riviera Set Lyon Set The Negresco Set Gama Set E02 EW8 EO15 EN20 Cedex Set White Rondo Set Galles Set Hilton Set Meeting Chair ipii 203 Meeting Table 9 Meeting Table 460W X 4900 X 790H 4805 mm 7009 X 750H mm 500W X 560D 800 430SH mm Black with chrome leg Black with chrome leg 8002 X 750 mm Black White with chrome leg Conference Table 1 Conference Table L Conference Chair KKA 15001 X 800W X 750 mm m MEETING amp CONFERENCE AREA 1500L X 800W X 750H mm Black top with chrome leg Conference Chair Black White 560W X 560D X 790 4705 m 560W X 560D X 790H 470SH mm Black Grey White with chrome leg Black Grey White with chrome leg e Information Counter Lockable Cupborad g
52. 30 per kg based on actual or Minimum charge 000002 Minimum charge 000002 2 MC I40507 HIMOS Ist Trans Link Exhibition Forwarding HK Ltd 29 F Fook Lee Comm Centre Town place 33 Lockhart Road Wanchai HKSAR Tel 852 2866 2505 Fax 852 2866 2421 tkhg agilitylogistics com www agilitylogistics com D Agility 9 Fairs e Events HIMSS AsiaPac 08 Conference amp Exhibition 20 23 2008 Hong Kong SEAFREIGHT DOCUMENT DEADLINES We need the following documents not later than 29 April 2008 LCL Shipment 6 May 2008 FCL Shipment 1 original Bill of Lading or 1 copy of Express Bill of Lading 1 copy of Commercial Invoice and Packing List 1 copy of Insurance Policy if insured CARGO DEADLINES The cargos must arrive Hong Kong seaport not later than 6 May 2008 LCL Shipment 13 May 2008 FCL Shipment INWARD OUTWARD HANDLING TARIFF for individual exhibits not exceeding 3 000 kg From arrival Port of Hong Kong to exhibition stand inclusive of removal and temporary storage of empty packing cases where applicable at site or vice versa Documentation amp iB US 60 00per consignment per exhibitor US 85 00 or 1 000 whichever is the greater Minimum LCL US 85 00 per consignment HBL per exhibitor FCL 20 US 1870 00 per 20 GP container Minimum charge US 3740 00 per 40 GP container for FCL US 4250 00 per 4
53. 8 5 10 5 11 5 12 5 13 5 14 5 15 5 16 HKCEC Rules amp Regulations Exhibition 8 Dec 07 Suspended Lighting Fittings Lighting of Showcases Electrical Discharge Lamp Installations Electrical Cookers Kettles Irons Radiators Batteries 50mA and above Electrical Supply Electrical Main Supply Cables Ordering of Electrical Main Supply Cables Time of Operation of Electrical Power Supply PIPEWORK STAND INSTALLATIONS AND PIPEWORK MAIN SUPPLIES Pipework Stand Installations Pipework Contractors Installations within Stands Time of Operation of Pipework Service Supply Discharge of Water onto Exhibition Venue Floors Discharge of Waste Bathing Pools Ponds and Other Large Vessels TELEPHONE FACSIMILE CABLING DATA BROADBAND AND WIRELESS INTERNET INSTALLATION Telephone Facsimile and Cabling Services Broadband Internet Services Wireless Internet Services Placing of Orders SAFETY CONSIDERATIONS Public Safety and Crowd Management Laser Products Radioactive Substances Special Effects and Gas Filled Balloons Boilers Stoves Furnaces Cooking within the Licensed Area Working Machinery Dangerous or Toxic Substances and Fluids Noise Control Fire Safety Exit Notices Fumes Exhaust Smoke and Internal Combustion Engines First Aid Emergency Procedures Public Address System Reflective Safety Vest Requirement oafe Conditions of Stands and Temporary Structures Toe boards and Railings HKCEC Area Patron Capaci
54. 8 amp amp AFax 852 2802 0000 om P N Hang Kong Convention and Exhibition Centre RES AK al ERIE EXHIBITION STAND CATERING ORDER FORM Minimum order HK 300 S T TT E X9 o o PLEASE RETURN THIS FORM TO US AT LEAST 10 WORKING DAYS BEFORE THE SHOW STARTS LATE ORDERS WILL NOT BE GIVEN A GUARANTEED DELIVERY TIME f amp Company Name hit Address E mail Address fg amp 8i Name of Exhibition Stand No Prices are valid until 31 Dec 2008 Contact Person fang HB Delivery Date Sokal RAH AR 2059 X SB Mal AR Remark Each order form is only used for one delivery transaction Please fill in additional order form s for more than one delivery service ITEMS HK QTY TOTAL JE Cold Canapes 8 r8BEHZE Smoked Salmon Rosette with Sour Cream 15 2 Peppered Tuna with Pepper Coulis 8 Cajun Shrimp with Mango Salsa CO 5E S Camembert Cheese with Pecan Nut 1 amp xC Prosciutto Ham with Balsamic Onion 18 1 Marinated Eggplant Roll with Tomato ADR Hot Savoury 1 Golden Baked Sausage Puff gp Bacon and Onion Quiche LJ ate eit Thai Shrimp Cake with Lemon Grass 1 8 amp 4 f BE Baked Seabass 1 Vegetable Samosa amp 1 dozen Assorte
55. Aisles at least 2 metres of clear passage must be maintained on at least three sides d any Stand Temporary Structure or other structures located under and within 0 5 metres of any smoke curtain drop closure location are subject to height limit of 2 5 meters in Hall 5 and 7 and 3 metres in Hall 1 2 and 3 e every reasonable effort must be made to assure that Utility Service Provisions located within any Aisle are not used for providing technical services to Stands f electrical cable connections within any Aisle must be covered by a non slip ramp which must be clearly highlighted especially if covered by carpet g venue entrances and exits must have a clear space of at least a 3 metres radius from the door or from the outside door in a set of doors please refer to Appendix IV 10 3 4 3 3 h i HKCEC Rules amp Regulations Exhibition 8 Dec 07 a minimum of 40 of the gross exhibition floor area net floor area must be available for circulation space and the Event Manager will notify the Licensee of the maximum permissible Licensed Area capacities patron occupancies as allowed by Hong Kong Government and this capacity must be observed at all times Public Circulation Areas The arrival plazas main entrances Grand Foyer Convention Foyer Theatre Foyer meeting room corridors concourses mezzanines and food and beverage outlet access areas are public circulation areas and the following rules
56. Booth size 3m by 3m by 2 4m ht Plan View Perspective View 31alEM BOOTH DESIGN Booth size 3m by by 2 4m ht Plan View Perspective View OTOTEM BOOTH DESIGN OPTION D N H ofr OE PD Hong Kong Convention and Exhibition Centre TELEPHONE FACSIMILE CABLING DATA AND BROADBAND INTERNET SERVICES ORDER FORM For office use Rates Effective Through December 2008 Event Name 55 Asia Pacific Conference and Exhibition 2008 EVENTID S93 Move In 19 20 May 08 Open Period 21 23 08 Move Out 23 08 LOG NO Venue Booth Nc H7 amp MR400s Deadline 28 Apr 08 21 days before 1st day of Licensed Period Page 1 of 2 Deposit Total Telephone EE HK p m Per Line Telephone Local calls only through the HKCEC s PABX system b Telephone Local and IDD calls through the HKCEC s PABX system Deposit Total Facsimile Quantity HK per Event HK Per Line HK Local Facsimile Transmission line through the HKCEC s PABX system Facsimile machine excluded IDD Facsimile Transmission line through the HKCEC s PABX system 1 000 2 500 Facsimile machine excluded Deposit Total 21 Quantity HK Event Per Line a Direct Dial up Credit Authorisation line Card machine and bank account excluded 1 m ET EPS line Card machine and EPS account excluded NEED MEET 1 0042 00 Fibre Optic link betw
57. H MSS AsiaPacO amp Conference amp Exhibition 20 23 MAY 2008 HONG KONG Dear Exhibitor It is our pleasure to welcome you to the second annual HIMSS AsiaPac08 Conference amp Exhibition an unprecedented forum where thought leaders and key stakeholders in healthcare and technology from throughout the Asia Pacific region will converge Providing needs based solutions HIMSS AsiaPac08 seeks to promote the optimal use of healthcare IT and management systems It promises to be a place for intensive knowledge exchange where the best minds will gather and a platform for unlimited networking opportunities as leaders from healthcare government and IT converge As a key participant in this program you will not only have the opportunity to demonstrate your product and service on the show floor but you will be able to experience and learn from real world case studies education sessions dynamic networking opportunities a hands on trade exhibit with interoperability demonstrations opportunities for professional development and much more HIMSS 08 is designed by and for healthcare professionals involved in the everyday application management and advancement of healthcare IT We hope your experience at the HIMSS AsiaPac08 Conference amp Exhibition helps you establish new relationships strengthen existing ones and most importantly meet your company s overall marketing and sales goals Please be sure to read and make note of a
58. HML Staff onsite A summary of the final number of trucks used to dispose of the rubbish along with the total charges will be available for clients reference followinc the completion of all rubbish removal Organisers may also verify the rubbish removal or site REMARKS 1 Hall and stand cleaning services cover the following a Vacuum sweep and mop stand floors and aisles b Empty and clean all wastepaper bins c Wipe clean counter desktop etc not exhibits 2 During the show open days complete cleaning services will be carried outonce daily either before the opening or after the close of the exhibition with stand by cleaners during show hours 3 Abandoned stand materials empty crates and any hazardous waste must be moved by the contractors and exhibitors to the specified collection area for removal and disposal 4 Stand cleaning does not include the removal of oil spillage paints and other liquid deposited on the floor walls and any other surface of the HKCEC Removal of oil spillage paints and other liquid deposited on the floor walls and any other surfaceswill be charged separately 5 Rubbish disposal by truck service includes the labour and equipment for disposing of the rubbish 6 Please see reverse side for General Notes and Conditions 7 Orders will not be entertained until full payment is made CREDIT CARD INFORMATION AUTHORIZATION FROM HIRER USER LJ AMEX LJ VISA LJ MASTER LJ DINERS Company Name Card
59. Hong Kong Ms Wendy Fee Manager Events amp Exhibitions Division Tel 852 2521 0594 Fax 852 2845 2045 Mobile 852 9036 2198 Email central adecco asia com Website www adecco com Mr Kevin Pau Tel 852 2848 9242 Fax 852 2810 6797 E mail drake drake com hk Ms Doris Tel 852 2877 3383 Fax 852 2877 0196 E mail cassie cassiehk com Mr Yuelin Zhu Tel 852 2845 3284 Fax 852 2524 0330 Website www manpower com hk Ms Evangeline Ho Tel 852 2573 0118 Fax 852 2573 0668 E mail evanho the nora com Website www the nova com Tel 852 2574 2116 Fax 852 2574 7667 E mail info peoplefactor com hk Website www peoplefactor com hk Managed by Hong Kong Convention and Exhibition Centre Management Ltd fr frau e CE Pb CAT PRO IR Member of NWS Holdings Detivering i EH it 1 Expo Drive Wanchai Hong Kong China P Ed fri PET V ie l y Tel 5 852 2582 8888 Fax 852 2802 0000 E mail 484 info hkcec com Website www hkcec com F m P N a a m ma Hong Kong Convention and Exhibition Centre CONT D TEMPORARY STAFF RECEPTION COMPANIES COMPANY CONTACT Sara Beattie Appointments Ltd Mr Chris Liu 2 Floor Tel 852 2507 9333 Tung Hip Commercial Building Fax 852 2507 9360 244 248 Des Voeux Road Central E mail jobsba gsarabeattie com Central Website www sarabeattie com Hong Kong Team Spiri
60. INK EXHIBITION SERVICES TIANJIN COMPANY LIMITED Room 209 Hall E Binhai International Convention amp Exhibition Centre Tianjin Economic Technology Development Area Tianjin 300457 PR China Tel 6628 1750 Fax 6628 1760 Email ttj agilitylogistics com Ctc Ms Jennifer Fu 852 TRANS LINK EXHIBITION FORWARDING HK LTD 29 F Fook Lee Comm Ctr Town Place 33 Lockhart Road Wanchai Hong Kong Tel 2866 2505 Fax 2866 2421 E mail tkhg agilitylogistics com Ctc Mr Ringo Lau 45 ON SITE DENMARK APS Kongevejen 18 2791 Dragor Denmark Tel 3282 0210 Fax 3282 0211 E mail lars onsitegroup com Ctc Mr Lars Skovhoj Ms Charlotte Mahler FINLAND 358 SMLog PO Box 50815 00021 Laskutus Finland Tel 10 309 6600 Fax 10 309 6611 E mail erkki koski smlog fi Ctc Mr Erkki Koski FRANCE 33 1 Parc des Expositions de Villepinte Paris nord 2 Bat M2 BP 60135 95976 Roissy CDG Cedex France Paris Expo Paris Expo Porte De Versailles Bureau des Transitaires Terrasse H 75015 Paris France Tel 4863 3381 Fax 4863 3382 Email AEI Houari 2agilitylogistics com Ctc Mr Abdi El Houari GERMANY Frankfurt 49 69 VoltastraBe 81 60486 Frankfurt Germany Tel 70 60 98 0 Fax 70 60 98 42 Email Evonderheydt agilitylogistics com Ctc Mr Edgar von der Heydt STRAWS Augsburg 49 821 Otto Hahn Str 8a 86368 Gersthofen Augsburg Germany Tel 272 9550 Fax 272 9555 Email MZerle agilitylogistics com C
61. Individual exhibit in excess of 3 000 kg per package will incur heavy lift surcharge in addition to the basic handling charge as per the table below Weight Per Package Heavy Lift Charges From 3 001 to 5 000 kg US 50 00 per 1 000 kg based on the total weight of the package US 60 00 per 1 000 kg based on US 80 00 per 1 000 kg based on From 7 001 to 9 000 kg the total weight of the packaa e From 5 001 to 7 000 k9 the total weight of the package Exhibits exceeding 9 000 kg or dimension exceeding L3m x W2m x H2m per package will subject to an individual quotation when the dimensions and weights are provided ATA CARNET HANDLING FEE If ATA Carnet is used for temporary import an ATA Carnet administration fee is applicable to exhibitor at US 50 00 per Carnet per entry or exit THIRD PARTY AGENCY S FEE Only applicable if shipment is through co loader At cost as per outlay minimum charge US 45 00 per consignment HBL HAWB per exhibitor Third Party Agency s Fee GOVERNMENT IMPORT EXPORT DECLARATION FEES Declaration fee 0 0596 of CIF Value declared Minimum charge US 15 00 per consignment per exhibitor 8 140507 8 Trans Link Exhibition Forwarding HK Ltd 29 F Fook Lee Comm Centre Town place 33 Lockhart Road Wanchai HKSAR Tel 852 2866 2505 Fax 852 2866 2421 tkhg agilitylogistics com www agilitylogistics com D Agility 9 Fairs e Events HIMSS A
62. Licensees not take action to do so to remove such materials and or 15 3 16 3 17 3 18 3 19 HKCEC Rules amp Regulations Exhibition 8 Dec 07 obstructions to allow for a timely opening and Licensee will pay to HML any and all related charges associated therewith Credential Requirements The Licensee must issue credentials valid for the move in and move out periods or Open Period to all those requiring admission to the Licensed Area for any reason related to moving in or moving out These credentials must be visibly displayed at all times Example copies of these credentials must be provided to Event Manager in advance At least 1 week before the start of the Licensed Period the Licensee must notify Event Manager of the procedures to be followed by exhibitors staff and attendees for gaining entry to the Licensed Area and service areas during the Licensed Period Licensee must also provide Event Manager with example copies of all passes tickets and other entry credentials intended for use during the Licensed Period Members of the public may only be admitted to the Licensed Area for the purpose of attending the Scheduled Exhibition upon production of an authentic credential issued by the Licensee unless admission at no charge is in effect e g public or consumer events Packing and Crate Removal and Storage The storage of empty crates cartons boxes shavings or other packing materials is prohibited under or beh
63. Medicines Dutiable Commodities alcoholic liquors tobacco hydrocarbon oil amp methyl alcohol duties amp taxes in Hong Kong will be billed to exhibitors account as per outlay Fresh Frozen Meat Optical Disc Mastering amp Replication Equipment Radio Transmitting Equipment Strategic Hi Tech Communication Commodities Vehicle left hand Textiles etc If import re export license is required exhibitors are required to submit to Trans Link the following documents information for application of licenses in Hong Kong at least 14 fourteen days prior to the shipment departure from the country of origin Catalogue Brochure of commodities Export Permit Issued by the Products Originating Country Place Certificate of origin Commercial Invoice and Packing List Application for import re export license in Hong Kong if required License Application fee US 50 00 per application For further details please refer to the below web site http www tid gov hk 6 MC 140507 HIMOS8 Ist Trans Link Exhibition Forwarding HK Ltd 29 F Fook Lee Comm Centre Town place 33 Lockhart Road Wanchai HKSAR Tel 852 2866 2505 Fax 852 2866 2421 tkhg agilitylogistics com www agilitylogistics com A Agility 9 Fairs Events HIMSS AsiaPac 08 Conference amp Exhibition 20 23 2008 Hong Kong MOVE IN DAYS Exhibits will be transferred to the exhib
64. NG Product Tutorials DEADLINE Available until sold out Introduction The Product Tutorials are presentations allowing exhibitors to educate attendees on the solutions provided by their product or service These 45 minute presentations provide exhibiting companies the opportunity to present educational content to attendees We highly recommend your session be presented in a case study format as it is the format attendees prefer The Product Tutorial theatre will be located on the exhibition floor and sessions will be scheduled during exhibit hours Product Tutorials are available exclusively to HIMSS AsiaPac08 exhibitors HIMSS Will Provide 45 minute presentation timeslot theatre will be equipped with a Plasma screen to hook in your laptop podium wired microphone theatre style seating for 30 people and a table to distribute handouts Additional audiovisual equipment is available for rental from the official audiovisual contractor Graphics placed outside each theatre containing session information Marketing of your session in the following media o HIMSS AsiaPac08 Website o Onsite Guide Marketing Your Session Marketing your session to attendees before and during the conference is critical to creating interest in your presentation and building attendance at your session Below are suggested approaches to marketing your session Promote your session on your corporate website and include your session topic a brief
65. ON FROM USER AMEX VISA MASTER DINERS Company Name Card Number 4 Company Address Cardholder Name Expiry Date Signature Name In capitals Signature PLEASE RETURN THIS FORM TO Hong Kong Convention amp Exhibition Centre Management Ltd Event Planning amp Co ordination Department 1 Expo Drive Wanchai Hong Kong China Tel 852 2582 8888 Fax 852 2582 7106 GENERAL NOTES AND CONDITIONS 1 10 11 12 In the document the following definitions apply HKCEC Hong Kong Convention and Exhibition Centre the physical premises situated at 1 Expo Drive Wanchai Hong Kong China including all of its internal venues and service areas or other areas detailed in a Licence Agreement and any and all furniture fixtures and equipment on the premises belonging to the HKCEC HML Hong Kong Convention and Exhibition Centre Management Ltd the management and operating company of the Hong Kong Convention and Exhibition Centre its management personnel including Event Managers and Assistant Event Managers and other staff members acting under the authority of the management and User Includes Licensee or any contractor subcontractor or other person or entity that utilises the services or equipment included in this document In general orders for the following services and equipment for exhibitions must be submitted to HML before th
66. Wanchai Hong Kong Tel 852 2582 8888 Tel 852 2582 8888 Fax 852 2802 7284 Fax 852 2802 7284 Telecommunications amp Networking Electrical ili rvi Hong Kong Convention amp PICO IES Group Ltd Exhibition Centre PICO Building 1 Expo Drive 12A Dai Fat Street Wanchai Hong Kong Tai Po Industrial Estate Tel 852 2582 8888 Tai Po N T Hong Kong Fax 852 2802 7284 Tel 852 3713 0521 Fax 852 2660 4672 Attn Ms Malina Tjhin Exhibit Security E mail malina tjhin sg pico com Legend Manpower Services Pte Ltd Web www picoworld com 51 Thomson Rd 187B Goldhill Centre Singapore 307586 Audiovisual Tel 65 6338 821 7 PICO IES Group Ltd Fax 65 6338 8927 PICO Building E mail dave Q2legend security com sg 12A Dai Fat Street Tai Po Industrial Estate Freight Transportation In Asia Tai Po N T Hong Kong TRANS LINK EXHIBITION FORWARDING Tel 852 3713 0521 HK LTD Fax 852 2660 4672 29th Floor Fook Lee Commercial Centre Attn Ms Malina Tjhin Town Place No 33 Lockhart Road E mail malina tinhin sg pico com Wanchai Hong Kong SAR Web www picoworld com Phone 2866 2505 Fax 2866 2421 E mail enquiry trans link com hk Floral and Plant Rental Contact Mr Ringo Lau PICO IES Group Ltd PICO Building Freight Transportation from the US to Asia 12A Dai Fat Street TWI Group Inc Tai Po Industrial Estate Elias Guerra Tai Po N T Hong Kong 2 25 E Desert Inn Road Tel 852 3713 0521 Suite 200 Fax 852 2660 4672 Las Vegas NV 89121 A
67. Y 21 May Opening Keynote Address 09 00 10 30 Education Sessions 11 00 12 00 Exhibition Hours 11 45 14 15 Education Sessions 14 30 16 45 Wine amp Cheese Reception 16 30 18 00 HZITISS AsiaPacOc Conference amp Exhibition 20 23 MAY 2008 HONG KONG oCHEDULE AT A GLANCE THURSDAY 22 May FRIDAY 23 May Education Sessions Education Sessions 09 00 12 30 09 00 10 00 Exhibition Hours Exhibit Hours 11 30 14 00 10 00 12 00 Keynote Speaker Closing Keynote Address 14 00 15 00 12 00 13 00 Education Sessions 15 30 16 30 Exhibition Hours 16 00 18 00 opecial Networking Reception 19 00 22 30 Date Due 11 February 2008 3 March 2008 4 March 2008 7 March 2008 4 April 2008 7 April 2008 7 April 2008 14 April 2008 14 April 2008 17 April 2008 17 April 2008 23 April 2008 5 May 2008 5 May 2008 19 20 May 2008 20 23 May 2008 22 23 May 2008 30 May 2008 16 June 2008 HIMSS AsiaPacO8 Conference amp Exhibition 20 23 MAY 2008 HONG KONG EXHIBITOR DEADLINE CHECKLIST To Do Advanced exhibitor and guest badge registration opens Booth space balances due Booth space will be released if 10096 of booth balance is not paid Sponsorship balances due Exhibitors Product amp Service Directory information due Exhibitor list with company description Island and Peninsula Booth floor plans due for approval ICW Hospitality request form due Security form due over
68. aid for the services or equipment Cancellation of orders with the exception of security services see Section J will only be accepted in writing if delivered to HML more than 7 days prior to the start of the licensed period if notice is received within 7 days Licensee will be subject to a 3096 cancellation charge The User will be responsible for returning all equipment and related materials to HML within 1 hour of the end of the licensed period or other time period specified The User will be liable for any loss or damage to the equipment arising from the User s negligence mis use unauthorised maintenance or other cause within the reasonable control of the User its representatives employees agents or invitees In the event of any loss or damage to the equipment for which User is responsible the User will reimburse HML for the total cost of making good or replacement if necessary The User will be in default of the agreement to use services and or equipment if the User fails to pay any charges when due or fails to return the equipment to HML after use At any time after a User has not complied with an agreement to use service and or equipment HML may terminate the rental services or use of equipment by notice to the User and will take possession of the equipment The User will remain liable for any and all unpaid charges and HML may apply and retain all or a portion of the User s security damage deposit as may be necessary to compensate
69. ally lighted showcases must be constructed of non combustible materials wired using approved type cables not flexible cords and adequately ventilated Electrical Discharge Lamp Installations Installations of any type of electrical discharge lamps as an illuminated unit within a otand or as an exhibit must conform to the conditions within this Clause 5 10 Location The sign or lamp exhibit must be installed out of reach of the public Installation a Signs The fascia or Stand fitting material behind luminous signs of this nature must consist of non combustible material and be protected b High Tension Gear High tension gear must be mounted on non combustible material and protected Fireman s Switch The electrical circuit supplying such signs or lamp exhibits must be a separate circuit controlled by an approved Fireman s Emergency Switch in an accessible and visible position and labelled Fireman s Switch in accordance with any requirements of the relevant authorities Approval Licensee must assure that electrical contractors responsible for installing this type of apparatus must advise Event Manager of their plans prior to installation No installation of this type will be permitted without approval from Event Manager Electrical Cookers Kettles Irons Radiators General Any apparatus which has a hot surface and all electrical appliances such as electric kettles radiators irons etc must be adeq
70. amp Exhibition 20 23 MAY 2008 HONG KONG GENERAL RULES and REGULATIONS HIMSS is committed to the success of all exhibiting companies Our intent is to have a professional and balanced marketplace during HIMSS AsiaPac08 Conference amp Exhibition Therefore all exhibitors are expected to adhere to all rules and regulations stated in this service manual and on the back of your exhibit space contract Objectionable activity will be reviewed by HIMSS management and may be ceased or changed at any time during the course of the exhibition Building Regulations No nails or screws shall be driven or holes drilled in the floors walls doors pillars or other parts of the structure of the exhibition halls or any part of the building Demonstrations amp Marketing Activities Exhibitor demonstrations and all marketing promotional activities must be conducted within the confines of your booth space Demonstrations should not obstruct the aisles nor prevent access to nearby booths Any activity that results in the obstruction of aisles or prevents ready access to nearby exhibitors booths or produces sound levels that exceed 75 decibels will result in a loss of exhibitor points after the first warning If you intend to conduct any activity that will attract large numbers of attendees you must purchase enough booth space and orient your booth structures so that the crowd can be accommodated within your booth space Distribution of pamphlets brochure
71. ance Harbour Road Entrance Reception Concourse Hall Concourses Mezzanines Meeting Room Foyers and Corridors for by way of example Scheduled Exhibition opening ceremony including the use of 150 chairs to be used only for ceremony management office show sales offices registration and form filling counters ticket offices contractors office technical service counter media room travel and information desk business centre cloak room first aid area prayer room all subject to the requirements and conditions within these Rules and Regulations and prior approval by Event Manager Facilitation and Accessibility of Persons with Disabilities Every reasonable effort will be made by HML and the Licensee must make every effort to facilitate and provide access to persons with disabilities Activities by the Licensee in connection with the Scheduled Exhibition must not adversely impact this objective in any public circulation areas of the HKCEC SCHEDULED EXHIBITION SET UP Submission of Layout Plans Exhibitor Manuals Permits Licences Exhibition Information and Approvals The Licensee must provide Event Manager with a copy of any dimensioned Scheduled Exhibition layout plans and relevant documents for Stands Temporary Structures or Custom Built Stands to a scale of not less than 1 400 in A3 format together with any exhibitor manual s at least 6 months before the start of the Licensed Period even if preliminary layout status is refl
72. andling Users must ensure that their invitees give a waiver in favour of HML and HML s directors officers employees and agents in respect of any claims for theft loss or damage of their property brought into the HKCEC Temporary Seating When required chairs or other single seats used in setting up a row must be secured together in groups of not fewer than 4 seats and not greater than a row of seats measuring 6 meters from end to end The required width of the Aisles between groups of seats will depend on the total number of seats and their layout but the minimum Aisle width must be 1 2 metres The seating and Aisles must be arranged so as to allow free and direct access to emergency exits At least 1 month in advance the Licensee must submit to Event Manager construction details of seminar areas to include means of access and exits Aisles seating layout seating clearance and methods of securing seating The Event Manager will inform the Licensee of any modifications required Animals Any animals with the exception of guide dogs for persons with visual impairment are prohibited in any part of the HKCEC unless used as some form of exhibit display or performance in which case they must be approved by Event Manager reasonably in advance Filming Broadcasting Radio Transmission and Copyright Fees HML s approval through its Communications Department 2582 7960 is required reasonably in advance for filming sound or video record
73. at the venue All business is only transacted in accordance with our Standard Trading Conditions copy is available upon request Use of Trans Link s services be it partly or in full any requirement for additional services at any time before during or after the exhibition express orally and or in writing and or by conduct implies acknowledgement and acceptance of the foregoing 11 MC 140507 HIMOS Ist Trans Link Exhibition Forwarding HK Ltd 29 F Fook Lee Comm Centre Town place 33 Lockhart Road Wanchai HKSAR Tel 852 2866 2505 Fax 852 2866 2421 tkhg agilitylogistics com www agilitylogistics com SERVICE REQUEST FORM SHOW NAME HIMSS AsiaPac 08 Conference amp Exhibition DATE 20 23 May 2008 VENUE amp COUNTRY Hong Kong Convention amp Exhibition Centre HONG KONG Please kindly complete and fax this form to TRANS LINK EXHIBITION FORWARDING HK LTD 29 F FOOK LEE COMMERCIAL CENTRE TOWN PLACE 33 LOCKHART ROAD WANCHAI HONG KONG TEL 852 28662505 FAX 852 28662421 E MAIL JYau agilitylogistics com CONTACT PERSON Ms Jenny Yau Please Circle 1 To arrange for transportation from the below address country to the delivered INWARD YES exhibition booth or vice versa Address Country Contact OUTWARD YES Tel Fax booth or vice versa OUTWARD YES YE Empty storage the packing materials during the show period EES Description Bare or Dimensions Gross Weight Of Ex
74. ause unnecessary delays in clearance and may lead to additional expenses incurred 1 MC 140507 HIMOS Ist Trans Link Exhibition Forwarding HK Ltd 29 F Fook Lee Comm Centre Town place 33 Lockhart Road Wanchai HKSAR Tel 852 2866 2505 Fax 852 2866 2421 tkhg agilitylogistics com www agilitylogistics com n ZOAMVSZ Agility mS Fairs Events HIMSS AsiaPac 08 Conference amp Exhibition 20 23 2008 Hong Kong AIRFREIGHT DOCUMENT DEADLINES The following documents must reach us not later than 5 May 2008 1 copy of Airway Bill 1 copy of Commercial Invoice amp Packing List 1 copy of Insurance Policy if insured CARGO DEADLINES The cargo must arrive at Hong Kong International Airport not later than 13 May 2008 INWARD OUTWARD HANDLING TARIFF for individual exhibits not exceeding 3 000 kg From arrival Hong Kong International Airport to exhibition stand inclusive of removal and temporary storage of empty packing cases where applicable at site or vice versa US 60 00 per consignment per exhibitor US 0 90 per kg based on actual or volumetric weight whichever is the greater US 90 00 per consignment HAWB per Minimum charge exhibitor Airport Terminal Charge volumetric weight whichever is the greater at cost US 30 00 per HAW B rigor Temi Chae 00 Approx US 0
75. blocks 4 lose hospitality space in conference hotels 5 forfeit any sponsorship agreements in place without refund 6 forfeit any other benefits of exhibiting HIMSS may terminate this contract immediately withhold from the exhibitor possession of the Vendor Headquarters all related exhibitor benefits and retain all space rental fees paid if a the exhibitor fails to pay all fees as outlined in the Vendor Headquarters Payment Schedule or b the exhibitor fails to comply with or perform any material terms or conditions of the contract or refuses to abide by these Terms and Conditions as well as the HIMSS policies as outlined in the service manual In the event of cancellation because of circumstances beyond the control of HIMSS space rental fees and deposits made to HIMSS shall be returned on a pro rata basis after payment of all related show expenses incurred by HIMSS through the date of cancellation plus an administrative fee and overhead charges FINANCIAL TERMS AND CONDITIONS Booth space must be paid as follows 5096 of the total Vendor Headquarters costs is due on 15 December 2007 with the remaining balance due no later than 3 March 2008 Booth space not paid according to these deadlines will be released and reassigned at the discretion of HIMSS there will be NO EXCEPTIONS Payments sent to HIMSS for booth space will first be applied to any outstanding balances owed to HIMSS for previous exhibit activities or any other amount owed to HIMSS Any exhib
76. cable provisions of those Rules and Regulations and will use equipment in a safe and proper manner The User may not make any alternations modifications to or utilise any attachments and or additions with equipment Services included herein provided to any User by HML or utilised by Users will be in compliance with the HKCEC s Exhibition or General Rules and Regulations as applicable The provision of any services equipment is subject to availability at the time of ordering Orders will be accepted on a first come first served basis HML reserves the right to reject any orders received in such cases Users will be notified accordingly If by reason of Force Majeure Event labour difficulties shortage of materials or any other cause outside the control of HML or if HML is unable to provide any or all of the services or equipment ordered during the whole or any part of the duration of the event the User s sole right shall be limited to a refund on a pro rata basis of the charges paid for the services or equipment Cancellation of orders with the exception of security services see Section J will only be accepted in writing if delivered to HML more than 7 days prior to the start of the licensed period if notice is received within 7 days Licensee will be subject to a 3096 cancellation charge The User will be responsible for returning all equipment and related materials to HML within 1 hour of the end of the licensed period or other time period
77. ccordance with Clause 3 6 herein HKCEC Area Patron Capacities In addition to complying with the patron capacities of various halls rooms etc within the HKCEC established by Hong Kong Government Licensee will assure that any capacities patron or weight established for Multi level Stands or other structures are clearly posted within clear view of the users of such areas Such capacities must be strictly adhered to Prohibition of Ladders in Excess of 2 Metres in Height otrictly for safety purposes the use of ladders in excess of 2 metres in height is prohibited within the HKCEC by persons working in association with a Scheduled Exhibition 31 9 1 9 2 9 3 9 4 9 5 9 6 HKCEC Rules amp Regulations Exhibition 8 Dec 07 ADDITIONAL POINTS Corporate Identity Any use of the HKCEC s branding including its logo is prohibited without the prior written approval of HML Co operation with Other Users Multiple Licensees may be using various parts of the HKCEC at any one time A Licensee must exercise reasonable and best efforts to co operate and not to interfere with use of areas within the HKCEC other than the Licensee s specific Licensed Area Right of Access HKCEC staff and authorised personnel of HML with appropriate credentials have the right of access to all areas of the HKCEC at all times including all Licensed Areas HML also reserves the right to erect scaffolding within the Licensed Area or any other
78. ceived Theatre 227 Wednesday 21 May Thursday 22 May 11 45 12 30 11 45 12 30 12 45 13 30 12 45 13 30 18 45 14 30 16 15 17 00 17 15 18 00 Theatre 527 Wednesday 21 May Thursday 22 May 11 45 12 30 11 45 12 30 12 45 13 30 12 45 13 30 13 45 14 30 16 15 17 00 17 15 18 00 Price Per Session HKD 3 250 420 USD per session Payment Total HKD or USD Methods of Payment Please charge my credit card Visa American Express MasterCard Please charge this amount HKD Cardholder Name Credit Card Number Exp Date Cardholder Signature Please direct wire transfers to HIMSS For credit to JP Morgan Bank N A Singapore SWIFT Address CHASSGSG Favouring Healthcare Information and Management Systems Society Account 40172943794 Please fax this form to HIMSS Attn Finance 1 312 915 9209 HiITISS AsiaPacOO Conference amp Exhibition 20 23 MAY 2008 HONG KONG VENDOR HEADQUARTERS Private meeting spaces are in high demand at the HIMSS AsiaPac08 Conference amp Exhibition Take advantage of this opportunity to rent meeting space onsite at the Hong Kong Convention Center inside the exhibit hall There are a limited number of Vendor Headquarters beat the rush and reserve your meeting space today Benefits of Vendor Headquarters space at the HIMSS AsiaPac08 Conference amp Exhibition e Client meetings Sales meetings Fo
79. ces Wireless Internet Services Ticketing Services Utility Services and Connections Additional Services Requested by Licensee Lighting Air Conditioning and Ventilation Other Services and General Information Facilitation and Accessibility of Persons with Disabilities SCHEDULED EXHIBITION SET UP Submission of Layout Plans Exhibitor Manuals Permits Licences Exhibition Information and Approvals Layout Plans Application to Rules and Regulations Public Circulation Areas Aisles and Routes of Exit Construction of Stands Temporary Structures and Custom Built Stands Platforms and Stages otatement of Completion or Certification of Stands Multi level Stands and Temporary Structures Construction or Installations within Carpeted Areas Construction and Decoration Materials and Finishes Access Equipment Hanging and Suspended Temporary Structures and Rigging Decorations and Signs Maximum Height Restrictions Floor Loading Limits Access to the HKCEC Removal of Materials Prior to Open Period Credential Requirements Packing and Crate Removal and Storage Removal of Materials at End of Licensed Period Responsibility for Damage Incurred TRAFFIC AND VEHICLES STAND ELECTRICAL INSTALLATIONS AND ELECTRICAL CONTRACTORS Stand Electrical Installations Electrical Contractors Electrical Cable Configuration and Distribution Earthing Grounding Electric Motors Transformers and Frequency Converters Chokes and Capacitors 5
80. ches and Fuses A double pole metal clad switch with suitable fuses must be fitted to control all connections serving appliances being run by batteries Charging a Current Regulation Battery charging units must be fitted with an automatic current regulator which cuts off the electrical main supply to the rectifier when the battery is fully charged b Times of Charging Batteries may only be charged at the Stand at times when the public does not have admittance to the Licensed Area Charger Isolation The circuit to the charger unit must be connected directly to the HKCEC s power supply with its own isolator separate from all other circuits to permit the isolation of the other circuits without affecting the charging circuit d Enclosure Vehicles or equipment containing batteries and the battery charger must be located in a free and enclosed space The battery box cover must be removed and the gas vents of the cells cleared and inspected daily Batteries not in Use Charged batteries not in use in exhibit vehicles or other equipment must be disconnected at both terminals and terminals covered as in paragraph on Terminals above Electrical Supply Hight of Supply All electrical current for consumption in the HKCEC will be supplied by HML as provided by the HKCEC s electricity supply company otandard Supplies The standard supplies are a Single Phase Neutral amp Ground 220V 6 50 cycles per second AC s
81. comply with i these Rules and Regulations and ii any applicable Relevant Legislation and Regulations HML will not supply electricity to any installation which does not comply Information about all general electrical layouts power consumption and the other necessary technical information must be submitted by the Licensee to Event Manager for approval at least 1 month before the start of the Licensed Period Testing To ensure compliance HML staff may inspect and test any or all installations at its sole discretion If an installation is found to be unsatisfactory Event Manager will advise the 17 5 2 5 3 5 4 5 5 HKCEC Rules Regulations Exhibition 8 Dec 07 contractor responsible who must rectify any faults and advise Event Manager when the installation is ready for re inspection and re testing Hesponsibility HML will not accept responsibility for i any delays in supplying power to installations found unsatisfactory or for which insufficient time has been allowed for testing or ii any faults discovered in installations after testing and supplying power Electrical Contractors HML places certain restrictions on the selection of contractors used to carry out electrical installation work and the selection of such contractors is subject to review and disapproval by HML Contractors must be licensed by Hong Kong Government as applicable for the electrical work being accomplished for the Scheduled Exhibition T
82. cus groups Training sessions Relaxation room for staff Your clients and sales staff will already be in the same location CONVENIENCE General Information Vendor Headquarters are available exclusively to exhibiting companies Available size is 3 x 6 and may be customized to meet your specifications Vendor Headquarters space includes 4 hard walls with lockable door and an identification sign with your company logo The exhibitor will be responsible for charges to furnish and equip the vendor headquarter space Please use the forms provided to you in your Exhibitor Service Manual to order additional items and or services Your Vendor Headquarter space may be used during the following hours Wednesday 21 May 10 45 19 00 Thursday 22 May 10 30 19 00 Friday 23 May 9 00 13 00 Staff using the Vendor Headquarters during non exhibit hours must possess an exhibitor badge Security will not allow access to the exhibit hall during non exhibit hours without an exhibitor badge A representative of your company will need to escort attendees to your Vendor Headquarters during non exhibit hours at the closest entrance to your vendor headquarter space HIMSS does require each company using the Vendor Headquarters during non exhibiting hours to have a security guard To Rent a Vendor Headquarter space please contact Kelly Laidler 1 312 915 9285 klaidler himss org Tia Peterson 1 312 915 9232 tpeterson phimss org Corrine Tanda
83. d American Cookies St Bt Assorted European Cookies SRA Disposable ware will be provided for each order PROVISIONS MAF Coffee Thermo 5 cups TEM EAM Decaffeinated Coffee with 5 sachets Hot water in pot MELE HDA 88 Ceylon Tea in Thermo pot 5 cups pot SEM FCR TED 5 portions of coffee milk 10 portions of sugar 5 paper cups and stirrers will be provided for each pot Tp EB 55 Coffee Machine with distilled water 36 5 BOR ES 23 5 BCE Sized 36 5cm H x 23 5cm 32em D BEER ND HE BE 50 Regular Coffee Espresso Capsules RT EE IAE RUE RE iGEM Bi 50 portions of coffee milk 100 portions of sugar 50 paper cups and stirrers will be provided for each order DSE FE a ND OE AT EO FS D OE RE 50 Regular Coffee Espresso Capsules not including Coffee Machine Coffee Mik 106 amp 10 pks 40 Portion Sugar 30 Potato Chips amp S amp gpd 15 Cubes 3kgQG bag 800 rae SER ITEMS HK QTY TOTAL WINE mH 88 MR ote champagne House Red Wine deme _ Ae ih House White Wine 281 ARD ESSES5 m 6 plastic cups will be provided for each bottle of champagne wine d KA MINERAL WATER SOFT DRINKS amp BEERS
84. d any Multi level Stands along with any special features including platforms stages Temporary Structures Aisle widths service areas displays and entrance layouts c indicate gross and net space space occupied by Stands indicating amounts in square metres d show and provide complete requirements for any and all electrical and Stand pipework provisions taking into full account all provisions of these Rules and Regulations particularly Sections 5 and 6 and e provide detail for any seating areas e g seminar rooms theatres hospitality and catering areas temporary prayer rooms etc and exits from these areas which must not conflict with dedicated Aisles or escape exit routes Before the Open Period the Licensee must provide Event Manager with a copy each of all relevant permits licences or certificates required under the Relevant Legislation and Regulations or by Hong Kong Government including the Temporary Places of Public Entertainment Licence if required No work may commence without prior layout approval by Event Manager Layout Plans Application to Rules and Regulations Layout plans for a Scheduled Exhibition must conform to the following a fire protection equipment and security systems and their control devices must be kept clear and accessible at all times b a clear space of at least 0 75 metres must be maintained around columns containing Utility Service Provisions c for columns located in
85. d unloading areas the material handling areas and the marshalling areas are designated as hazardous work areas As such the following activities are strictly prohibited a the consumption of alcoholic beverages and smoking as is prohibited in all areas b speeding or reckless use of vehicles or equipment as is prohibited in all areas c storage of gasoline kerosene diesel fuel or other flammable liquids even temporarily d refueling activity of any kind and e the presence of children under 16 years of age during move in and move out periods Removal of Materials Prior to Open Period All vehicles ladders scaffoldings trolleys contractors spare materials and other such items used in connection with the construction and erection of Stands Temporary Structures etc must be removed from the Licensed Area prior to the Open Period No Exhibition shall be opened to visitors until all Aisles and exits are clear of obstructions Not less than 1 hour before the Open Period of the Scheduled Exhibition the Event Manager or an authorised representative of the HML may request that the opening time be deferred until any such obstruction has been removed This notice of delay shall be presented to Licensee Licensee shall take steps to either clear such obstructions to the satisfaction of Event Manager or prevent entry to the Scheduled Exhibition until the obstruction has been cleared HML also may exercise its right should the
86. ddress The minimum booth size is 3Mx3M HIMSS will make every effort to accommodate your request but cannot guarantee your request s If none of your requests are available HIMSS will assign a booth for your company Please specify booth numbers in the order of preference VENDOR HEADQUARTERS PAYMENT SCHEDULE Initial Here understand and agree to the payment schedule as noted below and that my Vendor Headquarters will be released if any of the payment deadlines are missed and financial penalties may apply The Vendor Headquarters Contract is not fully executed until a deposit has been received If the contract is not accompanied by payment we cannot guarantee you will receive the booth you have listed above Applications received between 19 2007 and 15 December 2007 requires a 50 deposit submitted with contract Applications received on or after 16 December 2007 require 100 of Vendor Headquarters fee submitted with contract BOOTH RENTAL CALCULATION Corporate Member Status O Yes we are a Corporate Member HIMSS Advisory Board or Organising Committee Member or CHIK Services Subscriber No we are not a Corporate Member HIMSS or Advisory Board or Organising Committee Member or CHIK Services Subscriber Vendor Headquarters Pricing 3m x 6m Vendor Headquarters member 3m x 6m Vendor Headquarters HKD 21 060 corporate x HKD 22 620 non member Total Vendor Headquarters Space
87. deshow trade fair public or consumer event or other exhibition of products materials services etc held with a convention conference or other licensed event at the HKCEC HKCEC Hong Kong Convention and Exhibition Centre the physical premises situated at 1 Expo Drive Wanchai Hong Kong China including all of its internal venues and service areas or other areas detailed in a Licence Agreement as well as any and all furniture fixtures and equipment on the premises belonging to the HKCEC HML Hong Kong Convention and Exhibition Centre Management Ltd the management and operating company of the HKCEC its management personnel including Event Managers and Assistant Event Managers and other staff members acting under the authority of the management Hong Kong Government The Government of the Hong Kong Special Administrative Region and any statutory body or authority of Hong Kong Government Licence Agreement the agreement entered into between HML and the Licensee by which HML licenses the Licensee to use and occupy specific areas and spaces of the HKCEC Licensed Period the period of time specified in the Licence Agreement to be used in connection with a Scheduled Exhibition Licensed Area the areas or spaces of the HKCEC specified in the Licence Agreement to be used in connection with a Scheduled Exhibition Licensee the person company organisation or other entity licensed to use and occupy the Licensed Ar
88. discontinued Lights Neon rotating blinking or flashing lights signs will not be permitted Any lighting effects must be contained within the confines of the booth Move out Dismantling No move out or dismantling is permitted before 12 00 Friday 23 May 2008 Early move out will result in a loss of exhibitor points HIMSS AsiaPacO8 Conference amp Exhibition 20 23 MAY 2008 HONG KONG Unpaid Booth Balances Final booth payment is due no later than 3 March 2008 On 4 March 2008 unpaid booth spaces will be released Any company with an unpaid balance will have their freight refused by HIMSS until the balance is paid in full If your freight is denied due to your failure to pay the balance on your booth Trans Link Exhibition Forwarding Pte Ltd and or HIMSS cannot be held responsible Children No persons under the age of 18 are allowed on show floor at any time Smoking omoking is not permitted by HIMSS in the Hong Kong Convention Centre Exhibit Hall or Meeting Rooms during set up show days or tear down Please note that if any rules and regulations stated in this service manual as well as the back of your exhibit space contract are violated a loss of exhibitor points will occur HIMSS AsiaPacO8 Conference amp Exhibition 20 23 MAY 2008 HONG KONG BOOTH RULES AND REGULATIONS Inline Booths An Inline Booth is one or more standard 3m x 3m units in a straight line Height The maximum height of exhibit walls
89. e 057 x 65 85cm adjustable 240 x 80cm H Green Bar Stool 240 x 80cm H Black Bar Stool 040 x 80cm H White Bar Stool 040 x 80cm H Blue Bar Stool 240 x 80cm H 040 x 80cm H 040 x 80cm H White N Low Tulipe Stool 038 x 47cm H White Low Tulipe Stool White E Low Tulipe Stool 038 x 47cm H 038 x A7cm H White V Low Tulipe Stool 038 x 47cm H White R Low Tulipe Stool Black R Low Tulipe Stool 038 x 47cm H 038 x A7cm H Black Low Tulipe Stool Black W Low Tulipe Stool Black E Low Tulipe Stool Black V Low Tulipe Stool Red Knoppe Stool White Knoppe Stool 038 x 47cm H 038 x 47cm H 038 x 47cm H 038 x 47cm H 048 x 39cm H 048 x 39cm H UB9 UB6 UW45 UN45 UT9 4 Ocean Stool Blue Bombo Stool White Bombo Stool Sliver Bombo Stool Black Bombo Stool Low Bubu Stool 55 x 45 55cm adjustable 044 x 50 60cm adjustable 044 x 50 60cm adjustable 044 x 50 60cm adjustable 044 x 50 60cm adjustable 032 x 44cm H FW18 FE11 FR14 FN3 White Bastille Sahara Bastille Red Bastille Black Bastille 60 x 61 x 71cm H 60 x 61 x 71cm H 60 x 61 x 71cm H 60 x 61 x 71cm H HG11 HV13 HV22 HG12 Ingrid Sofa Island Sofa Maogan Sofa Bergen Sofa Black Auteuil 1 World Bank Sofa 53 66 x 91cm H 48 55 x 9bcm H 64 x 67 x 90cm H 80 x 80 x 80cm H 60 x 70 x 88cm H 85 x 81 x 75cm H HW4 HW2 HR1 HBO3 HR3 2 Seater Snow
90. e Banking Centre Shops 115 117 and 127 133 1 F Sun Hung Kai Centre 30 Harbour Road Wanchai Hong Kong A C No 004 582 000683 001 Payments by major credit cards are also accepted HML reserves the right not to process orders without payment mG N C iBfT XEIRE O Hong Kong Convention and Exhibition Centre HALL AND STAND CLEANING AND RUBBISH DISPOSAL SERVICES Rates Effective January December 2007 For office use Event Name EVENT ID Move Ir Show Period Move Out Hall Booth No LOG NO Hall and Stand Cleaning for Exhibitions HK m No of Show Open Days Gross area of the exhibition venue 2 15 Rubbish Disposal by Trucks HK Truck Disposal by truck 4 tonne of empty boxes and general waste generated by 1 740 00 organisers contractors exhibitors etc construction waste disposal charges by Environment Protection Department are included Industrial Rubbish Disposal by Trucks Truck Disposal by truck 4 tonne of empty crates abandoned wooden andstand materials 3 180 00 and hazardous materials construction waste disposal charges by Environment Protection Department are included CONFIRMATION OF ORDER We hereby confirm the order of the following service s Booth Cleaning for Exhibition Gross area m x show open days x 2 15 Rubbish Disposal Trucks and Industrial Rubbish Disposal Trucks The actual number of trucks used for rubbish disposal will be recorded by
91. e HML the Power Factor is likely to fall below 0 85 Power Factor correction apparatus shall be supplied and installed by the person responsible for the electrical installation a Correction Apparatus Correction apparatus shall be connected on the load side of the main switches controlling the supply to the stand or individual piece of equipment The scale of provision shall be submitted to Event Manager for approval b Notification Licensee will notify HML at the time the Licence Agreement is being negotiated of the likelihood of correction apparatus being required at the exhibition Electrical Main Supply Cables oupply and Installation All main supply cables from the HKCEC s electrical supply source service pits trenches columns and or overhead busducts to the point of supply to an exhibit Stand group of Stands or other locations will be supplied and installed by HML staff or HML s appointed contractor Termination and Routing Each main supply cable must be terminated with a fused isolator or circuit breaker supplied by HML Routing The main supply cables must be brought into the Stand from a floorbox within the area of the Stand Connections from the floorbox of an adjacent Stand are not permitted unless either there is no floorbox within the Stand or the Licensee and adjacent Stand holder have given prior permission to Event Manager Separate Lighting and Machinery Mains All main supply cables supplied for mach
92. e of exhibitors Late order 30 penalty fee will be charged for any late orders received on after the deadline 17 April 2008 while orders received on after 24 April 2008 amp on site order will be subject to a 50 surcharge 6 Cancellation of any orders must be submitted in writing Cancellation after the deadline is subject to 15 cancellation charge No cancellation will be accepted on after 24 April 2008 mE p Company Name Stand no Contact Person Email Address Telephone Fax Address Date Signature Please return this form to Please make copy for your reference PICO IES GROUP LIMITED Pico Building 12A Dai Fat Street Tai Po Industrial Estate Tai Po N T Hong Kong Tel 852 3713 0521 3713 0589 Fax 4852 2660 4672 2660 6312 Attn Ms Karen Cheung Ms Wooby Chan Email Karen cheung hk pico com wooby chan hk pico com LOCATION PLAN pico HIMSS AsiaPac 2008 Deadline 20 23 May 2008 Hong Kong Convention amp Exhibition Centre 17 April 2008 Hall 7B Exhibitors are requested to indicate on the plan below the position of all electrical wall fittings and shelves etc TOP ELEVATION KEYS Fluorescent tube H Longarm spotlight lt Flat Slope shelf 13Amp socket ch Spotlight lt Wall panel CONDITIONS 1 Allitems ordered are on rental basis and exhibitors will therefore have to make good for any damages or losses 2 Any complaints regarding rental furnit
93. e take up 3541 1 2 2 22 000 Progressive take up 200 1 2 2 8017 2 4 4 Progressive take up 778 2 4 4 Progressive take up 539 1 2 2 Hall 7 or 7B 4 456 1 2 Progressive take up 3544 1 2 2 22000 Progressive take up 3541 1 2 2 Progressive take up 200 1 2 2 Security personnel provided for designated venues only 38 HKCEC Rules amp Regulations Exhibition 8 Dec 07 APPENDIX Il Emergency Procedures EMERGENCY PROCEDURES Hong Kong Convention and Exhibition Centre 1 Expo Drive Wanchai Hong Kong FIRE EMERGENCY IF YOU DETECT FIRE OR SMOKE e Activate the nearest fire alarm if possible and safe to do so Leave the area of a fire immediately by the nearest exit emergency exits marked in green do not use lifts e Close doors behind you e Leave the HKCEC if necessary by the nearest exit emergency exits marked in green do not use lifts IN CASE OF FIRE ALARM 1 IF YOU HEAR A FIRE ALARM e Remain claim and alert prepare to leave the HKCEC e Continue activities as normal should fire alarm be discontinued 2 IF YOU HEAR A FIRE ALARM EVACUATION ANNOUNCEMENT OR INSTRUCITON e Leave the HKCEC via the nearest exit emergency exits marked in green do not use lifts e f you encounter smoke in the stairway use alternate exits where available e Do not attempt to r
94. ea during the Licensed Period under the Licence Agreement Licence Fee the fees and charges specified in the Licence Agreement Licensor Hong Kong Convention and Exhibition Centre Management Ltd HML Multi level Stand a Stand for exhibitions having 1 or more raised floors or platform areas exceeding 600mm in height from the HKCEC floor elevation or where 1 storey is constructed within and designed to structurally accommodate people and or equipment as a part of the Stand Open Period the period of time specified in the Licence Agreement during which a Scheduled Exhibition is normally open to the Licensee s guests and or public Order Form form used by Licensee or user of services and or equipment provided by HKCEC 2 1 HKCEC Rules amp Regulations Exhibition 8 Dec 07 Relevant Legislation and Regulations any law ordinance regulation code of practice approval licence or permit of the Hong Kong Government applicable to the Scheduled Exhibition or to the use or occupation of the Licensed Area including related construction and installations Scheduled Exhibition the exhibition event including an Exhibition as defined herein specified in the Licence Agreement and for which the HKCEC is licensed Stand any structure platform shell scheme booth kiosk display space or other installation intended for exhibition purposes Temporary Structure any stage platform podium movable
95. ected Event Manager will inform the Licensee of any modifications that may be required within 14 days of Licensee s submission At least 3 months before the start of the Licensed Period the Licensee must provide Event Manager with a copy of the final and approved layout plans which must a identify any high risk areas Stands or exhibits special effects or any apparatus that require safety considerations and b include the Scheduled Exhibition visitor profile which must include an estimation of the number of children under the age of 12 in the case of a public or consumer event which will enable HML to better ensure the adequacy of Aisle widths security and crowd management provisions At least 3 months before the start of the Licensed Period the Licensee must provide Event Manager with final details of the Scheduled Exhibition e g opening hours 3 2 HKCEC Rules amp Regulations Exhibition 8 Dec 07 estimated attendance exhibitor and visitor profiles as well as the planned or intended use of any public circulation areas At least 1 month before the start of the Licensed Period the Licensee must provide Event Manager with a copy of the final and approved layout plans with final and full details which must a show Stand identification numbers and the names of exhibiting companies together with a list of Licensee s authorised contractors b clearly identify all Stand schemes raw space for custom built Stands an
96. edeadline otherwise a surcharge of 1596 may be imposed on the basic rates In addition applicable on site orders or amendments are subject to a surcharge of 3096 of the basic rates HML reserves the right to refuse orders received after any applicable deadline Deadlines for ordering services and equipment for exhibitions are as follows TimebeforeistdayoflicensedPerod 0000 Power Mains Electrical Services 3 Weeks b Compressed Air Water and Drainage Services Wireless Internet Services 1 Month e Security Personnel Services All equipment provided by HML must be utilised within HKCEC and used exclusively for the specified event and or time period The HKCEC s Exhibition or General Rules and Regulations will apply to such use and the User is responsible for full compliance with any and all applicable provisions of those Rules and Regulations and will use equipment in a safe and proper manner The User may not make any alternations modifications to or utilise any attachments and or additions with equipment Services included herein provided to any User by HML or utilised by Users will be in compliance with the HKCEC s Exhibition or General Rules and Regulations as applicable The provision of any services equipment is subject to availability at the time of ordering Orders will be accepted on a first come first served basis HML reserves the right to reject any orders received in such case
97. een 2 venues relatively adjacent to one another 1 750 Multi mode single mode and SC type connector Deposit Total Data Lines HK MEET Event Per Line oo ooy o ISDN line S T interface 64K x 2 channels for E transmission ISDN account modem terminal adaptor ISP and air time charges excluded M line S T interface 64K bps x 2 channels for overseas transmission account modem terminal adaptor ISP and air time charges excluded Centre internal wiring for Private Circuit Quam per deyPero eK Per Line HKS Broadband Quantity per 4 day Period HK Per Line HK Broadband Internet Service 2M bps Rate includes 4 consecutive days of use following day of installation Total without Late order surcharge 15964 Site order surcharge 30 TotalAmount ss REMARKS a Call charges are excluded for telephones with IDD service overseas facsimile transactions and data communication calls All IDD call charges plus a handling fee minimum 20 per call will be deducted from the deposit paid or any excess will be settled by User before the close of the event b 24 hour power supply normally required for facsimile machine should be ordered separately for exhibition events of HK 600 per set will apply for lost and or damaged telephone sets Continued on next page
98. eir time at the conference Special Networking Reception 19 00 22 30 FRIDAY 23 MAY Conference e News Updates five available Education Sessions 09 00 10 00 HKD 27 400 USD 3 500 CPHIMS Exam check in at 08 30 09 00 11 00 Align your organisation with leading topics in the industry by Exhibit Hall 1000 1200 sponsoring a pre conference electronic update l Closing Keynote Session 12 00 13 00 Badge Holders Standards Workshop 13 30 16 00 HKD 40 000 USD 5 000 Place your company logo on the badge holders an attendee s must 11111011 have item during the conference subsequent documents Times subject to change Conference Pens HKD 29 000 USD 3 650 Each attendee will receive a pen Every time they use it to take notes they will see your company s logo Principal Sponsor three available HKD 128 000 USD 16 350 You Are Here Locators two available Establish your organisation as a leader in healthcare HKD 26 000 USD 3 275 IT and HIMSS AsiaPac08 by becoming an Principal Help direct traffic and drive attendees to your booth by sponsoring Sponsor the You Are Here locators Contributing Sponsor four available Message Panels multiple locations HKD 86 000 USD 6 900 HKD 7 825 USD 1 000 Demonstrate your commitment to healthcare IT Reinforce your brand and message in high traffic areas on the exhibit and HIMSS AsiaPac08 by becoming an Contributing floor Sponsor HIMSS AsiaPacO8 Conference
99. emain on for 2 hours following the close of the Scheduled Exhibition Other Services and General Information Licence Fees for the Licensed Area as well as for venue equipment and services are not subject to any sales or property taxes VAT or GST The following services are provided to the Licensee for the Scheduled Exhibition during the Licensed Period at no additional charge a manpower for security and fire control rooms freight lifts loading unloading marshalling areas for traffic control b 24 hour telephone operator service 2 10 3 1 HKCEC Rules amp Regulations Exhibition 8 Dec 07 c listing of the Scheduled Exhibition on the HKCEC s electronic directories and other event directories as space time are available d registration counters allocated by HML during concurrent events as available e back of house facilities e g dressing rooms media rooms organiser offices cloak rooms allocated by HML during concurrent events as available f personnel to position operable walls within the HKCEC for the Scheduled Exhibition g technical personnel for the sound control room lighting control room and stage technical areas in the Convention Hall Grand Hall and Theatres h a single technician for each of Meeting Rooms 201 301 401 and 601 if the venue is used for non exhibition purposes and i use of non licensed public circulation areas which include Harbour Road Entrance Expo Drive Entr
100. emove vehicles from parking garage or loading docks e Follow announcements over the public address system or instructions by HKCEC staff and or fire police officials Once outside the HKCEC stay clear of the HKCEC and Convention Plaza complex do not return until conditions are declared safe to do so by HKCEC management or fire police officials MEDICAL EMERGENCY IN CASE OF A MEDICAL EMERGENCY Dial emergency number for Security Control Room 33 from the closest house phone or call 2582 7162 24 hours e Give exact location e Give detailed information when possible of the situation concerning injuries and the cause of any injuries e Remain in contact with HKCEC staff until emergency personnel have arrived 39 HKCEC Rules amp Regulations Exhibition 8 Dec 07 APPENDIX 11 Electrical Cable Configuration and Distribution Lighting and power circuits NOTE B by the contractor Floor Service Trench or Floor Box TYPICAL INSTALLATION OF POWER MAIN UP TO 60A amp E Lighting and power circuits by the contractor STAND Note A Regarding HKCEC s power supply main and cables suitable fuse rating and cable length are provided for the position as indicated on contractor s electrical plan which must be approved by HML Final location and protective covering are adjusted and provided by the contractor NOTE BT Power Supply is taken from Overhead Busduct Column Floor Trench or
101. equest for Filming Broadcasting Radio Reasonably in 9 11 Transmission and Copyright Fees advance Submit Scheduled Exhibition Layout Plans At least 6 months 3 1 before the start of the Licensed Period Submit final details about the Scheduled Exhibition At least 3 months opening hours estimated attendance exhibitor and before the start of visitor profiles planned or intended use of the public the Licensed circulation areas etc Period oubmit copies of final and approved layout plans with At least 3 months high risk areas identified and visitor profile before the start of the Licensed Period Hequest for building or placing offices desks At least 3 months counters signs banners decoration feature or other before the start of structures in public circulation areas the Licensed Period Requests for the use of boilers stoves and furnaces At least 3 months 8 3 in advance 35 Submit full details of all vessels containing 250 litres 55 gallons or more of water or other liquids or Request for supply of water to and drainage of vessels of any type Request for wireless Internet service Submit details for bringing water cooled machinery into exhibition halls Submit copies of final and approved layout plans with final and full details Submit proposals for rigging with calculations and design specifications Submit information about general electric layouts power consumption and other necessary technical informat
102. es Where Stand platforms are installed all stopcocks or valves on piped services must be above the platform and in an accessible position a No Water without Drainage No mains for water service will be connected to a Stand unless a drainage system is installed at the same Stand to remove used water b Direct Machine Connections Direct connections from the HKCEC s water mains to machinery if available and approved are not permitted unless an isolating valve is fitted at the inlet to the machine The Event Manager will arrange a quote for installing an appropriate isolating valve on request 25 6 4 6 5 6 6 6 7 HKCEC Rules amp Regulations Exhibition 8 Dec 07 Time of Operation of Pipework Service Supply During Move In Period Main pipework service supply will only commence when all pipework connections and installation works have been properly carried out and tested and will operate according to a schedule agreed to between Event Manager and the Licensee within the normal working hours for move in During Open Period Main pipework service supply will be switched on 1 hour before the Open Period and switched off 1 hour after the close of Scheduled Exhibition each day During Move Out Period All main pipework service supplies will be switched off within 1 hour of the closing time of the Scheduled Exhibition on the last day of the Open Period Discharge of Water onto Exhibition Venue Floors All exhibits a
103. f the Contract Terms and Conditions are to be made promptly to HIMSS and its representatives Exhibitors and their personnel agree to abide by the decisions of HIMSS AMENDMENTS Any and all matters not specifically covered herein and in the Exhibitor Service Manual are subject to the decision of HIMSS HIMSS shall have the full and exclusive power to interpret amend and enforce these Contract Terms and Conditions provided any amendments when made are brought to the notice of exhibitors Each exhibitor for itself and its employees agrees to abide by the foregoing Contract Terms and Conditions and by any amendments or additions thereto in conformance with the preceding sentence LAWS APPLICABLE This agreement shall be governed in accordance with the laws of the State of Illinois Any and all litigation arising from or as a result of this Agreement will be conducted in Chicago Illinois and shall be governed in accordance with the laws of the State of Illinois This 2 application does not represent a joint venture between HIMSS and the exhibitor each shall retain the status of independent contractor and shall not have the authority to bind or represent the other The agreement may not be assigned to another entity without prior written consent from HIMSS Take advantage of the unique marketing opportunities and sponsorship packages offered at the conference and exhibition SPONSORSHIP OPTIONS Schedule Highlights Choose from the many marketing opp
104. fixtures and components must not exceed 4 0m 13 17 Peninsula Booths A Peninsula booth is an exhibit at least 36 0 sq m 6 0 m x 6 0m having aisles on three sides with one or more display levels Height The maximum height of the back wall facing the neighboring stand will be 2 5m 8 Exhibit materials components and identification signs other than the back wall will be permitted to a maximum height of 5 3 174 All Peninsula booth floor plans must be submitted to HIMSS for approval Depth According to international custom peninsula stands must be built as openly as possible on three sides Except for the back wall no other solid walls are allowed at the external boundaries of the stand All Peninsula booth plans must be approved by HIMSS by 7 April 2008 Please send an overhead and an elevated side view with measurements to Virginia Geoghegan at vgeoghegan himss org Island Booths An Island booth is an exhibit at least 36 0 sq m 6 0 m x 6 0m having aisles on all four sides with one or more display levels Height Exhibit materials components and identification signs will be permitted to a maximum height of 5 3m 174 All Peninsula booth floor plans must be submitted to HIMSS for approval Depth According to international custom island stands must be built as openly as possible on four sides No solid walls are allowed at the external boundaries of the stand Because an island booth is separated by the width of an aisle
105. for night time cleaning To facilitate this cleaning prior to the Open Period the following requirements apply to the day before as of midnight the start of the Open Period of the Scheduled Exhibition a the erection and or installation of Stands and Temporary Structures must be completed and all Stands must be accessible b all materials and equipment used for setting up any Stands and Temporary otructures must be removed from the Licensed Area 2 2 2 3 2 4 2 5 2 6 HKCEC Rules amp Regulations Exhibition 8 Dec 07 c all items must be removed from Aisles and placed inside the Stands and d all unused items and contractor materials supplies and equipment within the Licensed Areas and elsewhere in the HKCEC must be removed or disposed of by Licensee Cleaning During the Open Period of a Scheduled Exhibition Dry refuse placed in plastic bags and left in the Aisles within 1 hour following the close of the Scheduled Exhibition will be removed by cleaning staff Wash basins and toilets must not be used for the disposal of waste The cost of clearing any blockages of drains arising from such disposal will be charged to the Licensee Special arrangements can be made with Event Manager for the disposal of liquids please refer to Clause 6 6 Cleaning at End of the Licensed Period All Stands equipment and contractor materials must be removed from the HKCEC before the end of the Licensed Period so that cleaning ca
106. from all neighboring exhibits full use of the floor plan is permitted Island booth plans must be approved by HIMSS by 7 April 2008 Please send an overhead and an elevated side view with measurements to Virginia Geoghegan at vgeoghegan himss org Multilevel and Covered Booths Due to limited move in times multilevel booths are prohibited from HIMSS 08 Hanging Signs Height Hanging identification signs will be permitted to a maximum height of 5 3m 1747 in peninsula and island booths only Standard booths may not hang signs over their booth at the HIMSS AsiaPac08 exhibit NOTE All hanging signs must have drawings available for inspections by exposition management the installation and dismantling contractor the facility manager the exhibitor and governmental authority during the time the component is being hung suspended and removed at the show site that include a signature or stamp or a reviewing structural engineer indicating that the structure is built in compliance with the details and specifications set forth on the drawings HKCEC Rules amp Regulations Exhibition 8 Dec 07 EXHIBITION EVENT RULES AND REGULATIONS HKCEC Rules amp Regulations Exhibition 8 Dec 07 HONG KONG CONVENTION AND EXHIBITION CENTRE EXHIBITION EVENT RULES AND REGULATIONS CONTENTS INTRODUCTION AND DEFINITIONS SERVICES PROVIDED BY THE HKCEC Cleaning Services Food Beverage and Other Concession Services Security Servi
107. gistration Hours Tuesday 20 May 10 00 19 00 Wednesday 21 May 07 30 17 00 Thursday 22 May 08 00 17 00 Friday 23 May 08 00 12 00 Types of Badges Complimentary Exhibitor Badges Complimentary Client Badges Paid Exhibitor and Client Badges Exhibitor Badges Allow access into Exhibit Hall during move in move out Allow access into Exhibit Hall one hour prior to show opening and one hour after show closes Tuesday Wednesday Thursday and Friday Allow access into all education sessions One tote bag per company Primary contact will receive ticket Exhibitor badges are issued to company booth personnel and are designated for those individuals that are representing your company on the exhibit floor Two 2 complimentary exhibitor badges are allotted per 3m x 3m of exhibit space rented Additional exhibitor badges are available for HKD 430 55 00 USD each and need to be paid when they are picked up at on site registration or by credit card with advance registration Badges will only be printed with the company name listed on the exhibit application Client Badges Allow access to the Exhibit Hall during exhibition hours only Allow access into education sessions One complimentary client badge per 3m x 3m of exhibit space rented Additional client badges may be purchased for your clients for HKD 820 105 00 USD Client badges must be used for clients only They cannot be used for individ
108. h the Scheduled Exhibition comply completely with any applicable provisions of these Exhibition Event Rules and Regulations Hong Kong Convention and Exhibition Centre Management Ltd is the exclusive management company for the HKCEC under an Operating Agreement with the Hong Kong Trade Development Council HKTDC and is responsible for the administration and enforcement of these Rules and Regulations HML will notify Licensee should observations be made by HML of any non compliance regarding these Rules and Regulations by Licensee or any party associated with the Licensee and scheduled Exhibition after which the Licensee must ensure appropriate action to correct such non compliance Submittals and notices of requests required by the Licensee to HML and specified within these Rules and Regulations may be delivered to and made through HML s Event Managers see summary table at Section 10 The HKCEC must not be used for any illegal purposes nor are any illegal actions to occur at the HKCEC during use No activity may be carried on in any part of the HKCEC which in the reasonable opinion of HML may cause a violation of any of the Relevant Legislation and Regulations or of these Rules and Regulations any breach of the Licence Agreement or a breach of the peace The Licensed Area must be used solely for the purpose of the Scheduled Exhibition and the Licensee must not permit any exhibit or any category of exhibit which does not prope
109. he Licensee is responsible for ensuring that all contractors with which it contracts observe these Rules and Regulations and Relevant Legislation and Regulations Electrical Cable Configuration and Distribution Each Stand must be supplied by a separate electrical main cable except that a single main cable may be installed to supply a group of adjoining Stands where the electrical installation for all Stands within the block is the responsibility of a single contractor Each of the Stands in a group of adjoining Stands fed from a single electrical supply main must have its own means of isolation situated in an accessible position on the otand Distribution boards and similar equipment must be installed adjacent to the fused isolators provided by HML s technical staff The mounting board provided by the contractor for this equipment must be large enough to allow the fused isolators to be fixed on it Switch and fuse gear motor controls starters and similar items must be easily accessible suitably connected and out of reach of the public and preferably out of public view The electrical contractor responsible for installing the Stand electrical service must supply service mains suitable for connecting the installation to the fused isolators on the main supply cables please refer to Appendix 111 Earthing Groundin All metal conduits metal apparatus casings metal framework motor frames light fittings etc must be efficiently bonded to
110. hibition Centre Birmingham B40 1PJ United Kingdom Tel 780 2627 Fax 780 2329 Email DRichards agilitylogistics com Ctc Mr David Richards Bromley 44 20 Royal Court 81 Tweedy Road Bromley Kent BR1 1TW United Kingdom Tel 8461 8799 Fax 8461 8866 Email KWatkins agilitylogistics com Ctc Mr Kevin Watkins 1 404 1123 Zonolite Road Suite 22 Atlanta Georgia United States 30306 Tel 815 8816 Fax 7249135 Email MChurchill agilitylogistics com Ctc Ms Margaret Churchill TWI GLOBAL EXHIBITION LOGISTICS 1 702 2725E Desert Inn Road Suite 230 Las Vegas Nevada 89121 3613 USA Tel 691 9000 Fax 691 9045 691 9055 E mail sbarry twiglobal com gkeh twiglobal com Mr Steve J Barry Mr Greg Keh VIETNAM Hochimich City 84 8 TRANS LINK LOGISTICS VINA CO LTD Giay Viet Plaza 180 182 Ly Chinh Thang str 8 Floor Unit 808 809 District 3 HCMC VIETNAM Tel 2905034 35 Fax 2905030 33 E mail anneo agilitylogistics com Ctc Mr Andy Neo Hanoi 84 4 2 TRANS LINK EXPRESS LTD Hanoi Representative Office 5th Floor Room 501 Phu Qui Building 209 Giang Vo Street Dong Da District Hanoi Vietnam Tel 5121705 06 Fax 5121707 E mail dnhatlinh agilitylogistics com Ctc Mr Do Nhat Linh As of 15 Feb 2007
111. hibitions must have a minimum width of 3 5 metres unless expected visitor attendance or special conditions necessitate a variation from this minimum which HML will determine in its sole discretion Aisles must at all times remain unobstructed by any services exhibitor products and displays or otherwise all exits including any emergency Aisles must be clearly defined and marked all exits must remain unobstructed at all times by any obstacles and no rigid barriers or any other device shall be placed across any Aisles or exits 11 3 5 3 6 3 7 3 8 HKCEC Rules amp Regulations Exhibition 8 Dec 07 Construction of Stands Temporary Structures and Custom Built Stands Unless special arrangements are made with Event Manager the procedures below must be adhered to whenever a Licensee carries out constructions or installations within any licensed or public circulation area when i provision is made for a closely seated audience ii any part of any construction or installation exceeds 4 metres in height above the floor iii the distance from any part within a Stand to an open side exit or Aisle is greater than 18 metres or iv connections to floor structure are required The Licensee must give notice reasonably in advance to Event Manager of its intention to erect such structures The Licensee must provide Event Manager on request a copy of all relevant permits licences approvals or certificates granted by the Ho
112. hibits Packed Lx WxH cm kg Documents amp Consignments Deadline in Hong Kon Receipt of documents for seafreight consignments 29 April 2008 LCL 6 May 2008 FCL Receipt of documents for airfreight consignments 5 May 2008 Arrival of seafreight consignments 6 May 2008 LCL 13 May 2008 FCL Arrival of airfreight consignments 13 May 2008 1 If your individual exhibits exceeds 3 000 kg or 3 x 2 x 2 m we may have to conduct a cargo survey to facilitate our logistics planning 2 It is the responsibility of each exhibitor to arrange Marine Transport Insurance covering transport to the exhibition during the exhibition and the return of the exhibits to domicile during the period the exhibits are handled by Trans Link and also ensure that Transport Insurance is arranged for exhibits sold locally CompanyName Person in Tel charge If your exhibits details exceed one page please make a copy for continuation Agility 9 Fairs Events WORLDWIDE AFFILIATE AND AGENCY NETWORK 94 11 BTG EXPOTRANS S A Azopardo 1345 C1107ADW Buenos Aires Argentina Tel 4362 5030 Fax 4362 5080 E mail cliff btg expotrans com ar Mr Cliff Williamson EXPOSERVICE LTD Melbourne 61 3 2 4 Mohr Street Tullamarine VIC 3043 P O Box 1328 Tullamarine VIC 3043 Tel 9330 3303 Fax 9330 3337 Email remoore agilitylogistics com Ctc Mr Robert Moore Perth 61 8
113. ian Tel 2586 123 Py ER 0 BPO The Sun s Group Centre 838 Tel 2833 2923 1 Sunshine Bldg 8 Tel 2574 6172 2 China Online Centre amp in Tel 2572 6725 9 PRAG Kwan Chart Tower Tel 25113729 Eagle Harbour public carpark Bad Tel 2827 5102 China Resources Bldg carpark Tel 2828 5690 Sun Hung Kai Centre Tel 2827 7247 PRB oA Allied Kajima 8100 Zin Tel 2583 9036 AXA Centre Ef Tel 2511 0673 221 shennan O T B Bldg 8 Tel 2574 3489 14 Siu On Centre 8161 2511 3038 5 MBAR Yue Xiu 2512 9228 16 HES KE China Overseas Bldg Ea Tel 2865 7672 7 RURTEBAD Bank of East Asia Harbour View Centre Bia Tel 2529 7805 18 SEXE East Town Bldg Tel 2528 1521 9 Asia Orient Tower 8 5 Tel 2030 3845 55 AsiaPacOO Conference amp Exhibition 20 23 MAY 2008 HONG KONG CONTACT LIST Conference Management HIMSS 230 East Ohio Street Suite 500 Chicago IL 60611 3269 Exhibit Services Logistics Production Exhibit Booth amp Sponsorship Sales Virginia Geoghegan Kelly Laidler Exhibit Project Manager Director Business Development 1 734 477 0855 vgeoghegan himss org 1 312 915 9285 klaidler himss org Christina Dorsey Tia Peterson International Exhibits Meetings Associate Manager Business Development 1 312 915 9516 cdorsey himss org 1 312 915 9232 tpeterson himss org Corinne Tanda Media Press Manager Bus
114. il translink online com kh Ctc Mr Choup Phaneth CANADA 1 905 235 Superior Blvd Mississauga Ontario L5T 2L6 Tel 6127500 Fax 678 2494 Email AScillitoe agilitylogistics com Mr Alan Scillitoe TWI GLOBAL EXHIBITION LOGISTICS 2000 Argentia Road Plaza 4 Suite 450 Mississauga Ontario L5N 1K2 CANADA Tel 8121124 Fax 8120133 Email strotter twiglobal com Ctc Ms Sandi Trotter Beijing 86 10 TRANS LINK INT L FORWARDING SHANGHAI LTD BEIJIN BRANCH Rm 1211 Prime Tower No 22 Chaowai Chaoyang District Beijing 100020 P R CHINA Tel 65881961 1962 1963 1964 Fax 65881960 E mail tobej agilitylogistics com Ctc Ms Jennifer Fu Shanghai 86 21 TRANS LINK INT L FORWARDING SHANGHAI LTD Room 805 Aetna Tower No 107 Zunyi Road Shanghai 200051 PR CHINA Tel 6237 5656 Fax 6237 5657 E mail tsha agilitylogistics com Ctc Ms Shirley Xing Shenzhen 86 755 TRANS LINK INT L FORWARDING SHANGHAI LTD SHENZHEN BRANCH Room 3712 Building A United Plaza No 5022 Binhe Rd Futian District Shenzhen 518026 PR CHINA Tel 8290 0990 Fax 8294 0149 E mail tsz agilitylogistics com Ctc Ms Lucy Chen Guangzhou 86 20 TRANS LINK INT L FORWARDING SHANGHAI LTD GUANGZHOU BRANCH Room 1110 11 F Main Tower Guangdong Int Hotel 339 Huanshidong Road Guangzhou China 510098 Tel 8331 0994 964 Fax 8331 0364 E mail tgz agilitylogistics com Ctc Ms Lily Wong Tianjin 86 22 TRANS L
115. ill be calculated for a minimum of 14 hours and on the basis of the rate for 10 hours plus the rate for the additional hours specified in the table above Examples charges for security guard service for 14 consecutive hours will total 1 300 850 450 charges for security guard service for 15 consecutive hours will total 1 370 850 520 and charges for security guard service for 16 consecutive hours will total 1 435 850 585 Services for guard services for cash in transit may be quoted upon request h Please see reverse side for General Notes and Conditions i Orders will not be processed until full payment is made CREDIT CARD INFORMATION AUTHORIZATION FROM USER AMEX Ll vsA L MasrER DINERS Company Name Card Number Company Address Cardholder Name Tel No Fax No Expiry Date Signature Name In capitals Signature PLEASE RETURN THIS FORM TO Hong Kong Convention amp Exhibition Centre Management Ltd Event Planning amp Co ordination Department 1 Expo Drive Wanchai Hong Kong China Tel 852 2582 8888 Fax 852 2582 7106 GENERAL NOTES AND CONDITIONS il In the document the following definitions apply HKCEC Hong Kong Convention and Exhibition Centre the physical premises situated at 1 Expo Drive Wanchai Hong Kong China including all of its internal venues and service areas or other areas detailed in a Licence Agreement and any and all furniture fixtures and equipme
116. ind any Stand and must be removed once unpacking has been completed Storage of packing cases by Licensee contractors or exhibitors in any part of the HKCEC is subject to the prior approval of Event Manager Where HML in its sole discretion believe that a safety risk exists it may dispose of any such materials stored in the vicinity of the Stands without penalty Removal of Materials at End of Licensed Period All Stands and other materials brought into the Licensed Area for the Scheduled Exhibition including materials to be scrapped must be safely removed from the Licensed Area by the Licensee in sufficient time for HML to clear the floors by the end of the Licensed Period unless specific arrangements to the contrary are made between Event Manager and the Licensee The Licensee must return an emptied hall to the Licensor when dismantling is completed and such status shall be verified by both parties on site The Licensee will be responsible for any charges that HML may incur and submit to Licensee for reimbursement as payment for extending the Licensed Period for removing and or disposing of materials or for any additional services required by HML if the Licensed Area is not clear by the end of the Licensed Period Should HML not be able to or elect in its sole discretion to clear the Licensed Area of any Stands or other materials by the end of the Licensed Period the Licensee will be subject to hourly rental charges for the Licensed Area u
117. inery must be separated from those providing electricity for lighting and items requiring small quantities of power machine is defined as a single item of equipment which cannot be powered using a 13 amp socket or spur unit 22 5 15 HKCEC Rules amp Regulations Exhibition 8 Dec 07 Proliferation of Main Supply Cables Where installation of a group of Stands or items requiring small power would in the opinion of HML lead to an unacceptable combination of main supply cables HML may at its discretion either itself install a large main supply cable and provide the cables ordered by sub distribution within the group of Stands or instruct the nominated electrical contractor that only a single main supply cable will be installed to the group of Stands Access for Installation The main supply cables to Stands or exhibits will be installed before or on the first day of the Licensed Period provided that the supply has been ordered from Event Manager by the agreed date see Clause 5 15 below Before occupying the Stand exhibitors or their contractors must confirm that the main supply cables have been installed and if not must only occupy areas of the Stand which will not impact that installation of cables until installed Ordering of Electrical Main Supply Cables Placing of Orders Main supply cables must be ordered from Event Manager by the Licensee their nominated electrical contractors or their nominated representatives usi
118. iness Development Joyce Lofstrom United States 1 312 915 9278 ctanda himss org Manager Corporate Communications Sally Glass 1 312 915 9237 Managing Director llofstrom himss org 61 2 4324 9873 sally glass chik com au Florence Chua Asia John Glass Marketing PR contact Managing Director 65 6496 5551 61 2 4324 9873 john glass chik com au Florence Chua mci group com OFFICIAL SHOW SUPPLIERS AND CONTRACTORS Conference Facility Stand Builder Hong Kong Convention Center PICO Art International Pte Ltd 1 Expo Drive PICO Creative Centre Wanchai Hong Kong China 20 Kallang Ave Tel 852 2582 8888 Singapore 33941 1 Fax 852 2802 7284 Tel 65 6294 0100 E mail info hkcec com Fax 65 6290 5902 Web http www hkcec com E mail malina tijhin sg pico com Web www picoworld com Exhibitor Housing Exhibitor Badge Registration Ambassadors Pacific World 240 Peachtree Street Suite 22 S 10 03 01 Rex House Atlanta GA 30303 Singapore 229832 United States 73 Bukit Timah Rd Fax 1 404 584 0685 Tel 65 6336 1286 Email asiapac ambassadors com Fax 65 6336 2123 E mail himssasiapac pwevent com Online Badge Reservations http www himssasiapac org travel hotelRes aspx H MSS AsiaPacO amp Conference amp Exhibition 20 23 MAY 2008 HONG KONG Business Center Booth Catering Hong Kong Convention amp Hong Kong Convention amp Exhibition Centre Exhibition Centre 1 Expo Drive 1 Expo Drive Wanchai Hong Kong
119. ing Hesponsibility HML will not accept responsibility for 1 any delays in connecting installations found unsatisfactory or for which insufficient time has been allowed for testing or ii any faults discovered in installations after testing and connection Pipework Contractors Selection of Contractors HML places certain restrictions on the selection of contractors used to carry out pipework installation work and the selection of such contractors by Licensee must be from HML s approved list of pipework contractors HML s approved contractors will submit quotes for carrying out installation work on stands upon request All contractors must observe these Rules and Regulations and Relevant Legislation and Regulations Exemptions will only be permitted with prior written agreement from HML Installations within Stands General a Pipework All pipework used in installations must be suitable for the operating pressures of HKCEC s service mains from which they are to be used In general compressed air line pressure varies from 4 to 6 bars 60 90psi with a flow rate of 10 1 5 21cfm Exhibitors must arrange to have pressure regulators installed on their equipment if required or desired Domestic water mains are supplied through a 25mm pipe at a pressure of approximately 1 2 bars in Hall 1 2 3 1 bar in Hall 7 and 2 bars in Hall 5 The maximum capacity from this supply is 0 3 liters per second 4 gallons per minute b Isolating Valv
120. ing telecasting and broadcasting within the HKCEC These activities may be subject to additional charges for security labour utility services etc Any and all applicable copyright fees in connection with any activity related to the Scheduled Exhibition are the full responsibility of the Licensee Licensees desiring to use radio transmitting equipment must obtain the approval of the Event Manager and supply details of the equipment and of the frequency and power of the signal together with a copy of the transmitting licence or equivalent from the relevant authorities of Hong Kong Government e g Office of the Telecommunications Authority OFTA 33 9 12 9 13 HKCEC Rules amp Regulations Exhibition 8 Dec 07 Distribution of Literature Publicity materials of any exhibitor may only be distributed from the exhibitor s own Stand No exhibits or advertising signs shall be placed outside the confines of the exhibitor s otand The distribution of publicity materials pamphlets or literature and advertising demonstration or canvassing are strictly prohibited elsewhere in the HKCEC For the avoidance of doubt this rule applies to any location Licensed or not Licensed on HKCEC property internally or externally Typhoon No 8 and Higher Signal and Black Rainstorm Warning It is the intention of HML that the HKCEC will remain open during typhoon or black rainstorm warnings and the cancellation of events will be at the discretion
121. ion Request for wireless LAN service Request for using laser products radioactive substances special effects and gas filled balloons Request for construction details of seminar areas At least 1 month in advance Deadline for main supply cables At least 6 weeks before the start of the Licensed Period At least 1 month before the start of the Licensed Period At least 1 month before the start of the Open Period At least 1 month before the start of the Licensed Period At least 1 month before the start of the Licensed Period At least 1 month before the start of the Licensed Period At least 1 month before the start of the Licensed Period At least 1 month before the start of the Licensed Period At least 3 weeks before the start of the Licensed Period Request for initial broadband lines At least 3 weeks before the start of 36 HKCEC Rules amp Regulations Exhibition 8 Dec 07 Requests for any cooking to be conducted within the At least 3 month in area of Stands or demonstration areas advance 8 4 a HKCEC Rules amp Regulations Exhibition 8 Dec 07 the Licensed Period Request for use of public circulation areas for display At least 3 weeks panels showcases lightboxes to promote individual before the start of exhibitor services products in public circulation areas the Licensed during the Open Period where such advertising Period exceeds 1m W x 0 5m L x 2 5m H Re
122. ion 8 Dec 07 Major venues in which wireless connection is not available are the Theatres Meeting Rooms and Restaurants The wireless system is IEEE 802 11b g standard and the connected device notebook pocket pc PDA hand phone etc must be compliant The system is supported by a 10M bps premium broadband line The bandwidth set for each wireless user is 128K HML technician service is included in the wireless system service charges Please refer to the Event Equipment and Service Charges booklet Section D However HML will not be able to assist Licensee or exhibitors to install hardware or software onto their computers and or any network devices Placing of Orders Orders for initial broadband line service must be submitted on an Order Form at least 3 weeks before the start of the Licensed Period and orders for any additional broadband lines must be placed at least 2 weeks before Orders for wireless LAN service must be submitted on an Order Form at least 1 month before the start of the Licensed Period SAFETY CONSIDERATIONS HML reserves the absolute right and may take any and all steps in relation to the Licensed Area and the public circulation areas as it considers necessary to protect the HKCEC and ensure the safety of those using it and attending its events The Licensee must comply with any and all directions given by HML in regards to safety otrict rules and regulations exist regarding requirements that materials be no
123. ithin the HKCEC will be responsible for any costs incurred by HML for cleaning or repairing damage caused by removal of such items Maximum Height Restrictions The maximum heights permitted for Stands Multi level Stands special features installations Temporary Structures or custom built Stands are as follows Maximum Height Hall 1 2 and 3 Hall 5 7 Convention Hall and Foyer and Grand Hall and Foyer Expo Drive Entrance Mezzanine fand Hall 3 Concourse 25 Expo Drive Hall and Convention Hall Reception Concourse 22 Floor Loading Limits 95 L 39 7 Hall 1 and 2 Concourses Theatre Foyer 85 82 380 9 5 7 0 0 3 5 3 2 3 0 2 5 2 2 The floor loadings specified below must not be exceeded under any circumstances Excessive point or dynamic loads are not permitted Floor Loading Venue Limit kg m Ibs ft Hall 1 2 3 5 and 7 1700 350 Hall 1 and 2 Loading Area 1700 350 Hall 5 and 7 Material Handling Area and Loading Area 1200 250 Harbour Road Arrival Plaza HRE exterior 800 160 Expo Drive Hall Convention Hall and Foyer 500 100 Grand Hall and Foyer Theatre 1 and 2 and Foyers Meeting Rooms Harbour Road and Expo Drive Entrances interior Hall 1 2 3 5 and 7 Concourses Harbour Road Entrance Reception Concourse Mezzanine 1 and 2 Access to the HKCEC Deliveries and Removal Loading and unloading is confined to the relevant loading and unloading a
124. ition venue during the move in days Representatives of Trans Link will be available to help the exhibitors with the move in logistics including unpacking and storage of empties as applicable MOVE OUT DAYS Prior to the move out days exhibitors will be given a Disposal Instruction Form to fill in based on the Commercial Invoice amp Packing List given at time of entry of goods into Hong Kong Exhibitors are required to advise Trans Link if the goods will be re exported sold or disposed as applicable During move out days representatives of Trans Link will be on site to help exhibitors with return of empty cases repacking re export etc as applicable RE EXPORT Re export formality will require about 1 week prior to shipment re export out of Hong Kong In the event the exhibitor needs the goods to be re exported urgently please advise representative of Trans Link on site of your request as applicable STORAGE CONDITION The Owners Agents forwarding goods for storage hereinafter referred to as the depositor hereby declare that they are the Owners Agents of the goods and in forwarding such goods for storage accept the following terms and conditions Goods received for storage are not insured by Trans Link Exhibition Forwarding HK Ltd hereinafter referred to as The Company and are stored entirely at the risk of the Depositor The Company will however effect an insurance of the goods on behalf of the Depositor if
125. itor with an outstanding balance will have freight refused by the Service Contractor and will not be permitted to move on to the exhibit floor There will be a HKD 3 900 USD 500 00 service charge for any returned check EXHIBIT SHOW RULES Companies exhibiting atthe HIMSS AsiaPac are required to conduct all business within the confines of their Vendor Headquarters Exhibiting companies are required to comply with all rules and regulations as outlined in the Exhibitor Service Manual Only exhibiting companies may host any functions in conjunction with the HIMSS AsiaP ac Exhibitor shall comply with all conditions imposed by HONG KONG CONVENTION CENTER in its contract with HIMSS and with the rules and regulations of the Hong Kong Convention Center The exhibitor is liable for any damage caused directly by Exhibitor or Exhibitors agents to building floors walls or columns or to standard booth equipment or to other exhibitors property The exhibitor may not mar tack make holes and apply paint lacquer adhesives or other coating to building columns and floors or to standard booth equipment Exhibitors will be responsible for labor charges incurred in connection with the assembly draping repairs and dismantling of their booth s All construction material must conform to standard safety practices All display materials including table back drapes textile paper displays and decorations must be fire resistant or flame proof No combustible decorations
126. itors contractors and any other person within the HKCEC must observe and comply with any and all fire codes applicable to the HKCEC and the Scheduled Exhibition Open naked flames are prohibited within the HKCEC in connection with a Scheduled Exhibition The following precautions must be observed a equipment provided for the purpose of fire fighting must not be abused misused relocated or concealed b the operational effectiveness of sprinkler installations must not be compromised c fire alarm call points must not be operated without due cause d fire exit doors must not be obstructed and must remain available for use at all times and e fire hydrants must not be used as a source of water except for fighting fires HML provides a number of security personnel for patrolling each event If an increased fire risk is presented by a specific activity at the Scheduled Exhibition or by the nature of any event itself any additional security staff required will be provided by HML and charged to the Licensee Exit Notices HML reserves the right to supply and fix additional notices and or signage at the expense of the Licensee if Stands Temporary Structures decorations signage or other items are positioned so as to obstruct permanent exit signs or notices Fumes Exhaust Smoke and Internal Combustion Engines Any machine equipment or any other items which generates fumes exhaust or smoke must have an effective exhaust
127. k A Fitzgerald Desk Garden 5 060 x 42cm H 060 x 42cm H 141 x 76 x 75cm H 140 x 75 x 76cm H 0102 x 80cm H TW8 TW7 TO4 TO6 TO8 TO10 dj a J Folding Table 180 y 0 Folding Table 130 x 70 Wooden Registration Table Sahara Table A Beli Table T Sahara Coffee Table 180 x 70 x 76cm H 130 x 70 x 76cm H 125 x 71 x 99cm H 125 x 71 x 74cm H 108 x 65 x 74cm H 108 x 65 x 50cm H TN3 TN5 TN7 TN21 12215 lack Registration Table Hermes Table Nali Table Liberte Coffee Table Glass Conference Table 125 x 71 x 99cm H 125 x 71 x 74cm H 108 x 65 x 74cm H 110 x 60 x 46cm H 200 x 88 x 72cm H TW16 TO22 TO23 TN24 TW5 TO26 White Square Table Square Table Brummel Round Table Barbey Black Table Evaslon Table Mister Table 75x 75 x 71cm H 75 x 75 x 78cm H 280 x 78cm H 280 x 78cm H 280 x 78cm H 280 x 78cm H TB33 TR36 TJ34 TV35 TN50 TO37 l Ene 1 Blue M Table Orange M Yellow M Table Green M Table Black M Table Wooden M Table 280 x 73cm H 280 x 73cm H 280 x 73cm H 280 x 73cm H 250 x 73cm H 60 x 60 x 73cm H 06 TDO2 TN1 1202 201 T029 Absinthe Table Goyave B Black Louxor s Kheops Table Karnale Table Wooden Star Table 280 x 75cm H 280 x 75cm H 280 x 72cm H 75 75 72cm H 280 x 72cm H 270 x 74cm H 08 TPO1 TTO1 TN2 TW4 lard Table Coste Table Domino Transparent Table Black Tripod Table Wooden Tripod Table White Tripod Table 070
128. ll of the parts of this manual that apply to your participation at HIMSS AsiaPac08 Conference amp Exhibition Don t hesitate to contact us if there is anything we can do to assist you And once again WELCOME oincerely ae T Virginia Geoghegan Exhibits Project Manager 1 734 477 0855 vgeoghegan himss org H MSS AsiaPacOO Conference amp Exhibition 20 23 MAY 2008 HONG KONG EXHIBITION SCHEDULE Exhibit Hall Hours Tuesday 20 May 2008 17 30 19 30 Opening Reception on the Exhibit Floor Wednesday 21 May 2008 11 45 14 15 amp 16 30 18 00 Wine amp Cheese Reception on Exhibit Floor Thursday 22 May 2008 11 30 14 00 amp 16 00 18 00 Friday 23 May 2008 10 00 12 00 Exhibitor Badge Registration Hours Tuesday 20 May 10 00 19 00 Wednesday 21 May 07 30 17 00 Thursday 22 May 08 00 17 00 Friday 23 May 08 00 12 00 Exhibitor Move In Schedule Monday 19 May 08 00 24 00 Tuesday 20 May 08 00 12 00 Exhibitor Move Out Schedule Friday 23 May 12 00 24 00 No packing of equipment or dismantling of exhibits is permitted until the exhibition closes at 12 00 Friday 23 May 2008 Early move out will result in loss of exhibitor points This will impact space assignment at future HIMSS AsiaPac Conference amp Exhibitions TUESDAY 20 May oatellite Programs 10 30 17 00 CPHIMSS Review 9 00 17 00 Opening Reception 17 30 19 30 WEDNESDA
129. ll result in the immediate loss of any and all HIMSS AsiaPac exhibitor priority points and the loss of opportunity to accumulate points for HIMSS AsiaPac09 and HIMSS 10 Conference amp Exhibitions and ability to exhibit at future HIMSS AsiaPac conferences as well as any and all other remedies under law 4 Approval Process HIMSS shall have five 5 business days after receipt of the User s completed attendee list rental application payment sample mailing piece and signed contract to approve or reject the request Any rejection by HIMSS shall be in writing and shall specifically state the reason s User shall have the opportunity to make revisions If HIMSS does not approve User s revised mailing piece the parties may further discuss the matter however User agrees that HIMSS shall have final authority to approve or reject any mailing piece which will be using the HIMSS AsiaPac08 Mailing list 5 Ownership a Materials prepared under the Agreement in whatever form including but not limited to all drafts and final versions of the list shall remain the sole and exclusive property right of HIMSS Upon termination of this Agreement User shall return all such materials to HIMSS b User further acknowledges and agrees that 1 the data provided in the list are proprietary to and confidential property of HIMSS and constitute valuable information in which HIMSS holds all protectable rights including trademark and copyright 2 User
130. materials or any other cause outside the control of HML or HML is unable to provide all or any of the services or equipment ordered during the whole or any part of the duration of the event the hirer s right shall be limited to a refund on a pro rata basis of the charges paid for the services or equipment Cancellation of orders will only be accepted in writing and not less than seven 7 days before the start of the licence period All cancelled orders will be subject to a 3096 cancellation charge The hirer will be responsible for returning all equipment and related materials to HML withinone hour on the last following the close of the event The hirer will use the equipment in a careful and proper manner and in accordance with the Rules and Regulations issued by HML The hirer may not make any alterations modifications attachments and or additions to the equipment The hirer will be liable for any loss or damage to the equipment arising from the negligence unintentional act unauthorised maintenance or other cause within the reasonable control of the hirer its representatives employees agents or invitees In the event of any loss or damage to the equipment for which hirer is liable the hirer will reimburse HML for the total cost of making good or replacement The hirer will be in default if the hirer fails to pay any charges when due or any other indebtedness or fails to return the equipment to the HML after use At any time
131. n combustible inherently non flammable or durably flame proof Please refer to Clause 3 9 herein for details Public Safety and Crowd Management The Licensee must abide by any and all procedures prescribed by HML covering public safety use of common public spaces crowd management and vertical lift facilities escalators and lifts Decisions regarding these matters will be made by HML and will be final in all cases Laser Products Radioactive Substances Special Effects and Gas Filled Balloons Licensee or exhibitors intending to use laser products radioactive substances or special effects must obtain approval from Event Manager at least 1 month before the start of the Licensed Period and comply with all Relevant Legislation and Regulations Suitable fire protection equipment and warning notices must also be provided as appropriate opecial effects include such items as pyrotechnic displays that require a licence from the authority or similar devices that require electrical sparking mechanism but do not require a licence from the authority or of any special effect equipment such as strobe and laser lighting and smoke machines Permission will always be subject to internal safety considerations and any applicable Relevant Legislation and Regulations HML may require suitable public notices to be posted warning attendees to the Scheduled Exhibition of such special effects Gas filled balloons with the exception of helium filled balloon
132. n Period Where such advertising exceeds 1m W x 0 5m L x 2 5m H detailed information regarding location and configuration of such advertising must be submitted for HML approval at least 3 weeks before the start of the Licensed Period Advertising that will require significant space or structures for display will be subject to the notice permission within Clause 3 3 d For use and rental of fixed advertising lightboxes and banner locations or for any available temporary advertising locations within the HKCEC the Marketing and Sales Department may be contacted for assistance at 852 2582 1111 or via e mail info hkcec com 32 9 7 9 8 9 9 9 10 HKCEC Rules amp Regulations Exhibition 8 Dec 07 Closed Circuit Television A Closed Circuit Television CCTV system will be operational at all times within the HKCEC and is monitored by HML personnel in the Security Control Room The CCTV system records on a 24 hour daily basis and HML reserves the right if required to pass CCTV recordings to the relevant authorities of Hong Kong Government Risk and Lost Property All property brought into the HKCEC by a User is at the User s risk and HML accepts no responsibility for theft loss or damage to such property The Licensee and other Users must make insurance arrangements in this regard to cover all risks All lost property found within the HKCEC will be handed over to HKCEC s Security Department staff for recording and h
133. n be performed HML will remove and dispose of any materials left behind and charge Licensee with any applicable costs Food Beverage and Other Concession Services The supply and use of catering equipment and the sale distribution and sampling of food beverages and other concession items are prohibited without prior permission from HML Except as authorised by HML the exclusive rights to food beverage and concession operations belong to HML Deliveries of food and beverage items from outside suppliers to the HKCEC are prohibited Security Services HML has the exclusive right to provide or arrange for the provision of security services in the HKCEC All HKCEC security personnel will follow established guidelines as directed by HML in accordance with any applicable Relevant Legislation and Regulations Event security and special security arrangements personnel must be requested from the Event Manager quantity schedule details etc at least 2 weeks before the start of the Licensed Period Scheduled Exhibition related security personnel provided as part of the License Fee is summarised at Appendix of these Rules and Regulations Wireless Internet Services Wireless broadband Internet access is available in selected areas of the HKCEC Licensees must apply at least 1 month before the start of the Licensed Period for use of the service and agree to pay any applicable charges to HML including technical labour support which is mandatory
134. n good taste lacking in dignity or not in keeping with the purpose of HIMSS are prohibited SUBLETTING Exhibitors may not assign sublet or share their Vendor Headquarters with another business or firm unless approval has been obtained in writing from HIMSS Exhibitors must show goods or services manufactured or dealt in by them in the regular course of business Should an article of a non exhibiting firm be required for operation or demonstration in an exhibitor s display identification of such article shall be limited to the usual and regular nameplates imprint or trademark under which same is sold in the general course of business BOOTH TRANSFERS Exhibitors that wish to transfer their booth in whole or in part to another company shall be subjectto the cancellation policy SOUND LEVEL PHOTOGRAPHY Use of audio and visual equipment will be permitted where appropriate to the display Sound must be maintained at not more than a level of 75 decibels HIMSS reserves the right to restrict exhibitors use of sound and other devices which exceed 75 decibels and interferes with the best interests of the exhibition as a whole Exhibitors may not under any circumstance photograph another company s exhibit for any reason No photography is allowed by any photographer other than the designated show photographer Violation of these rules is grounds for dismissal from the exhibit hall and forfeiture of all associated monies COMPLAINTS Complaints of any violation o
135. nd process outcomes successes failures and lessons learned The case study may include qualitative or quantitative data or both The case study provides an opportunity to explore a single product in depth and to strengthen problem solving and decision making skills Case studies are Educational in nature as opposed to having a sales or marketing angle Provide unbiased data and analysis regarding a particular product Presented by an individual from the client organization who has had experience with the product Informative and assist potential clients in making an educated decision about the product Identify the strengths and weaknesses of a particular product Case Study Presentation Guidelines Identify a problem or need that the client has Identify the specific product that was put in place to respond to that challenge or need Identify how effective the product was in addressing that challenge or need otate client s overall experience with the product Lend credibility to your session by having an individual from the client organization that has direct experience with the specific product conduct the presentation Include a 1 or 2 page summary with key information from the actual case study report prepared by the client organization The case study report contains information that is valuable to potential clients Successful Case Study Tips Handouts should be distributed to complement your presentation
136. nd ancillary equipment containing water must be carefully drained at the end of a Scheduled Exhibition in such a way that no water is discharged onto the venue floors The Licensee will be charged for costs to remove and clean due to water discharge or for any damage caused to the Utility Service Provisions Discharge of Waste Discharge Prohibition No paint oils spirits chemicals or other substances may be discharged into any HKCEC drainage outlets or systems Such materials must be discharged into closed containers manufactured of material suitable for the purpose Full details of these kinds of waste must be submitted to Event Manager who will arrange for their disposal at the cost of the Licensee Cost of Repairing Damage The Licensee will be responsible for the cost of clearing or repairing any drainage outlet or system or making good any other damage caused by improper substances placed in drainage outlets Bathing Pools Ponds and Other Large Vessels Details Full details of all vessels containing 250 litres 55 gallons or more of water or other liquids must be submitted to the Event Manager for approval at least 6 weeks before the start of the Licensed Period Drainage Provisions All vessels of this type containing water must be fitted with a drainage system which will also be available to easily drain the vessel at the end of the Scheduled Exhibition or at any time during an emergency situation Prior Arrangement E
137. ne 17 April 2008 while orders received on after 24 April 2008 amp on site order will be subject to a 50 surcharge 6 Cancellation of any orders must be submitted in writing Cancellation after the deadline is subject to 15 cancellation charge cancellation will be accepted on after 24 April 2008 e Company Name Stand no Contact Person Email Address Telephone Fax Address Date oignature Please return this form to Please make copy for your reference PICO IES GROUP LIMITED Pico Building 12A Dai Fat Street Tai Po Industrial Estate Tai Po N T Hong Kong Tel 4852 3713 0521 3713 0589 Fax 4852 2660 4672 2660 6312 Attn Ms Karen Cheung Ms Wooby Chan Email Karen cheung hk pico com wooby chan hk pico com ORDER FORM 5 pico HIMSS Asia Pacific 2008 20 23 May 2008 Hong Kong Convention amp Exhibition Centre Hall 7B 17 April 2008 Hanging Banner If you would like a hanging banner please complete the below information and submit it to PICO IES GROUP LIMITED Pico Building 12A Dai Fat Street Tai Po Industrial Estate Tai Po N T Hong Kong Tel 852 3713 0521 3713 0589 Fax 852 2660 4672 2660 6312 Attn Ms Karen Cheung Ms Wooby Chan Email Karen cheung hk pico com wooby chan hk pico com Company Name Stand no Contact Person Email Address Telephone Fax Address Date Signature Please state Banner size required in metre width x height Please make copy for you
138. ng HML procedures and at charges agreed between HML and the Licensee Orders will only be accepted when made in writing and include the appropriate payment The preferred method for placing orders is by using the standard HKCEC order form copies of which are available from Event Manager Deadline for Orders Orders for main supply cables must be placed with Event Manager at least 3 weeks before the start of the Licensed Period Late Orders a Completion HML cannot guarantee to complete orders received after the deadline within this Clause 5 15 above In any event priority will be given to the completion of orders placed before the deadline b Procedure HML reserves the right to deal with orders placed after the deadline in the order in which they are received C Surcharge Orders for main supply cables received by the Event Manager after the deadline including on site orders which can be accommodated will be subject to a surcharge Please refer to the Event Equipment and Service Charges booklet Payment HML reserves the right to refuse connection of any main supply cables until payment has been made Routing and Termination Positions All orders must indicate specific positions required for the routing and termination of electrical main supply cables and must contain full information on these positions including a plan with specific dimensions showing cable positioning in relation to the Stand and the location and orie
139. ng Kong Government as soon as Licensee receives such documents Where required approvals by the Hong Kong Government cannot be granted prior to 1 month preceding the Licensed Period the Licensee must inform Event Manager in writing so that alternative arrangements may be pursued and considered Platforms and Stages Platforms and stage installations for public use may require suitable handrails Railings or other means of protection must be provided on any riser type platform that exceeds 1 meter in height Open corners of Stand floors and platforms shall be rounded or angled to avoid sharp corners and tripping hazards Statement of Completion or Certification of Stands Multi level Stands and Temporary Structures Licensee must accept full responsibility for the safety of structures when Hong Kong s Construction Site Safety Regulation Chapter 59 is applicable Licensee may be required in the sole discretion of HML based on set up complexities of a Scheduled Exhibition to provide the following written statements or certifications to Event Manager before the Open Period of the Scheduled Exhibition may commence a statement of completion and safe construction of Stands Temporary Structures or other installations provided by a competent person e g the official stand contractor s confirming that all such structures or installations have been built in a satisfactory manner and are fit and safe and or b certification e g Safety Ce
140. night security Attendee Mailing List for Marketing order form due The following order forms from Pico are due by this date Booth carpet Furniture Accessories Installation and dismantle Audio visual Electrical Computer equipment Cleaning Plants The following order forms from Hong Kong Convention Center are due by this date to receive early bird pricing Telephone and Internet Post conference attendee mailing list rental order form due Exhibitor survey due Done c Fr t 4E 22 ss Victoria Harbour The Closest Carpark in HKCEC ioe CE WE SR Wanchai Ferry Pier SIE id 1 Performing Arts Hong Kong f Arts Centre xii Shui On Centre i ABA 385574 Revenue Tower Immigration Tower x E 1 mL i sni CN 3 74 n 2 m 4 21 d m 1 NET 3 2 L 1 1 I E Fr T 1 9e 1 11 Dah SingFinancal Centre p nido Lockhart Road Municipal 4 CA p 8 T 1 7 b 1 1 1 T 7 1 1 1 21541 3 Beil fe RU Shui On Centre Tel 2802 8018 BE HKCEC carpark Harbour Road Ban Tel 2802 7376 TR ROS Central Plaza B
141. nquiries regarding the supply of water to and draining of vessels of any type must be made to the Event Manager at least 6 weeks before the start of the Licensed Period HML will charge the cost of providing these services to the applicant and will advise the cost before hand 26 7 1 7 2 7 3 HKCEC Rules Regulations Exhibition 8 Dec 07 Telephone Facsimile Cabling Data Broadband _ Wireless Installation Telephone Facsimile and Cabling Services All telephone facsimile and or cabling installation orders within the HKCEC for the Scheduled Exhibition must be accompanied by a detailed drawing indicating the specific locations of services required and or any special instructions Order Forms for services must be completed Otherwise installation of services will occur at the discretion of HML s technician For facsimile service 24 hour power supply normally required for facsimile machine must be ordered separately Telephone sets will be delivered on the last move in day afternoon Telephone services will be terminated 1 hour before the close of the Scheduled Exhibition on the last open day For all telecom services HML shall be under no liability for any loss or damage whether direct indirect or consequential which the Licensee or exhibitors may suffer by reasons of equipment failure or defects or any causes beyond the direct control of HML Broadband Internet Services Each 2M broadband line
142. nsecutive hours 1800 Format conversion 400 Delivery Charge By ftp 0 By CD Rom DVD Rom 100 Others TERMS OF PAYMENT CASH ON DELIVERY TOTAL HK Cancellation 100 of total charge if job cancell after shooting time confirmed For additional information on photo or video services please contact WALLACE CHAN tel 852 3523 5013 mobile 852 9428 1637 email wallace wal photo com website http wal photo com Wal photo cie mer Agility Fairs e Events SHIPPING MANUAL HIMSS AsiaPac 08 Conference amp Exhibition 20 23 May 2008 HKCEC Hong Kong Presented by Trans Link Exhibition Forwarding HK Ltd 29 F Fook Lee Comm Centre Town Place 33 Lockhart Road Wanchai Hong Kong Tel 4852 2866 2505 2866 2531 Fax 4852 2866 2421 2866 2472 tkhg agilitylogistics com www agilitylogistics com Contact Ms Jenny Yau Project Manager Agility Fairs amp Events The new name for Trans Link Direct Tel 852 2594 9264 Direct Fax 852 2529 1509 Email JYau agilitylogistics com A Agility 9 Fairs Events HIMSS AsiaPac 08 Conference amp Exhibition 20 23 2008 Hong Kong DEADLINES TIME SCHEDULE AT A GLANCE Copies of Bill of Lading and the Commercial 29 April 2008 LCL Invoice and Packing List for Seafreight consignments to Hong Kong Seaport 6 May 2008 FCL Arrival of Seafreight shipment in Hong Kong
143. nt on the premises belonging to the HKCEC HML Hong Kong Convention and Exhibition Centre Management Ltd the management and operating company of the Hong Kong Convention and Exhibition Centre its management personnel including Event Managers and Assistant Event Managers and other staff members acting under the authority of the management and User Includes Licensee or any contractor subcontractor or other person or entity that utilises the services or equipment included in this document In general orders for the following services and equipment for exhibitions must be submitted to HML before the deadline otherwise a surcharge of 15 may be imposed on the basic rates In addition applicable on site orders or amendments are subject to a surcharge of 3096 of the basic rates HML reserves the right to refuse orders received after any applicable deadline Deadlines for ordering services and equipment for exhibitions are as follows Time before Ist day of Licensed Period Power Mains and Electrical Services 3Wees 7 b Compressed Air Water and Drainage Services Weeks 7 Wireless Internet Services 1 Month e Security Personnel Services All equipment provided by HML must be utilised within HKCEC and used exclusively for the specified event and or time period The HKCEC s Exhibition or General Rules and Regulations will apply to such use and the User is responsible for full compliance with any and all appli
144. ntation of the Stand in the Scheduled Exhibition area If this information is not given the routing and termination of supply cables will be determined by Event Manager HML will accept no responsibility for any costs involved in relocating a supply cable or altering Stand fittings or Stand electrical installations if no adequate main supply cable location plan is submitted with the order 23 5 16 HKCEC Rules amp Regulations Exhibition 8 Dec 07 Note Persons responsible for designing the layout of Stands and or the electrical installation of Stands must acquaint themselves with the locations of the Utility Service Provisions used for installing Stand services to ensure that their Stand layouts allow the termination of main supply cables over or as close as possible to these Utility Service Provisions The Utility Service Provisions locations must be shown on the layout plans for the Scheduled Exhibition Alterations to Orders a Termination Position When the termination position of a main supply cable can be and is altered after the deadline date within this Clause 5 15 above for placing orders HML will treat this as a late order Any late or on site order will be subject to a surcharge Please refer to the Event Equipment and Service Charges booklet b Rating Where the rating of a main supply cable can be and is altered after the deadline date for orders within this Clause 5 15 HML will treat the new main supply as a late
145. ntil such time the Licensee fulfills its responsibility under this Clause Responsibility for Damage Incurred At the start of the Licensed Period an HML representative will conduct an inspection of the Licensed Area with the Licensee to record any existing damage At the end of the Licensed Period HML will prepare a list of any damage occurring within the Licensed Area during the Licensed Period which is attributable to the ocheduled Exhibition HML will repair these defects at the expense of the Licensee The Licensee must pay to HML on demand the cost of making good all damage to the Licensed Area or any other part of the HKCEC during the Licensed Period 16 5 1 HKCEC Rules amp Regulations Exhibition 8 Dec 07 TRAFFIC AND VEHICLES Vehicles including forklift trucks and electric carts are prohibited within any part of the HKCEC while it is open to the public unless prior approval is obtained from Event Manager If approved safety restrictions will apply especially with regard to vehicles containing petrol To comply with the Government and HML safety regulations herein Users must provide evidence that any operator of any such vehicle a is 18 years or older and b holds a valid certificate to operate such vehicle Vehicles must comply with all speed limits directional and headroom signs and must follow any instructions given by authorised personnel of HML Exhibitor goods and products must only be delivered at loca
146. ntractor according to the exhibitor s instruction using the Stand isolator as soon as possible after the close of the Scheduled Exhibition each day of the Open Period 24 Hour Electrical Service Where continuity of electrical service is required a 24 hour power supply must be ordered The continuous supply will run from the opening morning of the move in until the close of the Scheduled Exhibition During the move in period the supply may be switched on and off to accommodate total electrical service installation unless special arrangements have been made with Event Manager 24 6 1 6 2 6 3 HKCEC Rules amp Regulations Exhibition 8 Dec 07 PIPEWORK STAND INSTALLATIONS AND PIPEWORK MAIN SUPPLIES Pipework Stand Installations Regulations All pipework installations within the HKCEC for the Scheduled Exhibition relative to Stands features displays or exhibits must comply with i these Rules and Regulations and ii any applicable Relevant Legislation and Regulations Any and all installations will be coordinated through the Event Manager HML will not supply services to any installation which does not comply with compliance Testing To ensure compliance HML staff may inspect and test any or all installations If an installation is found to be unsatisfactory Event Manager will advise the contractor responsible who must rectify any faults and advise Event manager when the installation is ready for re inspection and re test
147. of the organiser Should HML believe there to be any threat to the safety of the participants or cause potential damage to the venue with or without possible adverse impact on the Scheduled Exhibition a joint decision to close the facility will be made between HML and the Licensee 34 HKCEC Rules amp Regulations Exhibition 8 Dec 07 10 SUMMARY APPROVALS AND DOCUMENTS REQUIRED Please refer to the reference clause for more details Description Time of Submittal Reference Clause Notify the likelihood of correction apparatus being At the time of required at the exhibition execution of Licence Agreement Submit copies of each of all relevant permits licences Before the Open 3 1 certificates etc including the Temporary Places of Period Public Entertainment Licence if required oubmit written statements of completions or Before the Open of certifications of Stands Multi level Stands and Period Temporary Structures Placing of directional or promotional signs banners or Reasonably in 3 3 d decorations in any public circulation areas advance Erect any Stands Temporary Structures and Custom Reasonably in 9 5 Built Stands Closely seated audience height advance exceeding 4 meters proximity to exit or Aisle and connections to floor structure Any animals used as some form of exhibit display or Reasonably in 9 10 performance except for guide dogs for persons with advance visual impairment Submit r
148. ok Lee Comm Centre Town place 33 Lockhart Road Wanchai HKSAR Tel 852 2866 2505 Fax 852 2866 2421 tkhg agilitylogistics com www agilitylogistics com D Agility 9 Fairs e Events HIMSS AsiaPac 08 Conference amp Exhibition 20 23 2008 Hong Kong HIRE OF LABOUR ETC Our rates are including unpacking and repacking on site during normal work hours If exhibitor requires additional labour please contact us for quotation DANGEROUS GOODS Exhibitors need to send us a special form for dangerous goods the form will be provided upon request and the completed forms should reach us at least 7 working days before shipment is dispatched Additional handling surcharges will be levied and relevant charges will be quoted upon request Exhibitors agents shall be liable for the consequences of shipping such items to Hong Kong without consulting Trans Link ADDITIONAL SERVICES For additional services not listed above an individual quotation will be given upon receipt of specific requirements 5 HANDLE WITH CARE INSURANCE We would like to advise that it is the responsibility of each exhibitor to arrange Marine Transport Insurance covering transport to the exhibition during the exhibition and the return of the exhibits to domicile including the period the exhibits are handled by Trans Link and also ensure that Transport Insurance is arranged for exhibits sold locall
149. ologistics Building Ninov Aquino Avenue Paranague City PHILIPPINES Tel 8539317 8539357 Fax 8639768 E mail ssayaman agilitylogistics com Ctc Ms Sonia Sayaman POLAND 48 22 UNIVERSAL EXPRESS SP Z O O Ul Szuszlpwa 35 37 02 285 Warsaw Poland Tel 878 3507 Fax 878 3575 E mail marekgl uex com pl Ctc Marek Grzegorzewski QATAR 974 Post Box 22670 Villa 169 C Ring Road Doha Qatar QATAR Tel 436 0428 Fax 436 1517 E mail ddivakaran agilitylogistics com Ctc Mr Deepak Divakaran 7 095 EXPOWESTRANS 7 12 15 Krasnogvardeyskiy Pr Exhibition Complex 123100 Moscow Russia Tel 205 6650 Fax 253 9584 Email adviser ewt ru Ctc Alexei Levitski SINGAPORE 65 TRANS LINK EXHIBITION FORWARDING PTE LTD Trans Link Logistics Centre 7 Toh Tuck Link Singapore 596227 Tel 6463 9868 Fax 6467 9467 E mail dkhor agilitylogistics com Ctc Mr Danny Khor 34 93 COMARFEX LOGISTICA DE FERIAS S L Ronda San Pedro 58 3 3 A 08010 BARCELONA SPAIN Tel 319 12 69 Fax 319 17 45 Mobile 34 609 72 74 22 E mail jcperez ocomarfex com Ctc Juan Carlos P rez M rmol KREW TRANS LINK IEL PTY LTD Cape Town 27 21 9th Floor Shell House 9 Riebeek Street Cape Town 8001 South Africa P O Box 557 Cape Town 8000 Tel 425 3889 Fax 27 21 425 4997 Email joodenstein agilitylogistics com Ctc Mr Johan Bodenstein Johannesburg 27 1 1 301 Deodar Road Pomona
150. ons Information that will be included in the Electronic List of all Registered Attendees The attendee list comes in an electronic format that includes the following information Attendee name title company name and complete mailing address Phone numbers fax numbers and e mail address will not be provided Approvals and Multiple Mailings All mailers must be approved in advance by HIMSS Orders will not be processed if mailers have not been approved by HIMSS Each company may order only one 1 list for one 1 distribution What We Need to Process Your Order To expedite your order promptly please submit the following items at the same time Completed order form Full payment Signed and completed agreement and Sample of the piece to be mailed payment form Questions Please contact Virginia Geoghegan 1 734 477 0855 vgeoghegan himss org 55 AsiaPacOO Conference amp Exhibition 20 23 MAY 2008 HONG KONG ATTENDEE LIST RENTAL AGREEMENT AND PAYMENT FORM ORDER NOW Each company may order only one 1 list Please PRINT all information except signature This agreement is entered into and effective as of the date this Agreement is signed The contract terms and conditions are non negotiable and may not be changed added to taken away from or modified in any way Changes will not be accepted The contract terms and conditions contained within this document make this a binding agreement This Agreement is by and among
151. order Any late or on site order will be subject to a surcharge Please refer to the Event Equipment and Service Charges booklet Time of Operation of Electrical Power Supply During Move In Period Main electrical power supply will only commence when all electrical connections and installation works have been properly carried out and tested and will operate according to a power on and off schedule agreed between Event Manager and the Licensee within the normal working hours for move in During Open Period Main electrical power supply will be switched on 1 hour before the Open Period and switched off 1 hour after the close of the Scheduled Exhibition each day Adjustments During Open Period By agreement between Event Manager and Licensee the power on and off schedule may be adjusted to meet the needs of the Scheduled Exhibition Any request for such adjustments shall be made at least 1 working day in advance of the requirement During Move Out Period All main electrical power supplies will be switched off within 1 hour of the closing time of the Scheduled Exhibition on the last day of the Open Period Where user requires an electrical main supply after the close of the Scheduled Exhibition a request must be made to the Event Manager through the Licensee by midday on the last open day of the Scheduled Exhibition Stand Circuits All Stand circuits not requiring continuous power supply must be switched off by the co
152. orklifts in carpeted areas is prohibited f prefabricated assembly work is permitted however welding and other hot works equipment producing sparks or excessive heat are prohibited and g an appropriate cover for absolute protection of existing carpet floor flats or platforms must first be laid if alternative floor covering is to be used Construction and Decoration Materials and Finishes All drapes curtains fabrics signs fascias decorative materials night sheets backdrops banners coverings plastics skirts carpet flooring and all other materials used in the construction and decoration of Stands Temporary Structures or other ocheduled Exhibition installations or components must be non combustible inherently non flammable or durably flameproof and may be inspected by authorised personnel of HML or the Hong Kong Government to verify compliance The Licensee must make available if requested by HML relevant documentation relating to fire tests flame tests fume tests and other similar tests which may be required by the Relevant Legislation and Regulations Adhesives Water based products must be used whenever possible Floor Covering Any materials used over carpeted or hard floor areas must be of a nature that no slipping even when moist or wet or other safety issues will occur Paint Water based paint must be used on site whenever possible lf paint spraying equipment is to be used the system must be approved
153. ortunities and sponsorship packages Please check web site for a comprehensive listing of sponsorships www himssasiapac org for exhibitors aspx TUESDAY 20 MAY Welcome Reception CPHIMS Review Course 09 00 17 00 HKD 80 000 USD 10 200 Symposia 12 00 17 00 Hosted on Tuesday evening this event marks the opening of the Opening Reception Exhibit Hall 17 30 19 30 conference and will reinforce your presence with more than 1 500 attendees WEDNESDAY 21 MAY Selected Education Tracks Opening Keynote HKD 45 000 USD 5 715 Education Sessions 10 15 12 30 Sponsor an education track and impact attendees who are interested 1130 14 45 in a specific topic Education Sessions 14 45 16 45 Conference Tote Bags Reception 16 30 18 00 HKD 67 000 USD 8 500 Connect with every attendee by sponsoring tote bags which will be distributed at registration THURSDAY 22 MAY Education Sessions 09 00 12 30 Conference Compendia Exhibit Hall 11 30 14 00 6 ered 2200 Keynote Session 14 00 15 00 During education sessions everyone needs a place to keep notes This quality notepad portfolio is the perfect location for your logo Education Sessions 15 15 16 15 Exhibit Hall 16 00 18 00 2008 Conference Web Home Page Speaker Reception By Invitation Only 17 00 18 00 HKD HKD 50 100 USD 6 400 exclusive or 3 HKD 15 650 USD 2 000 Reinforce your participation each time attendees go to the conference Web site to plan th
154. other such services available from these areas No person may enter the Utility Service Provision areas without prior permission from authorised HML technical staff Arrangements must be made between Event Manager and Licensee at least 1 month before the start of the Open Period if water cooled machinery is to be brought into exhibition halls Additional Services Requested by Licensee HML will assist at Licensee s request with identifying potential contractors for additional services which may be needed such as audio visual and lighting equipment translation and interpretation and signage and graphics Lighting Air Conditioning and Ventilation HML will provide Licensee adequate general lighting in all public circulation areas and in the Licensed Area during the Open Period of the Scheduled Exhibition An adequate level of lighting will be provided during move in and move out periods Air conditioning will be provided within the Licensed Areas during the Scheduled Exhibition Hong Kong Government has asked all business to make best efforts to conserve energy and maintain temperature levels at 25 5 Ventilation and or reasonable level of air conditioning will be maintained during move in and move out periods On the last day of move in air conditioning will be provided without additional charge for 6 hours within the Licensed Period otherwise ventilation will be provided On the final day of Open Period air conditioning will r
155. quest for event security and special security At least 2 weeks arrangements personnel quantity scheduled details before the start of etc the Licensed Period Deadline for additional broadband lines At least 2 weeks before the start of the Licensed Period oubmit 1 the procedures for entry and 2 example Atleast 1 week copies of entry credentials before the start of the Licensed Period Request for power adjustments At least 1 working day in advance 37 HKCEC Rules amp Regulations Exhibition 8 Dec 07 APPENDIX Security Personnel Included in Licence Fee For Scheduled Exhibitions security personnel will be provided as part of the Licence Fee in the Exhibition Halls Convention Hall Grand Hall and Expo Drive Hall during the Licensed Period at the following levels based upon area licensed in sq m MOE I e Last Opening Day in sq m out Period 0800 2400 0800 2400 Event Open Period 0800 1900 Gross Area Difference Venue H1A H1B H1C Progressive take up 5 392 NE SE 22 000 H2BB 4218 3 5410 HBB 8098 Progressive take up 7 728 0 H5A H5B 8917 2 4 4 1 1 px Progressive take up 7728 2 24 4 22000 5 369 lt 2 000 Progressive take up 5 5 446 1 2 2 Progressive take up 3 544 1 Progressiv
156. r reference NOTE 1 Allitems are on rental basis 2 Please note that banner should be less than 20kg and materials used must be made from a fire retardant approved 3 Please note that it does not include any advertising fees from organiser 4 Late order 3096 penalty fee will be charged for any late orders received on after the deadline 17 April 2008 while orders received on after 24 April 2008 amp on site order will be subject to a 5096 surcharge Cancellation of any orders must be submitted in writing Cancellation after the deadline is subject to 15 cancellation charge cancellation will be accepted on after 24 April 2008 PICO IES GROUP LIMITED Pico Building 12A Dai Fat Street Tai Po Industrial Estate Tai Po N T Hong Kong Tel 4852 3713 0521 3713 0589 Fax 4852 2660 4672 2660 6312 Attn Ms Karen Cheung Ms Wooby Chan Email Karen cheung hk pico com wooby chan hk pico com LIGHTING ACCESSORIES amp MISC Spotlight 112 Halogen Floodlight 200 Watt Halogen Spotlight Floodlight 100 Watt e Halogen Spotlight 1 774 50 Watt Light 250 Watt Wheeled Coat Hanger Gz Black Coat 1 Belt Barricade MAEA 50 300 Watt Halogen Floodlight 300 Watt Halogen Floodlight 22 6 150 Watt Halogen Eyeball Downlight 50 Watt Halogen Downlight EZD 50 Watt 1221 1 uam
157. reas and material handling areas applicable to the Licensed Area Note Please refer to Section 4 regarding the use of vehicles HML Equipment Operation and Allocation Mechanical equipment belonging to the HKCEC such as scissor lifts and platforms and container and freight lifts may only be operated and manned by trained and or certified operators authorised by HML When two or more events are held in the HKCEC concurrently allocation of such equipment and facilities owned by HKCEC will be at the sole discretion of HML 14 3 15 HKCEC Rules amp Regulations Exhibition 8 Dec 07 Allocation of Areas and Facilities HML will allocate loading and unloading areas loading dock facilities and material handling areas to the Licensee during the periods when two or more concurrent events are occurring at the HKCEC Freight Deliveries HML staff will not accept advance or late freight shipments without special arrangement with Event Manager Such arrangement may cause the Licensee to incur extra charges Freight forwarders and contractors officially appointed by Licensee will have the priority to use material handling equipment or storage facilities at the HKCEC Access outside Licensed Period Access to or delivery of any materials to the HKCEC during times outside the Licensed Period will require prior arrangement with Event Manager This will normally result in additional charges to Licensee Hazardous Work Areas The loading an
158. requested to do so by the Depositor in writing provided that that the premium in respect of such insurance is paid or agreed to be paid by the Depositor The Company will not be responsible for the condition or the contents of any goods received for storage nor for any loss of weight and damage to the said goods before or whilst being stored or remaining in storage caused by dampness termites burglary theft Acts of God Enemies hostilities strikes lockouts riots civil commotions effects of climate monsoon tempest lighting earthquake explosion vermin white ants unprotected or insufficiently packing or packages obliteration of marks book holes tearing of covers bursting of bands of hoops leakage rust decay sweat mildew dry rot evaporation fumigation accidents and or the latent defect of the storage containers The Company may refuse to deliver to any person the goods deposited unless the storage charges accrued are paid 7 MC 140507 HIMOS Ist Trans Link Exhibition Forwarding HK Ltd 29 F Fook Lee Comm Centre Town place 33 Lockhart Road Wanchai HKSAR Tel 852 2866 2505 Fax 852 2866 2421 tkhg agilitylogistics com www agilitylogistics com D Agility 9 Fairs e Events HIMSS AsiaPac 08 Conference amp Exhibition 20 23 2008 Hong Kong HEAVY LIFT SURCHARGES Our tariff is applicable for individual exhibit not exceeding 3 000 kg per package
159. riod a Power Mains Electrical Services Weeks b Compressed Air Water Drainage Services 8 d Wireless Internet Services 1 Month e Security Personnel Services All equipment provided by HML must be utilised within HKCEC and used exclusively for the specified event and or time period The HKCEC s Exhibition or General Rules and Regulations will apply to such use and the User is responsible for full compliance with any and all applicable provisions of those Rules and Regulations and will use equipment in a safe and proper manner The User may not make any alternations modifications to or utilise any attachments and or additions with equipment Services included herein provided to any User by HML or utilised by Users will be in compliance with the HKCEC s Exhibition or General Rules and Regulations as applicable The provision of any services equipment is subject to availability at the time of ordering Orders will be accepted on a first come first served basis HML reserves the right to reject any orders received in such cases Users will be notified accordingly If by reason of Force Majeure Event labour difficulties shortage of materials or any other cause outside the control of HML or if HML is unable to provide any or all of the services or equipment ordered during the whole or any part of the duration of the event the User s sole right shall be limited to a refund on a pro rata basis of the charges p
160. rly fall within the description and disclosed profile of the Scheduled Exhibition The safety considerations for which the Licensee contractors workers and other parties associated with the Licensee must be aware of and more specifically must comply with are critically important and included within this document in Section 8 The HKCEC has been designated as a smoke free venue as have certain areas on the exterior and immediately adjacent to the main entrances Smoking is not permitted anywhere inside the HKCEC However a small area in a portion of the Hall 2 loading area is marked as a permissible smoking area for HKCEC staff and Licensee s employees contractors agents and others working for the Licensee during the Licensed Period In this document the following definitions apply Aisle any passage gangway or walkway within the HKCEC Convention Area any portion of the HKCEC used for a conference convention or meeting Event Manager an employee of HML sometimes represented by an Assistant Event Manager responsible for the planning and coordination of the Scheduled Exhibition and assigned to work in cooperation with the Licensee HKCEC Rules amp Regulations Exhibition 8 Dec 07 Event Equipment and Service Charges booklet the summary of HKCEC s charges for event services and equipment applicable to the Licensee during the Licensed Period Exhibition any demonstration or display in the form of a tra
161. rtificate if applicable by a registered Structural Engineer Surveyor who has examined designated and possibly all Multi level otands Temporary Structures rigging or other installations deemed complex enough by HML to prudently require certification certifying them constructed and installed in accordance with the designer s specifications and fit and safe for use Refer to Clause 8 17 regarding patron and weight and patron capacities of these areas and the requirement to post such capacities Construction or Installations within Carpeted Areas The following will apply to carpeted areas of the HKCEC a carpeted floors must be overlaid with protective covering if installation materials can damage the carpet and wooden boards must be used when operating equipment such as forklifts boom lifts pallet jets dollies scissors lifts etc to transport materials or exhibits i e no movement of materials is allowed on non protected carpeted areas 12 3 9 3 10 HKCEC Rules amp Regulations Exhibition 8 Dec 07 b contractors hired by Licensee are responsible for providing carpet and plywood material to provide adequate flooring protection and are responsible for removing materials as well as tidying up following removal c cutting of carpets signs logos etc with knives and or razor blades directly on carpeted areas is prohibited d entry doors must be covered with protective padding to avoid damage e the use of f
162. s Users will be notified accordingly If by reason of Force Majeure Event labour difficulties shortage of materials or any other cause outside the control of HML or if HML is unable to provide any or all of the services or equipment ordered during the whole or any part of the duration of the event the User s sole right shall be limited to a refund on a pro rata basis of the charges paid for the services or equipment Cancellation of orders with the exception of security services see Section J will only be accepted in writing if delivered to HML more than 7 days prior to the start of the licensed period if notice is received within 7 days Licensee will be subject to a 3096 cancellation charge The User will be responsible for returning all equipment and related materials to HML within1 hour of the end of the licensed period or other time period specified The User will be liable for any loss or damage to the equipment arising from the User s negligence mis use unauthorised maintenance or other cause within the reasonable control of the User its representatives employees agents or invitees In the event of any loss or damage to the equipment for which User is responsible the User will reimburse HML for the total cost of making good or replacement if necessary The User will be in default of the agreement to use services and or equipment if the User fails to pay any charges when due or fails to return the equipment to HML after use At
163. s are prohibited Confetti devices utilizing compressed air are prohibited in all meeting rooms 28 8 3 8 4 8 5 8 6 8 7 HKCEC Rules amp Regulations Exhibition 8 Dec 07 Boilers Stoves and Furnaces The use of boilers stoves or furnaces must be electric and approved by the Event Manager at least 3 months in advance Suitable non combustible insulating materials must be used to prevent the transmission of heat to any potential combustible part of the Stand and to the floor ceiling or any surface of the exhibition venue Cooking within the Licensed Area Cooking during the Scheduled Exhibition must be approved by the Event Manager and must conform to the following regulations a approval must be obtained at least 3 months in advance from the Event Manager for any cooking to be conducted within the area of Stands or in demonstration areas b the use of open flames cooking equipment is prohibited in any area of the HKCEC c gas bottles or the use of gas cooking equipment is prohibited in any area of the HKCEC d appropriate equipment for extracting fumes based on the size and number of cooking ranges used must be provided e a single approved fire blanket list available on Hong Kong Fire Services website www hkfsd gov hk must be provided for each Stand containing electric cooking appliances f all deep frying equipment must be electric and equipped with safety shielding and appropriate exhaust
164. s etc must take place within your booth space only Orders may be taken during the normal activity on the exhibit floor but retail sales are not permitted Solicitation Exhibitors are required to remain in their own booth space during exhibit hours Solicitation outside your booth in any way is strictly prohibited Orders may be taken during the normal activity on the exhibit floor in your purchased booth space but retail sales are not permitted Subletting Exhibitors may not assign sublet or share their exhibit space with another business or firm unless approval has been obtained in writing from HIMSS Exhibitors must show goods or services manufactured or dealt in by them in the regular course of business Should an article of a non exhibiting firm be required for operation or demonstration in an exhibitor s display identification of such article shall be limited to the usual and regular nameplates imprint or trademark under which same is sold in the general course of business Sound Noise The use of megaphones loudspeakers or public address systems by exhibitors is prohibited The decibel level of sound emitting from your booth must not exceed 75 at the edge of the stand Speakers must face into the exhibit booth itself and not into the aisles or into neighboring exhibits Live music is prohibited in the exhibit hall HIMSS reserves the right to determine at what point sound constitutes interference with other exhibitors and it must be
165. s and present HIMSS with a copy of such license or grant no less than thirty 30 days prior to the start of the exposition IRREGULAR ACTIVITIES No person firm or organization which has not regularly contracted with HIMSS for occupancy of space in the show will be permitted to display or demonstrate any products processes or services to solicit orders wear any identification other than that of the contracting exhibitor or to distribute advertising or other materials at the exposition Any violations of this regulation will result in prompt removal of the offending person from the Hong Kong Convention Center Exhibitors may not enter the booths of other exhibitors without invitation no exhibitor may call or invite a visitor out of one exhibit and into his own Exhibitors must remain within their own Vendor Headquarters in conducting demonstrations or distributing literature products samples or other materials the aisles may not be used for this purpose PRINTED MATTER Circulars advertising matter of any description may be used or distributed only within the booth assigned to the exhibitor presenting such material Only literature published or approved by Show Management may be distributed at the registration desk in the registration area in the meeting rooms in the exposition areas in public areas or in transportation under lease to HIMSS OB ECTIONABLE PRACTICES AND DISPLAYS Use of noisemakers promotions and presentations that may be judged not i
166. seating system scaffolding installation etc temporarily erected and or used for exhibition related purposes during the Scheduled Exhibition User includes Licensee or any contractor subcontractor or other person or entity that utilises the services or equipment included in this document or the Event Equipment and Service Charges booklet and Utility Service Provisions utility trenches subways floor boxes wall outlets closets rooms or other areas providing access and related to electricity natural gas telephone internet public address water drainage and other such services SERVICES PROVIDED BY THE HKCEC Cleaning Services General Cleaning HML will provide general cleaning during the Licensed Period within the HKCEC including cleaning of restrooms organsiers offices material handling areas marshalling areas and public circulation areas but the Licensee is responsible and HML will charge Licensee for a collecting and removing waste and rubbish produced by the Scheduled Exhibition b removing any spillages of oil paint or other substances caused by the Scheduled Exhibition and c cleaning Stands Licensee s furniture and Aisles throughout the Licensed Area Charges are made for disposal by truck of general waste rubbish and industrial materials Cleaning Before the Opening Day of the Scheduled Exhibition Before the opening day of the Scheduled Exhibition the Event Manager will arrange
167. siaPac 08 Conference amp Exhibition 20 23 2008 Hong Kong LOCAL HANDLING SERVICES for individual exhibits not exceeding 3 000 kg From collection at exhibitors warehouse premises in Hong Kong to delivery exhibition stand or vice versa Handling Rate US 85 00 per cbm or 1 000kg whichever is the greater US 85 00 per consignment per exhibitor ON SITE HANDLING SERVICES for individual exhibits not exceeding 3 000 kg Local exhibits arriving at the venue shall be subject to the following On Site Handling Services from arrival Exhibition Venue to delivery Booth or vice versa US 40 00 per cbm or 1 000kg whichever is US 60 00 per consignment per exhibitor STORAGE CHARGE Goods not re exported or storage for another exhibition shall be transferred from the booth to our warehouse for temporary storage US 75 00 per cbm or 1 000kg whichever is Handling charge the greater minimum charge US 75 00 per consignment per exhibitor Siorade Fee US 10 00 per com per week minimum 9 charge US 10 00 per consignment week FUMIGATION RULES IN HONG KONG For shipment that will be re exported from Hong Kong to USA Canada or Australia all wooden packaging materials are required to be fumigated or treated with preservatives prior to departure All related charges will be for the exhibitor s account as per outlay 9 MC 140507 HIMOS Ist Trans Link Exhibition Forwarding HK Ltd 29 F Fo
168. sis 2 Please read the Decoration Guide and Payment Method overleaf 3 Please refer to our furniture catalogue for information 4 Please indicate on Location Plan the position of items marked with asterisk Otherwise they would be installed at Pico s discretion Any alternation on site will be at the expense of exhibitors Late order 30 penalty fee will be charged for any late orders received on after the deadline 17 April 2008 while orders received on after 24 April 2008 amp on site order will be subject to a 5096 surcharge 6 Cancellation of any orders must be submitted in writing Cancellation after the deadline is subject to 15 cancellation charge cancellation will be accepted on after 24 April 2008 Stand Contact Person Email Address Telephone Fae Address Date Signature Please return this form to Please make copy for your reference PICO IES GROUP LIMITED Pico Building 12A Dai Fat Street Tai Po Industrial Estate Tai Po N T Hong Kong Tel 4852 3713 0521 3713 0589 Fax 4852 2660 4672 2660 6312 Attn Ms Karen Cheung Ms Wooby Chan Email Karen cheung hk pico com wooby chan hk pico com ORDER FORM 4 pico HIMSS Asia Pacific 2008 20 23 May 2008 Hong Kong Convention amp Exhibition Centre Hall 7B 17 April 2008 Computer Audio Visual Office Equipment rer een Amount Montor
169. specified The User will be liable for any loss or damage to the equipment arising from the User s negligence mis use unauthorised maintenance or other cause within the reasonable control of the User its representatives employees agents or invitees In the event of any loss or damage to the equipment for which User is responsible the User will reimburse HML for the total cost of making good or replacement if necessary The User will be in default of the agreement to use services and or equipment if the User fails to pay any charges when due or fails to return the equipment to HML after use At any time after a User has not complied with an agreement to use service and or equipment HML may terminate the rental services or use of equipment by notice to the User and will take possession of the equipment The User will remain liable for any and all unpaid charges and HML may apply and retain all or a portion of the User s security damage deposit as may be necessary to compensate HML for any unpaid charges damages or expenses incurred on account of non compliance All orders must be submitted with applicable payment in Hong Kong Dollars exempt from any bank charges including the required deposit Cheque or bank draft must be drawn from local banks must be made payable to Hong Kong Convention and Exhibition Centre Management Ltd or T T or cable transfer to The Hong Kong and Shanghai Banking Corporation Ltd Sun Hung Kai Centre Easiservic
170. st also be provided CONSIGNMENT INSTRUCTIONS The Master of Airway Bill Bill of Lading must be consigned Freight Prepaid to Consignee TRANS LINK EXHIBITION FORWARDING HK LTD 29 F Fook Lee Commercial Centre Town Place 33 Lockhart Road Wanchai Hong Kong Tel 852 2866 2505 2531 Fax 852 2866 2421 2472 Notify Party TRANS LINK EXHIBITION FORWARDING HK LTD Tel 852 2866 2505 2531 Fax 852 2866 2421 2472 Contact Ms Jenny Yau For HIMSS AsiaPac 08 Conference amp Exhibition All documents such as Airway Bill Bill of Lading must be consigned as above Additional charges will be incurred for wrong consignee details A 5 outlay commission will be imposed on all Freight Collect consignments LATE ARRIVALS A late arrival surcharge based on basic handling rate will be applicable if the shipment arrives after the stipulated deadlines 30 surcharge In the event of late arrivals Trans Link will make all reasonable efforts to ensure delivery before the show opens however no guarantee can be given The surcharge will apply regardless of delivery date to the show site 4 MC 140507 HIMOS Ist Trans Link Exhibition Forwarding HK Ltd 29 F Fook Lee Comm Centre Town place 33 Lockhart Road Wanchai HKSAR Tel 852 2866 2505 Fax 852 2866 2421 tkhg agilitylogistics com www agilitylogistics com D Agility 9 Fairs e Events HIMSS AsiaPac 08 Conference amp
171. system in order to assure no complications of any nature to HML staff workers contractors the public or other attendees to the Licensed Area The use of internal combustion engines in the Licensed Area is strictly prohibited during periods when the public is in that Licensed Area First Aid The Licensee may be required to schedule and pay for qualified personnel to provide first aid services during all or certain periods of the Scheduled Exhibition Such requirement will be at HML s sole discretion dependent on the nature of the Scheduled Exhibition 30 8 12 8 13 8 14 8 15 8 16 8 17 8 18 HKCEC Rules Regulations Exhibition 8 Dec 07 Emergency Procedures Licensee agrees that all Schedule Exhibition staff e g Licensee s registration personnel ushers service booth attendants or host customer service personnel will be sufficiently briefed on fundamental emergency procedures of the HKCEC This is intended to enable such personnel to provide basic directions to exhibitors guests the public etc directing them to emergency exits and to recognise emergency alarms and public address system announcements when they occur Such information will be made available to Licensee by HML and it is Licensee s responsibility to ensure this information is a part of daily briefings and information given to all such exhibitors and personnel working in association with the Scheduled Exhibition during the entire Licensed Period
172. t 1030L X 535W X 750H mm 1030L X 535W X 750H mm White White Wash Basin 1 Low Glass Showcase 7 1030L X gt _ 1030H mm mE White 1 Tall Glass Showcase TA 1030L X 535W X 2170H mm 8n A4 oM White N Tall Display Cube AH 535L X 535W X 750H mm Square Coffee Table 11 White Meeting Table zal 600L X 600W X 450H mm _ 1525L X 770W X 750H mm White LO White Square Table Ed za 700L X 700W X 715H mm Low Display Cube TV Video Stand 7401 X 530W X 1000 mm White White FURNITURE RENTAL CB12 CO7 502 CTO2 Chair Blue Coque Chair Marly Wooden Chair Coco Chair Domino Transparent Chair 46 x 35 x 76cm H 43 x 45 x 83cm H 46 x 53 x 83cm H 44 x 53 x 79cm H CO1 CO12 CO2 CN16 1 MJ Blue Island Chair Red Maui Chair Brummel Chair Jacobsen Chair Lessie Chair Patricia Meeting Chair 47 50 82cm H 47 x 56 x 82cm H 41 x 49 x 83cm H 46 x 48 x 78cm H 41 x 54 x 84cm H 47 x bb x 77cm H CW8 CN4 CN3 Lawrence Chair White Lawrence Chair Black Lawrence Chair Black Pigalle Chair Black Dr Glob Chair Europa 50 x 49 x 82cm H 50 x 49 x 82cm H 50 x 49 x 82cm H 41 x 52 x 80cm H 48 x 45 x 72cm H 41 x 46 x 79cm H CN2 CW2 FW24 CW14 CW7 CN10 165 p 1 4 Black Madeleine Chair White Madeleine Chair Garden Armchair White Folding Chair Bagatelle Folding Chair Black Dactylo Chair 45
173. t Ms Wendy Yeow Room 608 Capital Centre Tel 852 2881 0873 5 19 Jardine s Bazaar Fax 852 2890 9165 Causeway Bay E mail teamspirit hktrade com Hong Kong Mktg sc Updated on 8 October 2007 Managed by Hong Kong Convention and Exhibition Centre Management Ltd SECRET PO FH ARAAAR AT HE Member of NWS Holdings Delivering it Bll iat EB ae j ch ste ET e za _ uafit 1 Expo Drive Wanchai Hong Kong China P i a Tel ERS 852 2582 8888 Fax f Tt 852 2802 0000 E mail 44 info hkcec com Website 4923 www hkcec com F i UN mms 2 Hong Kong Convention and Exhibition Centre XN SSR Dear Exhibitor 70880869 The Hong Kong Convention and Exhibition Centre will be happy to discuss any catering requirements to assist you in entertaining your clients Plan Your Stand and Staff Catering in Advance mreESEABSBREmSSOZPSHNC ESSSTUBSB SEMTIITSURSSBIBIESU DES SR SS REBEARRAMSAM TB RIS ALZ gt As you busy preparing for the show we are happy to help you plan your catering In order to avoid any last minute orders on the show day we have attached an Exhibition Stand Catering Order Form for your per
174. taurant Bauhinia Room uc Gem x e MOD WE 8 Expo Galleria follow Golden Bauhinia and Expo Galleria signage m P N AP ARE PO Hong Kong Convention and Exhibition Centre d xh Taxi Stand af 8 B e 1 F3 YT GOLDEN BAUHINIA SCULPTURE 27 bw ae 28 n PORT CAFE SE if ch Expo Drive Central ta re AM JB 15 3B 18 HARBOUR ROAD Information Counter TELE GOLDEN BAUHINIA SQUARE dr Set GOLDEN BAUHINIA CANTONESE RESTAURANTy gt IR te A 1 Mu E dri EXPO GALLERIA ENTRANCE ENTRANCE DRIVE BH qp rn Under Construction HARBOUR ROAD KIOSK HARBOUR KITCHEN s XES PUE f HARBOUR ROAD CAFE CONGRESS RESTAURANT TO WANCHAI MTR STATION tE M IT HS P HE ER iti Me AD To Expo Drive Entrance Harbour Kitchen Harbour Road Cafe UE E Located at Harbour Road Entrance 0 Port Cate ho 58 2301 3122 AH Located at entrance to Meeting Rooms 301 312 POS E PIT ISTE BUS TERMINUS IS M iB EXPO DRIVE EAST FLEMING ROAD a WA uH PIER TO CAUSEWAY o S BUS TERMINUS 7 FERRY TO KOWLOON it WEE pa Ub it 8358 To Harbour Road Entrance 1 Expo Drive Wanchai Hong Kong China 852 2582 888
175. tc Ms Martina Zerle Berlin 49 30 Jaff HarbigstraBe 14055 Berlin Germany Tel 30 6928 0 Fax 30 69 28 49 Email WNissle agilitylogistics com Ctc Mr Werner Nissle Cologne 49 22 Welser StraBe 10 E 51149 K ln Germany Tel 03 30 08 60 Fax 03 30 08 69 Email HDecker agilitylogistics com Ctc Mr Hans Joachim Decker Frankfurt 49 69 Messegelande Frachtzentrum Halle 9 60327 Frankfurt Germany Tel 756002 0 Fax 75 60 02 99 Email RChmielewski agilitylogistics com Ctc Mr Ralf Chmielewski Hannover 49 511 Karlsruher Strape 4 30880 Laatzen Germany Tel 874157 0 Fax 87 41 57 99 Email ARauser agilitylogistics com Ctc Mr Achim Rauser 91 124 TRANS LINK EXPRESS INDIA PVT LTD Gurgaon India Tel 23 99 273 75 Fax 2399 272 Email ripudamam Qtranslinkindia com Ctc Ripudaman Jakarta 62 21 PT TRANSLINK GLOBAL MANDIRI Jalan Ir Juanda Ill 25 25A 3rd Floor Jakarta Pusat Indonesia Tel 352 3278 381 4359 Fax 381 3488 E mail exhibition tgm gpi g com Ctc Mr Richard Lim 39 02 Strada vecchia Paullese 5 a 20090 PANTIGIATE MILAN Tel 2690 5231 Fax 2690 5208 Email mdoneda agilitylogistics com Ctc Ms Marilena Doneda Tokyo 81 3 Segi Bldg 4 F 7 1 lwamotocho Chiyoda Ku Tokyo 101 0032 Japan Tel 5821 4617 Fax 5821 4610 E mail yyoneda 2agilitylogistics com Ctc Mr Yoshimichi Yoneda 82 2 4F Yeolin Building 1666 3 Seocho Dong Seocho Gu Seo
176. the Healthcare Information and Management Systems Society 55 and User Exhibiting Company Booth Contact Person Tel E mail List Requested O Pre Conference HKD 2 730 350 USD Post Conference HKD 2 930 375 USD Order By 14 April 2008 Order By 30 May 2008 Use By 9 May 2008 Use By 20 June 2008 Registrants provide demographic information on a voluntary basis IN WITNESS WHEREOF the parties have executed this Agreement For USER Company Name Address Country City State Province Country Code Authorized Person Print Title Authorized Signature Date For HIMSS AsiaPac08 For internal use only HIMSS Authorized Person Print Title Authorized Signature Date Methods of Payment Please charge my credit card Visa American Express MasterCard Discover Please charge this amount HKD or USD Cardholder Name Credit Card Number Exp Date Cardholder Signature Please direct wire transfers to HIMSS For credit to JP Morgan Bank N A Singapore SWIFT Address CHASSGSG Favouring Healthcare Information and Management Systems Society Account 40172943794 Please fax this form to HIMSS Attn Finance 1 312 915 9209 5 2 08 Conference amp Exhibition 20 23 MAY 2008 HONG KONG ATTENDEE LIST RENTAL AGREEMENT Mailing Piece Announcement of User participation in HIMSS AsiaPac08 Conference amp Exhibition only or follow up regarding User
177. ties Prohibition of Ladders in Excess of 2 Metres in Height ADDITIONAL POINTS Corporate Identity Co operation with Other Users Right of Access Escalators and Passenger Lifts HKCEC Furnishings Fixtures and Equipment Advertising Promotion and Publicity Closed Circuit Television Risk and Lost Property Temporary Seating HKCEC Rules amp Regulations Exhibition 8 Dec 07 Animals 1 Filming Broadcasting Radio Transmission and Copyright Fees 12 Distribution of Literature Typhoon No 8 and Higher Signal and Black Rainstorm Warning CO 1 CP 10 SUMMARY APPROVALS AND DOCEMENTS REQUIRED APPENDIX Security Personnel Included in Licence Fee APPENDIX Il Emergency Procedures APPENDIX Ill Electrical Cable Configuration and Distribution APPENDIX IV Exhibit for Measurement of Minimum Distance to Door HKCEC Rules amp Regulations Exhibition 8 Dec 07 INTRODUCTION AND DEFINITIONS The Hong Kong Convention and Exhibition Centre HKCEC Exhibition Event Rules and Regulations form a part of the HKCEC s Exhibition Licence Agreement These Rules and Regulations specify the conditions which must be met by a Licensee when holding a Scheduled Exhibition which includes an Exhibition at the HKCEC The Licensee is fully responsible and must ensure that any and all employees companies exhibitors contractors etc persons buyers guests etc and agents or their employees companies persons or agents associated wit
178. tions approved for the Scheduled Exhibition Authorised vehicles displaying the correct official pass are allowed to access established parking areas for limited periods agreed between HML and the Licensee Vehicles parked without authorisation may be removed at the owner s expense and or may be subject to an impound fee by HML Only authorised personnel of the HKCEC may operate freight vehicle entry doors and shutters Vehicles used within the HKCEC must remain confined to the exhibition halls when permitted the loading and unloading areas and or the marshalling area Movement of vehicles within the HKCEC will be directed by authorised personnel of HML Depending on the nature of the Scheduled Exhibition HML in its sole discretion may require vehicles displayed within HKCEC a be static and have their engine switched off and hand brake applied during the Open Period b contain minimal fuel generally no more than 1 8th of fuel tank capacity and c have a drip tray or protective floor covering material placed under the engine Subject to a risk assessment battery disconnection may be required for vehicles of age or in poor condition Only electric forklift trucks be used within the HKCEC exhibition halls with the exception of Hall 3 STAND ELECTRICAL INSTALLATIONS AND ELECTRICAL CONTRACTORS Stand Electrical Installations Hegulations All electrical installations for Stands features displays or exhibits must
179. to any exhibitor their agents employees business invitees visitors or guest Exhibitors are to carry their own insurance FORCE MAJEURE In the event that the performance by HIMSS or the Hong Kong Convention Center or any part of the exhibit area thereof is unavailable whether for the entire event or a portion of the event as a result of fire flood tempest inclement weather or other such cause or as a result of governmental intervention malicious damage acts of God war strike lock out labor dispute riot terrorist acts curtailment of transportation or other cause or agency over which HIMSS has no control or should HIMSS decide that because of any such cause that it is necessary to cancel postpone or re site the event or reduce the move in and installation time show time or move outtime HIMSS shall not be liable to refund indemnify or reimburse the exhibitor in respect of any fees paid damage or loss direct or indirect arising as a result thereof MUSIC LICENSING Exhibitor represents and warrants that it shall not violate any copyright trademark or other similar intellectual property laws and that it shall comply with all copyright restrictions including but not limited to any license HIMSS may obtain or any other laws and restrictions with respect to the use or performance of music Exhibitor further represents and warrants that it shall obtain any additional license or grant of authority required of exhibitor under the copyright law
180. tract No I do not authorize HIMSS to charge the credit card for subsequent payments lease charge my credit card Visa O MasterCard D American Express Discover Authorized Card Holder Signature HIMSS 08 Vendor Headquarters Application Contract Terms and Agreement CANCELLATION POLICY Exhibitor must present written intent to cancel booth space in writing either on company letterhead or electronically Booth cancellations received on or before 21 December 2007 will be charged a fee equal to 50 of the total cost of the booth Booth cancellations received from 22 December 2007 until 18 February 2008 will be charged a fee equal to 75 of the total cost of the booth Booth cancellations received on or after 19 February 2008 will be charged a fee equal to 10096 of the total cost of the booth Booth size reductions received on or before 21 December 2007 will be obligated to pay 5096 of the total booth space released Booth size reductions received after 22 December 2007 will be obligated to pay 100 of the total booth space released Booth size reductions may result in a change in booth location Companies that consolidate multiple booths will be charged a 1096 fee on funds transferred from one reserved booth to another Companies canceling their entire booth space will 1 lose all exhibitor points 2 may not advertise in the show guide or show daily newspaper 3 lose their hotel sleeping room
181. ttn Ms Malina Tjhin Phone 41 702 691 9034 E mail malina tijhin sg pico com Fax 1 702 691 9055 www twiglobal com 55 AsiaPacOO Conference amp Exhibition 20 23 MAY 2008 HONG KONG ATTENDEE LIST RENTAL INFORMATION DEADLINES Pre Conference Order by 14 April 2008 List will be sent via e mail 18 April 2008 Post Conference Order by 30 May 2008 List will be sent via e mail 2 June 2008 The attendee mailing list is a great way to promote your presence along with your products and services to all registered HIMSS AsiaPac attendees HIMSS will send you a list of current registered attendees on 18 April 2008 This excel list will contain attendees name company title and address e mails telephone and fax numbers will not be included The Attendee List is Owned and Copyrighted by HIMSS The electronic list you receive may only be used ONE 1 time and may not be reproduced digitized nor stored in any electric retrieval system or database for any reason nor sold or given to any third parties without prior written permission from HIMSS Companies that breach this Agreement including the inappropriate use of the list shall result in the immediate loss of any and all of their HIMSS AsiaPac exhibitor priority points and the loss of opportunity to accumulate points for 55 AsiaPac09 HIMSS AsiaPac10 Conference and Exhibitions as well as the ability to exhibit in the future at HIMSS AsiaPac Conferences amp Exhibiti
182. uals who work at companies who are represented on the exhibit floor Persons with an exhibitor client badge will not receive a conference tote bag Lost Badges Lost badges may be duplicated for HKD 390 50 00 USD per replacement badge Only one duplicate badge will be made per registrant For questions regarding Exhibitor and Guest Badge Registration please contact Pacific World at himssasiapac pwevent com ORDER FORM 1 pico HIMSS AsiaPac08 Deadline 20 23 May 2008 Hong Kong Convention amp Exhibition Centre Hall 7B 17 April 2008 FASCIA NAME Please indicate below exact Exhibiting Company Name English lettering max 24 letterings Additional lettering will be charged at HK 55 00 lettering The following items are provided with a 3m x 3m Standard Shell Frame Package Option 1 HK 115 00 per square metre a Walls i White laminated wall partition b Fascia 370mm ht fascia board c w Company s name and stand number in vinyl sticker Flooring 9sqm needle punch carpet The following items are provided with a 3m x 3m Standard Shell Scheme Booth Option 2 HK 175 00 per square metre a Walls White laminated wall partition b Fascia 370mm ht fascia board c w Company s name and stand number in vinyl sticker Lighting 2 nos 40W fluorescent tube d Furniture 1 no information counter 2 nos folding chairs and 1 no wastepaper basket Electrical 1 no 18 Amp 230V single phase power point Max
183. uately protected where necessary and placed or mounted on non combustible material Surface temperature of such appliances which may exceed 70 C must be supplied from a socket outlet with a pilot lamp indicating whether the appliance is switched on Kettles irons radiators and similar appliances must not be connected to a lighting circuit but be separately connected to the electrical supply Electrical cookers must be wired on an independently fused final sub circuit Electric Kettles Electric kettles must be fitted with an automatic safety device so that if they boil dry they are automatically disconnected 20 5 12 5 13 HKCEC Rules amp Regulations Exhibition 8 Dec 07 Adjacent Construction Walls adjacent to all electrical cookers irons kettles hotplates etc must be protected using non combustible material Shelves are not allowed immediately above such appliances and adequate ventilation must be provided Batteries 50 and above General Charged batteries possessing a capacity of 50mA or above may only be exhibited when they are used to provide current for electric lighting ignition or starting of motor vehicles boat engines small demonstration house lighting plants or other small working devices No Stand lighting may be connected to charged batteries Terminals All terminals of charged batteries whether in use or not must be fitted with a cover of non conducting and non combustible material owit
184. ul 137 070 Korea Tel 5399413 Fax 5399420 E mail kjo agilitylogistics com Ctc Mr J B Kim 603 ALLIED TRANS LINK EXPRESS SDN BHD Wisma Allied 12 Lorong 51A 227B 46100 Petaling Jaya Selangor D E Malaysia Tel 7957 8888 Fax 7957 4100 E mail hwongyuetyu agilitylogistics com Ctc Ms Helen Wong 52 55 JAGUAR TRAFIMAR LOGISTICA SA DE CV Homero 1425 1203 Col Polanco C P 11510 Mexico D F Tel 5557 8088 Fax 5395 5978 Email miguel lara jaguartrafimar com mx Ctc Mr Miguel Angel Lara As of 15 Feb 2007 Agility 9 Fairs Events WORLDWIDE AFFILIATE AND AGENCY NETWORK MYANMAR 95 1 CMS TRANSLINK PARAMI LOGISTICS MYANMAR LTD No 10 Myamarlar Street Level 2 CTP Building Thaketa Industrial Estate Yangon Myanmar Tel 703189 Fax 547 114 E mail parami mptmail net mm Ctc Mr Eugene Tan NETHERLANDS 31 10 HUDIG EXPO LOGISTICES PO Box 1049 3160 AE Rhoon Netherlands Tel 5066 187 Fax 5066 185 E mail g rijkee hudig com Ctc Mr Gerard Rijkee 92 21 RAHMANI TRANS LINK LOGISTICS PVT LTD Room 1006 Business Plaza Mumtaz Hassan Road Karachi Pakistan Tel 2411158 2411159 Fax 2415566 E mail inrahmani agilitylogistics com Ctc Mr Inam Rahmani 351 226 Rua da Restauracao 40 3 4050 499 Porto Portugal Tel 088 600 Fax 088 691 226 094 842 Ctc Mr Maur cio Neves Email MNeves agilitylogistics com PHILIPPINES 63 2 ALL TRANS LINK NETWORK PHILS INC Ge
185. upply b Three Phase Neutral amp Ground 380V 6 50 cycles per second AC supply 21 5 14 HKCEC Rules amp Regulations Exhibition 8 Dec 07 Separate Lighting and Machinery Mains The HML will supply separate mains for machinery lighting and items requiring small quantities of power Neutrals Neutrals are earthed grounded at the HKCEC s sub station Load Limitation HML in its sole discretion will limit the power rating of a main supply or main supplies where in HML s opinion the electrical load or combination of loads requested may have an adverse effect on main supplies to other exhibitors Where the Licensee proposes to group exhibitors together who are demonstrating heavy current consuming machines in such a way as to cause abnormal demand the Licensee must discuss the proposed arrangement with Event Manager prior to the final allocation of Stand space to exhibitors and must conform to any re arrangements required by Event Manager Balancing of Single phase Loads All single phase loads in an electrical installation with a three phase supply especially those with non linear characteristics such as computers dimmers and frequency inverter circuits must be evenly and reasonably distributed among the phases Power Factor HML is required by the electricity supply company to maintain a Power Factor of not less than 0 85 lagging Where electrical machines or equipment at an exhibition are such that in the opinion of th
186. ure installation must be lodged the day before the exhibition commence Otherwise all items are deemed to have received in good order 3 Exhibitors are requested to mark on the plan above the position of their electrical requirements We will install at our discretion if we do not receive any instructions before move in Requests for re positioning will be subject to have HK 150 00 extra charge Company Name Stand no Contact Person Email Address Telephone Address Date Signature Please return this form to Please make copy for your reference PICO IES GROUP LIMITED Pico Building 12A Dai Fat Street Tai Po Industrial Estate Tai Po N T Hong Kong Tel 852 3713 0521 3713 0589 Fax 852 2660 4672 2660 6312 Attn Ms Karen Cheung Ms Wooby Chan Email Karen cheung hk pico com wooby chan hk pico com ORDER FORM 2 pico HIMSS AsiaPac08 Deadline 20 23 May 2008 Hong Kong Convention amp Exhibition Centre 17 April 2008 Hall 7B ELECTRICALS pescon umcs oy Amount SLOO1 40W Fluorescent Tube 1220mmL 550 00 51006 100W Spotlight 550 00 51004 100W Longarm Spotlight 580 00 61021 300W Floodlight HK 1 17000 a Stop 250W Light 1 330 00 EE 50W Halogen Longarm Spotlight 580 00 13 220 Single Phase Socket 500W 880 00 15Amp 220V Single Phase Socket Max 1000W 1280 00 15Amp 380V
187. usal Just send us the completed form along with a cheque or your credit card details and we shall meet your catering needs during the show Should you prefer to order on site simply place your order at the Cafeteria or Snack Bar inside the hall on the show day Delivery service is also available for any order at a minimum of HK 300 Hospitality Rooms EI SARM RE EUDIB RIZR PUDE 0 ET gt If you are planning a private function breakfast meeting press briefing or just want to enjoy a quiet environment outside of the exhibition hall you can book our superior meeting rooms with impressive harbour views Restaurants SIBERIRSOQDGRBUBER ZOGSIATEXER BRHESSTEBEBHISGUEZCRE 8 TH 85 5 EMARE The HKCEC has 4 restaurants offering a variety of quality Asian and Western cuisine Savour local flavours in the casual style Harbour Kitchen try a buffet lunch with wonderful harbour view in the Port Cafe treat your clients to award winning Chinese Cuisine in the Golden Bauhinia Cantonese Restaurant and enjoy la carte luncheon menu and dinner buffet at the Congress Restaurant KB PR 250 A We wish you a very successful show at the HKCEC Please contact us at amp sz amp Tel 4852 2582 8888 Ae ext 7910 Fax 852 2802 0177 h Jenny Chau BEREIBESEUMs BASS Food
188. ut written permission from HML through Event Manager When requested drawings and full details must be submitted upon application for review by HML engineering personnel When step up transformer is used as an integral part of any electronic or similar apparatus appliance or piece of equipment permission is not required provided its use conforms to customary practice within a particular industry or where its installation conforms to the conditions of Paragraph 5 11 below Step Down Transformers otep down transformers must have separately wound primary and secondary windings The iron core frame must be grounded In addition to the normal fuse protection for each pole of the primary circuit the secondary circuit must be fitted with fuse protection for each pole and transformers must have a neutral ground Auto Transformers Auto transformers must only be used when they form an integral part of motor starters Location Any approved transformers must be placed out of reach of the public and must be adequately ventilated Oil Filled Transformers Oil filled transformers containing more than 20 litres of oil must be mounted in a suitable catch pit or tray capable of containing the entire quantity of oil plus a 1096 margin of excess Frequency Converters The Event Manager must be notified in advance of the intention to provide apparatus for converting the frequency of the electrical supply to any machine or exhibit frequenc
189. y Our tariff is computed on the basis of volume and weight and has no correlation with the value of exhibits it follows that the cost of insurance cover is not included in our charges REQUEST FOR INSURANCE Upon written instructions Trans Link can offer the exhibitor insurance coverage at competitive premiums 10 MC 140507 HIMOS Ist Trans Link Exhibition Forwarding HK Ltd 29 F Fook Lee Comm Centre Town place 33 Lockhart Road Wanchai HKSAR Tel 852 2866 2505 Fax 852 2866 2421 tkhg agilitylogistics com www agilitylogistics com D a ZOAMSZ Agility Fairs Events HIMSS AsiaPac 08 Conference amp Exhibition 20 23 2008 Hong Kong TERMS OF PAYMENT Inward Upon uplift of goods prior to delivery to stand Outward Upon presentation of invoice prior to delivery to premises All payments must be made without any deduction or deferment on account of any claim counterclaim or offset Details of our bank account The Hong Kong amp Shanghai Banking Corporation Hay Wah Building Office Hong Kong Account No 110 109097 001 HKD 110 3 803050 USD Remitting bank charges are to be borne by the exhibitor TERMS AND CONDITIONS Trans Link does not take any responsibility for a Exhibits which are not allowed by the organizer or Hong Kong Customs to be sold or displayed in fair site b Any tax duty for sold exhibits C Loss of goods whilst on display
190. y converter must not cause any interference with the HKCEC s power supply system Space for Working Electrical apparatus other than exhibits and portable equipment must be fixed in positions that allow adequate space for operation and maintenance Chokes and Capacitors Location Choke and capacitor equipment for fluorescent lighting must be fixed in accessible and well ventilated positions and must be located at least 10 millimeters away from any potential combustible material separated by an air gap or by non combustible material Connecting Wiring Where choke and capacitor equipment for fluorescent lighting is not contained within the lighting fitting any connecting wiring exceeding 1 metre in length must utilise conduit For shorter lengths adequately insulated flexible wiring must be placed well away from readily flammable articles and must not be installed beneath flooring or in spaces enclosed by Stand construction 19 5 8 5 9 5 10 HKCEC Rules amp Regulations Exhibition 8 Dec 07 Suspended Lighting Fittings Suspended lighting fittings other than single lamp fixtures must have adequate means of suspension independent of the electrical cables or conductors Heavy lighting fittings must be provided with secondary means of suspension for safety Lighting of Showcases Externally Except when exhibits are guaranteed non combustible showcases must only be illuminated from the outside Internally Intern

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