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Dear Exhibitor: We are very pleased to have been

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1. SON 538 00 Marrakesh Sofa Light Beige Key West Sofa Black Memphis Sofa Black Mini Size _ e s D Newport 3 Piece Sectional Charcoal Leather 2 __ 502 00 472 00 1284 00 South Beach 3 Piece Sectional Plat Suede 1242 00 D Newport Loveseat Charcoal Leather 574 00 S S SO M S S LS LS Key West Loveseat Black LS C Lisbon Loveseat Black Leather CLUB OCCASIONAL MEETING CHAIRS CHR003 Roma Chair White Vinyl CHR001 Mirabel Chair Brown Leather CHR002 Allegro Chair Blue Fabric an O Lisbon Chair Black Leather I 2 Marrakesh Chair Light Beige Key West Tub Chair Black T O emphis Chair Black Mini Size I 2 ewport Armless Chair Charcoal Leather Newport Corner Charcoal Leather Casper Chair Clear Acrylic ale ojo Chair Transparent olo olo gt T Vac Translucent Chrome Madrid Chair Black Leather Madrid Chair White Leather Company Name Street Address eje 3 QTY ITEM DESCRIPTION CLUB OCCASIONAL MEETING CHAIRS CONTINUED Globus Chair White Vinyl 351 00 OCMESP __ Expresso Meeting Chair 170 00 OCMTAU _ Taupe Meeting Chair 245 00 OTTOMANS viB01 VibeCube Ottoman Green Vinyl 120 00 VIBO2 Vibe Cube Ottoman Blue Vinyl 120 00 VIBO3 Vibe Cube Ottoman Pink Vinyl 120 00 4 Vibe Cube Ottoman Red Vinyl 120 00
2. 399 _ __ GreenPiant 95 5 s screen Plant 5 ___ 5 s _ O o 059 90 No credit will be issued on plants ordered and placed even though not used The above prices are on a rental basis and remain the property of Arata Expositions Listed charges include delivery to booth rental for duration of show and removal Damaged or stolen plants will be the Floral Total exhibitor s responsibility and will be charged at retail value 8 75 Tax o Discount Deadline March 27 2015 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Standard price applies to orders received after the deadline Items cancelled after move in begins will be charged at 100 of the published price Absolutely no credits will be issued after show closing Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax MECHANICAL LIFTS ithersburg md 20877 phone 301 921 0800 NAPO2015 fax 301 990 1717 www arataexpo com OPERATION OF ALL MECHANICAL LIFTS ALL MECHANICAL EQUIPMENT ON THE TRADE SHOW FLOOR AND DOCK AREAS MUST BE UNDER THE CARE CUSTODY AND CONTROL OF ARATA
3. 0 00 ____ Self Powered Speaker 50 J 000 Small Exhibit Sound System Package includes 1 wired 1 1 stand 205 00 0 00 ___ Wireless Microphone please specify Handheld Lavalier or Headset additional 75 195 00 0001 Labor charges may apply at a rate of 80 hour Labor charges may apply at a rate of 80hour _ __ For information on technology not listed please contact PSAV at 213 612 4725 High Speed Internet Hard Wired oS o o oo 80 00 Wireless Internet per devico 30 00 sooo Wireless Internet 5 devices 1450 000 Wireless nternet 10 device __ 52800 sooo _ For information on bandwidth reservation please contact PSAV at 213 612 4725 o Electrical Extensioncod 25 00 Sooo Powertip 30 00 sooo Gooseneck light 25 00 Sooo Dedicated 20 amp Circuit 15 00 sooo Power Drop Subpanel 6dedicatedcircuits O OO 8000 0 00 Furnishings ___ sooo Chair each 0 00 sooo Tablecioth Westin Green goof 80 00 Eae 0 00 sooo Wastebasket 0 00 sooo _ Banner Hanging not to exceed 4 by 10 6000 000 Box Handling Box or parcel 0 to 5 Ibs each 6e0 000 Box parcel 6 to 20 Ibs each 10 5000 ____ parcel 21 to 50 Ibs each 160 000 Box or parcel over 50Ibs each
4. phone 301 921 0800 NAPO201 5 pu fax 301 990 1717 www arataexpo com As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing WAREHOUSE SHIPMENT MATERIAL HANDLING RATE CALCULATOR WEIGHT PRICE TOTAL RATE CLASSIFICATION ROUNDED UP TO NEXT 100LBS CWT PER COST 200LBS MINIMUM CWT ESTIMATE Example Warehouse Crated 450 Ibs 500 Divided by 100 5 fx 107 00 535 00 Wawwsomed _ r Warehouse NOTE Overtime and late arrival charges may be applicable Overtime charges include warehouse shipments that moved to show site during overtime hours Please refer to the Arata Expositions Material Handling Rate Schedule form for surcharges SHOWSITE SHIPMENT MATERIAL HANDLING RATE CALCULATOR WEIGHT PRICE TOTAL RATE CLASSIFICATION ROUNDED UP TO NEXT 100LBS CWT PER COST 200LBS MINIMUM CWT ESTIMATE Example Showsite Crated 450 Ibs 500 Divided by 100 5 x 112 00 560 00 Shown Crate Showste Special ending Showsite O o NOTE Overtime charges may be applicable Please refer to the Arata Expositions Inc Material Handling Rate Schedule form for surcharges DESCRIPTIONS OF RATE CLASSIFICATIONS CRATED Material that is skidd
5. eooo 000 Crates eac 00 0 o 500 X 000 Pallets each 10 00 5000 Oversized or Odd Sized each 02500 0 00 Out Going Packages To Be Billed by FexEx TED Sooo lf you have any questions or need assistance feel free to contact The Westin Bonaventure Hotel amp Suites Catering Department at 213 612 4808 nat Associats NUTS on o EXHIBITOR amp PROFFESSIONAL ORGANIZER PARTNER POP VENDOR RULES amp REGULATIONS p o o e essionat organi NAPO shall have full power to interpret and enforce all regulations contained herein and the power to make such amendments and such further rules and regulations as may be deemed necessary for the proper conduct of the Expo Failure to abide by such rules and regulations will result in forfeiture of all monies paid or due to NAPO under terms of the Professional Organizer Partners POP and Exhibitor space application contracts A signed Professional Organizer Partners POP or Exhibitor Application Contract is considered an agreement to pay the total amount due Payment in full must accompany the application Space will not be held or assigned without full payment and a completed contract 1 Application and Eligibility Applications for Professional Organizer Partners POP and Exhibit space must be made on the National Association of Professional Organizers hereinafter the Association Space Applications contain the information as req
6. THE WESTIN BONAVENTURE Exhibitor Rental Order Form HOTEL AND SUITES Orders must be received two weeks prior to move in date Los Angeles FAX FORM TO 213 612 4869 Attn Catering Department EXHIBITOR INFORMATION PAYMENT INFORMATION NAME OF CONVENTION ALL ORDERS MUST BE PREPAID HOTEL MEETING ROOM LOCATION CARD HOLDER NAME BOOTH NUMBER CREDIT CARD CCV Code 3 digits on the back of INSTALLATION DATE and TIME card DISCONNECT DATE and TIME EXP DATE NAME OF COMPANY BILLING ADDRESS ADDRESS CITY STATE ZIP PHONE NUMBER AUTHORIZED SIGNATURE EQUIPMENT DAYS DAILY PRICE TOTAL Technology ___ 46 Flat Screen Monitor ____ 450 Sooo ___ 55 Flat Screen Monitor __ ______ 55750 Sooo ___ 19 LCD Flat Panel Computer Monitor speakers notincluded o Z o o T soo 8000 ___ 24 LCD Flat Panel Computer Monitor speakers notincluded ____ 2750 000 z Desktop PC Includes 17 Monitor Keyboard Mouse 340 00 _________50 00 taptop Computer Windows 50 00 000 B amp W Printer 8275 00 80 00 _ 4x6 Whiteboard Includes markers eraser pf sooo LCD Desktop Projector 3200 lumens includes VGA cabe T 5525001 000 ____ Support Package includes 6ft screen plastic rolling cart VGA cable 18500 amp 0 00 Blu Ray DVD Player US Compatible Region NTSC J 15000
7. 20 or larger please order Special Cut Carpet or Plush Carpet sq ft Total sq ft Discount Price Standard Price Extended Price STANDARD CARPET COLORS CHECK COLOR BELOW Black Ly Red Blue Hunter Green Burgundy Purple Teal If item colors are not selected in advance AEI will do so at no risk CARPET PADDING Discount Price Standard Price Extended Price Single Padding ft 1 20 per sq ft 1 56 per sq ft Double Padding ft 2 40 per sq ft 3 12 per sq ft VISQUEEN Discount Price Standard Price Extended Price sq ft x 1 00 per sq ft 1 35 per sq ft Discount Deadline March 27 2015 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Standard price applies to orders received after the deadline Items cancelled Standard Booth Carpet Total _________ after move in begins will be charged at 100 of the published price Absolutely no Standard Booth Carpet Total credits will be issued after show closing 8 75 Tax All Arata rental carpet is laid clean on the date of installation In the event that carpet becomes dirty during the set up of the show booth cleaning services must be ordered Total Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax 15928 toumament drive PLUSH CARPET gaithersburg md 20877 phone 301 921
8. 15928 tournament drive gaithersburg md 20877 telephone 301 921 0800 fax 301 990 1717 www arataexpo com Dear Exhibitor We are very pleased to have been selected to serve as your Official General Contractor for the National Association of Professional Organizers 2015 Annual Conference amp Organizing Expo scheduled for April 15 18 2015 at the Westin Bonaventure in Los Angeles California Please take time to carefully review the information and order forms that follow We encourage you to ORDER IN ADVANCE those items and services you require This will greatly assist us in assuring you a smooth well coordinated installation show run and dismantling ALL PAYMENTS FOR SERVICES AND OR RENTAL ITEMS INCLUDING MATERIAL HAN DLING CHARGES PROVIDED BY ARATA EXPOSITIONS INC MUST BE GUARANTEED BY CREDIT CARD EACH EXHIBITOR MAY OBTAIN A COPY OF THEIR CURRENT INVOICE FROM THE SERVICE DESK THIS INVOICE IS PAYABLE PRIOR TO THE CLOSING OF THE SHOW BY EITHER AMERICAN EXPRESS VISA MASTERCARD CASH COMPANY CHECK OR WIRE TRANSFER PLEASE DO NOT FORGET TO INCLUDE THE 8 75 SALES TAX TO THE TOTAL We are looking forward to assisting you with the NAPO2015 Annual Conference amp Organizing Ex po If you find that you need additional information at any point please do not hesitate to contact us Sincerely Arata Expositions Inc Enclosures arata expositions inc 15928 tournament drive SHOW FACTS gaithersburg md 20877 Becom
9. OUTBOUND SHIPMENTS All shipments received at the close of the show are subject to a final count We will count and ship pieces as we find the shipment when we remove them from the booth to load out All Material Handling Agreements submitted to AEI by the exhibitor will be checked at the time of pick up from the booth Corrections will be made where any discrepancies exist between the quantities of pieces listed by the exhibitor and the actual count of such items the booth at the time of pick up is not responsible for shipments left in booths by exhibitors We suggest exhibitors arrange for security services for their booth PLEASE NOTE Where an exhibitor indicates choice of carrier for pickup it is the exhibitor s responsibility to arrange with such carrier for said pickup service In order to expedite removal of freight from the show site shall have the authority to change designated carriers if such carriers do not pick up on time or refuse to accept shipments Exhibits not removed from the show on removal day and on which we have no shipping information will be returned to our warehouse at an additional charge to await disposition assumes no liability as a result of such rerouting or handling PAYMENT OF SERVICES The exhibitor agrees in the event of a dispute with AEI or its subcontractors relative to any loss or damage to any of the exhibitor s freight or equipment that the exhibitor will not withhold payment in any amoun
10. Orders received after this date will be assessed an additional 50 charge Cash company check wire transfer and or credit cards accepted Items cancelled two weeks prior to move in will be charged at 50 of the original price No refunds will be made on custom accessories ORDER EARLY arata expositions inc 15928 tournament drive RENTAL gaithersburg 20877 phone 301 921 0800 EB fax 301 990 1717 NAPO2015 page 2 of 4 WWW arataexpo com 2 S 10 x 20 Standard Carpet Installation and Dismantling Labor Daily Cleaning 2 Credenzas PAG KA See ___ Actual Panel Sizes 6 38 125 x 92 875 2 18 5 x 92 875 2 38 125 x 38 875 4 18 5 x 38 875 4 20 x 27 5 2 38 125 x 9 25 6 Header 2 77 625 x 11 875 2 29 75 x 11 875 1 38 125 x 11 875 ee Please DO NOT place any text 1 2 from all finished edges for panel insertion Files must be setup with 72 Bleed 10 x 20 Standard Carpet Installation and Dismantling Labor Daily Cleaning 2 Credenzas COMPAN NAME Ou PACKAGE Sra Actual Panel Sizes 6 38 125 x 92 875 2 18 5 x 92 875 2 38 125 x 38 875 2 29 75 x 38 875 4 20 x 27 5 doors 2 38 125 x 9 25 Header 3 38 125 x 11 875 2 29 75 x 11 875 eo ovooeoce Discount Deadline March 27 2015 Received By
11. Such containers include crates fiber cases cartons and properly packed skids An uncrated shipment is material that is shipped loose or pad wrapped and or unskidded without proper lifting bars and hooks Multiple Shipments Shipments on a carrier that are intermingled or delivered in such a manner that additional labor is needed to sort through and separate the various shipments on a truck for delivery to a booth Alternate Delivery Location Shipments that are delivered by a carrier that requires all or partial delivery of the shipment to a different level in the same building or to other rooms in the same facility Carpet Only Shipments Shipments that consist of carpet and or carpet padding only require special handling because of additional labor and or equip ment to unload Improper Paperwork No Documentation Shipments that arrive from a small package carrier including among others Federal Express Airborne Express DHL and UPS without an individual Bill of Lading requiring additional time labor and equipment to process Shipments received without paperwork will be delivered without guarantee of piece count or condition Shipments that arrive without machine printed docu mentation showing the weight of the shipment Improper Weight Shipments that come in and are re weighed showing the documentation was incorrect with a lower weight than the actual weight These shipments get charged special handling plus a weight ticket ch
12. Telephone Fax With respect to the property referred to above you are hereby authorized to pick up deliver store and ship and or act as shipper s agent in the handling of said property by any other authorized carrier and to make all contracts in connection therewith and or perform any additional services shown hereon or otherwise necessary for reforwarding THIS FORM DOES NOT REPLACE A BILL OF LADING THE BILL OF LADING MUST BE COMPLETED ON SHOW SITE AND RETURNED TO THE ARATA SERICE DESK PRIOR TO LEAVING THE SHOW AUTHORIZED SIGNATURE Title Date AVA LON IVIMALVIN LISIHX3 AVA LON OG IVIMSLVIN LISIHX3 GLOZ WddV OL GLOZ OL ASDVYOLS ASVYOLS VO 507 VO 507 5 3 0027 5 4 0027 0 9 0 9 OUI suonisodxo 0 2 OUI suonisodxo 0 2 GLOZOdWN GLOZOdWN HLOOS8 HLOOS8 ANVdINOO ONILIGIHXS AO AWVN ANVdWOO 30 AWVN OL OL A INO SLNAINdIHS 39NVAQV 5404 AINO SLNAIWdIHS AONVAGV YOS Avd LON OG IVIMSLVIN LISIHX4 LON OG IVIYNSLVIN LISIHXS GLOZ WddV OL 910 OL YOl d 39VeOL Ls ASVYOLS 07006 VO sajebuy 507 07006 VO 507 5 3 5 0027 5 3 0027 OMA 9 9 OMA 0
13. gaithersburg md 20877 phone 301 921 0800 NAPO2015 fax 301 990 1717 www arataexpo com As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing DEADLINE RETURN TO Arata Expositions Inc Friday March 13 2015 15928 Tournament Drive Gaithersburg MD 20877 Fax 301 990 1717 If the exhibitor plans to utilize a firm other than the Official Service Contractor the EXHIBITOR ONLY must complete and send this form to Arata Expositions Inc to be received no later than Friday March 13 2015 If notification is not received by the deadline date Arata Expositions labor must be used for all work and the Exhibitor Appointed Contractor will be permitted to supervise only In addition a Certificate of Insurance valid in the state of California must be provided with at least the following limits Comprehensive General Liability not less than 1 000 000 with respect to injuries to any one person in one occurrence 2 000 000 with respect to injuries to more than one person in any one occurrence and 500 000 with respect to damage to property Workers Compensation Insurance including employee liability coverage in a minimum amount not less than 1 000 000 of individual and or aggregate coverage and naming Arata Expositi
14. 0800 NAPO2015 fax 301 990 1717 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders If your rental carpet is damaged you will be charged the full replacement cost which is equal to the rental charge PLUSH CARPET This plush heavy cut nylon pile carpet has built in Scotchguard Rental includes installation all necessary taping plastic covering for protection and removal at the close of the show BOOTH SIZE x a Total sq ft Discount Price Standard Price Extended Price x 5 30 per sq ft 6 89 persq ft PLUSH CARPET COLORS CHECK COLOR BELOW LJ Black Navy Red LJ New Blue Beige Silver Cloud Burgundy If item colors are not selected in advance AEI will do so at no risk Purchase only 8 50 per sq ft discount or 11 05 standard CARPET PADDING Discount Price Standard Price Extended Price Single Padding ft 1 20 per sq ft 1 56 per sq ft Double Padding ft 2 40 per sq ft 3 12 per sq ft Discount Deadline March 27 2015 Received By Discount price applies only to orders that are accompanied by payment and are rec
15. 2 OUI suonisodxo 0 2 OUI suonisodxo 0 2 GLOZOdWN GLOZOdWN HLOOS8 HLOOS8 ANVdWOO 30 3INVN JO 3INVN OL OL SLNAIWdIHS A INO SLNAINdIHS AVA LON IVIS31VIN LISIHX3 AYSAINAG ALIS MOHS 2006 V2 sejeBuy so 3891 4 9JnjuaAeuog unsaM oui fsuonisodxo ejeje 0 2 SLOZOdVN ON HLOOS ANVdlIAOO 30 3INVN OL SLNAINdIHS ALIS MOHS 304 AVA LON LISIHX3 AYSAINAG ALIS MOHS 11006 sejebuy 4 YNOS POF euspesed 0 2 oui suonisodxe ezee 0 9 SLOZOdVN ON HLOOS ANVdINOO 3O 3INVN OL SLNAINdIHS ALIS MOHS LON OG IVIMSLVIN LISIHX3 ALIS MOHS 11006 V2 so 99 45 4 ynos 9 2 OUI ezee SLOZOdVN ANVdINOO SNI LISIHX3 30 3INVN X INO SLNAINdIHS ALIS MOHS 403 LON OG IVIMSLVIN LISIHX3 AYSAINAG ALIS MOHS 12006 sejebuy so 19916 5 por wooy euspesed 9JnjuoAeuog unsaM 0 9 oui eee 0 2 SLOZOdVN ANVdINOO SNI LISIHX3 30 3INVN X INO SLNAINdIH
16. An additional 100 of the published prices will be applied to all orders received after the deadline Cancelled orders will be charged at 100 of the published price Absolutely no credits will be issued after show closing Special Signs Total Add 100 after 3 27 15 o Tta Booth Number City State Email Address Zip Code Country Contact Name Telephone Fax arata expositions inc 15928 drive STAN DARD SIG N REQU EST FORM gaithersburg md 20877 phone 301 921 0800 fax 301 990 1717 www arataexpo com NAPO2015 All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders STANDARD BOOTH EQUIPMENT Standard Booth Equipment with 8 high draped background and 3 high side rail as shown in illustration will be provided without charge Equipment consists of aluminum frames supported by case metal bases plus drapery STANDARD BOOTH EQUIPMENT SIGN DOES NOT APPLY TO ISLANDS A standard Company 1 0 sign measuring 7 x 44 will be supplied if desired Please print copy as you wish it to read in space provided below COMPANY NAME BOOTH No We
17. Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders NOTE All rental carpets are delivered clean to your booth space However during set up the carpet can become soiled We suggest you order cleaning services at least once before the show opens ALL DAILY CLEANING SERVICES MUST BE ORDERED EXCLUSIVELY THROUGH ARATA EXPOSITIONS INC NO INDEPENDENT CONTRACTORS WILL BE PERMITTED TO PERFORM CLEANING SERVICES BOOTH CLEANING Vacuuming of booth and emptying of wastebaskets Discount Price Standard Price Extended Price Pre Show Cleaning sq ft x 54 per sq ft 65 per Daily Booth Cleaning sq ft x 1 26 per sq ft 1 51 per sq ft The square footage is based on the overall size of the space occupied PORTER SERVICE Emptying of wastebaskets once every two hours show hours only Number of Cost per Day Show Days Extended Price Daily Porter Service 2 show days 86 00 Discount Deadline March 27 2015 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Standard price applies to orders received after Cleaning Total the deadline Absolutely no credits will b
18. EXPOSITIONS INC THIS INCLUDES FORKLIFTS PALLET JACKS GENIE LIFTS ETC AS WELL AS ANY OTHER MECHANICAL EQUIPMENT e The operation use of all motorized or mechanical lifting equipment for installation of booth structures or signs is not permitted by exhibitors or their designated contractors e The operation or use of all motorized or mechanical material handling equipment is not permitted by exhibitors or their designated contractors This includes genie lifts mechanical scooters and carts e Arata Expositions equipment is for use by Arata employees only Please do not take it for your use ALL LIFTS SCOOTERS PALLET JACKS DOLLIES AND MANPOWER MUST BE SUPPLIED BY ARATA EXPOSITIONS INC Customer acknowledges that the show site and surrounding areas are active work zones Customer its agents employees and representatives are present at their own risk Thank you for your cooperation t iti inc 15928 tournament drive LABOR REGULATIONS ithersburg md 20877 EIE phone 301 921 0800 2015 g E fax 301 990 1717 WWW arataexpo com LABOR UNION REGULATIONS We have provided the following information to acquaint you with specific guidelines for labor Trade shows conventions and special events in this vicinity are governed by local union contracts Please review this information in order to better under stand the applicable union jurisdictions If you have any questions once you have read this
19. Partners POP vendor may only reserve one POP vendor booth Exhibitor may not share or resell space under any circumstances The Association reserves the right to assign space other than the choice requested if necessary and the right to rearrange the floor plan and or relocate any Exhibit booth 5 Conduct of Professional Organizer Partners POP Exhibits Professional Organizer Partners POP vendors are not eligible to participate in NAPO s Organizers Choice Awards The advertisement or display of goods or services other than those manufactured or sold by the Exhibitor Vendor in the regular course of business and identified here within is prohibited An Exhibitor Vendor may not assign sublet or apportion all or any part of the contracted space nor may an Exhibitor Vendor permit the display promotion sales or marketing of non exhibitor products or services Interviews demonstrations and distribution of literature or samples must be made within the booth area assigned to the Exhibitor Vendor Canvassing or distributing of advertising outside the Exhibitor s Vendor s own table or the Exhibitor s booth space will not be permitted There is no restriction on selling on the Expo floor provided that sales transactions are conducted only within an Exhibitor s booth space Exhibitors and Professional Organizer Partners POP vendors must comply with all sales tax requirements and must be aware of and adhere to business license sales and use tax regul
20. The Exhibitor Vendor agrees not to use any displays that the Association determines in its absolute discretion will unreasonably endanger the person or property of the attendees or of other Exhibitors Vendors are in bad taste are liable to discredit or subject the Association to criticism or legal liability are inconsistent with the stated purposes of the Association and the interest and welfare of its members are inimical to the property rights of the Association or violate the booth regulations or any other provision of this contract In the event the Association determines at any time that any exhibit may or does violate this contract and the Exhibitor is unable or unwilling to cure or correct such violation the Association may terminate this agreement immediately and forbid erection of the exhibit or may remove or cause the exhibit to be removed at the Exhibitor s expense and the Exhibitor hereby waives any claim for refund of the exhibit booth or other damages arising out of such termination and or exhibit removal Any Exhibitor who is uncertain whether an exhibit is in compliance with all applicable regulations and requirements should contact the Association 14 Insuring Exhibitors Professional Organizer Partners POP Exhibits Exhibitors Vendors must insure their exhibits merchandise and display materials against theft fire etc at their own expense It is suggested by the Association that the Exhibitor contact the Exhibitor s insurance br
21. be added to the amount transferred The exhibiting company will be responsible for any and all bank fees All companies must provide a credit card authorization form with orders even when paying via cash company check and or wire transfer It is understood that acceptance of the following terms and conditions will be construed when any of the following conditions are met The Exhibit Shipping Information amp Material Handling Rate Schedule is sent in or Exhibitors materials are delivered to either the Arata Expositions Inc hereafter referred to as warehouse or show site for which AEI is the Official General Contractor for the event or When an order for any rental equipment and or labor is placed by the exhibitor with International firms paying by company check must pay in U S funds drawn on a U S bank All companies must provide a credit card authorization form with orders Purchase orders are not considered payment Your show site representative agent or display house must be made aware of this policy and must be able to settle the account in full as we will not bill a third party Arata Expositions Inc reserves the right to withhold any services to an exhibitor for non payment of outstanding invoices by the second day of the show There will be a fee of 50 00 for any returned check If the exhibitor is tax exempt exhibitor must supply a certificate for the state in which the services are to be used It is the r
22. being on or around the show floor Show sites during these times are similar to a construction zone and considered to be hazardous OSHA regulations prohibit minors from being present in a hazardous work environment THINK SAFETY 15928 tournament drive STANDARD CARPET gaithersburg md 20877 phone 301 921 0800 NAPO2015 fax 301 990 1717 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders If your rental carpet is damaged you will be charged the full replacement cost which is equal to the rental charge STANDARD LINEAR BOOTH CARPET STANDARD SPECIAL CUT BOOTH CARPET Check Description Discount Standard Extended Special sizes are available in any dimensions Price Size Price Price Price includes all necessary taping and visqueen for protection of rpet durin t up 10 x 10 Carpet 200 00 260 00 carpe 10 20 Carpet 420 00 546 00 is spor size 10 x 30 Carpet 630 00 819 00 10 x 40 Carpet 840 00 1092 00 Standard carpet is supplied only for in line linear booths For 3 60 ft 4 68persq ft island configurations booths 20
23. grey black 385 00 Standard Price Extended Price 162 50 123 50 175 50 Description Arm Chair Side Chair Counter Stool 35 10 291 20 156 00 85 80 215 80 84 50 505 70 505 70 214 50 600 00 577 50 Wastebasket Literature Rack Posterboard 4 x 8 Horizontal SPECIAL DRAPERY SKIRTING Fn cert fa 85 min 39 fens cop CHECK COLOR BELOW Ll Blue Ll Teal Ll Burgundy Ll Black Cy Red Silver Purple White Furniture Total If item colors are not selected in advance AEI will do so at no risk 8 75 Tax _____ Total Discount Deadline March 27 2015 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Standard price applies to orders received after the deadline Items cancelled after move in begins will be charged at 10096 of the published price Absolutely no credits will be issued after show closing Standing on rental furniture is prohibited Arata Expositions Inc cannot be responsible for injuries or falls caused by improper use Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax t itions inc 15928 tournament drive DISPLAY TABLES ithersburg md 20877 phone 301 921 0800 NAPO2015 fax 301 990 1717 www arataexpo com All materials are on a rent
24. in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing RATES ARE BASED per CWT with a 200 pound minimum WAREHOUSE SHIPMENTS This rate includes receiving at Arata Expositions Inc WAREHOUSE 30 days of storage prior to show delivery to the booth storage of empty containers return of outbound shipments to loading dock and reloading onto your carrier Uncrated or pad wrapped shipments will not be received at the warehouse All shipments must be accompanied by certified weight tickets Rates are based on straight time move in and move out All weights are rounded off to the next cwt and computed on a round trip per shipment basis Crated Shipment 107 00 per CWT Special Handing Shipment 133 75 per CWT SITE SHIPMENTS This rate includes receiving at the EXHIBIT HALL on scheduled move in dates delivery to the booth storage of empty containers return of outbound shipments to loading dock and reloading onto your carrier All shipments must be accompanied by certified weight tickets Rates are based on straight time move in and move out All weights are rounded off to the next cwt and computed on a round trip per shipment basis OVERTIME is before 8 00am and after 4 30pm Monday Friday and all day Saturday Sunday and holidays You will be charged a overtime surcharge in addition to the rat
25. items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders CODE QTY ITEM DESCRIPTION PRICE TRAINING ROOM pot Podium Lecturn Cherry 270 00 CP5 Computer Table Graphite Nebula 356 00 Kiosk Black Maple 425 00 wo2 Desk Graphite 312 00 BOOKCASES AND PRODUCT DISPLAYS PMB36 _ Plastic Pedestal Black 353 00 PMB42 _ Plastic Pedestal Black 416 00 Bookcase Mahogany 304 00 Bc7 Bookcase Graphite 297 00 PDL Locking Door Pedestal Black 405 00 Etagere Black 304 00 EM Etagere Pewter 304 00 UTILITY CHAIRS SY Altura Task Chair Black Crepe 177 00 DF Altura Drafting Stool Black Crepe 263 00 DESKS CREDENZAS AND FILES 206 Executive Desk Mahogany 496 00 JD7 Executive Desk Graphite 475 00 cre Credenza Mahogany 496 00 CR7 Credenza Graphite 467 00 4 Vertical File 4 Drawer 233 00 VF2 Vertical File 2 Drawer 171 00 CODE QTY ITEM DESCRIPTION DESKS CREDENZAS AND FILES CONTINUED 126 Lateral File Mahogany 376 00 127 Lateral File Graphite 356 00 FRIDGES RIR Refrigerator White 20 x 30 x 657 14 0 cubic 744 00 Refrigerator White 20 x 22 x 33 4 0 cubic 248 00 MOBILE TABLET STANDS AND ACCESSORIE
26. valid in the state of California must be submitted no later than Friday March 13 2015 UNION RULES amp REGULATIONS Please refer to the labor regulations page in the service kit arata expositions inc 15928 tournament drive gaithersburg md 20877 phone 301 921 0800 fax 301 990 1717 www arataexpo com SHOW FACTS NAPO2015 page 3 of 3 NAPO2015 Annual Conference amp Organizing Expo April 15 18 2015 Westin Bonaventure Pasadena Room Los Angeles California SHOW SCHEDULE Wednesday Wednesday Thursday Thursday SET UP TIMES April 15 11 30am 5 00pm SHOW HOURS 5 00pm 9 00pm 7 00am 9 00am 10 45am 7 00pm April 15 April 16 MOVE OUT TIMES 7 00pm 9 00pm April 16 d S 16928 toumament drive HELPFUL HINTS gaithersburg md 20877 steel phone 301 921 0800 NAPO201 5 fax 301 990 1717 www arataexpo com Arata Expositions Inc recognizes that your participation in this event is a vital part of your marketing program and we want to do everything possible to make it profitable and rewarding Please review the following hints that will help you maximize your time and money spent on this exhibition PRIOR TO THE SHOW Read the ENTIRE Exhibitor Service Manual Complete all applicable order forms in their entirety If you have multiple locations please complete separate order forms for each location booth meeting room etc A completed cred
27. viB05 Vibe Cube Ottoman Yellow Vinyl Vibe Cube Ottoman Gold Bronze Vinyl VIBO7 Cube Ottoman Champagne Vinyl f oa NTN ojo ojo ojo ojo per Otorantieck Leaner s0400 _ 24000 om Far round onomaneck Leaner 35500 Far Round oromani Leaner 35500 ocz ferae Oromaraiacnnte Loarer 55200 oce Leaner 5200 ferae tomate teare 85200 feuse Otomentiek eater ose feuse Otomantwnie teaver 10400 ewsewwme f e N 221 00 wj AJO ojo ojo Booth Number City State Email Address Zip Code Country Contact Name Telephone Fax arata expositions inc 15928 tournament drive gaithersburg md 20877 phone 301 921 0800 fax 301 990 1717 www arataexpo com osit ot 9 v E m E 5 5 S CUSTOM FURNITURE NAPO2015 page 2 of 4 All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders CODE QTY PRICE Fusion Chair Red White 125 00 R
28. will will not require Company I D sign NOTE This form must be completed and returned before March 27 2015 Any forms received after this date will result in a 5 00 charge for each 1 0 sign ordered Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax arata expositions inc 15928 tournament drive F RAL gaithersburg md 20877 phone 301 921 0800 NAPO201 5 EM fax 301 990 1717 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders CUSTOM FLORAL SERVICES Fresh Floral rangement 27147 97600 fs SCS Fresh Flora rangement 5 38 high 08 00 smao exotic Floral rangement 4 high 03 00 ______ Floral Arrangement 24 high __ saro b RENTAL GREENS amp FLOWERING PLANTS fF PotedMums Whte Foams taven sao Foams 980 548 90 Treen Table 3955 eis
29. 15 Westin Bonaventure Pasadena Room Los Angeles California SHIPPING INFORMATION ADVANCE SHIPPING WAREHOUSE ADDRESS DIRECT SHOWSITE SHIPMENTS Shipments should arrive on or between March 16 2015 and Shipments will be received Wednesday April 15 2015 April 3 2015 to avoid late fees Name of Exhibitor and booth number NAPO2015 Name of Exhibitor and booth number NAPO2015 Arata Expositions Inc YRC 9933 E Beverly Blvd Pico Rivera CA 90660 Arata Expositions Inc Westin Bonaventure Pasadena Room 404 South Figueroa Street Los Angeles CA 90071 NOTICE FOR DIRECT SHIPMENTS If you intend to ship your materials directly to show site please refer to the shipping date noted above The Westin Bona venture will receive any shipments that arrive early or to the attention of a guest and the Westin Bonaventure will charge a handling fee Any materials shipped to the Westin Bonaventure may be consigned to Arata Expositions Inc by the Westin Bonaventure and you will be billed the appropriate material handling charges by Arata Expositions Inc in addition to any charges or fees that the Westin Bonaventure may charge EXHIBIT APPOINTED CONTRACTOR If you plan to utilize a firm other that the Official Contractor you must complete and return the NOTIFICATION OF INTENT TO USE EXHIBITOR APPOINTED CONTRACTOR FORM to Arata Expositions Inc no later than Friday March 13 2015 In addition a Workman s Compensation
30. 800 fax 301 990 1717 www arataexpo com osit ot wv iy c S CUSTOM FURNITURE NAPO2015 page 3 of 4 All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders QTY ITEM DESCRIPTION COMMUNAL BAR CAFE AND COCKTAIL TABLES G30BMS Bar Table Maple Top G30BMW Bar Table Maple Top w Grommet Holes G30BWS ___ Table White Top G30BWW ____ Table White Top w Grommet Holes o o G30DMS Caf Table Maple Top G30DMW Caf Table Maple Top w Grommet Holes G30DWS Caf Table White Top G30DWW Caf Table White Top w Grommet Holes G30CMS Cocktail Table Maple Top G30CMW Cocktail Table Maple Top w Grommet Holes G30CWS Cocktail Table White Top G30CWW Cocktail Table White Grommet Holes BARSTOOLS 5001 Shark Swivel BarstoolWhite Plastic 284 00 5002 2 Swivel Barstoo White Vinyl 5003 Zoey Swivel Barstool Black Vinyl Jetson Barstool Black Ohio Barstool Red Chrome EN Ohio Barstool Black EN EN RD ao ao oa Ooljojojojo jo oljlojojojoljo
31. A 90071 To avoid confusion remove all expired shipping labels before shipment Material Handling fees include receiving your material at our warehouse and or show site delivery to the booth storage of empty containers return of outbound shipments to loading dock and reloading onto your carrier All shipments must be accompanied by certified weight tickets Rates are based on straight time move in and move out All weights are rounded off to the next cwt and computed on a round trip per shipment basis Arata Expositions Inc will receive and hold all crated exhibits in storage up to thirty 30 days prior to the show set up ANY UNCRATED OR PAD WRAPPED PIECES WILL NOT BE ACCEPTED IN ADVANCE STORAGE All shipments consigned to Arata Expositions Inc warehouse MUST BE DELIVERED no later than 4 00pm on Friday April 3 2015 Any material received at the warehouse after this date and time will be subject to a late surcharge All warehouse freight will be delivered to your booth prior to exhibitor set up time All shipments MUST BE PREPAID No collect shipments will be accepted either at Arata Expositions Inc warehouse or the facility Under no circumstances should any shipment be consigned to the facility prior to move in dates The facility will refuse and return all such shipments direct to consignee without notification Exhibitors may hand carry items only by one person in one trip and will not permit exhibitors to use dollies hand truc
32. ACKAGE ACCESSORIES Add the following accessories to my Custom Rental Package Credenza Pedestal Shelves Clip On Lights 18 d x 36 w x 42 h 18 d x18 w x 42 12 x 36 400 00 each 385 00 each 62 00 each 42 00 each Qty Qty Qty Qty total total total total Rental Package Total Accessories Total Discount Deadline March 27 2015 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Add 50 to orders received after the deadline Items cancelled after move in begins will be charged at 100 of the published price Absolutely no credits will be issued after show closing 50 after 3 27 15 8 75 Tax Total Electrical requirements Package rental price does not include electrical hook up or labor to install clip on lights Please order your electrical outlet for the rental exhibit and any other electrical requirements including labor directly from the electrical contractor The electrical order form is included in this service manual Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax arata expositions inc 15928 diana CLEANING gaithersburg md 20877 DCN phone 301 921 0800 fax 301 990 1717 www arataexpo com NAPO2015 2 All materials are on rental basis and remain the property of
33. AINED BY THE EXHIBITOR AND THE AMOUNTS PAYABLE BY AEI HEREUNDER ARE BASED ON THE VALUE OF THE MATERIAL HANDLING SERVICES AND THE SCOPE OF LIABILITY AS SET FORTH ABOVE 5 PACKAGING shall not be responsible for damage to uncrated material material improperly packed concealed damage pad wrapped or shrink wrapped materials glass breakage or carpet in bags or poly Additionally AEI shall not be responsible for crates and packaging that are unsuitable for handling in poor condition or have prior damage Crates and packaging should be designed to adequately protect contents for handling by forklifts and similar means 6 INSURANCE CLAIMS The exhibitor must report the damage or loss at the AEI service desk at show site and complete our paperwork documenting the incident Failure to complete the proper paperwork at show site will result in the claim being waived The exhibitor must submit any written claim for loss or damage within 30 days of the close of the show on which the loss or damage occurred or the claim shall be considered waived No suit or action shall be brought against more than one year after the cause of action accrues S a S arata expositions inc 15928 tournament drive MATERIAL HANDLING gaithersburg md 20877 phone 301 921 0800 NAPO201 5 10 11 12 13 14 fax 301 990 1717 www arataexpo com LIMITS OF LIABILITY 2 012 INBOUND SHIP
34. DERS Make sure your exhibiting company and show name are used to label the file Company Name Street Address FILE PREPARATION FILE TYPES Digital files logos photos finished layouts etc should be saved or export ed from your design application to PDF EPS or TIFF with a minimum reso lution of 300dpi at 50 of the final desired production size The higher the resolution provided the better the results JPEG s are less desirable but can be accepted if the resolution is 300 dpi or higher Placed images are to be embedded rather than linked If files are linked be sure to send along the linked files Do not submit InDesign files indd Word doc PowerPoint ppt and GIF files or any file formatted for or taken from a website Web graphics are not suited for large format printing This is a very common error and should be avoided FONTS All fonts should be converted to outlines or paths Send font files if there is an anticipation of any changes so additions can be made to the provided art PROOFING A clean hardcopy proof and a PDF proof should be sent along with the print files for reference Files provided without proofs will be printed exactly as provided Any re prints necessary due to proofs not being provided are done at additional cost to the client Discount Deadline March 27 2015 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline
35. Deadline March 27 2015 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Please add 8 75 tax Orders received after this date will be assessed an additional 50 charge Cash company check wire transfer and or credit cards accepted Items cancelled two weeks prior to move in will be charged at 50 of the original price No refunds will be made on custom accessories ORDER EARLY RENTAL BOOTHS phone 301 921 0800 fax 301 990 1717 2015 www arataexpo com page 4 of 4 All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders CUSTOM RENTAL BOOTH PACKAGES Please Select Rental Booth Package Package A Package B g Package C g Package D PackageE p PackageF g Select Standard Carpet Color Black Grey p Redg Teal g Header Copy BLACK BOLD LETTERS Burgundy o Purple o Hunter Green o Select Panel Color Black White Please contact us for additional information and pricing on Color Changes Logos Velcro Panels Custom Designs Custom Graphics Other RENTAL BOOTH P
36. Discount price applies only to orders that are accompanied by payment and are received by discount deadline Please add 8 75 tax Orders received after this date will be assessed an additional 50 charge Cash company check wire transfer and or credit cards accepted Items cancelled two weeks prior to move in will be charged at 50 of the original price No refunds will be made on custom accessories ORDER EARLY t itions inc 15928 tournament drive RENTAL BOOTHS gaithersburg md 20877 301 921 0800 NAPO201 5 3 of 4 ki EE fax 301 990 1717 www arataexpo com 20 x 20 Standard Carpet Installation and Dismantling Labor Daily Cleaning 4 Counters PACKAGE 11 255 00 Actual Panel Sizes 9 38 125 x 92 875 4 38 125 x 38 875 8 12 625 x 38 875 8 18 5 x 38 875 4 38 125 x 19 25 8 20 x 27 5 doors evooeocec Header 2 116 875 x 20 875 2 86 25 x 20 875 eo Please DO NOT place any text 2 from all finished edges for panel insertion Files must be setup with 2 Bleed 20 x 20 Standard Carpet Installation and Dismantling Labor Daily Cleaning 4 Counters PACKAGE Actual Panel Sizes 4 26 625 x 38 875 4 60 625 x 38 875 4 26 625 x 76 75 4 29 75 x 76 75 4 29 75 x 38 875 12 18 5 x 38 875 8 20 x 27 5 doors Header 4 116 875 x 20 875 e 8G0 06 Discount
37. I does not provide for full liability should loss or damage occur liability shall be limited to the physical loss or damage to the specific article which is lost or damaged In any case the liability of AEI is limited to 30 per pound per article with a maximum of 50 00 per item and a maximum of 1 000 per shipment whichever is less as agreed upon damages and exclusive remedy Provisions of this paragraph shall apply if loss or damage regardless of cause or origin results directly or indirectly to property through performance or nonperformance of obligations imposed by the offering of services to Exhibitors or from negligence active or otherwise by AEI its subcontractors or employees This applies while these goods are in AEI s warehouse in vehicles for delivery or at show site shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs which may result from any loss or damage to an exhibitor s material which make it impossible or impractical to exhibit same 4 EXHIBITORS ARE URGED TO CARRY ALL RISK INSURANCE COVERING YOUR MATERIALS AGAINST DAMAGE LOSS AND ALL OTHER HAZARDS FROM THE TIME SHIPMENTS ARE MADE PRIOR TO THE SHOW UNTIL SHIPMENTS ARE RECEIVED BACK AFTER THE SHOW THIS CAN GENERALLY BE DONE BY ADDING EXPOSITION FLOATERS TO EXISTING INSURANCE POLICIES IT IS UNDERSTOOD THAT AEI IS NOT AN INSURER THAT INSURANCE IF ANY SHALL BE OBT
38. MENTS After the exhibit materials are placed in the booth will not be responsible for condition count or content Please remember that there may be a lapse of time between the delivery of shipments to the booth and the arrival of the exhibitor or exhibitor s representative AEI will not be responsible or liable for any loss damage theft or disappearance of exhibitors materials after same have been delivered to the exhibitors booth at show site We suggest exhibitors arrange for security services for their booth EQUIPMENT REQUIRING SPECIAL EQUIPMENT Fourteen days advance notice must be provided to AEI by the exhibitor in order to obtain special devices to properly load place or reload equipment requiring such care AEI will not be liable for any damage incurred during the handling of equipment requiring special devices if this advance notice has not been received by AEI EMPTY CONTAINER LABELS The exhibitor is responsible for affixing EMPTY labels available at the AEI service desk to containers to be stored during the show It is understood that these labels are used for empty storage only and assumes no responsibility or liability for loss or damage to contents while containers are in storage or for mislabeled containers CLASSIFYING SHIPMENTS cannot be responsible for classifying shipments After shipments are tendered to a carrier for shipment cannot be responsible for delivery time or damage or loss to property
39. OF TERMS It is understood that acceptance of the following terms and conditions will be construed when any of the following conditions are met e The Exhibit Shipping Information amp Drayage Rate Schedule is signed or e Exhibitors materials are delivered to either the Arata Expositions Inc hereafter referred to as AEI warehouse or show site for which AEI is the Official General Contractor for the event or e When an order for any rental equipment and or labor is placed by the exhibitor with AEI 2 AEPS RESPONSIBLITIES The responsibility of AEI with respect to the goods stored hereunder shall be limited to the exercise of ordinary care and diligence by its officers and employees in receiving handling keeping and delivering the same For purposes of this contract means their employees officers directors agents assigns affiliated companies and related entities including but not limited to any subcontractors may appoint shall not be liable for loss or damage by natural elements fire heat frost damp dust moths rust leakage deterioration acts of God vandalism theft civil disturbance power failure acts of terrorism or war labor disputes lockouts or work stoppages of any kind nor for other causes beyond 5 reasonable control 3 AEI LIABILITY It is understood that AEI and its subcontractors are not insurers The exhibitor is responsible for obtaining the proper insurance to cover their property AE
40. S TBSTDW Mobile Tablet Stand White 14 x13 x44 5 183 00 TBSTND __ Mobile Tablet Stand Black 14 x13 x44 5 183 00 TBBCHR Brochure Holder 8 625 x1 1 x11 325 57 00 TBSHLF Shelf 14 85 x7 17 x1 57 00 TBPNTR Wireless Printer Holder 3 3 x1 9 x5 28 57 00 LAMPS AND LIGHTED PRODUCTS LA15 Mason Floor Lamp Brushed Silver 195 00 LA14 Mason Table Lamp Brushed Silver 132 00 Trovato LED Floor Lamp White 132 00 Trovato Table LampWhite 195 00 CUBL20 Edge Lighted Cube Ottoman White Plastic 176 00 CUBTBL Edge LED Cube Table White Plastic 176 00 BARS BRC Circle Martini Bar 3550 00 Add 30 to orders not received by the discount deadline date Orders must be received two 2 weeks prior to show opening to be guaranteed Floor orders limited to availability A delivery fee of 50 00 will be added to each order Discount Deadline March 27 2015 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Standard price applies to orders received after the deadline Items cancelled after move in begins will be charged at 100 of the published price Absolutely no credits will be issued after show closing Custom Furniture Tota Add 30 after 3 27 15 Standing on rental furniture is prohibited Arata Expositions Inc cannot be responsible 8 7596 Tax for injuries or falls caused by improper use All materials are on a rental ba
41. S ALIS MOHS 303 ON HLOOS OL ON HLOOS OL Official Carrier For NAPO2015 LOGISTICS Services Offered Next Day Second Day Deferred 3 5 day International Services Same Day Expedite Services Van Lines Customs Brokerage Warehousing For rates and scheduling please contact us at operations t3logistics com or call 1 866 920 4228 NAPO2015 LOGISTICS T3 Logistics LLC Quote Shipping Request OFFICIAL SHOW CARRIER l Schedule your Quote Pick Up using any of these options Phone Z Fax SY FAX 1 410 799 0118 CALL 1 866 920 4228 Event Name Name Event Name Name ma 0 0 _ d o Special Instructions Description of Articles Weight All Risk Pieces Special Marks and Exceptions Length x Width x Height E em 00 __ __________ ___ ___________ ____ qeus ___ __ Important Insurance Information Minimum cargo liability agreed to be not more than 0 50 Ib or 50 00 whichever is greater unless a higher amount is declared and additional All Risk Insurance charges paid thereon Contact T3 Logistics rep to discuss the benefits of PLEASE READ NOW purchasing additional insurance Service Requested Check One L Next Day L Second Day Comments 3 5 Day Deferred Van Line Service Other 0 Request pre printed address Labels and shipping form Schedule return shipment
42. TELY NO CREDITS WILL BE ISSUED AFTER SHOW CLOSING PLEASE PRINT OR TYPE Company Name Booth Number s Street Address City State Zip Ordered by Date Telephone Fax E Mail CREDIT CARD AUTHORIZATION American Express MasterCard L Visa L Cardholder s Name Print Cardholder s Signature Cardholder s Billing Address Street Address City State Zip Telephone E Mail This form must be signed and accompanied by your order 15926 tournament drive THIRD PARTY PAYMENT gaithersburg md 20877 phone 301 921 0800 NAPO201 5 HE fax 301 990 1717 Www arataexpo com Booth Number s Name of Organization Authorized by Title Date Please Print E Mail Signature Please complete and return this form to charge the final balance for show services to a third party account A third party credit card authorization must be received at least 30 days prior to show opening BOTH FIRMS MUST COMPLETE THIS FORM Any remaining balance after completion of all show services will be charged to the authorized credit card ABSOLUTELY NO CREDITS WILL BE ISSUED AFTER SHOW CLOSING We understand and agree that we the exhibiting firm are ultimately responsible for payment of charges and in the event the named third party does not discharge payment prior to show closing such charges will revert to our firm We have read understand and agree to all the above terms and have advised our show site representative accord
43. a The Official Contractor will have complete control of all labor hired and scheduling and coordination of labor for the purpose of the orderly setup management and dismantling of the Expo Use of the labor services of the Official Contractor for setup and dismantling is highly recommended If an outside contractor is used the following steps must be taken A The Association and the Official Contractor must be notified and proof of adequate liability insurance for an amount no less than 1 million must be given at least 30 days prior to show setup The booth number name of the exhibitor and identification of the outside contractor must be included B Check in by all labor will be required at the labor service desk prior to the start of setup No setup will be permitted without the authorization of the Official Contractor C All outside contractor personnel shall confine their activities to the booth in which they are working and will not be permitted to solicit on the floor or elsewhere in the Expo hall 9 Hospitality and Entertainment Hospitality suites or events sponsored by Exhibitors must be approved by the Association No entertainment may be scheduled to conflict with the Association s program hours activity hours or Expo hours Reservations should be made directly with the hotel Firms that are not exhibiting are not permitted to have hospitality functions 10 Exhibitor and Professional Organizer Partners POP Staff Registration Profess
44. ability of any provision hereof shall not affect modify or impair the validity and enforceability of all other provisions herein arata expositions inc 15928 tournament drive TIPS FOR MATERIAL HANDLING gaithersburg md 20877 phone 301 921 0800 NAPO201 5 fax 301 990 1717 Www arataexpo com HELPFUL HINTS 1 Ship prepaid collect shipments will not be accepted at either the warehouse or show site 2 If you ship by way of your own truck or car it is important to have a delivery ticket prepared indicating the piece count and weight You are invoiced for material handling based on weight If no information is available the weight is estimated by the unloading crew 3 Consolidate as many pieces as possible into one shipment to avoid being billed for several minimum shipments To reduce material handling costs Drayage ship all of your exhibit materials in ONE shipment Remember there is a 200 pound minimum charge per shipment See the example below 4 Please be sure to obtain and complete an AEI Bill of Lading Bills of Lading will be made available at the AEI service center on the final show day Please be sure to return your completed Bill of Lading and any additional outbound information before you leave the show floor 5 Should you choose to use a carrier other than the official show carrier please be certain to contact them with any necessary pick up information AEI is not responsible for co
45. al basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders DRAPED DISPLAY TABLES 30 HIGH 2 x 4 x 30 150 00 195 00 2 x 6 x 30 170 00 221 00 2 x 8 x 30 190 00 247 00 4th Side Drapes for 30 Tables 50 00 65 00 DRAPED DISPLAY TABLES 42 HIGH 4th Side Drapes for 42 Tables Blue Burgundy If item colors are not selected in advance will do so at no risk UNDRAPED DISPLAY TABLES 30 HIGH po quee meme _ me _ mee seco suse s 1 nes ____________ sem UNDRAPED DISPLAY TABLES 42 HIGH D ee f memas O ener seem oem E DRAPED TABLE RISERS 12 HIGH o qumemeen ________ 9 sm _ semen m sm Discount Deadline March 27 2015 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Display Tables Total Standard price applies to orders received after the deadline Items cancelled after move in begins will be charged at 100 of the published p
46. arge 15928 tournament drive FREIGHT ROUTING gaithersburg md 20877 phone 301 921 0800 NAPO201 5 pu fax 301 990 1717 Www arataexpo com As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing Please return this form by April 3 2015 P valen Me mise warehouse _ site Origin of Shipment Booth Number Shipping Date Carrier Approximate Number of Containers Approximate Arrival Date Weight of Largest Container Total Weight of Shipment To enable our tracing delayed shipments please mail duplicate bill of lading to Arata Expositions Inc 15928 Tournament Drive Gaithersburg MD 20877 phone 301 921 0800 COLLECT SHIPMENTS WILL NOT BE RECEIVED INSTRUCTIONS FOR OUTGOING SHIPMENTS AT CLOSE OF SHOW Ship to Company Name Street Address City State Zip Carrier PREPAID 7 Collect 7 Approximate Number of Containers Approximate Weight of Shipment Description FOR SPLIT SHIPMENTS USE SPACE BELOW Ship to Company Name Street Address City State Zip Carrier PREPAID 7 Collect 7 Total Number of Containers Total Weight of Shipment Description Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name
47. ations which vary from state to state Exhibitors and vendors may not poll or survey any NAPO2015 attendees without prior permission from NAPO This applies to both paper and electronic methods of data collection Exhibitors and Professional Organizer Partners POP vendors may not serve or dispense food or beverages of any type from their booths or in the exhibit area without consent of the Association and Hotel No part of the display including products is permitted outside the exhibit spaces Products and furnishings should be arranged with the safety of the Exhibitors and attendees in mind The Association reserves the right to restrict the operation of or evict completely any booth or Professional Organizer Partners POP exhibit which in the sole opinion of the Association detracts from the general character of the Expo as a whole This applies to displays literature advertising novelties souvenirs conduct of persons etc No exhibits will be permitted which interfere with the use of or impede access to other booths or Professional Organizer Partners POP exhibits or impede free use of the aisle 6 Installation Dismantling exhibit booths must be set up as indicated on the Exhibitor Schedule that will be found within the Exhibitor Service Kit without exception Assembly of exhibits and Professional Organizer Partners POP displays during scheduled Expo hours will not be permitted An inspection will be made during the set up time an
48. azor Chair White 75 00 Panton Side Chair White 171 00 New York Chair Onyx Maple Back 162 00 Flex Chair with Wheels 146 00 Fusion Chair Clear White 125 00 Fusion Chair Black White 125 00 scD Fusion Chair Green White 125 00 504 _ Jetson Chair Black 162 00 SC2 Brewer Chair Grey amp Chrome 153 00 SC3 ___ Chair Onyx Black 153 00 SC5 Tilt Executive Chair Arms Onyx Black 288 00 so Mesh Chair Black 270 00 Luxor Guest Chair Black Leather S5 S CS9 COLI 1 ITEM DESCRIPTION o a c UU o gt 2 2 SCE SC10 SCC sco sci sca of scF 319 00 X X Altura Guest Chair Black Crepe 284 00 Vista Chair Black Chrome Legs Berlin Chair Black White Berlin Chair Red White OCKTAIL AND END TABLES Oliver Cocktail Table 220 00 Sydney Cocktail Table Black 259 00 Candy Table White Black Top 183 00 Oliver End Table 201 00 Silverado End Table 227 00 Soho End Table Chocolate Top 310 00 263 00 206 00 213 00 5 3 nspiration End Table Geo End Table Black Geo End Table Chrome oO m x o Company Name Street Address CODE QTY ITEM DESCRIPTION PRICE OCCASIONAL COCKTAIL AND END TABLES CONTINUED Sydney End TableWhite 233 00 EY Sydney End Table Black 233 00 CONFERENCE TABLES Manhatten Conferen
49. booths 21 Conference App Exhibitor Vendor information will be available to conference attendees via the conference mobile app which will allow attendees to view the company names booth locations for each Exhibitor Vendor who submits the description by the deadline 22 Exhibit Space Floor Plan Every effort will be made to maintain the general configuration of the floor plan for this conference However the Association reserves the right to modify the plan if necessary as determined solely by the Association 23 Miscellaneous The Association shall have the sole authority to interpret and enforce all terms and conditions governing Exhibitors and this Expo Any and all matters not specifically covered herein are subject to decision by the Association These terms and conditions may be amended at any time by the Association upon written notice to all Exhibitors The Exhibitor expressly agrees to be bound by the terms and conditions set forth herein and by any amendments thereto adopted by the Association from time to time
50. ce Table Black 262 00 CF2 Geo Rectangle Conference Table Black 355 00 ce2 Geo Rectangle Conference Table Chrome 368 00 OCTOW Nova Oval Table 6 White 485 00 cer Geo Square Rounded Conference Table 254 00 Geo Square Rounded Conference Table Black 242 00 cB2 Conference Table 6 Graphite Nebula 397 00 Conference Table 8 Graphite Nebula 481 00 CD2 Conference 6 Grey Nebula 397 00 Conference Table 8 Grey Nebula 481 00 CC6 Conference Table 6 Rectangle Mahogany 368 00 CC Conference Table 8 Rectangle Mahogany 454 00 Conference Table 10 Rectangle Mahogany 721 00 CT06 6 Granite Conference Table 286 00 C508 8 Granite Conference Table 348 00 CT10GR 10 Granite Conference Table 523 00 ccs Conference Table 42 Round Mahogany 325 00 cB Conference Table 42 Round Graphite 325 00 CT42GR Conference Table 42 Round Granite 337 00 CD Conference Table 42 Round Grey Nebula 325 00 EXECUTIVE CHAIRS Luxor Executive Chair Black Leather 346 00 xc1 Luxor Executive High Back Black Leather 368 00 Xc5 Executive Chair Mid Back Black Crepe 312 00 Xc4 Altura Executive Chair High Back Black 340 00 Perth Chair High Back Black 401 00 Booth Number City State Email Address Zip Code Country Contact Name Telephone Fax arata expositions inc 15928 tournament drive gaithersburg md 20877 phone 301 921 0
51. d empty labels Additionally empty labels are sometimes color coded so make sure you get the correct color and be sure your booth number is on each label Work Zone Customer acknowledges that the show site and surrounding areas are active work zones Exhibitors its agents employees and representatives are present at their own risk If you have any questions or concerns about your final invoice please be sure to contact the Arata Expositions Inc representative at the Customer Service Center before the close of the show Absolutely no credits will be issued after the show closes OUTBOUND MOVE OUT Keep in mind the return of empty containers varies depending on the size of the show so coordinate your outbound flight to accommodate this Arata Expositions does not provide security at the show site It is the Customer s responsi bility to stay with their property Arata Expositions is not responsible for loss or damage to property left in the Customer s booth at any time for any reason Make sure you have properly filled out an Arata Expositions Inc Bill of Lading one for each destination you are shipping to and that you have turned all of your shipping paperwork into the Arata Customer Service Center before you leave the exhibit hall Please be sure to have your freight carrier of choice scheduled to pick up your exhibit material from the hall no later than the time indicated in the Shipping section of this service kit or your freight w
52. d exhibits and Professional Organizer Partners POP that obviously are not being worked on and have no representative present will be assigned to the labor contractor for uncrating and erecting to facilitate the removal of crates and the initial cleaning prior to the opening Charges will be billed to the Exhibitor Vendor All material must be packed and ready for removal from the Expo area no later than the time and date indicated on the Exhibitor Schedule in the Service Kit No packing of equipment or literature or 1 dismantling of the exhibits is permitted until closing time Any company violating this regulation may be denied space at future Association conferences 7 Additional Exhibitor Services All other services are available to exhibitors at normal charges and responsibility of exhibitors POP vendors through the official NAPO Annual Conference amp Organizing Expo contractor hereinafter Official Contractor A Exhibitor s Service Kit will be available approximately 60 to 90 days in advance of the Expo with complete details and deadline order dates for rental displays additional decorating furniture carpeting this Expo hall is carpeted throughout cleaning electrical telephone audio visual services drayage and labor 8 Contractor and Labor Coordination The Official Contractor will have control of all inbound and outbound freight to prevent congestion in the loading and unloading area in the aisles and in any freight traffic are
53. d freight handling and storage firm at the Exhibitor POP s expense The Exhibitor POP expressly agrees that any exhibit material remaining in the Expo hall after the contracted move out time has terminated or any damaged exhibits left behind may be removed and disposed of at the expense of the Exhibitor Vendor and without liability to the Association or the Official Contractor 18 Failure to Occupy Space Any space not occupied in the exhibit facility by the date and time indicated on the Exhibitor Schedule shall be forfeited by the Exhibitor Vendor and space may be resold reassigned or used by the Association without refund unless a request for delayed occupancy has received prior approval by the Association 19 Fire Regulations No Exhibitor shall use any flammable decorations or coverings and all fabrics or other materials used shall be flameproof 20 Advertising Material The use or distribution of any souvenirs during the convention shall be subject to prior written approval by the Association Such material shall be submitted to the Association for approval 60 days prior to the Annual Conference amp Organizing Expo Except as otherwise provided the Association will not endorse support or be liable for the claims made by the Exhibitors as to the qualities or merits of their products or services and no advertising or mention will indicate claim or suggest such endorsement or support All handouts must be distributed within the exhibit
54. e issued after show closing 875 Ta All rates are subject to change if necessitated by increased labor and Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax arata expositions inc 15928 tournament drive gaithersburg md 20877 phone 301 921 0800 fax 301 990 1717 www arataexpo com SPECIAL SIGNS NAPO2015 As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders CUSTOM SIGNS SERVICES This order for custom signs should accompany a printed version of each sign requested including exact copy dimensions position horizontal or vertical and easel back if desired DIGITAL SHOWCARD SIGNS 10 words or less qp e pe pe wes 7 eee ____ i000 peu o e ____ see eee ____ 07 There will be an additional charge to prices listed for sign design labor or necessary labor to prepare logos for reproduction FTP INSTRUCTIONS Using Internet Explorer or FTP Client ftp ftp aratafiles com User Arata aratafiles com Password Welcome22 Please do not try to drag and drop a folder Due to permissions you are only allowed to upload files You may drag and drop multiple files at once but NO FOL
55. e phone 301 921 0800 CM fax 301 990 1717 NAPO201 5 page 1 of 3 v 2 5 E www arataexpo com NAPO2015 Annual Conference amp Organizing Expo April 15 18 2015 Westin Bonaventure Pasadena Room Los Angeles California SHOW MANAGEMENT Christy Myers Meeting amp Exhibit Manager National Association of Professional Organizers 1120 Rt 73 Suite 200 Mt Laurel NJ 08054 Phone 856 642 4210 Email christy myers napo net BOOTH EQUIPMENT Each 10 x 10 booth will receive an 8 high back wall draped in blue beige blue high side rail draped in blue one 1 blue draped table two 2 side chairs and one 1 wastebasket Each Professional Organizer Partner Booth POP Booth will receive an 8 high back wall draped in blue beige blue a 3 high side rail draped in blue one 1 6 blue draped table one 1 side chair and one 1 wastebasket A one line identification sign will be provided indicating the name of the exhibiting company and booth number BOOTH CARPET The exhibit hall is carpeted You may want to order carpet to enhance the appearance of your booth space if so an order form is included in this service manual arata expositions inc 15928 tournament drive S H OW TS gaithersburg md 20877 phone 301 921 0800 fax 301 990 1717 NAPO201 5 www arataexpo com page 2 of 3 NAPO2015 Annual Conference amp Organizing Expo April 15 18 20
56. ed or is in any type of shipping container that can be unloaded at the dock with no additional handling required SPECIAL HANDLING Material delivered by a carrier in such a manner that requires additional handling Please refer to the Special Handling Definitions outlined in the manual UNCRATED PAD WRAPPED Material that is shipped loose or pad wrapped and or unskidded machinery without proper lifting bars or hooks Total Warehouse Shipments Ss Total Show Site Shipments Ss Material Handling Total Ss Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax 15928 tournament drive SPECIAL HANDLING gaithersburg md 20877 301 921 0800 NAPO201 5 HE fax 301 990 1717 www arataexpo com Special handling applies to shipments that are loaded by cubic space and or packed in such a manner as to require additional labor handling such as ground unloading loading constricted space unloading loading designated piece unloading loading carpet padding only shipments or stacked shipments Also included are multiple shipments alternate delivery locations mixed loads and shipments without individual bills of lading Shipments loaded in this manner require additional time labor or equipment to unload sort and deliver All Federal Express Airborne Express DHL and UPS shipments require special handling SPECIAL HANDLING DEFINITIONS Ground Un
57. eived by discount deadline Standard price applies to orders received after the deadline Items cancelled after move in begins will be charged at 100 of the published price Absolutely no Plush Booth Carpet Total credits will be issued after show closing 0 All Arata rental carpet is laid clean on the date of installation In the event that carpet 8 75 Tax becomes dirty during the set up of the show booth cleaning services must be ordered Total Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax 15928 toumament drive FURNITURE gaithersburg md 20877 phone 301 921 0800 NAPO2015 fax 301 990 1717 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders CHAIRS Discount Price 125 00 95 00 135 00 ACCESSORIES 27 00 224 00 Bag Holder 120 00 Easel Tripod 66 00 Chrome Sign Holder 22 x 28 166 00 Fishbowl 65 00 Posterboard 4 x 8 Vertical 389 00 389 00 Tensa Barriers 165 00 Credenza 18 d x 36 w x 42 h white grey Oblack 400 00 Pedestal 18 d x 18 w x 42 h white
58. es above for each occurrence of the following eYour shipment is received at our warehouse or show site on overtime eYour shipment is moved into the convention facility on overtime due to scheduling conflicts beyond our control eYour shipment is moved out of the convention facility on overtime due to scheduling conflicts beyond our control OVERTIME SURCHARGE Crated Shipment 28 00 per CWT Special Handling Shipment 35 00 per CWT Uncrated pad wrapped Shipment 42 00 per CWT LATE SHIPMENT SURCHARGE FOR SHIPMENTS RECEIVED IN WAREHOUSE AFTER APRIL 3 2015 Crated Shipment 28 00 per CWT Special Handling Shipment 35 00 per CWT SMALL PACKAGE SHIPMENTS FEDEX amp UPS only Direct shipments to the facility will be received at a rate of 45 00 per package Small package shipments are defined as envelopes or small cartons with a combined weight not to exceed 40 pounds that are received at the same time from the same carrier WEIGHT TICKET FEE A 25 00 fee will be added to your invoice for each shipment received without certified weight tickets SPECIAL SERVICES A cost quotation will be provided for local pickup and delivery service and for shipments requiring specialized equipment and handling due to excessive weight size or value Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax 15928 tournament drive MATERIAL HANDLING CALCULATION gaithersburg md 20877
59. esponsibility of the exhibitor to advise the Arata Expositions Inc Service Desk immediately of any discrepancies or problems with their invoices PRIOR TO THE CLOSE OF THE SHOW Any credit card refunds must be resolved within 30 days If an exhibitor needs to change any charges from one credit card to another a 3 service fee will be charged for the credit and a 3 service fee for the new charge Any unpaid balance after the close of the show shall be due and payable upon receipt of invoice Unpaid balances after 30 days of invoice date will be subject to a FINANCE CHARGE at the lesser of the maximum rate allowed by law or 2 per month which is an annual percentage rate of 2496 ANY ORDERS RECEIVED FROM EXHIBITORS WHO HAVE AN OUTSTANDING BALANCE FROM PREVIOUS SHOWS WILL NOT BE PROCESSED UNTIL PAYMENT OF THE DELINQUENT INVOICE IS SETTLED IN FULL AND A CREDIT CARD OR CERTIFIED CHECK FOR THE NEW SERVICES AND EQUIPMENT IS RECEIVED AND CLEARED Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax t itions inc 15928 tournament drive CHARGE AUTHORIZATION gaithersburg 20877 ote hone 301 921 0800 3 2015 www arataexpo com All companies must provide a credit card authorization with order Any remaining balance after completion of all show services including any T3 Logistics LLC invoicing will be charged to your authorized credit card ABSOLU
60. for purposes of general security in the Expo premises the Exhibitor Vendor shall protect indemnify and hold harmless the Association the exhibit facility and the Official Contractor from any and all liability loss damage or expense by reason of any injury or injuries sustained by any persons or property or loss of property or income that might be derived there from occurring in or about the Expo premises or entrances thereto or exits there from including that caused by or resulting from the negligence of the Association The exhibit facility shall not be responsible or liable for any injury loss or damage to any property or person brought in by the exhibitor or otherwise located in the Expo premises 17 Shipping Instructions Information on shipping methods and rates will be sent to each Exhibitor by the Official Contractor The Exhibitor Professional Organizer Partner POP will ship at his her own risk and expense all articles to be exhibited The Official Contractor will provide storage for incoming freight delivery to the table and removal storage and return of empty crates and removal and shipment of outbound freight All charges are based on inbound weights All shipments must be prepaid The address on all crated shipments shall include the Exhibitor s name and booth table number s Exhibit material cannot be received at the hotel prior to the show setup dates Such freight will be directed to and stored at the Association s designate
61. horization form with orders Absolutely no credits will be issued after show closing ADVANCE RATE APPLIES TO ORDERS RECEIVED BY MARCH 27 2015 RATES ONE HOUR MINIMUM PER MAN ADVANCE RATE STANDARD RATE STRAIGHT TIME 8 00AM TO 4 30PM WEEKDAYS 125 00 PER MAN PER HOUR 162 50 PER MAN PER HOUR OVERTIME 4 30PM TO 8 00AM WEEKDAYS AND ALL DAY SATURDAY 225 00 PER MAN PER HOUR 292 50 PER MAN PER HOUR DOUBLE TIME SUNDAYS AND HOLIDAYS 288 00 PER MAN PER HOUR 374 40 PER MAN PER HOUR INSTALLATION DISPLAY Starting time can be guaranteed only at the start of the working day You will be charged a one hour minimum labor fee per person if labor is not cancelled 24 hours prior to the requested start time TOTAL ESTIMATED DATE TIME NO OF PEOPLE APPROX HOURS TOTAL HOURS HOURLY RATE COST AEI Supervision 30 35 00 Total Estimated Labor Costs Request you to proceed at earliest hour to install our display without our supervision AEI charge for this service is 30 of your total bill 35 00 minimum IN ORDER TO COMPLETE THE WORK WITHOUT YOUR REPRESENTATIVE PRESENT YOU MUST COMPLETE THE AEI SUPERVISED LABOR FORM Request you to await our representative before installing our display Time will commence upon assignment of men in accordance with exhibitor s instructions Representative should check with labor dispatcher s desk to obtain and return men ordered If exhibitor fails to pick up worker s at time ordered a one hour per wor
62. ill be re routed on the designated show carrier t itions inc 96028 oumamient dive HOW PLACE YOUR ORDER gaithersburg md 20877 301 921 0800 5 E EUR NAPO2015 2 www arataexpo com Complete as many of the order forms for furniture carpeting shipping etc as your planning allows before each Deadline Date Orders without payment will not be processed All companies must provide a credit card authorization form with orders Make checks payable to Arata Expositions Inc Orders with payment received after the Deadline Date will be charged standard prices FORMS TO ARATA EXPOSITIONS INC e Complete the necessary Arata Expositions Inc forms and calculate the cost of each order e Review our PAYMENT POLICY AGREEMENT carefully ORDERS WILL NOT BE PROCESSED WITHOUT PAYMENT IN FULL AND A CREDIT CARD AUTHORIZATION ON FILE credit card authorization is required even when paying via cash company check and or wire transfer e Complete the CALCULATION WORKSHEET For your files make a photocopy of all the Arata Expositions Inc forms used from this Manual e Place your order on line mail fax or email this set of documents to Arata Expositions Inc 15928 Tournament Drive Gaithersburg MD 20877 Phone 301 921 0800 Fax 301 990 1717 Email drosen arataexpo com FORMS TO THE OTHER OFFICIAL SUPPLIERS Electrical telephone internet AV etc please follow the payment and mailing instructi
63. ingly Exhibitor Signature Print Name Date THIRD PARTY EXHIBITING COMPANY Third Party Company Name Exhibiting Company Address Address City State Zip City State Zip Phone Fax Phone Fax E Mail Address E Mail Address Exhibitor Signature Exhibitor Signature Print Name Print Name CREDIT CARD CHARGE AUTHORIZATION CREDIT CARD CHARGE AUTHORIZATION Cardholders Name Cardholders Name Address Address City State Zip City State Zip American Express Visa American Express Visa E MasterCard EXPIRATION DATE E MasterCard EXPIRATION DATE _ Account Number Account Number Please indicate which of the below items are to be charged to the Please indicate which of the below items are to be charged to the third party exhibiting company Services n Booth Cleaning BAII Services OBooth Cleaning O Furniture Carpet and Accessories Material Handling n Furniture Carpet and Accessories Material Handling OLabor OLabor Other Please Specify Other Please Specify Cardholders Signature Cardholders Signature THIS FORM MUST BE COMPLETED BY BOTH FIRMS PLEASE RETURN THIS COMPLETED FORM TO ARATA EXPOSITIONS INC BY THE DEADLINE DATE OF MARCH 27 2015 16928 toumament drive COST CALCULATION gaithersburg md 20877 phone 301 921 0800 NAPO2015 fax 301 990 1717 www arataexpo com As stated in our Payment Policy all invoices must be paid in advance or at the show cash co
64. ional Organizer Partners POP Vendors receive a total of one 1 Expo Hall Only badge with their booth space The number of Expo hall badges allotted to each Exhibitor will vary depending on the booth package options purchased by the exhibiting company Please refer to the Exhibitor Prospectus for more detailed information All Exhibitor Professional Organizer Partners POP staff member must have an exhibitor badge Additional Expo Hall Only badges may be purchased for 75 per badge Each Exhibitor Vendor that registers in advance of the conference will have a printed Expo badge available at the registration desk at the conference site Exhibitors must wear badges at all times including setup times exhibit hours and dismantling Exhibitor badges are not transferable 11 General Conference Registration Professional Organizer Partners POP Vendors must register for NAPO2015 as a conference attendee at their own expense Please visit VAPO2015 net for the registration rates and program schedule 12 Special Visual and Sound Effects Audiovisual and other sound and attention getting devices and effects will be permitted only in those locations and in such intensity as in the sole opinion of the Association does not interfere with the activities of neighboring Exhibitors Operation of equipment being demonstrated may not create noise levels objectionable to neighboring exhibitors 13 Unacceptable Exhibits Professional Organizer Partners POP Display
65. it card authorization form is required with all orders even when paying by check cash or wire transfer Please ensure that the credit card information is complete and correct including the expiration date Be sure you return the appropriate forms to the appropriate vendors by the order deadline dates By submitting your order forms with full payment by the deadline dates you can save money by taking advantage of advance discount pricing Confirm your orders with each vendor Arata Expositions will send out a confirmation email for our services once your order is processed Confirm delivery and pick up dates and times with Arata and communicate them to your carrier Refer to the special handling page to review the definition of special handling charges You may want to share this information with your carrier Bring the tracking numbers from all of your shipments as well as contact information for your carrier Put together a trade show survival kit to include in your freight or carry with you including a small tool kit stapler staples scissors tape pens amp markers and a first aid kit SHOWSITE A Customer Service Center will be set up in the exhibition hall for your convenience If you have any questions or need any assistance during the course of the event you can contact all of the Official Vendors at the Customer Service Center After emptying crates place empty labels on all sides of your crates and cases Remember to remove ol
66. ker no show charge will be applied Supervisor s Name Telephone Number Starting time can be guaranteed only at the start of the working day You will be charged a one hour DISMANTLING OF DISPLAY minimum labor fee per person if labor is not cancelled 24 hours prior to the requested start time TOTAL ESTIMATED DATE TIME NO OF PEOPLE APPROX HOURS TOTAL HOURS HOURLY RATE COST AEI Supervision 30 35 00 Total Estimated Labor Costs Request you to proceed at earliest hour to dismantle our display without our supervision AEI charge for this service is 3096 of your total bill 35 00 minimum IN ORDER TO COMPLETE THE WORK WITHOUT YOUR REPRESENTATIVE PRESENT YOU MUST COMPLETE THE AEI SUPERVISED LABOR FORM Request you to await our representative before dismantling our display Time will commence upon assignment of men in accordance with exhibitor s instructions Representative should check with labor dispatcher s desk to obtain and return men ordered If exhibitor fails to pick up worker s at time ordered a one hour per worker no show charge will be applied Supervisor s Name Telephone Number Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax arata expositions inc 15928 SUPERVISED LABOR gaithersburg md 20877 phone 301 921 0800 fax 301 990 1717 www arataexpo com NAPO2015 This form must be completed by all exhibitors wishing to
67. ks or pushcarts ALL TRUCK DOCKS ARE UNDER THE CONTROL OF THE OFFICIAL DRAYAGE CONTRACTOR AND THIS IS NECESSARY FOR THE TOTAL EFFICIENT MOVEMENT OF FREIGHT IN AND OUT This control will be strictly enforced Any freight handled by AEI will be recorded on a freight receiving report and charged the rates reflected on this form Be prepared for the outbound shipment Know your destination and if you have a choice of carrier be sure to contact them in advance If you prefer to use the official show carriers service representatives will be available at the Arata Service Center to assist you If your designated carrier fails to pick up or refuses to accept your shipment by your appointed move out time your freight will be shipped by one of the official show carriers or material may be returned to our warehouse pending advice from the exhibitor and they will be charged accordingly for this service No liability will be assumed by Arata Expositions Inc as a result of such rerouting and handling Arata Expositions Inc cannot be responsible for classifying shipments After shipments are tendered to a common carrier for shipment Arata Expositions Inc cannot be responsible for delivery time or damage or loss to property 1008 umamentdnve LLL at me gaithersburg md 20877 phone 301 921 0800 NAPO2015 fax 301 990 1717 www arataexpo com As stated in our Payment Policy all invoices must be paid
68. les at the show site Even local exhibitors should clear all movements of exhibit materials through this department as we will have priority at the unloading areas at all times Standing on chairs tables or other rental furniture is prohibited This furniture is not engineered to support your standing weight Arata Expositions cannot be responsible for injuries or falls caused by the improper use of this furniture If assistance is required in the installation or dismantle of your booth please order labor on the Display Labor Order Form and the necessary ladders and tools will be provided GRATUITIES Arata Expositions requests that exhibitors do not tip our employees Union employees have a fifteen minute paid break mid morning and mid afternoon Do not give union employees coffee breaks other than at these times Any attempts to solicit a gratuity by an employee for any service should be reported immediately to an Arata supervisor Employees of Arata are paid at an excellent wage scale denoting a professional status and we feel that tipping is not necessary This applies to all Arata employees arata expositions inc 15928 tournament drive LABOR gaithersburg md 20877 phone 301 921 0800 2015 fax 301 990 1717 www arataexpo com As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card aut
69. loading Loading Vehicles that are not dock height preventing the use of loading docks such as personal owned vehicles U hauls vans flat bed trailers double drop trailers company vehicles with trailers that are not dock level etc Stacked Shipments Shipments loaded in such a manner requiring multiple items to be removed to ground level for delivery to booth Stacked or cubed out shipments loose items placed on top of crates and or pallets constitute special handling Constricted Space Unloading Loading Trailer loaded high and tight shipments that are not easily accessible Freight that is loaded to full capacity of trailer top to bottom side to side One example of this is freight that is loaded down one side of a trailer that must be by passed to reach the targeted freight Designated Piece Unloading Loading Drivers that require the loading crew to bring multiple pieces of freight to the rear of the trailer to select the next piece having to remove freight from the trailer then reload to fit or the trailer must be loaded in a sequence to ensure all items fit Mixed Loads Shipments of mixed crated and uncrated goods where the percentage of uncrated is minimal and does not warrant the full uncrated rate for the shipment but does require special handling Crated vs Uncrated Crated shipments are those that are packed in any type of shipping container that can be unloaded at the dock with no addi tional handling required
70. mpany check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing COST CALCULATION WORKSHEET cocoa ei er ERVIJUE irinae Display Tables eren Plush Carpet Standard Carpet Custom Furniture 2 5 3 S 00 et 2 o 10 Labor Dismantilirg rrr ntes 11 Material Handling Estimate 12 TOTAL LINES 1 11 13 Add B 7 596 VAM 14 BALANCE Your order will not be processed without a credit card on file Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax 15928 tournament drive gaithersburg md 20877 SAF ETY phone 301 921 0800 NAPO2015 m fax 301 990 1717 3 IE www arataexpo com SAFETY IS VERY IMPORTANT FOR EVERYONE WORKING IN THE EXHIBIT HALL Arata Expositions Inc is committed to safety and values it throughout our organization and demonstrates it in the work we perform We request that you make safety a part of your activities during the show If you see something unsafe or that presents a hazard please bring it to the attention of an Arata Expositions employee By reporting unsafe or hazardous conditi
71. ntacting outside carriers for pick ups 6 BE SURE YOUR MATERIALS ARE INSURED from the time they leave your firm until they are returned after the show It is suggested that exhibitors arrange all risk coverage This can be done by adding exposition floaters to existing policies Contact your insurance representative BE SURE YOUR LIABILITY AND PROPERTY INSURANCE IS IN EFFECT DURING TRANSIT STORAGE AND WHILE AT CONVENTION SITE THE EXPENSIVE WAY Date Received Actual Weight Minimum Charge 100 Lbs Total Cost 4 3 15 80 Lbs 200 Lbs Min 107 00 214 00 4 3 15 50 Lbs 200 Lbs Min 107 00 214 00 4 3 15 70 Lbs 200 Lbs Min 107 00 214 00 Material Handling THE COST EFFECTIVE WAY Date Received Actual Weight Minimum Charge 100 Lbs Total Cost 4 3 15 200 Lbs 200 Lbs Min 107 00 214 00 Material Handling 15928 tournament drive SHIPPING INFORMATION gaithersburg md 20877 phone 301 921 0800 NAPO201 5 E fax 301 990 1717 Www arataexpo com SHIPPING INFORMATION ADVANCE WAREHOUSE SHOWSITE Shipments should be PREPAID addressed as follows Shipments should be PREPAID addressed as follows TO Name of exhibitor and booth number TO Name of exhibitor and booth number FOR NAPO2015 FOR NAPO2015 C O arata expositions inc C O arata expositions inc C O YRC C O Westin Bonaventure 9933 E Beverly Blvd Pasadena Room Pico Rivera CA 90660 404 South Figueroa Street Los Angeles C
72. o 00 N N o o Grey Nebula Bar Table 36 Top Tulip Base i gt m gt m 7 185 00 185 00 255 00 209 00 205 00 185 00 205 00 205 00 K TJ 30MHSC F B TC Caf Table Maple N Caf Table Graphite Nebula Caf Table Mahogany 30 Round Caf Table Metallic Silver N 4 Caf Table Brushed Red Caf Table Brushed Blue Caf Table 36 Top Maple TN M XTK XTJ 30MHTC XTF XTB XTC P Caf Table 36 Top Graphite Nebula 254 00 254 00 276 00 280 00 254 00 254 00 276 00 Caf Table Maple Tulip Base Caf Table Graphite Nebula Tulip Base Caf Table Mahogany Tulip Base Caf Table Metallic Silver Tulip Base Caf Table Brushed Red Tulip Base Caf Table Brushed Blue Tulip Base 276 00 TN Caf Table 36 Top Graphite Nebula Tulip Base a la Tu ebula Bar Table 36 To Caf Table 36 Top Maple Tulip Bas able 36 Top Grey Nebu N J XTM Caf T lip Base Company Name Booth Number Street Address City State Email Address Zip Code Country Contact Name Telephone Fax arata expositions inc 15928 tournament drive gaithersburg md 20877 phone 301 921 0800 fax 301 990 1717 www arataexpo com CUSTOM FURNITURE NAPO2015 page 4 of 4 All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these
73. ojojojojoljo ojojoj ojojoj o BS1 Ohio Barstool Grey Chrome Banana Barstool White 218 00 2 ADIonI oI AR AIA DININ o o olololololo gt Banana Barstool Black N Ww UJ Ice Barstool Transparent Chrome 00 Oslo Barstool Blue Oslo Barstool White Gin Barstool Maple S S BAR TABLES Maple Bar Table Standard Base Graphite Nebula Bar Table Mahogany Bar Table Black Base Metallic Silver Bar Table Standard Base Brushed Red Bar Table Standard Base Brushed Blue Bar Table Standard Base UJ 5 RM NIN WP OPN NIN ecjojojojo jo ojo eje 5 QTY ITEM DESCRIPTION BAR TABLES CONTINUED V TP Maple Bar Table 36 Top Standard Base V TN Graphite Nebula Bar Table 36 Top V TM Grey N p i 221 00 270 270 00 NIN NIN ojo olo TI Maple Bar Table Tulip Base W TJ Graphite Nebula Bar Table Tulip Base Mahogany Bar Table Tulip Base 30MHTB 297 00 297 00 270 00 270 00 297 00 297 00 K wr WTC P N M Brushed Blue Bar Table Tulip Base T T T Maple Bar Table 36 Top Tulip Base 0 2 D UJ D A oo o 2 o E
74. oker and obtain all risk insurance covering exhibit property while absent from home premises for exhibit purposes or a rider to the Exhibitor s existing policy covering same Neither the Expo facility the Association nor the Official Contractor will be responsible for loss or damage to any property in storage in transit to or from the exhibit building or while in the Expo building for any loss of income as a result of any reduced sales due to such loss or damage All property of the Exhibitor will be deemed to remain under the Exhibitor s custody and control in storage in transit to or from or within the confines of the Expo hall even though it may at times be under the temporary control or direction of the Association or the Official Contractor 15 Music Licensing The Exhibitor represents and warrants that it shall comply with all copyright restrictions applicable to Exhibitors including but not limited to any music performance agreement between the Association and ASCAP or BMI Exhibitor further represents and warrants that it shall obtain any additional license or grant of authority required of Exhibitors under the copyright laws and present the Association with a copy of such license or grant no less than 30 days prior to the start of the show 16 Liability for Damages or Loss of Property Guard service is provided by the Association on a 24 hour basis from move in through move out Notwithstanding the guard service provided by the Association
75. ons Inc NAPO and the facility as additional insured The exposition floor aisles loading docks service and storage areas will be under the control of the Official Service Contractor The Exhibitor Appointed Contractor must coordinate all his activities with Arata Expositions Inc and abide by all rules and regulations of the show The Exhibitor Appointed Contractor will share with the Official Contractor all reasonable costs related to his operation including overtime pay for stewards The exhibitor will be assessed a flat fee of 0 30 per square foot to cover all miscellaneous costs related to the restoration of exhibit space to is initial condition ARATA EXPOSITIONS INC WILL ONLY ACCEPT THIS FORM IF IT IS SIGNED BY AN AUTHORIZED EMPLOYEE OF THE EXHIBITING COMPANY NOTIFICATION FROM THE DISPLAY HOUSE WILL NOT BE ACCEPTED PLEASE MAIL OR FAX THIS FORM ALONG WITH YOUR CERTIFICATE OF INSURANCE TO ARATA EXPOSITIONS INC DO NOT SEND CERTIFICATES OF INSURANCE OR THIS FORM TO SHOW MANAGEMENT Company Name Booth Number Exhibitor Contact Please Print Exhibitor Authorized Signature Email Address Phone Number Type of work being performed Non Official Contractor Display House Contact Name Email Address Phone Number 15928 tournament drive MATERIAL HANDLING gaithersburg md 20877 phone 301 921 0800 NAPO201 5 pu fax 301 990 1717 www arataexpo com LIMITS OF LIABILITY 1 012 1 ACCEPTANCE
76. ons and by following the safety guidelines below you will be doing your part in creating a safe work environment SAFETY GUIDELINES e Only authorized personnel and employees allowed all others prohibited e This is an active work zone Please treat the show areas during move in and move out as an active construction zone Appropriate attire includes footwear with hard soles that protects against potential injuries from site debris and limits potential for slip and falls Heels flip flops and open toed shoes are inappropriate and violate safety standards e All exhibitors and attendees enter at their own risk Do not enter the dock yard areas Never run in the exhibit hall Please walk Watch your step in aisles Smoking is prohibited in the exhibit hall and dock areas Stay clear of dock doors Stay clear of heavy machinery Never stand on furniture The furniture is not designed to support your standing weight Clean up or report spills Keep aisles free and clear of any and all debris Practice good housekeeping e Check electrical cords for damage Do not overload outlets or plugs e Protect valuables at show site Please keep all expensive or valuable items secured Unattended items in booths are easy theft targets e Keep fire exits clear and report any fires immediately If you notice anything unsafe please contact an Arata employee immediately During move in and move out individuals under the age of 18 are prohibited from
77. ons indicated on each of these forms located in the Exhibitor Service Manual ORDERS AFTER THE DEADLINE If there is still time for forms to reach us by mail air courier fax or email you are welcome to make additions after the deadline date Note that these will be charged at the standard rate SHOW SITE ORDERS Simply order from Arata Expositions Inc staff at the Customer Service Center on the exhibition floor We will be fully staffed during all set up hours to accommodate any additional requests you may have Payment by cash check or credit card will be required at the Customer Service Center for all show site orders 15928 tournament drive PAYMENT POLICY AGREEMENT gaithersburg md 20877 phone 301 921 0800 NAPO201 5 HE fax 301 990 1717 Www arataexpo com Arata Expositions Inc recognizes that your participation in this event is a vital part of your marketing program and we want to do everything possible to make it profitable and rewarding As a valued customer we ask for your understanding and cooperation with regard to our payment policy Arata Expositions Inc requires settlement of ALL invoices prior to the close of the show by payment in full 100 including applicable tax is due at show site via cash company check credit card Visa MasterCard or American Express and or wire transfers Please contact our office for wire transfer information A 25 00 bank transfer fee for wire transfers must
78. please address them directly to Arata Expositions Inc GENERAL INFORMATION All necessary union labor is available to the exhibitor on advance order by use of the forms provided in this kit Union labor is also available at the Exhibitor Service Center during installation show hours and dismantle INSTALLATION AND DISMANTLE LABOR Exhibitors have specified rights For example they are permitted to arrange their own manufactured products for display and related sales literature within their booth for as long as necessary One full time employee of the exhibiting company may set their exhibit provided that this person can finish in 1 2 hour They may not use power tools After the 1 2 hour is up exhibitors must use union labor provided by Arata Expositions Inc Your la bor requirements can be ordered on the enclosed Display Labor Order Form FREIGHT HANDLING Arata Expositions Inc will be responsible for the loading and unloading of all trucks trailers common and contract carriers as well as the handling of empty crates and the operation of handling equipment Exhibitors may hand carry their own material from POV s privately owned vehicles They are not permitted to use any material handling equipment This includes dollies carts or other mechanical equipment Only full time employees of the exhibiting company will be allowed to hand carry items Our Material Handling Department is responsible for maintaining in and out traffic schedu
79. rice Absolutely no 8 75 T credits will be issued after show closing Standing on rental furniture is prohibited Arata Expositions Inc cannot be __________ responsible for injuries or falls caused by improper use Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax arata expositions inc 15928 tournament drive gaithersburg md 20877 phone 301 921 0800 fax 301 990 1717 www arataexpo com osit x S 3 9 CUSTOM FURNITURE page 1 of 4 NAPO2015 All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders CODE QTY ITEM DESCRIPTION SOFAS SECTIONALS AND LOVESEATS SFA003 Roma Sofa White Vinyl 725 00 SFA001 Mirabel Sofa Brown Leather 725 00 SFA002 Allegro Sofa Blue Fabric 598 00 South Beach Sofa Platinum Suede 570 00 Lisbon Sofa Black Leather 661 00 oOj ojmeij2l 2 wo wo wo wo A 5 ay co oj o o o Oo OTNI olo AJS 5 NP oO
80. sis and remain the property of Arata Expositions Inc The exhibiting company is responsible for these items and for their condition at close of show Company Name Street Address Delivery Fee Booth Number City State Email Address Zip Code Country Contact Name Telephone Fax t itions inc 15928 tournament drive RENTAL BOOTHS gaithersburg md 20877 m phone 301 921 0800 NAPO201 5 nage 1 of 4 5 fax 301 990 1717 WWW arataexpo com 10 x 10 Standard Carpet Installation and Dismantling Labor Daily Cleaning 2 Shelves OMPANY NAME 7 PACKAGE Actual Panel Sizes 38 125 x 92 875 2 18 5 x 92 875 2 38 125 x 38 875 Header 1 116 875 x 11 875 Please DO NOT place any text 2 from all finished edges for panel insertion Files must be setup with 2 Bleed 10 x 10 Standard Carpet Installation and Dismantling Labor Daily Cleaning 1 Credenzas 2 Pedestals PACKAGE Actual Panel Sizes 3 38 125 x 92 875 2 18 5 x 92 875 2 38 125 x 38 875 10 18 5 x 38 875 2 20 x 27 5 doors 1 38 125 x 9 25 Header 1 77 625 x 11 875 2 38 125 x 11 875 2 26 625 x 11 875 ceo Oooo Discount Deadline March 27 2015 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Please add 8 75 tax
81. t due to AEI for freight handling services or any other services provided by or its subcontractors as an offset against the amount of the alleged loss or damage Instead the exhibitor agrees to pay AEI prior to the close of the show for all such charges and further agrees that any claim the exhibitor may have against AEI or its subcontractors shall be pursued independently by the exhibitor as a complete separate transaction to be resolved on its own merits JURISDICTION This agreement shall be deemed to have been made in the State of Maryland and that any and all performance thereunder or breach thereof shall be interpreted governed and construed pursuant to the laws of the State of Maryland and the parties to this agreement consent that the Circuit Court for Montgomery County Maryland shall be the sole forum where any cause of action arising under or in any way related to this agreement may be instituted MISCELLANEOUS Exhibitor as a material part of the consideration to AEI for material handling services waives and releases all claims against its employees agents officers and directors with respect to all matters for which has disclaimed liability pursuant to the provisions of this contract The exhibitor acknowledges that he or she has read this agreement understands it and agrees to be bound by its terms and further agrees that it is the complete and exclusive agreement between the parties The invalidity or enforce
82. t that the Exhibitor Vendor notifies the Association of the Exhibitor s intent to repudiate the contract after acceptance but prior to January 15 2015 a full refund of monies received minus a 200 administrative fee will be made No refunds will be given for cancellations made on or after January 15 2015 If for any cause beyond its control such as but not limited to the destruction of the Professional Organizer Partners POP Exhibit facilities by an act of God the public enemy authority of the law fire or other force majeure the Association is unable to comply with the terms of this contract and deliver the space allotted hereunder this contract shall be considered terminated and any payments made by the Exhibitor shall be refunded to the Exhibitor less expenses incurred by the Association to the date of the termination allocable to the Exhibitor after proration thereof among all Exhibitors 4 Assignment of Booth Space Booth Space will be assigned based on NAPO2015 Sponsor Level and then according to the date on which the contract and payment are received the availability of the requested area the amount of space requested special needs and compatibility of the Exhibitor s Vendor s products with the Association s aims and purposes Professional Organizer Partners POP space is very limited and is assigned on a first come first served basis at the time of receipt of a completed application and full payment Each Professional Organizer
83. uested and be executed by an individual who has authority to act for the applicant This Expo is designed for the display and demonstration of products and services relating to the practice and advancement of the art and science of professional organizing and the professional education of those individuals attending the Association s Annual Conference amp Organizing Expo The Association shall determine the eligibility of any company product or service The Association may reject the application of any company whose display of goods or services is not compatible in the sole opinion of the Association with the educational character and objectives of the Expo In the event an application is not accepted any paid space rental fees or deposits will be returned 2 Payment Dates No exhibit space will be guaranteed until the Association receives full payment along with a signed contract Exhibitors and Professional Organizer Partners POP Vendors expressly understand and agree that all amounts paid hereunder will be applied first to any outstanding obligations due the Association and then to the amounts due in accordance with this paragraph hereof that any resulting arrearages must be paid within the time limits specified herein and that the Association will have the right to cancel this agreement if the Exhibitor Vendor is or becomes in arrears with respect to any outstanding obligation due the Association 3 Cancellation of Exhibit Space In the even
84. use supervised labor for the installation and dismantle of their exhibits INBOUND SHIPPING INFORMATION Display will be shipped to Warehouse ___ Showsite Date Shipped Date to arrive Carrier Shipped from City State Total number of Crates Cartons Cases Other please specify SET UP INFORMATION Display Carpet Shipped with exhibit Rented from Color Size Electrical Placement Electrical under carpet Drawing attached required Drawing with exhibit Special Electrical Instructions Set up instructions Attached Shipped with display Special tools hardware Special set up or dismantle instructions Graphics Shipped with display Shipped separately Carrier Date to arrive Special instructions for graphics OUTBOUND SHIPPING INFORMATION After dismantling return ship display to Carrier O T3 Logistics L Common Carrier Van Line OU Air Freight Next Day 0 2nd Day Deferred If your designated carrier fails to pick up or refuses to accept your shipment your freight will be shipped by one of the official show carriers It is the responsibility of the exhibitor to call your carrier of choice to schedule a pick up time and date Emergency contact at show site Contact phone Hotel Hotel phone Arrival date Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax EXHIBITOR APPOINTED CONTRACTOR

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