Show Contacts
Contents
1. NAB Exhibitor Manual Glossary PING OES THE WORLD S LARGEST ELECTRONIC MEDIA SHOW Customhouse Broker A person or company licensed to enter and clear goods through Customs CWT Hundred weight A measurement used for shipping exhibit properties Usually 100 pounds D O T Department of Transportation D T Labor Double Time Labor Work performed on overtime and charged at twice the published rate D B A Doing Business As Damage Report A report submitted by an exhibitor to a freight company or drayage contractor itemizing damage to shipped goods Dead Man Temporary post used during installation to help support the weight of an overhead structure Dead Time Time when a worker is unable to perform duties due to factors beyond his or her control Declared Value A shipper s stated dollar value for the contents of a shipment Decorator An individual skilled craftsperson or company a contractor providing services for a trade show and or its exhibitors DIM Weight Length x width x height divided by 194 for domestic shipments or divided by 166 for international shipments Directory A catalog of basic information about the show including exhibitors floor plan and schedule of events This is also sometimes referred to as an On site Program or Program Dismantle To take apart an exhibit Also known as Takedown Teardown Display Builder A company that2. Insurance GENERAL LIABILITY INSURANCE COVERAGE FOR EXHIBITORS SPONSORED BY THE NATIONAL ASSOCIATION OF BROADCASTERS The National Association of Broadcasters is offering liability insurance coverage for exhibitors through The Hartford This program is designed to expedite the process of obtaining insurance during the NAB2005 Convention Period ONLY A master policy will be issued for all exhibitors that wish to participate Note that the following terms conditions and exclusions include but are not limited to General Liability This insurance responds to sums for which the insured is legally liable for third party bodily injury and property damage claims which arise out of the exhibitor s work at the Convention Named Insured National Association of Broadcasters and list of Participating exhibitors Policy Term 2005 Las Vegas Convention Period Limits 1 000 000 Each Occurrence 2 000 000 General Aggregate Deductible 0 Premium 350 per exhibitor Other Terms e Coverage is limited to the designated convention premises only Specific Additional Insured Endorsement as required by contract e Key exclusions Products Completed Operations Liability Nuclear Energy Absolute Asbestos Workers compensation claims Pollution Liability Employment Practices Trade or Professional Association Liability This outline is a reference source only and is not intended to define or interpret insurance coverage
3. invited guests Split Island booths 8 high pipe and drape backwall Product listing in the official NAB2005Exhibit Guide amp NAB Web Site Show Management provides aisle carpeting Priority points 10 points for participation and 1 point for each paid Booth carpet floor covering is required for all indoor 100 sq ft occupied exhibits and must be ordered or supplied by the exhibitor General exhibit hall lighting air conditioning or heating during show days Exhibitor Newsletters Updates On site Exhibit Management Offices to provide assistance during set up show days and dismantle NAB Exhibitor Manual Show Schedule and Your Booth MVS 2S THE WORLD S LARGEST ELECTRONIC MEDIA SHOW Exhibit Guide Listing amp VIP Exhibit Passes NAB2005 Exhibit Guide Deadline February 22 2005 The NAB2005 Exhibit Guide includes the exhibit directory exhibitors in alphabetical order product cross reference export information listing of hospitality suites directory of on site offices special services and activities Each exhibiting company receives a FREE listing in the Guide listing their company description contact information business areas etc To submit your company s 50 word official listing e Go to https extranet nab org e Enter your Exhibitor ID and password and select NAB2005 Convention e Your Exhibitor ID and default password is your Customer Number on your invoice Be
4. Actual coverage and limits are determined solely by policy terms conditions and exclusions Only General Liability coverage is available Prepayment must be received by credit card or check by March 1 2005 If you have any questions please contact Coverage amp Claim Questions Maria B Moreno Aon Association Services 202 429 8553 Aon Association Services a Division of Affinity Insurance Services Inc in CA MN amp OK a Division of AIS Affinity Insurance Agency Inc and in NY amp NH a Division of AIS Affinity Insurance Agency CA License 0795465 Premium Payment Questions Matthew Brown NAB 202 429 5384 Please complete this portion in its entirety to participate in the NAB2005 Exhibitor Liability Insurance Company Name Booth Number Contact Phone FAX Email METHOD OF PAYMENT O Check must be attached CO Credit Card For credit cards please provide the following O American Express O MasterCard O Visa Name on Card Amount Account Number Exp Date Card Holder s Signature Mail To Fax to 202 775 3515 Matthew Brown Matthew Brown NAB Services NAB Services 1771 N Street NW Washington DC 20036 NAB MUST receive all requests in Washington DC NO LATER than Tuesday March 1 2005 or no coverage will be provided PINE O THE WORLD S LARGEST ELECTRONIC MEDIA SHOW Additional Terms amp Conditions To NAB Exhibitor Contract 1 DELIVERY AND REMOVAL
5. A manual or automated system used to conduct follow up activities for sales prospects resulting from a trade show Less Than Truckload LTL The rate charged for freight weighing less than the minimum weight for a truckload Letter of Credit L C A document issued by a bank at the request of a buyer of goods which authorizes the payment of a specified amount of money to the seller when certain terms are met Liability A legal term referring to responsibility for damages or injuries Light Box An enclosure that contains lighting underneath a translucent facing material Used to backlight signs or graphics applied to the face Lighting The amount or type of illumination in an exhibit or exhibition hall Linear Display An exhibit that is constructed in a continuous line along an aisle Also called In line Loading Dock An area within an exposition facility where freight is received and shipped NAB Exhibitor Manual Glossary PINE OES THE WORLD S LARGEST ELECTRONIC MEDIA SHOW Lock Up A secure storage area within an exposition facility Logo A specific symbol chosen to represent a company Usually comprised of stylized type alone or in conjunction with graphic art Low Voltage A term applied to electrical currents of 24 volts or less Usually used in animation and specialty lighting Manual See Service Kit Marshaling Yard A lot where truc
6. DURING SHOW Delivery or removal of any portion of an exhibit will not be permitted during the SHOW without written permission from NAB No deliveries may be made during show hours 2 REMOVAL OF HAND CARRIED MATERIALS Equipment Removal Passes will be required to remove any materials from the floor These passes are available from the on site Exhibit Management Office Portfolios brief cases and packages will be subject to inspection by the security guards 3 ADMITTANCE DURING NON SHOW HOURS Exhibitors with an exhibitor badge will have access to the exhibit hall April 11 14 2005 from 6 30am 11 00pm and April 15 24 2005 exhibitors with an exhibitor badge and an After Hours Work Pass will have 24 hour access After Hours Work Passes may be obtained from the Exhibit Management Offices or Exhibitor Registration on site Special passes for exhibitor hosted events before and after show hours may be obtained from the Exhibit Management Offices on site These special passes will be issued for guests of exhibitors events April 18 21 2004 7 30am 9 00am North and Central Halls only 8 30am 10 00am South Halls and 6 00pm 7 30pm in all halls Security guard s are required for exhibitors wishing attendees to access their booth before and after show hours the Exhibitor must hire a security guard s at their expense for the duration of the meeting The guard should escort the group in its entirety to and from the exhibit hall Proof of se
7. from its components Also called Assembly Installation Set up Drawing Drawings that give detailed instructions for the installation of an exhibit Shipping Case Reusable containers for transporting exhibit materials Shipping Crate A wooden container for transporting exhibit materials which may be designed for a single use or custom built for extended reuse Show Break Show Decorator Time specified for the closing of an exhibition and beginning of dismantling A company or individual responsible for providing draping carpeting and signage services for the trade show and its exhibitors Show Manager The organizer and operator of an exposition Show Office The show management office at an exposition Show Photographer The show management appointed photographer for an exhibition Show Producer An individual or company that manages trade shows including leasing the exposition facility hiring official contractors and promoting the show Show Rules The general rules and regulations governing a specific trade show Shrink Wrap A process used to seal materials in transparent plastic Side Rail A low divider wall usually pipe and drape used to divide one exhibit space from another Sign Standard A frame on a stand into which a sign can be inserted for display Silk Screen A method of creating graphics with a reusable stencil Skid A low wooden fram
8. is a good resource Their website is www afcce org NAB Exhibitor Manual amp RTNDA NAB Terms and Conditions PLAN ORGANIZE MANAGE REPORT CONTROL TRAQ IT exhibit management software from GES allows you to plan organize manage and report on all of your tradeshow and event activities anywhere there s an Internet connection a TAKE CONTROL eliminate all the paper spreadsheets email A and Post lIts Visit www gesexpo com traqit to schedule a free TRAQ IT demonstration It s so effective efficient and economical you ll wonder how you ever worked without it To ensure smooth and successful With TRAQ IT you have the most TRAQ IT organizes every cost The powerful reporting capabilities tradeshows and events TRAQ IT powerful tool available to keep controlled minute by minute of TRAQ IT allow you to instantly plans everything ahead of time you in control logistical detail without all those generate binders spreadsheets and Post It notes e Instantly communicate and Visit www gesexpo com tragit to schedule a live demonstration 1 866 531 4027 w www gesexpo com tragqit GES T RAQJII T TRADES HOW SOFTWARE SOLUTIONS CO000504 PING OES THE WORLD S LARGEST ELECTRONIC MEDIA SHOW Glossary Based on Exhibitornet com s Industry Terms Copyright Exhibitor Magazine Group AN Audio visual support such as television monitors VCRs or taped music A V Contractor A supplier o
9. receipt indicating that transported merchandise was damaged when received Compare with Clean Bill of Lading Four Hour Call Minimum work period for which union labor must be paid Free Trade Zone A port designated by the government of a country for duty free entry of any non prohibited goods Freight Exhibit properties and other materials shipped for an exhibit Freight Desk The area where inbound and outbound exhibit materials are handled at a trade show Freight Forwarder A shipping company that handles export shipments for a fee Gangway International term referring to the aisle GATT General Agreement on Tariffs and Trade A multilateral treaty intended to reduce trade barriers between the signatory countries and to promote trade through tariff concessions GEM GES modular exhibit construction system made of extruded aluminum General Contractor Show management appointed company that provides services to a trade show and or its exhibitors Also called Official Contractor Compare with Exhibitor Appointed Contractor Graphic Grid System A photo copy panel or artwork applied to an exhibit A network of structural members electrical conduits and other support systems on a pattern of centers Hall General term used for an exposition facility or the exhibit area within a facility Hand Truck Small hand propelled vehicle us
10. EDIA SHOW Rental Booth A complete booth package offered to exhibitors on a rental basis Return Panels Side panels joined perpendicular to the backwall Rheostat A device used to regulate lighting intensity Also known as Dimmer Switch Rigger A skilled worker responsible for handling and assembly of machinery Right To Work State A state where no person can be denied the right to work because of membership or non membership in a labor union Riser A platform for people or materials ROI Return on Investment S T Labor Straight Time Labor Work performed during normal work hours at the standard rate Compare with D T Labor Overtime Schematic Model A diagram in model form Scissors Lift A motorized platform used to lift people to a given height Scooter An electric or gas cart used to transport people and materials Scrim Fabric that is opaque when lighted from the front and transparent when lighted from the rear Security Cages Cages provided to exhibitors for locking up materials Self contained Exhibit A display which uses the shipping case as an integral part of the exhibit Service Desk The location at which exhibitors order services from show management Service Kit A packet of show related information and order forms provided to exhibitors by show management Also called Exhibitor Kit Set Up The process of erecting an exhibit
11. PINE 2 OES THE WORLD S LARGEST ELECTRONIC MEDIA SHOW Show Contacts Use the following information to contact NAB Staff GES Exposition Services Convention Center and other official show vendors Note this information pertains to NAB2005 For information on RTNDA show schedule please turn to the RTNDA section National Association of Broadcasters NAB2005 1771 N Street NW Washington DC 20036 Operations amp Customer Relations Team Responsible for Show logistics including exhibitor rules amp regulations vendor selection and management registration guest passes newsletters service manuals and Exhibitor Appointed Contractors Phone 877 622 3947 or 202 595 2051 E mail exhibitcomm nab org Fax 202 429 3922 Website www nabshow com Exhibit Sales Team Responsible for booth space pavilions meeting rooms contracts exhibitor listings billing and payment inquiries and database management Phone 877 622 3947 or 202 595 2051 E mail exhibit nab org Fax 202 429 4180 Website www nabshow com Convention Center Las Vegas Convention Center Phone 702 892 0711 3150 Paradise Road Fax 702 892 2933 Las Vegas NV 89109 NAB Exhibitor Manual Show Contacts MVS OOS THE WORLD S LARGEST ELECTRONIC MEDIA SHOW Official Contractor List A Note on Exclusive Services All exhibit services marked as EXCLUSIVE are provided by and must be ordered from the providing contractor Recommended Co
12. Password and Show information successfully you will be taken to the Main Menu screen From this page the exhibitor can modify their company information any products business areas market areas and contact information they want to be displayed as part of their listing on the Convention website Along with these features the exhibitor can now change their password to any password they choose To update the listing information click on the category to be updated and follow the directions Remember to always click the Save box on the bottom of the page when you have finished updating the section You may also navigate the different sections by clicking on the bar along the top of the page under the ExhibitorNet heading To update your password scroll down on the Main Menu page until you see the option Change your password Click on Change your password The Change Password screen appears now In order to change your password you will need to know your Existing Old Password and you will need to think of a new password to change it to Fill in the three fields on the page and click on the Save button If you typed in the Old Password New Password and Confirmed the new password in correctly you will get a message letting you know that the Password changed Successfully You may now use the new password to login and update your exhibitor information Click on the menu bar at the top of the page to view the area you would like to
13. announcements and other materials Press Release An article submitted to the media for publication Usually announcing news about a product company or individual Pro Forma Invoice An invoice sent to a buyer before the shipment of merchandise that provides detailed information about the kinds and quantities of goods to be shipped Producer 1 Exhibit Producer An individual or company which designs and or builds exhibits 2 Show Producer An individual or company that manages trade shows Pro number A carrier assigned number used to designate a specific shipment Quad Box Four electrical outlets in one box Raceway Metal or insulated rubber tubing used to channel electrical wires Rail A low wall used to divide exhibits Rear Illumination A technique of using a light source to illuminate a translucent image from behind Also called Backlighting Rear Projection A video technique in which images are projected on a screen positioned between the projector and the audience Refurbish The process of repairing or reconditioning an exhibit to extend its life span Relay An electrical device used to produce programmed effects by interrupting the flow of current Release Forms Forms provided by show management to permit the removal of materials from an exhibition NAB Exhibitor Manual Glossary PINE 2 OOSS THE WORLD S LARGEST ELECTRONIC M
14. ar surface Talent An individual or company hired to work in an exhibit to greet visitors demonstrate product or stage a performance Target Date A date set by show management for the arrival of freight at a trade show Usually shipments received before or after this date are assessed a penalty charge Tariff Rates Shipping charges for various types of cargo Teardown The dismantling of an exhibit Also known as Takedown Telescopic Pipe Tubing in which one section slides inside another Used to support drapes Terminal Three Wire Freight handling or dock area Electrical cables with a continuous ground wire in addition to a positive anda negative wire Time amp Materials A form of billing in which a consumer is charged for labor costs time and materials Tow Motor See Fork lift Trade Fair Broadly used as the international term for an exposition Trade Show An exposition related to a particular industry or group and open only to the members of that group Traffic Flow The movement of visitors through an exposition or exhibit Transient Space Short term rental space Twist Lock A type of electrical plug that connects by twisting together U L Underwriters Laboratory An organization that grants electrical ratings U S S G U S Standard Gauge U W Underwriter Union An organization of workers formed with the purpose of pro
15. are available at the Exhibit Management Office Room C102 between 8 00am 6 00pm or at Exhibitor Registration Central Hall 7 30am 5 00pm NAB2005 Show Schedule Move in All Halls Monday April 11 8 00am 8 00pm Tuesday April 12 Saturday April 16 6 30am 8 00pm Sunday April 17 8 00am 2 00pm 12 00pm 5 00pm Manufacturer Rep Training Hours 2 00pm 8 00pm Product Set up and Programming Only Show Days North Central and South Halls Monday April 18 Wednesday April 20 9 00am 6 00pm Thursday April 22 9 00am 4 00pm Move out All Halls Thursday April 22 4 00pm 8 00pm Friday April 23 6 30am 8 00pm Saturday April 24 6 30am 5 00pm NAB Exhibitor Manual Show Schedule and Your Booth MVS 2S THE WORLD S LARGEST ELECTRONIC MEDIA SHOW Show Colors ibi ide Rail Pi Exhibits Hall Aisle Carpet Side Rall Pipe amp Back Wall Pipe amp Drape Drape TV Video Film Halls C1 C5 S3 S4 Blue Blue Blue White Radio Audio Halls N1 N2 Green Green Green White Mobile Media Orange Lot N A N A N A Multimedia Internet S1 S2 Purple Purple Purple White Satellite amp Broadcast Technologies C4 amp C5 Teal Teal Teal White Exhibitor Manuals Each exhibiting company will receive ONE Exhibitor Manual for NAB2005 For coworkers EACs or vendors who may need access to the information in the manual please refer them to our
16. curity guard s must be presented to Show Management to receive these passes as well as a list of the guests Exhibitors are responsible for ensuring their guests have the proper passes to gain access to the show floor during their event 4 INSTALLATION AND DISMANTLING PERSONNEL Exclusive providers of certain services are described in the Exhibitor Service Manual Exhibitors using Exhibitor Appointed Contractors EACs companies and other services other than NAB s official contractors must advise them to check with the Exhibitor Registration upon their arrival NAB Show Management must receive EAC s notification and certificate of insurance in writing by March 4 2005 Copies of all job orders must be presented upon request to NAB Show Management to qualify their company s participation Upon verification official service badges allowing access to the exhibit area during move in and move out hours only will be issued EACs must comply with all requirements of the Las Vegas Convention Center and Las Vegas Hilton as applicable NAB Exhibitor Manual amp RTNDA NAB Terms and Conditions PINE O THE WORLD S LARGEST ELECTRONIC MEDIA SHOW 5 BADGES Badges will be required for entry into the exhibit hall at all times Badges are not transferable and those worn by other than the person to whom issued will be confiscated Business cards are not to be used in SHOW badge holders For every 100 sq of booth space the exhibiting company purchase
17. d description in the directory just for being an exhibitor but to take your exposure to the next level upgrade to an Enhanced Listing or secure an Additional Listing today Enhanced Listing 1 250 Last year there were over 250 000 page views of the online NAB exhibitor directory between January and April By upgrading to an Enhanced Listing you will move your company to the top of the search results You will also be able to Add your logo to the online and print show directory Expand your online and print directory description to 250 words versus 50 Add specific product images and descriptions to your online listing Up to 15 Designate additional business areas in the online and print directory Up to 15 Specify multiple contacts in the online directory Up to 10 Additional Listing 750 With an additional listing you can add another entry into the online and printed directory In this listing you will be able to highlight other divisions or specific products and can alter any aspect of the entry EXCEPT the physical address and booth number listed in your official exhibitor contract Official Sub Leaser 3 700 Official sub leasers also get a listing in the NAB2005 show directory If you wish to have representatives from a company that has parent or subsidiary relationship with yours stationed in your booth then the Sub Leaser option is for you All official Sub Leasers receive 8 exhibitor badges w subleas
18. e edge of a carpet to the floor Carrier A transportation line moving freight Usually a van line common carrier rail line or air carrier Also see Common Carrier Cartage 1 The fee charged for transporting freight 2 The moving of exhibit properties over a short distance Certificate of Inspection A document certifying that merchandise was in good condition immediately before its shipment Certificate of Insurance A document certifying that a company carries a valid insurance policy and the type of coverage it includes Cherry Picker Equipment used to lift people to a given height Clean Bill of Lading A carrier issued receipt indicating that transported merchandise was received in apparent good condition Compare with Foul Bill of Lading Collective Agreement A contract between an employer and a union specifying the terms and conditions for employment the status of the union and the process for settling disputes during the contract period Also known as Labor Agreement Union Contract Column A pillar in an exposition facility that supports the roof or other overhead structures Usually shown on a floor plan as a solid square Commercial Invoice An itemized list of shipped goods Common Carrier A transportation company moving people or goods For exhibit freight the carrier usually accepts only crated materials and consolidates the properties of several customers into one ship
19. e used to support heavy objects or groups of materials for easier handling Usually used as a platform for objects moved by forklift Also called Pallet Skirting Decorative covering around tables and risers Smoker Ashtray stand NAB Exhibitor Manual Glossary PINE 2 OES THE WORLD S LARGEST ELECTRONIC MEDIA SHOW Soffit A lowered portion of a ceiling Space The area occupied by an exhibitor in the exhibition hall Space Rate The cost per square foot of exhibit area Special Handling Applies to exhibit shipments requiring extra labor equipment or time for delivery to exhibit space Split Island Booth A booth that shares a common backwall with another booth Spotlight A lamp that provides a defined circle of light Staging Area A location used for demonstrations Stanchions Posts used to support signage or other elevated objects Stand European term for booth Standard Linear Booth A booth having only one side exposed to an aisle and is generally arranged ina series along a straight line Also called in line booths Stock Exhibits A pre designed display modified for a particular use by the exhibitor Subcontractor An individual or company retained by a general contractor to provide services T amp M See Time amp Materials T L Truckload Table Top Display An exhibit designed for use on the top of a table or simil
20. eback Rd Valley Center CA 92082 Phone 800 752 6848 or 760 751 1356 Fax 760 751 1356 www 800plantit com General Contractor EXCLUSIVE GES Exhibitor Services 7050 Lindell Rd Las Vegas NV 89118 Phone 866 531 4052 or 702 515 5970 Fax 866 329 1437 or 702 263 1520 www gesexpo com This exclusive contractor provides the following services hanging non electrical booth cleaning drayage freight handling freight storage transfer all display or sign rigging Hostesses Models Judy Venn amp Associates Customer Service 3186 Airway Avenue Suite H Newport Beach CA 92626 Phone 714 957 8300 Fax 714 957 8301 E mail info judyvenn com NAB Exhibitor Manual Show Contacts MVS 2S THE WORLD S LARGEST ELECTRONIC MEDIA SHOW Housing Expovision Customer Service 3141 Fairview Park Drive Suite 550 Falls Church VA 22042 Phone 888 622 8830 or 703 205 9114 Fax 703 205 0235 Internet Service Provider EXCLUSIVE Smart City Networks 3720 Howard Hughes Pkwy Las Vegas NV 89109 Phone 888 446 6911 or 702 943 6000 Fax 702 943 6001 www smartcity com This exclusive contractor provides the following services telephone service Internet service Lead Retrieval List Sales EXCLUSIVE ExpoExchange Customer Service 1888 N Market St Frederick MD 21701 Phone 800 787 0475 Phone 301 662 9400 Fax 301 694 3286 E mail exhinfo expoexchange com http exhibitors expoexchange com This excl
21. ed for transporting small loads Hard Card 1 Work order for labor or services 2 Drayage contractor s record of materials received or shipped Hard Wire Any electrical connection other than receptacle to receptacle Hardwall A type of exhibit construction in which walls are made of a solid material rather than fabric Header A sign or other structure across the top of an exhibit High Jacker Equipment used to lift people to a given height Hire International term referring to rent a service or product Hold Harmless Clause A contract clause that relieves one party of responsibility in the event of a legal claim 1 amp D Installation amp Dismantle of an exhibit Also known as Set Up and Takedown ICC Interstate Commerce Commission Independent Contractor Contractors hired by an exhibitor to perform trade show services independently of show management appointed contractors Also called Exhibitor Appointed Contractor EAC NAB Exhibitor Manual Glossary PINE OES THE WORLD S LARGEST ELECTRONIC MEDIA SHOW Infringement An exhibitor s unauthorized use of floor space outside the leased booth area Inland Bill of Lading A contract between a shipper and transportation company used when transporting goods overland to an exporter s international carrier Compare Ocean Bill of Lading Through Bill of Lading In line An exhibit that is constructed in a co
22. ee Show Manager Exposition Rules The set of regulations which govern a given trade show Fabrication The construction of an exhibit FHC A notation on floor plans indicating the locations of fire hose cabinets Fiber Optics The use of cut glass fibers to display colored light Fire Exit A door designated for emergency egress which must be kept clear of obstructions Fire Lane An aisle that must be kept clear of obstructions to allow emergency egress Fire Retardant Floor Load Term used to describe a finish which coats materials with a fire resistant not fire proof cover How much weight the floor can accommodate safely Floor Manager An individual representing show management who is responsible for the exhibition area Floor Marking Method used to mark booth spaces Floor Order Order for services placed after exhibit installation has begun Compare with Advance Order Floor Plan A map showing the size and locations of exhibit spaces Floor Port A utility box recessed in the floor containing electrical telephone or plumbing connections NAB Exhibitor Manual Glossary PINE 2 OES THE WORLD S LARGEST ELECTRONIC MEDIA SHOW Foam Core Rigid foam covered with heavy paper stock used for mounting signs art etc Fork lift Fork truck Foul Bill of Lading Motorized vehicle used to load unload and transport heavy items A carrier issued
23. ers company name 2 full conference vouchers Listing in the printed show directory Listing in the online show directory Ability to display promotional materials on the NAB2005 exhibit floor Ability to purchase NAB2005 meeting room space Ability to purchase pre and post show NAB2005 attendee lists E To upgrade your listing contact the NAB Exhibits team at exhibit nab org or 1 800 NAB EXPO or simply use the automated upgrade options in the online system at http extranet nab org Your exhibitor ID and Password were included in your official NAB2005 exhibit confirmation package If you have lost your ID or have any questions on your exhibitor listing please contact us at exhibitcomm nab org or 202 595 2051 Exhibit Guide Listing Change Password Instructions On the Extranet site http extranet nab org exhibitors exhibitors will have the option and or encouraged to change their password The following instructions will guide you through the steps you need to change your password 1 Open Internet Explorer and go to http extranet nab org exhibitors A first screen appears asking you for the Exhibitor ID Password and Convention you want to edit Enter your Exhibitor ID Password and the convention you want your listing to be updated and click on the Next button Your Exhibitor ID and your default Password is your Company Number on the top right of your invoice After entering your Exhibitor ID
24. f audio visual equipment and services ADA Americans with Disabilities Act Advance Order An order for services sent to the service contractor before the installation date Compare with Floor Order Advance Rates Fees associated with advance orders which typically include discounts when paid in advance Agent A bona fide representative with proper credentials from the party represented Air Freight Goods shipped via airplane Aisle A walkway intended for audience movement through an exposition or exhibit Aisle Carpet Carpeting installed in trade show aisles Aisle Signs Signs usually suspended identifying exposition aisles by number or letter Assembly The process of erecting an exhibit from its components Also called Installation Set Up At site See On site Attendees Those persons who visit an event who are not exhibiting or connected with the event itself Back light A light source that illuminates translucent material from behind Backwall The panels at the rear of an exhibit Backwall Exhibit An exhibit that is back to back with another exhibit or against a building wall Baffle A partition designed to control light air sound or traffic flow Banner A suspended panel used as a decoration or a sign usually made of fabric or paper for temporary use Bill of Lading B L A document that establishes the terms between a shipper and a transportation c
25. fabricates exhibits Display Rules amp Exhibit construction specifications endorsed by major exhibit industry Regulations associations Also the specific set of rules that apply to an exposition Dock A platform where freight is loaded onto and removed from vehicles or vessels Dolly A low wheeled frame with a platform used for carrying heavy or cumbersome objects Double decker A two storied exhibit Also known as Multiple Story Exhibit Draper A craftsperson that installs drapes fabric and special decor Drayage Delivery of exhibit materials to assigned space removing empty crates returning crates at end of show for re crating and delivering materials for carrier loading Drayage Contractor Drayage Form A company responsible for handling exhibit materials at a trade show A form completed by an exhibitor requesting handling of materials Duplex Outlet A double electrical outlet DW Deadweight tons of 2240 Ibs Easel A stand for displaying objects Electrical Contractor A company hired by show management to provide electrical services to exhibitors NAB Exhibitor Manual Glossary PINE 2 OES THE WORLD S LARGEST ELECTRONIC MEDIA SHOW Elevations Scaled drawings depicting front and side views of an exhibit End Cap An exhibit space with aisles on three sides Est Wt Estimated Weight Exclusive Contractor A co
26. harged at a substantially higher rate P D Per Diem P W Packed Weight Packing Case See Shipping Case NAB Exhibitor Manual Glossary PINE 2 OES THE WORLD S LARGEST ELECTRONIC MEDIA SHOW Packing List A document prepared by a shipper itemizing contents of shipment and including other information needed by the carrier Pad Wrap See Blanket Wrap Padded Van Shipment Pallet Panel System Uncrated goods covered with blankets or other protective padding and shipped via van line See Skid A prefabricated exhibit composed of connected rectangular panels of various sizes Particle Board A panel made of compressed glued wood chips Peg Board The trade name for a type of hardboard with perforations at regular intervals Usually used for hanging items Peninsula Display An exhibit with aisles on three sides Perimeter Booth A booth space on an outside wall Pipe amp Drape Tubing covered with draped fabric to make up the rails and backwall of a trade show Podium A demonstration area usually higher than the surrounding floor Portable Exhibit A lightweight display unit that can be moved without a forklift POV Power Sirip A movable unit having multiple electrical outlets Prefab A pre built exhibit ready for installation Press Kit A package of materials put together for the media Usually a folder containing press releases product
27. ks gather for orderly dispatch to show site Mask To cover for painting or protection Masking Drape A cloth used to cover storage or other unsightly areas Meter The most common width for a backwall panel 1 Meter 39 37 inches Modular Exhibit An exhibit constructed with interchangeable components designed to be set up in various arrangements and sizes Move in The date specified by show management for beginning exhibit installation Move out The date specified by show management for dismantling exhibits Multimedia Combining two or more types of audio visual support in a presentation N O H M Not Otherwise Herein Provided Net Square Footage The total amount of leased booth space in an exposition facility O R Owner s Risk O T Labor Work performed on overtime Ocean Bill of Lading A contract between an exporter and an international carrier for transport of merchandise to a specified foreign market Compare Inland Bill of Lading Through Bill of Lading Official Contractor Show management appointed company that provides services to a trade show and or its exhibitors Also called General Contractor Compare with Exhibitor Appointed Contractor On site A reference to the exhibit location Also called At site On site Order Floor order placed at a show site Overtime A designation for work performed outside the hours specified as normal working hours Usually work performed on overtime is c
28. ment bound for the same destination Consignee A person to whom goods are shipped Consignment A delivery of merchandise from an exporter the consignor to an agent the consignee under the agreement that the agent will sell the merchandise receive a commission and remit the net proceeds to the exporter Consignor A person who sends freight Consolidate To ship freight to a central depot where several loads bound for the same destination are put together before being shipped to that destination Construction Drawing A drawing which gives detailed diagrams and instructions for building an exhibit Contractor An individual or company that provides services or materials to a trade show and or its exhibitors Also see Official Contractor Exhibitor Appointed Contractor Corner Booth An exhibit space with exposure on at least two aisles Craftsperson A skilled worker who provides services at the exposition facility Also called Labor Crating List An itemized list of the contents of a crate Cross aisle An aisle at a right angle to a main aisle Cubic Content Literally length x width x height With reference to booth space the placement of exhibit properties at a height of 8 feet or more above the leased area Also a measurement used in determining shipping costs for van lines Custom Exhibit A display designed and built to meet the specific needs of an exhibitor
29. n NAB will allow such performances for purposes of demonstrating an Exhibitor s product All such demonstration performances require the prior approval of NAB 30 days prior to the show 11 DIRECT SELLING Due to the educational nature of the SHOW as defined by NAB no firm organization without written permission of NAB thirty 30 days prior to the SHOW is permitted to engage in direct sales activities other than of primary products manufactured or distributed by that organization 12 TRANSMITTERS To operate any transmitter or transmitting device which includes but is not limited to wireless microphones walkie talkies portable transmitters and satellites at the NAB Show the exhibitor must have the appropriate license s from the Federal Communications Commission FCC and comply with all pertinent FCC rules and regulations Note that these devices when used may interfere with equipment being used by others If a signal from a transmitter or transmitting device causes interference you will be required to turn the transmitter off if it is not properly licensed If it is properly licensed but still causes interference you may be required to turn the power down redirect the signal or otherwise work with NAB and others to help resolve the interference problem The FCC rules regarding transmitters can be complicated NAB suggests discussing your options with a lawyer or consultant The Association of Federal Communications Consulting Engineers
30. ntinuous line along an aisle Also called Linear Display Installation The process of setting up an exhibit property according to specifications Also called Assembly Set Up Installation amp Dismantle The set up and takedown of exhibits Also called amp D Installation Contractor A company responsible for supervising and coordinating workers who install and dismantle exhibits Inventory Total amount of equipment available for a show Island Booth A booth of any size exposed to aisles on all four sides Island Exhibit A display with aisles on four sides Jigged Crate A special purpose crate with hardware to secure exhibit properties in place to prevent shifting during shipment Job Foreman A person in charge of supervising and coordinating workers Junction Box A distribution point for electrical power K D Knockdown An exhibit with separate components that must be assembled on site Kit See Service Kit Labor Contracted workers who perform services Also called Craft Persons Labor Call 1 Method of securing union employees 2 Time specified for labor to report as in a 7 A M call 8 Minimum amount for which labor must be paid Labor Desk Exhibit hall location where exhibitors may place orders for labor Labor Form The form used by exhibitors to order labor Laborer See Craftsperson Lamination The process of bonding two or more substances together Lead Tracking
31. ntractor appointed by show management as the sole provider of specified services Exclusive Use The rental of a carrier s entire cargo space by one shipper Exhibit Designer Producer Company responsible for designing and constructing exhibit booths Exhibit Directory A guide for exhibition attendees which lists exhibitors and exhibit locations Exhibit Hall The area s within an exposition center where exhibits are located Exhibit Manager Person in charge of a company s exhibit program Exhibitor Appointed Contractors hired by an exhibitor to perform trade show services independently Contractor of show management appointed contractors Also called Independent Contractor EAC Exhibitor Kit A package of information which contains all rules regulations and forms relating to an exhibition provided to exhibitors by show management Also called Service Kit Export To send or transport goods out of one country for sale in another Export Broker An individual or company that brings together buyers and sellers for a fee Export Management Company A company that transacts manufacturers export business for a fee Export Merchant A company that buys products directly from manufacturers then packages the merchandise for resale under its own name Export Trading Company A company that buys foreign merchandise for resale in its own local market Exposition Manager S
32. ntractors Contractors marked by are NAB recommended Hotel Air Travel amp Rental Car Discounts Information and discounts for Housing Air Travel amp Car Rental are available at www nabshow com Audio Visual AVW TELAV Exhibitor Services 3325 W Sunset Rd Suite A Las Vegas NV 89118 Phone 702 263 1484 Fax 702 263 1494 www avwtelav com Catering Food Service EXCLUSIVE ARAMARK Deborah Schiavi 3150 Paradise Road Las Vegas NV 89109 Phone 800 228 3711 or 702 943 6910 Fax 702 943 6911 www ps aramark com lasvegascc This exclusive contractor provides the following services catering food service Computer Rental EXCLUSIVE Encore Productions Customer Service 3150 Paradise Rd Suite 100 Las Vegas NV 89109 9096 Phone 702 943 6780 Fax 702 943 6781 This exclusive contractor provides the following services office equipment Display Installation and Dismantle GES Exhibitor Services 7050 Lindell Rd Las Vegas NV 89118 Phone 866 531 4052 or 702 515 5970 Fax 866 329 1437 or 702 263 1520 www gesexpo com Electrical Service Utilities EXCLUSIVE TSE 7050 Lindell Rd Electrical Service Utilities Cont d Las Vegas NV 89118 Phone 866 531 4052 or 702 515 5970 Fax 866 329 1437 or 702 263 1520 www gesexpo com This exclusive contractor provides the following services electrical amp plumbing installation of electrical signs Florist 800 Plant It Sandy Burnstein 31028 North Saddl
33. ompany for the transport of goods between specified points for a specified charge Also see Air Waybill Inland Bill of Lading Ocean Bill of Lading Through Bill of Lading Blanket Wrap Uncrated goods covered with blankets or other protective padding and shipped via van line Also called Pad Wrap Blueprint A scale drawing of booth space layout construction and specifications Boneyard A storage area for empty crates and contractor materials Booth An area made up of one or more standard units of exhibit space Booth Area The amount of floor space assigned to an exhibitor Booth Number A number assigned by show management to identify an exhibitor s floor space Booth Personnel Staff members assigned by an exhibitor to work in an exhibit Booth Size The dimensions of the floor space contracted by an exhibitor Usually sold in 10 x 10 increments Breakpoint The level at which a discount is given for a volume order NAB Exhibitor Manual Glossary PINE OES THE WORLD S LARGEST ELECTRONIC MEDIA SHOW Cc C I F Cost Insurance Freight A pricing term indicating that these charges are included in the stated price C T S M Certified Trade Show Marketer CAD CAM Computer Aided Design Computer Aided Manufacturing Carpenter A skilled worker used to uncrate install dismantle and re crate exhibit properties Carpet Tape Double sided tape used to adhere th
34. re the show opens NAB Exhibitor Manual Glossary
35. rth American Logistics Sheila Williams 1780 South Mojave Road Las Vegas NV 89104 Phone 800 343 5333 or 702 457 5353 Fax 702 457 9657 sheila_williams capitolnorthamerican com NAB Exhibitor Manual Show Contacts MVS 2S THE WORLD S LARGEST ELECTRONIC MEDIA SHOW Telephone Telecommunication Services EXCLUSIVE Smart City Networks 3720 Howard Hughes Pkwy Las Vegas NV 89109 Phone 888 446 6911 or 702 943 6000 Fax 702 943 6001 www smartcity com This exclusive contractor provides the following services telephone service Internet service Travel Agent Executive Travel Associates Travel Associate 1100 17th Street NW Suite 400 Washington DC 20036 Phone 800 498 2270 or 202 467 0985 Fax 202 785 2566 NAB Exhibitor Manual Show Contacts MVS OOsS THE WORLD S LARGEST ELECTRONIC MEDIA SHOW Show Schedule and Your Booth Revised as of December 27 2004 Note this information pertains to NAB2005 For information on RTNDA show schedule please turn to the RTNDA section Access the LVCC Exhibit Floor uvonranr rj Monday April 11 Thursday April 14 6 30am 11 00pm Exhibitor Badge or Work Sticker required 11 00pm 6 30am Floor closed to all personnel Friday April 15 Sunday April 23 6 30am 8 00pm Exhibitor Badge or Work Sticker required 8 00pm 6 30am Exhibitor Badge or Work Sticker required AND After Hours Work Pass After Hour Work Passes
36. s it will receive eight badges Additional badges may be purchased for a fee of 25 00 per badge NAB has the right to change this allotment Order forms for exhibitor credentials for both exhibit booth personnel and manufacturers and representatives will be available in the Exhibitor Service Manual approximately four 4 months in advance of the SHOW 6 EXHIBITOR GUESTS TRAFFIC General admission to the exhibition will be available to all duly registered attendees and registered exhibitor guests of at least 16 years of age NAB makes reasonable attempts to attract quality attendees to its exhibition but does not guarantee specific volumes or levels of qualification Traffic by any given booth is a function of that particular exhibit and is not the responsibility of NAB 7 SESSION PASSES Exhibitors may gain entry to general educational sessions The Exhibitor must possess the proper pass and wear the appropriate badge NAB has the right to limit the total number of passes that may be included with the cost of each booth Passes will be dispersed at Exhibitor Registration based on this scale 100sq 400sq 2 passes 401 sq 999 sq 5 passes 1 000 sq 1 999 sq 7 passes 2000 sq or greater 10 passes Passes not valid for NAB luncheons breakfasts or special events 8 EXHIBIT HALL OPEN HOURS Show Management reserves the right to set and limit the hours of the exposition The hours of the exposition shall be printed in
37. sure to create your own password the first time you login e If you had a listing at the previous show you still need to update for this year e f your company s listing is not updated by the deadline the only information included in your listing will be Company Name Booth and address e Step by step instructions on how to update your listing are on the following page e Deadline to update your listing is February 22 2005 For questions please call 877 622 3947 or 202 595 2051 VIP Exhibits Pass formerly known as Guest Passes Fully paid exhibitors receive 200 postcard VIP Exhibits Passes to distribute to customers and hot prospects for free admissions to the NAB2005 exhibits This is a one time mailing no additional postcards will be available Exhibitors also will have unlimited access to an electronic version of the exhibits pass on the NAB website at www nabshow com You can also insert your exhibit pass code in a marketing piece or e mail your company creates The VIP Exhibits Pass code is included in a letter each exhibitor is sent once NAB receives your contract The code begins with MJ and is followed by a 4 digit number If you cannot locate your code please call NAB Exhibit Services at 877 622 3947 or 202 595 2051 or exhibitcomm nab org NAB Exhibitor Manual Exhibit Guide Listing amp VIP Exhibit Passes Exhibitor Directory Information Take your exposure to the next level You receive a complimentary 50 wor
38. tecting workers rights and increasing bargaining power with an employer on such issues as wages NAB Exhibitor Manual Glossary PINE OES THE WORLD S LARGEST ELECTRONIC MEDIA SHOW hours and benefits Union Steward An on site union official elected by coworkers to oversee a particular union s work in a facility and resolve any disputes over union jurisdiction Also known as Shop Steward V V A T Value Added Tax A tax that has been added to the overall price of a product reflecting the value added to the product by processing Valance An overhead banner typically used as a light baffle Velcro The trade name for a fabric closure with two components hooks and loops The two components adhere when pressed together and separate when pulled apart allowing repeated use W B Waybill Wallboard A construction product used for temporary panels Warehouse Receipt A receipt issued by a warehouse for goods received for storage Waste Removal The removal of trash from an area or building Wharfage A charge assessed for handling cargo at a pier Work Rules Regulations that specify the conditions of a craftsperson s labor including work hours and pay structure Work Time The period of paid time which begins when craft persons are turned over to an exhibitor and ends when the exhibitor releases them Nope Nope Zoo The booth two hours befo
39. the official program of the event 9 EXHIBITOR LISTINGS The confidentiality and safety of the Pass Code is the responsibility of the individual listed as the Official Exhibitors Logistics Contact per the executed NAB2005 Exhibit Space Contract All inquiries regarding pass code information will be directed to the Official Exhibitors Logistics Contact Upon initial sign on the Official Exhibitors Logistics Contact must create a new pass code Each Exhibitor is responsible for truthfully and accurately entering data into and maintaining their NAB2005 Exhibitor Listing NAB shall not be responsible for any delays or outages in the display of such listing or any inaccuracies in the listing The National Association of Broadcasters reserves the right to reset the Exhibitor Listing Pass Code The National Association of Broadcasters reserves the right to remove any Exhibitor Listing for failure to comply with any or all terms or guidelines set forth in the NAB2005 Exhibitor Space Contract and Manual The National Association of Broadcasters reserves the right to remove data or text from any Exhibitor Listing that it deems inappropriate 10 LIVE ENTERTAINMENT As stated in our terms and conditions no singing dancing or use of musical instruments or other type of performance is permitted However at NAB s NAB Exhibitor Manual amp RTNDA NAB Terms and Conditions PINE O THE WORLD S LARGEST ELECTRONIC MEDIA SHOW sole discretio
40. update Should you ever forget your password or have any questions regarding updating you listing please contact NAB Exhibit Services at 877 622 3947 or 202 595 2051 RINGS OOS55 THE WORLD S LARGEST ELECTRONIC MEDIA SHOW Insurance Insurance ALL Exhibitors must comply with all Las Vegas Convention Center LVCC and or Las Vegas Hilton rules applicable to exhibit construction installation operations and dismantling as well as any applicable federal state or local statute and or regulation The exhibitor shall at its sole cost and expense procure and maintain through the term of this contract comprehensive general liability insurance against claims for bodily injury or death and property damage occurring in or upon or resulting from the premises leased by NAB Such insurance shall include contractual liability and product liability coverage with combined single limits of liability of not less than 2 000 000 Such insurance shall name NAB as an additional insured and exhibitor shall upon request provide NAB with certificate so indicating Workers Compensation and Occupational Disease insurance shall be in full compliance with all federal and state laws covering all of exhibitor s employees engaged in the performance of any work for the exhibitor All property of the exhibitor is understood to remain under its custody and control in transit to and from the confines of the exhibit hall and during the show NAB Exhibitor Manual
41. usive contractor provides the following services lead retrieval systems and attendee lists Office Equipment Rental EXCLUSIVE Encore Productions Customer Service 3150 Paradise Rd Suite 100 Las Vegas NV 89109 9096 Phone 702 943 6780 Fax 702 943 6781 This exclusive contractor provides the following services 2 way radios office equipment rental cellular phones computer rental Photography Infinity Photo Group 4730 Belmont Rd Downers Grove IL 60515 3220 Phone 630 241 1240 Fax 630 241 1401 www infinityphotogroup com Registration EXCLUSIVE ExpoExchange Customer Service 1888 N Market Street Frederick MD 21701 Phone 888 740 4622 or 301 682 7962 Fax 301 694 3286 This exclusive contractor provides the following services registration Security Pro Tect Security 3511 S Eastern Avenue Las Vegas NV 89109 Phone 702 735 0110 Fax 702 735 7793 SOA Security 3405 Cambridge Street Las Vegas NV 89109 Phone 702 386 8065 Fax 702 386 9720 Shipping Air Freight Domestic EAX Worldwide Customer Service 4912 Naples Street San Diego CA 92110 Phone 800 255 5584 or 619 668 1565 Fax 619 668 5657 E mail info eaxww com www eaxww com Shipping International GeoLogistics Expo Services LLC Margaret Churchill 1123 Zonolite Road Suite 22 Atlanta GA 30306 Phone 404 815 8816 Fax 404 724 9135 E mail mchurchill geo logistics com www geo logistics com Shipping Van Line No
42. website at www nabshow com or provide them the necessary information from your manual All the information contained in the manual including forms can be found on the NAB2005 website NAB Projections Over 1 450 exhibitors utilizing 700 000 square feet will demonstrate the latest in broadcasting audio and video production telecommunications multimedia satellite communications the Internet on line services Mobile Media and more NAB features focused and or specialized areas that include TV Video Film Exhibits Multimedia Exhibits Internet Exhibits Radio Audio Exhibits Satellite amp Broadcast Technologies Exhibits Mobile Media Exhibits Future Shows April 24 27 2006 Las Vegas Nevada April 16 19 2007 assen Las Vegas Nevada NAB Exhibitor Manual Show Schedule and Your Booth N 22 O01 OES THE WORLD S LARGEST ELECTRONIC MEDIA SHOW NAB2005 Exhibit Space Fee Includes Use of contracted floor space Complimentary exhibitor registration eight badges per 100 sq ft of Standard flameproof booth equipment for contracted exhibit space Linear booths 8 high pipe and drape backwall and 3 Session Passes for Access into Conference Sessions see high pipe and draped side rails General Information Tab for voucher allotment 7 X 44 booth identification sign company name and e VIP Exhibits Passes for free admission to NAB2005 exhibits for your booth number
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