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2014 Exhibitor Manual - African Mining Indaba

Contents

1. DATE INSPECTED INSPECTOR S SIGNATURE AUDIT SPOT CHECK 2014 African Mining Indaba www miningindaba com 71 Lifting Tackle Register 3 SHACKLES EVENT YEAR NOTE Do not tick Write OK or use the number of the specific deviation given in the legend be tagged Defective and must be reported to the person responsible for the repair of the equipment If the equipment is beyond repair it must be destroyed and discarded New equipment to replace the discarded equipment must be obtained to discourage the use of makeshift equipment If the equipment is defective it must LEGEND 4 SHACKLES General condition Cracks Wear on pin threads Aaa AON Maximum mass load SWL marked ID NO DESCRIPTION 1 QUARTER 2 9 QUARTER 3 QUARTER 4 QUARTER DATE INSPECTED INSPECTOR S SIGNATURE AUDIT SPOT CHECK 2014 African Mining Indaba www miningindaba com 72 Pneumatic Equipment Register EVENT INSPECTOR WEEK ENDING NOTE 1 Quick couplings not damaged close properly Clamps tight on hose ends Hoses not damaged N Hoses protected from vehicle damage Description DATE INSPECTED INSPECTOR S INITIALS Tick if in good working condition or use the number of the specific deviation give
2. SIZE DESCRIPTION QTY PRICE TOTAL 30cm Plastic White Planter with Small Plant 0 8m R 312 00 35cm Plastic White Planter with Medium Plant 1 4m R 335 00 43cm Plastic White Planter with Large Plant 2 0m R 380 00 49cm Genuine Terracotta Planters with Large Plant R 745 00 32cm Mixed Desk Bowl R 300 00 90cm x 20cm Through with Greenery or Colour R 550 00 40cm Stainless Steel Planters with Med Large Plant R 830 00 49cm Genuine Ceramic Planter with Large Plant R 780 00 OUTDOOR PLANTS Standard Availability Bushy Bamboo Palms Kentia Palms Ficus Benjaminas Green White SIZE DESCRIPTION QTY PRICE TOTAL 35cm Standard Eugenias Topiary Lollipop R 380 00 35cm Eugenias Bushy 1 6m R 380 00 35cm Roebelenii Palms 0 8m R 380 00 43cm Cordylines 1 8m R 380 00 49cm Genuine Terracotta or Ceramic Planter R 648 00 40cm Stainless Steel Planter R 655 00 70cm Terracotta Conifer R 1075 00 70cm Terracotta Cordyline R 1075 00 70cm Terracotta Cycas R 1075 00 70cm Terracotta Lollipop R 1075 00 70cm Terracotta Roebelenii R 1075 00 70cm Terracotta Strelitzia R 1075 00 43cm Strilitzia 1 8m R 380 00 TOTAL 2014 African Mining Indaba www miningindaba com Sponsor Appointed Contractor s Form Sponsors using an installation and dismantling contractor I amp D and or an exhibitor appointed contractor EAC to assemble and dismantle their stand must complete and
3. xhibitors must comply with local regulations regarding fire safety nd environment which must be adhered to Special caution should be taken when demonstrating machinery or equipment that has moving parts or any product that is otherwise potentially danger ous Exhibitors should establish a minimum setback of 3 feet 91 meters and or install hazard barriers as necessary to prevent ac cidental injury to spectators Additionally demonstrations should only be conducted by qualified personnel Attention getting devices gimmicks and tactics that do not reflect favorably on the educational or business purpose of the show are prohibited Exhibitors are encouraged to receive approval from show management for any activities in question prior to the show EXHIBIT DESIGN All exhibit displays should be designed and erected in a manner that will withstand normal contact or vibration caused by neigh boring exhibitors hall laborers or installation dismantling equip ment such as fork lifts Displays should also be able to withstand moderate wind effects that may occur in the exhibit hall when freight doors are open Refer to local building codes that regulate temporary structures Exhibitors should ensure that any display fixtures such as tables racks or shelves are designed and installed properly to support the product or marketing materials to be displayed All Multi Level and Covered exhibits require a plan that is s
4. lt R UIET MOMENT CHAIR BROWN LEATHER R 515 00 PLEASE NOTE THAT PRICES EXCLUDE 14 V A T SA RESIDENTS ONLY o TOTAL E 2014 African Mining Indaba www miningindaba com 47 Oasys Audio Visual COMPANY NAME STAND NUMBER STAND NAME CONTACT PERSON TELEPHONE NUMBER EMAIL ADDRESS POSTAL ADDRESS VAT SA RESIDENTS OASYS EXHIBITIONS amp EVENTS CAPE TOWN VAT REGISTRATION NUMBER 4610214399 PLASMA SCREENS SIZE DESCRIPTION ACTUAL SIZE QTY PRICE PER DAY DAYS REQUIRED TOTAL 42 Plasma Screen 1020mm x 605mm x 95mm R 1 550 00 04 50 Plasma Screen 1210mm x 724mm x 95mm R 2 657 00 04 65 Plasma Screen 1554mm x 925mm x 95mm R 3 786 00 04 LCD MONITORS HD READY SIZE DESCRIPTION ACTUAL SIZE QTY PRICE PER DAY DAYS REQUIRED TOTAL 19 LCD Monitor R 220 00 04 20 LCD Monitor R 260 00 04 32 LCD Monitor R 778 00 04 LCD MONITORS FULL HD SIZE DESCRIPTION ACTUAL SIZE QTY PRICE PER DAY DAYS REQUIRED TOTAL 40 LCD Monitor R 1 460 00 04 46 LCD Monitor R 1 727 00 04 52 LCD Monitor R 2 073 00 04 65 LCD Monitor R 2 850 00 04 ADDITIONAL SIZE DESCRIPTION ACTUAL SIZE QTY PRICE PER DAY DAYS REQUIRED TOTAL n a DVD Player n a R 263 00 04 n a Blue Ray Player n a R 720 00 04 TOTAL PLEASE NOTE THAT PRICES EXCLUDE 14 V A T CURRENCY SOUTH AF
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6. t s LACK amp RED 213100 gt 3 H14 H16 H18 H19 H27 2 2 LOUNGE SUITE 1 SEATER LACK L 950mm D 750mm 726 00 LOUNGE SUITE 2 SEATER LACK L 1400mm D 750mm 1 452 00 LOUNGE SUITE 3 SEATER LACK L 1830mm D 650mm 1 698 00 gt 1 wj ojo 2 2014 African Mining Indaba www miningindaba com 46 Oasys Furniture cont d H61 NIKKY SINGLE SEAT COUCH BLACK SUEDE WHITE LEATHER R 685 00 rise win oovsce ear coven 8 wa MAXIMA BAR COUNTER sveraoiace 5 1520 0 Hea OCTANORM BAR COUNTER WHITE H900mmwi010mmDso0mm ws ZIG ZAG BROCHURE HOLDER Hess SMART BROCHURE HOLDER 85 ws Sd Fw UPRIGHT DISPLAY PANEL WHITE PANEL 2000mm w 1000mm 4979 wa Sid wa HEXAGONALDISPLAY PLNTH 00000 ws uwsewastem STAINLESS STEEL ASHTRAY WASTEBIN 260 FswarnemGEATOR oro ocTononm crass ToP counten H9commwioxmmbssomm R 855 00 OCTONORM SHOWCASE SMALL H2000mmw 530mm D 530mm 1427 00 0
7. 4 and 5 February and provided free to all attendees These printed editions will be the first place attendees turn for late breaking news feature articles photographs and updated event activities and announcements You will have the opportunity through advertising in the Mining Indaba Daily News to increase traffic to your booth invite attendees to your special events and announce your new products Our comprehensive distribution mechanism will help guarantee high visibility and maximum traffic for your company its exhibit stand your company presentations or press conference Act quickly space is limited and available on first come first serve basis Advert positions must be booked before 10 January 2014 ma Ebitia veni o tati id onsequi alic DISTRIBUTION Quantity 8 000 per day Dates 4 February 2014 5 February 2014 The Mining Indaba Daily News will be strategically distributed placing the newspaper directly into the hands of our global audience at precisely the right time right before the day begins Hand Distribution Points Designated newsies will hand distribute in t following locations Westin Hotel Lobby Walkway between Westin and CTICC Major entrances of the CTICC PLUS Newsstands will be placed near main function entrance ways including Exhibition Hall Main Speaking Hall East West Ballroom Press Lounge and Auditorium II
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9. ENTERED INTO AND BETWEEN Mining Indaba LLC Hereinafter referred to as The Company AND Contractor Sub Contractor Hereinafter referred to as The Contractor Workman s Compensation Number FOR CONTRACTOR SIGNED BY CONTRACTOR OR HIS AUTHORISED REPRESENTATIVE DATE PLEASE PRINT NAME DESIGNATION PLEASE RETURN COMPLETED FORM BY 17 JAN 2014 Nicole Pucci npucci miningindaba com 57 2014 African Mining Indaba www miningindaba com The Occupational Health and Safety Act 5 INTRODUCTION The Occupational Health and Safety Act 1993 Act 85 of 1993 stipulates that the Chief Executive Officer is primarily responsible or liable for the health and safety of all his her employees This is embedded in Section 160 of the said Act This responsibility or liability is also extended to include a mandatory that performs work on behalf of the employer on his her premises In terms of Section 37 2 read with Section 41 of the said Act it is legally possible for an employer to indemnify himself from this responsibility or liability regarding the actions of the mandatory Section 37 2 stipulates that there should be a written agreement in place between the employer and the mandatory regarding the arrangements and procedures between them to ensure compliance by the mandatory with the provisions of the Occupational Health and Safety Act 1993 TERMS OF AGREEMENT 1 T
10. Exhibitor Where the World Connects with African Mining 3 6 February 2014 Cape Town South Africa Official Airline Partner Presented by EXSA bw twitter com miningindaba TUE EXHIBITION amp EVENT 0 miningindaba com linkedin ASSOCIATION OF SOUTHERN AFRICA A STAR ALLIANCE MEMBER 4 Fi V VAY VAVV n ng n d a le a com youtube com miningindaba Welcome Thank you for your September 2013 Dear Sponsor This year we are celebrating our 20th edition of the annual Investing in African Mining Indaba Twenty years ago a new day dawned for both the South Africans and the mining industry That year South Africa freed itself from the group of apartheid and established itself as a global beacon for democracy and growth There was also a small group of people who came to gether at the Cape Sun Hotel with a shared vision for the acceleration of mining investment on the African continent and thus the Investing in African Mining Indaba was born Twenty years later South Africa continues to be one best and brightest stories in the world and the Mining Indaba is the world s largest and most revered and mining investment event Today the Mining Indaba plays host to approximately 8 000 global professionals from countries representing six continents Throughout the last three years of the annual Mining In
11. 2 Company logo as official sponsor on twitter page www twitter com miningindaba 2 Company logo as official twitter sponsor on event website www miningindaba com Company logo as official twitter sponsor on Mining Indaba mobile app For contest inquiries please contact Thiago Da Silva 1 201 526 1252 tdasilva miningindaba com 17 2014 African Mining Indaba www miningindaba com BOOK YOUR TRAVEL AND HOTEL ACCOMMODATIONS EARLY TOUR 4 AFRIQUE Tour d Afrique is the Official Housing and Tour provider of Mining Indaba 2014 Planning a trip in South Africa can be daunting but to make it easier for you we have appointed Tour d Afrique proudly based in South Africa to book your hotels transport and tours They will guide you as to which sights and activities should not be missed on your visit to this beautiful country Along with your Indaba accommodation tours can be arranged for you your family or corporate groups before during and after the Mining Indaba They have a well travelled and experienced staff with a wealth of knowledge of the local tourism product Their combined knowledge ensures that we are able to perfectly marry a varied product offering to the individual needs of our clients We specialize in creating operator specific programs which allow tailoring to client s specific needs Please contact Tour Afrique today at Tel 27 O 21 526 9000 or visit www miningindaba co za THE VENUE C
12. Safety Regulations amp Forms 55 75 MINING INDABA S SOCIAL MEDIA ACTIVITIES JOIN US Mining Indaba keeps the mining world connected 365 days a year through its social media outreach Mining Indaba goes beyond the Cape Town International Convention Centre walls touches its global community with updates and important developments on African mining Follow us on any and all of your favorite social media websites B twitter com miningindaba facebook com africanminingindaba miningindaba com linkedln db youtube com miningindaba You can also follow Mining Indaba s MD Jonathan Moore on twitter at miningindaba_JM 2014 African Mining Indaba www miningindaba com Event Schedule HOURS OF OPERATION Date Move in out Custom Conference Exhibit Hours Stands Hours Hours Thursday 30 January Contractor Only Targeted Friday 31 January Contractor Only Targeted Saturday 1 February 07 00 07 00 24hrs Sunday 2 February 07 00 00 00 Monday S Febr isty 07 00 12 00 Tuesday 4 February 07 00 O7 30 Wednesday 5 February 07 00 08 00 Thursday 6 February 07 00 08 30 poss S 13 00 16 00 Targeted Friday 7 February Contractor Only Targeted All Soonsors must have a badge for entrance to the exhibit hall on setup days Soonsor appointed contractors will be issued a temporary wrist band daily from security at the rear of the halls
13. and Safety Act shall be reported by the Contractor to the Department of labour as well as to the Company s section 16 2 delegated managers Mr Kobus Dannhauser and shall further provide the Company with copies of any written documentation relating to the incident The Company hereby obtains an interest in the issue of any formal inquiry conducted in terms of Section 32 of the Occupational Health and Safety Act into any incident involving a Contractor and or his employees and or his Sub Contractor xi No use shall be made of any of the Company s or its clients machinery article substance personal protective equipment without written approval xii Work for which the issuing of a permit is required shall not be performed prior to the obtaining of a duly completed and approved permit xiiD No alcohol or other intoxicating substance shall be allowed on the premises of the Company Anyone suspected to be under the influence of alcohol or any other intoxicating substance shall not be allowed on the premises xiv Full participation shall be given if and when Company employees inquire into Occupational Health and Safety issues 5 The Contractor confirms that he has been informed that he must report to the Company s Section 16 2 delegated manager in writing anything that he deems to be unhealthy and or unsafe He has versed his employees and or Sub Contractors in this regard 6 The Contractor warrants that he sha
14. CTICC Exhibition Services Zubeida Isaacs 27 21 410 5188 zubeida acticc co za Sound Stylists AV Solutions Harland Kordom 27 21 556 4244 harland soundstylists co za Westin Hotel Michael Collins 27 21 412 9999 michael collins westin com Show TV 27 11 678 6104 info showtv co za Event Safe Security Main Office 27 86 191 1211 admin eventsolutions co za 2014 African Mining Indaba www miningindaba com Vertical Visibility Upgrades Add visibility above the standard 2 5 meters height limit of your stand to ensure that your exhibit is easily seen by conference delegates from a distance from all angles This upgrade is an addendum to the exhibiting sponsorship agreement and accompanying terms and conditions CLICK HERE TO DOWNLOAD VERTICAL VISIBILITY UPGRADE FORM htto miningindaba com wp content uploads 2013 09 IAMCI4V VUF xlsx Company Information Company Phone Name Title Print email Signature Date Instructions 1 Locate the stand type size of your exhibiting footprint if not listed contact your sales representative 2 Determine which table to utilize based upon the type of vertical extension attached to exhibit OR rigged above 3 Enter the number of meters of vertical height in the VM field rounded up to the next full meter 4 Enter the number of visible sides of your banner or structure branding Banners or Structures Attach
15. Entrance to Hall 2 CAPE TOWN INTERNATIONAL CONVENTION CENTRE 0 Auditorium e East West Ballroom Networking Lunch e Meeting Suites Auditorium Ministerial Sessions Sustainable Development at Mining Indaba 9 Roof Terrace Room 5 Exhibit Hall 1 Main Speaking Hall Exhibit Halls 2 4 Clivia Jasminum Strelitzia Conservatories Main Registration Westin Grand Cape Town 6 Canal Head and Ferry Terminal Convention Square and Main Entrance Main Foyer Marshalling Yard Gallery Walkway Marimba Restaurant Auditorium Foyer o Ministerial Lounge Convention Tower 2014 African Mining Indaba www miningindaba com Top 10 Actions You Should Take Immediately IMPORTANT INFORMATION AND INSTRUCTIONS 1 STAND PACKAGE OVERVIEW Your selected stand size and package was submitted with your 2014 Mining Indaba contract If you omitted this step or if your records aren t accessible please contact Fred at 1 619 656 9265 or email fnoce miningindaba com before you proceed to order additional equipment Services and items such as outlets additional lights floral additional furnishings etc are all available within this exhibition kit Please review the Table of Contents for the order forms you will need for those services and send to the appropriate vendors If you do not require additional services you are almost finished 2 YOUR STAND
16. INDABA VENUE CTICC CAPE TOWN DATE 3 6 FEB 2014 International transport g Customs clearance g Warehousing On site handling facilities Removal amp storage Return of empty cases Re export formalities Return transport ESEA 15 Jan E AIR 21 Jan E ROAD 28 Jan E Baglnserts Media Table 21 Jan PLEASE DO NOT SEND BY COURIER Case No Descipton Weight Value BREAKDOWN DATE DELIVERY TO STAND We require j Packing Empty case storage BUILD UP DATE AM Collection from our premises Returm transport Customs Clearance amp Delivery to stand Brochure Storage _ Not applicable COMPANY cruda eur ede o Ros EH RUE MR STAND NO ADDRESS eire peti TELE iHe inerti RE MR nid FAX iine CONTACT Em SIGNATURE PLEASE RETURN COMPLETED FORM BY 17 JAN 2014 Nicole Pucci npucci miningindaba com 30 2014 African Mining Indaba www miningindaba com Shipping Information EXHIBITION FREIGHT SHIPPING FORM AUSTRALIA ef Cade eiie Freighting G S 4 SHIPPING F RE G HT FO RM Reg No 2002 045257 23 Vat No 4750201891 AUSTRALIA CONTACT DETAILS EXHIBITION FREIGHTING G S M Contact Andrew Caurenson Unit 11A Platinum Junction Milnerton 7441 SHOWGR
17. Indaba www miningindaba com 41 Oasys Stand Diagram Graphic Sizes 18x 963 mm x 2393 mm 2x 2943 mm x 313 mm 990 990 990 990 990 990 f FEE 8 8 X 8 y 8 5 8 5 8 x 2970 2970 2970 2970 3 S D 5 a 4 x 42 2014 African Mining Indaba ww w miningindaba com Oasys Stand Plan COMPANY NAME STAND NUMBER STAND NAME CONTACT PERSON TELEPHONE NUMBER EMAIL ADDRESS POSTAL ADDRESS VAT SA RESIDENTS PLEASE NOTE THIS FORM IS COMPULSORY TO ENSURE CORRECT PLANNING FOR THE EVENT THE INSTALLATION OF YOUR SERVICE REQUIREMENTS AND THAT STANDS ARE OF A SUITABLE STANDARD THIS FORM MUST BE COMPLETED On the grid provided please indicate the position of the services ordered 1 Type ofelectrical connections i e plug point X spot lights connection for own lights 2 Position of equipment used 3 Anyother information not specified above SIZE OF STAND ORDERED mX m SCALE Block 2014 African Mining Indaba www mininginda
18. Information Company Name Stand 1 SERVICE KIT RECIVED ACKNOWLEDGEMENT This Service Manual will provide you with all the necessary information needed to make your show experience both positive and productive Please review the information enclosed and pay attention to the deadlines for advance order discounts This can save you time and money So we can be sure you received access to your Exhibitor Service Manual please complete and return this form to Show Management Contact Title Signature Date 2 EMERGENCY ON SITE CONTACT PERSON Please provide the name and contact information of the primary individual who will be staffing your stand during the event This information will allow us to contact your stand representative after event hours in the event of an emergency This information will be kept confidential On site Contact Person Mobile Number with international area code Email PLEASE RETURN COMPLETED FORM IMMEDIATELY TO Nicole Pucci npucci miningindaba com 2014 African Mining Indaba www miningindaba com RICAN Key Contact Information Event Name Telephone Email Event Logistics Emily Lewis 1 646 746 8850 elewis miningindaba com Tracy Feinsilver 1 646 746 8874 tfeinsilver miningindaba com Sponsor Logistics Nicole Pucci 1 646 746 8864 npucci miningindaba com Sponsorship Sales Team Fred Noce 1 619 65
19. Please see next page for advertising rates and mechanical specifications www miningindaba com 15 2014 African Mining Indaba Daily News Advertising Rates 8 Specifi Ad Type Dimensions US 1 US x2 Trim 315 mm w x 470 mm h Bellyband Bleed 325 mm w x 480 mm h 295 mm w x 450 mm h N A 10 000 rim 630 mm w x 470 mm h 2 Page Spread Bleed 640 mm w x 480 mm h i 610 mm w x 450 mm h 8 500 11 300 rim 315 mm w x 470 mm h 295 mm w x 450 mm h 6 500 8 500 D Back Cover Bleed 325 mm w x 480 mm h rim 315 mm w x 470 mm h Full Page Bleed 325 mm w x 480 mm h Live Area 295 mm w x 450 mm h 4 250 5 650 Trim 315 mm w x 235 mm h Half Page 295 mm w x 215 mm h Live Area 3 500 4 800 rim 105 mm x 470 mm 1 Live Area 85 mm w 450 mm h 1 5 Page Tower 2 300 3 100 SIZE Full page live area is 295 mm w x 450 mm h Trim size is 315 mm w 470 mm h All critical matter or illustrations should be kept at least 1O mm from all trim edges COLOUR All ads will appear as four colour BLEEDS Four colour bleeds are available only on full page ads at no additional charge Two page spreads are available ROP All bleeds are toward the gutter only MECHANICAL CHARGES Any work done at an advertiser s request will be charged T
20. Risk assessments amp safe work procedures 8 Safety talk induction register 9 Emergency procedures amp contact numbers 10 First aid box amp trained first aider 12 ee d fitness for work at heights and i ee erie cheers cence 14 pe A ponet power tools etc d d d 16 Electrical certificate of compliance 7 Flame retardant certificates 18 Pyrotechnic Permit 19 Appointment and proof of competency of key personnel 191 16 2 appointee 19 2 61 Construction Supervisor 9 3 6 2 Assistant Construction Supervisor 9 4 Risk Assessor 9 5 Fall Protection Plan Developer Coordinator 196 Rigging Supervisor 9 7 Scaffold Supervisor 9 8 Scaffold Erector 19 9 Portable Electrical Equipment Inspector 1910 Ladder Inspector 19 11 achinery Inspector Cherry picker forklift etc 20 Checklists amp registers for tools equipment and vehicles 201 Machinery Checklist Cherry pickers forklifts etc Lu 20 2 Scaffold Checklist 20 3 Ladder Checklist E 20 4 Portable Electrical Equipment Checklist 20 5 Hand Tool Checklist 20 6 Compressor amp Pneumatic Equipment Checklist 20 7 Harness amp Fall Protection Equi
21. accepted Email instructions will be sent to all Bulk Pick Up Sponsor Badge recipients listed 4 Sponsor Onsite contact will be given a pre determined time slot for onsite badge pick up Only the onsite contact will be authorized to sign out the sponsor badges at registration 5 Sponsor onsite 2014 Bulk Badge Pick Up schedule gt Saturday 2 February 10 00 18 00 Copen earlier than listed regular hours gt Sunday 3 February 08 00 18 00 12 3 twitter com miningindaba F3 miningindaba com linkedin Fi facebook com africanminingindaba youtube com miningindaba Bulk Badge Pick Up Request Form Company Contact Company Name Print Title Signature Date Company Onsite Contact Authorized Delegate picking up all the badges Name Onsite Mobile Email Sponsor Names for Badges All delegates below must be previously registered This is not a badge registration form First Name Surname Name Additional notes DEADLINE DUE 13 JANUARY 2014 PLEASE RETURN COMPLETED FORM IMMEDIATELY TO Nicole Pucci npucci miningindaba com 13 2014 African Mining Indaba www miningindaba com RICAN Submit Your Company Profile SUBMIT EARLY AND INCREASE YOUR PRE MINING INDABA EXPOSURE The Mining Indaba website obtains more than 30 000 unique visitors and 100 000 page views per month leading up to the conference date By submitting your profile early you
22. access from the marshaling yard All freight should be through the docks marshaling yard Custom booths and sponsor appointed contractors must schedule load in build and load out through the official event contractor Oasys Innovations All stands must be completed and show ready by Sunday 2 February 00 00 Midnight NOTE NEW move in and move out and exhibit hours in 2014 The Exhibit Hall will be open to all delegates starting on Monday 3 February at 12 30 REGISTRATION HOURS Hours of Date Registration Registration Sponsor Saturday 1 February 12 00 18 00 Sunday 2 February 08 00 18 00 Monday 3 February 07 00 19 00 A AngloAmerican Tuesday 4 February 07 00 18 00 Wednesday 5 February 07 30 18 00 Thursday 6 February 07 30 12 00 NOTE NEW Registration hours for 2014 Registration will be open beginning on Saturday 1 February at 12 00 Bulk Pick up is by appointment only Please refer to the requirements in this manual and see if you qualify for this special service SPECIAL EVENTS Event Date Time Location Details 13 00 Pearl Valley Reservation Required 9th Annual Golf Tournament Sunday 2 February amp 10 30 Golf Course DEJES Did Tuesday 4 February 13 00 14 45 Networking Lunch Open to All Delegates Wednesday 5 February 12 00 13 45 Opening Welcome Reception Monday 3 February 17 5
23. been crafted by some of the world s great explorers and visionaries who each in their own way have helped shape Vergelegen to what it is today The estate is a former working farm and vineyard with exquisite gardens and architecture and is located approximately 45 minutes outside of Cape Town Anglo American Corp is the principal soonsor and owner of the Vergelegen Estate The Gala Dinner includes an evening of music open roaming of the luxurious gardens eclectic South African cuisine networking during a garden cocktail reception and more Chartered buses are available from the CTICC for round trip service for invited attendees Due to limited seating tickets are reserved for VIPs and sponsors 19 2014 African Mining Indaba www miningindaba com MINING INDABA INFORMATION SMART PHONE APP ETE Mining Indaba will be offering an application companion during the 2014 Mining Indaba An all in one app will help you easily navigate the event and get exclusive information on the countries and nuances of Africa Updated daily with conference programme amendments twitter and mining news feeds as well as the latest mining thought leadership resources from KPMG this app puts dynamic content right in the palm of your hand MNNG A INDABA C SONS oed y EE me a 9TH ANNUAL GOLF TOURNAMENT SPONSORSHIP As an official sponsor of the golf tournament you will have exclusive
24. meeting room space and limited inventory we will address requests individually ona first come first served basis Please contact your sales representative directly to enquire about pricing availability and options For additional questions please contact Fred at fnoce miningindaba com or 1 619 656 9263 PRIVATE MEETING ROOM REQUEST FORM Meeting Room Request Details Company Name Name Print Signature Meeting Room Date required February _ _toFebruary 2014 Meeting Room Capacity Requirement _ people Additional notes PLEASE RETURN COMPLETED FORM BY 17 JAN 2014 Nicole Pucci npucci miningindaba com Fred Noce fnoce miningindaba com 23 2014 African Mining Indaba www miningindaba com Show TV Show TV provides an advertising medium at the expo that will allow you to MAXMISE the exposure of your brand and have the added advantage over your competitors by advertising on our LCD Units Attached please find images of our LCD and information units The LCD unit houses a 32 inch LCD screen which flights a 12 minute looped show reel split up into 48 X 15 second segments You can also brand an LCD Unit and receive free airtime on the show reel or alternatively you can decide to purchase 15 second segments only to flight your advert The information unit houses the floor diagram of the expo and allows the exhibitor the opportunity to brand both sides of this unit top and bo
25. opio SIGNATURE PLEASE RETURN COMPLETED FORM BY 17 JAN 2014 Nicole Pucci npucci miningindaba com 34 2014 African Mining Indaba www miningindaba com Audio Visual Solution aSTYLISTS We are proud to offer our audio visual solutions to your exhibition needs Our solutions are based on past experience with the event and the exhibitor requirements We offer high quality stand alone solutions at competitive prices Please see our offerings below Audio Visual Solution 40in LCD Solution 50in LCD Solution Package Includes 40in LCD LCD Floor Stand Skirt for Stand VGA Cable 50in LCD LCD Floor Stand Skirt for Stand VGA Cable Mining Indaba 2014 Exhibitor Audio Visual Solutions TA SOUND STYLISTS Rental Cost Per Day ex Vat 60in LCD Solution 60in LCD LCD Floor Stand Skirt for Stand VGA Cable 4000 Ansi Lumen Projector 6ft x 4ft Projection Screen Projector Carbo Stand Fastfold Projection Screen Skirt for Screen Small Exhibition PA System lt 50Pax 2 x 10in Powered Speakers 2 x Speaker Stand 6 Channel Mixer PC Audio Wired Microphone Medium Exhibition PA System lt 200Pax 2 x 12in Powered Speakers 2 x Speaker Stand 6 Channel Mixer PC Audio Wireless Receiver Wireless Handheld Mic Large Exhibition PA System Items may vary 1 EP t If you would like to order any of the above services plea
26. out the corresponding form and email it to Nicole Pucci npucci miningindaba com by 13 January 2014 MINIMUM BADGE QTY REQUIREMENT TEN 10 BADGES All sponsor names with email addresses need to be supplied by the listed deadline date All delegate names supplied MUST be previously registered All submissions must have written approval by show management by 13 January 2014 Onsite one 1 sponsor contact may pick up the badges from registration An email confirmation will instruct all of your company sponsor delegates to coordinate with your company s authorized onsite contact for badge pick up and NOT to go to registration Email addresses will not be shared or contacted for marketing purposes SPONSOR INSTRUCTIONS 1 Complete and submit the Bulk Pick Up Request Form Pre show contact must supply full contact information b Your Company s onsite contact for the badge pick ups must be supplied with full onsite contact information The onsite contact will be the only authorized sponsor to sign out all the company badges c Names and email address must be supplied for all company delegate badges being considered for Bulk Pick Up Individual sponsor badges will not be able to be printed at the Bulk Pick Up counter 2 Mining Indaba Show Management will confirm and approve all Bulk Pick Up requests Confirmation emails will be sent to Sponsor Pre Show contacts 5 After the deadline no new submissions will be
27. return this form The EAC must be licensed insured and authorized to work in South Africa and must adhere to all rules and regulations of Mining Indaba and Oasys This includes keeping hallways and aisles clear clearing empty crates and being properly badged 1 Sponsor contact information Sponsor Company Stand Person in Charge On site Address City State Country Zip Tel Fax Email Is this contractor authorized to order services on your behalf Yes No Circle 2 EAC I amp D Information Contractor Service to Provide On site Supervisor Address City State Country Zip Tel Fax Email Authorized Signature of Exhibiting Company Date All contracted personnel must check in at GL events Oasys Service Desk amp Safety Officer prior to admission to the exhibit floor Personnel must have proof of company affiliation and a photo I D 51 2014 African Mining Indaba www miningindaba com Exhibition Rules 8 Regulations Tum In addition to the Terms amp Conditions located on your Exhibit Space Agreement the below Rules amp Regulations for Exhib iting must also be followed by all exhibitors and their representatives Please contact your Account Executive if you need a copy of the Exhibit Space Agreement Terms amp Conditions ADMISSION POLICY Exhibit hall admittance is restricted only to sponsor person
28. upcoming February in Cape Town Sincerely Jonathan Moore Managing Director and Senior Vice President Mining Indaba LLC Follow me on twitter at miningindaba_JM 3 twitter com miningindaba F3 miningindaba com linkedin Fi facebook com africanminingindaba youtube com miningindaba Table of Contents Contents Event Schedule 4 Key Locations S Top 10 Next Actions 6 Important Deadlines Checklist 7 Service Aknowledgement Sponsor Contact Form 8 Key Contact Information 9 Travel and Accomodations 9 Registration 1 Registration Terms amp Conditions ili Bulk Pick up and Request Form 12 15 Submitting Your Company Profile 14 Mining Indaba Daily News 15 16 Social Media Content Submissions 17 Hotel Bookings amp Convention Center Information 18 Maximize Your Mining Indaba Networking Experience 19 Mining Indaba Information App 20 Golf Tournament 20 22 Sponsor Meeting Room Rental Request Form 25 Show 24 Official Vendors 8 Partners 25 Vertical Upgrade Request Form 26 Personal Security Form 27 28 Exhibition Freighting Shipping Information 29 Exhibition Freighting Forms 50 34 Audio Visual Solution 35 GL events Oasys Innovations Contact 56 GL events Oasys Stand Diagrams 57 42 GL events Oasys Order Forms 43 50 Sponsor Appointed Contractor Form 5 Exhibition Rules amp Regulations 52 55 Health amp
29. 0 990 990 2000 400 2480 Graphic Sizes 7x 963 mm 2393 mm 1x 2943 mm x 313 mm 2480 1980 2014 African Mining Indaba ww w miningindaba com 38 RICAN Oasys Stand Diagram 3M X 3M Graphic Sizes 990 990 990 45 9x 963 mm x 2393 mm 1x 2943 mm x 313 mm 8 i 4 2970 2970 2480 2480 2970 39 2014 African Mining Indaba www miningindaba com Oasys Stand Diagram 3M X 6M 2970 2970 2000 2000 400 40 2014 African Mining Indaba www miningindaba com Oasys Stand Diagram 4 5M X 4 5M 990 4455 Graphic Sizes 12x 963 mm x 2393 mm 3x 468 mm x 2393 mm 1x 4428 mm x 313 mm 2480 2014 African Mining
30. 0 19 00 Exhibit Halls 2 4 Open to All Delegates Cocktail Reception Tuesday 4 February 17 40 18 30 Open to All Delegates Official Annual Gala Dinner Vergelegen TEC Sponsored by Tuesday 4 February 19 30 By Invitation Only AngloAmerican Wine Estate 3 twitter com miningindaba F3 miningindaba com linkedin Fi facebook com africanminingindaba youtube com miningindaba lt ey Locations Area Registration Room Location Clivia amp Jasminum Conservatory Level O Mining Indaba Show Office 1 51 Suite Press Room Audi 1 Foyer Exhibit Hall Halls 2 4 Plenary Stage Hall 1 Ministerial Sessions Audi 2 Level O White Paper Sessions NEW LOCATION Rear Hall 4B Securities and Exchange Sessions NEW LOCATION Rear Hall 4A Sponsor Meeting Suites CTICC CTICC Level 1 amp 2 Sponsor Meeting Rooms Westin Hotel Westin Hotel Mezzanine amp Old Harbor Level Matchmaking Pavilion NEW LOCATION Hall 4B South African Airways Concierge Gallery Level O GL events Oasys Service Desk Rear of Hall 2 Exhibition Freighting Service Desk Rear of Hall 2 CTICC Service Desk Rear of Hall 2 Tour D Afrique Housing amp Travel Center Gallery Opening Welcome Reception Exhibit Hall 2 4 Networking Luncheon East West Ballroom Conference Bab Material Pick Up Garderobe Desk Front
31. 4hrs Show Day 1 AB F 9 AB 1 Stand Information AB 5 9 Break down Day 1 Break down Day 2 24hrs Break down Day 3 24hrs 24hrs Break down Day 4 Company Address VAT No Contact person Tellephone Cellphone Email KL PLEASE RETURN COMPLETED FORM BY 17 JAN 2014 086 638 7469 admin eventsolutions com za Company Authorisation 2014 African Mining Indaba www miningindaba com 28 Exhibition Freighting SHIPPING INFORMATION THE OFFICIAL MINING INDABA FREIGHT FORWARDING COMPANY IS EXHIBITION FREIGHTING G S M Exhibition Freighting working with their network of worldwide agents will arrange for transport of your goods and delivery to their warehouse to clear store and deliver to the CTICC You will be contacted by Exhibition Freighting before 3 December 2014 or alternatively you may contact them directly NOTE All shipping and delivery charges are solely the responsibility of the sponsors and exhibitors FOR EXHIBITORS SHIPPING DIRECTLY TO THE ADVANCED WAREHOUSE Exhibition Freighting Jacqui Nel Chantal O Shea a Exhibition Freighting G S M C O 18 Railway Road Montegue Gardens 27 21 552 7248 27 21 552 2349 ef gsm iafrica com gt Please include your booth number on the label to ensure proper delivery gt All goods MUST reach Cape Town Airport by 21 January 2014 to ensure delivery to the CTICC by 6 February 2014 for exh
32. 6 9263 fnoce miningindaba com Alfonso Jugo 1 305 774 3390 ajugo miningindaba com Nathan Hirsh 314 925 8682 nhirsch miningindaba com Customer Service 1 859 746 5700 info miningindaba com Mining Indaba Website www miningindaba com Hotel Accommodations Tour D Afrique 27 0 21 526 9000 www miningindaba co za South African Airways SAA Customer Service E www flysaa com Travel and Accommodations Opportunities WORLDWIDE AIRFARE DISCOUNTS FOR DELEGATES SAA is the official airline partner of the 2014 Mining Indaba Through our partnership we are able to extend discounts to our delegates who fly SAA to Cape Town from anywhere in the world for the annual Mining Indaba You can SOUTH AFRICAN AIRWAYS take advantage of this offer in one of three ways E A STAR ALLIANCE MEMBER X2 OPTION 1 Log on to www flysaa com and enter required Promo Code MICPT2014 for discounted conference fares OPTION 2 Reserve your entire accommodations package airfare hotel transport with Tour D Afrique Visit www miningindaba co za for details OPTION 3 Reserve your flights directly with South African Airways customer service Simply call your local SAA Customer Call Center and refer to the Mining Indaba Conference code of AIR FLL SS 13 AUG 17003 to secure the discounted conference fares Visit www flysaa com for customer centre in your country of origin TERMS AND CONDITIONS WITH SAA AIRFARE DISCOUNTS Fare discounts wil
33. APE TOWN INTERNATIONAL CONVENTION CENTRE 1 Lower Long Street Cape Town 8001 South Africa www cticc co za 27 21 410 5000 The is so much more than just another convention centre Set in the heart of the Cape Town city centre the CTICC is a place where people from all walks of life are brought together a tangible demonstration of the power of partnership and an excellent example of the success that can be achieved when public and private enterprises work together towards shared goals As one of the top ten tourist destinations in the world Cape Town is no ordinary city So it stands to reason that the CTICC would be no ordinary convention centre And the fact that in just five short years it has become widely regarded as one of the leading convention centres in the southern hemisphere bears testimony to this fact 3 twitter com miningindaba miningindaba com linkedin facebook com africanminingindaba youtube com miningindaba Utilise all the Business Networking and Event Opportunities BUSINESS MATCHMAKING PROGRAMME The Matchmaking Programme is an integral element of the Annual Mining Indaba event experience The programme has been very gt o successful in assisting delegates to make their critical connections BUSINESS and conduct the necessary meetings at the event With thousands CHMAKING of delegates representing more than 100 nations the Busi
34. FASCIA Your stand package includes a basic fascia with your company name Color fascia upgrades are available please contact your sales representative for pricing The company name and spelling for your stand s fascia will be taken from your signed 2014 Mining Indaba contract If you omitted that step or if your records aren t accessible please contact Nicole Pucci at 1 646 746 8864 or email npucci miningindaba com before you proceed 3 BADGE REGISTRATION Each sponsor company receives an allotted amount of complimentary full conference staff registrations Your company s staff must register and have the proper badge credentials in order to access the exhibition hall keynote sessions breakout sessions and food functions Upon receipt of your sponsorship deposit you will receive a Unique Registration Code accompanied by your customized registration form Our Customer Service Team will take care of registering your delegates for you Simply complete the provided registration form and return it to our customer service team via email info miningindaba com or fax to 1 860 701 5909 Please be sure to use your unique registration code or you may be inadvertently charged full price You will receive an email confirmation when each of your delegates has registered If you would like to register more than your complimentary allotment you can do so by contacting our Customer Service Team at info miningindaba com or 1 859 746 5700 Your confer
35. IGHTING G S M Unit 11A Platinum Junction Milnerton 7441 Telephone 27 21 552 7248 Fax 27 21 55 22 349 E Mail ef gsm iafrica com Website www ef gsm co za Contact Jenny Singer North American Logistics Services Inc Voice 905 9515485 Fax 905 9519613 Email international nalsi com EVENT MINING INDABA VENUE CTICC CAPE TOWN DATE 3 6 FEB 2014 International transport g Customs clearance g Warehousing On site handling facilities Removal amp storage g Return of empty cases Re export formalities Return transport E SEA 15 Jan E AIR 21 Jan E ROAD 28 Jan E Inserts Media Table 21 Jan PLEASE DO NOT SEND BY COURIER Description Dims Cbm Value BUILD UP DATE AM BREAKDOWN DATE DELIVERY TO STAND JEmpty case storage Collection from our premises Return transport Customs Clearance Transport amp Delivery to stand Brochure Storage COMPANY eT STAND NO Lille TELE its ccc E FAX CONTACTS SIGNATURE PLEASE RETURN COMPLETED FORM BY 17 JAN 2014 Nicole Pucci npucci miningindaba com 32 2014 African Mining Indaba www miningindaba com Shipping Information EXHIBITION FREIGHT SHIPPING FORM UK ef Cabo eiie F
36. NDUCTION CONTENT What has been communicated to employees amp contractors FIRST NAME SURNAME SIGNATURE DATE 2014 African Mining Indaba www miningindaba com 68 Ladder Checklist Event Name Company Name LADDER NUMBER Inspection items must be marked if in good condition X if damaged or N A if not applicable DATE OF INSPECTION INSPECTION ITEMS Ll Damaged loose extension 3 brackets 69 2014 African Mining Indaba www miningindaba com Lifting Tackle Register 1 CHAINS amp STEEL WIRE ROPES SLINGS Event YEAR NOTE Do not tick Write OK or use the number of the specific deviation given in the legend If the equipment is defective it must be tagged Defective and must be reported to the person responsible for the repair of the equipment If the equipment is beyond repair it must be destroyed and discarded New equipment to replace the discarded equipment must be obtained to discourage the use of makeshift equipment LEGEND 1 STEEL WIRE ROPE SLINGS HOOKS CHAIN LINKS Twisted stretched bent Nicked gouged cracked Inter link and side barrel wear Wear Corrosion 3 4 Distorted Damaged master links 5 6 7 1 1 1 2 Kinks Deforming 1 3 Fatigue Square breaks 1 4 Drying out of lubrication 1 5 1 6 1 7 2 3 2 1 Spread in throat opening 3 2 2 Cracke
37. OUP AUSTRALIA Telephone 27 21 552 7248 Voice 61 2 9352 9941 Fax 27 21 55 22 349 Fax 61 2 9316 4376 E Mail ef gsm iafrica com Email andy laurenson showgroup com au Website www ef gsm co za EVENT MINING INDABA VENUE CTICC CAPE TOWN DATE 3 6 FEB 2014 International transport Customs clearance Warehousing On site handling facilities Removal amp storage Return of empty cases Re export formalities Return transport 5 15 AIR 21 ROAD 28 E Inserts Media Table 21 Jan PLEASE DO NOT SEND BY COURIER Description Dims bm 9 Weight Value BUILD UP DATE AM BREAKDOWN DATE DELIVERY TO STAND JEmpty case storage Collection from our premises Return transport Customs Clearance Transport amp Delivery to stand Brochure Storage COMPANY eT STAND NO Lille TELE its ccc E FAX CONTACTS SIGNATURE PLEASE RETURN COMPLETED FORM BY 17 JAN 2014 Nicole Pucci npucci miningindaba com 31 2014 African Mining Indaba www miningindaba com Shipping Information EXHIBITION FREIGHT SHIPPING FORM CANADA ef Cabo iie Freighting G S 4 SHIPPING FREIG HT FO RM Reg No 2002 045257 23 Vat No 4750201891 EXHIBITION FRE
38. RICAN RAND ZAR 2014 African Mining Indaba www miningindaba com 48 Oasys Expo Screens COMPANY NAME STAND NUMBER STAND NAME CONTACT PERSON TELEPHONE NUMBER EMAIL ADDRESS POSTAL ADDRESS VAT SA RESIDENTS OASYS EXHIBITIONS amp EVENTS CAPE TOWN VAT REGISTRATION NUMBER 4610214399 We Hire the following Expo Screens Services OPENINGS OF STANDS COST EACH TOTAL 2 OR 3 METRES WIDTH 9 R 1 217 00 4 METERS WIDTH R1622 00 5 METERS WIDTH R 2 028 00 ALARM THIS IS ONLY AVAILABLE WHEN PLACING AN ORDER FOR EXPO SCREENS R 669 00 LESS 20 DISCOUNT ONLY FOR ORDERS AND FULL PAYMENT RECEIVED BEFORE START OF BUILD UP SUB TOTAL EXCL VAT VAT 14 TOTAL Prices are listed for the duration of the Expo To confirm your order please fax the completed form together with a payment confirmation A tax invoice will be supplied after the exhibition VAT REG 4610214399 PLEASE NOTE THAT PRICES EXCLUDE 14 V A T CURRENCY SOUTH AFRICAN RAND ZAR 49 2014 African Mining Indaba www miningindaba com Oasys Plants COMPANY NAME STAND NUMBER STAND NAME CONTACT PERSON TELEPHONE NUMBER EMAIL ADDRESS POSTAL ADDRESS VAT SA RESIDENTS OASYS EXHIBITIONS amp EVENTS CAPE TOWN VAT REGISTRATION NUMBER 4610214399 INDOOR PLANTS Standard Availability Bushy Bamboo Palms Kentia Palms Ficus Benjaminas Green White
39. Terms Rate excl VAT R 3 620 5 000 1 850 R 2 500 R 3 620 R 650 R 150 per hour R 40 per hour R 55 per hour R65 per hour R 100 per hour Minimum hours N A N A N A N A N A N A Minimum eight hour shift Minimum eight hour shift Minimum eight hour shift Minimum eight hour shift Minimum eight hour shift Payment prior to event for invoices estimates under R10 000 otherwise 50 deposit prior to the first day of the event and balance within 7 days from last day of event Interest of 15 per month or R500 whichever is higher will be charged on overdue amounts and compounded monthly Full Terms amp Conditions can be viewed at http www eventsafe co za terms conditions Prices start from these amounts provided that all documentation and information required are forthcoming 2014 African Mining Indaba www miningindaba com 27 Personal Security Form Event Information MINING INDABA 2014 AT CAPE TOWN INTERNATIONAL CONVENTION CENTRE SOUTH AFRICA Security Officer R40 hour for a minimum of 8 hours Security Supervisor R55 hour for a minimum of 8 hours Full amount due prior to event Terms amp Conditions viable at http Avww eventsafe co za our service terms conditions Event Dates and Times LEES NENNEN NE eee pm RR po m RR 1 2 122222 od 20 po RR o mI 20 mmm N AR 2 o AR 2 o Build up Day 4 2
40. Two Complimentary golfers at the Mining Indaba Golf Day Investment US 2 000 per hole BRANDING SPONSOR This sponsorship opportunity enables your company to distribute company branded golf merchandise golf balls divot tools tees hats etc supplied by sponsor to all participants of the 9th Annual Mining Indaba Golf Tournament at the Pearl Valley Estates on Sunday 2 February 2014 As sponsor of this opportunity you receive 2 Marketing fee enabling sponsor to provide company branded golf merchandise Verbal recognition of sponsor at tournament dinner Two Complimentary golfers at the Mining Indaba Golf Day gt Company branding on Mining Indaba Golf Tournament signage on display at the Westin on the day prior and on day of event 2 Company branding on Golf Tournament signage at Golf Welcome Area and on Tournament Prize Table Investment siue US 1 700 Excludes 1496 South African VAT Presented in Collaboration with RMIEELS tis twitter com miningindaba m miningindaba com linkedin Ei facebook com africanminingindaba 18 youtube com miningindaba 20 20th ANNUAL INVESTINGIN AFRICAN Join us for a VERY SPECIAL 9TH ANNUAL INDABA GOLF TOURNAMENT SUNDAY 2 FEBRUARY 2014 PEARL VALLEY GOLF ESTATES Tee Time 13 00 Mining Indaba is proud to announce a special fundraising benefit in collaboration with Els for Autism Foundation This year
41. WN VAT REGISTRATION NUMBER 4610214399 SEE OUR WEBSITE FOR IMAGES ON THESE ITEMS www oasys co za Description QTY R UNIT TOTAL Three Phase Power Connection Only Please produce a R 880 00 30 Amp Single Phase Distribution Board R 1 103 00 30 Amp Three Phase Distribution Board R 1 296 00 60 Amp Three Phase Distribution Board R 3 979 00 125 Amp Three Phase Distribution Board R 5 353 00 160 Amp Three Phase Distribution Board R 6 375 60 15 Amp Plug Point see note NB R 197 00 2 4m Two Lamp Fluorescent Light R 365 00 1 5m Two Lamp Fluorescent Light R 263 00 0 9m 1 2m Two Lamp Fluorescent Light R 214 00 50 Watt Long Arm Spot Light R 240 00 50 Watt Down Light R 240 00 150 Watt Spot Light R 197 00 500 Watt Quartz Fitting R 233 00 1500 Watt Quartz Fitting R 360 00 150 Watt Metal Halide R 924 00 Exhibitors Connection R 160 00 TOTAL PLEASE NOTE THAT PRICES EXCLUDE 14 V A T NB If you have not opted for a package stand and do require electrics plug points need to be ordered along with a power source DB Distribution Board for power supply We suggest minimally a 30 Amp Single Phase Distribution Board be ordered This recommendation is based on light currency only For heavy current usage a larger power supply unit may be required Please feel free to contact Oasys for assistance on 27 21 526 3200 45 2014 African Mining Indaba
42. aba conference and email it to Thiago Da Silva eee BEST All videos are subject to review before posting on YouTube 2 Accepted video formats AVI MKV MOV MP4 WMV Length 45 seconds 2 minutes gt Maximum file size For video press release inquiries please contact Thiago Da Silva 1 201 526 1252 tdasilva miningindaba com Follow Mining indaba MINING INDABA TWITTER CONTEST Tweet using miningindaba and you could become the official Mining Indaba twitter sponsor CONTEST RULES tma beu ews Pata Outs hare Ving Companies using the official hashtag miningindaba will be B eligible to win a chance to become the official Mining Indaba twitter M sponsor The contest runs from 10 October 2013 24 January 2014 The company twitter handle with the most tweets during the contest time frame using the hashtag miningindaba will be selected by Mining Indaba as the winner of the contest The miningindaba hashtag was previously the top 10 trending twitter conversation in Johannesburg during the 2013 Investing in Mining Indaba Conference There will be on site signage email communications an ad in the official conference guide and press packs advising attendees on how to participate in the twitter conversation NOTE The organization must be a mining company in order to participate in the contest PRIZE The winning company will receive the following
43. able jurisdictions Exhibitor shall promptly pay for any and all damages to the facility booth equipment or the property of others caused by the exhibitor or any of its employees agents contractors or representatives DANGEROUS MATERIALS a No exposed electrical fittings fixtures and cables are to be used in the exhibition halls at all times b No temporary gas LPG explosives petrol dangerous gases or highly inflammable substances are allowed in the halls c No radioactive substances are allowed unless prior approval in writing is obtained from the Organizer Any radioactive sub stances being used must strictly comply with the rules and reg ulations stipulated by the relevant regulatory body DEMONSTRATIONS As a matter of safety and courtesy to others exhibitors shall con duct sales presentations and product demonstrations in a manner which assures all exhibitor personnel and attendees are within the contracted exhibit space and not encroaching on the aisle or neigh boring exhibits It is the responsibility of each exhibitor to arrange displays product presentations audio visual presentations and demonstration areas to ensure compliance No activities should be anned or products displayed in a manner that would require an udience to gather in the aisles Show management reserves the ght to determine if a demonstration interferes with adjacent ex ibit spaces and when it must be discontinued
44. access to a senior level group in an informal networking atmosphere Sponsorships are limited and available on a first come first serve basis TOURNAMENT SPONSOR Sponsorship includes gt Branding on each hole luncheon and winner prizes gt Recognition as tournament sponsor on all Golf Tournament Marketing Collateral and golf section of event website gt Up to four 4 full conference delegate registrations gt Up to four 4 Gala Dinner invitations for your company gt Complimentary fourball US 12 500 5 6 PRIZE SPONSOR Equate your company s brand with winning Your logo will appear on the most sought after tournament trophies Sponsorship includes gt Elite positioning as the host of the delectable dinner and unparalleled networking event gt Up to 20 golf dinner invitations for you to distribute gt Two Complimentary golfers at the Mining Indaba Golf Day gt 3 5 minute welcome address to delegates at the dinner and tastefully placed branding within the reception area gt Branded signs at the dinner and speaking podium Investment US 7 500 TOURNAMENT LUNCHEON SPONSOR Your branded signage will be present and prominent at the tournament luncheon Two Complimentary golfers at the Mining Indaba Golf Day Investment US 3 675 PER HOLE SPONSOR Your signage will brand specific hole s along the course with a logo tagline or short marketing message
45. anuary Immediately O January O January O January O January O January O January O January 15 January Pre Show Pre Show Completed at Contract Pond Date Sent Form Event Schedule Services General Show Info Service Kit Reply amp Onsite Exhibitor Contact Information General Show Info Stand Size Chosen When You Signed Your Space Contract Show Management Stand Plan Layout GL events Oasys Sponsor Appointed Contractor Form Show Management Custom Stand Build Approval Show Management Show Management Exhibition Freighting Internet Order Form Telecommunications Order From Safety Forms Eco Safety Systems Vertical Upgrade Request Form Above 2 5m Height Limit Exhibition Freighting Exhibition Freighting Show Management Fascia Stand Graphics GL events Oasys Electrical Hire Electric Outlets Lighting GL events Oasys Furniture Hire GL events Oasys Audio Visual Hire GL events Oasys Plant Hire GL events Oasys Expo Screens GL events Oasys Bulk Badge Pick Up Show Management LLDLDDDLDLDLUDLDDDDDDDDDLDDDUDUUDDLL Nicole Pucci Show TV Show TV Hotel Accommodations Limited Rooms Available Tour d Afrique 2014 African Mining Indaba www miningindaba com Exhibition Service Kit Acknowledgement On Site Sponsor Contact
46. at all times comply with the following conditions D All work performed on the premises of the Company must be performed under the close supervision of the Contractor s employees who are to be trained to understand the hazards associated with any work that the Contractor performs on the stated premises i The Contractor shall assume responsibility in terms of Section 16 1 of the Occupational Health and Safety Act If the Contractor delegates any duty in terms of Section 16 2 a copy of such written delegation shall immediately be forwarded to the Company TO COMPLETE BY THE CONTRACTOR PLEASE PRINT ii The Contractor shall ensure that he familiarizes himself with the requirements of the Occupational Health and Safety Act and that he his employees and any Sub Contractor comply with them iv The Contractor shall appoint competent employees who shall be trained on any Occupational Health and Safety aspect pertinent to them or the work that is to be performed v Discipline regarding Occupational Health and Safety shall be strictly enforced vi Personal Protective Equipment shall be issued as required and worn at all material times vii Safe work practices shall be enforced and all employees shall be conversant with the contents of these practices viii No unsafe equipment machinery and or articles shall be used on the premises managed by the Company All incidents referred to in the Occupational Health
47. ave battery cables disconnected and taped alarm systems deactivated fuel tanks no more than 1 4 tank full or five gallons include metric whichever is less and fuel tank filler caps locked and or sealed Fueling or de fueling of vehicles on the facility premises is prohibited Display vehicles are permitted to occupy no more than 80 percent of the contracted exhibit space and must conform to line of sight rules Tractor Trailer Rigs RVs Trailers and oversize vehicles are permit ted as exhibits in the exhibit hall but must be approved by show management Booth vehicles must be set back 10 inches 26 meters from the aisle to prevent damage from aisle carpet installation Once placed display vehicles cannot be started or moved without the approval of show management and the direction of the general service contractor Auxiliary batteries not connected to engine starting system may remain connected External chargers or batteries are allowed for demonstration purposes No battery charging is permitted inside the building WORKING EXHIBITS a Moving machinery must be fitted with safety devices when the machines are in operation These safety devices may be removed only when the machines are disconnected from the source of power b Working machines must be placed at a relatively safe distance from the audience We strongly recommend the use of safety guards c All pressure vessels or equipment under pressure mu
48. ba com 43 Oasys Fascia COMPANY NAME STAND NUMBER STAND NAME CONTACT PERSON TELEPHONE NUMBER EMAIL ADDRESS POSTAL ADDRESS VAT SA RESIDENTS OASYS EXHIBITIONS amp EVENTS CAPE TOWN VAT REGISTRATION NUMBER 4610214399 SEE OUR WEBSITE FOR IMAGES ON THESE ITEMS www oasys co za 1 FASCIAS We do require a fascia board We do require a fascia board but do not require a fascia name i e blank fascia board We do not require a fascia board OOO 2 STANDARD SHELL SCHEME FASCIA SIGNAGE To simplify the ordering of signage and standard format is offered as follow 9 Vinyl Lettering be centered where possible 5 Typestyle Standard 100mm height Colour Black lettering on White fascia board Company Name Lettering Maximum 40 letters to appear on the fascia board as follow NN PT TT ETT PE TE ET EE ET TT 3 CUSTOMISED FASCIA SIGNAGE Other signage different fascia lettering logos signage for the panels etc are subject to a quotation Please supply details e g typestyle colour logos dimensions and a sketch to the organizer who will supply a quote 44 2014 African Mining Indaba www miningindaba com Oasys Electrical Hire COMPANY NAME STAND NUMBER STAND NAME CONTACT PERSON TELEPHONE NUMBER EMAIL ADDRESS POSTAL ADDRESS VAT SA RESIDENTS OASYS EXHIBITIONS amp EVENTS CAPE TO
49. d nicked chafed 3 2 3 Wear on eye 3 2 4 Wear on clevis 3 25 3 26 3 27 3 Distorted Damaged coupling links Distorted Damaged attachments Links dry Condition of care Mechanical damage Fittings Check Splices Rope clamps Securing of fittings Wear on saddle Wear on load pin Side bending ID NO DESCRIPTION 1 QUARTER 2 9 QUARTER 3 QUARTER 4 QUARTER DATE INSPECTED INSPECTOR S SIGNATURE AUDIT SPOT CHECK 2014 African Mining Indaba www miningindaba com Lifting Tackle Register 2 WEBBING SLINGS Event YEAR Do not tick NOTE Write OK or use the number of the specific deviation given in the legend be tagged Defective and must be reported to the person responsible for the repair of the equipment If the equipment is beyond repair it must be destroyed and discarded New equipment to replace the discarded equipment must be obtained to discourage the use of makeshift equipment If the equipment is defective it must LEGEND OONDNARWN 1 WEBBING SLINGS Wear abrasions Mechanical damage Broken cut powdered fibres Displaced yarns strands Flattening of strands Discolouration of rope Condition of inner strands Exposure to corrosives Exposure to heat ID NO DESCRIPTION 1 QUARTER 2 9 QUARTER 3 QUARTER 4 QUARTER
50. daba we have experienced qualitative and quantitative growth with double digit percentage growth in delegates attending the conference Our success comes in a large part to your continued support Now that we embark on the third decade of the Mining Indaba the future of mining and the South African continue to show a bright path ahead We want to best prepare you for a successful exhibition at the 2014 Mining Indaba In this very important manual you will find the necessary documents and guidelines to assist you in planning and maximise savings opportunities for your participation Critical elements in this exhibition manual include Specifications critical expense savings deadlines and resources for preparing your stand 2 Deadlines and instructions for savings on AIRFARE HOTEL and STAFF REGISTRATION 2 Marketing opportunities both FREE and at additional cost to heighten your visibility and make connection with the anticipated 8 000 delegates at the event gt The key contacts who will help make your stand planning successful 2 And much more We cannot urge you enough to please read this document thoroughly and take note of procedures and deadlines which will provide great assistance in reducing expenses and inefficiency for you and your team We encourage you to call our team members regarding any questions or concerns see page 9 for contact information look forward to welcoming you the 20th edition this
51. dge is lost misplaced stolen or left in the hotel room a replacement badge will not be issued without the purchase of a new badge at the current on site delegate rate of USD 1 900 or USD 1 950 cash credit respectively VAT Inclusive This policy is intended to protect the integrity of the conference by insuring that all delegates are treated equally minimizing the degree of on site fraud and maximizing on site security See terms and conditions for details Sponsor delegate registrations do not include access to the pre conference workshops If you would like to purchase access to the workshops you may do so at cost Workshop descriptions are available on the conference website For registration enquiries contact Customer Service at info miningindaba com or 1 859 746 5700 US Customer Service hours of operations are 08 00 17 00 UTC GMT 5 hours REGISTRATION HOURS REGISTRATION OPENS SATURDAY 1 FEBRUARY All sponsors are encouraged to pick up their individual badges or register on Saturday 1 February to avoid the wait once registration opens for the general delegation Hours of ps Registration Registration Sponsor Saturday 1 February 12 00 18 00 Sunday 2 February 08 00 18 00 Monday 3 February 07 00 19 00 A AngloAmerican Tuesday 4 February 07 00 18 00 Wednesday 5 February 07 30 18 00 Thursday 6 February 07 30 12 00 BULK BADGE PICK UP The Mining Indaba team would like to o
52. ducing and ultimately eliminating the number of incidents encountered in our workplace We recognize the need to strive towards continuous improvement in the management of health amp safety in the workplace and are committed to the orocess of ongoing training and capacity building of all our employees We recognize the need to lead by example and are dedicated to ensuring that all persons working in the same workplace as us other than our direct employees are also made aware of the importance of the health amp safety preventative measures implemented in our workplace CEO MANAGING DIRECTOR DATE PLEASE RETURN COMPLETED FORM BY 17 JAN 2014 Nicole Pucci npucci miningindaba com 2014 African Mining Indaba www miningindaba com Health amp Safety Audit Report Event Name Event Date Organiser Contractor Supervisor Name COMPLIANCE No DESCRIPTION OF REQUIREMENTS MEE N A COMMENTS 1 Health amp Safety Policy 2 Health 8 Safety Plan uui 3 Letter of Good Standing with the Compensation Fund or FEM Uu Uu 4 Public Liability Insurance 5 OHSAct Section 57 2 Mandatary Agreement with event organiser 6 OHSAct Section 37 2 Mandatary Agreement with sub contractors LJ L1 7
53. due for pressure test 3 yearly to 1 25 x MPOP 11 Electric cord plug not in good state of repair 13 Other specify EVENT YEAR NOTE Do not tick Write OK or use the number of the specific deviation given in the legend LEGEND Indicate the action to be taken by number as indicated under Corrective Action below specify the exact repairs to be done on a works request or job card 1 Dirty oil dust etc on compressor 2 Oilleaks on compressor 3 V belt drive not guarded 4 Guard does not cover back side 5 red line on meter dial face 6 Safety valve not locked or sealed or not calibrated 7 Drain valve not accessible 8 Compressor not numbered or identified 9 Manufacturers plate not displayed or visible ID NO LOCATION 1 QUARTER Check Action 2 QUARTER Check Action 3 QUARTER 4 QUARTER Check Action Check Action DATE INSPECTED INSPECTOR S INITIALS AUDIT SPOT CHECK 2014 African Mining Indaba www miningindaba com 65 Electrical Equipment Checklist Event Name Company Name The inspection of the portable electrical equipment should include at least the following Casings not damaged or cracked Switches working Machine guarding firmly in place Chuck key or other device available for tightening hand tightening is not enough Cable connections tight cable let into the plug Cable in good condi
54. ed to Stang ES Single 3x1 5 or 3x2 Double 6x1 5 or 6x2 Triple 9x1 5 or 9x2 Quad 12x1 5 or 12x2 Pavilion 15x4 Banners or Structures Rigged above Stand Stand Type Total SQM of VV single sided RPVSM of visible sides Disc Rate per Faces Single 3x1 5 or 3x2 Double 6x1 5 or 6x2 Triple 9x1 5 or 9x2 Quad 12x1 5 or 12x2 LM Number of Linear Meters of Stand Width VM Number of vertical meters above 2 5 meter stand height rounded up to next full meter RPVSM Rate per vertical square meter Total USD PLEASE RETURN COMPLETED FORM BY 17 JAN 2014 Nicole Pucci npucci miningindaba com 2014 African Mining Indaba www miningindaba com 26 Personal Security Form PRIVATE PROTECTION EVENT Mining Indaba Pricing Schedule 2014 X SAFE SECURITY SOLUTIONS EventSafe specialises in providing safety and security solutions to the special events industry e g exhibitions conferences concerts shows sporting events close protection We also offer protection services for your company and premises Services Event permit application Liquor license application BDM application Safety plan Safety file Contractor audit Safety officer Security officers Security supervisors For every 10 staff booked a supervisor will need to be booked MIB Guest Relations Officers Site manager on request
55. el ium dol volores ME eur conss et Provit Pudandi tissi paa erunt quis C Te nonem e ac Festus sotan mien equ g ar faccum 8 as per 8 deb DOS U ver OD esequas corepud t Dum Ne dole m nit aut rch Td quae ius Qui te am on t quo Pa id me Corta md quo ex ges de ep OD nobia t pod hui re lau olore Pt quunt orem incit 5 fast cepedier 10 lam Poretum Wis acer i ame 7o incita facius icto sum m Tum mos 9 doj Ua quideng i teendo 0 officabo ttt faceri H TM omni ite qui YO dem alis OD deles ren es Ae idus am rep 0 quy lenem iin jia un Ten tis li gt ae AMS ut Dem yet deny qug Ole oly Dlg pe PPE ly i quas d nde officig quatur uj luas 1010 sae Tundunt moles PUdignam SOluptatur apit ey 000 i lolorrum Aborepudie a Quae 2 im samus 5 it sum eatia it od epu it es dolupta qui sum ra quodis est os ut i Dos score Tota H u ibus eiui q T D sdam p Informed During the Event Hs arde qum t 27 m vl m OCcuprin eg a erum s dolor 80 orem Mund et q iquam Acculy eossinih vendite it utet in P
56. en during the event You will be able to better plan your trip if you are familiar with the schedule Please note the show hours vary each day 6 SECURITY INFORMATION The organizers provide security for a seamless event experience However please be mindful of not leaving computers electronics or other valuable items out in the open or overnight in your stand 7 CUSTOM BOOTHS EXHIBITOR APPOINTED CONTRACTORS GL events Oasys is pleased to be the Official Stand Builder and Service Contractor for Mining Indaba 2014 Enclosed at the end of this exhibition manual you will find all the necessary information and order forms for this event Please read complete each form carefully and submit them directly to the service provider as soon as possible to ensure your items are prepared on time Any sponsor electing to use a custom booth and not the standard shell scheme and as a result electing to use a third party installation and dismantle team other than GL events Oasys must be pre approved the organizers If approval is granted the installation and dismantle team is required to execute the required forms 8 SHIPPING AND DELIVERIES TO THE SHOW The official Mining Indaba freight forwarding company is Exhibition Freighting G S M Exhibition Freighting working with their network of worldwide agents will arrange for transport of your goods and delivery to their warehouse to clear store and deliver to the CTICC Please see the Ex
57. ence registration includes access to keynote and conference sessions exhibition hall ministerial sessions and food functions at the event Please be advised that if your badge is lost misplaced stolen or left in the hotel room a replacement badge will not be issued without the purchase of a new badge at the current on site delegate rate of USD 1 900 or USD 1 950 cash credit respectively This policy is intended to protect the integrity of the conference by ensuring that all delegates are treated equally minimizing the degree of on site fraud and maximizing on site security 4 HOTEL AND TRAVEL ACCOMMODATIONS Tour d Afrique is the Official Housing and Tour provider of Mining Indaba 2014 Tour d Afrique has secured a range of excellent hotels to suit all tastes and budgets for Mining Indaba 2014 Please go to the Tour d Afrique website and click on the hotels link and you will be able to see the range of accommodation options for this prestigious event In addition you can browse transfer day tour and safari extension options at the click of a button on the Tour d Afrique website at www tourdafrique co za Special airfare discounts with South African Airways have been reserved for 2014 Mining Indaba participants Please visit www MiningIndaba com Accommodations for more information 5 BECOME FAMILIAR WITH THE EVENT SCHEDULE Thoroughly review the schedule for stand set up and when registration will officially op
58. enting Company Name do hereby appoint Name of Appointee as the Health amp Safety Officer in terms of Construction Regulation 6 6 at Site Name Signature of Employer Date ACCEPTANCE OF APPOINTMENT 8 ai I do hereby accept this appointment and understand the scope of my responsibilities as the Health amp Safety Officer in terms of Construction Regulation 6 6 Signature of the appointee Date 63 2014 African Mining Indaba www miningindaba com Construction Supervisor Appoinment CONSTRUCTION REGULATION 6 1 The contractor shall appoint a full time competent employee in writing as the Construction Supervisor with the duty of supervising the construction work Construction work means any work in connection with a the erection maintenance alteration renovation repair demolition or dismantling of or addition to a building or any similar structure L Employer Name representing Company Name do hereby appoint Name of Appointee as the Construction Supervisor in terms of Construction Regulation 6 1 at Site Name Signature of Employer Date ACCEPTANCE OF APPOINTMENT I do hereby accept this appointment and understand the scope of my responsibilities as the Construction Supervisor in terms of Construction Regulation 6 1 Signature of the appointee Date 2014 African Mining Indaba www miningindaba com 64 Air Compressor Checklist 10 Compressor
59. ertified fire retardant materials Each exhibitor is asked to have available on site both samples for testing and flame proofing certificates for inspection FOOD AND BEVERAGES No external F amp B suppliers caterers are allowed to supply or cater any form of food and beverage in the center The centre provides an extensive range of F amp B services to suit any event Please ap proach the center for all F amp B requirements The facility s exclusive food and beverage vendor has a responsi bility to strictly regulate any food and beverage activity All food must be prepared and served from within the regulations of the city and county Distribution of food and beverages All business activities of the exhibitor at the event must be within the exhibitor s allotted space Pre packaged single unit samples may be allowed to be distributed from an exhibitor s booth Alcoholic sampling is not allowed by some facilities depending on local laws and type of event Please check with the facility s exclusive food and beverage vendor to confirm 2014 African Mining Indaba 53 www miningindaba com Exhibition Rules amp Regulations HANGING SIGNS AND GRAPHICS Hanging signs and graphics are permitted but require prior approv al of show management and Pico International LTD the official con tractor of the event Rigging using the existing hall ceiling structure is only allowed for banners curtain dra
60. es to a cost of under R4 OO per flighting of the ad at 12 locations Sponsorship branding of the units are also available companies have the opportunity to brand their ogo or product permanently on our units for the duration of the Exhibition For each unit sponsored two free 15 second airtime slots are given on the Show reel The cost of sponsoring the units range from R8500 00 per day on a sliding scale to R7400 00 per unit per day Further discounts of up to 5096 on these prices are given dependant on the number of units sponsored Click on the link below to see what the units look like at an expo http downloads showtv co za Show TV Units wmv twitter com miningindaba miningindaba com linkedin SHOW TV CONTACT DETAILS 27 11 678 6104 Email info showtv co za Fax 27 11 678 7749 Mobile 27 83 389 1999 facebook com africanminingindaba youtube com miningindaba Official Vendors amp Partners RICAN Vendor GL events Oasys Contact Beulah Henning Telephone 27 21 526 3200 Email beulah oasysexpo com Exhibition Freighting Global Office 27 21 552 7248 ef gsm iafrica com Tour D Afrique Cape Town Head Office 27 21 526 9000 info tourdafrique co za Eco Safety Systems Alex Watson 27 21 785 4876 alex ecosafety co za CTICC Catering Gaynor Kerr 27 21 410 5000 gaynor cticc co za
61. extend into any aisle All features signs and or walls that are facing the aisle need to be covered or finished ANIMALS Unless otherwise stated animals are not allowed to be used as a stand attraction for performance or demonstration purposes at the exhibition APPEARANCE OF EXHIBIT SPACE AND CARE OF PREMISES gt All open or unfinished sides of the exhibit which may appear un sightly must be covered or show management will have them covered at exhibitor s expense gt Any portion of the exhibit bordering another exhibitor s space must have the backside of the exhibit finished and not incorpo rate any identification signs lettering or graphics that would de tract from the adjoining exhibit Peninsula split island and island exhibits must have a finished back wall and be finished on all sides gt Plain drape or unfinished hard walls are not permitted gt Floor covering is required in all booths and can either be brought in or ordered from the General Service Contractor Exhibitors that do not properly cover their exhibit area will be required to have carpet supplied by the General Service Contractor gt No bolts screws hooks or nails shall be driven into or otherwise attached to the walls or floors of the exhibit areas gt No part of the display may be attached to or otherwise secured to the columns drapery backdrop or side dividers Decals or other adhesive materials shall not be applied o
62. f INDABA
63. ffer the option of arranging a Bulk Badge Pick Upto those companies who qualify With Bulk Badge Pick Up one person is allowed to pick up the badges and registration materials for a pre arranged group Ifyou are interested in this opportunity please see the registration terms and conditions page for this service 3 twitter com miningindaba F3 miningindaba com linkedin Ei facebook com africanminingindaba youtube com miningindaba Registration Terms and Conditions 2014 SPONSOR DELEGATE REGISTRATION Confirmed sponsors should have received registration instructions from Nicole Pucci Sponsorship Operations Manager Each sponsor will be provided with their customized registration CODE embedded in their welcome letter If you cannot find your code send an email enquiry to Nicole Pucci npucci miningindaba com You will receive an email confirmation when each of your delegates has been registered PLEASE NOTE Official state or government ID is required to obtain badges Badges will not be handed out without proper ID Business cards will not be accepted as a form of ID 2014 MINING INDABA BADGE RE PRINT POLICY Please be advised that if your badge is lost misplaced stolen or left in the hotel room a replacement badge will not be issued without the purchase of a new badge at the current on site delegate rate of USD 1 900 or USD 1 950 cash credit respectively VAT Inclusive This policy is intended to protect the integ
64. he Contractor must obtain and forward to the Company a valid Letter of Good Standing from the Commissioner WCC prior to commencement of work The Workmen s Compensation phone number is 012 319 9111 2 The Contractor warrants that all his and his Sub Contractors workmen are covered interms of the Compensation for Occupational njuries and Diseases Act 1993 which cover shall remain in force whilst any such workman is present on the Company s premises 3 The Contractor warrants that he is in possession of the following insurance cover which shall remain in force whilst he and or his Sub Contractor and or his employees are present on the Company s premises or which shall remain in force for the duration of his contractual relationship with the Company whichever period is the longest 1 Insurance covering his liability to any employees his own or Sub Contractors whose earnings are in excess of earnings as defined in the Compensation for Occupational Diseases Act 1993 All employees earnings to be submitted after March 1994 to the Commissioner 1 Public liability insurance cover Any other insurance cover that will adequately make provision for any possible losses and or claims arising from his and or his Sub Contractors and or his employees acts and or omissions to the Company s premises 4 The Contractor undertakes to ensure that he and or his Sub Contractors and or their respective employees will
65. hibition Freighting s forms located in this manual NOTE All shipping and delivery charges are solely the responsibility of the sponsors 9 ADDITIONAL MARKETING OPPORTUNITIES Making an impact on more than 7 000 global professionals is a significant marketing task Special opportunities such as delegate bag inserts upgrading your fascia to color purchasing pillar wraps or other marketing displays can give you that extra exposure and make an unforgettable impression with this important audience Please speak with your representative on inexpensive sponsorship opportunities that will provide visibility and a competitive edge in the most important in African mining 10 CONTACT US The organizing team s contact information is included in this document Please review and submit your enquiries accordingly We are here to help you 3 twitter com miningindaba in miningindaba com linkedin Fi facebook com africanminingindaba youtube com miningindaba Below are some key deadlines and forms that need your immediate review While we have outlined some key dates for you this manual contains additional information that is crucial to a successful exhibiting experience so please take the time to review the entire manual as soon as possible in order to save TIME AND COST Due Date Immediately Immediately 10 January mmediately mmediately mmediately mmediately 27 January 27 January Immediately 28 J
66. his includes electronic pre flighting alternations substitutions etc MATERIALS ACCEPTED High resolution PDFs in CMYK color format all fonts embedded native files with all supporting files CMYK and fonts Low resolution files will not be accepted MATERIALS SUBMISSION Advertising artwork must be submitted by 17 January 2014 Artwork must be submitted via drop box Please be sure to include your company name as part of the file s name example MininglndabaLLC PrintAd pdf Drop box instructions will be provided once your insertion order is received SOUTH AFRICAN VALUED ADDED TAX All prices quoted are net and do not include 14 SA VAT PAYMENT TERMS Insertions must be paid in full before adverts are published All prices quoted are net and exclude SA VAT DEADLINES SPACE ARTWORK oon Ve YOUR SPACE TODAY Fred Noce 41 619 656 9263 fnoce miningindaba com Alfonso Jugo 1 505 774 5590 ajugo miningindaba com Nathan Hirsch 1 314 925 8682 nhirsch miningindaba com 2014 African Mining Indaba www miningindaba com You Tube roensonseo VIDEO PRESS RELEASE Send us a video announcing your involvement at the 20th annual Investing in Mining Indaba conference in February 2014 and it could be featured on the official Mining Indaba YouTube channel Simply create a short company video discussing why you re excited about exhibiting speaking attending the Mining Ind
67. horized licensing organizations that collect copyright fees on be half of composers and publishers of music Show management does not have a license with any licensing agencies therefore exhibitor is responsible for obtaining licensing directly Adherence to these federally mandated copyright licensing laws is of critical importance 2014 African Mining Indaba www miningindaba com 54 Exhibition Rules amp Regulations STAFFING OF BOOTH The exhibitor will not dismantle their display prior to the stated closing of the show No exhibit or any part thereof may be removed during the period of such exhibition without the approval of show management Exhibitors should make travel and staffing arrange ments accordingly Exhibition space must be fully operational and staffed during pub ished exhibition hours Any exhibitor that fails to occupy its assigned exhibit space by the end of published set up hours leaves its exhibit space unattended during event hours or begins dismantling of exhibit space prior to the close of the event may forfeit its right to the exhibit space and its eligibility to exhibit at future events Exhibit personnel shall wear professional attire consistent with the event decorum Attendants models and other employees must confine their ac tivities to the contracted exhibit space Exhibitor s personnel and representatives may not enter the exhibit soace of another exhibi tor witho
68. ibit set up gt Please use the link below to access the required shipping documents and for additional information gt We understand our customer base spans the globe As a result we have setup 2 specific shipping zones to be used based on your location to make your experience as hassle free as possible 2 US based exhibitors please see specific instructions in the US EXHIBITORS secition below US EXHIBITORS Global Events Management is the official freight forwarder for exhibitors in the US and Canada You may either ship your cargo on your own or arrange with Global Events to have your shipment picked up and consolidated at their warehouse for shipment to South Africa Global Events Management c o Schaefer Trans c o MRZ 179 02 150th Avenue Jamaica NY 11454 USA FOR MINING INDABA 2014 PLEASE RETURN COMPLETED FORM BY 17 JAN 2014 Nicole Pucci npucci miningindaba com 29 twitter com miningindaba F3 miningindaba com linkedin Fi facebook com africanminingindaba youtube com miningindaba Shipping Information EXHIBITION FREIGHT SHIPPING FORM INTERNATIONAL ef Cabo eiie Freighting G S 4 SHIPPING F RE G HT FO RM Reg No 2002 045257 23 Vat No 4750201891 EXHIBITION FREIGHTING G S M cc Unit 11A Platinum Junction Milnerton 7441 Telephone 27 21 552 7248 Fax 27 21 55 22 349 http www ef gsm co za pages 27994 E Mail ef gsm iafrica com Website www ef gsm co za EVENT MINING
69. igned sealed with official seal and dated by a registered architect or engineer and a certificate of flame retardant materials submitted to show management and the facility at least 60 days in advance Helium balloons are NOT allowed on the show floor at any time and should not be used in the design of the exhibit space or be distributed edis INVESTING IN AFRICAN EXHIBITOR APPOINTED CONTRACTOR EAC If exhibitors wish to use an Exhibitor Appointed Contractor EAC the following rules and regulations must be adhered to by the exhib itor and the EAC THESE RULES WILL BE STRICTLY ENFORCED The exhibitor must complete the online exhibitor appointed con tractor form Completion of this form qualifies as acceptance that the EAC will abide by all rules and regulations especially those as contained herein for EAC The EAC shall refrain from placing an undue burden on the official service contractors by interfering in any way with the official con tractor s work he EAC will not solicit business at the event he EAC is responsible for adhering to all rules and regulations re quiring badging EAC must wear badges at all times If the EAC in any way disrupts the orderly conduct of business by any of the official contractors or impairs the smooth installation and dismantling of the event the EAC will immediately cease such disruption or be removed from the event site Show managemen
70. in state restriction include metrics if needed of the exhibit facility without the permission of show man agement are in violation of this clause POWER SUPPLY AND LIGHTING a All electrical installation work from source of supply at the exhibition must be carried out solely by the Organiser s official contractor c Sponsors requiring different voltages stabilizers frequency or special connections to equipment should arrange for their own transformers converters boosters etc and keep the organizer informed All electrical equipment and connection downstream from Organizer s supply should be tested and appropriately grounded and approved by the Exhibitor s or Exhibitor s appointed contractor s local licensed electrical engineers prior to turning on the electrical supply FLOOR LOADING CAPACITY The permitted floor loadings stipulated by the venue owners must not be exceeded However on a case by case basis subject to the approval of the venue owner special arrangements including the provision of steel base plates may be required for any exhibit ex ceeding these limits The Organizer s delivery schedule for heavy and large exhibits must be strictly adhered to Please approach the Organizer for specific floor loadings of the venue concerned VEHICLES ON DISPLAY All vehicles on display will require spotting service from the general service contractor at the exhibitor s expense Display vehicles must h
71. l be determined by the origin of travel flight schedule and whether traveling Premium Business Class or Economy Travel must take place between 20 January 15 February 2014 BOOK YOUR TRAVEL AND HOTEL ACCOMMODATIONS EARLY Tour d Afrique is the Official Housing and Tour provider of Mining Indaba 2014 Planning a trip in South Africa can be daunting but to make it easier for you we have appointed Tour d Afrique proudly based in South Africa to book TOUR your hotels transport and tours They will guide you as to which sights and activities should not be missed on your visit to this beautiful country Along d AFRIQUE with your Indaba accommodation tours can be arranged for you your family or corporate groups before during and after the Mining Indaba They have a well travelled and experienced staff with a wealth of knowledge of the local tourism product Their combined knowledge ensures that we are able to perfectly marry a varied product offering to the individual needs of our clients We specialize in creating operator specific programs which allow tailoring to client s specific needs Please contact Tour Afrique today at Tel 27 21 526 9000 visit www miningindaba co za 2014 African Mining Indaba www miningindaba com Registration SPONSOR DELEGATE REGISTRATION Each sponsor receives a contractual allotted amount of complimentary full conference staff registrations Everyone must register and have
72. l scaffolds are to be inspected and signed off by the appointed scaffold inspector before use and weekly thereafter or after inclement weather displacement or modification ITEM TO BE INSPECTED DATE OF INSPECTION 1 Foundations 1 1 Ground Level 1 2 Base jacks or wheels 2 Bracing 2 1 Bracing 2 2 Tie bars 3 Frames 3 1 Frames straight not twisted 3 2 Joint welds in good condition 3 3 No excessive rust 4 Guard Rails 4 1 Guard rails all around platform 4 2 Properly fixed to frame 5 Ladder 5 1 Hook on ladder secured 5 2 Good condition 5 3 900mm above platform 6 Platform 6 1 Full width platform 6 2 Steel hook on boards used 6 3 Toe boards used 6 3 Boards in good condition 2014 African Mining Indaba www miningindaba com 75 This is Where the World Connects with African Mining SPONSORSHIP ENQUIRIES Fred Noce 1 619 656 9263 fnoce miningindaba com PRESS amp MEDIA ENQUIRIES Maria Palombini 41 201 526 0543 mpalombini miningindaba com DELEGATE BOOKINGS AND GENERAL EVENT ENQUIRIES Customer Service 1 859 746 5700 info miningindaba com Member of AN amp ASSOCIATION OF SOUTH E ION OF SOUTHERN am amp twitter com miningindaba miningindaba com linkedin INVESTING IN AFRICAN facebook com africanminingindaba youtube com miningindaba
73. lable are 3mx2m and 3mx3m and other various sizes depending on your sponsorship level OASYS INNOVATIONS INCLUDED IN YOUR BOOTH PACKAGE gt Basic Fascia Signage gt 150 Watt Spotlights gt 5 Amp Plug Point gt Skirted Table gt 2 Office Chairs gt Waste Paper Bin gt 1 4 Distribution Board 30 amp single phase Color Fascia upgrades are available please contact your sales representative for details Additional electrical such a plasma screens may require an upgraded distribution board Please direct any questions about electrical services to GL events Oasys 3 twitter com miningindaba F3 miningindaba com linkedin Ei facebook com africanminingindaba You youtube com miningindaba 36 Oasys Stand Diagram 3M 1 5 p 990 p 990 p 990 A Q BN 8 H01 H01 TABLE 6 2970 4 T OASYS INNOVATIONS Graphic Sizes 5x 963 mm 2393 mm 2x 468 mm x 2393 mm 1x 2943 mm x 313 mm 1485 2480 990 495 37 2014 African Mining Indaba ww w miningindaba com Oasys Stand Diagram 3M X 2M 99
74. ll not endanger the health and safety of the Company or its clients employees or any member of the public in any way whilst performing any work on the premises managed by the Company 7 Non compliance with any of the above clauses may lead to immediate cancellation of the contract DATE NAM SIGNED BY CONTRACTOR OR HIS AUTHORISED REPRESENTATIVE DESIGNATION PLEASE RETURN COMPLETED FORM BY 17 JAN 2014 Nicole Pucci npucci miningindaba com 2014 African Mining Indaba www miningindaba com 58 Health and Safety Plan 1 Contractor Name 2 Event Name 3 Event Date 4 Contractor Address and Contact Details 5 Name and Contact Details of Supervisor On Site 6 Emergency Procedures and Contact Numbers 7 General Description of Work Activities To Be Undertaken 8 List of Tools and Equipment To Be Used 9 Health and Safety Precautions In Place 2014 African Mining Indaba www miningindaba com 59 Health and Safety Policy COMPANY NAME We are committed to comply with all Occupational Health and Safety legislation relevant to our work activities and to ensure a safe and healthy working environment for all our employees client s employees contractors and for the general public affected by our work We recognize the importance of health amp safety management in re
75. n in the checklist below If the equipment is defective it must be tagged Defective and must be reported to the person responsible for the repair of the equipment If the equipment is beyond repair it must be destroyed and discarded DEVIATION CHECKLIST 5 Attachment housing not cracked 6 Attachment switches in good condition 7 Attachment bits or tips in good condition 8 Other specify MON TUE WED THURS SUN 2014 African Mining Indaba www miningindaba com 73 Safety Harness Inspection Register NOTE Do not tick Write OK or use the number of the specific deviation given in the legend If the safety harness is damaged in any way it must be tagged Defective and removed from use If the harness cannot be repaired it must be discarded and replaced with a new one immediately LEGEND WEBBING METAL FITTINGS Dirty Chain damaged Heat damage Metal loops damaged Cuts or chafing Couplings damaged Seam damaged Shackles damaged Any other physical damage Clips damaged Life line connections damaged Lanyard connections damaged Deformation of hook or fittings Serial Number JAN mar MAY JUN JUL OCT NOV DEC DATE INSPECTED INSPECTOR S INITIALS SPOT CHECK AUDIT Initials and date 74 2014 African Mining Indaba www miningindaba com Scaffold Checklist Event Name Company Name Name of Scaffold Inspector Al
76. nel and registered delegates displaying an official show badge per sonnel representing the exhibitor or its authorized agents must be properly identified with an official show badge No one under the age of 16 is permitted on the exhibition floor at any time Show management reserves the right to request proof of age for any per son and restrict minors from the exhibition floor at any time on any day for safety and liability reasons No baby strollers are allowed on the exhibition floor Exhibitors are permitted access to the exhibit hall one 1 hour before and one 1 hour after posted official show hours Additional access may be arranged solely at the discretion of show management Only individuals registered and badged may attend conference events Exhibitor staff or guests must register to attend conference sessions and to enter the exhibit hall Once the Show has opened all persons must enter and exit only through designated entrances where security is posted Sponsors are re sponsible for providing all assigned workers with proper badges Temporary Floor Passes Wrist Bands are available from Show Se curity and are valid on move in and move out days only ADVERTISING Sponsors shall not without the written consent of show manage ment distribute or permit to be distributed any advertising mat ter literature souvenir items or promotional materials in or about the exhibit areas except from its own allotted exhibit space and or
77. ness Matching Programme is the platform to create and nurture vital cross continental business relationships The internet based Business Matchmaking Programme is powered by OUTsmart Marketing the official provider selected by the organisers of Investing in African Mining Indaba The programme delivers the following benefits gt Through careful profiling and assessment of all registered delegates the Matchmaking Programme intelligently matches the right individuals and sets up a specific meeting at a specific venue ensuring all participants meet their desired connection in a face to face environment gt Abi gt Meetings are pre confirmed before the event and take place at the Mining Indaba Networking Lounge at the event ity to pre schedule meetings through a pre matched report gt A full service matchmaking team will be on site at Mining Indaba 2014 to assist with your matchmaking questions and needs gt See full programme details on the event website gt Programme is available to all registered delegates of the 2014 event OFFICIAL INVESTING IN AFRICAN MINING INDABA GALA DINNER THE MOST FREQUENTLY REQUESTED TICKET EACH YEAR AT THE ANNUAL Each year the annual Mining Indaba in collaboration with Anglo American hosts the annual Gala Dinner This world class event takes place at a world class estate the Vergelegen Estate Since 1700 and to this day Vergelegen meaning situated far away has
78. official promotional areas Exhibitor shall not post or exhibit any signs advertisements show bills lithograph posters or cards of any description on any part of the premises of the facility except within the exhibitor s exhibit space and upon such space as is made avail able for such purposes by the facility Mobile advertisements along the roads immediately surrounding the perimeter of the convention center and event hotels are prohibited during conference hours re gardless of permits Show management defines advertising as any advertisement sign print or electronic or message that promotes an activity taking place in the city to event attendees Any indoor outdoor advertisement placement around the key areas of the city to include but not limited to airport signage street signage banners convention center event hotels etc must have prior ap proval of show management Exhibitors may not advertise in or on the sidewalks ramps entries doors corridors passageways vestibules hallways lobbies stairways elevators escalators aisles or driveways of the facility without written permission from show management These areas are considered private property Exhib itors found to be in noncompliance with advertising guidelines will be subject to loss of priority points and show management fines AISLES Aisles must not be obstructed at any time No portion of an exhib itor s display product or demonstration may
79. olf tournament You are not required to rent golf clubs If you do not select an option we will assume that you will bring your clubs with you to the event Email address is required as we will use this information to notify you of confirmed participation and or changes to the scheduled times Ol am registering one 1 player O I will be registering a group PRIMARY PLAYER CONTACT INFORMATION will be renting golf clubs for left handed right handed player Full Name Company Name Street Address City Province Postal Code Country Telephone w Country Code Email Address If you are not registering a group of four then you are not required to complete the remainder of this reservation form Please proceed to payment information SECOND PLAYER CONTACT INFORMATION will be renting golf clubs for left handed right handed player Full Name Company Name Street Address City Province Postal Code Country Telephone w Country Code Email Address THIRD PLAYER CONTACT INFORMATION will be renting golf clubs for left handed right handed player Full Name Company Name Street Address City Province Postal Code Country Telephone w Country Code Email Address FOURTH PLAYER CONTACT INFORMATION will be renting golf clubs for left handed U right handed player Full Name Company Name Street Address City Province Postal Code Countr
80. pes lighting trusses and any decorative items provided if the item to be suspended is endorsed by a local professional engineer Due to safety concerns rigging of stand structures is strictly not allowed as all booth constructors must ensure that the stand they build are structurally safe All rig ging must be approved by and conducted by Pico International INSTALL DISMANTLE Materials for an exhibit display may not be delivered to the exhib tion facility before the official move in period Under no circumstances will the delivery or removal of any exhibit or portion thereof be permitted during the exhibition without per mission first being secured from show management No displays may be dismantled prior to the official closing of the exhibition Such activity will be considered a violation of these rules and regulations Information on set up and event hours will be pro vided to Sponsor in the Exhibitor Prospectus as well as information on installation and removal of exhibits Exhibition stands must re main open in accordance with the schedule published prior to the event or as amended by Organiser NO BREAKDOWN or DISMAN TLING OF EXHIBITS will be permitted before the event officially closes down If Sponsor infringes this rule it will be assessed a fee of USD 500 per exhibit and may be banned from future events All materials must be removed from the facility by the end of the official move out period Official move in mo
81. pment Checklist Lu 20 8 Welding Equipment Checklist 20 9 Annual load test for lifting machines 20 11 Quarterly visual inspection register for lifting equipment SAFETY OFFICER S SIGNATURE EV ENT ORGANISER S SIGNATURE 2014 African Mining Indaba ww w miningindaba com 61 Risk Assessment COMPANY NAME REVISION DATE EVENT NAME EVENT DATE RISK MATRIX Note use the risk matrix below to calculate the risk ratings CONSEQUENCE 5 1 2 3 4 First Aid Medical Temporary Permanent Fatality Attention Disability Disability 1 Practically Impossible 2 lt Unlikely c 3 Possible 4 Likely 5 Very Likely Work Activity Hazards amp Risks Control Measures Risk No Rating 2014 African Mining Indaba www miningindaba com 62 Health and Safety Officer Appoinment CONSTRUCTION REGULATION 6 6 A contractor shall upon having considered the size of the project the degree of dangers likely to be encountered or the accumulation of hazards or risks on the site appoint a full time or part time construction safety officer in writing to assist in the control of all safety related aspects on the site Provided that where the question arises as to whether a construction safety officer is necessary the decision of an inspector shall be decisive L Employer Name repres
82. programme Logo specifications gt Accepted file formats preferred EPS Al other PDF JPG TIFF gt Resolution SOODPI or greater gt Maximum file size 2MB gt Colours CYMK for print 14 2014 African Mining Indaba www miningindaba com sun hin n a a is 2 1 bu renis furum con sj t n con 3 ommotuprury mier ies lia pop TUP aspi to eye delis sp in peleste manari eum fugae map OHI marge AUE im imoa duse atti ven isi sim ist Date t niet exen iccul lo vende P e eu Conis qu PLS eia dollandi utem pe Cosmic psu ndeis OMA esequi Eliquam imengi ma En hist 0 etid Mla sum foga dolorem sa Sibi et pro at Tents sendane Testo incur ma cra nolo pat cm pa y disimodi tum his dem ee magna as gy Sed que MPL que ppm Plat mo vi gies Sim nee pr piri Carum quiduc cula 7 aceatem ga P unt audi quam nopp Milt voluptur untung 0800 Nem ex Qe est ura simus p i dolendae Tatar puga dem qoi tque Dobis v
83. r affixed to the walls columns or floor of the exhibit facility areas gt No sign of any description may be installed except within the confines of the exhibit space assigned gt Fog smoke and steam machines are not permitted gt Exhibitors are prohibited from possessing displaying or depict ing any products or components in their booth which could be interpreted as being a promotion of another company gt No exhibit will be permitted which interferes with the use of other exhibits or impedes access to them or impedes the free use of the aisles gt Items located in the exhibit space must be in good taste or will be removed at the discretion of show management gt Exhibitors with large equipment such as walk in coolers must re serve sufficient space to ensure that equipment which exceeds 4 feet 112 meters in height and which by virtue of its size cannot be confined to the rear half of the exhibit space is no nearer than O linear feet from any adjoining exhibit space BEHAVIOR GOOD NEIGHBOR POLICY Exhibitors are required to keep all booth activities within the con fines of their exhibit space and not interfere with aisle traffic flow or access to neighboring exhibits Activities may not disturb neigh boring booths Demonstrations booth giveaways and literature must directly relate to the exhibiting company product business or mission and not be offensive in any manner Exhibitors are required to conduct
84. reighting G S 4 SHIPPING FREIG HT FO RM Reg No 2002 045257 23 Vat No 4750201891 EXHIBITION FREIGHTING G S M Unit 11A Platinum Junction Milnerton 7441 Telephone 27 21 552 7248 Fax 27 21 55 22 349 E Mail ef gsm iafrica com Website www ef gsm co za Contact Roger Bowman Michael Armitage Exhibition Freighting GSM Voice 44 1622 816 888 Fax 44 1622 817 485 Email roger ef gsm com EVENT MINING INDABA VENUE CTICC CAPE TOWN DATE 3 6 FEB 2014 International transport Customs clearance Warehousing On site handling facilities Removal amp storage Return of empty cases Re export formalities Return transport E SEA 15 Jan E AIR 21 Jan E ROAD 28 Jan E Inserts Media Table 21 Jan PLEASE DO NOT SEND BY COURIER Description Dims Weight Value BUILD UP DATE AM BREAKDOWN DATE DELIVERY TO STAND JEmpty case storage Collection from our premises Return transport Customs Clearance Transport amp Delivery to stand Brochure Storage COMPANY eT STAND NO Lille TELE its ccc E FAX CONTACTS SIGNATURE PLEASE RETURN COMPLETED FORM BY 17 JAN 2014 Nicole Pucci npucci miningindaba com 33 2014 African Mining Indaba ww
85. rity of the conference by insuring that all delegates are treated equally minimizing the degree of on site fraud and maximizing on site security CANCELLATION POLICY Substitutions may be sent at any time To cancel your paid registration and receive a refund it is necessary to either cancel your registration directly on line or submit a written cancellation request to the postal address below 2 Full refunds less the Processing Charge are available until 31 August 2013 gt Refunds less 20 in liquidated damages are available until 30 November 2013 gt After 30 November 2013 NO refunds will be granted Refunds will be issued by way of payment received To submit your cancellation request please send your full name as it appears on your registration order telephone email address and postal address to the attention of Mining Indaba LLC Attn Events Customer Service 5081 Olympic Blvd Erlanger KY 41018 USA Or send an email info miningindaba com SUBSTITUTIONS Substitutions may be made in advance or onsite with proper documentation Proper documentation consists of a letter on company letterhead showing the name of the original delegate and the person who is attending in his or her place CAN SOMEONE ELSE PICK UP MY CREDENTIALS Only a Certified sponsor contact can pick up credentials for his her delegates with a list provided and signature from each delegate of receipt For individual delegates the attendee named on
86. s tournament will not only enable delegates to play golf on one of South Africa s prized golf courses but will also help to support an important cause We invite you to join us on this special day for a little golf and some relaxation before the 20th annual Mining Indaba begins YOUR GOLF FEES PACKAGE INCLUDES gt Luxury coach transportation to and from the Pearl Valley Golf Estates Coaches depart the Cape Town Convention Centre beginning at 10 30 Welcome station with refreshments Unlimited range balls prior to play on the practice range Shared golf carts Halfway house Roaming drinks cart Nearest the pin longest drive contests Exceptional locker room facilities Delectable clubhouse buffet dinner at awards presentation following rounds Els Wines tasting Els silent auction of memorabilia Auction proceeds will go directly to Els Autism Foundation GOLF PACKAGE FEE US 300 PERSON inclusive of 14 SA VAT Golf club rental is optional Rental fees are US 60 inclusive of 14 SA VAT per person A portion of the proceeds from the golf tournament will be donated to the Els for Autism Foundation PRESENTED IN COLLABORATION WITH ERNIE ELS ERNIE ELS ELS FOR AUTISM WINES Return completed form before 10 January 2014 to info miningindaba com www miningindaba com or fax 1 860 701 5909 20th ANNUAL All fields must be completed to reserve your place at the g
87. se contact Harland on Telephone 021 556 4244 Mobile 076 089 7085 079 740 4204 Email harland soundstylists co za Website www soundstylists co za 35 2014 African Mining Indaba www miningindaba com Stand Build Information SERVICE CONTRACTOR GL events Oasys is pleased to be the official Decorator and Service Contractor for Mining Indaba Enclosed at the end of the Exhibitor Kit you will find all the necessary information and order forms for this event Please read and complete each form carefully and return completed forms directly to GL events Oasys as soon as possible to ensure an excellent show experience Any exhibitor electing to use a custom booth and not the standard shell scheme detailed below and as a result electing to use a third party installation and dismantle team other than GL events Oasys must be pre approved by show management If approval is granted the installation and dismantle team is required to execute the attached Occupational Health and Safety Agreement OHASA PLEASE NOTE No installation and dismantle teams will be permitted to access the exhibit hall floor for setup until the Occupational Health and Safety Agreement OHASA has been received OFFICIAL DECORATOR GL events Oasys es Beulah Henning 9 27 2 526 52 0 BOOTH SPECIFICATIONS Oasys beulah oasysexpo com Innovations www oasysinnovations co za The standard shell scheme is 3mx1 5m Also avai
88. st conform to the safety standards amp regulations Prior approval must be sought from the Organizer before operating such equipment d No motors engines contrivances or power driven machinery may be used without adequate protection against risk of fire 2014 African Mining Indaba www miningindaba com 55 4 4 Safety Forms All Contractors Exhibitors building custom stands must submit a fully documented health and safety file to Ecosafety at least 4 weeks before the commencement of build up Contractors Exhibitors who do not yet have a health and safety file developed for their company can download and complete the templates below Contractors Exhibitors will not be permitted to begin with their stand building until their health and safety plan has been evaluated and approved by Ecosafety Please refer to the Contractor H amp S Audit form for all other supporting documents required which are not included in the download section The 37 2 Mandatary Agreement form must be initialed on each page signed by the Contractor Exhibitor s CEO and forwarded to Ecosafety Please contact alex ecosafety co za should you require more information 56 2014 African Mining Indaba www miningindaba com The Occupational Health and Safety Act 5 WRITTEN AGREEMENT ON OCCUPATIONAL HEALTH AND SAFETY IN TERMS OF SECTION 37 2 OF THE OCCUPATIONAL HEALTH AND SAFETY ACT 1993 85 OF 1993
89. t will have the final decision in such instances The EAC who provides installation and dismantling services will be sent the proper information from show management upon receipt of request by the authorizing exhibitor Show management will give authorization to the EAC to provide installation and dismantling services to the exhibiting firm upon receipt of Certificate of insurance for workers compensation and employers liability comprehensive general liability and automobile liability insurance In performing work for their clients the EAC shall cooperate fully with the official contractors and shall comply with existing labor regulations or contracts as determined by the commitments made and obligations assumed by show management in any contracts with the official contractors Failure to comply with these regulations will result in refusal or loss of authorization to perform services and immediate removal from the event site EXHIBITOR REGISTRATION amp BADGES Official show badges must be worn at all times by exhibitor per sonnel while in the exhibit hall during move in move out and of ficial show hours Additional exhibitor registrations are available for a fee Badges are the property of show management and are nontransferable Thelending sharing of badges is prohibited and will result in confiscation FIRE AND SAFETY REGULATIONS All construction materials used in your booth design must be made from c
90. the badge must pick up his her own materials You will be asked to provide proof of identity upon receiving your badge you need to schedule a bulk pickup for sponsors only please contact Nicole Pucci at npucci miningindaba com or by phone at US 1 646 746 8864 BOOTH ASSISTANTS Defined as an admin level employee of participating company who serves to replenish booth supplies or relieve booth staff Booth assistants are not permitted access to conference sessions business social networking matchmaking lounge conference luncheons gala dinner etc One Booth Assistant is permitted for every 10 registered SDs 600 inclusive of VAT Normal Badge BOOTH WORKERS Defined as uniformed vendor hired support staff specifically utilized to operated machinery ie espresso machine operator popcorn machine attendant bartender etc Entry to the hall is free booth support will be provided a wristband color specific for each day can be picked up at registration Models do not qualify as Booth Support models are considered a marketing extension of the sponsoring company s exhibit and require Sponsor Delegate level registration for access to the conference 2014 African Mining Indaba www miningindaba com 1 Bulk Badge Pick Up REQUIREMENTS FOR BADGE BULK PICK UP Only Sponsor companies fitting the requirements below can qualify for Soonsor Badge Bulk Pick up If you meet the requirements below please fill
91. the double storey stand must be submitted to the Organ iser for approval at least 2 months prior to the exhibition STAND BOUNDARIES AND DESIGN RESTRICTION All stands must be carpeted or laid with some form of flooring as clear demarcation of contracted space Except for island booths 4 side open a backwall must be installed for every stand Stands with immediate neighbour s should also be provided with the nec essary sidewall s Exhibitors may not place any display material or exhibit nor extend their stand structures and fittings beyond their contracted boundary with the exception of 300mm max protrusion allowable for fascia or tower above 2 5m The Exhibitor may be charged for area exceeded and the Organiser reserves the right to remove the infringing material Likewise any projection of programmable moving lights e g cyber lights are restricted with in the perimeter of their stand The prevailing rate for space rental on per square metre basis will be charged to exhibitors who fail to comply to the above STRUCTURAL HEIGHT RESTRICTION The permitted stand height is 2 5m 1 If approved this structure except the fascia panel will be restricted to a distance of 1 metre 3ft 3in away from the dividing walls of the adjoining stands This restriction also applies to overhead structure suspend ed from the existing hall ceiling Unless otherwise stated Exhibitors may appoint their own stand fi
92. the proper badge credentials in order to access the exhibition hall keynote sessions breakout sessions and food functions Upon receipt of your sponsorship deposit you will receive a Unique Registration Code And customized registration form for your staff Our customer service team will take care of registering your delegates for you Simply complete the customized registration form and return it to our customer service team via email info miningindaba com or fax to 1 860 701 5909 Your unique registration code must be included on the form or you may be inadvertently charged full price You will receive an email confirmation when each of your delegates has been registered PURCHASE ADDITIONAL STAFF REGISTRATIONS If you would like to register more than your complimentary allotment you can do so at the special discounted rate of 1000 plus VAT through 13 December 2013 Please note that payment must be received by this date in order to qualify for the special discounted rate To register additional staff members at the discounted rate simply add their information onto the attached registration form SPONSOR REGISTRATION FEE SCHEDULE 7 Feb 2013 14 Dec 2013 Onsite Onsite 13 Dec 2013 24 Jan 2014 Cash Credit Card Conference Price US 1 000 1 400 00 1 667 67 1 710 53 South Africa VAT 140 00 196 00 233 33 23 47 Total US 1 140 00 1 596 00 1 900 00 1 950 00 Please be advised that if your ba
93. themselves and operate their exhibit so as not to annoy endanger or interfere with the rights of others at the show Show management reserves the right to deny access to the exhibition floor to exhibitors not conducting them selves in a professional ethical and otherwise appropriate manner Unsportsmanlike unethical illegal or disruptive conduct such as tampering with another party s exhibit or engaging in corporate espionage is strictly prohibited Exhibitor s personnel and their representatives may not enter the exhibit space or loiter in the area of another exhibitor without per mission from that exhibitor and at no time may anyone enter an exhibit space that is not staffed Violators may be ejected from the event and the exhibitor additionally penalized by the loss of priority points at the discretion of show management 2014 African Mining Indaba DABA 52 www miningindaba com Exhibition Rules amp Regulations BUILDING REGULATIONS AND CARE OF THE FACILITY It is understood that exhibitors shall neither injure nor mar nor in any manner deface the premises Exhibitors will not be permitted to drive nails hooks tacks or screws into any part of the building put up decorations or adhe sives that would deface the premises All curtains draperies and decorations made from textiles of com bustible fibers or other flammable materials must be flame proofed in the manner approved by all applic
94. tion no exposed wires repairs done properly amp waterproof Plug in good condition Earth connected amp continuous pos ON be O9 ES Inspection items must be marked OK if in good condition X if damaged or N A if not applicable Items marked X may not be used and must be removed from site DESCRIPTION OF EQUIPMENT DATE OF INSPECTION drill grinder skill saw extension lead etc EQUIPMENT INSPECTOR S SIGNATURE 2014 African Mining Indaba www miningindaba com 66 Hand Tool Checklist Event Name Company Name The inspection of the hand tools should include at least the following Right tool being used for the job Handles in good condition Handles firmly attached to the heads Heads in good condition no mushrooming chisels sharp Hand tools stored correctly not left lying around Inspection items must be marked OK if in good condition X if damaged N A if not applicable Items marked X may not be used and must be removed from site DESCRIPTION OF EQUIPMENT DATE OF INSPECTION hammers chisels screwdrivers etc HAND TOOL INSPECTOR S SIGNATURE 2014 African Mining Indaba www miningindaba com 67 Induction Attendance Register CONTRACTOR NAME EVENT NAME I
95. tting contractor subject to approval from the Organiser In this instance exhibitors are responsible for making their own arrange ments for services The services of the official contractors are for the convenience of Exhibitors and the Organiser will accept no liability in respect of any contract between Exhibitors and such contractors for the neg ligence or default of any such persons their servants and agents Where mechanical handling within the exhibition hall is required only the official freight forwarders may be appointed STAND FITTING CONTRACTOR In adherence to safety requirements only the Organiser s official contractor may carry out electrical and pipe installations Exhibi tors may appoint their own contractor for stand design and con struction subject to them being approved by the Organiser SOUND MUSIC NOISE Exhibitors may use sound equipment in their booths so long as the noise level does not in the exclusive judgment of show manage ment disrupt the activities of neighboring exhibitors Soeakers and other sound devices should be positioned so as to direct sound into the booth rather than into the aisle Sound and noise should not exceed 85 decibels when measured from the aisle immediately in front of a booth Exhibitors should be aware that music played in their booths wheth er live or recorded may be subject to laws governing the use of copyrighted compositions ASCAP BMI and SESAC are three au t
96. ttom Show TV is fully endorsed by The Organisers of Mining Indaba and offers you a fantastic opportunity to hugely increase your company s exposure at The Event in 2014 We will have 12 state of the art LCD units situated at prime visitor locations throughout the show Registration areas Relevant walkways between hall 2 and 4 Coffee bars Networking Lounge Entrance to the speakers hall Your company s advertisement will be flighted at least 720 times per day at these 12 high profile locations If your company does not have an advertisement we can produce broadcast quality adverts with a voice over at the nominal rate of R 800 00 per 5 seconds ex v a t Exhibitors will have the opportunity to advertise on Show TV in the form of a 15 second advertisement The content of the advert is entirely up to the exhibitor for example 2 You could encourage visitors to visit your stand in order to participate in a competition or prize giving gt Visitors can be informed of new products Special show offers can be advertised 2 Building brand awareness 2 You can show selected sections of your corporate videos or television ads To create an awareness of the location of your stand COSTS Show TV has developed a product that is well within the reach of even the smallest exhibitor The cost of flighting a 15 second advertisement is R2800 00 ex v a t per day for the duration of the exhibition This equat
97. ut permission from that exhibitor and at no time may any one enter an exhibit space that is not staffed Neither the exhibit area nor other areas of the facility shall be used for any improper immoral illegal or objectionable purpose All personnel of exhib itor including personnel retained by exhibitor to be in or around its booth must wear appropriate apparel at all times Show man agement reserves the right to make determinations on appropri ate apparel and entertainment activities conducted by exhibitors Violators may be escorted from the event and exhibitor may be subject to a loss of priority points SUITCASING Suitcasing is defined as any activity designed to solicit or sell prod ucts or services to delegates attending a meeting conference or event without the proper authorization by show management or in ways that violate the rules of the event Any attendee who is ob served to be soliciting business in the aisles or other public spaces in another company s booth or in violation of any portion of this policy is subject to removal without refund and additional penalties The selling or solicitation of product or services may only be con ducted by companies in good standing within their exhibit space confirmed meeting or conference space or within the event as au thorized by show management Companies conducting business outside the confines of the exhibit hall booth location or in un authorized properties with
98. ve out and exhibi tion dates and times may be subject to change Show management will notify exhibitor of official dates times and any changes Show management reserves the right to assign specific days to exhibitor for delivery of equipment and or display items Failure by exhibitor to abide by such delivery schedule shall obligate that exhibitor to pay all charges incurred for labor as a result of the dis ruption of the delivery schedule MULTI LEVEL OR DOUBLE STOREY EXHIBITS A Multi story exhibit is a stand where the display fixture includes two or more levels A multi storied exhibit requires prior approval by the exhibit facility and or relevant local government agency as well as show management because it is deemed to be a structure for building purposes All Multi Level and covered exhibits require a plan that is signed sealed with official seal and dated by a reg istered architect or engineer and a certificate of flame retardant materials submitted to show management and the facility at least 60 days in advance Double storey stands are applicable for contracted ground area of 60 square metres and above to be considered on a case by case basis The design construction and tear down of double storey stands are to comply with the guidelines rules and regulations laid down by the relevant authorities including that of the Fire amp Safety Bureau the Organiser and the venue owner Designs and layout plans of
99. w miningindaba com Shipping Information EXHIBITION FREIGHT SHIPPING FORM USA ef Cabo eiie Freighting 5 SHIPPING F RE G HT FO RM Reg No 2002 045257 23 Vat No 4750201891 EXHIBITION FREIGHTING G S M cc Unit 11A Platinum Junction Milnerton 7441 Telephone 27 21 552 7248 Fax 27 21 55 22 349 E Mail ef gsm iafrica com Website www ef gsm co za http www globaleventsmgmt com shipminingindaba2014 EVENT MINING INDABA VENUE CTICC CAPE TOWN DATE 3 6 FEB 2014 International transport Customs clearance Warehousing Oncsite handling facilities Removal amp storage Return of empty cases Re export formalities Return transport ESEA 15 Jan E AIR 21 Jan E ROAD 28 Jan E Inserts Media Table 21 Jan PLEASE DO NOT SEND BY COURIER CaseNo chm Weigt Value Dims Contact Timothy Connolly GLOBAL Events Management Toll Free 1 866 331 4999 Voice 1 516 365 8822 Fax 1 516 365 8817 Mobile 1 516 351 3575 BUILD UP DATE AM BREAKDOWN DATE PM DELIVERY TO STAND from our premises Customs Clearance Transport amp Delivery to stand Brochure Storage COMPANY e Lam DER TR STAND ADDRESS TELE uires americans
100. will confirm your participation to our global audience before they even arrive at the Cape Town International Convention Centre All you need to do is update your company profile on the event website This process will take no more than five minutes of your time and it will deliver months of additional exposure for your company SUBMISSION DEADLINE FOR ON SITE CONFERENCE PROGRAMME 13 DECEMBER 2013 As an official soonsor of the 2014 event you are entitled to create a customised online profile which will be utilised for your profile in the official on site programme It will also appear in the online sponsor directory on www miningindaba com You may update your profile at any time Any changes made to your profile after 15 December 2013 will not appear in the on site programme The following elements are required to appear in the print programme gt Company name as you want published gt Company Description 50 Word or Less gt Company URL gt Postal Address Information gt Contact Information Optional gt Primary Projects in Africa Required for Mining Companies only Any changes made after 13 December 2013 will appear on the website BUT not in the onsite conference programme COMPANY LOGOS MUST BE SUBMITTED IN HIGH RESOLUTION FORMAT Your company logo must be provided as a high resolution file optimal for printing If the file is not a high resolution file then it will not be published in the printed on site conference
101. www miningindaba com Oasys Furniture COMPANY NAME STAND NUMBER STAND NAME CONTACT PERSON TELEPHONE NUMBER EMAIL ADDRESS POSTAL ADDRESS VAT SA RESIDENTS OASYS EXHIBITIONS amp EVENTS CAPE TOWN VAT REGISTRATION NUMBER 4610214399 SEE OUR WEBSITE FOR IMAGES ON THESE ITEMS www oasys co za CODE ITEM DESCRIPTION TOTAL OFFICE CHAIR KOMORO CHAIR CUBIC BEECHWOOD CUBIC PRO CHAIR LUEJGREEN RED VELLOW 11 FROG BARSTOOL ORY RED YELLOW GREEN ALUMINIUM BLACK BLUE BURGANDY ms OOOO O O um Cr Fus SHANTUNG Barstool 1 0 wa fowm OoOO ee Fuss stecewoop TABLE ON wo wo rowocw meu 7 5 CHROME CARE TABLE 2 ROUND TABLE ON MILANBASE WHITE H750mm 900mm rR 30600 SQUARE TABLE ON MILAN BASE WHITE H750mm 30600 ma ROUND WOODEN FOLINGTABE mas SQUARECOFFEE TABLE R as CHROME GLASS COFFEETABLE H450mmw 700mm D5oomm s Fui 8 PTRISTANTUB CHAIR LENNY 5 SINGLE LAC 1 435 00 LENNY SEATER DOUBLE LAC 1 860 00 57 KOMODO SINGLE SEATER LACK amp RED 1 953 00
102. y Telephone w Country Code Email Address INVESTING IN AFRICAN The Oth Annual MINING INDABA INDABA GOLF TOURNAMENT BECOME A HOLE SPONSOR YES would like to give my company an exclusive branding opportunity at one of the holes during this tournament Hole Sponsorship US 2000 plus VAT Please include how you would like your company name to appear on the signage including contact information Sponsoring Company Address Telephone w Country Code Website Email Address PAYMENT INFORMATION Credit Card Authorization Total Amount Approved USD inclusive of 14 SA VAT By signing this form authorize Mining Indaba LLC to charge the following credit card QAMEX OVISA ODiner s Club Credit Card Number Exp Date CVV NO Name of Card Holder Signature of Cardholder Date Terms and Conditions All golf tournament fees are non refundable after 10 January 2014 To confirm your tee time at the tournament you must reserve and pay on or before 10 January 2014 Return completed form before 10 January 2014 to info miningindaba com or fax 1 860 701 5909 Sponsorship Meeting Room Rental Request MEETING ROOMS Hard walled meeting rooms are available for confirmed sponsors of the 2014 Mining Indaba at the CTICC and Westin Hotel Due to the high demand for

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