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Exhibitor Service Manual

1. L os SHOWNAME y pe M marem 1 goben goben Goben Convention Services c o UPS Freight I c o UPS Freight I 2400 Beaver Rd 2400 Beaver Rd Landover MD 20785 I Landover MD 20785 I Weber jor o ees mme o o es CARRIER CARRIER MAKE COPIES AND CUT AS NECESSARY MAKE COPIES AND CUT AS NECESSARY MAKE COPIES AND CUT AS NECESSARY ee ADVANCE WAREHOUSE ADVANCE WAREHOUSE EXHIBITION MATERIAL FROM EXHIBITING COMPANY NAME TTT MATERIAL FROM TO EXHIBITING COMPANY NAME X BOOTH N AAMGA AAMGA Annual Meeting AAMGA AAMGA Annual Meeting go s sd s a Goben Convention Services Goben Convention Services c o UPS Freight c o UPS Freight 2400 Beaver Rd 2400 Beaver Rd Landover MD 20785 mew quel m CARRIER Landover MD 20785 Te CARRIER r I I I I I I I I Booms o Ho IE I I I I I I I I I I I I I L E E Exhibitor Service Kit Page 24 Goben Convention Services AAMGA 89 Annual Meeting Trade amp Vendor Show Exhibitor Service Kit Discount Price Deadline Date Friday May 1 2015 Please check specific order form for various order dates on Floral Labor and Material Handling SHOW SITE SHIPPING LABEL SHOW SITE DELIVERY SHOW SITE DELIVERY ENTE ERES EXH
2. Step 1 Custom Rental Exhibit 8 Qty Discount Total 8A Pleasecall Pleasecall o 88 Pleasecall Pleasecall sc Pleasecall Pleasecall oo 8D j leasecal Pleasecall Choose your Plexi Glass colors Bring your exhibit to life with our eye catching color panels Choose from our standard colors amp Materials or you may also order designer panels colors are available upon request All orders and accessories are rentals not considered sales as they must be returned at the end of show COLORS OF KOMATEX THIS FORM MUST BE ACCOMPANIED BY CREDIT CARD BILLING CARD AUTHORIZATION or the THIRD PARTY CREDIT CARD BILLING FORM ORDERS NENNEN Burgundy Hunter Green Yellow If color selection is not indicated the color will be Black Doublesided Velero cal cal Clipomspotights 8500 4400 Ground spotlights 8500 4400 Powerstrip 1500 1900 Extension Cord 1500 1900 Additional Flat Shelf 3000 3800 Wermtwerak 7000 8800 Special Artwork or logos will be quoted upon request Please email samples with this order and comments below Custom Rental Unit 6 amp 7 price Includes Delivery set up and removal at the close of show Lights Company header in block lettering and carpet Custom Rental Unit 8 includes The above minus the header Remember to or
3. 33 H 23 L x 17 D x 42H u R cu P L 20 Table Chrome L 21 Chrome Chair L 22 Tall Bar Table Chrome L 23 Chrome Bar Stool 30 Diameter Top x 29 H 24 L x 18 D x 29 H 28 Diameter x 42 H 20 L x 16 D x 39 H Table Black K 1 24 Diameter Top x 29 H K 2 30 Diameter Top x 29 H K 3 36 Diameter Top x 29 H K 4 42 Diameter Top x 29 H K 5 Black Euro Chair K 6 Jet Black Chair 22 L x 23 D x 28 H 16 Lx18 Dx31 H Tall Bar Table Black K 10 Black Bar Stool K 11 Jet Black Bar Stool K 7 24 Diameter Top x 42 H 21 L x 20 D x 41H 16 Lx 18 D x 42 H K 8 30 Diameter Top x 42 H K 9 36 Diameter Top x 42 H AS le Table Maple amp Chrome L 3 Maple amp Chrome Chair Tall Bar Table L 6 Maple amp Chrome L 1 30 Diameter Top x 29 H 16 L x 18 Dx 31H Maple amp Chrome Bar Stool L 2 36 Diameter Top x 29 H L 4 30 Diameter Top x 42 H 16 L x 18 D x 42 H L 5 36 Diameter Top x 42 H mo Table Black Chrome 9 Black amp Chrome Chair Tau Par Tanie L 12 Black amp Chrome L 7 30 Diameter Top x 29 H 16 Lx 18 D x 31 H Black amp Chrome Bar Stool L 8 36 Diameter Top x 29 H L 10 30 DiameterTopx42 H 16 Lx 18 D x 42 H L 11 36 Diameter Top x 42 H INLLVAS Y Sd Id VL BC EE AXIN Pt ci E L 14 Table Black amp Glass L 15 Table Chrome amp Glass L 17 Tall Bar Table Chrome amp Glass 42 Square Top 36 Diameter Top x 29 H 28 Diameter x 42 H Rounded Corners x 29 H M 1 Chair Black amp Blue M 2 Bar Stool Black amp B
4. 4 long 42 high 90 60 11775 6 long 30 high 102 00 13260 __ 6 long 42 high 107 30 13950 8 long 30 high 12135 15780 8 long42 high 13105 17035 TABLE TOP RISERS Qty Description Discount Standard Total p 4 Single Step 8 High 6 Single Step 8 High 8 Single Step 8 High 57 50 74 75 Ld 70 70 91 90 L ssso ii Furnishings Subtotal Sales Tax Tax rate is 696 Furnishings Total Exhibitor Service Kit Page 10 Goben Convention Services AAMIGA 89 Annual Meeting Trade amp Vendor Show Exhibitor Service Kit Discount Price Deadline Date Friday May 1 2015 uc dn c oroer orrn Tor various LI uM e e NC RD A e o An goben 1600 33 Street Unit 102 credenza com puter SF w Orlando Florida 32839 T 407 872 2223 F 407 872 8644 Email orders gobencs com Your Graphics Credenza Option 1A 1 Meter Your amp Logo Option 1B 2 Meter Graphics Your Here amp Logo Graphics Here amp Logo Here Graphics Internet Caf Option 3A Single sided Option 3B Double sided Front View Back View Exhibitor Service Kit Page 11 Goben Convention Services AAMGA 89 Annual Meeting Trade amp Vendor Show Exhibitor Service Kit Discount Price Deadline Date Friday May 1 2015 Please check specific order form for various order dates on Floral Labor and Mat
5. 1 2 1 4 quick release female connection 80 100 PSI 125 CFM Water Hotel supplies 1 2 male threaded connector Exhibitor is responsible for bringing adaptors Not available in Ballrooms Drainage Available depending on booth location A pump may be required at an additional cost Not available in Ballrooms One time fill and drain Maximum of 50 gallons Transformer Rental Special Orders 200 00 IN EN mE EN Credit Card Visa Ll MasterCard L Am Express Ll Discover Ll Diners Club LI Card Email Address Exp Date PLEASE PRINT Signature Phone SCALED FLOOR PLANS A scaled floor plan showing the requested location s of the power engineering drop s must accompany your order If a drawing is not provided Gaylord National will install the service in the most convenient location and charges will apply for relocation ELECTRICAL LABOR Labor rates apply Special power requirements such as overhead power wiring of the booth foreign connections outdoor displays etc These will be subject to time and materials LABOR RATES Mon Fri 8 00 am 5 00 pm 90 00 hr All other times 160 00 Labor and materials will be charged to the credit card on file ELECTRICAL ENGINEERING CONNECTIONS There will be a 1596 installation and removal assessment on all orders except for labor charges Unless a floor plan is included all power will be installed to the booth in the most convenient mann
6. 4 0 59 00 Option 4 SILK ARRANGEMENTS 63 00 7200 tw 2500 3200 8 3 4 6300 700 Hloralarramgement 6500 8200 6300 70 4GreemPlat 400 600 0 3 4 6300 700 e GmenPam 7400 9800 79 00 9900 2 Green Plant 135 00 169 00 B 5 79 00 99 00 79 00 99 00 Charges listed include delivery to your booth and removal at the close of show Lo 4 79 00 99 00 EE No credit or refunds will be issued on floral orders cancelled within 5 days of delivery All ordered are rentals not considered sales as they must be returned at the end of show Note Damaged or stolen plants are Exhibitors Responsibility to be paid for at retail value THIS FORM MUST BE ACCOMPANIED BY CREDIT CARD BILLING CARD AUTHORIZATION or THIRD PARTY CREDIT CARD BILLING FORM ORDERS WITHOUT PAYMENT CANNOT BE PROCESSED Services Subtotal Sales Tax Tax rate is 696 Services Total Exhibitor Service Kit Page 17 Goben Convention Services AAMGA 89 Annual Meeting Trade amp Vendor Show Exhibitor Service Kit ME Price Deadline Date Friday May 1 2015 Please check specific order form for various order dates on Floral Labor and Material Handling 1600 33 Street Unit 102 goben Orlando Florida 32839 audio visual T 407 872 2223 F 407 872 8644 Email orders gobencs com oth A PLEASE CALL GOBEN CONVENTION SERVICES FOR
7. I I I I I I I I I I I I I L ee Exhibitor Service Kit Page 25 Goben Convention Services AAMGA 89 Annual Meeting Trade amp Vendor Show Exhibitor Service Kit Discount Price Deadline Date Friday May 1 2015 Please check specific order form for various order dates on Floral Labor and Material Handling Qo oen 1600 33 Street Unit 102 move out w Orlando Florida 32839 v T 407 872 2223 F 407 872 8644 information Email orders gobencs com On behalf of Goben Convention Services we would like to thank you for letting us assist you during the show We hope the following information will help assist and expedite your move out EXHIBITOR MOVE OUT START TIME and CLEAN CLEAR TIME Beginning the move out time exhibitors may begin to dismantle their May 18 2015 booths All empty containers will automatically be returned to booths Please keep all aisles clear to enable Goben Convention Services to ALL EXHIBITORS MUST BE OFF THE FLOOR BY complete this process in an expeditious manner If you have ordered Bm labor to dismantle your booth be sure to confirm the start time of your works by checking in with the Goben Convention Services Service NO EXCEPTIONS Desk DRIVER CHECK IN amp BILLS OF LADING DEADLINES Driver Check In Date Driver Check In Time It is the exhibitor s responsibility to arrange outbound shipments with May 18 2015 their designated carrier
8. Please check specific order form for various order dates on Floral Labor and Material Handling 1600 33 Street Unit 102 Orlando Florida 32839 T 407 872 2223 F 407 872 8644 Email info Qgobencs com EXHIBITOR MOVE IN May 17 2015 12pm 4pm EXHIBITOR HOURS May 18 2015 EXHIBIT MOVE OUT Monday DISMANTLE CARRIER CHECK IN To ensure that all exhibitor materials are removed from the exhibit facility by the exhibitor move out deadline please have your carriers check in by May 18 2015 RE ROUTE TIME If your carrier has not checked in your freight will be re routed with the show carrier at May 18 2015 DISMANTLE MOVE OUT DEADLINE All exhibitor materials must be removed from the exhibit facility by Day Time Monday May 18 2015 8pm See Carrier Check in time above to ensure that you plan according to the dismantle move out deadline May 18 2015 5pm 8pm Time pm Day Monday Time 7 01pm Day Monday IMPORTANT INFORMATION Schedules listed above are subject to change by show management Should any freight materials be left at the exhibit venue after the Dismantle Move Out Deadline Goben Convention Services reserves the right to re route all freight materials via the preferred carrier of Goben Convention Services Any and all shipping and handling charges by the preferred carrier of Goben Convention Services will be billed and paid by the exhibitor Goben Convention Services
9. 16500 po Misc Other J J JJ Ll 3 JJ DIRECTIONAL BOARDS Foam board Size Discount Standard Total Singlesided o 2x5 1800 1700 Doublesided 2x5 24300 24300 _ Meter Board Single sided 3x7 32400 40500 Meter Board Double sided 558 00 697 00 Half Moon Feet Foam board 30 00 37 00 _ Spider Feet Metal 30 00 3700 Qty HANGING BANNERS With Grommets Size Discount Standard Total __ Single sided Economy one time use 4x6 21600 27000 __ Single Sided Heavy duty material Multi Use 4x6 280 00 35000 __ Double Sided Heavy Duty MultiUse 4x6 51800 647 00 __ Single sided Economy one time use 4x8 28800 36000 __ Single Sided Heavy duty material for multi use 4x8 37400 46700 __ Double Sided Heavy Duty MultiUse 4x8 691 00 863 00 GRAPHIC FILE COMPATABILITY INFO To be emailed e CMYK JPEGs 150ppi at full size 300ppi scaled to 5096 for example e Print ready PDF PDF X 1a 2001 or High Quality Print setting Any bitmap images down sampled 150ppi at full size e Adobe Illustrator Photoshop or InDesign up to CS5 All bitmap links 150ppi at full size We can also accept some of the more common graphic format files such as tif jpg pcx gif etc However these files are
10. 2 Dr Black File Cabinet R 9 4 Dr Black File Cabinet R 10 42 Grey Storage Cabinet Black Etagere 276 276 190 190 161 161 144 144 172 172 144 144 184 184 150 150 172 172 126 126 150 150 R 11 42 Black Storage Cabinet 150 R 12 72 Black Storage Cabinet 184 S 1 Natural Black Desk S 2 Natural Black Credenza S 3 Honey Executive Desk S 4 Honey Credenza S 5 Mahogany Desk S 6 Mahogany Credenza S 7 Grey Executive Desk S 8 Grey Credenza T 20 Montego Conf Table T 21 Montego Chair 356 328 356 328 356 328 356 328 632 178 AAMGA 89 Annual Meeting Trade amp Vendor Show Discount Price Deadline Date Friday May 1 2015 EXHIBITOR SERVICE KIT Please check specific order form for various order dates on Floral Labor and Material Handling oben 1600 33 St Unit 102 Custom Furniture Q SS Orlando Florida 32839 T 407 872 2223 F 407 872 8644 orders gobencs com Order Form e Orders received within 14 days of the event are subject to a 25 late fee e 25 cancellation will apply for all orders cancelled 7 days prior to event opening e 100 cancellation will be applied to if cancelled on day of delivery e All show site orders will be subject to availability amp a 25 service charge Charges listed include delivery to your booth and removal THIS FORM MUST BE ACCOMPANIED BY EE OS at the close of show If you are looking for furnishings that CREDIT CARD BILLING CA
11. ANY AUDIO VISUAL NEEDS AT 407 872 2223 Exhibitor Service Kit Page 18 Goben Convention Services AAMGA 89 Annual Meeting Trade amp Vendor Show Exhibitor Service Kit Discount Price Deadline Date Friday May 1 2015 Please check specific order form for various order dates on Floral Labor and Material Handling labor amp forklift 1600 33 Street Unit 102 Orlando Florida 32839 T 407 872 2223 F 407 872 8644 Email orders gobencs com Exhibiting Company Lo Beth O LABOR RATES amp DETAILS Straight Time 89 85 116 94 Overtime 134 78 175 21 Double Time 179 71 233 62 The current listed hourly rates are listed at a per person per hour as indicated by p p p h Work will be done on a straight time basis if possible Labor orders places on site are subject to OVERTIME HOURS Overtime hours are before 8 00am or after 4 30pm Monday Friday and all day Saturday Overtime hours are also applied to labor services ordered on show site regardless of the time DOUBLE TIME HOURS Double time hours are Monday Saturday 12 00 midnight 6 00am and all day Sunday and Holidays NON USE OF ORDERED LABOR SERVICES If an exhibitor fails to pick up labor time as ordered a 1 one hour per worker no show charge will be applied to the clients invoice LABOR RATES p p p h LABOR PLAN A Discount Standard Supervision by Goben Convention Services Exhibits will be setup prior to ex
12. Meeting Trade amp Vendor Show Exhibitor Service Kit Discount Price Deadline Date Friday May 1 2015 Please check specific order form for various order dates on Floral Labor and Material Handling 1600 33 Street Unit 102 Orlando Florida 32839 T 407 872 2223 F 407 872 8644 Email info Qgobencs com goben Payments Goben CS requires that you provide a credit Card Authorization with your initial order For your convenience we will use this authorization to charge your account for services which may not have been covered by your initial order Purchase Orders are not considered payment All orders received without the method of payment form will be charged standard rates For the convenience of all we ask that all disputes be questioned prior to show close via calling the office or visiting the on site service desk for billing questions and concerns If an exhibitor fails to pay their invoice prior to close of show the charges will automatically be applied to the credit card on file Method of Payment We accept Master card Visa American Express amp checks US Bank A 30 00 charge will apply for charges associated with the following Insufficient Funds Charge back fees on credit cards This fee will be added to your final invoice Wire Transfers If you are using wire transfers for payment please add an additional amount of 30 00 to the wired amount This 30 00 is a processing fee for the wire transfer assesse
13. automatically be reduced to the maximum rate allowed and excess finance charge received by Goben Convention Services shall be either applied to reduce the principal unpaid balance or refunded to the payer Payment terms and conditions shall be governed and construed in accordance with the laws of the state of Florida o Acceptance of Payment Terms amp Conditions By signing off on any services order provided by Goben Convention services automatically indicates that you the client exhibitor are in acceptance and agreement of our Payment Terms and Conditions Any questions about the Payment Terms and Conditions for Goben Convention Services please contact us at 407 872 2223 or at info gobencs com Exhibitor Service Kit Page 6 Goben Convention Services AAMGA 89 Annual Meeting Trade amp Vendor Show Exhibitor Service Kit Discount Price Deadline Date Friday May 1 2015 Please check specific order form for various order dates on Floral Labor and Material Handling 1600 33 d Street Unit 102 e 6 e E E Q en Orlando Florida 32839 Union jurisdiction SS T 407 872 2223 F 407 872 8644 Email orders gobencs com UNION JURISDICTION RULES Since Work Rules and Union Jurisdictions vary from city to city we apprise you of the following statements to help you in understanding the Union Requirements in the facility DECORATOR amp CARPENTER JURISDICTION It is necessary for all exhibitors to use qualified union personn
14. f 3 Masking Drape 1760 f 2285 f 8Upiht 1500 2000 3 Upiht 41500 2000 CrossBeam 41500 12000 When ordering please select color below Black Blue Burgundy Gold Peach Gray Red Teal White Mauve NEM NN NE HEN NES Charges listed include delivery to your booth and removal at the close of show If you are looking for furnishings that are not listed please contact Goben CS for reguest All ordered furnishings and accessories are rentals not sales as they must be returned at the end of show THIS FORM MUST BE ACCOMPANIED BY CREDIT CARD BILLING CARD AUTHORIZATION or the THIRD PARTY CREDIT CARD BILLING FORM ORDERS WITHOUT PAYMENT CANNOT BE PROCESSED TABLES 24 Draped Table w white plastic top and draped on 3 sides Qty Description Discount Standard Total long 30 high 13015 16920 161 80 21035 EE 4 long 42 high long 30 high 156 55 20350 long 42 high 188 50 24465 _ S long 30 high 18295 23780 8 long 42 high 21460 27895 To have the 4 side draped 75 00 100 00 When ordering please select a color below Black Blue Burgundy Gold Peach Gray Red Tea White Mauve 24 Undraped Table Qty Description Discount Standard Total long 30 high 83 55 10860
15. incur a one hour labor charge Empty Container Storage Storage of empty containers is included with your material handling service Empty containers must be labeled with an empty sticker Before the show opens all trash will be removed from the aisles Goben CS is NOT responsible for containers nor packaging materials that are not properly labeled with empty stickers Stickers are available at the service desk Return to Goben Convention Services Warehouse If you wish to have your freight returned to Goben Convention Services Warehouse prior arrangements must be made with our office staff Please note that Goben Convention Services warehouse address may NOT be the same as the advanced shipping address Short Term Long Term Storage Options Storage facilities are available for short and long term please call for a quote if there is interest for this service material handling information con t It is understood that Goben Convention Services is not an insurer that insurance if any should be obtained by the exhibitor Exhibitors are recommended to carry All Risk Insurance covering your materials against damage loss and all other hazards from the time of shipping to returning from show This can usually be done by adding riders to existing policies Limitation of Liability amp Responsibility Goben Convention Services shall not be responsible for damage to uncrated materials materials improperly packed or conceal
16. is not responsible for those shipping charges for freight materials left after the Move Out Deadline exhibitor compass BOOTH INFORMATION Standard Booth Size 10 x 10 Pipe Drape booth identification sign Booth Carpet Gray There are no substitutions with included booth package equipment Your preferred alternatives may be ordered through the exhibitor manual Wastebasket with liner does not include porter service cleaning Porter service cleaning may be ordered through the exhibitor manual IMPORTANT DATES oo Mark your Calendar Advance Warehouse Discount deadline orders received May 1 2015 7 7 S S warehouse w o surcharge warehouse Shipments can start arriving at STRICTLY ENFORCED Show Site May 17 2015 VENUE INFORMATION Gaylord National Resort amp Convention Center 201 Waterfront Street National Harbor MD 20745 301 965 4000 main phone Exhibitor Service Kit Page 3 Goben Convention Services AAMGA 89 Annual Meeting Trade amp Vendor Show Exhibitor Service Kit Discount Price Deadline Date Friday May 1 2015 Please check specific order form for various order dates on Floral Labor and Material Handling Qo oen 1600 33 Street Unit 102 service contractor w Orlando Florida 32839 v T 407 872 2223 F 407 872 8644 info rm atio n amp contacts Email info Qgobencs com QUICK CONTACTS SHIPPING INFORMATION REGISTRATION BOOTH ASSIGNMENT ADVANCE WAREHOUSE ADDR
17. packaged materials or those delivered by a carrier not providing supporting paperwork will be charged an additional 3096 Items that are too large to fit through ballroom doors and must be uncrated in hallway or loading dock UPS Fed Ex DHL etc Shipments Shipments delivered via small package carriers require additional time amp Labor to unload sort amp deliver therefore a special handling fee of 2596 will be added to the material handling rate The above freight carriers DO NOT provide bills of ladings to note any damage or piece count Therefore Goben CS will NOT be responsible and will not accept any claims for any reason involving carriers that do not use bills of lading material handling information Outbound Instructions at close of show It is the exhibitor s responsibility to arrange outbound shipments with their designated carrier If other than UPS Freight Schedule your carrier to pick up your freight directly from the exhibit hall no later than the forced time Re Route time is 7pm on May 18th At the close of the show each exhibitor must fill out a Bill of Lading and hand in to the on site service desk Outbound shipping forms will be available at the service desk Should the exhibitor fail to provide outbound shipping paperwork and it is not turned into the service desk a labor charge will be added to the exhibitor s final invoice Any shipment left in a booth for which no disposition is provided or if
18. requested carrier fails to pick up or refuses to take shipment Goben Convention Services reserves the right to re route shipment using UPS Freight or return material to our warehouse at the exhibitor s expense For more information please see the Move Out information sheet enclosed in this manual Material Handling Does NOT Include Labor and or equipment for uncrating un skidding assembling dismantling re crating and re skidding These services may be ordered by filling out the labor forms included in this manual Scheduling any carrier for pick up or delivery of your materials if other than the official show carrier UPS Freight As an exhibitor it is your responsibility for providing your carrier with the proper delivery and pick up information Material Handling DOES Include Receiving and unloading your shipment at our warehouse 30 days free storage prior to show date Reloading on the Goben Convention Services trailer Delivery of shipment to the exhibit hall Placement of shipment in your booth space Removal of empty containers Return of empty containers at close of show All containers must be empty when stored Goben Convention Services assumes no liability for material or equipment left inside a container marked as empty Removal of all packed and labeled materials from the exhibit booth Reloading on to an outbound carrier for return shipment based on shipping information provided on your show Bill o
19. take note of THIS FORM MUST BE ACCOMPANIED BY E 3 CREDIT CARD BILLING CARD AUTHORIZATION or the ORDER DEADLINE FOR MATERIAL THIRD PARTY CREDIT CARD BILLING FORM ORDERS HANDLING SHIPM ENTS LISTED ON THIS WITHOUT PAYMENT CANNOT BE PROCESSED FORM SUBMITTAL OF ORDER AFFIRMS THAT YOU UNDERSTAND Total O i THE TERMS amp CONDITIONS LISTED ON THE MATERIAL HANDLING SECTION OF THE EXHIBITOR KIT Exhibitor Service Kit Page 22 Goben Convention Services AAMGA 89 Annual Meeting Trade amp Vendor Show Exhibitor Service Kit Discount Price Deadline Date Friday May 1 2015 Please check specific order form for various order dates on Floral Labor and Material Handling 1600 33 4 Street Unit 102 Qo oen Orlando Florida 32839 exhibitor shipping I il i Email orders gobencs com info rm ation T 407 872 2223 F 407 872 8644 Exhibiting Company ooo Beet 000000 O O The following information is requested so that we may plan in advance and arrange for the proper equipment needed to offer the best possible service to you We understand that your calculation is only an estimate Invoicing will be done from the actual weight Adjustments will be made accordingly SHIPMENTS WILL BE SENT TO 0 ADVANCE WAREHOUSE 0 SHOW SITE INCOMING SHIPMENT Shipped from city Tracking Pro Shipping date Expectedarrivaldate Estimated weight Dimensions of largest piece Height Width
20. terms amp conditions and general information are included in this exhibitor manual Third Party Billing Please call the office at 407 872 2223 for a third party billing authorization form Exhibitor Service Kit Page 8 Goben Convention Services AAMGA 89 Annual Meeting Trade amp Vendor Show Exhibitor Service Kit Discount Price Deadline Date Friday May 1 2015 Please check specific order form for various order dates on Floral Labor and Material Handling Qo oen 1600 33 Street Unit 102 EAC exhibitor E v T 407 872 2223 F 407 872 8644 Orlando Florida 32839 Email orders gobencs com appointed contractor In the event you are planning to utilize a firm other than GOBEN CONVENTION SERVICES the Exhibitor must complete and acknowledge the requirements and procedures to have an Exhibitor Appointed Contractor EAC on site This notification must be turned in with Certificate of insurance by the date of May 1 2015 EXHIBITING COMPANY INFORMATION Please print clearly Exhibiting Firm s Officers Signature EXHIBITOR APPOINTED CONTRACTOR EAC Non Official Contractor Please print clearly Contractor Company Name Contact Telephone Contact E mail With this form a CERTIFICATE OF INSURANCE showing General Liability and Workman s Compensation valid in the state where the show is being held naming GOBEN CONVENTION SERVICES as an additional insured and certificate holder The CERTIFICATE
21. 16 Conference Table White 1 20 6 5 Montego Table 1 21 Montego Chair 79 L x 36 D x 30 H 78 L x 35 D x 30 H 20 L x 21 D x 34 H 14 282 orn Q 1 Leather Executive Q 2 Mesh Executive Q 3 White Leather Izzo Q 4 Black Leather Izzo 25 L x 28 D x 43 H 28 L x 23 D x 38 H 25 L x 28 D x 42 H 25 L x 28 D x 42 H Q 5 1 Executive Q 6 Grey Jr Executive Q 7 Black Sled Q 8 Grey Sled 24 L x 25 D x 38 H 24 L x 25 D x 38 H 24 L x 24 D x 32 H 24 L x 24 D x 32 H Q 9 Black amp Chrome Breuer Q 10 Grey amp Chrome Breuer 19 L x23 Dx31 H 19 L x23 Dx31 H J Drafting Stool Secretarial Chair 20 L x 23 D x 51 H Seat Height 23 33 20 L x 23 D x 36 H Seat Height 16 21 Q 11 Black Q 13 Black Q 12 Grey Q 14 Grey SULVIHOD AONA ddd NOD O 14 Literature Stand 16 ESE O 11 Refrigerator 20 L x 20 D x 34 H ACCESSORIES E 6 Pocket 10 L x 9D x 64 H O 9 Computer Table 48 L x 30 D x 30 H O 12 Coat Rack 21 Square Base x 68 H O 15 Literature Stand Silver Folding 11 L x 15 D x 60 H O 16 Literature Stand Black Folding 11 L x 15 D x 60 H 2 dn O 8 Tall Computer Table 36 Lx30 D x 42 H O 10 Parson Desk 48 L x 24 D x 29 H O 13 Free Standing Mirror Black 15 Lx 71 H iPad Stand 41 H x 14 Dia Base O 18 White O 19 Black R 1 Etagere Black Glass Shelves R 2 Etagere Chrome Glass Shelves 30 L x 14 D x 67 H 30 Lx14 Dx67H Bookcase 4
22. 71 Lx34 D x 17 H i m k N kt 2 l 7 Cocktail Table Chrome amp Glass 45 x 32 D x 18H R i l 3 Round Ottoman White Leather 40 L x 40 D x 17 H l 6 Round Ottoman Black Leather 40 L x 40 D x 17 H LN pU V l 8 End Table Chrome amp Glass 25 Diameter x 21 H J 1B Black Dynamic Chair 23 L x 24 D x 32 H K 12 Stage Chair Mocha Leather 28 L x 26 D x 32 H J 10 White Cube 18 Lx 18 D x 17 H J 2G Green J 20 Orange Dynamic Chair Dynamic Chair 23 L x 24 D x 32H 23 L x 24 D x 32H 23 L x 24 D x 32H K 13 Black Tub Chair l 9 Glove Chair 25 Lx25 D x 33 H White Leather amp Chrome 30 L x 30 D x 32 H J 11 Black Leather Cube 18 L x 18 Dx 18 H J AW White Dynamic Chair ONILLVAS K 15 Black Tulip Chair 22 L x 19 D x 36 H G 4 LED Glow Cube Adjustable Colors 20 L x 20 D x 20 H TABLES amp SEATING T y L 7W Table White amp Chrome L 9WL Anaheim Chair L 9W White 8 Chrome Chair 30 Diameter Top x 29 H White Leather 16 LxI18 Dx3TH 18 L x 20D x 36 H A E Y M 5 Tall Bar Table M 6 Curve Bar Stool M 14 Crescent Stool L 12W White amp Chrome White amp Chrome White amp Chrome White amp Chrome Bar Stool 2U IDISIDBIS Ae 17 L x 18 D x 35 H 22 L x 19 D x 40 H 16 Lx 18 D x 42 H L 18 White amp Chrome Swivel Stool L 18B White Chrome Swivel L 19 Black amp Chrome Swivel Stool 15 L x 15 D x 25 33 H Stool With Back 15 L x 15 D x 25
23. 8 Bookcase 72 Filing Cabinet 2 Drawer 36 L x 12 D x 48 H 36 L x 12 D x 72 H 15 L x 25 D x 29 H R 3 Grey R 5 Grey R 7 Grey R 4 Black R 6 Black R 8 Black 12V dOLS ONIATAHS Storage Cabinet 42 R 9 Filing Cabinet Black 4 Drawer 36 L x 18 D x 42 H R 12 Storage Cabinet Black 72 15 Lx 25 D x 52 H R 10 Grey 36 Lx 18 D x 72 H R 11 Black 18 S 1 Desk Natural amp Black 60 L x 30 D x 29H S 3 Desk Honey Oak 60 L x 30 D x 29 H S 5 Desk Mahogany 60 L x 30 D x 29 H S 7 Desk Grey 60 L x 30 D x 29H S 2 Credenza Natural amp Black 60 L x 20 D x 29 H S 4 Credenza Honey Oak 66 L x 20 D x 29 H S 6 Credenza Mahogany 60 L x 20 D x 29 H S 8 Credenza Grey 60 L x 20 D x 29 H d OlIddO0 Black Suede Sofa Black Suede Loveseat Black Suede Chair Black Suede Bench Nickel Glass Ckt Table Nickel Glass End Table Black Suede Corner Black Suede Armless Blk Half Round Ottoman Black Glass Ckt Table Black Glass End Table Black Floor Lamp Tan Suede Sofa Tan Suede Loveseat Tan Suede Chair Natural Ckt Table Natural End Table Green Suede Ottoman Green Suede Chair Black Leather Sofa Black Leather Loveseat Black Leather Chair Black Chrome Lamp Black Cube Ckt Table Black Round Ckt Table Black Cube End Table White Southbeach Sofa White Southbeach Chair White Southbeach Bench Red Southbeach Sofa Red Southbeach Chair Red Southbeach Bench White Square Ckt Table White End Tab
24. AAMGA 89 Annus Meeting Trade amp Vendor Show Exhibitor Service Kit Discount Price E Date Friday May 1 2015 Please check specific order form for various order dates on Floral Labor and Material Handling oben 1600 33 Street Unit 102 Q w Orlando Florida 32839 T 407 872 2223 F 407 872 8644 Email info Qgobencs com Exhibitor Service Manual ES AAMGA Mer ADM of Heep nach AAMGA 89 Annual Meeting Trade amp Vendor Show May 17 20 2015 Gaylord National Resort amp Convention Center National Harbor MD Exhibitor Service Kit Page 1 Goben Convention Services AAMGA 89 Annual Meeting Trade amp Vendor Show Exhibitor Service Kit Discount Price Deadline Date Friday May 1 2015 Please check specific order form for various order dates on Floral Labor and Material Handling goben 1600 33 Street Unit 102 Exhibitor Manual SS Orlando Florida 32839 v T 407 872 2223 F 407 872 8644 Contents Email info Qgobencs com Page 1 Show Cover Page Manual Contents 7 0 11 12 3 1 Price List Credenza Computer Kiosk Custom Units 14 Carpet amp Padding Signs amp Graphics Floral Pictures 15 i 16 i 17 18 19 20 21 22 23 24 25 26 27 28 47 48 56 M S S S 2S VIO Exhibitor Service Kit Page 2 Goben Convention Services AAMGA 89 Annual Meeting Trade amp Vendor Show Exhibitor Service Kit Discount Price Deadline Date Friday May 1 2015
25. ESS Chelsea Lenhart AAMGA Shipping Address amp Preferred Label Format T 610 992 0022 Exhibiting Company Name Email chelseaWaamga org Exhibiting Booth AAMGA 89 Annual Meeting Goben Convention Services c o UPS Freight SHIPPING STORAGE FURNITURE PLANTS SIGNS LABOR CARPET CLEANING Stephanie Placeres Goben Convention Services 2400 Beaver Rd T 407 872 2223 F 407 872 8644 SLE PATE Email stephanie gobencs com Warehouse materials are accepted at the warehouse Monday Friday 8 30am 4 00pm Goben Convention Services will start accepting crates boxes and skidded materials beginning April 13 May 15 2015 CUSTOM FURNITURE Stephanie Placeres Goben Convention Services T 407 872 2223 F 407 872 8644 Email stephanie gobencs com SHOW SITE ADDRESS Shipping Address amp Preferred Label Format Exhibiting Company Name Exhibiting Booth AAMGA 89 Annual Meeting C O Goben Convention Services Gaylord National Resort Convention Center 201 Waterfront Street National Harbor MD 20745 Shipments arriving before this date and time may be refused by the facility Any charges incurred for early freight accepted by the facility are the responsibility of the AUDIO VISUAL Stephanie Placeres Goben Convention Services T 407 872 2223 F 407 872 8644 Email stephanie gobencs com UPS Freight Preferred Show Carrier Customer Service Trade Show Dept T 800 988 9889 NETWORK
26. IBITION MATERIAL FROM TO EXHIBITING COMPANY NAME EXHIBITION MATERIAL FROM TO EXHIBITING COMPANY NAME PS FI I i sHOWNAME oe BOOTHK J BOOTH AAMGA AAMGA Annual Meeting AAMGA Annual AAMGA Annual Meeting ON MEN yO MEN ooo Goben Convention Services l L I os SHOWNAME y A AAA go ben go ben Goben Convention Services Gaylord National Resort 8 Convention Center I Gaylord National Resort amp Convention Center I 201 Waterfront Street 201 Waterfront Street National Harbor MD 20745 I National Harbor MD 20745 I mer jor es jme Jo neu CARRIER I CARRIER MAKE COPIES AND CUT AS NECESSARY MAKE COPIES AND CUT AS NECESSARY MAKE COPIES AND CUT AS NECESSARY i SHOW SITE DELIVERY SHOW SITE DELIVERY EXHIBITION MATERIAL FROM EXHIBITING COMPANY NAME EN MATERIAL FROM EXHIBITING COMPANY NAME BOOTH AN AAMGA AAMGA Annual Meeting AAMGA 2 AAMGA Annual Meeting go hs a s ee Goben Convention Services Goben Convention Services Gaylord National Resort amp Convention Center Gaylord National Resort amp Convention Center 201 Waterfront Street 201 Waterfront Street National Harbor MD 20745 National Harbor MD 20745 CARRIER CARRIER I I I I I I I I soos Ho Po I
27. If other than UPS Freight Schedule your carrier to pick up your freight directly from the exhibit hall Your freight carrier MUST be checked in at the Goben Convention Services freight dock no later than the driver check in time and bills of lading deadlines listed on this sheet and in the exhibitor manual to guarantee pick up In the event that your designated carrier fails to check in pick up refuses acceptance or freight disposition is not BILLS OF LADING DUE TO GOBEN CONVENTION SERVICES DESK BY provided Goben Convention Services reserves the right to force re route such shipments Exhibitors will be charged accordingly for this service No liability will be assumed by show management Goben UPS Freight is the designated show Convention Services or any subcontractors as a result of such re carrier and a representative will be routing or handling located at the Goben CS Service Desk Re Route Time 7 01pm JI O May 18 2015 UPS Freight A bill of lading must accompany ALL outbound shipments Exhibit personnel MUST prepare the outbound bill of lading amp make sure each piece of freight is labeled with the destination address prior to departing the show This form may be obtained at the Goben Convention Services Service Desk All bills of lading must be turned into the services desk when all your shipments are packed labeled and ready to ship Failure to complete and turn in a bill of lading will result in a half
28. Internet Phone exhibitor Information Technology Dept Gaylord National Resort Goben Convention Services will start accepting crates boxes F 301 965 2598 and skidded materials beginning Email Aaron Harley O Gaylordhotels com May 17 2015 Starting at 8am STRICTLY ENFORCED Electrical Services Gaylord National Resort PLEASE DO NOT SEND FREIGHT TO THE CONVENTION T 301 965 3710 F 301 965 3797 CENTER PRIOR TO MAY 17 IF YOUR FREIGHT ARRIVES Email GNExhibits gaylordhotels com BEFORE THIS DATE THERE IS A CHANCE IT MAY BE REFUSED THE CONVENTION CENTER DOES NOT HAVE THE STORAGE OR MANPOWER TO HANDLE TRADE SHOW FREIGHT IF THE CONVENTION CENTER DOES ACCEPT YOUR FREIGHT THEN YOU WILL BE CHARGED A HANDLING FEE BY THE CONVENTION CENTER AND THEN BY GOBEN CS PLEASE SEE MATERIAL HANDLING ON NEXT PAGE Exhibitor Service Kit Page 4 Goben Convention Services AAMGA 89 Annual Meeting Trade amp Vendor Show Exhibitor Service Kit Discount Price Deadline Date Friday May 1 2015 Please check specific order form for various order dates on Floral Labor and Material Handling 1600 33 Street Unit 102 Orlando Florida 32839 T 407 872 2223 F 407 872 8644 Email info Qgobencs com Material Handling Goben Convention Services has been contracted to handle this event which includes all drayage whether it is received at the warehouse or the show site As the EXCLUSIVE material handling contractor we will handle ALL
29. Length Misc Reguirements A ADDITIONAL INCOMING SHIPMENT Different location Shipedfrom cty ares TrkmgfPot Shipingdate Expectedarrivaldate No ofPiees Estimatedweight Dimensions of largest piece Height Width Length Misc Requirements gt OUTGOING SHIPMENTS The below information is for back up should the on site exhibitor fail to complete and turn in a bill of lading to Goben CS Personal INSTRUCTIONS FOR OUTGOING SHIPMENTS Ship To Company 0 Prepaid 9 Collect Address A City State Zip No of pieces Total Weight S Outbound Carrier Pron Exhibitor Service Kit Page 23 Goben Convention Services AAMGA 89 Annual Meeting Trade amp Vendor Show Exhibitor Service Kit Discount Price Deadline Date Friday May 1 2015 Please check specific order form for various order dates on Floral Labor and Material Handling ADVANCED WAREHOUSE SHIPPING LABEL ADVANCE WAREHOUSE ADVANCE WAREHOUSE Ta Ta SERENE EXHIBITION MATERIAL FROM TO EXHIBITING COMPANY NAME EXHIBITION MATERIAL FROM TO EXHIBITING COMPANY NAME O O IO mown oe BOOTHE BOOTHE AAMGA AAMGA Annual Meeting AAMGA Annual AAMGA Annual Meeting I MEN Goben Convention Services i
30. OF INSURANCE MUST be submitted together with this notification We will not accept a CERTIFICATE OF INSURANCE on site on the show floor This is due by the date listed above on the top of this page The exposition floor aisles loading docks services and storage areas will be under the control of Goben Convention Services The Exhibitor Appointed Contractor EAC Non Official Contractor must coordinate all of its activities with Goben Convention Services The Exhibitor Appointed Contractor EAC Non Official Contractor will be responsible for all reasonable costs related to its operation including overtime pay for stewards restoration of exhibit space to its initial condition freight handling charges etc It will be the responsibility of the Exhibitor Appointed Contractor EAC Non Official Contractor to remove from the floor all tape installed any bulk trash from the booth floor and from the exhibit hall such as skids or crates will be invoiced accordingly by Goben Convention Services These requirements will be strictly enforced In the event that these rules are not adhered to labor must be hired through Goben Convention Services This form along with your Certificate of Insurance can be submitted via these options FAX MAIL E MAIL 407 872 8644 Goben Convention Services orders gobencs com 1600 33 Street Unit 102 Orlando Florida 32839 Exhibitor Service Kit Page 9 Goben Convention Services AAMGA 89 Annual Meeting Tra
31. RD AUTHORIZATION or the Subtotal are not listed please give Goben Convention Services a call THIRD PARTY CREDIT CARD BILLING FORM ORDERS uw ee for pricing and availability WITHOUT PAYMENT CANNOT BE PROCESSED All ordered furnishings and accessories are rentals not BN X93 considered sales as they must be returned at the end of 696 MI Total Vv Vv ON V WV RULES AND REGULATIONS FOR k EXHIBITS AND DISPLAYS GAYLORD NATIONAL Fax or Mail to Gaylord National Resort amp Convention Center Attn Exhibit Service Department gt 201 Waterfront Street National Harbor Md 20745 on lhe Tolo Office 301 965 3710 Fax 301 965 3797 RESORT amp CONVENTION CENTER A discounted rate is provided to exhibitors who order services in advance Full payment must be received at Least Fourteen 14 days prior to the first day of show to qualify for the Advance Price Payment is accepted through exhibit services in the form of VISA MASTERCARD AMERICAN EXPRESS DISCOVER DINERS CLUB and Money Order U S funds drawn on U S banks only Maryland State Sales Tax 6 will be applied to all equipment amp service orders Checks and cash are not accepted The hotel is not responsible for any injury loss or damage that may occur to the exhibitor the exhibitor s agents employees or property or the any other person or property prior during or subsequent to the period covered by the exhibit contract In accordance with the Prince Georges C
32. YMENT CANNOT BE PROCESSED Services Subtotal Services Total Exhibitor Service Kit Page 19 Goben Convention Services AAMGA 89 Annual Meeting Trade amp Vendor Show Exhibitor Service Kit Discount Price Deadline Date Friday May 1 2015 Please check specific order form for various order dates on Floral Labor and Material Handling 1600 33 4 Street Unit 102 Orlando Florida 32839 T 407 872 2223 F 407 872 8644 Email orders gobencs com goben EXCLUSIVE Material Handling Contractor Goben Convention Services are under contract with AAMGA We will handle ALL freight exhibit material in and out of the Exhibit Hall For your convenience labels are provided in this exhibitor manual You must return in advance of the show the Method of payment form along with the completed Material handling service amp rates form Advance Freight Shipments Ship as early as possible You get 30 days storage included with Material Handling fees Warehouse receiving hours are 8 30am 4 00 pm Monday Friday Shipments can begin arriving April 13th and should arrive no later than May 15th Shipments that arrive at the advance warehouse after May 8 will be charged a late fee of 2596 of the material handling fee Please ship to the advance warehouse and you will only be charged one time It is much less expensive to ship to the advance warehouse and be charged a one time material handling fee than to send to the hotel and be cha
33. acceptance by such exhibitor and or other shipper of the terms and conditions set forth Empty container labels will be available at the Goben Convention Services Desk Affixing the labels is the sole responsibility of the exhibitor or his her representative All previous labels should be removed or obliterated Goben Convention Services assumes no responsibility for Error to above procedures Removal of Containers with old empty labels and without Goben Convention Services Labels Improper Information on Empty Labels Materials stored in container with empty labels Exhibitor Service Kit Page 21 Goben Convention Services AAMGA 89 Annual Meeting Trade amp Vendor Show Exhibitor Service Kit Discount Price Deadline Date Friday May 1 2015 Please check specific order form for various order dates on Floral Labor and Material Handling oben 1600 33 Street Unit 102 material handling Q s Orlando Florida 32839 T 407 872 2223 F 407 872 8644 o Email orders gobencs com se rvice amp rates Exhibiting Company p Booths 0 O ADVANCE WAREHOUSE ADDRESS MarkyourCalendar Shipments can start arriving April 13 2015 AAMGA 89 Annual Meeting re Goben Convention Services Last Day for Shipment to May 8 2015 i arrive at warehouse w o c o UPS Freight e 2400 Beaver Rd Last day for shipments to May 15 2015 Landover MD 20785 arrive at warehouse Shipments can start arriving Must be re
34. air Red E 6 Bench Red 77 Lx34 D x 32 H 53 L x 34 D x 32 H 53 Lx27 Dx16 H E 7 Square Cocktail E 9 End Table E 10 White Cube White amp Chrome White amp Chrome With Optional Multi Plug Charging 31 L x 31 D x 15 H 20 L x 20 D x 19 H Station 20 L x 20 D x 20H Barcelona 7 7 F 1 Chair Red Barcelona F 3 Chair White Barcelona F 5 Chair Black Barcelona 31 Lx35 D x 33 H 31 Lx35 D x 33 H 31 Lx35 D x 33 H F 2 Ottoman Red Barcelona F 4 Ottoman White Barcelona F 6 Ottoman Black Barcelona 24 L x 24 D x 17 H 24 L x 24 Dx 17 H 24 L x24 Dx 17 H Melrose G 1 Sofa Red Swirl G 2 Chair Red Swirl G 3 Bench Red Swirl 78 L x41 D x 30 H 40 L x 36 D x 30 H 61 Lx21 Dx 17 H Monte Carlo L H 1 Black Leather Sectional Loveseat H 2 Black Leather Sectional Corner 50 L x 38 D x 29 H 40 L x 40 D x 29 H H 3 White Leather Sectional Loveseat H 4 White Leather Sectional Corner 50 L x 38 D x 29 H 40 L x 40 D x 29 H H 5 White amp Chrome Modern Sofa H 6 White amp Chrome Modern Chair 72 Lx31 D x 26 H 35 L x 32 D x 27 H JON IO I eM 1 Contempo l 1 Curved Sofa White Leather 71 L x 34 D x 30 H LOUNGE e l 4 Curved Sofa Black Leather 71 L x 34D x 30H l 10 Da Vinci White amp Chrome Folding Sofa 7 A L x 35 D x 36 H 6 Flat 74 L x A8 D x 18 H X l I 2 Curved Bench White Leather 71 L x 34 Dx 17H l 5 Curved Bench Black Leather
35. ated at Per Square Foot Minimum of 100 square feet Listed prices on carpet include delivery installation and THIS FORM MUST BE ACCOMPANIED BY FS removal Carpet Ordered in multiples are not guaranteed in CREDIT CARD BILLING CARD AUTHORIZATION or the Subtotal a color match Custom carpet orders after the deadline THIRD PARTY CREDIT CARD BILLING FORM S ES AK date are subject to availability BEEN o O Total Exhibitor Service Kit Page 14 Goben Convention Services AAMGA 89 Annual Meeting Trade amp Vendor Show Exhibitor Service Kit Discount Price Deadline Date Friday May 1 2015 Please check specific order form for various order dates on Floral Labor and Material Handling oben 1600 33 Street Unit 102 Sign amp Graphics 9 w Orlando Florida 32839 T 407 872 2223 F 407 872 8644 Email orders gobencs com Exhibiting Company Booth PO Contact Email Phone PO Digital Graphics Goben CS has the capabilities to provide you with the finest digital graphic reproduction available Capabilities include four color photo quality high resolution digital printing for banners signage exhibit graphics and more STANDARD SIZES SzE MATERIAL Thickness Discount Standard Total 11x17 FoamBord 3 16 4000 5000 22 x28 Foamboard 3 16 6400 8000 24 x36 Ulramount 3 16 9400 117 00 28 x44 Ultramount 3 16 132 00
36. bitmap images that are resolution reliant A low resolution doc may be fine for a web page or business card when it is enlarged for a big sign or banner the image suffers in that it becomes blurry or pixilated with stair stepped edges When sending bitmap files for large graphics the higher the resolution the better If in doubt or have any questions please TH FORM MUST BEASCOMPANIE IEY CREDIT CARD BILLING CARD AUTHORIZATION or the O contact us at info gobencs com THIRD PARTY CREDIT CARD BILLING FORM ORDERS EE WITHOUT PAYMENT CANNOT BE PROCESSED 0 Furnishings Total Exhibitor Service Kit Page 15 Goben Convention Services AAMGA 89 Annual Meeting Trade amp Vendor Show Exhibitor Service Kit Discount Price Deadline Date Friday May 1 2015 Please check specific order form for various order dates on Floral Labor and TALENTAI Q ben 1600 33 Street Unit 102 Q SS Orlando Florida 32839 v T 407 872 2223 F 407 872 8644 Email orders gobencs com Option 1 Option 2 Flowering EE Kalanchoes Blooming mum Azalea Bromeliad Option 3 2 BED Ficus Bush Arboricola Spathiphyllum Option 4 324 5 MEE Ficus Standard Cat Palm Bird of Paradise Marginata Option 5 6 7 amp taller Special order BED Palm Majesty Palm Adonidia Double Ficus Standard Exhibitor Service Kit Page 16 Goben Convention Services AAMGA 89 Annual Meeting Trade amp Vendor Show Exhibitor Servi
37. ce 301 965 3710 on Ge M owe Fax 301 965 3797 Event Name Event Dates Booth Company Name Number Contact Name Contact Number Please indicate placement of Electrical Utility and Telecommunication services ordered Adjacent Booth or Aisle 4____________ BACK n 3 3 UJ 8 l pm 9 gt n D 3 v 4 O S O co l e 5 a T FRONT Adjacent Booth or Aisle Z NOTE Island Peninsula and In line booths requiring power to be installed other than the back of the booth will be charged time and materials Please include a scaled floor plan showing the requested location of electrical source Labor and materials will be charged to the credit card on file
38. ce Kit Discount Price Deadline Date Friday May 1 2015 Please check specific order form for various order dates on Floral Labor and Material Handling 1600 33 4 Street Unit 102 Q oen Orlando Florida 32839 flora w T 407 872 2223 F 407 872 8644 Email orders gobencs com Exhibiting Company Name Order Details Goben CS reserves the right to make substitutions if a particular item is not DISCOUNT DEADLINE May 1 2015 available at the time of show Goben CS will select at no risk Specialty Orders must be received by May 8 2015 All flowering plants are based upon availability If you are looking for arrangements that are not listed please give Goben Convention Services a call for pricing and availability FLORAL FOILAGE LIVE PLANTS Option 1 10 O y Pa 00 500 la sso 169 00 8 0 500 8 sso 169 00 pc 500 1 c sso 190 5 eee L oo e an pog 50 00 62 00 135 00 169 00 A B C D Call Qty 40 00 50 00 12 Arrangement 93 00 116 00 40 00 5000 24 Arangement 116 00 145 00 4000 5000 12 Tropical 132 00 165 00 24 Tropical 171 00 213 00 Arrangement Custom Arrangement cal Qty Standard o J a 2 4700 5900 B 2 4 0 59 00 Color Preference if available 2 4700 5900 D 2
39. ceived by Date May 15th at Show Site FREIGHT RATES Rates below include receipt of your freight delivery to your booth removal storage return empty crates and at the end of the show movement of your freight from the booth to the loading dock and reloading onto the designated truck Charges for this service will be based on the inbound rate and rounded up to the nearest one hundred weight A 200lbs minimum per shipment applies pounds 100 Total CWT Overtime In addition to your plan below please fill out plan C if your shipment is moved in and or out of show site on overtime Monday Friday before 8 00am and or after 4 30pm ALL DAY Saturday Sunday and Holidays DESCRIPTION A Package Shipments Received April 13 May 15 B Late Shipment Surcharge After May 8 0 0 Special Handling UPS Fed Ex DHL etc TTT ainas Special Handling Van Line Loose uncrated etc ERN Additional 3096 Package Shipments Scheduled to arrive on May 17 Show Site 136 25 EJ CF G Small Package Shipment Total Shipment of 25lbs Hl X EM Returned to Warehouse Prior Arrangements must be made Call for pricing Shrink Wrap one hour Labor Charge Per Skid 25 00 Banding one hour Labor Charge 1 25 FREIGHT PAYMENT COMPUTATION Please include if applicable the surcharges i e late overtime in and or out special handling ooo SELECT PLANS A J OF PIECES WEIGHT MIN 200lbs RATE CWT TOTAL Shipment 1 Please
40. charges may be applicable to the CWT rates Recommended Inbound amp Outbound Freight Carrier UPS Freight is the preferred show carrier If you use UPS Freight you do not need to worry about scheduling freight carriers waiting charges or forced freight shipments 800 988 9889 www UPSFreight com UPS Freight UPS FORM LOCATED AT THE BACK OF THIS MANUAL CONVENIENT 24 HOUR TRACKING MENTION SHOW NAME FOR DISCOUNTED SHOW RATES Misc Material Handling Information Goben Convention Services will not be responsible for piece count or condition of shipments that are delivered without supporting bill of lading or delivery slip Remember that all shipments must be PREPAID DO NOT SHIP COLLECT All shipments sent COLLECT WILL BE REFUSED You may confirm receipt of your shipment by calling GobenCS 407 872 2223 Exhibitors can hand carry their own materials into the exhibit hall provided they use their personal vehicle and company employees to do so Freight being delivered to the loading dock in vehicle other than personal must be unloaded and delivered by Goben Convention Services Due to insurance purposes No material handling equipment such as dollies or pallet jacks shall be used by anyone other than Goben CS If you have brought in your own materials in and wish to have Goben CS store your empty containers there will be a charge of 20 00 per item or 0 20c per Ib whichever is greater Shrink wrap and banding will
41. d by Goben Convention Services Please contact 407 872 2223 for wire transfer information 2 3 D et D m v o Y 2 o D Ke E m 3 D 2 ct Y D O 5 w mn D 2 et v o D n o h O et gt D o c mp o et O 5 O h International Exhibitors We require 10096 payment of advance and standard orders Any orders or services placed with Goben Convention Services on show site those services must be paid in full Payment must be made via check in United States fund drawn from a United States Bank Should your display require clearance by a United States Customs Office you must make arrangements with a custom broker Goben Convention Services cannot clear the shipment on behalf of the shipper Cancellations Orders cancelled after the discount deadline date will be charged 5096 cancellation charge Orders cancelled after decorator move in begins are subject to a 10096 cancellation charge A one hour per person charge will be applied for all labor orders that are not cancelled in writing at least 24 hours prior to the scheduled start time Miscellaneous Rental Items not ordered but found in the booth space will be invoiced at standard rates Lo 9 lt 3 D eO J o e t S e E n Tax Exemption Status If you claim tax exempt status you must provide us with a copy of your tax Exempt Certificate issued by a federal government or state in which the event is taking place simultaneous
42. de amp Vendor Show Exhibitor Service Kit Discount Price Deadline Date Friday May 1 2015 Please check specific order form for various order dates on Floral Labor and Material Handling 1600 33 4 Street Unit 102 Orlando Florida 32839 T 407 872 2223 F 407 872 8644 Email orders gobencs com goben furniture amp accessories Exhibiting Company RR s ty Description Discount Standard Tota Sdecar mao 93755 Padded Folding Chair 9 10 12235 Upholstered Arm Chair 12080 256 65 Upholstered Counter Stool 115 20 14975 Secretary chairs 195 00 25350 ty Description Discount Standard Total Chrome Stanchion 3250 4050 VewetRope gray red 1750 2200 Wastebasket 0 2538 3208 S amp nHoderzz o8 15565 20285 Chrome Tripod Easel a220 5490 literature Rack 17940 23325 Bagrak 1 iso i35 FishBow 3 3 250 3250 Raffle Drum 9775 1250 Refrigerators 14400 18000 Filing Cabinet lockable 287 80 00 10000 Glass Display Case Califor Pricing Podium valfePiin Poster Board axe asas 24695 Qty Description Discount Standard Total White Vinyl Table Cover 13 50 1700 TableSkirt30o 3000 3750 TableSkrt42 3700 4625 8 Masking Drape 1935 f 2515
43. der the following items as desired They are NOT included with the units Graphics logos Furniture Electrical Floral amp cleaning service All packages can be customized or modified depending on your specific requirements Exhibit Rental Unit m m Sales Tax 6 A RE WITHOUT PAYMENT CANNOT BE PROCESSED Exhibitor Service Kit Page 13 Goben Convention Services AAMGA 89 Annual Meeting Trade amp Vendor Show Exhibitor Service Kit Discount Price Deadline Date Friday May 1 2015 Please check specific order form for various order dates on Floral Labor and Material Handling oben 1600 33 Street Unit 102 Ca rpet amp padding w w Orlando Florida 32839 T 407 872 2223 F 407 872 8644 Email orders gobencs com Exhibiting Company Booth y O IN LINE BOOTH CARPET gand 220 50 286 65 Gray Tea Exhibit Hall is Carpeted xo 220 50 286 65 _ Hunter Green 0 10 x 20 432 85 562 75 10 x 30 647 30 841 50 CARPET PADDING amp VISQUEEN Padding BoothSize Discount Standard 4 Thick 1 80 2 35 Discount Standard 1 10 1 40 Rates are calculated at Per Square Foot CARPET TAPE Rate Lineal Ft X 16 Most facilities reguire taping of the front edge of carpet for safety purposes ISLAND BOOTH SPECIAL CUT CARPET Discount 3 70 54 85 Rates are calcul
44. e used in conjunction with an approved exhibit or display for cooking or demonstration purposes Tanks must have a release valve and be removed from the convention center at the close of daily activities Storage of tanks inside the building is prohibited Vehicles that are used as part of a display should have no more than a 1 4 tank of fuel or 10 gallons whichever is less The tank must be taped shut or have a locking gas cap and the battery cables must be disconnected Covered or multi leveled booths over 300 sq ft are required to have an automatic extinguishing system or required fire watch personnel A battery operated smoke detector will be required for each covered booth structure or tent regardless of square footage Engineered approved Scaled stamped plans of the booth must be submitted to the Gaylord National Cost of fire watch personnel is determined by Prince Georges County Fire and Rescue Contact Exhibit Services for additional information Haze and or smoke producing devices must use water based fluids The use of these devices must be approved in advance through Conference Services in conjunction with Prince Georges county Fire and Rescue Services Freight Services Material Handling Freight Deliveries including but not limited to small package overnight LTL amp van line carriers will not be accepted by Gaylord National Resort amp Convention Center Exhibit Hall representatives prior to your event during your event amp after
45. eception Grey Contour Reception 42 h Computer Table 30 h Computer Table Parson Desk Refrigerator Coat Rack Black Mirror Literature Stand Silver Folding Lit Stand Black Folding Lit Stand Ipad Stand White Ipad Stand Black 6 Maple Conf Table 8 Maple Conf Table 6 Mahogany Conf Tbl 8 Mahogany Conf Tbl 10 Mahogany Conf Tbl 6 Honey Oak Conf Tbl 8 Honey Oak Conf Tbl 6 Black Conf Table 8 Black Conf Table 10 Black Conf Table 6 Grey Conf Table 8 Grey Conf Table 36x60 Glass Table Frosted Glass Table 42 Dia Honey Table 42 Dia Mahogany Table 6 5 White Conf Table Q 1 Leather Executive Chair Q 2 Mesh Executive Chair 172 184 195 172 184 195 207 218 207 218 230 230 316 316 207 218 875 975 857 975 236 385 385 225 201 225 201 115 150 126 167 167 126 126 351 397 351 397 569 351 475 333 397 569 333 374 316 443 241 241 545 225 225 v015 1 425 Q 3 Wht Leather Exec Chair Q 4 Blk Leather Exec Chair Q 5 Bik Jr Executive Chair Q 6 Grey Jr Executive Chair Q 7 Black Sled Chair Q 8 Grey Sled Chair Q 9 Blk Chrome Breuer Chair Q 10 Gry Chrome Breuer Chair Q 11 Black Drafting Stool Q 12 Grey Drafting Stool Q 13 Black Secretarial Chair Q 14 Grey Secretarial Chair R 1 R 2 Chrome Etagere R 3 48 Grey Bookcase R 4 48 Black Bookcase R 5 72 Grey Bookcase R 6 72 Black Bookcase R 7 2 Dr Grey File Cabinet R 8
46. ed damage Goben Convention Services shall not be responsible for loss theft or disappearance of exhibitor s materials after same has been delivered to exhibitor s booth Goben Convention Services shall not be responsible for loss theft or disappearance of materials before they are picked up from exhibitor s booth for reloading after the show Bills Of Lading covering outgoing shipment which are furnished by Goben Convention Services to exhibitors will be checked at time of actual pick up from the booth and corrections are made where discrepancies occur Goben Convention Services shall not be responsible for loss damage or delay due to fire Acts of God strikes lockouts or work stoppages made where discrepancies occur Goben Convention Services Liability shall be limited to the physical loss of or damage to specific article which is lost or damaged and in any event Goben Convention Services maximum liability shall be limited to 0 30 per pound per article with a maximum liability of 50 00 per item or 1 000 00 per shipment whichever is less Claims for loss or damage must be submitted to Goben Convention Services prior to the close of show No suit or action shall be brought against Goben Convention Services more than one year after the accrual of the cause of action The consignment or delivery of a shipment to Goben Convention Services by an exhibitor or by any shipper to or on behalf of the exhibitor shall be construed as an
47. el for the installation and dismantling of prefabricated exhibits and displays and to install and remove draperies and floor covering The handling placing or setting out of merchandise that is to be displayed does not require union labor and may be done by the exhibitor In addition the installation or dismantling of an exhibit which does not require the use of hand tools or more than one person and can be accomplished within thirty minutes may be performed by the owner or company representative Your labor requirements can be ordered on the enclosed Exhibit Labor Order Form TEAMSTER JURISDICTION Our Material Handling Department is responsible for maintaining in and out traffic schedules at the show site Even local exhibitors should clear all movements of exhibit materials through this department as we will have priority at the unloading area at all times Union jurisdiction allows individually hand carried items only and will not permit exhibitors use of dollies hand trucks or pushcarts Material Handling Services may be ordered in advance by completing and returning the enclosed Shipping Information and Service Order Form or by ordering on site at the Goben Convention Services Service Desk Exhibitor Service Kit Page 7 Goben Convention Services AAMGA 89 Annual Meeting Trade amp Vendor Show Exhibitor Service Kit Discount Price Deadline Date Friday May 1 2015 Please check specific order form for various order dates o
48. er Credit will not be given for services ordered and not used Cancellations must occur prior to the installation of services Receipts Are available after the show close through GNExhibits gaylordhotels com Please include the show name and booth 24 hour service CHARGES S Installation amp Removal 1596 SUBTOTAL s Tace Labor TOTALL INFORMATION TECHNOLOGY TERMS CONDITIONS amp REGULATIONS GAYLORD NATIONAL Fax or Mail to Gaylord National Resort amp Convention Center C Attn Telecommunication Department S 201 Waterfront Street National Harbor Md 20745 4 EA x ae tho IDA Office 301 965 2506 Fax 301 965 3797 Gaylord National Resort and Convention Center Information Technology Terms Conditions and Regulations GENERAL Installation of telephone telecommunications network and cabling services within the Gaylord National Resort and Convention Center is exclusive Telecommunication services voice and data are to be ordered by each exhibitor separately and are not to be shared with other exhibitors Routine audits are preformed to ensure adherence gt All prices are for rental of services only Material and equipment furnished by the Gaylord National Resort and Convention Center for telecommunication services shall remain the property of the Gaylord National Resort and Convention Center s unless otherwise specified and shall be returned to the Gaylord National Resort a
49. erial Handling oben 1600 33 Street Unit 102 custom rental units Q w Orlando Florida 32839 00 T 407 872 2223 F 407 872 8644 Email orders gobencs com Table Top Display Option 4 8 Popup Display Option 5 Exhibit Option 7A 8 x 20 Option 7B 10 x 20 Exhibit Option 6A 8 x 10 Option 6B 10 x 10 Exhibit Option 8A 8 x 107 Option 8B 10 x 10 Option 8C 8 x 207 Option 8D 10 x 207 Exhibitor Service Kit Page 12 Goben Convention Services AAMGA 89 Annual Meeting Trade amp Vendor Show Exhibitor Service Kit Discount Price Deadline Date Friday May 1 2015 Please check specific order form for various order dates on Floral Labor and Material Handling 1600 33 4 Street Unit 102 Orlando Florida 32839 T 407 872 2223 F 407 872 8644 Email orders gobencs com goben rental unit order Exhibiting Company AAA Credenza amp Computer kiosk s white panels Discount 208 372 BAS 398 497 2 385 81 3A 650 80 38 120 Additional options available Option Standard Colored panels 110 00 13700 Lockable Doors 25 00 31 00 Company Logo Graphics Call Pp 90 95 1 NEK 50 m 6A 2096 75 2 725 75 68 2 096 75 2 725 75 7A 84 802 25 6 241 60 78 94 802 25 624160
50. etc Gaylord National Resort and Convention Center reserves the right to immediately disconnect network connections when activity such as denial of service attacks port scans or any other form of network performance degradation activities After disconnection isolation and quarantine assistance will be given All devices for which the Gaylord National Resort and Convention Center provides Internet or Networking connectivity shall be required to obtain a Gaylord National Resort and Convention Center assigned IP address At no time while connected to Gaylord National Resort and Convention Center network will the customer use run their own DHCP server Physical layer network audits are preformed to ensure adherence The Customer must provide the node equipment personal computer etc properly configured as well as a standard Ethernet adapter card rated for 10 100Mbps with an RJ 45 jack The Customer is responsible for the proper configuration of computing machinery and software for Internet and Ethernet communications Wireless Specific 802 11a b g The Gaylord National Resort and Convention Center has deployed an 802 11a b g wireless management system in its meeting facility This management system assists Gaylord National IT representatives with the delivery of flawless high speed internet access The use of any unsecured wireless access point or any other device that broadcasts open internet access is strictly prohibited At no time will an e
51. f Lading Charges for the above services will be based on the inbound weight only each shipment is evaluated separately whether the above services are used completely or in part Refer to the material handling services and rates for detailed pricing information Weight taken from inbound bill of ladings is rounded up to the next hundred pounds Goben Convention Services will assign a weight to shipments arriving without a bill of lading of certified weight tickets Shipments received without weight tickets will be charged an additional 3096 Research 3096 If exhibitor name show name etc is not visible on the shipping label a research rate will apply in addition to your material handling rate Exhibitor Service Kit Page 20 Goben Convention Services AAMGA 89 Annual Meeting Trade amp Vendor Show Exhibitor Service Kit Discount Price Deadline Date Friday May 1 2015 Please check specific order form for various order dates on Floral Labor and Material Handling 1600 33 Street Unit 102 Orlando Florida 32839 T 407 872 2223 F 407 872 8644 Email orders gobencs com Money Saving Tips Consolidate shipments when total weight is less than 200lbs 3 Separate Shipments 1 Consolidated Shipment 65lbs charged 200lbs 245 00 3 pieces 1 shipment 89lbs charged 200lbs 245 00 196lbs 200lbs 245 00 42lbs charged 200lbs 245 00 Total Savings 490 00 Total 196lbs Total cost 735 00 goben Additional
52. freight shipments in and out of the ballroom goben Warehouse receiving hours are 8 30am 4 00pm Monday Friday You may start sending freight to the advance warehouse 30 days prior to the start of show at no additional charge Drayage is defined as the delivery of freight from the advanced warehouse loading dock or hotel storage room to your booth space and from the booth space to the loading dock at the close of the show Please note if you send freight to the show venue before the published date listed in this exhibitor manual your freight will either be REFUSED or you will be charged handling amp storage fees from the hotel The freight will then be turned over to Goben CS for delivery to the exhibit hall and you will ALSO be charged material handling fees even if you are a guest of the hotel Please note Mislabeled packages have the potential of being refused at show site Please remember to include OTA Conference c o Goben CS on all packages AND remove all old labels from packaging Preferred Freight Carrier Listed below is the information for the official freight carrier of Goben Convention Services 800 988 9889 www UPSFreight com UPS FORM LOCATED AT THE BACK OF THIS MANUAL MENTION SHOW NAME FOR DISCOUNTED SHOW RATES UPS Freight CONVENIENT 24 HOUR TRACKING International Shipments Should your display require clearance by a United States Customs Office you must make arrangements with a custom br
53. hibitor s arrival under the direction of Goben Convention Services Personnel The supervision charge for this service is 3096 of the total labor bill with a minimum charge of 40 00 LABOR PLAN B Supervision by Exhibiting Personnel Supervisor must check in a Service Desk to pick up laborers Upon completion of work supervisor must return to the service desk to release laborers Start time only guaranteed where labor is requested at the start of the working day unless the official setup time is later in the day Workers are assigned orders and completion time of their assignments is uncertain Therefore starting time cannot be guaranteed although every effort will be made to provide labor at requested times E Labor Plan A Selection of Labor Plan Select One N Labor Plan B Upon selection fill out the details of your labor plan below Overtime 295 00 per hour FORKLIFT ORDER 5000lbs A forklift operator and crew will be assigned at the following rates per hour If additional personnel are required to assist you will be billed at the hourly labor rates Forklift crews do not need to be ordered if this is part of the material handling process Orders received after the discount date will incur a 20 surcharge Order received on site will incur a 30 surcharge THIS FORM MUST BE ACCOMPANIED BY CREDIT CARD BILLING CARD AUTHORIZATION or the THIRD PARTY CREDIT CARD BILLING FORM ORDERS WITHOUT PA
54. hour labor charge Goben CS will not be responsible for literature product not properly packed and labeled by exhibit personnel DO NOT LEAVE BILLS OF LADING IN YOUR BOOTH Exhibitor Service Kit Page 26 Goben Convention Services UPS Freight Trade Show Services For trade show service call 1 800 988 9889 Return Shipping Information from your Official Trade Show Carrier UPS Freight the official trade show carrier is providing the following outbound shipping service Don t wait Complete this form and bring it back to the UPS Freight representative at the service desk the day before this show closes Small shipments under 150 total pounds can take advantage of the Small Shipment Rates detailed below Instructions 1 Prior to the end of the show pick up a Bill of Lading form shipping labels and Small Shipment Description form from the exhibitor service desk Shipments going to multiple destinations require a separate Bill of Lading for each shipment 2 While at the trade show see the UPS Freight representative to make arrangements to use the Fast Track shipping process available by using the Official Show Carrier 3 At the close of the show apply shipping labels to each piece and leave all freight pieces in your booth area Complete the Bill of Lading particularly the Address portion and all shaded fields Note UPS Freight as your carrier and indicate the delivery date needed 5 After completing the Bill of Lading
55. k Chrome Table L 7W 30 White Chrome Table L 8 36 Black Chrome Table L 9 Black Chrome Chair L 9W White Chrome Chair 144 L 9WL White Anaheim Chair 144 L 10 30 Blk Chrome Tall Bar TI 178 L 11 36 Blk Chrome Tall Bar TI 184 L 12 Black Chrome Bar Stool 172 L 12W White Chrome Bar Stool 172 L 14 Black Glass Table 155 L 15 Chrome Glass Table 150 L 17 Chrome Glass Tall Bar Tbl 195 L 18 Wht Chrome Swivel Stool 150 L 18B Wht Swivel Stool w Back 184 L 19 Blk Chrome Swivel Stool 150 L 20 30 Chrome Table 155 L 21 Chrome Chrome Chair 144 L 22 30 Chrome Tall Bar Tbl 184 L 23 Chrome Chrome Bar Stool 172 Blue Black Chair 144 Blue Black Bar Stool 172 Red Black Chair 144 Red Black Bar Stool 172 30 Wht Chrome Tall Bar 178 Whtite Curve Bar Stool 184 White Gelato Table 225 150 161 144 178 184 172 138 138 155 144 M 8 Grey Gelato Table M 9 Black Gelato Table M 10 Red Scoop Chair M 11 Grey Scoop Chair M 12 M 13 M 14 Back Scoop Chair White Scoop Chair White Crescent Stool 12x12x30 Black Ped 12x12x36 Black Ped 12x12x42 Black Ped 12x12x30 Grey Ped 12x12x36 Grey Ped 12x12x42 Grey Ped 18x18x36 Black Ped 18x18x42 Black Ped 18x18x36 Grey Ped 18x18x42 Grey Ped 24x24x42 Black Ped 24x24x42 Grey Ped 24x24x42 Black w Tray 24x24x42 White w Tray 18x18x36 White Ped 18x18x42 White Ped Martini Bar Martini Bar w Light Kit Cosmopolitan Bar Cosmo Bar w Light Kit Reception Counter Black Contour R
56. k you to please sign and date the form before submission Please fax the completed form to Trinetra Rawls at 301 965 2598 FOR SECURITY reasons Marriott International conforms to all Payment Card Industry PCI standards CARDHOLDER INFORMATION Required Name as it appears on the credit debit card Card Type Visa MC Amex Diners CB Discover L JCB Account Type Individual Debit Credit Corporate Company Name Issuing Bank Phone Account Number Exp Date Address statement City State Zip Phone Number Fax or Alternate Number EVENT INFORMATION Reguired Event Name Title Event Date s certify that all information is complete and accurate I hereby authorize the Gaylord National Resort amp Convention Center to collect payment s for Event listed on this form by processing one or more charges to the credit debit card listed above I certify that am the authorized signer of the credit debit card listed above Cardholder Name Printed Cardholder Signature Date Please do not send a photocopy of the front or back of your credit card For security reasons we cannot accept completed forms via email Gaylord Confidential and Proprietary Information BOOTH LAYOUT GAYLORD NATIONA E Fax or Mail to Gaylord National Resort amp Convention Center l Attn Exhibit Service Department RESORT amp CONVENTION CENTER 201 Waterfront Street National Harbor Md 20745 E UD gn sos Offi
57. le White Cube End Charger Barcelona Chair Red Barcelona Ottoman Red Barcelona Chair White Barcelona Ottoman White Barcelona Chair Black Barcelona Ottoman Black Red Swirl Melrose Sofa Red Swirl Melrose Chair Red Swirl Melrose Bench LED Glow Cube LED Glow Twist Cube LED Fluted Bar Table LED Glow Pedestal LED Cylinder Pedestal LED Glow Curve Bar LED Glow Straight Bar Black Sectional Loveseat Black Sectional Corner White Sectional Loveseat White Sectional Corner Wht Chrm Modern Sofa Wht Chrm Modern Chair White Curve Sofa White Curve Bench White Round Ottoman 512 328 241 512 328 241 172 161 225 448 328 448 328 475 275 489 316 241 Goben Custom Furniture Black Curve Sofa 489 316 241 201 178 282 475 Black Curve Bench Black Round Ottoman Chrome Glass Ckt Table Chrome Glass End Table Wht Chrome Glove Chair Da Vinci White Sofa Dynamic Black Chair Dynamic Green Chair Dynamic Orange Chair Dynamic White Chair White Cube Ottoman Black Leather Cube 24 Black Table 30 Black Table 36 Black Table 42 Black Table Black Euro Chair Jet Black Chair 24 Black Tall Bar Table 30 Black Tall Bar Table 36 Black Tall Bar Table Black Barstool Jet Black Bar Stool Mocha Stage Chair Black Tub Chair Black Tulip Chair L 1 30 Maple Table L 2 36 Maple Table L 3 Maple Chrome Chair L 4 30 Maple Tall Bar Table L 5 36 Maple Tall Bar Table L 6 Maple Chrome Bar Stool L 7 30 Blac
58. led will be on the floor in the back of the booth for in line booths Telecommunications for island booths will come from the ceiling or pillars in the most convenient manner QTY Advance Rate Standard Rate Total Wireless Internet Access Wireless Internet 1st Device 800 00 1 100 00 Additional Connection 250 00 300 00 Please choose a User ID Please choose a Password High Speed Internet Access Please note any customer switch or access point attached to these lines that has not been pre approved will result in service cancellation Wired Internet Access 1st Device 1 300 00 1 500 00 Additional Connection 300 00 350 00 Additional Device Customer Provided Switch NAT 250 00 300 00 Dedicated Internet Access Dedicated Private VLAN 1 5 Mb sec 2 500 00 3 900 00 3 0 Mb sec 5 000 00 6 500 00 6 0 Mb sec 7 500 00 11 000 00 Static Public IP Address 350 00 400 00 Telecommunication Telephone Services Standard DID telephone fax modem line 325 00 350 00 Polycom speakerphone 250 00 350 00 Standard Desk Telephone 30 00 40 00 Labor Troubleshooting Move Change 100 00 150 00 Charges Subtotal 6 Tax TOTAL GAY LORD NATIONAL RESORT amp CONVENTION CENTER Event Credit Card Authorization Form This form has been created in order to allow you to have event expenses charged to your credit debit card Please provide all the information requested below to ensure prompt processing of your application We as
59. lue M 3 Chair Black amp Red M 4 Bar Stool Black amp Red 20 L x 20 D x 32 H 20 L x 22 D x 45 H Swivel 20 L x 20 D x 32 H 20 L x 22 D x 45 H Swivel TABLES amp SEATING Scoop Chair Gelato Table B 17 L x 22 to 33 Adjustable Height 24 Diameter x 31 to 40 Adjustable Height M 10 Red M 7 White M 11 Grey is Grey M 12 Black 9 Black M 13 White 10 Pedestal Black Pedestal Grey N 1 12 Lx 12 D x 30 H N 4 12 Lx 12 D x 30 H N 2 12 L x 12 D x 36 H N 5 12 Lx 12 Dx 36 H N 3 12 Lx 12 D x 42H N 6 12 Lx 12 D x 42H N 13 Black Pedestal Storage Kiosk with sliding Tray amp Locking Door 24 L x 24 D x 42 H Pedestal Black Pedestal Grey N 7 18 Lx 18 D x 36 H N 9 18 Lx 18 D x 36 H N 8 18 Lx 18 D x 42 H N 10 18 L x 18 D x 42 H Pedestal White N 11 Pedestal Black N 12 Pedestal Grey N 15 18 Lx 18 D x 36 H 24 L x 24 D x 42 H 24 L x 24 D x 42 H N 16 18 Lx 18 D x 42 H N 14 White Pedestal Storage Kiosk with sliding Tray amp Locking Door 24 L x 24 D x 42 H E 10 White Cube With Optional Multi Plug Charging Station 20 L x 20 D x 20 H SASOIA Y SIVISdCOdd AV Idsid 11 BARS AND RECEPTION COUNTERS O 1 Martini Bar 50 L x 50D x 47 H O 5 Reception Counter 48 L x 16 D x 42 5 H O 2 Martini Bar with colored lighting option No Electric Required E J A i L i y i 4 j i HE k i j oe M i 4 a ES L z la at P ug rd kg TT Suggested Layou
60. ly with the placement of your initial order otherwise tax will appear on your invoice Tax Rate All rental items are subject to applicable taxes Tax rate for National Harbor MD is 6 Third Party Billing Each exhibiting firm is ultimately responsible for all charges incurred on its behalf Goben Convention Services reserves the right to institute a collection action against the exhibitor if the third party does not pay Credits It is the responsibility of the exhibitor client to check the accuracy of your invoices and report any concerns of your ordered services prior to show close All concerns reported prior to show close will be considered for credits to your account with Goben Convention Services the show and remain the property of Goben Convention Services All rentals include delivery installation and removal from your booth Unpaid Balances n gt O o et gt D D o D o 5 lt c 5 KS E a oO E D 5 o D 0 ct D et gt D o O un D O h o gt O z ct D 3 o e net due and payable upon receipt of invoice Effective 30 days after invoice date any unpaid balance will bear a finance charge at the lesser of the maximum rate allowed by applicable law or 1 596 per month which is an annual percentage rate of 18 and future orders will be on a pre payment basis If the finance charge hereunder exceeds the maximum rate allowed by applicable law the finance charge shall
61. n Floral Labor and Material Handling 1600 33 Street Unit 102 go oen Orlando Florida 32839 billing authorization v T 407 872 2223 F 407 872 8644 v Email orders gobencs com kietis Company Names II Exhibiting Company Address Payment Options Billing Address If different from above Credit Card City State Zip NEN ee TEM A CompayChek TTT eh Pome o 0 0 0 0 0 0 00 0 NENNEN Wire Transfers call for details Goben Convention Services gladly accepts Cash Company Check Credit Card and Wire Transfers EXHIBITOR CREDIT CARD AUTHORIZATION For your convenience we will use this credit card billing authorization to charge your credit card account for your advance standard and on site orders along with any additional amounts incurred as a result of show site orders placed by your exhibit booth representative VISA MASTERCARD AMERICAN EXPRESS Card Holder Name Goben Convention Services is committed to keeping your provided Validation Code financial information safe and secure 3 or 4 Digit Code on the back or bottom of the Credit Card Printed Name By signing you acknowledge you have read understand and agree to all the term in the payment terms and conditions and have advised our organization of any questions on purchases of services and materials You also acknowledge and have read understand and agree to the general information sections of the exhibitor manual The payment
62. nd Convention Center s Exhibitor Service desk at the close of show There will be a 5250 00 charge for lost or damaged telephone sets and a 250 00 charge for lost or damaged network equipment The Gaylord National Resort and Convention Center is not responsible for lost or damaged equipment while in the exhibitor s possession Under no circumstances shall anyone other than the Gaylord National Resort and Convention Center s Information Technology technicians make any special wiring within the resort property Only the Gaylord National Resort and Convention Center s Information Technology technicians are authorized to modify system wiring or cabling Any wiring or cabling damage costs plus administration fees will be billed to the exhibiting firm name gt Delivery of all voice and data transmission lines ordered from an outside vendor will only be allowed to the second floor Data Center All circuit installs must be coordinated with the Gaylord National Resort and Convention Center s Information Technology group at least 9 weeks in advance of show date gt All exhibitor telephone and network services will be disconnected on the last day of the event sixty 60 minutes after the show s official closing time Rates quoted for all services include bringing the requested communication services to the booth in the most convenient manner and do not include special wiring over head drops and or special placement of communication services compu
63. o be affixed to any wall door window column ceiling or any surface in the convention center Static helium balloon displays are permitted in the convention center Helium balloons may not be used as giveaways Helium tanks must be removed daily Storage of tank within the building is not permitted Any balloons that end up in the ceiling area will be removed at 25 00 per balloon with a 100 00 minimum charge Tape used on the floor of the exhibit must be low residue carpet tape and low residue safety tape Accepted brand are Polyken 105C Renfrew 147 and Asiachem SST 736 or approved equivalent It is the responsibility of the Official contractor to remove ALL tape from the floor at the end of the event The hotel reserves the right to purchase prepare and provide all food and beverage items Cooking permit must be obtained before any cooking activity is permitted within the convention center A 3A40 B C fire extinguisher must be in the booth within 30 feet of the each cooking device Compliance with all Prince Georges County Health and fire Department rules and regulations is required Holding tanks for cooking residue oils grease etc are required Cleaning of equipment is not permitted in hotel restrooms Clean up arrangements must be coordinated in advance through show management Permission to cook any food within the exhibit area must have prior approval by the Gaylord National Event Manager The use of Day tanks bottled gas may b
64. of the company exhibitors agents and consultants while performing service for the exhibiting company and cannot be resold or distributed to other companies The services being provided by Gaylord National Resort and Convention Center will facilitate communications between the Gaylord National Resort and Convention Center s authorized users and the entities reachable through the Internet Users of Gaylord National Resort and Convention Center services shall use reasonable efforts to promote efficient use of the network to minimize and avoid if possible unnecessary network traffic and interference with the work of other users of the interconnected networks Users of Gaylord National Resort and Convention Center services shall not disrupt any of the Gaylord National Resort and Convention Center network or other associated networks as a whole or any equipment of system forming part of their systems or any services provided over or in connection with any of the Gaylord National Resort and Convention Center or other associated networks Gaylord National Resort and Convention Center services shall not be used to transmit any communication where the meaning of the message or it s transmit distribution would violate any applicable law or regulation or would likely be highly offensive to the recipient or recipients thereof Gaylord National Resort and Convention Center reserves the right to troubleshoot with tools such as Sniffer Pro FLUKE network analyzers
65. official contractor wil be able to provide supervision only Exhibitor Appointed Contractors who subcontract for services other than general contracting are also considered non official contractors and must follow set procedures this includes florists audio visual and computer rental firms Security Exhibitors are responsible for safeguarding their goods materials equipment and exhibits at all times Goben Convention Services is not responsible for any unattended items left in the tradeshow facility or assigned booths Safety Standing on chairs tables or any rental furnishings is prohibited Goben Convention Services is not responsible for injuries or falls caused by improper use of furnishings Should a folding chair not accommodate you please advise us and we will substitute that chair with a current in stock side chair upon availability If assistance is required in the installation dismantle of your booth please order labor using the enclosed labor form and the necessary ladders and tools that need to be provided Acceptance of General Information By signing off on any services order provided by Goben Convention services automatically indicates that you the client exhibitor are in acceptance and agreement of our general information section Any questions about the general information section for Goben Convention Services please contact us at 407 872 2223 or at info gobencs com Goben Convention Services AAMGA 89 Annual
66. oker Goben Convention Services cannot clear the shipment on behalf of the shipper Equipment Use Goben Convention Services does not lend out any equipment to exhibitors If you require help for the setup of your booth you must fill out the provided labor forms included in this service kit Please note that request for labor services on show site is not guaranteed If you require assistance bringing items to your booth please note that you are subject to material handling fees and labor charges at the current prevailing cost Exhibitor Service Kit Page 5 general information Labor Labor is for installation amp dismantling of displays Please refer to the Labor forms included in this manual to order services TIP Order early and in advance to guarantee labor services Exhibitors may setup and dismantle their own displays provided they use their own company employees to do so Exhibitor Appointed Contractors If you are utilizing an outside contractor Goben Convention Services must be informed two weeks prior to setup A valid certificate of insurance must be submitted to Goben Convention Services by the date illustrated on the Exhibitor Appointed Contractor Notification form included in the exhibitor service kit Notifications received after the date may not receive approval Failure to provide Goben Convention Services a certificate of insurance will result in labor hire from the Goben Convention Services staff The non
67. ounty Fire department no exhibit display or drape will obstruct impede or otherwise hinder access to fire strobes fire speakers fire department access cabinets or fire pulls The Gaylord National Resort and Convention Center has deployed a wireless management system in its exhibit halls that assists Gaylord National IT representatives with the delivery of flawless high speed internet access The use of any UNORDERED wireless access point or any other device that broadcasts open internet access is strictly prohibited At no time will an exhibitor or customer power up any wireless access point device not provided by Gaylord National Resort and Convention Center without prior authorization See the Information Technology Terms Conditions amp Regulations and Network amp Telecommunication Services forms enclosed in this service kit for additional information as well as ordering procedure and pricing Credit will not be given for services ordered and not used Cancellations must occur prior to the installation of services Exhibits displays and equipment are to be brought into and taken from the Exhibit Hall via the loading dock only Stick on decals except name tags may not be distributed or used in the convention center Holes may not be drilled or punched into any surface in the convention center The painting of exhibits or signs is not allowed anywhere inside the convention center Decorations banners signs etc are not t
68. ptown A 1 Sofa Black Suede A 2 Loveseat Black Suede A 3 Chair Black Suede 83 L x 32 D x 32 H 59 L x 32 D x 32 H 39 L x 32 D x 32 H y p A 4 Bench Black Suede A 5 Cocktail Table Nickel amp Glass A 6 End Table Nickel amp Glass 61 L x 20 D x 17 H 52 Lx31 Dx 19 H 26 Diameter x 22 H LOUNGE E A 9 Half Ottoman Black Suede A 7 Corner Black Suede A 8 Center Black Suede 72 Lx36 Dx 18 H 33 L x 33 D x 28 H 31 L x 33 D x 28 H A 10 Cocktail Table Black amp Glass A 11 End Table Black amp Glass A 12 Floor Lamp 48 L x 24 D x 17 H 21 L x 21 D x 21 H Black 72 H Newport B 1 Sofa Tan Suede B 2 Loveseat Tan Suede B 3 Chair Tan Suede 9 L x 34 D x 32 H 5A4 L x 34 D x 32 H 32 L x 34 D x 32 H B 4 Cocktail Table Natural B 5 End Table Natural B 6 Ottoman Green Suede B 7 Chair Green Suede 48 L x24 Dx 17 H 24 Diameter x 21 H 32 L x 19 D x 17 H 32 L x 34 D x 32 H Laredo 1ON IO I C 1 Sofa Black Leather C 2 Loveseat Black Leather C 3 Chair Black Leather 77 Lx34 D x 32 H 54 L x 34D x 32 H 32 L x 34 D x 32 H C 6 Table Lamp D 4 Cocktail Table D 5 Cocktail Table D 6 End Table Black Chrome Black Cube Black Cylinder Black Cube 22H 30 L x 30 D x 16 H 30 Diameter x 15 H 24 L x 24 D x 20H LOUNGE South Beach p 3 L uc E 1 Sofa White E 2 Chair White E 3 Bench White 77 L x 34 D x 32 H 53 Lx 34 D x 32H 53 L x 27 D x 16 H E 4 Sofa Red 7 E 5 Ch
69. return it to the exhibitor service desk before departing from show site The following services are available check the appropriate box Truck Ground Service 2 5 day service Air Freight Expedited Service Guaranteed service for time critical shipments SMALL SHIPMENT AND OR PER POUND CHARGES For shipments weighing 150 pounds or less moving to or from Trade Shows AND a UPS Freight shipment moving to direct points the following per shipment and or per pound charges will apply some conditions may apply Delivered anywhere in the 48 states Subject to additional fees in some areas See your UPS representative for complete pricing Conditions may apply O to 99 lbs 122 50 Per Shipment Ts 100 to 150 lbs 147 50 Per Shipment Booth Company Name _ Card Type circle one Amex Visa Master Card For your convenience we will use this authorization to charge your credit card account for shipping and any additional charges that may occur in handling your shipment as required by your Trade Show Representative have read the above initials Cardholder Name Cardholder Phone Credit Card Number Expiration Date CVVH Credit Card Billing Address City State Sip Code Customer Signature By signing above you agree to the terms and conditions as described on this payment form For UPS Freight Use Only PROF for this shipment Date of PRO Name of Show Authorized Signature CUSTOM FURNITURE U
70. rged twice for the same service Direct to Show Site Shipments Do not ship freight to the show site prior to the move in day Freight shipped to the Tampa CC before the move in day will either be REFUSED or you will be charged a handling amp storage fees from the hotel The freight will then be turned over to Goben CS for delivery to the exhibit hall and you will ALSO be charged material handling fees even if you are a guest of the hotel Please note Mislabeled packages have the potential of being refused at show site Please remember to include OTA c o Goben CS on all packages AND remove all old labels from packaging Overtime 25 Inbound and or Outbound A overtime surcharge per cwt for each occurrence will apply if Shipments are received on overtime Monday Friday before 8 00am and after 4 30pm and ALL DAY Saturday Sunday and Holidays A surcharge applies if your shipment is moved to or out of show site on overtime due to scheduling beyond Goben CS control A surcharge will apply if your advanced shipment is received at the warehouse on straight time but had to be delivered to show site on overtime due to a scheduling beyond the control of Goben CS Special Handling 30 Inbound and or Outbound A special handling surcharge per cwt for each occurrence will apply if Uncrated shipments that must be taken off pallets and hand carried in loose will be charged an additional 30 Van Lines loose uncrated or improperly
71. rms and Conditions of this document and will hold Gaylord National Resort and Convention Center its agents and contracts harmless for any and all liabilities arising from the use of non secured data circuits NETWORK amp TELECOMMUNICATION SERVICES GAYLORD NATIONAL GAYLORD NATIONAL RESORT amp CONVENTION CENTER Information Technology Department 201 Waterfront St National Harbor Md 20745 nya Zio TARA Fax 301 965 2598 Email IT questions to Aaron Harley Gaylordhotels com MMS AArmnmericam A sSssociationm of MZ Manaqgnmag General Agents RESORT amp CONVENTION CENTER Event Name AAMGA Event Dates MAY 17 20 2015 Company Name Booth Number Contact Name Contact Number Email Address Ordering Instructions ADVANCED PRICING DEADLINE IS MAY 3 2015 1 Fax a layout of your booth to 301 965 2598 Please mark where your wired connections should be dropped and located We cannot process your order without a diagram Include booth orientation to the show hall Charges may apply for changes made after order is processed and changes made within 14 days of show will bear Standard Price 2 All equipment and services are subject to a 6 sales tax 3 NETWORK amp TELECOMMUNICATIONS CONNECTIONS Rates quoted for voice and data connections cover only the delivery of services to the booth in the most convenient manner Rates do not include connecting or the routing of cables inside the booth area All telecommunication services instal
72. s required that low tack tape is applied to the carpet and contractor s double face tape be applied to the low tack tape ELECTRICAL UTILITY SERVICES FAX OR MAIL TO Gaylord National Resort amp Convention Center 201 Waterfront St National Harbor Md 20745 Office 301 965 3710 Fax 301 965 3797 For Inquires GNExhibits gaylordhotels com GAYLORD NATIONAL RESORT amp CONVENTION CENTER Za LEO MS Are rica v sSsociation of Ls Managing General Agents EVENT NAME AAMGA SHOW DATE MAY 17 20 2015 COMPANY NAME BOOTH ADVANCE PRICE DEADLINE IS MAY 3 2015 ADVANCE STANDARD PRICE PRICE QTY dd 225 00 255 00 i CIRCUIT ADVANCE STANDARD QTY AMPS PRICE PRICE EACH UNIT OF POWER COMES WITH ONE OUTLET 500 5 Single 125 00 160 00 2 000 20 Single 200 00 225 00 3 300 20 Single 300 00 350 00 5 700 20 Three 400 00 475 00 5 000 30 Single 410 00 490 00 E 60 A SS Electrical Packages 5 amp 120 volt with an Extension cord and a 6 outlet Multistrip 20 amp 120 volt with an Extension cord and a 6 outlet Multistrip Package A Package B MAX WATTS AMOUNT VOLTS PHASE Single 100 200 400 amps are available Please call for a quote 301 965 3710 S 120 120 208 208 208 208 208 208 Al 1 Outlet Extension cord RENTAL ONLY 6 Outlet Multi strip RENTAL ONLY Compressed Air Hotel supplies 3 4
73. t 3 Bars O 3 Cosmopolitan Bar 72 Lx27 Dx42 H O 4 Cosmopolitan Bar with colored lighting option Electric Required O 6 Contour Reception Counter with Literature Holder Black 45 Lx21 Dx41 H O 7 Contour Reception Coun ter with Literature Holder Grey 45 Lx 21 Dx41 H G 4 LED Glow Cube 20 L x 20 D x 20 H G 5 LED Glow Twisted Cube 22 Lx22 Dx 17 H L 12 A LED GLOW Furniture with Adjustable Colors ey G 6 LED Glow Fluted Bar Table G 7 LED Glow Pedestal G 8 LED Glow Cylinder Pedestal 26 L x 26 D x 43 H 12 L x 12 D x 38 H 15 Dia x 38 H G 9 LED Glow Curve Bar G 10 LED Glow Straight Bar 64 L x 23 D x 4A2 H 48 L x 19 D x 42 H Nao MOTD CIA T 13 Conference Table Maple Conference Table Mahogany Conference Table Honey Oak P 1 6 Ft 72 L x 36 D x 29 H P 3 6 Ft 72 L x 36 D x 29 H P 6 6 Ft 72 L x 36 D x 29 H P 2 8 Ft 96 L x 48 D x 29 H P 4 8 Ft 96 L x 48 D x 29 H P 6C 8 Ft 96 L x 36 D x 29 H P 5 10Ft 120 L x 48 D x 29 H Conference Table Black Oval Conference Table Grey Oval Conference Table Black amp Glass P 7 6 Ft 72 L x 36 D x 29 H P 10 6 Ft 72 L x 36 D x 29 H P 12 5 Ft 60 L x 36 D x 29 H P 8 8Ft 96 L x 48 D x 29 H P 11 8Ft 96 L x 48 D x 29 H P 9 10 Ft 120 L x 48 D x 29 H P 13 Chrome Table Frosted Glass P 14 Table Honey Oak Round P 15 Table Mahogany Round 53 L x 33 D x 29 H 42 Diameter Top x 29 H 42 Diameter Top x 29 H CONFERENCE TABLES P
74. ter equipment or intranet working cabling All island booths will require a scaled diagram with orientation Additional labor and materials will be charged for precise placement of communication services Additional labor charges will be required for relocating service after installation The Gaylord National Resort and Convention Center will not be responsible for any cutting or altering of any floor coverings in order to bring voice or data services to a booth Changes to original orders will require a service order to be signed by the exhibitor acknowledging receipt of service and any associated labor Labor is charged in hour increments minimum charge is hour Labor rate is 100 00 hour advanced scheduled and 175 00 hour standard non scheduled Notification of cancellation must be received in writing a minimum of five 5 days prior to the scheduled opening date Credit will not be given for connections installed and not used No credit will be given for service canceled less than forty eight 48 business hours prior to the scheduled event opening Disputes concerning services must be filed by the exhibitor with the Exhibitor Services Department prior to the close of show The Gaylord National Resort and Convention Center will resolve disputes in a timely manner NETWORK INTERNET WIRELESS The network connections provided by Gaylord National Resort and Convention Center may be used only by the directors officers and employees
75. xhibitor or customer power up any wireless device not provided by Gaylord National Resort and Convention Center without prior authorization If you plan on using any 802 11a b g wireless device please contact the Gaylord National IT department at 301 965 2506 and provide your access point SSID and the total number of devices you plan on connecting to your access point Failure to do so will result in automatic suppression of your access point rendering your wireless devices incapable of communications Internet Performance Disclaimer Gaylord National Resort and Convention Center does not guarantee the performance routing or throughput either expressed or implied of any data circuit connectivity with regards to the Internet and or Internet backbones beyond any facility we service The Gaylord National Resort and Convention Center is the exclusive supplier of Internet connectivity for all events within the facility We are equipped with a DS3 45mbps dedicated Internet connection to a tier 1 provider and can provide Internet and networking connectivity to any location on property Internet Security Disclaimer Gaylord National Resort and Convention Center does not provide security such as but not limited to firewalls NATing devices virus protection etc for any Internet services we provide It is the sole responsibility of the exhibitor or customer to provide all necessary security With execution of this document the Customer is agreeing to the Te
76. your event Shipments during the event contract dates should be in the attention of the events Official Service Contractor Those events without a service contractor should contact the business center at Gaylord National Please call your Official Service Contractor with any shipping questions GUIDELINES FOR ALL CARPETED AREAS The following policy and procedure will be in effect for all areas of the hotel with existing carpet Gaylord National does not provide cleaning supplies vacuums large waste receptacles whales or janitorial services for the exhibit hall area unless it is included in the sales contract Trash removal from the exhibit hall and or ballroom is the responsibility of the decorating production company Any property damaged or destroyed must be replaced to its original condition It is the responsibility of the decorating production company to return exhibit hall and or ballroom space to Move In Condition All tape and tape residue as well as stains and debris must be removed The decorating production company is responsible for vacuuming the exhibit hall and or ballroom prior to departure Chalk marks or the use of chalk lines will be prohibited on any carpeted area for event layout All carpeted areas must be covered with visqueen or Polytac before any decorating production equipment or freight is brought into the space Prior to installation the exhibit hall staff must approve any tape applied to the hotel carpet It i

Exhibitor Service Manual

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