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2013 Spring Life@50+ Las Vegas Exhibitor Service Manual

1. 6 6 Half Fluorescent 4 Full Fluorescent 6 5 Full Fluorescent 00 6 Full Fluorescent 0 Corner Quarter View 06 Corner Half View 08 THE DELUXE LINE Fluorescent Fluorescent Lighting Mirrored Sliding Doors w Lock Glass Sides Polished Bronze Frame Glossy Black Formica Exterior Rear Storage w Locked Sliding Doors Price 424 50 424 50 424 50 424 50 Online Discount Standard Price Price 466 95 594 30 466 95 594 30 466 95 594 30 466 95 594 30 466 95 594 30 466 95 594 30 466 95 594 30 466 95 594 30 466 95 594 30 913 15 653 10 513 15 653 10 Available in 4 5 and 6 lengths amp 34 Corner Cases Available in Quarter amp Half View Qty Part Description 1014111 4 Quarter View Fluorescent 1014121 5 Quarter View Fluorescent 1014131 6 Quarter View Fluorescent ___ 1014110 4 Half View Fluorescent 1014120 5 Half View Fluorescent 1014130 6 Half View Fluorescent ____ 1014101 Corner Quarter View 1014100 Corner Half View 09 11 254748 4365 Price 491 50 491 50 491 50 491 50 Online Discount Standard Price Price 540 65 688 10 540 65 688 10 540 65 688 10 540 65 688 10 540 65 688 10 540 65 688 10 580 80 739 20 580 80 739 20 Sub Total 8 1 Tax BOOTH SIZE THE DESIGNER LINE Fl
2. FREEMAN storage agreement NAME OF SHOW AARP Presents Life 50 May 30 June 1 2013 COMPANY NAME BOOTH CONTACT NAME PHONE E MAIL ADDRESS PAYMENT TERMS All accounts must have a valid credit card on file Storage will be billed on a monthly basis and charges will be placed in full on such credit card at the time of invoicing Prior arrangements must be made in writing to have invoices billed with a 30 day net and if such payment Is not received within 30 days from the invoice date the full payment will be applied to the credit card on file Rates are subject to change with 30 days notice to Client All charges due Freeman for all services must be paid in full prior to the release of materials from storage Effective 30 days after invoice date any unpaid balance will bear a FINANCE CHARGE at the lesser of the maximum rate allowed by applicable law or 1 5 per month which is an ANNUAL PERCENTAGE RATE of 18 If any finance charge hereunder exceeds the maximum rate allowed by applicable law the finance charge shall automatically be reduced to the maximum rate allowed and any excess finance charge received by Freeman shall be either applied to reduce the principal unpaid balance or refunded to the payer If Client s account remains in default for 60 days after the date of the invoice goods may be subject to sale as outlined in this Agreement In the event of any dispute between the Client and Freeman relative to any loss
3. 99 1245 _d Additional Private IP Address Device NetStandard Max 10 addl allowed _ IA SN_ _ 1235 136 e NetBasic Shared up to 512K1 1 5Mj 1 Private DHCP IP 1 Device Limitedaty BE 1 5 795 995 _f NetExpress Shared up to 256K1 512K 1 Private DHCP IP 1 Device Limited Qty BE 512 595 745 g NetDedicated Dedicated 1 54 Mbps w 5 IP addresses No addl IP s available TS 3 495 4370 h NetDedicated Plus Dedicated 3 Mbps w 29 IP addresses sTS 03_ 5900 6704 a Hub Rental 8 Port 10 100Base T CSB SO S14 b Hub Rental 24 Port 10 100 Base T H4 25 G45 c Patch Cable up to 50 Cat5e PC S js s 3 Voice Services PBX Service Dial 9 for an outside line a Single Line no Instrument unrestricted long distance LO f 275 345 Ly b Multi Line Phone w 1 main Number amp 1 rollover line unrestricted LD M P 409 490 o 4 Voice Services Dedicated Line Direct line do not dial 9 a Dedicated Line no Instrument unrestricted Limited Quantity DL J 409 490 E 5 Voice Services Special Services a Telephone Instrument Single Line Touchtone upon request SL D T es b Long Distance Restrictions Local amp Credit Card Local Only upon request co ii i ie 6 Special Line Services For 3 Party Circuit Extensions Must order circuit from local Bell Co or Other Provider
4. Adjacent Booth or Aisle E E E E E E E E E Mannnnnnnnnnnnnnnnnnnnnnnnnnnnnnnadhunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnndhnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnndhunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnhnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnhnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnhnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn hnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn hnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn annnnnnnnnnnnnnnnnnnnNENENEEEEEEEEN prrerrerrrrerrerrerrererrerree serere e a e e e a n Adjacent Booth or Aisle Adjacent Booth or Aisle Adjacent Booth or Aisle X Main Distribution Location MDL The originating line s for service connection whether from overhead a floor pocket or a column will be delivered to a MDL before being distributed within your booth Example Storage area back of booth etc unless specified the default for the MDL will be the back of the booth or at Smart City s discretion the most convenient location All distribution of services connection s to their final destination within the booth will originate from the MDL A per line move fee will apply to relocate services connection s within your booth after they have been engineered and or installed CT Location of primary Cable TV Connection CT H SW SP M CX Location of Hub H Switch SW Spliter SP and or Monitors M etc For Smart City to perform your floor work you will need to indicate the location of each item y
5. All prices are subject to 8 1 Sales tax and 19 administrative charge Allprices are subject to change without prior notice Email us at LVCCSales Aramark com Page 2 Rev 11 11 Stand out in the crowd with these specialty items Logo Bottled Water What better way to get your product and or company name into everyone s hands Available in 16 9 oz or 12 oz bottles 24 bottles per case Minimum order of 25 cases Due to the nature of this product camera ready artwork EPS format preferred must be received by ARAMARK no later than 60 days prior to your event Antique Popcorn Machine per day Attendant required 67H X 34 W X 26 D Requires 110 volt 20 amp electrical hook up Tabletop Popcorn Machine per day Attendant required 26 H X 22 W X 18 D Requires 110 volt 20 amp electrical hook up Popcorn Packs Individual packages of popcorn kernels oil and seasoning Includes pop cornbags Serves 240 guests Portable Convection Cookie Oven per day Attendant required 12 H X 20 W X 20 D Requires 110 volt 20 amp electrical hook up Otis Spunkmeyer Cookie Dough Your choice of chocolate chip oatmeal raisin or white chocolate macadamia nut dough Serves 240 cookies All prices are subject to 8 1 Sales tax and 19 administrative charge All prices are subject to change without prior notice Email us at LVCCSales Aramark com Page 3 Rev 11 11 Advance Purchase Priced Upon Request
6. Empty Labels at the Service Center Place a label on each container Labeled containers will be picked up periodically and stored in non accessible storage during the show e At the close of the show the empty containers will be returned to the booth in random order Depending on the size of the show this process may take several hours How dolprotect my materials after they are delivered to the show or before they are picked up after the show e Consistent with trade show industry practices there may be a lapse of time between the delivery of your shipment s to your booth and your arrival The same is true for the outbound phase of the show the time between your departure and the actual pick up of your materials During these times your materials will be left unattended We recommend that you arrange for a representative to stay with your materials or that you hire security services to safeguard your materials How do I ship my materials after the close of the show e Each shipment must have a completed Material Handling Agreement in order to ship materials from the show All pieces must be labeled individually e To save time complete and submit the Outbound Shipping Form in advance or you may contact the Service Center at show site for your shipping documents The Material Handling Agreement and labels will be processed and available prior to show closing e After materials are packed labeled and ready to be shipped
7. Ice Cream Shoppe S 7 50 8 25 Blue Bunny ice cream bars ice cream sandwiches and jumbo cookies Tabletop freezer included Coffee Caf 12 00 13 20 Biscotti fresh baked muffins and breakfast breads Starbucks coffee Consuming raw or undercooked meats poultry seafood shellfish or eggs may increase your risk of foodborne iness Allprices are subject to 8 1 Sales tax and 19 administrative Page 6 charge All prices are subject to change without prior notice Rev 11 11 Email us at LVCCSales Aramark com Sandwich Platters Al platters are accompanied with assorted bagged chips Advance Show Purchase Price Italian Hoagie For 12 227 00 250 00 Salami ham pepperoni provolone pepperoncini lettuce and Italian vinaigrette hoagie roll Assorted Vegetarian Platter For 12 174 00 191 50 Capresse baby spinach mozzarella and sundried tomato in a garlic wrap Southwestern Vegetable Wrap grilled vegetables roasted corn ranch dressing in a tomato wrap Traditional garden vegetables herbed cheese spread on whole wheat euro Chicken Caesar Wrap For 12 174 00 191 50 Grilled chicken breast hearts of romaine and parmesan cheese rolled in spinach wrap with creamy Caesar dressing Sin City Sliders For 12 240 00 264 00 Chicken BLT on a white mini Euro Italian Salami ham and pepper oni provolone pepperoncini lettuce and Italian vinaigrette on a white mini Euro and Roast Turkey and Swiss on a whole whe
8. Tax 8 1 TOTAL Tax 8 1 _ TOTAL 254748 LV 12 13 comprehensive capabilities Freeman can digitally print high resolution photo quality images on nylon stretch fabrics carpeting and a variety of other materials No matter what size shape or color Freeman can print it We can further customize exhibits with e Aluminum framing to transform large digital graphics into backwalls and other free standing structures e Integrated lighting for enhanced effects e A wide variety of opaque and translucent materials one stop solutions Freeman s exhibit specialists can deliver a range of services to fit any budget and both long and short term usage goals e Design e Fabrication e Custom Graphics e Lighting Effects e Installation and Dismantling e Shipping and Storage geometric structures For detailed specifications on structures such as these or for more information on our wide range of versatile fabric solutions please contact our representatives at the number listed in your exhibitor information questions Call customer service at the number listed on Quick Facts For fast easy ordering go to www treemanco com FREEMAN FREEMAN DISCOUNT PRICE DEADLINE DATE 6555 West Sunset Road Las Vegas NV 89118 APRIL 30 2013 Ph 702 579 1700 Fax 469 621 5604 FreemanLasVegasES freemanco com INCLUDE THE FREEMAN METHOD OF PAYMENT FORM WITH YOUR ORDER NAME OF SHOW AARP Presents Life 50 May 30 J
9. 1 Podium 8 H x 10 W unit only 2 Lights Power 500 watts for LIGHTS only and Labor to hang lights Header Identification Sign white with black text Indicate copy below Fabric Panel Colors for All Units LJ Black O Gray Additional Fabric Panel Colors for Purchase Units Only O Blaze Red O Blueberry O Emerald O Silver Other Colors Also Available for Purchase Units 9 x10 Classic Carpet LJ Black O Blue LJ Green LI Gray LJ Latte LJ Midnight Blue L Plum O Red LJ Red Pepper L Tuxedo FREEMAN totaltlex CUSTOM GRAPHIC PHOTO PANELS L Our custom graphic panels can dramatically enhance your exhibit s appearance Please check the box to have an Exhibitor Sales Specialist contact you to assist in creating a unique exhibit OPTIONAL ACCESSORIES RENTAL PURCHASE Part Description Qty Discount Price Standard Price Total Qty Discount Price Standard Price Total 1715800 2 200 Watt Halogen Light Kit 184 00 257 60 ee 236 50 331 10 1715801 1 200 Watt Halogen Light Kit 94 50 132 30 See 173 25 242 55 1715802 Straight Shelf So 72 50 101 50 Soo 120 75 169 05 1715803 Angle Shelf So 72 50 101 50 So 120 75 169 05 QUICK TIPS e If shipping literature or products material handling rates will apply e Order in advance to save time money and ensure availability Orders received after the deadline date or without payment will will be charged the Standard Price PURCHASE UNITS TOTAL COST RENTAL UNITS TOTAL COST
10. 175 00 75 00 165 00 50 00 175 00 Show Price N A 192 50 82 50 181 50 55 00 192 50 Hot Beverages Advance Purchase Keurig K Cup Individual Serving Coffee Package Serves 24 90 00 This Make It Yourself Keurig coffee machine makes individual fresh brewed cups of coffee on demand Package includes 24 Donut Shop coffee k cups and is accompanied by appropriate condiments Re quires 120 Volt 15 Amp Electrical Hook Up Keurig K Cup Coffee Kit Replenishment 90 00 Ask your Sales Manager about flavored coffee decaf and assorted tea options Starbucks Brewed Coffee 117 00 Accompanied by appropriate condiments Regular or Decaf Per 2 5 Gallons 40 Cups Hot Tea Selection 117 00 Accompanied by appropriate condiments Per 2 5 Gallons 40 Cups Gourmet Espresso Cappuccino Machine one day rental 595 00 Additional day 495 00 Additional barista labor per hour 45 00 Offer your guests a hot freshly made espresso cappuccino latte or mocha as you discuss the business of the day One barista attendant included for up to six hours per day Requires 2 DEDICATED 110 volt 20 amp electrical hook ups amp a 42 eight foot Skirted table Additional Gourmet Espresso Coffee serves 50 125 00 This item must be ordered to accompany espresso machine Kit includes coffee chocolate syrup whipping cream and two gallons of milk Accompanied by appropriate con
11. 43 00 66 00 29 00 54 00 36 00 27 50 60 00 78 00 90 50 90 50 Breakfast Advance Show Purchase Price Good Morning Las Vegas For12 153 00 168 00 One dozen fresh baked pastries croissants and breakfast breads Bottled fruit juices Starbucks coffee Butter and assorted pre serves included Add decaf or hot tea ala carte per 2 5 gallons 117 00 129 00 All American Breakfast Hot food attendant required For12 192 00 211 00 Scrambled eggs topped with chives tomatoes and cheddar cheese home style country potatoes crispy bacon strips buttermilk biscuits Starbucks coffee Butter and assorted pre serves included Fresh Breakfast Pastry Selection For12 S 44 00 S 48 40 Assorted fresh baked pastries croissants and breakfast breads Butter and assorted preserves included Bagel Selection For12 32 00 S 35 00 Assorted freshly baked bagels served with butter cream cheese and preserves Assorted Donuts For 12 30 00 33 00 Fresh Seasonal Sliced Fruit Tray For 24 132 00 145 00 Whole Fresh Fruit For12 24 00 S 26 00 Yoplait Yogurt Assorted Flavors For12 36 00 S 39 75 Take a Break Service is based on a 25 guest minimum if minimum indicated is not met a 110 00 labor charge will be added Advance Show The following selections are served per person Purchase Price Sweet Street 9 75 10 75 Assorted colossal cookies brownies blondies and petite cheesecakes Starbucks coffee
12. City Contact Name Contact Phone __ Note Your labor company must have a current Exhibitor Appointed Contractor permit from LVCVA If they do not we will contact them for the necessary fee licenses and insurance BEFORE work may begin on your installation Photo ID is required to access exhibit halls meeting rooms Contact Convention Services for further information if your staff does not carry company photo ID If a show requires badges for daily access in addition to your photo ID contact your labor company to request that they include your staff for daily badges Exhibitor Kit 2 2012 THANK YOU FOR YOUR PROMPT RESPONSE ANY QUESTIONS CALL 702 892 2915 Exhibitor Kit 2 2012 DISCOUNT PRICE Fe f AY A N DEADLINE DATE 6555 West Sunset Road MAY 07 2013 702 5781700 Fax 469 621 5604 FreemanLasVegasES freemanco com NAME OF SHOW AARP Presents Life 50 May 30 June 1 2013 COMPANY NAME BOOTH ADDRESS BOOTH SIZE X CITY STATE ZIP PHONE EXT FAX SIGNATURE PRINT NAME CONTACT S E MAIL E MAIL FOR INVOICE Check if you are a new Freeman customer Invoices will be sent by e mail please provide e mail address of the person who reconciles your invoices if different than contact s email METHOD OF PAYMENT BY SUBMITTING THIS FORM OR ORDERING MATERIALS OR SERVICES FROM FREEMAN YOU AGREE TO BE BOUND BY ALL TERMS amp CONDITIONS INCLUDED IN YOUR SERVICE MANUAL COMPANY CHECK BANK TRAN
13. a Analog Extended Pots line from Demarc to Booth DP of 200 250 bod b ISDN BRI or DSL Extended circuit from Demarc to Booth IS HL 400 500 c T 1 Extended Data Telco circuit from Demarc to Booth See T amp C 8 T2 T1 2 000 2452 DS 3 Extended circuit from Demarc to Booth SeeT amp C8 T3 9 000 10 082 e Labor Floor Work Fee per hour SeeT amp C1 FW 75 f Point to Point Special Engineering VPN Web Casting See T amp C 1 VP MI Call 888 446 6911 for quote Special Quote Attachment A or SOW if applicable MI _ Call 888 446 6911 for quote Q k xr 8 Move In On Site order fee of 250 Internet Network 75 Telephone per line if ordering service after show move in has started 9 Distance Fee of 500 Internet 100 Telephone for each line outside the convention venue x number of lines s_ SUBTOTAL Unused portions of deposits returned with final billing GRAND TOTAL Incentive Price applies to orders received With Payment 21 days prior to the 1 day of show move in FOR SMART CITY USE Payment Rec d Amount Customer No 2013 030 136 ORDER ON LINE hitps www smartcitynetworks com Order center aspx center 030 TOTAL PAYMENT MUST ACCOMPANY ORDER Credit Card users may fax order to 702 943 6001 Z m D Z m Z m O D x m m U I O Z m o m D lt O m
14. provided prior to show move in a location will be determined by Freeman in order to maintain delivery schedules Relocation of the service will be charged on atime and material basis 20 Amps 527 00 790 50 ISLAND BOOTHS 30 Amps 630 00 945 00 For island booths with no labor ordered there is a 60 Amps 830 00 1 245 00 Lhe na eee charge and a 1 2 hour 100 Amps 1 090 00 1 635 00 200 Amps 2 016 00 3 024 00 INLINE AND PENINSULA BOOTHS Power will be placed in the back of the booth unless otherwise specified 24 HOUR SERVICES 20 Amps 708 00 1 062 00 _ If an uninterrupted power supply is required for the 30 Amps 845 00 1 267 50 full duration of the show please order 24 hour power _ Electricity is turned on 30 minutes prior to show 60 Amps eee eee OO 1 665 00 __ opening and turned off 30 minutes after show closes 100 Amps 1 463 00 2 194 50 on show days Power will be turned off immediately 200 Amps 2 203 00 3 304 50 after final show closing lf you require power outside Z actual show hours special arrangements should be 400 Amps 4 025 00 6 037 50 ____ made in advance Additional charges may apply T f B 208V to Approx 230V 5 90 per Amp 20 Amp Min ransformer to Boost 208V to Approx 230V p p p Min SEPARATE OUTLETS Qty _ AMPS 2 _ Separate outlets should be ordered for each piece of equipment and or each power location HANGING SIGNS 20 Amps 846 00 1 269 00 Show site price
15. CONTACT S E MAIL E MAIL FOR INVOICE Invoices will be sent by e mail please provide the e mail address of the person who reconciles your invoices if different than contact s e mail THIRD PARTY CREDIT DEBIT CARD AUTHORIZATION AMERICAN EXPRESS MASTERCARD C visa FREEMAN NOW ACCEPTS DEBIT CARDS ACCOUNT NO EXP DATE CARDHOLDER NAME PLEASE PRINT CARD TYPE AUTHORIZED SIGNATURE CARDHOLDER BILLING ADDRESS CITY STATE ZIP 02 12 254748 ization FREEMAN third party author MATERIAL HANDLING YOU ARE ENTERING A CONTRACT WHICH LIMITS YOUR POSSIBLE RECOVERY IN CASE OF LOSS OR DAMAGE Acceptance of said terms and conditions will be construed when any of the following conditions are met This Material Handling Agreement MHA is signed Exhibitor s materials are delivered to Freeman s warehouse or to an event site for which Freeman is the Official Show Contractor or an order for labor and or rental equipment is placed by Exhibitor with Freeman 1 DEFINITIONS For purposes of this Contract Freeman means Freeman Decorating Services Inc and its employees directors officers agents assigns affiliated companies and related entities The term Exhibitor means the Exhibitor its employees agents representatives any Exhibitor Appointed Contractors EAC and any persons receiving services from Freeman 2 PACKAGING CRATES AND STORAGE Freeman shall not be responsible for damage to loo
16. Computer not included display cubes Black 12 small 12 W 12 L 42 H N75030 18 medium 18 W 18 L 36 H N75031 24 large 24 W 24 L 42 H N75032 page 8 of 10 display cylinders Black low 30 W 15 H N75020 medium 18 W 20 H N75021 high 24 W 36 H N75022 display counter Black 24 W 49 L 42 H N72056 We know that every exhibit is different and requires certain pieces that may be hard to find That s why we offer an assortment of accessories that will meet your needs from literature racks to bulletin boards to refrigerators and file cabinets No matter the requirement your exhibit will always stand out with these striking and functional pieces a chrome stanchion with 8 retractable belt 42 H C220121 b chrome sign holder Holds 22 x 28 sign C220118 c round literature rack 17 W 17 L 57 H N750135 Revolving black display holds printed materials for easy access from 20 pockets d flat literature rack 10 W 55 H N750136 Forward facing black display presents printed materials in six pockets e chrome coat tree C220109 f chrome easel C220134 g chrome bag rack C220110 h contempo trash receptacle 8 W 24 H Black N75053 Aluminum N75054 wastebasket Wastebasket color may vary C220107 ee small refrigerator 19 W 19 L 34 H N75057 table lamp Black 25 H N75052 Note Electrical power must be ordered sepa
17. DVI input 250 00 325 00 450 00 585 00 530 00 689 00 660 00 858 00 790 00 1027 00 1456 00 1120 00 Single Post Stand with Shelf Accommodates Flat Screens 24 and Smaller 100 00 130 00 Dual Post Stand with Shelf Accommodates Flat Screens 32 65 150 00 195 00 Universal Mounting Bracket For Exhibitor owned monitors 32 65 DVD Player with auto repeat Consumer Grade Blu ray DVD Player with auto repeat Small High Performance PA System 2 Small Speakers 1 Mixer Amp 100 00 130 00 80 00 104 00 100 00 130 00 220 00 286 00 Wireless Microphone Select one Q HANDHELD or J HEADSET 160 00 208 00 Desktop Computer with Monitor 3 2GHz or faster 185 00 240 50 Laptop Computer Core 2 Duo 2GHZ 5 12MB RAM DVD Win XP 215 00 279 50 HP Laser Printer 40 PPM Quoted Additional Equipment CONTACT YOUR FREEMAN REPRESENTATIVE ASHLEY WINTON 3325 W Sunset Suite A Las Vegas NV 89118 Phone 702 352 1465 Fax 469 621 5604 Visit us at www freemanco com E mail ashley winton freemanco com Equipment Subtotal 130 00 169 00 Additional equipment accessories available upon request Contact us at 702 352 1488 for a quote or additional labor Show rate subject to a 30 increase when ordering after May 5 2013 Handling Charge Includes Delivery set up dismantle and on site tech support 25 of eq
18. O Black O Gray N74064 Cherry Credenza c0008 441 00 485 10 617 40 LOUNGE SEATING N74071 Oak Desk 5 o csesccsessseeseeeen 541 00 595 10 757 40 N74075 Oak Bookcase 00880 374 50 411 95 524 30 _____ N73091 Signature Loveseat 575 00 632 50 80 AQA Aiualtiesreveee j N74074 Oak Credenza n se 441 00 485 10 617 40 ____N71093 Signature Chair 430 50 473 55 602 70 gt DISPLAY FURNITURE TABLES Page 7 Page 4 N72056 Display Countet 0 000008 374 50 411 95 524 30 ___ N72026 Cherry Cocktail Table 213 25 234 60 298 55 aie aa N75079 Orion Computer Kiosk 374 00 411 40 523 60 N72027 Cherry End Table 186 50 205 15 261 10 i 208 228 N72015 Glass Conference Table 216 50 238 15 303 10 OY EEE Apa AOAN ap Pere Gia euleed et k a N75031 Black Display Cube Medium 208 00 228 80 291 20 ac rome N75032 Black Display Large 208 00 228 80 291 20 TABLES Page gt ___N72028 Metro Slate Cocktail Table 207 75 228 55 290 85 N75020 Black Display Cylinder Low 184 00 202 40 257 60 N72029 Metro Slate End Table 159 75 175 75 223 65 2 etro Slate End Table N75021 Black Display Cylinder Med 196 25 215 90 274 75 C115103 Studio Black ktail Table 90 50 99 55 126 70 udio Black Cocktail Table N75022 Black Display Cylinder Lg 222 25 244 50 311 15 C115104 Studio Black End Table 80 00 88 00 112 00 R
19. OUI SOli 812 00 893 20 1136 80 _ Occasional End amp Cocktail Tables 82015 Silverado End Table 22 H 240 75 264 85 337 05 CASUAL SEATING 82014 Silverado Table 17 H 256 00 281 60 358 40 _ 82025 Geo End Table Black 217 00 238 70 303 80 E Oo De SO he N O n GS Ottomans 82035 Geo End Table Chrome 184 50 202 95 258 30 _ 5 gt 8154 Square Black Leather 299 50 329 45 419 30 __ 82024 Geo Table Black 240 75 264 85 337 05 gt lt 8152 Square White Leather 299 50 32945 419 30 __ 82034 Geo Table Chrome 204 00 224 40 285 60 _ oe _____ 8155 Bench Black Leather 360 00 396 00 504 00 z _ 82023 Inspiration End Table 278 00 305 80 389 20 __ 0 8153 Bench White Leather 360 00 396 00 50400 __ 82022 Inspiration Table 293 00 322 30 410 20 _ S O 81513 Half Round Black Leather 375 50 413 05 525 70 _ 82054 Sydney End Table Black 223 50 245 85 312 90 _ D 81514 Half Round White Leather 375 50 413 05 525 70 _ _ 82055 Sydney End Table White 223 50 245 85 312 90 _ 2 e Cubes 82052 Sydney Table Black 271 25 298 40 379 75 81518 Vibe Blue Vinyl 134 50 147 95 18830 82053 Sydney Table White 271 25 298 40 379 75 _ S 81520 Vibe Pink Vinyl 134 50 147 95 188 30 ___ Conference Tables T o 81519 Vibe Red Vinyl 134 50 147 95
20. ___ 173011 1mx 42 High Radius Counter 1251 00 1751 40 1736100 1mx 8 High Slat Wall 377 50 528 50 __ GONDOLAS 173650 mx 8 High Slat Wall 283 00 396 20 Gondolas __ 173611 Slat Wall Shelf 91 75 12845 _ Blue Fabric LI Black Fabric Gray Fabric CPertboard White PVC 17865 5 Ball Waterfall 2 25 49 15 ___ eo TSO S 174542 Double Sided 1m x 4 High 502 00 702 80 __ i 44 4 ___ 174581 Single Sided 1m x 8 High 460 00 644 00 ___ 174015 For 8 x 11 Literature 31 75 45 _ 174582 Double Sided 1m x 8 High 586 00 820 40 Ss 17201 Straight Shelf IM 55 75 70 05 Sub Total Tax 8 1 TOTAL 17206 Angled Shelf 1M n se 55 75 6 05 Don t see what you need l Remember to select a color for items with checkboxes Please call an Exhibitor Services Representative at 702 579 1700 Otherwise a selection will be made for you 254748 LV C1 12 13 It accessories FREEMAN exhi TOTALFLEX Available to rent or purchase TotalFlex provides more options for configuring exhibits to fit your space budget and vision This pop up display is versatile lightweight portable durable and needs just minutes and no tools to set up Cases easily convert into a podium Velcro compatible fabric panels available in a wide selection of colors Compatible with shelves lights and other innovative trade show accessories Freeman can
21. cause of action debt or liability including reasonable attorneys fees brought by a third party arising out of or in connection with a breach of the other party s representations warranties covenants and agreements set forth in this Customer Contract or to the extent attributable to such party s gross negligence or willful misconduct In claiming any indemnification hereunder the indemnified party shall promptly provide the indemnifying party with written notice of any claim which the indemnified party believes falls within the scope of the foregoing paragraphs The indemnified party may at its own expense assist in the defense if it so chooses provided that the indemnifying party shall control such defense and all negotiations relative to the settlement of any such claim and further provided that any settlement intended to bind the indemnified party shall not be final without the indemnified party s written consent which shall not be unreasonably withheld 12 A valid Credit Card number with signature MUST be on file regardless of payment method For your convenience we will use this authorization to charge your credit card for any additional amounts incurred 13 14 refunded except upon written request Smart City accepts payments in US dollars Checks drawn on a US bank Wire Transfers or the following Credit Cards Amex MasterCard Visa Make all checks payable to Smart City Due to the cost of processing checks any r
22. installation and removal e Our 16 oz Classic Carpeting is available in a variety of standard colors in the following standard sizes CHOOSE YOUR CARPET COLOR C Black Blue L Gray L Green Latte L Midnight Blue L Plum Red Red Pepper L Tuxedo Online Discount Standard Qty Description Price Price Price Total 9 x 10 Classic Carpet sessirnar saasina 159 25 175 20 222 95 9 x 20 Classic Carpet ssssessssesesrsisrrnurrsrurnrnensrnrnrnsrnrncnns 318 50 350 35 445 90 9 x 30 Classic Carpet cccccccccsscessersessesseseesecanenneeneens 477 75 525 55 668 85 9 x 40 Classic Carpal aeiiaaie n 637 00 700 70 891 80 CARPET PADDING AND PLASTIC COVERING includes delivery material handling installation and removal e Price is per sq ft Online Discount Standard Qty Description Price Price Price Total Carpet Padding 1 2 90 700 SQ ft ccccccccseeeereeeeee 88 95 1 25 Carpet Padding 1 2 Over 700 sq ft c cccccceceeereesees 65 70 90 Plastice Covei ennon Son ee er verre es 53 60 75 Our carpet padding consists of 95 100 recycled urethane foam and is also 100 recyclable according to the manufacturer s specifications Our plastic floor covering contains up to 60 recycled content All utility lines must be installed TOTAL COST before carpet installation Utilities should be ordered in advance Sub Total 8 1 Tax Total Cost 01 13 254748 4365 FREEMANCarp
23. the completed Material Handling Agreement must be turned in at the Service Center e Call your designated carrier with pick up information Please refer to Quick Facts for specific dates and times In the event your selected carrier fails to show on final move out day your shipment will either be rerouted on Freeman s carrier choice or delivered back to the warehouse at the exhibitor s expense e For your convenience show recommended carriers will be on site to handle outbound transportation Where do get a forklift e Forklift orders to install or dismantle your booth after materials are delivered may be ordered in advance or at show site We recommend that you order in advance to avoid additional charges at show site Refer to the Order Form for available equipment e Advance and show site orders for equipment and labor will be dispatched once a company representative signs the labor order at the Service Center e Start time is guaranteed only when equipment is requested for the start of the working day Do I need insurance e Be sure your materials are insured from the time they leave your firm until they are returned after the show It is suggested that exhibitors arrange all risk coverage This can be done by riders to your existing policies e All materials handled by Freeman are subject to the enclosed Terms and Conditions Other available services may not be available in all locations e Cranes e Scissor lifts condor
24. x 10 x 10 4 30 4 957 00 7 435 50 15X15 x15 3 45 6 568 00 9 852 00 15x15 x 15 4 45 9 370 00 14 055 00 Cw Serpentine Signs Double Sided Quantit Length Height Linear Ft Discount Price Standard Price Total 15 3 30 3 576 00 5 364 00 15 4 30 4 482 00 6 723 00 20 3 40 5 376 00 8 064 00 20 4 40 6 330 00 9 495 00 30 3 60 7 045 00 10 567 50 30 4 60 8 525 00 12 787 50 Total x Tax 8 1 CUSTOM PURCHASE Custom Framing Various Custom Sizes and Fabrics Please check the box to have an Exhibitor Sales Specialist contact you regarding FREE Samples of Cl materials and or quotes Or you may call our Exhibitor Sales Department 702 579 1400 254748 LV 12 13 FREEMAN fabric solutions creating visual excitement Quality graphics contribute significantly to the impact of your exhibit Vivid colors and sharp images attract attention build traffic and communicate messages more effectively Freeman has invested in the latest printing technology and has the Skills to provide you with the finest digital graphic reproduction available state of the art capabilities Freeman can provide four color photo quality high resolution digital printing in virtually any size for banners signage exhibit graphics and more Each Freeman location has stand alone printing capabilities and all are supported by the Corporate Graphics Center for special requirements Last minute repairs
25. years after the date of loss or damage occurred a PAYMENT FOR SERVICES MAY NOT BE WITHHELD In the event of any dispute between the Exhibitor and Freeman relative to any loss damage or claim Exhibitor shall not be entitled to and shall not withhold payment or any partial payment due Freeman for its services as an offset against the amount of any alleged loss or damage Any claims against Freeman shall be considered a separate transaction and shall be resolved on their own merits b MAXIMUM RECOVERY If found liable for any loss Freeman s sole and exclusive MAXIMUM liability for loss or damage to Exhibitors materials and Exhibitor s sole and exclusive remedy is limited to 50 USD per pound per article with a maximum liability of 100 00 USD per item or 1 500 00 USD per shipment whichever is less All shipment weights are subject to correction and final charges determined by the actual or re weighed weight of the shipment c LIMITATION OF LIABILITY INNO EVENT SHALL FREEMAN BE LIABLE TO THE EXHIBITOR OR TO ANY OTHER PARTY FOR SPECIAL COLLATERAL EXEMPLARY INDIRECT INCIDENTAL OR CONSEQUENTIAL DAMAGES WHETHER SUCH DAMAGES OCCUR EITHER PRIOR OR SUBSEQUENT TO OR ARE ALLEGED AS A RESULT OF TORTIOUS CONDUCT FAILURE OF THE EQUIPMENT OR SERVICES OF FREEMAN OR BREACH OF ANY OF THE PROVISIONS OF THIS CONTRACT REGARDLESS OF THE FORM OF ACTION WHETHER IN CONTRACT OR IN TORT INCLUDING STRICT LIABILITY AND NEGLIGENCE EVEN IF FREEM
26. 00 25200 g z 810814 ICE Side Chair Transparent 197 50 217 25 276 50 TOTAL COST 81090 New York Chair 178 00 195 80 249 20 __ Sub Total Tax 8 1 _N A__ TOTAL 254748 LV 12 13 ONLINE PRICE f R E E IVI A N DISCOUNT PRICE 6555 West Sunset Road DEADLINE DATE Las Vegas NV 89118 MAY 07 2013 702 579 1700 Fax 469 621 5604 FreemanLasVegasES freemanco com INCLUDE THE FREEMAN METHOD OF PAYMENT FORM WITH YOUR ORDER NAME OF sHow AARP Presents Life 50 May 30 June 1 2013 es BOOTH BOOTH SIZE x CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 702 579 1700 to speak with one of our experts For fast easy ordering go to www freemanco com store ACCESSORIES Vertical Horizontal E PERFBOARD SINGLE SIDED COLLAPSIBLE SECURITY CONTAINER PERFBOARD SINGLE SIDED CHROME GARMENT RACK 2 WAY STRAIGHT ARM PERFBOARD HOOKS AND ACCESSORIES TICKET TUMBLER 2 x 8 GRID PANELS 4 WAY CONNECTORS Online Discount Standard Price Price Price PERFBOARDS BULLETIN BOARDS GRIDS continued Online Discount Standard Qty Part Description Price Price Price Total Qty Part Description Total Take advantage of the Online price by ordering at www freemanco com store ____ 10201178 1M x 8 H Single Side Vert White 202 25 222 50 283 15 10303 3 Ball Waterfall Arm 0 000 26 25 28 90 36 75 ____ 10201179 1M x 8 H Single Side Vert Gray N A N A
27. 1 000 square feet in contiguous area Definitions o Multi level Any occupied second story or greater area which is accessible by an approved means of egress o Covered Area Any area that covers the exhibit space and prevents the building fire sprinkler system from discharging water unobstructed to the floor This will include single story exhibits with ceilings upper deck exhibits roof overhead lighting installations and any materials hanging or installed overhead that is not recognized as acceptable for use under fire sprinkler systems by fire code o Contiguous Any area or combination of areas which are not separated by a clear ten 10 foot fire break This measurement is made horizontally o Fire break A clear non combustible space at least ten 10 feet in width surrounding the exhibit or exhibit space on all sides o Means of Egress An approved stairway or ramp constructed to the specifications of the code used for access and exiting If additional multi level or covered contiguous area is required in excess of 1 000 square feet a fire sprinkler system shall be installed under the entire area and every level of a multi level exhibit o A Nevada State licensed fire sprinkler contractor must install fire sprinkler systems If additional multi level or covered area is required in excess of 1 000 square feet without the use of a fire sprinkler system contiguous areas limited to 1 000 square feet may be separated by a min
28. 24 D 18 H conference tables nova white oval table White Laminate Chrome 71 L 35 5 D 29 H 82060 manhattan table Glass Black Steel 42 Round 29 H 82033 geo conference table Glass Black Steel 82041 Glass Chrome 82051 60 L 36 D 29 H Call customer service at the number listed on Quick Facts For fast easy ordering go to www freemanco com FREEMAN product display etagere Black 850604 Silver 850605 30 L 16 D 70 H locking door pedestal Black Laminate 24 L 24 D 42 H 85078 refrigerators refrigerator White 14 0 cubic feet 20 L 30 D 65 H 8503001 lighting mason table lamp mason floor lamp White Brushed Silver White Brushed Silver 16 D Round 26 H 850707 18 D Round 55 H 850708 Electrical power must be ordered separately Call customer service at the number listed on Quick Facts For fast easy ordering go to www freemanco com FREEMAN ONLINE PRICE FREEMAN DISCOUNT PRICE DEADLINE DATE MAY 7 2013 6555 West Sunset Road Las Vegas NV 89118 Ph 702 579 1700 Fax 469 621 5604 INCLUDE THE FREEMAN METHOD OF FreemanLasVegasES freemanco com PAYMENT FORM WITH YOUR ORDER NAME OF SHOW AARP Presents Life 50 May 30 June 1 2013 COMPANY NAME BOOTH CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 702 579 1700 to speak with one of our experts For fast easy ordering go to www freemanco com store
29. 607 5100 Local amp International NAME OF sHow AARP Presents Life 50 May 30 June 1 2013 COMPANY NAME BOOTH BOOTH SIZE X CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call applicable number listed above to speak with one of our experts For fast easy ordering go to www freemanco com store EXHIBIT TRANSPORTATION SHIPPING INFORMATION TIPS FOR EASY ORDERING e Credit card information must be on file prior to pick up as Items to be shipped charges will be included on your show services invoice Number of Pieces Est Weight e International Exhibitors remember Shipments originating from countries other than the U S must be cleared through Crates wooden customs Please call for additional information ___ Cartons cardboard 800 995 3579 Toll Free US amp Canada Cases Trunks fiber color 817 607 5100 Local amp International E COMPLETE THE FOLLOWING ITEMS Onder allel ON THIS FORM ____ Carpet color PICK UP INFORMATION NG seo eee eae es Total Requested Pick Up Date SHIPPER NAME W L NOTE Shipments will be weighed and measured prior to delivery Size of largest piece H SHIPPER ADDRESS OUTBOUND SHIPPING L 1 would like to schedule outbound Freeman Exhibit en Transportation Please provide me with a Material Handling City State Zip Agreement at show site for my shipping instructions and signature So we may print your Outboun
30. 7 2013 Las Vegas NV 89118 Ph 702 579 1700 Fax 469 621 5604 FreemanLasVegasES freemanco com INCLUDE THE FREEMAN METHOD OF PAYMENT FORM WITH YOUR ORDER NAME OF SHOW AARP Presents Life 50 May 30 June 1 2013 COMPANY NAME BOOTH CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 702 579 1700 to speak with one of our experts For fast easy ordering go to www freemanco com store COMPRESSED AIR 90 100 Ibs PSI Discount Standard QTY Price Price TOTAL Service charge for 1st outlet includes 1st 90 feet of air line 587 00 880 50 Each additional air outlet within 5 feet of 1st outlet eee 295 00 442 50 Additional footage per foot after 1st 90 feet ee eeeesststeeeeees 4 60 4 60 CFM requirements minimum 5 CFM per outlet price is per CFM 9 70 14 55 Total Standard connection is a 1 4 AMFLO C 1 quick disconnect There will be a minimum of 1 hour charged for labor Note Our Plumbing Department will not be responsible for moisture or water in air lines Exhibitors should supply their own filter or other equipment to handle moisture or water Exhibitors are not allowed to bring air compressors on the show floor WATER Service Charge for water outlet includes first 90 feet of water line 587 00 880 50 _ _ Each additional water outlet within 5 feet of 1st outlet 295 00 442 50 Additional
31. 89118 LAS VEGAS NV 89118 WAREHOUSE EVENT AARP Presents Life 50 WAREHOUSE l l l l l l l l l l l l l l l l l l l l EXHIBITOR NAME EXHIBITOR NAME l l l l l l l l l l l l l l l l l l EVENT AARP Presents Life 50 I BOOTH NO NO OF PCS l BOOTH NO NO OF PCS THE ABOVE LABELS ARE PROVIDED FOR YOUR CONVENIENCE PLACE ONE ON EACH PIECE SHIPPED TO ENSURE PROPER DELIVERY IF MORE LABELS ARE NEEDED COPIES ARE ACCEPTABLE FREEMAN DO NOT DELAY DO NOT DELAY CANNOT DELIVER BEFORE MAY 28 2013 CANNOT DELIVER BEFORE MAY 28 2013 TO TO I I I I I I I I I I I I I I I I i I EXHIBITOR NAME EXHIBITOR NAME I I I I I I I I I I I I I I I I I I I I C O FREEMAN C O FREEMAN LAS VEGAS CONVENTION CENTER LAS VEGAS CONVENTION CENTER 3150 PARADISE ROAD 3150 PARADISE ROAD LAS VEGAS NV 89109 LAS VEGAS NV 89109 SHOW SITE EVENT AARP Presents Life 50 SHOW SITE BOOTH NO NO OF PCS BOOTH NO NO OF PCS THE ABOVE LABELS ARE PROVIDED FOR YOUR CONVENIENCE PLACE ONE ON EACH PIECE SHIPPED TO ENSURE PROPER DELIVERY IF MORE LABELS ARE NEEDED COPIES ARE ACCEPTABLE F R E E M A N F R EEM A N DO NOT DELAY DO NOT DELAY DEADLINE DATE MAY 21 2013 TO DEADLINE DATE MAY 21 2013 TO EXHIBITOR NAME C O FREEMAN 6675 WEST SUNSET ROAD LAS VEGAS NV 89118 HANGING SIGN EXHIBITOR NAME C O FREEMAN 6675 WEST SUNSET ROA
32. C O Z D gt O Smart City O30NT 2 2 12 LVC Telephone amp Internet Network Services Terms and Conditions Payment Options Smart City is the exclusive provider of all Voice Data and Network services wired and wireless and installer of all cabling except Electrical including but not limited to Voice and Data communications cabling This includes all cabling to meeting rooms booths within booths under carpet and flooring fiber optic twisted pair Category 3 5 and 6 coaxial and all other non Electrical cabling The use of the network connection s provided by Smart City may be used only by the directors officers and employees of the Company its guests its agents and consultants while performing service for the Company and cannot be resold or distributed to other companies or individuals All devices for which Smart City directly or indirectly provides Internet Network connectivity must pay a device charge or purchase a Smart City assigned IP address Incentive Price applies when a completed order with payment is received no later than 21 days prior to the first day of show move in Base Price applies to a all orders received from One 1 to Twenty 20 days before show move in has started or b orders received on or before the 21 day Incentive Deadline without payment c orders placed on site or after show move in has started will be at Base Price plus an additional on site fee of 250
33. Exhibitor Supervised Labor Supervisor will be Phone Number Date Start No of People Approx Hrs Total Hrs Hourly Rate Estimated Time per Person Total Cost a Freeman Supervision 30 45 00 Tax N A Total Dismantle If you have questions or need assistance in completing your order please call your Freeman amp D Representative 254748 LV C1 12 13 Pade tota le iIsmant lation amp d FREEMAN Insta NAME OF SHOW AARP Presents Life 50 May 30 June 1 2013 COMPANY NAME BOOTH CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 702 579 1400 and ask to speak with our amp D Department FREEMAN SUPERVISED LABOR IN ORDER TO BETTER SERVE YOU PLEASE COMPLETE THE FOLLOWING INFORMATION IF YOUR DISPLAY IS TO BE SET UP AND OR DISMANTLED BY FREEMAN I amp D AND YOU WILL NOT BE PRESENT TO SUPERVISE THE INSTALLATION AND OR DISMANTLE INBOUND SHIPPING amp SET UP INFORMATION PLEASE NOTE Should you have more than one shipment please provide the information for all shipments Freight will be shipped to Warehouse _____ Show Site ____ Date Shipped Carrier Total No of Crates Cartons Fiber Cases Setup Plan Photo Attached To Be Sent With Exhibit In Crate No Carpet With Exhibit Rented From Freeman Color Size Electrical Placement Order Drawing Attached required Drawing With Exhibit Electrical Under Carpet Comments Graphics With Exhibit Ship
34. FREEMAN select furnishings SEATING CASUAL SEATING Online Discount Standard Online Discount Standard Part Description Price Price Price Total Qty Part Description Price Price Price Total Lisbon Group Black Leather Occasional Chairs continued GWN Cha acma 458 00 503 80 641 20 810707 ISO Mesh Pull up Chair 286 50 315 15 401 10 E 8303 Loveseat 614 00 675 40 859 60 __ 810110 Manhattan Chair Oyster 208 25 229 10 291 55 8302 S10 iae R 681 00 749 10 953 40 ___ 810811 Berlin Stack Chair Reawnite 102 00 112 20 142 80 _ Newport Group Charcoal Leather 810810 Berlin Stack Chair BlackWhite 102 00 112 20 142 80 _ 8308 LOVESCAl vis cassis cnscscvteacnteatnses 621 00 683 10 869 40 __ 810702 Jetson Chair Black 178 00 195 80 249 20 z 8109 Armless Chair 353 50 388 85 49490 _ _ Conference Chairs 81010 Corner Chair 412 50 453 75 577 50 __ 810807 Luxor Executive Chair 397 00 436 70 555 80 _ South Beach Group Platinum Suede 81075 Tilt Executive Chair 293 00 322 30 410 20 8301 ES e IA eee 599 00 658 90 838 60 _ _ 81018 Flex Chair w wheels 147 50 162 25 206 50 _ 8151 OMONMI saaressa 262 50 288 75 367 50 _ 81063 Altura Conf Guest Chair 299 50 329 45 419 30 Key West Group Black Fabric 810813 Perth Highback Chair 414 50 455 95 580 30 _ 8307 Loveseat 488 50 537 35 683 90 _ 81073 Altura Jr Exec Chair Mid Back 330 00 363 00 462 0
35. First day General Contractor will accept crated boxed or skidded materials at warehouse advance shipping show management May 7 2013 Discount Price Deadline Date from General Contractor Last day General Contractor will accept crated boxed or skidded materials at warehouse advance shipping without late charges skidded materials at the convention center June 1 2013 First Day of Exhibitor Move Out June 3 2013 Final Day of Exhibitor Move Out AARP Events AARP Presents Life 50 Washington DC Contact Sheet Sponsorships amp Exhibits 601 E Street NW Washington D C 20049 Main Phone 202 434 2767 Fax 202 434 7681 exhibits aarp org Contacts Ernest Rosemond Director Danielle Alexander Manager Phone 202 434 2764 Phone 202 434 2528 Fax 202 434 7681 Fax 202 434 7683 E mail erosemond aarp org E mail DAlexander aarp org Kevin Bullock Manager Phone 202 434 2259 Fax 202 434 7681 E mail kbullock aarp org Gregoria Tomey Sponsorships amp Exhibits Analyst Phone 202 434 2662 Fax 202 434 768 1 E mail gtomey aarp org Tyrone Curtis Exhibits Manager Phone 202 434 2769 Fax 202 434 7681 E mail tcurtis aarp org Kellie Watkins Events Management Specialist Phone 202 434 3695 Fax 202 434 7681 E mail KWatkins aarp org Steven Scruggs Event Management Associate Phone 202 434 3573 Fax 202 434 768 1 E mail sscruggs aarp org Please return form to NOTIFICATION OF
36. Freeman has collaborated with a number of customers to make their events greener and is dedicated to broadening this effort Green Tips for Exhibitors Interested in going Green and saving money with your exhibit booth Follow these tips to assist you in making your sustainable booth strategies at least cost neutral and possibly cost saving Supplies and Ordering Order exhibit supplies early and utilize online ordering systems to eliminate paper waste Consider renting a booth from Freeman or buying materials locally preventing shipping cost and lowering emissions Rent Freeman Classic Carpet which contains recycled content and is also recyclable Provide giveaways made of recycled responsibly grown natural fiber nontoxic and biodegradable materials Ensure giveaways are useful not merely promotional in nature Electronic Giveaways such as free songs from iTunes coupons and free online Apps are smart and trendy Printing Recycling and Waste Management Encourage less printing and provide more information digitally when it comes to booth literature fulfilling requests via email and website referrals If you need to print use a local printer in the city where the show will be held and choose paper that contains at least 50 post consumer recycled content Ask Freeman about new paper based signage materials that are comparably priced to plastic There are good alternatives to foam core and PVC which are not as easily recyclable Part
37. INTENT TO USE Tyrone Curtis AARP EXHIBITOR APPOINTED CONTRACTOR 601 E Street NW Washington DC 20049 DEADLINE DATE Phone 202 434 2769 Fax 202 434 7681 exhibits aarp org ESEN lf your company plans to use a firm who is not an official service contractor as designated by Show Management please complete this form and mail to the address listed above Company Name Booth No Contact at Show Exhibitor Appointed Contractor Address Type of Service to be Performed Inform your Exhibitor Appointed Contractor that they must send a copy of their General Liability Insurance Certificate no later than 30 Days prior to the first day of exhibitor move in or they will not be permitted to service your exhibit lt is the responsibility of the exhibitor to see that each representative of an Exhibitor Appointed Contractor abides by the official rules and regulations of this event This form must be received 30 DAYS PRIOR TO THE FIRST DAY OF EXHIBITOR MOVE IN NAME OF SHow AARP PRESENTS Life 50 Las Vegas May 30 June 1 2013 COMPANY NAME OOOO BOOTHE ADDRESS ORDEREDBY _ PRINTNAME DATE PHONE EXT FAX E MAIL AARP PRESENTS LAS VEGAS HOUSING DEADLINE March 15 2013 L e f A COMPANY PROFILE Please print l e 5O Please book early to secure your hotel reservations For informa tion on government rates call Expo Company Group Housing Form Company Name Official Name of Expo Compan
38. Instructions Freeman and Shipper each agree that this Contract shall govern their respective rights and obligations regarding transportation of Shipper s property This Contract shall take effect when the property first comes into the physical possession of Freeman and the responsibility of Freeman under same shall end when the property has been placed in the possession of the Consignee or the Consignee s designated agent If any part or provision of this Contract is found by a court of competent jurisdiction to be void or unenforceable the remainder of the Contract shall continue in full force and effect 3 Freeman S RESPONSIBILITIES UNDER THE CONTRACT ARE LIMITED Freeman is responsible for the satisfactory performance of only those services which it directly provides under this Contract Freeman shall not be responsible for the performance of individuals of firms who are not under the direct supervision or control of Freeman Freeman shall not be responsible for events or causes of loss delay or damage beyond its reasonable control including by way of illustration only and not as a limitation on the breadth of this clause strike lockout work slowdown or stoppage power failure breakdown of plant or machinery facility failure vandalism theft Act of God effect of natural elements riot civil commotion or disturbance terrorism act of war or belligerent parties and any other cause or causes beyond the reasonable control of Freeman
39. Life 50 EXHIBITOR AND OFFICIAL SERVICES May 30 June 1 2013 CONTRACTOR INFORMATION Las Vegas Convention Center EXHIBITOR AND OFFICIAL SERVICES CONTRACTOR INFORMATION Show Management has selected Freeman to be the Official Services Contractor for your upcoming show As the Official Services Contractor Freeman has the responsibility for material handling electrical all suspended rigging and booth cleaning services We hope this document will assist you in planning for your upcoming event To help you understand the Official Services Contractor responsibilities we ask that you read and ob serve the following to aid in a smooth and efficient move in and move out of the trade show Freeman requests that exhibitors do not tip its employees by giving money merchandise or other special consideration for services rendered Exhibitors should not give coffee breaks other than mid morning and mid afternoon when employees have a fifteen minute paid break Any attempts to solicit a gratuity by an employee for any service should be reported immediately to a supervisor of Freeman Freeman employees are paid an excellent wage and tipping is not an accepted company policy Freeman craftsmen at all levels are instructed to refrain from expressing any disputes or directly chal lenging the practices of any exhibitor All questions arising with regard to the jurisdiction or practices must be directed to a FREEMAN management representative PER SHOW MANAG
40. SUBTOTAL x 10 TOTAL PAYMENT MUST ACCOMPANY ORDER Credit Card users may fax order to 702 943 6001 GRAND TOTAL Incentive Price applies to orders received With Payment 21 days prior to the 1 day of show move in Customer Acceptance of All Smart City Terms and Conditions Attachments With execution of this document the Customer hereby authorizes Smart City to provide drop install as requested herein is authorized to request such drop install and acknowledges full and complete understanding of the Terms and Conditions and Attachments contained herein Print Authorized Name Authorized Signature Date FOR SMART CITY USE Payment Rec d Amount Customer No 2013 030 136 Payment Type L Check LI Money Order J Cash LI Wire Transfer I American Express LJ MasterCard Visa Date ORDER ON LINE https Awww smartcitynetworks com Order center aspx center 030 O ur lt Qo gt UJ E LL j lt O JJ O LL JJ TI O JJ S LVC DTV amp Cable TV TERMS AND CONDITIONS continued from page 1 Smart City is the exclusive provider of all DTV Cable TV Voice Data and Network connections s wired and wireless and installer of all cabling except Electrical including but not limited to DTV Cable TV Voice and Data communications cabling This includes all cabling to meeting rooms booths within booths under carpet and flooring fiber optic twisted pair Category 3 5 and 6 coaxial
41. Vegas Convention Center are available online at http www vegasmeansbusiness com includes content images media docs LVCC_BUM pdf THE USE OF CANDLES AND OTHER OPEN FLAME DECORATIVE DEVICES MUST BE APPROVED BY THE CLARK COUNTY FIRE MARSHAL The Application for Permit is available online at http www clarkcountynv gov Depts fire fire_prevention Documents FD 20App TemporaryPermit pdf Please refer to the Clark County Fire Department s Open Flame Guidelines http fire co clark nv us Files pdfs OpenFlame pdf EXCEPTION Please refer to the Las Vegas Convention Center Building Users Manual for their guidelines http www vegasmeansbusiness com includes content images media docs LVCC_BUM pdf Please refer to the Clark County Fire Department s website for Requirements and Permit Guidelines Application Forms Permit Fees etc The following items are required to have a permit from the Clark County Fire Department Display Vehicles Single Level Covered Exhibit Booths Multi Level Exhibit Booths Tents and or Canopies Temporary Membrane Structures Candles and Open Flames Flame Effects Temporary Outdoor Structures Clark County Fire Department s Requirement amp Permit Guidelines are available online http www clarkcountynv gov Depts fire fire_prevention Pages FirePermits aspx Clark County Fire Department s Application for Permit is available online http www clarkcountynv gov Depts fire fire_prevention Documents FD 20App Tempora
42. and Freeman has the right to offer the shipment for sale The amount of sale will be applied to Freeman s invoice for transportation storage and other lawful charges Shipper will be responsible for the balance of charges not covered by the sale of the goods If there is a balance remaining after all charges and expenses are paid such balance will be paid to the owner of the property sold hereunder upon claim and proof of ownership d Where Freeman has attempted to follow the procedure set forth above and the procedure is not possible nothing shall be construed to abridge the right of Freeman at its option to sell the property under such circumstances and in such manner as may be authorized by law e When perishable goods cannot be delivered and disposition is not given within a reasonable time Freeman may dispose of property to the best advantage Where Freeman is directed by Consignee or Consignor to unload or deliver property at a particular location where Consignor Consignee or the Agent of either is not regularly located Freeman s liability for the shipment shall terminate after unloading or delivery 6 LIMITATION ON SHIPPER S RECOVERABLE DAMAGES Freeman s LIABILITY FOR DAMAGES ON DOMESTIC SHIPMENTS INCLUDING BUT NOT LIMITED TO THOSE DAMAGES ARISING FROM OR RELATED TO MISDELIVERY INCOMPLETE OR OTHERWISE INADEQUATE DELIVERY INCLUDING BUT NOT LIMITED TO FAILURE TO FOLLOW SHIPPER OR CONSIGNEE INSTRUCTIONS OR FAILURE TO COLLECT
43. and investigation costs for bodily injury including any injury to FREEMAN employees and or property damage arising out of work performed by labor provided by FREEMAN but supervised by EXHIBITOR Further the EXHIBITOR S indemnification of FREEMAN includes any and all violations of Federal State County or Local ordinances Show Regulations and or Rules as published and or set forth by Facility or Show Management and or directing labor provided by FREEMAN to work in a manner that violates any of the above rules regulations and or ordinances IMPORTANT PLEASE REFER TO FREEMAN S MATERIAL HANDLING TERMS amp CONDITIONS AS IT RELATES TO MATERIAL HANDLING SERVICES AND TO THE SERVICE REQUEST amp SHIPPING INSTRUCTIONS CONTRACT AS IT RELATES TO TRANSPORTATION SERVICES CONTRACT TERMS DEPEND ON THE NATURE OF SERVICES SECURED BY EXHIBITOR THROUGH FREEMAN TERMS amp CONDITIONS MAY VARY FOR EACH TYPE OF SERVICE ORDERED THROUGH FREEMAN Freeman REV 4 12 FREEMAN TERMS amp CONDITIONS xwieir transportation There are many transportation carriers to choose from but Freeman has more than 85 years of experience in the events industry No one understands exhibit transportation better than Freeman Allow us to make the shipping process easy for you Between our cost effective solutions superior customer service and all inclusive pricing you will find Freeman Exhibit Transportation to be reputable reliable and convenient Our transpor
44. and or beverage products provided general conditions are met and within written approval of the Las Vegas Convention Center Exhibitors are required to comply with all federal state and local laws which govern the distribution and sampling of foods in order to meet specific health and sanitation guidelines If you plan to distribute food please contact the following Tyrone Curtis Exhibits Manager AARP 601 E Street N W Washington DC 20049 Phone 202 434 2769 Fax 202 434 7681 tcurtis aarp org 24 Hour general security will be provided by AARP General security covers proper access to the exhibit hall That is each person in the hall must have a legitimate purpose for being there and is properly badged If you feel you need additional security for your display please submit the Booth Coverage Exhibitor Order form located under the Other Equipment amp Services section in the Exhibitor Service Manual Neither AARP nor the Las Vegas Convention Center service contractor is responsible for the safety of exhibitor s property AARP will provide perimeter security for the exhibit hall including set up and move out on a 24 hour basis Exhibitors assume all risk of loss or damage of any kind to their individual display its contents personal belongings of its exhibit staff rental items etc SHIPPING In bound AARP Presents Life 50 GENERAL INFORMATION continued You may use any trucking company you wish to g
45. back bar Once bar front inventory is depleted exhibitors must also sup ply a bar front table ARAMARK reserves the right to substitute spirits of same type and similar quality and price Allhosted bars are based on a consumption basis unless otherwise contracted A guaranteed minimum sales threshold of 650 00 per bar per four hours is required If the minimum guarantee is not met you will be charged the minimum sales threshold of 650 00 The Lounge Standard Hosted Bar Vodka Smirnoff or Skky Rum Bacardi Silver Gin Bombay Sapphire Whiskey Jim Beam or Jack Daniels Canadian Club Scotch Cutty Sark Tequila Sauza or Jose Cuervo Gold Brandy Christian Brothers Beers Bud Bud Light Miller Lite Corona Heineken or Beck s Wine Robert Mondavi Woodbridge Chardonnay Cabernet amp Beringer White Zinfandel Charge per drink Cocktails 6 50 Domestic Import Beer 5 00 6 00 Wine by the Glass 5 50 Assorted Soft Drinks 2 50 Bottled Water 2 75 The Club Premium Hosted Bar Vodka Absolut or Stolichnaya Rum Captain Morgan and Bacardi Silver Gin Bombay Sapphire or Tanqueray Whiskey Jameson Jack Daniels Makers Mark Crown Royal Dewar s Tequila Jose Cuervo 1800 Brandy Remy VS Cordials Baileys Irish Cr me Beers Bud Bud Light Miller Lite Corona Heineken or Beck s Fat Tire or Sam Adams Wines Columbia Crest 2 Vines Chardonnay and Cabernet Beringer White Zinfandel Charge per drink Cocktail
46. be confined to the booth area and must conform to AARP s Terms amp Conditions Aisles must be kept clear and all promotional activities must be confined to your contracted exhibit space not in the aisles foyers seating areas public spaces or convention facilities including hotels e Empty crates cartons etc should not be stored in your booth behind back drape or in aisles If you will require these empty containers at the conclusion of the show label them with an Empty sticker If you need empty containers removed from your booth notify the general service contractor e Do not hang posters signs or objects from the back drape Also do not affix any items nail or glue materials to the walls or floors of the convention center e Use or storage of any and all bottled or compressed gasses or flammable liquid is strictly prohibited Please refer to the Convention Center Services section of this manual for specific guidelines on bottled gasses e Helium balloons are prohibited in the exhibit halls and throughout the convention center e Specific guidelines apply to motorized vehicles and fuel in tanks Please refer to the section titled Vehicles Motorized in the General Information section of this manual e Fire fighting fixtures and equipment may not be blocked at any time These include fire hose cabinets extinguishers emergency signal boxes etc Firefighting equipment must be kept visible at all t
47. chair Charcoal Leather 34 L 34 D 33 H 81010 FREEMAN page 2 of 10 sou t h b eac h possible configurations featuring the half round ottomans from page 5 ZAA oO sofa ottoman Platinum Suede Platinum Suede 69 L 29 D 33 H 8301 25 L 31 D 18 H 8151 key west loveseat sofa tub chair Black Fabric Black Fabric Black Fabric 57 L 35 D 33 H 8307 85 L 35 D 33 H 8306 31 L 31 D 31 H 8103 Call customer service at the number listed on Quick Facts For fast easy ordering go to www freemanco com astro chair Beige Suede 36 L 36 D 29 H 810809 sofa Beige Suede 83 L 36 D 29 H 83063 allegro chair Blue Fabric 36 L 34 5 D 30 H 81019 sofa Blue Fabric 73 L 34 5 D 29 5 H 83015 marrakesh chair Beige Fabric 34 L 37 D 38 H 810808 sofa Beige Fabric 83 L 36 D 29 H 83062 memphis chair Black Fabric 27 25 L 31 75 D 27 5 H 810812 sofa compact Black Fabric 55 L 31 D 28 H 83064 roma chair White Vinyl 37 L31 D 33 H 81020 E sofa P White Vinyl 78 L31 D 33 H 83016 Call customer service at the number listed on Quick Facts For fast easy ordering go to www freemanco com FREEMAN SS E casual seating For a great variety of informal modern seating options look no further Here you will find chairs sofas stools ottomans even sophisticated bar sets that will turn any exhibit into a destination
48. currency gift certificates debit cards credit cards and any other items of extraordinary value Any declared value in excess of the maximums allowed herein is null and void and the acceptance by Freeman for carriage of any shipment with a declared value in excess of the allowed maximums does not constitute a waiver of these maximums In any event excluding small package program shipments FREEMAN S MAXIMUM LIABILITY WILL NEVER BE MORE THAN 100 000 PER SHIPMENT Shipper understands that even if Shipper is not able to participate or fully participate in a Show due to loss of theft of or damage to their property Freeman shall not be liable or responsible for damages identified by the terms by way of example only and not in limitation of the breadth of this clause such as the following consequential damages loss of use damages loss of profits damages business interruption damages delay damages special damages collateral damages exemplary damages damages awarded for gross negligence direct damages indirect damages or damages for failure of performance breach of contract damages fraud damages or any other sort of damage for tort or breach of contract This limitation shall bind the parties A WHENEVER OR WHEREVER THE CLAIMED LOSS OR DAMAGE MAY OCCUR B EVEN THOUGH THE ALLEGED LOSS OR DAMAGE IS CLAIMED TO RESULT FROM NEGLIGENCE STRICT LIABILITY PRODUCTS LIABILITY BREACH OF CONTRACT BREACH OF STATUTE OR REGULATION OR ANY OTHER
49. damage or claim Client shall not be entitled to and shall not withhold payment or any partial payment due to Freeman for its services as an offset against the amount of any alleged loss or damage Any claim against Freeman shall be considered a separate transaction and shall be resolved on its own merits TERMS AND CONDITIONS All goods scheduled in this Agreement are received and accepted by Freeman on Client s express representation that it is lawfully authorized to store the goods FREEMAN WILL NOT ACCEPT FOR STORAGE NOR BE LIABLE FOR ANY OF THE FOLLOWING DOCUMENTS CURRENCY MONEY JEWELRY WATCHES PRECIOUS STONES ART WORK ANTIQUES FURS OR OTHER ARTICLES OF EXTRAORDINARY VALUE NOR WILL WE ACCEPT ANY PERISHABLE ITEMS LIQUID ILLEGAL SUBSTANCES OR ANY HAZARDOUS MATERIALS OR WASTE AS DEFINED BY 49 CFR 173 Client agrees to defend and indemnify Freeman from and against any and all claims demands judgments and costs including reasonable attorneys fees arising out of or relating to the ownership or title to goods stored or arising from the storage of any of the above prohibited items in violation of this Agreement Freeman is expressly given an additional lien on the goods stored by Client for all such costs expenses and attorney fees Freeman shall have a lien on any and all property deposited with it at any time All goods deposited on which storage or other charges including handling charges are not paid when due may be sold at
50. date will incur additional After Deadline charges as indicated on each order form All materials and equipment are on a rental basis for the duration of the show or event and remain the property of Freeman except where specifically identified as a sale All equipment rentals are based on Show Rates and apply only to Show Days Rental prices on Audio Visual equipment including computers do not include labor delivery electrical services or removal of the equipment from the booth Exhibitor agrees to use all rental equipment with reasonable care to prevent excessive wear and tear and or damage to Freeman s property Exhibitor will notify Freeman immediately of any damage to rental equipment and agrees to be billed for any damage to or loss of rental equipment rented to Exhibitor In case of cancellation of any labor orders by Exhibitor a one hour per person per hour charge will be applied for all labor and equipment orders that are not canceled in writing at least 24 hours prior to the scheduled start time If Prestige Carpet Custom Cut Carpet Modular Rental Exhibits Audio Visual and or Computer Equipment and any other custom order items or services have already been provided at the time of cancellation fees will remain at 100 of the original charge If the Show or Event is canceled because of reasons beyond Freeman s control Exhibitor remains responsible for all charges for services and equipment provided up to and including the date of cancella
51. footage per foot after 1st 90 feet ce ceeeeeestteeeeees 4 60 4 60 Total Note Pressure may vary No guarantee can be made of minimum or maximum pressures If pressure is critical exhibitors should arrange to have a pressure regulator valve installed Service Charge for first drain outlet at rear of booth includes 1st 90 ft ___ 587 00 880 50 _ _ Each additional drain outlet within the same booth ccccseeeeees 295 00 442 50 Additional Footage per foot after 1st 90 ft ee eeeeeeeeeeteeeeeees 4 60 4 60 Total EEE O10N Ere 61g ene ae ee ee ne nn ea ene ee ere 311 00 466 50 _____ 201 A00 Galos seseo ee mn nn nar r AEAEE 491 00 736 50 Each Additional 100 Gallons after 400 Gallons cccceeeeeeeees 38 25 57 40 Total NOTE Plumbing Contractor not responsible for color or sediment in water fill If waste water for drain contains hazardous material chemicals or metals it cannot be drained Prices for fill amp drains are based on straight time one hour minimum Ad ditional labor charges may be incurred if equipment leaks and or endangers other property Ramps over utility lines in a booth are provided on a time and material basis A minimum of one hour additional labor charge will apply to lay lines under the carpet or floor or to spot from ceiling A minimum of one hour labor will apply to remove lines Please attach floor plan with order to show location
52. include blueprint or drawing with detailed information so hanging anchor points can be determined Type Cloth Banner _____Metalor Woods Other Shape Square Triangle ____ Rectangle Other Size Height o Length ______ Width 5S Weight of Sign SSS Does Your Sign Require Electricity Assembly __ Is Your Sign Designed to Rotate sis ss Yes _ ____No Initial in the applicable box above Please see Hanging Truss and Chain Hoist Order Form to order rotator s PLACEMENT DIAGRAM e Use diagram below to represent your booth space Indicate how far in from each boundary you would like your sign placed e The ceiling structure and relation to the support beams may require your sign to be moved from your specified location Feet in from the back Aisle Feet in Feet in from the from the Left Aisle Right Aisle Feet in from the front Aisle Number of feet from floor to top of sign ___ STRUCTURAL INTEGRITY STATEMENT MUST ACCOMPANY ORDER 254748 LVCC 12 13 EQUIPMENT AND LABOR RATES TO HANG SIGNS Equipment With Crew e Standard prices will apply to all labor orders placed after the deadline date e Standard prices will apply if the hanging sign is not received by the warehouse shipping deadline date Rates are per lift and crew per hour e Condor and Crew consists of condor operator and rigger Additional crew and or equipment will be used if the supervisor deems it necessary to safely complete
53. is liable for electrical installations and therefore must perform all floor or booth work Will my floor work be completed before arrive Every attempt is made to have floor work completed prior to carpet installation if you have submitted the following e Acompleted electrical order form e A valid and authorized credit card to be kept on file for the company e An electrical layout indicating the main power location dimensions to each power location the power required at each location and Surrounding aisle or booth numbers to determine orientation of the booth Labor and material charges apply When will my power be turned on Power is only guaranteed to be installed before the show opens If Freeman is allowed early access to the facility power is normally ready the first day of move in for exhibitors but any special requests such as temporary chain motor power programming machinery or testing equipment should be noted on your order Do I need lighting Lighting can dramatically change the impact of an exhibit no matter the size Used effectively lighting can emphasize specific areas of a booth or highlight products Also an exhibit will appear dark and uninviting if the surrounding booths are lit and yours Is not Can hang my own lights 10 x 10 booths with pop up displays a display that can be assembled in less than 30 minutes without tools can hang their own lights and plug them in without ordering labor Ty
54. is prepared within an exhibit an Application for Food Preparation within Exhibits form should be completed and forwarded to your Convention Services Manager and ARAMARK Upon receipt of this form your Convention Services Manager will forward the information to LVCVA Safety personnel for review Cooking operations are permitted with the following limitations O All cooking appliances shall be listed or approved by a nationally recognized testing agency 1 e Underwriters Laboratories Inc American Gas Association All cooking equipment is to be operated according to the manufacturers recommendations and operating instructions Equipment recommended for outdoor use shall not be used indoors All multiple well cooking equipment using combustible oils or solids and cooking surfaces 1 e grills that exceed 288 square inches that produces grease laden vapors shall be provided with a fire extinguishing system installed according NFPA 17A and an exhaust duct system complying with the currently adopted Mechanical Code All single well cooking equipment deep fat fryers operations using combustible oils or solids shall meet all of the following criteria e Metal lids sized to cover the horizontal cooking surface are to be provided e The cooking surface is limited to 288 square inches 2 square feet e The equipment shall be placed on a noncombustible or limited combustible surface Examples include concrete floors and Fire Resistance Treated
55. not connected to engine starting system may be left connected External chargers or batteries are recommended for demonstration purposes No battery charging is permitted inside the building Combustible flammable materials must not be stored beneath display vehicles Fueling or de fueling of vehicles is prohibited NFPA 101 13 7 4 4 4 Vehicles shall not be moved during exhibit hours 36 of clear access or aisles must be maintained around the vehicle Vehicles must be a minimum of 20 feet from exit of door or esit pathway o No Leaks underneath vehicles e Model modular home displays in trade shows must be reviewed with the Convention Services Manager In addition a floor plan of the model modular home must be submitted to the LVCVA Safety Office e Vehicles in the building for loading or unloading must note be left with engine idling O O De OS 0O Oe 0O 0O Exhibitor Kit 2 2012 Except for equipment that uses LPG or natural gas as fuel compressed gas cylinders including LPG and all flammable or combustible liquids are prohibited inside the building Any other exceptions require prior approval by the Convention Services Manager and the Safety Office Overnight storage of LPG natural gas as fuel or compressed gas cylinders is prohibited in the building The following regulations apply to the use of LPG propane inside and outside the Las Vegas Convention Center Any use of LPG propane on LVCVA property must be approved pr
56. of lines GASES amp MISCELLANEOUS EQUIPMENT Please call for an estimate and complete the following Gas Type o Equipment Material _ gt S o LABOR 1 hour minimum charge for all services for both installation and removal Total 2 hours Additional time charged in 1 hour increments Advance Show Site Price Price Straight TIME sea E a ede eneaceeeeseeeaanic 99 00 129 00 Monday Friday 8 00 a m 4 30 p m except holidays OVO e eee Re a ee ea ae eae ae 198 00 258 00 Before 8 00 a m and after 4 30 p m weekdays All day Saturday Sunday and Holidays In order to obtain the DISCOUNT price your order and Method of Payment must be received by deadline date 254748 LV C1 12 13 Page 1 of 2 FREEMAN air water drain gas 10 11 12 13 14 15 16 17 18 254748 PLUMBING CONDITIONS AND REGULATIONS To receive discount prices order must be received by Freeman with full payment Credit will not be given for connections installed and not used All material and equipment furnished by Freeman for this service order shall remain Freeman property and shall be removed ONLY by Freeman at the close of the show All equipment must comply with state and local safety codes Claims will not be considered unless filed by exhibitor prior to close of show no exceptions Under no circumstances shall anyone other than Qualified Plumbing Personnel make service connections All equipment using
57. packed to travel without spoilage for 24 hours beyond an agreed deadline Freeman reserves the right to periodically embargo regions of the world due to conditions that may cause damage to perishable commodities 5 REFUSED SHIPMENTS If the Consignee refuses a shipment tendered for delivery or if Freeman is unable to deliver a shipment because of fault or mistake of the Consignor or Consignee Freeman s liability shall then become that of a warehouseman a Freeman shall promptly attempt to provide notice by telephonic electronic or written communication as provided on the face of these shipping instructions if so indicated to Shipper or the party if any designated to receive notice in these instructions b Storage charges based on Freeman s applicable rates shall start no sooner than the next business day following the attempted notification Storage may be at Freeman s option in any location that provides reasonable protection against loss or damage Freeman may place the shipment in public storage at the owner s expense and without liability to Freeman c If Freeman does not receive disposition instructions within 48 hours of the time of Freeman s attempted first notification Freeman will attempt to issue a second and final confirmed notification Such notice shall advise that if Freeman does not receive disposition instructions within 10 days of that notification Freeman may offer the shipment for sale at a public auction
58. prints floor plans for power distribution under carpet PRINT NAME AUTHORIZED SIGNATURE EXHIBITOR SUPERVISION DO NOT PROCEED Date Time of Electricians NAME OF ON SITE CONTACT CELL PHONE Special Instructions 254748 LV C1 12 13 BOOTH WORK Booth work is any of the following Please check all that apply Distribution of electrical overhead more than one drop location in your booth Distribution of electrical through booth structure Mounting of plasmas LCD monitors and lights Connection or hard wiring of all exhibitor equipment Lighting used as spot or flood lights Assembly and installation of all lighting from truss or beams including assembly and hanging of truss Wiring of overhead signs Installation of electrical headers and or light boxes Other Labor Request Date Time Est Hours Electrician Date Time Est Hours Electrician Date Time Est Hours Lift Type NAME OF ON SITE CONTACT CELL PHONE Special Instructions Page 1 of 2 FREEMAN electrical labor ELECTRICAL INSTRUCTIONS 1 Labor rates are based on current wage scales and are subject to change in the event of a wage increase after rates have been published 2 Aminimum charge of one hour is applicable to all labor requests Additional time on the same day is billed in 1 2 hour increments Continuations to another day are a minimum of 1 hour
59. produce high resolution digital graphics in virtually any size as well as photomural panels to enhance your exhibit s appearance Available in a variety of sizes for rental or purchase including a table top version shown below All TotalFlex units include Installation amp Dismantle of display system material handling of display system Classic Carpet with nightly vacuuming 200 watt halogen lights one light for the table top unit two lights for the floor unit as well as power and labor to hang them floor units table top units 8 w x 8 h Floor Standing Unit 6 w x 40 h Table Top Unit 10 w x 8 h Floor Standing Unit 8 w x 40 h Table Top Unit Graphic design elements are priced seperately and not included with exhibit order FREEMAN FREEMAN 6555 West Sunset Road Las Vegas NV 89118 Ph 702 579 1700 Fax 469 621 5604 FreemanLasVegasES freemanco com COMPANY NAME CONTACT NAME E MAIL ADDRESS DISCOUNT PRICE DEADLINE DATE MAY 7 2013 INCLUDE THE FREEMAN METHOD OF PAYMENT FORM WITH YOUR ORDER NAME OF SHOW AARP Presents Life 50 May 30 June 1 2013 BOOTH PHONE For Assistance please call 702 579 1700 to speak with one of our experts For fast easy ordering go to www freemanco com store TABLE TOP UNIT RENTAL caai QTY TOTAL Size Discount Price Standard Price 40 H x 6 W 1 209 00 1 692 60 40 H x 8 amp W 1 358 00 1 901 20 PURCHASE Size Discount Price Standard Pr
60. public or private sale to pay such accrued charges together with expenses of the sale after notice to Client or other interested persons of the manner time and place of the sale and the amount of the accrued charges as may be required by law Freeman shall only be liable for any loss or injury to the goods caused by its failure to exercise such care as a reasonable careful owner of similar goods would exercise subject to the limitation on damages Freeman does not represent or warrant that its buildings or the contents of such buildings cannot be destroyed by fire Freeman shall not be required to maintain a sprinkler or alarm system security guard or other preventative security devices and its failure to do so shall not constitute negligence FREEMAN IS NOT RESPONSIBLE TO CLIENT ITS PRINCIPAL OR INSURER FOR AND CLIENT RELEASES FREEMAN FROM ANY LOSS OR DAMAGE TO GOODS CAUSED BY FIRE INSECTS RODENTS RUST NORMAL WEAR AND TEAR LEAKAGE MOISTURE CHANGES IN TEMPERATURE STRIKES ACT OF GOD DETERIORATION BY TIME OR MARRING AND OR SCRATCHING INCLUDING WITHOUT LIMITATION ANY SUCH DAMAGE CAUSED BY FREEMAN S NEGLIGENCE FOR ANY LOSS OR DAMAGE TO FRAGILE ARTICLES INCLUDING WITHOUT LIMITATION ANY SUCH DAMAGE CAUSED BY FREEMAN S NEGLIGENCE FOR ANY LOSS OR DAMAGE TO THE CONTENTS OF ANY CONTAINER INCLUDING WITHOUT LIMITATION ANY SUCH DAMAGE CAUSED BY FREEMAN S NEGLIGENCE UNLESS ITS CONTENTS ARE MADE KNOWN TO FREEMAN AND SPECIFICALLY ITEMIZED IN
61. s fol J WS aa UU p 00 p 00 p 00 p 00 p 00 p 333333 r 5 00 p 5 00 p 1 00 p 8 00 p 5 00 p 2 00 p J To place online orders you will be required to enter your unique Login ID and Password If this is your first time to use Freeman OnLine click on the Login link in the top right corner to create a new account To access Freeman OnLine without using the email link visit www freemanco com store and click on the Login link in the top right corner If you need assistance with Freeman OnLine please call our Customer Support Center at 1 888 508 5054 SHIPPING INFORMATION Warehouse shipping address Exhibiting Company Name Booth AARP Presents Lite 50 C O FREEMAN 6675 West Sunset Road Las Vegas NV 89118 FREEMAN will accept crated boxed or skidded materials beginning APRIL 29 2013 at the above address Materials arriving after MAY 21 2013 will be received at the warehouse with an additional after deadline charge Warehouse freight will be delivered prior to exhibitor set up If warehouse freight has to be moved in on a weekend in order to be in the exhibitors booth for move in day an overtime charge may apply Warehouse receiving hours are 8 00 a m 3 30 p m Monday Friday Showsite ta ute address Exhibiting Company Name Booth AARP Presents Life 50 C O FREEMAN Las Vegas Convention Center 3150 Paradise Road Las Vegas NV 89109 FREEMAN will receive shipments at the exhibi
62. shared by back to back booths Example Outlet Q 409 10 x 20 in line booth 20 x 20 peninsula Power will be at rear 10x10 in drape line line booth 506 Electrical layouts are required whenever an outlet is needed at any other location within the booth except for the back wall Exact measurements and or comments that clearly indicate outlet locations must be included Examples based on above floor plan 20 x 20 Peninsula Booth 401 10 x 20 In Line Booth 409 Order 2 10 amp 1 20 amp outlets Order 2 x 5 amp outlets M Booth 401 5 amp Booth 409 5 amp Please place outlets in front corners of booth BACKWALL PrPSeano oe ISLAND BOOTHS Electrical layouts are always required for island booths and must include the following information 1 Main Drop Since there is no back wall in an island the exhibitor supplies the location of the main drop whether one or multiple outlets are ordered When it will be the point from which power will be distributed to other outlets in the booth a panel or other piece of electrical equipment no larger than x x will be installed at the main drop For this reason it is recommended that main drops be located in a closet under a table desk or in another area that keeps it out of sight Measurements must be provided to the main drop Location and load of all outlets Again dimensions must be provided to all satellite outlets along with the load of ea
63. shipment the Shipper and Consignee agree to these TERMS which no agent or employee of the parties may alter This Air Service Request and Shipping Instruction Contract is NON NEGOTIABLE and has been prepared by Shipper or if by Freeman or another on Shipper s behalf it shall be deemed conclusively to have been prepared by the Shipper The Shipper agrees that this shipment is subject to the TERMS stated herein All TERMS including but not limited to all the limitations of liability shall apply to our agents and their contracting carriers 1 DEFINITIONS In this Contract Freeman means Freeman Decorating Services Inc and its respective employees officers directors agents assigns affiliated companies and related entities including any contractors appointed by Freeman The term Shipper means the person or business for whom the property is being transported and includes their respective employees officers directors agents assigns affiliated companies and contractors appointed by the Shipper excluding only Freeman Property is all objects of any type received from the Shipper for transport by Freeman as described herein Consignee is the party to whom Shipper has designated the goods are to be delivered 2 FINAL CONTRACT BETWEEN THE PARTIES In exchange for Shipper s payments and Freeman s services which the parties have specified in this two page Contract including the Air Cargo Service Request and Shipping
64. the installation and or dismantling of a job and it will be charged accordingly e Assembly and Ground Labor is an additional charge e One hour minimum per lift crew lift crew thereafter is charged in half 1 2 hour increments e Freeman components cable clamps etc will be used to install all hanging signs and charged accordlingly Labor Rates Advance Standard Price Price Condor Condor with crew 582 00 756 60 Sign Assembly Sign Assembly Ground Labor 116 00 150 80 e Rates are blended to include any overtime to accomplish the hanging of all signs in a timely manner prior to the opening of the show Electrical Assembly Electrical Assembly Ground Labor Straight Time 118 00 Overtime 236 00 Straight Time cannot be guaranteed 8 00 A M to 5 00 P M Monday through Friday Overtime 5 00 P M to 8 00 A M Monday through Friday All day Saturday Sunday and holidays 153 00 306 00 Installation Estimate Approx Hours Hourly Rate Total Estimated Cost Dismantle Estimate Approx Hours Hourly Rate Total Estimated Cost _ Please Note e Freeman will begin to assemble and hang the signs as soon as the hall is accessible as long as the order and the sign are received by the appropriate deadline dates e In the event the order and sign are not received by the deadline date Standard prices will apply and the sign will be hung when the equipment and labor become available ing sign labor FREEM
65. to provide requested service s and is subject to change without notice Signature Date Printed Name Title AY 5795 W Badura Ave Suite 110 Las Vegas Nevada 89118 888 446 6911 702 943 6000 Fax 702 943 6001 SmartCity Floor Plan Communications Cable Center Las Vegas CC 030 NV Company Name Show AARP 2013 NATIONAL EVENT Booth Room Customer Ref 2013 030 136 Voice and Data communications cabling Smart City is the exclusive installer of all cabling except Electrical including but not limited to Voice and Data communications cabling Smart City provides cabling to booths within booths under carpet and flooring and from booth to booth Fiber Optic twisted pair Category 3 5 and 6 coaxial and all other non Electrical cables fall under Smart City s area of expertise IMPORTANT Prior to installation of service a complete floor plan is required Please utilize this grid should you not have your own floor plan to send us You may use a different floor plan for each service group Telephone Internet etc or combine all services on one floor plan For a floor plan to be considered complete it must include all the information listed below Main Distribution Location MDL designated location of items within the booth surrounding booths scale length and width Adjacent Booth or Aisle CueaeeaauaaueaueaeeaeeaaeaaueaeeaeQeeeeeeeeeeneeeeeeeeeeeeeeeeeeeeeeeeeQeeeeeeeeeeeeeeeeeeeeeeeeeeee
66. to the point where Smart City s services originate in the booth e Any request for trouble diagnosis or problem resolution found not to be the fault of Smart City may be billed to the Exhibitor at the prevailing rate for example faulty equipment or damaged cable e Cable s must be shipped two weeks prior to the show opening to Las Vegas Convention Center 3150 Paradise Rd LVCC Warehouse Door 12 Attn Smart City Chris Marsh Las Vegas NV 89109 5795 W Badura Ave Suite 110 Las Vegas Nevada 89118 888 446 6911 702 943 6000 Fax 702 943 6001 SmartCity Smart City O30TV 2 2 12 SMART CITY 5795 W BADURA AVE SUITE 110 LAS VEGAS NEVADA 89118 888 446 6911 Smar tCity 702 943 6001 FAX Booth Room Show Name AARP 2013 NATIONAL EVENT Billing Name Show Dates 05 30 13 To 06 01 13 Billing Address Incentive Order Deadline 05 07 13 Install Date Time Removal Date Time Cell Number d 1 j Credit Card Number AMX MC L Visa Expiration Date MM YY P PP pl tT jy itd Print Card Holder Name Card Holder Signature 3 Important Important Prices are based on drop install charge s 200 each plus number of days requested three 3 day minimum DTV 30 day Analog 35 day Digital 50 day Our exclusive DTV amp Cable TV contract will not permit other contractors to provide this install Local Las Vegas DTV Stations 9 DTV Stations i
67. water must have inlet and outlet properly tagged Unless otherwise directed Freeman Plumbing Personnel are authorized to cut floor coverings to permit installation of service Connection rates listed cover bringing service from main line to booth and do not include connecting equipment service outlet size will be determined by the volume required All work performed within booth attaching lines to equipment will be charged on a time and material basis All outlets will be installed on the floor at the backwall of booth Freeman will not be responsible for moisture or water in air lines Exhibitors should supply their own filter or other equipment to handle moisture or water Freeman must have 30 days notice in order to supply special regulators Strainers traps etc All utility outlets include up to 90 feet of accomplished distance Use of additional footage or equipment will be charged at the prevailing labor and material rate Exhibitors are not allowed to bring air compressors on the show floor Pressure may vary No guarantee can be made of minimum or maximum pressures If pressure is critical exhibitors should arrange to have a pressure regulator valve installed Please contact our Plumbing Department at 702 579 1700 for an estimate regarding labor or additional footage Electricity or electrical labor to connect and operate any plumbing apparatus is not included All electrical requirements must be ordered on the Elect
68. without interference to other Customer s applicable charges may apply b The use of any wireless device that interferes with the facility s 2 5 5 8 GHz wireless data frequency range is prohibited and subject to disconnection at the Customer expense 10 Unless otherwise directed Smart City is authorized to cut floor coverings to permit installation of service 11 Internet Performance Disclaimer Smart City does not guarantee the performance routing or throughput either expressed or implied of any data circuit s connectivity with regards to the Internet and or Internet backbone s beyond the Facility 12 Only Smart City personnel are authorized to modify system wiring or cabling Material and equipment furnished by Smart City for this service contract shall remain the property of Smart City 13 CANCELLATION There is a minimum 150 Cancellation fee Cancellations must be in writing Additional cancellation charges will apply for orders that have already incurred labor material and or engineering costs Some broadband services and special circuits cannot be cancelled once ordered and will incur full charges listed quoted Credit will not be given for service s installed and not used 14 Service problems must be reported to the Smart City Service Desk Service claims will not be considered unless filed in writing by Customer prior to close of show 15 Any additional cost incurred by SMART CITY to 1 assist in trouble diag
69. 0 00 360 00 280 00 85 00 275 00 Show Price 462 00 330 00 396 00 308 00 93 50 303 00 Boxed Lunches All served with whole fruit bagged chips dessert amp bottled water Advance Show Purchase Price Chicken Club Wrap 23 00 25 30 Grilled chicken breast romaine lettuce smoked bacon cheddar cheese and ranch dressing in a flavored tortilla Southwest Vegetarian Wrap 21 00 23 50 Grilled vegetables roasted corn and ranch dressing in a cilantro tortilla Chipotle Chicken Wrap 21 00 23 50 Grilled chicken breast hearts of romaine queso fresco cheese and creamy chipotle ranch dressing in a chipotle tortilla Turkey Pesto Croissant 20 00 22 00 Sliced roasted turkey provolone cheese pesto aioli leaf lettuce on a butter croissant Honey Ham and Swiss 20 00 22 00 Honey ham Swiss cheese leaf lettuce dijonaisse spread served on soft Kaiser roll Gourmet Roast Beef 20 00 22 00 Medium rare roast beef cheddar cheese horseradish spread romaine lettuce on sour dough bread Vegetable Cobb Salad 23 00 25 30 Chopped romaine grilled vegetables blue cheese tomatoes hard boiled egg Ranch dressing Chicken Caesar Salad 20 00 22 00 Sliced grilled chicken served with hearts of romaine parmesan cheese seasoned croutons Creamy Caesar dressing Consuming raw or undercooked meats poultry seafood Page 10 Rev 11 11 All prices are subject to 8 1 Sales tax and 19 administr
70. 0 __ 8306 O ae peceaicsecoreeceenses tect euttess 540 00 594 00 756 00 Bars amp Barstools 8103 Tub CGI sescseesnnsaensocaranacniceuns 375 50 413 05 625 70 8501 Martini Bar 1313 00 1444 30 1838 20 Astro Group Beige Suede 810100 Ohio Barstool Grey 162 75 179 05 227 85 _ 810809 Chair sirsiran 425 50 468 05 595 70 810101 Ohio Barstool Red 162 75 179 05 227 85 lt 03009 SOli 634 00 697 40 887 60 __ _ _ 810102 Ohio Barstool Black 162 75 179 05 227 85 E Allegro Group Blue Fabric 810202 Shark Barstool White 317 00 348 70 443 80 OID Ghal ecsnenenense 473 00 520 30 662 20 __ 810103 Banana Barstool White 178 00 195 80 249 20 E B3015 SOA iseistonrazeanencactaiernnsancosind 759 00 830 50 1057 00 E 810104 Banana Barstool Black 178 00 195 80 249 20 _ Marrakesh Group Beige Fabric 810815 ICE Barstool Transparent 210 50 231 55 294 70 810808 CHAI icine occnewieacinrnacvoans 406 00 446 60 568 40 810505 Gin Barstool Maple 158 50 174 35 221 90 83062 Soll essennsnsia anas 569 00 625 90 796 60 __ 810706 Jetson Barstool Black 247 50 272 25 346 50 _ Memphis Group Black Fabric 810200 Oslo Barstool Blue 225 75 248 35 316 05 810812 Chai aeiae 414 50 455 95 580 30 _ 810201 Oslo Barstool White 225 75 248 35 316 05 E BOGA SOli ones 577 00 634 70 807 80 __ _ _ p020 CHAI eaarnanan 529 00 581 90 740 60 _ a
71. 00noon NOTE At the conclusion of the event all aisles should remain free of booth equipment crates boxes etc in order to facilitate the removal of aisle carpet delivery of empties and quick move out of freight Move out may not begin prior to 4 30 PM on Saturday June 1 Las Vegas Convention Center 3150 Paradise Road Las Vegas NV 89109 702 579 1400 www lvcva com NOTE Please refer to the Shipping Addresses and Information Form located within the Shipping Freight Section of this manual to get the address for advance shipments to the warehouse and direct shipments to show site The exposition of AARP Presents Life 50 will be in Halls N1 N4 of the Las Vegas Convention Center An exhibit floor plan and layout of the Las Vegas Convention Center is provided in this manual to give exhibitors an overview of the facility AARP Presents Life 50 At A Glance Due Dates The following dates are provided to exhibitors as a quick reference tool in planning your exhibit timeline Dates are subject to change and do not include those initiated by the exhibitor for their own planning purposes If you have any questions about due dates and deadlines please contact AARP Events or the contractor responsible for the service Item or Service Due Important Events Net 30 days from receipt of invoice Payment of exhibit space fees in full March 15 2013 Exhibitor Hotel Reservationsdeadline May 20 2013 Exhibitor Registration deadline
72. 188 30 82060 Nova White Oval Table 543 00 597 30 760 20 _ On 81517 Vibe Yellow Vinyl 134 50 147 95 18830 82033 Manhattan Table 29 H 286 50 315 15 401 10 a r 81511 White Leather 104 25 114 70 14595 _ _ 82041 Geo Conf Table Black 406 00 446 60 568 40 6 81512 Black Leather 104 25 114 70 145 95 82051 Geo Conf Table Chrome 362 50 398 75 50750 __ _ Oo Occasional Chairs Product Display oO O 8101 T Vac Translucent Chrome 293 00 322 30 410 20 850604 Etagere Black 297 50 327 25 416 50 O _ 810819 Globus Occasional White 249 50 274 45 349 30 ___ 850605 Etagere SIVer ssisisseisis 297 50 327 25 416 50 oD S 8104 Cappuccino Chair 299 50 329 45 419 30 85078 Locking Door Pedestal 442 50 486 75 619 50 2 _____ 8102 Madrid Black Leather 749 00 823 90 1048 60 ___ Refrigerator T 810816 Madrid White Leather 749 00 823 90 1048 60 8503001 Refrigerator White 14 cuft 742 00 816 20 103880 _ 8105 Stage Chair Onyx Velour 173 50 190 85 24290 Lighting 5 gt 8106 Stage Chair Camel Velour 173 50 190 85 242 90 850707 Mason Table Lamp 147 50 162 25 206 50 c 8107 Stage Chair Beige Velour 173 50 190 85 24290 850708 Mason Floor Lamp 219 25 241 20 306 95 _ wo 8108 Stage Chair Red Velour 173 50 190 85 242 90 X 81017 Panton Chair White 180 00 198
73. 2 EXHIBITOR AND OFFICIAL SERVICES CONTRACTOR INFORMATION continued TASK EXHIBITORS MAY e Exhibitors MAY NOT install or assemble electrical hanging signs and truss Rigging Electrical Hanging Signs and Truss e Ground supported truss that is considered to be booth structure or mixed use truss may be assembled by you your full time employee or by an approved EAC e Truss which is not assembled by Freeman is subject to all electrical rules and jurisdictions in regard to any electrical work in the truss Ground Supported Truss and Lighting e Clean and wipe down products and display merchan dise and other parts of the exhibit e Exhibitor Appointed Contractors EAC s are not per mitted to vacuum or utilize floor cleaning equipment on the show floor Booth Cleaning and Porter Service e As an Exhibitor you may choose to utilize your own personnel to set up and dismantle your exhibit e If full time company personnel are utilized to set an ex hibit they should carry positive company identification such as a medical identification card or payroll stub e You may hire Freeman to act as your Exhibitor Ap pointed Contractor EAC to perform this work e You may hire an Exhibitor Appointed Contractor EAC to perform this work e All EAC s must have the appropriate credentials sub mitted to Show Management and the facility Booth Installation and Dismantle e Install and operate their own manufacture
74. 3 Charges for labor commence at time of dispatch to service the labor call A one hour minimum will apply if an exhibitor representative is not present at the time of call or reschedules the call unless 24 hour advance notice is received in writing 4 Labor charges will include the time for electricians to gather the necessary tools and material for the job have their work checked by the client and return the tools and material to the supply area 5 Exhibitors may supply their own 14 gauge 3 wire flat cable extension cords and or power strips both of which must be grounded and UL approved CANCELLATION POLICY A 50 refund will be applied to electrical outlets cancelled after installation Refunds will not be issued for materials and or labor charges related to the installation EXAMPLE OF PLAN AND INFORMATION REQUIRED TO COMPLETE FLOORWORK Please indicate the following on the floor plan 1 Location and load of main power drop Booth 462 please provide specific dimensions and 6 ft wattages amperages 500 watts Main Power Dro 2 Location and load of all outlets please 6 ft provide specific dimensions and Pa wattages amperages Booth 352 Gy qoi Moom eba 3 Booth orientation please provide 500 watts 1000 watts surrounding aisle and or booth numbers 6 ft 10 ft 6 ft Booth 446 254748 Page 2 of 2 FREEMAN electrical labor AN DISCOUNT PRICE j pal hhi DEADLINE DATE est sunset Roa MAY
75. 50 increase in cost because of the behind the scenes planning required to distribute power Don t underestimate your power requirements and work within the local rules regulations and union jurisdictions They have been implemented to avoid problems While it may seem simple to plug in lights and equipment it is not uncommon for exhibit or non electrical staff to overload circuits Trouble calls can become expensive when it takes time to find the source of a problem If unsure about labor call us for direction and if necessary place a will call order before the discount price deadline date You will only incur a charge if labor is dispatched to your booth but you ll have secured the advance pricing And check in with the electrical or service desk as soon as you know you need labor not at the time you want the electricians in your booth It will help to avoid delays as we can schedule accordingly Lastly try to resolve any disputes at show site It is much easier to discuss electrical issues when both parties can physically review the installation Additional questions Call customer service at the number listed on the Quick Facts and ask for the Electrical Services Department For fast easy ordering tools and helpful hints go to www mytfreemanonline com FREEMAN The grid below may be printed to layout your electrical requirements for booths up to 40 x 40 or used as a sample to FREEMAN ELECTRICAL SERVICES devel
76. 65 00 46 00 40 00 32 00 130 00 250 00 69 00 Show Price 33 00 30 75 52 00 23 25 18 75 71 50 50 75 44 00 35 25 143 00 275 00 75 75 Intermezzo These platters are designed to serve 24 guests Advance Show Purchase Price Hummus Trifecta 114 00 125 40 Lemon roasted red pepper and pesto hummus Crispy oven roasted pita chips Gourmet Cheese Board Sampler 168 00 204 60 Grilled brie cheddar creamy blue and boursin cheese garnished with fruit gourmet crackers and lavosh Garden Fresh Vegetable Crudit s 132 00 145 20 Seasonal vegetable display including carrots celery sticks sweet bell peppers cherry tomatoes asparagus jicama Roasted red pepper dip Bruschetta amp Tapenade Assortment 90 00 100 00 Olive and caper tapenade and tomato and basil salsa with toasted baguette slices Fresh Seasonal Sliced Fruit Tray 132 00 145 20 Chef Stations Chef Stations are designed for a minimum of 50 guests unless otherwise indicated Prices are ona per person basis Chef stations are designed as an accompaniment not a full meal All Chef stations require an Aramark Chef 165 00 for a 4 hour minimum and an electrical connection Consult With Your Aramark sales manager for more information Pasta Bar Station 10 00 11 00 A choice of penne pasta or cheese tortellini saut ed with olive oil garlic fresh tomatoes asparagus and mushrooms Served with Pomodoro or pesto
77. 7 00 1013500 5 Quarter View Halogen 567 00 1013600 6 Quarter View Halogen 567 00 1013401 4 Half View Halogen 567 00 1013501 5 Half View Halogen 567 00 1013601 6 Half View Halogen 567 00 101314 Corner Quarter View 614 00 101312 Corner Half View c0ce 614 00 TOTAL COST Total Cost 623 70 623 70 623 70 623 70 623 70 623 70 675 40 675 40 Online Discount Standard Price 660 10 660 10 660 10 660 10 660 10 660 10 793 80 793 80 793 80 709 80 709 80 859 60 Online Discount Standard Price Price 793 80 793 80 793 80 793 80 793 80 793 80 859 60 859 60 Take advantage of the Online price R MAN S h OWCASES by ordering at www freemanco com store before MAY 07 2013 carpet When it comes to making your exhibit stand out on the show floor we have you covered Freeman offers several color options in both classic and prestige carpet designed to fit the requirements of your exhibit space e Freeman uses only colorfast carpet making it a consistent matching shade every time e Freeman s carpet is manufactured with recycled material e All of our carpet padding is made from recycled foam OFESTIGE career Freeman s prestige carpet combines plush comfort with durable soil and stain resistance perfect for high traffic areas Five popular colors are available in a luxurious 40 o
78. 95 72 45 C1240463 4th Side Drape 6 L x 30 H 42 75 C220110 Chrome Bag Rack 112 00 123 20 156 80 C1240483 4th Side Drape 8 L x 30 H 42 75 N75053 Black Trash Receptacle 69 25 76 20 96 95 C130342 Draped Counter 3 L x 42 H 137 75 N75054 Aluminum Trash Receptacle 69 25 76 20 96 95 C130442 Draped Counter 4 L x 42 H 157 75 220107 Wastebasket 0 20 00 22 00 28 00 _____ 130642 Draped Counter 6 L x 42 H 178 00 _ 220106 Corrugated Wastebasket 15 00 16 50 21 00 C1430842 Draped Counter 8 L x 42 H 199 00 ____N75057 Small Refrigerator 295 00 324 50 413 00 C1240464 4th Side Drape 6 L x 42 H 49 25 _____N75052 Black Table Lamp 86 75 95 45 121 45 C1240484 4th Side Drape 8 L x 42 H 49 25 ___N74082 File Cabinet 2 Drawer 220 00 242 00 308 00 ___ N74081 File Cabinet 4 Drawer 303 00 333 30 424 20 Undraped Tables Tables are 24 wide ___ 10201484 Bulletin Board 0 183 75 202 15 257 25 __ C131330 Undraped Table 3 L x 30 H 44 00 __ 131480 Undraped Table 4 L x 30 H 54 20 Special Drape _____ 131630 Undraped Table 6 L x 30 H 62 70 O Black O Blue Burgundy LJ Brown O Dark Green O Flax ____ 131830 Undraped Table 8 L x 30 H 71 25 LH Gold U1 Gray 1 Plum 1 Red 1 Teal_ White ___ 131342 Undraped Counter 3 Lx42 H 76 20 12108 Special Drape 3 H per ft 14 00 15 40 19 60 ___ 131442 Undraped Counter 4 Lx42 H 86 90 12108 Spe
79. A RIDER ATTACHED TO THIS AGREEMENT OR FOR ANY LOSS OR DAMAGE FROM CAUSES BEYOND FREEMAN S CONTROL FREEMAN SHALL NOT BE RESPONSIBLE FOR THE MECHANICAL FUNCTIONS OF INSTRUMENTS APPLIANCES OR MACHINERY FREEMAN S FAILURE TO DELIVER GOODS TO ANY PERSON ENTITLED TO THEM SHALL NOT CONSTITUTE CONVERSION OF GOODS OR SUBJECT FREEMAN TO ANY LIABILITY WHATSOEVER WHEN THE NON DELIVERY RESULTS FROM CAUSES ARISING FROM STRIKES LOCKOUTS WORK STOPPAGES OR RESTRAINTS OF LABOR It is the responsibility of the client to obtain the appropriate insurance coverage Goods are not insured by Freeman nor do storage rates include insurance All terms of this Agreement including without limitation monthly rental conditions of occupancy and charges are subject to change upon thirty 80 days prior written notice If changed the Client may terminate this agreement on the effective date of the change by giving Freeman ten 10 days prior written notice to terminate If the client does not give such notice the change shall become effective and apply to the Client s occupancy Either party reserves the right to terminate the storage of the goods at any time by giving to the other party thirty 30 days written notice of its intention to do so Unless Client removes such goods within that period Freeman shall have the right to deliver such goods to Client at the address on file at Client s expense It shall be the duty of the Client to furnish to Freeman notification in writ
80. AARP Presents Life 50 GENERAL INFORMATION This section of the Exhibitor Service Manual is dedicated to information to help you plan your exhibit at AARP Presents Life 50 Topics are listed in alphabetical order for your convenience In the event this manual does not address an issue relevant to your participation please write or call AARP staff at the following address Tyrone Curtis Exhibits Manager tcurtis aarp org AISLES ANNOUNCEMENTS BOOTH SIGNS CLEANING OF EXHIBITS COLOR SCHEME EMPTY BOXES CRATES Kevin M Bullock Manager kbullock aarp org AARP Sponsorships amp Exhibits 601 E Street NW Washington DC 20049 Phone 202 434 2767 Fax 202 434 7681 Exhibits aarp org Aisles in the exhibit hall will be carpeted in Tuxedo and will be 10 wide unless otherwise noted on the official floor plan This means that aisle carpet will abut your display carpet making it essential for your display to fit within the confines of your booth In order for aisle carpet to be properly installed and cleaned it is requested that your exhibit installation activities remain within the confines of your booth At the conclusion of the convention it is advised and requested that no booth equipment crates boxes remain in the aisles to afford quick and safe removal of the carpet during dismantling Aisle carpet will be cleaned daily Each exhibitor must order exhibit booth carpet cleaning individually Forms are provid
81. AGREE IN AN ORDINARY COURSE OF BUSINESS ARM S LENGTH SALE OR 25 00 USD PER POUND OF CARGO LOST OR DAMAGED UNLESS AT THE TIME OF SHIPMENT SHIPPER MAKES A DECLARATION OF VALUE FOR CARRIAGE IN THE SPACE DESIGNATED ON THE SHIPPING INSTRUCTIONS AND PAYS THE APPROPRIATE VALUATION CHARGE Even if Shipper has made a declaration of value liability shall never exceed the depreciated original invoice value or the fair market value of the property whichever is less The value per pound for applying declared valuation charges shall be determined by dividing Shipper s declared value for carriage by the actual weight of the shipment In all cases not prohibited by law where a lower value than the actual value of the said property has been stated in writing by Shipper or has been agreed upon in writing as the released value of the property upon which the rate is based such lower value plus freight charges if paid shall be the maximum recoverable amount for loss or damage Notwithstanding the above limitations all shipments containing the following items of extraordinary value are limited to a maximum declared value of 500 00 USD a Artworks and objects of art including without limitation original paintings drawings etchings watercolors tapestries and sculptures or prototypes b Clocks jewelry including costume jewelry furs and fur trimmed clothing c Personal effects including without limitation papers and documents or d Coin money
82. AN HAS BEEN ADVISED OR HAS NOTICE OF THE POSSIBILITY OF SUCH DAMAGES SUCH EXCLUDED DAMAGES INCLUDE BUT ARE NOT LIMITED TO LOST PROFITS LOSS OF USE AND INTERRUPTION OF BUSINESS OR OTHER CONSEQUENTIAL OR INDIRECT ECONOMIC LOSSES 9 DECLARED VALUE Declarations of Declared Value are between the Exhibitor and the selected Carrier ONLY and are in no way an extension of Freeman s maximum liability stated herein Freeman will use commercially reasonable efforts to transmit the Declared Value instructions to the selected Carrier however FREEMAN WILL NOT BE LIABLE FOR ANY CLAIM ARISING FROM THE TRANSMITTAL OF OR FAILURE TO TRANSMIT DECLARED VALUE INSTRUCTIONS TO THE CARRIER NOR FOR FAILURE OF THE CARRIER TO UPHOLD THE DECLARED VALUE OR ANY OTHER TERM OF CARRIAGE 10 JURISDICTION VENUE THIS CONTRACT SHALL BE CONSTRUED UNDER THE LAWS OF THE STATE OF TEXAS WITHOUT GIVING EFFECT TO ITS CONFLICT OF LAWS RULES EXCLUSIVE VENUE FOR ALL DISPUTES ARISING OUT OF OR RELATING TO THIS CONTRACT SHALL RESIDE IN A COURT OF COMPETENT JURISDICITON IN DALLAS COUNTY TEXAS 11 INDEMNIFICATION Exhibitor agrees to indemnify and forever hold harmless Freeman and its employees directors officers and agents from and against any and all demands claims causes of action fines penalties damages including consequential liabilities judgments and expenses including but not limited to reasonable attorneys fees and investigation costs arising out or contribu
83. AN hang FREEMAN DISCOUNT PRICE 6555 West Sunset Road DEADLINE DATE est Sunse Oa MAY 7 201 3 Las Vegas NV 89118 Ph 702 579 1700 Fax 469 621 5604 FreemanLasVegasES freemanco com INCLUDE THE FREEMAN METHOD OF PAYMENT FORM WITH YOUR ORDER NAME OF SHOW AARP Presents Life 50 May 30 June 1 2013 COMPANY NAME BOOTH CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 702 579 1700 to speak with one of our experts For fast easy ordering go to www freemanco com store HANGING TRUSS amp THEATRICAL LIGHTING EQUIPMENT AND LABOR e Orders received after the deadline date will be be charged the Standard Price e All rigging must comply with LVCC and Show Management rules and regulations and facility limitations e All overhead rigging and flown objects must be assembled and disassembled by FREEMAN Exhibitor s display company and or amp D representatives may supervise only and will not be allowed to assemble disassemble or install and remove rigging or flown objects No one other than Freeman employees will be permitted in lifts e FREEMAN requires an engineered print of all truss and lighting rigging including rigging point loads per our facility agreement Failure to provide a DWG file of the rigging plot with load and required information three 3 weeks prior to move in may prohibit your rig from being hung e Time will commence per exhibitors request Failure to start at the requested time will resu
84. Agreement regarding the inclusion of any dangerous substances in the property placed with Freeman 8 CLAIMS Shipper Consignee or any other party claiming an interest in the shipment must notify Freeman immediately upon delivery or in the case of loss or damage which could not have been noted at the time of delivery within fourteen 14 days of delivery of any loss or damage to the shipment Receipt of the shipment by the Consignee or the Consignee s agent without written notice on the delivery receipt and or delivery manifest will be prima facie evidence that the shipment was delivered in good condition The amount of the claim may not be deducted from the transportation charges Notice of loss or damage MUST be reported to Freeman at 800 995 3579 The shipment its container s and packing material must be made available to Freeman for inspection at the delivery location All shipments are subject to opening for inspection by Freeman however Freeman is not obligated to perform such inspection All claims for loss or damage MUST be made in writing to Freeman within one hundred and twenty 120 calendar days after the date of acceptance of the shipment by Freeman Please refer to the Service Guide for claim procedures All claims for service failure must be made within thirty 80 calendar days from the date of shipment and Freeman s sole liability for such claims arising from Guaranteed Service shipments shall be limited to the transportation cha
85. Banquets are to follow the same guidelines as Exhibition and Display Cooking e Food Warming o This operation at exhibitions is limited to maintaining the temperature of pre cooked food or beverages at or below 200 F Flame devices utilized for food warming shall be separately permitted as open flame devices Such devices shall be for stationary use only and shall be enclosed or installed in such a manner as to prevent the flame from contacting any combustible materials Such flame devices utilized for food warming shall not be located in unoccupied rooms or otherwise left unattended Chemical heat Sterno is allowed in occupied rooms or halls during the permitted hours of the event It shall be used in accordance with the manufacturers instructions Mobile warming carts using chemical heat may be used in accordance with the manufacturers instructions Chemical heat may not be used in warming carts that are not manufactured for chemical heat devices Contact ARAMARK for additional information and guidelines regarding the Clark County Health District rules and regulations Exhibitor Kit 2 2012 Aer liger CONVENTION AND VISITORS AUTHORITY APPLICATION FOR FOOD PREPARATION WITHIN EXHIBITS Name of Event Dates of Event Booth Number __ _ _ Name of Exhibiting Company Contact Person Title Phone FAX _ Email __ Please indicate the food item s you wish to prepare Please indicate the process equipment that would
86. CING YOUR ORDER please include these items when placing your order Complete the Hanging Sign Order Form Complete the Electrical Labor Order Form Complete the Electrical Services Order Form Include Assembly Instructions Complete the Structural Integrity Statement Ship sign to Freeman warehouse using the Hanging Sign shipping labels provided Send the above information to electrical contractor at the address on the order forms Page 2 of 2 FREEMAN chain hoist truss sign rigging information LAS VEGAS CONVENTION CENTER RIGGING REGULATIONS Please carefully read these regulations The Las Vegas Convention Center will strictly enforce these rules iE Any object over 250 Ibs or requiring chain motors must be submitted to Freeman for approval by the Las Vegas Convention Center All rigging plans must be submitted to the Rigging Manager at Freeman 21 days prior to the start of rigging installation for group submittal to the LVCC All rigging plans must state the structure of rigging weights and an overlay of the rigging within your booth space Freeman is required to reflect the plot plan for all booths on the overall ceiling plan for each show The exhibitor will be charged 118 00 per hour straight time to transfer the plot plan to the overall ceiling grid that Freeman is required to submit to the Las Vegas Convention Center for approval All files should be in DWG format VectorWorks and PDF format files are not acce
87. Convention Center 3150 Paradise Road Credit Card Authorization Form Deere Toll Free 800 CATER 11 Tek 702 943 6910 SHOW NAME COMPANY BILLING ADDRESS FOR CREDIT CARD TELEPHONE FAX E MAIL L Company Check to be used for initial deposit Credit Card to be used for reorders and the balance of the bill L Credit Card to be used for all charges during the show and for any re ordering on site LJ AMERICAN EXPRESS LJ VISA LJ MASTERCARD CARD HOLDER NAME CREDIT CARD EXPIRATION DATE SIGNATURE Customer agrees to pay total charges as specified on the catering order s as well as applicable charges on additional items ordered on site A copy of the credit card front and back must accompany this form Under no circumstances will ARAMARK accept re orders without a credit card on file Under no circumstances does ARAMARK take orders or credit card numbers over the phone Customer must either fax or mail order with signature of cardholder All services include appropriate condiments amp disposable service ware at no additional charge All prices are subject to 8 1 Sales tax and 19 administrative Page 21 charge All prices are subject to change without prior notice Rev 11 11 Email us at LVCCSales Aramark com
88. D LAS VEGAS NV 89118 HANGING SIGN AARP Presents Life 50 AARP Presents Life 50 BOOTH NO OF PIECES CARRIER BOOTH NO OF PIECES CARRIER THE ABOVE LABELS ARE PROVIDED FOR YOUR CONVENIENCE PLACE ONE ON EACH PIECE SHIPPED TO ENSURE PROPER DELIVERY IF MORE LABELS ARE NEEDED COPIES ARE ACCEPTABLE When it comes to basic seating needs look no further than Freeman Our wide array of well designed modern chairs armchairs z q and stools will serve any exhibitor s show space requirements j n gray gaslift stool 24 W 20 L 46 H With Arms N71048 No Arms N71047 gray gaslift chair 26 W 20 L 38 H With Arms N71046 No Arms N71045 Telescoping height adjustment five caster base rolls with ease Natural blonde wood and matte chrome finish highlight this sleek Italian design diva counter stool 17 W 16 L 36 H N71092 The intermediate 25 seating height makes this stool ideal for theater or demo areas diva chair 18 W 16 L 31 H N71091 A natural complement to modern exhibit designs Call customer service at the number listed on Quick Facts For fast easy ordering go to www freemanco com 03 12 53218 online F R E M A N page 2 of 10 cherry barrel chair Cranberry or Taupe 23 W 22 L 29 H N71038 Traditional style in a cherry finish with classic fabric pattern options santana armchair 24 W 20 L 31 H N710102 Modern stylin
89. E ee 118 00 153 00 Electi nA OT e N E E 236 00 306 00 Forklift w operator ST cscs csxesectecenvetnesccssazstes repceoneqielaateeuecaddiansnse Sadenda dndncleese thasaseoeeeeaieeast 261 50 339 95 Forklift WU OCTANE OT 5c esses eet tee onset eet se 360 50 468 65 Man Go area ne On oe ee Om ee en TE ee ee ne ee ee ee eee er 32 50 42 25 Dismantle labor will be charged at 50 of the total install time rounded to the next half hour Show site price applies to all labor orders placed at show site Start time guaranteed only at start of working day Please refer to the Hanging Sign Labor Order Form and or the Truss amp Theatrical Lighting Equipment amp Labor Order Form for all hanging signs truss chain motors and other hanging needs Review the list of work below to determine if electrical labor is required in your booth None of the following services may be performed by other Unions or I amp D houses as it falls under electrical jurisdiction Time and material charges will apply Please visit the Freeman Service Desk to confirm that you are ready for service Note For more information and an example of a completed floor plan please see the following page FLOOR WORK Floor work is the distribution of electrical under carpet and flooring OK TO PROCEED WITHOUT EXHIBITOR PRESENT Complete Before Date Time Work is completed prior to your arrival Freeman must receive detailed blue
90. EA Sf AM W W SAHARA AVE W DESERT INN RD W FLAMINGO RD W TROPICANA AVE FREEMAN ADVANCE RECEIVING E PPE a EASTERN A W SUNSET RD RONTAGE RI IMi Tia a 5 W WARM SPRINGS RD S JONES BLVD S LAS VHECAS BLVD S RAINBOW BLVD E SILVERADO RANCH RD A _FREEMAN MARSHALLING DECATUR RD BLVD JONES BLVD LINDELL RD NORTH JANUARY 2010 F R E WI A N PLEASE NOTE This service is for freight received prior to the published date that advanced warehouse receiving will begin or if the freight will be 6555 West Sunset Road held for another event after the close of your current show Las Vegas NV 89118 702 579 1802 Fax 702 579 0458 INCLUDE THE FREEMAN METHOD OF ATTN FREIGHT DEPARTMENT PAYMENT FORM WITH YOUR ORDER OWNER OF MATERIALS COMPANY NAME ADDRESS CITY STATE CONTACT NAME PHONE E MAIL ADDRESS FAX HOLD FOR SHOW AARP Presents Life 50 FACILITY Las Vegas Convention Center COMPANY NAME BOOTH ADDRESS 3150 Paradise Road CITY Las Vegas STATE NV ZIP 89109 COMMENTS INVOICE TO COMPANY NAME ADDRESS CITY STATE CONTACT NAME PHONE E MAIL ADDRESS FAX DESCRIPTION OF MATERIALS TO BE STORED a en i a Pp TRUNKS CASES FIBER COLOR i ae o ee o o eee o S O O RATES AND CHARGES CHARGE is PLEASE COMPLETE THE ACCEPTANCE OF TERMS ON THE REVERSE SIDE 254748 LV 12 13 Page 1 of 2
91. ED VALUE ARE PAID FOR INTERNATIONAL SHIPMENTS THIS SHIPPING REQUEST AND SHIPPING INSTRUCTION CONTRACT SHALL BE DEEMED AN AIR WAYBILL WITHIN THE MEANING OF THE WARSAW CONVENTION Notwithstanding the above limitations domestic shipments containing the following items of extraordinary value are limited to a maximum declared value of 500 00 USD a artworks and objects of art including without limitation original paintings drawings etchings water colors tapestries and sculpture b clocks watches jewelry including costume jewelry furs and fur trimmed clothing c personal effects d and other inherently fragile or unique items including prototypes etc Any declared value in excess of the maximums allowed herein is null and void and the acceptance by Freeman for carriage of any shipment with a declared value in excess of the allowed maximums does not constitute a waiver of these maximums Shipper understands that even if Shipper is not able to participate or fully participate in a show due to loss of theft of or damage to its property Freeman shall never be liable or responsible for damages identified by the terms by way of example only and not in limitation of the breadth of this clause such as the following consequential damages loss of use damages loss of profits damages business interruption damages delay damages special damages collateral damages exemplary damages damages awarded for gross negligence direct dam
92. EICN to obtain proper coverage Phone 702 837 3000 or www eicn com e General Liability in the amount of one million dollars 1 000 000 combined single limit bodily injury and broad form property damage coverage including broad form contractual liability naming the Las Vegas Convention and Visitors Authority as additionally insured Legal Compliance Signature Required Below For and in consideration of the Permit each contractor agrees to indemnify defend and hold the LVCVA harmless for damages claims or expenses incurred by the LVCVA that are attributable to the contractor or its actions or inactions at the LVCC Such damages claims or expenses include but are not limited to those related to 1 the handling of hazardous materials 2 negligence or intentional conduct 3 violation of any law or regulation and 4 additional security resulting from labor strikes and the like Where appropriate expenses will be charged to the responsible contractor on a pro rata basis The undersigned agrees to provide all required payments and evidence of compliance with requirements set forth herein Further the undersigned agrees to the terms and conditions set forth in Section 2 hereof Name of Company Type of Business By Signature Print Name Title Date Web Address Telephone E Mail Address Fax Convention to be attended Dates staff will attend show Attending employees names Company providing installation labor
93. EMENT TASK EXHIBITORS MAY FREEMAN RESPONSIBILITIES Material e As an exhibitor you may hand carry material Hand Freeman has been contracted to be the exclusive provider carry is defined as small items such as cartons and for material handling contract services as ordered by the ex Handling eaa packages that an exhibitor is able to carry hibitor e Any mechanical assistance is limited to a small dolly Freeman has the responsibility to manage all freight docks e The assistance of any motorized device or pallet jackis and to schedule all vehicles into and out of all designated not permitted material handling areas for the show This will assure the e When exhibitors choose to hand carry they may not smooth orderly and efficient move in and move out of the access designated material handling areas tradeshow e Must use specified exhibitor hand carry areas or main Freeman has the sole responsibility for loading and unload entrance of the facility ing all trucks trailers common and contract carriers at its e In all other circumstances items should be considered facilities or designated material handling areas material handling e Freeman is not responsible for any material it does not han In no circumstance is any exhibitor authorized to dle use Freeman material handling equipment for any For the convenience of all exhibitors on the show order purpose forms for material handling services are included in
94. EXCEPT FOR ELIGIBLE GUARANTEED SERVICE SHIPMENTS Freeman DOES NOT GUARANTEE DELIVERY BY ANY SPECIFIC TIME OR DATE 4 PACKAGING AND CRATES Shipper s property must be well packaged for safe and secure handling storage and shipment using ordinary care Each piece must be legibly and durably marked with the name and address including correct ZIP code of the Shipper and Consignee When a container is used repetitively by Shipper Shipper must remove all old labels tags markings etc and Shipper must ensure that the container retains adequate strength for transportation Freeman makes neither representation nor any warranty regarding the acceptability or suitability of any packaging system or procedure that Shipper might use for its property Freeman shall not be responsible for damage to loose or uncrated materials padwrapped or shrink wrapped materials glass breakage concealed damage carpets in bags or poly or improperly packed or labeled materials Crates and packaging should be of a design to adequately protect contents for handling by forklift and similar means General guidance as to acceptable packaging systems and procedures may be found in publications such as the National Motor Freight Classification published by the National Motor Freight Traffic Association For shipments of Perishable Commodities U S and Canadian shipments must be packed to travel without spoilage for 72 hours from time of pickup all International shipments must be
95. FRT plywood The noncombustible surface must extend three 3 feet in front of the fryer e The fryer is to be separated from all other equipment by a distance not less than 24 inches e These cooking displays must be separated from all other combustibles by a distance not less than 10 feet e The volume of cooking oil per appliance is not to exceed 3 gallons e The volume of cooking oil per booth is not to exceed 6 gallons e Deep fat fryers shall be electrically powered and have a shut off switch Other appliances for exhibition cooking shall also be limited to 288 square inches in area Examples are induction cook tops ranges electric warmer single burner ranges multiple burner ranges A minimum of 1 Class K fire extinguisher shall be provided within 30 feet of each deep fat fryer and each grill or other appliance producing grease laden vapors A minimum of 1 Class 2A 30BC Fire extinguisher shall be located within each booth with additional or other display cooking such as baking saut braising stir fry convection cooking warming of food and all other like applications Solid fuels including charcoal and woods 1 e hickory mesquite is prohibited within exhibit halls Exhibitor Kit 2 2012 o LP gas used for displays and demonstrations is limited to cylinders not exceeding the nominal 5 pound size 12 lbs water capacity maximum 2 per booth Additional cylinders must be located 20 feet apart e Banquet Serving o
96. Fire watch personnel will be responsible for immediate notification by radio to LVCVA Security Dispatch giving the exact location and description of the problem o Fire watch personnel may be assigned to multiple contiguous exhibits based upon not more than one minute response to any location involved o Fire watch personnel prior to start of assignment shall inspect locations and condition of fire appliances and become familiar with the building including location of available exits o Cost and method of payment of fire watch is to be negotiated between the contractor supplying the service and show management and or the exhibitor requiring such services Exhibitor Kit 2 2012 CONVENTION AND VISITORS AUTHORITY FIRE AND SAFETY EXHIBIT GUIDELINES It is the responsibility of the Exhibitor Appointed Contractor EAC to ensure the criteria in bold below are met during installation of the exhibit All means of entrance and exit must be clear and free from obstruction at all times Each hard wall booth must be a minimum of nine 9 inches from the booth line for access to electrical No storage of any kind is allowed behind booths or near electrical service A one day supply of product is permitted within but cannot be stored behind the booth All fire hose racks fire extinguishers and emergency exits must be visible and accessible at all times Should this equipment be within a booth or exhibit due to the layout of floor space addition
97. For fast easy ordering go to www freemanco com store PRESTIGE CARPET includes plastic covering delivery material handling installation and removal e Guaranteed new high quality carpet available in a variety of designer colors CHOOSE YOUR CARPET COLOR 40 oz Carpet C Black Charcoal Gray Pearl L Navy L White 40 oz Carpet Rental Price per sq ft 100 sq ft minimum tae ee ee Total 1 700 sq ft Booth Size x sq ft 400 440 5 60 701 1200 sq ft Booth Size X sq t 3 55 3 90 4 95 CHOOSE YOUR CARPET COLOR 28 oz Carpet L Black Cardinal C Charcoal L Cream C Gray Pearl L Navy C Toast L Wedgewood White 28 oz Carpet Rental Price per sq ft 100 sq ft minimum a om els Total 1 700 sq ft Booth Size X sa ft 3 40 3 75 4 75 701 1200 sq ft Booth Size X sq ft 3 10 3 40 4 35 CUSTOM CUT CLASSIC CARPET includes plastic covering delivery material handling installation and removal e Our Custom Cut Classic Carpeting is available in custom cut sizes and in a variety of standard colors CHOOSE YOUR CARPET COLOR C Black Blue Gray L Green Latte Midnight Blue L Plum Red Red Pepper C Tuxedo Rental Price per square foot 100 sq ft minimum Online Discount Standard 16 oz Carpet Rental Price Price Price Total Per sq ft Booth Size X sa ftt 265 2 90 3 70 ie CLASSIC CARPET includes delivery material handling
98. HORIZATION OF THIRD PARTY BILLING We understand and agree that we the exhibiting company are ultimately responsible for payment of charges and agree by submitting this form or ordering materials or services from Freeman to be bound by all terms and conditions as described in the Terms amp Conditions section of this service manual In the event that the named third party does not discharge payment of the invoice prior to the last day of the show charges will revert back to the exhibiting company All invoices are due and payable upon receipt by either party The items checked below are to be invoiced to the third party BY SUBMITTING THIS FORM OR ORDERING MATERIALS OR SERVICES FROM FREEMAN YOU AGREE TO BE BOUND BY ALL TERMS amp CONDITIONS INCLUDED IN YOUR SERVICE MANUAL EXHIBITOR NAME PLEASE PRINT EXHIBITOR SIGNATURE DATE EXHIBITING COMPANY INFORMATION EXHIBITING COMPANY NAME BOOTH EXHIBITING COMPANY ADDRESS CITY STATE ZIP PHONE EXT FAX CONTACT S E MAIL Indicate which services are to be invoiced to the Third Party ALL FREEMAN SERVICES O l amp D LABOR SUPERVISION L MATERIAL HANDLING IN amp OUT L UTILITIES FREEMAN EXHIBIT TRANSPORTATION RENTAL FURNITURE CARPET SIGNS BOOTH CLEANING OTHER OOL THIRD PARTY COMPANY INFORMATION THIRD PARTY COMPANY NAME CONTACT NAME THIRD PARTY BILLING ADDRESS CITY STATE ZIP PHONE EXT FAX
99. High Rigger LI Ground Rigger LJ Theatrical Stage Electrician LI Programmer L Projectionist LJ Audio Visual Technician LI Sound Technician MISCELLANEOUS LABOR e During run of show there will be a 2 hour turn on 2 hour turn off charge per day based on the four hour minimum e Charges do not apply if your electrical needs consist of 20 amps or less Turn On Turn Off Charge ST coccicctescectenccedecedeccctdentietcnnshenidiedpicttanestestentyensetocncandeudeastadeeseneedGeeee 118 00 153 00 Turn On Turn Off Charge OT wscocscnccdeccedccevedssetassaeeendsandxtenetnseceseecdetdadensinatiinedyseneixtaneeatencdeeeeassdixe 236 00 306 00 Qty Description Advance Standard Total Price Price MISCELLANEOUS EQUIPMENT One Ton Hoist power not included complete Electrical Order Form sessen 462 00 600 60 Half Ton Hoist power not included complete Electrical Order Form ssceeeeeees 449 00 583 70 DO Box Tuss peroo ee A ce adecesete eect 23 50 30 55 12 BOX Truss per Too riris ia aa AEA ES 19 25 25 05 Small FOL ON cing nce cceoeepeceeetsesenussidens spans AEEA ERE ASSA r in NEEE EEDI 215 25 279 85 Large Fa OL OF sesei E 428 50 557 05 Man Lift per day sserereseseseresnrerenrsrnrerererernnerererererenerenerenenerenerenerrerrrnrnrnrnnnrnne 177 50 230 75 Genie Hand Crank per day ssssscsssssssssesssssssesesesssesseeeeeeeeseeeseseeeeeeseeeeeeeeeees 177 50 230 75 Total for Miscellaneous Equipme
100. ISMANTLE TRANSPORTATION SIGNS TOTAL _ e Remember to order in advance to save time and money You may place your order by phone fax mail or use our online ordering service at www freemanco com store e Orders received without payment or after the discount price deadline date will be charged at the standard price e Copies of invoices may be picked up from the Service Desk prior to show closing e If you have questions or need assistance with any items not listed please call and ask for your Exhibitor Services Representative TELL US WHAT YOU THINK Freeman is committed to providing great customer service To help us serve you more effectively in the future please visit the URL address below upon the completion of your show to provide feedback Your input will provide the insight needed to ensure that our customer service is in line with your expectations http feedback freemanco com 254748 02 12 254748 Note Customers are responsible for any bank processing fees FREEMAN method of payment FREEMAN 6555 West Sunset Road Las Vegas NV 89118 702 579 1700 Fax 469 621 5604 FreemanLasVegasES freemanco com AARP Presents Life 50 May 30 June 1 2013 In order to authorize Freeman to invoice a third party for payment of services rendered to exhibitors both the exhibiting company and the third party must complete this form and return it at least 14 days prior to show move in EXHIBITING COMPANY AUT
101. Internet 75 Telephone per line Internet Network 10 100 Mbps half full duplex auto sensing Ethernet access to our backbone with shared or dedicated Internet access up to 128 Kbps or greater depending on service ordered via an RJ 45 jack is provided for each connection ordered Shared Internet Services Specific Routers Streaming Applications VoIP DHCP NAT or Proxy Servers are not allowed with any of our shared Internet Network services This includes but is not limited to NetPremium NetStandard NetBasic and NetExpress Smart City can engineer a custom dedicated network s to accommodate such special requests Please call for quote Rates listed include a single IP address standard installation to the booth in the most convenient manner and does not include computer equipment NIC card TCP IP software or power to the booth Limited Availability T 1 DS 3 and other special circuit orders must be placed 45 days prior to show move in date due to limited availability and to avoid additional charges Wireless Specific a Smart City is the exclusive provider of voice wired and wireless data service s for the Facility Wireless Devices not authorized by Smart City are strictly prohibited Customer s that desire to showcase their wireless products must contact Smart City 21 days in advance of show move in to investigate the potential of Smart City engineering a customized cohesive network to operate
102. LEGAL THEORY OR CAUSE AND C EVEN THOUGH FREEMAN MAY HAVE BEEN ADVISED OR BE ON NOTICE OF THE POSSIBILITY OR EVEN 9 SHIPPER S RESPONSIBILITIES AND INDEMNIFICATION a Shipper must pay in full for the services rendered under this Agreement at the time the services are requested The existence of a dispute between Shipper and Freeman relative to any claim or other matter shall have no bearing on this duty of payment No claim may be submitted by or on behalf of Shipper to Freeman unless Shipper s account is current b Shipper understands and acknowledges that Freeman does not accept or transport illegal or hazardous materials of any kind or nature Shipper warrants and will ensure that its property is inert and contains no Hazardous Substances Hazardous Materials Chemicals Gasses Explosives Radioactive Materials Biologically hazardous agents or any other substance matter or object in any form that could pose a threat to the health or safety of persons property or the public welfare in general Such goods may be warehoused at owner s risk and expense or destroyed without compensation c Shipper shall defend and indemnify Freeman its employees directors officers and agents from and against any and all demands claims causes of action fines penalties damages including consequential liabilities judgments and expenses including but not limited to reasonable attorneys fees and investigation costs on account of personal i
103. LLAS TEXAS AND THE RULES OF THE AMERICAN ARBITRATION ASSOCIATION WILL APPLY IF BINDING ARBITRATION IS UNAVAILABLE TO RESOLVE ANY CONTROVERSY AND IT IS NECESSARY TO LITIGATE THE DISPUTE THE DISPUTE SHALL BE LITIGATED IN A COURT OF COMPETENT JURISDICTION IN DALLAS COUNTY TEXAS 10 MISCELLANEOUS Shipper warrants the accuracy of the weight and dimension data furnished in this Contract Shipper understands that once its property is shipped by Freeman pursuant to the instructions contained in this Contract Shipper has no right to control the shipment stop the shipment in transit or divert or reschedule same and that Shipper will have no control over the property until it is delivered pursuant to the instructions in this Contract Shipper agrees that this Contract may be provided to any third party including common or contract carriers of cargo by air water rail or road for the purpose of confirming the right of Freeman to control the handling of the property and all matters related to payment for the shipment Freeman Rev 6 11 FREEMAN TERMS amp CONDITIONS WHAT ARE FREIGHT SERVICES As the official service contractor Freeman is the exclusive provider of freight services Material handling includes unloading your exhibit material storing up to 30 days in advance at the warehouse address delivering to the booth the handling of empty containers to and from storage and removing of material from the booth for reloading onto outbound ca
104. N A 10305 5 Ball Waterfall Arm 28 00 30 80 39 20 __ 10201182 1 2M x 8 H Single Side Vert 152 25 167 50 213 15 ___ 10307 7 Ball Waterfall Arm 2000 31 25 3440 43 75 ___ 10201480 4 x 8 Single Side Horz 202 25 222 50 283 15 __ 10309 Cleaver UID sesicctteorscatieectiroasincsiiacinatecs 5 15 5 65 7 20 102040 AM Single HOO Kiri srcnssetinismanadaniias 2 65 2 90 3 70 __ 103044 4 Single Hook eee 2 65 2 90 3 70 _____ 102060 6 Single Hook ee 2 65 2 90 3 70 103046 6 Single HOOK 2 65 2 90 3 70 102080 8 Single Hook eee 2 65 2 90 3 70 __ 103048 8 Single Hook eeeeeeeee 2 65 2 90 3 70 _ 10205 12 Shelf Bracket eter 16 75 1845 23 45 ____ 10207 7 Ball Waterfall Arm 0008 31 25 3440 43 75 151010 Collapsible Security Container 304 00 334 40 425 60 ces ee 3950 3245 41 30 103028 Chrome Gd isescacscscdssssocessansiainensise 86 75 95 45 121 45 159011 Ticket Tumbler Small 111 50 122 65 156 10 108010 Black Gid sseessssseeessssseeseoseeeesensees 86 75 95 45 121 45 10405 Garment Rack 121 50 133 65 170 10 103011 White Grid cceeseeseeesseseeesees 86 75 95 45 121 45 10404 4 way Slant APM eseeeeseeeen 152 25 167 50 213 15 103040 Grid Legs Chrome scsssessessee 2550 28 05 35 70 __ 10403 2 Way Straight AtMeccccccccccceesaceecnene 121 00 133 10 169 40 lt 108041 Grid Legs BIACK sieicscscercccnc
105. OD OF PAYMENT FORM WITH YOUR ORDER NAME OF SHOW AARP Presents Life 50 May 30 June 1 2013 COMPANY NAME BOOTH CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 702 579 1700 to speak with one of our experts For fast easy ordering go to www freemanco com store GRAPHICS AND SIGNS To order your graphics complete this order form and attach your sign copy or electronic file Please see guidelines for electronic files on the reverse side of this form FREEMAN graphics amp signs DIGITAL GRAPHICS STANDARD SIZES Freeman has the capabilities to provide you with CHOOSE YOUR SIZE _ the finest digital graphic reproduction available a gees ial O Capabilities include four color photo quality l Z y 44 41 50 62 25 high resolution digital printing in virtually any size _ _ for banners signage exhibit graphics and more bee ee eee 7 x 44 59 75 89 65 LX W sq ft 9 x 44 65 25 97 90 14 00 per sq ft discount price 11 x 14 _ 51 00 76 50 sq ft xor 14 x 22 59 75 89 65 21 00 per sq ft standard price 14 x 44 _ __ 82 50 123 75 22 x 28 82 50 123 75 e Minimum order per graphic 9 sq ft 1296 sq in 28 x 44 __ 168 50 252 75 Double sq ft f le si hi 20 x 60 ouble sq ft for double sided graphics ae 163 00 244 50 e Round sq ft to next whole increment Note File conversion retouching cloning or color correcti
106. OF THE POSSIBILITY OF SUCH DAMAGES WHETHER UNDER THEORY OF CONTRACT TORT INCLUDING NEGLIGENCE PRODUCTS LIABILITY OR OTHERWISE Exhibitor shall indemnify and hold harmless Freeman its officers directors employees and agents from and against any and all claims liabilities damages fines penalties or costs of whatsoever nature including reasonable attorneys fees arising out of or in any way connected with Exhibitor s actions or omissions under this Agreement LABOR UNDER THE SUPERVISION OF EXHIBITOR RESPONSIBILITIES EXHIBITOR shall be responsible for the performance of labor provided under this option It is the responsibility of EXHIBITOR to supervise labor secured through FREEMAN in a reasonable manner as to prevent bodily injury and or property damage and also to direct them to work in a manner that is in compliance with FREEMAN S Safe Work Rules and or Federal State County and Local ordinances rules and or regulations including but not limited to Show or Facility Management rules and or regulations It is the responsibility of EXHIBITOR to check in with the Service Desk to pick up labor and to return to the Service Desk to release labor when the work is completed INDEMNIFICATION EXHIBITOR agrees to indemnify hold harmless and defend FREEMAN from and against any and all demands claims causes of action fines penalties damages liabilities judgments and expenses including but not limited to reasonable attorneys fees
107. OR PROPERLY DELIVER A PAYMENT INSTRUMENT NONDELIVERY MISSED PICKUP AND LOSS OF OR DAMAGE TO CARGO SHALL BE LIMITED TO THE HIGHER OF 50 00 USD PER SHIPMENT OR 50 USD PER POUND 1 10 USD PER KILOGRAM OF CARGO ADVERSELY AFFECTED THEREBY PLUS TRANSPORTATION CHARGES APPLICABLE TO THAT PART OF THE SHIPMENT ADVERSELY AFFECTED THEREBY UNLESS AT TIME OF SHIPMENT THE SHIPPER MAKES A DECLARATION OF VALUE FOR CARRIAGE IN THE SPACE DESIGNATED ON THE SERVICE REQUEST AND SHIPPING INSTRUCTIONS FORM AND PAYS THE APPROPRIATE VALUATION CHARGE IN NO EVENT SHALL Freeman s LIABILITY EXCEED THE DECLARED VALUE OF THE SHIPMENT OR THE AMOUNT OF LOSS OR DAMAGE ACTUALLY SUSTAINED WHICHEVER IS LOWER IF CARRIAGE OF THE SHIPMENT IS SOLELY OR PARTLY BY AIR AND INVOLVES AN ULTIMATE DESTINATION OR A STOP IN A COUNTRY OTHER THAN THE COUNTRY OF DEPARTURE Freeman s LIABILITY FOR CARGO LOST DAMAGED OR DELAYED SHALL BE LIMITED TO 9 07 PER POUND 20 00 PER KILOGRAM FOR CARRIAGE SUBJECT TO THE UNAMENDED WARSAW CONVENTION OR THE WARSAW CONVENTION AS AMENDED BY THE HAGUE PROTOCOL OF 1955 17 SPECIAL DRAWING RIGHTS PER KILOGRAM FOR CARRIAGE SUBJECT TO THE WARSAW CONVENTION AS AMENDED BY THE MONTREAL PROTOCOL NO 4 OF 1975 OR 9 07 PER POUND 20 00 PER KILOGRAM FOR CARRIAGE WHERE THE WARSAW CONVENTION INCLUDING ITS AMENDMENTS DOES NOT APPLY FOR ANY REASON UNLESS A HIGHER DECLARED VALUE IS REQUESTED AND THE FEES SET FORTH IN THE SERVICE GUIDE FOR SUCH HIGHER DECLAR
108. PORTED TRUSS amp LIGHTING EQUIPMENT OFFICIAL SERVICES CONTRACTOR RESPONSIBILITIES e Freeman Stagehands will provide installation and dismantle labor of self climbing and or mechanized truss systems e Freeman Stagehands must install and dismantle any programmable dimmable lighting fixtures that are attached to any ground supported truss e Freeman Electricians must assemble and disassemble as well as install and dismantle all electrical hanging signs PLACING YOUR ORDER please include these items when placing your order Complete the Method of Payment Complete the Hanging Truss amp Chain Hoist Order Form Complete the Structural Integrity Statement Send the above information to Freeman at the address on the order forms Page 1 of 2 FREEMAN chain hoist truss sign rigging information FREEMAN IMPORTANT INFORMATION continued NON ELECTRICAL HANGING SIGNS unner 250 PounDs OFFICIAL SERVICES CONTRACTOR RESPONSIBILITIES e Freeman personnel employees must assemble and disassemble install and dismantle all hanging signs PLACING YOUR ORDER please include these items when placing your order Complete the Method of Payment Complete the Hanging Sign Order Form Include Assembly Instructions Complete the Structural Integrity Statement Ship sign to Freeman warehouse using the Hanging Sign shipping labels provided Send the above information to Freeman at the address on the order forms NON ELECTRICAL HANGING SIGNS
109. RIS AND STORAGE MATERIALS Hard backed booths must have power supplies dropped within the booth FLAMMABLE OR COMBUSTIBLE LIQUIDS ARE PROHIBITED INSIDE OF BUILDINGS EXCEPT AS APPROVED BY THE OFFICE OF FIRE PROTECTION AND SAFETY Flammable thinners solvents and paints including aerosol cans are strictly prohibited within the building COMPRESSED GAS CYLINDERS INCLUDING LPG ARE PROHIBITED UNLESS APPROVED BY OFFICE OF FIRE PROTECTION AND SAFETY Flammable gases i e butane propane natural gas et al are subject to prior approval Non flammable compressed gas cylinders must be secured in an upright position with gauges and regulator protected against physical damage Please refer to the Clark County Fire Department s Compressed Gas Permit Guidelines http fire co clark nv us Files pdfs CompressedGasGuidelines pdf EXCEPTION The Las Vegas Convention Center s Propane Regulations are available online Please refer to the Las Vegas Convention Center Building Users Manual for further information http www vegasmeansbusiness com includes content images media docs LVCC_BUM pdf Revised August 6 2012 Page 1 of 2 LAS VEGAS FIRE SAFETY REGULATIONS continued 16 17 18 19 20 21 CERTAIN HALOGEN LAMPS HAVE BEEN BANNED AT THE MANDALAY BAY CONVENTION CENTER THE LAS VEGAS CONVENTION CENTER AND CASHMAN CENTER Halogen lamps at the Las Vegas Convention Center and Cashman Center are limited to 75 watts and must be of th
110. RS AGENTS ASSIGNS AFFILIATED COMPANIES AND RELATED ENTITIES AGAINST ANY AND ALL LIABILITY ACTIONS CLAIMS AND DAMAGES OF ANY KIND WHATSOEVER ARISING FROM YOUR ACTIVITIES WHILE BEING PERMITTED TO ENTER THE PREMISE Freeman REV 6 11 FREEMAN TERMS amp CONDITIONS PAYMENT amp LABOR YOU ARE ENTERING A CONTRACT WHICH LIMITS YOUR POSSIBLE RECOVERY IN CASE OF LOSS OR DAMAGE The terms and conditions set forth below become a part of the Contract between FREEMAN and you the EXHIBITOR Acceptance of said terms and conditions will be construed when any of the following conditions are met e THE METHOD OF PAYMENT FORM IS SIGNED OR e AN ORDER FOR LABOR SERVICES AND OR RENTAL EQUIPMENT IS PLACED BY EXHIBITOR WITH FREEMAN OR e WORK IS PERFORMED ON BEHALF OF EXHIBITOR BY LABOR SECURED THROUGH FREEMAN DEFINITIONS For purposes of this Contract FREEMAN or The Freeman Companies means Freeman Decorating Services Inc Freeman Decorating Ltd Freeman Exhibit AVW TELAV Inc Freeman Transportation Hoffend Xposition Stage Rigging Inc Kerry Technical Services TFC Inc Freeman Electrical Services and their respective employees directors officers agents assigns affiliated companies and related entities including but not limited to any subcontractors FREEMAN may appoint The term EXHIBITOR means the Exhibitor its employees agents representatives and any Exhibitor Appointed Contractors EAC PAYMENT TERMS Fu
111. SFER Please make check payable to Freeman Bank transfer to Bank of America N A Dallas TX Checks must be in U S funds drawn on a U S or Canadian Wire Transfer bank U S FUNDS MUST BE PRE PRINTED on Canadian checks ABA 026009593 ACCT 1252039192 Freeman International Wire Transfer Please reference 254748 on your remittance Swift Code BOFAUS3N ACCT 1252039192 Freeman C CREDIT DEBIT CARD lt a en a a ACH Direct Deposit For your convenience we will use this authorization to charge your credit debit card account for your advance ABA 111000012 ACCT 1252039192 Freeman orders and any additional amounts incurred as a result of Please reference Name of Show amp Booth Number so we can show site orders placed by your representative These charges may include all Freeman companies or any charges which Freeman may be obligated to pay on behalf of Exhibitor including without limitation any shipping charges Please complete the information requested below _ AMERICAN EXPRESS MASTER CARD VISA FREEMAN NOW ACCEPTS DEBIT CARDS ACCOUNT NO EXP DATE properly credit your account CARDHOLDER NAME PRINT SIGNATURE CARDHOLDER BILLING ADDRESS CITY STATE ZIP ENTER TOTALS HERE FURNISHINGS amp CARPET CLEANING PORTER RENTAL EXHIBITS SIGNS INSTALLATION DISMANTLE ACCESSORIES SHAMPOOING SERVICE amp ACCESSORIES LABOR LABOR MATERIAL RIGGING RIGGING EXHIBIT HANGING UTILITIES GRAND HANDLING INSTALLATION D
112. STAL CODE PHONE __ ATTN SPECIAL INSTRUCTIONS METHOD OF SHIPMENT PLEASE CHECK DESIRED METHOD OF SHIPMENT BELOW Once your shipment is packed and ready FREEMAN EXHIBIT TRANSPORTATION to be picked up please return the Material Handling Agreement to the Exhibitor C 1 Day Delivery next business day Services Center L 2 Day Delivery by 5 00 P M second business day LI Expedited Verify the piece count weight and that L Deferred Delivery within 3 4 business days a signature is on the Material Handling C Standard Ground Agreement prior to shipping out C Specialized Pad wrapped uncrated or truckload SHIPMENTS WITHOUT PAPERWORK C TURNED IN WILL BE RETURNED TO OUR SE Y OMMON CAREER WAREHOUSE AT EXHIBITOR S EXPENSE 1 OTHER VAN LINE _ gt S Freeman will make arrangements for all Freeman Exhibit Transportation shipments C OTHER AIR FREIGHT Arrangements for pick up by other carriers is the responsibility of the exhibitor During L Next Day L 2nd Day L Deferred exhibitor move out when time permits Freeman will attempt a courtesy phone call to your carrier to confirm the scheduled pick up CARRIER PHONE _____ gt DESIRED NUMBER OF LABELS 05 10 254748 IPpINg FREEMAN Outbound sh FREEMAN DO NOT DELAY DO NOT DELAY MUST DELIVER BY MAY 21 2013 MUST DELIVER BY MAY 21 2013 TO TO C O FREEMAN 6675 WEST SUNSET ROAD C O FREEMAN 6675 WEST SUNSET ROAD LAS VEGAS NV
113. UCC of a time and place of a public sale or the time after which any private sale or other intended disposition of any Collateral is to be made shall be deemed to constitute reasonable notice if such notice is mailed by registered or certified mail at least five 5 days prior to such action Freeman may hold and not deliver any of the Collateral to Exhibitor for so long as there are any Obligations that remain unpaid or unsatisfied 13 WAIVER amp RELEASE Exhibitor as a material part of the consideration to Freeman for material handling services waives and releases all claims against Freeman with respect to all matters for which Freeman has disclaimed liability pursuant to the provisions of this Contract 14 DRIVER LIABILITY WAIVER IN CONSIDERATION OF FREEMAN PERMITTING ENTRANCE TO THE PREMISES YOU YOUR EMPLOYER THE OWNER OF THE TRUCK AND OR EQUIPMENT THAT YOU ARE OPERATING TRUCKOWNER AND YOU AS AGENT OF YOUR EMPLOYER AND THE TRUCKOWNER HEREBY ASSUME ALL RISK OF INJURY OR HARM TO YOURSELF AND OTHERS AND DAMAGE TO YOUR PROPERTY AND PROPERTY BELONGING TO YOUR EMPLOYER OR OTHERS ARISING FROM YOUR ACTIVITIES WHILE BEING PERMITTED TO ENTER THE PREMISES YOU AGREE TO ENTER AT YOUR OWN RISK YOU HAVE FULL KNOWLEDGE OF ANY RISK INVOLVED IN THIS ACTIVITY YOU RECOGNIZE THE HAZARDS AND ARE AWARE OF ALL THE RULES FOR SAFE OPERATION YOUR EMPLOYER THE TRUCKOWNER AND YOU AGREE TO INDEMNIFY AND HOLD HARMLESS FREEMAN ITS EMPLOYEES OFFICERS DIRECTO
114. UST OBTAIN A VEHICLE DISPLAY PERMIT FROM THE CLARK COUNTY FIRE MARSHAL The Application for Permit is available online at http www clarkcountynv gov Depts fire fire_prevention Documents FD 20AppTemporaryPermit pdf Vehicles on display must have fuel filler caps locked or sealed to prevent escape of vapors and to avoid tampering Vehicles shall not be fueled or refueled within the building Fuel in the tank shall not exceed 1 4 of the tank capacity or 5 gallons whichever is less Batteries must be disconnected Auxiliary batteries not connected to engine starting system may be left connected No leaks underneath vehicles At least 36 clear access or aisles must be maintainted around the vehicle Vehicles must be a minimum of 20 feet from exit of door or exit pathway External chargers are recommended for demonstration purposes Please refer to the Clark County Fire Department s Display of Motor Vehicles Guidelines http fire co clark nv us Files pdfs DisplayMotorVehiclesAssembly pdf EXCEPTION Permits are not required at the Las Vegas Convention Center however vehicles that use compressed gas are prohibited At least one battery cable shall be removed from the batteries used to start the vehicle engine Batteries used to power auxiliary equipment shall be permitted with prior approval from the LVCVA Safety Office Please refer to the Las Vegas Convention Center Building Users Manual for further information http www vegasmeansbusiness com inc
115. ack Steel 26 L 24 D 38 H 810707 manhattan chair Oyster Velour Black Steel 26 L 22 D 34 H 810110 berlin stack chair jetson chair White amp Red Plastic Chrome 810811 Black Vinyl Black Steel White amp Black Plastic Chrome 810810 19 L 18 D 31 H 810702 18 L 22 D32 H Call customer service at the number listed on Quick Facts For fast easy ordering go to www freemanco com FREEMAN conference chairs luxor executive chair tilt executive chair Black Leather Onyx Fabric 27 L 28 D 47 H 26 25 D34 H 81075 Adjustable 810807 flex chair altura conference Black Plastic Chrome guest chair 24 L 22 D 31 H 81018 Black Fabric Black Steel 25 L 20 D 34 H 81063 perth highback chair Black Leather Chrome 23 21 D 43 A Adjustable 810813 altura junior executive chair Black Fabric 251 25 Der H Adjustable 81073 Call customer service at the number listed on Quick Facts For fast easy ordering go to www freemanco com FREEMAN bars amp barstools martini bar ohio barstool Grey metal rounded bar with frosted Grey Fabric Chrome 810100 glass top and chrome legs a Red Fabric Chrome 810101 67 L 50 D 47H Radius 76 5 8501 Possible configurations Black Fabric Chrome 810102 18 Round 31H Adjustable per 7 shark swivel barstool banana barstool ICE barstool White Plastic Chrome White Vinyl Chrome 810103 Tr
116. additional questions Blender 475 1000 Imprinter for T Shirts 2000 Can Opener 500 lron 700 1100 Card Reader credit Lead Retrieval 100 Juicer Single 500 Cash Register 100 200 Juicer Double 1000 Coffee Pot Household Size 600 1200 Laminator 2000 Coffee Pot Large Brewer 1500 2000 Lights with Freeman Rental Booths 200 each Computer Monitor independent 120 200 Meat Slicer 500 1000 Computer Desktop monitor amp CPU 200 900 Microwave Oven 500 2000 Computer Laptop 100 300 Mixer 500 1000 Computer Printer Dot Matrix 100 500 Photocopier dependent upon size may require 208 volt Computer Printer Laser 400 1000 Pizza Oven small 30amp 120 volt Special Connection Crock Pot 200 1000 Popcorn Maker 2000 DVD Player 50 100 Projector dependent upon size 1000 Electric Frying Pan 1200 2000 Refrigerator Small 400 Fax Machine 1000 Refrigerator Full Size 750 Flat Screen TV 32 to 50 1000 Sewing Machine 1000 Food Processor 500 2000 Steamer 2000 Glue Gun 300 Stereo amplifier 100 500 Griddle 1500 2000 Television 100 500 Hair Dryer 1000 2000 Toaster 1000 Heat Lamps per lamp 250 Toaser Oven 1500 Heater portable 1500 2000 Vacuum Cleaner 1500 Hot Plate Single 1000 VCR 100 Hot Plate Double 1500 2000 Water Cooler Cold Water 1000 Hot Water Heater 30amp 208 volt Single Phase Water Cooler Hot Cold Water 2000 EM AN DISCOUNT PRICE j pal S Road DEADLINE DATE est Sunset Roa MAY 7 201 3 Las Vegas NV 89118 Ph 702 579 1700 F
117. ages indirect damages damages for failure of performance breach of contract damages fraud damages or any other sort of damage for tort or breach of contract This limitation shall bind the parties a whenever or wherever the claimed loss or damage may occur b even though the alleged loss or damage is claimed to result from negligence strict liability products liability breach of contract breach of statute or regulation or any other legal theory or cause and c even though Freeman may have been advised or be on notice of the possibility or even the probability of such damages Freeman makes no warranties express or implied and expressly disclaims any and all warranties Except for Freeman s failure to deliver in accordance with the Guaranteed Service section of the Service Guide Freeman will not be liable for misdelivery incomplete or otherwise inadequate delivery including but not limited to failure to follow Shipper or Consignee instructions or failure to collect or properly deliver a payment instrument non delivery missed pickup delay on International shipments loss or damage unless caused by Freeman S sole negligence 7 SHIPPER S RESPONSIBILITIES AND INDEMNIFICATION a Shipper must pay in full for the services rendered under this Contract at the time the services are requested The existence of a dispute between Shipper and Freeman relative to any claim or other matter shall have no bearing on this duty of
118. al signage indicating fire equipment location s extinguisher hoses etc will be necessary along with accessibility being maintained at all times Exhibit booth construction shall meet the requirements of 2003 NFPA 101 13 7 4 3 4 The upper deck of multi level exhibits greater than 300 square feet 28 sq m will need at least two 2 remote means of egress 2003 NFPA 101 13 7 4 3 3 The upper deck if occupied must be rated at 100 psf live load All materials used in exhibit construction decoration or as a temporary cover must be certified as flame retardant or a sample must be available for testing Materials which cannot be treated to meet the requirements may not be used Halogen and quartz lamp use must be reviewed with the Convention Services Manager and the Safety Office See Halogen Lamp Restriction in this section Vehicles on display per 2003 NFPA 101 13 7 4 4 o Fuel tank openings shall be locked or sealed in an approved manner to prevent escape of vapors fuel tanks shall not contain in excess of one quarter their capacity or contain in excess of 19L five gal of fuel whichever is less NFPA 101 13 7 4 4 1 o At least one battery cable shall be removed from the batteries used to start the vehicle engine and the disconnected battery cable shall then be taped NFPA 101 13 7 4 4 2 Batteries used to power auxiliary equipment shall be permitted to be kept in service Batteries must be disconnected Auxiliary batteries
119. als WIRE WALL PANELS SLAT WALL PANELS Electrical service amp labor to install Available in Black or White Available in White lights is not included Usable Surface 36 w x 86 h_ Usable Surface 37 1 2 x 86 1 4 A a x h 2 1 4 STEM LIGHT Overall Size 41 3 16 w x 96 h x 28 d Overall Size 41 3 16 w x 96 h x 28 d Discount Standard Discount Standard Qty Part Description Price Price Total Qty Part Description Price Price Total LIGHT FIXTURES WIRE WALL electrical service amp labor to install lights not included Wire Wa 172512 Stem Light seca ab aaa 155 00 217 00 ___ 2 Black C white _ 172514 4 Tracklight 3 lights 309 00 43260 Ss __ 173518 1Mx 8 High Wire Wall 502 00 702 80 CABINETS amp COUNTERS __ 17353 s3 Ball Waterfall 27 25 30 15 cone a 17355 _ nae seinen pie _ C Black Fabric I Blue Fabric Gray Fabric White PVC a eee MGIC pean asta 25 49 15 __ 173510 Cleaver Clip 5 00 7 50 17305 1Mx 36 High Cabinet 649 00 90860 ___ 4735468 4 Single HOOK ssssssssssssseeeee 275 385 17306 1Mx 42 High Counter 732 00 1024 80 4735468 6 Single HOOK sssssssssssessssee 275 385 ___ 17308 2mx 36 High Cabinet 1046 00 1464 40 S 4735468 8 Single HOOK ssscsssssssseeeeeee 275 3 85 __ 17309 2M x 42 High Counter 1130 00 1582 00
120. an Freeman shall not be bound to transport by any particular schedule means vehicle or otherwise other than with reasonable dispatch 4 PACKAGING AND CRATES Shipper s property must be well packaged for safe and secure handling storage and shipment using ordinary care Freeman makes neither representation nor any warranty regarding the acceptability or suitability of any packaging system or procedure that Shipper might use for its property Freeman shall not be responsible for damage to loose or uncrated materials padwrapped or shrink wrapped materials glass breakage concealed damage carpets in bags or poly or improperly packed or labeled materials Crates and packaging should be of a design to adequately protect contents for handling by forklift and similar means General guidance as to acceptable packaging systems and procedures may be found in publications such as the National Motor Freight Classification published by the National Motor Freight Traffic Association 5 PERISHABLE GOODS Goods of a perishable nature are carried in dry trailers without environmental or atmospheric control or other special services unless Shipper states on the face of the Service Request and Shipping Instructions that the goods are to be carried in a refrigerated heated specially ventilated or otherwise specially equipped trailer This carriage may be subject to additional charges Shipper is responsible for bringing the goods to the proper temperature
121. and all other non Electrical cabling The use of the DTV Cable TV connection s provided by Smart City may be used only by the directors officers and employees of the Company its guests its agents and consultants while performing service for the Company and cannot be resold or distributed to other companies or individuals Incentive Price applies when a completed order with payment is received no later than 21 days prior to the first day of show move in Base Price applies to a all orders received from One 1 to Twenty 20 days before show move in has started or b orders received on or before the 21 day Incentive Deadline without payment c orders placed on site or after show move in has started will be at Base Price plus an additional 75 line drop Unless otherwise directed Smart City is authorized to cut floor coverings to permit installation of connection s Only Smart City personnel are authorized to modify system wiring or cabling Material and equipment furnished by Smart City for this contract shall remain the property of Smart City 6 CANCELLATION There is a minimum 150 Cancellation fee Cancellations must be in writing Additional cancellation charges will apply for orders that have already incurred labor material and or engineering costs Credit will not be given for connection s installed and not used Connection problems must be reported to the Smart City Service Desk Claims will not be considered unless fi
122. and replacements are handled efficiently through our nationwide resources superior quality control Electronic file transfer in house printing and company wide standardization of procedures allow us to control quality cost and scheduling for our customers on a nationwide basis depth of resources e VUTEK and Salsa printers provide large format four color high resolution digital printing of single and double sided banners up to 10 wide and virtually any size with seams e Encad printers provide digital processing of banners up to 5 wide without seams e All Freeman operations use the same printers software ink adhesives and laminates for continuity e Seaming grommeting lamination and mounting are handled in house e A variety of fabrics are available including nylon vinyl and mesh materials e Computer aided graphic design for your assistance freeman specializes in the digital graphic reproduction and installation of e Suspended banners e Logo reproduction e Accent graphic photo panels e Backlit displays and murals e Large format signage and banners e four color carpet image printing questions Call customer service at the number listed on Quick Facts For fast easy ordering go to www freemanco com FREEMAN FREEMAN DISCOUNT PRICE DEADLINE DATE 6555 West Sunset Road Las Vegas NV 89118 MAY 7 2013 Ph 702 579 1700 Fax 469 621 5604 FreemanLasVegasES freemanco com INCLUDE THE FREEMAN METH
123. andling material delivered by the carrier in such a manner that it requires additional handling such as ground unloading stacked and constricted space unloading designated piece unloading loads mixed with pad wrapped material loads failing to maintain shipping integrity carpet and or pad only shipments and shipments that require additional time equipment or labor to unload Federal Express and UPS are included in this category due to their delivery procedures Uncrated material that is shipped loose or pad wrapped and or unskidded machinery without proper lifting bars or hooks e Add overtime charges for inbound if material is delivered to the booth during the overtime period stated on Quick Facts This includes both warehouse and show site shipments 09 08 e Add overtime charges for outbound if material is loaded onto the outbound carrier during the overtime period stated on Quick Facts e Add the late delivery charge listed on the Order Form if the shipment is accepted at the warehouse or at show site after the deadline date listed on Quick Facts e The above services whether used completely or in part are offered as a package and the charges will be based on the total inbound weight of the shipment e Shipments received without receipts or freight bills such as UPS and Federal Express will be delivered to the booth without guarantee of piece count or condition What happens to my empty containers during the show e Pick up
124. ansparent Chrome 22 L 19 D 34 44 H Black Vinyl Chrome 810104 16 75 L 16 D 37 75 H 810815 Adjustable 810202 2 L22 D 30A gin barstool jetson barstool oslo barstool Maple Wood Chrome Black Vinyl Black Steel Blue Plastic Chrome 810200 16 L 16 D 29 H 810505 18 L19 D 29 H 810706 White Plastic Chrome 810201 171 20 D 30 H l Tables in coordinating colors are available upon request Call customer service at the number listed on Quick Facts For fast easy ordering go to www freemanco com FREEMAN S tables occasional end amp cocktail tables What Freeman always brings to the table is professionalism and nothing says more about your space than your surfaces and tabletops Choose from modern glass tops and more silverado end table Tempered Glass Painted Steel 24 Round 22 H 82015 geo end table Glass Black Steel 82025 Glass Chrome 82035 26 L 26 D 20 F silverado table Tempered Glass Painted Steel 36 Round 17 H 82014 geo table Glass Black Steel 82024 Glass Chrome 82034 50 L 22 D 16 H i inspiration end table Tempered Glass Painted Steel 24 L 28 D 22 H 82023 inspiration table Tempered Glass Painted Steel 42 L 28 D 18 H 82022 sydney end table Black Laminate Brushed Steel 82054 White Laminate Brushed Steel 82055 27 L 23 D 22 H sydney table Black Laminate Brushed Steel 82052 White Laminate Brushed Steel 82053 48 L
125. are must be used not to obstruct any of the HVAC controls light controls electrical outlets cable TV outlets sound outlets exit signs or exits e Electrical service is limited to installed plugs Crouse Hinds show power receptacles in each room All exhibits being set in these rooms must have an approved floor plan These floor plans must be submitted to the LVCVA Convention Services Manager at least 60 days in advance of set up e Nothing can be affixed to meeting room walls or doors without approval of the CSM Anyone in the process of designing exhibits or displays for these meeting rooms are encouraged to contact the Convention Services Manager for clarification of all rules and regulations e Meeting rooms C201 C206 N201 N264 Diamond Offices 1 2 3 and 4 and S101 S233 o Tabletop exhibits hospitality suites or registrations may be set in these rooms o No exhibitor crates wooden skids pallets hanging of signs or the building of a room with a ceiling within a meeting room will be allowed Installation of flooring and trussing is only permitted with approval from the Convention Services Manager o Standard furniture such as desks chairs sofas and cocktail tables will be allowed in those rooms designated as hospitality suites o GEM or MIS wall type installations must be used when subdividing these rooms Under no circumstance will GEM or MIS type structures be allowed with a ceiling All GEM or MIS walls must be 18 inches below automatic f
126. asatocsens 25 50 28 05 35 70 103042 Grid Legs White 000 0 ee 25 50 28 05 35 70 103030 Grid Connectors ce 31 25 3440 43 75 Sub Total 8 1 Tax Total Cost 03 12 254748 4365 FREEMAN accessories before MAY 07 2013 FREEMAN 6555 West Sunset Road Las Vegas NV 89118 702 579 1700 Fax 469 621 5604 FreemanLasVegasES freemanco com ONLINE PRICE DISCOUNT PRICE DEADLINE DATE MAY 07 2013 INCLUDE THE FREEMAN METHOD OF PAYMENT FORM WITH YOUR ORDER NAME OF sHow AARP Presents Life 50 May 30 June 1 2013 COMPANY NAME CONTACT NAME E MAIL ADDRESS For Assistance please call 702 579 1700 to speak with one of our experts q QUARTER VIEW BOOTH PHONE For fast easy ordering go to www freemanco com store SHOWCASES THE STANDARD WHITE LINE Fluorescent Fluorescent Lighting Sliding Doors w Lock No Mirrors Solid Sides Matte White Formica Exterior Closed Storage area Quarter amp Half View Cases Available in 4 5 and 6 lengths amp 34 Corner Cases Available in Quarter Half amp Full View Qty Part Description 101044 4 Quarter View Fluorescent 101052 101062 101042 101050 101060 101043 101051 101061 101092 101090 5 Quarter View Fluorescent 6 Quarter View Fluorescent 4 Half Fluorescent 0 5 Half Fluorescent
127. assisting you with your exhibit plans This General Information section of the Exhibitor Service Manual is intended to provide you important basic information More details on specific issues may be provided elsewhere in this booklet or by contacting the appropriate contractor or AARP staff person It is recommended that you familiarize yourself with the entire manual to avoid confusion on site Thank you for your support and participation in the AARP Presents Life 50 exhibit program AARP Presents Life 50 SCHEDULE AND FACILITY INFORMATION EXHIBIT DATES AND HOURS CONVENTION LOCATION FACILITY INFORMATION QUICK FACTS Move In Tuesday May 28 2013 9 00 AM 5 00 PM Wednesday May 29 2013 9 00 AM 5 00 PM NOTE All exhibits must be installed and ready for inspection by 5 00 PM on Wednesday September 19 Arrangements for early inspection will be handled on a case by case basis Otherwise exhibit inspection will begin at 5 00 PM on Wednesday May 29 It is not necessary for exhibitor personnel to remain in their booth for inspection See Exhibit Inspection in the General Information Section of this manual for specific instructions Exhibits Inspection Wednesday May 29 5 00 PM completion Exhibit Hall Open Thursday May 30 1 00 PM 6 00PM Friday May 31 11 30AM 6 00PM Saturday June 1 9 00AM 4 00PM Move Out Saturday June 1 4 30 PM 8 00pm Sunday June 2 9 00AM 5 00PM Monday June 3 9 00AM 12
128. at mini Euro Only Vegas Combo Platter For 12 232 00 255 00 Chipotle chicken wrap in a sundried tomato wrap honey ham and Swiss on a whole wheat Euro gourmet roast beef on sourdough bread and southwest vegetable wrap in a tomato wrap Roast Turkey on Croissant For 12 192 00 211 00 Roasted turkey provolone cheese pesto aioli leaf lettuce served on a fresh croissant Gourmet Roast Beef Platter For 12 240 00 264 00 Medium rare roast beef cheddar cheese horseradish spread and romaine lettuce on sour dough bread All prices are subject to 8 1 Sales tax and 19 administrative Page 7 charge All prices are subject to change without prior notice Rev 11 11 Email us at LVCCSales Aramark com Salads Advance Show Purchase Price Insalata Caprese Platter For12 S 72 00 79 00 Seasonal tomatoes fresh mozzarella and balsamic reduction All American Potato Salad For12 S 54 00 60 00 Creamy mustard dressing Harvest Green Salad For12 S 66 00 73 00 Seasonal mixed greens tossed with gorgonzola cheese candied walnuts and dried fruit house vinaigrette Classic Caesar Salad For12 S 66 00 73 00 Crisp romaine lettuce garlic croutons and shredded parmesan cheese creamy Caesar dressing Add Grilled Chicken For12 S 82 00 90 00 Southwest Salad For12 S 70 00 77 00 Hearts of romaine roasted corn black beans red peppers and tortilla strips chipotle ranch dressing Add Grilled Chicken For12 82 00 90 00 Consumi
129. ative charge All prices are subject to change without prior notice Email us at LVCCSales Aramark com Snacks Salsa Time serves 12 Tri Color tortilla chips guacamole amp salsa Homemade Kettle Classics serves 12 Seasoned house made kettle chips with roasted garlic vegetable dip Planters Salted or Honey Roasted Peanuts 2 5 pound units Assorted Chip Variety dozen Individual bags of Doritos Pretzels Sunchips and Lays Classic potato chips Snack Mix per pound Jaw Breaker Everything you need to keep your reception desk candy dish full One pound bags of Jolly Rancher hard candy peppermints Her shey s Miniatures assorted sour balls amp root beer barrels Assorted Dessert Bars dozen Fudge Brownies dozen Colossal Cookies dozen Chocolate Chip Oatmeal Raisin amp White Chocolate Macadamia Logo Sheet Cake full serves 90 half serves 45 Display Your Company s Logo A great advertising tool when celebrating a company anniversary or new product launch Food server recommended additional cost Blue Bunny Ice Cream Bars 24 bars Heath Bar Strawberry Shortcake The Champ Drumstick amp crunch bar Requires Ice Cream Freezer Rental All prices are subject to 8 1 Sales tax and 19 administrative Page 11 charge All prices are subject to change without prior notice Rev 11 11 Email us at LVCCSales Aramark com Advance Purchase 30 00 28 00 48 00 21 00 17 00
130. ax 469 621 5604 FreemanLasVegasES freemanco com INCLUDE THE FREEMAN METHOD OF PAYMENT FORM WITH YOUR ORDER NAME OF SHOW AARP Presents Life 50 May 30 June 1 2013 COMPANY NAME BOOTH CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 702 579 1700 to speak with one of our experts For fast easy ordering go to www freemanco com store ELECTRICAL OUTLETS Double Price for 24 Hour Service ADDITIONAL INFORMATION FOR ADVANCE PAYMENT PRICE Your order with full payment along with a floor plan indicating main power location and distribution points if applicable must be received prior to DEADLINE DATE OF MAY 7 2013 Power includes delivery of the service to one location at the rear of the booth in peninsula and inline booths Please see Electrical Labor Order Form for rates and instructions if you require outlets in other locations have lights or electrical items to hang or erect have orders for power of 208v or higher or have other electrical requirements 110 120 VOLT QTY QTY Discount Standard Show 24H Price Price TOTAL MULTIPLE OUTLET LOCATIONS ISLAND BOOTHS A scaled floor plan is required for orders with multiple 500 Watts 5 amps 120 00 180 00 outlet locations and or island booths Detailed examples are provided on the following page Ifa 1000 Watts 10 amps __ 218 00 319 50 ____ power location or main drop in an island booth is not 2000 Watts 20 amps 280 00 420 00
131. be moved from booth to dock and reloaded on designated vehicles To assist you with arrangements for outbound shipments Freeman Decorating Company will have a Service Desk where labels bills of lading and shipping information will be available When materials are labeled packed and ready to be shipped completed bills of lading should be turned in to the Service Desk Materials sold locally and awaiting customer pick up should be dealt with in the same manner as all other outbound shipments In order to expedite removal of materials Freeman Decorating Company reserves the right to change designated carriers if such carriers fail to pick up or refuse to accept shipments Where no disposition is made materials will be returned to the warehouse awaiting shipping instructions from the exhibiting company and they will be charged accordingly AARP will publish an onsite program with an exhibit guide section for general distribution to attendees at AARP Presents Life 50 Each exhibitor will have one entry in the guide The entry will include the company name telephone number and booth number The original application for exhibit space will be used for the show directory listing If this information has changed it is the exhibitor s responsibility to provide AARP events management with the correct information A shuttle bus route will be established between the Las Vegas Convention Center and all official hotels The Las Vegas Convention C
132. be used Please check box if decorative candles are to be used 1 candle per table No open flames will be permitted A SABC portable fire extinguisher will be required for each approved device A type K portable fire extinguisher will be required when use of cooking oil is approved This application is to ensure all fire and safety regulations are in place to enable cooking in your booth In addition the ARAMARK Sample Food and or Beverage Distribution application must be completed and submitted to ARAMARK for food preparation approval Once you receive this form back with a stamp of approval please forward to ARAMARK along with the Sample Food and or Beverage Distribution form to fax 943 6941 for the final approval Please FAX this form to Convention Services Manager AND ARAMARK Sales Office Las Vegas Convention Center 702 943 6911 702 892 2933 A Safety coordinator will call you to discuss your food preparation plans DO NOT finalize plans to prepare food in your booth without approval of your equipment by the Las Vegas Convention Center FOOD SAMPLING INFORMATION Exhibitor Kit 2 2012 FOR EXHIBITORS Recently the Southern Nevada Health District has started to enforced regulations for the sampling of food during tradeshows ARAMARK would like to make each exhibitor aware of how this will impact booth operations during an expo If sampling of open food or beverage is conducted at a booth both a hot water ha
133. before loading the goods into the trailer for the proper stowage of the goods within the trailer and for setting the temperature including maintenance and repair during all times after the trailer is spotted by Freeman and before the trailer is received by Freeman Freeman is not responsible for product deterioration caused by inherent vice defects in the merchandise or transit times in excess of product shelf life Refrigerated heated specially ventilated or otherwise specially equipped trailers are not equipped to change the temperature of goods they are equipped only to maintain temperature Shipper will give written notice of requested temperature setting of the thermostatic controls before receipt of the goods by Freeman When a loaded trailer is received Freeman will verify that the thermostatic controls are set to maintain trailer temperature as requested Freeman is unable to determine whether the goods were at the proper temperature when they were loaded into the trailer or when the trailer is delivered to Freeman Air temperature at the unit sensor will be maintained within a proper range of plus or minus 5 degrees Fahrenheit of the temperature requested by Shipper on the face of the Service Request and Shipping Instructions if the goods were at that temperature when loaded into the container and if the temperature controls were properly set when the container was loaded 6 REFUSED SHIPMENTS If the Consignee refuses a shipment te
134. bitor to supervise labor secured through Freeman in a reasonable manner as to prevent bodily injury and or property damage and also to direct them to work in a manner that is in compliance with Freeman s Safe Work Rules and or Federal State County and Local ordinances rules and or regulations including but not limited to Show or Facility Management rules and or regulations It is the responsibility of Exhibitor to check in with the Service Desk to pick up labor and to return to the Service Desk to release labor when the work is completed INDEMNIFICATION Exhibitor agrees to indemnify hold harmless and defend Freeman from and against any and all demands claims causes of action fines penalties damages liabilities judgments and expenses including but not limited to reasonable attorneys fees and investigation costs arising out of work performed by labor provided by Freeman but supervised by Exhibitor Further the Exhibitor s indemnification of Freeman includes any and all violations of Federal State County or Local ordinances Show Regulations and or Rules as published and or set forth by Facility or Show Management and or directing labor provided by Freeman to work in a manner that violates any of the above rules regulations and or ordinances ELECTRICAL SERVICES From under carpet wiring to overhead lighting Freeman has the power to simplify your electrical needs and installation We ve answered your most common questions below
135. ble Eliminate the extra handling and save yourself money e Alert the general service contractor Freeman Decorating Company in advance about your shipment Follow the Material Handling instructions in the Shipping Freight section of this manual e Make certain your shipment is properly insured e Ship all materials pre paid Freeman Decorating Company will not accept collect shipments SHIPPING International SHIPPING Outbound SHOW DIRECTORY SHUTTLE BUSES SMOKING STORAGE ACCESSIBLE AARP Presents Life 50 GENERAL INFORMATION continued e Package your display and materials properly Most damage to goods in transit can be avoided by using the correct packaging materials Make certain cartons are securely taped and fastened e Make certain to ship your materials early but within the allotted time frame for shipments Please be aware that for advance and show site in bound shipments charges may vary based on day and time of delivery Please read the Freight Handling information page in the Shipping Freight Section of the Freeman Decorating Company section of this manual If you have any questions please contact Freeman Decorating Company at 702 579 1400 In addition to the above guidelines shipments originating from countries other than the U S must be cleared through customs Please contact Freeman Decorating Company or an official customs broker for additional information Outbound materials will
136. cal possession of Freeman for inbound shipments and after loading on the applicable carrier for outbound shipments and the responsibility of Freeman under same shall end when the property has been placed in the possession of the Consignee or the Consignee s designated agent If any part or provision of this Contract is found by a court of competent jurisdiction to be void or unenforceable the remainder of the Contract shall continue in full force and effect 3 FREEMAN S RESPONSIBILITIES UNDER THE CONTRACT ARE LIMITED Freeman shall not be responsible for the performance of individuals or firms who are not under the direct supervision or control of Freeman Freeman shall not be responsible for events or causes of loss delay or damage beyond its reasonable control including by way of illustration only and not as a limitation on the breadth of this clause strike lockout work slowdown or stoppage power failure breakdown of plant or machinery facility failure vandalism theft Act of God effect of natural elements riot civil commotion or disturbance terrorism act of war or belligerent parties and any other cause or causes beyond the reasonable control of Freeman Freeman shall not be liable for delay caused by highway obstructions or faulty or impassable highways or lack of capacity of any highway bridge or ferry or caused by breakdown or mechanical defects of vehicles or equipment or from any cause other than the negligence of Freem
137. cation should be made directly with the Southern Nevada Health District Please inform the ARAMARK sales department before the event that this is a sampling show the individual booths that will be sampling food or beverage product and what that product is If any food handling such as cutting portioning or mixing is done at individual booths Event Coordinators will need to ensure all booths have a hand washing station plus a sanitizing station set up at all times If the product at a booth is pre packaged and not a potentially hazardous food such as bottled water or supplements this exhibitor is not required to be specified on the Event Coordinator Application If you have any questions please contact the Southern Nevada Health District directly at 702 759 0620 or the ARAMARK sanitation manager Alexis Barajas at 702 943 6739 Exhibitor Kit 2 2012 CONVENTION AND VISITORS AUTHORITY HALOGEN LAMP RESTRICTION LVCVA has experienced several fire safety incidents arising from the use of stem and track mounted halogen light fixtures attached to exhibit booths where the fixtures utilized linear halogen bulbs Typically these hazards arose from misuse and poor maintenance practices rather than from any deficiency in the design of the fixture or the halogen bulb it contains Unless otherwise stated in this policy stem or track mounted halogen light fixtures installed in LVCVA facilities must 1 Utilize one of the halogen bulb styl
138. ceptable artwork involves proper resolution or size of the file to avoid poor quality images and proper color matching information and proofs to ensure accurate color reproduction PLEASE PROVIDE THE FOLLOWING WHEN SUBMITTING ART Minimum requirements for original artwork such as logos when Freeman is providing design and layout e 300 dpi resolution at a size of 8 x 10 inches higher resolution files will result in improved final product Minimum requirements for final artwork that Freeman will reproduce exactly as provided e 100 dpi resolution at full size of actual finished product Minimum requirements for both e All related PMS and or CMYK color codes if submitting CMYK values please supply accurate color swatches e Accurate color proof print of artwork e Contact name phone number and e mail address of art creator if applicable e If submitting a vector file include all fonts or convert fonts to outlines or paths ACCEPTABLE FILE SOFTWARE FORMATS We are capable of working with both PC and MAC based software and can accept art created with the following software programs listed in order of preference e ADOBE lllustrator InDesign and Photoshop e COREL DRAW e QUARK XPRESS Files should always be saved in their native format ACCEPTABLE FILE TYPES Files that Freeman can use in order of preference include e EPS and Al especially when submitting logos e TIF especially when submitting photos e JPG provided
139. ch outlet It is best to indicate voltage phase and amperage for all outlets once an order exceeds 120 volt service Booth orientation Providing reference points such as surrounding aisle and or booth numbers defines how an island booth is oriented to the overall show floor plan In other words which side is which It is best to draw your layout relative to the show floor plan so that both are facing the same direction Examples Section of show floor plan 401 20 x 20 island open all 4 sides 20 x 20 Island Booth 401 Order 1 x 208 volt 3 phase 10 amp 120 volt 2 x 20 amp 2 x 5 amp outlets 20 amp Booth 401 In top corner Booth 407 Main Drop amp 208 volt 3 phase 10 amp Front of Hall Main Entrance 2 ft in from side Booth 506 20 amp In bottom corner FREEMAN ELECTRICAL SERVICES USAGE GUIDE The following wattages are approximate and are provided to help you estimate your power usage To assist in estimating we recommend that you refer to the name plate or stamp usually located on the back or bottom of any electrical apparatus and order the corresponding outlet for each piece of equipment to avoid tripping power outages during the event The formula for wattage is voltage x amperage 120 volt x 1 amp 120 watts 5 100 watt light bulbs 5x100 500 watts Please feel free to contact our electrical specialists at FreemanLasVegasES freemanco com with any
140. cial Drape 8 H per ft 16 00 17 60 22 40 __ C131642 Undraped Counter 6 Lx42 H 96 80 _ __ C0131842 Undraped Counter 8 Lx42 H 105 05 FREEMAN furnishing essentials Table Top Risers C150410 Single Step Riser 4 L x 7 H 64 25 70 70 89 95 C150610 Single Step Riser 6 L x 7 H 88 00 96 80 123 20 C150810 Single Step Riser 8 Lx7 H 102 00 112 20 142 80 C150414 Single Step Riser 4 L x14 H C150614 Single Step Riser 6 L x14 H C150814 Single Step Riser 8 L x14 H C150420 Double Step Riser 4 L C150620 Double Step Riser 6 L C150820 Double Step Riser 8 L TOTAL COST Sub Total 8 1 Tax Total Cost before MAY 07 2013 Take advantage of the Online price by ordering at www freemanco com store Remember to select a color for items with checkboxes A color will be 11 12 254748 4365 selected for you if not indicated Page 2 of 2 Sit back and relax your search for comfortable seating is over Pick from a sleek selection of sofas loveseats and chairs that are sure to take your exhibit design to the next level chair loveseat Black Leather Black Leather 40 L 36 D 34 H 81011 64 L 36 D 34 H 8303 loveseat Charcoal Leather 54 L 34 D 33 H 8308 07 12 53408 online possible configurations Black Leather 88 L 36 D 34 H 8302 wH armless chair Charcoal Leather 24 L 34 D 33 H 8109 corner
141. d FREEMAN relative to any loss damage or claim such EXHIBITOR shall not be entitled to and shall not withhold payment or any partial payment due to FREEMAN for its services as an offset against the amount of any alleged loss or damage Any claims against FREEMAN shall be considered a separate transaction and shall be resolved on its own merits FREEMAN reserves the right to charge EXHIBITOR for the difference between the EXHIBITOR S estimate of charges and the actual charges incurred by EXHIBITOR or for any charges that FREEMAN may be obligated to pay on behalf of EXHIBITOR including without limitation any shipping charges If EXHIBITOR provides a credit card for payment and charges are rejected by the EXHIBITOR S credit card company for any reason FREEMAN hereby provides notice that it reserves the right and EXHIBITOR authorizes FREEMAN to continue to attempt to secure payment through that credit card for as long as unpaid balances remain on the EXHIBITOR S account ELECTRICAL Claims will not be considered or adjustments made unless filed in writing by Exhibitor prior to the close of the event Freeman is not responsible for any damage or loss caused by the loss of power beyond its control and Exhibitor agrees to hold Freeman its officers directors employees and agents harmless from such power loss IN NO EVENT SHALL FREEMAN BE LIABLE FOR ANY INDIRECT OR CONSEQUENTIAL DAMAGES INCLUDING WITHOUT LIMITATION LOST PROFITS EVEN IF ADVISED
142. d Material Handling DESTINATION Agreement and labels please complete the following C twill be shipping to the WAREHOUSE information if different from pick up address FREEMAN Exhibiting Company Name Booth Ship to address AARP Presents Life 50 C O FREEMAN 6675 WEST SUNSET ROAD LAS VEGAS NV 89118 MUST BE DELIVERED BY MAY 21 2013 L_ will be shipping to SHOW SITE Numberot babel FREEMAN Exhibiting Company Name Booth AARP Presents Life 50 C O FREEMAN FAX THIS COMPLETED FORM TO LAS VEGAS CONVENTION CENTER 469 621 5810 3150 PARADISE ROAD LAS VEGAS NV 89109 A TRANSPORTATION SPECIALIST CANNOT BE DELIVERED BEFORE MAY 28 2013 WILL CALL YOU TO CONFIRM TYPE OF SERVICE RECEIPT OF ORDER AND _ Next Day Air Delivery next business day by 5 00 PM FINALIZE DETAILS L_ Second Day Air Delivery second business day by 5 00 PM 3 5 Day Service Delivery within 3 5 business days _ Declared Value Air Transportation charges are billed by Dimensional or Actual Weight whichever is greater L_ Standard Ground Dependent on distance L_ Expedited Ground Tailored to specific requirements SHOW _ Specialized Pad wrapped uncrated truck load 09 11 254748 ioit transportation FREEMAN exh MOTOR CARGO MOTOR CARGO SERVICE REQUEST AND SHIPPING INSTRUCTIONS CONTRACT This Contract establishes your legal obligations with regard to the property described herein being shipped with Freeman Transportation It
143. d or product systems when less than 20 amps or not suspended from the ceiling e Plug in small sound devices e Install exhibitor s own manufactured cameras by ex hibitor s full time employees e Exhibitors may elect to staff certain positions e Technical Director e Lighting Designer e Video Engineer or Audio Engineer e Slow Motion Machine Operator e Advance Projectionist e Audio Board Operator e Video Board Operator e Live Camera Operator e Lighting Board Operator Cameras Audio and Video Systems FREEMAN RESPONSIBILITIES e Assembly and disassembly of electrical hanging signs in cluding rotating and header signs e Lighting without dimmers e Programmable theatrical lighting production related rigging and audio visual e Suspended trusses with or without legs that contain dim mable or programmable lighting studio or motion picture lighting sound system projectors and or video wall e Hoist ground supported stand alone truss whose sole pur pose is overhead distribution of electrical e Suspended truss with motorized hoist and non dimmable and non programmable lights e Installing chain hoist e Special effects equipment e Laser lighting e Video monitors and plasma screens including units fed by a live camera or are part of a multi screen coordinated image e Installation and dismantle of self climbing and or mecha nized truss systems e Installation and dismantle of any programmable dimmable
144. d out for longer than 2 hours Tax amp Administrative charges All food and beverage pricing is subject to a 19 administrative charge and 8 1 sales tax All equipment and labor charges are subject to a 8 1 sales tax only Pricing All prices are subject to change without prior notification Tables amp Electrical Requirements ARAMARK does not provide skirted service tables or electrical hook ups in your exhibit space including meeting rooms utilized for exhibits Please contact the appropriate contractor for those items Unauthorized Food amp Beverage ARAMARK is the exclusive caterer for the Las Vegas Convention Center Absolutely no food or beverage candy logo water etc are allowed into the Las Vegas Convention Center without approval from and appropriate waiver corkage fees paid to ARAMARK Alcohol Policy As the provider of alcoholic beverages at the Las Vegas Convention Center ARAMARK takes very seriously the need for responsible and lawful consumption of alcohol and we ask that you do the same The maximum delivery of unattended beer and wine per day will be 2 drinks per person up to a maximum of two 2 cases of beer or eight 8 bottles of wine Any order exceeding this quantity will require an ARAMARK attendant All hosted bars are based on a consumption basis unless otherwise contracted For Hosted Bars a guaranteed minimum sales threshold of 650 00 per bar per four hours is required For Cash Bars or Cash T
145. d translation in 150 languages This service will not only interpret for us on a three way conversation but also translate emails from customers To access this service you may contact Freeman Las Vegas Exhibitor Services at 702 579 1700 or Freeman s Customer Support Center at 888 508 5054 Toll Free US amp Canada or 817 607 5000 Local amp International HELPFUL HINTS SAVE MONEY Order early to take advantage of advance order discount rates place your order by MAY 7 2013 AVOID DELAY Ship early to avoid delays Shipments arriving late at show site will cost you money time and business SAFETY TIPS Use a ladder not a chair Standing on chairs tables and other rental furniture is unsafe and can cause injury to you or to others These objects are not designed to support your standing weight Be aware of your surroundings You are in an active work area with changing conditions during move in and move out Pay attention Look for obstacles and machinery and equipment that are in use Keep your eyes open for scooters and forklifts The drivers of these vehicles may not be able to see you Stay clear of dock areas trucks and trailers These areas can be particularly dangerous Prevent electrical shocks falling items and damage to materials Do not attach items or equipment to the drapes or metal framework provided for your booth This can cause serious injury or damage to materials We discourage children from being in the ex
146. diments Allprices are subject to 8 1 Sales tax and 19 administrative Page 4 charge All prices are subject to change without prior notice Rev 11 11 Email us at LVCCSales Aramark com Show Price 99 00 99 00 129 00 129 00 654 00 544 00 45 00 137 00 Cold Beverages Cases contain 24 beverages Water Las Vegas Logo 16 9 oz bottled water per case Arrowhead 16 9 oz bottled water per case Aquafina Ecofina 16 9 oz bottled water case 50 less plastic Cold water cooler per day Advance order only Requires 1 DEDICATED 110 volt 5 amp electrical hook up Culligan 5 gallon water per jug Soft drinks amp flavored beverages Fresh orange juice per gallon Assorted bottled juice per dozen Apple Cranberry amp Orange Milk 1 2 pints per dozen Assorted soft drinks per case Pepsi Diet Pepsi Mountain Dew amp Sierra Mist Gatorade assorted flavors per case Iced Tea per 2 5 gallons Lemonade per 2 5 gallons Ask your sales manager for our specialty water and energy drink selections items are sold by the case increment only Page 5 Rev 11 11 All prices are subject to 8 1 Sales tax and 19 administrative charge All prices are subject to change without prior notice Email us at LVCCSales Aramark com Advance Purchase 43 00 43 00 60 00 35 00 26 00 49 00 36 00 25 00 60 00 78 00 82 00 82 00 Show Price 43 00
147. dvance confirmation to meet your timelines e State of the art technology W ee gt Ei Py i em d i pkh g x gt g l Intelligent Lighting Systems High Performance Professional Flat Screen Technologies Custom Designed Trusses Sound Systems questions Please call an Audio Visual Specialist at 800 225 5289 4 11 48860 FREEMAN Project TBD FREEMAN PROUD TO SERVE AS YOUR OFFICIAL AUDIO VISUAL PROVIDER 2013 Life 50 May 31 June 1 2013 Las Vegas Convention Center Las Vegas NV Exhibiting Company Name Booth Number Third Party if Applicable Company Address City State Zip Code Print Name Signature Phone Fax E mail On site Contact On site Contact Cell Method of Payment O MasterCard O Visa O American Express O Check Must be in U S funds O Bank Transfer Call for information O Key Account Note Customers are responsible for any bank processing fees Your signature denotes acceptance of Freeman s terms and conditions Credit Card Exp Date Card Holder Name Print Signature For your convenience we will use this authorization to charge your credit card account for your advanced and on site orders placed by your representative These charges may include all Freeman companies or any charges which Freeman may be obligated to pay on behalf of the Exhibitor including without limitation any shipping charges Cancellation Policy Cancellation of equipme
148. e event that such repair or replacement cannot be done within a reasonable time terminate the Customer Contract and provide you with a pro rata refund of the fees paid to SMART CITY for the Connection s hereunder with respect to such calendar year The foregoing warranties will not apply to the extent that a the Connection s are used for any purpose other than those set forth in this Customer Contract regardless of whether SMART CITY has terminated this Customer Contract because of such misuse b the cause of a breach of warranty is due to a malfunction in your Exhibit area equipment through which the Connection s are accessed or c the cause of a breach of warranty is due to any other cause outside of our sole and reasonable control DISCLAIMER OF WARRANTY THE FOREGOING CONSTITUTE OUR ONLY WARRANTIES WITH RESPECT TO THE PERFORMANCE OR NONPERFORMANCE OF THE SYSTEMS AND APPLICATIONS AND OR THE CONNECTION S WHICH ARE OTHERWISE PROVIDED ON AN AS IS AND AS AVAILABLE BASIS THE FOREGOING LIMITED WARRANTIES ARE IN LIEU OF AND SMART CITY HEREBY EXPRESSLY DISCLAIMS ALL OTHER WARRANTIES EXPRESS OR IMPLIED INCLUDING WITHOUT LIMITATION WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE Indemnification Each party agrees to indemnify defend and hold harmless the other party its affiliates and their current and former employees and agents and defend any action brought against same with respect to any claim demand
149. e Customer Contract are separate and independent from the provisions of the Customer s lease space in the building and shall not affect the Customer s obligations under such lease and without limiting the foregoing in no event shall any default by SMART CITY under the Customer Contract or any failure with respect to any Communications Services have any effect on any Customer s obligations to the Facility under any lease or any other occupancy agreement between such Customer and the Facility 23 A valid Credit Card number with signature MUST be on file regardless of payment method Mail or Fax Completed Orders with For your convenience we will use this authorization to charge your credit card for any additional amounts incurred 24 Smart City accepts payments in US dollars Checks drawn on a US bank Wire Transfers or the following Credit Cards Amex MasterCard Visa Make all checks payable to Smart City 25 Due to the cost of processing checks any refunds due in the amount of 10 00 or less will not be refunded except upon written request Payment and Floor Plan To SMART CITY 5795 W BADURA AVENUE SUITE 110 LAS VEGAS NEVADA 89118 888 446 6911 FAX 702 943 6001 Customer Acceptance of All Smart City Terms and Conditions Attachments With execution of this document the Customer hereby authorizes Smart City to provide services as requested herein is authorized to request such services and acknowledges full and comple
150. e of the Show or Event If EXHIBITOR is exempt from payment of sales tax FREEMAN requires an exemption certificate for the State in which the services are to be used Resale certificates are not valid unless EXHIBITOR is rebilling these charges to its customers For International EXHIBITORS FREEMAN requires 100 prepayment of advance orders and any order or services placed at show site must be paid at the show For all others should there be any pre approved unpaid balance after the close of the show terms will be net due and payable in DALLAS TEXAS upon receipt of invoice Effective 30 days after invoice date any unpaid balance will bear a FINANCE CHARGE at the lesser of the maximum rate allowed by applicable law or 1 5 per month which is an ANNUAL PERCENTAGE RATE of 18 and future orders will be on a prepaid basis only If any finance charge hereunder exceeds the maximum rate allowed by applicable law the finance charge shall automatically be reduced to the maximum rate allowed and any excess finance charge received by FREEMAN shall be either applied to reduce the principal unpaid balance or refunded to the payer If past due invoices or invoice balances are placed with a collection agency or attorney for collection or suit EXHIBITOR agrees to pay all legal and collection costs THESE PAYMENT TERMS AND CONDITIONS SHALL BE GOVERNED BY AND CONSTRUED IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS In the event of any dispute between the EXHIBITOR an
151. e sealed variety which prevents direct handling of the bulb Please refer to the Las Vegas Convention Center Building Users Manual for further information http www vegasmeansbusiness com includes content images media docs LVCC_BUM pdf Halogen lighting policy at Mandalay Bay Convention Center covers restrictions on stem mounted halogen lighting provided by display contractors and exhibitors for the temporary lighting of exhibit booths The use of any stem mounted halogen or other fixtures employing a non shielded halogen bulb is not allowed In addition conventional track lighting systems that use any of the approved types of halogen bulbs and that are securely mounted to stable exhibit structures will continue to be allowed Approved halogen bulbs include MR 11 16 Covered Low Wattage MR 16 Covered Line Voltage and PAR 14 16 20 30 and 48 For further information regarding halogen lights at the Mandalay Bay Convention Center please contact their Exhibitor Services Department at 702 322 3000 CLARK COUNTY WILL ALLOW SINGLE LEVEL COVERED EXHIBIT BOOTHS UP TO 1000 SQUARE FEET TOBE UNSPRINKLED All single level covered exhibit boothss greater than 1000 square feet must be provided with sprinklers throughout SINGLE LEVEL COVERED EXHIBIT BOOTHS OVER 1000 SQUARE FEET OR MULTI STORY EXHIBIT BOOTHS MUST BE APPROVED BY THE CLARK COUNTY FIRE MARSHAL The Application for Permit is available online at http www clarkcountynv gov Depts fire fire_pre
152. ed metered on site at exhibitor s expense Exhibiting Company Booth Authorized Signature Printed Name Date E Mail Display House Builder if applicable Authorized Signature Printed Name Date E Mail Complete and return form to address listed at the top of this form 742 254748 FREEMAN structural integrity statement page 1 of 1 audio visual Freeman Audio Visual offers a wide array of products in our expansive network throughout North America Our exhibit specialists will assist with a full range of audio visual equipment for portable modular and custom rental exhibit programs to fit any space or budget Our resources include digital services lighting flat screen technology computer equipment and LED displays Freeman Audio Visual creates the right fusion of equipment and services that will command attention while communicating your company s message Whatever your needs are our highly trained support teams will be on site to ensure your program is a success With more than 3 500 full time audio visual experts and 100 million in inventory you can always depend on Freeman Audio Visual to recommend the perfect combination of solutions to enhance your company s brand e Pre show consultation regarding equipment specifications and budgeting e Complete range of audio visual equipment and installation services e Intelligent lighting design installation and operation e Scheduled deliveries with a
153. ed in this manual The public address system of the Las Vegas Convention Center will not be used for the purpose of announcing exhibitor prizes or the location of individuals Any announcements are intended for general event information and emergencies Each exhibitor is provided a booth identification sign which measures TRAA Management will clean the exhibit hall aisles and lounge areas Itis the responsibility of each exhibitor to maintain the cleanliness of their exhibit throughout the show A booth cleaning order form is provided in the Freeman Decorating Company section of this manual Drape colors are Red and White where applicable Aisle carpet is Tuxedo Empty boxes crates cases and cartons are not permitted on the exhibit floor The removal and storage of empties are part of your material handling package Upon set up of your booth empty boxes crates etc that you will need at the end of the show should be labeled with empty stickers These stickers are available from Freeman Decorating Company on site Freeman Decorating Company will EXHIBIT INSPECTION HOTELS MEDIA OPPORTUNITIES ONLINE INFORMATION AARP Presents Life 50 GENERAL INFORMATION continued remove these boxes from your booth and return them to you at the conclusion of the show providing they are labeled with empty stickers Each exhibit must be ready for inspection by AARP on Wednesday May 29 by 5 00 PM At this time sho
154. eeeeneseyeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseeesyeeeeeeseeseeseeeeeeeeeseeseeeeeeeeseeeeeeseeeeeeeeseeseeeeeeeeeeuseeseaeeeeeeseeseeseeeeeseeseuseeeesfeeseeseeseeseeeeeeseeseeseeeeeeeeusfeseeeeeeeeseeseeseeeeeeseeseeseeseceseeseeseuseeseesenuseussusenssness Sin nnn nnn nnn gone nn no nn nn ge nn nn nn T E E eee eee eee E acucvevurscussavasuecscsutarstvesesh avscscsssessesasasssescsesusarsesespssscecscsuversesasasssososcsosurst lp sesaetecseseversesusasssuacscsusen AAO OAO EE OEE AE Adjacent Booth or Aisle Adjacent Booth or Aisle eeaeeaauaaueaueaeeaeeaeueaeeaeeaeQeeeeeeeeeeneeeeeeeeeeeeneeeeeeeseeeeyeeeeeeeeeeeeeeeeeeeeeeeeeeeeueeeeeyseeseeeeeeeeeeeseeeeeeeeeeeu eeu seeyeeeeeeseeseeseeeeeeceeseeseeeeeeenseeeeeeseeeeeeeeeseeseeseeeeeesee see seeeeeereeseeseeseeeeeereeseeseeeenseeeeeseeseeeeeeeneseeseeeeeeeeeeeuefeseeeeeeeeeeeeseeseueeeeseeseeseusedeseeseessuseeseeenuseussusenesaess Adjacent Booth or Aisle X Main Distribution Location MDL The originating line s for service whether from overhead a floor pocket or a column will be delivered to a MDL before being distributed within your booth Example Storage area back of booth etc unless specified the default for the MDL will be the back of the booth or at Smart City s discretion the most convenient location All distribution of services to their final destination within the booth will originate from the MDL A per line move fee will apply to relocate services within y
155. efunds due in the amount of 10 00 or less will not be The terms of these provisions shall survive the expiration or termination of this Customer Contract LIMITATION OF LIABILITY EXCEPT FOR OUR WILLFUL MISCONDUCT OR GROSS NEGLIGENCE YOU AGREE THAT UNDER NO CIRCUMSTANCES IS SMART CITY LIABLE TO YOU FOR ANY INDIRECT INCIDENTAL SPECIAL PUNITIVE OR CONSEQUENTIAL DAMAGES OR LOST PROFITS ARISING OUT OF THE SYSTEMS OR OUR CONNECTION S OR OBLIGATIONS UNDER THIS AGREEMENT EVEN IF SMART CITY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES IN ANY EVENT YOUR EXCLUSIVE REMEDY AND OUR ENTIRE LIABILITY TO YOU FOR ANY REASON UPON ANY CAUSE OF ACTION ARISING OUT OF THE SYSTEM OR OUR CONNECTION S UNDER THIS AGREEMENT SHALL BE THE AMOUNT ACTUALLY PAID BY YOU TO SMART CITY WITH RESPECT TO THE DEFICIENT CONNECTION S THE LIMITATION OF LIABILITY PROVIDED BY THIS SECTION IS LIMITED TO OUR DUTIES AND LIABILITIES BY REASON OF THIS AGREEMENT ONLY AND DOES NOT AFFECT ANY OTHER RELATIONSHIP SMART CITY MAY HAVE WITH YOU THE FOREGOING LIMITATION IS A FUNDAMENTAL PART OF THE BASIS OF THE BARGAIN HEREUNDER AND IS INTENDED TO APPLY WITHOUT REGARD TO WHETHER OTHER PROVISIONS OF THIS AGREEMENT HAVE BEEN BREACHED OR HAVE BEEN HELD TO BE INVALID OR INEFFECTIVE NO ACTION REGARDLESS OF FORM ARISING OUT OF OR RELATED TO THE USE OF THE CONNECTIOIN S PURSUANT TO THIS AGREEMENT MAY BE BROUGHT BY YOU MORE THAN 12 MONTHS AFTER THE CAUSE OF ACTION FIRST AROSE 1 A
156. emember to select a color for items with checkboxes A color will be 11 12 254748 4365 selected for you if not indicated Page 1 of 2 FREEMAN furnishing essentials Take advantage of the Online price by ordering at www freemanco com store before MAY 07 2013 NAME of show AARP Presents Life 50 May 30 June 1 2013 COMPANY NAME BOOTH BOOTH SIZE x CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 702 579 1700 to speak with one of our experts For fast easy ordering go to www freemanco com store FURNISHINGS snti Online Discount Standard ipti Online Discount Standard Qty Part Description Price Price Price Total Qty Part Description Price Price Price Total DISPLAY FURNITURE ACCESSORIES Page 7 amp 8 continued Pages 9 amp 10 Draped Tables Tables are 24 wide O Black O Blue Burgundy O Dark Green O Gold C220121 Chrome Stanchion w belt 73 50 80 85 102 90 O Gray O Plum LU Red L Teal L White C220118 Chrome Sign Holder 79 00 86 90 110 60 C1430330 Draped Table 3 L x 30 H 102 00 _____N750135 Round Literature Rack 293 00 322 30 410 20 C4130430 Draped Table 4 L x 30 H 127 50 _____ N750136_ Flat Literature Rack 207 75 228 55 290 85 C4130630 Draped Table 6 L x 30 H 152 25 __ 220109 Chrome Coat Tree 55 00 60 50 77 00 C4130830 Draped Table 8 L x 30 H 173 50 _ __ 0220134 Chrome Easel 0 51 75 56
157. ements e Supervisor must check in at Service Desk to pickup labor e Labor must be canceled in writing 24 hours in advance to avoid a one 1 hour cancellation fee per worker e When scheduling dismantle labor be sure to allow sufficient time for empty containers to be returned to your booth e Freeman supervised jobs will be completed at our discretion prior to show opening and before the hall must be cleared Please include setup plan photo special instructions amp inbound shipping information with this order INSTALLATION LABOR Freeman Supervised Labor Please complete the reverse side of this form e Installation of your exhibit will be completed at our discretion prior to show opening e The charge for this service is 30 of the total installation labor bill with a minimum of 45 00 Emergency contact Phone Number CJ Exhibitor Supervised Labor Supervisor will be Phone Number Date Start No of People Approx Hrs Total Hrs Hourly Rate Estimated Time per Person Total Cost a a XC GL SG Freeman Supervision 30 45 00 o ooo Tax N A Total Installation DISMANTLE LABOR C Freeman Supervised Labor Please complete the reverse side of this form e Freeman is not responsible for product or literature that is not properly packed and labeled by exhibitor e The charge for this service is 30 of the total dismantle labor bill with a minimum of 45 00 Emergency contact Phone Number C
158. enaees 1 04 1 45 610400 Booth Vacuuming 4 Days ccccceeeeeeeeeeeeeeeeeeeeeaeeeeees 1 40 1 95 SHAMPOOING per sq ft 100 sq ft minimum Qty sq ft Part Description PR PA 630100 Shampoo Carpet One Time cccccceeeeeeeeeeeeeeeeeeeenens 62 85 630200 Shampoo Carpet 2 Days ccccccccecsssseeeeeeeeeeeeeeeeeeasaaees 1 24 1 75 630300 Shampoo Carpet 3 Days cccccccccsseeeeeeeeeseeeeeeeeeeneaeees 1 86 2 60 PORTER SERVICE per day Advance Show Site Qty days Part Description Price Price e Includes emptying of your booth s wastebasket s and policing of your exhibit area at two hour intervals during show hours 620500 Exhibit Area Under 500 sq ft 0 0 ceeeeeeeeeeeteeeeeeeeeetee 113 25 158 55 6201500 Exhibit Area 501 1 500 sq ft tees 140 75 197 05 6202500 Exhibit Area 1 501 2 500 sq ft 2 0 0 eeeeeeeeeessteeeeees 164 75 230 65 620359500 ExhibitAredy Over 2 500 SO Mi xivesieuc clots cdetiertienecdiceatraecian ceehacsemiceus E EEr Call for Quote TOTAL COST Sub Total N A Tax Total Cost 05 10 254748 4365 FREEMAN cleaning All exhibits include installation amp dismantle of exhibit material handling of exhibit classic carpet with nightly vacuuming 2 arm lights per 10 unit power 500 watts for lights ONLY and labor to hang arm lights Questions All packages can be customized or modified To speak with an Exhibitor Sales special
159. enter is a non smoking facility Smoking is prohibited inside the Center Additional accessible storage is available from Freeman Decorating Company Please contact Freeman Decorating Company if you will require this additional service on site Accessible storage is intended for additional brochures or giveaway items that will not fit or be allowed in your booth due to fire UNION JURISDICTION VEHICLES Motorized AARP Presents Life 50 GENERAL INFORMATION continued regulations If you use the additional storage each day you can access the storage for additional supplies There is a charge for this storage Please refer to the Union Guidelines located in the Freeman Decorating Company section of the manual Vehicles that remain in the convention center as part of a display must have the following fuel caps locked or taped shut battery cables must be disconnected and taped fuel level in gas tanks to a maximum level of or 5 gallons of fuel whichever is less fuel tanks must be locked and sealed in an approved manner to prevent the escape of vapors Refueling or removal of fuel from vehicles on the premises is prohibited Vehicles may not be started up or moved during show hours Use or storage of LP gas in the Las Vegas Convention Center is prohibited Starting of engines is not permitted except during move in or move out dates AARP Presents Life 50 show management looks forward to working with you and
160. equipment is stamped or labeled with electrical ratings usually found on the back or bottom of the equipment Verify voltage and either amerage or wattage from the information provided Standard office and household items operate on 110 120 volt power Machinery and equipment typically require 208 or 280 volt power For Lighting Verify the wattage of the bulbs in the lights and multiply by the number of bulbs lights LOCATION OF POWER IN YOUR BOOTH Inline and Peninsula Booths Power will be installed in one location typically on the floor somewhere along the back of the booth as indicated in the following diagrams We cannot guarantee that the outlet will be specifically located in the middle X X X X IN LINE BOOTHS PENINSULA BACK TO BACK PENINSULA If power is required in locations other than indicated above secondary distribution will be required and billed on a time and material basis Please complete and submit and Electrical Labor Order Form with your power order along with a floor plan as described below Island Booths Multiple Outlets Floor plans are always required for Island Booths and orders for multiple outlet locations The floor plan must indicate booth dimensions surrounding booth numbers for orientation within the facility each outlet location required wattage or amperage and location for main drop If power location in an island booth is not provided prior to show move in a locatio
161. er facility Permits are issued on an annual basis 1 ANNUAL CONTRACTOR FEE 250 00 3 CERTIFICATE OF INSURANCE 4 e Workers Compensation Coverage in the State of Nevada If the home state of the contractor does not have a reciprocal agreement with the State of Nevada contact Employers Insurance Company of Nevada EICN to obtain proper coverage Phone 702 837 3000 or www eicn com e General Liability in the amount of one million dollars 1 000 000 combined single limit bodily injury and broad form property damage coverage including broad form contractual liability naming the Las Vegas Convention and Visitors Authority as additional insured LEGAL COMPLIANCE SIGNATURE REQUIRED BELOW For and in consideration of the Permit each contractor agrees to indemnify defend and hold the LVCVA harmless for damages claims or expenses incurred by the LVCVA that are attributable to the contractor or its actions or inactions at the LVCC Such damages claims or expenses include but are not limited to those related to 1 the handling of hazardous materials 2 negligence or intentional conduct 3 violation of any law or regulation and 4 additional security resulting from labor strikes and the like Where appropriate expenses will be charged to the responsible contractor on a pro rata basis The undersigned agrees to provide all required payments and evidence of compliance with requirements set forth herein Further the undersigned agre
162. er plate fork knife sooon and white linen napkin China Coffee Service per setting 3 00 Coffee cup saucer and teaspoon China cereal bowl and spoon per setting 3 00 China cocktail plate and fork per setting 3 00 China soup cup and spoon per setting 3 00 Flatware fork knife and spoon rolled in a white linen napkin per setting 3 00 Glassware juice water wine high ball or champagne each 3 00 White Linen Napkin each 1 00 Linen Tablecloth Sizes 90 X 90 OR 54 X 120 each 10 00 Colors Black or White Other Colors May Be Available Uoon Request Table Skirting black only each 75 00 Ask your sales ask manager about Bamboo service ware options Labor All hourly labor classifications are subject to a four hour minimum per day This consists of one hour of set uo two hours of service and one hour of breakdown After 8 hours the hourly rate increases to time amp one half After 12 hours the hourly rate increases to dodu ble time Our union service personnel are entitled to two 15 minute and one 30 minute break per 8 hour shift f you wil need continuous coverage in your booth you may want to add a second attendant Food Server Hot Food Attendant Runner Busser Four hour minimum 110 00 Per hour 27 50 Dishwasher Chef Bartender Four hour minimum 165 00 Per hour 41 25 Espresso Barista Per hour 45 00 Booth Manager Per day 550 00 All prices are subject to 8 1 Sales tax and 19 admini
163. era Way Freeman will be on right From US 93 1 515 Northbound Exit l 215 West Exit Jones Boulevard stay in center lanes Cross over Jones Blvd staying to the right Continue on Raphael Rivera Way Freeman will be on right MARSHALLING YARD 8801 Las Vegas Boulevard South Las Vegas NV 89123 Please note All delivering carriers must check in at the Marshalling Yard prior to delivering to the facility Please be advised that certified weight tickets are required when checking into the Marshalling Yard For your convenience Freeman has available a full size certified scale at the Marshal ling Yard If your driver has valid certified weight tickets Freeman will accept these tickets and your driver will not have to scale at the Freeman Marshalling Yard All carriers will be assigned an unloading number according to driver check in time Directions From l 15 Northbound Exit Silverado Ranch Left on Las Vegas Boulevard Left on Pebble Road Marshalling Yard will be on Right From US 93 I 515 Northbound Exit l 215 West Exit l 15 Southbound Exit Blue Diamond Road East to Las Vegas Boulevard Right on Las Vegas Boulevard Right on Pebble Road Marshalling Yard will be on Right From l 15 Southbound Exit Blue Diamond Road East to Las Vegas Boulevard Right on Las Vegas Boulevard Right on Pebble Road Marshalling Yard will be on Right PLEASE SEE MAP ON REVERSE SIDE FREEMAN freight delivery information W CHARLESTON BLVD of S
164. ersonnel reserve the right to observe the service and consumption of alcohol within the booth or meeting room at any time e All ARAMARK service personnel are required to follow ARAMARK s alcohol service policies and procedures All services include appropriate condiments amp disposable service ware at no additional charge Allprices are subject to 8 1 Sales tax and 19 administrative Page 19 charge All prices are subject to change without prior notice Rev 11 11 Email us at LVCCSales Aramark com Las Vegas Convention Center Order Form 3150 Paradise Road PLEASE FAX COMPLETED FORM TO 702 943 6911 or email to Las Vegas NV 89109 LVCCSales aramark com Toll Free 800 CATER 11 Confirmation willbe faxed and or emailed back to you Tek 702 943 6910 SHOW NAME COMPANY CONTACT ON SITE CONTACT ADDRESS E MAIL CELL TELEPHONE FAX BOOTH RM OF PEOPLE ROOM SETUP U Rounds 8 O Rounds 10 LY Hollow Square LU Theater LJ Classroom LJ Other DATE START TIME END TIME ITEM DESCRIPTION ITEM PRICE 10 Show Fee if Applicable oF a a a a S 19 Administrative charge S a ee ee ee 84 Sales Tac a ee a a All services include appropriate condiments amp disposable service ware at no additional charge All prices are subject to 8 1 Sales tax and 19 administrative Page 20 charge All prices are subject to change without prior notice Rev 11 11 Email us at LVCCSales Aramark com Las Vegas
165. ervices Department will gladly prepare your outbound Material Handling Agreement and Labels in advance Complete the Outbound Material Handling section on the order form and your paperwork will be available at show site Be sure your carrier Knows the company name and booth number when making arrangements for pick up of your exhibit at the close of the show 254748 Page 1 of 3 FREEMAN quick facts SERVICE CONTRACTOR CONTACTS INFORMATION FREEMAN FREEMAN AUDIO VISUAL SOLUTIONS INC 6555 West Sunset Road 3325 West Sunset Road Suite A Las Vegas Nevada 89118 Las Vegas Nevada 89118 Ph 702 579 1400 Fax 469 621 5604 Ph 702 263 1484 Fax 702 263 1494 FREEMAN EXHIBIT TRANSPORTATION 800 995 3579 Toll Free US amp Canada 817 607 5100 Local amp International 469 621 5810 Fax SERVICE CENTER HOURS We will have staff available at the Freeman Services Cente Tuesday May 28 2013 1 00 p m Wednesday May 29 2013 9 00 a m Thursday May 30 2013 9 00 a m Saturday June 1 2013 4 30 p m Sunday June 2 2013 9 00 a m Monday June 3 2013 9 00 a m FREEMAN ONLINE o ae of discount pricing by ordering online at www freemanco com store by MAY 7 2013 at 5 00 p m Our Internet online ordering service Freeman OnLine is available for your convenience to order all Freeman Services view show schedule or print order forms a show is available online you will receive an email which includes a direct link to Freeman OnLine
166. es traditional cocktail end tables and much more Milano Table page 6 Diplomat Chair 0age 2 page 5 of 10 metro series Black slate end table 20 W 20 L 17 H N72029 slate cocktail table 20 W 40 L 15 H N72028 pedestal tables A range of table top sizes and materials with pedestals in various heights to fit any space soho series Black Top Mini 18 H x 18 W N72066 Black Top Caf 30 H x 24 W N72069 Black Top Bistro A2 H x 24 W N72070 Black Top Caf 30 H x 36 W N72067 Black Top Bistro 42 H x 36 W N72068 chelsea series Butcher Block Top Caf 30 H x 30 W N72063 30 H x 36 W N72064 Butcher Block Top Bistro 42 H x 30 W N720163 42 H x 36 W N720164 studio series black end table 17 W 17 L 18 H C115104 black cocktail table 36 W 20 L 15 H C115103 When it s time to set up office Freeman offers a wide selection of superior professional pieces in eye catching shapes and styles to suit any budget and or design essential From classic credenzas and bookcases to professional seating we ve got all your office furniture requirements Cherry or Oak five foot desk milano table 30 W 60 L 30 H mes aca Cherry N74061 Blonde Top with Black Base N72093 Oak N74071 Black Top with Black Base N72092 credenza Freeman s latest seven foot conference 16 W 60 L 30 H table featuring clean curved lines and a Cherry N74064 wealth of w
167. es shown in Fig 3 Self Shielded Bulbs See Addendum N These bulbs have an additional glass shield that is integrated with the bulb design and require no other shield as part of the light fixture and 2 Utilize a bulb not exceeding the listed wattage permitted for use by the fixture manufacturer but in no case exceeding 75 watts Alternative Designs The LVCVA will periodically review this policy and take into consideration any improvements in products and practices that provide appropriate levels of operational safety Exhibitor Kit 2 2012 DISAPPROVED HALOGEN BULBS Fig 1 Linear Bulbs MR 11 16 Uncovered Line Voltage Low Voltage Bi Pin Fig 2 Non Shielded Bulbs Exhibitor Kit 2 2012 APPROVED HALOGEN BULBS 75 watts max MR 11 16 Covered low voltage PAR 14 16 20 30 and 38 MR 16 Covered line voltage Figure 3 Self Shielded Bulbs Exhibitor Kit 2 2012 CONVENTION AND VISITORS AUTHORITY HAZARDOUS MATERIAL All hazardous materials brought into the facility must be labeled and accompanied by the applicable MSDS Materials Safety Data Sheet which must be produced upon request It 1s highly recommended that the MSDS be submitted at the same time floor plans are submitted The Lessee is responsible for the handling and removal of hazardous materials used in the operation of the show in accordance with the latest Environmental Protection Agency regulations in effect at the time o
168. es to the terms and conditions set forth in Section 3 hereof Name of Company Address City State Zip Please select which category of business your company performs select all that apply Audio Visual Lighting Exhibit House Tradeshow Exhibits Production Cleaning Fire Protection Security Private Investigator Destination Management Floral Plants Temporary Staffing Display Design General Contractor Tents Pavilions Temp Structures Electrical Install Dismantle I amp D Theatrical Rigging Entertainment Talent Modeling Labor Transportation Equipment Furniture Rental Photography Videography Misc Other If Misc Other selected please list the category s here Exhibitor Kit 2 2012 By Signature Print Name Title Date Web Address Phone E Mail Address Fax Submit the form above with an original signature by an appropriate company designee Include certificate of insurance and worker s compensation as described above Make check payable to the Las Vegas Convention and Visitors Authority Return this form with a check for 250 for the annual fee to the following address Director of Convention Services Las Vegas Convention and Visitors Authority 3150 Paradise Road Las Vegas NV 89109 Direct questions to the Convention Services Department LVCVA Phone 702 892 2915 Fax 702 892 2933 Have you provided all of the followin
169. ess than 50 of the volume as uncrated What does it mean if have No Documentation Shipments arrive from a small package carrier including among others Federal Express UPS Airborne Express amp DHL without an individual Bill of Lading requiring additional time labor and equipment to process What about carpet only shipments Shipments that consist of carpet and or carpet padding only require special handling because of additional labor and equipment to unload What is the difference between Crated and Uncrated Shipments Crated shipments are those that are packed in any type of shipping container that can be unloaded at the dock with no additional handling required Such containers include crates fiber cases cartons and properly packed skids An uncrated shipment is material that is shipped loose or pad wrapped and or unskidded without proper lifting bars and hooks Page 2 of 2 FREEMAN special handling definitions FREEMAN FOR AUTOMATED MARSHALLING YARD DIRECTIONS PLEASE CALL IMPORTANT INFORMATION PLEASE GIVE THIS INFORMATION TO YOUR CARRIER 702 263 4183 ADVANCE WAREHOUSE RECEIVING CROSS DOCK 6675 West Sunset Road Las Vegas NV 89118 Please note Warehouse Hours 8 00 a m to 3 30 p m Monday through Friday Holidays excluded Directions From l 15 Northbound or Southbound Exit 1 215 West Exit Jones Boulevard stay in center lanes Cross over Jones Blvd staying to the right Continue on Raphael Riv
170. et before MAY 07 2013 Take advantage of the Online price by ordering at www freemanco com store F R E E M A N INCLUDE THE FREEMAN METHOD OF 6555 West Sunset Road PAYMENT FORM WITH YOUR ORDER Las Vegas NV 89118 702 579 1700 Fax 469 621 5604 FreemanLasVegasES freemanco com NAME OF SHow AARP Presents Life 50 May 30 June 1 2013 COMPANY NAME BOOTH BOOTH SIZE X CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 702 579 1700 to speak with one of our experts For fast easy ordering go to www freemanco com store CLEANING SERVICES e Cleaning Services include vacuuming of booth area and emptying wastebasket at time of vacuuming e Prices are based on total square footage of booth regardless of area to be cleaned 100 sq ft minimum e Our exclusive cleaning contract for this show will not permit other service contractors including exhibitor appointed contractors to provide this service e Show Site Prices will apply to all cleaning orders placed at show site VACUUMING per sq ft 100 sq ft minimum Advance Show Site Qty sq ft Part Description Price Price e Includes emptying of your booth s wastebasket s at the time of vacuuming 610100 Booth Vacuuming One Time cccceeeeeeeeeeeeeeeeeeeeeaees 38 55 610200 Booth Vacuuming 2 Days ccccccceeeeeeeeeeeeeeeeeeeanaeeees 71 1 00 610300 Booth Vacuuming 3 Days cccccseseeeecseeeeeeeeeeeee
171. et your displays and goods to the exposition Regardless of the means UPS FedEx postal service overnight courier van line or common carrier the following restrictions apply e You may ship in advance to the warehouse or directly to the convention center While advance shipments are slightly more expensive they are much more effective See Shipping Freight section of this manual for more details e Freeman Decorating Company will accept advance shipments beginning Monday April 29 2013 at the address below and shipments must arrive at the warehouse no later than May 21 2013 Late charges will apply to shipments arriving after this date at the warehouse Advance shipments are consigned to Name of Exhibitor and Booth AARP Presents Life 50 c o Freeman 6675 West Sunset Road Las Vegas NV 89118 702 579 1400 MUST BE DELIVERED BY May 21 2013 e Direct shipments will be accepted starting on Tuesday May 28 2013 Direct shipments are consigned to Name of Exhibitor and Booth AARP Presents Life 50 c o Freeman Las Vegas Convention Center 3150 Paradise Road Las Vegas NV 89109 CANNOT BE DELIVERED BEFORE Tuesday May 28 2013 e Indicate the final destination on your shipping labels You will incur additional charges if the label shows a different place than one of the two consignment addresses above Make one large shipment instead of many small ones Each time a shipment is handled a minimum charge is applica
172. f the event Arrangements must be made in advance for disposal Disposal of hazardous waste is prohibited in the sewer lines or drains of the facility The Lessee is responsible for the tracking of all hazardous material brought into the facility Any materials left on the premises after move out will be disposed of at the expense of the Lessee Exhibitor Kit 2 2012 Ake bigar CONVENTION AND VISITORS AUTHORITY MEETING ROOMS e Meeting rooms N101 N120 may be used for commercial exhibits with the following restrictions o Carpeting can be placed on top of building carpet in the meeting rooms with permission from the Convention Services Manager Visquene must be laid between the building carpet and the carpet being installed Use only non residue tape No sub flooring is allowed for exhibits o Rips or tears in approved protective covering must be repaired immediately upon identification to prevent carpet damage o When moving freight or equipment in these areas the existing carpet must be protected by the use of approved runners or Visquene o No signs banners trussing lights etc may be hung from the ceilings or the support structures above the ceilings Nothing can be affixed to meeting room walls or doors without approval of the Convention Services Manager o No structures erected in these rooms may have any type of ceiling All walls must be 18 inches below automatic fire sprinkler heads e When constructing any wall units c
173. g AS ONE SUBMISSION Contractor Fee Certificate of Insurance with Appropriate Coverage This Form with Appropriate Signature All documentation must be received BEFORE work may commence on the property of the Las Vegas Convention Center or Cashman Center BE ADVISED THAT CLARK COUNTY AND THE CITY OF LAS VEGAS REQUIRE ALL CONTRACTORS TO OBTAIN A BUSINESS LICENSE WHEN WORKING AT EITHER THE LAS VEGAS CONVENTION CENTER OR CASHMAN CENTER CONTACT THE FOLLOWING FOR FURTHER INFORMATION Clark County Department of Business License City of LV Dept of Finance amp Business Services 500 Grand Central Parkway Third Floor 400 Stewart Avenue Las Vegas NV 89155 Las Vegas NV 89101 702 455 0174 702 229 6281 www clarkcountynv gov www lasvegasnevada gov Exhibitor Kit 2 2012 Ake bigar CONVENTION AND VISITORS AUTHORITY MULTI LEVEL AND OR COVERED EXHIBITS It is the responsibility of the Exhibitor Appointed Contractor EAC to ensure all rules within this section are followed with the exception of those rules pertaining to the use of a fire watch The EAC has the responsibility to work with the client to ensure booth plans as required by this section are submitted to the Safety Office no later than 45 days before the first day of move in for the event Plans used for prior shows must be resubmitted for approval each time for the upcoming show Multi level or covered areas are required to be limited to dimensions which do not exceed
174. g with ergonomic shape as striking as it is comfortable executive chair Black Tweed 28 W 25 L 45 H N71044 as diplomat chair Black Diamond Fabric 25 W 28 L 36 H N710144 Comfortable yet compact for office or conference table seating black diamond side chair 21 W 23 L 32 H N71089 black diamond armchair 20 W 21 L 33 H N71090 black diamond stool 22 W 18 L 46 H N71088 casey padded stool Black or Gray Fabric 20 W 21 5 L 42 5 H C210112 limerick chair By Herman Miller Gray 18 W 18 L 33 H C210108 signature loveseat Black 33 W 60 L 33 H N73091 Deeply comfortable sofa style seating in a sleek contemporary shape signature chair Black 33 W 35 L 33 H N71093 Give your exhibit a casual yet practical look with Freeman s superior lounge seating Pick from a large selection of couches loveseats chairs and barstools that are sure to take your exhibit design to the next level glass conference table Black or Chrome Pedestal 42 W 42 L 30 H N72015 cherry cocktail table Rounded square glass top l l 19 W 36 L 17 H N72026 is supported by stylish metal frame in a choice of two colors cherry end table 20 W 20 L 20 H N72027 What Freeman always brings to the table is professionalism and nothing says more about your meeting space and or show site than your surfaces and tabletops Choose from modern glass conference tabl
175. hat there is only one connection point per outlet ordered Power strips can provide additional sockets but do not confuse having more places to plug in with additional power For example An order is placed for a 500 watt outlet A track light with 4 100 watt bulbs is plugged in to a power strip connected to the outlet using 400 of the 500 watts Any lighting or equipment now plugged in to a second socket may not exceed 100 watts Also keep in mind that power strips are designed for safety purposes to trip at 1500 watts or 15 amps Using a power strip with a 2000 watt 20 amp outlet will reduce it to a 1500 watt outlet All orders exceeding 120 volt 20 amps provide one connection point only cannot accommodate power strips and require labor for installation FREEMAN Can bring my own extension cords and power strips Also known as plug strips multi strips etc Exhibitors may use their own extension cords and power strips under the following conditions e The equipment must be 3 wire 14 gauge minimum with a ground e The extension cords must be flat if they are to be laid under carpet Labor is required to lay the cords e All power strips must have circuit protection Can run my extension cords under the carpet myself For safety reasons exhibitors are not allowed to run any electrical wiring under any type of floor covering or where they may be concealed in the booth structure The show s electrical contractor
176. he specific exhibitor move in dates and times e All shipments must have a bill of lading or delivery slip indicating the number of pieces type of merchandise and weight e Certified weight tickets must accompany all shipments What about prepaid or collect shipping charges e Collect shipments will be returned to the delivery carrier e To ensure that your freight does not arrive collect mark your bill of lading prepaid e Prepaid designates that the transportation charges will be paid by the exhibitor or a third party How should I label my freight e The label should contain the exhibiting company name the booth number and the name of the event e The specific shipping address for either the warehouse or show site is located on Quick Facts How do estimate my Material Handling charges e Charges will be based on the weight of your shipment Each shipment received is considered separately The shipment weight will be rounded to the next 100 pounds Each 100 pounds is considered one cwt one hundred weight All shipments are subject to reweigh e On the Order Form select whether the freight will arrive at the warehouse or be sent directly to show site e Next select the category that best describes your shipment There are three categories of freight Crated material that is skidded or is in any type of shipping container that can be unloaded at the dock with no additional handling required Special H
177. hibit hall during installation and dismantle If children are present during installation and dismantle they must be supervised by an adult at all times Freeman does not ship or handle Hazardous Materials If any materials you are shipping to the event fall into this category please contact Freeman to be sure that the material will be allowed at the facility and by the association In addition if authorized by the facility and the association you will need to make separate arrangements for the transport and handling of the approved materials since Freeman will not transport or handle them The operation or use of all motorized lifts and motorized material handling equipment for installation dismantle of exhibits is NOT permitted by exhibitors or by their exhibitor appointed contractors EAC s Thank you for your cooperation EXHIBITOR ASSISTANCE For more information and helpful hints on preshow procedures and move in please go to www freemanco com preshowFAQ For more information and helpful hints on postshow procedures and move out please go to www freemanco com postshowFAQ Call Freeman s Exhibitor Services department at 702 579 1700 with any questions or needs you may have 254748 Page 3 of 3 FREEMAN general information Reducing Your Footprint Freeman actively engages in green practices within day to day operations and is committed to producing events in the most environmentally friendly way possible
178. how floor upon the arrival of exhibit staff in the morning Storage of LPG propane containers must be either off site or on site outside of the building in an approved metal storage vault and approved location No dispensing from or refilling of LPG propane containers will be permitted inside of the convention facility Use of LPG propane outdoors must be approved by the LVCVA Safety Office and the Convention Services Manager prior to arrival on LVCVA property No outside LPG propane will be permitted in any areas where building exits discharge or Fire Department access is required Areas enclosed by solid walls and ceilings must be provided with approved smoke detectors which are audible outside the area of the booth A fire watch may be required See Multi Deck and or Covered Exhibits for more information The travel distance within the exhibit booth or exhibit enclosure to an exit access aisle shall not exceed 50 feet 2003 NFPA 101 13 7 4 3 2 Exhibitors who plan to demonstrate fuel burning appliances in the Las Vegas Convention Center must have approval from the Convention Services Manager 60 days prior to the event Fireplaces must be listed as ventless or self venting for indoor use in order to obtain approval for burning inside the facility O O Vented fireplaces cannot be burned since venting directly outdoors is not possible Only enclosed fireplaces will be approved for burning meaning the fireplace must be enclosed
179. ht that is loaded down one side of a trailer that must be bypassed to reach targeted freight What is Designated Piece Loading Unloading Drivers that require the loading crew to bring multiple pieces of the freight to the rear of the trailer to select the next piece having to remove freight from the trailer then reload to fit or the trailer must be loaded in a sequence to ensure all items fit What are Stacked Shipments Shipments loaded in such a manner requiring multiple items to be removed to ground level for delivery to booth Stacked or cubed out shipments loose items placed on top of crates and or pallets constitute special handling What is Shipment Integrity Shipment integrity involves shipments on a carrier that are intermingled or delivered in such a manner that additional labor is needed to sort through and separate the various shipments on a truck for delivery to our Customers What is Alternate Delivery Location Alternative delivery location refers to shipments that are delivered by a carrier that requires us to deliver some shipments to different levels in the same building or to other buildings in the same facility What are Mixed Shipments Mixed shipments are defined as shipments of mixed crated and uncrated goods where the percentage of uncrated is minimal and does not warrant the full uncrated rate for the shipment but does require special handling Freeman defines special handling for mixed loads as having l
180. ice 40 H x 6 W 1 416 00 1 982 40 40 H x 8 W 1 551 00 2 171 40 Shipping Not Included Company Name RENTAL QTY TOTAL Size Discount Price Standard Price 8 Hx8 W 1 813 00 2 538 20 8 H x 10 W 2 109 00 2 952 60 PURCHASE Size Discount Price Standard Price 8 Hx 8 W 2 723 00 3 812 20 8 H x 10 W 3 130 00 4 382 00 Shipping Not Included Rental Units Include Purchase Units Include Draped Table Select color below 1 Case Classic Carpet 9 X 10 Select color below One Time Installation amp Installation amp Dismantle of Exhibit Dismantle Material Handling of Exhibit Nightly Vacuuming 1 Light Power 500 watts for LIGHTS only and Labor to hang lights Header Identification Sign white with black text Indicate copy below Fabric Panel Colors for All Units LJ Black O Gray Additional Fabric Panel Colors for Purchase Units Only O Blaze Red O Blueberry O Emerald LI Silver Other Colors Also Available for Purchase Units 9 x10 Classic Carpet LJ Black O Blue O Green L Gray O Latte LJ Midnight Blue LJ Plum Red LI Red Pepper L Tuxedo Table Drape O Black LI Blue O Burgundy LI Green O Gold O Gray O Plum O Red C Teal O White FLOOR UNIT Rental Units Include Purchase Units Include Classic Carpet 9 X 10 Select color below 1 Case Installation amp Dismantle of Exhibit 1 Podium 8 H x 10 W unit only Material Handling of Exhibit One Time Installation amp Nightly Vacuuming Dismantle
181. ice is ordered it is required that service personnel also be ordered for the entire duration of food service This will allow continual clean up so that your area remains presentable throughout the day Service Personnel When ordering ARAMARK personnel for your booth please plan for one hour each for set up and break down time Our union service personnel are entitled to two 15 minute and one 30 minute break per 8 hour shift Please plan ahead if you willneed continuous coverage in your booth ARAMARK personnel will clean food and beverage related areas They are not permitted to do general booth cleaning such as vacuuming emptying non food trash dusting etc All services include appropriate condiments amp disposable service ware at no additional charge Allprices are subject to 8 1 Sales tax and 19 administrative Page 18 charge All prices are subject to change without prior notice Rev 11 11 Email us at LVCCSales Aramark com Las Vegas Convention Center 3150 Paradise Road Delayed or extended service In order to offer the very finest presentation all services are planned with the following timetable one hour for setup two hours for service and one hour for breakdown If for any reason service is delayed or will exceed the normal timeframe an additional charge of 27 50 per server willbe assessed for each additional hour Please note that in order to ensure the quality of food and beverage ARAMARK cannot leave foo
182. icipate in the exhibit donation program by providing materials that are eligible for donation to local charities such as pens bags and notepads Shipping and Transportation If you must ship materials planning out your booth in a timely way to meet shipping deadlines can also help maximize consolidation and cost savings ER Choose a SmartWay certified hauler at no additional cost to ensure D SmartWa o your transportation company is practicing sustainable shipping Transport Partner Set a goal to leave no trace behind by shipping out all booth properties EEEE ER SA and packing materials and donating extra giveaways thereby minimizing any waste for the show If you are attending another trade show that many of your fellow exhibitors are also participating in ask your General Service Contractor or Show Management to set up a caravan service to save on fuel emissions and cost of transportation Personnel and Best Practices Take advantage of local or regional representatives to staff your booth rather than bringing staff from far away offices reducing travel cost Bring Green as part of your company message providing recycling bins in your booth and information on what you have done to exhibit in a sustainable way These steps can help as we all strive to make smarter and more environmentally sound decisions For more information on the Freeman Sustainability Initiative contact Jeff Chase at jeff chase freemanco com AARP Presents
183. icket Bars a guaranteed minimum sales threshold of 950 00 per bar per four hours is required You will be charged the actual consumption or the minimum guarantee whichever is greater The requirements and expectations of any ARAMARK customer with regard to the service of unattended alcoholic beverages at the Las Vegas Convention Center are as follows e As a host of all users of your booth or meeting room you are responsible for the appropriate and lawful consumption of alcohol by your guests You must ensure that all guests who consume alcoholic beverages in your booth or meeting room are at least TWENTY ONE 21 years of age or older We urge that you check proof of age such as a driver s license to be certain In our operations ARAMARK follows a policy requir ing proof of age from anyone appearing to be under the age of 30 We recommend you adopt a similar pol icy for your booth or meeting room e All alcoholic beverages must be consumed within the booth or meeting room NO alcohol can be removed from the LVCC at any time e The consumption of alcoholic beverages by intoxicated guests or guests appearing to be intoxicated is prohibited e All spirits must be served by ARAMARK personnel e Any cocktail servers models used for service of alcohol must provide ARAMARK with copies of the TAM or TIPS card for these personnel ARAMARK reserves the right to exclude any personnel without prior ap proval e ARAMARK Alcohol Enforcement p
184. icket stub Red Curbs designate fire lanes Fire lanes are tow away zones and must be kept clear at all times Accessible Parking Accessible parking spaces are provided and are designated as reserved by a sign showing the symbol of accessibility Van accessible spaces are also available Speed Limit The speed limit at the Las Vegas Convention Center is 15 MPH unless otherwise posted and 5 MPH in the parking lots Lost Your Vehicle It s easy to do with over 5 500 parking spaces Come to the LVCVA Security Dispatch Office located on our main concourse by the C Halls The office is open 24 hours and we will be happy to help you locate your vehicle Exhibitor Kit 2 2012 SUPERVISORY PERSONNEL REQUIREMENTS LAS VEGAS CONVENTION amp VISITORS AUTHORITY Companies sending supervisory personnel to oversee installation of designed exhibits at shows at the Las Vegas Convention Center and or Cashman Center may do so by providing LVCVA with the following certificates of insurance a completed and signed Legal Compliance form and answers to the questions listed below FAX INSURANCE FORMS AND THIS COMPLETED REQUEST TO THE LVCVA CONVENTION SERVICES DEPARTMENT AT 702 892 2933 PRIOR TO ARRIVAL ON PROPERTY L 2 Certificates of Insurance e Workers Compensation Coverage in the State of Nevada If the home state of the contractor does not have a reciprocal agreement with the State of Nevada contact Employers Insurance Company of Nevada
185. imes e Exhibitors are to use the main entrances of the exhibit halls for access No short cuts through unauthorized areas will be allowed Exhibitors are kindly asked to stay clear of areas marked Authorized Personnel Only e Animals are not permitted in the Convention Center except in conjunction with an approved exhibit as service animals for individuals with disabilities or to assist law enforcement personnel Animals that are approved must be on a leash within a SAMPLING FOODS amp BEVERAGES SECURITY AARP Presents Life 50 GENERAL INFORMATION continued pen or under similar control The owner is fully responsible for obtaining all appropriate permits and for all sanitary needs for the animals e Crowds are anticipated to occur in the exhibit hall in and around popular displays It is incumbent on each exhibitor to respect the work of security and assist as necessary to prevent overcrowding in aisles or displays Sampling of your product line is allowed on the exhibit floor from within your booth Food and beverages distributed by exhibitors are limited as products manufactured processed or distributed by the exhibiting firm and are limited to sample size Please refer to the AARP Terms amp Conditions for specific information The Las Vegas Convention Center has the exclusive distribution rights within the Las Vegas Convention Center of all food items and concessions Exhibitors may distribute sample food
186. imum ten 10 foot fire break on all sides o The fire break shall be void of any combustible displays furniture or other material which could abet transfer of fire from one area to the other o Exception The fire break may be spanned by a single bridge catwalk or structure that shall not exceed 48 inches in width and shall be constructed of fire resistant or non combustible materials Multi level or covered areas shall not have any additional deck ceiling or covering installed above for any purpose unless a fire sprinkler system is installed in each level of the exhibit Multi level areas that are greater than 300 square feet or which will occupy more than nine persons shall have at least two remote means of egress Remote is defined such that the means of egress shall be placed at a distance from one another not less than one half the length of the maximum overall diagonal dimension of the area to be served Means of egress shall be of an approved type and constructed to the requirement of the code O Spiral stairs are not allowed Spiral stairways are not an approved means of egress for areas occupied by the public visitors or clientele Exhibits with multi levels covered or roofed areas exceeding 300 square feet in size will require the installation of battery operated smoke detectors Any covered area that is also enclosed will require the installation of battery operated smoke detectors regardless of the size of the area All smoke detecto
187. in mind that you need to order power for any lighting within your booth unless the lights are ordered directly from the Electrical Department those listed on the Freeman electrical order form Finally total the wattage for the 120 volt devices in each area and select an outlet that meets or exceeds that total Separate outlets should be ordered for each piece of equipment and or each power location to helo minimize tripping oower outages It is always safer to slightly overestimate your power requirements Wattage or amperages cannot be combined for 208 or 480 volt apparatus Please order separate outlets for each Do I need to order labor As the official service contractor electrical installations must be performed by Freeman union labor Labor is required for any electrical work over and above the delivery of outlets to the back wall of inline booths Labor orders will automatically be input upon receipt of an electrical layout for under carpet installation floor work or to connect any 208 volt or higher services hook up Dismantle labor for electrical services is calculated at 50 of the installation time since much of the work is performed on a mass basis after booths are removed from the exhibit hall Please see the electrical labor order form for further details rules and regulations What is an electrical layout and why do need one Like your own home electrical boxes and wiring should not be visible once the exhibit is comp
188. in this Contract b Shipper understands that once its property is shipped by Freeman pursuant to the instructions contained in this Contract Shipper has no right to control the shipment stop the shipment in transit or divert or reschedule same c Shipper agrees that this Contract may be provided to any third party including common or contract carriers of cargo by air water rail or road for the purpose of confirming the right of Freeman to control the handling of the property and all matters related to payment for the shipment Shipper agrees that all shipments are subject to correction and final charges determined by the actual or re weighed weight of the shipment 13 SMALL PACKAGE PROGRAM If items shipped via Freeman s Small Packages program are lost damaged or destroyed while in Freeman s possession FREEMAN S MAXIMUM LIABILITY SHALL BE 100 per package UNLESS AT THE TIME OF SHIPMENT SHIPPER MAKES A DECLARATION OF VALUE IN THE SPACE DESIGNATED ON THE SHIPPING INSTRUCTIONS AND PAYS THE APPROPRIATE VALUATION CHARGE If small packages are received by the Shipper and notice of loss or damage is not received by Freeman within 15 days of the delivery of the property the parties agree that the presumption shall arise that the property was delivered in proper quantity and in good condition Freeman REV 6 11 FREEMAN TERMS amp CONDITIONS AIR CARGO AIR CARGO SERVICE REQUEST AND SHIPPING INSTRUCTIONS CONTRACT In tendering this
189. include delivery installation carpet tape carpet removal and all carpet material handling fees Foam carpet padding and Visqueen covering are available for a minimal fee black blue gray green midnight blue plum red red pepper tuxedo Actual colors may vary slightly questions Call customer service at the number listed on Quick Facts For fast easy ordering visit us at www freemanco com FREEMAN 12 12 53591 online ONLINE PRICE 7 DISCOUNT PRICE F R E E IVI A N DEADLINE DATE 6555 West Sunset Road MAY 07 2013 Las Vegas NV 89118 702 579 1700 Fax 469 621 5604 INCLUDE THE FREEMAN METHOD OF FreemanLasVegasES freemanco com me TOTI ated ue one NAME OF sHow AARP Presents Life 50 May 30 June 1 2013 COMPANY NAME BOOTH BOOTH SIZE X CONTACT NAME PHONE E MAIL ADDRESS gt gt gt For Assistance please call 702 579 1700 to speak with one of our experts e For FREE samples or a quote on orders over 1200 sq ft please call our Exhibitor Sales Department at 702 579 1700 e Orders received after the deadline or without payment will be charged the Standard Price and are subject to availability e Prestige and Custom Cut Classic Carpet are subject to a 100 Cancellation Charge e No MATERIAL HANDLING charges apply Rental prices are for the duration of the show and include delivery to and removal from your booth space s All Classic and Prestige carpets contain recycled content and are recyclable
190. ing to Client s address provided herein of any change of address or phone number This Agreement and any action arising between the parties shall be construed under and in accordance with the laws of Nevada ACCEPTANCE have read understood and agree to be bound by the Terms and Conditions on both sides of this document and further that have the authority to sign this on behalf of the owner of the goods materials being stored SIGNATURE OF DEPOSITOR SIGNATURE OF FREEMAN REPRESENTATIVE Page 2 of 2 FREEMAN storage agreement OUTBOUND MATERIAL HANDLING FREEMAN 6555 West Sunset Road Las Vegas NV 89118 702 579 1700 Fax 469 621 5604 FreemanLasVegasES freemanco com NAME OF SHow AARP Presents Life 50 May 30 June 1 2013 COMPANY NAME BOOTH BOOTH SIZE X CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 702 579 1700 to speak with one of our experts For fast easy ordering go to www freemanco com store EVERY OUTBOUND SHIPMENT WILL REQUIRE A MATERIAL HANDLING AGREEMENT AND LABELS WE WOULD BE HAPPY TO PREPARE THESE FOR YOU IN ADVANCE AND WILL DELIVER THEM TO YOUR BOOTH AT SHOW SITE TO REVIEW AND SIGN TO TAKE ADVANTAGE OF THIS SERVICE PLEASE COMPLETE AND RETURN THIS FORM SHIPPING INFORMATION FROM SHIPPER EXHIBITOR NAME BILLING ADDRESS STATE ZIP CITY pROVINGCE SO POSTAL CODE SHIP TO COMPANY NAME DELIVERY ADDRESS STATE ZIP CITY PROVINCE PO
191. ior to arrival by the LVCVA Safety Office NFPA 101 13 7 4 5 Prohibited Materials O When approved LPG propane containers having a maximum water capacity of 121b nominal 5lb LP Gas capacity may be permitted temporarily inside the convention facility of public exhibitions or demonstrations If more than one such container is located in an area the containers shall be separated by at least 20 feet When approved LPG propane containers complying with UL 147AStandard for Non refillable disposable Type Fuel Gas Cylinder Assemblies and having a maximum water capacity of 2 7 lb and filled with no more than 16 8 ounces of LP Gas may be permitted for use inside the convention facility as part of approved self contained torch assemblies or similar appliances Any exception to the first two requirements above must be submitted for review and approval by the LVCVA Safety Office and the Convention Services Manager All LPG propane containers must be separated and inaccessible to the public Cooking and food warming devices see FOOD PREPARATION WITHIN EXHIBITS in this section in exhibit booths shall be isolated from the public by not less than 48 inches 1220 mm or by a barrier between the devices and the public 2003 NFPA 101 13 7 4 5 1 The after hours overnight storage of any LPG propane container inside the convention facility is strictly prohibited Containers must be removed at the end of each day and can be delivered back to the s
192. ire sprinkler heads e Closet and utility rooms are not included with any meeting room These are for LVCVA use only e Meeting room partitions will be moved only by LVCVA personnel Contact your Convention Services Manager if you need assistance e Each meeting room is allowed one 1 no charge setup per day Check with the Convention Services Manager for multiple setup fees Meeting room setup information o STAGING The Convention Center sets panels for a stage dais if required Panels are 4 x 8 and are available in heights of 16 24 and 32 The next size ranges from 36 to 54 in two inch increments The platform is two sided One side is carpet in a multi pattern of black gray and white The other side is black vinyl All skirting is black The LVCVA will utilize to the extent of the inventory According to code side and back rails are required for stages above 32 o TABLES Table sizes are 18 x 8 30 x 8 and 6 rounds all 30 inches high The tops are gray and are hard plastic o DRAPED SKIRTED TABLES If a draped head table or skirted table is required it must be ordered from the Service Contractor The Convention Center has plastic tables and they cannot be draped as there is no way to staple into them The Convention Center does not provide linens or skirting Exhibitor Kit 2 2012 o CHAIRS Chairs are the gray stacking type and available for meeting room sets to the extent of our inventory At
193. ist call the number listed on Quick Facts For fast easy ordering go to www freemanco com black fabric blue fabric gray fabric white hardwall white perfboard latte 7 i midnight blue plum SF ij red pepper tuxedo aaah Sa bate lt a RAS z All packages can be customized black cardinal charcoals cream gray pearl or modified To speak with an SS eens Exhibitor Sales specialist call the navy aaea E S number listed on Quick Facts For additional custom examples click Colors available in both 28 oz and 40 oz on the link below Upgrades available for under 500 Slatwall amp Shelves Black Metal Graphics amp Custom Logo Cabinets amp Counters Colored Panels www freemanco com customexhibits 12 12 53592 online DISCOUNT PRICE DEADLINE DATE FREEMAN 6555 West Sunset Road Las Vegas NV 89118 MAY 07 2013 ee ee INCLUDE THE FREEMAN METHOD OF FreemanLasVegasES freemanco com NAME OF SHOW AARP Presents Life 50 May 30 June 1 2013 COMPANY NAME BOOTH BOOTH SIZE X CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 702 579 1700 to speak with one of our experts For fast easy ordering go to www freemanco com store All Exhibits Include installation amp dismantle of exhibit material handling of exhibit classic carpet with nightly vacuuming 2 arm lights per 10 unit power 500 watts for lights ONLY and labor to hang arm lights To place your order p
194. istro 24 W x 42 H 504 00 224 40 N71 038 Cherry Barrel Chair See ee 207 00 227 70 289 80 N72067 Black top Caf Table 36 x30 178 00 195 80 g Cranberry 4 Taupe a N72068_ Black top Bistro 36 W x 42 H 222 25 244 50 N71048 Gray Gaslift Stoolw Arms 229 50 252 45 321 30 Pedestal Tables Chelsea Series Butcher Block Top N71047 Gray Gaslift Stool 212 75 234 05 297 85 N72063 Caf Table 30 W x 30 H 167 25 184 00 N71046 Gray Gaslift Chair w Arms 219 50 241 45 307 30 l l N72064 Caf Table 36 W x 30 H 176 00 193 60 N71045 Gray Gaslift Chair 184 50 202 95 258 30 N720163 Bistro Table 30 W x 42 H 224 50 246 95 N71044 Executive Chair 346 00 380 60 484 40 N720164 Bistro Table 36 W x 42 H 245 75 270 35 OFFICE FURNITURE Page 6 ___N71089 Black Diamond Side Chair 101 00 111 10 141 40 ___N71090 Black Diamond Arm Chair 131 50 14465 184 10 _ CHAIRS Page 3 N72093 Milano Table Blonde Top 458 00 503 80 641 20 N71088 Black Diamond Stool 163 75 180 15 229 25 N72092 Milano Table Black Top PEAR 458 00 503 80 641 20 C210108 Limerick Chair 65 00 71 50 91 00 N72094 Luna Table Black Top EEEE 541 00 595 10 757 40 by Herman Miller N720191 Hemingway Writing Table 349 50 384 45 489 30 N74061 Cherry Desk 5 00000eee 541 00 595 10 757 40 GAO A dee Paduea SION V IRAD TIR N74065 Cherry Bookcase 000 374 50 411 95 524 30
195. kup of materials from the booths for loading onto a carrier and during such times Exhibitor materials will be left unattended FREEMAN IS NOT RESPONSIBLE OR LIABLE FOR ANY LOSS DAMAGE THEFT OR DISAPPEARANCE OF EXHIBITOR S MATERIALS AFTER THEY HAVE BEEN DELIVERED TO EXHBITOR S BOOTH AT SHOW SITE OR BEFORE THEY HAVE BEEN PICKED UP FOR RELOADING AT THE CONCLUSION OF THE EVENT Freeman recommends the securing of security services from Facility or Show Management All MHA s submitted to Freeman by Exhibitor will be checked at the time of pickup from the booth and corrections will be made where discrepancies exist between the quantities of items on any form submitted to Freeman and the actual count of such items in the booth at the time of pickup 5 DELIVERY TO THE CARRIER FOR RELOADING Freeman assumes no responsibility for loss damage theft or disappearance of Exhibitors materials after same have been delivered to Exhibitor s appointed carrier shipper or agent for transportation after the conclusion of the show Freeman loads the materials onto the carrier under directions from the carrier or driver of that carrier Any loading onto the carrier will be understood to be under the exclusive supervision and control of the carrier or driver of that carrier FREEMAN ASSUMES NO RESPONSIBILITY FOR LOSS DAMAGE THEFT OR DISAPPEARANCE OF EXHIBITOR S MATERIALS THAT ARISES OUT OF IMPROPERLY LOADED OR LABELED MATERIALS 6 DESIGNATED CARRIERS Free
196. l furnishings and more Freeman has the resources and the capabilities to help you have the most successful show experience possible installation and dismantling services available Freeman will work closely with you to coordinate every phase of your trade show participation including e Preplanning and budget consultation e Support service coordination electrical furnishings floral and more e Shipping and storage management e On site supervisors with dedicated floor managers e Skilled labor and technicians for installation and dismantling e Full in house carpentry e Graphics production e Emergency repairs and refurbishing e Postshow evaluations e Multiple show coordination Supervise any labor yourself or if you need assistance Freeman I amp D experts will do it for you if you use Freeman staff Exhibits can be set up prior to your arrival under the direction of Freeman I amp D supervisors We charge 30 of the total labor charge with a minimum 45 fee if you supervise yourself Installation Your labor supervisor must check in at the exhibitor service center to pick up laborers Upon completion of work your supervisor must return to the exhibitor service center to release the laborers Start time is guaranteed only when labor is requested for the start of the working day Dismantling When scheduling dismantling labor be sure to allow time for empty containers to be returned to the booth after the close of your
197. larger than 36 inches either separate or tethered are permitted in the exhibit halls Helium balloon columns and arches are permitted in public space or meeting room areas as long as balloons are properly anchored Helium balloons may not be used for handouts Smaller air filled balloons may be used for decoration and or handouts Large helium filled balloons such as advertising balloons may be used only if they are securely anchored to the exhibit No helium balloons or blimps may be flown around the exhibit hall Helium gas cylinders used for refilling must be secured in an upright position on ANSI American National Standards Institute approved safety stands with the regulators and gauges protected from potential damage Overnight storage of helium or compressed air cylinders in the building is prohibited Balloons must be removed from the property by the exhibitor or the company who provided them Balloons must not be left for the service contractor cleaning contractor or the LVCVA Balloons may not be released out of doors due to airport flight patterns in the area Stickers are prohibited on property Exhibitor Kit 2 2012 CONTRACTOR amp VENDOR REQUIREMENTS Any show appointed and or exhibitor appointed company providing a service during conventions trade shows and events on the property of the Las Vegas Convention Center or Cashman Center must comply with the following requirements prior to commencement of work at eith
198. lease check the appropriate box and complete the remaining selections at the bottom of the form RENTAL EXHIBITS Peon oe ani erty Package 1 10 x 10 3 294 00 4611 60 LI 10 x 20 5 405 00 7 567 00 Package 2 I 10 x 10 2 241 00 3 137 40 LI 10 x 20 3 717 00 5 203 80 Package 3 10 x 10 3 149 00 4408 60 L 10 x 20 4 625 00 6 475 00 Package 4 10 x 10 3 876 00 5 426 40 LI 10 x20 7 063 00 9 888 20 Package 5 10 x 10 2 721 00 3 809 40 10 x 20 4 525 00 6 335 00 Package 6 C 10 x 10 2 590 00 3 626 00 10 x 20 3 826 00 5 356 40 CHOOSE YOUR PANEL _ Black Fabric Blue Fabric Gray Fabric C White Hardwall White Perfboard CARPET Our Classic Carpet and nightly vacuuming are included in the price of your Rental Exhibit The following colors are available Check color choice _ Black L_ Midnight Blue l Blue Plum _ Gray Green _ Latte L_ Red _ Red Pepper C Tuxedo You may upgrade your carpet to one of our 15 designer colors in our PRESTIGE carpet line Now available in 28 oz and 40 oz weight Refer to our enclosed Carpet order form for color selections and pricing LIGHTING Each Rental Exhibit includes 2 Arm Lights per 10 unit Note Power and labor to hang the lights are included in our standard rental exhibit package price Power consumption not to exceed 500 Watts Additional power must be ordered separately HEADER IDENTIFICATION SIGN Indicate which color lettering you
199. led in writing by Customer prior to close of show Any additional cost incurred by SMART CITY to 1 assist in trouble diagnosis or problem resolution found not to be the fault of SMART CITY or 2 collect information required to complete the installation that customer fails to provide i e floor plans may be billed to the Customer at the prevailing rate A per line move fee starting at 200 may apply to relocate the line s after it is installed The prices listed on this contract do not include Federal State Local or Other Taxes and Tax surcharges Taxes Tax surcharges will be included on your final bill Federal Tax ID is 65 0524748 Prices are based upon current rates and are subject to change without notice The Customer will be responsible for returning all rental equipment to the Smart City Service Desk within one 1 hour following close of the show Missing equipment will incur charges at prevailing rates LIMITATION OF LIABILITY Limited Warranty SMART CITY warrants that a it has the right to provide all CTV and Cable TV connections the Connection s In the event that the Connection s do not perform in accordance with this warranty you agree to inform SMART CITY of such fact by written notice prior to close of the Show Event and as your sole and exclusive remedy SMART CITY will either a repair or replace the Connection s to correct any defects in performance without any additional charge to you or b in th
200. leted At show site they are the first things to be installed so that they can be hidden by drape walls or counters and under flooring or carpet Electricians therefore work ona blank slate A good electrical layout or floor plan provides them with a simple overhead view of your booth indicating the locations and load of each electrical outlet and the orientation of your booth within the show itself The layout should be to scale and provide specific measurements to each outlet along with surrounding aisle or booth numbers to ensure accuracy For island booths a main power location must also be indicated as it is the location from which other outlets are fed Please see the sample layouts and electrical grid for further information When a layout and credit card are provided in advance Freeman makes every effort to ensure that the floor work is completed before you arrive so that there is no delay in assembling your booth Once carpet is laid installing or changing electrical services becomes much more difficult and potentially costly Please note that layouts complete with mandatory information are required prior to the deadline date for electrical orders to be eligible for advance rates Layouts are not required if all outlets are located at the back wall in inline booths Is the price for power per day Outlet or connection prices are typically for an entire show What is 24 hour power Many facilities these days are energy conscio
201. lighting fixtures that are attached to any ground supported truss e Meeting room ground supported truss for the purpose of au dio visual theatrical lighting e All booth vacuuming and porter service e When it comes to installation and dismantling of exhibits no one does it better than Freeman With more than 75 years of experience our group of specialists are ready to assist you with all of your exhibit requests from beginning to end Whether you choose to supervise or you need the assistance of a full time Freeman employee we can meet all your needs from shipping and storage to emergency on site repairs to basic installation and dismantling to support ser vice coordination including electrical furnishings and more Freeman has the resources and the capabilities to help you have the most successful show experience possible e To secure Freeman labor please utilize the labor forms en closed Skilled Freeman Labor is available to act as your EAC Freeman will be responsible for the following staffing when an integrated system draws more than 20 amps or is sus pended from the ceiling e Crane Operator e Audio Technician e TV Sound Boom Operator e Character Generator e Advanced Audio Visual Technician e Tape Operator e Audio Visual Technician e Video Wall Technician e Video Utility Person e Assistant TV Audio Tech e Projectionist e High Rigger e Ground Rigger e Lighting Tech Telephone e May plug and unpl
202. line at http www aarp org expostaff NOTE SUBMIT YOUR HOTEL RESERVATION FORM EARLY A LIMITED NUMBER OF ROOMS ARE AVAILABLE AND WILL BE RELEASED FOR GENERAL REGISTRATIONS ATTENDEES AARP Media Relations Department seeks input from exhibitors on newsworthy topics that are the result of or purpose for exhibitor participation at AARP Presents Life 50 Please contact AARP at 202 434 2767 for a contact and more details The AARP Webplace features a section dedicated to AARP Presents Life 50 Exhibitors and the public are encouraged to access this site at www aarp org events for the most up to date information on the event Freeman Decorating Company offers online services for exhibitors that wish to order their materials online Please refer to the online ordering instructions SAFETY AND CONFORMITY TO RULES AND REGULATIONS AARP Presents Life 50 GENERAL INFORMATION continued The Las Vegas Convention Center offers information through its website at www lvcva com Exhibits are treated much like construction and are subject to many of the same rules and minimum requirements Most of these rules and regulations are common sense Follow these rules when constructing and dismantling your display e All materials used in booth construction should conform to the Las Vegas Convention Center General Operating Policies and Procedure Guidelines Please refer to the Convention Center Services section of this manual e All exhibits must
203. ll Customer contracts and agreements are solely between SMART CITY and the prospective Customer 2 SMART CITY is not the employee agent or partner of the Facility 3 The Facility is not a party to nor shall it have any obligations or liabilities whatsoever to any Customer under any Customer Contract including without limitation the obligation to provide any of the connection s covered by such Customer Contract 4 No representations or warranties are being made by the Facility with respect to any Customer Contract or any TV Connection 5 The right of the Customer to receive any TV Connection will be terminated if this Agreement is terminated for any reason provided therein and the Facility will have no obligation to continue providing such connection s unless the Facility elects in its sole discretion to continue to provide such connection s itself or through a third party 6 The provisions of the Customer Contract are separate and independent from the provisions of the Customer s lease space in the building and shall not affect the Customer s obligations under such lease and without limiting the foregoing in no event shall any default by SMART CITY under the Customer Contract or any failure with respect to any TV Connection s have any effect on any Customer s obligations to the Facility under any lease or any other occupancy agreement between such Customer and the Facility Mail or Fax Completed Orders with Payment and Floor Plan T
204. ll payment including any applicable tax is due in advance or at show site All payments must be in U S funds and all checks must be drawn on a U S bank Orders received without advance payment or after the deadline date will incur additional After Deadline charges as indicated on each order form All materials and equipment are on a rental basis for the duration of the show or event and remain the property of FREEMAN except where specifically identified as a sale All rentals include delivery installation and removal from EXHIBITOR S booth In case of cancellation of any orders or services by EXHIBITOR a one hour per person per hour charge will be applied for all labor orders that are not canceled in writing at least 24 hours prior to the scheduled start time If Prestige Carpet Custom Cut Carpet Modular Rental Exhibits and any other custom order items or services have already been provided at the time of cancellation fees will remain at 100 of the original charge If the Show or Event is canceled because of reasons beyond FREEMAN S control EXHIBITOR remains responsible for all charges for services and equipment provided up to and including the date of cancellation FREEMAN will not issue refunds to EXHIBITOR of any payments made before the date of cancellation It is EXHIBITOR S responsibility to advise the FREEMAN Service Center Representative of problems with any orders and to check the EXHIBITOR S invoice for accuracy prior to the clos
205. lling Rock Samuel Adams Shiner Bock Sam Adams Sierra Nevada Pale Ale Labatt s Moosehead S475 keg The maximum delivery of unattended beer and wine per day will be 2 drinks per person up to a maximum of two 2 cases of beer or eight 8 bottles of wine Any order exceeding this quantity will require an ARAMARK attendant Wine Selection Wines are offered by the individual bottle and may be poured by the glass on hosted bars Our wine selection is endless Please speak with your sales manager for additional options Whites Reds 29 Columbia Crest 2 Vines Chardonnay 25 Trinity Oaks Merlot 32 Beringer Chardonnay 32 Beringer Cabernet 35 Montevina Pinot Grigio 30 Beringer Pinot Noir S37 Beringer Merlot Sparkling Wines amp Champagne S27 Domaine St Michelle Sparkling Wine 39 Korbel Brut Sparkling Wine S48 Domaine Chandon Blanc de Noir Sparkling Wine 115 Vueve Clicquot Brut NV Champagne 130 Moet et Chandon White Star Champagne All prices are subject to 8 1 Sales tax and 19 administrative charge All prices are subject to change without prior notice Email us at LVCCSales Aramark com Page 16 Rev 11 11 Equipment If china service is ordered it is required that service personnel also be ordered to work in your exhibit This will alow continual clean up so that your area remains presentable for the duration of your service Full China Service per setting 6 00 Coffee cup saucer water glass dinn
206. lt in a 4 hour minimum charge per stagehand person requested unless 24 hour advance notice is provided in writing Stagehand labor is based on a four hour minimum During run of show there will be a 2 hour turn on 2 hour turn off charge per day based on the four hour minimum Freeman Stagehands install dismantle all programmable dimmable lighting fixtures video walls audio and projection For Pre Rigging Please contact FREEMAN for availability LIGHTING DESIGNER INFORMATION NOTE LVCC RIGGING REGULATIONS MUST BE ADHERED TO Name Phone Company Name Description Advance Standard Price Price RIGGING EQUIPMENT e Rates are blended to include any overtime to accomplish the hanging of all signs in a timely manner prior to the opening of the show e Rates are per lift and crew per hour e Crew consists of 1 Operator and 1 Ground Man CONE TO ane ene Rae etter are pate eer a E ROY Renn ae 582 00 756 60 SS Ol Ea CO PEE AAEE E AE ENEE EE E A 383 00 497 90 RIGGING LABOR please indicate labor needed by checking appropriate box es below Straight Time 8 00 A M to 5 00 P M Monday through Friday Overtime 5 00 P M to 8 00 A M Monday through Friday and all day Saturday Sunday and Holidays Roan i 610 gees greener etry rent N entities enc WMO te err CRN ER eM ek ee ete eee eerie ete eae ee 118 00 153 00 Rigon LADO aa leermmen en cre teense a cneer er teeta ee ee Centerre ee reer ree ee eee ee eee 236 00 306 00 LI
207. ludes content images media docs LVCC_BUM pdf COMBUSTIBLE MATERIALS MUST NOT BE STORED BENEATH DISPLAY VEHICLES Space beneath vehicles must be clear and visible except for permitted electrical supplies VEHICLES IN BUILDING FOR UNLOADING MUST NOT BE LEFT WITH ENGINE IDLING Exhaust gases present extreme hazards to workers on catwalks If engine cannot be shut down vehicle must be removed from the building as quickly as possible NO STORAGE OF ANY KIND IS ALLOWED BEHIND BOOTHS OR NEAR ELECTRICAL SERVICE Materials for hand outs must be limited to one day supply and stored neatly within the booth Violators will be notified and if not removed by show opening Official Service Contractor will remove and store at EXHIBITOR S EXPENSE ALL 110 VOLT EXTENSION CORDS SHALL BE THREE WIRE GROUNDED 14 OR LARGER AWG COPPER WIRE ALL CONNECTIONS MUST BE SUPPORTED AND SECURE Two wire Zip Cords are not permitted other than factory installed appliance connectors these may not exceed six 6 feet in length and must be UL approved CUBE TAP ADAPTERS ARE PROHIBITED UNIFORM FIRE CODE 85 107 MULTI PLUG CONNECTORS MUST BE UL APPROVED WITH BUILT INOVERLOAD PROTECTION Connectors must not be used to exceed their listed ampere rating ELECTRICAL WORK UNDER CARPETS OR FLOORING MUST BE INSTALLED BY THE OFFICIAL ELECTRICAL SERVICE PROVIDER All cords must be flat three conductor 14 AWG or larger ALL TEMPORARY WIRING MUST BE ACCESSIBLE AND FREE FROM DEB
208. man shall have the authority to change the Exhibitor designated carrier if that carrier does not pick up the shipment s at the appointed time Where no disposition is made by Exhibitor materials may be taken to a warehouse to await Exhibitor s shipping instructions and Exhibitor agrees to be responsible for charges relating to such rerouting and handling In no event shall Freeman be responsible for any loss resulting from such rerouting designation 7 FORCE MAJEURE Freeman s performance hereunder is subject to and Freeman shall not be responsible for loss delay or damage due to strike lockouts work stoppages natural elements vandalism Act of God civil disturbances power failures explosions acts of terrorism or war or for any other cause beyond Freeman s reasonable control nor for ordinary wear and tear in the handling of materials 8 CLAIM S FOR LOSS Exhibitor agrees that any and all claims for loss or damage must be submitted to Freeman immediately at the show site and in any case not later than thirty 30 business days after the conclusion of the show or exposition For purposes of claim reporting the conclusion of the show shall be construed as the time when Exhibitor s materials are delivered to the carrier for transportation from the show site or from Freeman s warehouse All claims reported after thirty 30 days will be rejected In no event shall a suit or action be brought against Freeman more than two 2
209. n Las Vegas Install Labor amp Tech Support a DTV Stations Local 3 day CL 3 290 00 365 00 b DTV Stations Local 4 day CL 4 320 00 395 00 c DTV Stations Local 5 day CL 5 350 00 425 00 Company Name d DTV Stations Local 6 day CLT 380 00 455 00 CL 7 Call 888 446 6911 for quote 2 Cable TV Analog 69 Analog Channels Install Labor amp Tech Support CA3 305 00 380 00 b Cable TV Analog 4day CCA 3oo 4500 c Cable TV Analog 5day CCAS TT 375 00 450 00 O d Cable TV Analog 6 day CCA 410 00 485 00 CA 7 Call 888 446 6911 for quote 3 Cable TV Digital 130 Video Channels amp 45 Music Channels Install Labor amp Tech Support _a Cable TV Digital 3 day CCT 350 00 425 00 CD 4 __ 400 00 475 00 c Cable TV Digital 5day CCS 450000 525 00 d Cable TV Digital 6 day CC 500 00 575 00 e Cable TV Digital 7dayorgreater CD7 Call 888 446 6911 for quote 4 Special Quote Attachment A or SOW if applicable MC_ Call 888 446 6911 for quote 5 Move In On Site order fee of 75 per drop line if ordering connection after show move in has started X number of lines ee 6 Distance Fee of 500 for each drop line outside the convention venue x number of lines a SUBTOTAL ESTIMATED 10 TAX FEES DEPOSIT
210. n ordered 6 Exhibitors cords must be a minimum of 14 gauge 3 wire with ground and must be flat when used for floorwork All multi outlet devices eg power strips must have circuit protection All exposed non current carrying metal parts of fixed equipment which are liable to be energized shall be grounded 7 Exhibitors equipment will be modified to conform to Freeman receptacles Labor and materials to install or change a cord cap will be billed on a time and material basis 8 Exhibitors with hardwall displays must arrange for power to be installed inside the booth or provide access 9 Power sharing is not permitted between exhibitors 254748 Page 2 of 2 FREEMAN electrical DISCOUNT PRICE DEADLINE DATE MAY 7 2013 INCLUDE THE FREEMAN METHOD OF FREEMAN 6555 West Sunset Road Las Vegas NV 89118 Ph 702 579 1700 Fax 469 621 5604 FreemanLasVegasES freemanco com PAYMENT FORM WITH YOUR ORDER NAME OF SHOW AARP Presents Life 50 May 30 June 1 2013 COMPANY NAME BOOTH CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 702 579 1700 to speak with one of our experts For fast easy ordering go to www freemanco com store ELECTRICAL LABOR LABOR RATES amp SCHEDULE Straight Time Monday Friday 8 00 am 5 00 pm Excluding Holidays Overtime Monday Friday 5 00 pm 8 00 am All day Saturday Sunday and Holidays Advance Show Site Description Price Price Bleee A O Eoee E
211. n the parties and such survey shall go forward promptly However if in any case the property is received by the Consignee or the Consignee s agent without notice of loss or damage to property being served on Freeman within 15 calendar days of the receipt of the property it is agreed between Freeman and Shipper that in that instance the presumption shall arise that the property was delivered in proper quantity and in good condition Claims filed more than nine 9 months following the date on which the property was delivered or should have been delivered are agreed to be forever time barred 11 CHOICE OF FORUM ARBITRATION THIS CONTRACT SHALL BE CONSTRUED UNDER THE LAWS OF THE STATE OF TEXAS WITHOUT GIVING EFFECT TO ITS CONFLICT OF LAWS RULES EXCLUSIVE VENUE FOR ALL DISPUTES ARISING OUT OF CONTRACT TORT COMMON LAW OR RELATING TO THE ENFORCEMENT OR INTERPRETATION OF THIS CONTRACT SHALL RESIDE IN A COURT OF COMPETENT JURISDICTION IN DALLAS COUNTY TEXAS Notwithstanding anything herein to the contrary any controversy or claim arising out of or relating to this Agreement or the breach thereof shall be exclusively settled by arbitration administered by the American Arbitration Association in accordance with its Commercial Arbitration Rules and judgment on the award rendered by the arbitrator s may be entered by any court having jurisdiction thereof 12 MISCELLANEOUS a Shipper warrants the accuracy of the weight and dimension data furnished
212. n will be determined by Freeman in order to maintain delivery schedules Relocation of the service will be charged on a time and material basis See examples below A grid is available at www freemanco com to print as a basy layout Aisle 400 Backwall Main Drop iv Feet t 7 Feet Booth Main Drop Location lt gt 500 watt 3 Feet 1000 Watt Front Corner 10 X 20 Booth with multiple outlets Island Booth with one outlet Labor Required OTHER 1 Labor is required for any and all electrical work over and above the installation of the main power drop Please see the Electrical Labor Order Form for complete details Please complete the labor order form 2 Dismantle labor will be automatically charged at 50 of the installation time and rounded to the nearest half hour 3 All material and equipment provided by Freeman is for rental purposes only and remains the property of Freeman All equipment will be removed at the close of the show by Freeman 4 All equipment regardless of power source must comply with Federal State and local codes Freeman reserves the right to inspect all electrical devices and connections to ensure compliance with all codes Freeman is required to refuse connections where the exhibitor wiring is not in accordance with local electrical code 5 Standard wall and other permanent building utility outlets or sockets are not part of booth space and may not be used by exhibitors unless electrical services have bee
213. nd washing station and a sanitizing station will be required A booth may bring hand washing and sanitizing stations or they will be available by submitting an order to ARAMARK with all necessary company booth and payment information The cost of each of these stations is 25 00 plus tax If an exhibitor is providing the hand washing and sanitizing station please contact the Southern Nevada Health District or refer to their website for the requirements http www southernnevadahealthdistrict org If exhibitors meet the criteria below an Event Coordinator Permit will need to be obtained by show management All applications should be made directly with the Southern Nevada Health District e Exhibitors who are sampling food O O Exhibitors who are giving away free open food or beverage Please inform the ARAMARK sales department before the event which exhibitors will be sampling food or beverage product and what that product is Exhibitors are required to submit a sampling form and proof of insurance to ARAMARK The form is attached to this document If any food handling such as cutting portioning or mixing 1s done at the booth a hand washing station and a sanitizing station must be set up at all times e Event Coordinators for a sampling show O Show management will need to obtain an Event Coordinator Application for Special Events and Trade Shows The application form is attached to this document with pricing included The appli
214. ndered for delivery or if Freeman is unable to deliver a shipment because of fault or mistake of Freeman Freemans liability shall then become that of a warehouseman a Freeman shall promptly attempt to provide notice by telephonic electronic or written communication as provided on the face of these shipping instructions if so indicated to Shipper or the party if any designated in these instructions to receive notice b Storage charges if applicable shall start no sooner than the next business day following the attempted notification Storage may be at Freeman s option in any location that provides reasonable protection against loss or damage Freeman may place the shipment in public storage at the owner s expense and without liability to Freeman c If Freeman does not receive disposition instructions within 48 hours of the time of Freeman s attempted first notification Freeman will attempt to issue a second and final confirmed notification Such notice shall advise that if Freeman does not receive disposition instructions within 10 days of that notification Freeman may offer the shipment for sale at a public auction and Freeman has the right to offer the shipment for sale The amount of sale will be applied to Freeman s invoice for transportation storage and other lawful charges Shipper will be responsible for the balance of charges not covered by the sale of the goods If there is a balance remaining after all charges and ex
215. ng Note File conversion retouching cloning or color correcting may incur additional labor charges See reverse side may incur additional labor charges See reverse side for graphic guidelines for graphic guidelines INDICATE YOUR SIGN COPY HERE Please feel free to attach additional sign copy on separate page LARGE DIGITAL GRAPHICS Please call an Exhibitor Sales Specialist for price quotes on graphics over 80 sq ft File Information Electronic File Name Application PMS Colors Backing Material j Vertical Horizontal Use Your Judgment For Sign Layout _ Foamcore _ Masonite PVC _ Plexi a _ Gatorfoam Eco Board _ Ultra Board _ Other Background Color The product offered has recycled content or has eco friendly attributes and is 100 recyclable according to the manufacturer s specifications Vertical Horizontal Use Your Judgment For Sign Layout a Special Instructions Lettering Color TOTAL COST Sub Total Tax 8 1 TOTAL 254748 LV C1 12 13 Page 1 of 2 CUSTOMER GUIDELINES FOR SUBMITTING GRAPHICS ARTWORK Our desire is to provide you with the best possible quality graphics for your event or exhibit You can help us in that effort by providing digital art files using the following guidelines If you are sending us completed print ready files please pass the following information on to your graphics designer Two overall considerations for submitting ac
216. ng Services through April 19 Please DO NOT contact the hotel until after this date Though every effort will be made to accommodate requests for additional nights these changes are subject to hotel s availability at the time the request is received Q American Express Q MasterCard O VISA LQ Check Enclosed US Funds Only Company Name Official Name of Expo Company Print person s name as it appears on the credit card Credit Card Number Expiration Date Signature If credit card billing address is NOT the same as the address listed above in the Company Profile please provide address here Address City State Zip Code Country Expo Company Registration Form LAS VEGAS REGISTRATION DEADLINE May 20 2013 1 COMPANY PROFILE Please print Company Name Official Name of Expo Company First Name Registered Expo Booth Staff Person Last Name Address City State Zip Code Phone Number Fax Number 2 EXPO BOOTH STAFF FULL NAME Include city state if different from above Email Country AARP Life 50 Questions Contact us at AARP Registration amp Housing Questions 1 800 650 6839 Fax 301 694 5124 Email aarpexh experient inc com Online www aarp org expostaft Online registrations REQUIRE LOGIN information that is included in the communication from Experient AARP Registration amp Housing If sending a check for registration payment mail to AARP Registration amp Housing P O Box 4088 Frede
217. ng raw or undercooked meats poultry seafood shellfish or eggs may increase your risk of foodborne iiness All prices are subject to 8 1 Sales tax and 19 administrative Page 8 charge All prices are subject to change without prior notice Rev 11 11 Email us at LVCCSales Aramark com Hot Lunch Entr es Alllunch entr es are designed to serve 24 guests All hot food entrees on the show floor require a hot food attendant Chicken Saltimbocca Herb chicken breast with provolone cheese and sprinkled with pancetta crisps Served with penne pasta seasonal vegetables and Italian bread sticks Southern Barbeque House smoked pulled pork potato salad coleslaw and soft rolls with butter Char Grilled Teriyaki Chicken Char grilled chicken glazed with teriyaki Sauce stir fry vegetable chow mein Hebrew National Hot Dog Bar Hebrew National hot dogs sauerkraut diced onions cole slaw bagged chips and appropriate condiments Ada chili amp cheese Inquire about our street vendor cart rental for your booth Lasagna al Forno Meat or vegetable lasagna Caesar salad and Italian breadsticks Consuming raw or undercooked meats poultry seafood shellfish or eggs may increase your risk of foodborne iiness Page 9 Rev 11 11 All prices are subject to 8 1 Sales tax and 19 administrative charge All prices are subject to change without prior notice Email us at LVCCSales Aramark com Advance Purchase 380 00 30
218. njury death or damage to or loss of property or profits arising out of or contributed to by any of the following Shipper s negligence willful misconduct or deliberate act Shipper s violation of Federal State County or Local ordinances Shipper s violation of Show Regulations and or Rules as published and set forth by Facility and or Show Management and or Shipper s failure to comply with subsection b of this section regarding the inclusion of any dangerous substances in the property placed with Freeman 10 CLAIMS Claims must be filed in writing within nine 9 months after the date of delivery of the property or in the case of export traffic within nine 9 months after delivery at the port of export except that claims for failure to make delivery must be filed within nine 9 months after a reasonable time for delivery has elapsed Suits for loss damage or delay shall be instituted against Freeman no later than two 2 years and one 1 day from the day when written notice is given by Freeman to the claimant that Freeman has disallowed the claim or any part or parts of the claim specified in the notice Shipper shall deliver notice of claim for loss or damage by hand U S mail courier facsimile or electronic means to Cunningham Lindsey US Inc P O Box 703689 Dallas TX 75370 as soon as loss or damage is discovered The notice of claim shall invite a prompt joint survey of the damage at a time and place to be agreed betwee
219. no documentation and shipments that require additional time equipment or labor to unload Federal Express UPS Airborne Express amp DHL are included in this category due to their delivery procedures UNCRATED Material that is shipped loose or pad wrapped and or unskidded machinery without proper lifting bars or hooks STRAIGHT TIME 8 00 A M to 5 00 P M Monday through Friday OVERTIME 5 00 P M to 8 00 A M Monday through Friday all day Saturday Sunday and Holidays Overtime will be applied to all freight received at the warehouse and or show site that must be moved into or out of booth during above listed times WAREHOUSE HOURS 8 00 A M to 3 30 P M Monday through Friday Holidays excluded Description Price Per Minimum CWT RATE CLASSIFICATIONS Warehouse Shipment 200 Ib minimum Crated or Skidded Shipment cccccccccccssssseeeeeeeeeeeeeesseaneeeeeees 78 60 157 20 Special Handling Shipmentt 2 2 scsseccceeececcscesssseseeeeeeeseesenes 102 20 204 40 Show Site Shipment 200 Ib minimum Crated or Skidded ShipMent 0 ccccececeeeeeseeeeeeeesseeeeeeeeeseeeaeas 73 85 147 70 Special Handling SHIPMENt i sccscsd lt 0s0sn iescnssadensectesunmeceuedendossseecedecesess 96 00 192 00 Uncrated or Pad Wrapped Shipment cccccccccessssssseseeeeeeeees 110 80 221 60 Small Package Maximum weight is 30 Ibs per shipment Fer SmI OUI aesae E ho a
220. nosis or problem resolution found not to be the fault of SMART CITY or 2 collect information required to complete the installation that customer fails to provide i e floor plans or special circuit numbers may be billed to the Customer at the prevailing rate 16 Equipment Management a Customers should pick up hubs wireless devices telephone instruments and other rental equipment at the Smart City Service Desk b The Customer will be fully responsible for the protection and safekeeping of rental equipment and will be responsible for returning all rental equipment to the Smart City Service Desk within one 1 hour following close of the show 17 The prices listed on this contract do not include Federal State Local or Other Taxes and Tax surcharges Taxes Tax surcharges will be included on your final bill Federal Tax ID is 65 0524748 18 NOTE THE CUSTOMER IS RESPONSIBLE FOR ALL INTERNATIONAL LONG DISTANCE AND OTHER APPLICABLE CHARGES AGAINST ASSIGNED TELEPHONE NUMBER S 19 All Single Line Multi Line and Dedicated Line Telephone services include Directory Assistance Information 0 Operator assisted 1 800 950 credit card type call usage and unlimited Domestic Long Distance International Call charges will apply 20 Long Distance International Calls and Line Restrictions a Toll restriction will block lines to local only or local and 1 800 calling only All other 1 or 0 dialing will be blocked
221. nt s ssnnsnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnmnnn nnmnnn Ada G To T a E Ea arona TOA E A A EER E A E A E AA ES Please attach a detailed production schedule that includes a daily list of labor and equipment needed for the duration of the show 254748 LVCC 12 13 FREEMAN hanging truss amp chain hoist FREEMAN PLEASE INCLUDE THIS FORM Te West Sunset Road WITH YOUR HANGING SIGN as Vegas NV 89118 702 579 1700 Fax 469 621 5604 ORDER FORM FreemanLasVegasES freemanco com STRUCTURAL INTEGRITY STATEMENT THIS FORM MUST BE RETURNED FOR ALL SUSPENDED STRUCTURES the contracted exhibitor at the AARP Presents Life 50 May 30 June 1 2013 and if applicable the display house or builder for the aforementioned exhibitor do hereby certify and guarantee that the stress points for the hanging structure have been properly engineered and tested We further certify that the structure can be hung safely and has been constructed to meet all applicable regulations and safety measures We hereby release indemnify and forever hold harmless the ASSOCIATION LAS VEGAS CONVENTION CENTER FREEMAN and its subsidiaries their directors officers employees representatives agents and contractors from and against any and all liability claims damage loss fines or penalties arising from the installation use or dismantling of this structure All hang points supporting in excess of 200 lbs may be verifi
222. nt rental and services must be received a minimum of 7 days prior to the show opening to avoid a minimum one day charge on equipment If equipment and services have already been provided at the time of cancellation a handling charge and minimum one day charge on equipment will be applied Quick Tips e All payments must be made in advance in U S funds e Electrical Services are not included in equipment pricing e A representative must be in your booth to sign for delivery of equipment unless advance arrangements have been made POPULAR AUDIO VISUAL PACKAGES DESCRIPTION OTY Early Order Show Rate TOTAL 24 Flat Screen with Speakers 1080P 16 9 High Def Single Post Stand 350 00 455 00 32 Flat Screen with Speakers 16 9 High Def Dual Post Stand 600 00 780 00 42 Flat Screen with Speakers 16 9 High Def Dual Post Stand 884 00 46 Flat Screen with Speakers 16 9 High Def Dual Post Stand 1053 00 680 00 810 00 A LA CARTE amen DESCRIPTION 24 Flat Screen with Speakers 1080P 16 9 High Definition DVI HDMI input Early Order Show Rate TOTAL 32 Flat Screen with Speakers 720P 16 9 High Definition DVI input 42 Flat Screen with Speakers 16 9 High Definition 46 Flat Screen with Speakers 1080P 16 9 High Definition HDMI input 52 Flat Screen with Speakers 16 9 High Definition DVI input 60 Flat Screen with Speakers 1080P 16 9 High Definition
223. o SMART CITY 5795 W BADURA AVENUE SUITE 110 LAS VEGAS NEVADA 89118 888 446 6911 FAX 702 943 6001 ORDER ON LINE https www smartcitynetworks com Order center aspx center 030 Tipping is not permitted Any request from personnel for gratuities should be reported to Management immediately Floor Plan DTV Cable TV Other Cable Center Las Vegas CC 030 NV Company Name Show AARP 2013 NATIONAL EVENT Booth Room Customer Ref 2013 030 136 DTV Cable TV Voice and Data communications cabling Smart City is the exclusive installer all cabling except Electrical including but not limited to DTV Cable TV Voice and Data communications cabling Smart City provides cabling to booths within booths under carpet and flooring and from booth to booth Fiber Optic twisted pair Category 3 5 and 6 coaxial and all other non Electrical cables fall under Smart City s area of expertise IMPORTANT Prior to installation of service connection s a complete floor plan is required Please utilize this grid should you not have your own floor plan to send us You may use a different floor plan for each product group Telephone Internet etc or combine all services connections on one floor plan For a floor plan to be considered complete it must include all the information listed below Main Distribution Location MDL designated location of items within the booth surrounding booths scale length and width
224. onsolidated Shipment 60 Ibs charged 200 Ibs 157 20 3 pieces 1 shipment 52 Ibs charged 200 Ibs 157 20 177 lbs 200 Ibs 157 20 65 Ibs charged 200 Ibs 157 20 471 60 Added benefit your shipments are less likely to get misplaced if they are packaged together with larger items 254748 LV C1 12 13 Page 1 of 2 FREEMAN material handling SPECIAL HANDLING DEFINITIONS for frequently asked questions and material handling estimator tools go to www freemanco com store Special handling applies to shipments that are loaded by cubic space and or packed in such a manner as to require additional labor handling such as ground unloading constricted space unloading designated piece unloading carpet pad only shipments or stacked shipments Also included are shipment integrity alternate delivery locations mixed shipments and shipments without individual bills of lading Shipments loaded in this manner require additional time labor or equipment to unload sort and deliver What is Ground Loading Unloading Vehicles that are not dock height preventing the use of loading docks such as U hauls flat bed trailers double drop trailers company vehicles with trailers that are not dock level etc What is Constricted Space Loading Unloading Trailer loaded high and tight shipments that are not easily accessible Freight is loaded to full capacity of trailer top to bottom side to side One example of this is freig
225. op your own plan for larger exhibits Please complete as clearly as possible indicating the following 1 Location of the main power drop Power needs to be distributed from one location at which a panel or other piece of electrical equipment will be installed It is recommended that this equipment be placed in a closet under a table desk or in another location that keeps it out of sight Please provide specific dimensions 2 Location and load of all outlets Please provide specific dimensions and wattages amperages simply place an X where power is required 3 Booth orientation please try to orient your booth to the overall floor plan so that the diagram does not have to be rotated SHOW NAME DATES COMPANY NAME BOOTH Adjacent Aisle or Booth 10 x 10 use 1 square 1 4 foot 20 x 20 use 1 square 12 foot 40 x 40 use 1 square 1 foot Adjacent Aisle or Booth Adjacent Aisle or Booth A measurement scale can be applied as necessary to reflect the size of your booth Please provide surrounding aisle and or booth numbers particularly for island booths Please do not Also YjOOg JO js y juadelpy SAMPLE LAYOUTS IN LINE BOOTHS Power is run or dropped to in line booths along the back walls or drape line of multi both sections The main power locations therefore are always located at the back of in line and peninsula booths Outlets may not be in the exact center of the back wall 120 volt outlets are
226. ork space Oak N74074 bookcase 12 W 36 L 72 H Cherry N74065 hemingway writing table Oak N74075 Black 24 W 49 L 29 H N720191 luna table 36 W 72 L 29 H Black Top with Black Base N 2094 This contemporary six foot conference table or writing desk comes with a black laminate top Some of the most essential elements of your exhibit are the surfaces on which you display your show materials That s why we have an appealing variety of displays from standing cylinders to sleek computer desks to draped table counters to ensure your show space will be both attractive and interactive draped or undraped table counters Colored draping includes white vinyl top and pleated skirt on three sides Fourth side draping is available Undraped tables include white vinyl tops tables 30 height 3 4 6 8 Draped C130330 C130430 C130630 C130830 Draped on fourth side C12404630 C12404830 Undraped C131330 C131430 C1321630 C1131830 counters 42 height Draped C130342 C130442 C130642 C130842 Draped on fourth side C12404642 C12404842 Undraped C131342 Cl31442 C131642 G131842 Black Blue Burgundy Dark Green 7 hz Gold Gray Plum Red Teal White Table top risers are also available in a variety of sizes See order form for details orion computer kiosk Black 28 L 28 D 40 5 H N75079 Pedestal for computer demo with keyboard tray and interior storage
227. ottomans square ottoman bench ottoman half round ottoman Black Leather 8154 Black Leather 8155 White Leather 81514 White Leather 8152 White Leather 8153 Black Leather 81513 40 L 40 D17 H 60 L 24 D 17 H 72 L36 D17 H vibe cube Blue Vinyl 81518 Pink Vinyl 81520 Red Vinyl 81519 17 17 D 18 Yellow Vinyl 81517 18 L 18 D 18 H leather cube Black Leather 81512 White Leather 81511 3 a7 B Call customer service at the number listed on Quick Facts For fast easy ordering go to www freemanco com FREEMAN occasional chairs t vac chair Translucent Chrome 25 L 23 D 30 H 8101 globus occasional chair White Vinyl Chrome 28 L 26 D 28 H 810819 a p Pty Ee cappuccino chair Chocolate Fabric 29 L 29 D 34 H 8104 madrid chair madrid chair Black Leather White Leather 30 L 30 D 31 H 8102 30 L 30 D 31 H 810816 stage chair 24 L 26 D 36 H Onyx Velour 8105 Camel Velour 8106 Beige Velour 8107 Red Velour 8108 Call customer service at the number listed on Quick Facts For fast easy ordering go to www freemanco com occasional chairs panton chair White Plastic 20 L 24 D 33 A 31017 ICE side chair ff Transparent Chrome 17 25 L 20 D 32 H 810814 p new york chair Onyx Maple Wood Chrome 23 L 32 D 33 H 81090 iso mesh pull up chair Black Vinyl Bl
228. ou want cabled Make sure to order your floor work hubs and coaxial cables early and in advance of the show moving in Orientation The Booth or Aisle s surrounding your booth A minimum of one surrounding Booth or Aisle is required two or more would be more helpful for Smart City to accurately install your services connection s SiZ Booth dimensions example 10x10 Scale 1 Boxis equal to ft 5795 W Badura Ave Suite 110 Las Vegas Nevada 89118 888 446 6911 702 943 6000 Fax 702 943 6001 SmartCity las Vedas convention center Welcome Welcome Our professional team of caterers and chefs located at the Las Vegas Convention Center is on hand to create a valuable and rewarding dining experience for you and your guests Enclosed in our menu youll find a preview of our culinary capabilities enhanced with multiple cuisine selections and service styles Inthe event of needing custom menu s our Chefs are available to create amp demonstrate a variety of cuisines and service styles Live cooking stations intimate receptions amp gala meals are just some examples of the custom events we can offer Reintroduce yourself to the pleasure of sharing a great meal and dining experience as ARAMARK S team executes your events at the Las Vegas Convention Center Regards Scott Endy Executive Chef one cannot think well love well sleep well if one has not dined well Virginia Woolf
229. our booth after they have been engineered and or installed Location of Telephones Fax lines or other telecommunications equipment T H PC C Location of primary Internet Service I Hubs H Patch Cables PC and or Computers C For Smart City to perform your floor work you will need to indicate the location of each item you want cabled Make sure to order your floor work hubs and patch cables early and in advance of the show moving in I l Orientation The Booth or Aisle s surrounding your booth A minimum of one surrounding Booth or Aisle is required two or more would be more helpful for Smart City to accurately install your services SiZ Booth dimensions example 10x10 Scale 1 Boxis equal to ft 5795 W Badura Ave Suite 110 Las Vegas Nevada 89118 888 446 6911 702 943 6000 Fax 702 943 6001 SmartCity Floor Work Labor Communications Cable Center Las Vegas CC 030 NV Company Name Show AARP 2013 NATIONAL EVENT Booth Room Customer Ref 2013 030 136 Smart City has the exclusive contract to install all cabling except Electrical including but not limited to voice and data communications cabling This includes all cabling to booths within booths under carpet and flooring and from booth to booth Fiber optic twisted pair Category 3 5 and 6 coaxial and all other non Electrical cables fall under Smart City s area of responsibili
230. over 250 POUNDS CHAIN HOIST REQUIRED OFFICIAL SERVICES CONTRACTOR RESPONSIBILITIES e Freeman personnel employees must assemble and disassemble all hanging signs e Freeman personnel employees must install and dismantle all hanging signs e Electrical contractor will install chain hoist and attach sign to the hoist PLACING YOUR ORDER please include these items when placing your order Read enclosed LVCC Rigging Regulations Complete the Method of Payment Complete the Hanging Sign Order Form Complete the Hanging Truss amp Chain Hoist Order Form Complete the Electrical Order Form for chain hoist power Complete the Electrical Labor Order Form for chain hoist power Include Assembly Instructions All rigging plans must be submitted to Freeman Rigging Manager three 3 weeks prior to move in in a DWG format Complete the Structural Integrity Statement e Ship sign to Freeman warehouse using the Hanging Sign shipping labels provided e Send the above information to Freeman at the address on the order forms ELECTRICAL HANGING SIGNS OFFICIAL SERVICES CONTRACTOR RESPONSIBILITIES e Electrical contractor will assemble and disassemble all electrical hanging signs e Electrical contractor will install and dismantle all electrical hanging signs e Electrical contractor will install chain hoist and attach sign to the hoist for signs over 250 pounds e Power for chain hoist must be included with your order for electrical services PLA
231. payment No claim submitted by or on behalf of Shipper will be processed unless Shipper s account is current b Shipper understands and acknowledges that Freeman does not accept or transport illegal dangerous or hazardous materials of any kind or nature Shipper warrants and ensures that its property is inert and contains no Hazardous Substances Hazardous Materials Chemicals Gases Explosives Radioactive Materials Biologically hazardous agents or any other substance matter or object in any form that could pose a threat to the health or safety of persons property or the public welfare in general Such goods may be warehoused at owner s risk and expense or destroyed without compensation c Shipper shall defend and indemnify Freeman its employees directors officers and agents from and against any and all demands claims causes of action fines penalties damages including consequential liabilities judgments and expenses including but not limited to reasonable attorneys fees and investigation costs on account of personal injury death or damage to or loss of property or profits arising out of or contributed to by any of the following Shippers negligence willful misconduct or deliberate act Shippers violation of Federal State County or Local ordinances Shipper s violation of Show Regulations and or Rules as published and set forth by Facility and or Show Management and or Shipper s failure to comply with b of this
232. ped Separately Comments Special Tools Hardware Equipment Required OUTBOUND SHIPPING INFORMATION PLEASE NOTE Should you have more than one shipment please provide the information for all shipments SHIP TO METHOD OF SHIPMENT C Freeman Exhibit Transportation O Common Carrier O Air Freight O Next Day C 2nd Day C Deferred C Expedited CI Other list carrier name amp phone number O Other Common Carrier O Other Air Freight O Van Line FREIGHT CHARGES O Prepaid O Collect Bill To In the event your selected carrier fails to show on final move out day please select one of the following options C Reroute via Freeman s choice CI Deliver back to Freeman warehouse at Exhibitor s expense PLEASE NOTE Freeman is not responsible for product or literature that is not properly packed and labeled by exhibitor Page 2 of 2 le iIsmant lation amp d FREEMAN Insta FREEMAN 6555 West Sunset Road Las Vegas NV 89118 Ph 702 579 1700 Fax 469 621 5604 FreemanLasVegasES freemanco com INCLUDE THE FREEMAN METHOD OF PAYMENT FORM WITH YOUR ORDER NAME OF SHOW AARP Presents Life 50 May 30 June 1 2013 COMPANY NAME BOOTH CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 702 579 1700 to speak with one of our experts For fast easy ordering go to www freemanco com store FORKLIFT EQUIPMENT AND LABOR Straight Time 8 00 A M to 5 00 P M Monday through Friday Over
233. penses are paid such balance will be paid to the owner of the property sold hereunder upon claim and proof of ownership d Where Freeman has attempted to follow the procedure set forth above and the procedure is not possible nothing shall be construed to abridge the right of Freeman at its option to sell the property under such circumstances and in such manner as may be authorized by law e When perishable goods cannot be delivered and disposition is not given within a reasonable time Freeman may dispose of property to the best advantage When Freeman is directed by Consignee or Consignor to unload or deliver property at a particular location where Consignor Consignee or the Agent of either is not regularly located Freeman s liability for the shipment shall terminate after unloading or delivery 7 INSURANCE Freeman IS NOT AN INSURER Shipper is responsible for obtaining insurance for its property Freeman provides no insurance for Shipper or its property 8 LIMITATION ON SHIPPER S RECOVERABLE DAMAGES Shipper understands that even if Shipper s property is lost stolen or damaged Freeman does not pay replacement or restoration cost of any property FREEMAN S MAXIMUM LIABILITY SHALL BE THE AMOUNT OF PROVEN ACTUAL VALUE NOT EXCEEDING THE LOWER OF THE FAIR MARKET VALUE THE FAIR MARKET VALUE EQUALS THE AS IS WHERE IS PRICE FOR THE PROPERTY AT THE LOCATION OF THE SHOW TO WHICH PRICE A WILLING BUYER AND A WILLING SELLER WOULD
234. pically exhibitors themselves can hang up to 7 lights as long as they require no more than 20 amps in total but it is best to clarify with the local branch If a decorating company including Freeman has been contracted to install a display electrical labor is required to install the lights Due to union contracts no other union is allowed to install electrical equipment Do I need to order power for my lighting Exhibitors ordering Electrical Services lighting those listed on the Freeman electrical order form do not need to order power It is included in the rental Exhibitors supplying their own lighting or renting lights need to order power Labor may be required to hang the lights Do I need to order labor to plug in my lights or equipment Most 120 volt connections do not require labor Exhibitors are welcome to plug in their own standard office devices Labor is required for all 208 or 480 volt connections and if lights or equipment need wiring or if electrical cords are to be run under the carpet or in concealed areas to ensure that all electrical codes and building rules are met How can save money and frustration when ordering electrical services Most importantly be sure to submit your order before the discount price deadline date If an electrical layout is needed it also must be received complete with mandatory information before the deadline date to be eligible for discount pricing Late orders can be subject up to a
235. ptable Any conversion to DWG will be charged to the exhibitor at 118 00 per hour straight time The exhibitor will provide the certifications for all hoist motor and rigging apparatus to the Director of Engineering upon request by the Las Vegas Convention Center All special and unusual weights motors apparatus or items not normally hung must obtain written permission from the Director of Engineering Exceedingly large rigs that support abnormal loads or non uniform distribution of weight or hardware may require at the exhibitor s expense plans that have been approved and stamped by a licensed engineer selected by the LVCVA Any weight load exceeding the pre approved limits is subject to removal at the exhibitor s expense Freeman cannot hang any object prior to approval from the Director of Engineering or his her representative Weight on the catwalks will not exceed over 25 pounds per square foot There will be no rigging under the catwalk structures LVCC rigging regulations FREEMAN 6555 West Sunset Road Las Vegas NV 89118 Ph 702 579 1700 Fax 469 621 5604 FreemanLasVegasES freemanco com DISCOUNT PRICE DEADLINE DATE MAY 7 2013 INCLUDE THE FREEMAN METHOD OF PAYMENT FORM WITH YOUR ORDER NAME OF SHOW AARP Presents Life 50 May 30 June 1 2013 COMPANY NAME CONTACT NAME E MAIL ADDRESS BOOTH PHONE For Assistance please call 702 579 1700 to speak with one of our experts For fas
236. rately file cabinet with lock Standard Size two drawer 15 W 29 L 28 H N74082 four drawer al n 15 W 29 L 50 H N74081 floor standing bulletin board 48 W 96 L 78 H C10201484 special draping not pictured Special drape is available in a variety of colors Refer to the order form for details FREEMAN 03 12 53218 online ONLINE PRICE DISCOUNT PRICE FREEMAN DEADLINE DATE 6555 West Sunset Road Las Vegas NV 89118 MAY OT 2009 702 579 1700 Fax 469 621 5604 FreemanLasVegasES freemanco com INCLUDE THE FREEMAN METHOD OF PAYMENT FORM WITH YOUR ORDER NAME OF sHow AARP Presents Life 50 May 30 June 1 2013 COMPANY NAME BOOTH BOOTH SIZE x CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 702 579 1700 to speak with one of our experts For fast easy ordering go to www freemanco com store FURNISHINGS Qt Part Description Online Discount Standard P inti Online Discount Standard y P Price Price Price Tola aty ate pescriplion Price Price Price Total CHAIRS TABLES Pages 1 amp 2 Page 5 O N4092 Diva Counter Stool wa __ N71091 Diva Chair 0 166 75 183 45 233 45 N72066 Black top Mini 18 W x 18 H 131 75 144 95 ____ N710102 Santana Chair 4 166 75 183 45 233 45 N72069 Black top Cafe 24 W x 30H 154 00 169 40 ____ N710144 Diplomat Chair 233 00 256 30 326 20 N72070 Black top B
237. re cee cee cee wee eacas 25 50 A small package shipment is a shipment totaling any number of pieces with a combined weight not to exceed 30 Ibs that is received on the same day from the same shipper and delivered by the same carrier ADDITIONAL SURCHARGES Shipment Delivered after Deadline Date in addition to above rates Warehouse Shipment after MAY 21 2013 cccccccsesesessseseeeeeees 19 65 39 30 Show Site Shipment after MAY 29 2013 nnnnnnnan0nnnnnnnnennennenennne 18 45 36 90 Overtime Charge Inbound in addition to above rates Crated or Skidded ShipMent 0 ccccececeeeeeeseeeeeeeeseeeeeeeeseeeaeas 18 45 36 90 Special Handling SHIPMEN ccciccsccccncccesssesceseceennteenencesseseocestecenesesees 24 00 48 00 Uncrated or Pad Wrapped Shipment ccccccceceeessssseeeeeeeeeees 27 70 55 40 Overtime Charge Outbound in addition to above rates Crated or Skidded ShipMent 0 ccccececeeeeeeseeeeeseeeeseeeeeeeeeeeaeas 18 45 36 90 Special Handling Shipment rescssccgcbeseinas carsesessautetncnedstoussedseueatesieasoncs 24 00 48 00 Uncrated or Pad Wrapped Shipment cccccccccceesseesseseeeeeeeees 27 70 55 40 Price per Estimated Total Description Weight CWT CWT Cost 200 Ib Min es a a Surcharges woe Tips to Save on Material Handling e Consolidate shipments when total weight is less than 200 Ibs For Example Toa ee 3 Separate Shipments 1 C
238. resolution is high enough for photo images not recommended for logos File tyoes that Freeman cannot use to reproduce high quality graphics include e GIF files e Microsoft Office software files such as Word doc or PowerPoint ppt file types e Self extracting files such as EXE or SEA files WAYS TO SEND ARTWORK e Artwork files that are of acceptable resolution as listed above will typically be too large to send via e mail Files should be sent via overnight delivery on either a CD ROM or a DVD A printed hard proof needs to accompany the files e Files may also be posted to Freeman s FIP site You may get the password and other needed information from your Freeman service representative in order to post files However a hard copy proof and backup must be sent via overnight delivery in addition to posting the electronic files Please visit us at www freemanco com store Page 2 of 2 FREEMAN artwork guidelines installation amp dismantle When it comes to installation and dismantling of exhibits no one does it better than Freeman With over 80 years of experience our group of specialists is ready to assist you with all of your exhibit requests from beginning to end Whether you choose to supervise or you need the assistance of a full time Freeman employee we can meet all your needs from shipping and storage to emergency on site repairs to basic installation and dismantling to support service coordination including electrica
239. rges as provided in the Guaranteed Service section of the Service Guide All claims for overcharge must be made in writing to Freeman within sixty 60 calendar days after the invoice date No action for loss or damage may be maintained against Freeman unless a claimant complies with all requirements of this section and b for domestic shipments if the claimant commences the action within one 1 year of the shipment by Freeman unless otherwise required by International Federal or State Law If the claim is for loss or damage involving International shipments claimant must commence the action within two 2 years from the date of acceptance of the shipment by Freeman unless otherwise required by International Federal or State Law For purposes of this section no action shall be deemed to have commenced until receipt by Freeman of service of process of the action on Freeman Claims for loss or damage must be delivered to the following address Cunningham Lindsey US Inc P O Box 703689 Dallas TX 75370 9 CHOICE OF FORUM THIS CONTRACT SHALL BE CONSTRUED UNDER THE LAWS OF THE UNITED STATES INCLUDING ADOPTED INTERNATIONAL CONVENTIONS AND THE STATE OF TEXAS WITHOUT GIVING EFFECT TO THE STATE S CONFLICT OF LAWS RULES FREEMAN AND SHIPPER AGREE THAT ANY CLAIM OR DISPUTE OF ANY SORT ARISING OUT OF OR IN ANY WAY RELATED TO THIS CONTRACT ITS PERFORMANCE OR NONPERFORMANCE OR DAMAGES ALLEGEDLY RESULTING FROM SAME WILL BE ARBITRATED IN THE CITY OF DA
240. rical Rental Order Form Page 2 of 2 FREEMAN air water drain gas Smart City O30NT 2 2 12 Smart City 5795 W Badura Ave Suite 110 Las Vegas Nevada 89118 888 446 6911 SmartCity 702 943 6001 Fax Company Name Booth Room Show Name AARP 2013 NATIONAL EVENT Billing Name If a show directory is published O Show Dates do you want your company name ies and assigned numbers listed No 05 30 13 To 06 01 13 Billing Address Incentive Order Deadline 05 07 13 a Credit Card Number LI AMX L mc L Visa Expire Date MM YY Sec Code SSCS SSS STT S S EE T l Print Card Holder Name Card Holder Signature and or Acceptance of T s amp C Important Review Product Overview Glossary literature to assure the services you have selected will provide the functionality for any application s you will be utilizing View complete descriptions of Services and Terms amp Conditions at smartcitynetworks com Facilities Locations aspx Please call if assistance is needed Note Cancellation Policy Specifics Terms amp Conditions item 13 This document page thumbnail 2 1 Internet Networking Services 10 100 Base T a NetPremium Shared Ethernet Service 1 Static Public IP address SE 1195 1495 b Additional Public IP Address Device NetPremium Max 10 addl allowed HA SP 150 164 NetStandard Shared EtherNAT Service 1 Static Private IP address NE
241. rick MD 21705 CITY STATE EMAIL FREEMAN AARP Presents Life b0 May 30 June 1 2013 6555 West Sunset Road Las Vegas Convention Center Las Vegas NV 89118 Las Vegas Nevada Ph 702 579 1700 Fax 469 621 5604 FreemanLasVegasES freemanco com CONCIERGE ELITE on your PC or Smartphone service at your fingertips Check out our Concierge Elite service to take advantage of our new time saving tools Log on to www freemanco com from your Smartphone or PC This will give you instant access to e Receive notifications when your show site shipments arrive and empty containers are returned to your booth after the show e Ask for service or assistance from anywhere e View your orders and freight shipments e Submit your outbound paperwork without making a trip to the service desk For a short demo of Concierge Elite go to www freemanco com cedemo to view its many features SERVICE INFORMATION BOOTH EQUIPMENT Each 10 x 10 booth will be set with 8 high RED and WHITE back drape 3 high RED side dividers and a7 x 44 one line identification sign EXHIBIT HALL CARPET The exhibit area is NOT carpeted Please see enclosed order form if carpet is required The aisles will be carpeted in TUXEDO DISCOUNT PRICE DEADLINE DATE Order early to take advantage of advance order discount rates Place your order by MAY 7 2013 SHOW SCHEDULE EXHIBITOR MOVE IN For more information and helpful hints on preshow procedures and mo
242. rklift w operator 4 Stage OT ccccccsesseececccessseeeeceeeeeseeeeceeneaseeeessenaseeeessenesseeenss 343 50 446 55 RIGGING LABOR 3020200 Rigger Foreman S Peserai rien nnie dier idraka ia E E aR 92 25 119 95 3020201 Migger Foreman Q Tsss aaa a a 148 00 192 40 3020100 Rigger 5T are ctcatte cen cents ee ce eines onses intricate eea ea a arar ONENE earna noa urea iinie iinei 89 25 116 05 OT ROOT Oeae E E EAE E E a r E secon 145 00 188 50 VEHICLE SPOTTING 257024 Vehicle Spotting Each Way ssssssssieeerrrreirerresiiiirecrerreresrnrnrsenercirecrrrrresrniceseni serisinin 109 00 INSTALLATION Part Description Date Start of Equip Approx Hrs Total Hourly Estimated Time Person per Person Hours Rate Total Cost Describe work to be done ee Date Start of Equip Approx Hrs Total Hourly Estimated Time Person per Person Hours Rate Total Cost Sub Total DISMANTLE Describe work to be done 254748 LV C1 12 13 FREEMAN forklift equipment amp labor FREEMAN 6555 West Sunset Road Las Vegas NV 89118 Ph 702 579 1700 Fax 469 621 5604 FreemanLasVegasES freemanco com IMPORTANT INFORMATION PLEASE READ PRIOR TO ORDERING HANGING TRUSS amp LIGHTING EQUIPMENT OFFICIAL SERVICES CONTRACTOR RESPONSIBILITIES e Freeman personnel employees must operate all chain motors including the final trim e Freeman personnel employees only will be allowed in aerial lift
243. rriers It should not be confused with the cost to transport your exhibit material to and from the convention or event You have two options for shipping your advance freight either to the warehouse or directly to show site How do I ship to the warehouse e We will accept freight beginning 30 days prior to show move in e To check on your freight arrival call Exhibitor Services at the location listed on Quick Facts e To ensure timely arrival of your materials at show site freight should arrive by the deadline date listed on Quick Facts Your freight will still be received after the deadline date but additional charges will be incurred e The warehouse will receive shipments Monday through Friday except holidays Refer to Quick Facts for warehouse hours No appointment is necessary e The warehouse will accept crates cartons skids trunks cases and carpets Loose or pad wrapped material must be sent directly to show site e All shipments must have a bill of lading or delivery slip indicating the number of pieces type of merchandise and weight e Certified weight tickets must accompany all shipments e Warehouse freight will be delivered to the booth prior to exhibitor set up e Please call the number located on Quick Facts if you want to ship oversized material that requires special equipment to the warehouse How do ship to show site e Freight will be accepted only during exhibitor move in Please refer to Quick Facts for t
244. rs will emit an audible alarm that can be heard outside of the area and must be installed in accordance with NFPA 72 Any single level exhibit over 1000 square feet or exceeding 300 square feet of contiguous covered area see covered area definition above and all multiple level exhibits must submit a booth plan to the LVCVA Safety Office for approval prior to the exhibit coming onto LVCVA property Please send plans to the LVCVA Safety Exhibitor Kit 2 2012 Office at 3150 Paradise Road Las Vegas NV 89109 Plans may be faxed to 702 892 2919 Plans may also be submitted in CAD or PDF format via e mail to Boothplans Ilvcva com Booth plans are required to be submitted for each show regardless if the booth has been approved for any past show by the LVCVA Safety Office Any upper deck area to be occupied must have an approved plan with an engineering stamp After hours fire watch must be provided for covered areas exceeding 300 square feet The booth fire watch must have the capability to contact in house Security Dispatch by radio or other acceptable audible means o Fire watch coverage is to commence with installation of upper deck or ceiling and continue during non show hours until the upper level or ceiling is removed o Assigned fire watch staff must be trained and qualified in the use of fire extinguishers Contract security or the fire watch contractor is responsible for the verification of qualification of fire watch personnel o
245. ryPermit pdf PLEASE NOTE Failure to notify show management and or apply for permit no later than three weeks prior to the move in of an event could result in higher permit fees or non admission of the item service to the exhibit floor Page 2 of 2 Kole CONVENTION AND VISITORS AUTHORITY ANIMALS Permission for any domesticated animal cats dogs etc to appear in a show or booth must first be approved by show management then by the Convention Services Manager The following criteria must be met before the animal is allowed on property o The animal must have something to do wit the booth or show 1 e a dog used in commercials films etc o A separate certificate of insurance in the amount of 1 million combined single limit bodily injury and broad form property damage coverage including broad form contractual liability naming the Las Vegas Convention and Visitors Authority as additional insured o Animals will not remain in the building overnight o A trainer must accompany animals at all times Non domesticated animals will be considered on an individual basis Call the Convention Services Manager for further details Seeing eye assistance animals are always welcome Pet owners are responsible for cleaning up animal waste Exhibitor Kit 2 2012 Kole CONVENTION AND VISITORS AUTHORITY BALLOONS STICKERS Show management and the Convention Services Manager must approve the use of balloons Helium balloons
246. s e Freeman personnel employees only will be allowed to operate mechanized equipment e Freeman personnel employees must assemble and disassemble any and all overhead rigging This includes but is not limited to The assembly of all truss The attachment and disassembly of light fixtures to truss The installation and dismantle of power sources programmable dimmable lighting packages chain motors and span sets e Freeman Electricians will run all initial power sources and Freeman personnel will make all connections to the dimmable power sources e Freeman Stagehands install dismantle all programmable dimmable lighting fixtures video walls audio and projection PLACING YOUR ORDER please include these items when placing your order Complete the Method of Payment Complete the Hanging Truss amp Chain Hoist Order Form Complete the Electrical Order Form for chain hoist power Complete the Electrical Labor Order Form for chain hoist power Include Rigging Plot in a DWG format with the order forms plot must reflect the following 1 Hang point locations 2 Height above the floor of each hang point 3 Weight that will be suspended from each hang point 4 Exhibit plan showing the location of the hang points and the structure as it pertains to the exhibit plan e Complete the Structural Integrity Statement See enclosed LVCC Rigging Regulations e Send the above information to Freeman at the address on the order forms GROUND SUP
247. s e Access storage at show site e Exhibit transportation services see enclosed brochure e Security storage at show site e Short term and long term warehouse storage e Local pick up and delivery e Priority empty return FREEMAN FREEMAN 6555 West Sunset Road Las Vegas NV 89118 Ph 702 579 1700 Fax 469 621 5604 FreemanLasVegasES freemanco com INCLUDE THE FREEMAN METHOD OF PAYMENT FORM WITH YOUR ORDER NAME OF SHOW AARP Presents Life 50 May 30 June 1 2013 COMPANY NAME BOOTH CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 702 579 1700 to speak with one of our experts Let Freeman OnLine estimate your material handling charges for you Log on to www freemanco com store select your show and click on Estimate My Material Handling Costs From Freeman OnLine you can print extra shipping labels get tips on how to package your freight and much more MATERIAL HANDLING SERVICES CRATED Material that is skidded or is in any type of shipping container that can be unloaded at the dock with no additional handling required SPECIAL HANDLING Material delivered by a carrier in such a manner that it requires additional handling such as ground See definitions on back unloading stacked or constricted space unloading designated piece unloading shipment integrity alternate delivery location loads mixed with pad wrapped material carpet and or pad only shipments
248. s 7 00 Domestic Import Beer 5 00 6 00 Wine by the Glass 6 00 Assorted Soft Drinks 2 50 Bottled Water 2 75 All prices are subject to 8 1 Sales tax and 19 administrative Page 14 charge All prices are subject to change without prior notice Rev 11 11 Email us at LVCCSales Aramark com Cash Bar and Cash Ticket Bar Packages A cash bar or cash ticket bar has a guaranteed minimum sales threshold of 950 00 per bar per four hours If the minimum guarantee is not met you will be charged the difference between the actual cash sales and the minimum of 950 00 Allbars are based on a consumption basis unless otherwise contracted Portable bar fronts are available on a first come first served basis Exhibitors are required to provide one 8 foot skirted table for a back bar as well as for an electrical outlet being required for cash bars Once our bar front inventory is depleted exhibitors must also Supply a bar front table ARAMARK reserves the right to substitute spirits of same type and similar quality and price The Club Premium Cash Bar or Cash Ticket Bar Cash bars require 110v electrical drop for each bar s register Vodka Rum Gin Whiskey Tequila Brandy Cordials Beers Wines Absolut or Stolichnaya Captain Morgan and Bacardi Silver Bombay Sapphire or Tanqueray Jameson Jack Daniels Makers Mark Crown Royal Dewar s Jose Cuervo 1800 Remy VS Baileys Irish Cr me Bud Bud Light Miller Li
249. s Any device s which adversely impacts Smart City s network s may cause service interruptions to Customer s which can lead to disconnection of the Customer s equipment from the network s with or without prior notice at Smart City s sole discretion The device s in question will remain disconnected until all issues are adequately resolved All charges will apply and no refunds will be given Additional charges may apply for trouble diagnosis and or problem resolution Smart City has implemented filtering policies on all Internet routers These filters block all inbound Internet Control Message Protocol ICMP Ping Traceroute etc destined to any Smart City Network s Smart City understands that Ping and Traceroute are valuable troubleshooting tools therefore Smart City s Policy does allow ICMP Ping amp Traceroute packets sourced from any Smart City network s Further to avoid infection by common Internet worms Nachi MSBlaster LoveSAN etc Smart City has implemented similar filters on the following TCP and UDP port numbers UDP 137 138 402 1434 and TCP 135 139 402 445 4444 Customers requiring inbound or outbound access to any of the filtered ports should contact a Smart City customer service representative in advance of the event with details of the specific requirements so that Smart City may consider the potential of a customized alternative Each Customers business is important to Smart City and wi
250. s will apply if your hanging sign is not received in advance at the warehouse prior to the 30 Amps __________ 1 016 00 1 524 00 warehouse shipping deadline date 60 Amps 1 330 00 1 995 00 _ CANCELLATION 100 Amps as ee OY 2 629 50 A 50 refund will be applied to electrical services 200 Amps 2 644 00 3 966 00 cancelled after installation Refunds will not be issued for materials and or labor charges related to the installation Single Light Stand 135 50 203 25 OVERHEAD POWER 7 If you require your power from overhead additional Double Light Stand _____ 210 00 315 00 _ materials and labor may be incurred Please contact 4 Track with 3 Lights 230 00 345 00 FreemanLasVegasES freemanco com Arm Light 152 50 228 75 Overhead Quartz Light 346 50 519 75 TOTAL COST Overhead quartz lights include labor to install and first focus Outlet s May require labor and or lift at additional charge Please contact Lighting FreemanLasVegasES freemanco com for estimated charges For single or double light stand price includes installation along the side rails of Tax an inline booth Placement elsewhere will require additional labor and materials GRAND TOTAL Extension cords and power strips are available for rental at the Freeman Service Desk 254748 LV C1 12 13 Page 1 of 2 FREEMAN electrical ELECTRICAL INSTRUCTIONS HOW TO CALCULATE YOUR ELECTRICAL REQUIREMENTS For Equipment All electrical
251. sauce Tempura shrimp with Thai chili sauce Crab cakes withremoulade sauce Hibachi beef skewers Petite beef Wellingtons with mustard sauce Spinach spanakopita Black bean South West spring roll Parmesan artichoke hearts Blackened chicken satay Pretzel roll reuben Apricot stuffed dates wrapped in bacon Cheeseburger spring roll Balsamic onion and feta filo tartlet Boursin filled artichoke hearts Consuming raw or undercooked meats poultry seafood shellfish or eggs may increase your risk of foodborne iiness Allprices are subject to 8 1 Sales tax and 19 administrative Page 13 charge All prices are subject to change without prior notice Rev 11 11 Email us at LVCCSales Aramark com Advance Purchase 5 00 6 25 5 50 4 50 6 00 3 50 6 00 4 25 4 25 4 25 4 25 5 50 5 00 3 50 5 00 5 50 5 50 4 00 6 00 4 50 5 50 Show Price 5 50 7 00 6 00 4 95 6 75 4 00 6 75 4 75 4 75 4 75 4 75 6 00 5 50 3 85 6 00 6 00 6 00 4 50 6 75 4 95 6 00 Hosted Bar Packages The below Bar Packages can be customized to exceed your guest s expectations Dont forget to inquire about our specialty cocktail program that will allow you work to with our in house mixologist to create a cocktail customized for your event Portable bar fronts are available on a first come first served basis Exhibitors are required to provide one 8 foot skirted table for a
252. sauces Italian bread sticks and shredded parmesan cheese per person Roast Prime Rib of Beef Carvery 450 00 495 00 Gourmet rolls natural au jus stone ground mustard and creamy horseradish This item serves 30 guests Herbed Turkey Breast Carvery 220 00 242 00 Gourmet rolls cranberry apricot Chutney and honey dijonaisse This item serves 20 guests Baron of Beef Carvery 795 00 875 00 Gourmet rolls natural au jus stone ground mustard creamy horseradish sauce and fresh mayonnaise This item serves 150 guests Consuming raw or undercooked meats poultry seafood C Shellfish or eggs may increase your risk of foodborne illness Page 12 All prices are subject to 8 1 Sales tax and 19 administrative Rev 11 11 charge All prices are subject to change without prior notice Email us at LVCCSales Aramark com Individual Hors d Oeuvres Prices based on a per item basis These items are sold in increments of 50 pieces Chilled Jumbo shrimp with spicy cocktail sauce and lemon wedges Brie mousse and lingonberry tartlet Assorted sushi amp sashimi with soy sauce pickled ginger and wasabi Chocolate dipped strawberries Mozzarella and sundried tomato on focaccia Warm All hot food entrees on the show floor require a hot food attendant Crispy chicken bites plain or buffalo with ranch dressing Spinach and sundried tomato in filo pouch Chicken pot stickers with sesame soy ginger
253. se or uncrated materials padwrapped or shrink wrapped materials glass breakage concealed damage carpets in bags or poly or improperly packed or labeled materials Freeman shall not be responsible for crates and packaging which are unsuitable for handling in poor condition or have prior damage Crates and packaging should be of a design to adequately protect contents for handling by forklift and similar means Freeman will not accept any crates or packaging containing hazardous materials Goods requiring cold storage and those in accessible storage are stored at Exhibitors own risk FREEMAN ASSUMES NO RESPONSIBILITY OR LIABILITY FOR LOSS OR DAMAGE TO GOODS IN COLD STORAGE OR ACCESSIBLE STORAGE 3 EMPTY CONTAINERS Empty container labels will be available at the show site service desk Affixing labels to the containers is the sole responsibility of Exhibitor or its representative All previous labels must be removed or obliterated Freeman assumes no responsibility for error in the above procedures removal of containers with old empty labels and without Freeman labels or improper information on empty labels FREEMAN WILL NOT BE LIABLE FOR LOSS OR DAMAGE TO CRATES AND CONTAINERS OR THEIR CONTENTS WHILE SAME ARE IN EMPTY CONTAINER STORAGE 4 INBOUND OUTBOUND SHIPMENTS There may be a lapse of time between the delivery of shipment s to the booth and the arrival of Exhibitor or a lapse of time between the completion of packing and the actual pic
254. se the patch bay Patch cables used for recording are the responsibility of the recording company contracted by the client requiring recording Patch cable connectors needed for patch bay use are a male XLR type with pin two hot Signal provided at patch bay is a line level Record companies are not allowed to place their recording equipment in the meeting rooms or hallways In addition recording companies are required to meet all LVCVA contractor requirements Contact your Convention Services Manager for additional information on recording room fees and order forms Events in second floor meeting rooms involving mass or group rhythmic activities must have advance approval Contact your Convention Services Manager for further information See Meeting Room Setup Request Form immediately following Equipment Inventory List Exhibitor Kit 2 2012 Meeting Room Setup Request Form Name of Tradeshow Convention Company Name Meeting Room Room Set up CO Theatre C Banquet O U shape O Other O Schoolroom C Conference O Hollow Square CO Staging O Head table for_ Additional Tables Audio Visual Size 4 x 8 panels Head tables are non non skirted ___ Podium with microphone skirted ____ Hand held microphone _ depth 18 x 8 quantity ____ wired lavaliere O I will contact ____ Table top microphone _ width Exhibitor Services for 30 x 8 quantity ___ Aisle microphone skirted head tables ___ height 6 Rounds quantit
255. show Start time is guaranteed only when labor is requested for the start of the working day questions For questions and assistance with labor estimates call customer service at the number listed on Quick Facts For fast easy ordering visit us at www freemanco com 12 11 48854 F R E E M A N FREEMAN ORDER FORM 6555 West Sunset Road DEADLINE DATE Las Vegas NV 89118 MAY 7 2013 Ph 702 579 1700 Fax 469 621 5604 FreemanLasVegasES freemanco com INCLUDE THE FREEMAN METHOD OF PAYMENT FORM WITH YOUR ORDER NAME OF SHOW AARP Presents Life 50 May 30 June 1 2013 COMPANY NAME BOOTH CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 702 579 1400 and ask to speak with our amp D Department For fast easy ordering go to www freemanco com store DISPLAY LABOR One Hour Minimum per Worker Description Advance Show Site Price Price Straight Time 8 00 A M to 5 00 P M Monday through Friday cc ssesceseeeeeeeeeeseeeesennneeaeeees 89 25 116 05 Overtime 5 00 P M to 8 00 A M Monday through Friday All day Saturday Sunday and recognized holidays ccceeeeeeeeeeeeeeteeeeeeeeees 145 00 188 50 e Show Site prices will apply to all labor orders placed at show site e Price is per person per hour e Start time guaranteed only at start of working day and at the close of the show e One hour minimum per man labor thereafter is charged in half 1 2 hour incr
256. specifically limits your rights and possible recovery if your property is lost or damaged You must accept all terms and conditions of this Contract You confirm that you have read and agree with all the terms and conditions of this Contract by receipt without contest This Contract may not be waived or varied except in writing and then only by an authorized representative of Freeman 1 DEFINITIONS In this Contract Freeman means Freeman Decorating Services Inc and its respective employees officers directors agents assigns affiliated companies and related entities including any contractors appointed by Freeman The term Shipper means the person or business for whom the property is being transported and includes their respective employees officers directors agents assigns affiliated companies and contractors appointed by the Shipper excluding only Freeman Property is all objects of any type received from the Shipper for transport by Freeman as described herein Consignee is the party to whom Shipper has designated the goods are to be delivered 2 FINAL CONTRACT BETWEEN THE PARTIES In exchange for Shipper s payments and Freeman s services which the parties have specified in this Contract Freeman and Shipper each agree that this Contract shall govern their respective rights and obligations regarding transportation of Shipper s property This Contract shall take effect when the property first comes into the physi
257. strative Page 17 charge All prices are subject to change without prior notice Rev 11 11 Email us at LVCCSales Aramark com Las Vegas Convention Center Important Information 3150 Paradise Road THIS MENU IS DESIGNED FOR USE ON THE EXHIBIT FLOOR IF YOU ARE PLACING AN ORDER Las Vegas NV 89109 FOR A MEETING ROOM PLEASE CALL THE SALES DEPARTMENT FOR A BANQUET MENU yon bs A A ii r Sponsorship Opportunities Advertising doesn t have to end with print ads and hanging banners ARAMARK offers a fullrange of sponsorship opportunities to get your name out there to convention attendees From logo cups napkins or bottled water to employee uniforms and banners at convention caf s and restaurants ARAMARK can increase your exposure on the exhibit floor and throughout the convention center Contact your ARAMARK Sales Manager or Convention Trade Show Manager to discuss the sponsorship possibilities for your event Ordering Please refer to the table below to determine your qualification for discount pricing Advanced Purchase Price More than 30 days prior to your first day of your convention Show Pricing Within 30 5 business days of your convention commencing On Site Menu An on site specific menu is available for bookings within 5 business days of your convention commencing Our deadlines allow sufficient time to order plan and prepare all of your food and beverage needs All orders are subject to the pricing above Booking Amendmen
258. t easy ordering go to www freemanco com store HANGING SIGN LABOR AND EQUIPMENT INSTRUCTIONS Standard prices will apply if the hanging sign is not received by the warehouse shipping deadline date All ceiling rigging must conform to Show Management rules and regulations and facility limitations e All overhead hanging signs must be assembled installed by FREEMAN Exhibitors display company and or amp D representatives may supervise but will not be allowed to assemble or install the hanging sign Please complete the enclosed Labor Order Form for labor to assemble your hanging sign Set up instructions must be provided for signs needing assembly Hanging anchor points must be pre fabricated and ready for use Overhead hanging signs are to be sent in separate containers directly to advance warehouse using the enclosed Hanging Sign Labels This container MUST be received by the warehouse shipping deadline in order to receive Advance prices e Electrical signs must be in working order and in accordance with the National Electrical Code ELECTRICAL SERVICE requirements must be ordered in advance on the enclosed ELECTRICAL SERVICE Order Form e f any hang point supports over 250 Ibs notify FREEMAN immediately for special authorization See enclosed LVCC Rigging Regulations e LVCC Rigging Regulations must be adhered to in order to complete your hang SIGN DESCRIPTION SIZE amp WEIGHT e For signs other than banners
259. t facility beginning at 1 00 P M on MAY 28 2013 Shipments arriving before this date may be refused by the facility Any charges incurred for early freight accepted by the facility will be the responsibility of the exhibitor Please Note Overtime rates will apply on all shipments inbound outbound between 5 00 p m 8 00 a m Monday Friday ALL DAY on Saturdays Sundays and Holidays This show will be marshalled Please see marshalling yard map in this service manual Please note All items and materials that must be cert into the facility may be subject to Material Handling Charges and are the responsibility of the Exhibitor This also applies to items not ordered through the Official Show Vendors LABOR INFORMATION Booth Installation amp Dismantle If utilizing Freeman labor please refer to the Installation amp Dismantle order form to place your order for display labor Straight Time and Overtime hours are also listed on the order form Exhibitors supervising Freeman labor will need to pick up and release their labor at the Freeman Service Desk ASSISTANCE p We want you to have a successful show If we can be of assistance please call our Exhibitor Services Department at 702 579 1700 WE APPRECIATE YOUR BUSINESS 254748 Page 2 of 3 FREEMAN quick facts FREEMAN GENERAL INFORMATION TRANSLATION SERVICE Freeman is pleased to offer a new Service for our international exhibitors that provides quick interpretation an
260. tation experts have the ability to quickly respond to changes when necessary and are available to assist you with all of your show requirements As the official service contractor Freeman partners with you and with decision makers at show site making it easier for you to transport your exhibit to any location Some of the benefits of working with Freeman Exhibit Transportation include e Guaranteed all inclusive pricing with no additional fees for pickups and deliveries including weekend and night service e One convenient invoice with all your Freeman show services e On site transportation experts are available before during and after the show e Customer service seven days a week offering complete shipment visibility and expert oversight questions For more information regarding our services rates shipment deadlines documentation requirements ordering and the terms and conditions of our service offerings please visit www freemanco com Continental U S Exhibitors Contact our exhibit transportation experts at 800 995 3579 or via email at exhibit transportation freemanco com International Exhibitors Contact our exhibit transportation experts at 1 817 607 5183 or via email at international freight freemanco com 12 12 53593 online R E E M A N COMPLETE THIS FORM ONLY IF YOU ARE SHIPPING YOUR EXHIBIT MATERIALS BY FREEMAN FREEMAN EXHIBIT TRANSPORTATION 800 995 3579 Toll Free US amp Canada 817
261. te Corona Heineken or Beck s Fat Tire or Sam Adams Columbia Crest 2 Vines Chardonnay and Cabernet Woodbridge White Zinfandel Charge per drink Cocktails 7 00 Domestic Import Beer 5 00 6 00 Wine by the Glass 6 00 Assorted Soft Drinks 2 50 Bottled water 2 75 Please note if you will provide guests with coupons or drink tickets to be redeemed at the bar All coupons tickets are redeemable for a single serving beverage All coupons tickets received by the bartenders remain the property of ARAMARK Tickets have a blended price value of 6 00 for cash ticket bars All prices are subject to 8 1 Sales tax and 19 administrative charge All prices are subject to change without prior notice Rev 11 11 Email us at LVCCSales Aramark com Page 15 Beer Selection Beer available by the case Budweiser Bud Light Miller Genuine Draft Miller High Life Miller Lite Coors Coors Light S105 case 12 oz bottles Heineken Beck s Amstel Light Corona Pacifico Dos Equis Bohemia Sierra Nevada Fat Tire Pyramid Heffewiesen 130 case 12 oz bottles Beer by the keg please note that a bartender is required to dispense kegs Exhibitor must supply one table at least 3 foot tall with a minimum service area of 4 x 25 and capable of supporting 70 pounds Budweiser Bud Light Miller Genuine Draft Miller High Life Miller Lite Coors Coors Light 375 keg Beck s Dos Equis Amber or Lager Bass Ale Ro
262. te understanding of the Terms and Conditions and Attachments contained herein amp Website Print Authorized Name Authorized Signature Date FOR SMART CITY USE Payment Rec d Amount Customer No 2013 030 136 ORDER ON LINE https www smartcitynetworks com Order center aspx center 030 Tipping is not permitted Any request from personnel for gratuities should be reported to Management immediately Network Security Declaration Center Las Vegas CC 030 NV Company Name Show AARP 2013 NATIONAL EVENT Booth Room Customer Ref 2013 030 136 The Network Security Policy implemented for this Facility requires Customer s adherence to several necessary precautions in order for Smart City to maintain a healthy viable network for all Customers This declaration of compliance with the security requirements as noted herein is an acknowledgement of Smart City s filtering policies and must be completed signed by an authorized Customer representative and mailed or faxed to Smart City prior to the requested network service s being activated for Customer s usage Network Security Policy Smart City requires that all devices directly or indirectly accessing Smart City s network s have the latest virus scan software Windows security updates system patches and any other technological precautions necessary to protect the Customer s and others from viruses malicious programs and other disruptive application
263. ted to by Exhibitor s negligent supervision of any labor secured through Freeman Exhibitor s negligence willful misconduct or deliberate act or the negligence willful misconduct or deliberate act of Exhibitor s employees agents representatives customers invitees and or any Exhibitor Appointed Contractors EAC at the show or exposition to which this Contract relates including but not limited to the misuse improper use unauthorized alteration or negligent handling of Freeman s equipment Exhibitor s violation of Federal State County or Local ordinances and or Exhibitor s violation of Show Regulations and or Rules as published and set forth by Facility and or Show Management 12 LIEN Exhibitor grants Freeman a security interest in and a lien on all of Exhibitor s goods including without limitation all equipment that is from time to time in the possession of Freeman and all the proceeds thereof including without limitation insurance proceeds the Collateral to secure the prompt and full payment and performance of all Exhibitor s indebtedness for monies paid by Freeman on its behalf services performed materials and or labor from time to time provided by Freeman to or for the benefit of Exhibitor Obligations Freeman shall have all the rights and remedies of a secured party under the Uniform Commercial Code as may be amended from time to time UCC and any notice that Freeman is required to give under the
264. th a collection agency or attor ney for collection or suit Exhibitor agrees to pay all legal and collection costs THESE PAYMENT TERMS AND CONDITIONS SHALL BE GOVERNED BY AND CONSTRUED IN ACCORD ANCE WITH THE LAWS OF THE STATE OF TEXAS In the event of any dispute between the Exhibitor and Freeman relative to any loss damage or claim such Exhibitor shall not be entitled to and shall not withhold payment or any partial payment due to Freeman for its services as an offset against the amount of any alleged loss or damage Freeman reserves the right to charge Exhibitor for the difference between the Exhibitor s estimate of charges and the actual charges incurred by Exhibitor or for any charges that Freeman may be obligated to pay on behalf of Exhibi tor including without limitation any shipping charges If Exhibitor provides a credit card for payment and charges are rejected by the Exhibitor s credit card company for any reason Freeman hereby provides notice that it reserves the right and Exhibitor authorizes Freeman to continue to attempt to secure payment through that credit card for as long as unpaid balances remain on the Exhibitor s account Exhibitor hereby grants a lien on its property in Freeman s possession to the extent of any outstanding obligations owed to Freeman by Exhibitor LABOR UNDER SUPERVISION OF EXHIBITOR Exhibitor shall be responsible for the performance of labor provided under this section It is the responsibility of Exhi
265. th advanced and timely notification of a Customer s needs we are confident that we can provide network services that perform as expected for all clients Please inform all show site personnel about the importance of Smart City s Network Security compliance issues Services are activated after Smart City is in receipt of this signed declaration of compliance with our network security requirements Device s Operating System Total of Devices Type of Anti Virus Software Installed C Norton L McAfee Other Virus Scan Last Updated Date l Security Updates Last Performed Date l Are You Renting Computers C Yes LJ No Rental Company Name Rental Company Contact Contact Number With execution of this document the Customer hereby attests that Customer provided equipment which will be connected to Smart City s network s at the above noted Facility and Show Event has been properly protected contains anti virus software and the latest patches and security updates have been installed Customer s also accepts the responsibility for the performance of Customer s equipment and understands the conditions placed on service delivery by this document as well as the potential that additional charges may be incurred should Customer s equipment be found to adversely impact Smart City s network s performance The Customer acknowledges that this Network Security Declaration is part of the Customer Contract allowing Smart City
266. the base chairs are 20 x 20 inches o MICROPHONES The LVCC will provide wired microphones including podium microphones lavalieres aisle and table microphones at no charge to the extent of LVCVA inventory All wireless microphones must be supplied by an A V contractor o LECTERNS Standing lecterns are provided free of charge to the extent of our inventory o AUDIO VISUAL EQUIPMENT All projectors screens overheads VCRs etc are ordered through the audio visual contractor Four line inputs may be set in one room without a sound operator A fifth input requires an operator which must be ordered from the audio visual contractor o EASELS The Convention Center provides easels to the extent of our inventory Note Easels are not the type that will hold a flip chart o FLIP CHARTS MARKERS POINTERS Flip charts markers and pointers must be obtained from the audio visual contractor o PADS PENCILS The Convention Center does not provide pads or pencils o PIPE DRAPE The Convention Center does not provide pipe and drape o COCKTAIL TABLES The Convention Center does not provide cocktail tables See complete list below of equipment inventory Note When multiple shows are scheduled equipment is available to the extent of inventory that is shared between all shows To make audio recordings of your meetings the LVCVA has five line level output patch bays for recording meetings There is a 25 charge per record room or room combo per day to u
267. this service manual and are available on Freeman s website at www freemanco com store The following work may be performed by the exhibitor s All electrical distribution full time company employees with positive identifica All under carpet electrical distribution tion such as a medical card or payroll stub but may not e Any additional electrical requirement needs or changes to be performed by your Exhibitor Appointed Contractor preorders EAC e Distribution and connection of all power in excess of e Plug in equipment into any 20A 120VAC receptacle 20A 120V e May hang up to four small clip on lights per booth e Distribution and connection of all 208V and 480V power e May connect modems printers computers and key Distribution of all electrical equipment necessary to provide boards test and tune their own equipment and run electrical service their own communications cable between machines in the same booth above the booth carpet e Mounting of monitors to include plasma screens LCD amp CRT and the installation of hanging brackets Non Electrical Install and dismantle a non electric sign attached to a e Assembly and disassembly of hanging signs Hanging Signs booth by the exhibitor s full time employee or approved Hanging of non electrical signs and decorative materials EAC from the ceiling e Installing chain hoist and attaching signs over 250 Ibs Revised February 11 2011 LVCC Page 1 of
268. this includes all long distance access b All lines will be blocked from 976 and 900 dialing unless otherwise requested Additional deposits may be applicable c Smart City will provide a detailed listing of all toll billable type calls made from applicable services Additional LD deposits required for Intl companies 21 A per line move fee starting at 100 Telephone 200 Internet may apply to relocate the line s after it is installed 22 Prices are based upon current rates and are subject to change without notice 1 All Customer contracts and agreements are solely between SMART CITY and the prospective Customer 2 SMART CITY is not the employee agent or partner of the Facility 3 The Facility is not a party to nor shall it have any obligations or liabilities whatsoever to any Customer under any Customer Contract including without limitation the obligation to provide any of the services covered by such Customer Contract 4 No representations or warranties are being made by the Facility with respect to any Customer Contract or any Communications Services 5 The right of the Customer to receive any Communications Service will be terminated if this Agreement is terminated for any reason provided therein and the Facility will have no obligation to continue providing such service unless the Facility elects in its sole discretion to continue to provide such services itself or through a third party 6 The provisions of th
269. time 5 00 P M to 8 00 A M Monday through Friday and all day Saturday Sunday and Holidays e Show site prices will apply to all labor orders placed at show site e Start time guaranteed only at start of working day e One hour minimum labor thereafter is charged in half 1 2 hour increments e Supervisor must check in at Service Desk to pickup labor e When scheduling dismantle labor be sure to allow sufficient time for empty containers to be returned to your booth Part Description Advance Show Site Price Price FORKLIFT LABOR 304050 Forklift w operator Up to 5 000 IDS ST ccceececcecccecececeeeeeseeeeeeeeeeeeseeaeeaeasseeesress 178 50 232 05 304051 Forklift w operator up to 5 000 Ibs OT vedeccccceeeassvserseveenaccreeste saveeeresaceeseeed eect 281 50 365 95 3040100 Forklift w operator up to 10 000 Ibs ST oo eesssseseeeereeceseeseeaeaaaaeseneenenseesenenaaas 190 25 247 35 3040101 Forklift w operator up to 10 000 lbs OT ssssssssesssenennrrnnssnssrsnrnnrnrrrrrerssrenrnnrnnnreenne 298 50 388 05 3040150 Forklift w operator up to 15 000 lbs ST ssnssnnnnnnnsennnneessnnrrrnsrerrrneessnrrressrrnnrreesnnnne 217 25 282 45 3040151 Forklift w operator up to 15 000 lbs O Tess ssscsscaxsrcaventonnsesawenstinnvesteenttenvesssaseebueanntentans 318 50 414 05 304040 Forklift W Operator 4 Stage ST siccsszsncsiocsesdoatietestensneccentendonivbacestaccundedeetiebiextnanssceveeseas 249 00 323 70 304041 Fo
270. tion Freeman will not issue refunds to Exhibitor of any payments made before the date of cancellation It is Exhibitor s responsibility to advise the Freeman Service Center Repre sentative of problems with any orders and to check the Exhibitor s invoice for accuracy prior to the close of the Show or Event If Exhibitor is exempt from payment of sales tax Freeman requires an exemption certificate for the State in which the services are to be used Resale certificates are not valid unless Exhibitor is rebilling these charges to its customers For International Exhibitors Freeman requires 100 prepayment of advance orders and any order or services placed at show site must be paid at the show For all others should there be any preapproved unpaid balance after the close of the show terms will be net due and payable in Dallas Texas upon receipt of invoice Effective 30 days after invoice date any unpaid balance will bear a FINANCE CHARGE at the lesser of the maximum rate allowed by applicable law or 1 5 per month which is an ANNUAL PERCENTAGE RATE of 18 and future orders will be on a pre paid basis only If any fi nance charge hereunder exceeds the maximum rate allowed by applicable law the finance charge shall automatically be reduced to the maximum rate allowed and any excess finance charge received by Freeman shall be either applied to reduce the principal unpaid balance or refunded to the payer If past due invoices or invoice balances are placed wi
271. to help you place your order or prepare for a detailed discussion Whether you require basic household office power or a more technical installation for equipment audio visual presentations or truss lights our electrical specialists and qualified electricians are always available to assist you How do I know how much power I need First review a layout of your exhibit noting all of the items in it that require power Consider lighting computer equipment and your own product Are you bringing or renting any a v equipment or ordering catering services that might need power Will you be using a lead retrieval machine If it s an item that plugs into a standard wall outlet found in a home or office in North America it will require 110 120 volt power 208 or 480 volt power is generally used for machinery or industrial cooking devices and is ordered by single or 3 phase Next mark the voltage and wattage or amperage referred to as load 100 watts 1 amp of each piece of equipment at it s location in the booth This information should be provided on a name plate or stamp usually located on the back or bottom of the equipment If not indicated check our accompanying electrical usage guide for estimated wattages for common items used at trade shows or call your rental company caterer for specifics For lighting loads are dictated by the wattage of the bulbs Arm lights included with Freeman exhibit packages use 200 watt bulbs Keep
272. ts amp Cancellations Changes and or cancellations must be received 5 BUSINESS DAYS in advance of service No cancellations may be made after that time Any changes made with less than 3 business days notice must be received prior to 2 p m and willbe subject to a 20 change fee Late changes will also be subject to approval by the ARAMARK Sales Department based upon availability of product and staff Payment Policy ARAMARK Corporate Policy requires full payment prior to commencement of services Additionally a credit card must be on file for any re orders made on site NO EXCEPTIONS Delivery Charge A 25 00 charge will apply to all original orders of less than 75 00 per delivery Special Orders We have designed this menu through years of experience with exhibitors in mind However should you have special menu needs please feel free to contact our Sales Department Any variance from this menu including changes in quantity menu content etc is subject to special pricing Service Ware Due to the restricted amount of space available for booth service catering most of our customers prefer disposable service All orders will include the appropriate variety of quality disposable ware at no additional charge Biodegradable service ware is used where available If yourequire china service please order these items separately Available items are listed under the Equipment amp Labor section of the menu Please Note If china serv
273. ty Labor cost 75 00 an hour per technician with a one hour minimum amp Floor work Estimated at 4 cables per hour this is a conservative estimate assuming normal circumstances with timely request for service and a complete floor plan received at least 5 days before show move in Charges could be greater than our estimate for a variety of reasons such as floor work was ordered late carpet had already been laid obstructions physical structures and other miscellaneous issues that can make cabling more labor intensive and time consuming Smart City Cat 5 Cable 50 each 50 ft cable _ Yes we will need to order floor work from Smart City for our booth Estimated number of labor hours Please add this to our order _ No we will not require floor work for our booth We will not be laying our cables across aisles or under carpet or flooring _ Smart City Provided Cable We prefer Smart City to provide the cable for our booth Number of Cat 5 Cable s at 50 each Please add this to our order _ Exhibitor Provided Cable We will provide our own cable for our booth and understand the following We will not be placing cable across aisles across traffic flow areas under carpet or under flooring Smart City can only accept cable and cannot accept hubs routers switches or other equipment e Smart City cannot guarantee service on Customer Exhibitor provided cable s and or equipment Connectivity can be guaranteed only
274. ug their phones modems faxes or SmartCity must distribute all concealed and under carpet credit card readers wiring Page 2 of 2 LAS VEGAS FIRE SAFETY REGULATIONS NOTICE INACCORDANCE WITH THE NEVADA CLEAN INDOOR AIR ACT SMOKING IS PROHIBITED IN EXHIBIT AREAS 1 10 11 12 13 14 15 ALL MATERIALS USED IN CONSTRUCTION AND DECORATION OF AN EXHIBIT MUST BE FLAME RETARDANT Fabrics must be certified as flame retardant or a sample must be available for testing Materials which cannot be treated to meet the requirements may not be used ALL EXITS AND EXIT AISLES MUST BE KEPT CLEAR AND UNOBSTRUCTED No furniture signs easels chairs or displays may protrude into aisles DESIGNATED NO FREIGHT AISLES MUST BE MAINTAINED CLEAR OF CRATES AND EXHIBIT MATERIALS DURING MOVE IN AND MOVE OUT These aisles are required for emergency access throughout the hall and to expedite freight and empty crate moving ALL EMPTY CARTONS OR CRATES MUST BE LABELED AND REMOVED FOR STORAGE OR THEY WILL BE REMOVED AS TRASH Crates are not to be used as exhibit supports ALL FIRE HOSE RACKS FIRE EXTINGUISHERS STROBE LIGHTS AND EMERGENCY EXITS MUST BE VISIBLE AND ACCESSIBLE AT ALL TIMES This includes fire protection equipment located within exhibits Exits and exit signs must not be covered by drapes nor obscured from view by exhibit components EXHIBITORS WHO INTEND TO DISPLAY A VEHICLE WITHIN THE CONFINES OF THEIR EXHIBIT BOOTH M
275. uipment subtotal for orders under 3 000 160 68 Min 002000 Additional labor required for wall truss mounted flat screen monitors 75 NO SALES TAX OR DRAYAGE CHARGED ON AV EQUIPMENT TOTAL CHARGES FREEMAN TERMS amp CONDITIONS YOU ARE ENTERING A CONTRACT WHICH LIMITS YOUR POSSIBLE RECOVERY IN CASE OF LOSS OR DAMAGE The terms and conditions set forth below become a part of the Contract between Freeman and you the EXHIBITOR Acceptance of said terms and conditions will be construed when any of the following conditions are met THE METHOD OF PAYMENT FORM IS SIGNED OR AN ORDER FOR LABOR SERVICES AND OR RENTAL EQUIPMENT IS PLACED BY EXHIBITOR OR WORK IS PERFORMED ON BEHALF OF EXHIBITOR BY LABOR SE CURED THROUGH FREEMAN DEFINITIONS For purposes of this Contract Freeman means Freeman Decorating Services Inc FDSI Freeman Decorating Ltd Freeman Audio Visual Solutions Inc and their respective employees directors officers agents assigns affiliated companies and related entities The term Exhibitor means the Exhibitor its employees agents representatives and any Exhibitor Appointed Con tractors EAC PAYMENT TERMS Full payment including any applicable tax is due at the time the order is placed Purchase orders are not considered payment All payments must be in U S funds and all checks must be drawn on a U S bank Orders received without advance payment or after the deadline
276. unce weight and all nine designer colors are available in a 28 ounce weight Freeman s prestige carpet packages include new 10 foot wide carpet delivery Visqueen covering installation carpet tape carpet removal and all carpet material handling fees Price includes environmentally friendly disposal of carpet after usage Foam carpet padding is available for a minimal fee If you have a large order please contact us to see if volume discounts may apply custom options Prestige carpets can also be customized to fit your exhibit needs with unique logos patterns and borders Call the phone number on Quick Facts for assistance oes So knee Py t 4 er a Fy i z 7 KATI gray pearl black cardinal charcoal navy toast wedgewood white Colors available in both 28 oz and 40 oz Actual colors may vary slightly questions Call customer service at the number listed on Quick Facts For fast easy ordering visit us at www freemanco com ClASS1C cancer custom cut Freeman classic carpet is available in a range of colors and includes delivery Visqueen covering installation carpet tape carpet removal and all carpet material handling fees Foam carpet padding is available for a minimal fee If you have a large order please contact us to see if volume discounts may apply standard cut Our classic carpet comes in a variety of sizes 9 x 10 9 x 20 9 x 30 9 x 40 and larger Prices
277. une 1 2013 COMPANY NAME BOOTH CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 702 579 1700 to speak with one of our experts For fast easy ordering go to www freemanco com store STANDARD PURCHASE Standard Framing Sizes and Fabric e Single sided graphics frame hardware and harness included e Complete the Hanging Sign order form Labor and hardware to hang sign are NOT included e Orders received after the deadline date are subject to availabilty and will be charged standard prices An Exhibitor Sales Specialist will contact you for details O Square Signs All Sides Quantit Length Height Linear Ft Discount Price Standard Price Total 10 x 10 3 40 5 527 00 8 290 50 10 x 10 4 40 6 561 00 9 841 50 15 x 15 3 60 7 813 00 11 719 50 15 x 15 4 60 9 228 00 13 842 00 Rectangle Signs All Sides Quantit Length Height Linear Ft Discount Price Standard Price Total 10 x 15 a 50 6 960 00 10 440 00 10 x 15 4 40 8 084 00 12 126 00 Circle Signs Circumference Quantit Diameter Height Linear Ft Discount Price Standard Price Total 10 3 31 42 4 878 00 7 317 00 10 4 31 42 5 641 00 8 461 50 15 3 47 12 6 878 00 10 317 00 15 4 47 12 7 963 00 11 944 50 A Triangle Signs All Sides Quantit Length Height Linear Ft Discount Price Standard Price Total 10 x 10 x 10 3 30 4 254 00 6 381 00 10
278. uorescent or Halogen Fluorescent Lighting Quarter amp Half view Halogen Lighting Quarter View Only Mirrored Sliding Doors w Lock Glass Sides Brushed Silver Frame Textured Gray Formica Exterior Rear Storage w Locked Sliding Doors Available in 4 5 and 6 lengths amp 34 Corner Cases Available in Quarter amp Half View Qty Part Description Price 1012400 4 Quarter View Fluorescent 471 50 1012500 5 Quarter View Fluorescent 471 50 1012600 6 Quarter View Fluorescent 471 50 ____ 1012401 4 Half View Fluorescent 471 50 ____ 1012501 5 Half View Fluorescent 471 50 _____ 1012601 6 Half View Fluorescent 471 50 1011400 4 Quarter View Halogen 567 00 1011500 5 Quarter View Halogen 567 00 1011600 6 Quarter View Halogen 567 00 101214 Corner Quarter View Fluorescent 507 00 101212 Corner Half View Fluorescent 507 00 101142 Corner Quarter View Halogen 614 00 THE ELITE LINE Halogen Halogen Lighting Mirrored Sliding Doors w Lock Glass Sides Brushed Gold Frame Green w Etched Verdigris Formica Exterior Rear Storage w Locked Sliding Doors Price 518 65 518 65 518 65 518 65 518 65 518 65 623 70 623 70 623 70 557 70 557 70 675 40 Available in 4 5 and 6 lengths amp 34 Corner Cases Available in Quarter amp Half View Qty Part Description Price 1013400 4 Quarter View Halogen 56
279. us and therefore turn off power overnight during show days Power is turned off 1 2 hour after the show closes at the earliest and restored no later than 1 2 hour before the show opens the following day 24 hour power is as it Sounds power that is continuously on 24 hours per day If your booth includes for example refrigeration equipment an aquarium or programmable apparatus that depends on uninterrupted power you should consider ordering 24 hour service Power is usually not turned off during move in or move out Where does the power come from Depending on the facility the power can come from overhead catwalks floor ports columns wall outlets or a combination of these sources Check with the local Freeman branch office for more information Where will my power be located In line and peninsula booths will find their main power source on the floor somewhere along the rear drape line of their booth Island booths need to submit an electrical layout Please see the sample layouts and electrical grid for further information What if need power at another location besides the rear of my booth What if have multiple power locations Exhibitors requiring power at any location other than a back wall must submit an electrical layout Please see the sample layouts and electrical grid for further information How many places will I have to plug in How many things can I plug in For planning purposes you should always assume t
280. ve in please go to www freemanco com preshowFAQ Tuesday May 28 2013 1 00 p m 6 00 p m Wednesday May 29 2013 9 00 a m 5 00p m EXHIBIT HOURS Thursday May 30 2013 1 00 p m 6 00 p m Friday May 31 2013 11 30 a m 6 00 p m Saturday June 1 2013 9 00 a m 4 00 p m EXHIBITOR MOVE OUT For more information and helpful hints on postshow procedures and move out please go to www freemanco com postshowFAQ Saturday June 1 2013 4 30 p m 8 00p m Sunday June 2 2013 9 00 a m 5 00 p m Monday June 3 2013 9 00 a m 12 00 p m PLEASE NOTE Overtime charges for labor and material handling will apply Monday through Friday from 5 00 p m to 8 00 a m and all day on Saturday Sunday and Holidays Please refer to the appropriate order form s for rates DISMANTLE AND MOVE OUT INFORMATION e Freeman will begin returning empty containers as soon as the aisle carpeting is removed from the exhibit floor The entire process will take several hours e All exhibitor materials must be removed from the exhibit facility by Monday June 3 2013 at 12 00 p m Any materials remaining in the facility will be re routed via Freeman s choice or returned to warehouse to await disposition at exhibitor s expense e To ensure all exhibitor materials are removed from the exhibit facility by the Exhibitor move out deadline please have all carriers check in by Monday June 3 2013 at 9 00 a m POST SHOW PAPERWORK AND LABELS Our Exhibitor S
281. vention Documents FD 20App TemporaryPermit pdf Please refer to page 8 of the Clark County Fire Department s Places of Assembly Guideline http fire co clark nv us Files pdfs Places 200f 20Assembly pdf EXCEPTION The Las Vegas Convention Center s regulations for Covered and or Double Deck Exhibits are available online Please refer to the Las Vegas Convention Center Building Users Manual for further information http www vegasmeansbusiness com includes content images media docs LVCC_BUM pdf TENTS IN EXCESS OF 200 SQUARE FEET CANOPIES IN EXCESS OF 400 SQUARE FEET AND TEMPORARY MEMBRANE STRUCTURES MUST BE APPROVED BY THE CLARK COUNTY FIRE MARSHAL The Application for Permit is available online at http www clarkcountynv gov Depts fire fire_prevention Documents FD 20App TemporaryPermit pdf Please refer to the Clark County Fire Department s Tent and Canopy Guidelines http fire co clark nv us Files pdfs tentsandcanopies pdf EXCEPTION Please refer to the Las Vegas Convention Center Building Users Manual for their guidelines http www vegasmeansbusiness com includes content images media docs LVCC_BUM pdf DEMONSTRATION COOKING AND FOOD WARMING IN EXHIBITION SPACES SHALL COMPLY WITH THE CLARK COUNTY FIRE CODE AND FACILITY REGULATIONS Please refer to pages 6 7 of the Clark County Fire Department s Places of Assembly Guideline http fire co clark nv us Files pdfs Places 200f 20Assembly pdf Rules and regulations specific to the Las
282. w management will inspect exhibits for compliance of all exhibit rules and regulations The purpose of this inspection is to insure that all exhibits professionally maintain the mission and purpose of AARP Presents Life 50 and do not in any way interfere with other exhibitors Please be certain that all materials you plan to distribute at the event are approved by AARP in advance of the event Itis not necessary for an exhibitor to be present for inspection You may leave a phone number and contact name within your booth prominently displayed for show management to contact you in case of an inspection matter If you wish to request a booth inspection while you are present in the exhibit please stop by the exhibit management office and make arrangements for an early inspection of your booth AARP may elect in its sole discretion to schedule inspection in advance to accommodate the needs of AARP and exhibitors Hotel accommodations for exhibitors can be made at any of the Official Hotels listed in the Registration Transportation amp Housing section of the Exhibitor Service Manual An Exhibitor Group Housing Form is provided in the Registration Transportation and Housing section of this manual Please follow instructions on this form in order to secure your accommodations The deadline for hotel reservations is March 15 2013 You are advised to send in your housing form early in order to get your preferred hotel rooms You may register on
283. with a glass front or a protective heat contact barrier must be installed to prevent combustible exposure or attendee contact Screen front fireplaces will not be approved for burning Exhibit design directly around the fireplace and installation of the fireplace must meet the requirement code for permanent fireplace installation Distances from exposure to combustibles must meet the requirements for permanent installations Exhibitor Kit 2 2012 e Candles may be used for decorative purposes for events with food service 1 candle per table where the candles are supported by on substantial non combustible bases so located as to avoid danger of ignition of combustible materials Candle flames shall be protected and enclosed so that if the candle were to tip over there would be no risk of fire The Safety Office has final approval to determine if a candle meets the above criteria Candles may not be left unattended while lit Intended use of candles for decorative purposes must be listed in the Application for Food Preparation Within Exhibits and submitted to the Safety Office Exhibitor Kit 2 2012 Ake bigar CONVENTION AND VISITORS AUTHORITY FOOD PREPARATION WITHIN EXHIBITS Temporary exhibition and display cooking is only permitted within the limitations given below Production cooking operations require food preparation within permanent commercial cooking facilities with permanent commercial cooking ventilation Whenever food
284. would like We have a wide variety of standard colors available _ Black _ Blue _ Brown L Burgundy C PMS Color Red C Teal L White C Dark Green L Font Type Unless font type is indicated Helvetica will be used Indicate exactly how you want your company name to appear ENHANCE YOUR EXHIBIT Enhance your exhibit and have an Exhibitor Sales Specialist contact you for pricing by checking any of the following boxes _ Slatwall amp Shelves _ Cabinets amp Counters _ Colored Panels L_ Creating a Custom Exhibit L Specialty Colored Metal L Recyclable Graphics C Graphics amp Custom Logo White Eco Board TOTAL COST Total Cost 8 1 Tax Sub Total 01 13 254748 4365 Page 1 of 1 FREEMAN rental exhibits MAN DISCOUNT PRICE F pal Road DEADLINE DATE est Sunset Roa MAY 7 2013 Las Vegas NV 89118 Ph 702 579 1700 Fax 469 621 5604 FreemanLasVegasES freemanco com INCLUDE THE FREEMAN METHOD OF PAYMENT FORM WITH YOUR ORDER NAME OF SHOW AARP Presents Life 50 May 30 June 1 2013 COMPANY NAME BOOTH CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 702 579 1700 to speak with one of our experts For fast easy ordering go to www freemanco com store ACCESSORIES FOR RENTAL UNITS STRAIGHT AND ANGLED SHELVES RADIUS COUNTER LITERATURE Does Not Have Doors POCKETS Plexiglass COUNTERS amp CABINETS GONDOLAS Lights may only be used on rent
285. y Primary Contact Person First Name Last Name AARP Registration amp Housing Address Domestic 1 800 650 6839 Fax 301 694 5124 aarpexh experient inc com City State Zip Code Country www daarp org expostaff Phone Number Fax Number Email If paying by check mail to AARP Registration amp Housing B HOTEL PREFERENCES P O Box 4088 Frederick MD 21705 1 2 2 4 5 6 C ROOM REQUEST Please indicate the number of rooms required by type for each night ROOM TYPE Tues 5 28 Wed 5 29 Thurs 5 30 Fri 5 31 Sat 6 1 Sun 6 2 Mon 6 3 Exhib Move In Exhib Move In Hall hours Hall hours Hall hours 9am Move Out Move Out 9am 5pm 9am 5pm 5 8pm 11 30am 6pm 4pm Move Out 9am 5 pm Jam 12pm 4 30 8pm Single 1person tbed FF l G Double 2persons tbed Dbi Dbl Zpersons 2beds P G l S GENERAL INFORMATION All reservation requests require a credit card to reserve the room s A letter of confirmation will be sent to the group contact 10 14 business days upon receipt of guarantee and completed form Rooming list must be furnished by March 15 2013 After this date any remaining rooms from your original block will be released Additional requests will be subject to availability The last day to submit changes and or cancellations April 19 2013 prior to 5 00 p m Central Standard Time e In order to confirm your most current reservation information you must continue to make all requests and changes with AARP s Housi
286. y __ All mics are hard wired only For wireless mics contact the 16 or higher Location show s official A V company using increments of 8 L wireless mics Quantity ___ I will be ordering O wireless lavaliere Quantity____ the following from O Screen O centered L offset the A V contractor O LCD projector with LJ front projection UJ rear projection O TV O VCR UO A V Cart O My laptop presentation has sound Will you be ordering food beverage from Aramark O yes O no Your Aramark contact is O I will contact Smart City Networks to order telephone or internet service 702 943 6080 Your LVCC Convention Services Manager is To obtain a diagram of your room s please contact your Convention Services Manager Exhibitor Kit 2 2012 Ake bigar CONVENTION AND VISITORS AUTHORITY PARKING INFORMATION A major function of the LVCVA Safety amp Security Department is to ensure parking is as convenient as possible within constraints imposed by demand available space and cost Parking Fees When paid parking is in effect the fee is 10 00 with in and out privileges Anyone leaving the Las Vegas Convention Center and planning to return the same day can get their ticket stamped for reentry Please display ticket stubs in view on your dashboard Parking Space Designation Parking is permitted in marked spaces only Overnight parking is not permitted White Spaces designate general parking permitted with a proper pass or t

2013 Spring Life@50+ Las Vegas Exhibitor Service Manual

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