Gaylord National Resort & Conference Center National
Contents
1. d 300 00 LABOR RATES female connection 80 100 PSI 125 CFM Mon Fri 8 00 am 5 00 pm 90 00 hr Water Hotel supplies 1 2 male threaded connector All other times 160 00 ee is a for bringing adaptors Not available 300 00 ELECTRICAL ENGINEERING escedue2s CONNECTIONS Drainage Available depending on booth location A pump The rate or service fee does not may be required at an additional cost Not available in 200 00 include overhead power wiring of Ballrooms the booth foreign connections or special requests All electrical to be One time fill and drain Maximum of 50 gallons 300 00 installed for in line booths will be to 1 Outlet Extension cord RENTAL ONLY 25 00 the back of the booth All others will RR be from the ceiling or the floor 6 Outlet Multi strip RENTAL ONLY 15 00 which ever the most convenient Transformer Rental 150 00 manner is Credit will not be given for services ordered and not used Antenna Cablerun Please call for quote 301 965 3710 Cancellations must occur prior to the installation of services CREDIT CARD IS THE ONLY FORM OF PAYMENT occi c MNA be billed at the end of the show Credit Card Visa MasterCard Am Express Discover Diners Club Charges Installation and CARD EXP DATE removal 15 Tax 6 E MAIL ADDRESS PLEASE PRINT SUBTOTAL SIGNATURE PHONE Labor atshowsito MD TAX FORM MUST ACCOMPANY THIS FORM TO CLAIM TAX EXEMPT TOTAL2. Company Address City State Zip Code Country Phone Number On Site Contact Name Email Address PAYMENT METHOD circle one Visa Mastercard AMEX Discover Check Name on Card Card Number Expiration Date TERMS amp CONDITIONS All equipment is offered on a rental basis and must be returned to the Lead Retrieval Desk at the start of the Make Checks Payable to Netronix Corporation r scheduled exhibit breakdown period All equipment is the sole responsibility of the exhibitor during the rental period Lost or damaged equipment is subject to an additional charge up to the full replacement cost of 2 300 per scanner and 695 per printer No refunds or cancellations will be accepted after 05 03 13 By signing this form you agree to all terms Upon receipt of your order you authorize immediate processing of payment using the method selected Questions Call or email us 847 620 4499 or leads goeshow com L Mail Completed form to Fax to 847 277 7414 Email leads goeshow com Netronix Corporation 5 Executive Court Suite 2 South Barrington IL 60010 Signature Date 2012 Netronix Corporation 5 Executive Court Suite 2 South Barrington IL 60010 Official Lead Retrieval Order Form TechConnect ECHO Lead Retrieval Custom Qualifier Form Please take advantage of your free custom qualifiers codes You may select up to 16 closed with up to 22 letters per code If you choose not to use the c
3. INFORMATION TECHNOLOGY TERMS CONDITIONS amp REGULATIONS Fax or Mail to Gaylord National Resort amp Convention Center Attn Telecommunication Department 201 Waterfront Street National Harbor Md 20745 Office 301 965 2506 GAYLORD NATIONAL Fax 301 965 3797 Email to gnexhibits gaylordhotels com RESORT amp CONVENTION CENTER Gaylord National Resort and Convention Center Information Technology Terms Conditions and Regulations GENERAL gt Installation of telephone telecommunications network and cabling services within the Gaylord National Resort and Convention Center is exclusive Telecommunication services voice and data are to be ordered by each exhibitor separately and are not to be shared with other exhibitors Routine audits are preformed to ensure adherence gt All prices are for rental of services only Material and equipment furnished by the Gaylord National Resort and Convention Center for telecommunication services shall remain the property of the Gaylord National Resort and Convention Center s unless otherwise specified and shall be returned to the Gaylord National Resort and Convention Center s Exhibitor Service desk at the close of show There will be a 250 00 charge for lost or damaged telephone sets and a 250 00 charge for lost or damaged network equipment The Gaylord National Resort and Convention Center is not responsible for lost or damaged equipment while in the exhibitor s possession gt U
4. May 12 16 2013 May 14 2013 e lt lt lt lt lt lt lt 3 EXHIBIT MATERIAL Brede EXPOSITION SERVICES Rushto Gaylord National Resort amp Conference Ctr Ballroom 701 National Harbor Blvd National Harbor MD 20745 DIRECT TO SHOW SITE National Innovation Exhibitor Summit amp Showcase Gaylord National Resort amp Conference Center National Harbor MD Do not deliver prior to May 12 16 2013 May 14 M DIRECT TO SHOW SITE lt 3 lt lt lt lt lt lt lt These shipping labels are provided for your convenience to assist in preparing shipments direct to the show site Please cut along dashed lines and affix one to each piece of your shipment direct to the show site Please make additional copies of these labels as needed Important note Hazardous materials will not be accepted at show site lt e 95 5 NATIONAL ee INNOVATION SUMMIT AND SHOWCASE Gaylord National Resort amp Conference Center National Harbor MD May 12 16 2013 Order Complete this form to request a pre printed outbound bill of lading and shipping labels for Form your outbound shipment Forms and labels will be delivered to your booth at show site Requests must be submitted by April 26 2013 Notes Please complete one form per shipment Please review the Material Handling Information Material Handling Rate Schedule and Limits of
5. NATIONAL INNOVATION SUMMIT AND SHOWCASI Gaylord National Resort amp Conference Center National Harbor MD May 12 16 2013 Dear Exhibitor Brede Exposition Services is pleased to have been selected as the Official Service Contractor for the upcoming National Innovation Summit and Showcase We recognize that your participation in this event is a vital part of your firm s marketing program and we want to do everything possible to make it profitable and rewarding for you Included in this service manual are forms for ordering various services and equipment The Brede forms are to be returned to our office the others to the specific contractors who are providing the services Please review complete and submit your order forms as early as possible to take advantage of our discount pricing Please refer to the enclosed Show Details page for vital facts and information about this event If you have any additional questions about Brede s services please do not hesitate to call or email Brede s National Innovation Summit and Showcase Customer Service Representative at csboston brede com A Brede Service Desk will be maintained in the exhibit area during exhibitor move in to answer any questions that arise and to assist with any last minute requirements We look forward to working with you and your company toward a successful show Thank you Brede Brede Exposition Services 100 Industrial Park Road Hingham MA 02043 4313 USA
6. Brede Exposition Services c o YRC Freight Receiving hours M F 8 00 a m to 4 00 p m 7600 Preston Drive All shipments must be prepaid collect shipments will be refused Landover MD 20785 Brede does not accept shipments that are not consigned to Brede Exposition Services Such shipments will be refused All shipments to the Advance Warehouse must arrive by May 3 2013 to avoid late charges TO Exhibiting Company Name and Booth e Use this address and information on your inbound bill of lading if shipping your freight Direct to Show site Please use the freight labels provided in this service manual FOR National Innovation Summit and Showcase c o Brede Exposition Services Gaylord National Resort amp Conference Ctr Ballroom 701 National Harbor Blvd National Harbor MD 20745 All shipments must be prepaid collect shipments will be refused Brede does not accept shipments that are not consigned to Brede Exposition Services Such shipments will be refused Shipments will be received at the facility no sooner than May 14 2013 during move in hours Exhibitors with crates or boxes that need to be returned to pack up booth equipment at the end of the show must affix empty labels on the containers as soon as they are empty Empty labels will be available at the Brede Service Desk Affixing the labels is the sole responsibility of the exhibitor Brede assumes no responsibility for removal of containers with old emp
7. Service charge of 1 1 2 per month on any unpaid balance will be made starting 30 days after date of invoice 15 Where an exhibitor indicates choice of carrier for pickup it is the exhibitor s responsibility to arrange with such carrier for said pickup service If the carrier does not pick up within the time limited for the removal of exhibitor s materials at the Exhibit Hall we reserve the right to forward such material by the shipping method of our Choice or to remove said material to our warehouse for disposition at an additional charge to the exhibitor in accordance with prevailing rates for the service performed 16 Material left behind without orders placed at the Drayage Service Desk may be classified as abandoned The Drayage Contractor shall not be responsible for same We are not responsible for any delay of rush shipments We will expedite such rush shipments to the best of our ability but will not assume any financial responsibility for shipments which do not arrive at their destination at a dated time 17 EXHIBITORS ARE URGED TO CARRY ALL RISK INSURANCE covering your materials against damage loss and all other hazards from the time shipments are made prior to the show until shipments are received back after the show This can generally be done by adding riders to existing insurance policies often at no additional cost It is understood that Brede Exposition Services is not an insurer that insurance if any shall be obtained by the ex
8. and a maximum of 1 000 00 per shipment This applies while these goods are in Brede s warehouse in vehicles for delivery or at show site 7 Claims for loss or damage which are not submitted to Brede Exposition Services within thirty 30 days of the close of the show on which the loss or damage occurred shall be considered waived No suit or action shall be brought against Brede Exposition Services or its subcontractors more than one 1 year after the accrual of the cause of action therefore 8 Shipments received without receipts freight bills or specified unit counts on receipts or freight bills i e one lot 800 cu ft etc such as UPS or van lines will be delivered to the exhibitor s booth without guarantee of piece count or condition No liability will be assumed by Brede Exposition Services for such shipments 9 Empty container labels will be available at the service desk Affixing the labels is the sole responsibility of the exhibitor or his her representative All previous labels should be removed or completely covered Brede Exposition Services assumes no responsibility for errors to the aforementioned procedure removal of containers with old empty labels and without Brede Exposition Services labels improper information on empty labels or valuables stored in containers with empty labels 10 Exhibitors should arrange for outgoing shipments during the show or immediately after its close Brede will assist in the preparation of Bred
9. t required or Purchase card used Cardholders Name Cardholder s Phone Number Cardholder s Email Address Cardholder s Billing Address State and Zip Code Customer s Name to be Invoiced Invoice Order Number s certify the above information to be true and correct to the best of my knowledge As the cardholder am authorizing the above credit card account to be charged for the above order and any additional amounts incurred as a result of all show site changes by my representatives Signature Cancellation Policy Cancellation of equipment ordered must be received 48 hours prior to delivery date to avoid a minimum one day charge If services have already been provided at the time of the cancellation 100 of original charges will be applied For Processing Return Form To Presentation Services Gaylord National Resort and Convention Center 201 Waterfront St National Harbor MD 20745 PSGNexhibits psav com Ph 301 965 2048 Fax 301 965 2060 gt AM GAYLORD NATIONAL A RESORT a CONVENTION CENTER PRESENTATION SERVICES on lhe Potomac EXHIBITOR AUDIO VISUAL ORDER FORM All Rates are Day Rates z Qty X days s Video Projection Equipment di Advan sd 1n siie Days Wasi Customer Information 5 6 7 8 Tripod Projection Screens w skirt 85 00 102 00 LCD Projector 3700 Lumens 590 00 708 00 DVD Player 95 00 114 00 54 Rolling Cart w black skirt 60 00
10. Handling Information NATIONAL INNOVATION SUMMIT AND SHOWCASE Gaylord National Resort amp Conference Center National Harbor MD May 12 16 2013 Order Submit this form if you will be shipping materials to the advance warehouse or show site Use the rates and calculator below to estimate your material handling charges Enter the Material Handling Estimate below on Order Summary Payment form Orders received without full payment or credit card information will not be processed Material Handling Rate Schedule For full definitions and descriptions of all rates and rules see the Material Handling Information forms included in this manual All material handling fees are calculated on a CWT basis per hundredweight or fraction thereof per shipment and vary depending on the type of shipment the amount of handling and the time of day Separate shipments will not be combined Minimum charges will apply as shown below Be sure to review these costs when you prepare your show budget Contact Brede for assistance in estimating your material handling charges based upon your specific needs Material Handling Rate Rates below include any applicable OT charges per 100 Ibs Description 200 Ib minimum charge Advance to Warehouse Crated 153 00 Direct to Show site Crated 132 25 Advance to Warehouse Special Handling 191 25 Direct to Show site Special Handling 165 25 Direct to Show site Uncrated Unskidded or Wrapped 229 50 Adva
11. in dates When possible schedule shipments to arrive during straight time rather than overtime periods Label your freight with the number of total pieces example 1 of 3 2 of 3 and 3 of 3 Take a copy of tracking numbers to the show as well as origination and destination points piece counts arrival dates and phone numbers for tracking purposes Consolidate Separate shipments received by Brede will not be combined The minimum 200 Ib charge applies to each shipment Your Shipment Brede receives Consolidate your shipment whenever possible to avoid multiple minimum charges For example o 1 piece weighing 36 Ibs charged 200 Ib minimum x 153 00 per CWT 306 00 o 1 piece weighing 62 Ibs charged 200 Ib minimum x 153 00 per CWT 306 00 o 1 piece weighing 54 Ibs charged 200 Ib minimum x 153 00 per CWT 306 00 TOTAL cost of three shipments arriving separately 918 00 OR o pieces totaling 152 Ibs 200 Ib minimum x 153 00 per CWT 306 00 TOTAL cost of one consolidated shipment 306 00 Savings of 612 00 Shipments arriving at the same time from different destinations are considered separate shipments Please be aware that small package handlers may split shipments resulting in Brede receiving multiple shipments phone 781 741 5900 Q Find more on Brede com o fax 781 741 5902 e mail csboston brede com Material Handling Tips EXHIBIT MATERIAL Brede EXPOSITION SERVICES Rush to clo YRC Freig
12. in effect for all areas of the hotel with existing carpet Gaylord National does not provide cleaning supplies vacuums large waste receptacles whales or janitorial services for the exhibit hall area unless it is included in the sales contract Trash removal from the exhibit hall and or ballroom is the responsibility of the decorating production company Any property damaged or destroyed must be replaced to its original condition It is the responsibility of the decorating production company to return exhibit hall and or ballroom space to Move In Condition All tape and tape residue as well as stains and debris must be removed The decorating production company is responsible for vacuuming the exhibit hall and or ballroom prior to departure Chalk marks or the use of chalk lines will be prohibited on any carpeted area for event layout All carpeted areas must be covered with visqueen or Polytac before any decorating production equipment or freight is brought into the space Prior to installation the exhibit hall staff must approve any tape applied to the hotel carpet It is required that low tack tape is applied to the carpet and contractor s double face tape be applied to the low tack tape GAYLORD NATIONAL on the Potomac EVENT NAME COMPANY NAME ELECTRICAL UTILITY SERVICES FAX OR MAIL TO Gaylord National Resort amp Convention Center 201 Waterfront St National Harbor Md 20745 Office 301 965 3710 Fax 301 965
13. options to suit your customs cases needs SHIPPING LABELS TTS will provide you with preprinted shipping labels for all of your freight A mays remove old shipping address labels from previous shows This is like leaving the bag tags on your luggage when you fly Keep only a single destination label visible so the freight handlers can avoid misrouting of freight PALLETIZE AND SHRINK WRAP FREIGHT IF POSSIBLE This is an excellent way to keep your freight together during transit Keep in mind you will need to label every box within the pallet It is very important to note how many pieces the pallet contains How ABOUT A QUOTE Simply fill in the blanks and email it to mhill tshow com OR fax it to 858 437 0151 NAME OF ATTENDEE PHONE NUMBER CompanyName j Ap se Ld cw C 1 1 ST ZIP L TAKING IT TO DIRECT SHOW SITE DELIVERY ADVANCED WAREHOUSE ESTIMATED PIECES Ld ESTIMATED WEIGHT SERVICE LEVEL ECONOMY 3 5 DAYS N EXPRESS 1 2 DAYS m EXCLUSIVE TRAILER ES 7556 Trade St San Diego CA 92121 Toll Free 877 SHIP TTS 744 7887 858 437 0150 Fax 858 437 0151 Tradeshow Transportation Specialists Delivery Facility o o Address 1 C C Address 2 35 j City ST Zip J T TISBOL Show Natl Innovation Waaa Exhibiting Company BOOTH TTS Logistics Inc 877 744 7887 NATIONAL INNOVATION SUMMIT AND SHOWCASE s Gaylord National Resort amp Conference Center I N
14. s Phone Number Cardholder s Email Address Cardholder s Billing Address State and Zip Code Customer s Name to be Invoiced Invoice Order Number s certify the above information to be true and correct to the best of my knowledge As the cardholder am authorizing the above credit card account to be charged for the above order and any additional amounts incurred as a result of all show site changes by my representatives Signature Cancellation Policy Cancellation of equipment ordered must be received 48 hours prior to delivery date to avoid a minimum one day charge If services have already been provided at the time of the cancellation 100 of original charges will be applied For Processing Return Form To Presentation Services Gaylord National Resort and Convention Center 201 Waterfront St National Harbor MD 20745 PSGNexhibits psav com Ph 301 965 2048 Fax 301 965 2060 Official Lead Retrieval Order Fo TechConnect eCG Collect leads at TechConnect WORLD Expo amp Innovation Showcase 2013 Every attendee will have a barcode on their badge containing their contact information Features Y Simple interface with green aiming bar Compact portable and requires no power in the booth Easily browse leads add notes and update qualifiers MS Excel format opens in most spreadsheet programs SOA US Leads emailed at the close of the event and viewable online during the show Y Random pri
15. s booth 3 Brede Exposition Services shall not be responsible for loss theft or disappearance of materials before they are picked up from exhibitor s booth for re loading after the show Brede bills of lading covering outgoing shipments which are tendered to Brede Exposition Services by exhibitors will be checked at time of actual pickup from booth and corrections made where discrepancies occur 4 Brede Exposition Services shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs which may result from any loss or damage to an exhibitor s material which make it impossible or impractical to exhibit same 5 The consignment or delivery of a shipment to Brede Exposition Services by an exhibitor or by any shipper on behalf of any exhibitor shall be construed as an acceptance by such exhibitor and or other shipper of the terms and conditions set forth in this bulletin 6 Brede Exposition Services shall exercise ordinary diligence and care in the receiving handling and storage of all shipments Brede Exposition Services shall not be liable for loss or damage by fire acts of God or causes beyond its control Brede Exposition Service s liability shall be limited to the physical loss or damage to the specific article which is lost or damaged In any case the liability of Brede Exposition Services is limited to 30 per pound per article with a maximum of 50 00 per item
16. the original price 6 MDTax Orders cancelled after move in begins will be Total charged 100 of the original price Transfer this total to the Order Summary Payment form A ereit cardon tle s required when using Payment Method must be completed to process orders Brede Exposition Services I Orders received without full payment or credit card will not e All charges must be paid prior to close of show be processed Booth Number Exhibiting Company COMPLETE and SUBMIT this form by mail Brede Exposition Services 100 Industrial Park Road Hingham MA 02043 4313 USA by fax 781 741 5902 Innovation Showcase Options E et NATIONAL w INNOVATION L 4 c D SUMMIT AND SHOWCASE x _ Gaylord National Resort amp Conference Center ON SERVICES National Harbor MD May 12 16 2013 4 XPOS ITI Information Brede Exposition Services liability shall be limited to the physical loss or damage Form to the specific article which is lost or damaged as described below Please make your show site representative aware of the following policy Limitations of Brede Exposition Services Liability and Responsibility 1 Brede Exposition Services shall not be responsible for damage to uncrated materials materials improperly packed or concealed damage 2 Brede Exposition Services shall not be responsible for loss theft or disappearance of exhibitor s materials after same have been delivered to exhibitor
17. 3797 Email to GNExhibits gaylordhotels com EVENT DATE BOOTH NUMBER ADVANCE PRICE IS 2 WEEKS PRIOR TO THE SHOW DATE CIRCUIT ADVANCE STANDARD AMPS PHASE PRICE PRICE SCALED FLOOR PLANS A scaled floor plan showing the requested location s of the QTY AMOUNT 120 500 5 Single 120 00 140 00 power engineering drop s must w accompany your order If a drawing 120 1 000 10 Single 145 00 180 00 is not provided Gaylord National 120 2 000 20 Single 195 00 215 00 will install the service in the most convenient location and charges will 208 3 300 20 Single 290 00 300 00 apply for relocation 208 5 700 20 Three 390 00 465 00 i ELECTRICAL LABOR 208 5 000 30 Single 380 00 460 00 Special power requirements such as 208 8 600 30 Three 550 00 655 00 Overhead power wiring of the booth foreign connections etc will be 208 9 900 60 Single 685 00 840 00 subject to time and materials There will be a 15 installation and 208 17 000 60 Three 1100 00 1300 00 removal assessment on all orders 24 hour service will be double the listed price except for labor charges Labor 100 200 400 amps are available Please call for a quote 301 965 3710 and materials will be charged to the Special Order credit card on file Compressed Air Hotel supplies 3 4 1 2 1 4 quick release
18. 5 Green Plants 60 00 70 00 6 Green Plants 70 00 80 00 7 Green Plants 95 00 110 00 8 10 Green Plants 115 00 130 00 Decorative Containers White Black Wicker SUB TOTAL Call for prices on brass chrome terra cotta pots Tax is based on show location Sales Tax WDC 6 MD 6 VA 5 Philadelphia 8 MD 6 Brede CALL FOR ITEMS AND FLOWERS TOTAL AMOUNT DUE YOU MAY WANT BUT DO NOT SEE ON THIS LIST Please remit payment to URBAN JUNGLE Inc Rental Price includes Container top dressing delivery and pick up All orders must be paid in full No adjustments will be made after the show closes All green plants are rental items and are the property of Urban Jungle Inc Show site cancellations will incur a 100 cancellation fee If tax exempt in state of delivery your certificate must be included with this order form a HAVE AN URBAN JUNGLE REP SEE US AT OUR BOOTH Date Time Exhibitor Telephone Third Party Mobile Address PO City State ZIP email Show Name 2013 National Innovation Summit Location _ Gaylord National Harbor Hotel Show Dates May 12 16 2013 Booth Payment Info circle one AX VISA MC CHECK Credit Card Exp Date Security Name on Card Signature Overnight order form to Urban Jungle Inc 1631 Dempsey St Email is required for confirmation and final invoices Orders must be received two we
19. 72 00 LCD Projector Pkg 3700 Lumen projector 770 00 924 00 cart power and tripod screen City State Zip Ordered By Computer Equipment Advanced Contact Desktop Computer 265 00 Laptop Computer 265 00 Email Address 3 E Qty X days Video Disp lay Equip ment Advanced On Site Days Onsite Contact Name Cell 17 LCD Monitor includes table stand 170 00 204 00 19 LCD Monitor includes table stand 170 00 204 00 Delivery Date Preferred Delivery Time 32 LCD Monitor and rolling monitor stand 310 00 372 00 40 LCD Monitor and monitor stand 480 00 576 00 Pick Up Date Preferred Pick Up Time 50 LCD Monitor and monitor stand 620 00 744 00 60 Plasma Monitor and monitor stand 985 00 1 182 00 Ordering Instructions The total charge per item is determined as a DAY RATE Please include applicable Sales Tax on equipment rental TAX EXEMPT STATUS If you are exempt from payment of sales tax we require you to forward an exemption Small Monitor Speaker 85 00 102 00 certificate for Maryland along with your organization s Sound System with 2 powered speakers Federal ID number 2 stands and 1 Wireless Mic 550 00 660 00 Handheld Lavaliere To guarantee equipment availability and advanced rate Additional Wireless Microphone submit your request 20 days prior to delivery Operator Handheld Lavaliere labor if requested is subject to the pre
20. Liability forms Donotleave Bills of Lading in your booth Outbound Shipping Information To Consigned to Ship to Attention Destination Street Address City State Zip C YRC Freight L Other Ground Method x Ground Air O Ts L Other Air Next Day 2ndDay Deferred Freight Company Exhibitor Charges IAA Guaranteed enuon By Permanent Street Address City State Zip Phone Fax Shipping Labels Request Nes of Shipping Labels Requested Exhibitors using FedEx or UPS must provide pre printed labels with the account number Booth Number Exhibiting Company COMPLETE and SUBMIT this form by mail Brede Exposition Services 100 Industrial Park Road Hingham MA 02043 4313 USA by fax 781 741 5902 Bill of Lading amp Labels Request Exhibit Services The expertise of VER ana Roadway YRC is ready to customize transportation solutions for any exhibit shipment any size load With increased reliability quality and speed YRC gives you the freedom to choose the level and speed of service most appropriate for your shipment YRC offers Guaranteed Precision Expedited Precision and Sealed Exhibit security Specialized Solutions and caravan services deliver efficient transportation from show to show Shipment visibility provides additional peace of mind Enjoy the transportation management tools on my yrc com and gai
21. PM 4 00 PM 5 00 PM 7 00 PM Exhibitor Move out Wednesday May 15 2013 7 00 PM 10 00 PM Drivers for all carriers must be checked in at the Brede Service Desk for pick up of freight by 7 30 PM on Wednesday May 15 2013 U n No b For booth utilities and additional booth services please contact the individual suppliers using the enclosed order forms phone 781 741 5900 Q Find more on Brede com o fax 781 741 5902 e mail csboston brede com Show Details NATIONAL INNOVATION SUMMIT AND SHOWCASE Gaylord National Resort amp Conference Center National Harbor MD May 12 16 2013 Form 4 Credit card must be on file prior to the delivery of any goods or services LUN quired This form must accompany any completed order form s submitted to Brede Orders received without full payment or credit card information will not be processed Terms All charges must be paid prior to close of show Orders received without full payment or credit card information will not be processed A credit card on file is required when using Brede Exposition Services Submitting credit card information and signature indicates agreement with the terms below Credit 1 authorize Brede Exposition Services to charge any additional amounts incurred Third Party Payer Card by me or my show representative including material handling and or labor charg es If credit card is declined Standard Floor pricing prevails and a 25 00 servi
22. QTY Advance price Standard Price QTY Wireless Internet 1st Device 800 00 1 100 00 Additional Connection 250 00 300 00 Please choose a User ID Please choose a Password High Speed Internet Access High Speed Internet Access 1st Device 1 300 00 1 500 00 Additional Connection 300 00 350 00 Additional Device Customer Provided Switch NAT 250 00 300 00 Static Public IP Address 350 00 400 00 Dedicated Internet Access Dedicated Private VLAN 1 5 Mb sec 6 500 00 7 500 00 3 0 Mb sec 10 250 00 11 250 00 6 0 Mb sec 15 250 00 16 250 00 Telecommunication Telephone Services Standard DID telephone fax modem line 325 00 350 00 Polycom speakerphone 250 00 350 00 Standard Desk Telephone 30 00 40 00 Labor Troubleshooting Move Change 100 00 150 00 Credit Card Visa MasterCard Am Express Discover Diners Club CARD EXP DATE Charges SIGNATURE PHONE Subtotal 0 E MAIL ADDRESS 6 Tax TOTAL ONSITE CONTACT PHONE BOOTH LAYOUT Fax or Mail to Gaylord National Resort amp Convention Center Attn Exhibit Service Department 201 Waterfront Street National Harbor Md 20745 Office 301 965 3710 GAYLORD NATIONAL Fax 301 965 3797 RESORT amp CONVENTION CENTER Email to GNExhibits gaylordhotels com Event Name Event Dates Company Name Booth Number Contact Name Contact Number Please indicate placemen
23. ational Harbor MD May 12 16 2013 Submit this form if you will wish to order Brede s cleaning service for your booth in Order order to maintain booth cleanliness post set up and throughout the show Enter the Total below on Order Summary Payment form Orders received without full payment or credit card information will not be processed Advance Order Discount Deadline April 26 2013 Add to my calendar Cleaning i Booth A Options Select Service Days Booth Size avance Standard Subtotal L Vacuum once prior to show opening Includes emptying of waste baskets 1 X X 052 0 67 O Vacuum once prior to show opening and daily thereafter Includes emptying of waste baskets 2 X X 0 50 0 65 If special cleaning services are required please call the Brede Customer Service Department Important Orders cancelled prior to move in will be Calculate Cleaning Total Notes charged 50 of the original price Orders cancelled after move in begins will be Transfer this total to the Order Summary Payment form charged 100 of the original price Payment Method must be completed to process orders A credit card on file is required when using Brede Exposition Services Orders received without full payment or credit card will not be processed Booth Cleaning All charges must be paid prior to close of show Booth Number Exhibiting Company COMPLETE and SUBMIT this form by mail Brede Exposi
24. ce charge will be added Cardholder s name please print Cardholder s Signature Cardholder s Billing Address City State Zip Phone Fax Email VISA MC AMEX EXP Booth Number Exhibiting Company COMPLETE and SUBMIT this form by mail Brede Exposition Services 100 Industrial Park Road Hingham MA 02043 4313 USA by fax 781 741 5902 Credit Card Authorization NATIONAL INNOVATION o SUMMIT AND SHOWCASE gaya N ional Resort amp Conference Center 0 National Harbor MD May 12 16 2013 POSITION SERVICES o Form Enter the Innovation Showcase Option total below on the Order Summary Payment form I Order Submit this form if you wish to order supplies to complete your scientific displays from Brede Orders received without full payment or credit card information will not be processed Advance Order Discount Deadline June 5 2012 Ada to my calendar Find more on Brede com Floor Easel Qty Item Advance Standard Subtotal Floor Easel 3150 41 00 Foamcore Qty Item Advance Standard Subtotal 2x3 Foamcoe 1500 19 50 2 x4Foamcoe 1750 2250 4x8 Foamcoe 2000 2600 Tackboard Qty Item Advance Standard Subtotal 8x4 Tackboard 17175 22325 Subtotal Important Orders cancelled prior to move in will be Calculate Notes charged 50 of
25. e bills of lading Be sure that your material has been carefully crated or packed and properly tagged or marked 11 In order to expedite removal of materials Brede Exposition Services shall have authority without further clearance with exhibitors to change designated carriers 12 Labor and services ordered on behalf of exhibitors by display builders or other parties must be so authorized in a letter from exhibitors Payment for all labor and services will be the responsibility of the exhibitor 13 Freight handling charges are the responsibility of the exhibitor to whom shipments have been consigned Also charges for loading out freight shipments are the responsibility of the exhibitor from whose booth shipments are made Exhibitors may not assign this responsibility to suppliers or customers The exhibitor agrees in the event of a dispute with Brede Exposition Services relative to any loss or damage to any of their materials or equipment that they will not withhold payment of any amount due to Brede Exposition Services for Drayage or any other services provided by Brede Exposition Services as an offset against the amount of the alleged loss or damage Instead they agree to pay Brede Exposition Services at the close of the show for all such charges and they further agree that any claim they may have against Brede Exposition Services shall be pursued independently by them as a completely separate transaction to be resolved on its own merits 14
26. e time of the cancellation 100 of we will make every effort to accommodate your preferred call times Signs original charges will be applied must be assembled prior to For Processing Return Form To Presentation Services Check Check Gaylord National Resort and Convention Center 201 Waterfront St National Harbor MD 20745 PSGNexhibits psav com Ph 301 965 2048 Fax 301 965 2060 PSAV is proud to be Gaylord Hotels Exclusive Rigging Provider city State zip ordered By and Gaylord National Conference Services omaes mamTmF 8 Email Address Credit Card Please attach credit card authorization form Please See Page 2 Page 1 DSAV GAYLORD NATIONAL T RESORT amp CONVENTION CENTER PRESENTATION SERVICES on the Potomac EXHIBITOR RIGGING ORDER FORM sa Signs must be assembled prior to rigging call time Signage Information Sign Type Construction Sign Weight Sign Dimensions Additional Information or a Sketch of Your Sign Additional Information or a Sketch of Your Booth With Sign Location Page 2 ED AV GAYLORD NATIONAL A RESORT a CONVENTION CENTER PRESENTATION SERVICES CREDIT CARD CONSENT FORM Ore Z Potomac Booth l authorize Presentation Services to charge my card in the amount of American Visa Master Card Discover Card Type of Card Credit Card Number Expiration Date Security Code Customer PO
27. ed at the warehouse after May 3 2013 are subject to additional charges Ship pre paid collect shipments will be refused Uncrated pad wrapped or specialized equipment will not be accepted at the warehouse Hazardous materials will not be accepted at the warehouse Advantages There are several advantages to shipping advance to the warehouse versus directly to the show site Exhibitors can confirm shipment has arrived and is intact in advance of the move in date Materials will be delivered to your booth prior to your arrival on site Delivery dates and times are more flexible Advance Warehouse Rates See below for definitions and descriptions of warehouse rates and the Material Handling Rates form for the associated fees All material handling fees are calculated on a CWT basis per hundredweight or fraction thereof per shipment and vary depending on the type of shipment the amount of handling and the time of day Separate shipments will not be combined Minimum charges will apply as shown on the Material Handling Rates form Be sure to review these costs when you prepare your show budget Contact Brede for assistance in estimating your material handling charges based upon your specific needs Rates Warehouse material handling rates include the following Include Receiving exhibitor shipment at the advance warehouse and storage beginning 30 days prior to the show e Movement of all exhibitor freight from warehouse to exhib
28. ehicle Container Shipping Courtesy Reminder Calls One Day Prior to Pick Up Show to Show Caravan Service 7556 Trade St San Diego CA 92121 877 SHIP TTS Toll Free 744 7887 1998 2008 i 8 LEN Your Preferred Freight Carrier for National Innovation Summit amp Showcase May 14 16 Washington DC Winner of the Exhibitor s Choice Awards Best Freight Transportation Company 2 years in a row 2010 2011 24 7 live customer support More reliable and cost effective than common carriers No hidden fees or charges On site reps to help you with your shipping needs Coast to coast in 5 days or less at economy rates Automatic POD notification sent to your email or PDA VVVVVV Whether you go Land Sea Or Air TTS will get you there On Time Every Time Please ContactUs GUARANTEED 7 00 am 5 00 pm PDT Mon Fri Toll Free 877 744 7887 or email mhill tshow comfor more information on what TTS can do for you www tshow com Time is Monev TTS Will Save You Both Tradeshow Transportation Specialists How TO SHIP LIKE A PRO PACKING YOUR MATERIALS Recognize that if you are shipping electronic equipment or delicate articles they need to be packed in sturdy cases to protect them during shipment The packaging your computer came in from the factory is designed for one shipment only and often those are put into palletized blocks of freight of the same size and dimension TTS can provide you with
29. eks prior to show date for advance price McLean VA 22101j y v v v v Y RULES AND REGULATIONS FOR EXHIBITS AND DISPLAYS Fax or Mail to Gaylord National Resort amp Convention Center Attn Exhibit Service Department AYLORD NATI AL P e M ATION 201 Waterfront Street National Harbor Md 20745 RESORT amp CONVENTION CENTER Office 301 965 3710 on the Potone Fax 301 965 3797 Email to GNExhibits gaylordhotels com A discounted rate is provided to exhibitors who order services in advance Full payment must be received at Least Fourteen 14 days prior to the first day of show to qualify for the Advance Price Payment is accepted through exhibit services in the form of VISA MASTERCARD AMERICAN EXPRESS DISCOVER DINERS CLUB and Money Order U S funds drawn on U S banks only Maryland State Sales Tax 6 will be applied to all equipment amp service orders Checks and cash are not accepted The hotel is not responsible for any injury loss or damage that may occur to the exhibitor the exhibitor s agents employees or property or the any other person or property prior during or subsequent to the period covered by the exhibit contract In accordance with the Prince Georges County Fire department no exhibit display or drape will obstruct impede or otherwise hinder access to fire strobes fire speakers fire department access cabinets or fire pulls The Gaylord National Resort and Convention Cen
30. hibitor and the amounts payable to Brede Exposition Services hereunder are based on the value of the material handling services and the scope of Brede Exposition Services liability as set forth above phone 781 741 5900 Find more on Brede com fax 781 741 5902 e mail csboston brede com ts of Liability imi L NATIONAL SUMMIT AND SHOWCASE Information Brede Exposition Services will receive your materials shipped in advance at our local Form warehouse or shipped directly to show site For detailed information regarding material handling services provided by Brede and the associated charges please see below Please make your show site representative aware of the following information Exhibitors may choose to ship freight to the advance warehouse or directly to show site Brede will receive and manage the freight at the warehouse and on show site as described in the following pages Material handling fees are paid to Brede for these material handling services and are separate from and independent of freight transportation charges which are paid to a freight carrier such as YRC ABF FedEx or any other carrier of the exhibitor s choosing Exhibitors are responsible for securing a carrier of their choosing and arranging freight transportation to and from the event and all associated transportation fees Advance Shipments to the Warehouse Deadlines Receiving begins 30 days prior to exhibitor move in andinte Shipments receiv
31. ht 7600 Preston Drive Landover MD 20785 National Innovation Exhibitor Summit amp Showcase CE WAREHOUSE Booth Gaylord National Resort amp Conference Center National Harbor MD Late to warehouse charges apply after May 12 16 2013 May 3 auld J lt lt lt lt lt lt lt lt EXHIBIT MATERIAL Brede h EXPOSITION SERVICES Rush to clo YRC Freight 7600 Preston Drive Landover MD 20785 National Innovation Exhibitor Summit amp Showcase Booth Gaylord National Resort amp Conference Center National Harbor MD Late to warehouse charges apply after May 12 16 2013 May 3 ade d These shipping labels are provided for your convenience to assist in preparing shipments to the advance warehouse ADVANCE WAREHOUSE ADVAN lt 3 xx 3 3 x Please cut along dashed lines and affix one to each piece of your shipment to the advance warehouse Please make additional copies of these labels as needed Important notes Warehouse is not temperature controlled Hazardous materials will not be accepted at the warehouse EXHIBIT MATERIAL Brede B EXPOSITION SERVICES Rushto Gaylord National Resort amp Conference Ctr Ballroom 701 National Harbor Blvd National Harbor MD 20745 National Innovation Exhibitor Summit amp Showcase Gaylord National Resort amp Conference Center National Harbor MD Do not deliver prior to
32. it site Materials unloaded and delivered to booth by move in time e Pick up and storing of shipping containers and boxes labeled EMPTY and returning empty shipping containers to your booth at the close of the show Empty labels may be obtained at the Brede Service Desk on show site Empty containers are not accessible during the show e Removal of freight from booth and reloading onto exhibitor s designated outbound carrier from the loading dock Crated or Use this rate for shipments that arrive via common carrier such as YRC ABF etc and can be unloaded at the dock with Skidded no additional handling required Material that is skidded or is in any type of shipping container that can be unloaded at the dock with no additional handling required Special Use this rate for shipments that are crated van line shipments or packed in such a manner as to require special handling Handling such as ground loading side door loading constricted space loading and designated piece loading or stacked shipments Also included are mixed shipments without certified weight tickets or delivery receipts such as Fedex UPS POVs personally owned vehicles Small Use this rate for cartons envelopes weighing less than 25 Ibs per shipment without documentation These will be Package delivered to the booth without guarantee of piece count or condition phone 781 741 5900 Find more on Brede com fax 781 741 5902 e mail csboston brede com INNOVATION Gay
33. l Form warehouse or shipped directly to show site For detailed information regarding material handling services provided by Brede and the associated charges please see below Please make your show site representative aware of the following information Material Handling Documentation Inbound Bill of Lading Advance Warehouse Shipping Address Direct to Show site Shipping Address Empty Containers Labels Outbound Bill of Lading All inbound shipments must have a Bill of Lading or delivery slip showing the number of pieces type of merchandise and weight Shipments received without this information will be delivered to exhibitor s booth without guarantee of piece count or condition No liability will be assumed by Brede for such shipments Billed weight is based on incoming weight wheth er outbound services are used completely or in part The weight is rounded up to the next one hundred pounds 100 Ibs and is taken from the inbound Bill of Lading and or the certified weight ticket Separate shipments will not be combined Shipments arriving without a specified weight on the Bill of Lading will be assigned an approximate weight by Brede This weight will prevail TO Exhibiting Company Name and Booth Use this address and information on your inbound bill of lading if shipping your freight to the Advance Warehouse Please use the freight labels provided in this service manual FOR National Innovation Summit and Showcase
34. lord National Resort amp Conference Center National Harbor MD May 12 16 2013 Material Handling Information NATIONAL SUMMIT AND SHOWCASE Information Brede Exposition Services will receive your materials shipped in advance at our local Form warehouse or shipped directly to show site For detailed information regarding material handling services provided by Brede and the associated charges please see below Please make your show site representative aware of the following information Direct Shipments to Show Site Deadlines Do not ship to the facility prior to May 14 2013 Early shipments to show site may be refused and Info Brede Exposition Services will be on show site at the loading dock to receive exhibitor materials only during move in hours Ship pre paid collect shipments will be refused Hazardous materials will not be accepted at show site Direct to Show Site Rates See below for definitions and descriptions of direct to show site rates and the Material Handling Rates form for the associated fees All material handling fees are calculated on a CWT basis per hundredweight or fraction thereof per shipment and vary depending on the type of shipment the amount of handling and the time of day Separate shipments will not be combined Minimum charges will apply as shown on the Material Handling Rates form Be sure to review these costs when you prepare your show budget Contact Brede for assistance in estimating you
35. n online control of your shipment from start to finish Be Confident It s a YRC Delivery The show must go on And so will your business with the confidence to focus on your customers not the whereabouts of your tradeshow booth YRC is the first and only provider to offer customers a free inbound guarantee Be confident your booth will arrive on time with YRC Gain the on site advantage Move in set up and move out It s simple when you work with the exhibit experts YRC professionals are at the big trade shows ensuring your materials arrive on time and depart quickly so you don t miss the next tradeshow deadline Secure success YRC guarantees safe delivery with our patented Sealed Exhibit protection and security solution Pay for only the space your shipment occupies Your exhibit is sealed behind a locked partition and is protected from pickup through delivery to the show site Subject to applicable tariffs and Rules and Conditions publications yrc com 800 531 EXPO 3976 exhibit services yrcw com Copyright 2010 YRC Inc Printed in U S A YRC 014 6 10 TTS SERVICE PROFILE ALL TRAILERS ARE AIR RIDE FREE Storage Prior to Show Airfreight Service at Common Carrier Rates Pre Printed Bills of Lading and Labels 3 5 Day Ground on Air Ride Trailers Next Day Air On Site Representation to Help With Your Individual Needs Your Own Personal Shipping Representative Exclusive V
36. nal Harbor Md 20745 GAYLORD BATIONAP Office 301 965 2506 sr rr aee Fax 301 965 3797 Email to gnexhibits Gaylordhotels com Fax or Mail to GAYLORD NATIONAL RESORT amp CONVENTION CENTER Event Name Event Dates event date Company Name Booth Number Contact Name Contact Number Ordering Instructions ADVANCE PRICING IS 2 WEEKS PRIOR TO SHOW DATE 1 Fill out this form completely including the Credit Card Authorization Form and mail or fax to the above address Checks and cash are not accepted All credit card payments should include a copy of the front and back of credit card 2 Fax a layout of your booth to Gaylord National Resort and Convention Center at 301 965 3797 Please mark where your connections should be dropped and located Include booth orientation to the show hall Charges may apply for changes made after order is processed and changes made within 14 days of show will bear Standard Price 3 All equipment and services are subject to a 6 sales tax NETWORK amp TELECOMMUNICATIONS CONNECTIONS Rates quoted for voice and data connections cover only the delivery of services to the booth in the most convenient manner Rates do not include connecting or the routing of cables inside the booth area All telecommunication services installed will be on the floor in the back of the booth for in line booths Telecommunications for island booths will come from the ceiling or pillars in the most convenient manner
37. nce to Warehouse Direct to Show site Small Packages 45 00 each Additional Services Late shipments off target shipments amp site shipments received before published move in or after show opening Freight received at the warehouse after May 3 2013 or at show site prior to published move in or after show 900 opening add an additional charge per 100 Ibs Additional transportation charges may apply por S Spotting Fee Any vehicles driven into the exhibit hall under their own power will incur a round trip spotting fee Vehicles 160 00 not moved in under their own power will be unloaded and charged based on weight round trip Special Services Shipments returned to warehouse will be charged 15 00 per 100 Ibs with a 250 00 minimum Storage will be charged if shipment is not routed or picked up after three working days Storage fees prior to 30 days before show or after 3 days following the show are 1 25 per 100 Ibs per day with a 35 00 minimum On site container storage for freight brought in by exhibitors is 30 00 per piece Calculate Estimated Material Handling Charges Select Advanced Direct 5 Tracking or Date of a Est Weight Rate Estimated Cost canen Shipped From Arrival EES CWT per CWT 200 Ib minimum X X X Transfer this total to the Order Summary Payment form Payment Method must be completed TOTAL to process orders Orders received without full payment or credit card will not be pr
38. nder no circumstances shall anyone other than the Gaylord National Resort and Convention Center s Information Technology technicians make any special wiring within the resort property Only the Gaylord National Resort and Convention Center s Information Technology technicians are authorized to modify system wiring or cabling Any wiring or cabling damage costs plus administration fees will be billed to the exhibiting firm name gt Delivery of all voice and data transmission lines ordered from an outside vendor will only be allowed to the second floor Data Center All circuit installs must be coordinated with the Gaylord National Resort and Convention Center s Information Technology group at least 9 weeks in advance of show date gt Allexhibitor telephone and network services will be disconnected on the last day of the event sixty 60 minutes after the show s official closing time gt Rates quoted for all services include bringing the requested communication services to the booth in the most convenient manner and do not include special wiring over head drops and or special placement of communication services computer equipment or intranet working cabling All island booths will require a scaled diagram with orientation Additional labor and materials will be charged for precise placement of communication services Additional labor charges will be required for relocating service after installation The Gaylord National Resort and Convention Cente
39. nks must be removed daily Storage of tank within the building is not permitted Any balloons that end up in the ceiling area will be removed at 25 00 per balloon with a 100 00 minimum charge Tape used on the floor of the exhibit must be low residue carpet tape and low residue safety tape Accepted brand are Polyken 105C Renfrew 147 and Asiachem SST 736 or approved equivalent It is the responsibility of the Official contractor to remove ALL tape from the floor at the end of the event The hotel reserves the right to purchase prepare and provide all food and beverage items Cooking permit must be obtained before any cooking activity is permitted within the convention center A 3A40 B C fire extinguisher must be in the booth within 30 feet of the each cooking device Compliance with all Prince Georges County Health and fire Department rules and regulations is required Holding tanks for cooking residue oils grease etc are required Cleaning of equipment is not permitted in hotel restrooms Clean up arrangements must be coordinated in advance through show management The use of Day tanks bottled gas may be used in conjunction with an approved exhibit or display for cooking or demonstration purposes Tanks must have a release valve and be removed from the convention center at the close of daily activities Storage of tanks inside the building is prohibited Vehicles that are used as part of a display should have no more than a 1 4 tank
40. ocessed o Show Site Contact Name Show Site Phone Booth Number Exhibiting Company COMPLETE and SUBMIT this form by mail Brede Exposition Services 100 Industrial Park Road Hingham MA 02043 4313 USA by fax 781 741 5902 Material Handling Rates i NATIONAL INNOVATION SUMMIT AND SHOWCASE Gaylord National Resort amp Conference Center National Harbor MD May 12 16 2013 Information By completing and submitting the Material Handling order form exhibitor acknowledges Form reading and accepting the terms and conditions included on the Material Handling Information forms as well as the Limits of Liability form Please review these money saving tips to make the most efficient use of your material handling budget Please make your show site representative aware of the following information Money Saving Tips In General Ship via common carrier to avoid possible special handling surcharges Ship early to avoid overnight charges whenever possible Furnish accurate weight tickets with your shipment Properly label address all shipments to avoid time consuming re routes mis deliveries and delays Remove old shipping labels before you send materials and attach new labels with complete information Shipping labels are provided in this service manual for your convenience When shipping direct to show site confirm in advance that your carrier can guarantee delivery of your freight to the exhibit facility during move
41. of fuel or 10 gallons whichever is less The tank must be taped shut or have a locking gas cap and the battery cables must be disconnected Covered or multi leveled booths over 300 sq ft are required to have an automatic extinguishing system or required fire watch personnel A battery operated smoke detector will be required for each covered booth structure or tent regardless of square footage Scaled stamped plans of the booth must be submitted Cost of fire watch personnel is determined by Prince Georges County Fire and Rescue Contact Conference Services for additional information Haze and or smoke producing devices must use water based fluids The use of these devices must be approved in advance through Conference Services in conjunction with Prince Georges county Fire and Rescue Services Freight Services Material Handling Freight Deliveries including but not limited to small package overnight LTL amp van line carriers will not be accepted by Gaylord National Resort amp Convention Center Exhibit Hall representatives prior to your event during your event amp after your event Shipments during the event contract dates should be in the attention of the events Official Service Contractor Those events without a service contractor should contact the business center at Gaylord National Please call your Official Service Contractor with any shipping questions GUIDELINES FOR ALL CARPETED AREAS The following policy and procedure will be
42. p 781 741 5900 f 781 741 5902 csboston brede com NATIONAL INNOVATION SUMMIT AND SHOWCASE Gaylord National Resort amp Conference Center National Harbor MD May 12 16 2013 Brede e 781 741 5900 Fax 781 741 5902 e mail csboston brede com e Pu Office Hours 8 00 AM 4 30 PM eastern time No telephone orders accepted please complete and submit your order and credit card information to Brede Show Christopher Erb Management 978 561 1908 cerb techconnect org Each Booth includes Booths 8 high back drape 9 high side drape e 1 6 x30 draped table Blue e 1 side chair 1 waste basket 1 one line booth ID sign with booth number Drape Colors Blue Aisle Carpet Color Venue is carpeted Material Advance to Warehouse Direct to Show Site Handling Late to warehouse charges apply after May 3 2013 Do not deliver prior to May 14 2013 TO Exhibiting Company Name and Booth TO Exhibiting Company Name and Booth FOR National Innovation Summit and Showcase FOR National Innovation Summit and Showcase Brede Exposition Services c o Brede Exposition Services c o YRC Freight Gaylord National Resort amp Conference Ctr Ballroom 7600 Preston Drive 701 National Harbor Blvd Landover MD 20785 National Harbor MD 20745 Exhibitor Move in Tuesday May 14 2013 8 00AM 4 00 PM Exhibitor Show Hours Tuesday May 14 2013 5 00 PM 7 00 PM Schedule Wednesday May 15 2013 1000 AM 2 00 PM Break 2 00
43. ped specialized Package than 25 lbs per shipment without documentation Wrapped equipment unskidded machinery or uncrated POV Will be delivered to booth without guarantee of shipments Uncrated shipments are received at piece count or condition show site only Overtime Charges Inbound Overtime charges apply on inbound shipments if e Your shipment is to be delivered to your booth before 8 00 am or after 4 00 pm on weekdays or anytime on a Saturday Sunday and or Holiday or Your shipment is received at the warehouse and is delivered to show site before 8 00 am or after 4 00 pm on weekdays or anytime on a Saturday Sunday and or Holiday or Avehicle driver checks in at the Exhibit Site Check In Area after 3 00 pm on weekdays or anytime on a Saturday Sunday and or Holiday Outbound Overtime charges apply on outbound shipments if Your shipment is loaded after 4 00 pm on weekdays or anytime on a Saturday Sunday and or Holiday or Your carrier driver checks in at the Exhibit Site Check In Area after 3 00 pm on weekdays or anytime on a Saturday Sunday and or Holiday a Find more on Brede com Q 781 741 5900 fax 781 741 5902 INNOVATION Gaylord National Resort amp Conference Center National Harbor MD May 12 16 2013 Material Handling Information NATIONAL SUMMIT AND SHOWCASE ExPOSITIO 9 Information Brede Exposition Services will receive your materials shipped in advance at our loca
44. r form for a price quote Holidays All Day 190 00 228 00 Signs must include necessary harnesses PSAV can build custom Scissor Lift Daily 260 00 312 00 harnesses with adequate notice and at an additional charge Rates are per rigger per hour 2hr Min Electrical signs must be in good working order and conform to the PY National Electrical Code Electrical service must be ordered through Gaylord National Exhibits Department 301 965 3710 GNExhibits gaylordhotels com All overhead signs and banners must be assembled prior to the rigging call time Riggers work in minimum teams of 3 Clients can not be used as a substitute for riggers City State Zip PSAV will not dead hang items over 100 Ibs or 15 in length Chain hoists may be used for these items Ordered By Banner placement must be approved in advance by Show Management Labor Rates include the price of Crew and Lift A service charge of 24 will be added to the subtotal before Tax Email Address Please include applicable Sales Tax on equipment rental TAX EXEMPT STATUS f you are exempt from sales tax payment we require a State of Maryland exemption certificate Delivery Information lOnate ContactName cens 1 Load In Date Preferred Load In Time Cancellations Cancellation of equipment ordered must be received 48 hours prior to delivery Load Out Date Preferred Load Out Time date to avoid a minimum one day charge If services have already been provided at th
45. r material handling charges based upon your specific needs Rates Directto show site material handling rates include the following Include Materials unloaded at loading dock and delivered to booth e Pick up and storing of shipping containers and boxes labeled EMPTY and returning empty shipping containers to your booth at the close of the show Empty labels may be obtained at the Brede Service Desk on show site Empty containers are not accessible during the show Removal of freight from booth and reloading onto exhibitor s designated outbound carrier from the loading dock Crated or Use this rate for shipments that arrive via common carrier such as YRC ABF etc and can be unloaded at the dock with Skidded no additional handling required Material that is skidded or is in any type of shipping container that can be unloaded at the dock with no additional handling required Special Use this rate for shipments that are crated van line shipments or packed in such a manner as to require special handling Such as ground loading side door loading constricted space loading and designated piece loading or stacked Hanging shipments Also included are mixed shipments without certified weight tickets or delivery receipts such as Fedex UPS POVs personally owned vehicles Uncrated Use this rate for shipments that are not in crates Small Use this rate for cartons envelopes weighing less Unskidded or cases or boxes and or pad wrap
46. r will not be responsible for any cutting or altering of any floor coverings in order to bring voice or data services to a booth gt Changes to original orders will require a service order to be signed by the exhibitor acknowledging receipt of service and any associated labor Labor is charged in 1 2 hour increments minimum charge is 1 2 hour Labor rate is 100 00 hour advanced scheduled and 175 00 hour standard non scheduled gt Notification of cancellation must be received in writing a minimum of five 5 days prior to the scheduled opening date Credit will not be given for connections installed and not used No credit will be given for service canceled less than forty eight 48 business hours prior to the scheduled event opening Disputes concerning services must be filed by the exhibitor with the Exhibitor Services Department prior to the close of show The Gaylord National Resort and Convention Center will resolve disputes in a timely manner NETWORK I INTERNET WIRELESS The network connections provided by Gaylord National Resort and Convention Center may be used only by the directors officers and employees of the company exhibitors agents and consultants while performing service for the exhibiting company and cannot be resold or distributed to other companies The services being provided by Gaylord National Resort and Convention Center will facilitate communications between the Gaylord National Resort and Convention Cen
47. s you plan on connecting to your access point Failure to do so will result in automatic suppression of your access point rendering your wireless devices incapable of communications Internet Performance Disclaimer Gaylord National Resort and Convention Center does not guarantee the performance routing or throughput either expressed or implied of any data circuit connectivity with regards to the Internet and or Internet backbones beyond any facility we service The Gaylord National Resort and Convention Center is the exclusive supplier of Internet connectivity for all events within the facility We are equipped with a DS3 45mbps dedicated Internet connection to a tier 1 provider and can provide Internet and networking connectivity to any location on property Internet Security Disclaimer Gaylord National Resort and Convention Center does not provide security such as but not limited to firewalls NATing devices virus protection etc for any Internet services we provide It is the sole responsibility of the exhibitor or customer to provide all necessary security With execution of this document the Customer is agreeing to the Terms and Conditions of this document and will hold Gaylord National Resort and Convention Center its agents and contracts harmless for any and all liabilities arising from the use of non secured data circuits NETWORK amp TELECOMMUNICATION SERVICES Attn Information Technology Department 201 Waterfront St Natio
48. t of Electrical Utility and Telecommunication services ordered Adjacent Booth or Aisle BACK L H ui 8 a wo o g I 9 I gt aw I M v I E I lt I x I I o I ea I FS 2 lt I FRONT Adjacent Booth or Aisle ___________ NOTE Island Peninsula and In line booths requiring power to be installed other than the back of the booth will be charged time and materials Please include a scaled floor plan showing the requested location of electrical source Labor and materials will be charged to the credit card on file 12 AM A GAYLORD NATIONAL di LU aia EXHIBITOR RIGGING ORDER FORM in the Folimao Ordering Instructions Pricing Information i Regular Rate 21 PSAV must make all attachments to the rigging system ceiling and Rigging Labor Hourly Rates days In advance venei Rala supporting structure of the building Straight Time 8 00am 5 00pm m f 95 00 114 00 Orders must be received 21 days prior to delivery to avoid penalty rate Overtime 5 00pm 12 00am m f 142 50 171 00 and guarantee equipment and crew availability Double Time 12 00am 8 00am m s 190 00 228 00 All rigging must conform to Show Management regulations Saturday 8 00am 12 00am sat only 142 50 171 00 Please complete both pages of this form and Fax or email Sunday All Day sun only 190 00 228 00 diagrams along with this orde
49. ter has deployed a wireless management system in its exhibit halls that assists Gaylord National IT representatives with the delivery of flawless high speed internet access The use of any UNORDERED wireless access point or any other device that broadcasts open internet access is strictly prohibited At no time will an exhibitor or customer power up any wireless access point device not provided by Gaylord National Resort and Convention Center without prior authorization See the Information Technology Terms Conditions amp Regulations and Network amp Telecommunication Services forms enclosed in this service kit for additional information as well as ordering procedure and pricing Credit will not be given for services ordered and not used Cancellations must occur prior to the installation of services Exhibits displays and equipment are to be brought into and taken from the Exhibit Hall via the loading dock only Stick on decals except name tags may not be distributed or used in the convention center Holes may not be drilled or punched into any surface in the convention center The painting of exhibits or signs is not allowed anywhere inside the convention center Decorations banners signs etc are not to be affixed to any wall door window column ceiling or any surface in the convention center Static helium balloon displays are permitted in the convention center Helium balloons may not be used as giveaways Helium ta
50. ter s authorized users and the entities reachable through the Internet Users of Gaylord National Resort and Convention Center services shall use reasonable efforts to promote efficient use of the network to minimize and avoid if possible unnecessary network traffic and interference with the work of other users of the interconnected networks Users of Gaylord National Resort and Convention Center services shall not disrupt any of the Gaylord National Resort and Convention Center network or other associated networks as a whole or any equipment of system forming part of their systems or any services provided over or in connection with any of the Gaylord National Resort and Convention Center or other associated networks Gaylord National Resort and Convention Center services shall not be used to transmit any communication where the meaning of the message or it s transmit distribution would violate any applicable law or regulation or would likely be highly offensive to the recipient or recipients thereof Gaylord National Resort and Convention Center reserves the right to troubleshoot with tools such as Sniffer Pro FLUKE network analyzers etc Gaylord National Resort and Convention Center reserves the right to immediately disconnect network connections when activity such as denial of service attacks port scans or any other form of network performance degradation activities After disconnection isolation and quarantine assistance will be given All de
51. tion Services 100 Industrial Park Road Hingham MA 02043 4313 USA by fax 781 741 5902 Mail or fax this form to Urban Jungle Inc P O Box 6165 McLean VA 22106 703 241 8545 phone PLANT amp FLORAL ORDER FORM info urbanjungleinc com jus en ee ee 866 516 3716 fax Tax ID 54 1796144 QTY ITEM April 30 SHOW PRICE TOTAL Floral Arrangement approx 12 H 60 00 70 00 Floral Arrangement approx 18 H 75 00 85 00 Custom Floral Arrangement call for assistance 95 00 110 00 Bud Vases list color preference 25 00 30 00 Tropical Arrangements 80 00 95 00 Roses arranged one dozen color 75 00 85 00 Orchid Plants Small Large 50 75 00 60 85 00 Mum Plants white yellow lavender 25 00 30 00 Azaleas red pink white 30 00 35 00 Bromeliads Red pink yellow other 30 00 35 00 Seasonal Plants kalanchoe gloxinia cyclamen etc 30 00 35 00 Small 6 pot Ivy Pothos 25 00 30 00 Large Fern Ivy Pothos 30 00 35 00 Glass Bowlfor Cards yours to keep 25 00 30 00 Pkg A 1 6 Ficus topped w fern amp blooming plant 125 00 135 00 Pkg B 2 3 plants and 1 Blooming plant 100 00 110 00 Pkg C large container w ivy and blooming plants 100 00 115 00 2 Green Plants 30 00 40 00 3 Green Plants 40 00 50 00 4 Green Plants 50 00 60 00
52. ty labels improper information on labels or valuables stored in containers with empty labels Empty containers will be removed from the floor and stored until the close of the show You will not have access to empty containers during the show In most cases empty containers may not be stored in your booth during the show as it is a fire hazard Outbound shipping is not an automatic process Outbound Bills of Lading must be completed and turned in to the Brede Service Desk do not leave outbound Bills of Lading in your booth Exhibitors who wish to ship outbound materials via any carrier other than the show carrier must advise carrier to be checked in at the Brede Service Desk by the driver check in time specified on the Show Details page Drivers are placed in line for loading on a first come first serve basis provided the exhibitor is completely packed and a Bill of Lading has been turned in to the Service Desk Drivers whose Bills of Lading have not been turned in will be placed in a holding queue until the booth is packed and the Bill of Lading is turned in Should your carrier fail to check in by the designated time Brede reserves the right to re route shipment via the official show carrier as necessary at the exhibitor s expense phone 781 741 5900 Find more on Brede com fax 781 741 5902 e mail csboston brede com ear INNOVATION Gaylord National Resort amp Conference Center N SERVICES National Harbor MD May 12 16 2013 Material
53. ustom qualifiers for your scanner the following standard codes will be programmed MAILING LIST ADD HAVE REP CALL OEM SCHEDULE DEMO CURRENT CUSTOMER HOT LEAD PRODUCTA SEND LITERATURE DISTRIBUTOR INQUIRY ONLY PRODUCT B SEND PRICING CAN PURCHASE INTERESTED BUYER PRODUCT C PRESENTATION TechConnect WORLD 2013 Company Name Booth Number Limit 22 Characters per Qualifier Code 1 9 2 10 3 11 4 12 5 13 6 14 7 15 8 16 Fax mail or email this form along with your order form Qualifiers will be programmed into your scanner at the event Questions Call or email us 847 620 4499 leads goeshow com 02012 Netronix Corporation 5 Executive Court Suite 2 South Barrington IL 60010
54. vailing hourly rate 39500 8 23400 with a 4 hour minimum No equipment charges for set up 190 00 228 00 day required Cancellations TOTAL EQUIPMENT Cancellation of equipment ordered must be received 48 hours prior to delivery date to avoid a minimum one day DELIVERY SETUP PICKUP charge 24 or 75 00 minimum If services have already been provided at the time of the SUBTOTAL cancellation 100 of original charges will be applied MD STATE SALES TAX 6 of line 3 TOTAL DUE For Processing Return Form To Method of Payment i Presentation Services Gaylord National Resort and Convention Center Credit Card Please attach credit card 201 Waterfront St Check Check National Harbor MD 20745 PSGNexhibits psav com Ph 301 965 2048 Fax 301 965 2060 Qty X 4 days Advanced OnSite Days Audio amp Lighting Equipment Pair of Hanging Spotlights labor included Leko Par Can ED AV GAYLORD NATIONAL A RESORT a CONVENTION CENTER PRESENTATION SERVICES CREDIT CARD CONSENT FORM Ore Z Potomac Booth l authorize Presentation Services to charge my card in the amount of American Visa Master Card Discover Card Type of Card Credit Card Number Expiration Date Security Code Customer PO t required or Purchase card used Cardholders Name Cardholder
55. vices for which the Gaylord National Resort and Convention Center provides Internet or Networking connectivity shall be required to obtain a Gaylord National Resort and Convention Center assigned IP address At no time while connected to Gaylord National Resort and Convention Center network will the customer use run their own DHCP server Physical layer network audits are preformed to ensure adherence The Customer must provide the node equipment personal computer etc properly configured as well as a standard Ethernet adapter card rated for 10 100Mbps with an RJ 45 jack The Customer is responsible for the proper configuration of computing machinery and software for Internet and Ethernet communications Wireless Specific 802 11a b g The Gaylord National Resort and Convention Center has deployed an 802 11a b g wireless management system in its meeting facility This management system assists Gaylord National IT representatives with the delivery of flawless high speed internet access The use of any unsecured wireless access point or any other device that broadcasts open internet access is strictly prohibited At no time will an exhibitor or customer power up any wireless device not provided by Gaylord National Resort and Convention Center without prior authorization If you plan on using any 802 11a b g wireless device please contact the Gaylord National IT department at 301 965 2506 and provide your access point SSID and the total number of device
56. ze drawing feature Pocket Sized No Electricity Required DESCRIPTION QTY x Price Total NEW Premium Scanner Full qwerty keyboard Ordered by May 3 2013 Capture leads with our compact portable BATTERY 425 00 POWERED unit Full color graphic LCD display touch screen ability to enter notes using on screen keyboard immediately download leads to USB drive Leads are also emailed at the Ordered After May 3 2013 close of event in excel file format or upload to your portable USB drive onsite 475 00 Custom qualifiers see Qualifier form Demographics added post show Starter Scanner Ordered by May 3 2013 Capture leads with our compact portable original BATTERY 325 00 POWERED unit Use up to 16 custom qualifiers see Qualifier form Leads are emailed at the close of event in excel file format Demographic Orderediatter May 3 2018 information added post show 375 00 Optional wireless portable printer Battery powered Ordarodby Ordaradiaftar Prints leads as you scan Requires scanner unit s for operation Works 75 00 1 25 with the Premium Package and Starter Package 75 Orders placed after the discount deadline are subject to availability and do not guarantee equipment reservation Optional scanner network setup allows a single printer to receive print commands from multiple scanners CONTACT PAYMENT INFORMATION Total Company Name Booth Number
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